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CONTRACT 5789 One Page Service Agreement CLOSEDSELLER: Grand Fond & Beverage Quality Catering Services Agreement Agreement No. 5789 DATE MAILED: 0911312019 Below you will find a checklist relating to Insurance and other requirements that are required for doing business with the City of EI Segundo. Only those items checked -off are MANDATORY, however if your standard policies exceed the minimum requirements please include. Commercial general liability insurance must meet or exceed the requirements of ISO -CGL Form No. CG 00 01 1185 or 88. The amount of insurance set forth below will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name the City, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by the City will be excess thereto. Such insurance must be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days' prior written notice to the City. Please find additional Terms and Conditions on the reverse side of this Services Agreement. This is not a purchase order or an authorization to begin work. ® Comorehens6ve General Liability, including coverage for premises, products and completed operations, independent contractors, personal injury and contractual obligations with combined single limits of coverage of at least $1,000,000 per occurrence. ® Auto Liabilitv, including owned, non -owned and hired vehicles with at least: ® $1.000,000 per occurrence. ❑ $100.000 300,000, per occurrence. ❑ As required by State Statutes, A copy of your current policy must be submitted naming yourself and or your company. ® Workers" Comoensation Insurance: as required by State Statutes. (Not needed if Self-employed with no employees and SELLER signs statement to this effect.) ® Business License: The SELLER agrees to have a current City of EI Segundo license on file at City Hall or purchase said license (at no cost to the City). ❑ Permits: Plans must be approved and permit(s) issued (no fee) by the Planning and Building Safety if appropriate. Call the Planning Manager @ (310) 524-2340 if you have questions. ❑ Copy of valid oicture I.D. (Drivers license etc.) PLEASE NOTE: ALL APPLICABLE INSURANCE AND OTHER REQUIREMENTS LISTED ABOVE MUST BE OBTAINED AND ON FILE, PRIOR TO THE ISSUANCE OF A CITY PURCHASE ORDER BEING SENT TO YOU (VIA FAX OR HARD COPY) BY THE RISK MANAGERIPURCHASING AGENT, THUS AUTHORIZING COMMENCEMENT OF WORK FOR THE CITY. Submitted by ('comolete all blanks): COLOR COPY REQUIRED BACK TO THE CITY ' Grand Food & Beverage Quality Catering B (Print Hants &title" N � ( � Company ("Seller"): 9 Y g Y( I � t 17 Company Street Address: Vendor Authoriz� atur uired: 4101 E. Willow St., City, State, Zip: Date signed: Long Beach, CA 90815 Q��� Phone: FAX:' (562)426-0555 Vendor's Email address: _ Vendor's Web site: l devin@grandfandb.com vv°vvvv. randfandb,corn Mail original agreement and I'n urance to: City of E undo — City Clerk 350 Main Street, Room 5, EI Segundo, CA 9045-3813 Originator/Department Conlact:�� L 4'l Dale initiated: Insurance oval: 1117 Dale �� - City AmeY it an err City Clerk Company Name P Agreement No. 5789 1.GENERALLY. The materials, supplies, or services (collectively, "Purchase") ' 10.INDEMNIFICATION. Seller agrees to indemnify and hold City harmless from covered by this Services Agreement ("Agreement") must be furnished by Seller and against any claim, action, damages, costs (including, without limitation, subject to all the terms and conditions contained in this Agreement which Seller, attorney's fees), injuries, or liability, arising out of the Purchase or the in accepting this Agreement, agrees to be bound by and comply with in all Agreement, or their performance. Should City be named in any suit, or should particulars. No other terms or conditions are binding upon the parties unless any claim be brought against it by suit or otherwise, whether the same be subsequently agreed to in writing. Written acceptance or shipment of all or any groundless or not, arising out of the Purchase or Agreement, or their portion of the Purchase covered by this Agreement constitutes unqualified performance, Seller will defend City (at City's request and with counsel acceptance of all terms and conditions in this Agreement. The terms of any satisfactory to City) and indemnify City for any judgment rendered against it or proposal referred to in this Agreement are included and made a part of the any sums paid out in settlement or otherwise. For purposes of this section "City' Agreement only to the extent it specified the Purchase ordered, the price, and includes City's officers, elected officials, and employees. It is expressly the delivery, and then only to the extent that such terms are consistent with the understood and agreed that the foregoing provisions will survive termination of terms and conditions of this Agreement. this Agreement. The requirements as to the types and limits of insurance 2.CONSIDERATION. As consideration, City agrees to pay Seller for City's coverage to be maintained by Seller, and any approval of such insurance by services not to exceed a total of $25,445.70 (Twenty Five Thousand Four City, are not intended to and will not in any manner limit or qualify the liabilities Hundred Forty-five Dollars and Seventy Cents) for the work. City will pay for and obligations otherwise assumed by Seller pursuant to this Agreement, work as specified in the attached Exhibit "A," which is incorporated by reference. including, without limitation, to the provisions concerning indemnification. 3.INSPECTION. The Purchase furnished must be exactly as specified in this 11.WARRANTY. Seller agrees that the Purchase is covered by the most Agreement, free from all defects in Seller's performance, design, workmanship, favorable commercial warranties the Seller gives to any customer for the same and materials, and, except as otherwise provided, is subject to inspection and or substantially similar supplies or services, or such other more favorable test by City at all times and places. If, before final acceptance, any any warranties as is specified in this Agreement. Warranties will be effective Purchase is found to be incomplete, or not as specified, City may reject it, notwithstanding any inspection or acceptance of the Purchase by City. require Seller to correct it without charge, or require delivery of such Purchase at 12.ASSIGNMENT. City may assign this Agreement. Except as to any payment a reduction in price that is equitable under the circumstances. If seller is unable due under this Agreement, Seller may not assign or subcontract the Agreement or refuses to correct such items within a time deemed reasonable by City, City without City's written approval. Should City give consent, it will not relieve Seller may terminate the Agreement in whole or in part. Seller bears all risks as to from any obligations under this Agreement and any transferee or subcontractor rejected Purchases and, in addition to any costs for which Seller may become will be considered Seller's agent. liable to City under other provisions of this Agreement, must reimburse City for 13.INSURANCE. Seller must provide the insurance indicated on the face sheet all transportation costs, other related costs incurred, or payments to Seller in of this Services Agreement. accordance with the terms of this Agreement for unaccepted Purchases. 14,PERMITS. Seller must procure all necessary permits and licenses, and abide Notwithstanding City's acceptance of any Purchase, Seller is liable for latent by all federal, state, and local laws, for performing this Agreement, defects, fraud, or such gross mistakes as constitute fraud. 15.INDEPENDENT CONTRACTOR. City and Seller agree that Seller will act as 4.CHANGES. City may make changes within the general scope of this an independent contractor and will have control of all work and the manner in Agreement in drawings and specifications for specially manufactured supplies, which is it performed. Seller will be free to contract for similar service to be place of delivery, method of shipment or packing of the order by giving notice to performed for other employers while under contract with City. Seller is not an Seller and subsequently confirming such changes in writing. If such changes agent or employee of City and is not entitled to participate in any pension plan, affect the cost of or the time required for performance of this Agreement, an insurance, bonus or similar benefits City provides for its employees. Any equitable adjustment in the price or delivery or both must be made. No change provision in this Agreement that may appear to give City the right to direct Seller by Seller is allowed without City's written approval. Any claim by Seller for an as to the details of doing the work or to exercise a measure of control over the adjustment under this section must be made in writing within thirty (30) days work means that Seller will follow the direction of the City as to end results of the from the date of receipt by Seller of notification of such change unless City work only. waives this condition in writing. Nothing in this section excuses Seller from 16.WAIVER. City's review or acceptance of, or payment for, work product proceeding with performance of the order as changed. prepared by Seller under this Agreement will not be construed to operate as a 5. TERMINATION. City may terminate this Agreement at any time, either waiver of any rights City may have under this Agreement or of any cause of verbally or in writing, with or without cause. Should termination occur, City will action arising from Seller's performance. A waiver by City of any breach of any pay Seller as full performance until such termination the unit or pro rata order term, covenant, or condition contained in this Agreement will not be deemed to price for the performed and accepted portion of the Purchase. City may provide be a waiver of any subsequent breach of the same or any other term, covenant, written notice of termination for Seller's default if Seller refuses or fails to comply or condition contained in this Agreement, whether of the same or different with this Agreement. If Seller does not cure such failure within a reasonable time character. period, or fails to perform the Purchase within the time specified (or allowed by 17.INTERPRETATION. This Agreement was drafted in, and will be construed in extension), Seller will be liable to City for any excess costs incurred by City. accordance with the laws of the State of California, and exclusive venue for any 6.TIME EXTENSION. City may extend the time for completion if, in City's sole action involving this agreement will be in Los Angeles County. determination, Seller was delayed because of causes beyond Sellers control and without Sellers fault or negligence. In the event delay was caused by City. Sellers sole remedy is limited to recovering money actually and necessarily Materials, supplies or services to include: expended by Seller because of the delay; there is no right to recover anticipated profit, Refer to attached Exhibit "A" 7.11EMEDIES CUMULATIVE. City's rights and remedies under this Agreement are not exclusive and are in addition to any rights and remedies provided by law. &TITLE. Title to materials and supplies purchased under this Agreement pass directly from Seller to City upon City's written acceptance following an actual inspection and City's opportunity to reject. 9.13AYMENT. City will pay Seller after receiving acceptable invoices for materials and supplies delivered and accepted or services rendered and accepted. City will not pay cartage, shipping, packaging or boxing expenses unless specified in this Agreement. Drafts will not be honored. Company Name Agreement No. 5789 Client Catering Contract Client/Organization Event Date Booking Tel Site Tel Event # City of El Segundo 9/26/2019 (Thu) (310) 524-2389 (310) 524-2372 E61383 Address Guests Take Seats Party Name Site Contact Booked 350 Main Street 9:OOPM Champions of Business Cristina Reveles 8/16/2019 3:5` Booking Contact Booking Email Sales Rep Pin Guests Barbara Voss bvoss@elsegundo.org Devin Wright 300 Venue Date Delivery Start Serving 9/26/2019 -Thu NA 6:00 pm 7:30 pm Site Name Site Address Toyota Sports Performance Center I LA 555 N Nash St, El Segundo, CA 90245 Kings Training Facility Food/Service Items Food/Service Items Menu items & ingredients are seasonal and may be substituted. All Catering Services will incur a 20010 Production Fee and applicable sales tax. Gratuity is at the discretion of the client, and is never expected but always appreciated. 3:00PM Access 6:OOPM VIP Reception 6:30PM EVENT START Tray Passing Begins 7:15PM Pre -Set Salads Ready 7:30PM Guests Take Seats 7:50PM Entrees Served 8:20PM Dessert Platters Served 9:OOPM EVENT END CATERING MENU 6:00 - 7:00P14 VIP SUITE -- to serve ( 40 ) guests -- -( 1) Gourmet Cheese Board -( 1) Platter of Appetizers -Beverage Service 9/17/2019 - 3:15:03 PM End Description Type 9:00 pm Dinner served Off Premise Site Telephone Price Qty 14,400.00 1 phone (562) 426-0555 fax (562)492-9748 Total 14,400.00 Page 1 of 5 Agreement No. 5789 6:30 - 8:30PM HOSTED BEVERAGES :: Two Beverage Stations I See Layout Grand F&B Providing • Nonalcoholic: Tonic, Club Soda, Cran, OJ, Pineapple, Grapefruit, Coke, Diet Coke, Sprite, Ginger Ale, Water e Garnish: Lemons, Limes e Ice: Chilling, Drinking Choura Events Providing e Glassware 6:30PM - 7:30PM GOURMET CHEESE TABLE Cheeses -Asiago -Brie -Bleu Cured Meats -Hard Salami -Prosciutto Dips/Spreads -Heirloom Tomato Bruschetta I Baked Cornbread Squares Accompaniments -Rosemary Nuts [easy on rosemary] -Grand Popcorn -Baked Blood Oranges -Fresh Berries -Dried Figs -Assorted Crostinis **please add small scoops for nuts & popcorn** 6:30 - 7:30PM TRAY PASSED APPETIZERS -Grilled Peach Crostini I Goat Cheese, Honey Drizzle, Balsamic Glaze, & Basil Chiffonade -Lump Crab Cake I Mild Cilantro Lime Aioli 7:30PM CUSTOM SERVED DINNER Homemade Rolls & Butter Pre -Set Salad -Deconstructed Cali Wedge I Butter Lettuce, Pickled Red Onion, Heirloom Tomato, Goat Cheese, Candied Pecans, & topped w/ Blood Orange Vinaigrette [additional dressing on table] 9/17/2019 - 3:15:03 PM Page 2 of 5 phone (562) 426-0555 fax (562)492-9748 Agreement No. 5789 Entree Duet [incurs additional fee] -Beef Wellington I Filet Wrapped in Puff Pastry w/ Sauteed Mushrooms and Shallot Duxelle, & Madeira Wine Demi Glaze -Chicken Florentine I Roasted Chicken Breast Stuffed w/ Sauteed Spinach and Artichoke Hearts, & Topped w/ Parmesan Cream Sauce Sides -Roasted Yukon Gold Potato Round -Grilled Zucchini, Summer Squash, & Baby Carrot ( 20 ) Vegetarian/Vegan Option [no additional charge] -Grilled Portobello Mushroom I Grilled Zucchini, Summer Squash, Roasted Carrot, Wilted Spinach, & Balsamic Glaze Family Style Dessert -Mini Strawberry Tartlet Bites -Meyer Lemon Mousse Shooter w/ Raspberry -Mini Chocolate Bundt Cake w/ Buttercream Frosting Beverages -Water -Iced Tea -Coffee w/ Dessert Entree Duet Fee LABOR - STAFFING 5,800.00 i 5,800.00 **Four Hour Minimum Per Staff Member, unless lower minimum is approved by Director **Priced per staff member, per hour. Two hours for setup and one hour for cleanup are billed to client, in addition to event hours. **Overtime fee may apply if staff is requested to stay longer than contracted event **Client assumes responsibility of cost for additional drive time outside 10mi radius ( 1 ) Event Captain at 6.5 hours ( 2 ) VIP Attendants in Suite ( 12 ) Event Servers at 6.5 hours each 9/17/2019 - 3:15:03 PM Page 3 of 5 phone (562) 426-0555 fax (562)492-9748 ( 2 ) Food Runners at 4 hours each ( 4 ) Bartenders at 6.5 hours each ( 1 ) Barback at 4 hours ( 1 ) Event Chef at 6 hours ( 3 ) Sous Chefs at 6 hours each ( 1 ) Scullery at 6 hours Subtotal 1 Production Fee Tax To (a] Value 20.200.00 Paid 2,880,00 Balance 2,36530 Gratuity 25,445�,70 Due Caste OM Pay Method 25,445,70 UO Card'i"ypc Card Holder Agreement No. 5789 9/17/2019 - 3:15:03 PM Page 4 of 5 phone (562) 426-0555 fax (562)492-9748 Agreement No. 5789 A 20 % deposit is required to confirm your order in the form of cash, personal check, cashiers check or credit card. All deposits are NON-REFUNDABLE and NON-TRANSFERRABLE and will be applied to your event. FINAL PAYMENT AND ANY GUEST COUNT INCREASE ARE DUE SEVEN DAYS PRIOR TO EVENT. Cash or Cashiers Check only. The signed (original or revised) contract and all final guarantees are due seven business days prior to the event to ensure the success of your event. This guaranteed number is considered final. Your number may increase and is not subject to reduction. If no guarantee is made, the expected number will be used. We will prepare and set 50/o over your guaranteed number. Guests arriving after the meal is served will be charged the same contracted rate ++ per person. Extra person charges are the engager's responsibility and will be added to your final bill and must be paid in cash prior to the conclusion of your event. Due to food safety regulations, the maximum food service time is 1 1/2 hours. All remaining food and beverages are the sole property of the The Choura Venue Services and can not be removed by the client or their guests. This policy is required by the Health Department. A 20% production fee and applicable sales tax are included in all contracts. I have read the above contract. I have verified the Date, Thursday, September 26, 2019 and the Meal Service Time, 7:30 pm for my Champions of Business at the Toyota Sports Performance Center I LA Kings Training Facility and agree to all terms and conditions as well as any terms and conditions on any contract addendum's which I may sign. Gratuity is never expected but always appreciated. Client: Date: Please make all checks payable to Grand Food & Beverage Fax Number: 562-492-9748 9/17/2019 - 3:15:03 PM Page 5 of 5 phone (562) 426-0555 fax (562)492-9748