CONTRACT 5789 One Page Service Agreement CLOSEDSELLER: Grand Fond & Beverage Quality Catering
Services Agreement
Agreement No. 5789
DATE MAILED: 0911312019
Below you will find a checklist relating to Insurance and other requirements that are required for doing business with the City of EI
Segundo. Only those items checked -off are MANDATORY, however if your standard policies exceed the minimum requirements please
include. Commercial general liability insurance must meet or exceed the requirements of ISO -CGL Form No. CG 00 01 1185 or
88. The amount of insurance set forth below will be a combined single limit per occurrence for bodily injury, personal injury, and property
damage for the policy coverage. Liability policies will be endorsed to name the City, its officials, and employees as "additional
insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other
insurance that may be carried by the City will be excess thereto. Such insurance must be on an "occurrence," not a "claims
made," basis and will not be cancelable or subject to reduction except upon thirty (30) days' prior written notice to the City.
Please find additional Terms and Conditions on the reverse side of this Services Agreement. This is not a purchase order or an
authorization to begin work.
® Comorehens6ve General Liability, including coverage for premises, products and completed operations, independent contractors,
personal injury and contractual obligations with combined single limits of coverage of at least $1,000,000 per occurrence.
® Auto Liabilitv, including owned, non -owned and hired vehicles with at least:
® $1.000,000 per occurrence.
❑ $100.000 300,000, per occurrence.
❑ As required by State Statutes, A copy of your current policy must be submitted naming yourself and or your company.
® Workers" Comoensation Insurance: as required by State Statutes. (Not needed if Self-employed with no employees and SELLER
signs statement to this effect.)
® Business License: The SELLER agrees to have a current City of EI Segundo license on file at City Hall or purchase said license
(at no cost to the City).
❑ Permits: Plans must be approved and permit(s) issued (no fee) by the Planning and Building Safety if appropriate. Call the
Planning Manager @ (310) 524-2340 if you have questions.
❑ Copy of valid oicture I.D. (Drivers license etc.)
PLEASE NOTE: ALL APPLICABLE INSURANCE AND OTHER REQUIREMENTS LISTED ABOVE MUST BE OBTAINED AND ON FILE, PRIOR TO THE
ISSUANCE OF A CITY PURCHASE ORDER BEING SENT TO YOU (VIA FAX OR HARD COPY) BY THE RISK MANAGERIPURCHASING AGENT, THUS
AUTHORIZING COMMENCEMENT OF WORK FOR THE CITY.
Submitted by ('comolete all blanks): COLOR COPY REQUIRED BACK TO THE CITY
' Grand Food & Beverage Quality Catering
B (Print Hants &title" N � ( �
Company ("Seller"): 9 Y g Y( I � t 17
Company Street Address: Vendor Authoriz� atur uired:
4101 E. Willow St.,
City, State, Zip: Date signed:
Long Beach, CA 90815 Q���
Phone: FAX:'
(562)426-0555
Vendor's Email address: _ Vendor's Web site: l
devin@grandfandb.com vv°vvvv. randfandb,corn
Mail original agreement and I'n urance to: City of E undo — City Clerk 350 Main Street, Room 5, EI Segundo, CA 9045-3813
Originator/Department Conlact:�� L 4'l Dale initiated:
Insurance oval: 1117 Dale ��
-
City AmeY it an err City Clerk
Company Name P
Agreement No. 5789
1.GENERALLY. The materials, supplies, or services (collectively, "Purchase")
' 10.INDEMNIFICATION. Seller agrees to indemnify and hold City harmless from
covered by this Services Agreement ("Agreement") must be furnished by Seller
and against any claim, action, damages, costs (including, without limitation,
subject to all the terms and conditions contained in this Agreement which Seller,
attorney's fees), injuries, or liability, arising out of the Purchase or the
in accepting this Agreement, agrees to be bound by and comply with in all
Agreement, or their performance. Should City be named in any suit, or should
particulars. No other terms or conditions are binding upon the parties unless
any claim be brought against it by suit or otherwise, whether the same be
subsequently agreed to in writing. Written acceptance or shipment of all or any
groundless or not, arising out of the Purchase or Agreement, or their
portion of the Purchase covered by this Agreement constitutes unqualified
performance, Seller will defend City (at City's request and with counsel
acceptance of all terms and conditions in this Agreement. The terms of any
satisfactory to City) and indemnify City for any judgment rendered against it or
proposal referred to in this Agreement are included and made a part of the
any sums paid out in settlement or otherwise. For purposes of this section "City'
Agreement only to the extent it specified the Purchase ordered, the price, and
includes City's officers, elected officials, and employees. It is expressly
the delivery, and then only to the extent that such terms are consistent with the
understood and agreed that the foregoing provisions will survive termination of
terms and conditions of this Agreement.
this Agreement. The requirements as to the types and limits of insurance
2.CONSIDERATION. As consideration, City agrees to pay Seller for City's
coverage to be maintained by Seller, and any approval of such insurance by
services not to exceed a total of $25,445.70 (Twenty Five Thousand Four
City, are not intended to and will not in any manner limit or qualify the liabilities
Hundred Forty-five Dollars and Seventy Cents) for the work. City will pay for
and obligations otherwise assumed by Seller pursuant to this Agreement,
work as specified in the attached Exhibit "A," which is incorporated by reference.
including, without limitation, to the provisions concerning indemnification.
3.INSPECTION. The Purchase furnished must be exactly as specified in this
11.WARRANTY. Seller agrees that the Purchase is covered by the most
Agreement, free from all defects in Seller's performance, design, workmanship,
favorable commercial warranties the Seller gives to any customer for the same
and materials, and, except as otherwise provided, is subject to inspection and
or substantially similar supplies or services, or such other more favorable
test by City at all times and places. If, before final acceptance, any any
warranties as is specified in this Agreement. Warranties will be effective
Purchase is found to be incomplete, or not as specified, City may reject it,
notwithstanding any inspection or acceptance of the Purchase by City.
require Seller to correct it without charge, or require delivery of such Purchase at
12.ASSIGNMENT. City may assign this Agreement. Except as to any payment
a reduction in price that is equitable under the circumstances. If seller is unable
due under this Agreement, Seller may not assign or subcontract the Agreement
or refuses to correct such items within a time deemed reasonable by City, City
without City's written approval. Should City give consent, it will not relieve Seller
may terminate the Agreement in whole or in part. Seller bears all risks as to
from any obligations under this Agreement and any transferee or subcontractor
rejected Purchases and, in addition to any costs for which Seller may become
will be considered Seller's agent.
liable to City under other provisions of this Agreement, must reimburse City for
13.INSURANCE. Seller must provide the insurance indicated on the face sheet
all transportation costs, other related costs incurred, or payments to Seller in
of this Services Agreement.
accordance with the terms of this Agreement for unaccepted Purchases.
14,PERMITS. Seller must procure all necessary permits and licenses, and abide
Notwithstanding City's acceptance of any Purchase, Seller is liable for latent
by all federal, state, and local laws, for performing this Agreement,
defects, fraud, or such gross mistakes as constitute fraud.
15.INDEPENDENT CONTRACTOR. City and Seller agree that Seller will act as
4.CHANGES. City may make changes within the general scope of this
an independent contractor and will have control of all work and the manner in
Agreement in drawings and specifications for specially manufactured supplies,
which is it performed. Seller will be free to contract for similar service to be
place of delivery, method of shipment or packing of the order by giving notice to
performed for other employers while under contract with City. Seller is not an
Seller and subsequently confirming such changes in writing. If such changes
agent or employee of City and is not entitled to participate in any pension plan,
affect the cost of or the time required for performance of this Agreement, an
insurance, bonus or similar benefits City provides for its employees. Any
equitable adjustment in the price or delivery or both must be made. No change
provision in this Agreement that may appear to give City the right to direct Seller
by Seller is allowed without City's written approval. Any claim by Seller for an
as to the details of doing the work or to exercise a measure of control over the
adjustment under this section must be made in writing within thirty (30) days
work means that Seller will follow the direction of the City as to end results of the
from the date of receipt by Seller of notification of such change unless City
work only.
waives this condition in writing. Nothing in this section excuses Seller from
16.WAIVER. City's review or acceptance of, or payment for, work product
proceeding with performance of the order as changed.
prepared by Seller under this Agreement will not be construed to operate as a
5. TERMINATION. City may terminate this Agreement at any time, either
waiver of any rights City may have under this Agreement or of any cause of
verbally or in writing, with or without cause. Should termination occur, City will
action arising from Seller's performance. A waiver by City of any breach of any
pay Seller as full performance until such termination the unit or pro rata order
term, covenant, or condition contained in this Agreement will not be deemed to
price for the performed and accepted portion of the Purchase. City may provide
be a waiver of any subsequent breach of the same or any other term, covenant,
written notice of termination for Seller's default if Seller refuses or fails to comply
or condition contained in this Agreement, whether of the same or different
with this Agreement. If Seller does not cure such failure within a reasonable time
character.
period, or fails to perform the Purchase within the time specified (or allowed by
17.INTERPRETATION. This Agreement was drafted in, and will be construed in
extension), Seller will be liable to City for any excess costs incurred by City.
accordance with the laws of the State of California, and exclusive venue for any
6.TIME EXTENSION. City may extend the time for completion if, in City's sole
action involving this agreement will be in Los Angeles County.
determination, Seller was delayed because of causes beyond Sellers control
and without Sellers fault or negligence. In the event delay was caused by City.
Sellers sole remedy is limited to recovering money actually and necessarily
Materials, supplies or services to include:
expended by Seller because of the delay; there is no right to recover anticipated
profit,
Refer to attached Exhibit "A"
7.11EMEDIES CUMULATIVE. City's rights and remedies under this Agreement
are not exclusive and are in addition to any rights and remedies provided by law.
&TITLE. Title to materials and supplies purchased under this Agreement pass
directly from Seller to City upon City's written acceptance following an actual
inspection and City's opportunity to reject.
9.13AYMENT. City will pay Seller after receiving acceptable invoices for
materials and supplies delivered and accepted or services rendered and
accepted. City will not pay cartage, shipping, packaging or boxing expenses
unless specified in this Agreement. Drafts will not be honored.
Company Name
Agreement No. 5789
Client
Catering Contract
Client/Organization
Event Date
Booking Tel
Site Tel
Event #
City of El Segundo
9/26/2019 (Thu)
(310) 524-2389
(310) 524-2372
E61383
Address
Guests Take Seats
Party Name
Site Contact
Booked
350 Main Street
9:OOPM
Champions of Business
Cristina Reveles
8/16/2019 3:5`
Booking Contact
Booking Email
Sales Rep
Pin Guests
Barbara Voss
bvoss@elsegundo.org
Devin Wright
300
Venue
Date Delivery Start Serving
9/26/2019 -Thu NA 6:00 pm 7:30 pm
Site Name Site Address
Toyota Sports Performance Center I LA 555 N Nash St, El Segundo, CA 90245
Kings Training Facility
Food/Service Items
Food/Service Items
Menu items & ingredients are seasonal and may be substituted.
All Catering Services will incur a 20010 Production Fee and
applicable sales tax. Gratuity is at the discretion of the client,
and is never expected but always appreciated.
3:00PM
Access
6:OOPM
VIP Reception
6:30PM
EVENT START
Tray Passing Begins
7:15PM
Pre -Set Salads Ready
7:30PM
Guests Take Seats
7:50PM
Entrees Served
8:20PM
Dessert Platters Served
9:OOPM
EVENT END
CATERING MENU
6:00 - 7:00P14 VIP SUITE
-- to serve ( 40 ) guests --
-( 1) Gourmet Cheese Board
-( 1) Platter of Appetizers
-Beverage Service
9/17/2019 - 3:15:03 PM
End Description Type
9:00 pm Dinner served Off Premise
Site Telephone
Price Qty
14,400.00 1
phone (562) 426-0555 fax (562)492-9748
Total
14,400.00
Page 1 of 5
Agreement No. 5789
6:30 - 8:30PM HOSTED BEVERAGES
:: Two Beverage Stations I See Layout
Grand F&B Providing
• Nonalcoholic: Tonic, Club Soda, Cran, OJ, Pineapple,
Grapefruit, Coke, Diet Coke, Sprite, Ginger Ale, Water
e Garnish: Lemons, Limes
e Ice: Chilling, Drinking
Choura Events Providing
e Glassware
6:30PM - 7:30PM GOURMET CHEESE TABLE
Cheeses
-Asiago
-Brie
-Bleu
Cured Meats
-Hard Salami
-Prosciutto
Dips/Spreads
-Heirloom Tomato Bruschetta I Baked Cornbread Squares
Accompaniments
-Rosemary Nuts [easy on rosemary]
-Grand Popcorn
-Baked Blood Oranges
-Fresh Berries
-Dried Figs
-Assorted Crostinis
**please add small scoops for nuts & popcorn**
6:30 - 7:30PM TRAY PASSED APPETIZERS
-Grilled Peach Crostini I Goat Cheese, Honey Drizzle, Balsamic
Glaze, & Basil Chiffonade
-Lump Crab Cake I Mild Cilantro Lime Aioli
7:30PM CUSTOM SERVED DINNER
Homemade Rolls & Butter
Pre -Set Salad
-Deconstructed Cali Wedge I Butter Lettuce, Pickled
Red Onion, Heirloom Tomato, Goat Cheese, Candied
Pecans, & topped w/ Blood Orange Vinaigrette
[additional dressing on table]
9/17/2019 - 3:15:03 PM Page 2 of 5
phone (562) 426-0555 fax (562)492-9748
Agreement No. 5789
Entree Duet [incurs additional fee]
-Beef Wellington I Filet Wrapped in Puff Pastry w/
Sauteed Mushrooms and Shallot Duxelle, & Madeira
Wine Demi Glaze
-Chicken Florentine I Roasted Chicken Breast Stuffed
w/ Sauteed Spinach and Artichoke Hearts, & Topped w/
Parmesan Cream Sauce
Sides
-Roasted Yukon Gold Potato Round
-Grilled Zucchini, Summer Squash, & Baby Carrot
( 20 ) Vegetarian/Vegan Option [no additional
charge]
-Grilled Portobello Mushroom I Grilled Zucchini,
Summer Squash, Roasted Carrot, Wilted Spinach, &
Balsamic Glaze
Family Style Dessert
-Mini Strawberry Tartlet Bites
-Meyer Lemon Mousse Shooter w/ Raspberry
-Mini Chocolate Bundt Cake w/ Buttercream Frosting
Beverages
-Water
-Iced Tea
-Coffee w/ Dessert
Entree Duet Fee
LABOR - STAFFING 5,800.00 i 5,800.00
**Four Hour Minimum Per Staff Member, unless lower minimum
is approved by Director
**Priced per staff member, per hour. Two hours for setup and
one hour for cleanup are billed to client, in addition to event
hours.
**Overtime fee may apply if staff is requested to stay longer
than contracted event
**Client assumes responsibility of cost for additional drive time
outside 10mi radius
( 1 ) Event Captain at 6.5 hours
( 2 ) VIP Attendants in Suite
( 12 ) Event Servers at 6.5 hours each
9/17/2019 - 3:15:03 PM Page 3 of 5
phone (562) 426-0555 fax (562)492-9748
( 2 ) Food Runners at 4 hours each
( 4 ) Bartenders at 6.5 hours each
( 1 ) Barback at 4 hours
( 1 ) Event Chef at 6 hours
( 3 ) Sous Chefs at 6 hours each
( 1 ) Scullery at 6 hours
Subtotal
1 Production Fee
Tax
To (a] Value
20.200.00 Paid
2,880,00 Balance
2,36530 Gratuity
25,445�,70 Due Caste
OM Pay Method
25,445,70
UO Card'i"ypc
Card Holder
Agreement No. 5789
9/17/2019 - 3:15:03 PM Page 4 of 5
phone (562) 426-0555 fax (562)492-9748
Agreement No. 5789
A 20 % deposit is required to confirm your order in the form of cash, personal check, cashiers check
or credit card. All deposits are NON-REFUNDABLE and NON-TRANSFERRABLE and will be applied to
your event. FINAL PAYMENT AND ANY GUEST COUNT INCREASE ARE DUE SEVEN DAYS PRIOR
TO EVENT. Cash or Cashiers Check only.
The signed (original or revised) contract and all final guarantees are due seven business days
prior to the event to ensure the success of your event. This guaranteed number is considered final.
Your number may increase and is not subject to reduction. If no guarantee is made, the expected
number will be used. We will prepare and set 50/o over your guaranteed number. Guests
arriving after the meal is served will be charged the same contracted rate ++ per person. Extra
person charges are the engager's responsibility and will be added to your final bill and must be paid in
cash prior to the conclusion of your event.
Due to food safety regulations, the maximum food service time is 1 1/2 hours. All remaining food and beverages are the
sole property of the The Choura Venue Services and can not be removed by the client or their guests.
This policy is required by the Health Department.
A 20% production fee and applicable sales tax are included in all contracts.
I have read the above contract. I have verified the Date, Thursday, September 26, 2019 and the
Meal Service Time, 7:30 pm for my Champions of Business at the Toyota Sports Performance
Center I LA Kings Training Facility and agree to all terms and conditions as well as any terms and
conditions on any contract addendum's which I may sign.
Gratuity is never expected but always appreciated.
Client:
Date:
Please make all checks payable to Grand Food & Beverage
Fax Number: 562-492-9748
9/17/2019 - 3:15:03 PM Page 5 of 5
phone (562) 426-0555 fax (562)492-9748