2019 Sep 17 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
WEST CONFERENCE ROOM -
350 MAIN STREET
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City -related business that is
within the jurisdiction of the City Council and/or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 17, 2019 — 4:00 PM
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to Citv Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1):
Sara Vares Augusto v. L.A. County Metropolitan Transit Authority et al.
(Los Angeles Superior Court Case No. BC 683243)
2
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBER -
350 MAIN STREET
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City -related business that is
within the jurisdiction of the City Council and/or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state. Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m, the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 17, 2019 - 6:00 P.M.
CALL TO ORDER
INVOCATION — Father Alexei Smith, St. Andrew Russian Greek Catholic Church
PLEDGE OF ALLEGIANCE — Mayor Pro Tem Pirsztuk
SPECIAL PRESENTATIONS
a) Commendation — Ms. Houghton's 100th Birthday
b) Recognition — ES Little League and ES Softball Summer 2019 All-star Teams
C) Recognition —Amateur Radio Club Recognition
9
d) Proclamation - The Fair on Richmond Sponsored by Kiwanis Club - Sept. 21
f) Announcement — LA Street Festival September 20 — 21, 2019
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to Citv Business Onlv — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
CITY MANAGER COMMENTS — (Related to Public Communications)
A. APPROVAL OF AGENDA ORDER AND WAIVER OF FULL READING OF
ORDINANCES AND RESOLUTIONS
This is the time for City Council to: a) make changes to the agenda; b) remove items
from the consent calendar for individual consideration; or (c) rearrange the order of
the agenda.
MOTION TO APPROVE AGENDA ORDER AND WAIVE FULL READING
B. CONSENT CALENDAR
1. Approve Regular City Council Meeting Minutes of September 3, 2019,
2. Approve Warrant Numbers 3027523 through 3027610 and 9001070 through
9001070 on Register No. 23a in the total amount of $610,187.52 and Wire
Transfers from 8/19/19 through 8/25/19 in the total amount of $2,347,452.72.
Approve Warrant Numbers 3027611 through 3027704 and 9001070 through
9001070 on Register No. 23b in the total amount of $221,435.05 and Wire
Transfers from 8/26/19 through 9/1/19 in the total amount of $659,654.70.
3. Accept as complete the Holly Valley Playground Project, Project No. PW 18-33.
4. Accept as complete the Downtown Landscape Lighting Project, Project No. PW
18-24.
5. Authorize City Manager to sign a 3 -year (with an option to renew for two years)
professional services agreement, for financial auditing services with White,
Nelson, Diehl and Evans LLP (WNDE).
6. Waive second reading and adopt an ordinance amending EI Segundo Municipal
Code to delete a residency requirement for the City Manager.
7. Waive second reading and adopt an ordinance amending EI Segundo Municipal
Code to allow delegation of the City Manager's signature authority.
El
4
8. Adopt a Resolution approving an ICMA Retirement Corporation Governmental
Money Purchase Plan & Trust 401(a) program, appoint Director of Finance as
City's Plan Administrator, and authorize Plan Administrator to execute
documents to implement the Program.
9. Adopt a resolution adopting the September 2019 City of EI Segundo Emergency
Operations Plan.
10.Adopt a Resolution approving the Contract Amendment with California Public
Employees Retirement System ("CalPERS") for Classic Safety and Classic
Miscellaneous Management -Confidential non -represented employees to increase
non -represented employee's contribution towards CalPERS retirement costs.
11. Approve VSP employee vision plan insurance purchase through USI Brokerage
pool purchasing program and authorize City Manager (or designee) to sign VSP
vision services application/agreement.
C. PUBLIC HEARINGS
12. Continue public hearing regarding introduction of an Ordinance amending the EI
Segundo Municipal Code to establish a public art requirement or in -lieu fee
(otherwise known as a "Percent for Arts" fee) and a Cultural Development Fund.
13. Conduct a public hearing regarding the annual update to the Master Fee
Schedule and amend current fees and service charges and various other
amendments to City of EI Segundo Fee Schedule; this does not include water
rate fees, sewer rate fees and development impact fees.
14.Adopt Resolution approving 2019-2020 the Proposed Operating Budget, Capital
Improvement Program Budget, Gann Appropriations Limit, General Fund
Reserve Policy, and Economic Uncertainty Reserve Policy.
D. STAFF PRESENTATIONS
E. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
F. REPORTS — CITY CLERK
G. REPORTS — CITY TREASURER
H. REPORTS — COUNCILMEMBERS
Councilmember Pimentel —
Councilmember Nicol —
Councilmember Brann —
5
5
Mayor Pro Tem Pirsztuk —
Mayor Boyles —
I. REPORTS — CITY ATTORNEY
J. REPORTS/FOLLOW-UP — CITY MANAGER
PUBLIC COMMUNICATIONS — (Related to Citv Business Only. — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seer..) for the purposes of conferring with the City's Real Property
Negotiator,- and/or conferring with the City Attorney on potential and/or existing litigation; and/or
discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with
the City's Labor Negotiators
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE: September 13, 2019
TIME: 7:45pm
NAME: Mona F. Shilling
N
A
(C.Oeommenbatton.it.f.,(e,sepnba.c.,,tomia
WHEREAS, A happy resident of EI Segundo for over 20 years, the beautiful and vivacious Vivianne
Houghton celebrated her 100th birthday on September 16, 2019. You may have met her on
one of her daily walks around the neighborhood, in a local restaurant, or shopping at her
favorite destination, the 99 Cent Store, as she loves to greet and chat with people she meets;
and
WHEREAS, Born in Hartville, Missouri to farmers Fred and Julia Pridgen, her family moved to California
at the Depression and around the time that she was first married when she was 20 years old.
Her first husband Layne Wilson was in the Navy and unfortunately died in WW II leaving her
a widow with a three year daughter, Helen Wilson Glagola. It was a decade later that Viv
met and married her second husband, Richard Houghton, a young officer in the Navy and a
graduate of the Naval Academy. Her family quickly expanded to include three more children
each a year apart: Jill, Becky and Rick; and
WHEREAS, An avid reader, Viv pursued her interest in education and received an AA degree from West
LA College. She worked as a realtor in Baldwin Hills and as a travel agent, which took her to
Europe and many exotic locations such as Hong Kong and the USSR; and
WHEREAS, A charming and gregarious beauty with a contagious laugh, Viv makes friends wherever she
goes and is fond of conversing with others. She enjoyed the time she spent volunteering and
participating in fundraising activities which found her doing everything from working in a
hospital guild's thrift shop to modeling and walking the runway at fundraising events; and
WHEREAS, She enjoys subscribing to numerous newspapers and magazines, having visitors and talking
to friends and family on the phone, watching soap operas, golf and the news and going out
to dine, even though she's slowed down considerably the last few years; and
WHEREAS, Her family has always been of the greatest importance to her and she enjoys her position as
the matriarch. Although her beloved son predeceased her, her three daughter, seven
grandchildren and eighteen great-grandchildren continue to give her great joy, along with
other extended family members and friends.
NOW, THEREFORE, on this 17th day of September, 2019, the Mayor and Members of the City Council of the
City of EI Segundo, California, hereby extend our congratulations and sincere best wishes for a very HAPPY
100th BIRTHDAY!
•lI10E 1016AA Tic Ill k7.
9Vayor Drew Boy(es
�41ayor Pro Tem CaroC(Pirsztuk Council 9V em6er Dr. loon Brann
Council 9V em6er Chris (Pimente( Counci(Member Scot Nicol 7
Recognition
ES Little League and ES Softball Summer 2019 All-star Teams
Recognition
Amateur Radio Club Recognition
rortamatt"On VV of a$`wnoo.tamrni.
WHEREAS, The Fair on Richmond Street is proudly produced & organized by
the El Segundo Kiwanis Club as a fundraiser for local scholarships,
school programs and activities for the youth of E1 Segundo; and
WHEREAS, The Fair on Richmond Street provides E1 Segundo school student
groups, civic clubs, and non-profit organizations an opportunity to
promote their associations and to raise funds for their school and
community projects through the sale of snacks, arts and crafts and
other items; and
WHEREAS, The Fair Richmond Street affords people from other communities
the opportunity to discover the hometown atmosphere of
downtown El Segundo while experiencing wholesome family
entertainment at its finest; and
WHEREAS, The City Council recognizes the merits of The Fair on Richmond
Street and commends the El Segundo Kiwanis Club for continuing
to carry on this traditional El Segundo event which has become a
"Celebration of Community".
NOW, THEREFORE, the Mayor and Members of the City Council of the City of E1
Segundo, California, hereby proclaim the observance of the 2019 "THE FAIR ON
RICHMOND STREET" from 9:00 a.m. to 5:00 p.m., Saturday, September 21, 2019
and invite the community to give generous support to all the groups,
organizations, merchants and volunteers participating in the Fair.
9Vayor Drew Boyles
Mayor 10o Tem Carol Birsztuk Council W ember 1Dr. loon Brann
CouncdWember Chris Pimentel Counci(34emberScot Xicol
10
Announcement
LA Street Festival September 20 — 21, 2019
11
MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 3, 2019 — 4:00 PM
CALL TO ORDER — Mayor Boyles at 4:04 PM
ROLL CALL
Mayor Boyles -
Present
Mayor Pro Tem Pirsztuk -
Present
Council Member Brann -
Present
Council Member Pimentel -
Present
Council Member Nicol -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) None
SPECIAL ORDER OF BUSINESS:
Mayor Boyles announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1):
Sara Vares Augusto v. L.A. County Metropolitan Transit Authority et al.
(Los Angeles Superior Court Case No. BC 683243)
PUBLIC EMPLOYMENT (Gov't Code § 54957)
Performance Review
Position: City Manager
Adjourned at 5:55 PM
MINUTES OF THE REGULAR COUNCIL MEETING
SEPTEMBER 3, 2019
PAGE 1 OF 7
12
1
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 3, 2019 - 6:00 P.M.
CALL TO ORDER — Mayor Boyles at 6:00 PM
INVOCATION — Pastor Rob McKenna, The Bridge
PLEDGE OF ALLEGIANCE — Councilmember Nicol
SPECIAL PRESENTATIONS
a) Chris Crotty, Senior Director of Hockey Development and Daryl Evans, retired LA
King and radio commentator for the Los Angeles Kings presented a $75,000
donation to the City for improvements at the Recreation Park Inline hockey rink.
b) Commendation read by Councilmember Pimentel, commending Kelsey
Cummings, LA County Lifeguard on her achievements with the LA County
Women's Lifeguard team.
c) Recognition by Chief Donovan, Jeff Gurney, Engineer and Cert Project Lead and
Randy Collins, Emergency Management, regarding the Fire Department CERT
Program.
d) Chief Donovan announced the Fire Department's Annual 9/11 Pancake
Breakfast will be held on Saturday, September 7, 2019.
e) Chief Donovan announced the Fire Department's Strategic Planning Workshop
to be held on Monday, September 9, 2019 from 11:00 AM — 1:00 PM at the
Joslyn Center.
f) Barbara Voss, Deputy City Manager, announced the LA Street Festival
September 20 — 21, 2019, announced The Fair at Richmond Street will be held
on Saturday, September 21, 2019 and encouraged the Community to attend both
events.
ROLL CALL
Mayor Boyles -
Present
Mayor Pro Tem Pirsztuk -
Present
Council Member Brann -
Present
Council Member Pimentel -
Present
Council Member Nicol -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total)
Ryan Baldino, resident and Planning Commission, commented on item #B4 (Raytheon
Development Agreement) and the deletion of end of the meeting Public
Communications.
MINUTES OF THE REGULAR COUNCIL MEETING
SEPTEMBER 3, 2019
PAGE 2OF7
13
Jay Hoeschler, resident and Planning Commission, commented on item #134 (Raytheon
Development Agreement).
CITY MANAGER COMMENTS — (Related to Public Communications)
City Clerk Weaver stated the Public Communications will be placed on the
agenda going forward.
Mayor Boyles stated item #B4 will be pulled for discussion
Councilmember Brann agreed the second Public Communications should be
placed back on future agendas.
A. APPROVAL OF AGENDA ORDER AND WAIVER OF FULL READING OF
ORDINANCES AND RESOLUTIONS
This is the time for City Council to: a) make changes to the agenda; b) remove items
from the consent calendar for individual consideration; or (c) rearrange the order of the
agenda.
MOTION TO APPROVE AGENDA ORDER AND WAIVE FULL READING
MOTION by Councilmember Brann, SECONDED by Councilmember Pimentel to pull
item #134 for further discussion, pull item #135, pull item #136 for further discussion, pull
item #C7 to September 17, 2019 regular City Council meeting and split item #C8 into
#C8A and #C8B, read all ordinances and resolutions on the Agenda by title only and
approve Consent Agenda items 1, 2, and 3. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0
B. CONSENT CALENDAR
Approve Regular City Council Meeting Minutes of August 20, 2019 and Special
City Council Minutes of June 11, 2019 (Strategic Planning Session).
2. Approve Warrant Numbers 3027379 through 3027522 and 9001070 through
9001070 on Register No. 22b in the total amount of $425,271.91 and Wire
Transfers from 8/12/29 through 8/18/19 in the total amount of $2,933,736.06.
3. Waive second reading and adopt Ordinance No. 1588 (Zone Text Amendment
No. ZTA 19-07) and approve Environmental Assessment No. EA -1253 to reduce
the required setbacks and encroachments in the corporate Office (CO) Zone and
the Urban Mixed Use North (MU -N) Zone.
(Fiscal Impact: None)
4. PULLED BY MAYOR BOYLES
5. PULLED BY STAFF
6. PULLED BY MAYOR PRO TEM PIRSZTUK
MINUTES OF THE REGULAR COUNCIL MEETING
SEPTEMBER 3, 2019
PAGE 3OF7
14
PULLED ITEMS:
4. Waive second reading and adopt Ordinance No. 1589 to amend Development
Agreement No. DA 11-02, to change the phasing of certain street and other
improvements for the EI Segundo South Campus Specific Plan (ESSCSP),
located on the Raytheon campus property, near the southeast corner of Pacific
Coast Highway and EI Segundo Boulevard.
(Fiscal Impact: None)
Sam Lee, Planning & Building Safety Director, gave a presentation.
Public Comments:
Scott Pozza, Raytheon Facilities Director, commented on the current Raytheon Park
and offered extended use of the park in the interim of the development phases.
Raytheon will work with Recreation and Parks Department on coordinating
scheduling/reserving the park.
Ryan Baldino, resident and Planning Commissioner, commented on the 7 -acre park
located at Raytheon and recommends the issue be resolved before voting on the item,
the park portion of the Development Agreement is vague, in his opinion.
Jay Hoeschler, resident and Planning Commissioner, stated he appreciates the good
faith effort from Raytheon to extend the park use, however, would like to see the park
portion of the development agreement hammered out before approving.
Council Discussion
Mark Hensley, read by title only:
ORDINANCE NO 1589
AN ORDINANCE APPROVING AND ADOPTING A FIRST AMENDMENT TO
DEVELOPMENT AGREEMENT N. 11-02, TO AMENDTHE PHASING AND TO
ASSIGN CERTAIN IMPROVEMENTS AND MITIGATION MEASURES TO THE
APPROPRIATE PHASES.
MOTION by Mayor Boyles, SECONDED by Councilmember Pimentel to waive second
reading and adopt Ordinance No. 1589. MOTION PASSED BY VOICE VOTE. 3/2 YES:
Boyles Nicol Pimentel NO: Brann Pirsztuk
Council consensus directing staff to work with Raytheon on developing an agreement
for using the park on a regular basis, cost sharing and capital needs, include current
and future field usage.
Recessed at 7:26 PM
Reconvened at 7:31 PM
MINUTES OF THE REGULAR COUNCIL MEETING
SEPTEMBER 3, 2019
PAGE 4 OF 7
15
6. Authorize City Manager to execute a 5 -year lease agreement with Equinix, in a
form approved by the City Attorney, to provide data center rack space and the
associated equipment to house City enterprise and computing equipment.
(Fiscal Impact: $404,185.20)
Mayor Pro Tem Pirsztuk directed staff to negotiate with Equinix regarding transferring
heat from the data center to the EI Segundo Wiseburn Aquatics Center in lieu of paying
full or a partial fee for computing equipment storage.
MOTION by Mayor Pro Tem Pirsztuk, SECONDED by Mayor Boyles approving the 5 -
year lease Agreement No. 5768 with Equinix, with the understanding the City will look
into a partnership with Equinix regarding transferring heat to the EI Segundo Wiseburn
Aquatics Center. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
C. PUBLIC HEARINGS
7. PULLED BY STAFF — MOVING TO SEPTEMBER 17, 2019 REGULAR
COUNCIL MEETING.
Conduct a public hearing regarding the annual update to the Master Fee
Schedule and amending current fees and service charges and various other
amendments to City of EI Segundo Fee Schedule; this does not include water
rate fees, sewer rate fees and development impact fees.
(Fiscal Impact: potential additional revenue for FY 2019-20 of $130,000.00)
Per Council, split the item into A and B.
8. Introduce an ordinance amending EI Segundo Municipal Code deleting a
residency requirement for the City Manager (A) and allow delegation of City
Manager's purchasing and contracting signature authority (B).
(Fiscal Impact: None)
Mayor Boyles stated this was the time and place to conduct a Public Hearing regarding
amending EI Segundo Municipal Code deleting a residency requirement for the City
Manager and allow delegation of City Manager's purchasing and contracting signature
authority.
City Clerk Weaver stated that proper notice had been given in a timely manner and that
no written communication has been received in the City Clerk's office.
Mark Hensley, City Attorney, introduced and reported on the item. Mr. Hensley will split
the Ordinances into 2 (two).
Public Comment: None
MOTION by Councilmember Nicol, SECONDED by Mayor Pro Tem Pirsztuk to close
the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Council Discussion
MINUTES OF THE REGULAR COUNCIL MEETING
SEPTEMBER 3, 2019
PAGE 5OF7
`[
Mark Hensley, City Attorney, read by title only:
ORDINANCE NO. 1590
AN ORDINANCE AMENDING TITLE 1, CHAPTER 5, ARTICLE A OF THE EL
SEGUNDO MUNICIPAL CODE DELETING A RESIDENCY REQUIREMENT FOR THE
CITY MANAGER.
Mayor Pro Tem Pirsztuk introduced the Ordinance. The second reading and adoption
of the Ordinance is scheduled for the September 17, 2019 regular City Council meeting.
Mark Hensley, City Attorney, read by title only:
ORDINANCE NO. 1591
AN ORDINANCE AMENDING TITLE 1, CHAPTER 5, ARTICLE A OF THE EL
SEGUNDO MUNICIPAL CODE ALLOWING DELEGATION OF THE CITY MANAGER'S
SIGNATURE AUTHORITY.
Mayor Boyles introduced the Ordinance. The second reading and adoption of the
Ordinance is scheduled for the September 17, 2019 regular City Council meeting.
D. STAFF PRESENTATIONS - None
E. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS — None
F. REPORTS — CITY CLERK — No report
G. REPORTS — CITY TREASURER — Not present
H. REPORTS — COUNCILMEMBERS
Councilmember Pimentel — No report
Councilmember Nicol — Thanked staff for coming into work on their day off to
work on the Raytheon item, specifically, Sam Lee and Ken Berkman. The time is
appreciated.
Councilmember Brann — No report
Mayor Pro Tem Pirsztuk — Thanked Safety staff for keeping our City Safe in the
wake of the 9/11 Anniversary. Thanked Ron Swanson for providing lunch to the
staff, the In and Out truck will be on site September 11, 2019.
Mayor Boyles — Congratulated Park Vista on their 32nd Anniversary, met with
WeWork at Pacific Corporate Towers, toured the Boring Company, attended a
MINUTES OF THE REGULAR COUNCIL MEETING
SEPTEMBER 3, 2019
PAGE 6OF7
17
relationship building meeting with the LA Times at EI Segundo Brewing
Company, attended Congressman Ted Lieu's Town hall meeting held at the
EI Segundo High School's Performing Art Center and thanked staff for all the
hard work on the Raytheon Agreement.
I. REPORTS — CITY ATTORNEY — Will report at the September 17, 2019 City
Council meeting what bills will be hitting the Governor's desk for approval.
J. REPORTS/FOLLOW-UP — CITY MANAGER — Reiterated the second Public
Communications will be placed back on the agenda and mentioned to Council the FY
2019-20 Budget will be on the September 17, 2019 meeting.
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) None
ADJOURNMENT at 7:53 PM
Tracy Weaver, City Clerk
MINUTES OF THE REGULAR COUNCIL MEETING
SEPTEMBER 3, 2019
PAGE 7OF7
18
9
M
N � N n N S YI If1 17 N O YN]
0 N O m C
N
x & 0.1
"�ugy�u(((m���¢���� zst�$lt^ ��yW���y��s�wp�p�� o
�Fp8� 444Dp' ¢ _ (4 ,,,7W7W7WWa,,,, hpU, yqW QH QEffl LLY- ]g�W(+ W A � I -
OF 4R �C 46 <TS �IWIV 6H dU W ¢fie u�ri �i0 Ws Sll¢FTY �m 1x11
19
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
8119119 THROUGH 8125119
_Date
Payee
Description
8/19/2019
Cal Pers
7,901.27
EFT Retirement Safety-Fire-PEPRA New 25020
8/19/2019
Cal Pers
12,970.42
EFT Retirement Safety-Police-PEPRA New 25021
8/19/2019
Cal Pers
32,409.11
EFT Retirement Misc - PEPRA New 26013
8/19/2019
Cal Pers
50,700.86
EFT Retirement Misc - Classic 27
8/19/2019
Cal Pers
77,084.16
EFT Retirement Safety Police Classic - 1st Tier 28
8/19/2019
Cal Pers
52,448.59
EFT Retirement Safety Fire- Classic 30168
8/1912019
Cal Pers
4,516.16
EFT Retirement Sfty Police Classic -2nd Tier 30169
8/19/2019
ICRMA
2,055,855.69
Annual Insurance Premium payment
8/23/2019
Manufacturers & Traders
27,056.80
457 payment Vantagepoint
8123/2019
Manufacturers & Traders
550.00
IRA payment Vantagepoint
8/12/19-8/18/19
Workers Comp Activity
25,203.79
SCRMA checks issued
8/12119-8/18/19
Liability Trust - Claims
0.00
Claim checks issued
8/12/19-8/18/19
Retiree Health Insurance
0.00
Health Reimbursment checks issued
8/1 2/1 9-8/1 811 9
Flexible Spending Account
755.87
Employee Health and DCA card charges
2,347,452.72
DATE OF RATIFICATION: 8126/19
TOTAL PAYMENTS BY WIRE: 2,347,452.72
Certified as to the accuracy of the wire transfers by:
Deputy Ciry,� reas rer_ lI Date/
C
Date
Date
Information on actual expenditures is available in the City Treasurer's Office of the City of EI Segundo.
PAQty Treasurer\Wire TransferMCopy of Wire Transfers 10-01-1B to 9-30-19 8/26/201201/1
a
0
K
a
IL
O
w
0
MCI
a y �
n ' - N aWa m til $ . 0
Q
N V O N N R O N
H
W W
❑ 0U w
z W w
w 3 a w
y �❑ 7 � N K LLO U a
Z a a
LL U ! 0 ❑ W O
¢ zzazo
o0z FOZFLLm rc LLgcwi w rc0zz
❑ �� 0¢¢wg a �w�r az W2 w »> m
7.� �i wo>rcZLLa aazrcrcUQ
°zw �w m�gzg�+--7$J$ZEP" 00 aarrc�ammw rc0odwwz 3
a N Q F O W O Z U Z LL LL O K a w ar f/1 H 2 a 7 f 2? N W m m N Q
gaLLWca_iF oQ Norc uiga 0aayaJy W rc v5E wW 00O O
w f N ON yW Q NQ� a a O w w Q w QggQ1F,aa' W F -a y a¢_J Y K w W fq ~
w HNN W 200 a' O>O W KN W F w N6'�¢ Q ¢060alO asX
c7 N¢¢ �C U a a a x 2 F i LL U J a a fq 0 0 0 0 LL 3 3 a a w � 3 w� 6 0
0
cO O O O - -- '- - b- b- N u ^ - - - - - -^ N� M r Yi v1 �n b b b r n n r
.J
K
K
f W
Q �
❑ Q
Y 2
m ICL
U O
N
W ILL"
F
OI U
2 j
a a U
0 0
> > >
❑ O ❑
Y Y yUN Y
W W W �J
V V
❑ ❑ O w
LLI
QK
2
Lii
m Q
m E a U ❑
c
cUfam�1°a Z'
c u v
m U
o L m
`o E a^44°vi a
$ @ 3
m C H >
LL m EdoE' ° a a
° h
° OE E � .
10 w c E
oao R
E a� o � v m 3 a 'm .S _
m m U -52 m W T o } m
o °
E m 9
W° 0 G � p+ w
¢w N- C y 7E j m
C7 W12 ''� m m ° m
KQama E8 C K
OW —0 m g EEp W E c m 0
Q O 5 U x U a U v m x W
m 0
0 O 'm 1yOW�
z W 2 E U
LLI r Z r Qoa W z ui
¢� e o p no a n Z Q
N U LL U a' w Q in x IL O
21
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
8/26/19 THROUGH 9/1/19
Date
Payee
Description
8/26/2019
IRS
268,197.24
Federal 941 Deposit
8/26/2019
Employment Development
4,925.12
State SDI payment
8/26/2019
Employment Development
57,213.36
State PIT Withholding
8/26/2019
Nationwide NRS EFT
32,851.99
EFT 457 payment
8/26/2019
State of CA EFT
1,452.91
EFT Child support payment
8/30/2019
Unum
113.70
Long Term Care Premium - May
8/30/2019
Cal Pers
7,048.95
EFT Retirement Safety-Fire-PEPRA New 25020
8/30/2019
Cal Pers
14,666.87
EFT Retirement Safety-Police-PEPRA New 25021
8/30/2019
Cal Pers
29,496.04
EFT Retirement Misc - PEPRA New 26013
8/30/2019
Cal Pers
50,669.00
EFT Retirement Misc - Classic 27
8/30/2019
Cal Pers
72,992.84
EFT Retirement Safety Police Classic - 1 st Tier 28
8/30/2019
Cal Pers
50,388.85
EFT Retirement Safety Fire- Classic 30168
8/30/2019
Cal Pers
4,712.59
EFT Retirement Sfty Police Classic -2nd Tier 30169
8/30/2019
Cal Pers
3,200.00
Admin Fee - Retired Annuitant Late
8/29/2019
Lane Donovan Golf Ptr
28,477.63
Payroll Transfer
8/19/19-8/25/19
Workers Comp Activity
32,668.57
SCRMA checks issued
8/19/19-8/25/19
Liability Trust - Claims
0.00
Claim checks issued
8/19/19-8/25/19
Retiree Health Insurance
0.00
Health Reimbursment checks issued
8/19/19-8/25/19
Flexible Spending Account
579.04
Employee Health and DCA card charges
659,654.70
DATE OF RATIFICATION: 8/30/19
TOTAL PAYMENTS BY WIRE: 659,654.70
Certified as to the accuracy of the wire transfers by:
Deputy City Treasure II� Date
Direct inance Date '
-ity Manager Date
Information on actual expenditures is available in the City Treasurer's Office of the City of EI Segundo.
22
PACity Treasurer\Wire Transfers\Copy of Wire Transfers 10-01-18 to 9-30-19 8/30/2019 1/1
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: September 17, 2019
AGENDA HEADING: Consent Agenda
Consideration and possible action to accept as complete the Holly Valley Playground
Project, Project No. PW 18-33. (Fiscal Impact: $127,593.50)
RECOMMENDED COUNCIL ACTION:
1. Accept the work as complete;
2. Authorize the City Clerk to file a Notice of Completion in the County Recorder's
office; or,
3. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Notice of Completion
FISCAL IMPACT: Included In the Adopted FYI 8/19 Budgets
Amount Budgeted: $175,000
Additional Appropriation: None.
Account Number(s): 301-400-8202-8420 (Park Facilities Upgrades)
STRATEGIC PLAN:
Goal: 4 Develop Quality Infrastructure and Technology
Objective: (a) El Segundo's physical infrastructure supports an appealing, safe,
and effective City.
ORIGINATED BY: Cheryl Ebert, Senior Civil Engineer
REVIEWED BY: Ken Berkman, Public Works Director Go v +ff V -t,"
Meredith Petit, Recreation and Parks Director
APPROVED BY: Scott Mitnick, City Manager FW Nr S fel
BACKGROUND AND DISCUSSION:
On February 19, 2019, City Council awarded a Public Works Contract to R.E. Schultz
Construction, Inc. (Schultz) for the Holly Valley Playground Project in the amount of $135,294
and authorized an additional $13,500 for construction related contingencies. City Council also
recommended that staff discuss the alternative bid chain link fence with the Parks and Recreation
Commission to verify whether it should be included in the project. The Parks and Recreation
Commission did not recommend the chain link fence around the playground, thus it was removed
via change order from the project scope ($-8,000).
Construction began on June 10, 2019 and was completed by Schultz on June 25, 2019. The project
consisted of removing and replacing the old, outdated, and worn playground with a new interactive
playground with poured -in-place rubber surfacing.
23
Accounting Summary:
$135,294.00 Construction Contract Amount
-$7,700.50 Total Change Orders, including removal of the chain link fence, adding sand
structure, and adding subsurface sump drains
$127,593.50 Total Funds Spent
$175,000.00 Total Budget
— $127,593.50 Total Funds Spent
$ 47,406.50 Unspent Project Funds Return to Source (General Fund)
Staff respectfully recommends that City Council accept the work performed by R.E. Schultz
Construction, Inc. as complete and authorize the City Clerk to file a Notice of Completion with
the County Recorder's Office.
(Project pictures next page)
24
Before:
After:
25
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
EI Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name: Holly Valley Playground Project
Project No.: PW 18-33 Contract No. 5393
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that:
The undersigned is an officer of the owner of the interest stated below in the property
hereinafter described.
2. The full name of the owner is: City of EI Segundo
3. The full address of the owner is: City Hall, 350 Main Street, EI Segundo, CA, 90245
4. The nature of the interest of the owner is: Public Facilities
5. A work of improvement on the property hereinafter described was field reviewed by the
City Engineer on June 25, 2019. The work done was: replacement of the equipment and
installation of pour -in-place rubber at the Holly Valley Playground.
6. On September 17, 2019, City Council of the City of EI Segundo accepted the work of this
contract as being complete and directed the recording of this Notice of Completion in the
Office of the County Recorder.
7. The name of the Contractor for such work of improvement was: R.E. Schultz Construction, Inc.
The property on which said work of improvement was completed is in the City of EI
Segundo, County of Los Angeles, State of California, and is described as follows: The
playground area of Holly Valley Park in the City of EI Segundo.
The street address of said property is: intersection of W. Holly Avenue and Valley Street
in EI Segundo, CA 90245
Dated:
Ken Berkman
Public Works Director
VERIFICATION
I, the undersigned, say: I am the Director of Public Works/City Engineer of the City EI Segundo, the
declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the
contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on , 2019 at EI Segundo, California.
Ken Berkman
Public Works Director
P0
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: September 17, 2019
AGENDA HEADING: Consent Agenda
Consideration and possible action to accept as complete the Downtown Landscape
Lighting Project, Project No. PW 18-24 (Fiscal Impact: $159,977.25)
RECOMMENDED COUNCIL ACTION:
1. Accept the work as complete;
2. Authorize the City Clerk to file a Notice of Completion in the County Recorder's
office; or,
3. Alternatively, discuss and take other possible actions related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Notice of Completion
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $170,104.93
Additional Appropriation: No
Account Number(s): 301-400-8203-8909 (Downtown Upgrades and
Beautification)
STRATEGIC PLAN:
Goal: 4 Develop Quality Infrastructure and Technology
Objective: (a) El Segundo's physical infrastructure supports an appealing, safe,
and effective City
ORIGINATED BY: Cheryl Ebert, Senior Civil Engine
REVIEWED BY: Ken Berkman, Public Works Director � , +,r kPiv�
APPROVED BY: Scott Mitnick, City Manager p4 C -.r 5M
BACKGROUND AND DISCUSSION:
On December 18, 2018, City Council awarded a Public Works Contract to Delta Electric (Delta)
for the Downtown Landscape Lighting Project in the amount of $155,104.93 and authorized an
additional $15,000 for construction related contingencies.
Construction began on March 3, 2019, and was completed by Delta on July 24, 2019. The project
consisted of removal of existing, obsolete lights and receptacles and construction of new energy
efficient, low maintenance landscape lights in the planters of the downtown area. Change orders
for the project included boring under the sidewalk to place new electrical conduit between planter
boxes and adding new photocells to the pedestals. 4
27
Accounting Summary:
$155,104.93 Construction Contract Amount
+$ 4,872.32 Total Change Orders
$159,977.25 Total Funds Spent
$170,104.93 Total Budget
— $159,977.25 Total Funds Spent
$ 10,127.68 Unspent Project Funds Return to Source (General Fund)
Staff respectfully recommends that City Council accept the work performed by Delta Electric as
complete and authorize the City Clerk to file a Notice of Completion with the County Recorder's
Office.
Before:
After:
28
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
EI Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name: Downtown Landscape Lighting Project
Project No.: PW 18-24 Contract No. 5638
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that:
The undersigned is an officer of the owner of the interest stated below in the property
hereinafter described.
2. The full name of the owner is: City of EI Segundo
The full address of the owner is: City Hall, 350 Main Street, EI Segundo, CA, 90245
4. The nature of the interest of the owner is: Public Facilities
5. A work of improvement on the property hereinafter described was field reviewed by the
City Engineer on July 24, 2019. The work done was: removal of existing, obsolete lights
and receptacles and construction of new energy efficient, low maintenance landscape
lights in the downtown area.
6. On September 17, 2019, City Council of the City of EI Segundo accepted the work of this
contract as being complete and directed the recording of this Notice of Completion in the
Office of the County Recorder.
7. The name of the Contractor for such work of improvement was: Delta Electric
8. The property on which said work of improvement was completed is in the City of EI
Segundo, County of Los Angeles, State of California, and is described as follows: New
landscape lights in the 100-600 blocks of Main Street, the 100-200 blocks of W. Grand
Avenue, and the 100-200 blocks of E. Grand Avenue, in the City of EI Segundo.
9. The street address of said property is: the 100-600 blocks of Main Street, the 100-200
blocks of W. Grand Avenue, and the 100-200 blocks of E. Grand Avenue, in EI Segundo,
CA 90245
Dated:
Ken Berkman
Public Works Director
VERIFICATION
I, the undersigned, say: I am the Director of Public Works/City Engineer of the City EI Segundo, the
declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the
contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on , 2019 at EI Segundo, California.
Ken Berkman
Public Works Director 29
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: September 17, 2019
AGENDA HEADING: Consent
Consideration and possible action to authorize the City Manager to sign the professional services
agreement, in a form approved by the City Attorney, for professional auditing services with
White, Nelson, Diehl and Evans LLP. (WNDE). The agreement is for three years for a total of
$180,573 with an option to renew the agreement for another two years. (Fiscal Impact: $59,770
in 2019/2020, $59,770 in 2020/2021 and $61,033 in 2021/2022)
RECOMMENDED COUNCIL ACTION:
(1) Authorize the City Manager to sign the professional services agreement.
(2) Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
A. Professional Services Agreement.
B. Professional Auditing Services Proposal
FISCAL IMPACT: None
Additional Appropriation: None
Account Number(s): 001-400-2502-6214
STRATEGIC PLAN:
Goal: 5(b) Champion Economic Development and Fiscal Sustainability:
El Segundo approaches its work in a financially disciplined and
responsible way
Objective: 1 The City will maintain a structurally balanced budget
2 The City will maintain a stable, efficient, and transparent financial
environment
ORIGINATED BY: David Davis, Finance Manager 409
REVIEWED BY: Joseph Lillio, Director of Finance
APPROVED BY: Scott Mitnick, City Manager W ��" s,(�
BACKGROUND AND DISCUSSION:
California law requires cities to change audit firms every five years. The audit firm Davis/Farr
has been auditing the city of El Segundo for eight years, and the audit firm the Pun Group
audited the city last year. It is now recommended that the City change audit firms in accordance
with state law.
1
30
In July a request for proposal (RFP) for professional auditing services was sent out to 17
professional audit firms. The city received responses from six firms. The finance staff reviewed
each RFP and rated each firm on their professional personnel, technical qualifications, audit
approach and the price for the engagement. WNDE was rated the highest by three of the four
staff members who rated the firms, and WNDE had the highest average rating of the six firms.
WNDE proposed to complete the three year engagement for $180,573 ($59,770 for fiscal years
2018/2019 and 2019/2020 and $61,033 for fiscal year 2020/2021). The prices submitted by the
firms for the three-year engagement ranged from $175,800 to $214,818.
Based on staff's evaluation it is recommended that a professional service contract be awarded to
White, Nelson, Diehl and Evans LLP for the three year period with the option to renew for an
additional two years.
2
31
Agreement No. [City Clerk assigns]_
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
WHITE NELSON DIEHL EVANS LLP
This AGREEMENT is made and entered into this 1st day of October, 2019, by
and between the CITY OF EL SEGUNDO, a municipal corporation and general law city
("CITY") and P2S WHITE NELSON DIEHL EVANS LLP, _Certified Public Accountants
and Consultants ("CONSULTANT"). The parties agree as follows:
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed
in the SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by
the terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not
to exceed one hundred eighty thousand five hundred seventy three dollars
($180,573) for CONSULTANT's services. CITY may modify this amount as
set forth below. Unless otherwise specified by written amendment to this
Agreement, CITY will pay this sum as specified in the attached Exhibit "A,"
which is incorporated by reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit "A,"
which is incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor,
technical, administrative, professional and other personnel, all supplies and
materials, equipment, printing, vehicles, transportation, office space and
facilities, and all tests, testing and analyses, calculation, and all other
means whatsoever, except as herein otherwise expressly specified to be
furnished by CITY, necessary or proper to perform and complete the work
and provide the professional services required of CONSULTANT by this
Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at
the time of performance utilized by persons engaged in providing similar services. CITY
will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of
any deficiencies and CONSULTANT will have fifteen (15) days after such notification to
City of EI Segundo Professional Services (REV 2018.05)
Page 1 of 11
32
Agreement No. [City Clerk assigns]_
cure any shortcomings to CITY's satisfaction. Costs associated with curing the
deficiencies will be borne by CONSULTANT.
4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in
Exhibit "A") the tasks performed, the percentage of the task completed during the billing
period, the cumulative percentage completed for each task, the total cost of that work
during the preceding billing month and a cumulative cash flow curve showing projected
and actual expenditures versus time to date.
5. NON -APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT
for current services are within the current budget and within an available, unexhausted
and unencumbered appropriation of the CITY. In the event the CITY has not
appropriated sufficient funds for payment of CONSULTANT services beyond the current
fiscal year, this Agreement will cover only those costs incurred up to the conclusion of
the current fiscal year.
6. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
Carefully investigated and considered the scope of services to be
performed;
Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully
acquainted with the conditions there existing, before commencing the
services hereunder. Should CONSULTANT discover any latent or
unknown conditions that may materially affect the performance of the
services, CONSULTANT will immediately inform CITY of such fact and will
not proceed except at CONSULTANT's own risk until written instructions
are received from CITY.
7. TERM. The term of this Agreement will be from October 1, 2019, to September 30,
2022. Unless otherwise determined by written amendment between the parties, this
Agreement will terminate in the following instances:
A. Completion of the work specified in Exhibit "A";
City of EI Segundo Professional Services (REV 2018.05)
Page 2 of 11
33
Agreement No. [City Clerk assigns]_
B. Termination as stated in Section 15.
8. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
CONSULTANT furnishes proof of insurance as required under
Section 22 of this Agreement; and
ii. CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving
written authorization to proceed, any such professional services are at
CONSULTANT's own risk.
9. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the
contracted services. If delay occurs, CONSULTANT must notify the Manager within
forty-eight (48) hours, in writing, of the cause and the extent of the delay and how such
delay interferes with the Agreement's schedule. The Manager will extend the
completion time, when appropriate, for the completion of the contracted services.
10. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the
main body of this Agreement takes precedence over the attached Exhibits; this
Agreement supersedes any conflicting provisions. Any inconsistency between the
Exhibits will be resolved in the order in which the Exhibits appear below:
A. Exhibit: A: Scope of Work.
B. Exhibit: B: Schedule of Fees
11. CHANGES. CITY may order changes in the services within the general scope of
this Agreement, consisting of additions, deletions, or other revisions, and the contract
sum and the contract time will be adjusted accordingly. All such changes must be
authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY
resulting from changes in the services will be determined in accordance with written
agreement between the parties.
12.TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
13. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and
certificates that may be required in connection with the performance of services under
this Agreement.
City of EI Segundo Professional Services (REV 2018.05)
Page 3of11
34
Agreement No. [City Clerk assigns]_
14. WAIVER. CITY's review or acceptance of, or payment for, work product prepared
by CONSULTANT under this Agreement will not be construed to operate as a waiver of
any rights CITY may have under this Agreement or of any cause of action arising from
CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant,
or condition contained in this Agreement will not be deemed to be a waiver of any
subsequent breach of the same or any other term, covenant, or condition contained in
this Agreement, whether of the same or different character.
15. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any
time with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's
mutual consent. Notice will be in writing at least thirty (30) days before the
effective termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately cease
performance under this Agreement unless otherwise provided in the
termination notice. Except as otherwise provided in the termination notice,
any additional work performed by CONSULTANT after receiving a
termination notice will be performed at CONSULTANT's own cost; CITY
will not be obligated to compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data,
studies, surveys, drawings, maps, reports and other materials prepared by
CONSULTANT will, at CITY's option, become CITY's property, and
CONSULTANT will receive just and equitable compensation for any work
satisfactorily completed up to the effective date of notice of termination, not
to exceed the total costs under Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may
procure on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this
Section.
16.OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps,
models, photographs and reports prepared by CONSULTANT under this Agreement are
CITY's property. CONSULTANT may retain copies of said documents and materials as
desired but will deliver all original materials to CITY upon CITY's written notice. CITY
agrees that use of CONSULTANT's completed work product, for purposes other than
identified in this Agreement, or use of incomplete work product, is at CITY's own risk.
City of EI Segundo Professional Services (REV 2018.05)
Page 4 of 11
35
Agreement No. [City Clerk assigns]_
17. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art
work, prepared pursuant to this Agreement, will be released by CONSULTANT to any
other person or public CITY without CITY's prior written approval. All press releases,
including graphic display information to be published in newspapers or magazines, will
be approved and distributed solely by CITY, unless otherwise provided by written
agreement between the parties.
18. INDEMNIFICATION.
A. CONSULTANT agrees to the following:
Indemnification for Professional Services. CONSULTANT will
save harmless and indemnify and at CITY's request reimburse
defense costs for CITY and all its officers, volunteers,
employees and representatives from and against any and all
suits, actions, or claims, of any character whatever, brought
for, or on account of, any injuries or damages sustained by
any person or property resulting or arising from any negligent
or wrongful act, error or omission by CONSULTANT or any of
CONSULTANT's officers, agents, employees, or
representatives, in the performance of this Agreement, except
for such loss or damage arising from CITY's sole negligence
or willful misconduct.
ii. Indemnification for other Damages. CONSULTANT indemnifies
and holds CITY harmless from and against any claim, action,
damages, costs (including, without limitation, attorney's fees),
injuries, or liability, arising out of this Agreement, or its
performance, except for such loss or damage arising from
CITY's sole negligence or willful misconduct. Should CITY be
named in any suit, or should any claim be brought against it
by suit or otherwise, whether the same be groundless or not,
arising out of this Agreement, or its performance,
CONSULTANT will defend CITY (at CITY's request and with
counsel satisfactory to CITY) and will indemnify CITY for any
judgment rendered against it or any sums paid out in
settlement or otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will
survive termination of this Agreement.
City of EI Segundo Professional Services (REV 2018.05)
Page 5 of 11
K%
Agreement No. [City Clerk assigns]_
D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 22, and any
approval of said insurance by CITY, are not intended to and will not in any
manner limit or qualify the liabilities and obligations otherwise assumed by
CONSULTANT pursuant to this Agreement, including, without limitation, to
the provisions concerning indemnification.
19.ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without
CITY's written approval are prohibited and will be null and void.
20. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work
and the manner in which it is performed. CONSULTANT will be free to contract for
similar service to be performed for other employers while under contract with CITY.
CONSULTANT is not an agent or employee of CITY and is not entitled to participate in
any pension plan, insurance, bonus or similar benefits CITY provides for its employees.
Any provision in this Agreement that may appear to give CITY the right to direct
CONSULTANT as to the details of doing the work or to exercise a measure of control
over the work means that CONSULTANT will follow the direction of the CITY as to end
results of the work only.
21.AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free
access at all reasonable times to such records, and the right to examine and audit the
same and to make transcript therefrom, and to inspect all program data, documents,
proceedings and activities. CONSULTANT will retain such financial and program
service records for at least three (3) years after termination or final payment under this
Agreement.
22. INSURANCE.
A. Before commencing performance under this Agreement, and at all other
times this Agreement is effective, CONSULTANT will procure and maintain
the following types of insurance with coverage limits complying, at a
minimum, with the limits set forth below:
Type of Insurance Limits
Commercial general liability: $2,000,000
Professional Liability $1,000,000
Business automobile liability $1,000,000
City of EI Segundo Professional Services (REV 2018.05)
Page 6 of 11
37
Agreement No. [City Clerk assigns]_
Workers compensation Statutory requirement
B. Commercial general liability insurance will meet or exceed the
requirements of the most recent ISO -CGL Form. The amount of insurance
set forth above will be a combined single limit per occurrence for bodily
injury, personal injury, and property damage for the policy coverage.
Liability policies will be endorsed to name CITY, its officials, and
employees as "additional insureds" under said insurance coverage and to
state that such insurance will be deemed "primary" such that any other
insurance that may be carried by CITY will be excess thereto. Such
endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or
equivalent. Such insurance will be on an "occurrence," not a "claims made,"
basis and will not be cancelable or subject to reduction except upon thirty
(30) days prior written notice to CITY.
C. Professional liability coverage will be on an "occurrence basis" if such
coverage is available, or on a "claims made" basis if not available. When
coverage is provided on a "claims made basis," CONSULTANT will
continue to renew the insurance for a period of three (3) years after this
Agreement expires or is terminated. Such insurance will have the same
coverage and limits as the policy that was in effect during the term of this
Agreement and will cover CONSULTANT for all claims made by CITY
arising out of any errors or omissions of CONSULTANT, or its officers,
employees or agents during the time this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form
CA 00 01 06 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of
Insurance evidencing maintenance of the insurance required under this
Agreement and such other evidence of insurance or copies of policies as
may be reasonably required by CITY from time to time. Insurance must be
placed with insurers with a current A.M. Best Company Rating equivalent
to at least a Rating of "A:VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the
insurance required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from
payments due to CONSULTANT under this Agreement or terminate
pursuant to Section 155.
23. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such
approval must approve of the proposed consultant and the terms of compensation.
City of EI Segundo Professional Services (REV 2018.05)
Page 7 of 11
38
Agreement No. [City Clerk assigns]_
24. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative
description of progress during the past month for each major task, a description of the
work remaining and a description of the work to be done before the next schedule
update.
25. NOTICES. All communications to either party by the other party will be deemed
made when received by such party at its respective name and address as follows:
If to CONSULTANT:
White Nelson Diehl Evans LLP.
2875 Michelle Drive, Suite 300
Irvine, California 92606
Attention: Nitin Patel
Phone: (714) 978-1300
Email: npatel@wndecpa.com
If to CITY:
City of EI Segundo
350 Main Street
EI Segundo, CA
Attention: Joe Lillio
Phone: 310-524-2315
Email: jlillio@elsegundo.org
Any such written communications by mail will be conclusively deemed to have been
received by the addressee upon deposit thereof in the United States Mail, postage
prepaid and properly addressed as noted above. In all other instances, notices will be
deemed given at the time of actual delivery. Changes may be made in the names or
addresses of persons to whom notices are to be given by giving notice in the manner
prescribed in this paragraph.
26. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
27. SOLICITATION. CONSULTANT maintains and warrants that it has not employed
nor retained any company or person, other than CONSULTANT's bona fide employee,
to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not
paid nor has it agreed to pay any company or person, other than CONSULTANT's bona
fide employee, any fee, commission, percentage, brokerage fee, gift or other
consideration contingent upon or resulting from the award or making of this Agreement.
Should CONSULTANT breach or violate this warranty, CITY may rescind this
Agreement without liability.
28.THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of
any other party. There will be no incidental or other beneficiaries of any of
CONSULTANT's or CITY's obligations under this Agreement.
City of EI Segundo Professional Services (REV 2018.05)
Page 8 of 11
39
Agreement No. [City Clerk assigns]_
29. INTERPRETATION. This Agreement was drafted in and will be construed in
accordance with the laws of the State of California, and exclusive venue for any action
involving this agreement will be in Los Angeles County.
30.COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
31. ENTIRE AGREEMENT. This Agreement, and its Exhibit(s), sets forth the entire
understanding of the parties. There are no other understandings, terms or other
agreements expressed or implied, oral or written. This Agreement will bind and inure to
the benefit of the parties to this Agreement and any subsequent successors and
assigns.
32. RULES OF CONSTRUCTION. Each Party had the opportunity to independently
review this Agreement with legal counsel. Accordingly, this Agreement will be
construed simply, as a whole, and in accordance with its fair meaning; it will not be
interpreted strictly for or against either Party.
33. SEVERABILITY. If any portion of this Agreement is declared by a court of
competent jurisdiction to be invalid or unenforceable, then such portion will be deemed
modified to the extent necessary in the opinion of the court to render such portion
enforceable and, as so modified, such portion and the balance of this Agreement will
continue in full force and effect.
34. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this
Agreement and to engage in the actions described herein. This Agreement may be
modified by written amendment.
35.ACCEPTANCE OF ELECTRONIC SIGNATURES. The Parties agree that this
Agreement, agreements ancillary to this Agreement, and related documents to be
entered into in connection with this Agreement will be considered signed when the
signature of a party is delivered by electronic (pdf) or facsimile transmission. Such
electronic or facsimile signature will be treated in all respects as having the same effect
as an original signature.
36. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience
of reference only and will not affect the interpretation of this Agreement.
37. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
38. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire,
flood, explosion, acts of terrorism, war, embargo, government action, civil or military
authority, the natural elements, or other similar causes beyond the Parties' reasonable
City of EI Segundo Professional Services (REV 2018.05)
Page 9 of 11
40
Agreement No. [City Clerk assigns]_
control, then the Agreement will immediately terminate without obligation of either party
to the other.
39. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness
and capacity to perform the Agreement in a manner satisfactory to CITY.
CONSULTANT represents that its financial resources, surety and insurance experience,
service experience, completion ability, personnel, current workload, experience in
dealing with private consultants, and experience in dealing with public agencies all
suggest that CONSULTANT is capable of performing the proposed contract and has a
demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY.
[Signatures on next page]
City of EI Segundo Professional Services (REV 2018.05)
Page 10 of 11
41
Agreement No. [City Clerk assigns]_
IN WITNESS WHEREOF the parties hereto have executed this Agreement the
day and year first hereinabove written.
CITY OF EL SEGUNDO
Scott Mitnick,
City Manager
ATTEST:
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley,
City Attorney
City of EI Segundo Professional Services (REV 2018.05)
Page 11 of 11
White Nelson Diehl Evans LLP
Nitin Patel
Engagement Partner
42
SPECIFIC AUDIT APPROACH
ENTITIES TO BE INCLUDED
City of El Segundo (City)
Park Vista housing Authority (Authority)
REPORTS TO BE ISSUED AND DUE DATES
City of El Segundo:
Comprehensive Annual Financial Report
Management Letter (SAS 1 l5)
Communication to Those in Charge of
Governance (SAS 1 l4)
Independent Auditors' Report on Internal Control
over Financial Reporting and on Compliance and
Other Matters Based on an Audit of Financial
Statements' Performed in Accordance with
Government Auditing Standards
Report on Compliance with Article XIIIB
Appropriation Limit
Single Audit Report:
+ independent Auditors' Report on Compliance for
Each Major Program and Internal Control Over
Compliance Required by OMB Circular A-133
State Controller's Report for the City
Draft
Due Date
February 28
February 28
February 28
February 28
February 28
February 28
N/A
Final Draft
Due Date
March 31
March 31.
March 31
March 31
March 31
March 31
As required by SCO
�YNDE
_ J elson Diehl F..vaiw
17 '�4�r�T c2 , T&X ; n4--'1SORr I A`43
CITY OF EL SEGUNDO
TOTAL ALL-INCLUSIVE MAXIMUM PRICE
FOR REPORTS TO BE ISSUED
(1) The fee is for the audit, CAFR preparation, Gann Report, and SAS 114 and SAS 115 letters.
(2) The fee contemplates auditing one major program. Additional major programs will be audited for an additional
cost of $2,500.
26
44
Optional Years
FY 20.18-19
FY 2019-20
FY 2020-21
FY 2021-22
FY 2022-23
City of El Segundo (1)
$ 51,920
$ 51,920
$ 53,013
$ 54,100
$ 55,229
Single Audit (2)
4,000
4,000
4,090
4,186
4,280
State Controller's Report
3,850
3,850
3,930
4,010
4,090
Total Not -to -Exceed
Maximum Price
$ 59,770
S 59,770
S 61,U
$ 62,296
$ 63,599
(1) The fee is for the audit, CAFR preparation, Gann Report, and SAS 114 and SAS 115 letters.
(2) The fee contemplates auditing one major program. Additional major programs will be audited for an additional
cost of $2,500.
26
44
Master Copy
CITY OF EL SEGUNDO
PROFESSIONAL AUDITING
SERVICES PROPOSAL
FOR THE THREE FISCAL YEARS ENDING
SEPTEMBER 30, 2021
(WITH AN OPTION FOR EACH OF THE
TWO FISCAL YEARS ENDING
SEPTEMBER 30, 2023)
Submitted by:
2875 MICHELLE DRIVE, SUITE 300
IRVINE, CALIFORNIA 92606
(714) 978-1300
45
WNDE
White Nelson Diehl Evans
CPAs I TAX I ADVISORY I AUDIT
2875 MICHELLE DRIVE, SUITE 300
IRVINE, CALIFORNIA 92606
(714) 978-1300
45
TITLE PAGE
RFP Subject: Certified Audits for the City of El Segundo for the
Three Fiscal Years Ending September 30, 2021
(With an Option for Each of the Two Fiscal Years
Ending September 30, 2023)
Name of Proposer: White Nelson Diehl Evans LLP
Certified Public Accountants and Consultants
Local Address: 2875 Michelle Drive, Suite 300
Irvine, CA 92606-5165
Telephone: (714) 978-1300
Fax: (714) 978-7893
Federal Identification Number: 33-0686301
California CPA License Number: PAR 6123
Website: www.wndeepa.com
Contact Persons: Nitin P. Patel, CPA
Engagement Partner
Daphnie Munoz
Technical Review Partner
Email: npatel@wndecpa.com
Date: August 16, 2019
WND E
White Nelson Diehl Evans
CPA. I TAX I ADVISORY I AUDIT
City of El Segundo
Table of Contents
August 16, 2019
Letter of Transmittal
Licensing and Independence
Firm Qualifications and Experience:
Size and Location of the Firm
Range of Activities
Participation in "Quality Review" Programs
Education Programs
Participation in Professional Organizations
GFOA Award Program
Partner, Supervisory, and Staff Qualifications and Experience:
Audit Team
Commitment Related to Personnel
Nondiscrimination Policy
Audit Team Organization Chart
Resumes of Audit Team Personnel
Similar Engagements with Other Government Entities:
Similar Engagements Performed in the Last Three Years
Single Audit Experience
Experience with Preparation of State -Mandated Reports
Specific Audit Approach:
Entities to Be Included
Reports to Be Issued and Due Dates
Audit Timing
Commitment to Deliver Reports on a Timely Basis
Audits to Be in Accordance with GAAS and Other Requirements
Audit Approach
Approach to Internal Control
Single Audit Approach
Determining Laws and Regulations Subject to Audit
Method of Sampling
Analytical Procedures
Management Letters
Computer Auditing Capabilities
Page
Number
1-3
4
4
4
5
5
6
7
8
8
8
9
10 - 13
14-15
16
16
17
17
18
18
18-19
19-20
21
21-22
22
22
22
23
23
WND E
White Nelson Diehl Evans
CPA. I TA% I AOVISOKY 1 rDIT
City of El Segundo
Table of Contents
August 16, 2019
Page
Number
Specific Audit Approach (Continued):
Retention of and Access to Audit Work Papers 24
Other Professional Services 24
Irregularities and Illegal Acts 24
Identification of Anticipated Potential Audit Problems 24
Segmentation of the Audit Hours by Partner and Staff Level 25
Segmentation of the Audit Hours by Phases of the Audit 25
Insurance 25
Schedule of Professional Fees:
Total All -Inclusive Maximum Price for Reports to Be Issued 26
Schedules of Professional Fees and Expenses for Fiscal Years 2018-2023 27-31
Attachment I:
Lists of Municipal and Special District Engagements - Performed in the Past Three Years
Attachment II:
Results of Outside Quality Review
_�lWNDE
White Nelson Diehl Evans
CPA. I TAX I ADVISORYA "'
48
August 16, 2019
Mr. David Davis
Finance Manager
City of El Segundo
350 Main Street
El Segundo, CA 90245
Dear Mr. Davis:
We are pleased to present our proposal to serve as independent auditors for the City of El Segundo (the City). We
have prepared this information in accordance with the guidelines set forth in your request for proposal.
Who We Are
White Nelson Diehl Evans LLP (WNDE) is a California certified public accounting (CPA) and consulting firm
with offices in Irvine and Carlsbad. Our firm has specialized in providing services to the governmental industry
for over 90 years and has no intentions of discontinuing these services.
Whv We Are the Best Oualified Firm
We consider ourselves to be the best qualified firm to perform auditing and accounting services for the City of
El Segundo. Please consider these qualifications:
• A significant part of our practice is devoted to providing professional services to the govermnental industry,
and, over the past year, the firm provided services to approximately 100 governmental organizations. On an
annual basis, our firm issues over 150 reports on audits of local governmental agencies, including cities, the
successor agency to redevelopment agencies, special districts, and joint power authorities.
• Our firm has devoted a substantial amount of time and resources in order to provide governmental agencies
with quality audits. Our knowledge of the industry is best demonstrated by the fact that our clients who apply
for the "Certificate of Achievement in Financial Reporting," issued by the Government Finance Officers
Association (GFOA), consistently receive that award. A list of these clients is presented on page 7 of this
proposal.
• We are in a professional alliance with BDO USA, LLP (BDO), a national accounting firm, and a network of
accounting firms thereby allowing us the ability to provide quality attestation services. The BDO alliance
provides us access to BDO's personnel and technical resources, which allows WNDE to deliver the range of
services and capabilities of a large national firm, including the use of specialists to support the needs of our
clients.
• We are a full-service CPA firm. Our firm can provide the City with a variety of services, including investment
policy compliance reviews and agreed-upon procedures reviews, and consulting on a wide array of
governmental issues.
2875 Michelle Drive, Suite 300 1 Iivine, California 92606 I WNDECPA.com 1 714.978.1"
Whv We Are the Best Opal ified Firm (Continued)
• Our audits include extensive use of information technology as described in detail on page 23 of this proposal.
We understand that we provide a service to the City. We are committed to providing an effective and efficient
audit that will meet the proposed timing of the project deliverables by assigning experienced governmental
auditors. With an understanding of the size of the City and the scope of work requested in the proposal, we
are proposing an engagement team with extensive governmental audit experience. The staffing plan includes
Mr. Nitin P. Patel, CPA, the engagement partner, with 34 years of experience, Ms. Tiffany Fung, CPA, audit
manager with 9 years of experience, who will manage the audit, and Ms. Brittany Mello, audit supervisor with
7 years of experience, who will be on-site supervising and performing the audit fieldwork. We are confident
that the proposed staffing plan with an engagement team experienced in governmental audits and familiar
with municipal procedures will result in an effective and efficient audit that meets the project timing and
deliverables requirements with minimum disruption to your staff.
The scope of our services would be as follows:
■ A financial audit of the basic financial statements of the City in accordance with auditing standards
generally accepted in the United States of America and Government Auditing Standards, issued by the
Comptroller General of the United States, to be included in the Comprehensive Annual Financial Report
(CAFR)
• Preparation of the City's CAFR
• A Single Audit of Federal Grants to be performed to meet the requirements of Title 2 US Code of Federal
Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirement for
Federal Awards (Uniform Guidance) for the City
• A management letter (SAS 114) to those charged with governance containing comments or
recommendations about the scope of audit procedures performed, significant audit findings, and other
information, such as disagreements with management, audit adjustments, and significant estimates not
communicated in the audit of the financial statements
• A management letter (SAS 115) containing any comments resulting from our review of the systems of
internal controls in connection with the financial audits and recommendations for ways to improve these
controls that will help to mitigate risk and strengthen the City's accounting processes
• An agreed-upon procedures review of the calculation of the City's GANN Appropriations Limit (GANN),
as required by Section 1.5 of Article XIIIB of the California Constitution
• Preparation of the Annual State Controller's Report for the City
• Additional 50 hours per fiscal year of general accounting and compliance advice and support provided to
the City
We make a commitment to deliver all necessary reports based on the timetable presented herein on page 17. Also,
a more detailed discussion of our understanding of the work to be performed is set forth on pages 18 through 24.
Our goal is to provide the City with the highest quality of service, including a CAFR, which meets all required
reporting standards. We are confident that our service and experience will be of benefit to the City and will provide
added value over and above the performance of the audit itself. Throughout the year, you should feel comfortable
calling us for advice regarding accounting and auditing matters, as we are never too busy to meet the needs of our
clients.
WND E
White Nelson Diehl Evans
2 CPA. I TAR I ADVISORY I AUDIT
50
We thank the City of El Segundo for the opportunity to present our proposal. Please feel free to contact me or
Ms. Daphnie Munoz at (714) 978-1300 if you have any questions. This proposal constitutes a firm and irrevocable
offer for 90 days from the date of this letter. I am authorized to represent our firm and bind the firm to contract.
Very truly yours,
rv..� R io-'ML
Nitin P. Patel, CPA
Engagement Partner
"') WND E
White N.Wn Diehl Even.
CPA.I TAX I ADVISORY I AUDIS
51
LICENSING AND INDEPENDENCE
Our firm and all of our certified personnel are properly licensed to practice public accounting in
California. In addition, we meet the independence requirements of Government Auditing Standards, as
published by the US General Accountability Office (GAO).
We have no conflict of interest with the City and will provide written notice to the City of any
professional relationships contemplated with the City during our term as auditors.
FIRM QUALIFICATIONS AND EXPERIENCE
SIZE AND LOCATION OF THE FIRM
WNDE is a California accounting firm with offices in Irvine and Carlsbad.
Our firm has approximately 150 employees,
which includes 21 partners with separate
assurance and tax departments. The City would
be served by the assurance department from our
Irvine office, which has approximately
50 professional staff )members, including
11 partners and 13 managers and supervisors.
The Irvine office assurance department staff
with governmental experience consists of
5 partners, 6 managers, 3 supervisors, and
29 seniors and staff accountants.
WNDE has extensive experience in providing auditing, accounting, and consulting services in the
governmental sector. Over 20,000 hours per year are devoted to this area of our practice for over
100 governmental units, including cities, successor agencies, special districts, nonprofit corporations,
and joint power authorities.
RANGE OF ACTIVITIES
WNDE is a full-service CPA firm. We offer a broad range of services, which include the following:
Certified Audits Tax Planning and Consulting
Compilations and Reviews Income Tax Preparation and Representation
Agreed -Upon Procedure Reviews Consulting Services
Financial Services Litigation Support Services
Our specific services available to governmental agencies are more fully set forth in this proposal.
4
WNDE
White Nelson Diehl Evans
CF- I TAX I ADVISORY I AUDIT
52
PARTICIPATION IN "QUALITY REVIEW" PROGRAMS.
In July 2018, our firm underwent a quality review by an independent CPA firm under the provisions of
the American Institute of Certified Public Accountants (AICPA) Quality Review Program. This review
is required every three years and covers our audits of governmental agencies. A final report dated
August 15, 2018, with a pass rating on our systems and procedures, was received. A copy of the
independent CPA firm's report is included herein at Attachment II. Accordingly, we are confident that
our current auditing standards and techniques meet all existing requirements. No regulatory action has
ever been taken against any office of our firm due to substandard work. We had no significant
deficiencies noted in any federal or state desk reviews over the past five years.
EDUCATION PROGRAMS
WNDE has a formal continuing education program. All firm auditors are required to obtain 80 hours of
continuing education every two years in the accounting and auditing area as required by Government
Auditing Standards, and at least 24 hours of government -related continuing education courses. Our staff
is continually expanding their knowledge of the governmental industry through our in-house training
programs, programs offered by the AICPA, Government Finance Officers Association, the California
Society of Certified Public Accountants, and other professional organizations and through on-the-job
training.
Noted below is a description of certain in-house education courses taken by our partners and staff to
meet the governmental continuing education requirements. All personnel involved with governmental
auditing are required to attend these courses.
• Understanding the Risk Assessment Standards
• Understanding of Governmental Accounting Standards Board (GASB) Statement No. 34, Basic
Financial Statements - and Management's Discussion and Analysis - for State and Local
Governments
• Understanding and Auditing Deposits and Investments of California Governmental Units
• Reviews of Internal Controls in Accordance with Statements on Auditing Standards
• Assessing Audit Risk and Materiality in Conducting an Audit
• Consideration of Fraud in a Financial Statement Audit
• Computer Auditing in the Governmental Environment
• The Single Audit - New Provisions under Title 2 US Code of Federal Regulations Part 200,
Uniform Administrative Requirements, Cost Principles, and Audit Requirement for Federal
Awards (Uniform Guidance)
■ Laws and Regulations in the Government Sector
■ Understanding GASB Statement No. 54 Related to Fund Balance Reporting and Governmental
Fund Type Definitions
■ Understanding GASB Statement No. 65 Related to Reporting of Deferred Outflows and Deferred
Inflows of Resources
• Understanding of GASB Statement No. 68, Accounting and Financial Reporting for Pensions,
an Amendment of GASB Statement No. 27
■ Understanding of GASB Statement No. 75, Accounting and Financial Reporting for
Postemployment Benefits Other Than Pensions
WND E
White Nelson Diehl Evans
CPA, I TAX I ADVISORY I AUDIT
53
PARTICIPATION IN PROFESSIONAL ORGANIZATIONS
Our partners and staff are actively involved in professional organizations in the governmental accounting
field. Noted below is a summary of our participation in various national and California governmental
organizations.
AICPA
Our firm is a member of the AICPA Governmental Audit Quality Center (the Center). The Center is a
firm -based voluntary membership center whose primary purpose is to promote the importance of quality
governmental audits to purchasers of governmental audit services. The Center provides members with
an online forum tool for sharing best practices, as well as discussions on audit, accounting, and regulatory
issues. As a member of the Center, the firm receives updates on changes in auditing and accounting
standards that affect governmental audits. The quality control partner is required to attend an annual
webcast to discuss auditing and reporting issues affecting governmental audits. Our firm uses the
resources of the Center to maintain the quality of our governmental audits.
GFOA, GASB, and FASB
Our firm is an associate member of the Government Finance Officers Association of the United States
and Canada (GFOA).
Also, we have web -based access to the latest pronouncements issued by the GASB and the Financial
Accounting Standards Board (FASB), including interpretations, technical pronouncements, and
newsletters. We regularly analyze these pronouncements and advise our governmental clients of changes
in accounting rules.
CSMFO
Our Irvine office partners are associate members of the California Society of Municipal Finance Officers
(CSMFO). Our personnel regularly attend local CSMFO chapter meetings throughout Southern
California and the annual statewide conference. We often provide public speakers for these meetings.
CSCPA
Several partners and principals of the firm have been members of the Governmental Accounting and
Auditing (GAA) Committee of the Orange County Chapter of the California Society of Certified Public
Accountants (CSCPA). Mr. Patel has served as chairman of this committee. Firm personnel have been
involved over the years in preparing position papers issued for professional organizations on
governmental accounting matters. Currently, Mr. Patel and Mr. Robert J. Callanan are members of the
State Governmental Accounting and Auditing Committee.
� WNDE
White Nelson Diehl Evans
CFA, I TAX I ADVISORY I AUDIT
54
GFOA AWARD PROGRAM
The partner and manager will be involved in all phases of report preparation or review. Reporting
checklists will be used to assure compliance with all reporting requirements. In addition, another member
of the firm, not associated with the audit, and with extensive governmental auditing and accounting
experience, will review each financial statement audited and related reports. Based on the high quality
of our review process, we have been able to assist various clients in obtaining the GFOA "Certificate of
Achievement for Excellence in Financial Reporting."
Recent clients who have received the award are as follows:
Cities:
Alhambra
Hawaiian Gardens
Orange
Bellflower
Hesperia
Palos Verdes Estates
Beverly Hills
Highland
Pico Rivera
Burbank
Irvine
Rancho Santa Margarita
Camarillo
La Habra
San Buenaventura
Campbell
Laguna Beach
San Gabriel
Chino
Laguna Hills
San Juan Capistrano
Colton
Laguna Woods
Santa Ana
Costa Mesa
Lake Forest
Stanton
Del Mar
Lancaster
Torrance
Fountain Valley
Newport Beach
Tustin
Gilroy
Norco
West Hollywood
Goleta
Norwalk
Westminster
Special Districts:
Chino Basin Desalter Authority
Inland Empire Utilities Agency
Las Virgenes Municipal Water District
Olivenhain Municipal Water District
Orange County Water District
Otay Water District
7
Rancho California Water District
Santa Ana Watershed Project Authority
Vista Irrigation District
Western Municipal Water District
Yorba Linda Water District
VTNIDE
—.0io White Nelson Diehl Evans
CPA. I TAX I ADVI301Y I AUDIT
55
PARTNER, SUPERVISORY, AND STAFF
QUALIFICATIONS AND EXPERIENCE
AUDIT TEAM
The audit team assembled consists of individuals who have extensive experience auditing governmental
agencies and who are familiar with municipal accounting. In addition, each team member's skill and
experience, developed while working in other industries our firm serves, can be applied to the individual
requirements of the City.
The personnel assigned to the engagement team are as follows:
The engagement partner will be Mr. Nitin P. Patel, CPA. Mr. Patel has 34 years of experience with audits
of local governments and will be the primary contact for the City and related audits. He will be involved
with all phases of the audit including (a) the planning phase of the audit to assess risks related to the
audit, (b) the final review of all the work papers and financial reports, and (c) attendance at any meetings
with City's management and City Council at the conclusion of the audit. Mr. Patel will be responsible
for assuring that all work for the City is performed in a complete and timely manner.
Ms. Daphnie Munoz, CPA, will be the technical review partner and will perform a quality review of all
reports issued in connection with the audit. Ms. Munoz has 21 years of experience with audits of local
governments. She will also consult on the accounting treatment of any unusual transactions or audit
issues.
Ms. Tiffany Fung, CPA, will serve as the audit manager. Ms. Fung has 9 years of experience with audits
of local governments. She will (a) perform the initial review of the work papers, including a review of
the work completed related to internal controls, (b) supervise the completion of the financial reports and
management letter, and (c) assist in the audit of any complex or unusual audit areas.
The audit supervisor will be Ms. Brittany Mello, CPA. Ms. Mello has 7 years of public accounting
experience. She will be on-site supervising staff accountants and performing the fieldwork, including
performing tests of internal controls, substantive tests of account balances, and analytical tests. She will
also draft the financial statements and various reports required for this engagement.
Resumes for the above partners and personnel are included at pages 10 - 13.
COMMITMENT RELATED TO PERSONNEL
We make a commitment to retain the same personnel for the City from year to year, except where such
personnel leave the firm or where the change is approved by the City. If a staff member is replaced, we
make a commitment to replace that person with staff of at least equal experience.
NONDISCRIMINATION POLICY
Our firm has a policy to provide equal employment opportunities to all qualified persons without regard
to race, color, age, sex, religion, national origin, or disability.
WNDE
White Nelson Diehl Evans
GPA. I TAX I ADVISORY I AVDIT
56
AUDIT TEAM ORGANIZATION CHART
Engagement Partner Techni l Review
Nitin P. Patel, CPA Partner
Daphnic Munoz, CPA
Audit Manager
Tiffany Bung, CPA
Audit Supervisor
Brittany Mello, CPA
Staff Accountants
Administrative
Support Staff
IT Reviewer
Robert Perl, CPA
WNDE
9 White Nelson Diehl Evans
CPA* I TAIL I ADVISGST I AUDIT
57
NITIN P. PATEL. CPA
Position
Engagement Partner
Education
University of California at Irvine, Bachelor of Arts in Economics
California State University at Long Beach Masters of Accounting
Program
Licensing
Certified Public Accountant in California since 1988
P rofess i on a I OrRa n iza tions
American Institute of Certified Public Accountants
California Society of Certified Public Accountants
California Society of Municipal Finance Officers -Associate Member
Governmental Accounting and Auditing Committee of Orange County - Committee Chairman (2001-2002)
California Governmental Accounting and Auditing Committee Member
Range of Exnerience
Has been with the firm since 1986 with emphasis in governmental accounting and financial reporting and is
responsible for firm's in-house governmental accounting and auditing training programs.
Experience includes supervision of over one hundred audits of governmental agencies including cities, successor
agencies/redevelopment agencies, nonprofit corporations, joint powers authorities, and special districts.
GFOA Report Reviewer for Award Program - Certificate of Achievement for Excellence in Financial Reporting.
Other experience includes providing consulting services for governmental agencies including special internal
control reviews, cost allocation plans, cable television rate reviews, reviews of City Treasurer operations, and
transient occupancy tax reviews of city hotels/motels.
Mr. Patel was the engagement partner on the following local government audits in 2018:
Cities:
Burbank
Gilroy
La Habra
Laguna Hills
Norwalk
Orange
San Gabriel
San Juan Capistrano
Santa Ana
South El Monte
Tustin
Westminster
Special Districts:
Calleguas Municipal Water District
Chino Basin Desalter Authority
Laguna Beach County Water District
La Habra Heights County Water District
Mesa Water District
Orange County Water District
Orchard Dale Water District
Serrano Water District
South Coast Water District
Western Municipal Water District
Yorba Linda Water District
Clmtinuiu,2 Professional Education
Total hours were 198 in the last three years, of which 154 hours were for meeting the requirements of the
Government Auditing Standards.
VNTND E
.Jo White Nelson Diehl Evans
10
CSA. 1 TAR I AGvif DIT I AUDIT
58
DAPHNIE MUNOZ. CPA
Position
Technical Review Partner
Education
De La Salle University, Philippines
Bachelor of Science in Accounting, 1995
Licensing
Certified Public Accountant in California since 2001
Professional Organizations
American Institute of Certified Public Accountants
California Society of Certified Public Accountants
California Society of Municipal Finance Officers
Range of Experience
Ms. Munoz has been with the firm since 1998 with emphasis in governmental accounting and financial reporting.
Other experience includes providing consulting services for governmental agencies, including special internal
control reviews and transient occupancy tax reviews of city hotels/motels.
CSMFO Report Reviewer for Award Program.
GFOA Report Reviewer for Award Program - Certificate of Achievement for Excellence in Financial Reporting.
Speaker on numerous presentations of accounting, auditing, tax, and personnel topics at in-house training
programs and instructor at firm's in-house governmental accounting and auditing seminars.
Experience includes the auditing of various governmental agencies, including cities, successor agencies/
redevelopment agencies, water districts, other special districts, nonprofit corporations, and joint power authorities.
Ms. Munoz was the engagement partner on the following local government audits in 2018:
Cities:
Alhambra
Colton
Hesperia
Lake Forest
Lancaster
Murrieta
Palos Verdes Estates
Stanton
Torrance
West Hollywood
Special Districts:
Grossmont Healthcare District
Heber Public Utilities District
Midway City Sanitary District
Placentia Library District
Valley Wide Recreation and Park District
Vista Irrigation District
Yorba Linda Water District
Rancho Santa Fe Community Services
District
Whispering Palms Community Services
District
Fairbanks Community Services District
Continuing Professional Education
Total hours were 200 in the last three years, of which 170 hours were for meeting the requirements of the
Government Auditing Standards.
WNDE
11 white Nelson Diehl Evans
CrAI I TAX I ADY13OXT I AUDIT
59
TIFFANY FUNG, CPA
Position
Audit Manager
Education
University of California, Irvine
Bachelor of Economics with a minor in Accounting, 2010
Licensins
Certified Public Accountant in California since July 2013
Ranee of Exncrience
Ms. Fung has been with the firm since March 2011. Ms. Fung has performed all phases of local governmental
audits including cities, successor agencies/redevelopment agencies, single audit of federal grants, special districts,
and agreed-upon procedures engagements. As an audit manager, she is involved with planning the audit,
performing fieldwork for all aspects of the audit, supervising staff accountants and preparation of financial
statements. Ms. Fung worked on the following local government audits in 2018:
Cities:
City of La Habra
City of Norwalk
City of San Gabriel
City of Santa Ana
City of Tustin
City of Westminster
Special Districts:
Orange County Water District
Western Municipal Water District
South Coast Water District
Western Riverside County Regional
Wastewater Authority
In recent years, Ms. Fung has also been involved with the following governmental clients:
Cities:
City of Avalon
City of Colton
City of Costa Mesa
City of Downey
City of Laguna Woods
City of Newport Beach
City of Palm Desert
City of San Juan Capistrano
City of Tustin
City of West Covina
Special Districts:
Chino Basin Desalter Authority
Costa Mesa Sanitary District
El Toro Water District
Inland Empire Regional Composting
Authority
Inland Empire Utilities Agency
Laguna Beach County Water District
Lake Elsinore & San Jacinto Watersheds
Authority
Mesa Water District
Rancho California Water District
Santa Ana Watershed Project Authority
South Coast Water District
Walnut Valley Water District
Continuine Professional Education
Total hours were 154 in the last three years, of which 136 hours were for meeting the requirements of the
Government Auditing Standards.
VTNDE
12 ia White Nelson Diehl Evans
CPA. I TAX I ADVIRONT I AUDIT
60
BRITTANY MELLO, CPA
Position
Audit Supervisor
Education
California State University, Fullerton
Bachelor of Administration with an emphasis in Accounting, 2012
Bachelor of Administration with an emphasis in Finance, 2012
Licensing
Certified Public Accountant in California since December 2016
Professional Organizations
Association of International Certified Professional Accounts
California Society of Certified Public Accountants
Ranee of Experience
Ms. Mello has been with the firm since October 2017; however, she holds five years of prior audit experience.
Ms. Mello has performed all phases of audits including nonprofit corporations, cities, successor
agencies/redevelopment agencies, single audit of federal grants, special districts, compliance audits, and agreed-
upon procedures engagements. She has been involved with planning the audit, performing fieldwork for all aspects
of the audit, and preparing financial statements. Ms. Mello has worked on the following local government and
nonprofit audits:
Cities:
City of La Habra
City of Newport Beach
City of Hawaiian Gardens
City of Commerce
City of Victorville
City of Santee
City of Santa Ana
Special Districts:
South Coast Water District
Housing Authorities of the
City and County of Fresno
City of Oxnard Housing
Authority
Area Housing Authority of
the County of Ventura
Tahoe Transportation District
Nonprofit Corporations:
Irvine Adult Day Health Services
Orange County Conservation Corps
Family YMCA of the Desert
Constitutional Rights Foundation
Public Law Center
Prior to joining the firm, Ms. Mello was also involved with the following governmental clients:
Cities:
City of Villa Park
City of Torrance
City of Garden Grove
City of San Marcos
City of Avalon
Special Districts:
Mesa Water District
Irvine Ranch Water District
Tahoe Regional Planning Agency
Coachella Valley Association
of Governments
Moulton Niguel Water District
San Gabriel Water Quality
Authority
Metropolitan Transportation
Authority
Orange County Transportation
Authority
Nonprofit Corporations:
Catholic Charities of Orange County
Philharmonic
Alzheimer's Family Center
American College of Trial Lawyers
The Living Desert
Saddleback Church
St. John Episcopal School
Environmental Nature Center
Pretend City Children's Museum
Society of Prevention Cruelty of
Animals, Los Angeles
Continuing Professional Education
Total hours were 149 in the last three years, of which 143 hours were for meeting the requirements of the
Government Auditing Standards.
�4�
WNDE
White Nelson Diehl Evans
13 CPAP TA% I ADV190RV ADDIT
61
SIMILAR ENGAGEMENTS WITH OTHER GOVERNMENT
ENTITIES
SIMILAR ENGAGEMENTS PERFORMED IN THE LAST FIVE YEARS
Your request for proposal called for a list of similar engagements performed in the last five years that are similar
to the engagement to be performed for the City of El Segundo. These are set forth below:
Certified audits were performed on the financial statements to comply with GASB Statement No. 34 and the
GFOA Award Program of all these cities and their component units for the past year.
(1) Financial statements were client -prepared financial statements (PBC).
(2) Financial statements were firm -prepared financial statements (PBA).
WND E
�� White Nelson Diehl Evans
14 I TAX I ADVISORY I AUDIT
62
Dates of
Engagement
Total
City
Service
Partner
Hours
Scone of Work
Burbank(')
2013 - Present
Patel
790
City and Single Audits; Air Quality
Management District Audit;
Enterprise Funds
Santa Ana(')
2016 - Present
Patel
652
City and Single Audits; Air Quality
Management District Audit; State
Controller's Report
Norwalk(2)
2015 - Present
Patel
505
City and Single Audits; Air Quality
Management District Audit; Public
Financing Authority; City & Transit,
Transportation, Child Care; Other
Component Unit Audits; State
Controller's Report
Tustin (2)
2011 -Present
Patel
362
City and Single Audits; Air Quality
Management District Audit; State
Controller's Report
Westminster (2)
1997 - Present
Patel
350
City and Single Audits; Air Quality
Management District Audit
Certified audits were performed on the financial statements to comply with GASB Statement No. 34 and the
GFOA Award Program of all these cities and their component units for the past year.
(1) Financial statements were client -prepared financial statements (PBC).
(2) Financial statements were firm -prepared financial statements (PBA).
WND E
�� White Nelson Diehl Evans
14 I TAX I ADVISORY I AUDIT
62
SIMILAR ENGAGEMENTS PERFORMED IN THE LAST FIVE YEARS (CONTINUEDI
Client references for these cities are included below:
Citv of Burbank
Mr. Dino Balos
Accounting Manager
(818)238-5518
dbalos@burbankca.gov
Citv of Tustin
Ms. Jenny Leisz
Deputy Director - Financial
Services
(323) 848-6513
jleisz@tustinca.org
Citv of Santa Ana
Mr. Sergio Vidal
Assistant Director of Finance
(714) 647-5295
SVidal@santa-ana.org
Citv of Westminster
Ms. Sherry Johnson
Finance Director
(714) 898-3311
sjohnson@westminster-ca.gov
Citv of Norwalk
Ms. Jana Stuard
Director of Finance
(562) 929-5056
jstuard@nowalkca.gov
Each client listed is a recipient of the GFOA Award Program for the past fiscal year.
In Attachment I, we have included a list of our municipal and special district engagements that we have audited
over the past three years.
15
WNDE
White Nelson Diehl Evans
CPAs I TAX I ADVISORY I AUDIT
63
SINGLE AUDIT EXPERIENCE
We perform single audit services for most of our cities and special districts that receive federal funds as
required by the Uniform Guidance. In recent years, single audits were performed for the following cities
and special districts.
Cities:
Lancaster
San Buenaventura
Alhambra
Hawaiian Gardens
Orange
Bellflower
Hesperia
Palos Verdes Estates
Beverly Hills
Highland
Pico Rivera
Burbank
Irvine
Rancho Santa Margarita
Camarillo
La Habra
San Buenaventura
Campbell
Laguna Beach
San Gabriel
Carson
Laguna Hills
San Juan Capistrano
Chino
Laguna Woods
Santa Ana
Colton
Lake Forest
Stanton
Costa Mesa
Lancaster
Torrance
Del Mar
Newport Beach
Tustin
Fountain Valley
Norco
West Hollywood
Goleta
Norwalk
Westminster
Special Districts:
Inland Empire Utilities Agency
Heber Public Utilities District
Olivenhain Municipal Water District
Rancho California Water District
Valley Wide Recreation and Park District
EXPERIENCE WITH PREPARATION OF STATE -MANDATED REPORTS,
We have experience with the preparation of various state -mandated reports, such as the State Controller's
Report and the Annual Street Report. Specifically, with regard to cities, we have prepared the state -
mandated reports, in recent years, for the following cities:
Alhambra
Lancaster
San Buenaventura
Bellflower
Monterey Park
San Juan Capistrano
Carson
Murrieta
Santa Ana
Colton
Norco
Sanger
Del Mar
Norwalk
South El Monte
Goleta
Palos Verdes Estates
Torrance
Hesperia
Pico Rivera
Tustin
Laguna Hills
Rancho Palos Verdes
West Hollywood
WNDE
16 White Nelson Diehl Evans
CPA. I TA; I ADVIBOR7 I AUDIT
64
SPECIFIC AUDIT APPROACH
ENTITIES TO BE INCLUDED
City of El Segundo (City)
Park Vista Housing Authority (Authority)
REPORTS TO BE ISSUED AND DUE DATES.
Draft Final Draft
Due Date Due [)ate
City of El Segundo:
Comprehensive Annual Financial Report February 28 March 31
Management Letter (SAS 115) February 28 March 31
Communication to Those in Charge of
Governance (SAS 1 l4) February 28 March 31
Independent Auditors' Report on Internal Control
over Financial Reporting and on Compliance and
Other Matters Based on an Audit of Financial
Statements Performed in Accordance with
Government Auditing Standards February 28 March 31
Report on Compliance with Article XIIIB
Appropriation Limit February 28 March 31
Single Audit Report:
• Independent Auditors' Report on Compliance for
Each Major Program and Internal Control Over
Compliance Required by OMB Circular A-133 February 28 March 31
State Controller's Report for the City N/A As required by SCO
1% WNDE
AN
1 % White Nelson Diehl Evans
-- CPA* I TAR I AOVIEORT I AUDIT
65
AUDIT TIMING
Assuming that the City's books are closed and ready for examination and that all necessary schedules
and documents are available for our use by the beginning of January each year, the suggested time
schedule for the various phases of the audit would be approximately as follows:
Comoleted By
Entrance conference with key City staff; discussion of any
prior audit concerns and the performance of interim work
September 27
Submission of Prepared by Client (PBC) list to Finance
Department staff
October 31
Interim audit fieldwork and management review
December 6
Final audit fieldwork and management review
January 31
Exit conference to summarize the results of the fieldwork and
to review significant findings
February 14
Deliver draft and final reports
See page 17
Executive time for research and assistance with regard to
accounting and other technical matters
Ongoing
COMMITMENT TO DELIVER REPORTS ON A TIMELY BASIS,
If all books and records, schedules, and documents are made available to us by the beginning of January,
we make a commitment to have audit team members available and to provide all reports by the due dates
specified above.
AUDITS TO BE IN ACCORDANCE WITH GRAS AND OTHER REOUIREMENTS
We will audit the financial statements of the City and the component units noted on the preceding page.
The financial statements of all entities where the City exercises oversight will be combined with the
City's financial statements in accordance with GASB requirements. Our audit will be in accordance with
auditing standards generally accepted in the United States of America (GAAS), as set forth by the
AICPA, and will include such auditing procedures as we consider necessary under the circumstances.
We will apply certain limited procedures, which consist principally of inquiries of management regarding
methods of measurement and presentation of required supplementary information. However, we do not
audit such information and do not express an opinion on it. Any supplemental financial statements will
be subjected to auditing procedures as we consider necessary in relation to the financial statements taken
as a whole. The scope of our audit will not include any statistical information, and we will not express
an opinion concerning it.
Our audits will conform to the guidelines set forth in the AICPA's Industry Audit Guide, Audits of State
and Local Governmental Units. Also, each examination will comply with the standards for financial and
compliance audits contained in the Government Auditing Standards, issued by the US General
Accounting Office, the provisions of the Single Audit Act, and the provisions of Title 2 US Code of
Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit
Requirement for Federal Awards (Uniform Guidance).
WNDE
18 � White Nelson Diehl Evans
CPAP l TAX I ADVISORY I AUDIT
66
AUDITS TO BE IN ACCORDANCE WITH GAAS AND OTHER REOUIREMENTS
(CONTINUED)
Also, we will perform an agreed-upon procedures review of the City's Gann Spending Limitation
Computation as required by Section 1.5 of Article XII113 of the California Constitution. Our review will
be performed in conformance with the provision of the "League of California Cities Uniform
Guidelines."
AUDIT APPROACH
Our audit approach is tailored to meet the technical requirements while maintaining professional
skepticism without forgetting that we provide a service. The following aspects of our audit approach will
add additional value to the audit services and minimize the amount of time spent by the City's staff in
dealing with the audit.
• We will assign experienced staff auditors, including the in -charge field auditor having at least
three years of experience. You will not spend time training our auditors.
Whenever possible, we will use same format for audit supporting schedules used in prior years for
the current -year audit. This will reduce time spent by the City staff in dealing with the audit when a
different audit firm is chosen.
Throughout the year, we are available as a resource to our clients in researching technical questions,
dealing with new pronouncements, reviewing complex financial entries, and helping with any other
issues as they arise.
The work papers will be reviewed by the manager or partner as fieldwork is being completed to
minimize additional questions after the fieldwork is completed.
Our firm uses a governmental audit program that will be modified to the City's operations to
accommodate specific client circumstances. Our audit programs are organized by the financial statement
approach and general procedures. The requirements by the standards for assessing risk are utilized to
modify the audit programs to focus on the higher risk areas of the financial statements.
1. Audit Planning Procedures:
Hold a preaudit conference with the City to establish process of communication between the
audit team and City staff
Discuss any new accounting pronouncements being implemented in the current year
Establish scope of work and timing of fieldwork
2. Interim Fieldwork:
Gather information about the City and its environment, including internal control:
• Evaluate the design of internal controls that are relevant to the audit and determine whether
the control, either individually or in combination is capable of affecting, preventing, or
detecting and correcting material misstatements
��WNDE
I9 White Nelson Diehl Evans
CIA. I TAY I ADTISOIIT I AUDIT
AUDIT APPROACH (CONTINUED)
2. Interim Fieldwork (Continued):
• Determine that the controls have been implemented, that is, that the controls exist and that
the City is using them
• Specific areas to review include:
Accounts payable/cash disbursements
Accounts receivable/cash receipts
- Payroll disbursements
Investment compliance
Property and equipment
• Review of minutes of City meetings
+ Review of important contracts and debt agreements
• Perform interim exit conference with the City to review results of interim fieldwork,
including any findings
3. Final Audit Work:
During the final audit work, we will assess "risk" of material misstatement based on an understanding
of the City's audit environment, including its internal control, to identify account balances. Our audit
programs will be specifically tailored to address any significant risks identified. The Prepared by
Client list will be provided at least one month in advance of fieldwork. Our work may include the
following:
• Confirm cash and investment balances and testing of bank reconciliations
• Confirm significant receivable balances or review subsequent cash receipts to verify
receivable balance
• Search for unrecorded liabilities
• Test interfund balances and transfers
• Test capital asset additions and depreciation expense
• Confirm long-term debt balances and review the accounting treatment of debt issued or
refunded
• Test support for other significant assets or liabilities
Our work may include:
• Perform analytical procedures on the balance sheet and revenue and expenditure accounts to
evaluate and explain unusual fluctuations from prior -year balances or current -year budgeted
amounts
• Review attorney letters for significant legal matters affecting the City's financial position
• Conduct an exit conference to review any significant adjustments or findings
The audit work papers will be reviewed by our management team as the work is being performed in
the field so that at the conclusion of the fieldwork we are able to report any adjustments or findings.
WNDE
20 �� White Nelson Diehl Evans
CPA. I TAX I ADVISORY I ADDir
68
APPROACH TO INTERNAL CONTROL
Our audit will include obtaining an understanding of the entity and its environment, including internal
control, sufficient to assess the risks of material misstatement of the financial statements and to design
the nature, timing, and extent of further audit procedures. Our understanding of internal controls will be
completed by completing narratives and checklists for various processes related to internal control. Tests
of controls may be performed to test the effectiveness of certain controls that we consider relevant to
preventing and detecting errors and fraud that are material to the financial statements and to preventing
and detecting misstatements resulting from illegal acts and other noncompliance matters that have a
direct and material effect on the financial statements. Our tests, if performed, will be less in scope than
would be necessary to render an opinion on internal control, and accordingly, no opinion will be
expressed in our report on internal control issued pursuant to Government Auditing Standards.
As required by Title 2 US Code of Federal Regulations Part 200, Uniform Administrative Requirements,
Cost Principles, and Audit Requirement for Federal Awards (Uniform Guidance), we will perform tests
of controls over compliance to evaluate the effectiveness of the design and operation of controls that we
consider relevant to preventing or detecting material noncompliance with compliance requirements
applicable to each major federal award program. However, our tests will be less in scope than would be
necessary to render an opinion on those controls, and accordingly, no opinion will be expressed in our
report on internal control issued pursuant to the Uniform Guidance.
An audit is not designed to provide assurance on internal control or to identify significant deficiencies.
However, during the audit, we will communicate to management and those charged with governance
internal control—related matters that are required to be communicated under AICPA professional
standards, Government Auditing Standards, and the Uniform Guidance.
SINGLE AUDIT APPROACH
The single audit will be performed in accordance with all the requirements of the Single Audit Act, the
Uniform Guidance, and Government Auditing Standards issued by the GAO (the Yellow Book) for cities
that expend greater than $750,000 in federal awards.
We will identify the major and nonmajor federal programs of the City through the risk-based
approach required by the Uniform Guidance. This approach includes consideration of current and
prior audit experience, oversight by federal agencies and pass-through entities, and the inherent risk
of the federal program.
• We will review all federal and industry -specific publications and guidance and inform the City of
any recent changes.
• We will perform tests of controls to evaluate the effectiveness of the design and operation of controls
that we consider relevant to preventing or detecting material noncompliance with applicable
compliance requirements. If weaknesses in the internal controls are noted, we will modify our audit
program as needed.
Our audit will include tests of transactions related to major federal award programs for compliance
with applicable compliance requirements and certain provisions of laws, regulations, contracts, and
grant agreements.
� WND E
21
..J01 White Nelson Diehl Evans
cra. i TA nav rso- I A Uo:r
69
SINGLE AUDIT APPROACH (CONTINUED)
• Our procedures will consist of the applicable procedures described in the Uniform Guidance for the
types of compliance requirements that could have a direct and material effect on each of the City's
major programs. The purpose of those procedures will be to express an opinion on the City's
compliance with requirements applicable to major programs in our report on compliance issued
pursuant to the Uniform Guidance.
• We will assist the City in completing and filing the Data Collection Form.
DETERMINING LAWS AND REGULATIONS SUBJECT TO AUDIT
Under provisions of AICPA auditing standards, management of the City is responsible for identifying to
its outside auditors any laws and regulations that could have a significant effect on the audit. This would
include federal laws (such as federal grant regulations), state laws (such as permitted investments under
the California Government Code), and local laws (such as restrictions on special revenues levied by the
City). After our selection as auditors, we will consult with City officials regarding these matters to
determine what laws and regulations need to be evaluated in connection with our audit. If the City is not
able to identify specific laws and regulations that affect it, we have references (California Government
Code and Health and Safety Code) to the more common laws, rules, and regulations in our standard audit
programs for the usual activities of a California City or Successor Agency to the Redevelopment Agency
that will assist us in identifying laws and regulations to review in the audit.
METHOD OF SAMPLING
Our approach is to utilize random sampling based on our testing of the internal control systems related
to cash receipts, cash disbursements, payroll, and utility billings. Based on a statistical conclusion used
by the firm, our sample sizes can range from 25 to 60 transactions for each system. A random sample
selection allows each item in the population an equal chance of being selected. In addition, for
disbursements, we may select a stratified sample of all transactions over a specified dollar amount for
review.
ANALYTICAL PROCEDURES
Analytical procedures are used in the planning and final stages of the audit. In the planning phase, we
use analytical procedures to identify unusual financial transactions and compare relationships to
expected results. We compare current -year information to the prior years for balance sheet items,
revenues, and expenditures. In addition, revenues and expenditures are compared to budgets to identify
unexpected results. In the final stages of the audit, the financial statements are reviewed to identify
expected relationships, such as comparing debt paid to expenditures recorded on governmental funds,
transfers between funds, depreciation expense, etc. For all significant relationships identified,
explanations are obtained as to why the situation occurred and additional audit procedures are applied to
resolve any concerns.
WND E
22 White Nelson Diehl Evans
DPA9 I TAX I ADVISORY I AUDIT
70
MANAGEMENT LETTERS
In connection with each audit, a complete review of internal controls will be made of all significant
accounting procedures. Our firm uses an internal control questionnaire, computer systems questionnaire,
and narration to gain an understanding of the internal control process as part of our audit. We will identify
weaknesses, and after discussion with the appropriate City staff, we will submit a management letter that
will identify weaknesses observed during these reviews and throughout the audit. The management letter
will also assess the effect of the management letter comments on the financial reporting process and
recommend steps toward eliminating the weaknesses.
COMPUTER AUDITING CAPABILITIES
WNDE uses technology to make the audit process more effective. We utilize a paperless audit software,
ProSystem fx Engagement, which allows us to manage our audit documentation electronically. Some of
the benefits of a paperless audit are as follows:
• We can receive the City's schedules in either hard copy or electronic format.
• We can import and integrate trial balance data from virtually any accounting system. We avoid the
time and expense of keying in account numbers, descriptions, and account balances; we simply take
your electronic trial balance and import it directly into our audit software.
• We create our own lead sheets, which can include prior -year balances. This helps us to easily identify
significant fluctuations between fiscal years.
• The CAFR is prepared using Word and Excel documents that are linked to our trial balance software.
The CAFR is updated automatically for any last minute journal entries, if any.
WNDE has partnered with MindBridge Ai to incorporate the powerful tool of artificial intelligence into
the audit process. For some clients who are able to provide the financial data in the format required,
MindBridge Ai uses a suite of techniques, including business rules, statistical methods, machine
learning, and cross -correlation, that analyzes the financial data to provide a risk-based scoring on one
hundred percent of transactions. This new method for identifying risks enhances the audit process in a
manner not previously available.
Also, our approach includes using Interactive Data Extraction and Analysis (IDEA), which is a data
analysis software that can be used to analyze large amounts of information. It allows the firm to extract
data from the City's accounting records to tailor specific audit tests based on risk assessments. Some
audit procedures that IDEA can be utilized for are as follows:
• Mechanical accuracy of worksheets or general ledgers
• Exception and gap/completeness testing for missing check numbers
■ Cross checking different databases for common information such as employee names
• Duplicate testing of invoice numbers
• Completeness of general ledger balances
In addition, the firm has document management software that allows our clients to access our web portal.
We utilize the web portal to transfer data files that are confidential or too large to be sent by email.
,WNDE
23 White Nelson Diehl Evans
CPAs I TAX I AOY190XY I AUDIT
71
RETENTION OF AND ACCESS TO AUDIT WORK PAPERS,
In accordance with provisions of the Uniform Guidance, GAO requirements, and the California Board
of Accountancy, our audit work papers will be maintained for at least seven years after the date of the
report. These work papers will be made available as necessary to your cognizant audit agency (or its
designee), to GAO representatives, or to any other federal or state agency needing access to the work
papers. Also, our firm will respond to any reasonable inquiries of successor auditors, and we will allow
any successor auditors to review our work papers.
OTHER PROFESSIONAL SERVICES,
We will be available for any other professional assistance you require to research and answer accounting
and reporting problems raised by the City, regardless of the time of year. We will provide other attestation
engagements in the form of agreed-upon procedures as required by the City for a separate fee. We also
will keep the City informed of new developments affecting municipal finance and reporting, changes in
grant rules, and regulations, etc.
IRREGULARITIES AND ILLEGAL ACTS,
We will make an immediate written report of all irregularities, illegal acts, or indications of illegal acts
of which we become aware to the following parties: Director of Finance, City Manager, and the City
Attorney.
IDENTIFICATION OF ANTICIPATED POTENTIAL AUDIT PROBLEMS,
We do not anticipate any significant potential audit problems. If any potential audit problems are
identified, we will immediately discuss them with the City's management. Our approach is to coordinate
the resolution of any problems with the City's management. Considering our experience with auditing
governmental entities and resources, we expect minimal disruption to the City's management in
resolving any identified audit problems.
T WNL E
White Nelson Diehl Evans
24 + CPA. I TAX i AovMOmw 7i"'
SEGMENTATION OF THE AUDIT HOURS BY PARTNER AND STAFF LEVEL
Supervisory
Partners Managers Staff Staff Other Total
City of El Segundo Audit 22 48 160 160 6 396
Single Audit 2 4 - 26 1 33
State Controller's Report - 4 - 30 - 34
Total Hours 24 56 160 216 7 463
SEGMENTATION OF THE AUDIT HOURS BY PHASES OF THE AUDIT
Supervisory
Partners Managers Staff Staff Other Total
Planning 2 8 8 8 - 26
Interim Fieldwork 4 16 24 50 - 94
Final Fieldwork and Review 18 32 128 158 7 343
Total Hours 24 56 160 216 7 463
INSURANCE
Should our firm be selected for this engagement, we will carry all required insurance for the entire term of the
engagement. We will provide the City with a fully compliant Insurance Certificate to the City's Risk Management
Department before the execution of the audit contract.
The firm has the following insurance coverage:
Each
Occurrence Aggregate
Insurance Tvpe Limit Limit Deductible
Umbrella Policy $ 4,000,000 $ 4,000,000 $ 10,000
General Liability 1,000,000 2,000,000 -
Auto Liability - Hired and
Nonowned 1,000,000 1,000,000 -
Workers' Compensation 1,000,000 1,000,000 -
Professional Liability 5,000,000 10,000,000 100,000
We will request that the City accepts the above deductible amounts for the insurance coverage.
WND E
25 White Nelson Diehl Evans
CPA. I TAX I AOVIBORT I AUDIT
73
SCHEDULE OF PROFESSIONAL FEES
74
CITY OF EL SEGUNDO
TOTAL ALL-INCLUSIVE MAXIMUM PRICE
FOR REPORTS TO BE ISSUED
(1) The fee is for the audit, CAFR preparation, Gann Report, and SAS 114 and SAS 115 letters.
(2) The fee contemplates auditing one major program. Additional major programs will be audited for an additional
cost of $2,500.
26
75
Optional Years
FY 2018-19
FY 2019-20
FY 2020-21
FY 2021-22
FY 2022-23
City of El Segundo (1)
$ 51,920
$ 51,920
$ 53,013
$ 54,100
$ 55,229
Single Audit (2)
4,000
4,000
4,090
4,186
4,280
State Controller's Report
3,850
3,850
3,930
4,010
4,090
Total Not -to -Exceed
Maximum Price
$ 59,770
$ 59,770
$ 61,033
$ 62,296
$ 63,599
(1) The fee is for the audit, CAFR preparation, Gann Report, and SAS 114 and SAS 115 letters.
(2) The fee contemplates auditing one major program. Additional major programs will be audited for an additional
cost of $2,500.
26
75
CITY OF EL SEGUNDO
SCHEDULE OF PROFESSIONAL FEES AND EXPENSES
FOR THE AUDIT OF THE
FISCAL YEAR 2018-2019 FINANCIAL STATEMENTS
Partners
Managers
Supervisory Staff
Staff
Other
Subtotal
Out -of -Pocket Expenses:
Meals and lodging
Transportation
Other
Total All -Inclusive Maximum Price
for the Fiscal Year 2018-2019 Audit
27
$ 59,770
rV
Standard
Quoted
Hourly
Hourly
Hours
Rates
Rates
Total
24
$ 400
$ 250
$ 6,000
56
250
175
9,800
160
175
130
20,800
216
120
105
22,680
7
90
70
490
59,770
27
$ 59,770
rV
CITY OF EL SEGUNDO
SCHEDULE OF PROFESSIONAL FEES AND EXPENSES
FOR THE AUDIT OF THE
FISCAL YEAR 2019-2020 FINANCIAL STATEMENTS
Partners
Managers
Supervisory Staff
Staff
Other
Subtotal
Out -of -Pocket Expenses:
Meals and lodging
Transportation
Other
Total All -Inclusive Maximum Price
for the Fiscal Year 2019-2020 Audit
28
$ 59,770
77
Standard
Quoted
Hourly
Hourly
Hours
Rates
Rates
Total
24
$ 400
$ 250
$ 6,000
56
250
175
9,800
160
175
130
20,800
216
120
105
22,680
7
90
70
490
59,770
28
$ 59,770
77
CITY OF EL SEGUNDO
SCHEDULE OF PROFESSIONAL FEES AND EXPENSES
FOR THE AUDIT OF THE
FISCAL YEAR 2020-2021 FINANCIAL STATEMENTS
Partners
Managers
Supervisory Staff
Staff
Other
Subtotal
Out -of -Pocket Expenses:
Meals and lodging
Transportation
Other
Total All -Inclusive Maximum Price
for the Fiscal Year 2020-2021 Audit
29
$ 61,033
78
Standard
Quoted
Hourly
Hourly
Hours
Rates
Rates
Total
24
$ 400
$ 255
$ 6,120
56
250
179
10,024
160
175
133
21,280
216
120
107
23,112
7
90
71
497
61,033
29
$ 61,033
78
CITY OF EL SEGUNDO
SCHEDULE OF PROFESSIONAL FEES AND EXPENSES
FOR THE AUDIT OF THE
FISCAL YEAR 2021-2022 FINANCIAL STATEMENTS
OPTIONAL YEAR
Partners
Managers
Supervisory Staff
Staff
Other
Subtotal
Out -of -Pocket Expenses:
Meals and lodging
Transportation
Other
Total All -Inclusive Maximum Price
for the Fiscal Year 2021-2022 Audit
30
$ 62,296
79
Standard
Quoted
Hourly
Hourly
Hours
Rates
Rates
Total
24
$ 400
$ 260
$ 6,240
56
250
183
10,248
160
175
136
21,760
216
120
109
23,544
7
90
72
504
62,296
30
$ 62,296
79
CITY OF EL SEGUNDO
SCHEDULE OF PROFESSIONAL FEES AND EXPENSES
FOR THE AUDIT OF THE
FISCAL YEAR 2022-2023 FINANCIAL STATEMENTS
OPTIONAL YEAR
Partners
Managers
Supervisory Staff
Staff
Other
Subtotal
Out -of -Pocket Expenses:
Meals and lodging
Transportation
Other
Total All -Inclusive Maximum Price
for the Fiscal Year 2022-2023 Audit
31
$ 63,559
:S,
Standard
Quoted
Hourly
Hourly
Hours
Rates
Rates
Total
24
$ 400
$ 265
$ 6,360
56
250
187
10,472
160
175
139
22,240
216
120
111
23,976
7
90
73
511
63,559
31
$ 63,559
:S,
ATTACHMENT I
LISTS OF MUNICIPAL AND SPECIAL DISTRICT ENGAGEMENTS
PERFORMED IN THE PAST THREE YEARS
81
LIST OF MUNICIPAL ENGAGEMENTS
We have listed below the cities which were under contract with us during the past three fiscal years.
Legend:
AQMD - Air Quality Management District Audit
CA - City Audit
HA - Housing Authority
OCU - Other Component Unit Audits
PFA - Public Financing Authority
PI - Public Improvement
PP - Pension Plans
RA - Recreation Authority
RDA - Former Redevelopment Agency Audit
SA - Single Audit
SCR - State Controller's Reports
SR - Street Report
T - Transportation
TOT - Transient Occupancy Tax
Substantially all of the above engagements were performed through the firm's Irvine office.
82
Period of Service
City
From
To
Scope of Work
Alhambra
2005
Present
CA, RDA, SA, SCR
Bellflower
2013
2017
CA, SA, SCR, Financing Authority, Public Facilities Corp.
Beverly Hills
2012
2016
CA, SA
Burbank
2013
Present
CA, AQMD, SA, Enterprise Funds
Camarillo
2012
2016
CA, RDA, SA
Campbell
2013
Present
CA, SA, T, Solid Waste Management Authority
Carson
2016
Present
CA, HA, JPA, SA, SCR, Successor Agency
Chino
2017
Present
CA, SA, Successor Agency
Colton
2014
Present
CA, SA, SCR, Child Care, Enterprise Funds
Costa Mesa
2012
2017
CA, HA, PFA, RDA, SA
Cypress
2012
2016
CA, RDA, RA, SA
Del Mar
2014
Present
CA, SA, SCR
Fountain Valley
2013
Present
CA, RA, SA, Financing Authority
Gilroy
2013
Present
CA, SA, T
Goleta
2013
2017
CA, SA, SCR, SR
Hawaiian Gardens
2012
2017
CA, PFA, RDA, SA
Hesperia
1997
Present
CA, HA, RDA, SA, SCR, Fite District, Water District
Highland
2012
2016
CA, SA
Irvine
2016
Present
CA, AQMD, OCU, PP, SA, Housing Successor
La Habra
2016
Present
CA, SA, Child Care
La Palma
2017
Present
CA, SA
Laguna Beach
2017
Present
CA, SA, T
Laguna Hills
2015
2017
CA, SA, SCR, SR
Laguna Woods
2015
2017
CA, SA
Lake Forest
2011
Present
CA, AQMD, HA, RDA, SA, TOT
Lancaster
2013
Present
CA, SA, SCR - City & Power Authority
Monterey Park
2016
Present
CA, SA, SCR, Successor Agency
Murrieta
2018
Present
CA, SA, SCR
Newport Beach
2011
Present
CA, SA
Norco
2015
Present
CA, SA, SCR
Norwalk
2015
Present
CA, AQMD, OCU, PFA, SA, SCR - City & Transit, T, Childe Care
Orange
2016
Present
CA, AQMD, SA, Housing Successor
Palm Desert
2008
2016
CA, HA, RA, RDA, SA, TOT
Palos Verdes Estates
2016
Present
CA, SCR, Concessionaire Audits
Pico Rivera
2012
Present
CA, PFA, SA, Water Authority, SCR - City, PFA & Water
Rancho Palos Verdes
2018
Present
CA, SA, SCR, Improvement Authority
Rancho Santa Margarita
2012
2017
CA, SA
Rialto
2013
2017
CA, SA
San Buenaventura
2011
Present
CA, PFA, RDA, SA, SCR - City & PFA
San Gabriel
2013
Present
CA, SA
San Juan Capistrano
2016
Present
CA, HA, SA, SR, SCR - City & PFA
Santa Ana
2016
Present
CA, AQMD, HA, SA, SCR
Signal Hill
2018
Present
CA, SA
South El Monte
2018
Present
CA, SA, SCR
Stanton
2012
Present
CA, RDA, SA
Torrance
2016
Present
CA, AQMD, PFA, SA, Successor Agency, Enterprise Funds
Tustin
2011
Present
CA, AQMD, RDA, SA, SCR, Successor Agency
West Hollywood
2014
Present
CA, SA, SCR
Westminster
1997
Present
CA, AQMD, RDA, SA, Successor Agency
Legend:
AQMD - Air Quality Management District Audit
CA - City Audit
HA - Housing Authority
OCU - Other Component Unit Audits
PFA - Public Financing Authority
PI - Public Improvement
PP - Pension Plans
RA - Recreation Authority
RDA - Former Redevelopment Agency Audit
SA - Single Audit
SCR - State Controller's Reports
SR - Street Report
T - Transportation
TOT - Transient Occupancy Tax
Substantially all of the above engagements were performed through the firm's Irvine office.
82
LIST OF SPECIAL DISTRICT ENGAGEMENTS
We have listed below the special districts that were under contract with us during the past three fiscal years.
Client Name
Calleguas Municipal Water District
Chino Basin Desalter Authority
Cypress Recreation and Park District
Encina Wastewater Authority
Grossmont Healthcare District
Heber Public Utilities District
La Habra Heights County Water District
La Puente Valley County Water District
Laguna Beach County Water District
Lake Elsinore and San Jacinto Joint Powers Authority
Mesa Water District
Midway City Sanitary District
Monterey Peninsula Regional Park District
Olivenhain Municipal Water District
Orangeline Development Authority - Eco -Rapid Transit
Orange County Mosquito and Vector Control District
Orange County Water District
Orchard Dale Water District
Padre Dam Municipal Water District
Placentia Library District
Pomona -Walnut -Rowland Joint Water Line Commission
Rainbow Municipal Water District
Rancho California Water District
Rancho Santa Fe Community Service District
Rincon del Diablo Municipal Water District
Rowland Water District
Santa Ana Watershed Project Authority
Santa Fe Irrigation District
Santa Rosa Regional Resources Authority
Serrano Water District
South Bay Irrigation District
South Coast Water District
South County Regional Wastewater Authority
Sunset Beach Sanitary District
Surfside Colony Stormwater Protection District
Surfside Colony Community Services District
Sweetwater Authority
Valley Wide Recreation and Park District
Ventura Port District
Vista Irrigation District
Western Municipal Water District
Western Riverside County Regional Water Authority
Whispering Palms Community Service District
Yorba Linda Water District
Period of Service
From To
2015 Present
2011 Present
2012 2016
2012 2016
2011 Present
2014 Present
2002 Present
1986 2016
2002 Present
2013 2017
2016 Present
2012 Present
2015 Present
2009 2018
2015 2017
2013 Present
2017 Present
2012 2018
2009 Present
2015 Present
2002 Present
2017 Present
2012 2016
2011 Present
2015 Present
2007 Present
2013 2017
2014 2018
2016 2016
2017 Present
2012 2016
2017 Present
2013 Present
1986 Present
2010 Present
2010 Present
2012 2016
1986 Present
2011 Present
2016 Present
2016 Present
2016 Present
2011 Present
2008 Present
83
ATTACHMENT II
RESULTS OF OUTSIDE QUALITY REVIEW
84
Heidenreich & Heidenreich, CPAs, PLLC
10201 S. 51st Street, Suite #170
Phoenix, AZ 85044
(480)704-6301 fax 785-4619
Report on the Firm's System of Quality Control
August 15, 2018
To the Owners of
White Nelson Diehl Evans LLP
and the Peer Review Committee of the CA Society of CPAs
We have reviewed the system of quality control for the accounting and auditing practice of White
Nelson Diehl Evans LLP (the firm) in effect for the year ended March 31, 2018. Our peer review was
conducted in accordance with the Standards for Performing and Reporting on Peer Reviews
established by the Peer Review Board of the American Institute of Certified Public Accountants
(Standards).
A summary of the nature, objectives, scope, limitations of, and the procedures performed in a System
Review as described in the Standards may be found at www.alcpa.org/prsummary. The summary also
includes an explanation of how engagements identified as not performed or reported in conformity
with applicable professional standards, if any, are evaluated by a peer reviewer to determine a peer
review rating.
Firm's Responsibility
The firm is responsible for designing a system of quality control and complying with it to provide the
firm with reasonable assurance of performing and reporting in conformity with applicable professional
standards in all material respects. The firm is also responsible for evaluating actions to promptly
remediate engagements deemed as not performed or reported in conformity with professional
standards, when appropriate, and for remediating weaknesses in its system of quality control, if any.
Peer Reviewer's Responsibility
Our responsibility is to express an opinion on the design of the system of quality control and the firm's
compliance therewith based on our review.
Required Selections and Considerations
Engagements selected for review included an engagement performed under Government Auditing
Standards, a compliance audit under the Single Audit Act and audits of employee benefit plans.
As a part of our peer review, we considered reviews by regulatory entities as communicated by the
firm, if applicable, in determining the nature and extent of our procedures.
Opinion
In our opinion, the system of quality control for the accounting and auditing practice of White Nelson
Diehl Evans LLP in effect for the year ended March 31, 2018, has been suitably designed and
complied with to provide the firm with reasonable assurance of performing and reporting in conformity
with applicable professional standards in all material respects. Firms can receive a rating of pass,
pass with deficiency(ies) or fail. White Nelson Diehl Evans LLP has received a peer review rating of
pass.
Heidenreich & Heidenreich, CPAs, PLLC
85
EL SEGUNDO CITY COUNCIL MEETING DATE: September 17, 2019
AGENDA STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION: Consideration and possible adoption of an ordinance amending the
El Segundo Municipal Code to delete a residency requirement for the City Manager.
Pursuant to the provisions of the California Environmental Quality Act, the proposed ordinance is
exempt from further review (CEQA Guidelines § 15061(b)(3)), because it consists only of minor
revisions to the City's Municipal Code and does not have the potential for causing a significant
effect on the environment.
(Fiscal Impact: None with this action.)
RECOMMENDED COUNCIL ACTION:
1. Waive Second reading and adopt an Ordinance amending the City s Municipal Code
to delete a residency requirement for the City Manager;
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Proposed Ordinance No.
FISCAL IMPACT: None.
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN: N/A.
PREPARED BY: City Attorney's office
APPROVED BY: Scott Mitnick, City Manager
The City's Municipal Code currently requires the City Manager to reside within the City within
one year of appointment by the City Council. Such requirement, however, is unconstitutional
pursuant to California Constitution article XI, section 10(b). Thus, staff recommends the City
Council adopt the proposed ordinance deleting the section.
The proposed ordinance was introduced at the City Council's September 3, 2019 meeting. If
adopted by the City Council, the ordinance would take effect in 30 days.
n
1
86
ORDINANCE NO.
AN ORDINANCE AMENDING TITLE 1, CHAPTER 5, ARTICLE A
OF THE EL SEGUNDO MUNICIPAL CODE DELETING A
RESIDENCY REQUIREMENT FOR THE CITY MANAGER
The City Council of the City of EI Segundo does ordain as follows:
SECTION 1: Section 1-5A-2 (Residence) of the EI Segundo Municipal Code is
deleted.
SECTION 2: Recordation. The City Clerk is directed to certify the passage and
adoption of this Ordinance; cause it to be entered into the City of EI Segundo's
book of original ordinances; make a note of the passage and adoption in the
records of this meeting; and, within 15 days after the passage and adoption of this
Ordinance, cause it to be published or posted in accordance with California law.
SECTION 3: Severability. If any part of this Ordinance or its application is
deemed invalid by a court of competent jurisdiction, the city council intends that
such invalidity will not affect the effectiveness of the remaining provisions or
applications and, to this end, the provisions of this Ordinance are severable.
SECTION 4: Effective Date. This Ordinance will go into effect and be in full force
and effect on the 30th day after its passage and adoption.
PASSED AND ADOPTED this day of . 2019.
Drew Boyles, Mayor
ATTEST:
STATE OF CALIFORNIA 7
COUNTY OF LOS ANGELES SS
CITY OF EL SEGUNDO }
I, Tracy Weaver, City Clerk of the City of EI Segundo, California, do hereby certify
that the whole number of members of the City Council of said City is five; that the
foregoing Ordinance No. was duly introduced by said City Council at a
regular meeting held on the 3rd day of September, 2019, and was duly passed
1
RVA
and adopted by said City Council, approved and signed by the Mayor, and attested
to by the City Clerk, all at a regular meeting of said Council held on the day
of 2019, and the same was so passed and adopted by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
::
EL SEGUNDO CITY COUNCIL MEETING DATE: September 17, 2019
AGENDA STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION: Consideration and possible action regarding adoption of an
ordinance amending the El Segundo Municipal Code to allow delegation of the City Manager's
signature authority.
Pursuant to the provisions of the California Environmental Quality Act, the proposed ordinance is
exempt from further review (CEQA Guidelines § 15061(b)(3)), because it consists only of minor
revisions to the City's Municipal Code and does not have the potential for causing a significant
effect on the environment.
(Fiscal Impact: None with this action.)
RECOMMENDED COUNCIL ACTION:
1. Waive second reading and Adopt an Ordinance amending the City's Municipal Code
to allow delegation of the City Manager's signature authority;
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Proposed Ordinance No.
FISCAL IMPACT: None.
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: El Segundo provides unparalleled service to internal and external
customers.
Objective: City operations are unified and integrated.
PREPARED BY: City Attorney's office
APPROVED BY: Scott Mitnick, City Manager VA I SN`�
INTRODUCTION/ BACKGROUND:
The City Manager has certain specified signature authority under the City's Code. For example,
the City Manager is authorized to sign purchase orders, contracts and professional services
agreements, and contract amendments, without City Council approval, where the City is receiving
or expending an amount not in excess of $50,000 per fiscal year. The City Manager requests the
ability to delegate such authority to certain other City employees, such as the Deputy City
Manager.
The proposed ordinance was introduced at the Council's September 3, 2019 meeting. If adopted
by the City Council, the proposed ordinance would take effect in 30 days.
ORDINANCE NO.
AN ORDINANCE AMENDING TITLE 1, CHAPTER 5, ARTICLE A
OF THE EL SEGUNDO MUNICIPAL CODE ALLOWING
DELEGATION OF THE CITY MANAGER'S SIGNATURE
AUTHORITY.
The City Council of the City of EI Segundo does ordain as follows:
SECTION 1: Subsection I of Section 1-5A-7 (Powers and Duties) of the EI
Segundo Municipal Code is amended as follows:
"I. Execute Contracts: The City Manager is authorized to sign contracts on
behalf of the City as directed by the City Council or as necessary to fulfill
the City Manager's responsibilities set forth in chapters 7 and 7A of this
title. Notwithstanding anv Drovision of this Code to this contrarv.
the Citv Manager may delegate such authorization to an Assistant
Citv Manaqer. Deputy Citv Manaqer or an actinq Citv Manaqer to
siqn on the Citv Manager's behalf."
SECTION 2: Recordation. The City Clerk is directed to certify the passage and
adoption of this Ordinance; cause it to be entered into the City of EI Segundo's
book of original ordinances; make a note of the passage and adoption in the
records of this meeting; and, within 15 days after the passage and adoption of this
Ordinance, cause it to be published or posted in accordance with California law.
SECTION 3: Severability. If any part of this Ordinance or its application is
deemed invalid by a court of competent jurisdiction, the city council intends that
such invalidity will not affect the effectiveness of the remaining provisions or
applications and, to this end, the provisions of this Ordinance are severable.
SECTION 4: Effective Date. This Ordinance will go into effect and be in full force
and effect on the 30th day after its passage and adoption.
PASSED AND ADOPTED this day of , 2019.
ATTEST:
1
Drew Boyles, Mayor
.E
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES } SS
CITY OF EL SEGUNDO ]
I, Tracy Weaver, City Clerk of the City of EI Segundo, California, do hereby certify
that the whole number of members of the City Council of said City is five; that the
foregoing Ordinance No. was duly introduced by said City Council at a
regular meeting held on the 3rd day of September, 2019, and was duly passed
and adopted by said City Council, approved and signed by the Mayor, and attested
to by the City Clerk, all at a regular meeting of said Council held on the day
of 2019, and the same was so passed and adopted by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
91
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
MEETING DATE: September 17, 2019
AGENDA HEADING: Consent
Consideration and possible action to adopt the Resolution approving the adoption of the ICMA
Retirement Corporation Governmental Money Purchase Plan & Trust 401(a) program to be
administered by ICMA-RC and VantageTrust, appointing the Director of Finance as the City's Plan
Administrator, and authorizing the Plan Administrator to execute the documents to implement the
Program. (Fiscal Impact: none)
RECOMMENDED COUNCIL ACTION:
1. Adopt the Resolution approving the ICMA-RC Governmental Money Purchase Plan & Trust
401(a) program (Attachment A).
2. Appoint the Director of Finance as the City's plan administrator and authorize the Director of
Finance, subject to the review and approval of the City Attorney, to sign all necessary
documents.
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
A. Attachment A - Resolution approving the adoption of the ICMA-RC Governmental Money
Purchase Plan & Trust 401(a) program.
B. Exhibit 1 — Governmental Money Purchase Plan & Trust Adoption Agreement
C. Exhibit 2 - Administrative Services Agreement with ICMA-RC
D. Exhibit 3 — Employment Agreement between the City of El Segundo and the City Manager
STRATEGIC PLAN:
Goal 3A El Segundo is a City employer of choice and consistently hires for the
future
Objective 2 The City provides a competitive environment and nimble
hiring/onboarding process for its employees.
FISCAL IMPACT: $ (0) to execute the 401(a) plan
Amount Budgeted: $0
Additional Appropriation: N/A
PREPARED BY: Joseph Lillio, Director of Finance Tb
REVIEWED BY: David Serrano, Director of Human Resources
APPROVED BY: Barbara Voss, Deputy City Manager���
DISCUSSION:
0
On June 18, 2019, City Council unanimously voted to appoint Scott Mitnick as the new City Manager
for the City of El Segundo (the "City"). Mr. Mitnick began his position as City Manager with the City
on July 1, 2019. As part of the City Manager's employment contract, the Employment Agreement
contains the following terms and conditions (partial listing): base salary of $245,000 per annum,
annual performance bonus up to 15% of base salary tied to performance metrics, and deferred
compensation equal to 10% of monthly base salary paid into deferred compensation account (401(a)).
The vehicle required to facilitate the deferred compensation equal to 10% of the City Manager's
monthly base salary, as well as any potential amount approved by City Council towards the annual
performance bonus, needs to be placed into a Governmental Money Purchase Plan & Trust Program.
Also referred to as a 401(a). The City does not have an active 401(a) program for City employees.
Therefore, in order to fullfill the City Manager's contract, the City is required to approve a resolution
authorizing the ICMA-RC Governmental Money Purchase Plan & Trust 401(a) program.
Recommendation:
Staff recommends that the City Council approve the City's establishment of the Governmental Money
Purchase Plan & Trust Program and adopt the associated Resolution. It is also recommended that the
City Council appoint the Director of Finance as the City's plan administrator and authorize the
Director of Finance, subject to the review and approval of the City Attorney, to sign all necessary
documents.
93
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO APPROVING THE ADOPTION OF THE ICMA
RETIREMENT CORPORATION GOVERNMENTAL MONEY
PURCHASE PLAN & TRUST 401(A)
The City Council of the City of EI Segundo does resolve as follows:
SECTION 1: The City Council finds and declares that:
A. The City of EI Segundo (the "City) has employees rendering valuable services; and
B. The establishment of a money purchase retirement plan benefits employees by
providing funds for retirement and funds for their beneficiaries in the event of death; and
C. The City desires that its money purchase retirement plan be administered by ICMA-RC
and that the funds held in such plan be invested in VantageTrust, a trust established by
public employers for the collective investment of funds held under their retirement and
deferred compensation plans; and
D. The City hereby establishes a money purchase retirement plan (the "Plan") in the form
of:
a. The ICMA Retirement Corporation Governmental Money Purchase Plan & Trust,
pursuant to the specific provisions of the Adoption Agreement (copy attached
hereto as exhibit 1)
E. The Plan shall be maintained for the exclusive benefit of eligible employees and their
beneficiaries.
SECTION 2: Adoption:
F. Be it further resolved that the City hereby adopts the declaration of Trust of
VantageTrust, intending this adoption to be operative with respect to any retirement or
deferred compensation plan subsequently established by the City, if the assets of the
plan are to be invested in the VantageTrust; and
G. Be it further resolved that the City hereby agrees to serve as trustee under the Plan and
to invest funds held under the Plan in VantageTrust; and
H. Be it further resolved that the Director of Finance shall be the coordinator for the Plan
(the "Plan Administrator"); shall receive reports, notices, etc., from ICMA Retirement
Corporation or VantageTrust; shall cast, on behalf of the City, any required votes under
VantageTrust; may delegate any administrative duties relating to the Plan to appropriate
staff; and
94
Be it further resolved that the City hereby authorizes the Plan Administrator to execute
all necessary agreements with ICMA Retirement Corporation incidental to the
administration of the Plan.
SECTION 3: The City Clerk is directed to certify the adoption of this Resolution; record this
Resolution in the book of the City's original resolutions; and make a minute of the adoption of the
Resolution in the City Council's records and the minutes of this meeting.
SECTION 4: This Resolution will become effective immediately upon adoption and will remain
effective unless repealed or superseded.
PASSED, APPROVED AND ADOPTED this 17th day of September 2019
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
By:
Mark D. Hensley, City Attorney
Drew Boyles, Mayor
95
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of EI Segundo, California, do hereby certify that the
whole number of members of the City Council of said City is five; that the foregoing Resolution
No. was duly passed and adopted by said City Council, approved and signed by the
Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the
17th day of September, 2019, and the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day of September,
2019.
Tracy Weaver, City Clerk
of the City of EI Segundo,
California
.,
ICMA RETIREMENT CORPORATION
GOVERNMENTAL MONEY PURCHASE PLAN & TRUST
ADOPTION AGREEMENT
ic""I
nn
BUILDING PUBLIC SECTOR
RETIREMENT SECURITY
WA
ICMA RETIREMENT CORPORATION
GOVERNMENTAL MONEY PURCHASE PLAN & TRUST
ADOPTION AGREEMENT
Plan Number 10-
The Employer hereby establishes a Money Purchase Plan and Trust to be known as EI Segundo Executive 401(a) Plan
(the "Plan") in the form of the IC.N A Retirement Corporation Governmental Money Purchase
Plan and Trust.
This Plan is an amendment and restatement of an existing defined contribution money purchase plan.
❑ Yes 91 No
If yes, please specify the name of the defined contribution money purchase plan which this Plan hereby amends and restates:
I. Employer: City of EI Segundo
II. Effective Dates
❑ 1. Effective Date of Restatement. If this document is a restatement of an existing plan, the effective date of the
Plan shall be January 1, 2007 unless an alternate effective date is hereby specified:
(Note: An alternate effective date can be no earlier than January 1, 2007.)
2. Effective Date of New Plan. If this is a new Plan, the effective date of the Plan shall be the first day of the Plan Year
during which the Employer adopts the Plan, unless an alternate Effective Date is hereby specified:
October 1, 2019
Special Effective Dates. Please note here any elections in the Adoption Agreement with an effective date that is
different from that noted in 1. or 2. above.
(Note provision and effective date.)
III. Plan Year will mean:
7 The twelve (12) consecutive month period which coincides with the limitation year. (See Section 5.03(f) of the Plan.)
❑ The twelve (12) consecutive month period commencing on and each anniversary thereof.
IV. Normal Retirement Age shall be age 55 (not to exceed age 65).
Important Nae to Employers: Normal Retirement Age is significant for determining the earliest date at which the Plan may
allow for in-service distributions. Normal Retirement Age also defines the latest date at which a Participant must have a fully
vested right to his/her Account. There are IRS rules that limit the age that may be specified as the Plan's Normal Retirement
Age. The Normal Retirement Age cannot be earlier than what is reasonably representative of the typical retirement age for the
industry in which the covered workforce is employed. An age under 55 is presumed not to satisfy this requirement, unless the
Commissioner of Internal Revenue determines that the facts and circumstances show otherwise.
Money Purchase Plan Adoption Agreement 98
Whether an age between 55 and 62 satisfies this requirement depends on the facts and circumstances, but an Employer's good
faith, reasonable determination will generally be given deference. A special rule, however, applies in the case of a plan where
substantially all of the participants in the plan are qualified public safety employees within the meaning of section 72(t)(10)(B)
of the Code, in which case an age of 50 or later is deemed not to be earlier than the earliest age that is reasonably representative
of the typical retirement age for the industry in which the covered workforce is employed.
V. ELIGIBMITY REQUIREMENTS
1. The following group or groups of Employees are eligible to participate in the Plan:
All Employees
All Full Time Employees
Salaried Employees
Non union Employees
_ Management Employees
Public Safety Employees
Genend Employees
vO' Other Employees (Specify the group(s) of eligible employees below. Do not specify employees by name. Specific positions are
acceptable.) City Manager
The group specified must correspond to a group of the same designation that is defined in the statutes, ordinances,
rules, regulations, personnel manuals or other material in effect in the state or locality of the Employer. The eligibility
requirements cannot be such that an Employee becomes eligible only in the Plan Year in which the Employee terminates
employment. Note: As stated in Sections 4.07 and 4.08, the Plan may, however, provide that Final Pay Contributions or
Accrued Leave Contributions are the only contributions made under the Plan.
2. The Employer hereby waives or reduces the requirement of a twelve (12) month Period of Service for participation.
The required Period of Service shall be (write N/A if an Employee is eligible to participate upon
employment) WA
If this waiver or reduction is elected, it shall apply to all Employees within the Covered Employment Classification.
3. A minimum age requirement is hereby specified for eligibility to participate. The minimum age requirement is NIA (not
to exceed age 21. Write N/A if no minimum age is declared.)
VI. CONTRIBUTION PROVISIONS
1. The Employer shall contribute as follows: (Choose all that apply, but at least one of Options A or B. If Option A is I=
selected, Employer must pick up Participant Contributions under Option B.)
Fixed Employer Contributions With or Without Mandatory Participant Contributions. (If Option B is chosen, please
complete section C.)
A. Emnlover Contributions. The Employer shall contribute on behalf of each Participant 10 % of Earnings or
$ for the Plan Year (subject to the limitations of Article V of the Plan).
Mandatory Participant Contributions
❑ are required 0 are not required
to be eligible for this Employer Contribution.
❑ B. Mwduory Participant Conttibminns for Plan Particinatinn.
$squired Mandatory Contributions. A Participant is required to contribute (subject to the limitations of Article V
of the Plan) the specified amounts designated in items (i) through (iii) of the Contribution Schedule below:
Cl Yes 71 No
Money Purchase Plan Adoption Agreement 99
Employee Opt -In ManAmory Contribution-,. Each Employee eligible to participate in the Plan shall be given the
opportunity to irrevocably elect to participate in the Mandatory Participant Contribution portion of the Plan by
electing to contribute the specified amounts designated in items (i) through (iii) of the Contribution Schedule
below for each Plan Year (subject to the limitations of Article V of the Plan):
❑ Yes ;§ No
Concribut on Schedule.
(i) % of Earnings,
$ , or
a whole percentage of Earnings between the range of (insert range of
percentages between 1 % and 20% inclusive (e.g., 3%, 6%, or 20916; 5% to 7%)), as designated by the
Employee in accordance with guidelines and procedures established by the Employer for the Plan Year
as a condition of participation in the Plan. A Participant must pick a single percentage and shall not have the
right to discontinue or vary the rate of such contributions after becoming a Plan Participant.
Employer "Pick up.. The Employer hereby elects to "pick up" the Mandatory Participant Contributions' (pick
up is required if Option A is not selected).
Cl Yes 0 No ("Yes" is the default provision under the Plan if no selection is made.)
❑ C. Election Window (Complete if Option B is selected):
Newly eligible Employees shall be provided an election window of days (no more than 60 calendar
days) from the date of initial eligibility during which they may make the election to participate in the Mandatory
Participant Contribution portion of the Plan. Participation in the Mandatory Participant Contribution portion of
the Plan shall begin the first of the month following the end of the election window.
An Employee's election is irrevocable and shall remain in force until the Employee terminates employment or
ceases to be eligible to participate in the Plan. In the event of re-employment to an eligible position, the
Employee's original election will resume. In no event does the Employee have the option of receiving the pick-up
contribution amount directly.
2. The Employer may also elect to contribute as follows:
❑ A. Fixed Employer Match of Voluntary After -Tax Participant Contributions. The Employer shall contribute on behalf
of each Participant _% of Earnings for the Plan Year (subject to the limitations of Article V of the Plan) for each
Plan Year that such Participant has contributed % of Earnings or $ . Under chis option, there is a
single, fixed rate of Employer contributions, but a Participant may decline to make the required Participant
contributions in any Plan Year, in which case no Employer contribution will be made on the Participant's behalf in
that Plan Year.
❑ B. Variable Emnloyer Mat ch of Vol Lin rary After -Tax Participant Contributions_ The Employer shall contribute on
behalf of each Participant an amount determined as follows (subject to the limitations of Article V of the Plan):
% of the Voluntary Participant Contributions made by the Participant for the Plan Year (not including
Participant contributions exceeding % of Earnings or $ l;
1 Neither an IRS advisory letter nor a determination letter issued to an adopting Employer is a ruling by the Internal Revenue Service that
Participant contributions that are 'picked up" by the Employer are not includable in the Participants gross income for federal income tax
purposes. Pick-up contributions are not viandated to receive private letter rulings, however, if an adopting employer wishes to reeeivr a
ruling on pick-up contributions thry may request one in accordance wish Revenue Procedure 2012-4 (or subsequent guidance).
Money Purchase Plan Adoption Agreement 100 3
PLUS % of the contributions made by the Participant for the Plan Year in excess of those included in the
above paragraph (but not including Voluntary Participant Contributions exceeding in
the aggregate % of Earnings or $ ).
Employer Matching Contributions on behalf of a Participant for a Plan Year shall not exceed
$ or % of Earnings, whichever is _ more or _ less.
3. Each Participant may make a voluntary (unmatched), after tax contribution, subject to the limitations of Section 4.05 and
Article V of the Plan:
0 Yes ❑ No ("No" is the default provision under the Plan if no selection is made.)
4. Employer contributions for a Plan Year shall be contributed to the Trust in accordance with the following payment schedule
(no later than the 15th day of the tenth calendar month following the end of the calendar year or fiscal year (as applicable
depending on the basis on which the Employer keeps its books) with or within which the particular Limitation year ends,
or in accordance with applicable law):
5. Parricipant contributions for a Plan Year shall be contributed to the Trust in accordance with the following payment
schedule (no later than the 15th day of the tenth calendar month following the end of the calendar year or fiscal year (as
applicable depending on the basis on which the Employcr keeps its books) with or within which the particular Limitation
year ends, or in accordance with applicable law):
6. In the case of a Participant performing qualified military service (as defined in Code section 414(u)) with respect to the
Employer:
A. Plan contributions will be made based on differential wage payments:
❑ Yes V No ( "Yes" is the default provision under the Plan if no selection is made.)
If yes is selected, this is effective beginning January 1, 2009 unless another later effective dare is filled in here:
B. Participants who die or become disabled will receive Plan contributions with respect to such service:
❑ Yes 91 No ("No" is the default provision under the Plan if no selection is made.)
If yes is selected, this is effective for participants who died or became disabled while performing qualified military
service on or after January 1, 2007, unless another later effective date is filled in here:
Money Purchase Plan Adoption Agreement 101 4
VII. EARNINGS
Earnings, as defined under Section 2.09 of the Plan, shall include:
1. Overtime
❑ Yes No
2. Bonuses
71 Yes No
3. Other Pay (specifically describe any other types of pay to be included below)
VIII. ROLLOVER PROVISIONS
1. The Employer will permit rollover contributions in accordance with Section 4.12 of the Plan:
rO Yes ❑ No ("Yes" is the default provision under the Plan if no selection is made.)
2. Direct rollovers by non -spouse beneficiaries are effective for distributions after 2006 unless the Plan delayed makine
them available. If the Plan delayed makine such rollovers .}vailable, check the box below and indicate the later effective
dart in the space provided.
❑ Effective Date is
(Note. Plans must offer er direct rollovers by non -spouse beneficiaries no later than plan years beginning after
December 31, 2009.)
IX. LIMITATION ON ALLOCATIONS
If the Employer maintains or ever maintained another qualified plan in which any Participant in this Plan is (or was) a
participant or could possibly become a participant, the Employer hereby agrees to limit contributions to all such plans as
provided herein, if necessary in order to avoid excess contributions (as described in Section 5.02 of the Plan).
1. If the Participant is covered under another qualified defined contribution plan maintained by the Employer, the
provisions of Section 5.02(a) through (e) of the Plan will apply unless another method has been indicated below.
❑ Other Method. (Provide the method under which the plans will limit total Annual Additions to the Maximum
Permissible Amount, and will properly reduce any excess amounts, in a manner that precludes Employer discretion.)
2. The Limitation Year is the following 12 consecutive month period:
3. Unless the Employer elects a delayed effective date below, Article 5 of the Plan will apply to limitations years beginning
on or after July 1, 2007.
(The effective date listed cannot be later than 90 days after the close of the first regular legislative session of the
legislative body with authority to amend the plan that begins on or after July 1, 2007.)
Money Purchase Plan Adoption Agreement 102
X. VESTING PROVISIONS
The Employer hereby specifies the following vesting schedule, subject to (1) the minimum vesting requirements and (2) the
concurrence of the Plan Administrator. (For the blanks below, enter the applicable percent — from 0 to 100 (with no entry after
the year in which 100% is entered), in ascending order.)
Period of
Completed
Percent
Vested
zero
100 %
One
%
Two
%
Three
%
Four
%
Five
%
Six
%
Seven
Eight
%
Nine
%
Ten
%
XI. WITHDRAWALS AND LOANS
1. In-service distributions are permitted under the Plan after a participant attains (select one of the below options):
Normal Retirement Age
❑ Age 701h ("7046"is the defaultprovi0on under the Plan rfno selection is made.)
❑ Alternate age (after Normal Retirement Age):
❑ Not permitted at any age
2. A Participant shall be deemed to have a severance from employment solely for purposes of eligibility to receive distributions
from the Plan during any period the individual is performing service in the uniformed services for more than 30 days.
0 Yes ❑ No ("Yes" is the default provision under the plan if no selection is made.)
3. Tax-free distributions of up to $3,000 for the direct payment of qualifying insurance premiums for eligible retired public
safety officers are available under the Plan.
Cl Yes ;I No ("No" is the default provision under the Plan if no seleetion is made.)
4. In-service distributions of the Rollover Account are permitted under the Plan, as provided in Section 9.07.
❑ Yes ;-n No ("No" is the default provision under the Plan if no selection is made.)
5. Loans are permitted under the Plan, as provided in Article XIII of the Plan:
Cl Yes ;n No ("No" is the default provision under the Plan if no selection is made.)
Money Purchase Plan Adoption Agreement 103 6
XII. SPOUSAL PROTECTION
The Plan will provide the following level of spousal protection (select one):
1. Participant Directed Election. The normal form of payment of benefits under the Plan is a lump sum. The
Participant can name any person(s) as the Beneficiary of the Plan, with no spousal consent required.
❑ 2. Beneficiary Spousal Consent Election (Article XII). The normal form of payment of benefits under the Plan is
a lump sum. Upon death, the surviving spouse is the Beneficiary, unless he or she consents to the Participant's
naming another Beneficiary. ("Beneficiary Spousal Consent Election" is the default provision under the Plan if
no selection is made.)
❑ 3. QJSA Election (Article XVII). The normal form of payment of benefits under the Plan is a 50% qualified joint
and survivor annuity with the spouse (or life annuity, if single). In the event of the Participant's death prior to
commencing payments, the spouse will receive an annuity for his or her lifetime. (If C is selected, the spousal consent
requirements in Article XII also will apply.)
XIII. FINAL PAY CONTRIBUTIONS
The Plan will provide for Final Pay Contributions if either 1 or 2 below is selected.
The following group of Employees shall be eligible for Final Pay Contributions:
All Eligible Employees
❑ Other:
Final Pay shall be defined as (select one):
❑ A.
Accrued unpaid vacation
❑ B.
Accrued unpaid sick leave
Pf C.
Accrued unpaid vacation and sick leave
❑ D. Other (insert definition of Final Pay — must be leave that Employee would have been able to use if emplayment
had continued and must be bona fide vacation andlor sick leave):
❑ 1. Employer Final Pay Contribution. The Employer shall contribute on behalf of each Participant % of
Final Pay to the Plan (subject to the limitations of Arricle V of the Plan).
❑ 2. Employee Designated Final Pay Contribution. Each Employee eligible to participate in the Plan shall be
given the opportunity at enrollment to irrevocably elect to contribute % (insert fixed percentage of final
pay to be contributed) or up to % (insert maximum percentage of final pay to be contributed) of Final Pay
to the Plan (subject to the limitations of Article V of the Plan).
Once elected, an Employee's election shall remain in force and may not be revised or revoked.
Money Purchase Plan Adoption Agreement 104
XIV. ACCRUED LEAVE CONTRIBUTIONS
The Plan will provide for accrued unpaid leave contributions annually if either 1 or 2 is selected below.
The following group of Employees shall be eligible for Accrued Leave Contributions:
❑ All Eligible Employees
❑ Other:
Accrued Leave shall be defined as (select one):
❑ A. Accrued unpaid vacation
❑ B. Accrued unpaid sick leave
❑ C. Accrued unpaid vacation and sick leave
❑ D. Other (insert definition of accrued leave that is bona fide vacation and/or sick leave):
❑ 1. Employer Accrued Leave Contribution. The Employer shall contribute as follows (choose one of the following
options):
❑ For each Plan Year, the Employer shall contribute on behalf of each Eligible Participant the unused
Accrued Leave in excess of (insert number of hours/days/weeks (circle one)) to the Plan
(subject to the limitations of Article V of the Plan).
❑ For each Plan Year, the Employer shall contribute on behalf of each Eligible Participant % of
unused Accrued Leave to the Plan (subject to the limitations of Article V of the Plan).
❑ 2. Employee Designated Accrued Leave Contribution.
Each eligible Participant shall be given the opportunity at enrollment to irrevocably elect to contribute %
(insert fixed percentage of accrued unpaid leave to be contributed) or up to % (insert maximum percentage
of accrued unpaid leave to be contributed) of Accrued Leave to the Plan (subject to the limitations of Article V of
the Plan). Once elected, an Employee's election shall remain in force and may not be revised or revoked.
XV. The Employer hereby attests that it is a unit of state or local government or an agency or instrumentality of one or more
units of state or local government.
XVI. The Employer understands that this Adoption Agreement is to be used with only the ICMA Retirement Corporation
Governmental Money Purchase Plan and Trust. This ICMA Retirement Corporation Governmental Money Purchase Plan
and Trust is a restatement of a previous plan, which was submitted to the Internal Revenue Service for approval on April 2,
2012, and received approval on March 31, 2014.
The Plan Administrator hereby agrees to inform the Employer of any amendments to the Plan made pursuant to Section
14.05 of the Plan or of the discontinuance or abandonment of the Plan. The Employer understands that an amendment(s)
made pursuant to Section 14.05 of the Plan will become effective within 30 days of notice of the amendment(s) unless
the Employer notifies the Plan Administrator, in writing, that it disapproves of the amendment(s). If the Employer so
disapproves, the Plan Administrator will be under no obligation to as as Administrator under the Plan.
XVII. The Employer hereby appoints the ICMA Retirement Corporation as the Plan Administrator pursuant to the terms and
conditions of the ICMA RETIREMENT CORPORATION GOVERNMENTAL MONEY PURCHASE PLAN &
TRUST.
The Employer hereby agrees to the provisions of the Plan and Trust.
Money Purchase Plan Adoption Agreement 105 8
XVIII. The Employer hereby acknowledges it understands that failure to properly fill out this Adoption Agreement may result in
disqualification of the Plan.
XIX. An adopting Employer may rely on an advisory letter issued by the Internal Revenue Service as evidence that the Plan is
qualified under section 401 of the Internal Revenue Code to the extent provided in applicable IRS revenue procedures and
other official guidance.
In Witness Whereof, the Employer hereby causes this Agreement to be executed on this day of 20
EMPLOYER
By:
Print Name:
Title:
Attest:
ICMA RETIREMENT CORPORATION
777 North Capitol St., NE Suite 600
Washington, DC 20002
800-326-7272
Br-
Print
YPrint Name:
Title:
Attest:
Money Purchase Plan Adoption Agn:crncnt 106
ICMARC
BUILDING PUBLIC SECTOR
RETIREMENT SECURITY
ICMA RETIREMENT CORPORATION
777 NORTH CAPITOL STREET, NE I WASHINGTON, DC 20002-4240
800-669-7400
WWW.ICMARC.ORG
BRC000-214-21268-201405-W1303
107
ADMINISTRATIVE SERVICES AGREEMENT
Between
ICMA Retirement Corporation
and
City of El Segundo
Type: 401
Account #: 100066, 108217
Type: 457
Account #: 300297
108
ADMINISTRATIVE SERVICES AGREEMENT
This Administrative Services Agreement ("Agreement"), made as of the day
of , 20 between the International City Management Association Retirement
Corporation ("ICMA-RC"), a nonprofit corporation organized and existing under the
laws of the State of Delaware, and the City of El Segundo ("Employer"), a city organized
and existing under the laws of the State of California with an office at 350 Main Street, El
Segundo, California 90245.
RECITALS
Employer acts as public plan sponsor of a retirement plan ("Plan"), and in that
capacity, has responsibility to obtain administrative services and investment alternatives
for the Plan;
VantageTrust is a group trust established and maintained in accordance with New
Hampshire Revised Statutes Annotated section 391:1 and Internal Revenue Service
Revenue Ruling 81-100, 1981-1 C.B. 326, which provides for the commingled
investment of retirement funds;
ICMA-RC, or its wholly owned subsidiary, acts as investment adviser to
VantageTrust Company, LLC, the Trustee of VantageTrust;
ICMA-RC has designed, and VantageTrust offers, a series of separate funds (the
"Funds") for the investment of plan assets as referenced in VantageTrust's principal
disclosure documents, the VantageTrust Disclosure Memorandum and the Funds' Fact
Sheets (together, "VT Disclosures"); and
ICMA-RC provides a range of services to public employers for the operation of
employee retirement plans including, but not limited to, communications concerning
investment alternatives, account maintenance, account recordkeeping, investment and tax
reporting, transaction processing, and benefit disbursement.
1 of 11
109
Plan number 100066, 108217, 300297
AGREEMENTS
Annointment of ICMA-RC
Employer hereby appoints ICMA-RC as Administrator of the Plan to perform all
nondiscretionary functions necessary for the administration of the Plan. The functions to
be performed by ICMA-RC shall be those set forth in Exhibit A to this Agreement.
2. Adootion of Trust
Employer has adopted the Declaration of Trust of VantageTrust Company and agrees to
the commingled investment of assets of the Plan within VantageTrust. Employer agrees
that the investment, management, and distribution of amounts deposited in VantageTrust
shall be subject to the Declaration of Trust, as it may be amended from time to time and
shall also be subject to terms and conditions set forth in disclosure documents (such as
the VT Disclosures or Employer Bulletins) as those terms and conditions may be adjusted
from time to time.
Emnlover Dutv to Furnish Information
Employer agrees to furnish to ICMA-RC on a timely basis such information as is
necessary for ICMA-RC to carry out its responsibilities as Administrator of the Plan,
including information needed to allocate individual participant accounts to Funds in
VantageTrust, and information as to the employment status of participants, and
participant ages, addresses, and other identifying information (including tax identification
numbers). Employer also agrees that it will notify ICMA-RC in a timely manner
regarding changes in staff as it relates to various roles. Such notification is to be
completed through the online EZLink employer contact options. ICMA-RC shall be
entitled to rely upon the accuracy of any information that is furnished to it by a
responsible official of the Employer or any information relating to an individual
participant or beneficiary that is furnished by such participant or beneficiary, and ICMA-
RC shall not be responsible for any error arising from its reliance on such information.
ICMA-RC will provide reports, statements and account information to the Employer
through EZLink, the online plan administrative tool.
Employer is required to send in contributions through EZLink, the online plan
administration tool provided by ICMA-RC. Alternative electronic methods may be
allowed but must be approved by ICMA-RC for use. Contributions may not be sent
through paper submittal documents.
To the extent Employer selects third -party funds that do not have fund profile
information provided to ICMA-RC through our electronic data feeds from external
sources (such as Morningstar) or third -party fund providers, the Employer is responsible
for providing to ICMA-RC timely fund investment updates for disclosure to Plan
participants. Such updates may be provided to ICMA-RC through the Employer's
investment consultant or other designated representative.
2of11
110
Plan number 100066, 108217, 300297
4. [CMA -RC Representations and Warranties
ICMA-RC represents and warrants to Employer that:
(a) ICMA-RC is a non-profit corporation with full power and authority to
enter into this Agreement and to perform its obligations under this
Agreement. The ability of ICMA-RC, or its wholly owned subsidiary, to
serve as investment adviser to VantageTrust Company is dependent upon
the continued willingness of VantageTrust Company for ICMA-RC, or its
wholly owned subsidiary, to serve in that capacity.
(b) ICMA-RC is an investment adviser registered as such with the U.S.
Securities and Exchange Commission under the Investment Advisers Act
of 1940, as amended.
(c)(i) ICMA-RC shall maintain and administer the Plan in accordance with the
requirements for eligible deferred compensation plans under Section 457
of the Internal Revenue Code and other applicable federal law; provided,
however, that ICMA-RC shall not be responsible for the eligible status of
the Plan in the event that the Employer directs ICMA-RC to administer the
Plan or disburse assets in a manner inconsistent with the requirements of
Section 457 or otherwise causes the Plan not to be carried out in
accordance with its terms. Further, in the event that the Employer uses its
own customized plan document, ICMA-RC shall not be responsible for
the eligible status of the Plan to the extent affected by terms in the
Employer's plan document that differ from those in ICMA-RC's standard
plan document. ICMA-RC shall not be responsible for monitoring state or
local law applicable to retirement plans or for administering the Plan in
compliance with local or state requirements regarding plan administration
unless Employer notifies ICMA-RC of any such local or state
requirements.
(c)(ii) ICMA-RC shall maintain and administer the Plan in accordance with the
requirements for plans which satisfy the qualification requirements of
Section 401 of the Internal Revenue Code and other applicable federal
law; provided, however, ICMA-RC shall not be responsible for the
qualified status of the Plan in the event that the Employer directs ICMA-
RC to administer the Plan or disburse assets in a manner inconsistent with
the requirements of Section 401 or otherwise causes the Plan not to be
carried out in accordance with its terms; provided, further, that if the plan
document used by the Employer contains terms that differ from the terms
of ICMA-RC's standardized plan document, ICMA-RC shall not be
responsible for the qualified status of the Plan to the extent affected by the
differing terms in the Employer's plan document. ICMA-RC shall not be
responsible for monitoring state or local law applicable to retirement plans
or for administering the Plan in compliance with local or state
3of11
111
Plan number 100066, 108217, 300297
requirements regarding plan administration unless Employer notifies
ICMA-RC of any such local or state requirements.
Emnlover Rer)resentations and Warranties
Employer represents and warrants to ICMA-RC that:
(a) Employer is organized in the form and manner recited in the opening
paragraph of this Agreement with full power and authority to enter into
and perform its obligations under this Agreement and to act for the Plan
and participants in the manner contemplated in this Agreement. Execution,
delivery, and performance of this Agreement will not conflict with any
law, rule, regulation or contract by which the Employer is bound or to
which it is a party.
(b) Employer understands and agrees that ICMA-RC's sole function under
this Agreement is to act as recordkeeper and to provide administrative,
investment or other services at the direction of Plan participants, the
Employer, its agents or designees in accordance with the terms of this
Agreement. Under the terms of this Agreement, ICMA-RC does not
render investment advice, is neither the "Plan Administrator" nor "Plan
Sponsor" as those terms are defined under applicable federal, state, or
local law, and does not provide legal, tax or accounting advice with
respect to the creation, adoption or operation of the Plan and its related
trust. ICMA-RC does not perform any service under this Agreement that
might cause ICMA-RC to be treated as a "fiduciary" of the Plan under
applicable law, except, and only, to the extent that ICMA-RC provides
investment advisory services to individual participants enrolled in Guided
Pathways Advisory Services.
(c) Employer acknowledges and agrees that ICMA-RC does not assume any
responsibility with respect to the selection or retention of the Plan's
investment options. Employer shall have exclusive responsibility for the
Plan's investment options, including the selection of the applicable mutual
fund share class. Where applicable, Employer understands that the VT
Retirement IncomeAdvantage Fund is an investment option for the Plan
and that the fund invests in a separate account available through a group
variable annuity contract. By entering into this Agreement, Employer
acknowledges that it has received the Important Considerations document
and the VT Disclosures and that it has read the information therein
concerning the VT Retirement IncomeAdvantage Fund.
(d) Employer acknowledges that certain such services to be performed by
ICMA-RC under this Agreement may be performed by an affiliate or
agent of ICMA-RC pursuant to one or more other contractual
arrangements or relationships, and that ICMA-RC reserves the right to
4of11
112
Plan number 100066, 108217, 300297
change vendors with which it has contracted to provide services in
connection with this Agreement without prior notice to Employer.
(e) Employer acknowledges that it has received ICMA-RC's Fee Disclosure
Statement, prepared in substantial conformance with ERISA regulations
regarding the disclosure of fees to plan sponsors.
(f) Employer approves the use of its Plan in ICMA-RC external media,
publications and materials. Examples include press releases
announcements and inclusion of the general plan information in request
for proposal responses.
6. Participation in Certain Proceedings
The Employer hereby authorizes ICMA-RC to act as agent, to appear on its behalf, and to
join the Employer as a necessary party in all legal proceedings involving the garnishment
of benefits or the transfer of benefits pursuant to the divorce or separation of participants
in the Plan. Unless Employer notifies ICMA-RC otherwise, Employer consents to the
disbursement by ICMA-RC of benefits that have been garnished or transferred to a
former spouse, current spouse, or child pursuant to a domestic relations order or child
support order.
7. Comnensation and Pavment
(a) ICMA-RC's compensation under this Agreement shall be as set forth in
subsection (b) below.
(b) Compensation for Management Services to VantageTrust,
Compensation for Advisory and other Services to the VT III
Vantagepoint Funds and Payments from Third -Party Mutual Funds.
Employer acknowledges that ICMA-RC, or its wholly owned subsidiary,
receives fees from VantageTrust for investment advisory services and plan
and participant services furnished to VantageTrust. Employer further
acknowledges that ICMA-RC, including certain of its wholly owned
subsidiaries, receives compensation for advisory and other services
furnished to the VT III Vantagepoint Funds, which serve as the underlying
portfolios of a number of Funds offered through VantageTrust. For a
VantageTrust Fund that invests substantially all of its assets in a third -
party mutual fund not affiliated with ICMA-RC, ICMA-RC or its wholly
owned subsidiary receives payments from the third -party mutual fund
families or their service providers in the form of 12b-1 fees, service fees,
compensation for sub -accounting and other services provided based on
assets in the underlying third -party mutual fund. These fees are described
in the VT Disclosures and ICMA-RC's fee disclosure statement. In
addition, to the extent that third party mutual funds are included in the
investment line-up for the Plan, ICMA-RC receives administrative fees
from its third party mutual fund settlement and clearing agent for
5of11
113
Plan number 100066, 108217, 300297
providing administrative and other services based on assets invested in
third party mutual funds; such administrative fees come from payments
made by third party mutual funds to the settlement and clearing agent.
(c) Redemption Fees. Redemption fees imposed by outside mutual funds in
which Plan assets are invested are collected and paid to the mutual fund by
ICMA-RC. ICMA-RC remits 100% of redemption fees back to the
specific mutual fund to which redemption fees apply. These redemption
fees and the individual mutual fund's policy with respect to redemption
fees are specified in the prospectus for the individual mutual fund and
referenced in the VT Disclosures.
(d) Payment Procedures. All payments to ICMA-RC pursuant to this Section
7 shall be made from Plan assets held by VantageTrust or received from
third -party mutual funds or their service providers in connection with Plan
assets invested in such third -party mutual funds, to the extent not paid by
the Employer. The amount of Plan assets administered by ICMA-RC shall
be adjusted as required to reflect any such payments as are made from the
Plan. In the event that the Employer agrees to pay amounts owed pursuant
to this Section 7 directly, any amounts unpaid and outstanding after 30
days of invoice to the Employer shall be withdrawn from Plan assets.
The compensation and payment set forth in this Section 7 are contingent upon the
Employer's use of ICMA-RC's EZLink system for contribution processing and
submitting contribution funds by ACH or wire transfer on a consistent basis over the
term of this Agreement. The compensation in this Section 7 is also based on the
assets of the Plan being invested in R7 shares of VantageTrust.
The compensation and payment in this Section 7 will take effect in the calendar
quarter following receipt at a Delivery Address (defined below the signature line) of
one fully executed copy of this Administrative Services Agreement based upon the
following schedule:
• Agreement received by February 20 — Effective April
• Agreement received by May 20 — Effective July
■ Agreement received by August 20 — Effective October
• Agreement received by December 20 — Effective February
8. Contribution Remittance
Employer understands that amounts invested in the Plan are to be remitted directly to
Vantagepoint Transfer Agents in accordance with instructions provided to Employer by
ICMA-RC and are not to be remitted to ICMA-RC. In the event that any check or wire
transfer is incorrectly labeled or transferred to ICMA-RC, ICMA-RC may return it to
Employer with proper instructions.
9. Indemnification
6of11
114
Plan number 100066, 108217, 300297
ICMA-RC shall not be responsible for any acts or omissions of any person with respect
to the Plan or its related trust, other than ICMA-RC in connection with the administration
or operation of the Plan. Employer shall indemnify ICMA-RC against, and hold ICMA-
RC harmless from, any and all loss, damage, penalty, liability, cost, and expense,
including without limitation, reasonable attorney's fees, that may be incurred by, imposed
upon, or asserted against ICMA-RC by reason of any claim, regulatory proceeding, or
litigation arising from any act done or omitted to be done by any individual or person
with respect to the Plan or its related trust, excepting only any and all loss, damage,
penalty, liability, cost or expense resulting from ICMA-RC's negligence, bad faith, or
willful misconduct.
10. Term
This Agreement shall be in effect and commence on the date all parties have signed and
executed this Agreement ("Inception Date"). The term of this Agreement will commence
on the Inception Date and extend 5 years from that date. This Agreement will be renewed
automatically for each succeeding year unless written notice of termination is provided
by either party to the other no less than 60 days before the end of such Agreement year.
The Employer understands and acknowledges that, in the event the Employer terminates
this Agreement (or replaces the Vantagepoint PLUS Fund, offered by VantageTrust, as
an investment option in its investment line-up), ICMA-RC retains full discretion to
release Plan assets invested in the Vantagepoint PLUS Fund in an orderly manner over a
period of up to 12 months from the date ICMA-RC receives written notification from the
Employer that it has made a final and binding selection of a replacement for ICMA-RC
as administrator of the Plan (or a replacement investment option for the Vantagepoint
PLUS Fund).
11. Amendments and Adiustments
(a) This Agreement may be amended by written instrument signed by the parties.
(b) ICMA-RC may modify this agreement by providing 60 days' advance written
notice to the Employer prior to the effective date of such proposed modification.
Such modification shall become effective unless, within the 60 -day notice period,
the Employer notifies ICMA-RC in writing that it objects to such modification.
(c) The parties agree that enhancements may be made to administrative services
under this Agreement. The Employer will be notified of enhancements through
the Employer Bulletin, quarterly statements, electronic messages or special
mailings. Likewise, if there are any reductions in fees, these will be announced
through the Employer Bulletin, quarterly statement, electronic messages or
special mailing.
12. Notices
7of11
115
Plan number 100066, 108217, 300297
Unless otherwise provided in this Agreement, all notices required to be delivered under
this Agreement shall be in writing and shall be delivered, mailed, e-mailed or faxed to the
location of the relevant party set forth below or to such other address or to the attention of
such other persons as such party may hereafter specify by notice to the other party.
ICMA-RC: Legal Department, ICMA Retirement Corporation, 777
North Capitol Street, N.E., Suite 600, Washington, D.C., 20002-4240
Facsimile; (202) 962-4601
Employer: at the office set forth in the first paragraph hereof, or to any
other address, facsimile number or e-mail address designated by the
Employer to receive the same by written notice similarly given.
Each such notice, request or other communication shall be effective: (i) if given by
facsimile, when transmitted to the applicable facsimile number and there is appropriate
confirmation of receipt; (ii) if given by mail or e-mail, upon transmission to the
designated address with no indication that such address is invalid or incorrect; or (iii) if
given by any other means, when actually delivered at the aforesaid address.
13. Complete Aereement
This Agreement shall constitute the complete and full understanding and sole agreement
between ICMA-RC and Employer relating to the object of this Agreement and correctly
sets forth the complete rights, duties and obligations of each party to the other as of its
date. This Agreement supersedes all written and oral agreements, communications or
negotiations among the parties. Any prior agreements, promises, negotiations or
representations, verbal or otherwise, not expressly set forth in this Agreement are of no
force and effect.
14. Titles
The headings of Sections of this Agreement and the headings for each of the attached
schedules are for convenience only and do not define or limit the contents thereof.
15. Incorporation of Exhibits
All Exhibits (and any subsequent amendments thereto), attached hereto, and referenced
herein, are hereby incorporated within this Agreement as if set forth fully herein.
16. Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the
State of California, applicable to contracts made in that jurisdiction without reference to
its conflicts of laws provisions.
8of11
116
Plan number 100066, 108217, 300297
In Witness Whereof, the parties hereto certify that they have read and understand this
Agreement and all Schedules attached hereto and have caused this Agreement to be
executed by their duly authorized officers as of the Inception Date first above written.
CITY OF EL SEGUNDO
By
Signature/Date
By
Name and Title (Please Print)
INTERNATIONAL CITY MANAGEMENT
ASSOCIATION RETIREMENT CORPORATION
By
Erica McFarquhar
Assistant Secretary
Please return an executed coon of the Agreement to a Delivery Address, either:
(a) Electronically to PlanAdoetionServices( icmarc.ora, or
(b) In paper form to ICMA-RC
ATTN: PLAN ADOPTION SERVICES
777 North Capitol Street NE
Suite 600
Washington DC 20002-4240
9of11
117
Plan number 100066, 108217, 300297
Exhibit A
Administrative Services
The administrative services to be performed by ICMA-RC under this Agreement shall be
as follows:
(a) Participant enrollment services, including providing a welcome package and
enrollment kit containing instructions and notices necessary to implement the
Plan's administration. Employees will enroll online or through a paper
form. Employer can also enroll employees through EZLink.
(b) Establishment of participant accounts for each employee participating in the Plan for
whom ICMA-RC receives appropriate enrollment instructions. ICMA-RC is not
responsible for determining if such Plan participants are eligible under the terms of
the Plan.
(c) Allocation in accordance with participant directions received in good order of
individual participant accounts to investment funds offered under the Plan.
(d) Maintenance of individual accounts for participants reflecting amounts deferred,
income, gain or loss credited, and amounts distributed as benefits.
(e) Maintenance of records for all participants for whom participant accounts have been
established. These files shall include enrollment instructions (provided to ICMA-
RC through Account Access or EZLink), beneficiary designation instructions and all
other documents concerning each participant's account.
(f) Provision of periodic reports to the Employer through EZLink. Participants will
have access to account information through Investor Services, Voice Response
System, Account Access, and Text Access, and through quarterly statements that
can be delivered electronically through Account Access or by postal service.
(g) Communication to participants of information regarding their rights and elections
under the Plan.
(h) Making available Investor Services Representatives through a toll-free telephone
number from 8:30 a.m. to 9:00 p.m. Eastern Time, Monday through Friday
(excluding holidays and days on which the securities markets or ICMA-RC are
closed for business (including emergency closings)), to assist participants.
(i) Making available access to ICMA-RC's web site, to allow participants to access
certain account information and initiate certain plan transactions at any time.
Account access is normally available 24 hours a day, seven days a week except
during scheduled maintenance periods designed to ensure high-
quality performance. The scheduled maintenance window is outlined at
ki tt os:ll acco u n tacc es s. i c iii a rc. o r �-,,.
(j) Maintaining the security and confidentiality of client information through a
system of controls including but not limited to, as appropriate: restricting plan and
participant information only to those who need it to provide services, software
10 of 11
118
Plan number 100066, 108217, 300297
and hardware security, access controls, data back-up and storage procedures, non-
disclosure agreements, security incident response procedures, and audit reviews.
(k) Making available access to ICMA-RC's plan sponsor EZLink web site to allow
plan sponsors to access certain plan information and initiate plan transactions
such as enrolling participants and managing contributions at any time. EZLink is
normally available 24 hours a day, seven days a week except during scheduled
maintenance periods designed to ensure high-quality performance. The scheduled
maintenance window is outlined at https:/Iezlink.icmarc.ora.
(1) Distribution of benefits as agent for the Employer in accordance with terms of the
Plan. Participants who have separated from service can request distributions
through Account Access or via form.
(in) Upon approval by the Employer that a domestic relations order is an acceptable
qualified domestic relations order under the terns of the Plan, ICMA-RC will
establish a separate account record for the alternate payee and provide for the
investment and distribution of assets held thereunder.
(n) Loans may be made available on the terms specified in the Loan Guidelines, if loans
are adopted by the Employer. Participants can request loans through Account
Access.
(o) Guided Pathways Advisory Services — ICMA-RC's participant advice service,
"Fund Advice", and asset allocation service, "Asset Class Guidance" may be
made available through a third -party vendor on the terns specified on ICMA-
RC's website.
(p) ICMA-RC will determine appropriate delivery method (electronic and/or print)
for plan sponsor/participant communications and education based on a number of
factors (audience, effectiveness, etc.).
11 of 11
119
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: June 18, 2019
AGENDA HEADING: New Business
Consideration and possible action regarding 1) Appointment of Scott Mitnick as City Manager, 2)
Approval of the Employment Agreement between the City of El Segundo and Scott Mitnick,
setting forth terms and conditions of employment; (Fiscal Impact: during the first year of the
Employment Contract, the fiscal impact is $379,687-416,970 dependent upon annual bonus
amount)
RECOMMENDED COUNCIL ACTION:
1. Appointment of Scott Mitnick to serve as the City Manager;
2. Approve the Employment Agreement between the City and Scott Mitnick
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Employment Agreement between the City of El Segundo and City Manager.
FISCAL IMPACT: Approximately $94,922 for FY 2018-19
Amount Budgeted: $94,922
Additional Appropriation: None (salary savings from the vacant Senior Executive Assistant
position and other vacant positions can be used for the remainder of FYI 8-19)
Account Number(s): 001-400-3101-2101
STRATEGIC PLAN:
Goal 3A El Segundo is a City employer of choice and consistently hires for the
future
Objective 2 The City provides a competitive environment and nimble
hiring/onboarding process for its employe
ORIGINATED BY: David Serrano, Director of Human Resourc s�D
REVIEWED BY: Mark Hensley, City Attorney and Joe LAio, Director of Finance
APPROVED BY: Greg Carpenter, City Manage
BACKGROUND AND DISCUSSION:
Following the announcement of retirement of the current City Manager, the City engaged Bob
Murray and Associates, an executive recruitment firm to conduct a recruitment for the position.
The City Council conducted several rounds of interviews, and upon reaching consensus upon one
candidate, conducted extensive background and vetting. Following this research, the City Council
is proposing Scott Mitnick to serve as the new City Manager.
W
120
Scott Mitnick has over 30 years of public service, including 21 years at the executive level. Mr.
Mitnick has 11 years of experience as a City Manager for the City of Thousand Oaks, including
leading that organization through the Great recession of 2007 -2009. Mr. Mitnick also served two
years as the County Administrator for Sutter County. His prior experience includes serving as
Assistant City Manager, Deputy City Manager, Administrative Services Director, and Budget
Officer. Scott has attained his Master of Public Administration from Syracuse University's
Maxwell School of Citizenship and Public Affairs, and his Bachelor of Arts in Political Science
from California State University, Fullerton. Scott is active in promoting good government by
authoring, contributing to, editing professional articles, books, and serving as guest lecturer with
UCLA, USC, Syracuse University, Bristol University (England), including other local Universities
The Employment Agreement contains the following terms and conditions:
Term: "At -Will" employment, for four (4) year term from July 1, 2019 through
June 30, 2023;
Base Salary: $245,000 per annum
Annual Performance Bonus: up to 15% of base salary tied to performance metrics
Deferred Compensation: equal to 10% of monthly base salary paid into deferred
compensation account
Auto Allowance: $500 per month, with annual inflation adjustment as per IRS,
effective July 1 of each year.
Health and Welfare Benefits: participate in the same benefits with Executive Series of the
Management -Confidential Salary Resolution
Life Insurance: City paid term life insurance with policy limits of $500,000
Executive Leave: 80 hours of Executive Leave per year, cannot be cashed -out nor
carried over;
Vacation Accrual: vacation balance of 100 hours upon appointment; vacation shall
accrue same as Executive Series of the Management -Confidential
with recognition of total lifetime PERS service, maximum accrual
up to 200 hours accrual per year; and
Sick Leave: sick leave balance of 100 hours upon appointment; sick leave shall
accrue same as Executive Series of the Management -Confidential
with recognition of total lifetime PERS service, maximum accrual
same as Executive Series of the Management -Confidential
The above information is a brief outline of information contained in the Employment Agreement.
The attached Employment Agreement contains all elements and details of the City Manager's terms
and conditions of employment, including termination clause.
It is recommended the City Council take appropriate action regarding the appointment of Scott
Mitnick as City Manager of the City of El Segundo, and authorize and approve the attached
Employment Agreement.
121
EMPLOYMENT AGREEMENT BETWEEN
CITY OF EL SEGUNDO
AND
CITY MANAGER
This Employment Agreement ("Agreement") is entered into on this day of June,
2019 ("effective Date") between City of EI Segundo ("City") and Scott Mitnick ("City
Manager").
RECITALS
A. City desires to employ services of Scott Mitnick to serve as its City Manager,
B. City desires to establish certain conditions and of employment, provide certain
compensation and benefits, and set working conditions for such employment, as
authorized by EI Segundo City Council.
C. Scott Mitnick desires to accept such employment on terms, as set forth herein.
AGREEMENT
The parties agree as follows:
Section 1. Duties — Exclusive Employment
City agrees to employ Scott Mitnick (hereinafter referred to as "City Manager") to
serve as the City's chief executive officer and to perform the duties and functions
specified in: A) California state law; B) EI Segundo Municipal Code (including having
the authority to interview, hire, and dismiss employees, and to direct City work force in
accordance with applicable state laws, the EI Segundo Municipal Code and applicable
personnel rules and bargaining unit agreements); C) Applicable City ordinances,
resolutions, rules, and policies; D) Current City job specification; and, E) Other legally
permissible duties and functions as City Council may direct from time to time.
City Manager agrees that he will, at all times, be employed exclusively by City to
perform all duties and obligations required either expressly or implicitly by this
Agreement and may not be employed in any other capacity while employed by City
without prior consent of City Council. City Manager shall focus his professional time,
ability, and attention to City business during time in which this Agreement is in force.
City Manager shall not engage in any other business duties or pursuits whatsoever
or, directly or indirectly, render any services of a business, commercial, or professional
nature to any other person or organization, whether provided compensation or
otherwise, without prior consent of City Council. Notwithstanding the foregoing, the
expenditure of reasonable amounts of time not in conflict with City's needs and interests
for educational, charitable, community, and/or professional activities shall not be
deemed a breach of this Agreement and shall not require prior consent.
Page 1 of 11
122
Section 2. Term and At -Will City Manager Status
The term of this Agreement shall be for a period of four (4) years, from July 1 , 2019
to June 30, 2023 and may only be extended by a written amendment to this Agreement.
In the event that the Agreement is not renewed but the City Manager continues to be
employed by the City, all terms of the Agreement shall remain in effect until terminated
as provided under this Agreement except City Manager shall not be entitled to any
Severance Payment pursuant to Section 35. of this Agreement.
City Manager serves as an "at will" employee (as defined in California Labor Code
Section 2922 while this agreement has a potential term of four years there is no
specified or guaranteed term of employment for the City Manager pursuant to this
Agreement), serving at the pleasure of City Council, and nothing in this Agreement shall
require cause for removal, or prevent, limit, or otherwise interfere with the right of City
Council to terminate the services of City Manager at any time, subject only to the
provisions set forth in Section 3 of this Agreement. In addition, nothing in this
Agreement shall prevent, limit, or otherwise interfere with the right of City Manager to
resign at any time from his position with City, subject only to the provisions set forth in
Section 3 of this Agreement.
Section 3. Termination of Agreement
This Agreement shall become effective on the Effective Date and may thereafter be
terminated in any of the following ways:
A. By mutual written agreement of the parties.
B. The City may terminate this Agreement for Cause or without Cause. For
purposes of this Agreement, "Cause" shall mean: (1) City Manager's
commission of an act of fraud, embezzlement or misappropriation or a crime
of moral turpitude; (2) City Manager's continuing or willful misconduct or
failure, refusal or neglect to perform his job functions, adhere to the lawful
direction of the City consistent with his position, or adhere to the lawful
policies and practices of the City, or (3) Conviction of a crime involving an
"Abuse of office or position" as defined in Government Code Section
53243.4. Notwithstanding the foregoing, if the occurrence of an event of
"neglect" described in clause (2) above is capable of being cured, such
occurrence shall constitute Cause only if written notice specifying in
reasonable detail the nature thereof, and the manner in which the City
requires cure to be effected, is provided to City Manager within thirty (30)
days of the City becoming aware of the alleged event or conduct and City
Manager shall have substantially failed to cure such event as soon as
reasonably possible but in no event later than fourteen (14) days after
receiving such notice. The written notice shall: 1) Specify the particular
cause(s) for termination and the facts supporting the decision to terminate for
Page 2 of 11
123
cause; 2) Provide notice of City Manager's right to legal representation; and,
3) Provide notice of City Manager's right to request a hearing before City
Council to address the basis for the termination.
C. Termination by City Manager. City Manager may terminate this Agreement
for any reason upon thirty (30) days' notice.
D. Death/Disability of City Manager. This Agreement shall terminate
automatically upon City Manager's death. The City may terminate This
Agreement upon City Manager's Disability. For purposes of this Agreement,
"Disability" means that City Manager has become "disabled" within the
meaning of Section 409A of the Internal Revenue Code of 1986, as
amended. If the City Manager becomes disabled within the meaning of
Government Code Section 20027, then the City will place the City Manager
on an unpaid leave of absence and apply for a disability retirement.
E. In the event City terminates the Agreement without cause, City shall pay City
Manager an amount equal to the lessor of the base salary for the unexpired
term of this Agreement or fifty percent (six months) of the City Manager's
then Base Salary ("Severance Payment"), less applicable taxes and
withholdings and City health, dental vision and other group insurance
benefits for the same period of time after the date of termination, to the
extent permitted by the then applicable insurance plans and benefit
programs. Upon receipt of an executed copy of the applicable Settlement
Agreement and Release ("Release") (attached as Exhibit B), City shall make
the Severance Payment , at the option of City Manager, in any of the
following manner: (1) A lump sum upon date of termination; (2) A lump sum
on January 1 of the following year; (3) On the same schedule as the City's
normal payroll cycle but not as an employee of the City; or, (4) Any
combination of previous three options, as directed by City Manager. If the
City Manager elects Severance Payment option (1), City shall make the
Severance Payment within 15 days of the date of receipt of the fully
executed Release.
Page 3 of 11
124
F. In the event that City, and any time during the period in which this
Agreement is in force, reduces the salary and/or other benefits of City
Manager in a greater percentage than applicable to an across-the-board
reduction for executive management employees of the City, City Manager
may, at his option, deem the salary reduction a termination without cause,
entitling City Manager to the Severance Payment and Insurance Payment (if
applicable) as set forth in section 3(F) above.
Section 4: Salary
City agrees to pay City Manager for his services rendered an initial base annual
salary of $245,000.00 ("Base Salary"), effective July 1 , 2019, payable in the normal
payroll installments at the same time as other executive management employees of City
are paid. City Council shall review City Manager's salary annually as part of his
performance evaluation, as set forth in Section 6, and may provide adjustments as it
determines appropriate. City Council may take into consideration annual cost of living
and/or merit salary adjustments provided to other executive management employees.
Section 5: Annual Performance Bonus
City Manager shall be eligible to receive an "Annual Performance Bonus" of up to
15% of the City Manager's Base Salary per year based on City Council's annual
performance review. Such bonus, if provided, may be received by the City Manager as
regular pay, converted to deferred compensation (401a Plan, 457 Plan, HSA, or other
allowed City plan to the extent allowed by law), and/or some other mechanism mutually
agreed to by City Council and City Manager.
Section 6: Performance Evaluation
City Council shall conduct its first initial performance review of City Manager after
the completion of his first six months. City Council shall provide input with respect to
City Manager's initial performance and alignment with City Council goals and objectives.
An adjustment to compensation at this time will be at City Council's discretion.
Commencing with the completion of the City Manager's first full year with the City,
City Council shall annually review and evaluate his performance and compensation in
closed session. If possible, this annual review should take place in July of each year to
allow for timely evaluation and payment of the annual salary adjustment and/or one-time
performance bonus, if City Council determines in its discretion that City Manager is
eligible for either. Said review and evaluation shall be in accordance with specific
performance measures and rating criteria mutually agreed to by City Council and City
Manager.
Page 4 of 11
125
Section 7: Hours of Work & Designation of "Acting City Manager"
It is recognized that City Manager must devote the time necessary even outside
City's normal operating hours, and to that end, City Manager may take leave as he
deems appropriate. During any such leave, City Manager may designate an "Acting
City Manager" to oversee operation of the City in his absence, in compliance with EI
Segundo Municipal Code.
Section 8: Benefits
Benefits provided to City Manager are addressed in Exhibit A.
Section 9: Professional Development & General Business Expenses
A. City agrees to budget and pay for professional dues, fees, subscriptions, and
related expenditures on behalf of City Manager which are necessary for continuation
and full participation in international, national, state, regional, and local associations
and organizations necessary and desirable for City Manager's continued professional
growth and development, and for the good of the City.
B. Subject to approval of a budget by the City Council, City agrees to pay for travel
and City's normal per diem or expenses of City Manager for professional and official
travel, meetings, and occasions necessary to continue the professional development of
City Manager and to adequately pursue official and other functions of the City,
including but not limited to the International City/County Management Association
(ICMA), National League of Cities, League of California Cities, and other such
international national, state, regional, and local governmental and professional groups
and committees which City and/or City Manager serves as a member.
C. Subject to approval of a budget by the City Council, City agrees to pay for the
travel and City's normal per diem or expenses of City Manager for multi -day courses,
institutes, training, and seminars that are necessary for professional development and
for the good of the City, as determined by City Manager. City Manager shall not be
entitled to receive reimbursement for mileage so long as the City Manager receives a
car allowance pursuant to this Agreement.
D. Subject to approval of a budget the City Council, City agrees to pay for one-
time and recurring costs of office furniture, equipment, supplies, etc. as City Manager
deems necessary to carry out his duties for the City. The City must provide City
Manager with the necessary office space, furniture, equipment and supplies necessary
and customarily provided to perform the duties of a City Manger
Page 5 of 11
126
Section 10: Moving and Relocation Expenses
If City Manager moves his principal residence into or near EI Segundo, City shall
reimburse City Manager for actual and reasonable moving and relocation expenses
incurred and approved by the City Council.
Section 11: Other Terms and Conditions of Employment
City Manager shall be entitled to receive all employee benefits provided to executive
management employees not specifically addressed herein, including any future benefits
provided to executive management employees during the term of this Agreement.
Section 12: Notices
Any notice required by this Agreement shall be in writing and delivered either
personally, via overnight courier, or U.S. First Class Mail. The notice address for the
City is: EI Segundo City Council, c/o City Attorney, 350 Main Street, EI Segundo, CA
90245. The notice address for the City Manager is the address supplied by City
Manager and on file with the City. Either part may specify an alternate address in
accordance with this notice section. Notice shall be effective upon receipt.
Section 13. Mediation/Arbitration
Any and all disputes of whatever kind or nature arising out of or related to this
Agreement or City Manger's employment or separation from the City shall be resolved
through mediation and then binding arbitration, if necessary, utilizing Judicial Arbitration
and Mediation Services ("JAMS") and shall be conducted in JAMS Century City or
downtown Los Angeles offices or such other location mutually agreed upon by the
parties. JAMS mediation and arbitration procedures and rules shall be utilized for
purposes of conducting the mediation and arbitration. JAMS shall randomly provide the
parties with a list of three mediators or arbitrators, depending on which process is being
utilized, and each party shall have the right to reject one of the mediators or arbitrators.
In the event that more than one mediator or arbitrator is left after the parties have each
had the opportunity to reject one of the mediators or arbitrators, JAMS shall randomly
select the mediator or arbitrator to mediate or arbitrate the dispute(s). The City will pay
the arbitrator's fees and arbitration expenses and, any other costs unique to the
arbitration, recognizing that each side bears its own deposition, witness, expert and
attorney's fees and expenses to the same extent as if the matter were being heard in
court. If, however, any party prevails on a statutory claim, which affords the prevailing
party attorney's fees and costs, then arbitrator may award reasonable fees and costs to
the prevailing party. Any dispute as to who is the prevailing party and/or the
reasonableness of any fee or cost shall be resolved by the arbitrator.
Page 6 of 11
127
Section 14. ASSEMBLY BILL 1344 COMPLIANCE.
To the extent CITY provides: (i) paid leave to EMPLOYEE pending an investigation; (ii)
funds for the legal criminal defense of the EMPLOYEE; and/or (iii) a cash settlement to
EMPLOYEE related to the termination of the EMPLOYEE, pursuant to this
AGREEMENT and Government Code Section 53243 et seq., EMPLOYEE shall fully
reimburse the City for any and all amounts paid by the City which fall within subsections
(i) through (iii) in the event that the EMPLOYEE is convicted of a crime involving the
abuse of his office or position.
Section 15: General Provisions
A. All of City Manager's writings, reports, and other documentation generated as
part of his day-to-day duties during his employment with the City are the
property of the City.
B. This Agreement is for professional services that are personal to the City, and the
Agreement is not assignable by City Manager.
C. The provisions of this Agreement shall be construed as a whole according to its
common meaning or purpose of providing a public benefit and not strictly for or
against any party. It shall be construed consistent with the provisions hereof, in
order to achieve the objectives and purposes of the parties. Wherever required
by the context, the singular shall include the plural and vice versa, and the
masculine gender shall include the feminine or neutral genders or vice versa.
D. This Agreement and the rights and obligations of the parties shall be governed
and interpreted in accordance with the laws of the State of California.
E. The text herein shall constitute the entire Agreement between the parties and
supersedes any other agreements, either oral or in writing, between the parties
hereto with respect to rendering these services, compensation matters, or
benefits. Any modification of this Agreement shall be effective only if it is in
writing and signed by both parties.
F. This Agreement shall inure to the benefit of the heir at law and executor(s) of
City Manager.
G. The captions or headings in this Agreement are for convenience only and in no
way define, limit, or describe the scope or intent of any provision or section of
this Agreement.
H. If any provision, or any portion thereof, contained in this Agreement is held
unconstitutional, invalid, or unenforceable by a Court, the remainder of this
Agreement, or portion thereof, shall be deemed severable, shall not be affected,
and shall remain in full force and effect.
Page 7 of 11
128
I. Each part of this Agreement acknowledges that no representations,
inducements, promises, or agreements, oral or otherwise, have been made by
any party, or anyone acting on behalf of any party, which is not embodied
herein, and that no other agreement, statement, or promise not contained in this
Agreement shall be valid or binding on either party.
J. The parties acknowledge and agree that the terms and provisions of this
Agreement have been negotiated and discussed between the parties, and this
Agreement reflects their mutual agreement with respect to the subject matter of
this Agreement. Because of the nature of such negotiations and discussions, it
would be inappropriate to deem any party to be the drafter of this Agreement.
Therefore, no presumption for or against validity or as to any interpretation
hereof, based upon the identity of the drafter, shall be applicable in interpreting
or enforcing this Agreement.
K. Both parties have had sufficient time and opportunity to consult with legal
counsel of their own choosing regarding the terms and conditions of this
Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first
set forth above.
City of EI Segundo
Drew Boyles, Mayor. Date
Scott Mitnick
Scott Mitnick, City Manager Date
Attest:
-39
City Clerk Date
Approved as to form.
City Attorney Date
Page 8 of 11
129
EXHIBIT A
CITY OF EL SEGUNDO
CITY MANAGER BENEFITS
(As of July 1, 2019)
Benefits shall be provided as follows:
1. Medical, Dental, and Vision Insurance:
City Manager shall be eligible to participate in the health, dental, and vision insurance
plans provided to City employees, including the current health plans provided through
CalPERS on the same terms and conditions as employees of the executive
management group.
2. Retirement:
If City Manager's employment is concurrently terminated at the same as retiring from
CalPERS, he shall be immediately entitled to City -paid post-retirement medical
insurance benefits on the same terms and conditions as the executive management
group.
3. Deferred Compensation:
Effective July 1, 2019, each pay period City agrees to pay an amount equal to ten (10)
percent of City Manager's monthly Base Salary into applicable City Internal Revenue
Code Section 401 a and/or Section 457 deferred compensation plan(s). City Manager is
also eligible to participate in City's 401a Plan, 457 Plan, Health Savings Plan, Retiree
Health Savings Plan, and/or related plans.
4. Life Insurance:
City shall provide City Manager with a term life insurance policy in the amount of
$500,000, with a separate travel life insurance provision (as per the City's regular policy
provisions). City Manager shall be eligible to participate in City's Supplemental Life
Insurance Program at his own expense.
5. Long -Term Disability:
City shall provide long-term disability income insurance pursuant to the provisions of the
City's Executive LTD Plan.
6. Vacation Leave:
City Manager shall be entitled to a starting balance of one hundred (100) hours of
Vacation Leave on the effective date of this Agreement. Annual hours shall accrue at
the same rate used for executive management City employees based on City
Page 9 of 11
130
Manager's total lifetime years of PERS service, which is currently 200 hours per year.
City Manager shall receive same annual cash conversion option as executive
management employees.
City and City Manager shall mutually agree to all vacation periods and such time should
be scheduled at least thirty (30) days in advance of the vacation date, unless otherwise
allowed by City Council. Upon termination or separation of employment from City, City
Manager shall have the option to be paid for unused Vacation Leave hours, to covert
the hours to deferred compensation to the extent permitted by law (401a Plan, 457
Plan, HSA, or other allowed plan), and/or to use for other allowed uses for executive
management employees.
7. Sick Leave:
City Manager shall be entitled to a starting balance of one hundred (100) hours of Sick
Leave on the effective date of this Agreement. Annual hours shall accrue at the same
rate used for executive management employees, which is currently 8 hours per month.
Upon termination or separation of employment from City, City Manager shall on the
same terms and conditions as executive management employees (except his years of
service shall be based upon his lifetime years of PERS service) have the option to be
paid for unused Sick Leave hours, to covert the hours to deferred compensation (401 a
Plan, 457 Plan, HSA, or other allowed plan), and/or to other allowed uses for executive
management employees.
8. Executive Leave:
City Manager shall be entitled to 80 hours of Executive Leave per year. Leave cannot
be cashed in or otherwise be transferred or converted for value.
9. Holidays & Other Leave:
City Manager shall receive the same paid holidays, bereavement leave, etc. as
executive management employees.
10. Automobile Allowance:
City Manager's duties require that he shall have the unrestricted use, at all times during
his employment with City, of an automobile. In lieu of using a City provided automobile,
City Manager shall receive a City -provided monthly automobile allowance of $500.00
starting on the effective date of this Agreement. Annual inflation adjustments to this
amount shall be provided as per the then current United States Internal Revenue
Service (IRS) Standard Mileage Rate for Business Use and will take place at the
beginning on July 1st of each year.. City Manager shall at all times keep on file with the
City Clerk's Office proof of current automobile insurance with a minimum of three
hundred thousand dollars ($300,000.00) of liability coverage.
Page 10 of 11
131
11. Section 125 Flex Plan:
City Manager shall be eligible to enroll in City's Section 125 Plan for payment of
employee -paid insurance, medical treatment, etc. with pre-tax dollars to the extent
permitted by law. City shall pay any administrative fee(s).
12. Employee Assistance Program:
City shall pay for the full cost of Employee Assistance Program for City Manager and
dependents.
Page 11 of 11
132
EL SEGUNDO CITY COUNCIL MEETING DATE: September 17, 2019
AGENDA STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action to adopt a resolution approving the new City of El Segundo
Emergency Operations Plan. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Adopt the attached resolution;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution
Emergency Operations Plan
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: 2 Support Community Safety and Preparedness
Tier 2: C Enhance the public safety in the city's streets and sidewalks
ORIGINATED BY: Randy A. Collins, Emergency Management Coordinator
REVIEWED BY: Wabger
,.,,,assn 7
APPROVED BY: Scott Mitnick, City '_"'[
BACKGROUND AND DISCUSSION:
The Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988 (Public Law 93-
288), as amended, and the California Emergency Services Act; Chapter 7 of Division 1 of Title 2
of the Government Code require that each jurisdiction develop an Emergency Operations Plan
(EOP) that defines the scope of preparedness and incident management activities necessary for
that jurisdiction.
The previous City of El Segundo EOP was adopted in November, 2013. Since that adoption, many
changes have occurred in federal, state, and local disaster response doctrine and within EI
Segundo's organizational structure and resources. These new considerations have been
incorporated into the new EOP.
i l
133
The El Segundo EOP is a document that outlines a strategy to support the efforts of the city and
its employees during a large scale emergency. The plan describes the methods for carrying out
emergency operations, the mutual aid process, employing disaster service workers, crisis
communications, and the roles and responsibilities of key governmental officials. The plan also
includes hazards and threats specific to El Segundo and describes the organizational structures
roles and responsibilities, policies, and protocols for providing emergency support.
The EOP outlines how the El Segundo Policy Group, the Multi -Agency Coordination Group, and
the El Segundo All -Hazards Incident Management Team will be coordinate response efforts to
major emergencies and disasters in El Segundo. Having a current EOP ensures El Segundo is
compliant with the requirements of the Standardized Emergency Management System and
National Incident Management System for potential reimbursement of disaster related response
costs, and fulfills requirements for receiving federal grant funds.
The EOP will facilitate response and short-term recovery activities, which set the stage for
successful long-term recovery.
134
RESOLUTION NO.
A RESOLUTION ADOPTING THE SEPTEMBER 2019 CITY OF EL
SEGUNDO EMERGENCY OPERATIONS PLAN
The City Council of the City of EI Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. Both federal and state law require that local jurisdictions develop an Emergency
Operations Plan (e.g., the Robert T. Stafford Disaster Relief and Emergency
Assistance Act, 42 USC §§ 5121, et seq., and the California Emergency Services
Act, Government Code §§ 8550, et seq.);
B. Pursuant to EI Segundo Municipal Code Section 2-2-4, it is the responsibility of the
City Manager and the Emergency Services Coordinator, with the advice and
consent of the City Council, to develop emergency plans for the City;
C. The City Council previously adopted an Emergency Operations Plan on November
5, 2013 (Resolution No. 4846);
D. The September 2019 EI Segundo Emergency Operations Plan will define the
scope of preparedness, incident management activities, and facilitate response
and short-term recovery activities, which set the stage for successful long-term
recovery for the City of EI Segundo;
E. The EI Segundo Emergency Operations Plan is a document that outlines a strategy
to support the efforts of the city and its employees during a large-scale emergency,
and will compel decisions on long-term prevention, mitigation efforts, and risk-
based preparedness measures for the jurisdiction's specific hazards;
F. The EI Segundo Department Directors have reviewed the Emergency Operations
Plan and all appropriate edits, recommendations, and organizational changes
have been resolved within the plan;
G. The EI Segundo Emergency Operations Plan was developed to the standards of
the Federal Emergency Management Agency's Comprehensive Preparedness
Guide 101, Developing and Maintaining Emergency Operations Plans;
H. The EI Segundo Emergency Operations Plan is consistent with the Standardized
Emergency Management System and the National Incident Management System
Page 1 of 2
135
ensuring the potential for reimbursement of disaster related response costs, and
fulfilling requirements for receiving federal grant funds; and
The EI Segundo Emergency Operations Plan hereby formally adopts the All -
Hazards Incident Management Team Association's Interstate Incident
Management Qualification System and the Federal Emergency Management
Agency's National Qualification System. These national standards will ensure EI
Segundo employees will meet, and where feasible, exceed national standards for
in-service training and employee development.
SECTION 2: Adoption. The City Council hereby adopts the September 2019 EI Segundo
Emergency Operations Plan, attached as Exhibit A, for all multi -hazard and multi -agency
emergency responses for the City of EI Segundo.
SECTION 3: The City Clerk is directed to certify the adoption of this Resolution.
SECTION 4: This Resolution will become effective immediately upon adoption.
PASSED AND ADOPTED this 17th day of September, 2019.
Drew Boyles, Mayor
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Attachment: Exhibit A — Emergency Operations Plan
Page 2 of 2
136
Dt1Y Pg
"E
City of EI Segundo
Emergency Operations Plan
fGUNDD
,MCITY 0FfE'
IL-. SIGUN
ti -a
1
l t .
I+INCORPORATED 1911
Emergency Operations Plan
September 2019
September 2019
J
137
City of EI Segundo
Emergency Operations Plan
Portions of this document may contain sensitive information pertaining to the deployment,
mobilization, and tactical operations of the City of El Segundo government in response to
emergencies. Refer any request for a copy of this document to the El Segundo Emergency
Management Office.
September 2019
138
Office of the City Manage
September 17, 2019
Elected Officials:
Drne Dnyles, Emergency Operations Plan
.,la„rr
Cern! Pirt;raF,
”"J."P'°r""
A% van Herewith is presented the revised 2019 City of El Segundo Emergency Operations Plan
crane.
'EOP). The preservation of life, property, and the environment is an inherent
'
s�nl:vir°!. responsibility of local, state, and federal government. The City of EI Segundo has
C
7/.
��.�'Annb<'
Iraprepared this EOP to ensure the most effective and economical allocation of resources for
C'Rieder, Clerk
C—Rithe maximum benefit and protection of people and property in time of emergency.
Gly Trruv"rer
While no plan can completely prevent all tragedies, thorough plans carried out by
Appointed officials: knowledgeable and well-trained personnel will minimize losses. This plan establishes the
sr"r,,,inmi.k, emergency organization assigns tasks, specifies policies and general procedures, and is
11-k D. flexible enough to provide for coordination of planning efforts of the employees of the
Grr. umnrer
City of El Segundo utilizing the Standardized Emergency management System, the
National Incident Management System, and the National Response Framework.
Department Directors:
R°'b°'° `'
Dcyury The objective of this plan is to incorporate and coordinate all the facilities and personnel
Cin�.Sfana,Cer
'°r°'FL'°« of the City of El Segundo into an efficient organization capable of responding effectively
°r"C;1jQf to any emergency. This EOP }sill be reviewed and exercised periodically and revised as
,,-id SCr' , necessary to meet changing conditions.
Lib-, Services
flunrnn Rraarrrccs
Cknrlcs .Ifallurp
!n(nnnariar Sr^rteni s
+<r•uarn, The elected and appointed officials of EI Segundo have reviewed this plan and endorse
Library
'{'`� the plan. I urge all officials, employees; and citizens, individually and collectively, to do
Plaunurg and
ISuilding Safcry their share in the unified emergency effort of the City of El Segundo.
Rill N'hnlrn,
rar.< cu f
Ken
SA— ,
rill. All. The El Segundo EOP will become effective upon approval and adoption by the Mayor
Veredirb Pall.
and City Council. Concurrence with this promulgation letter constitutes the adoption of
the EOP by the City of El Segundo.
Sincerely,
%
I "I. � f �I •'J. �L�S"
Cott Mitnick, City Manager
City of El Segundo
September 2019
139
PLAN CONCURRENCE
As a designated official or principal in the El Segundo emergency management effort, and
having reviewed this City of El Segundo Emergency Operations Plan, I hereby sign this
concurrence page to show my approval of the plan and its contents.
Name Signature Title/Department Date
Mayor on behalf of City Council
City Manager / Director of Emergency
Services
City Clerk's Office
City Attorney
Deputy City Manager
Emergency Management Coordinator
Finance Director
Fire Chief
Library Director
Planning and Building Safety Director
Police Chief
Public Works Director
Parks and Recreation Director
Human Resources Director
Information Technology Director
Distribution List
This distribution list names the departments or agencies receiving copies of the City of El
Segundo Emergency Operations Plan. The plan may be distributed in an electronic form or
printed version:
September 2019
iv
140
I- Plan Distribution List
Cal OES, Southern Region
Area G Disaster Coordinator
Mayor/City Council
City Manager/Director of Emergency Services
City Clerk
City Attorney
f Deputy City Manager
fFinance Department
Record of Revisions
Change No. Description
City of EI Segundo
Emergency Operations Plan
Human Resources Department
Fire Department
Library
Planning and Building Safety Department
Police Department
Public Works Department
Information Technology Department
Recreation and Parks Department
Change Date Approved By
N
The use of this Record of Revisions will manage modifications to the EOP throughout the life of
the document. All attempts have been made to ensure the accuracy of the information within this
EOP as of the initial distribution date.
September 2019
v
141
PROMULGATION RESOLUTION
RESERVED FOR PROMULGATION
September 2019
M
City of EI Segundo
Emergency Operations Plan
142
TABLE OF CONTENTS
City of EI Segundo
Emergency Operations Plan
PLANConcurrence..................................................................................................................................... iv
DistributionList ............................................ :................... :..........................
...,........................ ................... iv
Recordof Revisions...................................................................................................................................
v
PromulgationResolution..........................................................................................................................vii
TABLE of CONTENTS...............
Section 1.0 Administrative Features.......................................................................................................1
1.1 Basic Plan Format............................................................................................................................1
1.3 EI Segundo EOP Implementation..................................................
.............. ............................. ......... 1
Section 2.0 Purpose, Scope, Situation Overview, and Assumptions.................................................2
2.1 Purpose and Scope...........................................................................................................................
2
2.2 Situation Overview......................................................................................._.........................._........2
Figure2.1 Earthquake Faults.....................................................................................................................
3
EarthquakeHazards............................................................................................................................_._..
3
Figure2.2 Earthquake Faults................................................................................._.................................:...4
Terrorism and Acts of Extreme violence..............................................................
...................... .......... ......5
HazardousMaterials Incident......................................................................................................_..............
5
Pipeline Emergencies and Oil Spills...........................................................
___ .................................... ..... 6
SevereWeather — Wind and Heat......................................................................---....__.__.._.._......................
6
ALlass Casualty Transportation Incident......................................................................................................
6
PublicHealth Emergencies ......... ....................................................................................
............... ............. 7
Figure 2.3 Public Health Emergencies.........._..............................................._..,.........................._...............
8
Figure 2.4 USGS Tsunami Inundation Map — Venice Quadrangle ........................................
........... ............. 10
2.2.2 Capability Assessment......................................,,...................................................._........._..............._...10
2.2.3 Mitigation Overview..................................................................---......................................................12
2.3 Assumptions .................................................. .......................................................................
......... 13
Section3.0 Concept of Operations......................................................................................................14
3.1 Emergency Management Doctrine..............................................................._.................•...............14
3. 1.1 Phases of Emergency Management ................................. ...............................
................. ..................... 14
3.1.2 Presidential Policy Directive 8 and the National Preparedness Goal
.................................... ................. 15
3.1.3 National Incident Management System(NIMS)......................................................
.:......... .........,.-....... 15
3. l.4 Standardized Emergency Management System (SEMS) .................................
:...... .,....,..:.,..,............... 16
3.1.5 Incident Command System (ICS).............................................:......................................................16'
3.2 Incident Types and Concept of Operations .............. :.....................
:.................... ............. ................. 17
3.2.1 Field Response Level......................................................................:.::...............:.........................
18
3.2.2 Local Government Level.................................................................:.........................................I....
18
3.2.3 Disaster Management Area G ...................................................
........... :::...... :.............. ............ f
3.2.4 Concept of Operations..........................................................
...................... :.............................
Figure3.1 Possible Divisions.........................................................................................:............:...........20
Section 4.0 Organization and Assignment of Responsibilities
........................................................22
4.1 El Segundo Policy Group................................................................................................................
22
4.2 El Segundo Multi -Agency Coordination Group............................................._....._......................._.
2322
4.3 Director of Emergency Services (City Manager) ...........................
...................... I ......... ...................... 23
4.5 El Segundo All -Hazards Incident Management Team .....................................................
.................... 25
4.6 El Segundo Field Level Organization........................................._......................................................
26
4.6.1 Command............................................................................_......_................................................26
4.6.2 Operations Section...........................................-----..............................._.....................................
27
Figure4.1 Potential Divisions..........................................................
........................................................ 27
4.6.3 Planning...................................................... r, ...............................
....._............... - ...... ................ 28
4.6.4 Logistics..........................................................,......................_._.............................................
28
4.6.5 Finance and Administration....................................................._._.............................._.............
29'4
Section 5.0 Direction, Control, and Coordination ..................................
............................................ 30
September 2019 viii
143
Ell
City of EI Segundo
Emergency Operations Plan
5.1 Direction........................................................................................................................................30
5.2 Control..........................................................................................................................................30
5.3 Coordination........................................................................................._......_................................
30
Section 6.0 Information Collection, Analysis, and Dissemination...................................................32
6.1 Situation Unit.......................................................... ....... ................... ....._........................................
32
6.2 Public Information Officer........................................................................................._......................
32
Section 7.0 Communications...............................................................................................................33
7.1 Interoperable Network of the South Bay ....................................................... --- .............................
33
7.2 Public Safety Broadband Network.........................................................................•.........................
33
7.4 Satellite Phones ...................................................... :............. ....................................... ..................
33
7.5 El Segundo Amateur Radio Group......................................................................................................
33
7.10 El Segundo Cable TV...................................................................................................................
35
.... ............
7.11 Emergency IVlanagement Information Systems .......................................... ................
..... 35
Section 8.0 Administration, Finance, and Logistics..........................................................................36
Section 9.0 Plan Development and Maintenance...............................................................................38
9.1 Plan Development and Maintenance.......................................................................................................
38
Section 10.0 Authorities and References..............................................................................................39
10.1 Federal........................._..................................................:......:.................................................39
10.2 State......................................................................................::................................................39
10.3 City ...........................................................................................................................................
40
AppendixA* — Glossary of Terms...........................................................................................................42
Appendix B* — Incident Facilities Locations...........................................................................................53
AppendixC* — AHIMT Roster...................................................................................................................54
Appendix D* — Disaster Service Worker Assignments......................................................................5555
Appendix E* — Community Emergency Response Team Activation & Implementation ...............5555
Appendix F* — Crisis Communications Plan......................................................................................5557
Appendix G* — Disaster Service Worker Training and Experience Standards ...............................5557
* Note: Appendices are considered fluid and will be in various stages of development
and change in perpetuity.
September 2019 ix
144
r
City of EI Segundo
Emergency Operations Plan
This Page Intentionally Left Blank
September 2019 x
145
PART ONE - BASIC PLAN
City of EI Segundo
Emergency Operations Plan
SECTION 1.0 ADMINISTRATIVE FEATURES
1.1 Basic Plan Format
The basic plan format consists of 10 sections that include legal and supporting documents to the
EOP:
1. Administrative Features
2. Purpose, scope, situation overview, and assumptions
3. Concept of operations
4. Organization and assignment of responsibilities
5. Direction, Control, and Coordination
6. Information collection, analysis, and dissemination
7. Communications
8. Administration, finance, and logistics
9. Plan development and maintenance
10. Authorities and references
The basic plan may be augmented with annexes and appendixes as deemed necessary by the city.
1.3 E1 Segundo EOP Implementation
This plan shall take effect upon adoption of resolution of the City Council and from that time
shall be considered in a state of activation until such time that the City Council revises or updates
this plan. The activities, tasks, and actions contained within will fluctuate on a minute by minute,
day by day and month by month basis based on the needs of incidents and situations as they
occur.
September 2019 1
146
City of EI Segundo
Emergency Operations Plan
SECTION 2.0 PURPOSE, SCOPE, SITUATION OVERVIEW,
AND ASSUMPTIONS
2.1 Purpose and Scope
This Emergency Operations Plan (EOP) addresses the City of El Segundo"s planned response to
extraordinary situations. The plan provides an overview of the operational concepts relating to
various emergency situations, identifies components of the emergency response organization,
and describes the overall responsibilities of city departments in protecting life and property and
assuring the overall well-being of the population.
The City of El Segundo EOP provides a consistent framework for emergency management that
includes city management staff and employees. The EOP also provides a framework for how
other stakeholders will interface with the city command structure to support operations. This plan
provides the framework for the concept of operations between the Policy Group, the Multi -
Agency Coordination Group, and the El Segundo All Hazards Incident Management Team
(AHIMT) during incidents.
2.2 Situation Overview
This section describes a number of possible incidents that are highly possible based on known
risks and hazards within the community. For a more detailed description, see the City of El
Segundo Hazard Mitigation Plan. This section will also highlight the capabilities of response El
Segundo has within its jurisdiction. The section will conclude with an overview of mitigation
activities.
2.2.1 Hazard Analysis Summary
The specific criteria and methodologies used to evaluate hazards or threats to the City of El Segundo
are as follows.
• Determine the probability of occurrence; likely, possible, or unlikely?
• What is the threat to lives and property; high, average, or low?
Determine the disaster rating; multiply probability x threat factor
September 2019 2 147
Figure 2.1 Hazard Analysis
DISASTER THREAT
(Listed
Alphabetically)
Earthquake Hazards
Terrorism & Acts of
Extreme Violence
Hazardous Materials
Incident
Pipeline -Oil Spill
Emergencies
Severe Weather —
Wind and Heat
Mass Casualty
Transportation
Incident
Public Health —
Pandemic
Tsunami
City of EI Segundo
Emergency Operations Plan
PROBABILITY OF
DISASTER
THREAT FACTOR
OCCURRENCE
RATING
Likely Possible Unlikely
High Average Low
(Probability x
(3) (z) (1)
(3) (2) (1)
Danger)
X
X
6
X
X
4
X
X
4
X
X
4
X
X
4
X
X
4
X
X
4
X
X
2
A summary of each of the hazards are listed on the following pages in sequential order with the highest
threat being summarized first.
Earthquake Hazards
The City of El Segundo is located in a high seismic risk zone. There are four seismic zones in the
U.S.A., ranging from 1 to 4; the higher the number the higher the earthquake danger. All of El
Segundo is situated within Seismic Zone 4 with the highest risk for seismic activity.
September 2019 3 148
Figure 2.2 Earthquake Faults
VENTURA
..A -W.,
City of EI Segundo
Emergency Operations Plan
SAN BERNARDI
COUNTY
The San Andreas Fault is located approximately 70 miles northeast of the City. This fault marks
the edges of the North American and Pacific tectonic plates, and is capable of producing
earthquakes in the magnitude 8.0+ magnitude range. According to the new forecast, California
has a 99.7% chance of having a magnitude 6.7 or larger earthquake during the next 30 years. The
likelihood of an even more powerful quake of magnitude 7.5 or greater in the next 30 years is
46%. Such a quake is more likely to occur in the southern half of the state (37% chance in 30
years) than in the northern half (15% chance in 30 years). The City of El Segundo would
experience strong ground shaking and resultant damage to older structures if and when a major
earthquake occurs on the Southern San Andreas Fault.
The Newport -Inglewood Fault is located within a few miles east of the City. The fault zone can
easily be noted by the existence of a chain of low hills extending from Culver City to Signal Hill.
This fault is capable of producing earthquakes in the range of 6.0 to 7.4 magnitude range. The
6.3, 1933 Long Beach earthquake occurred on the Newport -Inglewood fault. The Newport -
Inglewood fault is relatively active and due to its closer proximity to the City of El Segundo,
would pose a more significant threat than the more distant San Andreas Fault.
The Palos Verdes Fault is located west of the City, offshore, and traverses the southern portion of
the South Bay. This fault has two branches - the Cabrillo Fault and the Redondo Canyon Fault -
which join the main fault at different points along its route. This fault is capable of producing
September 2019 4 149
C1S Y p+a
,ME
t�kpC$O
City of EI Segundo
Emergency Operations Plan
earthquakes in the 6.0 to 7.0 magnitude range and would also pose a more significant threat to El
Segundo than the more distant San Andreas Fault.
Terrorism and Acts of Extreme Violence
El Segundo is home to businesses and government agencies, transportation infrastructure, tourist
attractions, natural parks and historic sites, and cultural facilities which are vulnerable to terrorist
attack. Terrorism is a continuing threat throughout the world and within the United States. A
variety of political, social, religious, cultural, and economic factors underlie terrorist activities.
Terrorists typically target civilians to advance their agenda. The media interest generated by
terrorist attacks makes this a high visibility threat.
Incidents generating significant mass casualties make preparedness and the mechanisms for
effective response essential. In addition to large-scale attacks, a full range of assault styles must
be considered, including simple bombings, assassinations with small arms, major bombings, etc.
Use of explosive devices remains the weapon of choice for terrorist activity. Related activities
include bomb threats which disrupt the normal operations of transit systems, government or
corporate facilities. Primary locations likely to be targets include airports, mass transit targets,
government facilities, and high population density locations, although so-called "soft targets"
such as schools, local entertainments facilities, etc. are at risk. The potential for nuclear,
biological or chemical terrorism is also a concern. These types of emergencies would necessitate
detailed contingency planning and preparation of emergency responders to protect their
communities.
Hazardous Materials Incident
The City of El Segundo has 342 businesses that either use, store, or produce hazardous materials.
Specific locations of hazardous materials are identified in the City of El Segundo Hazardous
Materials Plan which is maintained by the Fire Department's Environmental Safety Division.
The El Segundo Fire Department also participates in the County of Los Angeles Hazardous
Materials Area Plan. There are several sources of a potential hazardous materials incident in El
Segundo: commercial transport vehicles; air transportation; rail car; airborne industrial chemical
release; fuel pipeline; fixed facility; and clandestine dumping.
A hazardous material is any substance that is flammable, combustible, corrosive, poisonous,
toxic, explosive or radioactive. Hazardous materials require special care in handling and storage
due to the harm they pose to public health, safety and the environment. Many government
agencies inspect the facilities that use, store, or produce hazardous materials to ensure the
facilities are in compliance with State and Federal regulations. The significance of the problems
to the environment, property, or human health is dependent on the type, location and quantity of
the material released. Although hazardous material incidents can happen almost anywhere,
certain areas are at higher risk. Jurisdictions near roadways that are frequently used for
transporting hazardous materials and jurisdictions with industrial facilities that use, store, or
dispose of such materials all have an increasing potential for major incidents, as do jurisdictions
crossed by certain railways, waterways, airways and pipelines. Hazardous materials are
September 2019 5 150
City of EI Segundo
Emergency Operations Plan
transported through the city via highways and pipelines. Public facilities and numerous businesses
located in the city store and use varying types and quantities of hazardous materials.
The significance of the problems to the environment, property, or human health is dependent on
the type, location, and quantity of hazardous material released. El Segundo's level of exposure to
hazardous materials can be understood by examining the city's types of businesses, commercial
traffic routes, highway, and sea exposure.
Pipeline Emergencies and Oil Spills
Pipelines are the safest and most reliable way to transport energy products, which include natural
gas, crude oil, liquid petroleum products, and chemical products. Pipelines are primarily
underground, which keeps them away from public contact and accidental damage. Pipelines can
move large volumes of product at a significantly lower operating cost when compared to other
modes of transportation. Despite safety and efficiency statistics, increases in energy consumption
and population growth near pipelines present the potential for a pipeline emergency incident.
With an oil refinery along the coast of El Segundo, the City must be prepared for the potential of
oil spills. For nearly a century, oil tankers have docked about 1 1/2 miles off the shore of El
Segundo to pump crude oil through underwater pipelines to the onshore refinery. In March of
1991, a 26 -inch pipeline at Chevron's offshore marine terminal was ripped open by an oil
tanker's anchor, causing a spill of almost 27,000 gallons into Santa Monica bay and its beaches.
More recently in March 2010, a sludge oil spill occurred at the plant.
Severe Weather — Wind and Heat
Severe weather and wind storms pose a significant risk to life and property in the region by
creating conditions that disrupt essential systems such as public utilities, telecommunications,
and transportation routes. High winds can and do occasionally cause tornado-like damage to
local homes and businesses. The largest Tornado in the Los Angeles Area was an F2 (max. wind
speeds 113-157 mph) that touched ground in South Central Los Angeles, 4.6 miles away from El
Segundo, injuring 30 people and causing up to $50,000 in damages. High winds can have a
destructive impact, especially to trees, power lines, and utility services. Most incidents of high
wind in the City of El Segundo are the result of the Santa Ana wind conditions. While high
impact wind incidents can occur, they are not frequent in the City.
Extreme heat is defined as temperatures that reach ten degrees or more above the average high
temperature for the region and lasts for several weeks. Extreme temperature can have severe
impacts on human health and mortality, natural ecosystems, agriculture, and other economic
sectors. From 1999 to 2010, a total of 7,415 deaths in the United States, an average of 618 per
year, were associated with exposure to excessive natural heat.
Mass Casualty Transportation Incident
This threat summary applies primarily to large-scale Citywide and single point mass -casualty
disaster events that would cause sufficient casualties and/or fatalities to overwhelm local medical,
September 2019 6 151
{ �FGt3d4
City of EI Segundo
Emergency Operations Plan
health, and mortuary services capabilities. For the purposes of this summary, a Mass Casualty
Transportation Accident is defined as an incident of air or rail passenger travel that results in death
or serious injury.
Local rail traffic passes through the City on a daily basis. Rail traffic includes the Los Angeles
Metro Green Line. The Metro Green Line Light Rail is on an elevated track while in El Segundo
and an accident is unlikely.
The City of El Segundo is located 14 miles southwest of downtown Los Angeles and is
comprised primarily of commercial/industrial areas. The skies in the area of El Segundo are
heavily occupied by aircraft originating and departing from a number of airports located in
Southern California. The airports nearest to El Segundo, handling the greatest amount of air
traffic are:
• Los Angeles International Airport (LAX): LAX is the fourth busiest airport in the world.
Planes arrive and department at a rate of one per minute.
• Long Beach Airport (LGB): LGB is ranked the 12th busiest airport in the nation. Planes
arrive and depart at a rate of 1.5 every two minutes.
Military aircraft also travel through the air space above the City. Although the occurrence of an
aircraft accident is rare, such an incident can result in many casualties, both in the aircraft and on the
ground.
Public Health Emergencies
Widespread public health emergencies, referred to as pandemics, occur when a disease, often a
strain of influenza, emerges to which the population has little immunity. The 20th century saw
three such pandemics, the most notable of which was the 1918 Spanish influenza pandemic that
was responsible for 20-40 million deaths throughout the world. El Segundo may establish Point
of Dispensing sites in conjunction with the Los Angeles County Department of Public Health, as
part of the Strategic National Stockpile (SNS) plan and preparedness. The sites would be
established at large gathering facilities such as a community center or public school gym. These
sites would allow for the dispensing of medications to a large number of people for prophylaxis
of asymptomatic individuals as well as treatment of symptomatic persons. Public health experts
are always concerned about the risk of another pandemic where a disease spreads between and
amongst species. Depending on the nature of such a disease, between 25 to 35 percent of the
population could become ill. This level of disease activity would disrupt all aspects of society
and severely affect the economy. The City would rely on the Los Angeles County Department of
Public Health as the lead agency for the response and would work closely to ensure that:
• Planning efforts are consistent throughout the city;
• Official information is provided to the city in a timely manner;
• Pharmaceutical distribution is conducted;
■ The organization is SEMS/NIMS compliant.
September 2019 7 152
City of EI Segundo
Emergency Operations Plan
In El Segundo, both medical (medications, vaccines) and non-medical (school dismissal,
isolation and/or quarantine) countermeasures will be implemented as deemed appropriate to
mitigate the impact of the emergency on the public's health and safety. The city will, at the
direction of the County Public Health Officer, implement the procedures and protocols as
recommended. To ensure consistent planning efforts, federal, state, and county public health
agencies use the World Health Organization (WHO) pandemic phases to guide their planning
efforts. These phases may be changed depending on the incident.
Figure 2.3 Public Health Emergencies
PHASE 4
0 1.3
RAST
PAN jID MIC
PREDOMINANTLY SUSTAINED POSSIBILITY OF DISEASE ACTIVITY
ANIMAL INFECTIONS; HUMAN -TO- WIDESPREAD RECURRENT AT SEASONAL
FEW HUMAN INFECTIONS HUMAN HUMAN INFECTION EVENTS LEVELS
TRANSMISSION
Inter -pandemic
Period
General Definition
■ No new influenza virus subtypes detected in humans.
Phase I
• May or may not be present in animals.
• If present in animals, the risk of human infection is considered to be low.
• No new influenza virus subtypes detected in humans.
Phase 2
■ A circulating animal virus subtype may be detected in animals.
+ There may be a substantial risk of human disease.
Pandemic Alert
Period
General Definition
+ Humans have been infected with a novel virus subtype but human -to -human
Phase 3
transmission has not occurred or only in rare instances of close contact.
■ Small cluster(s) of cases with limited human -to -human transmission are documented,
Phase 4
but spread is highly localized. Virus is not well adapted to humans.
• Larger cluster(s) appear, but human -to -human spread is still localized, suggesting that
Phase 5
the virus is becoming increasingly better adapted to humans, but may not yet be highly
transmissible. The risk of pandemic is now substantial.
Pandemic Period
General Definition
Phase 6
■ Increased and sustained transmission is documented in the general population.
Post -Pandemic
Period
General Definition
• Continuing public health actions, including communication with the public on issues
Phase 7
such as when public gatherings can resume and continued monitoring of possible
outbreaks of infection, etc.
September 2019 8 153
City of EI Segundo
Emergency Operations Plan
Tsunami
A tsunami is a series of ocean waves of extremely long length generated by earthquakes,
volcanic eruptions, massive undersea landslides, or any other disturbance that displaces a large
water mass, causing a high speed seismic sea wave(s). As the waves enter shallow coastal
waters, the wave speed decreases and the wave height increases, with enough momentum to
flatten buildings and trees and carry boats and ships inland. Tsunamis can cause great loss of life
and property damage. Following the arrival of the first wave, subsequent waves may increase in
height and arrive minutes to hours later.
By definition, a local -source tsunami is when the source of the tsunami occurs within 1000
kilometers (621 miles) of the area. Local or near field tsunamis have a very short travel time (30
minutes or less). The following events are the most likely causes of local -source tsunamis
striking the Los Angeles area:
■ An earthquake occurring off the Californian coast.
• A landslide occurring in the coastal shelf off the Southern Californian coast
By definition, a distant -source tsunami is when the source of the tsunami occurs more than 1000
km (621.4 miles) away from the area. The event most likely to cause distant -source tsunamis
striking the Los Angeles area is an earthquake occurring in the Pacific Rim; particularly Alaska,
Hawaii, or Chile. Depending on the magnitude of the tsunami, coastal communities could be
inundated, most notably along Santa Monica Bay. Field surveys and modeling (1992-1996)
project a 13 -foot tsunami would cause extensive damage and flooding along the Santa Monica
Bay and similar flat coastlines.
Based on the local history and projected sea water run-up modeling of tsunamis, it is estimated
that less than 2% of the City would be directly impacted. Although the probability of a tsunami
striking the City of El Segundo is extremely low, if a tsunami did occur, the financial
consequences may be significant considering the low elevation of the City. The electrical power
generator plant and refinery operations are located in the potentially impacted areas. Even if all
people were safely evacuated, the damage to these businesses may cause direct consequences to
the local economy resulting from tsunamis related to both physical damages and interrupted
services.
September 2019 9 154
City of EI Segundo
Emergency Operations Plan
Figure 2.4 USGS Tsunami Inundation Map — Venice Quadrangle
2.2.2 Capability Assessment
In response to emergencies and disasters, El Segundo has developed emergency specific
capabilities to improve its capability to respond to large scale emergencies and disasters. The
following is a summary of those resources.
Police Department
With an approximate force strength of 62 police officers, the El Segundo Police Department
maintains resources to conduct criminal investigations, crime prevention, special operations,
community relations, and animal control. The department coordinates with other area law
enforcement agencies to increase capabilities when larger law enforcement tasks and actions are
necessary.
Fire Department
The fire department employs approximately 45 firefighters operating out of two fire stations
within the city. The resources include two fire engines, two paramedic rescue apparatus, a 105 -
foot ladder truck, three battalion chiefs and a type -1 heavy urban search and rescue unit. The
department coordinates with other area fire rescue agencies to increase capabilities when larger
public safety and rescue tasks and actions are necessary.
September 2019 10 155
Y of
SEGUe�4
Public Works Department
City of EI Segundo
Emergency Operations Plan
The City of El Segundo Public Works Department is responsible for the operation and
maintenance the public right-of-way and infrastructure, including; the roadway, sewer, water,
and storm drain systems, public buildings, and equipment. During a disaster, Public Works helps
clear roadways for emergency worker access, repairs public infrastructure, provides water and
sanitation services, repairs city facilities and equipment, and conducts final clean-up operations
to ensure proper debris management.
Department of Planning and Building Safety
The Planning and Building Safety Department maintains a cadre of employees who will be
responsible for conducting damage assessment of buildings after a disaster. This cadre will be
utilized to identify what buildings are affected, have minor damage, have major damage, or are
destroyed. They will also determine what buildings are safe to enter, may be salvaged and
repaired, or may have to be torn down and rebuilt. This damage assessment is incredibly
important to quantifying that level of impact to the community and obtaining state and federal
assistance after a disaster.
El Segundo All -Hazards Incident Management Team (AHIMT)
The El Segundo AHIMT is a multi -agency team used for extended incidents. It consists of
members from nearly every El Segundo department. It is managed at the local level by the
emergency management coordinator. The team consists of approximately 39 people specifically
trained in the advanced levels of the incident command system to manage major and/or complex
incidents requiring a significant number resources. The team would also be utilized to manage
incidents that extend into multiple operational periods and require a written Incident Action Plan.
Disaster Service Worker (DSW) Program
The El Segundo Disaster Service Worker Program takes advantage of the state law that enables
public employees to be utilized to perform disaster services. El Segundo has embarked upon a
strong initiative to train its employees in disaster preparedness and the basics of disaster
response. Additionally, employees will be assigned a primary disaster role for which they will
receive training. This makes the entirety of the City of El Segundo employees to be unified in
efforts during a disaster.
Community Emergency Response Team (CERT)
The El Segundo Fire Department oversees the maintenance of the Community Emergency
Response Team. This is a team of community volunteers who have specific training in basic
first-aid, search and rescue, incident command, disaster preparedness, and other topics pertaining
to disaster. The CERT team will be the first group called upon for volunteers when needed after
a disaster. The group will also provide the first initial assessments and life-saving actions after a
major disaster such as an earthquake, as emergency responders will be quickly overwhelmed.
September 2019 11 156
A�O
t sPGd�9
El Segundo Amateur Radio Group (ESARG)
City of EI Segundo
Emergency Operations Plan
The ESARG is a group of amateur radio operators who will assist with communications after a
disaster. The ESARG has approximately 25 participants and maintains a radio in the Incident
Command Post and in a mobile communications truck maintained by the city. The ESARG will
be a key component of the Incident Communications Center and facilitating communications
with area emergency operations centers.
2.2.3 Mitigation Overview
Every city department has a role to play in the mitigation of hazards and minimizing risk. These
efforts should be in the pursuit of preventing or lessoning the effects of expected disasters and
emergencies.
Earthquake
The Department of Planning and Building Safety will pursue improved building codes that meet
or exceed the Uniform Building Code and ensure buildings are constructed to that specification.
Existing buildings that may be subject to seismic hazards must also comply with new
requirements of the unreinforced masonry building law (Government Code § 8875). The
department will also ensure proper fire suppression systems and adequate evacuation codes are
followed minimizing cascading effects of earthquake damage, as well as effects of other
emergencies.
Domestic Terrorism and Acts of Extreme Violence
The El Segundo Police Department will take actions and precautions to deter and discourage
terrorism and extreme acts of violence. The department participates in anti -terrorism programs.
These programs continually gather intelligence and monitor events to assess credible threats and
issues warnings to protect the citizenry.
Hazardous Materials Incident
Fire and life safety inspection records and hazardous material business plan reports are located at
El Segundo Fire Station #1 and maintained by the Environmental Safety Division. All businesses
and facilities are inspected a minimum of once every three years, in accordance with state
regulations. A Geographical Information System (GIS) and mapping database identifies all
commercial hazardous materials locations and the types of chemicals stored within each facility.
The Fire Department has also established pre -plans, and conducts regular inspections of
commercial/industrial sites, and ensures placards and other measures to identify risks to the
community.
September 2019 12 157
2.3 Assumptions
City of EI Segundo
Emergency Operations Plan
This plan has been developed on the basis of several general assumptions as follows:
■ All city departments have developed their emergency procedures in accordance with
this plan and have trained appropriate staff in their contents and use;
• All city departments of El Segundo will utilize SEMS and NIMS, as identified in this
plan, during response and recovery operations;
• The Director of Emergency Services (the City Manager) will coordinate the city's
response in conformance with all applicable ordinances and laws;
• The resources of El Segundo will be made available to help mitigate the effects of
disasters and emergencies in the area;
■ Mutual Aid Agreements and Systems exist to support emergency response agencies
within the operating area (OA). OA Members will commit their resources to a
reasonable degree before requesting mutual aid assistance;
September 2019 13 158
City of EI Segundo
Emergency Operations Plan
SECTION 3.0 CONCEPT OF OPERATIONS
3.1 Emergency Management Doctrine
El Segundo will utilize common and required emergency management doctrine as the framework
of its plan. As previously indicated, this plan is always in effect and activities will fluctuate
between phases and various doctrines will be implemented as various circumstances present
themselves. The doctrines' included in this plan are:
• Phases of Emergency Management
• Presidential Preparedness Directive 8 (PPD -8) and the National Preparedness Goal
(NPG)
• National Incident management System (NIMS)
• Standardized Emergency Management System (SEMS)
• Incident Command System (ICS)
• Interstate Incident Management Qualification System
• National Qualification System
3.1.1 Phases of Emergency Management
Emergency management activities during peacetime and national security emergencies are often
associated with the four phases of emergency management indicated below. All departments of
El Segundo have responsibilities in all of the emergency phases.
Mitigation Phase
Mitigation is the act of eliminating or reducing the effects of hazards which exist within
the city. The City of El Segundo has a Hazard Mitigation Plan, adopted by the City
Council on June 6, 2017 and approved by the Federal Emergency Management Agency
under the requirements set forth in 44 C.F.R. Section 201.6 (Local Mitigation Plans) on
March 30, 2017. The City of El Segundo is eligible for potential funding through the
Federal Hazard Mitigation Grant Program. More information about El Segundo
mitigation activities are found in this plan.
Preparedness Phase
Preparedness is the act of planning, training, exercising, and equipping. All activities to
coordinate public safety activities is the act of planning. City employees and citizenry may
complete training that better prepares them for disasters and emergencies. Exercising specific
portions of plans, policies, and procedures to ensure efficiency and functionality and improving
based on lessons learned is an important part of preparedness. Lastly, ensuring employees and
citizens have the tools, equipment, and resources they need to respond to and be resilient during
disasters and emergencies is critical to preparedness.
September 2019 14 159
Response Phase
City of EI Segundo
Emergency Operations Plan
The response phase occurs when an incident occurs or is believed to be imminent and resources
are deployed to manage the incident. This can be as simple as sending a police officer to the
scene of a traffic accident and as complex as deploying all available resources and requesting
mutual aid, and state and federal assistance. The intent of the response phase is to save lives,
stabilize the incident, protect property, and protect the environment.
Recovery Phase
The recovery phase is the act of returning the community back to normal or the act of restoring
the community back to the condition it was in before the incident occurred or to a better
condition. In some cases, the disaster or emergency will be irrevocably damaging and restoration
may take on a status of a "new normal" rather than simply returning to the original condition.
Recovery takes into account physical, social, and emotional considerations. This means that
buildings will be repaired or replaced, physical injuries will be provided care, and mental health
injuries are also addressed.
3.1.2 Presidential Policy Directive 8 and the National Preparedness Goal
Presidential Policy Directive 8 (PPD8) and the National Preparedness Goal (NPG) is aimed at
strengthening the security and resilience of the United States through systematic preparation for
the threats that pose the greatest risk to the security of the nation, including acts of terrorism,
cyber -attacks, pandemics, and catastrophic natural disasters. National preparedness is the shared
responsibility of all levels of government, the private and nonprofit sectors, and individual
citizens. Everyone can contribute to safeguarding the nation from harm.
3.1.3 National Incident Management System (NIMS)
Homeland Security Presidential Directive -5 (HSPD-5) established the National Incident
Management System (NIMS), integrating best practices into a consistent, flexible and adjustable
nationwide approach for emergency management. Using NIMS, Federal, State, local and tribal
governments, and private sector and non-governmental organizations work together to prepare
for, respond to, and recover from domestic incidents, regardless of cause, size or complexity.
The six components of NIMS are:
• Command and Management
• Preparedness
• Resource Management
• Communications and Information Management
• Supporting Technologies
• Ongoing Management and Maintenance
September 2019 15 160
t S�Gtiyti4
City of EI Segundo
Emergency Operations Plan
3.1.4 Standardized Emergency Management System (SEMS)
SEMS is required by the California Emergency Services Act (Government Code Section
8607(a)) for managing multiagency and multijurisdictional responses to emergencies in
California. The system unifies all elements of California's emergency management community
into a single integrated system and standardizes key elements. SEMS incorporates the use of the
Incident Command System, California Disaster and Civil Defense Master Mutual Aid
Agreement, the Operational Area concept and multiagency or inter -agency coordination. State
agencies are required to use SEMS and local government entities must use SEMS in order to be
eligible for any reimbursement of response -related costs under the state's disaster assistance
programs.
3.1.5 Incident Command System (ICS)
NIMS and SEMS require emergency response agencies to use the Incident Command System for
multi -agency, multi -jurisdictional incidents. The Incident Command System (ICS) is a
standardized, on -scene, all -hazards incident management approach that:
■ Allows for the integration of facilities, equipment, personnel, procedures, and
communications operating within a common organizational structure
• Enables a coordinated response among various jurisdictions and functional agencies, both
public and private
• Establishes common processes for planning and managing resources
ICS is used by all levels of government—Federal, State, tribal, and local—as well as by many
non-governmental organizations and the private sector. ICS is also applicable across disciplines.
It is structured to facilitate activities in five major functional areas: Command, Operations,
Planning/Intelligence, Logistics, and Finance/Administration. All of the functional areas may or
may not be used depending on the needs of the incident.
3.1.6 Interstate Incident Management Qualification System (IIMQS)
The All -Hazards Incident Management Teams Association has produced the Interstate Incident
Management Qualification System (IIMQS). This system provides a framework for managing
qualifications in AHIMT positions. The document also proscribes training and experience
ensuring that qualifications are based on performance and not just training only. For positions
that the IIMQS covers, El Segundo will meet or exceed this standard when qualifying individuals
for positions.
3.1.7 National Qualification System
The National Qualification System is another standard of training and experience document
produced by FEMA. When positions are not listed in the IIMQS or the DSW positions are not
September 2019 16 161
Y O�
�a
{sEoO�4
City of EI Segundo
Emergency Operations Plan
AHIMT positions, the NQS standard will be followed. If a DSW position is not covered by either
the NQS or the IIMQS, then the Emergency Management Coordinator will define the position
training and experience requirements.
3.2 Incident Types and Concept of Operations
There are five incident types. A type 5 incident is a short duration incident requiring a minimal
amount of resources and is simple and routine to handle. A type 1 incident is the most complex
and sizeable incident that can occur requiring an extreme amount of resources and will last for
weeks, months, or even years.
On a daily basis, type 5 and type 4 incidents occur regularly. The city response is generally
initiated by a dispatch from the regional 911 center and the incident is over in a matter of hours.
Type 3 incidents occur less regularly and may require the use of the El Segundo AHIMT and
even some limited direction from the El Segundo Multi -Agency Coordination Group (MAC
Group) (Discussed in Section 4.2). These incidents are also likely to be initiated by the regional
911 center and incident command will be established by emergency responders. If the AHIMT is
activated, it will assume command from the emergency responders. The incident command post
(ICP) can be established anywhere but will likely be established within the El Segundo
governmental campus on main street. These incidents can last from 12 hours to several days, but
will probably not require the declaration of a state of emergency. Local mutual aid will likely be
utilized and the incident will probably not have a lot of cascading effects to surrounding
jurisdictions.
Type 2 incidents begin to overwhelm local capabilities. In this instance, the AHIMT will be
utilized to manage the incident and provide a broad situational awareness picture of the entire
jurisdiction and utilize El Segundo resources, as well as mutual aid resources to resolve the
incident. The MAC Group will be utilized to coordinate activities and provide direction, and the
Policy Group (Section 4.1) will also be utilized to establish city policy and direction. These
incidents will likely last a few days to a few months and may result in local, state, and even
federal emergency or disaster declarations.
A Type 1 incident will definitely overwhelm the community and mutual aid will be required. All
El Segundo disaster groups will likely be utilized and the incident could take years to recover
from.
It is important to note that whenever the AHIMT is activated, it signifies that the city is
switching from normal day to day operations to disaster operations. This will require a change in
the way resources are staged, dispatched, and accounted for. The AHIMT will establish a written
incident action plan that will determine the number of resources needed, the operational periods,
and the area of responsibility. An expected synopsis of the organization and assignment of
responsibilities for a type 1 incident is found in section 4.0. A synopsis of direction, control, and
coordination during a type 1 incident is found in Section 5.0. All incidents are different and this
September 2019 17 162
MV G�
Nf�q
r secu�`�
City of EI Segundo
Emergency Operations Plan
plan should be considered a guide that encourages deviation for structures and resources as the
size and scope of the incident dictates.
3.2.1 Field Response Level
When the AHIMT is activated, it will be considered the head of the field response level. The
AHIMT will have command of all city resources and other assigned resources from mutual aid
or other sources such as volunteer or donated resources. The AHIMT will generate a written
Incident Action Plan and will practice management by objectives. The AHIMT will maintain an
Incident Command Post. It will be the AHIMTs responsibility to request resources from the LA
County Emergency Operations Center and mutual aid from jurisdictional neighbors or other
appropriate ordering points. The AHIMT will report situation status to Los Angeles County and
will track all costs related to the incident. The AHIMT will directly report to the City Manager
who is considered the Director of Emergency Services by municipal code. The City Manager
will provide a delegation of authority in accordance with the powers of his/her office and/or
within policy directives from the City Council.
3.2.2 Local Government Level
The local government level is represented by two groups that will be formed in times of large-
scale emergency or disaster. The first is the El Segundo Multi -Agency Coordination Group
(ESMACG) and the second is the El Segundo Policy Group (ESPG).
The ESMACG will be utilized to coordinate efforts between city departments, especially those
that arise and may be causing a conflict within the AHIMT. The ESMACG will be headed by the
City Manager and is made up of the Deputy City Manager, the Emergency Management
Coordinator, the Fire Chief, the Police Chief, the Director of Public Works, and the Finance
Director.
The ESPG will be headed by the City Council and will consist of all the members of the
ESMACG and the City Attorney. The ESPG will delegate powers to the Director of Emergency
Services (City Manager). The Director of Emergency Services (City Manager) may proclaim a
local emergency. In order for the local emergency to remain in effect, the ESPG (specifically the
City Council) must ratify this decision within seven days, and review the need for continuing the
local emergency at least once every 60 days until the City Council terminates the local
emergency (Gov. Code § 8630). The ESPG will make city level policy decisions and require the
ESMACG to operationalize them and the AHIMT to implement them as appropriate. The ESPG
may also support the response efforts by making policy decisions such as curfews or waiving
fees or permits to help speed recovery efforts or assist with response efforts. The ESPG may also
coordinate with the South Bay Council of Governments and other elected officials that represent
El Segundo to assist in obtaining support, services, and resources to aid in response and recovery
efforts.
September 2019 18 163
06
�� SCCOt�Q
3.2.3 Disaster Management Area G
City of EI Segundo
Emergency Operations Plan
The Los Angeles Operational Area is divided into several disaster management areas. El
Segundo falls within Disaster Area Management G which is a Joint Powers Authority comprised
of the 14 cities of the South Bay of Los Angeles County. Area G has an area coordinator who
will assist with coordination of resources and efforts between the 14 cities and Los Angeles
County government. El Segundo will make every effort to support other Area G cities before
lending mutual aid outside of Area G.
3.2.4 Concept of Operations
It should be noted that every incident is unique and requires different needs. Additionally, no
plan can anticipate every need and this plan should be considered only a guide intended to be
deviated from to meet the needs of whatever incident may befall El Segundo.
Type 5 and 4 incidents are not incidents that are out of the ordinary and are handled routinely.
This concept of operations is designed for incidents of type 3, 2, or 1 which are rare occurrences
and require a deviation from daily operations in order to manage them effectively.
At some point, there will be a triggering incident that indicates there is a Type 3 or larger
incident. This could be automatically understood as in the case of an earthquake or it could be an
incident that slowly escalates from a Type 4 incident. Regardless of the trigger point, once the
decision to activate the AHIMT is made, the city will begin the process of disaster operations.
The following people may request the AHIMT to be activated:
1. Lieutenants or above within the police department
2. Battalion Chiefs or above within the fire department
3. The Director of Public Works
4. The Emergency Management Coordinator
5. The Deputy City Manager
6. The City Manager
NOTE: If time permits, the decision to activate the AHIMT should be discussed and decided
among the ESMACG.
The AHIMT will be activated through the use of the Everbridge System. The Emergency
Management Coordinator will be the primary individual responsible for sending the notification,
followed by the police watch commander, and then the fire battalion chief.
The AHIMT will establish an Incident Command Post, most likely on the City Hall Campus, but
could be wherever necessary. See Appendix B for a guide schematic of the ICP at the City Hall
campus for a Type 1 incident.
Once the team is assembled, a transfer of command will take place at a determined and agreed
upon time placing all committed resources under the command of the AHIMT. In a type I
incident, the AHIMT may consider to develop the operations section into three branches (Public
September 2019 19 164
;51 Y
0,
e �Ecv�9
City of EI Segundo
Emergency Operations Plan
Safety, Human Services, and Recovery). Within the public safety branch there could be five (5)
divisions. Divisions A, D, G, J, and M. (Leaving room for growth of divisions if necessary.) The
Human Services Branch may have four groups including a shelter group, a donations group, a
volunteer group, and an animal group. The Recovery Branch may have a public works group, a
damage assessment group, and a debris management group.
These operations will continue through the emergency phase and will be maintained at steady-
state until such time as the incident commander and the operations section chief agree that
resources can be scaled back and that transition from response to recovery phase can begin.
The Public Safety Branch will include public safety workers and rescuers which will be minimal
at first until mutual aid and resource requests arrive. These will be police, fire, and other rescuers
working cohesively within a division. Below is a map of how the divisions may look. Division
Supervisors will likely be police sergeants or fire captains. Division M will be the Chevron
complex and will be led by Chevron and will have an agency representative from the city
assigned to the Division.
Figure 3.1 Possible Divisions
The Human Services Branch will have groups established to provide for the needs of the
population. The most anticipated needs are sheltering, companion animal care, donations
September 2019 20 165
4�T YY 0,
�n4�d` rho
tsecu�'Q
City of EI Segundo
Emergency Operations Plan
management, and volunteer management. A shelter may be set up at an area school, the Lakers
center, the LA Kings center, or other suitable building as necessary and following the
establishment of a land use agreement if necessary. A companion animal shelter may also be
established at an area school, Chevron Park, or other suitable location following the
establishment of a land use agreement if necessary. A donations center may be established at a
parks and recreation facility or other suitable facility as needed. Volunteers may also be directed
to a particular location for coordination that will likely be a parks and recreation facility. Group
supervisors will be led by specifically trained individuals in the City of El Segundo Disaster
Service Worker program.
The Recovery Branch will consist of a public works group that will maintain streets and utilities.
The Damage Assessment group will largely consist of personnel from the city's Planning
division who will conduct an initial windshield survey and then follow up with a more detailed
assessment. The Debris Management group will be handled by city public works personnel
and/or contractors to assist with debris issues.
It is anticipated that in a large incident requiring these divisions and groups that there will not be
enough human resources to staff the needs. These requests will be among the first requests sent
after the activation of the AHIMT in order to receive personnel as soon as possible.
These operations will continue through the emergency phase and will be maintained at steady-
state until such time as the incident commander and the operations section chief agree that
resources can be scaled back and that transition from response to recovery phase can begin.
September 2019 21 166
City of EI Segundo
Emergency Operations Plan
SECTION 4.0 ORGANIZATION AND ASSIGNMENT OF
RESPONSIBILITIES
The following describes the organizational structure and responsibilities of each organization or
individual.
4.1 El Segundo Policy Group
El Segundo Policy Group
DeputyGry
Manager
Public Works
DirecEm —
The El Segundo Policy Group is responsible for:
1. Proclaiming a declaration of a local emergency or confirming the Director of Emergency
Services' Proclamation of a local emergency within seven (7) days (Gov. Code § 8630).
2. Making and issuing rules and regulations on matters reasonably related to the protection
of life and property as affected by such emergency, or confirm those made by the
Director of Emergency Services at the earliest practicable time.
3. Coordinating with South Bay Council of Governments elected officials.
4. Coordinating with other elected officials that represent El Segundo at the County, State,
and Federal levels.
September 2019 22 167
4.2 El Segundo Multi -Agency Coordination Group
hAJroagunscrnl
Coord
City of EI Segundo
Emergency Operations Plan
El Segundo MAC Group
City Manager
Police ChieF Pbu
Dii
The El Segundo Multi -Agency Coordination Group is responsible for:
1. Coordinating resources among and between departments.
❑e,ZE-
Munager
2. Making recommendations to the Director of Emergency Services and the ESPG.
3. Coordinating resources with South Bay area counterpart organizations
4. Supporting the El Segundo All -Hazards Incident Management Team.
5. Interpreting policy and directing its implementation to the El Segundo All -Hazards
Incident Management Team
4.3 Director of Emergency Services (City Manager)
Pursuant to El Segundo Municipal Code section 2-2-5, the Director of Emergency Services (City
Manager) is responsible for:
1. Requesting the City Council to proclaim the existence or threatened existence of a "local
emergency" and the termination thereof, if the City Council is in session, or to issue the
proclamation if the City Council is not in session, subject to confirmation by the City
September 2019 23 168
its
Y.
City of EI Segundo
Emergency Operations Plan
Council within seven (7) days thereafter or the proclamation shall have no further force or
effect.
2. Requesting the governor to proclaim a "state of emergency" when in the opinion of the
director the resources of the area are inadequate to cope with the disaster. The request must
be confirmed by a resolution adopted by the City Council.
3. Controlling and directing the effort of the emergency organization of the city for the
accomplishment of the purposes of this chapter.
4. Directing coordination and cooperation between divisions, services and staff of the
emergency organization of the city, and to resolve questions of authority and responsibility
that may arise between them.
5. Representing the disaster organization of the city in all dealings with public or private
agencies pertaining to civil defense and disaster.
6. Designating the order of succession to that office, to take effect in the event the director is
unavailable to attend meetings and otherwise perform his duties during an emergency. Such
order of succession shall be approved by the City Council.
7. Making and issuing rules and regulations on matters reasonably related to the protection of
life and property as affected by such emergency; provided, however, such rules and
regulations must be confirmed at the earliest practicable time by the City Council.
8. Imposing a curfew which prohibits all individuals from being present on or at any public
street, avenue, highway, road, curb area, sidewalk, alley, park, playground or other public
ground, public place or public building between the hours of sundown and sunrise, or such
other hours which the director determines are reasonably related to the protection of life and
property as affected by such emergency. Such curfew shall not apply to individuals whose
presence on or at any public street, avenue, highway, road, curb area, sidewalk, alley, park,
playground or other public ground, public place or public building is required pursuant to
their responsibilities under the city emergency organization and city "emergency plan". The
director!' s imposition of a curfew shall be confirmed at the earliest practical time by the City
Council.
9. Obtaining vital supplies, equipment, and such other properties found lacking and needed for
the protection of life and property and to bind the city for the fair value thereof and, if
required immediately, to commandeer the same for public use.
10. Requiring emergency services of any city officer or employee and, in the event of the
proclamation of a "state of emergency" in the county in which this city is located or the
existence of a "state of war emergency", to command the aid of as many citizens of this
community as he deems necessary in the execution of his duties; such persons shall be
September 2019 24 169
cVr V
rsFcu�Q
City of EI Segundo
Emergency Operations Plan
entitled to all privileges, benefits, and immunities as are provided by state law for registered
disaster service workers.
11. Requisitioning necessary personnel or material of any city department or agency.
12. Executing all of his/her ordinary powers as city manager, all of the special powers conferred
upon him or her by this chapter or by resolution (or emergency plan) adopted pursuant
thereto, all powers conferred upon him or her by any statute, agreement approved by the
City Council, or by any other lawful authority, and in conformity with Government Code
section 38791, to exercise complete authority over the city and to exercise all police power
vested in the city by the constitution and general laws.
4.5 El Segundo All -Hazards Incident Management Team
El Segundo AHIMT
Incident
Commander
L
Ricer Intonnalion
Officer
Ifflrer
Logistics Section
chlef
The El Segundo All -Hazards Incident Management Team is responsible for:
1. Commanding incident resources and actions.
2. Establishing the Operational Periods for the incident.
3. Establishing the incident objectives.
4. Providing an organizational structure to incident personnel.
September 2019 25 170
GST V
�sE'Gtl�`4
5. Developing an Incident Action Plan.
6. Reporting situational status.
7. Requesting necessary resources.
City of EI Segundo
Emergency Operations Plan
8. Tracking all costs and making purchases related to the incident.
9. Ensuring the safety of the responders and the public.
10. Supporting and supervising the personnel assigned to the incident.
NOTE: A roster of those city employees on the ESAHIMT may be found in Appendix C
4.6 El Segundo Field Level Organization
Field Level Disaster Organization
r
4.6.1 Command
The Command staff consists of the Incident Commander or Unified Commanders, the Safety
Officer and assistants, The Public Information Officer and Assistants, and the Liaison Officer,
Assistants, and Agency Representatives. The Incident Commander or Unified Commanders are
responsible for the overall direction of the incident and establishes the incident objectives and
interfaces with the director of Emergency Services and the ESMACG. The Safety officer is
responsible for ensuring the safety of responders and that operations are conducted in a safe
September 2019 26 171
r sFcuti�
City of EI Segundo
Emergency Operations Plan
manner. The Public Information Officer is responsible for managing the incident messaging both
internally and externally. They will establish a Joint Information Center as needed and will
coordinate messages to ensure that the most pertinent information needing to be communicated
is being distributed in the most effective manner possible. The Liaison Officer is responsible for
coordinating with all stakeholders and serves as a direct link to the Incident Commander/Unified
Commanders and supporting and assisting organizations. The Liaison Officer may choose to
open a business coordination center to assist with engaging and supporting local businesses.
4.6.2 Operations Section
The Operations Section Chief is responsible for implementing resources following a defined
strategy and tactics to achieve the incident objectives. By breaking up the organization into three
branches, the Operations Section Chief can delegate authority across activities to meet the needs
of the city. Generally speaking, the branches will cover public safety, human services, and
recovery.
The Public Safety Branch will include public safety workers and rescuers which will be minimal
at first until mutual aid and resource requests arrive. These will be police, fire, and other rescuers
working cohesively within a division. Below is a map of how the divisions may look. Division
Supervisors will likely be police sergeants or fire captains. Division M will be the Chevron
complex and will be led by Chevron and will have an agency representative from the city
assigned to the Division.
Figure 4.1 Potential Divisions
CITY OF EL SEGUNDO A116,
NORTH
September 2019 27 172
City of EI Segundo
Emergency Operations Plan
The Human Services Branch will have groups established to provide for the needs of the
population. The most anticipated needs are sheltering, companion animal care, donations
management, and volunteer management. A shelter may be set up at an area school, the Lakers
center, the LA Kings center, or other suitable building as necessary and following the
establishment of a land use agreement if necessary. A companion animal shelter may also be
established at an area school, Chevron Park, or other suitable location following the
establishment of a land use agreement if necessary. A donations center may be established at a
parks and recreation facility or other suitable facility as needed. Volunteers may also be directed
to a particular location for coordination that will likely be a parks and recreation facility. Group
supervisors will be led by specifically trained individuals in the City of El Segundo Disaster
Service Worker program.
The Recovery Branch will consist of a public works group that will maintain streets and utilities.
The Damage Assessment group will largely consist of personnel from the city's Planning
division who will conduct an initial windshield survey and then follow up with a more detailed
assessment. The Debris Management group will be handled by city public works personnel
and/or contractors to assist with debris issues.
It is anticipated that in a large incident requiring these divisions and groups that there will not be
enough human resources to staff the needs. These requests will be among the first requests sent
after the activation of the AHIMT in order to receive personnel as soon as possible.
These operations will continue through the emergency phase and will be maintained at steady-
state until such time as the incident commander and the operations section chief agree that
resources can be scaled back and that transition from response to recovery phase can begin.
4.6.3 Planning
The Planning Section Chief is responsible for assembling the incident action plan for the incident
every operations period. The planning section is responsible for accounting for all resources
assigned to the incident, maintaining a situation report and communicating updates to the
Incident Commander/Unified Commanders, the Disaster Management Area Coordinator, and LA
County, documenting the incident and maintaining the formal record of events, and for
demobilizing resources once resources are no longer needed.
4.6.4 Logistics
The Logistics Section Chief is responsible for providing services and support for the incident
responders, ensuring that resource requests are processed appropriately and the supply chain
exists to keep operations functioning. The logistics section will be broken into two branches, a
service branch and a support branch. The service branch is responsible for providing
communication services, medical services and food services to incident personnel. The support
branch is responsible for providing supplies, equipment, and materials, transportation and
September 2019 28 173
City of EI Segundo
Emergency Operations Plan
equipment repair, and maintaining all facilities for incident personnel.
4.6.5 Finance and Administration
The Finance and Administration Section Chief is responsible for overseeing that all costs are
tracked, items are procured in accordance with city policy, incident personnel time is tracked,
and compensation or claims are made and documented.
4.7 Standard Operating Procedures/Guidelines (SOPs/SOGs)
Departments, agencies and organizations that have responsibilities in this plan have prepared
organizational and/or position -specific Standard Operating Procedures (SOPS) or Standard
Operating Guidelines (SOGs) detailing personnel assignments, policies, notification rosters,
resource lists, and specific steps for accomplishing the functions assigned in this EOP.
Emergency response personnel should be acquainted with these SOPs/SOGs, and receive
periodic training on the policies and procedures contained within the SOPs/SOGs in support of
this EOP.
September 2019 29
'- City of EI Segundo
Emergency Operations Plan
SECTION 5.0 DIRECTION, CONTROL, AND COORDINATION
This plan is consistent with the National Incident Management System and the Incident
Command System and within the El Segundo municipal code. Within that doctrine and
regulation, the Director of Emergency Services (City Manager) is the responsible person for a
successful response to disasters and emergencies who will use the NIMS/ICS doctrine to manage
objectives in order to mitigate incidents. The Director of Emergency Services depends on the
aforementioned groups and organizations to achieve a successful outcome.
5.1 Direction
The Director of Emergency Services (City Manager) works at the pleasure of the City Council.
Policy directives may be established by the City Council and the Director of Emergency Services
(City Manager) is responsible for interpreting and directing that policy for implementation by the
incident organization through the Incident Commander/Unified Commanders. The Director of
Emergency Services (City Manager) may also establish his or her own policy and procedures and
communicate those to the Incident Commander/Unified Commanders.
5.2 Control
The Incident Commanders/Unified Commanders obtain direction from the Director of
Emergency Services (City Manager) and develop incident objectives that implement policy. The
Incident Commanders/Unified Commanders also develop incident objectives based on their
experience, training, and understanding of the situation to mitigate the incident. Those objectives
are then turned into a shared strategy discussed by the Incident Commanders/Unified
Commanders and the Operations Section Chief. The Operations Section Chief is then responsible
for implementing the strategy and defining the tactics to be used and implemented by the
incident resources.
5.3 Coordination
Coordination activities happen at many levels. The first is with the ESMACG who will
coordinate among departments to ensure that resources are prioritized and made available to the
incident organization as needed. The Public Information Officer will coordinate the multiple
message needs of incident stakeholders through the use of a joint information center. The Liaison
Officer is responsible for coordination among assisting and supporting agencies utilizing agency
representatives and may choose to utilize a business coordination center to assist in coordinating
efforts and supporting El Segundo businesses. The Planning Section Chief is responsible for
coordinating the AHIMT efforts through meetings and the development of an incident action
plan. All incident personnel should employ effective communication through formal and
informal communications.
5.4 Relationship to Other Plans/References
September 2019 30 175
Ct-r Y O"
M _O
t seG13
City of EI Segundo
Emergency Operations Plan
This EOP is the primary document used by the City to describe the conduct of emergency
management activities. The EOP contributes to the emergency management programs of city
departments by describing how activities will be conducted, and how support will be requested
and coordinated - in the form of mutual aid and other resources — through the operational area.
When emergencies or disasters necessitate resource support from regional, State, Federal,
international, private or non-profit sources outside the immediate control of city departments,
then this EOP will serve as the primary guide to coordinating those resources at the next
SEMS/NIMS level.
At the same time, this EOP is not a stand-alone document. Its purpose is to support the
emergency plans and procedures of city departments. This plan is designed to be flexible enough
that that it can adapt to a changing response environment and to the needs of supporting and
requesting organizations. Some of the plans and guidelines that this EOP will frequently
support/compliment include:
• Disaster Assistance Procedure Manual (Cal OES)
• California Law Enforcement Mutual Aid Plan
• California Fire and Rescue Operations Plan
• California Public Health and Emergency Operations Manual
• Emergency Managers Mutual Aid Plan
• Los Angeles County OA Plan
September 2019 31 .1 tb
City of EI Segundo
Emergency Operations Plan
SECTION 6.0 INFORMATION COLLECTION, ANALYSIS, AND
DISSEMINATION
Information collection, analysis, and dissemination is the responsibility of all personnel assigned
to the incident, however there are two key organizational components to this issue. The first is
the situation unit within the planning section. The second is the Public Information Officer.
6.1 Situation Unit
The situation unit is responsible for collecting and analyzing information. The situation unit may
have field observers assigned to the unit to report incident activities. The situation unit may also
glean information from the documentation unit from formally documented items. The operations
section and finance and administration section are also responsible for keeping the situation unit
apprised of key information. Finally, the situation unit will also collect information from outside
sources such as the National Weather Service, broadcast news, and social media (although the
latter sources must be verified before becoming official). The situation unit will document the
situation on an ICS 209 form and submit it to the Incident Commander/Unified Commander,
ESMACG, ESPG, the Area G Disaster Management Area Coordinator, and to LA County. The
Situation Unit Leader may be required to give verbal reports at various meetings and briefings.
6.2 Public Information Officer
The Public Information Officer is responsible for disseminating information to the general public
and the media. The PIO will do this through a variety of tools and methods that may include
press conferences, press briefings, the use of social media, Mass notification systems such as
Everbridge and Nixle, El Segundo TV, and the El Segundo Emergency Radio System 1040AM.
The Public Information Officer may choose to utilize a Joint Information Center to co -locate
other stakeholder public relations personnel and assistant public information officers to handle
class from the media, monitor social media, and coordinate messages as necessary.
September 2019 32 177
SECTION 7.0 COMMUNICATIONS
City of EI Segundo
Emergency Operations Plan
One of the most critical functions of government during times of emergency and disaster is
communicating. This includes the ability to communicate through multiple systems, hardware,
and the ability to maintain redundant systems. Communications also means deliberately
communicating actions and intentions across departments and jurisdictions. Every city worker,
regardless of position, should intentionally communicate situational awareness information up,
down, and across the organizational chain of command. City leadership, department heads, and
AHIMT members should be communicating with counterparts and stakeholders in neighboring
jurisdictions, county, state, and federal agencies, and the private and nonprofit sectors.
Some systems the city will utilize to help communicate are as follows:
7.1 Interoperable Network of the South Bay
This is the network that assures communications to the handheld and mobile radios our police
and fire departments use on a regular basis and during disasters. The system creates a unified
web of communication and allows interoperable communications with police and fire responders
within the South Bay.
7.2 Public Safety Broadband Network
Emergency responders also use the same commercial broadband services that millions of us do
for our smartphones and mobile devices. That means public safety agencies are competing for
space on bandwidths that often slow down and sometimes crash during times of disasters or
emergencies.
The Public Safety Broadband Network (PSBN) provides police and firefighters with the
capability to send and receive large amounts of data, for instance, allowing an emergency room
doctor to view and direct the efforts of firefighters or paramedics—saving time and lives.
7.3 FRS/GMRS Radios
Every DSW will be provided a battery-operated FRS/GMRS radio that has up to a 20 --mile range
with 22 channels and 38 privacy codes with channel scan and privacy codes.
7.4 Satellite Phones
The city will maintain a cache of satellite phones. Some may need to be activated after a disaster.
Four will always be active and ready for use.
7.5 El Segundo Amateur Radio Group
The City Emergency Management Office supports the El Segundo Amateur Radio Group. The
City of El Segundo maintains an amateur radio repeater (WB6VMV Repeater 445.240 MHz)
September 2019 33 178
V °�►
tsscu�'�
City of EI Segundo
Emergency Operations Plan
located on the Mattel Headquarters building. The repeater is capable of broadcasting to the
greater Los Angeles County area. This system will be used to relay information to the County of
Los Angeles amateur radio group, and other amateur groups, e.g., business and industry. Use is
restricted to those licensed as a Technician Class and other licensees holding a valid FCC,
amateur radio license.
7.6 El Segundo Community Alert System
The Emergency Management Office maintains the El Segundo Community Alert System AM
1040 radio station. The Community Alert System is licensed by the Federal Communications
Commission (FCC) on 1040 kilohertz (1040 AM) and was issued the call sign WPWA 745. It is
a low power AM radio station, with battery back-up, that broadcasts traffic safety, weather, and
emergency information to the community when necessary.
In an emergency, the El Segundo Community Alert System is subject to interruption and may be
overridden by the Emergency Alert System features built into the system. These features are
designed to provide emergency news and information using the Los Angeles County automated
warning systems, and do not require manual activation. The radio station can be programmed to
tell the community real-time information, provide instructions on what emergency actions to
take, and other vital information to the community.
7.7 Everbridge Mass Notification System
The Everbridge Mass Notification system is used when the city wants to communicate
immediate threat and immediate action directions to the general public. This system will notify
all businesses listed in the yellow pages and all residences registered with the 911 system. This
system will also send email and texts to persons who sign-up to receive alerts. The system also
posts to the city social media sites simultaneously. In extreme situations, the city can also
activate the Integrated Public Alerting Warning System (IPAWS) through Everbridge which will
alert all mobile phones in the area.
7.8 Nixle Mass Notification System
The Nixle Mass Notification System is primarily utilized and managed by the police department.
This system is utilized to communicate less severe information and notifications but messages
sent over Everbridge will also be sent over Nixle in order to reach the greatest number of people.
7.9 Social Media
The city maintains numerous social media accounts. When possible, all emergency notifications
will be sent via Everbridge to assure simultaneous and consistent messaging across all platforms.
The city has also created a Twitter handle specifically for disaster messaging which is
@E1SegundoAlerts.
September 2019 34 179
7.10 E1 Segundo Cable TV
City of EI Segundo
Emergency Operations Plan
The City's Municipal Cable Television channels will provide the public with alerting and
notification of various disaster situations. City TV will provide directions to the citizens via
scrolled information. This includes a leader that will scroll across any TV station that is turned
on, directing viewers to tune to their local cable channel for more information.
7.11 Emergency Management Information System
Los Angeles County uses the Operational Area Response and Recovery System (OARRS), a
computerized information system, to collect and disseminate emergency information from the
cities to the Operational Area/County EOC. The City of El Segundo has access to OARRS via
the Internet at ham loarrs.lacountv.aov. The City also uses an 800 MHz radio system called the
Countywide Integrated Radio System (CWIRS) to contact the Los Angeles Operational Area
EOC during an emergency.
7.12 Communications Unit
Within the Logistics section of the AHIMT, a Communications Unit will be established that will
be responsible for all incident communications systems and internal messaging. This unit will be
responsible for ensuring communications systems operate or are restored in case of damage. The
unit will also maintain an Incident Communications Center within the ICP. This center will be
responsible for facilitating communications and messages across the city and will receive calls
from the regional 911 center and direct the call or request to the appropriate DIV/Group
Supervisor in order for resources to be deployed to mitigate the call for help. This unit will be
responsible for developing the radio plan and maintaining incident phone numbers. The unit is
responsible for maintaining radio systems, IT systems, and phone systems.
7.13 Joint Information Center (JIC)
Under the direction of the PIO, a Joint Information Center may be established to analyze the
situation, media and social media chatter, and synthesize coordinated public information
messages from which press releases, press briefings, and press conferences can be conducted.
The JIC will be used to disseminate information through social media, El Segundo TV, El
Segundo Alert 1040 AM Radio Station, and mass notification systems.
September 2019 35 180
City
City of EI Segundo
Emergency Operations Plan
SECTION 8.0 ADMINISTRATION, FINANCE, AND LOGISTICS
Primarily, administration, finance and logistics will be handled by the AHIMT within the
Finance and Administration Section and the Logistics Section. Below are some initial activities,
specific activities, and/or details of each section that can be expected.
8.1 Finance and Administration Section
The Finance/Administration Section's primary responsibility is to maintain the
financial and human resource systems necessary to keep the city functioning during a
disaster/emergency. These systems include:
■ Payroll Payments Revenue collection
■ Claim processing
■ Cost analysis and recovery documentation
■ Revenue Collection
■ Documentation, timekeeping and tracking
The Section also supervises the negotiation and administration of vendor and supply
contracts and procedures. The extent of the disaster/emergency will determine the
extent to which the Finance/Administration Section will mobilize.
The Finance/ Administration Section Chief will insure there is a disaster accounting system
established to track costs, maintain financial records related to the incident, and document all
assigned personnel's time and expenses. This section will ensure procurement is done in
accordance with city guidelines and will manage travel and expenses claims.
If injuries occur, the Finance and Administration section will document the injuries in order to
manage future and ongoing compensation claims. If damage to property occurs, the Finance and
Administration Section will document the damage in order to reimburse (or be reimbursed) from
the responsible party and to the owner.
8.2 Logistics Section
The Logistics Section's primary responsibility is to provide all necessary personnel, supplies,
equipment, support, transportation, and mobilization of resources to support the response effort
at the disaster sites, public shelters, ICP, etc. Methods for obtaining and using facilities,
equipment, supplies, services, and other resources to support emergency response at all
operational sites during emergency/disaster conditions will be according to established disaster
accounting procedures developed by the Finance/Administration Section. Resource requests and
request for services must have ICS 213 -RR (Resource Requests) or ICS 213 (General Message
Form — For Services) competed and approved by the Logistics Section Chief.
September 2019 36 181
LLT Y 0"
ts��u�o
City of EI Segundo
Emergency Operations Plan
If it is determined that this is a catastrophic incident that will be long term, some initial resource
requests should be processed as soon as the section is established. Requests should be for two
weeks. These could be:
• Securing as many hotel rooms as possible (Calling El Segundo hotels directly)
■ Requesting Cisco Tac Ops support (Though Cisco)
■ Requesting a Type 1 Incident Management Team (Through LA County using the
OARRS System)
■ Requesting a AT&T Cellular on Wheels System (Though AT&T directly)
■ Requesting three (3) Check-in Recorders through fire dispatch
■ Requesting a Communication Unit Leader through fire dispatch
■ Requesting a Food Unit Leader through fire dispatch
■ Requesting a supply unit leader through fire dispatch
■ Requesting an ordering manager through fire dispatch
■ Requesting a Shelter Management Team from LA County
■ Request an Access and Functional Needs Advisor from LA County
■ Request four (4) Division Supervisors from fire dispatch
■ Request a Type 1 Ambulance Strike team from fire dispatch
■ Request one (1) Aerial Apparatus Type 1 strike team of five from fire dispatch
x Request one (1) Fire Engine Pumpers Strike Team Type 1 from fire dispatch
■ Request one (1) Fire Rescue Squad strike team Type 1 of five from fire dispatch
Request one (1) Law Enforcement Patrol Team Type 3 from police dispatch
■ Request one (1) Type 1 Animal Sheltering team
The Logistics section will establish a service branch that will maintain the aforementioned
communications unit and incident communications center. The section will coordinate with U.S.
Health Works which will act as our medical unit for responders and assigned personnel on non-
emergent medical issues and documentation of medical claims. A food unit will be established to
ensure the feeding of meals to assigned personnel. The section will also establish a support
branch which will establish a supply unit whose function it is to establish a supply chain of any
needs for the incident from food and water to heavy equipment. A ground support unit will be
activated out of the public works garage facility. The Ground Support Unit will maintain all
assigned vehicles, fuel supply, and develop a transportation plan. The facilities unit will also be
established and will maintain incident facilities wherever they may be located throughout the
city.
September 2019 37 162
City of EI Segundo
Emergency Operations Plan
SECTION 9.0 PLAN DEVELOPMENT AND MAINTENANCE
9.1 Plan Development and Maintenance
The City of El Segundo Emergency Operations Plan (EOP) will be reviewed by all city
departments. Upon completion of review and written concurrence by these departments, the EOP
will be submitted to the Disaster Council for review and approval and then submitted to the City
Council for approval. Upon concurrence by the City Council, the plan will be officially adopted
and promulgated. The Emergency Management Coordinator is responsible to ensure the update
of the EOP and for coordinating the maintenance of the EOP between the varying departments.
Individual departments are responsible to update and revise their departmental procedures which
will be approved by the City Manager in the role of Director of Emergency Services, or a
designee. The updates will include new information, e.g., update of phone numbers, and
revisions of relevant standard operational procedures or positions. All plan updates will be
forwarded to the Emergency Management Coordinator, which is responsible to document the
changes and maintain records of all revisions. All changes to the plan will be distributed to the
City departments and agencies shown on the Plan Distribution list. Major revisions to the plan
will be approved by the City Council.
September 2019 38 183
V
`S�ca�4
City of EI Segundo
Emergency Operations Plan
SECTION 10.0 AUTHORITIES AND REFERENCES
The following documents provide emergency authorities for conducting and/or supporting
emergency operations:
10.1 Federal
• Homeland Security Presidential Directive (HSPD) 5, Management of Domestic Incidents
• Presidential Policy Directive (PPD) 8, National Preparedness
• U.S. Department of Homeland Security, National Incident Management System (NIMS)
• U.S. Department of Homeland Security, National Response Framework (NRF)
• Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988 (Public Law
-93-288), as amended
• National Fire Protection Association, Safer Act Grant; NFPA 1710, 2010
• Americans With Disabilities Act (ADA), 1990
• ADA Amendment Act (ADAAA), 2008
• Post -Katrina Emergency Reform Act, 2007
• The Pets Evacuation and Transportation Standards Act of 2006
• Public Law 84-99 (U.S. Army Corps of Engineers -Flood Control Act)
• Federal Civil Defense Act of 1950 (Public Law 920), as amended
• NRT-1, Hazardous Materials Emergency Planning Guide and NRT-IA Plan Review
Guide (Environmental Protection Agency's National Response Team)
• National Environmental Policy Act of 1969, 42 U.S.C. 4321
• Flood and Coastal Storm Emergencies (33 U.S.C. § 701n)
10.2 State
• California Constitution
■ California Emergency Services Act (Government Code §§ 8550 et seq.)
• Standardized Emergency Management System (SEMS) Regulations (Title 19 of the
California Code of Regulations sections 2400-2450 and Government Code Section
8607(a))
• California State Emergency Plan
• California Natural Disaster Assistance Act (Government Code §§ 8680 et seq.)
• California State Private Nonprofit (PNP) Organizations Assistance Program, 2011
• California Hazardous Materials Incident Contingency Plan
• California Oil Spill Contingency Plan (Government Code §§ 8670. 1, et seq.)
• California Health and Safety Code Sections 25115 and 25117, and generally Division 20,
Chapter 6.95 (§§ 25500 et seq.) dealing with hazardous materials
September 2019 39 184
City of EI Segundo
Emergency Operations Plan
• Orders and Regulations which may be Selectively Promulgated by the Governor during a
State of Emergency
• Orders and Regulations Promulgated by the Governor to Take Effect upon the Existence
of a State of War Emergency
• California Master Mutual Aid Agreement
10.3 City
■ El Segundo Municipal Code §§ 2-2-1, et seq. (Emergency Services Organization)
• Resolution No. 634 adopting the Disaster Medical Service of Los Angeles County
Disaster Relief Authority Mutual Aid Agreement Adopted October 3, 1946
• Resolution No. 965 adopting Workmen's Compensation Benefits for Disaster Service
Workers, adopted August 10, 1948
■ Resolution No. 1123 adopting the Master Mutual Aid Agreement, adopted December 12,
1950
• Ordinance No. 378 — An Ordinance of the City of El Segundo, California, relating to
Civil Defense and Disasters, adopted January 31, 1951
• Resolution No. 2144 authorizing the Area G Mutual Aid Agreement, adopted November
8, 1965
• Resolution No. 2280, A Civil Defense and Disaster Resolution, adopted July 14, 1969
• Ordinance No. 917, An Ordinance of the City of El Segundo, California, amending
Chapter 2.44 of the El Segundo Municipal Code, which said Chapter relates to
Emergency Services Organization, Adopted November 4, 1977
• Resolution No. 3640 to Authorize and Approve the Public Works Mutual Aid
Agreement, adopted July 3, 1990
■ Resolution No. 3808 authorizing the Mutual Aid Operation Plan Agreement for Law
Enforcement, adopted March 16, 1993
• Ordinance No. 1195, An Urgency Ordinance of the City of El Segundo, California,
Amending sections 2.44. 100 and 2.44.130, of Chapter 2.44 of the El Segundo Municipal
Code Relating to Emergency Services Organization, adopted March 16, 1993
• Resolution No. 4037 adopting the Standardized Emergency Management System (SEMS)
and Approving the revised Multi -Hazard Functional Plan, adopted October 9, 1997
• El Segundo City Council adopted the SEMS Multi -hazard Functional Plan on October 9,
1997 by Minute Order
• Ordinance No. 1282, An Ordinance of the City of El Segundo, California, amending
section 2.44.120 of the El Segundo Municipal Code relating to Disaster Preparedness
Emergency Plan, adopted October 21, 1997
• Resolution No. 4107 approving the (revised) Joint Powers Agreement to Provide for
Interagency Cooperation in a Major Natural or Man -Made Disaster, adopted February 2,
1999
• Resolution No. 4319 adopting a Disaster Pay Policy for Executive, Management, and
other Exempt Employees on August 5, 2003
September 2019 40 185
Y 0�%
sfG13
City of EI Segundo
Emergency Operations Plan
Ordinance No 1388, An Ordinance of the City of El Segundo, California, amending
sections 2-2-4(b) of the El Segundo Municipal Code relating to the City of El Segundo
Disaster Council, adopted November 1, 2005
• Resolution No. 4428 adopting the National Incident Management System (NIMS),
adopted June 21, 2005
September 2019 41 186
%.r
i City of EI Segundo
Emergency Operations Plan
APPENDIX A - GLOSSARY OF TERMS
This list contains definitions of terms commonly used in Emergency Management, the
Standardized Emergency Management System (SEMS), the National Incident Management
System (NIMS) and the Incident Command System (ICS).
Action Plan: The plan prepared in the EOC containing objectives for the emergency response
SEMS level reflecting overall priorities and supporting activities for a designated period. See
also Incident Action Plan.
Agency: An agency is a division of government with a specific function, or a non-governmental
organization (e.g., private contractor, business, etc.) that offers a particular kind of assistance. In
ICS, agencies are defined as jurisdictional (having statutory responsibility for incident
mitigation), or assisting and/or cooperating (providing resources and/or assistance). (See
Assisting Agency, Cooperating Agency and Multi -agency.)
Agency Representative: An individual assigned to an incident or to an EOC from an assisting
or cooperating agency that has been delegated authority to make decisions on matters affecting
that agency's participation at the incident or at the EOC. Agency Representatives report to the
Liaison Officer at the incident, or to the Liaison Coordinator at SEMS EOC levels.
Allocated Resources: Resources dispatched to an incident.
Area Command: An organization established to: 1) oversee the management of multiple
incidents that are each being handled by an Incident Command System organization; or 2) to
oversee the management of a very large incident that has multiple Incident Management Teams
assigned to it. Area Command has the responsibility to set overall strategy and priorities, allocate
critical resources based on priorities, ensure that incidents are properly managed, and ensure that
objectives are met and strategies followed.
Assigned Resources: Resources checked in and assigned work tasks on an incident.
Assignments: Tasks given to resources to perform within a given operational period, based upon
tactical objectives in the Incident or EOC Action Plan.
Assistant: Title for subordinates of the Command Staff positions at the Field SEMS level. The
title indicates a level of technical capability, qualifications, and responsibility subordinate to the
primary positions. Assistants may also be used to supervise unit activities at camps.
Assisting Agency: An agency directly contributing tactical or service resources to another
agency.
Available Resources: Incident -based resources which are available for immediate assignment.
Base: The location at an incident at which primary logistics functions for an incident are
coordinated and administered. There is only one Base per incident. (Incident name or other
September 2019 42
187
{ sgvu�4
City of EI Segundo
Emergency Operations Plan
designator will be added to the term "Base.") The Incident Command Post may be collocated
with the Base.
Branch: The organizational level at the SEMS Field Level having functional or geographic
responsibility for major parts of incident operations. The Branch level is organizationally
between Section and Division/Group in the Operations Section, and between Section and Units
in the Logistics Section. Branches are identified by the use of Roman Numerals or by functional
name (e.g., medical, security, etc.).
Branch Director: The ICS title for individuals responsible for supervision of a Branch at the
Field Level. At SEMS EOC levels, the title Branch Director is preferred.
Cache: A pre -determined complement of tools, equipment and/or supplies stored in a designated
location, available for incident use.
Camp: A geographical site, within the general incident area, separate from the Incident Base,
equipped and staffed to provide sleeping, food, water, and sanitary services to incident
personnel.
Chain of Command: A series of management positions in order of authority.
Check-in: The process whereby resources first report to an incident or into an EOC. Check-in
locations at the SEMS Field level include: Incident Command Post (Resources Unit), Incident
Base, Camps, Staging Areas, Helibases, Helispots, and Division Supervisors (for direct line
assignments).
Command: The act of directing, and/or controlling resources at an incident by virtue of explicit
legal, agency, or delegated authority. May also refer to the Incident Commander.
Command Post: (See Incident Command Post).
Command Staff: The Command Staff at the SEMS Field level consists of the Information
Officer, Safety Officer, and Liaison Officer. They report directly to the Incident Commander.
They may have an assistant or assistants, as needed. These functions may also be found at the
EOC levels in SEMS. At the EOC, they would report to the EOC Director but may be designated
as Coordinators. At EOCs, the functions may also be established as Sections, or Branches to
accommodate subsequent expansion.
Communications Unit: An organizational unit in the Logistics Section responsible for
providing communication services at an incident or an EOC. A Communications Unit may also
be a facility (e.g., a trailer or mobile van) used to provide the major part of an Incident
Communications Center.
Compacts: Formal working agreements among agencies to obtain mutual aid.
September 2019
43
188
City of EI Segundo
Emergency Operations Plan
Compensation/Claims Unit: Functional unit within the Finance/Administration Section
responsible for financial concerns resulting from property damage, injuries or fatalities at the
incident or within an EOC.
Complex: Two or more individual incidents located in the same general area that is assigned to a
single Incident Commander or to a Unified Command.
Cooperating Agency: An agency supplying assistance other than direct tactical or support
functions or resources to the incident control effort (e.g., American Red Cross, telephone
company, etc.).
Coordination: The process of systematically analyzing a situation, developing relevant
information, and informing appropriate command authority of viable alternatives for selection of
the most effective combination of available resources to meet specific objectives. The
coordination process (which can be either intra- or inter -agency) does not involve dispatch
actions. However, personnel responsible for coordination may perform command or dispatch
functions within the limits established by specific agency delegations, procedures, legal
authority, etc. Multi -agency or Inter -agency coordination is found at all SEMS levels.
Coordination Center: Term used to describe any facility that is used for the coordination of
agency or jurisdictional resources in support of one or more incidents.
Cost Sharing Agreements: Agreements between agencies or jurisdictions to share designated
costs related to incidents. Cost sharing agreements are normally written but may also be verbal
between an authorized agency and jurisdictional representatives at the incident.
Cost Unit: Functional unit within the Finance/Administration Section responsible for tracking
costs, analyzing cost data, making cost estimates, and recommending cost-saving measures.
Delegation of Authority: A statement provided to the Incident Commander by the Agency
Executive delegating authority and assigning responsibility. The Delegation of Authority can
include objectives, priorities, expectations, constraints and other considerations or guidelines as
needed. Many agencies require written Delegation of Authority to be given to Incident
Commanders prior to their assuming command on larger incidents.
Demobilization Unit: Functional unit within the Planning Section responsible for assuring
orderly, safe and efficient demobilization of incident or EOC assigned resources.
Dispatch: The implementation of a command decision to move a resource or resources from one
place to another.
Dispatch Center: A facility from which resources are assigned to an incident.
Division: Divisions are used to divide an incident into geographical areas of operation. Divisions
are identified by alphabetic characters for horizontal applications and, often, by numbers when
September 2019 44
189
City of EI Segundo
Emergency Operations Plan
used in buildings. Divisions are also used at SEMS EOC levels and are found organizationally
between Branches and Units.
Division or Group Supervisor: The position title for individuals responsible for command of a
Division or Group at an Incident. At the EOC level, the title is Division Coordinator.
Documentation Unit: Functional unit within the Planning Section responsible for collecting,
recording and safeguarding all documents relevant to an incident or within an EOC.
Emergency: A condition of disaster or of extreme peril to the safety of persons and property
caused by such conditions as air pollution, fire, flood, hazardous material incident, storm,
epidemic, riot, drought, sudden and severe energy shortage, plant or animal infestations or
disease, the Governor's warning of an earthquake or volcanic prediction, or an earthquake or
other conditions, other than conditions resulting from a labor controversy.
Emergency Management Coordinator: The individual within each jurisdiction that is
delegated the day to day responsibility for the development and maintenance of all emergency
management coordination efforts.
Emergency Operations Center (EOC): A location from which centralized emergency
management can be performed. EOC facilities are established by an agency or jurisdiction to
coordinate the overall agency or jurisdictional response and support to an emergency.
Emergency Operations Plan: The plan that each jurisdiction has and maintains for responding
to appropriate hazards.
Emergency Response Agency: Any organization responding to an emergency, or providing
mutual aid support to such an organization, whether in the field, at the scene of an incident, or to
an operations center.
Emergency Response Personnel: Personnel involved with an agency's response to an
emergency.
Emergency Services Director: The individual within each political subdivision that has overall
responsibility for jurisdiction emergency management. For cities and counties, this responsibility
is commonly assigned by local ordinance.
Event: A planned, non -emergency activity. ICS can be used as the management system for a
wide range of events, e.g., parades, concerts or sporting events.
Facilities Unit: Functional unit within the Support Branch of the Logistics Section at the SEMS
Field Response Level that provides fixed facilities for the incident. These facilities may include
the Incident Base, feeding areas, sleeping areas, sanitary facilities, etc.
September 2019 45 190
City of EI Segundo
Emergency Operations Plan
Finance/Administration Section: One of the five primary functions found at all SEMS levels
which is responsible for all costs and financial considerations. At the incident the Section can
include the Time Unit, Procurement Unit, Compensation/Claims Unit and Cost Unit.
Food Unit: Functional unit within the Service Branch of the Logistics Section responsible for
providing meals for incident and or EOC personnel.
Function: In ICS, function refers to the five major activities in the ICS, i.e., Command,
Operations, Planning, Logistics and Finance/Administration. The same five functions also are
found at all SEMS EOC levels. At the EOC, the term Management replaces Command. The term
function is also used when describing the activity involved, e.g., "the planning function."
Functional Element: Refers to a part of the incident, EOC or DOC organization such as section,
branch, group or unit.
General Staff: The group of management personnel reporting to the Incident Commander or to
the EOC Director. They may each have a deputy, as needed. At the Field SEMS level, the
General Staff consists of the Operations Section Chief, Planning/Intelligence Section Chief,
Logistics Section Chief, and Finance/Administration Section Chief. At the EOC levels, the
position titles are Section Chiefs.
Ground Support Unit: Functional unit within the Support Branch of the Logistics Section at the
SEMS Field Response level that is responsible for the fueling, maintaining and repairing of
vehicles, and the transportation of personnel and supplies.
Group: Groups are established to divide the incident into functional areas of operation. Groups
are composed of resources assembled to perform a special function not necessarily within a
single geographic division. (See Division.) Groups are located between Branches (when
activated) and Resources in the Operations Section.
Helibase: The main location for parking, fueling, maintenance, and loading of helicopters
operating in support of an incident. It is usually located at or near the incident base.
Helispot: Any designated location where a helicopter can safely take off and land. Some
helispots may be used for loading of supplies, equipment, or personnel.
Incident: An occurrence or event, either human -caused or by natural phenomena, that requires
action by emergency response personnel to prevent or minimize loss of life or damage to
property and/or natural resources.
Incident Action Plan: The plan developed at the field response level which contains objectives
reflecting the overall incident strategy and specific tactical actions and supporting information
for the next operational period. The plan may be oral or written.
September 2019 46
191
Y
A�a
City of EI Segundo
Emergency Operations Plan
Incident Base: Location at the incident where the primary logistics functions are coordinated
and administered. The Incident Command Post may be collocated with the Base. There is only
one Base per incident.
Incident Commander: The individual responsible for the command of all functions at the field
response level.
Incident Command Post (ICP): The location at which the primary command functions are
executed. The ICP may be collocated with the incident base or other incident facilities.
Incident Command System (ICS): The nationally used standardized on -scene emergency
management concept specifically designed to allow its user(s) to adopt an integrated
organizational structure equal to the complexity and demands of single or multiple incidents
without being hindered by jurisdictional boundaries. ICS is the combination of facilities,
equipment, personnel, procedures, and communications operating within a common
organizational structure, with responsibility for the management of resources to effectively
accomplish stated objectives pertinent to an incident.
Incident Communications Center: The ICS facility designated for use by the Communications
Unit and the Message Center.
Incident Management Team: The Incident Commander and appropriate General and Command
Staff personnel assigned to an incident.
Incident Objectives: Statements of guidance and direction necessary for the selection of
appropriate strategy(s), and the tactical direction of resources. Incident objectives are based on
realistic expectations of what can be accomplished when all allocated resources have been
effectively deployed. Incident objectives must be achievable and measurable, yet flexible enough
to allow for strategic and tactical alternatives.
Initial Action or Response: The actions taken by resources which are the first to arrive at an
incident or the resources initially committed to an incident.
Jurisdiction: The range or sphere of authority. Public agencies have jurisdiction at an incident
related to their legal responsibilities and authority for incident mitigation. Jurisdictional
authority at an incident can be political/geographical (e.g., special district, city, county, state or
federal boundary lines), or functional (e.g., Sheriff s Office, health department, etc.). (See Multi -
jurisdiction.)
Jurisdictional Agency: The agency having jurisdiction and responsibility for a specific
geographical area, or a mandated function.
Leader: The ICS title for an individual responsible for a functional unit, task forces, or teams.
September 2019 47 192
City of EI Segundo
Emergency Operations Plan
Liaison Officer: A member of the Command Staff at the Field SEMS level responsible for
coordinating with representatives from cooperating and assisting agencies. At SEMS EOC
levels, the function may be done by a Coordinator and/or within a Section or Branch reporting
directly to the EOC Director.
Life -Safety: Refers to the joint consideration of both the life and physical well-being of
individuals.
Local Government: Means local agencies per Article 3 of the SEMS regulations. The
Government Code 8680.2 defines local agencies as any city, city and county, county, school
district or special district.
Logistics Section: One of the five primary functions found at all SEMS levels. The Section
responsible for providing facilities, services and materials for the incident or at an EOC.
Management by Objectives: In SEMS field and EOC levels, this is a top-down management
activity which involves a three-step process to achieve the desired goal. The steps are:
establishing the objectives, selection of appropriate strategy(s) to achieve the objectives; and the
direction or assignments associated with the selected strategy.
Master Mutual Aid Agreement: An agreement entered into by and between the State of
California, its various departments and agencies, and the various political subdivision, municipal
corporations, and other public agencies of the State of California to assist each other by
providing resource during an emergency Mutual aid occurs when two or more parties agree to
furnish resources and facilities and to render services to each other to prevent and combat any
type of disaster or emergency.
Medical Unit: Functional unit within the Service Branch of the Logistics Section at SEMS Field
levels responsible for the development of the Medical Emergency Plan, and for providing
emergency medical treatment of incident personnel.
Message Center: The Message Center is part of the Incident or EOC Communications Center
and is collocated or placed adjacent to it. It receives records, and routes information to
appropriate locations at an incident or within an EOC.
MHOAC: Medical Health Operational Area Coordinator; a functional position established by
Health and Safety Code section 1797.153. In the event of a local, State, or federal declaration of
emergency, the MHOAC provides a 24-hour, seven day a week capability to staff public health
and medical emergency operations.
Mobilization: The process and procedures used by all organizations federal, state and local for
activating, assembling, and transporting all resources that have been requested to respond to or
support an incident.
Multi -Agency or Inter -Agency Coordination: The participation of agencies and disciplines
involved at any level of the SEMS organization working together in a coordinated effort to
September 2019 48
193
G�TY Ob
City of EI Segundo
Emergency Operations Plan
facilitate decisions for overall emergency response activities, including the sharing of critical
resources and the prioritization of incidents.
Multi -Agency Coordination System (MACS): The combination of personnel, facilities,
equipment, procedures and communications integrated into a common system. When activated,
MACS has the responsibility for coordination of assisting agency resources and support in a
multi -agency or multijurisdictional environment. A MAC Group functions within the MACS.
MACS organizations are used within the California Fire Services.
Multi -Agency Incident: An incident where one or more agencies assist a jurisdictional agency
or agencies. The incident may be managed under single or unified command.
Multi -jurisdiction Incident: An incident requiring action from multiple agencies that have a
statutory responsibility for incident mitigation. In ICS these incidents will be managed under
Unified Command.
Mutual Aid Agreement: Written agreement between agencies and/or jurisdictions in which they
agree to assist one another upon request, by furnishing personnel and equipment.
Mutual Aid Coordinator: An individual at local government, operational area, region or state
level that is responsible to coordinate the process of requesting, obtaining, processing and using
mutual aid resources. Mutual Aid Coordinator duties will vary depending upon the mutual aid
system.
Mutual Aid Region: A mutual aid region is a subdivision of state OES established to assist in
the coordination of mutual aid and other emergency operations within a geographical area of the
state, consisting of two or more county (operational) areas.
Operational Area: An intermediate level of the state emergency organization, consisting of a
county and all political subdivisions within the county area.
Operational Period: The period of time scheduled for execution of a given set of operation
actions as specified in the Incident or EOC Action Plan. Operational Periods can be of various
lengths, although usually not over 24 hours.
Operations Section: One of the five primary functions found at all SEMS levels. The Section
responsible for all tactical operations at the incident, or for the coordination of operational
activities at an EOC. The Operations Section at the SEMS Field Response Level can include
Branches, Divisions and/or Groups, Task Forces, Teams, Single Resources and Staging Areas.
At the EOC levels, the Operations Section would contain Branches or Divisions as necessary
because of span of control considerations.
Out -of -Service Resources: Resources assigned to an incident but unable to respond for
mechanical, rest, or personnel reasons.
September 2019 49 194
Zvl Y D.n
{SEGO
City of EI Segundo
Emergency Operations Plan
Planning Meeting: A meeting held as needed throughout the duration of an incident to select
specific strategies and tactics for incident control operations and for service and support
planning. On larger incidents, the planning meeting is a major element in the development of the
Incident Action Plan. Planning meetings are also an essential activity at all SEMS EOC levels.
Planning/Intelligence Section: One of the five primary functions found at all SEMS levels.
Responsible for the collection, evaluation, and dissemination of information related to the
incident or an emergency, and for the preparation and documentation of Incident or EOC Action
Plans. The section also maintains information on the current and forecasted situation, and on the
status of resources assigned to the incident. At the SEMS Field Response level, the Section will
include the Situation, Resource, Documentation, and Demobilization Units, as well as Technical
Specialists.
Procurement Unit: Functional unit within the Finance/Administration Section responsible for
financial matters involving vendor contracts.
Public Information Officer (PIO): A member of the Command Staff responsible for interfacing
with the public and media or with other agencies requiring information directly from the
incident. There is only one PIO per incident. The PIO may have assistants. At SEMS EOC
levels, the information function may be established as a Coordinator or as a section or branch
reporting directly to the EOC Director.
Recorders: Individuals within ICS or EOC organizational units who are responsible for
recording information. Recorders may be found in Planning, Logistics and
Finance/Administration Units.
Regional Emergency Operations Center (REOC): Facilities found at State OES
Administrative Regions. REOCS are used to coordinate information and resources among
operational areas and between the operational areas and the state level.
Reporting Locations: Specific locations or facilities where incoming resources can check-in at
the incident. (See Check-in.)
Resources: Personnel and equipment available, or potentially available, for assignment to
incidents or to EOCs. Resources are described by kind and type, and may be used in tactical
support or supervisory capacities at an incident or at EOCs.
Resources Unit: Functional unit within the Planning Section at the SEMS Field Response level
responsible for recording the status of resources committed to the incident. The Unit also
evaluates resources currently committed to the incident, the impact that additional responding
resources will have on the incident, and anticipated resource needs.
Safety Officer: A member of the Command Staff at the incident or within an EOC responsible
for monitoring and assessing safety hazards or unsafe situations, and for developing measures for
ensuring personnel safety. The Safety Officer may have assistants.
September 2019 50
195
dt�EGu�4
City of EI Segundo
Emergency Operations Plan
Section: That organization level with responsibility for a major functional area of the incident or
at an EOC, e.g., Operations, Planning, Logistics, Administration/Finance.
Section Chief: The ICS title for individuals responsible for command of functional sections:
Operations, Planning/Intelligence, Logistics and Administration/Finance. At the EOC level, the
position title will be Section Chief.
Service Branch: A Branch within the Logistics Section responsible for service activities at the
incident. Includes the Communications, Medical and Food Units.
Single Resource: An individual, a piece of equipment and its personnel complement, or a crew
or team of individuals with an identified work supervisor that can be used on an incident.
Situation Unit: Functional unit within the Planning Section responsible for the collection,
organization and analysis of incident status information, and for analysis of the situation as it
progresses. Reports to the Planning Section Chief.
Span of control: The supervisory ratio maintained within an ICS or EOC organization. A span
of control of five -positions reporting to one supervisor is considered optimum.
Special District: A unit of local government (other than a city, county, or city and county) with
authority or responsibility to own, operate or maintain a project, including a joint -powers
authority established under Government Code section 6500 et seq.
Staging Area: Staging Areas are locations set up at an incident where resources can be placed
while awaiting a tactical assignment. Staging Areas are managed by the Operations Section.
Staging Area Managers: Individuals within ICS organizational units that are assigned specific
managerial responsibilities at Staging Areas.
Standardized Emergency Management System (SEMS): A system required by California
Government Code for managing response to multi -agency and multi jurisdiction emergencies in
California. SEMS consists of five organizational levels which are activated as necessary: Field
Response, Local Government, Operational Area, Region, and State.
State Operations Center (SOC): An EOC facility operated by the California Office of
Emergency Services at the state level in SEMS.
Strategy: The general plan or direction selected to accomplish incident or EOC objectives.
Supply Unit: Functional unit within the Support Branch of the Logistics Section responsible for
ordering equipment and supplies required for incident operations.
September 2019 51 196
r s�cdx�9
City of EI Segundo
Emergency Operations Plan
Support Branch: A Branch within the Logistics Section responsible for providing personnel,
equipment and supplies to support incident operations. Includes the Supply, Facilities and
Ground Support Units.
Support Resources: Non -tactical resources under the supervision of the Logistics, Planning,
Finance/Administration Sections or the Command Staff.
Supporting Materials: Refers to the several attachments that may be included with an Incident
Action Plan, e.g., communications plan, map, safety plan, traffic plan, and medical plan.
Tactical Direction: Direction given by the Operations Section Chief at the SEMS Field level
which includes the tactics appropriate for the selected strategy, the selection and assignment of
resources, tactics implementation, and performance monitoring for each operational period.
Task Force: A combination of single resources assembled for a particular tactical need, with
common communications and a leader.
Technical Specialists: Personnel with special skills that can be used anywhere within the ICS or
EOC organization.
Time Unit: Functional unit within the Finance/Administration Section responsible for recording
time for incident or EOC personnel and hired equipment.
Type: Refers to resource capability. A Type 1 resource provides a greater overall capability due
to power, size, capacity, etc., than would be found in a Type 2 resource. Resource typing
provides managers with additional information in selecting the best resource for the task.
Unified Area Command: A Unified Area Command is established when incidents under an
Area Command are multijurisdictional. (See Area Command and Unified Command.)
Unified Command: In ICS, Unified Command is a unified team effort which allows all agencies
with responsibility for the incident, either geographical or functional, to manage an incident by
establishing a common set of incident objectives and strategies. This is accomplished without
losing or abdicating agency authority, responsibility or accountability.
Unit: An organizational element having functional responsibility. Units are commonly used in
incident Planning, Logistics, or Finance/administration sections and can be used in operations for
some applications. Units are also found in EOC organizations.
Unity of Command: The concept by which each person within an organization reports to one
and only one designated person.
September 2019 52
197
City of EI Segundo
Emergency Operations Plan
APPENDIX B - INCIDENT FACILITIES LOCATIONS
J Element
j El Segundo Policy Group
J ESMACG
AHIMT Command Staff
AHIMT Operations Section
AHIMT Planning Section
AHIMT Logistics Section
AHIMT Finance & Admin Section
Incident Communications Center
Joint information Center
Business Coordination Center
Ground Support Unit
Medical Unit
ICP Main Closet Stations:
Location
Finance Conference Room
City Manager's Office
Police Department Conference Room
City Hall West Basement Conference Room
Command Post Room / Police Station
Command Post Room / Police Station
Human Resources Conference Room
Command Room / Police Station
Public Library Community Room
Fire Station # 2
Public Works Maintenance Facility
U.S. Health Works
ICP Phone Directony
1.
310-524-7507
ICP Incoming
2.
310-524-7508
ICP 911 Incoming
3.
310-524-7509
ICP Outgoing
4.
310-524-7541
ICC Manager
5.
310-524-7502
Communications Unit
6.
310-524-7524
Situation Unit
7.
310-524-7505
ESARG
8.
310-524-7501
Ordering Manager
9.
310-524-7552
Spare
10.
310-524-7537
Spare
11.
011-8816-4149-7623
EOC Satellite phone
ICP Side Closet Stations:
1. 310-524-7506
Planning Section Chief
2. 310-524-7511
Logistics Section Chief
3. 310-524-7521
Documentation Unit
September 2019 53
198
APPENDIX C - AHIMT ROSTER
Name
Position
Department
Carlos Mendoza
Incident Commander
ESPD
Ray Garcia
Incident Commander
ESPD
Jeff Leyman
Incident Commander
ESPD
Deena Lee
Incident Commander
ESFD
Lifan Xu
Incident Commander
DPW
Melissa McCollum
Liaison Officer
Library
Meredith Petit
Liaison Officer
Rec & Parks
Victor Morales
Safety Officer
ESFD
Jaime Bermudez
Safety Officer
ESPD
Joseph Casillas
Safety Officer
Rec & Parks
Don Dennis
Public Information
ESFD
Officer
Tony Del Castillo
Public Information
ESFD
Officer
f Kenneth McShane
Public Information
ESPD
`
Officer
Danny Kim
Operations Section Chief
ESPD
Breck Slover
Operations Section Chief
ESFD
Shawn Bonfield
Operations Section Chief
ESFD
Garrett Quaintance
Operations Section Chief
DPW
Austreberto `Betel' Moreno
Recovery Branch Director
DPW
Mark Herbert
Planning Section Chief
Library
Cheryl Ebert
Planning Section Chief
DPW
Shawn Green
Planning Section Chief
Rec & Parks
Ryan Delgado
Planning Section Chief
Rec & Parks
Leslie Campbell
Resource Unit leader
HR
Sindee Pickens
Resource Unit leader
Library
Julie Todd
Situation Unit Leader
Library
Arecia Hester
Logistics Section Chief
Rec & Parks
j Darren Uhl
Logistics Section Chief
Rec & Parks
Dave Davis
Finance Section Chief
Finance
Maria Cerritos
Finance Section Chief
Finance
Carol Lynn Anderson
Finance Section Chief
ESFD
September 2019 54 199
APPENDIX D - DISASTER SERVICE WORKER ASSIGNMENTS
[In Development]
_ 200
September 2019 55
APPENDIX E - COMMUNITY EMERGENCY RESPONSE TEAM
ACTIVATION AND IMPLEMENTATION
[In Development]
September 2019 56 201
APPENDIX F - CRISIS COMMUNICATIONS PLAN
[In Development]
September 2019 57 202
APPENDIX G - DISASTER SERVICE WORKER TRAINING AND
EXPERIENCE STANDARDS
El Segundo wants its employees to be the most trained and prepared Disaster Service
Workers in the state. To that end, the position preparedness standard is based not only on
training, but is also a performance-based system so our employees have the confidence of
knowing they can achieve those tasks during an incident. That means this process does not stop
with training completion. It involves exercises and possibly assignments working in disasters
where they can gain the experience needed. It is a process, a process that is never complete and
one that El Segundo will continue to implement during your time as an employee of the City of
El Segundo.
El Segundo Standards are based on industry best practices and national standards. El
Segundo DSW positions will adhere to the standards of the All -Hazards Incident Management
Teams Association's Interstate Incident Management Qualification System (IIMQS). If a
position is not listed in the IIMQS, then the standard will default to FEMA's National
Qualification System (NQS). If the named DSW position is not listed in the NQS then it will
default to the FEMA Resource Typing Library Tool for training standards.
Some DSW positions may be specialized or have city, county, or state specific
requirements, such as Planning Section and Logistics Section Chiefs must be trained in OARRS,
an LA County system for situation reporting and logistics requests. Those standards will be listed
below in the El Segundo supplemental standards.
Finally, all full-time employees must complete the following "basic training" standards
for disaster service workers. Firefighters and Police Officers are exempt from the DSW basic
training as they receive advanced training in the respective academies.
Disaster Service Worker: Awareness Level
If you are not a supervisor, in your first six months as an employee, you are expected to complete
the Disaster Service Worker: Awareness Level qualification. This qualification requires
completing the following courses in the preferred following order:
IS -700 Introduction to the National Incident Management System
IS -100 Introduction to the Incident Command System
IS -5.a Introduction to Hazardous Materials
IS -907 Active Shooter: What You Can Do
You can find these courses here: htti3s://trainin2.fema.2ov/is/crslist.asox
September 2019 58 203
Once all courses are completed, you should register for the 4 -Hour Disaster Service Worker:
Awareness Level Course put on by El Segundo Emergency Management.
Disaster Service Worker: Awareness Level (Supervisor)
If you a supervisor, in your first six months as an employee, you are expected to complete
the Disaster Service Worker: Awareness Level (Supervisor) qualification. This qualification
requires completing the following courses in the preferred following order:
IS -700 Introduction to the National Incident Management System
IS -100 Introduction to the Incident Command System
IS -5.a Introduction to Hazardous Materials
IS -907 Active Shooter: What You Can Do
IS -200 ICS for Single Resources and Initial Action Incidents
You can find these courses here: httr)s:lltrainine.fema.aov/is/crslist.asr)x
Once all courses are completed, you should register for the 4 -Hour Disaster Service Worker:
Awareness Level Course put on by El Segundo Emergency Management.
Disaster Service Worker: Operations Level
If you are not a supervisor, in your second six months of employment as an employee,
you are expected to complete the Disaster Service Worker: Operations Level qualification. This
qualification requires completing the following courses in the preferred following order:
IS -240.b Leadership & Influence
IS -24 Lb Decision-making & Problem Solving
You can find these courses here: httDs://training-.fema. P-ov/is/crslist.asvx
Once all courses are completed, you should register for the 4 -Hour Disaster Service Worker:
Operations Level Course put on by El Segundo Emergency Management.
Disaster Service Worker: Operations Level (Supervisor)
If you a supervisor, in your second six months of employment, you are expected to
complete the Disaster Service Worker: Awareness Level (Supervisor) qualification. This
qualification requires completing the following courses in the preferred following order:
September 2019 59 204
IS -240.b Leadership & Influence
IS -241.b Decision-making & Problem Solving
IS -242.b Effective Communication
You can find these courses here: htti)s://Iraininp-.fema.gov/is/crstist.ast)x
Once all courses are completed, you should register for the 4 -Hour Disaster Service Worker:
Operations Level Course put on by El Segundo Emergency Management.
Disaster Service Worker: Performance Level
Once you complete the DSW Operations Level, you will be assigned a particular
position. That position will have specific training requirements that will be explained to you by
the emergency management office that are based on national standards for your particular
position. At this point, you will also be issued a position task book which has essential tasks of
your position that you will need to demonstrate effective capability of completion of the essential
tasks during exercises and at incidents.
This qualification also requires completing the following courses in the preferred following
order:
IS -325 Earthquake Basics: Science, Risk, and Mitigation
You can find this course here: httt)s://training.fema.eov/is/erslist.asi)x
G606 Introduction to the Standardized Emergency Management System
This course is offered by the California Specialized Training Institute. Here are the instructions
to take the course:
To Browse for training, and access the SEMS G606:
1. Visit CSTI.ORG
2. Login
3. Top Menu Bar select CSTI Courses > Browse for Training
4. Click the small book icons, on the left filter menu.
5. Click the Standardized Emergency Management System Introduction (SEMS G606)
Online Course
6. Click Launch
September 2019 60 205
To print you completion certificate:
1. Login at csti.o�
2. Under the Home Menu select > Universal Profile
3. Click the Transcript Tab
4. On the Active Tab Drop Down select > Completed
5. On the View Completion button far right of the course name, click the drop-down and >
View Certificate.
6. You can print the certificate for you records.
E1 Segundo All -Hazards Incident management Team (AHIMT)
The El Segundo All -Hazards Incident Management Team is the command and control
nerve center for the city during times of large scale emergencies and disasters. You, as a DSW,
could be assigned to the AHIMT. The AHIMT has a higher degree of training that the regular
DSW. If you are assigned to the AHIMT, you will need to meet with the emergency management
office to discuss a training plan for your position development.
OneResponder
El Segundo utilizes the system OneResponder to track and document your training. You will
need an OneResponder Account. Please set an appointment with emergency management to
open an account.
El Seeundo TraininL, Sllrmlemental Standards
[In Development]
September 2019 61 206
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: September 17, 2019
AGENDA HEADING: Consent
Consideration and possible action to adopt a Resolution approving the Contract Amendment with
California Public Employees Retirement System (Ca1PERS) for the Classic Safety and Classic
Miscellaneous Management -Confidential non -represented employees to increase the non -
represented employees contribution towards CalPERS retirement costs; (Fiscal Impact: None.)
RECOMMENDED COUNCIL ACTION:
1. Adopt a Resolution approving the Contract Amendment with California Public Employees
Retirement System (Ca1PERS) for the Classic Safety and Classic Miscellaneous Management -
Confidential non -represented employees to increase the non -represented employees
contribution towards Ca1PERS retirement costs
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
A. Resolution approving Contract Amendment with Ca1PERS for the additional PERS
pickup
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: None
Account Number(s): N/A
STRATEGIC PLAN:
Goal: 3 Develop as a choice employer and workforce
Objective: 1 El Segundo is a City employer of choice and consistently hiring for
the future, with a workforce that is inspired, world-class and
engaged, demonstrating increasing stability and innovation.
ORIGINATED BY: David Serrano, Human Resources Directo -off
REVIEWED BY: Joseph Lillio, Director of Finance
APPROVED BY: Scott Mitnick, City Manager& (_J�n SVVk)
BACKGROUND AND DISCUSSION:
City Council approved the Management -Confidential (M -C) Salary Resolution on May 7, 2019.
At that time, the salary resolution included elements regarding Classic Safety Management -
Confidential employees (Police Chief, Fire Chief, and three Battalion Chiefs), along with Classic
Miscellaneous Management -Confidential employees (all other non -sworn M -C staff), that require
the employee to pick up the additional 3% for Safety for a total of 12%, and 1% for Miscellaneous
10
207
for a total of 8%. At that time, Staff presented City Council with a Resolution affixing the
CalPERS contract amendment. City Council adopted Resolution No 5148 regarding employee
pickup of additional PERS.
Ca1PERs has reviewed the resolution (City Resolution 5148) and noted it was insuffient as to the
Classic Safety M -C pick-up. According to CalPERS, they confused the Classic Safety M -C
personnel with other represented safety personnel (POA and FFA, which coincidentally were also
undergoing a contract amendment for the same purpose). CalPERS has requested that the City
adopt the revised attached Resolution showing: 1) Classic Safety M -C PERS pick up of additional
3% for a total of 12%; and 2) Classic Miscellaneous M -C PERS pick up of an additional 1% for a
total of 8%.
Staff have worked with CalPERS to review the proper wording, and the revised attached
Resolution complies with CalPERS instructions. The attached revised resolution is consistent with
the Salary Resolution regarding the additional PERS pick-up by employees, and is consistent with
employee expectations regarding this matter.
At this time, it is recommended the City Council adopt the attached Resolution.
208
RESOLUTION NO.
AGREEMENT BETWEEN MEMBERS OF THE UNREPRESENTED MANAGEMENT -
CONFIDENTIAL GROUP AND THE CITY OF EL SEGUNDO TO SHARE THE COSTS
OF THE EMPLOYER CONTRIBUTION PURSUANT TO GOVERNMENT CODE
SECTION 20516
The City Council of the City of EI Segundo does hereby resolve as follows:
Section 1: The undersigned members of the City of EI Segundo unrepresented Management -
confidential group, consisting of Classic Safety members of the Chief of Police, Fire Chief, and
Fire Battalion Chiefs, and the City of EI Segundo, hereby agree that effective on such date as
CalPERS approves a contract amendment implementing a cost sharing agreement pursuant to
Government Code Section 20516 ("Section 20516"), "Classic" Management -Confidential Safety
members currently pay 9%, and "Classic" Management -Confidential Safety employees shall pay
an additional 3% for a total of 12% of their compensation towards the City of EI Segundo
employer contribution rate pursuant to Section 20516. The forgoing additional 3% shall be over
and above the current 9% employees normal contribution rate.
Section 2: The undersigned member of the City of EI Segundo unrepresented Management -
confidential group, consisting of Classic Miscellaneous members executive series, including the
Elected City Clerk, and Elected City Treasurer, and City Manager; the mid -management series;
and, the confidential series, and the City of EI Segundo, hereby agree that effective on such date
as CalPERS approves a contract amendment implementing a cost sharing agreement pursuant to
Government Code Section 20516 ("Section 20516"), "Classic" Management -Confidential
currently pay 7%, and "Classic" Management -Confidential employees shall pay an additional 1%
for a total of 8% of their compensation towards the City of EI Segundo employer contribution
rate pursuant to Section 20516. The forgoing additional 1% shall be over and above the current
7% employees normal contribution rate.
Section 3: This Resolution shall include all "Classic" Safety and Miscellaneous Management -
Confidential group employees currently constituted, or as may be amended from time with new
job titles, or classifications.
Section 4: "PEPRA" employees within the Management -Confidential group are exempt from
this specific resolution, as their rates are currently set by law, through CalPERS.
Section 5: Staff is authorized to take all actions and steps necessary to implement an
amendment to the CalPERS contracts, consistent with this Resolution.
Section 6: The City Clerk is directed to certify the adoption of this Resolution; record this
Resolution in the book of the City's original resolutions, and make a minute of this adoption of
the Resolution in the City Council's records and minutes of this meeting.
209
Section 7: This Resolution will become effective immediately upon adoption and
PASSED AND ADOPTED RESOLUTION NO this 171h day of September 2019.
CITY OF EL SEGUNDO:
Drew Boyles, Mayor
Approved as to Form:
Mark D. Hensley, City Attorney
210
Elected Officials:
Drew Boyles,
Mayor
Carol Pirsztuk,
Mayor Pro Tem
Dr. Don Brann,
Council Member
Chris Pimentel,
Council Member
Scot Nicol,
Council Member
Tracy Weaver,
City Clerk
Crista Binder,
City Treasurer
Appointed Officials:
Scott Mitnick„
City Manager
Mark D. Hensley,
City Attorney
Department Directors:
Barbara Voss,
Deputy City Manager
Joseph Lillio,
Finance
Chris Donovan,
Fire Chief
David Serrano,
Human Resources
Charles Mallory,
Information Systems
Melissa McCollum,
Library Services
Sam Lee,
Planning and
Building Safety
Bill Whalen,
Police Chief
Ken Berkman,
Public Works
Meredith Petit,
Recreation & Parks
Human Resources Department
September 9, 2019
Ca1PERS
Contract Amendment Unit
Sacramento, CA
Re: Contract Amendment per Government Code Section 20516
Unrepresented Management -Confidential Group
Dear Contracts Amendment Unit,
Please accept this letter and separately attached City Resolution No. 5148, as confirming
the City and its Unrepresented Management -Confidential Group employee's agreement to
amend the Contract accordingly.
The separately attached Resolution confirms agreement by the City and its' unrepresented
classic miscellaneous employees, to amend the Contract pursuant to Government Code
Section 20516, as follows:
Classic — Safety members (Police Chief, Fire Chief, and Battalion Chiefs): to
pick-up an additional 3% for a total of 12%; each has signed the City's separately
attached Resolution No. 5148; and,
2. Classic — Miscellaneous Employees: to pick-up an additional 1% for a total of 8%;
each unrepresented member has each signed the City's separately attached
Resolution No. 5148.
I have also attached separately City Resolution No. 5147 affixing Management -
confidential unrepresented employees salary, and specifically in Section 5 —confirming
the cost sharing pursuant to Government Code Section 20516 for both Classic
Miscellaneous, and Classic Safety Management (Police Chief, Fire Chief, and Battalion
Chiefs).
Should you have any questions, please contact me at (310) 524-2382.
Sinc ,
CITMUNDO
Dav
Director of Human Resource
350 Main Street, El Segundo, California 90245-3813
Phone (310)524-2300 Fax (310) 322-6053
211
Elected Officials:
Drew Boyles,
Mayor
Carol Pirsztuk,
Mayor Pro Tem
Dr. Don Brann,
Council Member
Chris Pimentel,
Council Member
Scot Nicol,
Council Member
Tracy Weaver,
City Clerk
Crista Binder,
City Treasurer
Appointed Officials:
Scott Mitnick„
City Manager
Mark D. Hensley,
City Attorney
Department Directors:
Barbara Voss,
Deputy City Manager
Joseph Lillio,
Finance
Chris Donovan,
Fire Chief
David Serrano,
Human Resources
Charles Mallory,
Information Systems
Melissa McCollum,
Library Services
Sam Lee,
Planning and
Building Safety
Bill Whalen,
Police Chief
Ken Berkman,
Public Works
Meredith Petit,
Recreation & Parks
Human Resources .department
September 9, 2019
Ca1PERS
Contract Amendment Unit
Sacramento, CA
Re: Contract Amendment per Government Code Section 20516
Dear Contracts Amendment Unit,
Please accept this letter and separately attached City Resolution No. 5148, as confirming
the City and its employee's agreement to amend the Contract accordingly.
The separately attached Resolution confirms agreement by the City and its' unrepresented
classic miscellaneous employees, to amend the Contract pursuant to Government Code
Section 20516, as follows:
1. Classic — Safety members (Police Chief, Fire Chief, and Battalion Chiefs): to
pick-up an additional 3% for a total of 12%; each has signed the City's separately
attached Resolution No. 5148; and,
2. Classic —Miscellaneous Employees: to pick-up an additional 1% for a total of 8%;
each unrepresented member has each signed the City's separately attached
Resolution No. 5148.
I have also attached separately City Resolution No. 5147 affixing Management -
confidential unrepresented employees salary, and specifically in Section 5 — confirming
the cost sharing pursuant to Government Code Section 20516 for both Classic
Miscellaneous, and Classic Safety Management (Police Chief, Fire Chief, and Battalion
Chiefs).
Should you have any questions, please contact me at (310) 524-2382.
Sincerely,
CITY OF EL SEG NDO
4n4WZ Davi Ser
Director of Human Resource
350 Main Street, EI Segundo, California 90245-3813
Phone (310)524-2300 Fax (310) 322-6053
212
RESOLUTION NO. 5148
AGREEMENT BETWEEN MEMBERS OF THE UNREPRESENTED MANAGEMENT -
CONFIDENTIAL GROUP AND THE CITY OF EL SEGUNDO TO SHARE THE COSTS
OF THE EMPLOYER CONTRIBUTION PURSUANT TO GOVERNMENT CODE
SECTION 20516
The City Council of the City of EI Segundo does hereby resolve as follows:
Section 1: The undersigned member of the City of EI Segundo unrepresented
Management -confidential group, consisting of executive series, including the Elected City
Clerk, and Elected City Treasurer, the Chief of Police, Fire Chief, and City Manager; the
mid -management series; and, the confidential series, and the City of EI Segundo, hereby
agree that effective on such date as CalPERS approves a contract amendment
implementing a cost sharing agreement pursuant to Government Code Section 20516
("Section 20516"), "Classic" Management -Confidential currently pay 7%, and "Classic"
Management -Confidential employees shall pay an additional 1 % for a total of 8% of their
compensation towards the City of EI Segundo employer contribution rate pursuant to
Section 20516. The forgoing additional 1% shall be over and above the current 7%
employees normal contribution rate.
Section 2: This Resolution shall include all "Classic" Management -Confidential group
employees currently constituted, or as may be amended from time with new job titles, or
classifications.
Section 3: "PEPRA" employees within the Management -Confidential group are
exempt from this specific resolution, as their rates are currently set by law, through
CalPERS.
Section 4: Staff is authorized to take all actions and steps necessary to implement an
amendment to the CalPERS contracts, consistent with this Resolution.
Section 5: The City Clerk is directed to certify the adoption of this Resolution; record
this Resolution in the book of the City's original resolutions, and make a minute of this
adoption of the Resolution in the City Council's records and minutes of this meeting.
213
Section 6: This Resolution will become effective immediately upon adoption and
PASSED AND ADOPTED RESOLUTION NO. 5148 this 7t" day of May,
2019
ATTEST:
Tracy Weave City Clerk
Approved as to Form:
1'P
Mark D. Hensley, G ty ttorney
Management -Confidential Members:
Elected Series —
Tracy Weber, City Clerk
Executive Series —
Greg Carpenter, City Manager
CITY OF EL SEGUNDO:
Drew Boyles, yor
Crista Binder, City Treasurer
f�
Barbara Voss, Deputy City Manager,
RESOLUTION NO. 5148
PAGE 2 of 5
214
Bill Whalen Police Chief Mel'I�sa McCa lum, Director Library
Chris onovan Ire hief Charles Mallory, D' actor IT
t
Sa e, r PBS Meredith etit, Di ctor Rec & Parks
mit ■ �
-
J Li o, Directdr Finance David Serrano, Director HR
Ken B r�man, Direct
or�PW
Mid -Management Ser' —
las each, Build.Safety Mgr M , Dep. erk tl
Dino Mars�cci Dp . City Treas.I i Lifan Xu, Ci Engineer
Juli Demers, Rev. Mgr. D id Davis, Finance Mgr.
haven Bonfield, Batt. Chief a Lee Batt hief
Brecl< Stover, Batt. Chief
ZKim,IS
Mgr.
Mar Herbert, Senior Librarian Cyni l P;ckens, Librarian II
RESOLUTION NO. 5148
PAGE 3 of 5
215
Juli Todd, Senior Librarian
`Gregg McClain, Planning Mgr.
Ron Fajardo, Gen. Serv. Mgr.
Confidential Series -
q,skf
Lilli Sandoval, Dep. City Clerk I
zo,j O'e
Marie Perez de Tagle, Sr. Exec Asst.
J s nine Allen, Sr. Mgt. Anaiyst—
Orlando Radriguez, en. Ci it Eng.
Wei Cao, Accountant
Elizabeth Ly c, Mgmt. Analyst
Minerva Hernandez, HR Assista t
C is Hentzen, P Su
r
Ares a H er, uperintendent
1
u n Daniels, H meager
Assistant
Floriza Rivera, Principal Civil Engineer
C ieryAbert, Senior Civil Engineer
aisy Beccountant
larryl a ayrofl Accountnt
Carol Lynn Urner, Sr. Mgmt. Analyst
IX
Lesiie Campbell, HR Analyst
RESOLUTION NO. 5148
PAGE 4of5
216
4uLeJe May, Exec. Assistant Amand DDonnell, Exec. Assistant
RESOLUTION NO. 5148
PAGE 5 of 5
217
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of EI Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. 5148 was duly passed, approved, and adopted by said City Council at a
regular meeting held on the 7th day of May, 2019, approved and signed by the Mayor,
and attested to by the City Clerk, by the following vote:
AYES: Mayor Boyles, Mayor Pro Tem Pirsztuk, Council Member Brann, Council
Member Pimentel and Council Member Nicol
NOES: None
ABSENT: None
ABSTAIN: None
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day of August,
2019.
(�Aaoa&t�'
Tr y Weaver, City Clerk
of the City of EI Segundo,
California
218
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: September 17, 2019
AGENDA HEADING: Consent
Consideration and possible action to approve VSP employee vision plan insurance purchase
through USI Brokerage pool purchasing program, and authorize the City Manager (or designee)
to sign VSP vision services application agreement; (Annual Fiscal Impact: $54,600 in FY 2019-
20 which is an increase of $4,200 from prior year annual cost of $50,400.)
RECOMMENDED COUNCIL ACTION:
1. Approve VSP employee vision plan insurance purchase through USI Brokerage pool
purchasing program, and authorize the City Manager (or designee) to sign VSP vision services
application agreement;
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
A. VSP Vision Services Application
FISCAL IMPACT: $54,600 per annum
Amount Budgeted: $50,400 for FY 2019-20
Additional Appropriation: None ($4,200 difference will be absorbed through City-wide
vacancies)
Account Number(s): Various Funds (001/106/501/502/602/603)-400-0000-4204
STRATEGIC PLAN:
Goal: 3 Develop as a choice employer and workforce
Objective: 1 El Segundo is a City employer of choice and consistently hiring for
the future, with a workforce that is inspired, world-class and
engaged, demonstrating increasing stability and innovation.
ORIGINATED BY: David Serrano, Human Resources Directory,
REVIEWED BY: Joseph Lillio, Director of Finance
APPROVED BY: Scott Mitnick, City Manager'?]
BACKGROUND AND DISCUSSION:
Staff and representatives of the City's various labor organizations have met and conferred on the
City's employee vision plan insurance coverage, and have agreed the City shall continue to provide
vision plan insurance coverage based upon City's administrative code and various memorandum
of understanding (MOU's).
1 1
219
The City currently provides vision insurance coverage to its employees based upon participation
in the Teamster Trust Fund for vision programs. Issues have arisen between the City and
Teamsters regarding continuation of this benefit within the Teamsters Trust Fund. Currently, the
City cannot advocate on behalf of its employees with VSP, all communications must go through
Teamsters Trust Fund plan administrator.
The parties would like to continue to provide VSP vision plan insurance coverage to its employees
and dependents, including retirees as indicated in various MOU's and City Administrative Code.
The City obtained direct purchase pricing from VSP through the USI Benefits purchasing program,
which offers several enhancements over our current VSP plan through Teamsters Trust Fund.
VSP enhancements include $0 copay for standard progressive lenses; Premium Eye Care (PEC)
includes diabetic eye care plus acute eye infections and injuries with $20.00 copay; for members
who have had LASIK, discounted sunglass purchases (non Rx) with member eye exam. The City
will be a direct purchaser of VSP vision plan insurance coverage and will be able to be an advocate
for its employees and their dependents should a coverage issue occur.
Teamsters' program charges $15.00 per employee per month, which equates to approximate
annual total of $50,400 (this amount fluctuates based upon staffing on month to month basis). The
USI VSP program charges $16.25 per employee per month, which will equate to approximate
annual cost of $54,600. The total annual cost increase is $4,200 and not considered a material
difference with respect to the City's overall budget. The annual total cost fluctuates based upon
monthly staffing levels, vacancy rates, etc. However, the City currently provides a combination
benefit via MOU to its employees at differing capitation rates. The increase in the monthly per
member rate is absorbed via the MOU capitation rate for each MOU.
Based upon the goodwill engendered during our labor negotiations, the labor associations support
this change from VSP Teamsters, to VSP USI purchasing pool. This agreement and our ability to
develop and foster relations with all Labor Associations helps to improve morale and foster
employee engagement. Staff recommends approval of the VSP vision plan insurance coverage
under the USI purchasing pool.
220
N
VSP.
Attn:Sales
3333 Quality Drive
Rancho Cordova, CA 95670
(800)216-6248
Complete all applicable questions accurately and in detail.
CLIENT INFORMATION
1 Full legal name of client as it appears on the policy: City of EI Segundo
N
3a
3b
4
Address: 350 Main Street
City: EI Segundo County: Los Angeles State: CA r -- rZIP: 90245
Phone, Fax:
Principal Contact: David Serrano Title: Director of Human Resources
Phone: (310) 524-2382 Fax: E-mail: dserrano@elsegundo.org
Client is headquartered in state of CA (if different state from section 1, provide physical address for client in this state)
Address:
City: County: State: ZIP:
Who should we contact with payment questions?
Name: David Serrano Title: Director of Human Resources
Phone: (310) 524-2382 Fax: E-mail: dserrano@elsegundo.org
Who should we contact with eligibility questions? Please see below for additional contacts.
Name: Lauren Daniels Title: Human Resources Manager
Phone: (310) 524-2335 Fax: E-mail: Idaniels@elsegundo.org
Does your broker need access to view/manage/update your eligibility? yes® no[] View -only access
Name: Christine Kwock Title: Senior Account Executive
Phone: (424) 390-0012 Fax: (610) 537-2397 E-mail: christine.kwock@usi.com
Who is the Benefit Administrator responsible for the overall administration of the plan (if not Principal Contact)?
Name: David Serrano Title: Director of Human Resources
Phone: (310) 524-2382 Fax: E-mail:
if multiple benefits administrators are at other locations, attach names, addresses, emails, phone, and fax numbers.
What is the nature/type of your business? municipality T - _
Membership information will be sent to VSP via: ❑Electronic Transfers ®Online Eligibility Management Use VSP employer portal
If electronic transfer reporting OR if a third party will handle your eligibility, please provide Third Party Administrator Information. Firm:
Contact: Title:
Address:
City: County: State: ZIP:
Phone: Fax: E-mail:
Additional eligibility contacts:
Lauren Daniels, Human Resources Manager, E: Ldaniels@elsegundo.org, P: (310) 524-2335
Dana Hang, Senior Human Resources Analyst, E: Dhang@elsegundo.org, P: (310) 524-2328
Leslie Campbell, Human Resources Analyst, E: Lcampbeil@elsegundo.org, P: (310) 524-2336
version 20170301 v.1 client application — (CMI) page 1 of 5
221
In conjunction with health plan industry practices when providing electronic eligibility, VSP requests clients to send dependent eligibility
information to VSP. This would include providing the covered dependent's full name, date of birth, and relationship to the
employee/member. Dependents will be reported as a dependent under the employee's ID number.
Will dependent information be sent to VSP for eligibility purposes? ❑yes ❑no
If no, please explain:
Employers without Internet access for making membership updates will be contacted by VSP to review other options.
7a Is a COBRA division is required? ®yes ❑no
7b Names of additional divisions that require separate billing.
Retiree
Address of additional divisions if applicable. IMPORTANT: Separate divisions will be billed on separate invoices
(If multiple divisions are needed, attach list of division names, contact names, address, email, phone, and fax numbers):
Billing address (if different than Client address): same as client
City:
County:
State: ZIP:
Phone: Fax: E-mail:
If Self -Funded Program, do claims billings and administrative fee billings go to the same person? Dyes ❑no
If no, please supply contact, title, address, phone, and fax number for each type of billing.
Number of employees eligible for benefits:
Does this represent the total number of employees in the company? Dyes ®no ❑ total number: y
Do you have an employee population outside of the US? Dyes ®no If yes, what country :
Do you provide benefits to your retiree population? ®yes ❑no
9 Dependents: Eligible dependents are the covered employee's spouse and dependent children until the end of the month that they reach
their [26th] birthday, or the end of the month that they reach their [ ] birthday, if attending school full time. (Includes an unmarried
child if incapable of self-support because of physical or mental incapacity that commenced prior to reaching the above age)
Dependents other than employee's spouse & children:
❑ domestic partners (all) ® domestic partner's children
® domestic partners (same sex only) ❑ parents (IRS qualified)
Domestic Partners: City allows for only registered domestic partners and their dependents
POLICY DETAILS
The rates listed must support the plan design and benefit selected and must meet all eligibility requirements. Please refer to your VSP-provided rate
sheet for details or contact your VSP Account Executive. Any discrepancies may preclude acceptance by VSP.
10 Benefit Year (select one):
®Service Year (from last date of service)
❑Calendar Year (IMPORTANT: only available if policy effective date and renewal date is January 1st)
11 Plan Type (select one):
❑Signature Plan
®Choice Plan
❑Exam Plus
❑Exam Plus w/ Allowances
12 Is vision benefit: ®Core ®Voluntary [—]Packaged with medical and/or dental
Elected Officials (City Clerk, City Treasurer, and Council)
Executive Classes
Management/Confidential
Supervisory and Professional
City Employees Association
Frefighters' Association
Police Officer Association (Officers and Sergeants)
Police Management Association (Captains and Lieutenants)
version 2 Police Support Services Employees Association
Retirees (Certain Groups)
Paid for Officials and eligible dependents
Paid for by City for employee and eligible dependents
Paid for by City for employee and eligible dependents
Paid for by City for employee and eligible dependents
$135/month City contributions for employee and eligible dependents for dental and vision
Premiums paid by the employee.
$135/month City contributions for employee and eligible dependents for dental and vision
Paid for by City for employee and eligible dependents
$135/month City contributions for employee and eligible dependents for dental and vision
100% Retiree - Paid
222
If Voluntary (vision is included as a stand-alone menu item in a list of benefits to choose from.): Please refer to table on prior page.
Employer contribution percentage: for employee: % for dependent: %
Voluntary Participation Structure: *A minimum number of enrolled employees may apply.
[]Exam w/Voluntary Materials* ❑Voluntary Pool 0-24% employer contribution*
❑Voluntary Pool 25% or more employer contribution* []Core Employee/Voluntary Dependent Coverage*
If Core Plus Options (group provides a basic level of vision coverage to all employees with an option for the employee to buy up or
enhance the benefit):
Employer contribution percentage: for employee: % for dependent: %
If Packaged (vision is tied to which of the following benefits: ❑medical ❑dental
13 Frequency of Service (select one):
❑A (12/24/24) (IMPORTANT: 12/24/24 is not available on voluntary plans) ®B (12/12/24) ❑C (12/12/12)
❑Other:
Copayment
[]Split co -payment: $ exam / $ eyewear
OR
®Total co -payment: $10 (applies to exam and eyewear)
14 a Elective Contact Lens (Allowance):E]$120
Frame (Retail Frame Allowance): ❑$120
14 b Client has purchased Enhancements: Dyes
❑$130 ❑$140 ®$150 0$180 ❑other: $
❑$130 ❑$140 ®$150 ❑$180 ❑other: $
❑no
❑Scratch Coating ❑Anti -Reflective Coating ❑Progressive Lenses ❑Photochromic/Tint
14 c Client has purchased Specialty Care: yes® no❑ SunCare
15
16
17
18
19
❑Covered Contact Lenses ❑ProTec Safety
❑Second Pair of Glasses ❑Computer Vision Care
❑Vision Therapy ❑Preferred Laser VisionCare (available on a self-funded basis only to clients with 200+ enrolled
employees)
Requested effective date (The effective date should not precede the date VSP receives this application.)
This policy will become effective on the first day of [ September ] (month) [ 2019 ] (year), provided that all of the following has been
completed prior to this effective date:
A. VSP has received and accepted this application.
B. VSP has received and accepted membership, including the required information of all employees that will be covered under this policy
showing name, member ID, and dependents, if applicable.
Schedule A Information: Fiscal Year [ ] through [ l• �N/A
Schedule A will be sent to the person named as the principal contact. A copy of the report may also be sent to your broker and/or your
third party administrator.
Do you currently have vision coverage: ®yes ❑no if yes, current vision plan carrier: VSP
If current carrier is VSP, please provide client name:Teamsters MISC. Security Trust
For fully -insured programs (VSP will bill for the first month's premium)
Rates
$ 16.25
IMPORTANT: Sold rates are required to process this application
For self-insured programs, Administrative Fee: N/A
Administrative fee: or Percentage of claims: %
version 20170301 v.1
client application — (CMI)
Composite rate will be effective 9/1/2019 and will be guaranteed
until 1/1/2022. (28 month rate guarantee)
Effective 9/1/2019, employees & dependents will start with new
frequencies of services (exams, frames, lenses).
Initial census will include employees/dependent information to
fallow upon completion of open.enroliment..
page 3 of 5
223
The undersigned client hereby applies for vision care coverage through VSP. It is understood that:
A. All future employees will be covered when they become eligible or offered VSP coverage if voluntary.
B. Coverage will terminate for an employee on the last day of the month in which employment terminates.
C. Member past service for clients previously covered by VSP will carry over and remain in force.
D. Any non-VSP-created information outlining coverage or plan details must be reviewed by VSP prior to distribution to members.
E. This agreement will continue in force 24 months from the effective date. Rates are based on the assumption that VSP will receive these
amounts over the full plan term.
This application signed this [ ] (day) of [ September ] (month) of [ 2019 ] (year).
........................................... — —
Firm/Organization: City of EI Segundo
Name:
Signature:
Title:
Any person who knowingly and with intent to injure, defraud, or deceive any insurer, files a statement of claim or an application containing any
false, incomplete or misleading information, is guilty of a felony of the third degree.
® The broker/consultant indicated below is hereby designated Broker of Record by the above signed employer.
Broker of Record Legal Firm Name: USI Insurance Services LLC
Address: 21250 Hawthorne Blvd., Ste. 600
City: Torrance County: Los Angeles State: CA ZIP: 90503
Licensed Producer's Name: Gary L. Delaney
Title: Senior Vice President
Phone: (424) 390-0010 Fax: (610) 537-2397 E-mail: gary.delaney@usi.com
Additional contact name: Christine Kwock Phone: (424) 390-0012 E-mail: christine.kwock@usi.com
This application signed this [ ] (day) of [ September ] (month) of [ 2019 ] (year).
Signature of state -licensed agent: License #:
Please include a copy of agent/broker license, if not currently on file with VSP.
Commission Checks Payable to:
®Firm Name
❑Contact Name
❑Not Paid
Taxpayer ID: 13-3771734
❑Same as licensed producer listed above
®Other: Legal Firm Name: USI Insurance Services LLC
Address: 21250 Hawthorne Blvd., Ste. 600
City: Torrance County: Los Angeles
Phone: (424) 390-0000 Fax: (610) 537-2397
version 20170301 v.1
client application – (CMI)
®Corporation
nlndeoendent
State: CA ZIP: 90503
E-mail: stelia.bonaventura@usi.com
page 4 of 5
224
BROKER/CONSULTANT LISTED BELOW TO RECEIVE CORRESPONDENCE
Same as licensed producer listed above
®Other: Legal Firm Name: USI Insurance Services LLC
State -licensed Agent/ Contact Name: Christine Kwock
Address: 21250 Hawthorne Blvd., Ste. 600
License M
City: Torrance County: Los Angeles State: CA ZIP: 90503
Phone: (424) 390-0012 W _ Fax: (610) 537-2397 E-mail: christine.kwock@usi.com
If additional broker/consultant is to have access to this account,
copy page and specify commission percentage split (if applicable).
Include copy of agent/broker license if not currently on file with VSP.
version 20170301 v.1 client application — (CMI) page 5 of 5
225
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: September 17, 2019
AGENDA HEADING: Public Hearing
Continued public hearing regarding consideration and possible introduction of an Ordinance
amending the El Segundo Municipal Code to establish a public art requirement or in -lieu fee
(otherwise known as a "Percent for Arts" fee) and a Cultural Development Fund.
The proposed ordinance is exempt from further environmental review under the California
Environmental Quality Act (California Public Resources Code §§ 21000, et seq., "CEQA") and
CEQA Guidelines (14 California Code of Regulations §§ 15000, et seq.), because it can be seen
with certainty that there is no possibility that the proposed ordinance will have a significant effect
on the environment.
Fiscal Impact: Approximately $1,000,000 in public art and fee revenues per year.
RECOMMENDED COUNCIL ACTION:
1. Continue the public hearing to October 15, 2019.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS: N/A
FISCAL IMPACT: Approximately $1,000,000 in public art and fee revenues per year.
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: 1 Enhance Customer Service, Engagement, and Communications
Objective: (a) El Segundo provides unparalleled service to internal and external
customers
Goal: 4 Develop and Maintain Quality Infrastructure and Technology
Objective: (a) El Segundo's physical infrastructure supports an appealing, safe,
and effective community
Goal: 5 Champion Economic Development and Fiscal Sustainability
Objective: (a) El Segundo promotes economic growth and vitality for businesses
and the community
ORIGINATED BY: Melissa McCollum, Library Director Vti\
REVIEWED BY: City Attorney's Office T)r--
APPROVED BY: Scott Mitnick, City Manager
12
226
BACKGROUND AND DISCUSSION:
On July 16, 2019, the City Council held a public hearing to consider a proposed public art
requirement or in -lieu fee ordinance that establishes requirements for private non-residential
developers to provide artwork on-site or pay a fee for public art. The City Council directed the
Arts and Culture Advisory Committee and City staff to revise the ordinance based on feedback
provided during the meeting, including raising the building valuation threshold for the fee and
eliminating a maximum cap on contributions to the Cultural Development Fund. The City Council
then continued the public hearing to the Council's September 17, 2019 regular meeting.
The Arts and Culture Advisory Committee, Department of Library Services, and City Attorney's
Office request that this item be continued to October 15, 2019 to allow additional time for staff to
prepare the proposed ordinance for the City Council's review and consideration.
227
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: September 17,2019
AGENDA HEADING: PUBLIC HEARING
Conduct a public hearing regarding the annual update to the Master Fee Schedule and amending
current fees and service charges and various other amendments to the City of El Segundo Fee
Schedule; this does not include water rates, sewer rates, and development impact fees. (Fiscal impact:
potential additional revenue for FY 2019-20 of $130,000)
RECOMMENDED COUNCIL ACTION:
1. Conduct the public hearing on the proposed fee adjustments.
2. Adopt a resolution establishing changes to the schedule of fees and charges for City services
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Exhibit A — Fee Comparison Table
2. Exhibit B — Draft FY 19-20 Master Fee Schedule
3. Exhibit C — Resolution
STRATEGIC PLAN:
Goal: 5(b) Champion Economic Development and Fiscal Sustainability:
El Segundo approaches its work in a financially disciplined and
responsible way
Objective: 2 The City will maintain a stable, efficient, and transparent financial
environment
FISCAL IMPACT: $ (130,000 for FY 2019-20)
Amount Budgeted: $0
Additional Appropriation: N/A
PREPARED BY: Juliana G Demers, Revenue Manager
REVIEWED BY: Joseph Lillio, Director of Finance
APPROVED BY: Scott Mitnick, City Manager f
DISCUSSION:
In 2017, the City Council directed staff to prepare a study identifying the full cost of providing
services. In 2018, as a result of this effort City Council adopted policy establishing cost -
recovery standards, a first Citywide full -cost based Master Fee Schedule, and an ongoing
mechanism to assess the cost of services and to adjust fees accordingly.
13
228
BACKGROUND
The City's Master Fee Schedule is a compilation of the fees charged for services. All fees are reviewed
from time to time in order to ensure that the fees charged do not exceed the estimated costs required
to produce the services and that all fees are in compliance with the California Government code
Sections 66016 and 66018.
The City uses a Master Fee Schedule to establish fees for a variety of services. The current Master
Fee Schedule was adopted in 2018. As approved, the Master Fee schedule, unless otherwise revised,
will be automatically adjusted on an annual basis at the beginning of each fiscal year based on the
most recent reported June annual percentage of change in the United States Department of Labor,
Bureau of Labor Statistics' Los Angeles -Riverside -Orange County CPI -U for the calendar year.
In addition to the CPI adjustment, there is a handful of fees that were not captured by the last Fee
Study and others that are no longer in need. Staff performed a fee audit staff with assistance of the
consultant Revenue Cost Specialist and the variations from the current approved Master Fee Schedule
are listed below.
The estimated fiscal impact from the proposed changes is potential additional revenue for FY 2019-
20 of $ 130,000.
A Public Hearing will be conducted during the September 17, 2019 City Council Meeting.
EXISTING PUBLISHED FEES TO BE CORRECTED (will be corrected on the master fee
schedule)
REF # SERVICE FY 18-19 FY 19-20
REC-010 BLOCK PARTY PERMIT $ 25.00 $ 150.00
PRIVATE SPEC. EVENT
REC-011 PERMIT/SERVICES $ 60.00 $ 400.00
SERVICES NO LONGER PROVIDED OR INCORPORATED BY OTHER SERVICE FEES
(WILL BE REMOVED FROM MASTER FEE SCHEDULE)
REF # SERVICE
BL -005 STOCKPILE/BORROW SITE PLAN CHECK
EN -002 EXCAVATION PERMIT
EN -003 UTILITY STREET CUT PERMIT
EN -012 PUBLIC IMPROVEMENT INSPECTION
EN -013 CERTIFICATE OF CORRECTION ISSUANCE
EN -016 SURETY & SUBORDINATION REVIEW
EN -017 LIEN REMOVAL
EN -024 BLUEPRINT COPY SERVICE
LB -001 NEW LIBRARY CARD PROCESSING FOR BUSINESS/CORPORATE
LB -003 INTER -LIBRARY LOAN PROCESSING NON SCLC REQUEST
229
LB -004 LIBRARY ITEM RESERVATION
LB -005 OVERDUE LIBRARY ITEM PROCESSING
PL -015 SPHERE OF INFLUENCE AMENDMENT
PL -016 ANNEXATION REQUEST REVIEW
PL -020 PLANNED RESIDENTIAL DEVELOPMENT REVIEW
PL -022 SMOKY HOLLOW FLOATING ZONE PROC.
PL -023 SMOKY HOLLOW SITE PLAN
PL -036 REVERSION TO ACREAGE
NEW FEES TO BE ADDED TO THE MASTER FEE SCHEDULE
230
Proposed
REF #
SERVICE
FY 19-20
PL 052A
New address processing
$ 625.00
PL 042A
Temporary sign permit - private property
240.00
PBS
Downtown parking in lieu
17,500.00
PBS
Smoky hollow parking in lieu
28,000.00
PL 055
Entertainment permit renewal
55.00
PL 035A
Lot tie covenant
755.00
PL 020A
Site plan review
COST 1
Recreation
Youth sports organizations per player fee
Recreation
Resident
10.00
Recreation
Non-resident
30.00
Recreation
Competition pool - rental - hourly rates
1�
Recreation
Short course - for profit - short term rental <1 Ohrs/wk
25.00
Recreation
Short course - for profit - long term rental > or = l Ohrs/wk
20.00
Recreation
Long course - for profit - short term rental <1 Ohrs/wk
45.00
Recreation
Long course - for profit - long term rental > or = IOhrs/wk
35.00
Recreation
Short course - non-profit - short term rental <1 Ohrs/wk
20.00
Recreation
Short course - non-profit - long term rental > or = l Ohrs/wk
15.00
Recreation
Short course - non-profit - non -prime time
10.00
Recreation
Long course - non-profit - short term rental <1 Ohrs/wk
40.00 .1 `
Recreation
Long course - non-profit - long term rental > or = l Ohrs/wk
30.00
Recreation
Long course - non-profit - non -prime time
20.00
Recreation
Half pool - alternate use - for profit - short term rental <1 Ohrs/wk
105.00
Half pool - alternate use - for profit - long term rental > or =
Recreation
l Ohrs/wk
85.00
Recreation
Full pool - alternate use - for profit - short term rental <1 Ohrs/wk
210.00
Full pool - alternate use - for profit - long term rental > or =
Recreation
l Ohrs/wk
170.00
Half pool - alternate use - non-profit - short term reantal
Recreation
<1 Ohrs/wk
85.00
Half pool - alternate use - non-profit - long term rental > or =
Recreation
l Ohrs/wk
65.00
Full pool - alternate use - non-profit - short term rental <
Recreation
l Ohrs/wk
200.00
230
Full pool - alternate use - non-profit - long term rental > or
Recreation
IOhrs/wk
150.00
Recreation
Teaching pool
Proposed
REF #
SERVICE
FY 19-20
Recreation
For profit - long term rental > or = l Ohrs/wk
20.00
Recreation
Non-profit - short term rental <1 Ohrs/wk
15.00
Recreation
Non-profit - long term rental > or = l Ohrs/wk
10.00
Recreation
Full pool - for profit - short term rental <1 Ors/wk
100.00
Recreation
Full pool - for profit - long term rental > or = l Ohrs/wk
80.00
Recreation
Full pool - non-profit - short term rental <1 Ohrs/wk
60.00
Recreation
Full pool - non-profit - long term rental > or = l Ohrs / wk
40.00
Recreation
Event pricing
Recreation
Full day competition pool (6+ hours)
3,500.00
Recreation
Half day competition pool (< 6 hours)
1,850.00
Recreation
Full day teaching pool (6+ hours)
700.00
Recreation
Half day teaching pool (< 6 hours)
425.00
Recreation
Lighting fee (if applicable)
20.00 / hr
Recreation
Timing system (if applicable)
55.00/event
Recreation
Extra staff (if applicable)
25.00 / hr
CONCLUSION
It is recommended that the City Council review suggested cost recovery rates and adjust the fee
schedule for the enumerated City services presented in Exhibit A. If all the recommendations and
suggestions made in this Report are adopted, the City's financial picture would continue to improve.
Also, far more equity between taxpayers and fee -payers, as well as fairness between property -related
and non -property -related services would be secured, assisting in the City's continued financial
stability into the future.
231
d
t4
1
W
232
Y
0
0
W
�
W
u
r
vi
u
^
^
K
z
g
t
W N Z
= Z
(� LLW
m
N
6
Z
O
Z
W
z
N M ¢ 0 0
O F-
W w
Z Z
N
W
O
Q
�j W
z z
2
�+
Z
O
Z
W
N
C
W
Q
Z
W ta/1
r ll Z J 1
0 w w w O Z Z
Y
IA Z
in Y W
W
U W
LL
c
W LL
C Z
}
a
0
O O
S
U
W
a
L.7
W
m
p
O
0
C
W
G V
Z Q
m
Z
a a a 5 O K
W=
u
K
ap Z
v
U O
O LL
C O
g
N
a
¢
O O
CHC 2 ce
a LL m
v O o a
in
z
u u
m
r
w
W
z
V Z Vf
W
W
C 111 Q O
u
W
WC 41
w
°
i U
(7
Z
O
O O
0
Q
u
Q~ W
w
H
r S
u
r S
f J
L
0
Q¢
w w
he
z
K W
Z K
rL
D
U
Q
1 {L W LL
u
w Ou
r Q
a
'3 c
a m
u
O
U a Z
wS
y N
J
LL
N
Z
u
0
u
O
>
Z
LL
O
N
CL z
1 W
Q Q Q
W~
W tq�
fli
S
O O
Q
O.
S
S
2 2
Q
m
C U
0
E
a
o= c c
p
a
a
u u
o
r
a
O
a
S
m
n n
>
L
m
_
O
ww
w Q w w
w
W W
W
m
W
z
W
W W
m
y
W W
�J
O, d
a w a y
a s
a
a
a
n. a
p
a n
O
ao
80
0 0 0 0
0 0
cc
0
O
0
O
o
O
a o
N m
Z
n
0 n
O N
W N
N d,
0'00
10N
N
O O
m
O
O
rl N
w
C
M
G
O w
lQ0 O m
N N
C O1
N
X
X
r
O
eel
N H
eel
CL
CL
H
Q
¢
O
m
m
a
w
Of
C
O O
O pp o O �/1 VI Vl V1
O Q O O r r r
O O
O O
\°
w o 0
LD N N
o
O
O
O
O
O
O O
N m
O VI
O N
,y
t N
O O
O N
N O T 0 0 0 0
R m
y�
N
Q O O
m
O
OO
H H
m m
u01
N
U
W
> Q a Q
(=j
O
2
Q Q Q
232
Y
z
O
W
�
W
u
r
W
u
^
^
K
z
g
t
W N Z
= Z
(� LLW
u
LL
6
Z
O
Z
W
z
N M ¢ 0 0
O F-
W w
Z Z
N
W
O
Q
�j W
Z
2
Y
W
Z
O
Z
W
N
C
W
Q
Z
W ta/1
r ll Z J 1
0 w w w O Z Z
Y
IA Z
in Y W
W
U W
LL
a
W O
W LL
C Z
}
a
0
rA W
H w
- LL
S
U
W
a
L.7
W
m
p
O
0
C
W
G V
Z Q
m
Z
a a a 5 O K
W=
u
K
ap Z
W 0 �' W
U O
O LL
C O
g
N
LL N
¢
O O
CHC 2 ce
a LL m
v O o a
in
m
C h O
w
W
G LL D U O W w u
J („) S
w
V Z Vf
W
W
C 111 Q O
u
W
WC 41
w
i Z
j j
i U
(7
Z
�i
Z
g X w
0
Q
J
6
Q~ W
W r
W
V1 J
iL CcJO
r S
u
r S
f J
0
a\ (J
CC
he
02
K W
Z K
CC W Q W
1 G cc O. U 6 LL d
V �' W
LL
Q CL
1
Q
1 {L W LL
u
w Ou
r Q
a m
Q
O
U a Z
wS
y N
J
LL
N
Z
u
0
u
O
>
Z
m
m
Q
r
w
W
W~
W tq�
fli
S
S
$
S
S
S
O
O
O
p
0
a
p
a
O
a
O
a
C
¢
O
%
O
a
O
a
S
m
m
T
J
m
L
m
T
J
m
Z
W
232
N o 0
W N O
u LL
3
C
f 300
r
w
y
o
¢
w
z
o
z
O }
a
0 0
V
i_ W
r
W p
r
z
Z
W
3 o 5
z
O
F
w
Cl V Q
Z VO
~ Q
O F
C z
j g
p Q F
ZZ¢ p
3
W W
a w
z w
O Q
urcaz
0 N O p Q Y
urC„��2
u ¢
Y Z
ua]
w w
u g Lc w
r
m
C O
J p
a
JO
F F
F
p
z
2
1 O
O
O
4
z ¢
O
O
Z
j W
Z
W
Z
W
Z
W
p
Q
O
¢ O u) o o
O
¢
z
a u
a a
W VF N W
�
W O
r r
LL
�
6
V ¢
N
O
Z
W
N
O
Z
W
Z Z
N N
O O
z Z
W W
w
2 2
F
o
z z
r
m
a
U U
Z Z
p
U
w w
¢O
Q
Z Z
z
0
O
❑ ❑
W
O O O
F r r
Y Y
U U
Y
V
p p
a a a
C K¢
w
p
J U U
N 0
uu
3 3
3
z z
�
z z
z Q
3 3
Oa
a a
p
C z
Li
cc ¢ ¢
Lc ¢
¢ ¢
0
m a a
a s
a s
0 0
0
0 0 0
0
0 0
0 0
0 0
O O
O
O O O
O
OO
O O
O O
O O
O
l�O m N
u^1
0 7
m uNl
Om)
N (P N
N
N
N
0 0 0
0
0 0
0 0
0 0
N
C
f 300
r
w
y
o
¢
w
z
o
z
O }
a
G
V
i_ W
r
W p
r
z
Z
W
3 o 5
z
O
F
w
Cl V Q
Z VO
~ Q
O F
C z
j g
p Q F
ZZ¢ p
3
W W
a w
z w
O Q
urcaz
0 N O p Q Y
urC„��2
u ¢
Y Z
ua]
u O w 0
u g Lc w
Z
C O
J p
a
JO
L
F
H
z
2
1 O
O
O
4
O
O
O
O
Z
j W
Z
W
Z
W
Z
W
o
�
r
w
y
o
¢
w
z
D
0
a
G
F
Q
Y3
r
z
u
Q
O a
U
z
O
F
U
¢
O w
O
u
Z O
0
u
> O
�
O u
U
w
Q
�
a z
2'
G
p
Z a
J p
JO
a
d U
Z z Z
W
CL
C
LL
w O o+
�L
¢
Ou
Z
u O
>00,0
m
�
m
N
O m N N O
O n
m N
233
z
0
W
F
Q
Y3
z
u
Q
W >
O
N Y
z
u
Z O
y
Z S
O U
W
W
CL
C
LL
w O o+
�L
¢
Ou
Z
u O
>00,0
>
p
Q
O
¢ O u) o o
O
¢
O O
a u
W VF N W
W O
LL
d
6
V ¢
N
O
Z
W
N
O
Z
W
N
O
Z
W
N N
O O
z Z
W W
233
�
�
ƒ
234
u
z
!
G
2
§)
z
%
§
}
§
(
t
q
z
..
CL
Z
ti
.
k
k
/
§
)
Di
hd
2
\000
J
§k( §
§
k» }
ƒ
}
§\zoz
.
§
!
G
«
k
�
§/
\§§
`2®
§_!
§
234
S
G
G
2
§
}
§
(
t
q
z
..
CL
Z
ti
.
k
k
/
§
)
Di
hd
2
§
J
\
§
k» }
ƒ
}
§\zoz
+tcr
§
!
G
«
k
�
§/
-<p
`2®
§_!
§
B
\
§
(
i
§
§
§§\(�k>«°�2-«&�§ma-Z
)
; ,««§a
\
)
2\,oE>»�\>_&)}}/2
C__
`
q�
/
s
\
\\
k
-
)
d §
k
§
§
§;
z
z
z
): r:§
) §
]
!
§
)
k
# U E $
_
cc
z
z
z
z
z
z
z
z
z
z
z
z
234
d
72
W
z
G pz O
a z G z fz- z ° G
O G H a
Y ~~ ~
O z ❑ ❑ G W H W Z
Z
W ❑ ❑ InU Zl W
a W W LL W
= LL d
V Y Y Y Z
Z z OmaWsa Sza NzWr W w K
mQ7�a7Oo,
cr
SU
Z z❑UK❑S
M❑Z Zc -mw
W ,mWLL� Zi
am 3 5 < 3 G ma �ILNW-„
m m m
Z O O O❑ Z O ~O W m m ai rn v m
o gr +
LL v o 0 0 0 0
W J d W j d W j a W Z N O O O 0 6 Z
LL a W �' Q W LL a X c' W z O N O O z
> m> > W m F Q O N �" N.- Q
O O O O O O
LL LL LL
235
z
Q
G
W
a
w
LL
Y
w
LL
Y
Y
vi
w
Z
Z
g
Q
7
z
z ll
O Z v
O Z
U U
U U
U U
LL
Q
Z a> H p O
< 5g>
0 v�o
3
a
> z 0 > >
m ui ti m �n
x=
w
X 2
w
x 2
F e -I N M 7 vl X
7 m H H Z K d
O
F- a
2, 020 0
IA
= V U U U U U U
p U
a U
❑ U
�
N
4
W
W
ZZ
Z Z
Z Z
a g
a g
a s
Z z
Z z
Z 5
w °
°
w ❑
a
E
a r
a
E
H n
U
T
O O
O O
LL
O O
a
V
mono
0 0 0
n o n o o n o
0 ono o
T
0 0 o a
o o
v o
o e
o
O o o o O o
Ol N 0 0
O O O
0 0 0 0 0 0 0
O O O O O
0 0 0
T
O O
N ul
V1 O
N ul
V1 O
N �!1
O
m
0 0 0 0 0 0
m V N n lO N
p Cll n rl
ul V 1p
H O O O m lD lC
vi o
n n 00 m
m m N o 1
w w C
o
CL '+ �n a
m u� m
in m n m m
a LL
N
v
v
c
m o o
0 0 0
0 0 0 0 0 0 0
O o 0 0 0
0 0 o LL
o o
W
N N
N W
O
0 0 0 0 0 0
W N O O
0 0 o
0 0 0 0 0 0 0
0 0 0 0 0
O O O W
r1
O
O
O
O O �/1 u1 of vl
00 C 0/1
O
0 0 0 0 0 0 0
O O 0 O
O O O Z
O
0 0
O
W m
M �O
M lD m m m
U LL
Q'
F
W
W
z
z
G pz O
a z G z fz- z ° G
O G H a
Y ~~ ~
O z ❑ ❑ G W H W Z
Z
W ❑ ❑ InU Zl W
a W W LL W
= LL d
V Y Y Y Z
Z z OmaWsa Sza NzWr W w K
mQ7�a7Oo,
cr
SU
Z z❑UK❑S
M❑Z Zc -mw
W ,mWLL� Zi
am 3 5 < 3 G ma �ILNW-„
m m m
Z O O O❑ Z O ~O W m m ai rn v m
o gr +
LL v o 0 0 0 0
W J d W j d W j a W Z N O O O 0 6 Z
LL a W �' Q W LL a X c' W z O N O O z
> m> > W m F Q O N �" N.- Q
O O O O O O
LL LL LL
235
z
Q
G
W
a
z
vi
w
Z
Z
g
Q
7
z
z ll
O Z v
O Z
a
z
Q
G o
z
W Oz
� O Og
LL
Q
Z a> H p O
< 5g>
0 v�o
3
a
> z 0 > >
m ui ti m �n
N
y, N
Qa0 ,,,aa>>>w
3 0: 0 w 2 2� H°❑ O
W N_
V
F e -I N M 7 vl X
7 m H H Z K d
O
F- a
2, 020 0
IA
= V U U U U U U
IA K Q N
�
W
z
n
N
O
�
N
4
W
W
z
G pz O
a z G z fz- z ° G
O G H a
Y ~~ ~
O z ❑ ❑ G W H W Z
Z
W ❑ ❑ InU Zl W
a W W LL W
= LL d
V Y Y Y Z
Z z OmaWsa Sza NzWr W w K
mQ7�a7Oo,
cr
SU
Z z❑UK❑S
M❑Z Zc -mw
W ,mWLL� Zi
am 3 5 < 3 G ma �ILNW-„
m m m
Z O O O❑ Z O ~O W m m ai rn v m
o gr +
LL v o 0 0 0 0
W J d W j d W j a W Z N O O O 0 6 Z
LL a W �' Q W LL a X c' W z O N O O z
> m> > W m F Q O N �" N.- Q
O O O O O O
LL LL LL
235
236
0
N
J
u
S
Q Z
W
❑
rL
N
D
�
7
0
Y
w
Z
O
W 2
w
Q
�
LL
�
D
Z
J
Q N
C Q
W
0
a
Q
D
r
C
^
'~
s
w
0
0 3
J
y
z
o
O
x ll
o
E
a
a
?
z
n Q
E
z
¢
c
z
z
w
u
a
a
a
a
a
a s
v o 0 0 0
0
o
a
o
0
0 0 0 0 0
0 0 0 0
0 0 0 0
N o m
o 0
0 0 0
0
0 0
pOt N N M Ot 1p �O
I�
01
N
01
�O
T O Ol �+1 T
V M 7 V
O t+t u'1 N
1� vl T
r a
a H ut ul 00 M 00 00
1�
m
N
�D
M 1� O N a
O N V O
h 00 Vt h
00 N �O
rl R
Q
z
LL u
�
N
01 0 0 0 0 0 0
O
O
O
O
O
O O O o 0
OO O O
O o 0 0
c o o
O O
C N 0 0 0 0 0 0
O
O
ay
O
O
O O O O O
O O O o
O O o 0
O O O
O O
GG O O O o
H
O
O O
v1 o X11 m
O
N O
N ill lA 00 T 10 l0
I�
N
N
�
N ill 01 m N
N N O C
Vl l0 M V
m 1� Ol
W U
LL
a p 0
w
O
N a
N
O
!2 H v~i
C v Ou
236
N
J
S
Q Z
❑
rL
�
O
W 2
�
Z
J
Q N
C Q
J 2
Z
F
0
0 3
x ll
LL
o
u
u r
0
o a
a Z
�0
Q
z
LL u
�
LL O
l7
z
l7
Z
O
o
z
a
ac
,7,
O
j
W
a p 0
w
O
O
!2 H v~i
C v Ou
Z
O z¢
a
G a
Q a z z s w
o 0
w
~ Z
w w LL
Z
\
a u
C J
2
vu'i
J
W W O O W
r<
z Z
I-- LL LL
H
G
a
2¢¢
a d
w
Z l7 z z 0
N H
a H Z
w" w z w
w
G
w
Z
Z
2 w❑
Q
F
O z W
a O
Z Z r
LL <=D,-
Cy
O.
M
❑
a
W W OU
u.
W O
F
w
" Z o o Z
F ~ w
F Q
T C
W
Z
W
❑
r
0
CQ
❑
a Q �_ r❑
Q w Q J
Z F Z
O
Q Ol OT1 ❑
01 c, al
W
LL
Y
H
Q
❑
W
H
VI H Z
H J
C
'A
V
Q N N T a
H H
Z Z
3
a' Q Q
7 p[ =
c N OTl ai
w m m o
LL
Q
S
l7
Q
IL
Z W
O j
O w Z
S
O _ J
D-__ >
Q rL Gr
y Q Q Q Q
O Q»
O d O g
a Ym O O
S
F
¢ d❑
C Q Q
o
U O1 o o a o
Q
O
w
¢
u l7
O>
Z
�' C7 O
W
w w w
z K= 2
K v� J
❑ H H
N 0 0 0
Z
W
Q
W
3 Q
Z=
Q LL.
N Z Z Z Z Z
Q Q Q Q Q Q
W O O O O
S K z z¢
K 2 U
W ❑ Z
Z Zcc a
7
V1 O N N N H Y1
W
y-
Q
O
O
LL
f
O
O
Y.
LL
LL
O
O
w.
LL
N
N
O
LL
N
N
O
w.
LL
Z u Q
N
O
w
LL
Q U C
N
O
LL
2 d' C K¢ C
N
O
LL
V d a 2 2
N
O
LL
2> Vl C'
N
O
LL
H d u u
N
O
LL
Q
N
O
LL
236
*
�
ƒ
237
§
\
§
)
!
{
]
.
G(G
((§
]
\
I
\`
-
§ -
E)E
)
)
@
)) 2
<
\
\
<
§
,.
G
)
§)
/
237
)
)
{
§
§
\
cc*
<
\
\
<
§
G
)
§)
Z,G
<
E)
))
,
-
,
z
Z'
`
°
]
&
k
) )
\
) ,7
S((
§k
§
§
° Z-
]§(
K\[
z<
°
0
§
§§
_
7 )�
E < <
Z <
« a
w
.f!
$
>�
:z
�j\
(}\
k(
k\}f
</
()\§
k[!
�/A
()
}}\'
�\
�}
�)
)§)
X66
�\
§\i7
`
;&Gf
§;)
f�
k)C)
§)
!
§§
asRa
aI=
;$2
�"
k®
kd}
>\}�
§)
«aew
u
.ao
9
�a
z o
o==!
237
a
F- r
0 0
�
V
e
aC
O
z0 Z r
0
00
O
W
r `
H
V1
W
Q
[[
J
Z N C
VI
Q
OC
J
u u
V U
¢ z c
a F
Y O
w a o
lJ
4 o-OOc
W
LL a z N O
z F r r
Q
� r
Z Z
¢ p o
z w G a
2 x
cc3
O Z 0 F
u o OLL i
o o x¢ v
o
a z
a
LL r r
z
o
0
¢ s
Q Y 0
u
z w
Q 0 0-
m a a
m 5
a, W r
m i
0
it
LL
w
z
w w
.
O
m
J
~
3 5
a a
Qo
N
O
¢o
a
o
Z
O
z
O
Z Z Z
00 O
Z z
O O
� N
J=
J r
¢
Q
a Q a
Q Q
b a a
ce z� z m
u
v
v Ld u
u v
O
l7 (7
7 7 0 7 0
a
a
a i a
a a
E
g
Q Q
O O O O Z
x x x x]
a
¢
a
Q
a a a
¢¢¢
a a
¢ a
tiuc
a s
w
O
w
w w
w w w
w
w
i
a a
o
0 0 0 0 0
0 0
0 0 0 0 0
a
o
0
0 0 0
0 0
W N
O O O uO 1
N O
O O O O O
`O
2 m
O
O
O O O
O O
p 01
O N N N vl
O N
O O ill ul O
lC A
O
O
t/1 111 ul
O O
n ,y
,ti
N m M a m
u u
ti
m
� rn rn
m m
a
c c
3 a
Lo
o
m
0 0 0 0 0
0 0
0 0 0 0 0
0
0
0 0 0
0 0 0
0 0
0 0
OG
O N N N m
O N
O O 111 Vl O
w
O
N
ul 111 O
O O
a
z
o
. 1 2
W
W
W
cc z
Z O
z m j
W
u LL
O
u u
N
�
C O
O
Q Z
O O
z z
h >
i
a
�
V
e
aC
O
z0 Z r
0
O
W
r `
H
V1
W
Q
[[
J
Z N C
VI
Q
OC
J
¢ z c
a F
Y O
w a o
lJ
4 o-OOc
W
LL a z N O
z F r r
Q
K
O
x
0
¢ p o
z w G a
2 x
cc3
O Z 0 F
u o OLL i
o o x¢ v
o
a z
a
LL r r
z
o
0
¢ s
Q Y 0
u
z w
Q 0 0-
m a a
m 5
a, W r
m i
0
it
LL
w
z
O
m
J
.
O
m
J
z
Q
u
O
z
0
a
m
238
aC
O
K
O
LL
V1
W
Q
[[
J
VI
Q
OC
J
K
O
2
F
K
O
x
0
�
a
W
r
a
Qo
¢o
J r
LLa
LLQ
F-
w r
x Z
F- o
w r
x Z
r o
¢ ¢
tiuc
w O
w O
o
z o
Z
O
w =
_
N
VD
zQ O
F O
F
a
u 3 a
3 a
Lo
o
W
3
W LL V
a
LL h
r
z
w
>
o
-'^ 0
3
"
a
z
o
. 1 2
W
W
W
cc z
Z O
z m j
W
W O
O
N
C O
O
Q Z
W
h >
i
Z z Z
Z
ww Z z
W
le
r w
z W
z W
V
z
Z
LL
F Z
V w
7 z
Q r
l w 5 0 0
O F
w
Or O z
Z LL
W z
a 3
F¢
T 7 J
r^
p
z LL W Z
6 3
7
w O a
a W
LL O a
'^ l+z+
a
i o F
c w
o w
o, 3
a w
c w
o w
Q
oWe W
w J
o Q
LL o
O U
Z Y vl
Q a
V a
O v1 o a
i OC
Q 2
N O
6 K
r
.y
0
a
m
a
J
a
g
0
a
w
0
a
to
o
a
n
g
a
m
o
a
m
0 a
o
0
a
238
5.
0
z W
x
N N
� O O
a m
3
a
3
a
q
a a a
o � 3
u
z
O
d W
� o
W �
W
W \
J y
U �
o
J
F Q
Z
u H
V Z Z
Z O Z
0 � K
W W z
0 0
239
3
a
I
w
CL.
CL a
W f
L
CL IS
G
a
ppQQ`[[ cr c
LL 0
r t
a 3 0
F � a
W W K
Z
U O> W 2
C r
W Z Q
3 1Wi1 w z f
3 W J g W O
W y
K W Z
W � ? LL LL7 OJ L VI W
o r r rc p n u
h LL z z O "z-' O Q W O
W W O Z W W >> Zcc
IW.J F W Q W W W
LL Q W !7 W O O O> Q 1Wy u Z 1Wi u
m3 Z CC W _W W_ N W IL C W C >j w
W J G (D r r W N H W 6 W eC W O
1n r r w eU W Vrl
z z¢ ¢ F u
M C Iff Y1 10 I� 00 O1 O
4 Rol 0 o 2 2 4 c
a a a a a a a a d
� F �
a o a
240
w
W
w
z
0
0
O
O
°>
>
>
>w
OLL
v0i
v0i
v0i
H
O
0
w
G
G
G
G
w
az
0
u
G
a
0
0 0
]
u
u
u
u
¢
G
0
0
0
0
°
za
r
r
G
r
r
u
a
0
0
O
O
o
z
z
a
u
u
u
u
u
¢
aa
a
a
a
LL
0
>
G
t
C
G
G
t,
uu
a
a
a
a
¢
¢
7
-J
7
J
0
U
ya
a
it
d
d
z
t5
cr
0 ¢
>
O
O
O
O
O
O
V
✓ W
¢ J
J
0
u
u
u
�
u
O
u
u d
1
d
LL
a
a
asc
Q r
d
d
d
CL
J
d
¢ C
OJ
CQC
C
¢
¢
¢
¢
¢
�
¢
0:W
-w
W-
cc
cc
cc
w
G
FF
W W
d d
W W
d d
W
d
W
d
W
d
W
d
W
d
W
d
¢
W
d
0 0
0 0
0
0
0
0
0
0
0 0
O O
o 0
O
O
O
O
O
O
O O
0
a
N
v
a
o m
u'^i
oO10
vNi'
0 0
0 0
0 0
0 0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
c ui
o v
vi
o
o
0
0
vi
0
N W
I� 00
1l� ?
O M
ll1
m
T
N
N
N
N
a
LI1
rl
m
1I1
m
1/1
o
I�
N
CL a
W f
L
CL IS
G
a
ppQQ`[[ cr c
LL 0
r t
a 3 0
F � a
W W K
Z
U O> W 2
C r
W Z Q
3 1Wi1 w z f
3 W J g W O
W y
K W Z
W � ? LL LL7 OJ L VI W
o r r rc p n u
h LL z z O "z-' O Q W O
W W O Z W W >> Zcc
IW.J F W Q W W W
LL Q W !7 W O O O> Q 1Wy u Z 1Wi u
m3 Z CC W _W W_ N W IL C W C >j w
W J G (D r r W N H W 6 W eC W O
1n r r w eU W Vrl
z z¢ ¢ F u
M C Iff Y1 10 I� 00 O1 O
4 Rol 0 o 2 2 4 c
a a a a a a a a d
� F �
a o a
240
u 3 Z
W
W 0 C ^
u w u F
'^ ,y t z > O z a Z Q W w
3 w 7 fY W d W 0 Z W N FCf
L
? W Z tY a LL 0 V l:1 Z
W 2 V Z F Z 0_ tY J Z O ¢ a U Z W W W Z i
w d l7 > N O d
C O a ¢ l:J H w W f W= Z
Z 52 C 6 2 ? tZ/1 o Q W W Q W N Z LL W LL g f
N Q Z w �_ V OJ Z O Q N F F O G W W W Z
Q tY l7 LL �= LL w m 7 v CS w O Z W LL O w O w D LL LL 6 Q Q LL Z d Yf f
Z Q cc 0 N Q LL m i U F O F F lL f
U O LL a 3 w rc w �- d W W l9 ti w W a Q Q Q W t i O
W W W z i N O z [Y 7 > yn Z W VV1 6 d d 6 d• Q 3 0 Z Q cL 2 H �iw Z t] i
w aG fY a O 2 O d d d d Z F 2 w 0 w w Z
N O f N VI tY C d d t] H K a Q Q Q N U Z Q (7 H R w z C a l
xc a
$
It v v+
y g $ n m of o .� ry e� m a In to a a a N N N N N �++ �+
0 0 0 0 0 00 0 o a o 0
J
a a a a a i a a a a a a d a a a
241
a
N
o
H
N
0
a
�
Y
7 N
O
a l7
z
O
Z
O
Z
O
Z
O
Z Z
O
w
d
Q
U
Q
U
Q
U
Q
U
Q W
U=
m
E ¢
E Iz
o w
v d
a
IY
a
�
w
a
IC
w
a
cc d
w LL
WN O
O
Q
O
O
O
T
O O
N
G~ eN-I
0 N
N
N
U]
O
7 N
LL
d`
C
¢
c ti o
0
0
0
0 0
~ O
N
CD
N
M N
V u N
o
u 3 Z
W
W 0 C ^
u w u F
'^ ,y t z > O z a Z Q W w
3 w 7 fY W d W 0 Z W N FCf
L
? W Z tY a LL 0 V l:1 Z
W 2 V Z F Z 0_ tY J Z O ¢ a U Z W W W Z i
w d l7 > N O d
C O a ¢ l:J H w W f W= Z
Z 52 C 6 2 ? tZ/1 o Q W W Q W N Z LL W LL g f
N Q Z w �_ V OJ Z O Q N F F O G W W W Z
Q tY l7 LL �= LL w m 7 v CS w O Z W LL O w O w D LL LL 6 Q Q LL Z d Yf f
Z Q cc 0 N Q LL m i U F O F F lL f
U O LL a 3 w rc w �- d W W l9 ti w W a Q Q Q W t i O
W W W z i N O z [Y 7 > yn Z W VV1 6 d d 6 d• Q 3 0 Z Q cL 2 H �iw Z t] i
w aG fY a O 2 O d d d d Z F 2 w 0 w w Z
N O f N VI tY C d d t] H K a Q Q Q N U Z Q (7 H R w z C a l
xc a
$
It v v+
y g $ n m of o .� ry e� m a In to a a a N N N N N �++ �+
0 0 0 0 0 00 0 o a o 0
J
a a a a a i a a a a a a d a a a
241
N
>
w
d
0
w
�
Wd.
W
LL
C
¢
O
N
o
z
z
"
z
z
O
Z
Z z
O
O
cc
O
O
Z
O
O O
W U
V
¢
Q
V
U
U
U IQ.J
a
a
a
a
a
a
m
a
a s
a
a
a
a
a
a
c
a
a s
tY [Y
tC
fY
K
fY
2
W
w �
w
d i
i
a
i
a
a
O
a
d d
0 0
0
0
o m
o
o
e
o
0 0 0
O O
OfT
O
O
O bfl
O
O
p
ci
O
ut
O O O
ul vt O
N
V
V
W U
lD
lD
N
N
c
0 0
0
0
o w
o
0
0
0
0 0
IC
o
0
0
ui
ui 0
m �
r
0
�¢
O
z
u 3 Z
W
W 0 C ^
u w u F
'^ ,y t z > O z a Z Q W w
3 w 7 fY W d W 0 Z W N FCf
L
? W Z tY a LL 0 V l:1 Z
W 2 V Z F Z 0_ tY J Z O ¢ a U Z W W W Z i
w d l7 > N O d
C O a ¢ l:J H w W f W= Z
Z 52 C 6 2 ? tZ/1 o Q W W Q W N Z LL W LL g f
N Q Z w �_ V OJ Z O Q N F F O G W W W Z
Q tY l7 LL �= LL w m 7 v CS w O Z W LL O w O w D LL LL 6 Q Q LL Z d Yf f
Z Q cc 0 N Q LL m i U F O F F lL f
U O LL a 3 w rc w �- d W W l9 ti w W a Q Q Q W t i O
W W W z i N O z [Y 7 > yn Z W VV1 6 d d 6 d• Q 3 0 Z Q cL 2 H �iw Z t] i
w aG fY a O 2 O d d d d Z F 2 w 0 w w Z
N O f N VI tY C d d t] H K a Q Q Q N U Z Q (7 H R w z C a l
xc a
$
It v v+
y g $ n m of o .� ry e� m a In to a a a N N N N N �++ �+
0 0 0 0 0 00 0 o a o 0
J
a a a a a i a a a a a a d a a a
241
�
�
44
242
k
u
_
\
S
!
k
u
§
,
B
L)
S
S
B
§
/
6
§
q
)
\
§
§
)
b
_
_
)
#
#
§
WCL
§
66
k
CL
CL
0
S
j
S
Ir
cc
cc
\
IWL
§
§
�a
§
§
;§
e
§
■
-
a
m
=
206
h
\
f;
\
$
kB
E@
@
B@
§
-
§)
2�
e
§
2§
�)
§)
S/
- 0
§§
a§
B
q`
a 00
■
2
\ k
\
j
k
\
®
242
_
\
S
!
§
§
L)
\
B
§
§
§
§
q
\
-}
§
§
)
#
§
WCL
§
66
k
CL
k
§
S
S
S
§m
S
IWL
§
§
�a
§
§
;§
e
§
■
-
a
\
CLL
\
\
$
kB
E@
@
B@
§
-
§)
2�
e
§
2§
�)
§)
S/
- 0
§§
a§
B
q`
k
■
2
\ k
\
j
k
\
®
j
) \
d§
IL
E
§ E
$)
§
2§
00
S m
! t
go
Ln
C.
§ §
\
j
j
}
§
)
2
242
ki
S
!
L)
\
B
§
§
q
\
-}
§
§
)
#
§
WCL
§
66
CL
/
§m
0:
IWL
§
§
�a
§
§
;§
e
§
■
-
a
\
CLL
\
\
\
kB
E@
@
B@
§
-
§)
2�
e
§
2§
�)
§)
S/
- 0
§§
a§
B
!§
k
■
2
;
:/
2§
�§
§§
12
I
N)
§§
d§
IL
E
§ E
$)
§
2§
S m
! t
go
Ln
N
10
§
2
}
2
I
§
&
}
}
§
t
242
*
�
/
00
EEE
LD
q
S qLi
/
(
Li
z
u
\\
CL
a
§84;
)
00
EEE
]§ ! §
§z ) §
§ ®
§ §2 2 | 2
§ §3)
Li
5! °3
d« §14
¥ b$ »tee [§$\( f)? 2
0 6
243
/
(
z
u
\\
§84;
)
j )
)
d)
))))
}§
z
z
]§ ! §
§z ) §
§ ®
§ §2 2 | 2
§ §3)
Li
5! °3
d« §14
¥ b$ »tee [§$\( f)? 2
0 6
243
d
72
w
Z
0
G
z
0
u
z
0
a
❑
w
G
0
d N O O
CL N N n
O LL
d
C N O O
u' >
LL
O
❑
z
z
a a
a
z
a
w w
z
❑ ❑
O
LL
a
CL
H
z
J J
m m
a
U
CC
a
O
i
❑
a
W
Q
w
V
y
�
Y
m
Y
cc
a
0
Q U
w
❑
❑
u
s ¢
s
z
¢
w
w w
a a
w
a
a
a
a
ri tri 0 ori
ry m H
o a o
N o w 0
�c
ri
0 0 0
o N
o
0
0
0
m
m
.-�
•+
•-i N V
p 0 NO O O O 0 0 0 LL
m a o m 0 0 o N o O
U Z
O
z
z
z
a a
a
w w
z
❑ ❑
O
LL
CL
H
J J
m m
a
U
CC
a
z
O
i
❑
❑ ❑
z z
Q
w
3 LL LL
o
z
cc
a
a
ty
i z a occ
a
a
u
0
0
0 0 0 0
0 0 0 0
>
O
a
ri tri 0 ori
ry m H
o a o
N o w 0
�c
ri
owe
Z
w
i
D
W
0 0 0 0
0 0 0 0
O
O
to
0 0 0 0
0 0 0 0
O
O
N
0 0 0 0
N W N e -I
N
t= r o
t
~ ❑ ❑
ti�-I O
O- z
O
0—
a w
z
D
w 7
z
j
244
z
c
u
u
❑
z
O
i
&
>.
G
W
WO
a
ty
z
0
u
N
w
'a^
>
i O
w
>
O
a
w
o. "
U•
to
u ❑w
H
p p
owe
Z
w
i
D
W
f
Y
¢ w w
Q
(
d
OU
tY
K w
z w
~ ❑ ❑
K
O- z
O
O
a w
z
D
w 7
z
2
z
g
CL
- i
Z
w 0
z
O
u
<
O
wU
g m
Q C7
¢
j
0
V
0
W LL
F
K
0 a
p u
a
❑
w
r t^ z O
z x
Z Z r
O to ¢ N
% z z
¢ > >
> w
¢ w
O
ru O
' a w
¢ O❑
a❑
❑ w
Q LL
w w Z
N W
U Z W
¢ N -of
¢
in
¢ a a
W U
u r 2
U C
V Y
u T
O O a
O w
Q
G C w~
l7 g
F N❑ O 7
F W_
K ¢
[ z z
Z w
O LL
O w
0
O O
a
O O
F❑❑
Z N z z
O O
to z in
Q ti
3'+
3¢
30
� Stn
a W
am
o.0
au
a.�rvm
>z
Q❑
m
N
a
N
N
0
0
o.
0
0
n.
0
0
m
0
0
a
0
0
m
0
0
a
0
0
m
0
0
m
o
3
m
g
3
a
o
3
a
244
ƒ
§
G
§
§
§
_
§
()
0
§
_
B
`
$
)
® §
2
Y
)) (
\ \(
/
ac
2
:)
cc
)
§
m
@ ;
( )
2
E
\ (
)
!
E
\ch
)
(
§
_)
CL
:m
10
—! _
:3
j\
k§
}(
k
d
s
§CL
06
—
cc
\)
z
k\ k
G
§
§
■
_
§
()
0
§
_
B
`
$
§
® §
2
Y
)) (
\ \(
§()
ac
2
:)
cc
)
§
m
@ ;
( )
G
2
()
0
§
2
@Z
2
§
)) (
z
§
2
_
)
)
(
§
_)
:m
—! _
:3
j\
k§
}(
k
d
s
§CL
�
—
kcr
\)
z
k\ k
�\
-/
§j/§8
§!`
!%[
)
§
) )
G
Lc
()
)
§
2
@Z
§
)) (
z
§
2
_
)
G
245
_
§
!(
2
z
§
2
_
)
)
(
§
_)
:3
rz;»
�G
��)
k
d
s
§CL
r�E�)
kcr
—
-/
§j/§8
§!`
!%[
\§§
)
§
)
)
)
1? §
245
90 N
O N
° LL CL
m m m m to m m
a` x x x x x x x
'vv 'vvvv 'v
u w w w d aci w
CL a a a a a a
a a a a a a a
a~
V LL
In m m m In m m
x x x x x XX
mmmmzv'c
a a a a a a a
a a a a a a a
0 0
0 0
0 0 0
X X x
C O
O O
m
" Q
u u u u u
a n
x X x%%
CL
L S m
C cc c c
a Q a
0
d 01 01 01
ao. o a o
o. a m m m
a a a a a
a$
W W
3 3 3
e
Z 2
Z Z Z
C.4
u u u u u
x x x x X
'vv 'v
vv
c c c c c
ais a m c
o. o. a a a
a a a a a
W
W
LL H
� W
W Q
a K
V1 Y
W d
U_ 41
j
a O
Z W VI i
O v Z
w F-
H F O J
_ ~ W W N W
a 2 K
U W F
C W yl 0= Z f
F 00 o a J
V C VW z p z O
Z
CL F- 0 N 0 w W Q VI VI v 0 7 6 Z F
2 Z H �/ F O M LH W vl WD
U V u W a W F Q Y Q W N W J O w Z C6C S F -
y C
QW W C W 0 W O K Q W a O 0 O W
N C f CC a LL' >. VI m d LL u K m l7 Y U F W
4 M Q Ifl 40 I� m 01 O N N M 7 IR 1p 1� m N N
0 0 0 0 0 0 0 N N N N N N N N N 0 0
W 0 0 0 0 0 0 0 0 0 0 C� O O C� O O
m u S u u u v u S ii u u u u u u v v u
W W WW W W W W W W W W W W W W W W
OC 0C w w K K C K 2 w w w w C 0C w 0c K
246
Q
Z
O W 0010
N OO
NN 0w QQ QQ Q
NO
NO
M M V W i0 M LL7 Op O O
l0
OLO
OOO UO
LOLO
O
'rwCDO
a) ID
ZZZZZ
LO
V)
V}
V V 00 f0 l0M l0 V {6
V3 63 63 V3 V3 V3 Q_' Q'
V
V3 V3
MU)N LO
V3 V3 V3
W0
V3 V3
M M V
V3 0 N�
V3
61�N
V3
b°9NtO
69 V3
y3
�j
V3
V3 212.
JJ
O O
J J
as
2 2
r« c
v
uu°u°'°
v
,rLLE
O O
22
o
v 3 Y `v
J m
0 0 0
ii
o o o
:!a o
F-
? v
u
u u0
v
^'c°v a
Eti
c
u
0 0
o o
o
ry N O� l0 Q
'o
mt w o N O oV
.m O
N w w ill
ago apo
N o o
meow
mmrve zzzzz
dc
'^
.i '^_
a
K K
V! N uF VF N V}
w mmv
{(� VF Vl VL N
VF VT i/} N
VV ei VT
u! V} N
V1 N
N N
H N N LT N VV 1A rl
JJ
O O
as
2 2
r« c
v
uu°u°'°
v
,rLLE
H
O
o
v 3 Y `v
v
v
O
�
C
j O w
O O
W
w
N
C
O
O N
Q
Q
�
N
O
W
O
0
as
r« c
v
uu°u°'°
v
,rLLE
75
v
o
v 3 Y `v
J m
0 0 0
ii
o o o
:!a o
v a v m
? v
u
u u0
v
^'c°v a
Eti
c
u
i
o o
o
m
o
�.°°- E E E m
c c a
\
p
0 5> v vii
n m o
3 s o.
N
ac v� v u u u J
hO tl0 u
> > E
O O
m„ u a
u .0 J C C
oo �
o=
u 1O
m y ¢ a
> T UJ Uf ? 0 2
!-' O
Vf O�
C C C
LL O E E
p
C
Ow O
i
ate+
H No
O
p �+ Q uw D N
O« LL O« 2
LL C K U C O JO
C d LL g d N° p«
am« t �n
c mEL
Ev o..o
o.o
au« a�nz
> >
> yLNv w w v visL' ° o 10 vLL
o - o�n
o.E «u u nc `v
ZN v= m w"
c
10 v
E E
`v ° vinz ink mwwm
a¢zw�
�N
mNLLQLLS vinwwzww
w¢
a
_
�w m`.- ¢¢
d0
aa�
L J
C7az l7
247
NNOD NN W wro MN )OI-V•NOONOD« N
0)m ma) coca oov0) uoMGDrncc)
60 ER N34 �
bGFi (IJ NR NR fH 61)fR EA H) Ge.fR
T T
7 O
O O
22
H
O MCl) NN NN lO O OIC rNN N 7 O00MNMNco
a)a)a)a) 0) CD MM)OOOMma)a) a)u�a) V Lov)Lo0)EAa) V
Vi 69 U3 U). YJ 613,69 HJ 69 fH N 16f r, 69 V) b? b1 Vi NN Pf) EA PA Hi 6? 9,
a) ca
N W
N N W W 00
M N
m N O yw
m m N N N N
ri e -I �+) 0 0 r n N N
N 7 O vl m 0 N m N O ��..
m Ot ti
N VT W
m m �D r0
V) N V) V) V)
O O a m
N Nan W
Il) m W m )D m� N
VV 1/V rV N VF V) K 0:
V m m m m m m
r N N N uti H N V>
m m v) O O T m m m
N h w N H N N u}
M.
m N m u) t!) N m Vl m n
N N N N V) W VF Vi N N S
m
JJ
0
O
2 2
x
F
O
u
0
v
v =
a
E
> >
n
a 0 m
E _
v E v
`v x v
a E v o
C W L > N
o o
CC v u O rG in C •n m 00 d
o'a E LL o co` y .O L `o 00 o L
a v 0 .. N �i o c o LL v w o O
10
in in ri c v_
LL ry 'c ` m
o '2 m
u, > m '" o '' o� ti v` v
wmY c
v v c
° ° v v .� n w o _ n w
u 'E �> v moot i E� c
ry c x o f v o o ay o = c0 gz v Doo ` N>, ao.n .+�o ° \o c
c o o o O o o Y =° ° > y v E o°° v Y $ v o
y E u LL$ E z LL LL o v c m a o o o v = .Q o: E v LL u LL v v v N v a== a LL v �°, o o u
w v `o w `� J `o w `w w w 'v v u E o w a x u .0 'E w LL c w a n LL c10 m c= c c m v y v v m voi + o o E c m u v _n
N )° o ry o '-' o o .a C 3rd O o n c `v v o o v o R, i o � •c m o In .'� o
m Z w 3 m Z N m Z a w N o v vii = a rr Q a 0 a `o m Z o v°i M u, Z Qin Z Q Q Q> in 2 m o .� m v) vEi vEi IL- = Q L�
o O O o o o o 0
v C10000000
NID
0 0 0 0 0 0 0
�000000o
N10000
W W W
WWW
o 0 0 o a o 0
X0000000
N
fA 64 000000
"IN W 0 0 0 0
000
N N 0000
LL LL LL.
10000000
E0 N L6 66 0 0
EAN n 000
EANa0N0
N
LLLLLL
000
�(W
Nw`
O
>O 62 2,
> a0 A
ID W W
Ug-
a aA�
O o>fAW>W>
o"LLaa
3 j
>A
o "
00 O O>> >
O O O O>> O
C_ C_ C
O 0 0 0>>>
0 0 0 0 0 0
00000 O
L O O O O O
0 0 0 0 0 0
� O O O O O O
L 0 0 0 0 0
M��
..3.5.5
0 0 0 0 0 0
X 00000 O
L 0 C 0 0 0
CL
ollW 0
-
a`W
o o>>> W`
�] mm
LSO 00
L��
N L fA fA000
c c c
ULL��
W U U LLEA
W W W U U
O W U UL LEA
W W W
UW UW
.L.. ^�
O W U UL LEA
U
W W W
MEMA
W W
(po
wW
W W
WW'2
r VWW0
O
N OOW
L_7 00 000
0L
pO O O
W L
UWW LU LUW
U+ M�U
mW
mmm
OW`
++ CD
�7fA(0(O r
NAEro(ORV
+ + + E9 EA [V
C14 A V3 NN
ff4 ,f + NT fA
.
O O O
NA
fA + (A EA H3 EA N
I V (D + + Vi
IID V' m + + 64
WW
V
17 W U) W
0 + + + + EA
o7LO 1-N(D +
EACl) IA ONM
V) r- It (D D) +
00
m'Ir 00 +
O (D V
6" EAO N -
����
O o O
EA co CDC'!
fA EA Lj
(ri
O
EA C,�
FA
+� W rCOmw
(71^)
EA !g
A
W N
W N
O
a) N V
0 0 0 0 0 0 010000000
N O O O O pp O O
l0
0 0 0 0 0 O
W W W
W W W
0 0 0 0 0 0 0
N O O O O O o o
EA
N� 6N��
0 0 O 0 0
�6"N10
100 00 050
�62N
LLLLLL
10 000000
�tN 100000
>• T
yMq W.
O O O O
EAN m 000
v
10 o 000
N EAN In OOO
.E � �
(AN w o00
3 j
VJ fA t0 O
O N EA m.
VJ EA M O
p N fA fA
N N N
(A FA - 10 O
>p N &3,69
`m
o
2 2
> Q �
o o>> m` d
>a�a�
o o>> v
all a-
-
a`W
o o>>> W`
F
o o o o>>
o_ 0 0 0>> `W
c c c
o_ 0 0 0>>
o o>
O
0 o o o o>
O o o 0 0 o
o o 0 o o>
o o o 0 0 o
a--
o 0 o
O o 0 o o o
L 0000 O
00
L_7 00 000
0L
W L
UWW LU LUW
W
L L
fU W N
L )
X ct
LW LUW �0LU �
c. o
LLfA
U U
OM
L0EA
.
O O O
�NUW
L0U
W UOWUUUU
0
c' m= >
F
WW
V
17 W U) W
M W W W W V
O O N (U co
e e o
co W W W W p
r �0 o O W W W
Z
O O
o
O o O
FA
w
+� W rCOmw
+, W a) mw
j?> o p O C
+C4 w 1n NMw
U
Cd D) 0a) m
-tEA(O(0 70 m
0���1--
>> F. o C 0 O O c
N EA fA (A Cl) 7 V
69 cli
N V3 (A N N
N fA r V 10 (0
= 0 0
O)•C (O + +EA
O O p
M 1D I-- Nm +
69 In (D10 V
VA It to o) +
MO)Om
O m E/}
O O N H v} ti p
m Vo0+
a)(D IT
O P-
O p o
>> 0 0 c 0 0 p
V3 EA O (D
N r
FA FR O Ln
O
fA M 0 C-4
vNj N� .i .1 O O .y
V} O O-
fA (A uj
fA
fA V3 to
p
NNrEl OfE-j
NN0NE
�N7yE}
EA
Vl
(A
W
�
7 � Rel V Omt N Ol u0)1
N l0 Il) m Ol N N N
-
J
O
N
2
H
O
c
c
co
c o c
0« O
c. o
0 '� y c
0
c' m= >
c o c
0 0« ? q
c
o o J?>> Op =
o o m o
w c 0 > O J
j?> o p O C
O J 10 > 0 3
> «O ?>> O 0 0>
>> F. o C 0 O O c
«O j>> 0 0 0>
= 0 0
O N ti 00
O O p
0
>> O O -60.-. p
O m E/}
O O N H v} ti p
O p o
>> 0 0 c 0 0 p
O O O O N N O
p 0 Ill N ti N W
vNj N� .i .1 O O .y
V} O O-
0 0 0 N N p
0 O N
V10
NhCNO
p
NNrEl OfE-j
NN0NE
�N7yE}
O O
OOOb
c O O O
WLLFw
VhONE)
00 O
N NN 1NO
O O CO) vpON)
0 0
N'0Ei
10rhEl
vOOv
c >
NNE O
-E
--�-Y-Y
LLL
NN
ENOA
n NN l
7 N U
uW uOu U. U.
.E
E a
N-
E E E E EEE E
a a rl is a
a 6.
N W W W W N W W
C7
Z
ri i a
m m m m m m m m m
as a as aaa
m m m m m m
m,u
a aaari rLaa
a :2:2:2 =o :2 v:2
v v v v v v v a
u E u
v v =a m a v 2 v
7
J J J J J J J J J
7 .5
J J J 3W
W J WJ
J J J J J J J
W
Y
U
Y
F =
U
`J
Z
w
5
D
_
u
z
F
a a
W
g
z
E m
a
a
J
E
l7
o
(D
o
Om
m m
r
ELL o
E
m
m
Ou
e
m
z z
0 « p
a
a
a
o 0
ww z
4 o
0
al a
u
¢
K
aC
D
>
lei LL
J
O
Y=
u m _
-
M. m C - d -
v !9 u �" !9 U m !" uLD
Q
Q
w w
W
= Z E
> C W C N C C N O
v E v E 'E v E v
w
w
w
w
Z Z
u r«
(Li
a E E E E v
z
z
O
wKu o uAwuLo
z
O
Q a0
In
In
Z 249
0
m
0000000
000000o
a)oo o
a) 0 o a)
m� Om«oa=o
1p
000000
000000
0 o
N 0 0 0 0 0 0
LL LL LL LL
N p
y O O O O O
0 0 0 0 0 LL
61� N 10 0 0 0 0
N (f)N 10 0 0 0
E E E E
ERI ffT V3
U T T �+
N 0 0 0 0
�fA�01°0
EJi N 0 0 0 0
�fR�0100 U
FA EA 10 O
0 0 0
N
N
0 o>> a)�
dda a
� 2x2
Q
o>>o` a`>
'o>> 00 U
0 0 0 0 0 0 m
o)rno) m
C C C C
F
p
o oo>>
0 0 0 0°
0 00>> o
O O O O O a)
00 8 0 0 0 0
22 :6
.3 . •
o O O
N
y
0 0 0 0 0
0 0 00
0 0000 a
0 0 00 00
CL1 0 000 00 0
o
J ? E
mmm m
E
00
�O
��
O L&9.69 O
O O O N
u
U
U
_
U LL
U LLf9 fA o
o
O O O OCD
o
a) O ULL
o 0 0 N
(6 U uLL
o N N N N
p N N N N L
N O N N W
e o 0 o
c
a
a p
m
O o a)
O N a)
a)
00 O
-D
N ¢
U) O O O O
O 0 0
0O O
n10 O
V �N
0
p
W �V v7
LO —a00 MN
++
O mM00
O w
N
+BOO OR
4 �m m a0
NHJ EA%vi 10
E+E+
O
�0 VA00
f+
W. 61A
+
f9� +
+ + + d1
'a16
O �O +
O00E+
00 c0 O U)r +
O
Zo 1N V'
O6; 000 N0
LO
69 "tvm
O
O
E9 �O
ff} EA [h N
Slf90 N
O
fA
EA FA
fR Ef) ':
U3,
V3
+
1D
LO
N
V3.
0000000
0 0 0 0 0 0 0
a) a) o a)
a) a) a) a)
w d N
l 0 r U m { 6 f 6 0
O
00000
0 0 0 0 0 0
00000 N
0 0 0 0 0 0 N
000000
LO 000000
LL LL
N a'
�C 0000
6a N0 0 00O
fTT>
V)OOl
N 0m 0a)
YLu
0>AFA
X040a) 10a) 0
RN
�
0
ui
o fA f9
�a
N (D a) N
a a a
C
LL x x x
>
O>>>>
>
Oo>>Wo
O_ 0° 0 0 0 0,
CT m 1T m
C C C c
F F
O
0 0 0 0 0
O O
0 0 0>> c
000 O O a)
0 0 0000
� v v v
o O O
000
00000
0 o o o 0 a
L 0 0 0 0
0eq 00_0
mmm m
0 0 0 0
"--OO
0 0 0 0 _
°
min
m L O
U
o () a) a)EA
O
64
L V3 ;;
i»��
L EFT o
U U
L L
O 0 0
rL- • .L- • .L- • .L- •
O O O O
f a U V L L
o N N R
16 o
L LLO
o CO
m m
O a) N L
N O O O lua
0 0 0 o
c
lu6
O N m
m
O N N
L" _O r0- p a)
0 0 0
t0 O O O O
O: 0 0
f9CO�N O
+ r LO
V rN
r�7 V
co
Lo —00 M M
i»
coci q o
,�
+ m ao
.6 OR co
C-4 V 10100
EA+fA+6%Ef}N
O
N
W,0 EA00
+ O +��
f9+E9
+ 0+ 6%61J
+ O) + + EA
L
O N� 0 + +
O V 0 + +
m 000101 +
fR V 0 7 00
O
p
LRr
O �w N 100
/7 EA p 1- m
2
C
EA O
ER fA Crj— 0
N
N r
fR 6.)._
fA
f9 f9
En
�
+
10
LO
W
W
v
v
3
v
v
c o
c o%
«
A
o
=
c
c0
cO ' o
C O J
— °
C
O
O «
- rD
c 'z «- 2 O
J
J
J
CO
C '
O > >.
0
O_ > O O
W
N
«
c ry j— O—
> O
o�oo ouoi�o
u c
J000O>
oIn in .+v)t,
'o
c .«°-
T. E
a�
o
> 00
oouoi�o
o p
In �
oN.n �n AC
N .y N O O �
w v
'0 J-000.1�
2E
000000
O O
O
rv� �' o
N>
0
80
-EO_ a t>>
w
N O
oo
°
o�
0 C C
oov
J V0� N0O
N0 VOF
OO
Nrai) Vry)
NYviVY�F NYvi
IYtiuohvi
0 o
O
K
0 0
C N
YVYY Y
uu u
u d
«
1!)
L L A L L L
uuuu(ti(Liu
'E E `w
v a ° w
.. ««« «
uuuuuu
c 2 c c m m m
a a aT M a a a
ti a ra
m= V V v a �
a v
_
w a v v w
a a a d
m m m m m m
a a a d a a
a
v v�� v—�
v
v a t 2222
h E u
o a t m e
v v a
>
ro m
m
J v
— a
`
. > > y
O 0 a H 0 0¢ w a
O
E
O (D (7 (7 0 l7
(7 (7 O 0 (7 (7
H
2
a
O
m
0
O
�
¢
Q
Q
3
w
V
Z
>
¢
0 �
V1
N
y
Q
y U
r
U
Z
u
U
U
Z5
o
5 g
Z a
Z
a
a
a p
3
z
-D
N ¢
z
2
0
p
zZ
O
7
O w
(`J
Q
u
w
w
u
a
u
Z
0
z
z
5
a
250
APPENDIX B
Resident
50.00
Current
Proposed Comment
65.00
65.00 participant
FY 18-19
FY 19-20
Adult Sports
Resident
175.00
175.00 participant
Basketball
210.00
210.00 participant
Resident Multi -Child
150.00
Resident
200.00
200.00 participant
180.00 participant
Non -Resident
240.00
240.00 participant
Softball
200.00
200.00 participant
Non -Resident
240.00
Resident
350.00
350.00 participant
175.00 participant
Non -Resident
420.00
420.00 participant
Kickball
Resident
50.00
Resident
300.00
300.00 participant
65.00 participant
Non -Resident
360.00
360.00 participant
Soccer
Resident or Non -Resident
15.00
Resident
200.00
200.00 participant
Non -Resident
340.00
340.00 participant
Youth Sports
Resident
50.00
50.00 participant
Non -Resident
65.00
65.00 participant
Day Camps
Sports Camp
Resident
50.00
50.00 participant
Non -Resident
65.00
65.00 participant
Camp Cowabunga
Resident
175.00
175.00 participant
Non -Resident
210.00
210.00 participant
Resident Multi -Child
150.00
150.00 participant
Non -Resident Multi -Child
180.00
180.00 participant
Camp Cowabunga Extended Day
Resident
200.00
200.00 participant
Non -Resident
240.00
240.00 participant
Resident Multi -Child
175.00
175.00 participant
Non -Resident Multi -Child
210.00
210.00 participant
Tiny Tots
Resident
50.00
50.00 participant
Non -Resident
65.00
65.00 participant
Teen Center/Afterschool
GABIT -Spring and Summer
Resident or Non -Resident
15.00
15.00 per player
Exhibit A
251
Snowboard Trip
Resident 65.00 65.00
Non -Resident 80.00 80.00
SPARK
Resident or Non -Resident
150.00
150.00 per semester
Resident or Non -Resident
250.00
250.00 per year
Golf Tournament
50.00
50.00 per player
Skate Tournament
1.00
1.00 participant
Resident or Non -Resident
15.00
15.00
Aquatics Services
Swimnastics or Lap/Rec Swim
Card Holder
No Fee
No Fee participant
Non -Card Holder
Infant/Sen
1.00
1.00 participant
Adult/Yout
2.00
2.00 participant
Non-Residi
5.00
5.00 participant
Group Lessons
Resident
28.00
28.00 participant
Non -Resident
43.00
43.00 participant
Rental Fees
Various
Various See Appendix E
Recreation Card Registration
Adult
15.00
15.00 card
Youth
10.00
10.00 card
Senior/Infant
5.00
5.00 card
Replacement
5.00
5.00 card
Exhibit A
252
Exhibit A
Appendix C
Current Proposed Comment
Recreation Park
FY 18-19
FY 19-20
Picnic Area - Each Area (4 tables, max capacity 50)
Less Than 25 People (First-come, first- served)
Free
Free
EI Segundo Non-Profit/Individual (25+ people)
10.00
10.00 hour
EI Segundo for Profit (25+ people)
20.00
20.00 hour
Non -Resident Groups (25+ people)
30.00
30.00 hour
BBQ Area (max capacity 75)
EI Segundo Non-Profit/Individual
30.00
30.00 hour
EI Segundo for Profit
60.00
60.00 hour
Non -Resident Groups
90.00
90.00 hour
Fire Circle (max capacity 100)
EI Segundo Non-Profit/Individual
25.00
25.00 hour
EI Segundo for Profit
50.00
50.00 hour
Non -Resident Groups
75.00
75.00 hour
Inflatable Bouncer Surcharge
EI Segundo Non-Profit/Individual
40.00
40.00 per event
EI Segundo for Profit
80.00
80.00 per event
Non -Resident Groups
120.00
120.00 per event
Grass Area
EI Segundo Non-Profit/Individual
50.00
50.00 hour
EI Segundo for Profit
100.00
100.00 hour
Non -Resident Groups
150.00
150.00 hour
Basketball Court
EI Segundo Non-Profit/Individual
50.00
50.00 hour
EI Segundo for Profit
100.00
100.00 hour
Non -Resident Groups
150.00
150.00 hour
Volleyball Court
EI Segundo Non-Profit/Individual
25.00
25.00 hour
EI Segundo for Profit
50.00
50.00 hour
Non -Resident Groups
75.00
75.00 hour
Roller Hockey Rink
EI Segundo Non-Profit/Individual
25.00
25.00 hour
EI Segundo for Profit
50.00
50.00 hour
Non -Resident Groups
75.00
75.00 hour
Recreation Park (continued)
Skate Park
EI Segundo Non-Profit/Individual
25.00
25.00 hour
EI Segundo for Profit
50.00
50.00 hour
Non -Resident Groups
75.00
75.00 hour
Tennis, Raquetball, Paddle Tennis Courts
EI Segundo Non-Profit/Individual
25.00
25.00 hour
EI Segundo for Profit
50.00
50.00 hour
Non -Resident Groups
75.00
75.00 hour
253
Athletic Fields
George Brett Field
EI Segundo Non-Profit/Individual
30.00
30.00 hour
EI Segundo for Profit
60.00
60.00 hour
Non -Resident Groups
90.00
90.00 hour
Stevenson Field
EI Segundo Non-Profit/Individual
30.00
30.00 hour
EI Segundo for Profit
60.00
60.00 hour
Non -Resident Groups
90.00
90.00 hour
Softball Field
15.00
15.00 hour
EI Segundo Non-Profit/Individual
30.00
30.00 hour
EI Segundo for Profit
60.00
60.00 hour
Non -Resident Groups
90.00
90.00 hour
Richmond Field
10.00
10.00 hour
EI Segundo Non-Profit/Individual
30.00
30.00 hour
EI Segundo for Profit
60.00
60.00 hour
Non -Resident Groups
90.00
90.00 hour
Campus EI Segundo (1/2 Field Available)
45.00
45.00 hour
EI Segundo Non-Profit/Individual
55.00
55.00 hour
EI Segundo for Profit
110.00
110.00 hour
Non -Resident Groups
165.00
165.00 hour
Athletic Field Lighting Fee
EI Segundo Non-Profit/Individual
Free
Free
EI Segundo for Profit
20.00
20.00 hour
Non -Resident Groups
20.00
20.00 hour
Community Centers
Large Capacity Room (150)
(Joslyn Center Social Hall, Clubhouse Auditorium)
EI Segundo Non-Profit/Individual
45.00
45.00 hour
EI Segundo for Profit
90.00
90.00 hour
Non -Resident Groups
135.00
135.00 hour
Community Centers (continued)
Meeting Room (max capacity 50)
(Joslyn Center Multi-purpose Room, Joslyn Center Craft Room, Joslyn
Center Library,
Clubhouse Tri -Room, Clubhouse Drop -In Room)
EI Segundo Non-Profit/Individual
15.00
15.00 hour
EI Segundo for Profit
30.00
30.00 hour
Non -Resident Groups
45.00
45.00 hour
Kitchen (Add -On at Joslyn Center or Clubhouse)
EI Segundo Non-Profit/Individual
10.00
10.00 hour
EI Segundo for Profit
20.00
20.00 hour
Non -Resident Groups
30.00
30.00 hour
Camp Eucalyptus
EI Segundo Non-Profit/Individual
45.00
45.00 hour
EI Segundo for Profit
90.00
90.00 hour
254
Exhibit A
Exhibit A
Non -Resident Groups
135.00
135.00 hour
Teen Center
50.00
50.00 hour
EI Segundo Non-Profit/Individual
45.00
45.00 hour
EI Segundo for Profit
90.00
90.00 hour
Non -Resident Groups
135.00
135.00 hour
Aquatics Facilities
Urho Saari Swim Stadium (*See below for staff fees)
EI Segundo Non-Profit/Individual 100.00 100.00 hour
EI Segundo for Profit 200.00 200.00 hour
Non -Resident Groups 300.00 300.00 hour
Hilltop Pool (*See below for staff fees)
EI Segundo Non-Profit/Individual 100.00 100.00 hour
EI Segundo for Profit 200.00 200.00 hour
Non -Resident Groups 300.00 300.00 hour
Acacia Pool (*See below for staff fees)
EI Segundo Non-Profit/Individual 100.00 100.00 hour
EI Segundo for Profit 200.00 200.00 hour
Non -Resident Groups 300.00 300.00 hour
Inflatable Slide and Staff Fee (in addition to facility fee)
EI Segundo Non-Profit/Individual 150.00 150.00 for 2 hours
EI Segundo for Profit 150.00 150.00 for 2 hours
Non -Resident Groups 150.00 150.00 for 2 hours
Aquatics Facilities (continued)
Additional Staffing Fees for Aquatics Facility Rentals (Lifeguard Costs by Group Size)
One to 19 people (1 senior guard, 1 lifeguard)
EI Segundo Non-Profit/Individual 35.00 35.00 hour
EI Segundo for Profit 35.00 35.00 hour
Non -Resident Groups 35.00 35.00 hour
20 to 39 people (1 senior guard, 2 lifeguards)
EI Segundo Non-Profit/Individual
50.00
50.00 hour
EI Segundo for Profit
50.00
50.00 hour
Non -Resident Groups
50.00
50.00 hour
40 to 59 people (1 senior guard, 3 lifeguards)
EI Segundo Non-Profit/Individual
65.00
65.00 hour
EI Segundo for Profit
65.00
65.00 hour
Non -Resident Groups
65.00
65.00 hour
60+ people (1 senior guard, 4 lifeguards)
EI Segundo Non-Profit/Individual
80.00
80.00 hour
EI Segundo for Profit
80.00
80.00 hour
Non -Resident Groups
80.00
80.00 hour
Neighborhood Parks
Library Park
EI Segundo Non-Profit/Individual
50.00
50.00 hour
EI Segundo for Profit
100.00
100.00 hour
Non -Resident Groups
150.00
150.00 hour
255
Hilltop Picnic
EI Segundo Non-Profit/Individual
EI Segundo for Profit
Non -Resident Groups
Acacia Picnic
EI Segundo Non-Profit/Individual
EI Segundo for Profit
Non -Resident Groups
Sycamore Park (max capacity 25)
EI Segundo Non-Profit/Individual
EI Segundo for Profit
Non -Resident Groups
Kansas Park (max capacity 25)
EI Segundo Non-Profit/Individual
EI Segundo for Profit
Non -Resident Groups
Neighborhood Parks (continued)
Independence Park (group 25+)
EI Segundo Non-Profit/Individual
EI Segundo for Profit
Non -Resident Groups
Constitution Park (group 25+)
EI Segundo Non-Profit/Individual
EI Segundo for Profit
Non -Resident Groups
Washington Park (group 25+)
EI Segundo Non-Profit/Individual
EI Segundo for Profit
Non -Resident Groups
Freedom Park (group 25+)
EI Segundo Non-Profit/Individual
EI Segundo for Profit
Non -Resident Groups
Security Deposit
Additional Staff Fee (If Necessary)
Cancellation Policy
Exhibit A
10.00 10.00 hour
20.00 20.00 hour
30.00 30.00 hour
10.00 10.00 hour
20.00 20.00 hour
30.00 30.00 hour
10.00 10.00 hour
20.00 20.00 hour
30.00 30.00 hour
10.00 10.00 hour
20.00 20.00 hour
30.00 30.00 hour
50.00 50.00 hour
100.00 100.00 hour
150.00 150.00 hour
50.00 50.00 hour
100.00 100.00 hour
150.00 150.00 hour
50.00 50.00 hour
100.00 100.00 hour
150.00 150.00 hour
50.00
50.00 hour
100.00
100.00 hour
150.00
150.00 hour
200.00
200.00 all events
25.00
25.00 per hour/per staff per
50.00
50.00
Cancelled 7 days or less before scheduled event
256
APPENDIX D
Exhibit A
Current Proposed
FY 18-191 FY 19-20
REC-018 COMPETITION POOL - RENTAL- HOURLY RATES
SHORT COURSE - FOR PROFIT - SHORT TERM RENTAL <10HRS/WK
NEW
25.00
SHORT COURSE - FOR PROFIT - LONG TERM RENTAL > OR = 10HRS/WK
NEW
20.00
LONG COURSE - FOR PROFIT - SHORT TERM RENTAL <10HRS/WK
NEW
45.00
LONG COURSE - FOR PROFIT - LONG TERM RENTAL > OR = 10HRS/WK
NEW
35.00
SHORT COURSE - NON-PROFIT - SHORT TERM RENTAL <10HRS/WK
NEW
20.00
SHORT COURSE - NON-PROFIT - LONG TERM RENTAL > OR = 10HRS/WK
NEW
15.00
SHORT COURSE - NON-PROFIT - NON -PRIME TIME
NEW
10.00
LONG COURSE - NON-PROFIT- SHORTTERM RENTAL <10HRS/WK
NEW
40.00
LONG COURSE - NON-PROFIT - LONG TERM RENTAL> OR = 10HRS/WK
NEW
30.00
LONG COURSE - NON-PROFIT - NON -PRIME TIME
NEW
20.00
HALF POOL - ALTERNATE USE - FOR PROFIT - SHORT TERM RENTAL <10HRS/WK
NEW
105.00
HALF POOL - ALTERNATE USE - FOR PROFIT - LONG TERM RENTAL > OR = 10HRS/WK
NEW
85.00
FULL POOL - ALTERNATE USE - FOR PROFIT - SHORT TERM RENTAL <10HRS/WK
NEW
210.00
FULL POOL - ALTERNATE USE - FOR PROFIT - LONG TERM RENTAL > OR = 10HRS/WK
NEW
170.00
HALF POOL - ALTERNATE USE - NON-PROFIT - SHORT TERM REANTAL <10HRS/WK
NEW
85.00
HALF POOL - ALTERNATE USE - NON-PROFIT - LONG TERM RENTAL > OR = 10HRS/WK
NEW
65.00
FULL POOL - ALTERNATE USE - NON-PROFIT - SHORT TERM RENTAL < 10HRS/WK
NEW
200.00
FULL POOL - ALTERNATE USE - NON-PROFIT - LONG TERM RENTAL > OR = 10HRS/WK
NEW
150.00
REC -019 TEACHING POOL
FOR PROFIT - SHORT TERM RENTAL <10HRS/WK
NEW
25.00
FOR PROFIT - LONG TERM RENTAL > OR = 10HRS/WK
NEW
20.00
NON-PROFIT - SHORT TERM RENTAL<10HRS/WK
NEW
15.00
NON-PROFIT - LONG TERM RENTAL > OR = 10HRS/WK
NEW
10.00
FULL POOL - FOR PROFIT - SHORT TERM RENTAL <10RS/WK
NEW
100.00
FULL POOL - FOR PROFIT - LONG TERM RENTAL > OR = 10HRS/WK
NEW
80.00
FULL POOL - NON-PROFIT - SHORT TERM RENTAL <10HRS/WK
NEW
60.00
FULL POOL - NON-PROFIT - LONG TERM RENTAL > OR = 10HRS / WK
NEW
40.00
REC - 020 EVENT PRICING
FULL DAY COMPETITION POOL (6+ HOURS)
NEW
3500.00
HALF DAY COMPETITION POOL (< 6 HOURS)
NEW
1850.00
FULL DAY TEACHING POOL (6+ HOURS)
NEW
700.00
HALFDAY TEACHING POOL (< 6 HOURS)
NEW
425.00
LIGHTING FEE (IF APPLICABLE)
NEW
$20.00/ HR
TIMING SYSTEM (IF APPLICABLE)
NEW
$55.00 / EVENT
EXTRA STAFF (IF APPLICABLE)
NEW
$25.00 / HR
257
lim
k *41111111111111r o
Table of Contents
Approved Resolution
Pages 1 -4
City-wide fees by categories
Page 5 Sections AD -001 through AD -008
AD -001
Short Term Rental Registration
AD -002
Film Permit Processing
AD -003
NSF Check Processing
AD -004
Credit Card Processing
AD -005
Copy Service
AD -006
Document Certification
AD -007
Video/Audio Copying
AD -008
Initiative Processing
Page 6 Sections BL -001 through
BL -005
BL -001
Building Plan Check Services
BL -002
Building Inspection Services
BL -003
Map/Plan/File Scanning Services
BL -004
Drainage Study Review
BL -005
Stockpile/Borrow Site Plan Check
Pages 7-10 Sections EN -001 through EN -028
EN -001
Encroachment Permit
EN -002
Excavation Permit
EN -003
Utility Street Cut Permit
EN -004
Long Term Encroachment Agreement
EN -005
Traffic Control Plan Review
EN -006
Traffic Control Inspection
EN -007
Newsrack Permit
EN -008
Newsrack Impoundment
EN -009
Final Map Check
EN -010
Final Map Amendment
EN -011
Public Improvement Plan Check
EN -012
Public Improvement Inspection
Master Fee Schedule
Table of Contents
Exhibit B
258
Table of Contents
Pages 7-10 Sections EN -001 through EN -028 (Continued)
EN -013
Certificate of Correction Issuance
EN -014
Record of Survey Plan Check
EN -015
Easement Processing
EN -016
Surety & Subordination Review
EN -017
Lien Removal
EN -018
Minor Plan Check Revision
EN -019
Street Name Change
EN -020
Alley/Street Vacation Review
EN -021
Assess. District Formation Research
EN -022
City Property Acquisition Proc
EN -023
Wide & Overload Permit
EN -024
Blueprint Copy Service
EN -025
New Industrial Waste Permit/Inspect
EN -026
Revised Industrial Waste Permit/Ins
EN -027
Industrial Waste Annual Inspection
EN -028
Stormwater Inspection
Pages 11 - 13 Sections FR -001 through FR -022
FR -001
Fire Sprinkler Plan Check/Inspect
FR -002
Fire Alarm Plan Check/Inspection
FR -003
Fire Extinguishing System PC/INSP
FR -004
Fire Protection Testing
FR -005
Annual Business Fire Inspection
FR -006
Annual Business Fire Reinspection
FR -007
Annual Fire Permit
FR -008
Temporary Fire Permit
FR -009
Fire High Rise Inspection
FR -010
State Mandated Fire Inspection
FR -011
Special Fire Equip Insp/Approval
FR -012
New Constr. Fire Re -Inspection
FR -013
After -Hours Fire Inspection
FR -014
Hazardous Materials Insp. Program
FR -015
Chemical Accident Release Prev Prog
FR -016
Hazardous Waste Generator Permit
FR -017
Tiered Haz Waste Permit Processing
FR -018
Underground Tank Permit
FR -019
Above Ground Liquid Tank Inspection
FR -020
Hazardous Materials Response
FR -021
Environ Safety Enforce Inspection
FR -022
Review of Risk Management Plan
Master Fee Schedule
Table of contents 259
Table of Contents
Page 14 Sections LB -001 through LB -008
LB -001
New Library Card Processing
LB -002
Library Replacement Card Process
LB -003
Inter -Library Loan Processing
LB -004
Library Item Reservation
LB -005
Overdue Library Item Processing
LB -006
Lost Library Item Replacement
LB -007
Library Internet Printing
LB -008
Library Facility Rental
Pages 15 - 19 Sections PL -001 through PL -064
PL -001
Administrative Use Permit
PL -003
Conditional Use Permit
PL -004
Downtown Design Review
PL -005
Variance Review
PL -006
Adjustment Review
PL -007
Zone Text Amendment/Zone Change
PL -008
Pre -Application Review
PL -009
Traffic Study Review
PL -010
Off -Site Parking Covenant
PL -011
Parking Demand/Shared Parking Study
PL -012
General Plan Amendment Review
PL -013
Specific Plan Review
PL -014
Specific Plan Amendment Review
PL -015
Sphere of Influence Amendment
PL -016
Annexation Request Review
PL -018
Development Agreement Review
PL -019
Coastal Development Permit
PL -020
Planned Residential Development Rev
PL -021
Fiscal Impact Analysis
PL -022
Smoky Hollow Floating Zone Proc.
PL -023
Smoky Hollow Site Plan
PL -024
Density Bonus Agreement Review
PL -025
Environ. Categorical Exemption
PL -026
Environ. Initial Study/Neg. Dec./Recir
PL -027
Environmental Impact Report Review
PL -028
Mitigation Monitoring
PL -029
Precise Plan Modification Review
PL -030
Tentative Parcel Map Review
PL -031
Tentative Tract Map Review
PL -033
Resubmitted Map Review
PL -034
Lot Line Adjustment
PL -035
Lot Merger
Maslei Fee ShcedUle
Table of Contents
260
Table of Contents
Pages 15 - 19 Sections PL -001 through PL -064 (Continued)
PL -036
Reversion to Acreage
PL -037
Certificate of Compliance Review
PL -038
Reciprocal Access Easement
PL -039
CC&R Review
PL -040
Historic Resource Nomination Review
PL -041
Admin Determination - DIR Decision
PL -042
Admin Determination - PC Decision
PL -043
Sign Program Sign Plan Review
PL -044
Master Sign Program
PL -045
Large Family Day Care Permit
PL -046
Moved Building Site Plan Review
PL -047
Zoning Conformance Letter/Review
PL -048
Modif. to Discretionary Approval
PL -049
Time Extension Review
PL -050
Appeal to the Planning Commission
PL -051
Appeal to the City Council
PL -052
Street Address Change
PL -053
General Plan Maintenance
PL -054
Temporary Use Permit
PL -055
Entertainment Permit
PL -056
Adult Use Planning Permit
PL -057
Amplified Sound Permit
PL -058
Animal Permit
PL -059
Animal Permit Renewal
PL -060
Animal Permit Appeal
PL -061
Business Zoning Clearance
PL -062
Public Noticing
PL -063
Downtown Parking In Lieu
PL -064
Smoky Hollow Parking In Lieu
Pages 20 - 22 Sections PO -001 through PO -047
PO -001 Firearms Dealer Permit
PO -002
Fortuneteller Permit
PO -003
Secondhand Dealer Permit
PO -003A
Pawnshop Permit
PO -004
Bingo Permit
PO -006
Police Massage Establishment Pmt,
PO -007
Massage Therapist Permit
PO -008
Auction House Permit
PO -009
Pool Room Permit
PO -010
Tobacco Permit
PO -013
Misc. Police Business Permit
PO -014
Concealed Weapons Permit
Master Fee Schedule
Table of Contents 261
PO -015 Clearance Form/Letter
Table of Contents
Pages 20 - 22 Sections PO -001 through PO -047 (Continued)
PO -016
Records Check - Local
PO -017
Citation Sign -off Service
PO -018
Vehicle Impound Release
PO -019
Police False Alarm Response/Billing
PO -020
Police Alarm Permit
PO -022
DUI Collision Response
PO -023
Second Response Call -Back
PO -024
Misdemeanor Booking Service
PO -024A
DUI Arrest
PO -025
Special Even Police Service
PO -026
Fingerprinting on Request
PO -027
Police Report/Document Reproduction
PO -028
Police Photo Reproduction
PO -029
Police Dispatch Tape Copy
PO -030
Police Audio/Video Tape Copy
PO -040
Animal At -Large Pickup
PO -041
Vicious Animal Hearing
PO -047
Animal Control Services
Pages 23 - 24 Sections PW -001 through PW -021
PW -001
Water Service Lateral Inspection
PW -001A
Water Service Pre -Plan Review
PW -002
Water Meter Upgrade
PW -003
Water Meter Abandonment
PW -004
Temporary Construction Meter
PW -005
Fire Flow Test Witness
PW -006
Damaged Meter/Service Line
PW -007
Annual Backflow Device Program
PW -010
New Sewer Lateral Inspection
PW -011
Sewer Cap Inspection
PW -012
Sewage Spill Response
PW -015
New Utility Account Processing
PW -016
Delinquent Utility Billing
PW -017
Delinquent Utility Turn-Off/On
PW -020
Water Meter Test
PW -021
Refer to Collection Agency
Pages 25 - 26 Sections REC-001
through REC-020
REC-001
Adults Sports
REC-002
Youth Sports
REC-003
Day Camps
Master Fee Schedule
Table of Contents
262
REC-004 Teen Center/Afterschool
Table of Contents
Pages 25 - 26 Sections REC-001 through REC-020 (Continued)
REC-005 Recreation Classes
REC-006
Aquatics Services
REC-007
Recreation Card Registration
REC-008
Youth Drama
REC-009
Senior Services
REC-010
Block Party Permit
REC-011
Private Spec. Event Pemit/Services
REC-012
Farmers Market
REC-013
City Special Events
REC-014
Recreation Facility Rental
REC-015
Ballfield Rental
REC-016
Golf Course
REC-017
Youth Sports Organizations
REC-018
Competition Pool — Rental
REC-019
Teaching Pool — Rental
REC-020
Event Pricing
Pages 27 - 33 APPENDIX A
Sch. B-1
Single Family Residential Building Permits
Sch. B-1
Single Family Residential Building Plan Check
Sch. B-1
Single Family Residential Combo Permits
Sch. B-1
Non -Single Family Residential Building Permits
Sch. B-1
Non -Single Family Residential Building Plan Check
Sch. B-1
Non -Single Family Residential Combo Permits
Sch. B-1
Other Departmental Review
Sch. B-1
Miscellaneous
Sch. B-1
Grading Permits
Sch. B-1
Grading Plan Check
Sch. B-1
Expedited Plan Check Surcharge
Sch. B-1
Permit Center Surcharge
Sch. B-2
Electrical Permits
Sch. B-2
Plumbing Permits
Sch. B-2
Mechanical Permits
Sch. B-2
Combo Permits
Pages 34 - 35 APPENDIX B - Recreation Services
Adult Sports
Youth Sports
Day Camps
Teen Center/Afterschool
Aquatics Services
Master Fee Schedule
Table of contents 263
Recreation Card Registration
Table of Contents
Pages 36-40 APPENDIX C - Recreation Facility Rental Schedule
Recreation Park
Athletic Fields
Community Centers
Aquatics Facilities
Neighborhood Parks
Security Deposit
Additional Staff Fee
Cancellation Policy
Pages 41-42 APPENDIX D - Pool Competion, Event, and Teaching
Competition Pool — Rental
Teaching Pool — Rental
Event Pricing
Master Fee Schedule
Table of Contents
264
Master Fee Schedule
Table of Contents 26'55
dw
Reference Number Title
AD -001
Short Term Rental Registration
108.00
New
196.00
Renewal
AD -002
Film Permit Processing
Various
Permit Application Fee
Actual Costs
Daily Film Permit Fee
Actual Costs
Revision/Rider
Actual Costs
Public Right -of -Way Usage
City Location Usage
Police Personnel
Fire Personnel
Public Works Personnel
AD -003
NSF Check Processing
First NSF Check
Each subsequent NSF Check
AD -004
Credit Card Processing
Processing Fee
AD -005
Copy Service
First 5 copies
Each additional copy
FPPC Copies
AD -006
Document Certification
Certification Fee
AD -007
Video/Audio Copying
Copying Fee
AD -008
Initiative Processing
Application Fee
Master Fee Schedule
AD -001 through AD -008
-5-
w
Fee Amount ($) Unit
206.00 per application
160.00 per renewal
1,264.00
108.00
per day
196.00
each
774.00
per day, per location
Various
per day, per location
Actual Costs
Actual Costs
Actual Costs
45.00
90.00
2.75% of amount charged
No Charge
0.20 per copy
0.10 per copy
3.00 per document
10.00 per tape/disk
200.00 per application
266
60,111111111WAP
FISCA X. VEAlt 2014.2030 ]
Reference Number Title Fee Amount ($) Unit
BL -001 Building Plan Check Services
See Appendix A
BL -002 Building Inspection Services
See Appendix A
BL -003 Map/Plan/File/Scanning Services
8 1/2" x 11" 1.24 per sheet
Larger 1.86 per sheet
BL -004 Drainage Study Review
Deposit determined by staff with charges at the fully allocated hourly
rates for all personnel involved plus any outside or contract costs.
BL -005 Stockpile/Borrow Site Plan Check
This service is no longer provided as a separate fee.
Master Fee Schedule
BL -001 through BL -005
-6-
267
Reference Number Title
EN -001 Encroachment Permit
Permit Issuance 135.00
Inspection 3.25 per lin. ft. with a min. of $165.00
per location
Plan Review 2.00 per lin. ft. with a min. of $110.00
per location
USA 0.50 per lin. ft. of excavation/trench
with a min. of $50.00
PLUS PERORMANCE BOND AT A LEVEL DETERMINED BY CITY STAFF
FISC' 4L \ E iR 201 9 202 U
Fee Amount ($) Unit
EN -002 Excavation Permit
Included in Encroachment Permit (EN -001)
EN -003 Utility Street Cut Permit
Included in Encroachment Permit (EN -001)
EN -004 Long Term Encroachment Agreement
Deposit determined by staff with charges at the fully allocated hourly rates for
all personnel involved plus any outside or contract costs.
EN -005 Traffic Control Plan Review
Minor 165.00 per application
Arterial Lane Closure 934.00 per application
Major Arterial Lane Closure 2224.00 per application or deposit with
charges at actual costs as
determined by staff
EN -006 Traffic Control Inspection
Permit Issuance 57.00
Inspection:
First Day 170.00
Each Additional Day 41.00
EN -007 Newsrack Permit
New 119.00 per newsrack
Annual Renewal 52.00 per newsrack
Master Fee Schedule
EN -001 through EN -028
-7-
268
Reference Number Title
Fee Amount ($) Unit
EN -008 Newsrack Impoundment
Impoundment Fee 93.00 per newsrack
5.00 per day for storage
EN -009 Final Map Check
1 - 9 lots 1,342.00 per map plus actual costs for
contract surveyor
10+ lots
Deposit determined by staff with charges at the fully allocated hourly rates for
all personnel involved plus any outside or contract costs.
(Any County processing fees are paid directly to the County by the applicant)
EN -010 Final Map Amendment
Application Fee 537.00 per map plus actual costs for
contract surveyor
(Any County processing fees are paid directly to the County by the applicant)
EN -011 Public Improvement Plan Check
Percent of Construction Valuation
$0 - $100,000 3%
$100,001- $500,000 2%
$ 500,00+ 1
EN -012 Public Improvement Inspection
Included in Encroachment Permit (EN -001)
EN -013 Certificate of Correction Issuance
This service is no longer provided
EN -014 Record of Survey Plan Check 181.00 per plan plus acutal costs for
contract surveyor
EN -015 Easement Processing
Deposit determined by staff with charges at the fully allocated hourly rates for
all personnel involved plus any outside or contract costs.
EN -016 Surety & Subordination Review
This service is included in other service costs, and therefore is no longer
included as a separate fee.
EN -017 Lien Removal
This service is no longer provided
EN -018 Minor Plan Check Revision 361.00 per sheet
EN -019 Street Name Change
Deposit determined by staff with charges at the fully allocated hourly rates for
all personnel involved plus any outside or contract costs.
Master Fee Schedule
EN -001 through EN -028
$ 269
Reference Number Title Fee Amount ($) Unit
EN -020 Alley/Street Vacation Review
Deposit determined by staff with charges at the fully allocated hourly rates for
all personnel involved plus any outside or contract costs.
EN -021 Assess. District Formation Research
Deposit determined by staff with charges at the fully allocated hourly rates for
all personnel involved plus any outside or contract costs.
EN -022 City Property Acquisition Proc.
Deposit determined by staff with charges at the fully allocated hourly rates for
all personnel involved plus any outside or contract costs.
EN -023 Wide & Overload Permit
Daily 16.00 per permit
Annual 90.00 per permit
EN -024 Blueprint Copy Service
Blueprints are no longer provided as hard copies
EN -025 New Industrial Waste Permit/Inspect
New Permit Application:
Sewer
351.00
Off -Site
351.00
On -Site
660.00
New Sewer Plan:
1/2
428.00
3/4
583.00
5/6
893.00
New On -Site Plan:
1/2
531.00
3/4
722.00
5/6
1,109.00
New Off -Site Plan:
1/2
464.00
3/4
630.00
5/6
970.00
Closure Inspection
815.00
Wastewater Sampling
506.00 plus actual lab costs
Site Remediation
actual costs
Special Inspection and
Off -Hours Inspection
actual costs
Additional Plan Review
actual costs
Master Fee Schedule
EN -001 through EN -028
.9.
270
Reference Number Title
Fee Amount ($) Unit
EN -026 Revised Industrial Waste Permit/Ins
Revised Permit Application
196.00
Revised Sewer Plan:
1/2
335.00
3/4
454.00
5/6
686.00
Revised On -Site Plan:
1/2
413.00
3/4
557.00
5/6
841.00
Revised Off -Site Plan:
1/2
335.00
3/4
454.00
5/6
686.00
EN -027 Industrial Waste Annual Inspection
Class 1
351.00
Class 2
660.00
Class 3
970.00
Class 4
1,280.00
Class 5
1,899.00
Class 12
3,756.00
Class X
506.00
EN -028 Stormwater Inspection
Restaurant
237.00
Automotive
237.00
1 Acre
325.00
2 - 5 Acres
408.00
More than 5 Acres
619.00
Stormwater Violation Fees
1st Violation
103.00
2nd Violation
516.00
3rd Violation
1,548.00
Subsequent Violations
Fines Determined by City
Master Fee Schedule
EN -001 through EN -028
-10-
271
A11
Reference Number Title
FR -001
Fire Sprinkler Plan Check/Inspect.
Valuation based on
Expedited Plan Check additional
FR -002
Fire Alarm Plan Check/Inspection
Valuation based on
Expedited Plan Check additional
FR -003
Fire Extinguishing System PC/INSP
Valuation based on
Expedited Plan Check additional
FR -004
Fire Protection Testing
Test Fee
FR -005
Annual Business Fire Inspection
0-1,499 square feet
1,500-9,999 square feet
10,000-24,999 square feet
25,000-99,999 square feet
100,000-499,999 square feet
500,000+ square feet
FR -006
Annual Business Fire Reinspection
0-1,499 square feet
1,500-9,999 square feet
10,000-24,999 square feet
25,000-99,999 square feet
100,000-499,999 square feet
500,000+ square feet
FR -007
Annual Fire Permit
Permit Fee
FR -008
Temporary Fire Permit
Permit Fee
FR -009
Fire High Rise Inspection
Inspection Fee
FI$CAL YIE 4R ?019-2010
Fee Amount ($) Unit
Master Fee Schedule
FR -001 through FR -022
-11-
10% of Tables in Appendix C
50% of standard plan check fee
25% of Tables in Appendix C
50% of standard plan check fee
25% of Tables in Appendix C
50% of standard plan check fee
258.00 per system
83.00
114.00
201.00
387.00
1,636.00
3,462.00
52.00
52.00
83.00
139.00
686.00
686.00
77.00 per permit
439.00 per permit
1.14 per 100 square feet
272
Reference Number
Title
Fee Amount ($) Unit
FR -010
State Mandated Fire Inspection
Inspection Fee
119.00 per inspection
FR -011
Special Fire Equip Insp/Approval
Fee
666.00 pre request plus
any outside costs
FR -012
New Constr. Fire Re -Inspection
Charges at the fully allocated hourly rates for all personnel involved plus any
outside or contract costs.
FR -013
After -Hours Fire Inspection
Charges at the overtime rate (120% of fully allocated hourly rates) for all
personnel involved plus any outside
or contract costs, with a 2 hour minimum.
FR -014
Hazardous Materials Insp. Program
Range 1
433.00
Range II
470.00
Range III
609.00
Range IV
655.00
Range V
743.00
FR -015
Chemical Accident Release Prev Prog
Program 1
6,104.00
Program 2
9,613.00
Program 3
17,544.00
Program 4
147,204.00
FR -016
Hazardous Waste Generator Permit
Very Small Quantity Generator
470.00
Small Quantity Generator
583.00
Large Quantity Generator
655.00
RCRA Large Quantity Generator
872.00
FR -017
Tiered Haz Waste Permit Processing
Permit By Rule
1,687.00
Conditional Authorization
1,625.00
Conditionally Exempt
2,570.00
(Continued Next Page)
Master Fee Schedule
FR -001 through FR -022
-12-
273
Reference Number Title
Fee Amount ($) Unit
FR -018 Underground Tank Permit
Annual Permit Maintenance
1,017.00
plus
144.00
per add'I
Operating Permit Transfer
433.00
New Construction Plan Clearance
728.00
plus
181.00
per add'I
Closure Application plus
1,305.00
144.00
per add'I
Complex Site Investigation
Deposit with actual
costs
Permit Addendum
289.00
Voluntary Cleanup Oversight
Deposit with actual
costs
Secondary Containment
289.00
plus
Testing Oversight
361.00
per tank plus
361.00
for each re -inspection per tank
after the first 2 inspections
FR -019 Above Ground Liquid Tank Inspection
0-10,000 gallons
836.00
per facility
10,001-1,000,000 gallons
2,090.00
per facility
1,000,001 or more gallons
2,441.00
per facility
FR -020 Hazardous Materials Response
Charge the fully allocated hourly rates for all personnel involved plus any outside
or contract costs.
FR -021 Environ Safety Enforce Inspection
Charge the fully allocated hourly rates for all personnel involved plus any outside
or contract costs.
FR -022 Review of Risk Management Plan
This service is now included as part of Hazardous Waste Permit (FR -016)
Master Fee Schedule
FR -001 through FR -022
-13-
274
ei6=-
I ISC- X N is %R 20 L9 2020
Reference Number Title Fee Amount ($)
LB -001
New Library Card Processing
2.00
Residents, Volunteers, & SCLC
1.00
Out -of -State Non -Resident
1.50
Business/Corporate
LB -002
Library Replacement Card Process.
0.20
Replacement Fee
LB -003
Inter -Library Loan Processing
Item Request
Non -SCLC Request
LB -004
Library Item Reservation
Reservation Fee
LB -005
Overdue Library Item Processing
AdultBooks/Periodicals/Audio Vis
Reference Materials
Video Tapes/DVDs
LB -006
Lost Library Item Replacement
Lost or Damaged Item
Damaged Materials Fees:
Book/Bindery Repairs
Periodicals
Pamphlets/Paperbacks
Audiocassette/Compact Disc cases
Videocassette/Book on Tape/DVD cases
LB -007
Library Internet Printing
Black and White
Color
LB -008
Library Facility Rental
No Charge
40.00
3.00
1.00
No Charge
0.25
Unit
per year
item removed
per card
per item
item removed
item removed
per day up to the item cost
item removed
item removed
10.00 per item plus replacement cost
10.00
maximum
2.00
plus replacement cost
1.00
plus replacement cost
1.50
5.00
0.20
per page
1.00
per page
Resident Non -Profit Organization 10.00
Resident For -Profit Organization 30.00
Non -Resident Non -Profit Organization 35.00
Non -Resident For -Profit Organization 45.00
Kitchen 30.00
Study Room:
Students/Non-Profit No Charge
All Others No charge
Master Fee Schedule
LB -001 through LB -008
-14-
per hour
per hour
per hour
per hour
refundable deposit
275
wow
Reference Number Title
Fee Amount ($) Unit
PL -001
Administrative Use Permit
Permit Fee 3,190.00
per application
PL -003
Conditional Use Permit
Permit Fee 11,280.00
per application
PL -004
Downtown Design Review
Staff Review 645.00
per application
Director Review 3,905.00
per application
Planning Commision Review 5,925.00
per application
PL -005
Variance Review
Review Fee 7,350.00
per application
PL -006
Adjustment Review
Review Fee 2,830.00
per application
PL -007
Zone Text Amendment/Zone Change
Deposit determined by staff with charges at the fully allocated hourly rates for all
personnel involved plus any outside or contract costs.
PL -008
Pre -Application Review
Review Fee No Charge
PL -009
Traffic Study Review
Deposit determined by staff with charges at the fully allocated hourly rates for all
personnel involved plus any outside or contract costs. `
PL -010
Off -Site Parking Covenant
Covenant Fee 351.00
per application
PL -011
Parking Demand/Shared Parking Study
Study Fee 1,027.00
per study plus actual costs for
Traffic Enginer
PL -012 General Plan Amendment Review
Deposit determined by staff with charges at the fully allocated hourly rates for all
personnel involved plus any outside or contract costs.
Master Fee Schedule
PL -001 through PL -062
-15-
276
Heterence Number i itle
> ee Amount N Unit
PL -013 Specific Plan Review
Deposit determined by staff with charges at the fully allocated hourly rates for all
personnel involved plus any outside or contract costs.
PL -014 Specific Plan Amendment Review
Deposit determined by staff with charges at the fully allocated hourly rates for all
personnel involved plus any outside or contract costs.
PL -015 Sphere of Influence Amendment
This service is no longer provided.
PL -016 Annexation Request Review
This service is no longer provided.
PL -018 Development Agreement Review
Deposit determined by staff with charges at the fully allocated hourly rates for all
personnel involved plus any outside or contract costs.
PL -019 Coastal Development Permit
Permit Fee 898.00 per application
PL -020 Planned Residential Development Rev
This service is no longer provided.
PL -020A Site Plan Review
Deposit determined by staff with charges at the fully allocated hourly rates for all
personnel involved plus any outside or contract costs.
PL -021 Fiscal Impact Analysis
This service is no longer provided.
PL -022 Smoky Hollow Floating Zone Proc.
This service is no longer provided.
PL -023 Smoky Hollow Site Plan
This service is no longer provided -
PL -024 Density Bonus Agreement Review
Deposit determined by staff with charges at the fully allocated hourly rates for all
personnel involved plus any outside or contract costs.
PL -025 Environ. Categorical Exemption
Exemption Fee 145.00 per application
PL -026 Environ. Initial Study/Neg. Dec./Recir.
Deposit determined by staff with charges at the fully allocated hourly rates for all
personnel involved plus any outside or contract costs.
Master Fee Schedule
PL -001 through PL -062
-16- 277
Reference Number Title
Fee Amount ($) Unit
PL -027
Environmental Impact Report Review
Deposit determined by staff with charges at the fully allocated hourly rates for all
personnel involved plus any outside or contract costs.
PL -028
Mitigation Monitoring
Deposit determined by staff with charges at the fully allocated hourly rates for all
personnel involved plus any outside or contract costs.
PL -029
Precise Plan Modification Review
Review Fee 5,560.00 per application
PL -030
Tentative Parcel Map Review
Review Fee 5,140.00 per map plus actual cost for
contract suveyor
(Any County processing fees are paid directly to the County by the applicant)
PL -031
Tentative Tract Map Review
Review Fee 5,140.00 per map plus
265.00 per lot for every lot over 4 plus
actual cost for contract surveyor
(Any County processing fees are paid directly to the County by the applicant)
PL -033
Resubmitted Map Review
Review Fee 815.00 per map
PL -034
Lot Line Adjustment
Adjustment Fee 1,340.00 per application plus actual cost
for contract surveyor
PL -035 Lot Merger
Merger Fee 1,340.00 per application plus actual cost
for contract surveyor
PL -035A Lot Tie Covenant
Lot Tie Covenant Fee 755.00 per application plus actual cost
for contract surveyor
PL -036 Reversion to Acreage
This service is no longer provided -
PL -037 Certificate of Compliance Review
Review Fee 1,589.00 per application plus actual cost
for City Attorney
PL -038 Reciprocal Access Easement
Easement Fee 552.00 per application plus actual cost
for City Attorney
Master Fee Schedule
PL -001 through PL -062
-17-
278
Reference Number
Title Fee Amount ($)
Unit
PL -039
CC&R Review
Review Fee Actual costs for City staff and for City Attorney
PL -040
Historic Resource Nomination Review
Deposit determined by staff with charges at the fully allocated hourly rates for all
personnel involved plus any outside or contract costs.
PL -041
Admin Determination - DIR Decision
Determination Fee 1,235.00
per application
PL -042
Admin Determination - PC Decision
Determination Fee 2,115.00
per application
PL -042A
Temporary Sign Permit
Sign Fee 240.00
per application
PL -043
Sign Program Sign Plan Review
Review Fee 103.00
per application
PL -044
Master Sign Program
Program Fee 630.00
per application or
Deposit determined by staff with charges at the fully allocated hourly rates for all
personnel involved plus any outside or contract costs.
PL -045
Large Family Day Care Permit
Permit Fee 402.00
per application plus
129.00
if a public hearing is required
PL -046
Moved Building Site Plan Review
This service is no longer provided.
PL -047
Zoning Conformance Letter/Review
Review Fee 710.00
per letter
PL -048
Modif. to Discretionary Approval
Discretionary Approval Fee 5,915.00
per application
PL -049
Time Extension Review
Review Fee 405.00
per application
PL -050
Appeal to the Planning Commission
Appeal Fee 1,420.00
per appeal
PL -051
Appeal to the City Council
Appeal Fee 2,848.00
per appeal for 100% recovery
Inside the Coastal Appeal Zone No Charge
Master Fee Schedule
PL -001 through PL -062
-18-
279
Reference Number
Title Fee Amount ($)
Unit
PL -052
Street Address Change
Change Fee
625.00
per application
PL -052A
New Adress Processing
Address Fee
625.00
per application
PL -053
General Plan Maintenance
Maintenance Fee
10%
of all Building & Safety permit fees
PL -054
Temporary Use Permit
Permit Fee
1,225.00
per application
PL -055
Entertainment Permit
Permit Fee
535.00
per application
Renewal Permit Fee
55.00
per application
PL -056
Adult Use Planning Permit
Deposit determined by staff with charges at the fully allocated hourly rates for all
personnel involved plus any outside or contract costs.
PL -057
Amplified Sound Permit
Permit Fee
155.00
per application
PL -058
Animal Permit
Permit Fee
552.00
per application
PL -059
Animal Permit Renewal
Renewal Fee
273.00
per renewal
PL -060
Animal Permit Appeal
Resident
1,192.00
per appeal for 50% recovery
Non -Resident
2,379.00
per appeal for 100% recovery
PL -061
Business Zoning Clearance
Zoning Clearance
120.00
per application
PL -061A
Home Occupation Zoning Clearance
Zoning Clearance
60.00
per application
PL -062
Public Noticing
Actual costs charged by publication
PL - 063
Downtown Parking In Lieu
Parking In Lieu Fee
17,500.00
PL - 064
Smoky Hollow Parking In Lieu
Parking In Lieu Fee
28,000.00
Master Fee Schedule
PL -001 through PL -062
-19-
280
r. E�sEcuN
Reference Number Title
PO -001
Firearms Dealer Permit
1,042.00
Permit Fee
PO -002
Fortuneteller Permit
299.00
Permit Fee
PO -003
Secondhand Dealer Permit
50.00
Permit Fee
PO -003A
Pawnshop Permit
Permit Fee
PO -004
Bingo Permit
702.00
Annual Application
144.00
Remote Caller Game
PO -006
Police Massage Establishment Pmt.
712.00
Permit Fee
PO -007
Massage Therapist Permit
253.00
Permit Fee
PO -008
Auction House Permit
Permit Fee
PO -009
Pool Room Permit
Permit Fee
PO -010
Tobacco Permit
Permit Fee
PO -013
Misc. Police Business Permit
Permit Fee
Fee Amount ($)
Unit
1,042.00
per application
712.00
per application
299.00
per application
1,042.00
per application
50.00
per application plus
Department of Justice Fee, set by
Penal Code Section 326.5(1)(1)
531.00
702.00
per application
144.00
per application plus
County testing fee
712.00
per application
702.00
per application
253.00
per application
753.00
per application
Master Fee Schedule
PO -001 through PO -047
-20-
281
Reference Number Title
Fee Amount ($) Unit
PO -014
Concealed Weapons Permit
Fee is set by State Law:
New Application 100.00 per application
Renewal application 25.00 per renewal
Amended aplication 10.00 per application
Psychological testing costs are to be added to the above fee up to $150
20% of the fee is collected upon filing of the initial application and is
non-refundable. The balance of the fee is collected on issuance of the license.
PO -015
Clearance Form/Letter
Service Fee 26.00 per letter
PO -016
Records Check - Local
Service Fee 21.00 per name
PO -017
Citation Sign -off Service
Service Fee 15.00 per citation
PO -018
Vehicle Impound Release
Standard Impound 212.00 per vehicle
30 Day/DUI Impound 294.00 per vehicle
PO -019
Police False Alarm Response/Billing
First 3 alarms in calendar year No Charge
4th false alarm 200.00
5th false alarm 300.00
6th and subsequent false alarm 400.00
PO -020
Police Alarm Permit
Alarm Permit No Charge
Violation for non -alarm permit 165.00
PO -022
DUI Collision Response
Charged at fully allocated hourly rates for all responding emergency personnel,
not to exceed $12,000 per incident by State law.
PO -023
Second Response Call -Back
Charged at fully allocated hourly rates for all responding emergency personnel.
PO -024
Misdemeanor Booking Service
Booking Fee 253.00
PO -024A
DUI Arrest
Arrest Fee 759.00 per arrest
collected upon conviction
PO -025
Special Event Police Service
Charged at fully allocated hourly rates for all personnel used.
Master Fee Schedule
PO -001 through PO -047
-21-
282
Reference Number
Title
Fee Amount ($)
Unit
PO -026
Fingerprinting on Request
Service Fee
36.00
per application, plus DOJ fees
PO -027
Police Report/Document Reproduction
First 5 copies
No Charge
Each additional copy
0.20
per copy
PO -028
Police Photo Reproduction
Reproduction Fee
36.00
per request
PO -029
Police Dispatch Tape Copy
Copy Fee
10.00
per copy
PO -030
Police Audio/Video Tape Copy
Copy Fee
10.00
per copy
PO -040
Animal At -Large Pickup
1st offense
10.00
2nd offense
26.00
3rd and subsequent offense
41.00
PO -041
Vicious Animal Hearing
No Charge
PO -047
Animal Control Services
Dog License:
Spayed/Neutered
21.00
Non-Spayed/Neutered
83.00
Seniors
10.00
Late Fee
10.00
Master Fee Schedule
PO -001 through PO -047
-22- 283
amp,
Reference Number Title Fee Amount ($) Unit
PW -001 Water Service Lateral Inspection
1 1/2" -211 1,151.00 plus
1,000.00 refundable deposit
3" - 10" 1,584.00 plus
1,500.00 refundable deposit
PW -001A
Water Service Pre -Plan Review
Review Fee
186.00 per application
PW -002
Water Meter Upgrade
Upgrade up to 1"
4,391.00 per meter plus actual cost of
meter and materials
Upgrade to over 1"
Charged at the fully allocated hourly rates for all
personnel used plus any materials or outside costs.
PW -003
Water Meter Abandonment
Service Fee
217.00 per meter
PW -004
Temporary Construction Meter
Installation
114.00
Move
62.00
plus refundable deposit to cover cost of the meter
PW -005
Fire Flow Test Witness
Test Fee
144.00 per test
PW -006
Damaged Meter/Service Line
Charged at the fully allocated hourly rates for all
personnel used plus any materials or outside costs.
PW -007
Annual Backflow Device Program
Program Fee
62.00 per device per year
PW -010
New Sewer Lateral Inspection
Inspection Fee
217.00 per lateral
PW -011
Sewer Cap Inspection
Inspection Fee
217.00 per cap
PW -012
Sewage Spill Response
Charged at the fully allocated hourly rates for all
personnel used plus any materials or outside costs.
Master Fee Schedule
PW -001 through
PW -021
-23-
284
Reference Number
Title
Fee Amount ($)
Unit
PW -015
New Utility Account Processing
Processing Fee
88.00
per new account
Deposit:
Residential
67.00
Commercial
258.00
PW -016
Delinquent Utility Billing
Delinquent Bill
13.00
Red Tag
29.00
PW -017
Delinquent Utility Turn-Off/On
Shut-off Fee
68.00
per delinquent shut-off
Reconnectin Fee
68.00
per reconnection
PW -020
Water Meter Test
Test Fee
284.00
per meter test (refunded if the
meter is found to running fast)
PW -021
Refer to Collection Agency
5% of the amount owed to the City
Master Fee Schedule
PW -001 through PW -021
-24- 285
L,
4w.
FISCA X. VIEAFt 20 I'D 2020 1
Reference Number
Title
Fee Amount ($)
unit
REC-001
Adults Sports
Various
See Appendix B
REC-002
Youth Sports
Various
See Appendix B
REC-003
Day Camps
Various
See Appendix B
REC-004
Teen Center/Afterschool
Various
See Appendix B
REC-005
Recreation Classes
Various
See Appendix B
REC-006
Aquatics Services
Various
See Appendix B
REC-007
Recreation Card Registration
Various
See Appendix B
REC-008
Youth Drama
Various
See Appendix B
REC-009
Senior Services
Various
See Appendix B
REC-010
Block Party Permit
150.00
per application
REC-011
Private Spec. Event Pemit/Services
400.00
per application
REC-012
Farmers Market
Various
See Appendix C
REC-013
City Special Events
Various
See Appendix C
REC-014
Recreation Facility Rental
Various
See Appendix C
REC-015
Ballfield Rental
Various
See Appendix C
REC-016
Golf Course
Various
See Appendix C
REC-017
Youth Sports Organizations
Resident
10.00
per player
Non -Resident
30.00
per player
Master Fee Schedule
REC-001 through REC-016
-25-
Reference Number Title
REC-018
REC-019
REC-020
Competition Pool — Rental
Teaching Pool — Rental
Event Pricing
Fee Amount ($) Unit
Master Fee Schedule
REC-001 through REC-016
-26-
Appendix D
Appendix D
Appendix D
287
APPENDIX A
Schedule B-1
Single Family Residential Building Permits
Building Permit Under $500 Valuation
Building Permit $501- $2,000 Valuation
Building Permit $2,001 - $25,000 Valuation
Building Permit $25,001- $50,000 Valuation
Building Permit $50,001 - $100,000 Valuation
Building Permit $100,001- $500,000 Valuation
Building Permit $500,001 - $1,000,000 Valuation
Building Permit Over $1,000,000 Valuation
Single Family Residential Building Plan Check
Building Plan Check Under $500 Valuation
Building Plan Check $501- $2,000 Valuation
Building Plan Check $2,001- $25,000 Valuation
Building Plan Check $25,001- $50,000 Valuation
Building Plan Check $50,001 - $100,000 Valuation
Building Plan Check $100,001 - $500,000 Valuation
Fee Amount ($)
Building Plan Check $500,001 - $1,000,000 Valuation
Building Plan Check Over $1,000,000 Valuation
Master Fee Schedule
Appendix A
_ 27 -
24.00
24.00
4.33
89.00
11.52
354.00
8.88
576.00
9.72
1,062.00
3.98
2,656.00
4.96
5,134.00
2.48
24
24
2.73
65
4.74
174.00
6.96
348.00
6.96
696.00
2.18
1,569.00
2.96
3,048.00
1.48
Unit
plus
for each $100 over $500
plus
for each $1,000 over $2,000
plus
for each $1,000 over $25,000
plus
for each $1,000 over $50,000
plus
for each $1,000 over $100,000
plus
for each $1,000 over $500,000
plus
for each $1,000 over $1,000,000
plus
for each $100 over $500
plus
for each $1,000 over $2,000
plus
for each $1,000 over $25,000
plus
for each $1,000 over $50,000
plus
for each $1,000 over $100,000
plus
for each $1,000 over $500,000
plus
for each $1,000 over $1,000,000
288
Appendix A
Schedule B-1
Fee Amount ($)
Single Family Residential Combo Permits
Electrical Permit
10%
Plumbing Permit
10%
Mechanical Permit
10%
Non -Single Family Residential Building Permits
Building Permit Under $500 Valuation
24.00
Building Permit $501- $2,000 Valuation
24.00
5.73
Building Permit $2,001- $25,000 Valuation 110.00
12.52
Building Permit $25,001- $50,000 Valuation 398.00
10.64
Building Permit $50,001- $100,000 Valuation 664.00
11.52
Building Permit $100,001 - $500,000 Valuation 1,240.00
5.13
Building Permit $500,001 - $1,000,000 Valuation 3,010.00
5.13
Building Permit Over $1,000,000 Valuation 5,577.00
2.57
Non -Single Family Residential Building Plan Check
Building Plan Check Under $500 Valuation
Building Plan Check $501- $2,000 Valuation
Building Plan Check $2,001- $25,000 Valuation
Building Plan Check $25,001- $50,000 Valuation
Building Plan Check $50,001 - $100,000 Valuation
Building Plan Check $100,001- $500,000 Valuation
Building Plan Check $500,001- $1,000,000 Valuation
Building Plan Check Over $1,000,000 Valuation
Non -Single Family Residential Combo Permits
Electrical Permit
Plumbing Permit
Mechanical Permit
Master Fee Schedule
Appendix A
-28-
24.00
24.00
87.00
348.00
609.00
1,045.00
2,787.00
5.01
4,791.00
2.50
40%
10%
20%
Unit
of the Building Permit Fee
of the Building Permit Fee
of the Building Permit Fee
plus
for each $100 over $500
plus
for each $1,000 over $2,000
plus
for each $1,000 over $25,000
plus
for each $1,000 over $50,000
plus
for each $1,000 over $100,000
plus
for each $1,000 over $500,000
plus
for each $1,000 over $1,000,000
plus
plus
plus
plus
plus
plus
for each $1,000 over $500,000
plus
for each $1,000 over $1,000,000
of the Building Permit Fee
of the Building Permit Fee
of the Building Permit Fee
289
Appendix A
Schedule B-1
Fee Amount ($)
Unit
Other Departmental Review
100.00
plus
Review Fee
15%
of the Building Permit Fee
Miscellaneous:
440.00
plus
Demolition Permit
275.00
for each $1,000 over $10,000
Duplicate Inspection Card
77.00
plus
Duplicate Certificate of Occupancy
21.00
for each $1,000 over $50,000
Temporary Certificate of Occupancy
556.00
plus $10,000 deposit refundable
Other Inspections not specified
1.83
for each $1,000 over $100,000
Overtime Inspection (4 hour minimum)
$148
plus
Additional Plan Review
OT Hourly Rate
for each $1,000 over $500,000
Expedited Plan Review in addition
Hourly Rate
to regular Plan Review Fee
OT Hourly Rate
Pre -Inspection Site Visit
$160
(Overtime Hourly Rate is 120% of the Regular Hourly Rate)
Grading Permits
Grading Permit under $2,000 Valuation
50.00
Grading Permit $2,001-$10,000 Valuation
50.00
plus
18.75
for each $1,000 over $2,000
Grading Permit $10,001-$50,000 Valuation
200.00
plus
8.00
for each $1,000 over $10,000
Grading Permit $50,001-$100,000 Valuation
520.00
plus
4.48
for each $1,000 over $50,000
Grading Permit $100,001-$500,000 Valuation
744.00
plus
0.84
for each $1,000 over $100,000
Grading Permit over $500,000 Valuation
1,079.00
plus
0.84
for each $1,000 over $500,000
Grading Plan Check
Grading Plan Check $2,000 Valuation
100.00
Grading Plan Check $2,001-$10,000 Valuation
100.00
plus
42.50
for each $1,000 over $2,000
Grading Plan Check $10,001-$50,000 Valuation
440.00
plus
11.00
for each $1,000 over $10,000
Grading Plan Check $50,001-$100,000 Valuation
880.00
plus
8.80
for each $1,000 over $50,000
Grading Plan Check $100,001-$500,000 Valuation
1,320.00
plus
1.83
for each $1,000 over $100,000
Grading Plan Check over $500,000 Valuation
2,050.00
plus
1.83
for each $1,000 over $500,000
Expedited Plan Check Surcharge
Surcharge Fee 50% of Plan Check Fees
Permit Center Surcharge
Surcharge Fee 4% of Plan Check Fees
Master Fee Schedule
Appendix A
-29-
290
Appendix A
Schedule B-2
Electrical Permits
Fee Amount ($) Unit
Permit Issuance
41.00
Residential Appliances, up to 5 hp
68.00
Non -Residential Appliances, up to 5 hp
68.00
Electrical Sign
105.00
Motors/Transformers (Ratings in HP, KW, KVA, or KVAR)
up to 100
92.00
100+
160.00
Temporary Power Pole
80.00
Services, Switchboards, Control Centers, & Panels
up to 600 volts
up to 400 amps
SFR
92.00
Non -SFR
92.00
over 400 amps
129.00
greater than 600 volts
166.00
Switchboards
First Section Standing Panel
N/A
Additional Sections
N/A
Fire Warning Communication Control Panel
N/A
Fire Warning Communication Control Panel
- over 600 volts
N/A
Fire Warning Communication Control Panel
- add'I sections
N/A
Recept, Switch, Lighting Outlet, and Lighting Fixture, per fixture
SFR:
First 10 items
12.00
Each item over 10
2.50
Non -SFR:
First 10 items
12.00
Each item over 10
2.50
Pole or Platform Mounted Fixtures, per fixture
SFR
43.00
Non -SFR
43.00
Swimming Pool
184.00
Meter Reset
68.00
Electrical Duct Bank (per 100 lin ft)
55.00
Branch Circuits (Temporary or Future)
55.00
Miscellaneous Conduits and Conductors (per 100 lin fl
55.00
Inspections not specified
170.00
Reinspections
Hourly Rate
After Hours Inspection (4 hour minimum)
Overtime Hourly Rate
Plan Check: 100% of Permit Fee
Overtime Hourly Rate is 120% of the Regular Hourly Rate
Master Fee Schedule
Appendix A
-30-
291
Appendix A
Schedule B-2
Plumbing Permits
Fee Amount ($) Unit
Permit Issuance
41.00
Plumbing Fixtures and Vents
15.00
Repair or Alteration of Drainage or Vent Piping
18.00
SFR
43.00
Non -SFR
55.00
Grease Interceptor
129.00
Piping (per dwelling unit)
55.00
Repipe
Hourly Rate
Single Family Residential (per dwelling unit)
55.00
Multi Family Residential (per dwelling unit)
83.00
Lawn Sprinklers, Vacuum Breakers, and
Backflow Protection Devices
Each Lawn Sprinkler System per Valve
31.00
Each Vacuum Breaker or
Backflow Protection Device
31.00
Backflow Protection Device greater than 6"
240.00
Gas System, per system
SFR
Less than 2"
92.00
2" or more
92.00
For Each Outlet over 5
18.00
Non -SFR
92.00
Less than 2"
92.00
2" or more
92.00
For Each Outlet over 5
18.00
Water Heater
SFR 68.00
Non -SFR 68.00
Solar Water Heating system (Combo)
SFR 201.00
Non -SFR 201.00
Piping to a Condesate Pump, piping repair, sump pum 43.00
Earthquake Valve 92.00
Sewer
0-25 linear feet
55.00
each additional 100 linear feet
37.00
Swimming Pool
184.00
In -Ground Spa
92.00
Pool/Spa Heater
68.00
Miscellaneous
92.00
Inspections not specified
170.00
Reinspections
Hourly Rate
After Hours Inspection (4 hour minimum)
Overtime Hourly Rate
Plan Check: 100% of Permit Fee
Overtime Hourly Rate is 120% of the Regular Hourly Rate
Master Fee Schedule
Appendix A
-31-
292
Appendix A
Schedule B-2 Fee Amount ($) Unit
Mechanical Permits
Permit Issuance
41.00
Forced -Air or Gravity -Type Furnace or Burner
SFR
93.00
Non -SFR
93.00
Floor Furnace - Installation or Relocation
92.00
Suspended/Recessed Wall/Floor Mounted Heater
-Install-Relocation
92.00
Fireplace
SFR
92.00
Non -SFR
92.00
Appliance Vents per each Inlet/Outlet
SFR
31.00
Non -SFR
31.00
Air Handling Units
55.00
Air Inlet/Air Outlet - First 10 vents
92.00
Air Inlet/Air Outlet - Each additional vent
3.00
Variable Air Volume Box
37.00
Single Register Ventilation Fan
37.00
Independent Venting System
92.00
Hood served by Mechanical Exhaust
92.00
Boilers, Compressors, and Absorption Systems
0-15 HP or 500,000 Btu/h
92.00
15-30 HP or 500,001-1,000,000 Btu/h
154.00
31-50 HP or 1,000,001-1,750,000 Btu/h
191.00
50+ HP or 1,750,001+ Btu/h
240.00
Smoke/Fire Damper
55.00
Smoke Control Damper
55.00
Thermostat
55.00
Incinerator/Kiln
92.00
Alteration to Duct Work not otherswise noted
9.00
Miscellaneous
92.00
Inspections not specified
170.00
Reinspections
Hourly Rate
After Hours Inspection (4 hour minimum)
Overtime Hourly Rate
Plan Check: 100% of Permit Fee
Overtime Hourly Rate is 120% of the Regular Hourly Rate
Master Fee Schedule
Appendix A
-32-
293
Appendix A
Schedule B-2
Combo Permits
Electric Vehicle Charging System
Residential
Commercial
Solar Charging System
Residential
Commercial
Swimming Pool
Residential
Commercial
Generator
Sign
Fee Amount ($) Unit
242.00
655.00
535.00
840.00
Master Fee Schedule
Appendix A
33
998.00
1,257.00
591.00
259.00
294
Appendix B
Adult Sports
Basketball
Resident
Non -Resident
Softball
Resident
Non -Resident
Kickball
Resident
Non -Resident
Soccer
Resident
Non -Resident
Youth Sports
Resident
Non -Resident
Day Camps
Sports Camp
Resident
Non -Resident
Camp Cowabunga
Resident
Non -Resident
Resident Multi -Child
Non -Resident Multi -Child
Camp Cowabunga Extended Day
Resident
Non -Resident
Resident Multi -Child
Non -Resident Multi -Child
Tiny Tots
Resident
Non -Resident
Fee Amount ($) Unit
Master Fee Schedule
Appendix B
-34-
200.00 participant
240.00 participant
350.00 participant
420.00 participant
300.00 participant
360.00 participant
200.00 participant
340.00 participant
50.00 participant
65.00 participant
50.00
participant
65.00
participant
175.00
participant
210.00
participant
150.00
participant
180.00
participant
200.00
participant
240.00
participant
175.00
participant
210.00
participant
50.00
participant
65.00
participant
295
Appenpix 6
Teen Center/Afterschool
GABIT - Spring and Summer
Resident or Non -Resident
Snowboard Trip
Resident
Non -Resident
SPARK
Resident or Non -Resident
Resident or Non -Resident
Golf Tournament
Skate Tournament
Resident or Non -Resident
Aquatics Services
Swimnastics or Lap/Rec Swim
Card Holder
Non -Card Holder
Infant/Senior
Adult/Youth
Non -Resident
Group Lessons
Resident
Non -Resident
Rental Fees
Recreation Card Registration
Adult
Youth
Senior/Infant
Replacement
(Continued Next Page)
ree Amount ill unit
Master Fee Schedule
Appendix B
-35-
15.00 per player
65.00
80.00
150.00
per semester
250.00
per year
50.00
per player
15.00
No Fee
participant
1.00
participant
2.00
participant
5.00
participant
28.00
participant
43.00
participant
Various
See Appendix E
15.00
ca rd
10.00
ca rd
5.00
card
5.00
card
296
Appendix C Fee Amount ($)
Unit
Recreation Park
EI Segundo for Profit
100.00
Picnic Area - Each Area (4 tables, max capacity 50)
Non -Resident Groups
150.00
Less Than 25 People (First-come, first- served)
Free
EI Segundo Non-Profit/Individual (25+ people)
10.00
hour
EI Segundo for Profit (25+ people)
20.00
hour
Non -Resident Groups (25+ people)
30.00
hour
BBQ Area (max capacity 75)
Volleyball Court
EI Segundo Non-Profit/Individual
30.00
hour
EI Segundo for Profit
60.00
hour
Non -Resident Groups
90.00
hour
Fire Circle (max capacity 100)
Roller Hockey Rink
EI Segundo Non-Profit/Individual
25.00
hour
EI Segundo for Profit
50.00
hour
Non -Resident Groups
75.00
hour
Inflatable Bouncer Surcharge
EI Segundo Non-Profit/Individual
40.00
per event
EI Segundo for Profit
80.00
per event
Non -Resident Groups
120.00
per event
Grass Area
EI Segundo Non-Profit/Individual
50.00
hour
EI Segundo for Profit
100.00
hour
Non -Resident Groups
150.00
hour
Basketball Court
EI Segundo Non-Profit/Individual
50.00
hour
EI Segundo for Profit
100.00
hour
Non -Resident Groups
150.00
hour
Volleyball Court
EI Segundo Non-Profit/Individual
25.00
hour
EI Segundo for Profit
50.00
hour
Non -Resident Groups
75.00
hour
Roller Hockey Rink
EI Segundo Non-Profit/Individual
25.00
hour
EI Segundo for Profit
50.00
hour
Non -Resident Groups
75.00
hour
Master Fee Schedule
AppendixC
-36-
297
(Continued Next Page)
30.00
hour
Appendix L ree Amount (>)
unit
Recreation Park (continued)
Non -Resident Groups
90.00
Skate Park
Campus EI Segundo (1/2 Field Available)
EI Segundo Non-Profit/Individual
25.00
hour
EI Segundo for Profit
50.00
hour
Non -Resident Groups
75.00
hour
Tennis, Raquetball, Paddle Tennis Courts
Athletic Field Lighting Fee
EI Segundo Non-Profit/Individual
25.00
hour
EI Segundo for Profit
50.00
hour
Non -Resident Groups
75.00
hour
Athletic Fields
George Brett Field
EI Segundo Non-Profit/Individual
30.00
hour
EI Segundo for Profit
60.00
hour
Non -Resident Groups
90.00
hour
Stevenson Field
EI Segundo Non-Profit/Individual
30.00
hour
EI Segundo for Profit
60.00
hour
Non -Resident Groups
90.00
hour
Softball Field
EI Segundo Non-Profit/Individual
30.00
hour
EI Segundo for Profit
60.00
hour
Non -Resident Groups
90.00
hour
Richmond Field
EI Segundo Non-Profit/Individual
30.00
hour
EI Segundo for Profit
60.00
hour
Non -Resident Groups
90.00
hour
Campus EI Segundo (1/2 Field Available)
EI Segundo Non-Profit/Individual
55.00
hour
EI Segundo for Profit
110.00
hour
Non -Resident Groups
165.00
hour
Athletic Field Lighting Fee
EI Segundo Non-Profit/Individual
Free
EI Segundo for Profit
20.00
hour
Non -Resident Groups
20.00
hour
Community Centers
Large Capacity Room (150)
(Joslyn Center Social Hall, Clubhouse Auditorium)
EI Segundo Non-Profit/Individual 45.00 hour
EI Segundo for Profit 90.00 hour
Non -Resident Groups 135.00 hour
Master Fee Schedule
AppendixC
-37-
298
Appendix L
(Continued Next Page)
vee Amount (» unit
Community Centers (continued)
Meeting Room (max capacity 50)
(Joslyn Center Multi-purpose Room, Joslyn Center Craft Room, Joslyn Center Library,
Clubhouse Tri -Room, Clubhouse Drop -In Room)
EI Segundo Non-Profit/Individual 15.00 hour
EI Segundo for Profit 30.00 hour
Non -Resident Groups 45.00 hour
Kitchen (Add -On at Joslyn Center or Clubhouse)
EI Segundo Non-Profit/Individual 10.00 hour
EI Segundo for Profit 20.00 hour
Non -Resident Groups 30.00 hour
Camp Eucalyptus
EI Segundo Non-Profit/Individual 45.00 hour
EI Segundo for Profit 90.00 hour
Non -Resident Groups 135.00 hour
Teen Center
EI Segundo Non-Profit/Individual 45.00 hour
EI Segundo for Profit 90.00 hour
Non -Resident Groups 135.00 hour
Aquatics Facilities
Urho Saari Swim Stadium (*See below for staff fees)
EI Segundo Non-Profit/Individual 100.00 hour
EI Segundo for Profit 200.00 hour
Non -Resident Groups 300.00 hour
Hilltop Pool (*See below for staff fees)
EI Segundo Non-Profit/Individual 100.00 hour
EI Segundo for Profit 200.00 hour
Non -Resident Groups 300.00 hour
Acacia Pool (*See below for staff fees)
EI Segundo Non-Profit/Individual 100.00 hour
EI Segundo for Profit 200.00 hour
Non -Resident Groups 300.00 hour
Inflatable Slide and Staff Fee (in addition to facility fee)
EI Segundo Non-Profit/Individual 150.00 for 2 hours
EI Segundo for Profit 150.00 for 2 hours
Non -Resident Groups 150.00 for 2 hours
Master Fee Schedule
AppendixC
-38-
299
Appendix L
(Continued Next Page)
ree Amount j�) unit
Aquatics Facilities (continued)
Additional Staffing Fees for Aquatics Facility Rentals (Lifeguard Costs by Group Size)
One to 19 people (1 senior guard, 1 lifeguard)
EI Segundo Non-Profit/Individual 35.00 hour
EI Segundo for Profit 35.00 hour
Non -Resident Groups 35.00 hour
20 to 39 people (1 senior guard, 2 lifeguards)
EI Segundo Non-Profit/Individual 50.00 hour
EI Segundo for Profit 50.00 hour
Non -Resident Groups 50.00 hour
40 to 59 people (1 senior guard, 3 lifeguards)
EI Segundo Non-Profit/Individual 65.00 hour
EI Segundo for Profit 65.00 hour
Non -Resident Groups 65.00 hour
60+ people (1 senior guard, 4 lifeguards)
EI Segundo Non-Profit/Individual 80.00 hour
EI Segundo for Profit 80.00 hour
Non -Resident Groups 80.00 hour
Neighborhood Parks
Library Park
EI Segundo Non-Profit/Individual 50.00 hour
EI Segundo for Profit 100.00 hour
Non -Resident Groups 150.00 hour
Hilltop Picnic
EI Segundo Non-Profit/Individual 10.00 hour
EI Segundo for Profit 20.00 hour
Non -Resident Groups 30.00 hour
Acacia Picnic
EI Segundo Non-Profit/Individual 10.00 hour
EI Segundo for Profit 20.00 hour
Non -Resident Groups 30.00 hour
Sycamore Park (max capacity 25)
EI Segundo Non-Profit/Individual 10.00 hour
EI Segundo for Profit 20.00 hour
Non -Resident Groups 30.00 hour
Kansas Park (max capacity 25)
EI Segundo Non-Profit/Individual 10.00 hour
EI Segundo for Profit 20.00 hour
Non -Resident Groups 30.00 hour
Master Fee Schedule
AppendixC
-39-
300
(Continued Next Page)
Appendix L i-ee Amount 1.?)
Neighborhood Parks (continued)
Independence Park (group 25+)
EI Segundo Non-Profit/Individual
EI Segundo for Profit
Non -Resident Groups
Constitution Park (group 25+)
EI Segundo Non-Profit/Individual
EI Segundo for Profit
Non -Resident Groups
Washington Park (group 25+)
EI Segundo Non-Profit/Individual
EI Segundo for Profit
Non -Resident Groups
Freedom Park (group 25+)
EI Segundo Non-Profit/Individual
EI Segundo for Profit
Non -Resident Groups
Security Deposit
Additional Staff Fee (If Necessary)
Cancellation Policy
Master Fee Schedule
AppendixC
-40-
50.00
100.00
150.00
50.00
100.00
150.00
50.00
100.00
150.00
unit
hour
hour
hour
hour
hour
hour
hour
hour
hour
50.00
hour
100.00
hour
150.00
hour
200.00
all events
25.00
per hour/per staff person
50.00
Cancelled 7 days or less before scheduled event
301
r
Appendix D Fee Amount ($) Unit
REC-018 Competition Pool — Rental
Short Course — For Profit
Short Term <10 Hrs/Wk 25.00 per hour
Long Term > or =10 Hrs/Wk 20.00 per hour
Long Course — For Profit
Short Term <10 Hrs/Wk 45.00 per hour
Long Term > or =10 Hrs/Wk 35.00 per hour
Short Course — Non -Profit
Short Term <10 Hrs/Wk 20.00 per hour
Long Term > or =10 Hrs/Wk 15.00 per hour
Non -Prime Time 10.00 per hour
Long Course — Non -Profit
Short Term <10 Hrs/Wk 40.00 per hour
Long Term > or =10 Hrs/Wk 30.00 per hour
Non -Prime Time 20.00 per hour
Half Pool —Alternate Use - For Profit
Short Term <10 Hrs/Wk 105.00 per hour
Long Term > or =10 Hrs/Wk 85.00 per hour
Full Pool —Alternate Use - For Profit
Short Term <10 Hrs/Wk 210.00 per hour
Long Term > or =10 Hrs/Wk 170.00 per hour
Half Pool —Alternate Use — Non -Profit
Short Term <10 Hrs/Wk 85.00 per hour
Long Term > or =10 Hrs/Wk 65.00 per hour
Full Pool — Alternate Use — Non -Profit
Short Term <10 Hrs/Wk 200.00 per hour
Long Term > or =10 Hrs/Wk 150.00 per hour
Master Fee Schedule
Appendix D
-41-
302
Appendix D Fee Amount ($) Unit
REC-019 Teaching Pool — Rental
For Profit
Short Term <10 Hrs/Wk 25.00 per hour
Long Term > or =10 Hrs/Wk 20.00 per hour
Non -Profit
Short Term <10 Hrs/Wk 15.00 per hour
Long Term > or =10 Hrs/Wk 10.00 per hour
Full Pool — For Profit
Short Term <10 Hrs/Wk 100.00 per hour
Long Term > or =10 Hrs/Wk 80.00 per hour
Full Pool — Non -Profit
Short Term <10 Hrs/Wk 60.00 per hour
Long Term > or =10 Hrs/Wk 40.00 per hour
REC-020 Event Pricing
Competition Pool
Full Day (6+ Hours) 3,500.00 per event
Half Day (<6 hours) 1,850.00 per event
Teaching Pool
Full Day (6+ Hours) 700.00 per event
Half Day (<6 hours) 425.00 per event
Lighting Fee (if applicable) 20.00 per hour
Timing System (if applicable) 55.00 per event
Extra Staff (if applicable) 25.00 per hour
Master Fee Schedule
Appendix D
-42-
303
Exhibit C
RESOLUTION NO.
A RESOLUTION OF THE CITY OF EL SEGUNDO
ESTABLISHING A SCHEDULE OF FEES AND CHARGES
FOR RECOVERING COSTS INCURRED FROM
PROVIDING VARIOUS CITY SERVICES.
The Council of the City of EI Segundo resolves as follows:
SECTION 1. The City Council finds as follows:
A. The City Council may establish fees for services under various provisions of
California law including, without limitation, Business & Professions Code § 16000;
Government Code §§ 36936.1, 43000, 54344, 65104, 65456, 65874, 65909.5,
65943, 66013, 66014, 66451.2; and Health & Safety Code §§ 510, 17951,
17980.1, and 19852;
B. Pursuant to Government Code § 66016, the City made data available regarding
the cost, or estimated cost, of providing services for various fees ten (10) days
before the public hearing held on Septemberl7, 2019;
C. On September 17, 2019, City Council heard public testimony and considered
evidence in a public hearing held and noticed in accordance with Government
Code § 66016;
D. At the recommendation of the City's Departments and the City Manager, the City
Council believes that it is in the public interest to establish the recommended fees
to recover the costs of public services.
SECTION 2. The Fee Schedule Adoption: The schedule of fees and charges attached as
Exhibit "A" and incorporated into this Resolution as if fully set forth herein, are approved
and adopted.
SECTION 3. Separate Fee for Each Process: All fees set by this Resolution are for each
identified process; additional fees shall be required for each additional process or service
that is requested or required. Where fees are indicated on a per-unit of measurement
basis, the fee is for each identified unit or portion thereof within the indicated ranges of
such units.
SECTION 4. Added Fees and Refunds: Where additional fees need to be charged and
collected for completed staff work, or where a refund of excess deposited monies is due,
and where such charge or refund is $15.00 or less, a charge or refund need not be made,
pursuant to California Government Code § 50055 and amendments thereto.
304
1
SECTION 5. New Fees: Any fees for new services established throughout the year shall
be incorporated into the City's fee structure and collected with recovery percent consistent
with similar services.
SECTION 6, Interpretation: This Resolution may be interpreted by the several City
Department Heads in consultation with the City Manager, and should there be a conflict
between two fees, then the lower in dollar amount of the two shall be applied.
SECTION 7. Intent: It is the intention of the City Council to review the fees and charges
as determined and set out herein, based on the City's next Annual Budget and all of the
City's costs reasonably borne as established at that time and, if warranted, to revise such
fees and charges based thereon.
SECTION 8. Unless otherwise revised, the fees established by this Resolution will be
automatically adjusted on an annual basis at the beginning of each fiscal year based on
the most recent reported June annual percentage of change in the United States
Department of Labor, Bureau of Labor Statistics' Los Angeles -Riverside -Orange County
CPI -U for the calendar year.
The first fee adjustment may not be made before a minimum of twelve (12) months after
the effective date of this Resolution.
SECTION 9: This Resolution is exempt from review under the California Environmental
Quality Act (Cal. Pub. Res. Code §§ 211 000. et seq.; "CEQA") and CEQA regulations
(14 Cal. Code Regs. §§ 15000, et seq.) because it establishes, modifies, structures,
restructures, and approves rates and charges for meeting operating expenses;
purchasing supplies, equipment, and materials; meeting financial requirements; and
obtaining funds for capital projects needed to maintain service within existing service
areas. This Resolution, therefore, is categorically exempt from further CEQA review under
14 Cal. Code Regs. § 15273.
SECTION 10. Effective Dates: This resolution shall go into full force and effect
immediately but shall be subject to the terms and conditions pursuant to Government
Code § 66017. Development related fees will go into effect November 1, 2019, Recreation
fees will go into effect October 1, 2019, Aquatic fees and Special event fees shall go into
effect October 1, 2019, while all other fees will become effective on October 1, 2019 and
will remain effective unless repealed or superseded.
SECTION 11. All resolutions and other actions of the City Council in conflict with the
contents of this Resolution are hereby repealed.
'1<CT1CN 12. Severability: If any portion of this Resolution is declared invalid or
unconstitutional, then it is the intention of the City Council to have passed the entire
Resolution and all its component parts, and all other sections of this Resolution shall
remain in full force and effect.
305
2
SECTION 13: The City Clerk will certify to the passage and adoption of this Resolution;
will enter the same in the book of original Resolutions of said City; and will make a minute
of the passage and adoption thereof in the record of proceedings of the City Council of
said City, in the minutes of the meeting at which the same is passed and adopted.
PASSED, APPROVED, AND ADOPTED this
AYES:
NOES:
ABSENT:
ABSTAIN:
PASSED AND ADOPTED this
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
day of
2019.
day of September, 2019,
Drew Boyles, Mayor
TI.
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: September 17. 2019
AGENDA HEADING: Public Hearing
Adopt Resolution approving the Proposed FY 2019-2020 Operating Budget, Capital
Improvement Program Budget, and Gann Appropriations Limit.
RECOMMENDED COUNCIL ACTION:
1. Adopt Resolution approving the Proposed FY 2019-2020 Operating Budget, Capital
Improvement Budget Program, and Gann Appropriations Limit
2. Approve General Fund Reserve Policy
3. Approve Economic Uncertainty Reserve Policy
ATTACHED SUPPORTING DOCUMENTS:
A. City Manager's Proposed Budget Message
B. Resolution to adopt the Proposed FY 2019-2020 Operating Budget, Capital Improvement
Program Budget, and Gann Appropriations Limit
C. General Fund Reserve Policy
D. Economic Uncertainty Reserve Policy
E. 2020-2022 Strategic Plan
F. Proposed CIP Projects (rollover funds & new funding)
G. Proposed FY 2019-2020 Operating and Capital Improvement Program Budget Document
FISCAL IMPACT: Total Appropriations of $137,748,721; Revenues of $125,983,308; General
Fund Appropriations of $80,782,540; Revenues of $76,710,208.
Amount Budgeted: n/a
Additional Appropriation: n/a
Account Number(s): n/a
STRATEGIC PLAN:
Goal: 5(b) Champion Economic Development and Fiscal Sustainability:
El Segundo approaches its work in a financially disciplined and
responsible way
Objective: 2 The City will maintain a stable, efficient, and transparent financial
environment
ORIGINATED BY: Joseph LiIlio, Finance Manager
APPROVED BY: Scott Mitnick, City ManagerC ' S �
14
307
Attachment A
CITY MANAGER'S
BUDGET MESSAGE
308
City Manager's Office
MEMORANDUM
350 Main Street EI Segundo, CA 90245
Phone 310-524-2300 1 ww.elsegundo org
To: Honorable Mayor and Members of City Council
From: Scott Mitnick, City Manager
Date: September 17, 2019
Subject: Proposed FY 2019-2020 Operating & Capital Improvement Program Budget
On behalf of the entire management team, it is my pleasure to submit a structurally balanced Proposed
Operating Budget for Fiscal Year (FY) 2019-2020. This budget has evolved over an extensive preparation
process, including a strategic planning session on June 11th and three budget study sessions on June
14th, July 11th, and August 20th. Versions of the Proposed Capital Improvement Program (CIP) Budget
for FY 2019-2020 were reviewed by the City Council's Capital Improvement Program Advisory Committee
(CIPAC), Planning Commission, and City Council in previous meetings.
Adherina to Citv's 2020 to 2022 Strategic Plan
On June 11, 2019, City Council approved the attached City's 2020 to 2022 Strategic Plan which includes
five broad Citywide Goals and nine Citywide Top Priorities. These goals and priorities served as guiding
principles during the three budget study sessions with City Council. The Proposed FY 2019-2020 Budget
that is before City Council contains sufficient resources to support the Strategic Plan's goals, priorities,
and objectives which will be implemented during the course of FY 2019-2020. This budget will provide
the highest possible service levels to local residents, businesses, and visitors which our limited revenues
will allow. Equally as important, this budget will further the organization's paradigm shift toward setting
long-term objectives instead of focusing mainly on short-term needs through the annual budget process.
With this shift in mind, this year's budget focuses on the following broader City Council strategic goals
• Enhance customer service, engagement, and communications;
Support community safety and preparedness;
Develop the City organization to become a choice employer and workforce;
Develop and maintain quality infrastructure and technology; and
Champion economic development and fiscal sustainability.
309
Overview of Proaosed FY 2019-2020 Operatinq Citywide Budqet
Overall, the Proposed Budget represents a conservative spending plan for the next fiscal year. Total
proposed appropriations (for all funds) for FY 2019-2020 is $137,748,721. The following table and chart
illustrate the total Proposed Operating Budget:
No.
Fund Name
1
General Fund
2
Water Fund
3
Equip. Rep. Fund
4
Wastewater Fund
5
Worker's Comp Fund
6
CIP Fund
7
Transportation Funds
8
General Liability Fund
9
Public Safety Sp. Rev.Fund
10
Golf Fund
11
Other Special Rev. Funds
12
Debt Service Fund
13
Solid Waste Fund
14
Senior Housing Fund
2,749,000
Tota I
CIP Fund, 2.0%
Worker's Comp &
General Liabilty
Funds, 3.4%
FY 2018-2019
% of
FY 2019-2020
% of
Adopted Budget
Budget
Proposed Budget
Budget
$79,068,984
57.5%
$80,782,540
58.6%
30,645,150
22.2%
29,622,670
21.5%
8,123,097
5.9%
7,849,761
5.7%
5,110,042
3.7%
5,235,334
3.8%
2,932,453
2.1%
2,934,272
2.1%
3,130,000
2.3%
2,749,000
2.0%
2,933,757
2.1%
2,284,527
1.7%
1,854,128
1.3%
1,783,333
1.3%
1,235,073
0.9%
1,661,565
1.2%
1,692,814
1.2%
1,417,800
1.0%
311,000
0.2%
578,806
0.4%
545,000
0.4%
545,000
0.4%
0
0.0%
230,000
0.2%
27,000
0.0%
74,113
0.1%
$137,608,498
100.0%
$137,748,721
100.0%
Citywide 2019-2020 Apropriations by Fund - $137,748,721
Wastewater Fund,
3.8%
Equipment
r
Replacement Fund
MY
Golf Fund, 1.0%
nsportation
ds, 1.7% Special R
_\ Funds,
,-Debt Service Fund,
0.4%
-Solid Waste Fund,
0.2%
Senior Housing
Fund, 0.1%
310
The General Fund consumes the largest portion of the total Citywide Budget at 58.6% ($80,782;540).
Enterprise Funds combined consume the second largest portion of the total Citywide Budget at 26.5%,
with the individual operations as follows: Water Fund at 21.5% ($29,622,670); Wastewater Fund at 3.8%
($5,235,334); Golf Fund at 1% ($1,417,800); and, new Solid Waste Fund at 0.2% ($230,000). Internal
Service Funds total 9.1 % of the total Citywide Budget with the individual operations as follows: Equipment
Replacement Fund at 5.7% ($7,849,761); Workers' Compensation Fund at 2.1% ($2,934;272); and;
General Liability Fund at 1.3% ($1,783,333). With respect to the Capital Improvement Program (CIP)
Fund, $2,749,000 (or 2%) is proposed for FY 2019-2020. Ideally, a local government will dedicate at
least 2% to 5% of its total budget each year to the community's public infrastructure, including public
facilities. As the City ages and its infrastructure continues to deteriorate, the City will need to rely more
heavily on long-term financial planning to better prepare, and re -invest in this essential aspect of the
budget. The longer the City procrastinates and delays properly managing its existing facilities;
infrastructure, and assets, it will end up costing the next generation significantly more to re -build and pay
out future legal settlements and claims. In addition, this poor business practice is costing the current
budget recurring operating costs (such as more expensive utilities), as a result of relying on inefficient
and environmentally antiquated energy systems.
Proposed FY 2019-2020 General Fund Budget
Overall, the Proposed FY 2019-2020 General Fund Budget is structurally balanced (with recurring
operating revenues sufficient to cover recurring operating expenditures). Reserves will only be used for
one-time capital improvement projects to partially maintain deteriorating facilities and aging public
infrastructure, as well as other one-time expenditures. This approach fully complies the City's Financial
Policies. The General Fund pays for the majority of the City's basic operations and services, including
the following:
® Public Safety (Police & Fire)
® Public Works (highways/streets/engineering)
Community Services (senior/teen/recreation/library)
® Community Development (building/housing/planning/zoning)
General Governance and Administrative Oversight
311
General Fund Revenues
Total Proposed General Fund estimated revenues for FY 2019-2020 is $76,710,208, as illustrated in the
following table and chart:
1
Transient Occupancy Tax
$14,500,000
$15,200,000
2
Business License Tax
11,800,000
12,510,000
3
Sales Tax
11,900,000
11,500,000
4
Property Tax
8,057,164
8,816,500
5
Utility Users Tax
5,935,000
6,450,000
6
Tax Resolution Agreement
5,800,000
5,600,000
7
Charges for Service
5,393,625
5,298,845
8
Other Revenues
21520,400
3,218,995
9
Franchise Tax
3,900,000
3,200,000
10
Intergovernmental Revenues
1,849,347
1,851,490
11
License & Permits
1,668,388
1,688,358
12
Interest & Rentals
824,000
824,000
13
Fines & Forfeitures
317,700
412,020
14
Transfers -in
-
140,000
$700,000
710,000
(400,000)
759,336
515,000
(200,000)
(94,780)
698,595
(700,000)
2,143
19,970
1
94,320
iv
312
Due to a variety of historical actions and past public policy decisions, the City of EI Segundo is a "very
low -tax city." This has served the local residents well from a taxpayer perspective. However, this has
resulted in limited historical investments in traditional public infrastructure (streets, sidewalks, utilities,
parks and recreation facilities, police and fire facilities, downtown amenities, public parking, beach
facilities, greenbelts, and other public facilities). The quality of the City's public infrastructure has not
kept pace with that of other West Los Angeles and South Bay cities. With respect to property tax
revenues, the City incorporated in 1917 without a general municipal property tax. Although the City now
receives a small portion of local Property Tax revenue (about 6 cents for every $1 dollar of property tax
paid), this represents only approximately 12% of the estimated total General Fund revenues.
The General Fund's top six estimated revenues are: Transient Occupancy Tax ($15.2 million), Business
License Tax ($12.5 million), Sales Tax ($11.5 million), Property Tax ($8.8 million), Utility Users Tax ($6.5
million), and Chevron Tax Resolution Agreement ($5.6 million). The total estimated General Fund
revenue for FY 2019-20 represents an increase of $2.2 million (or 3.0%) over the previous year adopted
budget. The following provides additional information for major revenue sources:
Transient Occwancv Tax (TOT) increase of $700,000 over the prior year is the result of an additional
hotel in the City, and continued occupancy rates at the other local hotels in response to a stronger
regional economy. Also, due to passage of ballot Measure B which adjusted TOT from 8% to 12%, this
revenue is now the leading single General Fund revenue source.
Business Licer7se Tax increase of $710,000 (or 6%) is based on business license tax rates being adjusted
by the annual CPI change, a healthy local economy, proactive compliance, and a stronger demand for
filming within the City ($80,000 increase attributable to filming).
Sales Tax decrease of $400,000 (or -3.3%) is based on the City's limited retail developments and a
leveling of taxable sales transactions within City limits. Staff will work on a long-term plan to further
diversify the City's economy.
Pronertv Tax increase of approximately $759,336 (or 9.4%) is attributed to rising property values and
increased property sales transactions. The City experienced a net taxable value increase of 6.9% for the
FY 2018-19 tax roll, which was slightly more than the increase experienced countywide at 6.5%. The
assessed value increase between FY 2017-18 and FY 2018-19 was $841 million. The change attributed
to the 2% Proposition 13 inflation adjustment was $144 million, which accounted for 17% of all growth
experienced in the City.
Utility Users Tax (UUT) combines all the Utility Users Taxes from gas, water, telecommunications,
cogenerated electric, and electricity and has a projected net increase of $515,000 (or 8.7%) over the
previous year's estimated resources. Major impact is due to the increased price on natural gas compared
to last fiscal year.
Chevron Tax Resolution Agreement (TRA) is estimated at $5.6 million. The TRA aims to ensure the City
receives a guaranteed amount plus the annual CPI increase in tax payments despite fluctuations in the
national and local economy. The following taxes are part of the agreement: Gas/COGEN/Water/Electric
UUT; Property Tax; Business Tax; and Sales & Use Tax. The sum of these taxes from the current year
determines the amount that Chevron makes up to meet the guaranteed amount in the following year per
the agreement.
v
313
The following graph provides a five-year historical overview of the City's top six General Fund revenues:
Five -Year Tax Revenue Overview of Top Six General Fund Revenue Sources
VI
314
General Fund Appropriations
Total Proposed General Fund Appropriations for FY 2019-2020 is $80,782,540. The following tables
illustrates the total Proposed Operating Budget:
1
Police
$ 21,746,192
$ 23,175,793
$ 1,429,601
6.6%
2
Fire
16,401,982
17,015,860
613,878
3.7%
3
Public Works
8,507,761
8,098,326
(409,435)
-4.8%
4
Parks & Rec
6,688,627
7,190,768
502,141
7.5%
5
Nondepartment
8,251,373
5,743,964
(2,507,409)
-30.4%
6
Planning& Building
2,830,338
3,192,691
362,353
12.8%
7
Information System
2,059,988
2,774,264
714,276
34.7%
8
City Manager
2,039,236
2,526,032
486,796
23.9%
9
Library
2,363,788
2,489,245
125,457
5.3%
10
Finance
2,331,337
2,422,565
91,228
3.9%
11
Human Resources
1,004,459
1,430,937
426,478
42.5%
12
City Clerk
513,901
722,838
208,937
40.7%
13
City Attorney
611,250
585,450
(25,800)
-4.2%
14
City Treasurer
312,273
345,375
33,102
10.6%
15
City Council
288,541
319,432
30,891
10.7%
16
Transfers Out
x.130.000
1_,749.000
(381.000)
-12.2%
Summary of General Fund Appropriations (excluding transfers out)
vii
315
Adopted
Adopted
Description
FY 18-19
FY 19-20
Change
% Change
All Salaries (including
overtime & other pays)
$33,982,999
$35,092,900
$1,109,901
3%
All Benefits
24,787,878
24,926,774
138,896
1%
Subtotal
58,770,877
60,019,674
1,248,797
2%
Maintenance & Operations
17,065,792
18,002,376
936,584
6%
Capital Outlay
114,377
11,490
(102,887)
-90%
Total
$75,951,046
$78,033,540
$2,082,494
3%
vii
315
Department appropriations have been limited at the previous year's level. Certain exceptions were made
for costs over which the City has limited control. Adjustments were made to reflect MOU increases,
current Workers' Compensation costs; and professional and technical contracted services. The two
largest General Fund departments are Police and Fire operations. These two departments consume
51.5% of the total General Fund Budget (not including transfers out), followed by the Public Works
Department at 10.4%.
Salaries and Benefits
Over the past several years, the General Fund has experienced significant increases in staffing costs
due to increased PERS costs, increased worker's compensation costs, increased part-time staff costs
due to State -mandated minimum wage increases, and increased costs associated with implementation
of new MOUs. For FY 2019-2020, Salaries and Benefits for the General Fund total $60 million and are
approximately 77% of the General Fund operating budget. The following pie chart illustrates how General
Fund salaries and benefits are allocated:
General Fund Salaries & Benefits - FY 2019-2020
Workers'
,,apensation, 5%,
OPEB & Other
Benefits, 1%
Group Insurance,
12%
Retirement CaIPERS,
22%
Salaries, 58%
316
To better understand the impacts of rising employee benefit costs, for non-public safety employees, for
every $100,000 of salary paid, the City must spend approximately an additional $41,600 for benefits. For
public safety (Classic PERS members), the benefits ratio to salaries is approximately a 1 -for -1 ratio. That
is, for every $100,000 of salary paid, the City must spend an additional $100,000 for benefits.
As is the case with most California cities, EI Segundo has historically budgeted to fill 100% of all budgeted
positions. Historically, cities are seldom fully staffed at 100%. For example, the City currently has about
30 General Fund position vacancies. This represents about 11 % of the 277 full-time budgeted General
Fund positions. After careful analysis and discussion with City Council during the budget workshops, the
FY 2019-20 Budget includes an assumed vacancy rate of 5%, or about 14 FTEs. The 5% vacancy rate
results in a budgetary savings of approximately $2 million.
As part of the comprehensive strategic financial plan that will be developed during the upcoming fiscal
year, each department will be asked to develop long-term staffing plans and reassess its organizational
structure to provide quality services in the most efficient and cost-effective manner. Staff will take a
closer look at future year staffing levels. Making the shift to budgeting annual salary savings should be
a temporary measure and not a long-term measure. This is not a good financial business practice and
the City should exercise caution doing so going forward.
Maintenance & Operations
The Proposed General Fund Budget includes a 6% adjustment in Maintenance & Operations costs. This
increase is primarily due to one-time cost increases such as: City Clerk's election costs at $220,000;
Human Resources employee engagement program of $200,000; Information Services Department
professional services increase of $150,000 for project managers to implement new technology; Planning
& Building Safety Department professional services increase of $140,000 to backfill staff that will be
dedicated to implementation of the new online permitting program; Fire Department increase of $84,000
related to the accreditation program ($35,000), digitalizing Fire Prevention files ($25,000); and required
vaccinations and medical exams ($24,000); and City Manager's Office increase for expenses of
($75,000) related to the LAX expansion mitigation effort. Also, contractual increases driven by increases
in minimum wage, healthcare costs, and State/Local regulations and mandates are reflected in the
budget.
Charqe Backs
Chargebacks consist of services provided by a General Fund department to another Governmental or
Enterprise Fund. During the course of the year, the applicable operations will be charged to reflect the
cost of receiving these services and reimburse (or charge back) the General Fund. The methodology is
based on the formal cost allocation plan the City conducted during FY 2017-18 and updated with
inflationary factors for subsequent budgets.
ix
317
Ten -Year Expenditures and Revenue History
The following graph illustrates a ten-year history of General Fund revenues and expenditures. In
instances when expenditures exceeded revenues, some of the one-time shortfalls were funded by inter -
fund transfers or from available fund balance.
General Fund
$85,000,000
$75,000,000
$65,000,000
$55,000,000
$45,000,000
$35,000,000
$25,000,000
Estimated Fund Balance
When City Council adopted the FY 2018-2019 General Fund Budget, the projected ending fund balance
for September 30, 2019 was $14.1 million. Based on staff's recent analysis, this amount is now projected
to be $18.8 million, a net increase of approximately $4.7 million. The increase is attributed to higher
revenues and lower estimated expenditures due to approximately 30 vacancies throughout FY 2018-
2019.
Briefly, fund balance is defined as the difference between assets and liabilities and may be categorized
into reserved, unreserved, designated, undesignated, etc. As described earlier, the City Council opted
to appropriate available fund balance after setting the General Fund reserve levels at 17% of
expenditures. Based on the estimated revenues and adopted appropriations for the coming fiscal year,
staff projects the ending General Fund balance at September 30, 2020 to be $13.5 million (excluding
$2.5 million in transfers out to the CIP Fund and $1.55 million to the pension trust), as well as $2 million
in the Economic Uncertainty Fund.
Reserve Levels
During the budget study sessions, staff presented various General Fund reserve level options for City
Council's consideration. Within these options, additional appropriation requests from different
departments were presented to use available funds and to implement the goals as discussed in the
strategic planning sessions. One of the top ongoing City Council priorities is to address the growing
unfunded pension liabilities, especially for the larger Public Safety portion. At the August 20th Budget
x
318
Study Session, City Council decided to lower the General Fund Reserve from 19% to 17% and to apply
the 2% reduction, approximately $1.55 million, to fund the City's section 115 pension trust. City Council
also decided to maintain the Economic Uncertainty Reserve at $2 million. This resulted in a combined
total reserves of the Economic Uncertainty Reserve and General Fund Reserve of about 20%.
The top tier California cities maintain a General Fund reserve of at least 20%. This is considered a "Best
Management Practice" (BMP) by financial advisory firms and bond rating agencies, especially given the
significant rise in natural disasters (fires, floods, and earthquakes) throughout the State over the past
several years. In addition, the possibility of a significant economic recession over the next few years
continues to raise its head. Further, the City has significant financial exposure associated with its aging
and deteriorating public infrastructure which may result in unexpected one-time infusions of capital.
Moreover, the reduction in reserve balances also equates to a reduction in interest earning revenue for
the General Fund. As a result, staff strongly recommends against any further reductions to the General
Fund's reserve levels.
Special Revenue Funds
The total adopted budget for all special revenue funds is $4.5 million, including $2.4 million for capital
improvements such as street repairs or rehabilitation, and parks facilities repairs and maintenance. All
Special Revenue Funds are dedicated for a specific purpose governed by specific laws and regulations.
For example, the Gas Tax Fund can be spent only on street -related expenditures. Prop A and Prop C
funds can be spent only on transportation. Asset Forfeiture and COPS funds can be spent only on police -
related activities — as a supplement, not to supplant current appropriations. Federal, State, or County
grants can be spent only for the specific grant that it is awarded for. Some special revenue fund balances
are projected to "decrease" as the City appropriated the funds for the purpose they were intended to be
used once enough funds were accumulated to pay for specific projects.
Debt Service Fund
The Debt Service Fund records the City's facility lease activity for the Douglas Street Gap Closure.
Included in the proposed budget is an allocation of $545,000 for the annual payment of principal and
interest on the Douglas Street Gap Closure project.
Capital Improvement Program Fund
In addition to the capital improvement projects that are funded from Special Revenue and Enterprise
Funds, the Proposed Budget includes a transfer of $2.7 million from the General Fund to the Capital
Improvement Program Fund. This transfer enables the City to partially address the ongoing long-term
goal of investing in its infrastructure. The proposed projects are listed under the Capital Improvement
Program section of the budget document, attachment F.
X1
319
Enterprise Funds
The Proposed FY 2019-2020 Budget includes funding for the following four Enterprise Funds:
Budget Summary - Enterprise Funds
Fiscal Year 2019-2020
Water Fund
The total Proposed Water Fund Budget is $29.6 million, including $1.8 million (all carryover from previous
fiscal year) for capital improvement projects related to Indiana Street water main and Citywide meter
replacements. The Water Division operates, maintains, and repairs the City's water distribution system
consisting of approximately 65 miles of pipeline, a six million gallon reservoir, a three million gallon
reservoir, and a 200,000 gallon elevated water tank. The Proposed FY 2019-2020 Budget remains flat
compared to the previous year's budget.
The largest budget line -item is the cost of purchasing water ($23.1 million) is projected to remain relatively
flat as conservation efforts continue and only a modest increase in the cost to purchase potable and
recycled water for FY 2019-20. The Water Fund is structurally balanced with net position covering the
cost of capital and maintenance improvements and all on-going operations costs are paid for with on-
going revenue.
Water Fund receives revenue primarily from metered water sales and base charges. FY 2019-20 Water
Fund revenues are estimated at $31.3 million annually. This is slight increase of 2.0% from the FY 2018-
19 Budget due to the last rate increase that took effect in July 2019. The City is in the process of
conducting a water and wastewater rate study to determine if a Proposition 218 process will be necessary
to adjust rates.
Wastewater Fund
The total Proposed Wastewater Fund Budget is $5.2 million, including $1.1 million for capital
improvement projects which include pump station, lifts, and sewer main repairs. The Wastewater Division
operates and maintains the City's wastewater system, which consists of nine stations, 18 pumps, and
approximately 57 miles of sewer mains. The lift stations run in an automatic mode 24 hours per day to
convey over half -billion gallons of sewage per year to treatment plants operated by the City of Los
xll
320
Proposed
Proposed
Total
Estimated
Operating
CIP
Proposed
Revenues
Budget
Budget
Budget
Fund
FY 19-20
FY 19-20
FY 19-20
FY 19-20
Water Fund
$ 31,281,360
$ 27,812,670
$ 1,810,000
$29,622,670
Wastewater Fund
3,886,200
4,175,334
1,060,000
5,235,334
Golf Course Fund
1,450,667
1,417,800
-
1,417,800
Solid Waste Fund
-
230,000
-
230,000
Total
$ 36,618,227
$ 33,635,804
$ 2,870,000
$36,505,804
Water Fund
The total Proposed Water Fund Budget is $29.6 million, including $1.8 million (all carryover from previous
fiscal year) for capital improvement projects related to Indiana Street water main and Citywide meter
replacements. The Water Division operates, maintains, and repairs the City's water distribution system
consisting of approximately 65 miles of pipeline, a six million gallon reservoir, a three million gallon
reservoir, and a 200,000 gallon elevated water tank. The Proposed FY 2019-2020 Budget remains flat
compared to the previous year's budget.
The largest budget line -item is the cost of purchasing water ($23.1 million) is projected to remain relatively
flat as conservation efforts continue and only a modest increase in the cost to purchase potable and
recycled water for FY 2019-20. The Water Fund is structurally balanced with net position covering the
cost of capital and maintenance improvements and all on-going operations costs are paid for with on-
going revenue.
Water Fund receives revenue primarily from metered water sales and base charges. FY 2019-20 Water
Fund revenues are estimated at $31.3 million annually. This is slight increase of 2.0% from the FY 2018-
19 Budget due to the last rate increase that took effect in July 2019. The City is in the process of
conducting a water and wastewater rate study to determine if a Proposition 218 process will be necessary
to adjust rates.
Wastewater Fund
The total Proposed Wastewater Fund Budget is $5.2 million, including $1.1 million for capital
improvement projects which include pump station, lifts, and sewer main repairs. The Wastewater Division
operates and maintains the City's wastewater system, which consists of nine stations, 18 pumps, and
approximately 57 miles of sewer mains. The lift stations run in an automatic mode 24 hours per day to
convey over half -billion gallons of sewage per year to treatment plants operated by the City of Los
xll
320
Angeles and L.A. County. The Proposed FY 2019-2020 represents an increase of $125,000 from the
previous year's budget.
Wastewater Fund receives revenue primarily from residential and commercial user service fees and
connection fees. FY 2019-20 revenues are estimated at $3.9 million. This represents about $100,000
more than the previous year's budget. The Wastewater Fund has been running an operational deficit
over the last two years which has been covered by using retained earnings (available fund balance).
The primary driver is increased costs associated with the cost to treat sewage by Hyperion Treatment
Plant which is owned by the City of Los Angeles. As a result, recurring operational costs are not covered
by recurring revenue. This is not a good business practice, and likely does not comply with the industry's
Best Management Practices. Staff is in the process of conducting a wastewater rate study to determine
if a Proposition 218 process will be necessary to adjust wastewater rates.
Golf Course Fund
The Golf Course Fund's proposed budget is $1.4 million, which represents a reduction of about $300;000
from the previous year. This reduction is primarily due to a reduction in allocating City staff's time to the
Golf Fund, no longer allocating a portion of the City's general liability insurance to this fund, and a
reduction in operational costs associated with the pro shop and food & beverage operations. Beginning
with FY 2016-2017, depreciation expense was no longer included as a budgeted line item in the
Enterprise Fund as it is a non-cash expense. Revenues for the Golf Course Fund are estimated at $1.5
million for FY 2019-20. This represents a declining revenue trend from the last three fiscal years where
revenues were $1.8 million in FY 2016-17. The Golf Course fund continues to carry a negative net
position, also referred to as negative retained earnings, due to the outstanding loan balance of
approximately $5.7 million that is due to the Equipment Replacement Fund.
The discussion on whether Top Golf will enter into a contract with the City is still ongoing as of the date
of this Budget Message. The outcome of this discussion will likely have a materially positive impact on
the Golf Course Fund Budget over the long haul.
Solid Waste Fund
The Solid Waste Fund is a new fund that was set up in June 2019 to oversee the newly approved Solid
Waste Enterprise operation. City Council approved the rate study for the solid waste operations and
Proposition 218 process to set rates in early 2019. The Proposition 218 process was supported by a
majority of the ratepayers. As a result, a new residential fee for solid waste was established for the first
time in the City's history. Previously, the costs associated with solid waste collection for residential
customers was 100% subsidized by the General Fund. Now the cost is partially subsidized by the Solid
Waste Fund
x1n
321
Internal Service Funds
Proposed FY 2019-2020 Budget included funding for the following three Internal Service Funds.
Budget Summary - Internal Service Funds
Fiscal Year 2019-2020
These funds are used to account for internal charges to user -departments. For example, the Equipment
Replacement Fund (ERF) is used only to accumulate funds to replace various equipment valued at
$5,000 or more (individual value of an item and not grouped items) and vehicles throughout the City.
Based on the estimated life of the asset and estimated replacement value after the asset is fully
depreciated, the ERF charges the departments a set amount each year until the asset is fully funded in
order to be replaced. Per the established replacement schedule, the Proposed FY 2019-2020 Equipment
Replacement Fund Budget is $7.85 million, even though not all of the equipment scheduled for
replacement may be actually be purchased or replaced during the fiscal year.
The City operates two self-insurance programs, administered by third -party administrators, under the
management of the City's Risk Manager who is also the Director of Finance. The City belongs to the
Independent Cities Risk Management Authority (ICRMA), a joint -powers authority of 18 participating
members for the purpose of pooling the City's risk for general liability and workers' compensation losses
with those of other member cities. ICRMA covers up to $40,000,000 for general liability claims: The City
is responsible for the first $750,000 of claims (Self -Insured Retention). The ICRMA pool covers up to the
first $3 million above the City's SIR and the excess coverage is everything from $3 million to $40 million.
The $40 million in excess coverage represents a $10 million increase in excess coverage over the prior
year with a slight decrease of premium to the City compared to the prior year. This is a great testament
to the fiscal stability of this shared risk pool. The City also participates in the following insurance
programs: crime program, cyber program, property and equipment program, auto physical damage
program (new coverage for FY 2019-20); and, terrorism coverage program (new for FY 2019-20).
For the Liability Insurance Fund and the Workers' Compensation Fund, the Proposed FY 2019-2020
Budget is $1.8 million, and $2.9 million, respectively. Both these amounts are intended to cover the
administration costs, premiums, and estimated claims payments within the City's self-insured retention -
$750,000 for general liability and $500,000 for workers' compensation.
AV
322
Estimated
Proposed
Estimated
Beginning
Estimated
Operating
Ending
Balance
Revenues
Budget
Balance
Fund
Fund
FY 19-20
FY 19-20
9/30/20
Equipment Replacement
$ 6,389,026
$ 2,089,441
$ 7,849,761
$ 628,706
General Liability Insurance
83,598
1,914,179
1,783,333
214,444
Workers Compensation
(4,681,875)
2,975,035
2,934,272
(4,641,112)
Total
$ 1,790,749
$ 6,978,655
$12,567,366
$ (3,797,962)
These funds are used to account for internal charges to user -departments. For example, the Equipment
Replacement Fund (ERF) is used only to accumulate funds to replace various equipment valued at
$5,000 or more (individual value of an item and not grouped items) and vehicles throughout the City.
Based on the estimated life of the asset and estimated replacement value after the asset is fully
depreciated, the ERF charges the departments a set amount each year until the asset is fully funded in
order to be replaced. Per the established replacement schedule, the Proposed FY 2019-2020 Equipment
Replacement Fund Budget is $7.85 million, even though not all of the equipment scheduled for
replacement may be actually be purchased or replaced during the fiscal year.
The City operates two self-insurance programs, administered by third -party administrators, under the
management of the City's Risk Manager who is also the Director of Finance. The City belongs to the
Independent Cities Risk Management Authority (ICRMA), a joint -powers authority of 18 participating
members for the purpose of pooling the City's risk for general liability and workers' compensation losses
with those of other member cities. ICRMA covers up to $40,000,000 for general liability claims: The City
is responsible for the first $750,000 of claims (Self -Insured Retention). The ICRMA pool covers up to the
first $3 million above the City's SIR and the excess coverage is everything from $3 million to $40 million.
The $40 million in excess coverage represents a $10 million increase in excess coverage over the prior
year with a slight decrease of premium to the City compared to the prior year. This is a great testament
to the fiscal stability of this shared risk pool. The City also participates in the following insurance
programs: crime program, cyber program, property and equipment program, auto physical damage
program (new coverage for FY 2019-20); and, terrorism coverage program (new for FY 2019-20).
For the Liability Insurance Fund and the Workers' Compensation Fund, the Proposed FY 2019-2020
Budget is $1.8 million, and $2.9 million, respectively. Both these amounts are intended to cover the
administration costs, premiums, and estimated claims payments within the City's self-insured retention -
$750,000 for general liability and $500,000 for workers' compensation.
AV
322
Proposed FY 2019-2020 Capital Improvement Program Budget
The Proposed FY 2019-20 Capital Improvement Program (CIP) Budget totals $4.8 million in new dollars,
of which $2.7 million is from the General Fund, $1.5 million from transportation special funding sources,
$250,000 from grants, $200,000 from the Wastewater Fund, and $60,000 from the Senior Housing Fund.
The CIP is prepared separately from the Proposed FY 2019-20 Operating Budget and represents a partial
fiscal plan that addresses a portion of the City's immediate infrastructure needs for the next fiscal year.
The main highlights are as follows:
No.
1 (a)
12
Wastewater (Sewer) Enterprise Fund
Acacia Park Construction
Gas Tax/ Prop C / SB 1/ Measure R/ Measure M
Roadway Rehabilitation (Annual Program)
3 EI Segundo Blvd. Improvements
4 Sidewalk Improvement and Construction (Annual Program)
Other Grant or Special Funds
1(b) Acacia Park Construction - Prop 68 Grant - (CIPAC Rank: #2)
15 FCA - Park Vista Senior Housing Plumbing (Senior Housing Funds)
6 ADA Ramp Improvements - CDBG Funds
General Fund
1 7 Teen Center Upgrades Including Skate Park and Basketball Court
(CIPAC Rank: #6)
8 City Hall Windows Replacement
9 Fiber Vault Lids Replacements
1(c) Acacia Park Construction (CIPAC Rank: #2) (rolling over $1,150,000
` allocated in FY 2018-19)
10 Rec Park Restroom Rehabilitation
11 Police Firing Range Remodel — (PD Developer Impact Fee reserves): (CIPAC
I` Rank: #3) — rolling over $41,000 previously allocated in FY 2018-19
112 City Hall Security Improvements
113 Library Park Project (CIPAC Rank: #7)
114 Fitness Trail at Memory Row (CIPAC Rank: #4)
15 Catch Basin Inserts Installations
$200,0001
1
700,000
500,000
300,000
200,000
60,000
50,000
800,0001
500,000
300,000
300,000
200,000
204,000
125,000
120,000
100,000
100,000
Please refer to the proposed CIP Budget included in the last section of the FY 2019-2020 Budget
Document in order to obtain a more thorough and detailed description of each capital improvement
project, including carry over funding.
xv
323
Citywide Staffinq
The Proposed Budget plans for maintaining existing staffing levels at 362.26 Full -Time Equivalent (FTE)
positions (including part-time positions). The budget anticipates filling approximately 30 vacant positions
over the course of several months. In addition, current estimates reflect about 20 percent of City staff will
be retiring over the next one to three years. As a result of the time to recruit for vacant positions and
retirements in the pipeline, the budget includes a 5% vacancy rate to temporarily reflect the current
staffing environment within the budget. Although the loss of institutional knowledge will be challenging
with the high number of employees eligible for retirement, it presents an opportunity to embrace the
ongoing paradigm shift with respect to how the City's finances are managed and to prepare for future
needs by providing internal growth opportunities and the flexibility to reengineer the structure of the
organization.
Performance Measures
The City is planning to transform current performance measures from static measures to a more robust
method that relies on more meaningful tools that will provide regular measures to highlight areas where
the City performs well, as well as those areas in which further evaluation will be warranted. With the
ultimate goal to have performance measures posted on the City's website, the process will become more
timely and transparent.
Future Challencies
While the City was able to produce a balanced budget, financial challenges remain as the cost of
providing services continue to rise. The City continues to focus its efforts to keep the residents and
businesses in a safe environment. Contributions for retirement benefits will continue to rise as CalPERS
continues to phase-in increased City contributions as result of reduced investment earnings, changes to
actuarial assumptions due to longer longevity expectations, more members joining the retiree population
and less active workers supporting the growing retiree base, and other actuarial inputs which have
upward pressures on member agencies' contribution rates. Health insurance premiums are also expected
to rise. As a built -out urban city, EI Segundo runs the risk of being negatively impacted by a potential
national recession.
The Proposed Budget reflects a General Fund that continues to subsidize other funds, such as the Solid
Waste Fund and Golf Course Fund. With greater General Fund resources being used to support other
funds, this will place a further strain on the General Fund's ability to provide for the more traditional local
government services, including public safety (police and fire). In looking forward, a few funds, such as
the Wastewater Fund and Water Fund, are projected to draw down additional General Fund reserves
and fund balances beyond FY 2019-20. This is not a good business practice and, as a result, staff will
develop both short-term and long-term strategies to more effectively address these challenges to ensure
the City remains financially stable over the long-haul.
As a result of such pressures, staff remains cautious in projecting City's revenues, while at the same time
working hard to limit future expenditures. The following graph contains staff's projected General Fund
revenues and expenditures over the next five years, starting with FY 2018-2019 projected year-end:
xvi
324
General Fund (excluding transfers -out in the "estimated" years)
$90,000,000
$85,000,000
$80,000,000 - -• w -
$75,000,000
$70,000,000
FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24
Projected Proposed estimated estimated estimated estimated
This graph illustrates that the City will face a structural budget challenge going forward, assuming that
the General Fund will spend 100% of its appropriations and that revenue growth is conservative. While
the City is seeing some revenue growth, the cost of providing services to the community continues to rise
at a faster rate than revenue growth. For example, staff anticipates that over the next four years,
revenues will grow an average of 1%-2% per year while expenditures will grow by 2.5% per year, if not
higher.
In the years ahead, the City will continue to grapple with the challenges of being a full-service City that is
faced with rising costs and an aging local public infrastructure system. For example, the City's street and
sidewalk infrastructure is estimated to require several million dollars annually in capital and maintenance
expenditures in order to maintain the existing levels of service. The City's facilities will also require
increased annual contributions in capital and maintenance expenditures. Historically, the City has not
received sufficient transportation related taxes (Gas Tax, Measure R, Measure M, SB -1), Developer
Fees, and grant revenue in order to maintain the City's streets and facilities at the required levels which
has resulted in an increased reliance on the General Fund. However, with Gas Tax revenues declining,
Developer Fees revenues remaining limited, and State/Federal grant opportunities diminishing;
combined with the City's past practice of deferred maintenance and neglect, going forward the City will
need to explore a different and more aggressive approach in obtaining capital improvement funding.
Lonq-Term Financial Strateqic Planninq
Staff will begin the process to develop a comprehensive Ten -Year Financial Strategic Plan (FSP) during
FY 2019-20. This plan will help the City remain fiscally prudent and be more prepared for economic
downturns, rising pension costs, potential national recession, and other conditions which may result in
unanticipated fiscal challenges. Once completed and approved by City Council, staff will rely on the FSP
to prepare both the Operating and CIP Budgets in subsequent fiscal years.
325
Summary
City Council, management, and staff work hard to ensure that the City continues to provide service levels
which local residents and businesses expect and are willing to pay for. The Proposed FY 2019-2020
Operating Budget and CIP Budget represent a spending plan that is fiscally responsible and responsive
to the community's needs. Staff will continuously monitor the City's revenues and expenditures to ensure
that any material changes to revenues and/or appropriations are communicated to City Council. Staff will
also take proactive steps to ensure strong financial health for the City. With leadership from City Council
and management, the City has maintained financial stability, while limiting impacts on core municipal
services provided to local residents, businesses, and visitors every week, 24 hours per day. Moving
forward, the paradigm shift to focus more on long-term financial planning will continue to play an essential
role in managing the organization's future.
The City is fortunate to have professional and dedicated employees performing at highly competent
levels. My personal thanks to the Executive Team, Finance Department (especially Finance Director Joe
Lillio), and staff in all the operating departments for the many hours of outstanding work,
interdepartmental cooperation, and commitment to preparing a balanced Proposed Operating Budget.
Special thanks and appreciation also needs to be extended to the various employee associations for the
vital cooperative role they play. Maintaining positive labor relations remains a critical component to how
the City organization is managed and operated. Finally, it is important to acknowledge City Council for its
continued leadership and confidence in staff to manage a wide array of municipal services during
challenging times.
Respectfully Submitted,
Scott Mitnick
City Manager
xviii
326
BUDGET MESSAGE ATTACHMENTS
xix
327
Attachment B
RESOLUTION NO.
A RESOLUTION ADOPTING THE 2019-2020 FINAL OPERATING AND
CAPITAL IMPROVEMENT BUDGET AND THE 2019-2020
APPROPRIATIONS LIMIT FOR THE CITY OF EL SEGUNDO.
The City Council of the City of EI Segundo does resolve as follows:
SECTION l: The City Council finds and declares as follows:
A. The City Council has reviewed the proposed final Operating Budget ("Budget")
for fiscal year:
B. The Budget is based upon appropriate estimates and financial planning for the
City's operations. services. and capital improvements:
C. The City Council conducted strategic planning sessions on June 11. 2019: budget
study sessions on July 17 and August 20.2019: a public hearing on September 17.
2019:
D. Ail procedural requirements for adopting the City's budget were fulfilled. and
the City Council was fully informed regarding the City's current finances.
projected revenue, and financial obligations: and
E. it is in the public interest for the City Council to adopt the Budget as proposed
by the City Manager.
SECTION 2: ADOPTION. The Budget attached to this Resolution. and incorporated by
reference. is approved and adopted subject only to the authorizations set forth below. Such
approval and adoption includes. without limitation. the Schedule of Positions Full -Time & Full -
Time Equivalents by Department. Authorized Positions and Budgeted Positions set forth in the
Budget which recognizes Authorized Positions which are authorized but not necessarily
budgeted and Budgeted Positions which are authorized and budgeted in the fiscal year.
SECTION 3: APPROPRIATIONS LIMIT.
A. Article XIiiB of the California Constitution requires the City to set its
Appropriations Limit on an annual basis,
B. The City's Appropriations Limit may be adjusted annually based upon inflation
and population growth.
C. The City Council may choose the method of calculating adjustments to the City's
Appropriations Limit on an annual basis. For inflation, pursuant to Article XIIIB,
§ 8(e)(2), adjustments to the Appropriations Limit may be calculated using either
the percentage change in per capita personal income from the preceding year or
the percentage change in the local assessment roll from the preceding year
because of local nonresidential new construction. For population growth,
pursuant to Government Code§ 7901(b), the City may either use the percentage
growth either in its jurisdiction or from the surrounding county.
Page 1 of 5
328
D. Pursuant to Article XIII -B of the California Constitution, and those
Government Code sections adopted pursuant to Article XIII -B, § 8(f), the
City Council chooses to adjust the City's Appropriations Limit by calculating
inflation using the percentage change in per capita personal income from the
preceding year and calculating population growth by using the percentage
change in population in Los Angeles County.
E. As a result of the adjustments made to the City's Appropriations Limit, the
City Council sets the Appropriations Limit for the fiscal year at $325,023,684.
SECTION 4: BUDGET APPROPRIATIONS. Based upon the Budget, the total General
Fund operating budget, including transfers -out, is $80,782,540. The City Manager, or
designee, is authorized to implement the following appropriations for City Departments:
]DEPARTMENT
AMOUNT
City Council
$319,432
(City Clerk
722,838
I+City Treasurer
345,375
ICity Manager
2,526,032
I+City Attorney
585,450
Non Department
5,743,964
Communications Center
1,565,070
Information Systems
2,774,264
Finance
2,422,565
(Fire
17,015,860
(Human Resources
1,430,937
Library
2,489,245
Planning and Building Safety
3,192,691
Police
21,610,723
Public Works
8,098,326
Recreation and Parks
7,190,768
Transfers -Out
2,749,OOC
'Total
$80,782,544
SECTION 5: CIP APPROPRIATIONS. Based upon the CIP, a total of $13,854,810 is
appropriated for Capital Improvement Projects for Fiscal Year. The City Manager, or
designee, is authorized to implement the CIP with the following funds and amounts:
J]FUND .... _...
l Gas Tax (Fund 106)
,.Asset Forfeiture (Fund 109)
Measure R (Fund 110)
JCDBG (Fund 111)
Prop C (Fund 114)
[TDA 3 (Fund 118)
COPS (120)
AMOUNT
$300,00
370,00
563,86
152,55
240,00
50,00
175,00
Page 2 of 5 329
JIMeasure M (Fund 127)
241,500
ISB -1 (Fund 128)
285,071
Capital Improvement (Fund 301)
2,749,OOC
Water Fund (Fund 50 1)
1,810,00
1 Wastewater Fund (Fund 502)
1,060,00
,Senior Housing (Fund 504)
60,00
Continued Appropriations from CIP Fund 301
5,797,81
Total
$13,854,81
SECTION 6: MISCELLANEOUS APPROPRIATIONS. The City Manager, or
designee, is authorized to implement the following miscellaneous appropriations:
IFUND
ITRAFFIC SAFETY (104)
I13AS TAX (106)
ASSET FORFEITURE (109)
(PROP A TRANSPORTATION (112)
(PROP C TRANSPORTATION (114)
(AIR POLLUTION REDUCTION (115)
1HYPERION MITIGATION (117)
IPSAF (123)
FEDERAL GRANTS (124)
STATE GRANTS (125)
11CAL-RECYCLE
,CUPA (126)
ICASP (129)
IDEBT SERVICE FUND (202)
I'WATER FUND (501)
SEWER FUND (502)
+GOLF COURSE (503)
SENIOR HOUSING (504)
SOLID WASTE (505)
(EQUIPMENT REPLACEMENT (601)
LIABILITY INSURANCE (602)
'WORKERS' COMP RESERVE/ INSURANCE (603)
TOTAL
AMOUiiT
$140,OOC
106,681
375,50C
390,35E
107,05?
63,00(
8,25(
100,00(
150,00
35,00
5,00C
641,06_`
25,00(
545,004
27,812,67C
4,175.334
1,417,80C
14,113
230,00(
7,849,761
1,783,33^
2,934,27
$48,909,18
SECTION 7: FUND OPERATING RESERVES. The City Manager, or designee, may
appropriate any remaining revenues at the close of Fiscal Year 2019-2020 into the applicable
Fund operating reserve on September 30, 2020.
SECTION 8: APPROPRIATIONS LAPSE. All appropriations shall lapse at the end of the
Page 3 of 5 330
fiscal year to the extent that they have not been expended or lawfully encumbered unless
approved by the City Council.
SECTION 9: BUDGET ADJUSTMENTS. The Budget may be subsequently adjusted as
follows:
A. By majority vote of the City Council;
B. By the City Manager, or designee, for all appropriation transfers between
programs and sections within a City department and between appropriation
units (e.g., salaries and benefits, services and supplies, and capital outlay)
within programs;
C. By Department Directors for appropriation transfers between appropriation units
within programs;
D. Object code expenditures within appropriation units in a program are not
restricted so long as funding is available in the appropriation unit as a whole.
SECTION 10: CONTRACTING AUTHORITY.
A. The City Manager, or designee, is authorized to bid and award contracts for the
equipment, supplies, and services approved in the Budget.
B. In accordance with the El Segundo Municipal Code ("ESMC"), the City
Manager is authorized to execute all contracts awarded for equipment, supplies,
and services approved in the Budget.
C. Notwithstanding any dollar limitation set forth in the ESMC, the City Manager
is authorized to execute contracts for purchasing equipment and supplies that
are individually identified in the Budget regardless of total cost. The City
Manager may, but is not required to, seek additional City Council approval for
transactions made pursuant to this Section.
D. For all other services, equipment, and supplies, the City Manager is authorized
to execute contracts in accordance with the ESMC.
SECTION 11: DELEGATION OF AUTHORITY. Pursuant to State of California Code
Section 53607, the City Council hereby authorizes the City Treasurer to invest and reinvest the
City's funds, to sell or exchange securities so purchased, and to deposit securities for
safekeeping in accordance with the Code. The City Treasurer may delegate all, or a portion of
the investment authority to subordinates pursuant to State of California Government Code
Section 41006. Such delegation by the City Treasurer shall not remove or abridge the
Treasurer's investment responsibility. This Delegation of Authority shall be valid for one year
unless otherwise revoked; and will be renewed on an annual basis in conjunction with the
Budget Adoption.
SECTION 12: The City Clerk is directed to certify the adoption of this Resolution; record this
Page 4 of 7
331
Resolution in the book of the City's original resolutions; and make a minute of the adoption of
the Resolution in the City Council's records and the minutes of this meeting.
SECTION 13: This Resolution will become effective immediately upon adoption and will
remain effective unless repealed or superseded.
PASSED AND ADOPTED September 17, 2019.
[SIGNATURES ON NEXT PAGE]
Page 5 of 7
332
RESOLUTION NO. PASSED AND ADOPTED this 17'h day of September 2019
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
David King
Assistant City Attorney
Page 6 of 7
Drew Boyles, Mayor
333
STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES } SS
CITY OF EL SEGUNDO }
I, Tracy Weaver, City Clerk of the City of EI Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved and
signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said
Council held on the 17th day of September, 2019, and the same was so passed and
adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
Page 7 of 7
334
Attachment C
General Fund Balance Policv
Purpose - To mitigate current and future risks and to ensure a
balanced budget
While our financial reserves provide us security against
unexpected emergencies and contingencies, our policies for setting
those target levels should be periodically reviewed to balance our
community's level of risk tolerance against our operating
expenditure needs.
1. Beginning with the Fund Balance for Fiscal Year ended
September 30, 2020, establish target General Fund
Unreserved, Undesignated Fund Balance at a minimum of
17% of General Fund Expenditures.
2. For Fiscal Year ended September 30, 2021, target the General
Fund Unreserved, Undesignated Fund Balance at a minimum
of 17% of General Fund Expenditures, with a target of 20%.
3. The long-term General Fund reserve policy objective is to
increase the target General Fund Unreserved, Undesignated
Fund Balance to 20% of General Fund Expenditures.
Balanced Overatinv Budget
The City Council's policy is that General Fund annually adopted
Appropriations must not exceed General Fund annually adopted
Estimated Revenues.
9/13/19 7:15 PM
335
ATTACHMENT D
Economic Uncertainty (Revenue Offset) Reserve Policy
Purpose - To mitigate current and future risks due to fluctuations in the
City's core tax revenues (net of Chevron). These core revenues are
Transient Occupancy Tax (T.O.T.), Business License Tax, Sales and Use
Tax, Property Tax, and Utility Users Taxes.
Based on a staff recommendation the City Council has elected to adopt a
Revenue Offset Reserve Policy to address the instability of the City's Core
Revenues.
i. For Fiscal Year ending September 30, 2020, maintain the Economic
Fund Uncertainty Balance at $2,000,000.
2. Thresholds established:
a. Minimum balance of $2,000,000.
b. The )maximum balance shall be any excess reserves as
designated by City Council.
3. Once target level is reached, reevaluate the appropriate funding level
each fiscal year during the budget adoption process.
Use ofReseives
This policy requires that these funds be used for balancing the General Fund
Operating Budget in those years when the core revenues are experiencing
downward swings.
Annually, to determine if the Fund reserves should be used to offset revenue
loss, staff will calculate the baseline 5 -year rolling average for the aggregate
of the five major revenue categories. In a year that the revenues are under
performing to this calculation, reserves will be transferred to the General
Fund to offset this loss of revenue and reported to City Council.
If revenues are over performing to this calculation the above maximum
target level funding should be followed.
9/13/19 7:16 PM
336
Attachment E
DRAFT 7-16-19
arc � � ■ ■ ���
[LSIGUN
V, �7 r
jibR ..
i--iMcoepooaT{o tots•
337
Drew Carol
Boyles Pirsztuk
Mayor Mayor Pro Tem
Chris
Pimentel
Councilmember
WM9
�Cit�Strategic Plan
Dr. Don
Brann
Councilmember
Scot
Nicol
Councilmember
A,,, 8, I � (I i (,
Table of Contents
Messagefrom the City Manager...................................................................................................................1
StrategicPlan Overview............................................................................................................................... 2
Opportunities and Challenges Facing EI Segundo..........................................................................................4
City's Mission, Vision, Values and Culture....................................................................................................5
Top Council Priorities for FY 2019-20............................................................................................................6
Goals, Strategic Direction, Objectives, Planned Activities, and Key Performance Indicators ...........................6
Goal 1. Enhance Customer Service and Engagement.................................................................................... 8
Goal 2. Support Community Safety and Preparedness................................................................................10
Goal 3. Develop as a Choice Employer and Workforce................................................................................11
Goal 4. Develop and Maintain Quality Infrastructure and Technology .......................................................132
Goal 5. Champion Economic Development and Fiscal Sustainability............................................................14
Conclusion.................................................................................................................................................16
AttachmentA. City Overview.....................................................................................................................17
City Description 17
Project Background 18
Strategic Plan Components 18
-J-
El$f513iEllfl: � ,� A3, ,3qi �O�i �%
This Page Purposely Left Blank
Message from the City ManageNOW"
J
Message from the City Manager
�"9
Members of the City Council and Valued Community Members of
EI Segundo:
On behalf of the City organization, I am pleased to present the City of EI Segundo's Fiscal
Year 2020 - 2022 Strategic Plan. The plan serves as a roadmap for EI Segundo's vision as a
"hub for innovation where big ideas take off."
With this Strategic Plan, the City will continue its work toward making EI Segundo a premier
place to live, work, recreate and visit. Our citizens and business community expect us to
provide a high level of service while keeping the community safe at all times and by
providing programs and services which enhance the quality of life.
As we implement the projects and programs outlined in this strategic plan, we will continue
to work with our community and build upon the partnerships we have established.
I am excited about joining the EI Segundo team and look forward to being part of achieving
the City Council goals for EI Segundo. Success will be a team effort between the Council,
staff, and community, and I'll do all I can to support each person's work.
Respectfully,
Scott Mitnick
City Manager
August 2019
Strategic Plan Overview
Strategic Plan Overview
`s� City Strategic Plan
The City initiated its strategic planning process in 2016 to
chart a clear path for the future.
The Strategic Plan has five long range goals, each of which has
objectives to be met. City staff provide a quarterly update
showing progress on each of the activities within the Strategic
Plan. Key performance indicators (KPIs) have been
established within each department and improvements are
made on the basis of information learned through those KPIs.
The Council and executive team update the Strategic Plan
annually. The intention is that the plan be modified on an
ongoing basis to ensure that the stated goals are aligned with
the needs of the community.
1
Multi -Year Goals
�Jy
I
Through a series of outreach efforts, the City
identified five key goals to advance EI Segundo as
"a hub for innovation where big ideas take
off." The goals and a brief description of what we
are seeking to achieve by each goal are provided
below.
Goal 1. Enhance Customer Service, Engagement, and
Communications
■ EI Segundo provides unparalleled service to internal and external
customers.
• EI Segundo's engagement with the community ensures
excellence.
Goal 2. Support Community Safety and Preparedness
• EI Segundo is a safe and prepared community.
Goal 3. Develop as Choice Employer and Workforce
• EI Segundo is a city employer of choice and consistently hires for
the future.
The EI Segundo workforce is inspired, world-class, engaged, with
increasing stability and innovation.
Goal 4. Develop Quality Infrastructure and Technology
• EI Segundo's physical infrastructure supports an appealing, safe,
and effective community.
■ EI Segundo's technology supports effective, efficient, and
proactive municipal operations.
Goal 5. Champion Economic Development and Fiscal
Sustainability
■ EI Segundo promotes community engagement and economic
vitality.
• EI Segundo approaches its work in a financially strategic and
responsible way.
Opportunities and Challenges Facing EI Segundo
Opportunities and Challenges Facing El Segundo
The context for this Strategic Plan is
a series of opportunities and
challenges facing the City of El
Segundo, highlighted below.
Opportunities
• Attracting new technology businesses through access to land, employees, and transportation
• Improving our downtown and supporting existing businesses
• Determining the future of the east side of the community
• Attracting young professionals and families to EI Segundo
Challenges
• Growing pension liability
• Replacing outdated technology
• Growing infrastructure replacement and maintenance costs
• Planning for future development on the east side of the community
• Engaging the community more in emergency preparedness
• Recruiting and retaining employees in a tightening public sector job market
OU
City's Mission, Vision, Values and Culture
s..9i 1 41
Values and Culture
EI Segundo's values define how we serve and EI Segundo strives to create a working culture
manage our City. We practice of
■ Accountability • Innovation
• Productivity • Support and recognition
• Ethics Stewardship • Leadership by example
• Service ■ Proactive action
■ Challenging ourselves • Problem -solving — getting to yes
• Continuous improvement and reflection
11 City Strategic Plan AuF,U
Top Council Priorities for FY 2019-20
In June 2019, the City Council identified their
priorities for FY 2019-20. Their nine top priorities
for the year are shown below.
The full list of strategic plan activities are shown
on subsequent pages of this document.
1 Z 3
*Obtain an "Age Friendly City" *Determine future of the Teen *Continue to advocate for EI
designation. Center. Segundo's interests regarding
LAX expansion.
O
•Consider guidelines for use of
potential revenue from golf
course lease.
7
•Identify areas within the
community that are
appropriate for housing.
5
*Identify further infrastructure
and downtown improvements
for Main Street.
01
■Conduct a study of
repurposing City Hall.
06
•Attract senior living facilities to
EI Segundo.
0-9
*Develop a unique value
proposition for attracting new
businesses.
r a.
A 46J � 0 J
,y 7.7
Goals, Strategic Direction, Objectives, Planned Activities, and Key Performance Indicators Page 7
Goals, Strategic Direction, Objectives,
Planned Activities, and Key Performance
Indicators
-�-• - .... _ --..fir.
,. - - "`_' ;,�" ._... .T _ �/J'� rte.-'�►'�i` �,�p,
City Strategic Plan
Goal 1: Enhance Customer Service and Engagement
Strategic Direction
Our team of dedicated City staff are committed to creating an environment that supports our community and
encourages people to be engaged. Staff are proactive problem solvers who understand the needs of our
customers and offer innovative solutions to address underlying challenges. Information and outreach materials
about our programs and services are designed to be accessible and easy-to-use.
I
Objective 1A: El Segundo provides
unparalleled service to internal and external
customers.
• City operations are unified and integrated.
• City services are convenient, efficient and user-
friendly for all residents, businesses, and visitors.
Council Priority for FY 2019-20
1. Obtain an "Age -Friendly City" designation.
Activities
2. Complete the implementation of the new building and planning
permitting system.
3. Implement the business center for increased customer service and
efficiency.
4. Implement the City's Communications Plan and launch website,
intended to enhance communications externally with the community
and internally within the organization.
5. Clarify roles and expectations of the Council, committees, boards,
subcommittees, and task forces.
6. Strengthen relationships between Council, executives, and staff.
7. Streamline the contract policy for greater efficiency and effectiveness.
8. Enhance collaborative teen programs between Recreation and Parks,
Library, and other agencies.
9. Develop options for expanding Library services.
10. Develop a Veteran's Recognition Program.
11. Provide GIS software access to basic property information and relevant
documents.
Key Performance
Indicators
✓ Average time to process
various plan check
reviews
✓ Average time to process
film permits
✓ Turnaround time to
process all City contracts
Goal 1. Enhance Customer Service and Engagement
(Continued)
Objective 18: El Segundo's
engagement with the community
ensures excellence.
IF, ilk
Activities
Key Performance
1. Obtain customer feedback, assess customer satisfaction and use
Indicators
it to improve services through surveys and other methods (e.g.,
✓ Annual report on Net
annual resident and business survey, transactional and event
Promoter Score for
questionnaires, and personal outreach throughout the year).
resident and business
2. Proactively identify City successes and highlight them to the
satisfaction surveys
public.
✓ Enrollment in programs
3. Update the website and create a mobile app for full interface
offered and event
with the website.
attendance
4. Expand the use of social media as a communication tool.
Physical and E -Book
Circulation Metric
✓ Annual Library
Visits per Resident
E ;eco
Goal 2. Support_Community e y-and*Preparedness -
Goal 2. Support Community Safety and Preparedness
strategic Direction
A prepared EI Segundo is a safe EI Segundo. We are actively preparing to be ready to respond as soon as
possible during times of crisis. Our outcome -focused approach to reducing risk and crime is bolstered by
detailed planning and accreditation efforts that help us recover from disasters while meeting industry
standards.
i
Objective: EI Segundo is a safe
and prepared city.
Activities
1. Initiate a fire accreditation process to include a response coverage
study.
2. Establish and maintain a local all -hazard Incident Management Team
(IMT).
3. Increase community awareness of the need for preparedness;
increase the number of people who are prepared for a disaster and
involved in CERT services we offer.
4. Fill police positions.
Key Performance
Indicators
✓ Monthly report on Crime
Statistics
✓ Monthly report on
Priority 1 response times
✓ Number of CERT
members trained annually
✓ Average total response
time — Fire and EMS calls
Number of service calls
per sworn FTEs
rri ►, I i � �� •ear
AuJ 660i 70'i <;
Goal 3. Develop as a Choice Employer and Workforce
Strategic Direction
EI Segundo's ability to provide quality programs and services depends on our ability to attract and retain the
best staff. We support our inspired and engaged workforce by encouraging innovation and celebrating
success as well as through our robust and meaningful training and development programs that promote
thoughtful succession planning for key positions.
Other Activities
1. Implement new phases of employee engagement.
Objective: El Segundo is a city
employer of choice and consistently
hires for the future, with a workforce
that is inspired, world-class and
engaged, demonstrating increasing
stability and innovation.
2. improve our employees' experience in our organization and enhance
employee/management relations.
3. Enhance employee safety and reduce accidents and costs.
4. Conclude labor negotiations.
5. Conduct a review of part-time classifications and wages to ensure the
City can attract and retain needed staff.
6. Fill vacant positions in order to provide needed services to the
community.
7. Develop a new approach to human resources that will position the City
for being a choice employer and meeting future workforce needs.
ff Icull ua
•STT
Key Performance
Indicators
✓ Vacancies: metrics for
citywide vacancies
✓ Recruitment Metric:
Recruitment Average
Timeline from opening
recruitment to
onboarding
351
I J
Goal 3. Develop as a Choice Employer and Workforce
Goal 4® Develop and Maintain Quality Infrastructure
and Technology
Strategic Direction
EI Segundo's small-town charm is due in large part to our beautiful tree -lined streets, award-winning
parks, and well-maintained public facilities. Protecting and investing in our physical infrastructure assets is
vital for the well-being of our community. We perform preventive maintenance and look for opportunities
to enhance and replace existing assets to improve efficiency and safety.
Council Top Priority for FY 2019-20
1. Determine the future of the Teen Center.
Objective 4A: El Segundo"s
physical infrastructure supports an
appealing, safe and effective
community.
Other Activities
2. Develop a plan to utilize increased transportation funding.
3. Identify funding and commitment to future infrastructure needs.
4. Monitor the desalinization plant project of the water district.
5. Conduct a public transportation assessment to identify alternatives.
6. Identify funding and commence improvements identified in the
completed facility assessment study.
7. Implement adoption of required State building standards code.
8. Update the City's housing element as required by State law.
9. Develop a plan for renovating the Plunge.
Key Performance
Indicators
✓ Quarterly report on
status of capital
improvement plan
implementation
✓ Monthly report on
number of pothole
repairs and sidewalk
repairs completed
✓ Metric on Citywide
Annual Paving Program
and measuring the
Pavement Condition
Index (PCI)
� 11d '1 (CilmJ
Goal 4. Develop and Maintain Quality Infrastructure
and Technology (Continued)
Objective 48: El Segundo's
technology supports effective,
efficient, and proactive operations.
Activities
1. Successfully implement new technology as prioritized in the
Technology Master Plan.
2. Use the full potential of software.
3. Implement paperless goals.
4. Install Wi-Fi in all critical City facilities.
5. Digitize document imaging of historical plans and records to aid
in public accessibility.
6. Implement an emergency operations center (ECIC) software.
Key Performance
Indicators
✓ Status update of IS
master plan
implementation
✓ Number of online
transactions conducted
from residents,
businesses and
employees
✓ Monthly analytical
analysis of City website
traffic: number of visitors
(hits), what webpage was
most viewed, and how
many inquiries were
made from community
via web tools
Goal 5. Champion Economic Development
Goal S. Champion Economic Development and Fiscal
Sustainability
Strategic Direction
We promote economic growth through programs, public relations, marketing, and communications strategies that
promote the benefits of locating within EI Segundo. Our modern office developments, low tax rates, highly skilled
workforce, and range of corporate office and manufacturing space make us uniquely poised to attract new companies. Our
business -friendly practices are balanced with the dedication to ensuring our local government is financially sustainable. We
are committed to maintaining a structurally balanced budget with appropriate reserve levels as we provide the highest
quality services for our community, now and in the future. We champion financial transparency and accountability.
Itzoop
.0.
Ab
0►
0 _�Nma
w�l
Council Top Priorities for FY 2019-20
Objective 5A: El Segundo promotes
economic growth and vitality for
businesses and the community.
1. Continue to advocate for the City's interests regarding the impacts of LAX.
2. Identify further infrastructure and downtown improvements for Main Street
3. Conduct a study of repurposing City Hall.
4. Attract senior living facilities to the City.
5. Identify areas within the community that are appropriate for housing.
6. Develop a unique value proposition for attracting new businesses.
Other Activities
7. Complete the lease negotiations and enable development of Top Golf.
8. Secure funding and commence design phase of Park Place.
9. Consider a fee (1% of commercial project valuation) on development for art in public
places.
10. "Re -imagine" the downtown, which includes downtown beautification, developing a
vision for the downtown, promoting the downtown and creating a funding source for
marketing the downtown.
11. Implement the economic development strategic plan to promote business attraction,
retention of existing businesses, and industry diversification.
12. Refine our focus on economic development to define who we want to attract and why
13. Foster relationships with business.
Key Performance
Indicators
✓ Tracking of
economic indicators
and tax revenue
annually
✓ Website
engagement and
metrics
✓ Increase in
NetPromoter score
✓ GovDelivery Metrics
(email and SMS
delivery system)
✓ Social media
engagement metrics
✓ New sign-ups on
Everbridge Nixle
354
Goal 5. Champion Economic Development and Fiscal
Sustainability (Continued)
Objective 58: El Segundo
approaches its work in a financially
strategic and responsible way.
Top Council Priority
1. Consider guidelines for the use of potential revenue from golf course lease
Other Activities
2. Continue on a sustainable financial path, solve future structural deficits,
and maintain reserves.
3. Continue to pay down unfunded pension liabilities.
4. Bring proposed business license tax to City Council for a future ballot.
5. Provide for an annual adjustment of the master fee schedule to consider CPI.
6. Conduct a water and sewer rate study to ensure the adequacy of rates
to support the water and sewer system.
7. Enhance existing revenues and look for new revenue sources (grants,
economic development, tax measures).
8. Conduct a development impact fee update.
9. Explore developing a strategy in collaboration with other cities to get relief
from low property tax with the potential of working toward a future statewide
ballot measure.
10. Evaluate creating a risk manager position to establish a coordinated program
of management and reduction of costs associated with liability claims and
workers' compensation.
11. Determine the right reserve level so excess reserves can be used for services.
Key Performance
Indicators
✓ Online vs. manual
transactions
✓ Measure the unfunded
pension liability per
capita
✓ Investment policy
compliance
Conclusion
r
Page 16
City Strategic Plan Au?:jtit 2019
Attachment A. City Overview
City Description
With a mission to provide a great place to live, work and visit, the City of EI
Segundo has taken great strides to fulfill the vision of developing a hub for
innovation and uphold their City values.
Citywide Organization Chart
The City has 14 departments to help carry out their work functions.
CITY OF EL SEGU N DO
CITIZENS OF j
ELSEGUNDO u
I
I
CITY
I I
CITY CITY
TREASURER
h
COUNCIL
CLERK
CITY
` CITY
MANAGER
ATTORNEY
INFORMATION
HUMAN
SYSTEMS
RESOURCES
FINANCE
.�
POLICE
PLANNING &
FIRE
�i BUILDING SAFETY
PUBLIC
RECREATION
WORKS
}
& PARKS
�.
LIBRARY
Attachment B. Strategic Plan Approach
City Council and City staff
provided valuable input for
the strategic plan
Project Background
The City Council and executive team held a one -day annual strategic planning
workshop on June 11, 2019. The Council set its annual priorities that day, and
the executive staff reported key results in the prior year and their major focus
for FY 2019-21.
Strategic Plan Components
*Desired future of the City
Vision
Mission •Purpose of the organization
vakm •l ow we will act
Goals •Our focus and direction
•
C]bjectives and Activities How we willachieve our goals
City Strategic Plan A u b u
Attachment F
City of EI Segundo
Three -Year Capital Improvement Program (CIP) FY 2020-22
Water Enterprise Fund
1 Water Infrastructure Replacement (Annual Program)
2 Indiana Street Water Main Replacement
3 Grand Ave. Water Main Replacement
4 Water Valve Replacements
Wastewater (Sewer) Enterprise Fund
5 Wastewater Infrastructure Replacement (Annual Program)
6 Lifeguard Pump Station Construction
7a Acacia Park Construction
GasTax/ Prop C/ SB V Measure R/ Measure M
8 Roadway Rehabilitation (Annual Program)
9 EI Segundo Blvd. Improvements
10 Sidewalk Improvement and Construction [Annual Program)
Other Grant or Special Funds
11 Police Firing Range Remodel - PD Develop. Impact (CIPAC Rank: #3)
7b Acacia Park Construction - Prop 68 Grant - (CIPAC Rank: #2)
12 FCA - Park Vista Senior Housing Plumbing (Senior Housing Funds)
13 ADA Ramp Improvements - CDBG Funds
General Fund
7c Acacia Park Construction (CIPAC Rank: 112)
Teen Center Upgrades Including Skate Park and Basketball Court
14 (CIPAC Rank: #6)
15 Richmond Field Renovation with ADA Accessibility
16 City Hall Windows Replacement
17 Community Cameras & Fixed License Plate Readers
18 Fiber Vault Lids Replacements
19 8W Block McCarthy Court Street Improvement
20 Washington Park Playground Replacement
21 500 Block E. Walnut Ave. Drainage Improvement
22 Access Control System -Facility Security for Police and Fire
23 Rec Park Restroom Rehabilitation
23 Hockey Rink Rehabilitation *
Z5 Main and Imperial Entryway Beautification Project
26 California Street Storm Drain Improvement
27 City Hall Security Improvements
28; Library Park Project (CIPAC Rank: 07)
29 Fitness Trail at Memory Row [CIPAC Rank:#4)
30 The Plunge Replacement Scope Assessment
31 Catch Basin Inserts Installations
32 Rec Park Softball Field Bleacher Replacement
33 FCA - Miscellaneous Improvement Projects (City Staff)*
34 FCA - Clubhouse HVAC Ductwork*
35 FCA - Library South Wall Waterproofing and Repair
36 FCA- Various Masonry Walls and Floor Rehabilitiations*
37 Plunge Rehabilitation Funding (CIPAC Rank: 411)
38 Park Place Gap Closure and Grade Separation Project (Design)
39 Stevenson Field Fence Replacement (CIPAC Rank: #5)
40 FCA- Library Elevator Renovation
41 FCA - Water Plant Office Roof Replacement
42 FCA -City Hall Rooftop Duct and Interior Ductworks
43 FCA- FS #2 Flooring Replacement
44 :FCA - PW Yard NE Storage Roof Replacement and Masonry Wall Repairs
45 FCA- Racquetball Court Flooring
46 FCA -Miscellaneous Improvement Projects (City Staff)
47 FCA - FS #1 Gym Interior Paint and Exterior Door Replacement
4$ FCA- Library Reseal Exterior Windows
49 FCA - Camp Eucalyptus Anti -Erosion Sod and Landscaping
50 FCA - FS #1 Water Heater Replacement
51 FCA -Annual Scheduled Projects
52 Pump Station #17 Pump Replacement
TOTAL CIP
Facilities Program Reserve (cumulative)
9/17/2019
$ $
$
2,000,000 j
700,000
270,000
125,000
1,200,000
55,000
300,000
300,000
30,000
150,000
500,000
650,000
20,000
200,000
1
700,000
500,000
500,000
500,000
7,500,000
12,000
300,000
250,000
250,000
245,000
200,000
60,000 630,000 640,000
50,000 50,000 50,000
1,450,000
800,000
470,000
500,000
375,000
300,000
275,000
270,000
265,000
200,000
200,000
155,000
150,000
150,000
125,000
120,000
100,000
100,000
100,000
70,000
65,000
55,000
50,000
30,000
1,000,000
1,500,000
300,000
300,000
270,000
125,000
55,000
40,000
30,000
25,000
20,000
20,000
15,000
15,000
13,000
12,000
1,000,000
800,000
$ 9,980,000 $ 12,520,000 $
7,840,000
$ $ 1,000,000 $
1,360,000
360
Attachment F
No. Wastewater (Sewer) Enterprise Fund
1 (a) Acacia Park Construction $200,000
Gas Tax/ Prop C / SB 1/ Measure R/ Measure M
2 Roadway Rehabilitation (Annual Program) 700,000
3 EI Segundo Blvd. Improvements 500,000
4 Sidewalk Improvement and Construction (Annual Program) 300,000
Other Grant or Special Funds
1(b) Acacia Park Construction - Prop 68 Grant - (CIPAC Rank: #2)
200,000
5 FCA - Park Vista Senior Housing Plumbing (Senior Housing Funds)
60,000
6 .ADA Ramp Improvements - CDBG Funds
50,000
•General Fund
Teen Center Upgrades Including Skate Park and Basketball Court
800,000
7
(CIPAC Rank: #6)
8 City Hall Windows Replacement
500,000
9 Fiber Vault Lids Replacements
300,000
Acacia Park Construction (CIPAC Rank: #2) (rolling over $1,150,000 allocated
1(c )
300,000
in FY 2018-19)
10 Rec Park Restroom Rehabilitation
200,000
Police Firing Range Remodel — (PD Developer Impact Fee reserves): (CIPAC
204,000
11
Rank: #3) — rolling over $41,000 previously allocated in FY 2018-19
12 City Hall Security Improvements
125,000
13 Library Park Project (CIPAC Rank: #7)
120,000
14 Fitness Trail at Memory Row (CIPAC Rank: #4)
100,000
15 Catch Basin Inserts Installations
100,000
361
Attachment G
Proposed FY 2019-2020 Operating
And
Capital Improvement Program
Budget Document
362
CITY OF EL SEGUNDO
PRELIMINARY REVENUES AND EXPENDITURES SUMMARY
GENERAL FUND
FISCAL YEAR 2019-2020
DESCRIPTION
Revenues & Other Sources
Taxes
Other Licenses & Permits
Fines & Forfeitures
Use of Money & Property
Intergovernmental
Charges for Services
Other Revenues
Transfers In
Total Revenues & Other Sources
Expenditures & Other Uses
General Government"
Public Safety
Transportation
Community Development
Health
Culture & Leisure
Transfers Out'
Total Expenditures & Other Uses
Balance"
ACTUAL � ACTUAL � OSED
FY 2016 2017 F 2017 2018 FY 2018-2019 06/30/19 ED I YTD I Y 019-20 0
$ 59,796,922 $ 63,198,655 $ 62,292,164 $ 49,839,477 $ 63,876,500
1,687, 062
1,858, 935
1,668, 388
1,670, 804
1,688,358
357,094
451,366
317,700
379,876
412,020
431,855
554,868
824,000
1,096,340
824,000
1,544,622
1,705,947
1,849,347
1,773,917
1,851,490
5,221,266
5,433,178
5,393,625
3,850,217
5,298,845
2,354,634
2,386,294
2,120,400
1,923,994
2,618,995
-
346,446
-
-
140,000
$ 71,393,455
$ 75,935,689
$ 74,465,624 $
60,534,625
$ 76,710,208
$ 14,367,715 $ 17,065,967 $ 19,864,585 $
36,086,125
39,213,007
39,351,095
3,118,974
2,931,604
3,526,730
1,788,211
2,119,223
2,467,681
549,441
545,301
1,196, 961
7,207,216
7,683,043
9,543,994
3,602,345
2.824.675
3.130.000
$ 66,720,027
$ 72,382,820
$ 79,081,046 $
14,390,617
$ 19,202,460
29,418,248
41,827,284
2,191,656
3,937,318
1,533,435
2,416,849
570,849
363,937
6,124,582
10,285,692
3.130,000
2,749,000
57,359,387
$ 80,782,540
$ 4,673,428 $ 3,552,869 $ (4,615,422) $ 3,175,238 $ (4,072,332)
363
CITY OF EL SEGUNDO
ESTIMATED REVENUES/OTHER FINANCING SOURCES
ALL FUNDS
FISCAL YEAR 2019-2020
ACTUAL
ACTUAL
ED
YT
PROPOSED
FUND / ACCOUNT / DESCRIPTION
FY 016 2017
I FY 017 2018
I FY 2018-2019 06
ON9
I
FY 2019-2020
Fund 001- General Fund
3101
Current Year Secured
$
6,773,927
$
7,636,306
$
7,825,664
$
8,013,940
$
8,600,000
3102
Current Year Unsecured
132,933
205,443
60,000
49,939
60,000
3103
Prior Year Secured
59,028
39,950
50,000
(4,958)
50,000
3104
Prior Year Unsecured
28,722
27,404
21,500
(76)
21,500
3105
Penalties & Interest
12,586
22,319
50,000
15,818
50,000
3106
HOX Reimbursement
43,315
45,143
50,000
29.030
35.000
Sub -total Property Taxes
$
7,050,511
$
7,976,565
$
8,057,164
$
8,103,693
$
8,816,500
3201
Sales & Use Tax
$
12,201,208
$
10,794,018
$
11,900,000
$
6,762,838
$
11,500,000
3202
Franchise Tax
2,865,581
3,823,851
3,900,000
2,568,833
3,200,000
3203
Transient Occupancy Tax
12,876,631
13,885,312
14,500,000
8,412,590
15,200,000
3204
Real Property Transfer Tax
591,577
839,683
400,000
517,612
600,000
3212
Gas Utility User Tax
1,618,858
3,149,108
1,700,000
1,722,171
2,000,000
3213
Water Utility User Tax
307,711
358,254
250,000
286,629
350,000
3214
Telecommunication UUT
774,350
1,011,806
960,000
694,716
1,000,000
3215
Cogenerated Electric UUT
1,096,270
1,194,158
925,000
991,261
1,100,000
3216
Electric Utility User Tax
2,376,703
2,010,957
2,100,000
1,611,109
2,000,000
3218
Tax Resolution Agreement
6.589.528
6,330,422
5,800,000
6,171,627
5.600.000
Sub -total Other Taxes
$
41,298,417
$
43.397,569
$
42,435,000
$
29,739,386
$
42.550,000
3301
Commercial Industrial
$
11,389,796
$
11,612,760
$
11,730,000
$
11,892,638
$
12,360,000
3307
Filming Fees
58,198
211.761
70,000
103,760
150,000
Sub -total Business Lic Taxes
$
11,447,994
$
11,824,521
$
11,800,000
$
11,996,398
$
12,510,000
Total Taxes
$
59,796,922
$
63,198,655
$
62,292,164
$
49,839,477
$
63,876,500
3401
Animal Licenses
$
17,798
$
16,346
$
20,000
$
14,766
$
20,400
3403
License Agreements Data Centers
-
-
10,200
10,000
10,000
3404
Building Permits
1,032,608
1,182,045
1,020,000
940,402
1,000,000
3405
Plumbing Permits
92,785
88,917
81,600
78,281
82,000
3406
Electrical Permits
281,999
329,859
204,000
306,758
250,000
3407
Street Permits
127,573
58,760
155,958
152,174
155,958
3414
Building Permits SMI Fee #1
1,306
-
1,530
-
-
3424
Building Permits SMI Fee #2
3,998
-
5,100
-
-
3425
Mechanical Permits
128,995
183,008
170,000
168,258
170,000
3426
Industrial Waste Permits/Inspection
-
-
165
-
Total Other Licenses & Permits
$
1,687,062
$
1,858,935
$
1,668,388
$
1,670,804
$
1,688,358
3501
City Code Fines
$
3,733
$
9,724
$
6,000
$
5,872
$
7,500
3502
Library Fees & Fines
31,258
30,425
30,600
18,687
25,000
3503
Parking Fines
287,462
379,694
250,000
328,314
350,000
3504
Sur -Charge Parking Fines
5,885
4,896
-
3,225
-
3505
Handicap Parking Fines
1,056
877
1,000
826
1,020
3506
Towing Service Fines
23,440
22,666
25,000
18,296
25,000
3513
Internet Printing
3,308
3,084
4,080
2,736
3,500
3514
Environmental Safety Penalty Chgs
952
-
-
-
-
364
CITY OF EL SEGUNDO
ESTIMATED REVENUES/OTHER FINANCING SOURCES
ALL FUNDS
FISCAL YEAR 2019-2020
ACTUAL I ACTUAL I
ED YTD PROPOSED
FUND / ACCOUNT / DESCRIPTION FY 016 2017 FY 017 2018 FY 2018-2019 06/30/19 FY 2019-2020
3515
Library Book Fair
-
-
1.020
1,920
Total Fines & Forfeitures
$
357.094
$ 451,366
$
317,700
$
379,876
$ 412,020
3601
Interest on Investments
$
682,495
$ 1,154,609
$
600,000
$
868,482
$ 600,000
3602
Property Rentals
221,997
214,056
200,000
154,882
200,000
3603
Interest Allocation Contra
(201,110)
(211,223)
-
(678,270)
-
3621
Securities GASB 31 Adjustment
(143,666)
(369,015)
463,031
3622
CD's GASB 31 Adjustment
(147,796)
(254,361)
-
269,147
-
3661
Parking -in-Lieu Fees
19,935
20.802
24.000
19,068
24.000
Total Use of Money & Property
$
431,855
$ 554,868
$
824,000
$
1,096,340
$ 824,000
3701
Motor Vehicle In Lieu Tax
$
7,461
$ -
$
8,160
$
-
$ 8,323
3715
VLF Swap
1,423,717
1,597,050
1,708,987
1,705,444
1,743,167
3904
SB -90 Reimbursement
-
-
-
-
-
3762
ESUSD Library Support Reimb
96,872
99,649
132,200
68,468
100,000
3770
Miscellaneous Revenue
995
-
-
5
-
3787
CDBG Donation for Meals
15.577
9,248
-
-
-
Total Intergovernmental
$
1,544,622
$ 1,705,947
$
1,849,347
$
1,773,917
$ 1,851,490
3801
Zoning & Planning Fees
$
164,911
$ 101,197
$
163,200
$
80,853
$ 70,000
3802
SB 1473 Admin Special Revolving
(914)
-
-
3803
Special Police Services
42,998
49,356
30,000
35,584
30,600
3804
Public Works Services
2,137
3,563
2.550
1,647
2,550
3806
Library Services
-
-
-
(17)
-
3808
Plan Check Fees
2,338,247
2,487,272
2,040,000
1,612,420
1,850,000
3809
Plan Retention Fees
22,608
19,712
20,400
18,002
20,000
3810
Building After -Hours Inspection Fees
536
-
5,100
-
5,000
3812
Sales - Reports/Documents
3,662
336
3,060
891
3,121
3813
Energy Plan Check Fees
95,782
24,412
40,800
1,730
-
3815
Planning Service Fees
1,695
2,990
2,040
610
800
3817
Local Record Check Fees
13,160
12,740
10,000
5,620
7,000
3818
Cable DVD Sales
1,125
510
1,200
255
500
3821
Env Safety/New Constr Reinspect
1,050
2,100
21,420
162
21,848
Charoes for Services (cont'd)
3823
Env SafetySurcharge
$
-
$ -
$
-
$
-
$ -
3828
Env Safety Storm Water
(600)
2,433
-
3830
Booking Service Fees
640
215
245
3831
Recreation & Parks Activities
1,430
-
-
-
-
3837
Accelerated Plan Check Fees
407,840
352,994
331,500
590,540
500,000
3840
Tobacco Retail License Fee
5,200
4,550
6,125
3,925
6,125
3841
Special Fire Services
2,556
4,924
1,530
5,800
3,000
3842
Hazardous Materials Inspection
341
(341)
-
-
-
3843
Paramedic Transport
895,427
1,154,894
714,000
444,398
740,000
3844
Fire Permit Inspection
18,127
19,250
20,400
10,625
17,000
3845
High Rise Building Inspection
24,797
49,637
51,000
3,377
62,000
365
CITY OF EL SEGUNDO
ESTIMATED REVENUES/OTHER FINANCING SOURCES
ALL FUNDS
FISCAL YEAR 2019-2020
ACTUAL
ACTUAL
ED
YTD
PROPOSED2019
I
FUND / ACCOUNT / DESCRIPTION
FY 016 2 017
2
I F 2017-2018
I
FY 2018-
06 0//19
Y 09-20 0
3846
Haz Mat Response
3,054
1,064
-
4,014
3847
Fire Protect Equipment Test
61,493
32,535
61,200
25,000
25,000
3848
Annual Fire Inspection
101,500
96,951
183,600
134,641
183,600
3849
Fire Prevention Overtime
46,539
26,370
35,700
43,366
35,700
3857
CASP Training
5,037
-
-
-
-
3858
Beach Shuttle Passenger Fares
-
995
3860
CASP Training / Disability Access
326
-
3864
Industrial Waste Permits
-
-
-
1,020
-
3874
Recreation & Parks Activities
112,865
113,926
254,600
119,844
306,000
3875
Contract Class Fees
323,205
251,068
298,000
220,936
280,000
3876
Special Events Fees
20,097
26,624
20,000
11,371
22,000
3877
Drama
23,550
16,800
16,000
10,954
16,000
3879
Reservation Fee
250,489
303,342
625,000
211,743
675,000
3880
Farmers Market Vendors
39,080
39,003
35,200
23,298
36,000
3881
Classes, Camps & Programs
191,276
232,751
400,000
225,299
380,000
3882
Adult Contr/Cultural
-
-
-
1,069
-
Total Charges for Services
$
5,221,266
$ 5,433,178
$
5,393,625
$ 3,850,217
$ 5,298,845
3901
Sale of Surplus Property
$
3,298
$ 33,053
$
10,000
$ 32,130
$ 10,200
3903
Refunds
-
-
-
1,281
-
3904
SB 90 Reimbursement
16,643
1,201
10,000
613
10,200
3905
Administrative Charges
972,892
912,804
1,100,000
667,053
1,179,675
3907
Traffic Control program
-
-
-
4,740
4,420
3909
Miscellaneous Revenue
76,340
58,540
65,000
124,211
66,300
3921
Electric Vehicle Charging
275
6,752
10,000
4,188
6,000
3922
Strike Team Reimbursements
85,323
14,960
110,000
-
112,200
3923
Special Event Reimbursements
1,739
-
-
-
3924
Demage to City Property Reimbursement
-
-
18,283
25,000
3926
Smoke Hollow Park in Lieu
-
112,000
55,000
3927
City Staff Reimbursements
-
-
-
80,280
150,000
3928
Computer Refresh Charge
115,000
115,000
115,400
86,250
-
3972
Developers Contributions
1,054,472
1,212,346
700,000
770,429
1,000,000
3974
Developer Deposit Revenue
30.391
29,899
-
22,536
-
Total Other Revenues
$
2,354,634
$ 2,386,294
$
2,120,400
$ 1,923,994
$ 2,618.995
lnterfund Transfers
9104
Transfer from Traffic Safety Fund
$
-
$ -
$
-
$ -
$ 140,000
9405
Transfer Facility Maintenance
346,446
-
-
Total Transfers In
$
-
$ 346,446
$
-
$ -
$ 140,000
Total General Fund
$
71,393,455
$ 75,935,689
$
74,465,624
$ 60,534,625
$ 76,710,208
Fund 104
- Traffic Safety Fund
3511
Vehicle Code Fines
$
30,379
$ 43,057
$
30,000
$ 39,834
$ 30,600
3601
Interest on Investments
131
275
80
1.452
82
Total Traffic Safety Fund
$
30,510
$ 43,332
$
30,080
$ 41,286
$ 30,682
366
CITY OF EL SEGUNDO
ESTIMATED REVENUES/OTHER FINANCING SOURCES
ALL FUNDS
FISCAL YEAR 2019-2020
367
ACTUAL
I
ACTUAL
I
ED
I
YT
I
PROPOSED
FUND / ACCOUNT / DESCRIPTION
FY 016 2017
FY 017 2018
9
FY 2018-2019
06 Oh
FY 2019-2020
Fund 106 - State Gas Tax Fund
3601
Interest on Investments
$ 6,443
$ 5,362
$ 6,000
$ 15,882 $
6,120
3707
State Gas Tax - 2103
52,170
58,140
68,026
34,169
69,387
3712
State Gas Tax - 2107
125,226
99,307
121,173
92,216
123,596
3713
State Gas Tax -2107.5
4,000
23,004
4,000
-
4,080
3714
State Gas Tax -2106
59,828
53,106
61,396
39,169
62,624
3716
State Gas Tax - 2105
94,624
80,823
97,618
69,151
99,570
3721
Loan Repayment
-
-
19,046
-
19,427
Total State Gas Tax Fund
$ 342,291
$ 319,742
$ 377,259
$ 250,587 $
384,804
367
CITY OF EL SEGUNDO
ESTIMATED REVENUES/OTHER FINANCING SOURCES
ALL FUNDS
FISCAL YEAR 2019-2020
ACTUAL I ACTUAL I
FUND / ACCOUNT / DESCRIPTION I FY 016 2017 FY 017 2018 FY 2018-2019 06/30/19
Fund 109 - Asset Forfeiture Fund
3601 Interest on Investments
3717 Forfeiture DOJ Federal
3719 Forfeiture Miscellaneous
3720 U.S. Treasurer Forfeiture
Total Asset Forfeiture Fund
Fund 110 - Measure "R" Fund
3601 Interest on Investments
3746 Measure "R" Sales Tax
Total Measure "R"
Fund 111 - CDBG Fund
3795 ADA Sidewalk Ramps
Total CDBG Fund
Fund 112 - Prop "A" Fund
3601 Interest on Investments
3751 Proposition "A" Sales Tax
3752 Bus Pass Sale Proceeds
3858 Beach Shuttle Passenger Fares
3909 Miscellaneous Revenue
3930 Dial -a -Ride
Total Prop "A" Fund
Fund 114 - Prom "C" Fund
3601 Interest on Investments
3754 Proposition "C" Sales Tax
Total Prop "C" Fund
Fund 115 - Air Pollution Red Fund 1AQMD}
3601 Interest on Investments
3708 LA CO. SCAQMD / Rideshare
Total AQMD Fund
Fund 116 - Res Sound Ins Program (RS0
3601 Interest on Investments
3755 FAA 150 Grant
9122 Transfer from IAWA Fund
Total RSI Fund
$ 5,558
$
5,258
$
$
20,511 $
35,490
253,877
-
127,442
-
3,900
-
22,177
78,867
647,158
$ 63,225
$
341,902
$
-
$
795,111 $
$ 5,796
$
5,544
$
5,000
$
20,479 $
193,868
196,629
196.455
134.326
$ 199,664
$
202,173
$
201,455
$
154,805 $
$ 77,667
$
65,204
$
50.000
$
- $
$ 77,667
$
65,204
$
50,000
$
- $
$ 3,964
$
4,892
$
5,000
$
14,800 $
312,254
351,697
315,785
215,927
1,031
972
1,000
-
1,542
1,761
1,500
1,167
-
-
350
-
490
350
-
-
$ 319,281
$
359,672
$
323,635
$
231,894 $
$ 5,300
$
6,282
$
6,000
$
13,818 $
258,944
264.851
261,935
208,542
$ 264,244
$
271,133
$
267,935
$
222,360 $
$ 315
$
417
$
500
$
1,714 $
21,257
20,127
15.000
16.126
$ 21,572
$
20,544
$
15,500
$
17,840 $
PROPOSED
FY 2019-2020
5,100
200,384
205,484
51.000
51,000
5,100
322,101
1,020
1,530
357
330,108
6,120
267.174
273,294
510
15,300
15,810
$ 764 $ - $ 500 $ $ 510
755,617 27,226 - -
165,701 - -
$ 922,082 $ 27,226 $ 500 $ $ 510
368
CITY OF EL SEGUNDO
ESTIMATED REVENUES/OTHER FINANCING SOURCES
ALL FUNDS
FISCAL YEAR 2019-2020
ACTUAL
ACTUAL
ADOPTED
YTD
I
PROPOSED
f FUND / ACCOUNT / DESCRIPTION
FY 2016 2017
I FY 2017 2018
� FY 2018-2019
06/30/19
FY 2019-2020
Fund 117 - l-lvnefion Mitiaafion Fund
3601 Interest on Investments
$
830
$
867
$
-
$
2,362
$
-
Total Hyperion Fund
$
830
$
867
$
$
2,362
$
Fund 118 - TDA Article 3 (SB 821) Fund
3601 Interest on Investments
$
414
$
436
$
450
$
880
$
459
3725 TDA Article 3 - SB 821
-
-
10,854
43,306
11,071
Total TDA Article 3 Fund
$
414
$
436
$
11,304
$
44,186
$
11,530
Fund 124 - COPS (SLESF) Fund
3207 C.O.P.S.Funding
$
116,116
$
128,451
$
100,000
$
100,000
$
102,000
3601 Interest on Investments
1,186
3,613
1,500
2,622
1,530
Total COPS Fund
$
117,302
$
132,064
$
101,500
$
102,622
$
103,530
Fund 122 - LA World Airports (LAWA) Fund
3601 Interest on Investments
$
81,509
$
187,497
$
-
$
61,374
$
-
3760 LAWA Grant
165,701
-
-
Total LAWA Fund
$
247,210
$
187,497
$
-
$
61,374
$
-
Fund 123 - Public Safetv Auv Fund (PSAF)
3206 Prop 172 (PSAF)
$
27,990
$
31,633
$
25,000
$
21,861
$
25,500
3601 Interest on Investments
-
-
-
1,512
-
Total PSAF Fund
$
27,990
$
31,633
$
25,000
$
23,373
$
25,500
Fund 124 - Federal Grants Fund
3766 SHSGP Program
$
$
90,000
$
90,000
$
28,135
$
91,800
3785 UASI2012
32,591
103,504
139.165
162.000
141.948
Total Federal Grants Fund
$
32,591
$
193,504
$
229,165
$
190,135
$
233,748
Fund 125 - State Grants Fund
3612 LA County Regional Park M&S Prop A Gra
$
-
$
-
$
-
$
$
-
3614 RPOSD
297,713
-
85,140
3615 CUPA Grant
-
-
-
1,000
3617 CalBev
9,939
5,000
5,000
5,000
5,000
3618 Library - CALIFA
43,710
-
-
-
35,000
3623 Library - CALIFA
-
33,608
-
-
3703 Library - PLF State Grants
9,534
-
-
995
3703 Police Training STC
-
-
-
3724 Alcohol Beverage Control Grant
23,519
(76)
3764 LA County Homeless Initiative
-
30,000
3789 CERS CUPA Electronic Reporting
4,624
-
-
3929 Prop 68 Per Capita program
-
-
-
-
200,000
Total State Grants Fund
$
91,326
$
366,245
$
5,000
$
92,135
$
240,000
369
CITY OF EL SEGUNDO
ESTIMATED REVENUES/OTHER FINANCING SOURCES
ALL FUNDS
FISCAL YEAR 2019-2020
ACTUAL
ACTUAL
ED
YTD
OSED
R2019
I FUND / ACCOUNT / DESCRIPTION
FY 2016-2017
� FY 017 2018
I FY
2018-
I
06 0//19
Y 019 20 0
Fund 126 - Certified United Program Acencv (CUPA)
3210 CUPA Penalties
$
-
$
-
$
-
$
22,480
$
3408 CUPA UST Non -annual Permit
-
-
-
10,220
3514 Tiered Permits
1,550
1,675
1,600
6,615
9,105
3601 Interest on Investments
(31)
(1,240)
-
3,743
-
3820 Above Ground Storage Tank
22,937
21,312
21,500
17,415
34,830
3822 Underground Tanks
25,180
37,030
33,500
15,150
27,135
3824 Hazardous Waste Generator Permit
72,379
77,261
71,000
35,805
56,540
3825 Disclosure
145,559
158,065
150,000
92,348
134,160
3826 Env Safety Risk Management Program
12,337
7,990
250,000
156,830
173,100
3846 Hazardous Material Response
-
-
1,222
-
9399 Transfers In
70.533
-
-
-
-
Total CUPA Fund
$
350,444
$
302,093
$
527,600
$
361,828
$
434,870
Fund 127 - Measure M
3601 Interest on Investments
$
-
$
-
$
-
$
6,429
$
-
3742 Measure M Revenues
12,766
268,712
241.500
150,711
246,330
Total Measure M
$
12,766
$
268,712
$
241,500
$
157,140
$
246,330
Fund 128 - SB -1
3601 Interest on Investments
$
-
$
-
$
$
2,794
$
-
3756 SB -1 Revenues
124,477
125,200
245.261
127,704
Total SB -1
$
$
124,477
$
125,200
$
248,055
$
127,704
Fund 129 - Certibed Access Specialist Pracram
3601 Interest on Investments
$
$
124
$
-
$
710
$
1,000
3857 CASP Training
3,122
22,430
25,000
9001 Transfers In
20,675
-
-
Total CASP
$
$
23,921
$
-
$
23,140
$
26,000
Fund 202 - Debt Service Fund
3972 Developer Contribution Traffic Mitigation
$
256,498
$
423,504
$
180,000
$
478,372
$
183,600
9001 Transfer from General Fund
-
-
-
-
-
Total Debt Service Fund Revenues
$
256,498
$
423,504
$
180,000
$
478,372
$
183,600
Fund 341 - Canital Improvement (CIP) Fund
3732 CA DOT Park Place Extension
$
190,254
$
75,422
$
-
$
-
$
-
9001 Transfer from General Fund
-
-
220,000
-
9399 Transfers In
$
2,431,812
$
3,189,700
$
3,130.000
$
3,130,000
$
2,749,000
Total CIP Fund
$
2,622,066
$
3,265,122
$
3,130,000
$
3,350,000
$
2,749,000
Fund 401 - Economic Uncertaintv Fund
9001 Transfer from General Fund
$
750.000
$
-
$
-
$
-
$
-
Total Economic Uncertainty Fund
$
750,000
$
-
$
-
$
-
$
-
Fund 405 - Facilities Maintenance Fund
370
CITY OF EL SEGUNDO
ESTIMATED REVENUES/OTHER FINANCING SOURCES
ALL FUNDS
FISCAL YEAR 2019-2020
FUND / ACCOUNT / DESCRIPTION
9001 Transfer from General Fund
Total Facilities Maintenance Fund
ACTUAL � ACTUAL
FY 2016 2017 FY 2017 2018 FY ADOPTED
06/30//19 YR 201P9-2020
$ 350,000 $ - $ $ $
$ 350.000 $ - $ $ $
371
CITY OF EL SEGUNDO
ESTIMATED REVENUES/OTHER FINANCING SOURCES
ALL FUNDS
FISCAL YEAR 2019-2020
ACTUAL � ACTUAL I
YTD PRO
OSED
FUND / ACCOUNT / DESCRIPTION I FY 016 2017 FY 017 2018 FY 2018- 019 I 06/30//19 FY 019 20 0
Fund 501- Water Utility Fund
3601 Interest on Investments
$
114,680
$ 117,179
$
140,000
$
445,433
$
142,800
3804 Public Works Services
2,000
-
-
-
-
3851 Water Sales
14,460,877
11,455,491
14,500,000
11,049,467
14,790,000
3853 Meter Installations
4,850
10,910
8,000
19,955
8,160
3856 Reclaimed Water Sales
17,158,910
16,313,427
16,000,000
13,181,812
16,320,000
3859 Miscellaneous Revenue
30,880
16,929
20,000
20,350
20,400
Total Water Fund
$
31,772,197
$ 27.913,936
$
30.668,000
$
24,717,017
$
31,281,360
Fund 502 - Sewer Fund
3601 Interest on Investments
$
55,498
$ 59,033
$
60,000
$
116,948
$
61,200
3861 WasteWater User Fees
3,906,327
4,064,501
3,500,000
3,144,739
3,570,000
3862 WasteWater Connection Fee
-
2,660
-
5,800
-
3865 Annual Quality Surcharge
368,937
281,688
250,000
115,057
255,000
3909 Miscellaneous Revenue
4,120
-
-
-
-
3972 Developer Contribution
-
-
-
375,000
-
Total Sewer Fund
$
4,334,882
$ 4,407,882
$
3,810,000
$
3,757,544
$
3,886,200
Fund 503 - Goff Course Fund
3832 Food & Beverage Revenues
$
259,788
$ 266,367
$
250,000
$
154,725
$
250,000
3833 Leased Beer & Wine
6,115
6,142
7,035
3,745
7,035
3834 Golf Course Pro Shop Revenues
87,236
71,199
106,112
43,578
103,112
3835 Golf Course Revenues
520,446
567,621
500,000
430,067
500,000
3836 Driving Range Revenues
553,632
559,158
500,000
419,449
500,000
3838 Golf Lessons
177,041
179,889
90,552
40,333
90,520
3909 Miscellaneous Revenue
104.941
-
-
-
-
Total Golf Course Fund Revenues
$
1,709,199
$ 1,650,376
$
1,453,699
$
1,091,897
$
1,450,667
Fund 504 - Senior Housina Fund
3601 Interest on Investments
$
8,628
$ 7,205
$
2,661
$
5,376
$
2,714
Total Park Vista Sr. Housing Fund
$
8,628
$ 7,205
$
2,661
$
5,376
$
2,714
Fund 601- 1=dufarnent Replacement Fund
3901 Sale of Surplus Property
$
2,778
$ (15,487)
$
-
$
-
$
-
3909 Miscellaneous Revenue
28,742
398,802
-
1,028,379
-
3912 Replacement Charge to Other Dept.
1,797,708
1,584,636
1,584,615
1,488,789
2,089,441
3970 Wisebum Aquatics
-
-
-
40.000
-
Total Equipment Replacement Fund
$
1,829,228
$ 1,967,951
$
1,584,615
$
2,557,168
$
2,089,441
Fund 602 - Liability Insurance Fund
3909 Miscellaneous Revenue $ - $ - $ - $ - $ -
3911 Charges to Other Departments 1,605,604 1,985,688 1,985,700 1,475,226 1,893,779
3913 Recovery of Claims Paid 10,239 44,063 20.000 4,944 20.400
Total Liability Insurance Fund $ 1,615,843 $ 2,029,751 $ 2,005,700 $ 1,480,170 $ 1,914,179
Fund 603 - Workers' Comp Reserve/ns Fund
372
CITY OF EL SEGUNDO
ESTIMATED REVENUES/OTHER FINANCING SOURCES
ALL FUNDS
FISCAL YEAR 2019-2020
373
ACTUAL
ACTUAL
ADOPTED
�
OSED
FUND / ACCOUNT / DESCRIPTION
FY 016 2017
� FY 017 2018
I FY 2018-19
06 01 9
FY 019 20 0
3909 Miscellaneous Revenue
$
-
$
-
$ -
$
-
$
3911 Charges to Other Departments
2,556,105
2,559,980
2,612,961
2,091,100
2,883,235
3913 Recovery of Claims Paid
92,573
283.971
90,000
161,337
91,800
Total Workers' Comp Fund
$
2,648,678
$
2,843,951
$ 2,702,961
$
2,252,437
$
2,975,035
Total Revenues
$
118,880,271
$
120,538,044
$ 119,405,893
$
99,894,839
$
123,234,308
Total Interfund Transfers
3.531,812
3,189,700
3,130,000
3.350,000
2.749.000
GRAND TOTAL
$
122,412,083
$
123,727,744
$ 122,535,893
$
103,244,839
$
125,983,308
373
CITY OF EL SEGUNDO
PRELIMINARY BUDGET SUMMARY BY FUND/BY DEPARTMENT
ALL FUNDS
FISCAL YEAR 2019-2020
PROPOSIVON "C" FUND [114]
374
ACTUAL
ACTUAL
ADOPTED
YTD
PROPOSED
FUND/DEPARTMENT
I! FY
2016-2017
FY 2017-2018
I FY 2018-2019
I
06/30/19
I FY 2019-2020
GENERAL FUND 1001)
City Council
$
277,473
$ 289,229
$
288,541
$
188,490
$ 319,432
City Treasurer
309,811
252,515
312,273
221,409
345,375
City Clerk
394,447
517,139
513,901
327,373
722,838
City Manager
1,668,380
1,729,903
2,039,236
1,498,442
2,526,032
City Attorney
481,836
802,137
611,250
365,698
585,450
Information Systems
1,002,577
1,584,633
2,059,988
1,534,582
2,774,264
Human Resources
830,812
768,062
1,004,459
656,524
1,430,937
Finance
1,937,390
2,102,520
2,331,337
1,473,676
2,422,565
Police Department
20,200,798
21,249,070
21,746,192
16,434,039
23,175,793
Fire Department
14,548,198
16,500,465
16,401,982
12,092,529
17,015,860
Planning & Building Safety
2,680,672
2,965,225
2,830,338
1,858,971
3,192,691
Public Works
6,276,560
6,358,759
8,507,761
4,910,617
8,098,326
Recreation & Parks
4,521,626
5,029,549
6,688,627
4,045,227
7,190,768
Library Services
2,225,207
2,184,188
2,363,788
1,734,661
2,489,245
Non -Departmental
5,761,895
7,224,751
8,251,373
6,887,149
5,743,964
Transfers Out
3,602,345
2,824,675
3.130,000
3,130,000
2.749,000
Total General Fund
$
66,720,027
$ 72,382,820
$
79,081,046
$
57,359,387
$ 80,782,540
TRAFFIC SAFETY FUND (104)
Transfer to General Fund
$
-
$ -
$
-
$
-
$ 140,000
GAS TAX FUND (1061
Public Works
$
1,859
$ 118,906
$
234,096
$
110,505
$ 106,681
Capital Improvement Projects
(653)
946,176
-
966
300,000
Total Gas Tax Fund
$
1,206
$ 1,065,082
$
234,096
$
111,471
$ 406,681
ASSET FORFEITURE FUND 11091
Police
$
104,991
$ 77,513
$
375,500
$
126,238
$ 375,500
Capital Improvement Projects
64,840
100,062
370,000
77,957
370,000
Total Asset Forfeiture
$
169,831
$ 177,575
$
745,500
$
204,195
$ 745,500
MEASURE "R" FUND (I 10)
Capital Improvement Projects
$
221,653
$ 116,376
$
200,000
$
143,656
$ 563,866
CDBG FUND 11111
Recreation & Parks
$
-
$ -
$
-
$
-
$ -
Capital Improvement Projects
1,056
65,150
100,000
-
152,556
Total CDBG Fund
$
1,056
$ 65,150
$
100,000
$
-
$ 152,556
PROPOSITION "A" FUND (112)
Recreation & Parks
$
185,615
$ 272,189
$
351,033
$
185,560
$ 390,356
PROPOSIVON "C" FUND [114]
374
CITY OF EL SEGUNDO
PRELIMINARY BUDGET SUMMARY BY FUND/BY DEPARTMENT
ALL FUNDS
FISCAL YEAR 2019-2020
ACTUALACTUAL
I
ED
PROOSED
FUND/DEPARTMENT
I FY 016 2017
FY
017 2018
FY 2018-2019
I
06/30/19
I FY 019 20 0
Recreation & Parks
$
64,198
$
57,385
$
113,393
$
43,616
$
107,053
Capital Improvement Projects
349,887
199,067
240,000
73,749
240,000
Total Prop "C" Fund
$
414,085
$
256,452
$
353,393
$
117,365
$
347,053
AQMD FUN/ 11151
Non-Departmental/Automotive
$
-
$
-
$
21,000
$
-
$
63,000
RSI FUND (116)
Planning & Building Safety
$
199,247
$
133,125
$
-
$
461
$
-
Residential Sound Insulation
-
-
-
-
Total RSI Fund
$
199,247
$
133,125
$
-
$
461
$
-
HYPERION MITIGATION FIEND 11171
Planning & Building Safety
$
5,572
$
5,671
$
6,200
$
4,297
$
8,250
TDA 3 - SB 821 BIKEWAY FUN/ (118)
Capital Improvement Projects
$
-
$
18,595
$
-
$
36,815
$
50,000
COPS FUND (120)
Police
$
77,944
$
264,401
$
-
$
-
$
175,000
LAWA FUND (122)
Transfer to RSI
$
165,701
$
-
$
-
$
-
$
-
PSAF (PROP 172) FUND (1231
Fire
$
45.381
$
-
$
25.000
$
$
100.000
Total PSAF (Prop 172) Fund
$
45,381
$
-
$
25,000
$
-
$
100,000
FEDERAL GRANTS FUND (1241'
Police (UASI)
$
93,560
$
214,000
$
150,000
$
164,640
$
150,000
STATE/COUNTY GRANTS FUND (1251"
Recreation & Parks (RPOSD)
$
-
$
30,000
$
-
$
-
$
-
Recreation & Parks (CalBev)
-
5,000
5,000
-
5,000
Library (CALIFA - Broadband Fiber)
25,033
35,000
23,477
35,000
LA County Homeless Initiative
-
18,841
-
11,080
-
Total State/County Grants Fund
$
-
$
78,874
$
40,000
$
34,557
$
40,000
CUPA FUND (126)
Fire
$
256,569
$
331,777
$
464,573
$
185,084
$
641,065
MEASURE M (127)
Capital Improvement Projects
$
-
$
-
$
241,500
$
-
$
241,500
375
CITY OF EL SEGUNDO
PRELIMINARY BUDGET SUMMARY BY FUND/BY DEPARTMENT
ALL FUNDS
FISCAL YEAR 2019-2020
WORKERS' COMP FUND (603)
376
ACTUALACTUAL
I
ED
/
FUND/DEPARTMENT
FY 2016-2017
FY
2017-2018
2019
I FY 2018-
06/ 0/ 19
I
2019-2020
FYPROPOSED
SB -1 (128)
Capital Improvement Projects
$
-
$
94,000
$
94,000
$
-
$
285,071
GASP 11291
Planning
$
-
$
-
$
-
$
-
$
25,000
DEBT SERVICE FUND 12021
Debt Service
$
534,947
$
534,048
$
545,000
$
97,881
$
545,000
CAPITAL IMPROVEMENT FUND [3011
Capital Improvement Projects
$
2,485,569
$
2,059,140
$
3,130,000
$
567,237
$
2,749,000
FACILITIES MAINT FUND 14051
Public Works
$
203,343
$
-
$
-
$
$
-
WATER UTILITY FUND (6011
Public Works (Water Operations)
$
26,195,622
$
27,552,424
$
27,335,150
$
20,429,428
$
27,812,670
Capital Improvement Projects
14,900
40,316
3,310.000
521,998
1,810,000
Total Water Utility Fund
$
26,210,522
$
27,592,740
$
30,645,150
$
20,951,426
$
29,622,670
WASTEWATER FUND 15021
Public Works (Wastewater Operations)
$
3,116,032
$
3,497,285
$
3,800,042
$
2,292,877
$
4,175,334
Capital Improvement Projects
-
24.679
1,310.000
801,358
1,060,000
Total Watewater Fund
$
3,116,032
$
3,521,964
$
5,110,042
$
3,094,235
$
5,235,334
GOLF COURSE FUND 15031
Recreation & Parks
$
1,807,299
$
1,755,313
$
1,692,814
$
1,130,921
$
1,417,800
SENIOR HOUSING (5041
Senior Housing
$
5,970
$
22,612
$
27,000
$
15,003
$
14,113
Capital Improvement Projects
-
-
-
-
60,000
Total Senior Housing Fund
$
5,970
$
22,612
$
27,000
$
15,003
$
74,113
SOLIDWASTE FUND (505)
Public Works (Recycling Operations)
$
-
$
-
$
-
$
-
$
230,000
Total Solid Waste Fund
$
-
$
-
$
-
$
-
$
230,000
EQUIP REPLACEMENT FUN/ (601)*'
Various Equipment Citywide
$
578,408
$
1,303,303
$
8,123,097
$
1,027,454
$
7,849,761
LIABILITY INSURANCE FUND 16021
Non -Departmental
$
2,774,348
$
1,527,339
$
1,854,128
$
1,274,552
$
1,783,333
WORKERS' COMP FUND (603)
376
CITY OF EL SEGUNDO
PRELIMINARY BUDGET SUMMARY BY FUND/BY DEPARTMENT
ALL FUNDS
FISCAL YEAR 2019-2020
FUND/DEPARTMENT
Non -Departmental
GRAND TOTAL ALL FUNDS
ACTUALACTUAL
I
/1
PROPOSED
FY 016 2017
FY 017 2018
FY 2018-2019
I 06 30ED
9
FY 2019-2020
$ 2,862,458
$ 3,622,186
$ 2,932,453
$ 2,386,775
$ 2,934,272
$ 109,136,343 $ 117,414,732 $ 136467,025 $ 89,092,972 $ 137,748,721
377
CITY OF EL SEGUNDO
FOUR-YEAR PERSONNEL SUMMARY
BY DEPARTMENT
FROM FY 2016-17 TO FY 2019-20
** Elected part-time positions
Citv Manager's Office
ADOPTED
ADOPTED7
I
ADOPTED
DEPARTMENT/POSITION TITLE
I FY016 1I
018
Y07 18
F 19
FY 2009 20
Citv Council
-
-
-
1.00
City Council**
5.00
5.00
5.00
5.00
Executive Assistant
1.00
1.00
1.00
1.00
Total City Council
6.00
6.00
6.00
6.00
Citv Treasurer
-
-
-
1.00
City Treasurer**
1.00
1.00
1.00
1.00
Deputy City Treasurer 1
1.00
1.00
1.00
1.00
Deputy City Treasurer II
1.00
1.00
1.00
1.00
Total City Treasurer
3.00
3.00
3.00
3.00
Citv Clerk
-
-
-
1.00
City Clerk**
1.00
1.00
1.00
1.00
Deputy City Clerk 1
1.00
1.00
1.00
1.00
Deputy City Clerk II
1.00
1.00
1.00
1.00
Records Technician
1.00
1.00
1.00
1.00
Sub -total Full -Time
4.00
4.00
4.00
4.00
Part -Time FTEs
Office Specialist 1
0.10
0.10
0.10
-
Sub -total Part -Time
0.10
0.10
0.10
-
Total City Clerk
4.10
4.10
4.10
4.00
** Elected part-time positions
Citv Manager's Office
City Manager
1.00
1.00
1.00
1.00
Deputy City Manager
-
-
-
1.00
Economic Development Manager
1.00
1.00
1.00
-
Economic Development Coordinator
-
-
-
1.00
Emergency Management Coordinator
1.00
1.00
1.00
-
Executive Assistant
-
-
-
1.00
Senior Executive Assistant
1.00
1.00
1.00
-
Community Cable Program Specialist
-
-
-
1.00
Computer Graphics Designer
-
-
1.00
Management Analyst
-
-
-
1.00
PIO / Legislative Affairs Manager
-
-
-
1.00
Sub -total Full -Time
4.00
4.00
4.00
8.00
Part -Time FTEs
Administrative Intern - 0.50 0.50 -
Video Technician - - - 2.85
Sub -total Part -Time - 0.50 0.50 2.85
378
CITY OF EL SEGUNDO
FOUR-YEAR PERSONNEL SUMMARY
BY DEPARTMENT
FROM FY 2016-17 TO FY 2019-20
DEPARTMENT/POSITION TITLE FYD 016 1D7 I FY ADOPTED 017 18 I FY ADOPT018E 9 FY 2019-20
Total City Manager's Office 4.00 4.50 4.50 10.85
379
Human Resources Department
Director of Human Resources
CITY OF EL SEGUNDO
1.00
1.00
1.00
FOUR-YEAR PERSONNEL SUMMARY
1.00
1.00
1.00
BY DEPARTMENT
Human Resources Analyst
1.00
1.00
FROM FY 2016-17 TO FY 2019-20
1.00
Human Resources Assistant
1.00
ADOPTED ADOPTED
ADOPTED
I
1.00
DEPARTMENT/POSITION TITLE
FY0D6 1 7
Y 017 1 8
Y 2018-19
FY 2019-20
Information Svstems
4.00
4.00
5.00
Information Systems Director
- 1.00
1.00
1.00
Information Systems Manager
1.00 1.00
1.00
1.00
Information Systems Developer
1.00 1.00
1.00
-
Information Systems Specialist
3.00 3.00
3.00
1.00
Administrative Specialist
- -
-
1.00
GIS Analyst
1.00 1.00
1.00
1.00
Network Assistant
1.00 1.00
1.00
-
Senior Network Assistant
- -
-
1.00
Technical Services Analyst
- -
-
3.00
Sub -total Full -Time
7.00 8.00
8.00
9.00
Part -Time FTEs
Administrative Intern
0.50 0.50
0.50
0.50
Sub -total Part -Time
0.50 0.50
0.50
0.50
Total Information Systems
7.50 8.50
8.50
9.50
Human Resources Department
Director of Human Resources
1.00
1.00
1.00
1.00
Human Resources Manager
1.00
1.00
1.00
1.00
Human Resources Analyst
1.00
1.00
1.00
1.00
Human Resources Assistant
1.00
1.00
1.00
1.00
Senior Human Resources Analyst
-
-
1.00
1.00
Sub -total Full -Time
4.00
4.00
5.00
5.00
Part -Time FTEs
Administrative Intern - - 1.00 -
Management Analyst - 0.50 -
Office Specialist 1 0.75 0.75 - -
Sub -total Part -Time 0.75 1.25 1.00 -
Total Human Resources Department 4.75 5.25 6.00 5.00
Finance Department
Director of Finance
1.00
1.00
1.00
1.00
Finance Manager
1.00
1.00
1.00
1.00
Revenue Manager
1.00
1.00
1.00
1.00
Accounting Supervisor
1.00
1.00
1.00
1.00
Accountant
2.00
2.00
2.00
2.00
Accounting Technician
2.00
2.00
2.00
1.00
Accounts Specialist II
1.00
1.00
1.00
1.00
Administrative Specialist
1.00
1.00
1.00
-
380
CITY OF EL SEGUNDO
FOUR-YEAR PERSONNEL SUMMARY
BY DEPARTMENT
FROM FY 2016-17 TO FY 2019-20
D PROPOSED
DEPARTMENT/POSITION TITLE I FY
ADOPTED 016 17 YD 017 18 FY ADOPT
018E 9 I FY 2019-20
Administrative Technical Specialist
-
-
-
1.00
Budget/Payroll Supervisor
1.00
1.00
1.00
-
License Permit Specialist 1
1.00
1.00
1.00
1.00
License Permit Specialist II
1.00
1.00
1.00
1.00
Management Analyst
-
-
-
1.00
Office Specialist
-
-
-
1.00
Payroll Accountant
1.00
1.00
1.00
1.00
Purchasing Agent
1.00
1.00
1.00
1.00
Revenue Inspector
1.00
1.00
1.00
1.00
Sub -total Full -Time
16.00
16.00
16.00
16.00
Part -Time FTEs
Accountant
0.50
-
-
-
Office Specialist
-
-
1.00
-
Sub -total Part -Time
0.50
-
1.00
-
Total Finance Department
16.50
16.00
17.00
16.00
Police Department
Chief of Police
1.00
1.00
1.00
1.00
Police Captain
2.00
2.00
2.00
2.00
Police Lieutenant
6.00
5.00
5.00
5.00
Police Sergeant
9.00
10.00
10.00
11.00
Crime Prevention Analyst If
1.00
1.00
1.00
2.00
Crime Scene Investigator II
1.00
1.00
1.00
1.00
CSI Property Officer
-
-
-
1.00
Executive Assistant
1.00
1.00
1.00
1.00
Police Assistant 1/II
7.00
8.00
8.00
8.00
Police Officer
44.00
43.00
43.00
42.00
Police Records Supervisor
1.00
1.00
1.00
1.00
Police Services Officer 1/11
8.00
8.00
7.00
6.00
Police Trainee
-
-
2.00
2.00
Technical Services Analyst
1.00
1.00
1.00
-
Sub -total Full-time
82.00
82.00
83.00
83.00
Part -Time FTEs
Background Investigator 1.00 1.50 - -
Police Cadet 4.00 6.00 7.00 7.50
Police Services Officer 1/II - - 2.00 1.00
Sub -total Part -Time 5.00 7.50 9.00 8.50
Total Police Department 87.00 89.50 92.00 91.50
381
CITY OF EL SEGUNDO
FOUR-YEAR PERSONNEL SUMMARY
BY DEPARTMENT
FROM FY 2016-17 TO FY 2019-20
OPTED
TED I PROPOSED
DEPARTMENT/POSITION TITLE FYD 016 1D7 YD 017 18 YD 201P8-19 FY 2019-20
Fire Department
Fire Chief
1.00
1.00
1.00
1.00
Battalion Chief
3.00
3.00
3.00
3.00
Fire Captain
9.00
9.00
9.00
9.00
Fire Engineer
9.00
9.00
9.00
9.00
Firefighter/Paramedic
15.00
15.00
15.00
12.00
Firefighter
6.00
6.00
6.00
9.00
Fire Marshal
1.00
1.00
1.00
1.00
Emergency Management Coordinator
-
-
-
1.00
Environmental Safety Manager
1.00
1.00
1.00
1.00
Principal Environmental Specialist (CUPA)
1.00
1.00
1.00
1.00
Fire Prevention Specialist
2.00
2.00
2.00
2.00
Administrative Specialist
1.00
1.00
1.00
1.00
Management Analyst (CUPA)
-
1.00
-
1.00
Senior Management Analyst
1.00
1.00
1.00
1.00
Total Fire Department
50.00
51.00
50.00
52.00
Planninq & Buildinq Safetv Department
Director of Planning & Building Safety
1.00
1.00
1.00
1.00
Planning Manager
1.00
1.00
1.00
1.00
Building Safety Manager
1.00
1.00
1.00
1.00
Administrative Specialist*
0.50
0.50
-
-
Assistant Planner
2.00
2.00
2.00
2.00
Building Inspector 1/11
1.00
1.00
1.00
1.00
Code Compliance Inspector
1.00
1.00
1.00
1.00
License Permit Specialist 1/II
-
2.00
2.00
2.00
Office Specialist II
1.00
1.00
1.00
1.00
Permit Coordinator II
2.00
-
-
-
Plan Check Engineer
1.00
1.00
1.00
1.00
Plan Examiner (MEP)
1.00
1.00
1.00
1.00
Planning Technician
1.00
1.00
1.00
1.00
Principal Planner
2.00
2.00
2.00
2.00
RSI Manager
1.00
1.00
-
-
Senior Building Inspector
1.00
1.00
1.00
1.00
Senior Plan Check Engineer
1.00
1.00
1.00
1.00
Sub -total Full -Time
18.50
18.50
17.00
17.00
382
CITY OF EL SEGUNDO
FOUR-YEAR PERSONNEL SUMMARY
BY DEPARTMENT
FROM FY 2016-17 TO FY 2019-20
DEPARTMENT/POSITION TITLE
Planning & Bldn Safetv tcontinued)
Part -Time FTEs
Senior Plan Check Engineer
Sub -total Part -Time
Total Planning & Bldg Safety Department
Public Works Department
Director of Public Works
General Services Manager
Administrative Specialist (Water Fund)
Administrative Technical Specialist
City Engineer
Custodian
Engineering Technician
Equipment Maintenance Supervisor
Equipment Mechanic 1/11
Facilities Maintenance Supervisor
Facilities Systems Mechanic
Fire Equipment Mechanic
Management Analyst
Pool Maintenance Technician
Principal Civil Engineer
Public Works Inspector
Senior Administrative Specialist
Senior Civil Engineer
Senior Engineer Associate
Senior Management Analyst
Street Maintenance Supervisor
Street Maintenance Leadworker
Street Maintenance Worker 1/11
Wastewater Supervisor
Wastewater Maintenance Leadworker
Wastewater Maintenance Worker 1/11
Water Maintenance Leadworker
Water Maintenance Worker 1/11
Water Meter Reader/Repairer
Water Supervisor
Sub -total Full -Time
ADOPTED
1.00
I
1.00
FY16 0 1
Y
F 017E 8
FY 2018-19 018-19
FY 2019-20
18.50
18.50
17.00
17.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
0.50
0.50
0.50
1.00
1.00
1.00
1.00
1.00
-
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
2.00
2.00
2.00
1.00
1.00
1.00
1.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
1.00
1.00
-
-
1.00
1.00
1.00
1.00
2.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
-
-
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
-
-
1.00
1.00
1.00
1.00
1.00
1.00
2.00
2.00
2.00
2.00
6.00
6.00
5.00
6.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
4.00
4.00
4.00
4.00
2.00
2.00
1.00
2.00
6.00
6.00
6.00
6.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
47.50
48.50
45.50
48.00
383
CITY OF EL SEGUNDO
FOUR-YEAR PERSONNEL SUMMARY
BY DEPARTMENT
FROM FY 2016-17 TO FY 2019-20
IDEPARTMENT/POSITION TITLE
Public Works (continued)
Part -Time FTEs
Administrative Specialist
Custodian
Facilities Maintenance Worker
Street Maintenance Worker
Water Maintenance Worker 1/II
Sub -total Part -Time
Total Public Works Department
Recreation & Parks Department
Director of Recreation & Parks
Recreation Superintendent
Community Cable Program Manager
Community Cable Program Specialist
Computer Graphics Designer
Maintenance Craftsworker
Park Maintenance Superintendent
Park Maintenance Supervisor
Park Maintenance Worker II
Recreation Coordinator
Recreation Supervisor
Senior Administrative Analyst
Senior Administrative Specialist
Tree Maintenance Worker
Sub -total Full -Time
Part -Time FTEs
Park Maintenance Worker I
Lifeguards
Recreation Leader
Video Technician
Sub -total Part -Time
Total Recreation & Parks Department
TED � PROPOSED
FYD 016 1D7 FYD 017 18 OPTED I YD 018-19 FY 2019-20
0.75
0.75
0.75
0.50
1.50
1.50
1.00
1.00
-
-
1.00
-
-
-
1.00
-
0.75
0.75
1.00
-
3.00
3.00
4.75
1.50
50.50
51.50
50.25
49.50
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
-
1.00
1.00
1.00
-
1.00
1.00
1.00
-
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
2.00
2.00
2.00
2.00
5.00
5.00
5.00
5.00
2.00
2.00
2.00
2.00
3.00
4.00
4.00
4.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
2.00
2.00
2.00
2.00
23.00
24.00
24.00
21.00
3.00
3.00
3.00
3.00
10.00
10.00
28.50
28.50
24.50
24.50
26.00
26.00
2.00
2.00
2.85
-
39.50
39.50
60.35
57.50
62.50
63.50
84.35
78.50
384
CITY OF EL SEGUNDO
FOUR-YEAR PERSONNEL SUMMARY
BY DEPARTMENT
FROM FY 2016-17 TO FY 2019-20
I ADOPTED I ADOPTED I ADOPTED I PROPOSED
DEPARTMENT/POSITION TITLE FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20
Library Services Denartment
Director of Library Services
Executive Assistant
Librarian I
Librarian II
Library Assistant
Senior Librarian
Senior Library Assistant
Sub -total Full -Time
Part -Time FTEs
Library Assistant
Library Clerk I
Sub -total Part -Time
Total Library Services Department
Total Full -Time Positions*
Total Part -Time (FTE's)
Grand Total
* Includes 7 part-time elected officials.
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
2.00
2.00
2.00
2.00
1.00
1.00
1.00
1.00
3.00
3.00
3.00
3.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
12.00
12.00
12.00
12.00
3.10
3.10
3.91
3.91
3.60
2.75
3.50
3.50
6.70
5.85
7.41
7.41
18.70
17.85
19.41
19.41
277.00
281.00
277.50
284.00
56.05
58.20
84.61
78.26
333.05
339.20
362.11
362.26
385
CITY OF EL SEGUNDO
CITY COUNCIL
PRELIMINARY BUDGET SUMMARY
FISCAL YEAR 2019-2020
Salaries & Benefits $ 19,291 8.56%
Maintenance & Operations 11,600 18.33%
Total $ 30,891 10.71%
386
ACTUAL
ACTUAL
ED
l
OSED
DESCRIPTION
FY 2016-2017
FY2017-2018
FY 2018-2019
06/30/19
FYR 019-20 0
GEMERAL FUND (0011
CITY COUNCIL (1101)
Salaries & Benefits
$ 232,034
$ 233,300
$ 225,241
$ 157,434
$ 244,532
Maintenance & Operations
45.439
55.929
63,300
31,056
74,900
TOTAL CITY COUNCIL
$ 277,473
$ 289,229
$ 288,541
$ 188,490
$ 319,432
Salaries & Benefits $ 19,291 8.56%
Maintenance & Operations 11,600 18.33%
Total $ 30,891 10.71%
386
CITY OF EL SEGUNDO
CITY TREASURER
PRELIMINARY BUDGET SUMMARY
FISCAL YEAR 2019-2020
387
ACTUAL
ACTUAL
ED
1
I
OSED
I
DESCRIPTION
F 2016 2017
I F 2017 2018
06
FY 2018-2019
3019
2
FY 2019-2020
GENERAL FUND (001)
CITY TREASURER (1201)
Salaries & Benefits
$ 292,632
$ 235,047 $ 290,173
$
205,621
$ 324,775
Maintenance & Operations
17.179
17,468 22.100
15.788
20,600
TOTAL CITY TREASURER
$ 309,811
$ 252,515 $ 312,273
$
221,409
$ 345,375
Salaries & Benefits
$
34,602
11.92%
Maintenance &Operations
(1,500)
-6.79%
Total
$
33,102
%60%
387
CITY OF EL SEGUNDO
CITY CLERK
PRELIMINARY BUDGET SUMMARY
FISCAL YEAR 2019-2020
ELECTIONS (1302)
Salaries & Benefits
ACTUAL
I
ACTUAL
ED
I
YTD
I
OSED
DESCRIPTION
FY 2016-2017
F 2017 2
I
FY 2018-2019
06 30 9
/018
FY 2019-2020
GENERAL FUND (001)
$ 7,965 $
88,612 $
19,346 $
1,034 $
222,042
ADMINISTRATION (1301)
$ 394,447 $
517,139 $
513,901 $
327,373 $
722,838
Salaries & Benefits
$ 326,050
$ 377,405
$ 406,155
$ 290,502
$ 416,596
Maintenance & Operations
60,318
51,122
76,400
35,837
84,200
Capital Outlay
114
-
12,000
-
-
Sub -total Administration
$ 386,482
$ 428,527
$ 494,555
$ 326,339
$ 500,796
ELECTIONS (1302)
Salaries & Benefits
$ 2,177 $
2,145 $
7,296 $
467 $
1,492
Maintenance & Operations
5,788
86,467
12,050
567
220,550
Sub -total Elections
$ 7,965 $
88,612 $
19,346 $
1,034 $
222,042
TOTAL CITY CLERK
$ 394,447 $
517,139 $
513,901 $
327,373 $
722,838
GENERAL FUND SUMMARY
Salaries & Benefits $ 328,227 $ 379,550 $ 413,451 $ 290,969 $ 418,088
Maintenance & Operations 66,106 137,589 88,450 36,404 304,750
Capital Outlay 114 - 12,000 - -
TOTAL GENERAL FUND $ 394,447 $ 517,139 $ 513,901 $ 327,373 $ 722,838
Salaries & Benefits $ 4,637 1.12%
Maintenance & Operations 216,300 244.54%
Capital Outlay (12,000) -100.00%
Total $ 220,937 42.99%
388
DESCRIPTION
GENERAL FUND (001 )
ADMINISTRATION (2101)
Salaries & Benefits
Maintenance & Operations
Sub -total Administration
COMMUNICATION (2102)
Salaries & Benefits
Maintenance & Operations
Sub -total Communication
ECONOMIC DEVELOPMENT (2401)
CITY OF EL SEGUNDO
CITY MANAGER
PRELIMINARY BUDGET SUMMARY
FISCAL YEAR 2019-2020
ACTUAL I ACTUAL F 2016 2017 F 2017 2018 I FY 2018-2019 ED 1 06/ 0//19 I YYTD R 019 20 0
$ 441,471 $
461,858 $
475,061 $
421,321 $
674,064
321,858
181,269
232,332
166,283
341,500
$ 763,329 $
643,127 $
707,393 $
587,604 $
1,015,564
583,617 $
399,419 $
699,627
TOTAL CITY MANAGER
$ 1,668,380 $
_
2,039,236 $
1,498,442 $
2,526,032
45,000
$ _ $
$
_ $
- $
45,000
Salaries & Benefits $ 191,981 $ 216,452 $ 347,226 $ 181,803 $ 343,841
Maintenance & Operations 179,204 295,948 401,000 319,710 422,000
Capital Outlay - 29,718 - 9,906 -
Sub -total Economic Development $ 371,185 $ 542,118 $ 748,226 $ 511,419 $ 765,841
COMMUNITY CABLE (6601)
Salaries & Benefits
$ 486,433 $
512,297 $
535,907 $
374,797 $
635,177
Maintenance & Operations
47,433
32,361
47,710
24,622
64,450
Sub -total Community Cable
$ 533,866 $
544,658 $
583,617 $
399,419 $
699,627
TOTAL CITY MANAGER
$ 1,668,380 $
1,729,903 $
2,039,236 $
1,498,442 $
2,526,032
GENERAL FUND SUMMARY
Salaries & Benefits $ 1,119,885 $ 1,190,607 $ 1,358,194 $ 977,921 $ 1,653,082
Maintenance & Operations $ 548,495 $ 509,578 $ 681,042 $ 510,615 $ 872,950
Capital Outlay - 29,718 - 9,906 -
TOTAL GENERAL FUND $ 1,668,380 $ 1,729,903 $ 2,039,236 $ 1,498,442 $ 2,526,032
Salaries & Benefits $ 294,888 21.71%
Maintenance & Operations 191,908 28.18%
Capital Outlay - #DIV/0!
Total $ 486,796 23.87%
389
CITY OF EL SEGUNDO
CITY ATTORNEY
PRELIMINARY BUDGET SUMMARY
FISCAL YEAR 2019-2020
IMaint & Operations Increase $ (25,800) -4.22%1
390
ACTUAL
ACTUAL
ED
I
/
I
I
J DESCRIPTION
I F 2016 2017 I
F 2017 2018
0/
FY 2018- 2019
06/ 19
2019-2020
FYPROPOSED
GENERAL. FUND M01)
CITY ATTORNEY (2201)
Maintenance & Operations
$ 481,836
$ 802.137
$ 611.250
$ 365.698
$ 585,450
TOTAL CITY ATTORNEY
$ 481,836
$ 802,137
$ 611,250
$ 365,698
$ 585,450
IMaint & Operations Increase $ (25,800) -4.22%1
390
CITY OF EL SEGUNDO
INFORMATION SYSTEMS
PRELIMINARY BUDGET SUMMARY
FISCAL YEAR 2019-2020
391
ACTUAL
ACTUAL
ED
/
PROPOSED
DESCRIPTION
FY2016-2017
FY 017 2018
2019
FY 2018-
06 30/19
FY 2019-2020
GENERAL FUND (009)
INFORMATION SYSTEMS (2505)
Salaries & Benefits
$ 613,988
$ 928,674 $ 1,250,330
$
652,639
$ 1,394,499
Maintenance & Operations
329,126
611,222 809,658
871,241
1,368,275
Capital Outlay
59,463
44,737 -
10,702
11,490
TOTAL INFORMATION SYSTEMS
$ 1,002,577
$ 1,584,633 $ 2,059,988
$
1,534,582
$ 2,774,264
Salaries & Benefits
$
144,169
11.53%
Maintenance & Operations
558,617
68.99%
Capital Outlay
11,490
#DIV/0!
Total
$
702,786
34.12%
391
DESCRIPTION
GENERAL FUND M01)
HUMAN RESOURCES (2506)
Salaries & Benefits
Maintenance & Operations
TOTAL HUMAN RESOURCES
CITY OF EL SEGUNDO
HUMAN RESOURCES DEPARTMENT
PRELIMINARY BUDGET SUMMARY
FISCAL YEAR 2019-2020
ACTUAL
ACTUAL
- ED
I
/
FY 2015-2016
FY2016-2017
FY 2017
2018
06/ 0/ 18
FYPROPOSED
2018-2019
$ 613,348
$ 445,918
$ 701,359
$ 425,357
$ 807,537
217,464
322,144
303,100
231,167
623,400
$ 830,812
$ 768,062
$ 1,004,459
$ 656,524
$ 1,430,937
Salaries & Benefits
Maintenance & Operations
Total
$ 106,178
320,300
$ 426,478
15.14%
105.67%
42.46%
392
DESCRIPTION
GENERAL FUND (0011
ADMINISTRATION (2501)
Salaries & Benefits
Maintenance & Operations
Sub -total Administration
ACCOUNTING (2502)
Salaries & Benefits
Maintenance & Operations
Sub -total Accounting
BUSINESS SERVICES (2504)
Salaries & Benefits
Maintenance & Operations
Sub -total Business Services
TOTAL FINANCE DEPARTMENT
GENERAL FUND SUMMARY.
Salaries & Benefits
Maintenance & Operations
Total
CITY OF EL SEGUNDO
FINANCE DEPARTMENT
PRELIMINARY BUDGET SUMMARY
FISCAL YEAR 2019-2020
ACTUAL ACTUAL I I
FY 016 2017 I FY 017 2018 FY 2018-2019 06 30/ED I /19 FY R 019 20 0
$ 284,227
$
298,124
$
316,765
$
214,073
$
345,722
258,655
141,350
101,480
65.926
95,150
$ 542,882
$
439,474
$
418,245
$
279,999
$
440,872
$ 828,343
$
893,206
$
992,016
$
650,313
$
984,774
173.516
163,969
103,625
167,802
107,600
$ 1,001,859
$
1,057,175
$
1,095,641
$
818,115
$
1,092,374
$ 315,274
$
428,001
$
601,681
$
265,042
$
676,399
77,375
177,870
215,770
110,520
212,920
$ 392,649
$
605,871
$
817,451
$
373,562
$
889,319
$ 1,937,390
$
2,102,520
$
2,331,337
$
1,473,676
$
2,422,565
$ 1,427,844
$
1,619,331
$
1,910,462
$
1,129,428
$
2,006,895
509,546
483,189
420,875
344,248
415,670
$ 1,937,390
$
2,102,520
$
2,331,337
$
1,473,676
$
2,422,565
Salaries & Benefits
$
96,433
5.05%
Maintenance
&
Operations
(5,205)
-1.24%
Total
$
-91,228
3.91%
393
CITY OF EL SEGUNDO
POLICE DEPARTMENT
PRELIMINARY BUDGET SUMMARY
FISCAL YEAR 2019-2020
PATROL & SAFETY (3102)
Salaries & Benefits $ 8,386,615 $ 9,467,551 $ 9,791,202 $ 7,385,915 $ 10,673,714
Sub -total Patrol & Safety $ 8,386,615 $ 9,467,551 $ 9,791,202 $ 7,385,915 $ 10,673,714
CRIME INVESTIGATION (3103)
Salaries & Benefits $ 3,192,155 $ 3,024,168 $ 3,109,569 $ 2,180,322 $ 2,980,600
Sub -total Crime Investigation $ 3,192,155 $ 3,024,168 $ 3,109,569 $ 2,180,322 $ 2,980,600
TRAFFIC SAFETY (3104)
Salaries & Benefits $ 2,041,533 $ 2.142.313 $ 2,260,025 $ 1,735,350 $ 2,390,203
Sub -total Traffic Safety $ 2,041,533 $ 2,142,313 $ 2,260,025 $ 1,735,350 $ 2,390,203
COMMUNITY RELATIONS (3106)
Salaries & Benefits $ 156,748 $ 156,442 $ 153,621 $ 84,030 $ -
Sub -total Traffic Safety $ 156,748 $ 156,442 $ 153,621 $ 84,030 $ -
COMMUNICATIONS CENTER (3107)
Maintenance & Operations $ 1.702.105 $ 1.457.878 $ 1,464,200 $ 1,126,637 $ 1,565,070
Sub -total Communications Center $ 1,702,105 $ 1,457,878 $ 1,464,200 $ 1,126,637 $ 1,565,070
ANIMAL CONTROL (3108)
Salaries & Benefits
Maintenance & Operations
Sub -total Animal Control
TOTAL POLICE - GENERAL FUND
$ 152,060 $
ACTUAL
ACTUAL
+
ED
YTD
+
OSED
DESCRIPTION
FY2016-2017
FY2017-201 8
FY 2018-2019
06 30//19
FY 019-20 0
GENERAL FUND (001)
167,671 $
253,420
ADMINISTRATION (3101)
Salaries & Benefits
$ 3,339,375
$ 3,386,245
$ 3,137,475
$ 2,472,563
$ 3,684,508
Maintenance & Operations
1,205,546
1,359,510
1,660,408
1,281,551
1,628,278
Capital Outlay
3,190
41,711
-
-
-
Sub -total Administration
$ 4,548,111
$ 4,787,466
$ 4,797,883
$ 3,754,114
$ 5,312,786
PATROL & SAFETY (3102)
Salaries & Benefits $ 8,386,615 $ 9,467,551 $ 9,791,202 $ 7,385,915 $ 10,673,714
Sub -total Patrol & Safety $ 8,386,615 $ 9,467,551 $ 9,791,202 $ 7,385,915 $ 10,673,714
CRIME INVESTIGATION (3103)
Salaries & Benefits $ 3,192,155 $ 3,024,168 $ 3,109,569 $ 2,180,322 $ 2,980,600
Sub -total Crime Investigation $ 3,192,155 $ 3,024,168 $ 3,109,569 $ 2,180,322 $ 2,980,600
TRAFFIC SAFETY (3104)
Salaries & Benefits $ 2,041,533 $ 2.142.313 $ 2,260,025 $ 1,735,350 $ 2,390,203
Sub -total Traffic Safety $ 2,041,533 $ 2,142,313 $ 2,260,025 $ 1,735,350 $ 2,390,203
COMMUNITY RELATIONS (3106)
Salaries & Benefits $ 156,748 $ 156,442 $ 153,621 $ 84,030 $ -
Sub -total Traffic Safety $ 156,748 $ 156,442 $ 153,621 $ 84,030 $ -
COMMUNICATIONS CENTER (3107)
Maintenance & Operations $ 1.702.105 $ 1.457.878 $ 1,464,200 $ 1,126,637 $ 1,565,070
Sub -total Communications Center $ 1,702,105 $ 1,457,878 $ 1,464,200 $ 1,126,637 $ 1,565,070
ANIMAL CONTROL (3108)
Salaries & Benefits
Maintenance & Operations
Sub -total Animal Control
TOTAL POLICE - GENERAL FUND
$ 152,060 $
194,052 $
138,092 $
154,816 $
221,820
21,471
19.200
31,600
12,855
31,600
$ 173,531 $
213,252 $
169,692 $
167,671 $
253,420
$ 20,200,798 $ 21,249,070 $ 21,746,192 $ 16,434,039 $ 23,175,793
394
DESCRIPTION
ASSET FORFEITURE FUND 009)
POLICE ASSET FORFEITURE (3105)
Salaries & Benefits
Maintenance & Operations
Capital Outlay
TOTAL ASSET FORFEITURE FUND
COPS FUND (120)
ADMINISTRATION (3101)
Salaries & Benefits
Maintenance & Operations
Capital Outlay
TOTAL COPS FUND
CITY OF EL SEGUNDO
POLICE DEPARTMENT
PRELIMINARY BUDGET SUMMARY
FISCAL YEAR 2019-2020
ACTUAL OSED
FY 016 2017 1 FY 017 2018 � FY 2018ACTUAL -2019 ED + 06 3019 FY Y 019-20 0
104,991 77,513 375,500 126,238 375,500
64,840 100,062 370,000 77,957 370,000
$ 169,831 $ 177,575 $ 745,500 $ 204,195 $ 745,500
$ 42,579 $ 1,401 $ - $ $ -
35,365 263,000 175,000
$ 77,944 $ 264,401 $ $ - $ 175,000
GRAND TOTAL - POLICE -ALL FUNDS $ 20,448,573 $ 21,691,046 $ 22,491,692 $ 16,638,234 $ 24,096,293
GENERAL FUND SUMMARY
Salaries & Benefits
Maintenance & Operations
Capital Outlay
TOTAL GENERAL FUND
ALL FUNDS SUMMARY
Salaries & Benefits
Maintenance & Operations
Capital Outlay
TOTAL ALL FUNDS
$ 17,268,486 $ 18,370,771 $ 18,589,984 $ 14,012,996 $ 19,950,845
2,929,122 2,836,588 3,156,208 2,421,043 3,224,948
3,190 41.711 - - -
$ 20,200,798 $ 21,249,070 $ 21,746,192 $ 16,434,039 $ 23,175,793
Salaries & Benefits
Maintenance & Operations
Capital Outlay
Total
$ 1,360,861 7.32%
68,740 2.18%
#DIV/01
$ 1,429,601 6.57%
$ 17,311,065 $ 18,372,172 $ 18,589,984 $ 14,012,996 $ 19,950,845
3,034,113 2,914,101 3,531,708 2,547,281 3,600,448
103,395 404,773 370,000 77,957 545,000
$ 20,448,573 $ 21,691,046 $ 22,491,692 $ 16,638,234 $ 24,096,293
Salaries & Benefits
Maintenance & Operations
Capital Outlay
'Total
$ 1,360,861
7.32%
68,740
1.95%
175,000
47.30%
$ 1,604,601
7.13%
395
CITY OF EL SEGUNDO
FIRE DEPARTMENT
PRELIMINARY BUDGET SUMMARY
FISCAL YEAR 2019-2020
FIRE SUPPRESSION (3202)
Salaries & Benefits
ACTUAL
ACTUAL
ED
/
OSED
DESCRIPTION
FY 2016-2017
FY2017-201 8
FY 2018-
2019
06 30/19
FY 019-20 0
GENERAL FUND (0011
739,936
571,454
744,515
ADMINISTRATION (3201)
480,818
793,324
Capital Outlay
$
Salaries & Benefits
$ 635,775
$ 749,580
$ 654,290
$ 584,554
$ 706,005
Maintenance & Operations
123,396
150,698
272,441
166,586
321,043
Capital Outlay
-
2,769
-
_
-
Sub -total Administration
$ 759,171
$ 903,047
$ 926,731
$ 751,140
$ 1,027,048
FIRE SUPPRESSION (3202)
Salaries & Benefits
$
8,061,494
$
9,162,992
$
8,746,691
$
6,810,789
$
9,521,267
Maintenance & Operations
739,936
571,454
744,515
480,818
793,324
Capital Outlay
$
-
$
7,445
$
84,115
$
14.024
$
-
Sub -total Fire Suppression
$
8,801,430
$
9,741,891
$
9,575,321
$
7,305,631
$
10,314,591
PARAMEDIC (3203)
Salaries & Benefits
$
3,966,862
$
4,581,693
$
4,498,101
$
3,197,640
$
4,215,045
Maintenance & Operations
$
341,207
$
354,486
$
363,257
$
215,327
$
334.091
Sub -total Paramedic
$
4,308,069
$
4,936,179
$
4,861,358
$
3,412,967
$
4,549,136
FIRE PREVENTION (3204)
24,999
-
-
-
-
Salaries & Benefits
$
486,730
$
498,938
$
515,044
$
407,630
$
580,363
Maintenance & Operations
23,747
37,091
85,733
18,562
106,696
Sub -total Fire Prevention
$
510,477
$
536,029
$
600,777
$
426,192
$
687,059
EMERGENCY MANAGEMENT (3255)
Salaries & Benefits
$
44,589
$
151,996
$
160,469
$
126,777
$
187,270
Maintenance & Operations
124.462
231,323
277,326
69,822
250,756
Sub -total Fire Prevention
$
169,051
$
383,319
$
437,795
$
196,599
$
438,026
TOTAL FIRE - GENERAL FUND
$
14,548,198
$
16,500,465
$
16,401,982
$
12,092,529
$
17,015,860
CUPA FUND H26)
FIRE CUPA (3205)
Salaries & Benefits
$
83,188
$
219,982
$
391,853
$
153,760
$
568,680
Maintenance & Operations
148,382
111,795
72,720
31,324
72,385
Capital Outlay
24,999
-
-
-
-
TOTAL CUPA FUND
$
256,569
$
331,777
$
464,573
$
185,084
$
641,065
GRAND TOTAL - FIRE - ALL FUNDS $ 14,804,767 $ 16,832,242 $ 16,866,555 $ 12,277,613 $ 17,656,925
GENERAL FUND SUMMARY. -
Salaries & Benefits $ 13,195,450 $ 15,145,199 $ 14,574,595 $ 11,127,390 $ 15,209,950
060
CITY OF EL SEGUNDO
FIRE DEPARTMENT
PRELIMINARY BUDGET SUMMARY
FISCAL YEAR 2019-2020
Maintenance & Operations 1,352,748 1,345,052 1,743,272 951,115 1,805,910
Capital Outlay - 10,214 84,1.15 14,024 -
TOTAL GENERAL FUND $ 14,548,198 $ 16,500,465 $ 16,401,982 $ 12,092,529 $ 17,015,860
Salaries & Benefits $ 635,355 4.36%
Maintenance & Operations 62,638 3.59%
Capital Outlay (84,115) -100.00%
Total $ 613,878 3.74%
ALL FUNDS SUMMARY
Salaries & Benefits
$ 13,278,638
$ 15,365,181 $
14,966,448
$
11,281,150 $
15,778,630
Maintenance & Operations
1,501,130
1,456,847
1,815,992
982,439
1,878,295
Capital Outlay
24,999
10,214
84,115
14,024
-
TOTAL ALL FUNDS
$ 14,804,767
$ 16,832,242 $
16,866,555
$
12,277,613 $
17,656,925
Salaries & Benefits
$
812,182
5.43%
Maintenance & Operations
62,303
3.43%
Capital Outlay
(84,115)
-100.00%
Total
$
790,370
4.69%
397
DESCRIPTION
GENERAL FUND (001)
ADMINISTRATION (2404))
Salaries & Benefits
Maintenance & Operations
Sub -total Administration
PLANNING (2402)
Salaries & Benefits
Maintenance & Operations
Sub -total Planning
BUILDING & SAFETY (2403)
Salaries & Benefits
Maintenance & Operations
Sub -total Building & Safety
TOTAL P&BS - GENERAL FUND
CITY OF EL SEGUNDO
PLANNING AND BUILDING SAFETY DEPARTMENT
PRELIMINARY BUDGET SUMMARY
FISCAL YEAR 2019-2020
ACTUAL OSED I
FY 015 2016 f FY 0ACTUAL 2016 2017 � FY 2017-2018 06 30//18 I FY 0PRO18-2019
$ 234,661
$
313,253
$
250,277
$
184,608
$
281,921
92,691
86,253
105,100
56,810
105,100
$ 327,352
$
399,506
$
355,377
$
241,418
$
387,021
$ 841,950
$
914,875
$
1,196,940
$
710,771
$
1,080,714
174,241
187,372
75,100
15,102
89,325
$ 1,016,191
$
1,102,247
$
1,272,040
$
725,873
$
1,170,039
$ 648,384
$
791,678
$
911,854
$
648,007
$
1,232,704
688,745
671,794
291,067
243,673
402,927
$ 1,337,129
$
1,463,472
$
1,202,921
$
891,680
$
1,635,631
$ 2,680,672
$
2,965,225
$
2,830,338
$
1,858,971
$
3,192,691
RSI PROGRAM FUND SUMMARY (116)
Salaries & Benefits $ 193,235 $ 129,643 $ - $ - $
Maintenance & Operations 6,012 3,482 461 -
TOTAL RSI PROGRAM FUND $ 199,247 $ 133,125 $ - $ 461 $
HYPERION FUND SUMMARY (1171
Maintenance & Operations $ 5,572 $ 5,671 $ 6,200 $ 4,297 $ 8,250
TOTAL HYPERION FUND $ 5,572 $ 5,671 $ 6,200 $ 4,297 $ 8,250
GRAND TOTAL - P&BS - ALL FUNDS $ 2,885,491 $ 3,104,021 $ 2,836,538 $ 1,863,729 $ 3,200,941
GENERAL FUND SUMMARY
Salaries & Benefits $ 1,724,995 $ 2,019,806 $ 2,359,071 $ 1,543,386 $ 2,595,339
Maintenance & Operations 955,677 945,419 471,267 315,585 597,352
TOTAL GENERAL FUND $ 2,680,672 $ 2,965,225 $ 2,830,338 $ 1,858,971 $ 3,192,691
Salaries & Benefits $ 236,268 10.02%
Maintenance & Operations 126,085 26.75%
Total $ 362,353 12.80°/a
398
CITY OF EL SEGUNDO
PLANNING AND BUILDING SAFETY DEPARTMENT
PRELIMINARY BUDGET SUMMARY
FISCAL YEAR 2019-2020
ACTUAL I ACTUAL I ED YTD I
OSED I
DESCRIPTION FY 015 2016 FY 016 2017 1 FY 2017-2018 + 06/30/18 FY 018-20 9
ALL FUNDS SUMMARY
Salaries & Benefits $ 1,918,230 $ 2,149,449 $ 2,359,071 $ 1,543,386 $ 2,595,339
Maintenance & Operations 967,261 954,572 477,467 320,343 605,602
Capital Outlay - - - - -
TOTAL ALL FUNDS $ 2,885,491 $ 3,104,021 $ 2,836,538 $ 1,863,729 $ 3,200,941
Salaries & Benefits $ 236,268 10.02%
Maintenance & Operations 128,135 26.84%
Capital Outlay $ - #DIV/0!
Total $ 364,403 12.85%
399
DESCRIPTION
GENERAL FUND !0011
ADMINISTRATION (4801)
Salaries & Benefits
Maintenance & Operations
Sub -total Administration
GOVERNMENT BUILDINGS (2601)
CITY OF EL SEGUNDO
PUBLIC WORKS DEPARTMENT
PRELIMINARY BUDGET SUMMARY
FISCAL YEAR 2017-2018
ACTUAL I ACTUAL
FY 2016 2017 FY 2017 2018 I FY 2018-2019 1 06 30/ D'19 I FY 2019-2020
$ 88,207 $
120,040 $
126,114 $
93,598 $
364,449
147.206
13,312
17,700
8,948
17,600
$ 235,413 $
133,352 $
143,814 $
102,546 $
382,049
Salaries & Benefits $ 694,613 $ 726,626 $ 924,619 $ 579,436 $ 796,228
Maintenance & Operations 817,655 1,070,273 1,467,332 719,928 1,417,344
Capital Outlay - - - - -
Sub -total Government Buildings $ 1,512,268 $ 1,796,899 $ 2,391,951 $ 1,299,364 $ 2,213,572
ENGINEERING (4101)
Salaries & Benefits
Maintenance & Operations
Sub -total Engineering
STREET SERVICES (4201)
Salaries & Benefits
Maintenance & Operations
Sub -total Street Services
STREET MAINTENANCE (4202)
Salaries & Benefits
Maintenance & Operations
Capital Outlay
Sub -total Street Maintenance
TRAFFIC SAFETY (4205)
Salaries & Benefits
Maintenance & Operations
Sub -total Traffic Safety
SOLID WASTE RECYCLING (4206)
$ 510,395
$
577,923
$
556,897
$
431,840
$
423,217
151,620
461,423
243,902
Sub -total Solid Waste Recycling
282,715
545,301 $
201,145
570,849 $
333,260
$ 662,015
$
821,825
$
839,612
$
632,985
$
756,477
$ 214,127
$
222,085
$
207,607
$
171,273
$
270,668
214,038
196,098
216,335
152,274
230,813
$ 428,165
$
418,183
$
423,942
$
323,547
$
501,481
$ 564,604
$
332,578
$
525,989
$
320,587
$
677,558
128,231
129,148
192,476
130,490
200,722
-
17,166
-
-
-
$ 692,835
$
478,892
$
718,465
$
451,077
$
878,280
$ 207,421
$
238,984
$
243,870
$
191,592
$
272,727
561,838
543.313
608,925
230,529
624.199
$ 769,259
$
782,297
$
852,795
$
422,121
$
896,926
Salaries & Benefits
$ 48,181 $
36,421 $
270,961 $
109,426 $
23,937
Maintenance & Operations
501,260
508,880
926,000
461,423
340.000
Sub -total Solid Waste Recycling
$ 549,441 $
545,301 $
1,196,961 $
570,849 $
363,937
STORM DRAINS (4302)
Salaries & Benefits
$ 184,438 $
166,227 $
182,002 $
118,647 $
170,505
Maintenance & Operations
146,849
130,828
366,100
140,733
351,600
400
CITY OF EL SEGUNDO
PUBLIC WORKS DEPARTMENT
PRELIMINARY BUDGET SUMMARY
FISCAL YEAR 2017-2018
ACTUAL
ACTUAL
I
ED
I
/
I
$ 1,156,692
DESCRIPTION F 2016 2017
F 2017 2018
FY 2018- 2019
06 30/ 19
2019-2020
FYPROPOSED
Sub -total Storm Drains $ 331,287
$ 297,055
$ 548,102
$ 259,380
$ 522,105
EQUIPMENT MAINTENANCE (4601)
$ 1,884,257
$ 2,065,519
$ 1,677,003
$ 1,156,692
$ 2,123,797
Salaries & Benefits
$ 658,975 $
690,579 $
693,550 $
564,915 $
873,284
Maintenance & Operations
436,902
394,376
698,569
283,833
710,215
Sub -total Equipment Maintenance
$ 1,095,877 $
1,084,955 $
1,392,119 $
848,748 $
1,583,499
TOTAL PUB WORKS - GEN FUND
$ 6,276,560 $
6,358,759 $
8,507,761 $
4,910,617 $
8,098,326
WATER UTILITY FUND (501)
WATER UTILITY (7102)
Salaries & Benefits
$ 1,884,257
$ 2,065,519
$ 1,677,003
$ 1,156,692
$ 2,123,797
Maintenance & Operations
24,311,365
25,486,905
25,658,147
19,272,736
25,688,873
Capital Outlay
14,900
40,316
3,310,000
521,998
1,810,000
TOTAL WATER UTILITY FUND
$ 26,210,522
$ 27,592,740
$ 30,645,150
$ 20,951,426
$ 29,622,670
WASTEWATER FUND (502),
WASTEWATER (4301)
Salaries & Benefits
$ 894,554 $ 1,089,064 $
847,205 $
637,782 $
912,129
Maintenance & Operations
2,221,478 2,408,221
2,952,837
1,655,095
3,263,205
Capital Outlay
- 24,679
1,310,000
801,358
1,060,000
TOTAL INA S TER INA TER FUND
$ 3,116,032 $ 3,521,964 $
5,110,042 $
3,094.,235 $
5,235,334
SOLID WASTE FUND (545)
SOLID WASTE
Salaries & Benefits
$
$
- $
- $
$
-
Maintenance & Operations
-
-
230,000
Capital Outlay
-
-
-
TOTAL SOLID WASTE FUND
$
-
$
- $
- $
- $
230,000
S TATE GAS TAX FUND (106)
STATE GAS TAX (4202)
Salaries & Benefits
$
27
$
118,906 $
234,096 $
110,505 $
106,681
Maintenance & Operations
1,832
-
-
-
-
Capital Outlay
(653)
946,176
-
966
300,000
TOTAL STATE GAS TAX FUND
$
1,206
$
1,065,082 $
234,096 $
111,471 $
406,681
FACILITIES MAINTENANCE FUND (405)
401
DESCRIPTION
FACILITIES MAINTENANCE (0000)
Maintenance & Operations
TOTAL FACILITIES MA/NT FUND
CITY OF EL SEGUNDO
PUBLIC WORKS DEPARTMENT
PRELIMINARY BUDGET SUMMARY
FISCAL YEAR 2017-2018
ACTUAL I ACTUAL ADOPTED
FY 2016-2017 FY 2017-2018 I FY 2018-2019
$ 203,343 $ - $ - $
$ 203,343 $ - $ - $
YTD PROPOSED
06/30/19 FY 2019-2020
GRAND TOTAL - PIN- ALL FUNDS $ 35,807,663 $ 38,538,545 $ 44,497,049 $ 29,067,749 $ 43,363,011
402
DESCRIPTION
GENERAL FUND SUMMARY
Salaries & Benefits
Maintenance & Operations
Capital Outlay
TOTAL GENERAL FUND
ALL FUNDS SUMMARY
Salaries & Benefits
Maintenance & Operations
Capital Outlay
TOTAL ALL FUNDS
CITY OF EL SEGUNDO
PUBLIC WORKS DEPARTMENT
PRELIMINARY BUDGET SUMMARY
FISCAL YEAR 2017-2018
ACTUAL FY 016 2017 1 FY 017 2018 � FY 2018 ACTUAL -2019 06/30/19 FY 2019-2020
$ 3,170,961 $ 3,111,463 $ 3,731,609 $ 2,581,314 $ 3,872,573
3,105,599 3,230,130 4,776,152 2,329,303 4,225,753
- 17,166 - - -
$ 6,276,560 $ 6,358,759 $ 8,507,761 $ 4,910,617 $ 8,098,326
Salaries & Benefits $ 140,964 3.78%
Maintenance & Operations (550,399) -11.52%
Capital Outlay - #DIV/0!
Total $ (409,435) -4.81%
$ 5,949,799 $ 6,384,952 $ 6,489,913 $ 4,486,293 $ 7,015,180
29,843,617 31,125,256 33,387,136 23,257,134 33,407,831
14,247 1,028,337 4,620,000 1,324.322 3,170,000
$ 35,807,663 $ 38,538,545 $ 44,497,049 $ 29,067,749 $ 43,593,011
Salaries & Benefits $ 525,267 8.09%
Maintenance & Operations 20,695 0.06%
Capital Outlay (1,450,000) -31.39%
Total $ (904,038) -2.03%
403
DESCRIPTION
GEIVERAL FUND (0071
ADMINISTRATION (5101)
Salaries & Benefits
Maintenance & Operations
Sub -total Administration
PARKS (5102)
Salaries & Benefits
Maintenance & Operations
Sub -total Parks
RECREATION OPERATIONS (5201)
CITY OF EL SEGUNDO
RECREATION AND PARKS DEPARTMENT
PRELIMINARY BUDGET SUMMARY
FISCAL YEAR 2019-2020
ACTUAL I ACTUAL FY 016 2017 1 FY 017 2018 I FY 2018-2019 06! OED M 9 FY PRO019 19-2020
$ 450,257 $
487,506 $
516,476 $
388,556 $
760,524
91,906
74,653
121,615
49,861
150,107
$ 542,163 $
562,159 $
638,091 $
438,417 $
910,631
$ 1,227,237 $ 1,281,427 $ 1,407,894 $ 1,026,085 $ 1,340,006
731,529 881,878 1,226.913 774,849 1,232,427
$ 1,958,766 $ 2,163,305 $ 2,634,807 $ 1,800,934 $ 2,572,433
Salaries & Benefits $ 500,818 $ 580,638 $ 580,211 $ 359,950 $ 410,083
Maintenance & Operations 69,147 48,153 90,100 47,266 98,500
Capital Outlay - - - - -
Sub -total Recreation Operations $ 569,965 $ 628,791 $ 670,311 $ 407,216 $ 508,583
AQUATICS (5202)
Salaries & Benefits $ 394,403 $ 396,459 $ 727,333 $ 164,847 $ 729,682
Maintenance & Operations 9,807 22.371 30,300 11,511 31,300
Sub -total Aquatics $ 404,210 $ 418,830 $ 757,633 $ 176,358 $ 760,982
CULTURAL ARTS (5203)
Salaries & Benefits $ 262,211 $ 288,770 $ 303,950 $ 227,185 $ 235,890
Maintenance & Operations 141.571 127.016 133,200 58.947 133,200
Sub -total Cultural Arts $ 403,782 $ 415,786 $ 437,150 $ 286,132 $ 369,090
SPORTS (5204)
Salaries & Benefits $ 189,699 $ 191,797 $ 226,058 $ 137,653 $ 241,687
Maintenance & Operations 51,163 62,025 80.850 25,123 74.000
Sub -total Sports $ 240,862 $ 253,822 $ 306,908 $ 162,776 $ 315,687
TEEN CENTER (5205)
Salaries & Benefits
$ 86,677 $
75,761 $
109,920 $
51,143 $
238,371
Maintenance & Operations
6,305
6,807
17,100
8.364
20,100
Sub -total Teen Center
$ 92,982 $
82,568 $
127,020 $
59,507 $
258,471
JOSLYN SENIOR CENTER (5206)
Salaries & Benefits
$ 66,272 $
161,076 $
176,304 $
141,693 $
189,689
Maintenance & Operations
43,805
51,687
66,500
43,196
66,500
404
CITY OF EL SEGUNDO
RECREATION AND PARKS DEPARTMENT
PRELIMINARY BUDGET SUMMARY
FISCAL YEAR 2019-2020
I
ACTUAL
f
ACTUAL
I
ED
D
PROPOSED
DESCRIPTION
F 2016 2017
F 2017 2018
FY
2018-2019
06 30119
FY 2019-2020
Sub -total Joslyn Senior Center
$
110,077
$
212,763
$
242,804
$
184,889
$
256,189
FARMERS MARKET (5208)
Salaries & Benefits
$
18,160
$
25,143
$
31,434
$
18,318
$
34,414
Maintenance & Operations
8,418
12,233
14,000
7.062
14,000
Sub -total Farmers Market
$
26,578
$
37,376
$
45,434
$
25,380
$
48,414
SPECIAL EVENTS (5210)
Salaries & Benefits
$
26,312
$
23,618
$
28,800
$
8,173
$
29,383
Maintenance & Operations
57,861
60,155
68,300
29.028
75.500
Sub -total Special Events
$
84,173
$
83,773
$
97,100
$
37,201
$
104,883
WISEBURN AQUATIC CENTER (5213)
Salaries & Benefits
$
-
$
68,499
$
553,481
$
392,101
$
903,457
Maintenance & Operations
15,104
85,850
17,284
88,000
Sub -total Recreation Trips
$
-
$
83,603
$
639,331
$
409,385
$
991,457
CENTENNIAL CELEBATION (5418)
Salaries & Benefits
$
12,400
$
5,788
$
-
$
-
$
-
Maintenance & Operations
2,185
5,633
-
2,307
Sub -total Centennial Celebration
$
14,585
$
11,421
$
-
$
2,307
$
-
SENIOR IN-HOME CARE'
Salaries & Benefits
$
5,250
$
5,763
$
6,346
$
3,809
$
6,983
Maintenance & Operations
15,984
13,716
17,000
6,732
17,000
Sub -total Senior In -Home Care
$
21,234
$
19,479
$
23,346
$
10,541
$
23,983
JUVENILE DIVERSION"
Maintenance & Operations
$
5.354
$
5.555
$
19,000
$
9,589
$
19.000
Sub -total Juvenile Diversion
$
5,354
$
5,555
$
19,000
$
9,589
$
19,000
DELIVERED MEALS'
Salaries & Benefits
$
11,371
$
12,050
$
12,692
$
8,139
$
13,965
Maintenance & Operations
25,409
27,355
23,000
18,806
23,000
Sub -total Delivered Meals
$
36,780
$
39,405
$
35,692
$
26,945
$
36,965
COMMUNITY OUTREACH ADMINISTRATION
Maintenance & Operations
$
10,115
$
10,913
$
14,000
$
7,650
$
14,000
Sub -total Comm. Outreach Admin.
$
10,115
$
10,913
$
14,000
$
7,650
$
14,000
TOTAL RECREATION & PARKS -
GENERAL FUND
$
4,521,626
$
5,029,549
$
6,688,627
$
4,045,227
$
7,190,768
405
DESCRIPTION
PROPOSITION "A" FUND (112)
ADMINISTRATION (5295)
Salaries & Benefits
Sub -total Administration
DIAL -A -RIDE (5292)
Salaries & Benefits
Maintenance & Operations
Sub -total Dial -A -Ride
SHUTTLE (5293)
Salaries & Benefits
Maintenance & Operations
Sub -total Shuttle
RECREATION TRIPS (5294)
Salaries & Benefits
Maintenance & Operations
Sub -total Recreation Trips
MTA BUY -DOWN (5297)
Maintenance & Operations
Sub -total MTA Buy -Down
TOTAL PROPOSITION "A" FUND
PROPOSITION "C" (114)
ADMINISTRATION (5295)
Salaries & Benefits
Sub -total Administration
SHUTTLE (5293)
Salaries & Benefits
Maintenance & Operations
Capital Outlay
Sub -total Shuttle
TOTAL PROPOSITION "C" FUND
CITY OF EL SEGUNDO
RECREATION AND PARKS DEPARTMENT
PRELIMINARY BUDGET SUMMARY
FISCAL YEAR 2019-2020
ACTUAL ACTUAL �
ED
PRO
OSED
I FY 2016 2017 I FY 2017 2018 FY 2018-2019 + 06/30/19 + FY 019-20 0
$ 2,818
$
11.430
$
24,836
$
15,488
$
27,485
$ 2,818
$
11,430
$
24,836
$
15,488
$
27,485
$ 79,392
$
80,701
$
118,056
$
57,565
$
125,298
73,566
151,946
152,583
101,802
177,759
$ 152,958
$
232,647
$
270,639
$
159,367
$
303,057
$ 12,475
$
12,261
$
19,216
$
2,191
$
22,448
856
600
4,700
-
4,700
$ 13,331
$
12,861
$
23,916
$
2,191
$
27,148
$ 6,177
$
7,064
$
13,642
$
5,970
$
14,666
6.095
3.105
13,000
-
13,000
$ 12,272
$
10,169
$
26,642
$
5,970
$
27,666
$ 4,236
$
5,082
$
5,000
$
2,544
$
5,000
$ 4,236
$
5,082
$
5,000
$
2,544
$
5,000
$ 185,615
$
272,189
$
351,033
$
185,560
$
390,356
$ 32,600 $
31,598
$ 64,198 $
$ 64,198 $
28,443 $
64,055 $
28,942
49,338
57,385 $
113,393 $
57,385 $
113,393 $
24,887 $ 70,553
18,729 36,500
- 240,000
43,616 $ 347,053
43,616 $ 347,053
IDESCRIPTION
GOLF COURSE (503)
CITY ADMINISTRATION (5301)
Maintenance & Operations
Capital Outlay
Sub -total City Administration
FOOD AND BEVERAGE (5302)
Salaries & Benefits
Maintenance & Operations
Sub -total Food and Beverage
PRO SHOP (5304)
Salaries & Benefits
Maintenance & Operations
Sub -total Pro Shop
GOLF COURSE (5305)
Salaries & Benefits
Maintenance & Operations
Sub -total Golf Course
DRIVING RANGE (5306)
Salaries & Benefits
Maintenance & Operations
Sub -total Driving Range
GENERAL ADMINISTRATION (5307)
Salaries & Benefits
Maintenance & Operations
Sub -total General Administration
GOLF COURSE LESSONS (5308)
CITY OF EL SEGUNDO
RECREATION AND PARKS DEPARTMENT
PRELIMINARY BUDGET SUMMARY
FISCAL YEAR 2019-2020
ACTUAL I ACTUAL I ADOPTED
FY 2016-2017 FY 2017-2018 FY 2018-2019
YTD PROPOSED
06/30 1 FY 2019-2020
$ 278,679
$
229,374
$
207,535
$
149,685
$
127,300
-
64,600
-
$
5.000
$
-
$
5,000
$ 278,679
$
229,374
$
212,535
$
149,685
$
132,300
$ 180,460
$
185,542
$
173,800
$
132,327
$
184,800
178.246
7,114,436
158,398
8,845,867
168.400
5,405,324
104.747
9,345,977
105,400
$ 358,706
$
343,940
$
342,200
$
237,074
$
290,200
$ 39,197
$
115,066
$
35,800
$
95,145
$
65,100
71,179
60,796
138.600
41.679
74,600
$ 110,376
$
175,862
$
174,400
$
136,824
$
139,700
$ 230,901
$
138,023
$
220,300
$
106,003
$
145,400
86,295
101,173
111,000
58.002
96,000
$ 317,196
$
239,196
$
331,300
$
164,005
$
241,400
$ 50,653
$
38,942
$
53,000
$
29,661
$
45,000
48,622
34,878
80,000
63,585
80,000
$ 99,275
$
73,820
$
133,000
$
93,246
$
125,000
$ 165,401
$
170,123
$
153,200
$
130,211
$
162,800
390,898
431,051
281,579
213,860
261,800
$ 556,299
$
601,174
$
434,779
$
344,071
$
424,600
Maintenance & Operations
$
86,768
$
91,947
$
64,600
$
6.016
$
64,600
Sub -total Golf Course Lessons
$
86,768
$
91,947
$
64,600
$
6,016
$
64,600
TOTAL GOLF COURSE FUND
$
1,807,299
$
1,755,313
$
1,692,814
$
1,130,921
$
1,417,800
GRAND TOTAL - R & P - ALL FUNDS
$
6,578,738
$
7,114,436
$
8,845,867
$
5,405,324
$
9,345,977
407
DESCRIPTION
GENERAL FUND SUMMARY
Salaries & Benefits
Maintenance & Operations
Capital Outlay
TOTAL GENERAL FUND
ALL FUNDS SUMMARY
Salaries & Benefits
Maintenance & Operations
Capital Outlay
TOTAL ALL FUNDS
CITY OF EL SEGUNDO
RECREATION AND PARKS DEPARTMENT
PRELIMINARY BUDGET SUMMARY
FISCAL YEAR 2019-2020
ACTUAL OSED
FY 016 2017 1 FY 017 2018 ACTUAL i FY 2018 -2019 ED I 06/30/19 3FY 019-20 0
$ 3,251,067 $ 3,604,295 $ 4,680,899 $ 2,927,652 $ 5,134,134
1,270,559 1,425,254 2,007,728 1,117,575 2,056,634
$ 4,521,626 $ 5,029,549 $ 6,688,627 $ 4,045,227 $ 7,190,768
Salaries & Benefits $ 453,235 9.68%
Maintenance & Operations 48,906 2.44%
Capital Outlay - #DIV/0!
Total $ 502,141 7.51%
$ 4,051,141 $ 4,391,890 $ 5,556,804 $ 3,527,100 $ 5,997,684
2,527,597 2,722,546 3,284,063 1,878,224 3,103,293
- - 5,000 - 245,000
$ 6,578,738 $ 7,114,436 $ 8,845,867 $ 5,405,324 $ 9,345,977
Salaries & Benefits $ 440,880 7.93%
Maintenance & Operations (180,770) -5.50%
Capital Outlay 240,000 4800.00%
Total $ 500,110 5.65%
408
DESCRIPTION
GENERAL FUND (001)
ADMINISTRATION (6101)
Salaries & Benefits
Maintenance & Operations
Capital Outlay
Sub -total Administration
SUPPORT SERVICES (6102)
Salaries & Benefits
Maintenance & Operations
Sub -total Support Services
YOUTH SERVICES (6103)
Salaries & Benefits
Maintenance & Operations
Sub -total Youth Services
CITY OF EL SEGUNDO
LIBRARY DEPARTMENT
PRELIMINARY BUDGET SUMMARY
FISCAL YEAR 2019-2020
ACTUAL I ACTUAL ADOPTEDYTD OSEDI
FY 016 2017 FY 017 2018 I FY 2018-2019 1 06/30/19 FY 019-20 0
$ 350,560
$
267,276
$
309,764
$
262,159
$
399,673
349,264
336,723
320,325
Capital Outlay
332,567
18,262
230,489
18,262
312,020
-
$ 2,225,207 $ 2,184,188 $
-
$
18,262
2,489,245
18,262
Salaries & Benefits
-
$ 699,824
$
587,601
$
660,593
$
510,910
$
711,693
$ 392,175
$
469,636
$
479,440
$
363,176
$
503,578
20,970
5.31%
20,803
26,600
18,968
24,000
$ 413,145
$
490,439
$
506,040
$
382,144
$
527,578
$ 458,264
$
450,627
$
469,094
$
328,584
$
459,390
39,623
40,549
47,850
14,510
48.250
$ 497,887
$
491,176
$
516,944
$
343,094
$
507,640
TEEN / ADULT SERVICES (6104)
Salaries & Benefits $ 393,261 $ 388,124 $ 432,942 $ 317,599 $ 493,217
Maintenance & Operations 113,038 110,135 112,550 72,756 119,750
Sub -total Public/Information Services $ 506,299 $ 498,259 $ 545,492 $ 390,355 $ 612,967
ESUSD SCHOOL SUPPORT (6105)
Salaries & Benefits $ 108.052 $ 116,713 $ 134,719 $ 108,158 $ 129,367
Sub -total ESUSD School Support $ 108,052 $ 116,713 $ 134,719 $ 108,158 $ 129,367
TOTAL LIBRARY- GENERAL FUND $ 2,225,207 $ 2,184,188 $ 2,363,788 $ 1,734,661 $ 2,489,245
GENERAL FUND SUMMARY
Salaries & Benefits
$ 1,702,312 $ 1,692,376 $
1,825,959
$
1,379,676 $
1,985,225
Maintenance & Operations
522,895 491,812
519,567
336,723
504,020
Capital Outlay
- -
18,262
18,262
-
TOTAL GENERAL FUND
$ 2,225,207 $ 2,184,188 $
2,363,788
$
1,734,661 $
2,489,245
Salaries & Benefits
$
159,266
8.72%
Maintenance & Operations
(15,547)
-2.99%
Capital Outlay
(18,262)
-100.00%
Total
$
125,457
5.31%
409
DESCRIPTION
GENERAL FUND (001)
NON -DEPARTMENTAL (2901)
Salaries & Benefits
Maintenance & Operations
Capital / Computer
TOTAL NON -DEPARTMENTAL
CITY OF EL SEGUNDO
NON -DEPARTMENTAL
PRELIMINARY BUDGET SUMMARY
FISCAL YEAR 2019-2020
ACTUAL ACTUAL FY2015-2016 I FY 016 2017 I FY 2017-PROPOSEDED YTD 2018 I 06/ 0//18 I 2018-2019
$ 4,662,008 $ 6,171,448 $ 6,859,550 $ 5,968,749 $ 4,422,200
1,099,887 1,053,303 1,391,823 918,400 1,321,764
$ 5,761,895 $ 7,224,751 $ 8,251,373 $ 6,887,149 $ 5,743,964
Salaries & Benefits
Maintenance & Operations
Capital Outlay
Total
$ (2,437,350)
(70,059)
$ (2,507,409)
-35.53%
-5.03%
#DIV/01
-30.39%
410