CONTRACT 5755 Professional Services Agreement CLOSEDAgreement No. 5755
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF EL SEGUNDO AND
CSG CONSULTANTS, INC.
This AGREEMENT is entered into and takes effect this .� lk
day of August, 2019,
by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation
("CITY") and CSG CONSULTANTS, INC., a California corporation ("CONSULTANT").
The parties agree as follows:
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed
in the SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the
terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not
to exceed Fifty Thousand dollars ($50,000.00) for CONSULTANT's
services. CITY may modify this amount as set forth below. Unless otherwise
specified by written amendment to this Agreement, CITY will pay up to this
sum as specified in the attached Exhibit A, which is incorporated by
reference.
2. SCOPE OF SERVICES,
A. CONSULTANT will perform services listed in the attached Exhibit A. which
is incorporated herein.
B. CONSULTANT will, using a standard of care equal to, or greater than, the
degree of skill and diligence ordinarily used by reputable professionals, with
a level of experience and training similar to CONSULTANT, performing
under circumstances similar to those required by this Agreement, furnish all
of the labor, technical, administrative, professional and other personnel, all
supplies and materials, equipment, printing, vehicles, transportation, office
space and facilities, and all tests, testing and analyses, calculation, and all
other means whatsoever, except as herein otherwise expressly specified to
be furnished by CITY as specified in Exhibit A, Scope of Services,
necessary or proper to perform and complete the work and provide the
professional services required of CONSULTANT by this Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at
the time of performance utilized by persons engaged in providing similar services. CITY
will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of
any deficiencies and CONSULTANT will have 15 days after such notification to cure any
Agreement No. 5755
shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be
borne by CONSULTANT.
4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit
A).
5. NON -APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT
for current services are within the current budget and within an available, unexhausted
and unencumbered appropriation of the CITY. In the event the CITY has not appropriated
sufficient funds for payment of CONSULTANT services beyond the current fiscal year,
this Agreement will cover only those costs incurred up to the conclusion of the current
fiscal year.
6. POLITICAL REFORM ACT. CONSULTANT agrees that it will be considered a public
official subject to the Political Reform Act of 1974 for purposes of this Agreement.
CONSULTANT agrees and warrants that it has no financial interests which may be
materially affected by the project(s) for which it is performing services. Such financial
interests may include, without limitation, interests in business entities, real property, or
sources of income exceeding $500 received within the past year. CONSULTANT further
warrants that, before executing this Agreement, it reviewed the Political Reform Act of
1974 and the Fair Political Practices Commission regulations, including, without limitation,
Chapter 7 of Title 2 of the California Administrative Code, Section 18700, et seq., in order
to determine whether any conflict of interest would require CONSULTANT to refrain from
performing the services or in any way attempting to use its official position to influence
the governmental decisions underlying the subject project(s).
7. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has;
Carefully investigated and considered the scope of services to be
performed;
Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully
acquainted with the conditions there existing, before commencing the
services hereunder. Should CONSULTANT discover any latent or unknown
conditions that may materially affect the performance of the services,
CONSULTANT will immediately inform CITY of such fact and will not
proceed except at CONSULTANT's own risk until written instructions are
received from CITY.
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Agreement No. 5755
8. TERM. The term of this Agreement will be from the Effective Date to December 31,
2020. Unless otherwise determined by written amendment between the parties, this
Agreement will terminate in the following instances:
A. Completion of the work specified in Exhibit A;
B. Termination as stated in Section 16,
9. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
CONSULTANT furnishes proof of insurance as required under
Section 22 of this Agreement; and
ii. CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving
written authorization to proceed, any such professional services are at
CONSULTANT's own risk.
10.TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the
contracted services. If delay occurs, CONSULTANT must notify the Manager within 48
hours, in writing, of the cause and the extent of the delay and how such delay interferes
with the Agreement's schedule. The Manager will extend the completion time, when
appropriate, for the completion of the contracted services.
11. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the
main body of this Agreement takes precedence over the attached Exhibits; this
Agreement supersedes any conflicting provisions. Any inconsistency between the
Exhibits will be resolved in the order in which the Exhibits appear below:
A. Exhibit: A: Scope of Work
B. Exhibit: B: Proposal for Services & Costs
12. CHANGES. CITY may order changes in the services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum
and the contract time will be adjusted accordingly. All such changes must be authorized
in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from
changes in the services will be determined in accordance with written agreement between
the parties.
13.TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
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Agreement No. 5755
14. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and
certificates that may be required in connection with the performance of services under
this Agreement.
15. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any
rights CITY may have under this Agreement or of any cause of action arising from
CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant,
or condition contained in this Agreement will not be deemed to be a waiver of any
subsequent breach of the same or any other term, covenant, or condition contained in
this Agreement, whether of the same or different character.
16. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any
time with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's
mutual consent. Notice will be in writing at least 30 days before the effective
termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately cease
performance under this Agreement unless otherwise provided in the
termination notice. Except as otherwise provided in the termination notice,
any additional work performed by CONSULTANT after receiving a
termination notice will be performed at CONSULTANT's own cost; CITY will
not be obligated to compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data,
studies, surveys, drawings, maps, reports and other materials prepared by
CONSULTANT will, at CITY's option, become CITY's property, and
CONSULTANT will receive just and equitable compensation for any work
satisfactorily completed up to the effective date of notice of termination, not
to exceed the total costs under Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may
procure on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this
Section.
17.OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps,
models, photographs and reports prepared by CONSULTANT under this Agreement are
CITY's property. CONSULTANT may retain copies of said documents and materials as
desired but will deliver all original materials to CITY upon CITY's written notice. CITY
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agrees that use of CONSULTANT's completed work product, for purposes other than
identified in this Agreement, or use of incomplete work product, is at CITY's own risk.
18. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art
work, prepared pursuant to this Agreement, will be released by CONSULTANT to any
other person or public CITY without CITY's prior written approval. All press releases,
including graphic display information to be published in newspapers or magazines, will
be approved and distributed solely by CITY, unless otherwise provided by written
agreement between the parties.
19. INDEMNIFICATION.
A. CONSULTANT agrees to the following:
i. Indemnification for Professional Services. CONSULTANT will save
harmless and indemnify and at CITY's request reimburse defense
costs for CITY and all its officers, volunteers, employees and
representatives from and against any and all suits, actions, or claims,
of any character whatever, brought for, or on account of, any injuries
or damages sustained by any person or property resulting or arising
from any negligent or wrongful act, error or omission by
CONSULTANT or any of CONSULTANT's officers, agents,
employees, or representatives, in the performance of this
Agreement, except for such loss or damage arising from CITY's sole
negligence or willful misconduct.
ii. Indemnification for other Damages. CONSULTANT indemnifies and
holds CITY harmless from and against any claim, action, damages,
costs (including, without limitation, attorney's fees), injuries, or
liability, arising out of this Agreement, or its performance, except for
such loss or damage arising from CITY's sole negligence or willful
misconduct. Should CITY be named in any suit, or should any claim
be brought against it by suit or otherwise, whether the same be
groundless or not, arising out of this Agreement, or its performance,
CONSULTANT will defend CITY (at CITY's request and with counsel
satisfactory to CITY) and will indemnify CITY for any judgment
rendered against it or any sums paid out in settlement or otherwise.
B, For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will
survive termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 22, and any approval
of said insurance by CITY, are not intended to and will not in any manner
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Agreement No. 5755
limit or qualify the liabilities and obligations otherwise assumed by
CONSULTANT pursuant to this Agreement, including, without limitation, to
the provisions concerning indemnification.
20. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without
CITY's written approval are prohibited and will be null and void.
21. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work and
the manner in which it is performed. CONSULTANT will be free to contract for similar
service to be performed for other employers while under contract with CITY.
CONSULTANT is not an agent or employee of CITY and is not entitled to participate in
any pension plan, insurance, bonus or similar benefits CITY provides for its employees.
Any provision in this Agreement that may appear to give CITY the right to direct
CONSULTANT as to the details of doing the work or to exercise a measure of control
over the work means that CONSULTANT will follow the direction of the CITY as to end
results of the work only.
22. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free
access at all reasonable times to such records, and the right to examine and audit the
same and to make transcript therefrom, and to inspect all program data, documents,
proceedings and activities. CONSULTANT will retain such financial and program service
records for at least 3 years after termination or final payment under this Agreement.
23. INSURANCE.
A. Before commencing performance under this Agreement, and at all other
times this Agreement is effective, CONSULTANT will procure and maintain
the following types of insurance with coverage limits complying, at a
minimum, with the limits set forth below:
Type of Insurance
Commercial general liability:
Professional Liability
Business automobile liability
Workers compensation
Limits
$2,000,000
$1,000,000
$1,000,000
Statutory requirement
B. Commercial general liability insurance will meet or exceed the requirements
of the most recent ISO -CGL Form. The amount of insurance set forth above
will be a combined single limit per occurrence for bodily injury, personal
injury, and property damage for the policy coverage. Liability policies will be
endorsed to name CITY, its officials, and employees as "additional
insureds" under said insurance coverage and to state that such insurance
will be deemed "primary" such that any other insurance that may be carried
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Agreement No. 5755
by CITY will be excess thereto. Such endorsement must be reflected on
ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be
on an "occurrence," not a "claims made," basis and will not be cancelable
or subject to reduction except upon 30 days prior written notice to CITY.
C. Professional liability coverage will be on an "occurrence basis" if such
coverage is available, or on a "claims made" basis if not available. When
coverage is provided on a "claims made basis," CONSULTANT will continue
to renew the insurance for a period of 3 years after this Agreement expires
or is terminated. Such insurance will have the same coverage and limits as
the policy that was in effect during the term of this Agreement and will cover
CONSULTANT for all claims made by CITY arising out of any errors or
omissions of CONSULTANT, or its officers, employees or agents during the
time this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form
CA 00 01 06 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of
Insurance evidencing maintenance of the insurance required under this
Agreement and such other evidence of insurance or copies of policies as
may be reasonably required by CITY from time to time. Insurance must be
placed with insurers with a current A.M. Best Company Rating equivalent
to at least a Rating of "A:VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the
insurance required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from
payments due to CONSULTANT under this Agreement or terminate
pursuant to Section 16.
24. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such
approval must approve of the proposed consultant and the terms of compensation.
25. NOTICES. All communications to either party by the other party will be deemed made
when received by such party at its respective name and address as follows:
If to CONSULTANT:
CSG Consultants, Inc.
3707 W Garden Grove Blvd, Suite 100
Orange, CA 92868
Attention: Khoa Duong, PE
714-568-1010
khoa@csgeng.com
If to CITY:
City of EI Segundo
350 Main Street
EI Segundo, CA
Attention: Gregg McClain
310-524-2393
gmcclain@elsegundo.org
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Agreement No. 5755
Any such written communications by mail will be conclusively deemed to have been
received by the addressee upon deposit thereof in the United States Mail, postage
prepaid and properly addressed as noted above. In all other instances, notices will be
deemed given at the time of actual delivery. Changes may be made in the names or
addresses of persons to whom notices are to be given by giving notice in the manner
prescribed in this paragraph.
26. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws
and regulations including, without limitation, CITY's conflict of interest regulations.
27. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor
retained any company or person, other than CONSULTANT's bona fide employee, to
solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor
has it agreed to pay any company or person, other than CONSULTANT's bona fide
employee, any fee, commission, percentage, brokerage fee, gift or other consideration
contingent upon or resulting from the award or making of this Agreement. Should
CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without
liability.
28.THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of
any other party. There will be no incidental or other beneficiaries of any of
CONSULTANT's or CITY's obligations under this Agreement.
29. INTERPRETATION. This Agreement was drafted in and will be construed in
accordance with the laws of the State of California, and exclusive venue for any action
involving this agreement will be in Los Angeles County.
30. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
31. ENTIRE AGREEMENT. This Agreement, and its Exhibit(s), sets forth the entire
understanding of the parties. There are no other understandings, terms or other
agreements expressed or implied, oral or written. This Agreement will bind and inure to
the benefit of the parties to this Agreement and any subsequent successors and assigns.
32. RULES OF CONSTRUCTION. Each Party had the opportunity to independently
review this Agreement with legal counsel. Accordingly, this Agreement will be construed
simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly
for or against either Party.
33. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to
the extent necessary in the opinion of the court to render such portion enforceable and,
as so modified, such portion and the balance of this Agreement will continue in full force
and effect.
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Agreement No. 5755
34. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this
Agreement and to engage in the actions described herein. This Agreement may be
modified by written amendment.
35.ACCEPTANCE OF ELECTRONIC SIGNATURES. The Parties agree that this
Agreement, agreements ancillary to this Agreement, and related documents to be entered
into in connection with this Agreement will be considered signed when the signature of a
party is delivered by electronic (pdf) or facsimile transmission. Such electronic or
facsimile signature will be treated in all respects as having the same effect as an original
signature.
36. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
37. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
38. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire,
flood, explosion, acts of terrorism, war, embargo, government action, civil or military
authority, the natural elements, or other similar causes beyond the Parties' reasonable
control, then the Agreement will immediately terminate without obligation of either party
to the other.
39. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness
and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT
represents that its financial resources, surety and insurance experience, service
experience, completion ability, personnel, current workload, experience in dealing with
private consultants, and experience in dealing with public agencies all suggest that
CONSULTANT is capable of performing the proposed contract and has a demonstrated
capacity to deal fairly and effectively with and to satisfy a public CITY.
[Signatures on next page]
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Agreement No. 5755
IN WITNESS WHEREOF the parties hereto have executed this Agreement the day
and year first hereinabove written.
CITY OF EL SEGUNDO
a general law city
p
M itn ick,
City Manager
ATTEST:
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
U3 � lc'�/ for
Mark D. Hensley, U
City Attorney
CSG CONSULTANTS, INC.
a California Corporation
Taxpayer ID No. 91-2053749
Khoa Duong
Vice -President
Page 10 of 10
Agreement No. 5755
(Exhibit A: Scope of Work
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PLAN REVIEW & As-NEE6%brPllTLbI I R]SPVIL ERV CES
Scope of Work M0
Founded in 1991, CSG performs work solely for public agencies, eliminating the potential for conflicts of
interest. CSG will deliver the highest level of service through its application of technical expertise,
knowledge of municipal processes and procedures, efficient and effective customer care, and
application of code compliance combined with innovative solutions and helpful alternatives. Our
extensive experience in furnishing comprehensive building and fire life safety services to jurisdictions
provides a consistent, strong technical foundation to all projects. From cutting edge digital plan review
and online plan check status reporting to providing faster -than -scheduled turnaround times, CSG will
provide the highest quality services to the City.
APPROACH TO WORK
CSG's approach to work includes the following methodologies and key benefits:
P Swift turnarounds and expedited services. With extensive experience in the digital plan review
process, our staff excels at providing rapid turnaround times. We easily match and more often
beat any required turnaround deadlines.
Leading-edge technology with cost-saving solutions. CSG delivers a suite of digital options for
jurisdictions including: speedy digital plan reviews and electronic versions of plan comments; an
optional, easy-to-use online web application/portal for submittal, tracking and approval of digital
plans; and available full scanning and archival services.
Customized, responsive services. We are skilled at assessing time commitments, developing an
accurate work plan, and applying dedicated, professional personnel. We can quickly fine-tune
staffing levels to match or adjust to changes in plan review, inspection, and front counter
activity—always maintaining the highest level of customer service. We hand pick staff uniquely
qualified and experienced to deliver the exact services requested. In addition, we excel at
coordinating with all agency departments as well as any necessary outside agencies.
Concentrated focus on cost-saving approaches and methods. We have the advantage of serving
many municipalities and agencies and therefore are constantly improving and adapting to
provide our clients with the most cost-effective services. We share a wealth of recommendations
from our varied experience with other communities to help keep our clients' budgets on -track.
Fully committed and qualified personnel. We maintain staff fully licensed and certified at the
highest level of industry standards. To keep our personnel on the industry's cutting edge, many
serve as popular educational instructors and lecturers, and many sit on leading boards and
committees for organizations developing and implementing important code regulations. We also
keep current with the latest in procedures and use of products, e.g., green building, accessibility,
CASp certification requirements, NPDES, MRP, and more.
P Environmentally friendly practices. Our corporate policy on sustainability supports a healthy
environment, reduces our carbon footprint, and promotes environmental stewardship through
environmentally preferable purchasing and other sustainability actions. Our digital plan review
system encourages the bypass of paper use, and all possible documents at CSG are printed on
recycled, post -consumer content paper.
10
CITY OF ELSEGUNDO
PLAN REVIEW &AS -NAS# IMIWVSNbI01575gES
PLAN REVIEW SERVICES
Compliance Standards
Our team of professionals is ready to assist in all aspects of plan gym,,'
review and to focus on the special needs and requirements of each of I'
our
comprehensive
on�np
e status preportsr Our dplan reviewers s and ecrefully
review all documents for compliance with building codes, fire codes,
energy conservation standards, State accessibility regulations, and all
local ordinances. We understand and will comply with the City's own'"
requirements for plan review services. Our engineers and plan reviewers review plans for compliance
with all policy and model codes adopted by the State of California and local jurisdiction, including but
not limited to:
California Building Code, Volumes 1 and 2
California Residential Code
California Electrical Code
California Plumbing Code
California Mechanical Code
California Fire Code as amended and adopted by the State of California (Title -24, Part 9 California
Fire Code)
National Fire Codes as published by the National Fire Protection Association (NFPA); as adopted
and referenced by the State of California (California Code of Regulations, Title -19, Section 1.09)
State Historical Building Code
California Energy Code
California Green Building Code
NPDES/WQMP/SWPPP Compliance
Local adopted ordinances and amendments relative to building, fire and municipal codes,
including project Conditions of Approval from other agency departments, divisions, regulating
agencies, and jurisdictions
CASp Review Services
We understand California Building Departments are required to have
interpretations. Our CASp certified staff members are knowledgeable of *r
CASp certified staff in place and available for technical questions and
state and federal accessibility laws and regulations and possess the 1i�7
expertise necessary to promote access to facilities for persons with
disabilities. In accordance with current regulations, CSG can supply a
CASp certified professional to review plans for accessibility and to
facilitate compliance with regulations.
OSHPD 3 Reviews
Our staff of professional engineers and certified plans examiners is experienced with the differences
between CBC and OSHPD 3 facilities and have successfully completed OSHPD 3 plan reviews for multiple
client agencies. CSG can also provide certified OSHPD Inspectors of Record for a variety of different
projects upon request.
11
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PLAN REVIEW & As-IVEL�EL7t3l'11L'011UG'INSP� ,, E5
Green Building and LEED Certification
Our Building Division staff is experienced in plan review and inspection for compliance with CALGreen,
LEED equivalency, and local green building ordinances. In addition, CSG Consultants has all of the
qualifications necessary to assist the City in both the development of policy and the implementation of
green and sustainable building practices. CSG's Sustainability Programs division can assist, for example,
with construction and demolition debris recycling programs as well as public outreach to the building
industry. We have Certified Green Building Professionals (CGRP) and LEED accredited personnel on staff.
Plans Pickup and Delivery
CSG will arrange for pickup and delivery of plans and other materials from/to City offices via CSG staff or
a City -approved alternative service. Plans will be picked up within 24 hours of being notified. This service
is provided at no additional cost.
Quality Control/Quality Assurance
CSG's in-house quality assurance/quality control program utilizes a peer review process with multi-level
internal plan checking and project management. A senior staff member will review all plan check
comments to ensure relevance and accuracy.
Online Plan Check Status
CSG offers a convenient service allowing clients to track plan review status
and comments online. By logging in to our Plan Check Status website, staff as
well as authorized applicants can view each project document and
communicate with the plan checker via e-mail or electronic post -a -note. Staff
or authorized applicants can download comments from the web upon
completion of the plan check. There is no additional cost for this service.
Digital Plan Check
CSG began the transition to digital plan review over 17 years ago, leading the
consultant field with this ground -breaking service. As part of our service, all paper
plans submitted to CSG are immediately scanned into digital files and stored on
CSG's servers for quick and easy access by both our clients and our plan
reviewers. Our plan reviewers furnish electronic versions of their plan comments
conforming to each client's established correction list templates. Any additional
forms utilized by the City for alternative methods of construction and/or
deviations from requirements, such as disabled access, will be incorporated into
CSG
CSG Plan Check System
the correction comments and returned with the appropriate recommendations.
Plan check comments can be delivered electronically by email or other City
approved means, enabling City staff to immediately modify CSG's
checklist for incorporation with other department comments. Upon
request, clients can be provided with a set of digitally scanned plans
at no cost, including convenient, "green" (paperless) storage of all
construction -related documents.
I ill In addition, for jurisdictions requesting a pure digital plan review
workflow, CSG has developed an online web application for an
applicant to submit digital files directly to us, which includes an online portal for the
applicant/jurisdiction to retrieve comments and submitted digital files with marked up plans including
redlines. This online portal tracks all submittals, including re -submittals until the plans have been
approved.
12
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QnOF EL SEGUNm
PLAN REVIEW& As-NEA9rbeMehtPfqrw 5765
Key features of our digital plan review service include:
P Efficient. Plans are pushed toplan review staff the some day they are submitted. There /snu"bin
time."
P User Friendly. CSG developed its own web -based portal tomanage the eAectron/cf8esubmittal
process. Byusing aweb interface, the applicant isnolongerfacedwith size restrictions onemail
attachments orrequired tolearn complex FTP settings.
P Proven. We have provided a digital plan review option to our clients for over 17 years.
P Non-Propriefoyy.[5G!selectronic review process iy1O0%PDF-based with noadditional software
required toview redlines.
P Extensible. Should the City decide to implement electronic review as a standard, CSG offers an
integration pothƒurour electronic review software— Green VueFusion.
PLAN CHECK TURNAROUND TIMES
CSG works hard to provide the best quality and most timely service in the industry.VVepride ourselves
in maintaining the requested plan review times for all our clients—even delivering faster than our own
deadlines. Our goal is to approve code -complying projects and to successfully and quickly move work
through jurisdictional processes. CSG will ensure that all building and safety duties and follow-up actions
will beperformed inatimely and responsive manner.
The following are CSG's proposed plan check turnaround times,
STRUCTURAL & ARCHITECTURAL (includes DISABLED ACCESS, C&LGREEN,AND
ENERGY)
-Regular Plan Check* 10 5
Accelerated | 5 A 5
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_
Accelerated Plan Check | 5 5
PLUMBING, MECHANICAL, & ELECTRICAL
---- --�----'-- -�'---- —'----- | --'----'-�-'--- - ��----�� ----
Regular
/ 7 5
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Accelerated Plan Check S G
PICK-UP DELIVERY
Within 24hours ofbeing notified
*Turnaround time may vary with the complexity and magnitude of the project. Ifmreview is anticipated
totake longer than the maximum turnaround timing, CSG will notify the City's representative and
negotiate additional time required toensure onappropriate level of review.
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BUILDING INSPECTION SERVICES
Standards and Responsibilities
CSG provides fully integrated, multi -disciplined building inspection
services for residential, commercial, and industrial projects, and are
experienced in all construction types. VVe provide experienced, ICC
certified (and/or with other appropriate entities in accordance with
AB717)inspectors.
Our inspectors ensure compliance with applicable codes and
offeringrequirements by identifying code violations, solutions to
developers, property owners and tenants onpotential risks and safety hazards, and by working as
team to correct violations. Specific responsibilities include but are not limited to the following:
PLAN REVIEW & As-NEARrPmm`(9U,%
P Providing inspection services for project compliance with relevant codes including occessib0Yty,
fire, grading, building, electrical, mechanical and plumbing
P Addressing inquiries and resolving complaints
P Assisting with the construction and demolition permitting process
P Providing code administration, inspection and enforcement
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Maintaining records andfiles concerning construction permits and building code administration,
documents for storage andlor imaging
In addition, we can utilize inspection personnel whenever possible to perform over-the-counter plan
check or assist as customer service back-up at the front counter in addition to regular inspection duties
to save jurisdictions valuable time and expenses. Our inspection staff easily integrates into client
organizations, consistently implementing policies and procedures and remaining transparent to
applicants and customers.
Continuing Certification and Training
We take pride in working with inspectors who have variety of inspection project experiences and who
are motivated to achieve the highest level of certification. We work hard to match your jurisdiction's
level of safety and code compliance and understand that personality and customer service are crucial to
on-the-job success. All CSG inspectors are ICC certified and/or possess additional required certifications.
in addition, they routinely update their knowledge and skills through attendance of specialized training
classes and seminars in approved and modern methods, materials, tools and safety used in building
inspection, aswell asthe most current building standards.
CASp Inspection Services
Tofacilitate the City's compliance with current rules and regulations, CSG can provide aCASpcertified
professional for technical questions and interpretations, and to perform accessibility compliance
inspections
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���`�����`���`�`~~� �� RESPONSIVENESS
Since our inception over 25 years ago, one of CSG's primary functions has been to serve as a seamless
extension of public agency staff in service to their customers. We clearly understand the importance of
our role in the City's success and commit to providing its citizens and business partners —residents,
architects, engineers, developers, contractors—as well as City staff, the highest level of service. We
believe effective communication and excellent customer service are essential ioasuccessful and
coordinated working relationship between the City, CSG, and the development community.
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Agreement9WW 5 !31DO
PLAN REVIEW & AS -NEEDED BUILDING INSPECTION SERVICES
CSG maintains building department and fire prevention staff who have a variety of client and project
experiences, and who have the code expertise and customer service skills that are essential to effective
integration within our client agencies. CSG's Project Manager will allocate appropriate levels of building
plan check and inspection staffing depending on the City's needs and to ensure that the City's customer
service standards are met. No subconsultonts will be used for this project.
Office Hours and Meeting Availability
CSG staff are available for applicant inquiries or conferences anytime during regular business hours
without charge via telephone, 8:00 AM to 5:00 PM, Monday through Friday. We can easily alter our
hours to meet the City's needs. CSG inspectors can be ready to provide services with 24 hours' notice.
Evenings and weekends for special events and meetings can be accommodated with 48 hours' notice.
For your convenience, we can also meet with City staff, architects, and applicants. We recognize the
value of pre -design consultation with prospective applicants and are available to provide this service as
well. Our Project Manager will be available in person for consultation and meetings with a reasonable
lead time.
Response to City Questions or Requests
CSG staff can typically respond to the City for all questions or requests generated during field
inspections or any plan review during the same day, but no later than the following day a request is
received.
Accessibility through Skype
To enable efficient, timely and clear communications throughout the plan review process, CSG and its
staff support the use of Skype to conduct meetings with public agency staff and their customers. Skype
works seamlessly in tandem with CSG's electronic plan check system, with functionality including screen
sharing capabilities which allow for project collaboration and overall improved communications over the
course of the project. Skype also has the important added benefit of reducing vehicle miles travelled in
the transport of plans thereby reducing greenhouse gas emissions.
Emergency Response
CSG is well qualified to respond to a local or regional emergency. Many of our personnel have assisted in
emergencies such as the recent San Bruno gas explosion, the Northridge and Loma Prieta earthquake, as
well as regional floods, fires and other emergencies. Our personnel's certifications include those
obtained through FEMA, Office of Emergency Services (OES), and IACET First Responder.
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Agreement No. 5755
Ex'hIbIt : Proposal for services & Costs
CITY or ELSEGUN DO
PIAN REVIEW & As -N 'ftt'6M Ht PNbg.N 57516
IMM
CSG's fee schedule for proposed work is provided in the table below. Plan review fees will be based on a
hourly rate.
CSG will coordinate the pickup and return of all plans to CSG via staff or a licensed courier service. This
service is provided at no additional cost.
Building Plan Check $115
MEP Plan Review $95
Grading/LID 2
Soils Reports Review $125
Expedited Plan Review 1.5 x Hourly Rate
MEP Plans Examiner $95
Senior Plans Examiner $95
Certified Accessibility Specialist (CASA) $115
Code Enforcement Officer $100-$120
Plan Check Engineer $115
Grading Inspector $125
Permit Counter Technician $65
Building Inspector $85-$100
Building Official $140
Principal Planner
1 J0 N
Associate Planner $120
Others as Requested Will provide rates upon request
Overtime 1.5 x Hourly Rate
.. ............ ... . ..
All hourly rates include overhead costs including, but not limited to, salaries, benefits, Workers
Compensation Insurance, travel and office expenses. Should the scope of work change or
circumstances develop which necessitate special handling, CSG will notify the City prior to
proceeding. On each anniversary of the contract start date, CSG will initiate a rate increase
based on change in CPI-Wfo,r, the applicable region. CSG will mail on invoice at the beginning of
every month for services rendered during the previous month.
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