CONTRACT 5731 Professional Services Agreement CLOSEDAgreement No. 5731
Agreement No.
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
LANAIR GROUP, LLC
This AGREEMENT is made and entered into this day of August, 2019, by
and between the CITY OF EL SEGUNDO, a municipal corporation and general law city
("CITY") and LANAIR GROUP, a California Limited Liability Company
("CONSULTANT"). The parties agree as follows:
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed
in the SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by
the terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not
to exceed Seven Hundred and Fourteen Thousand, Five Hundred and
Nine Dollars and Seventy Cents ($714,509.70) for hardware, support, tax,
shipping and professional services as described in Exhibit A. A sum of
One Hundred and Ninety, One Hundred and Forty -Five Dollars and Thirty
Cents ($190,145.30) has also been approved for contingencies, so that
the total amount of this Agreement may not exceed Nine Hundred and
Four Thousand, Six Hundred and Fifty Five dollars ($904,655.00). CITY
may modify this amount as set forth below. Unless otherwise specified by
written amendment to this Agreement, CITY will pay this sum as specified
in the attached Exhibits "A & B," which is incorporated by reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit "A,"
which is incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor,
technical, administrative, professional and other personnel, all supplies
and materials, equipment, printing, vehicles, transportation, office space
and facilities, and all tests, testing and analyses, calculation, and all other
means whatsoever, except as herein otherwise expressly specified to be
furnished by CITY, necessary or proper to perform and complete the work
and provide the professional services required of CONSULTANT by this
Agreement.
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3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at
the time of performance utilized by persons engaged in providing similar services. CITY
will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of
any deficiencies and CONSULTANT will have fifteen (15) days after such notification to
cure any shortcomings to CITY's satisfaction. Costs associated with curing the
deficiencies will be borne by CONSULTANT.
4. PAYMENTS. CITY agrees to pay CONSULTANT pursuant to the proposed
payment schedule detailed in Exhibit B. For CITY to pay CONSULTANT as specified by
this Agreement, CONSULTANT must submit a detailed invoice as identified within
Exhibit B.
5. NON -APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT
for current services are within the current budget and within an available, unexhausted
and unencumbered appropriation of the CITY. In the event the CITY has not
appropriated sufficient funds for payment of CONSULTANT services beyond the current
fiscal year, this Agreement will cover only those costs incurred up to the conclusion of
the current fiscal year.
6. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
Carefully investigated and considered the scope of services to be
performed;
Carefully considered how the services should be performed; and
iiii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully
acquainted with the conditions there existing, before commencing the
services hereunder. Should CONSULTANT discover any latent or
unknown conditions that may materially affect the performance of the
services, CONSULTANT will immediately inform CITY of such fact and will
not proceed except at CONSULTANT's own risk until written instructions
are received from CITY.
7. TERM. The term of this Agreement will be for three years upon the execution of the
contract, unless otherwise determined by written amendment between the parties, this
Agreement will terminate in the following instances:
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A. Completion of the work specified in Exhibit "A";
B. Termination as stated in Section 15.
8. TIME FOR PERFORMANCE,
A. CONSULTANT will not perform any work under this Agreement until:
CONSULTANT furnishes proof of insurance as required under
Section 22 of this Agreement; and
CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving
written authorization to proceed, any such professional services are at
CONSULTANT's own risk.
9. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the
contracted services. If delay occurs, CONSULTANT must notify the Manager within
forty-eight (48) hours, in writing, of the cause and the extent of the delay and how such
delay interferes with the Agreement's schedule. The Manager will extend the
completion time, when appropriate, for the completion of the contracted services.
10.CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the
main body of this Agreement takes precedence over the attached Exhibits; this
Agreement supersedes any conflicting provisions. Any inconsistency between the
Exhibits will be resolved in the order in which the Exhibits appear below:
A. Exhibit: A: Scope of Work, Budget, Payment Schedule
11. CHANGES. CITY may order changes in the services within the general scope of
this Agreement, consisting of additions, deletions, or other revisions, and the contract
sum and the contract time will be adjusted accordingly. All such changes must be
authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY
resulting from changes in the services will be determined in accordance with written
agreement between the parties.
12.TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
13. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and
certificates that may be required in connection with the performance of services under
this Agreement.
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14. WAIVER. CITY's review or acceptance of, or payment for, work product prepared
by CONSULTANT under this Agreement will not be construed to operate as a waiver of
any rights CITY may have under this Agreement or of any cause of action arising from
CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant,
or condition contained in this Agreement will not be deemed to be a waiver of any
subsequent breach of the same or any other term, covenant, or condition contained in
this Agreement, whether of the same or different character.
15.TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any
time with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's
mutual consent. Notice will be in writing at least thirty (30) days before the
effective termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately
cease performance under this Agreement unless otherwise provided in the
termination notice. Except as otherwise provided in the termination notice,
any additional work performed by CONSULTANT after receiving a
termination notice will be performed at CONSULTANT's own cost; CITY
will not be obligated to compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data,
studies, surveys, drawings, maps, reports and other materials prepared by
CONSULTANT will, at CITY's option, become CITY's property, and
CONSULTANT will receive just and equitable compensation for any work
satisfactorily completed up to the effective date of notice of termination,
not to exceed the total costs under Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may
procure on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this
Section.
16.OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps,
models, photographs and reports prepared by CONSULTANT under this Agreement are
CITY's property. CONSULTANT may retain copies of said documents and materials as
desired but will deliver all original materials to CITY upon CITY's written notice. CITY
agrees that use of CONSULTANT's completed work product, for purposes other than
identified in this Agreement, or use of incomplete work product, is at CITY's own risk.
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17. INSPECTION AND WARRANTY.
A. The hardware furnished pursuant to this Agreement must be exactly as
specified in this Agreement, free from all defects in CONSULTANT's
performance, design, workmanship, and materials, and, except as
otherwise provided, is subject to inspection and test by CITY at all times
and places. If, before final acceptance, any hardware is found to be
incomplete, or not as specified, CITY may reject it, require CONSULTANT
to correct it without charge, or require delivery of such hardware at a
reduction in price that is equitable under the circumstances. If
CONSULTANT is unable or refuses to correct such items within a time
deemed reasonable by CITY, CITY may terminate the order in whole or in
part. CONSULTANT bears all risks as to rejected hardware and, in
addition to any costs for which CONSULTANT may become liable to CITY
under other provisions of this order, must reimburse CITY for all
transportation costs, other related costs incurred, or payments to
CONSULTANT in accordance with the terms of this Agreement.
Notwithstanding CITY's acceptance of any hardware, CONSULTANT is
liable for latent defects, fraud, or such gross mistakes as constitute fraud.
B. CONSULTANT agrees that the purchase of hardware is covered by the
most favorable commercial warranties the CONSULTANT gives to any
customer for the same or substantially similar supplies or services, or such
other more favorable warranties as is specified in this order. Warranties
will be effective notwithstanding any inspection or acceptance of the
hardware by CITY.
18. INDEMNIFICATION.
A. CONSULTANT agrees to the following:
L Indemnification for Professional Services. CONSULTANT will
save harmless and indemnify and at CITY's request reimburse
defense costs for CITY and all its officers, volunteers,
employees and representatives from and against any and all
suits, actions, or claims, of any character whatever, brought
for, or on account of, any injuries or damages sustained by
any person or property resulting or arising from any negligent
or wrongful act, error or omission by CONSULTANT or any of
CONSULTANT's officers, agents, employees, or
representatives, in the performance of this Agreement, except
for such loss or damage arising from CITY's sole negligence
or willful misconduct.
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ii. Intellectual Property Infringement. Notwithstanding any
provision to the contrary, CONSULTANT will, at its own
expense, indemnify and defend CITY against any claim that
CONSULTANT's services or work product furnished under this
Agreement infringes a patent or copyright in the United States
or Puerto Rico. In such event, CONSULTANT will pay all costs
damages and attorney's fees that a court finally awards as a
result of such claim. To qualify for such defense and payment,
CITY must (a) give CONSULTANT prompt written notice of any
such claim; and (b) allow CONSULTANT to control, and fully
cooperate with CONSULTANT in the defense and all related
settlement negotiations. CITY agrees that if the use of
CONSULTANT's services or work product becomes, or
CONSULTANT believes is likely to become, the subject of such
an intellectual property claim, CITY will permit CONSULTANT,
at its option and expense, either to secure the right for CITY to
continue using CONSULTANT's services and work product or
to replace it with comparable services and work product.
iii. Indemnification for other Damages. CONSULTANT indemnifies
and holds CITY harmless from and against any claim, action,
damages, costs (including, without limitation, attorney's fees),
injuries, or liability, arising out of this Agreement, or its
performance, except for such loss or damage arising from
CITY's sole negligence or willful misconduct. Should CITY be
named in any suit, or should any claim be brought against it
by suit or otherwise, whether the same be groundless or not,
arising out of this Agreement, or its performance,
CONSULTANT will defend CITY (at CITY's request and with
counsel satisfactory to CITY) and will indemnify CITY for any
judgment rendered against it or any sums paid out in
settlement or otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will
survive termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 22, and any
approval of said insurance by CITY, are not intended to and will not in any
manner limit or qualify the liabilities and obligations otherwise assumed by
CONSULTANT pursuant to this Agreement, including, without limitation, to
the provisions concerning indemnification.
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MASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without
CITY's written approval are prohibited and will be null and void.
20.INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work
and the manner in which it is performed. CONSULTANT will be free to contract for
similar service to be performed for other employers while under contract with CITY.
CONSULTANT is not an agent or employee of CITY and is not entitled to participate in
any pension plan, insurance, bonus or similar benefits CITY provides for its employees.
Any provision in this Agreement that may appear to give CITY the right to direct
CONSULTANT as to the details of doing the work or to exercise a measure of control
over the work means that CONSULTANT will follow the direction of the CITY as to end
results of the work only.
21.AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free
access at all reasonable times to such records, and the right to examine and audit the
same and to make transcript therefrom, and to inspect all program data, documents,
proceedings and activities. CONSULTANT will retain such financial and program
service records for at least three (3) years after termination or final payment under this
Agreement.
22. INSURANCE.
A. Before commencing performance under this Agreement, and at all other
times this Agreement is effective, CONSULTANT will procure and
maintain the following types of insurance with coverage limits complying,
at a minimum, with the limits set forth below:
jyl)e of Insurance
Commercial general liability
Professional Liability
(Inclusive of Technology Errors
and Omissions Liability)
Business automobile liability
Workers compensation
Limits
$2,000,000
$5,000,000
$1,000,000
Statutory requirement
B. Commercial general liability insurance will meet or exceed the
requirements of the most recent ISO -CGL Form. The amount of
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insurance set forth above will be a combined single limit per occurrence
for bodily injury, personal injury, and property damage for the policy
coverage. Liability policies will be endorsed to name CITY, its officials,
and employees as "additional insureds" under said insurance coverage
and to state that such insurance will be deemed "primary" such that any
other insurance that may be carried by CITY will be excess thereto. Such
endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or
equivalent. Such insurance will be on an "occurrence," not a "claims
made," basis and will not be cancelable or subject to reduction except
upon thirty (30) days prior written notice to CITY.
C. Professional liability coverage will be on an "occurrence basis" if such
coverage is available, or on a "claims made" basis if not available. When
coverage is provided on a "claims made basis," CONSULTANT will
continue to renew the insurance for a period of three (3) years after this
Agreement expires or is terminated. Such insurance will have the same
coverage and limits as the policy that was in effect during the term of this
Agreement and will cover CONSULTANT for all claims made by CITY
arising out of any errors or omissions of CONSULTANT, or its officers,
employees or agents during the time this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form
CA 00 01 06 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of
Insurance evidencing maintenance of the insurance required under this
Agreement and such other evidence of insurance or copies of policies as
may be reasonably required by CITY from time to time. Insurance must
be placed with insurers with a current A.M. Best Company Rating
equivalent to at least a Rating of "A:VII."
F, Should CONSULTANT, for any reason, fail to obtain and maintain the
insurance required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from
payments due to CONSULTANT under this Agreement or terminate
pursuant to Section 155.
23. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such
approval must approve of the proposed consultant and the terms of compensation.
24. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative
description of progress during the past month for each major task, a description of the
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work remaining and a description of the work to be done before the next schedule
update.
25. NOTICES. All communications to either party by the other party will be deemed
made when received by such party at its respective name and address as follows:
If to CONSULTANT: If to CITY:
Lanair Group, LLC City of EI Segundo
330 N. Brand Blvd, 6th floor 350 Main Street
Glendale, CA 91203 EI Segundo, CA
Attention: Wayne Forester Attention: Charles Mallory
Phone: (323) 785-2088 Phone: (310) 524-2392
Email: wforester@lanairgroup.com Email: cmallory@elsegundo.org
Any such written communications by mail will be conclusively deemed to have been
received by the addressee upon deposit thereof in the United States Mail, postage
prepaid and properly addressed as noted above. In all other instances, notices will be
deemed given at the time of actual delivery. Changes may be made in the names or
addresses of persons to whom notices are to be given by giving notice in the manner
prescribed in this paragraph.
26.CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
27. SOLICITATION. CONSULTANT maintains and warrants that it has not employed
nor retained any company or person, other than CONSULTANT's bona fide employee,
to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not
paid nor has it agreed to pay any company or person, other than CONSULTANT's bona
fide employee, any fee, commission, percentage, brokerage fee, gift or other
consideration contingent upon or resulting from the award or making of this Agreement.
Should CONSULTANT breach or violate this warranty, CITY may rescind this
Agreement without liability.
28.THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of
any other party. There will be no incidental or other beneficiaries of any of
CONSULTANT's or CITY's obligations under this Agreement.
29. INTERPRETATION. This Agreement was drafted in and will be construed in
accordance with the laws of the State of California, and exclusive venue for any action
involving this agreement will be in Los Angeles County.
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30.COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
31. ENTIRE AGREEMENT. This Agreement, and its Exhibit(s), sets forth the entire
understanding of the parties. There are no other understandings, terms or other
agreements expressed or implied, oral or written. This Agreement will bind and inure to
the benefit of the parties to this Agreement and any subsequent successors and
assigns.
32. RULES OF CONSTRUCTION. Each Party had the opportunity to independently
review this Agreement with legal counsel. Accordingly, this Agreement will be
construed simply, as a whole, and in accordance with its fair meaning; it will not be
interpreted strictly for or against either Party.
33.SEVERABILITY. If any portion of this Agreement is declared by a court of
competent jurisdiction to be invalid or unenforceable, then such portion will be deemed
modified to the extent necessary in the opinion of the court to render such portion
enforceable and, as so modified, such portion and the balance of this Agreement will
continue in full force and effect.
34.AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this
Agreement and to engage in the actions described herein. This Agreement may be
modified by written amendment.
35.ACCEPTANCE OF ELECTRONIC SIGNATURES. The Parties agree that this
Agreement, agreements ancillary to this Agreement, and related documents to be
entered into in connection with this Agreement will be considered signed when the
signature of a party is delivered by electronic (.pdf) or facsimile transmission. Such
electronic or facsimile signature will be treated in all respects as having the same effect
as an original signature.
36. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience
of reference only and will not affect the interpretation of this Agreement.
37.TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
38. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire,
flood, explosion, acts of terrorism, war, embargo, government action, civil or military
authority, the natural elements, or other similar causes beyond the Parties' reasonable
control, then the Agreement will immediately terminate without obligation of either party
to the other.
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39.STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness
and capacity to perform the Agreement in a manner satisfactory to CITY.
CONSULTANT represents that its financial resources, surety and insurance experience,
service experience, completion ability, personnel, current workload, experience in
dealing with private consultants, and experience in dealing with public agencies all
suggest that CONSULTANT is capable of performing the proposed contract and has a
demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY.
[Signatures on next page]
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IN WITNESS WHEREOF the parties hereto have ex cut(
day and year first hereinabove written.
Cl OF ELSE O L NAIR GROUP
il/Scott Mitnick, Wayne Forester,
City Manager Managing Partner
ATTEST:
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
U3 r for
Mark D. Hensley,
City Attorney
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this Agreement the
LLC
City of EI Segundo
Nutanix Full Refresh - 3yr Option
LANAIR Group, LLC - Los Angeles
330 N. Brand Blvd.Suite 600
Phone: 877 -LANAI R 1 (526-2471)
Fax: 323-908-7266
City of EI Segundo
Attn: Charles Mallory
350 Main Street
EI Segundo, CA 90245
L Executive Summary
GOALS
1. LANAIR will install a new Nutanix cluster to host the Clients server & VDI infrastructure at their HQ datacenter
2. LANAIR will use the current switching at the HQ datacenter for the new Nutanix cluster
3. LANAIR will install and configure VCenter to manage the ESXi environment
4. LANAIR will install and configure PRISM Central to manage the new Nutanix cluster
5. LANAIR will install and configure Nutanix Files on the new Nutanix cluster
6. LANAIR will migrate the Clients current file system to the new Nutanix File Server
7. LANAIR will migrate the clients existing server infrastructure to the new Nutanix cluster
8. LANAIR will upgrade the clients existing VDI infrastructure onto the new Nutanix cluster
9. LANAIR will upgrade the clients current Active Directory servers to Windows 2016 Server -
BACKGROUND
1. The Client has existing switching for the new Nutanix clusters
2. The Client is currently running a VMware environment
3. The Client is currently running a VMware Horizon View VDI environment with Unidisk
4. The Clients current Domain Function Level is Windows 2008 R2
DESIGN NOTES
1. LANAIR will install, connect, and initialize a new Nutanix cluster
2. LANAIR will connect the new Nutanix cluster to the existing switching
3. LANAIR will upgrade the current VDI environment onto the new Nutanix cluster
4. LANAIR will migrate the current server infrastructure to the new Nutanix cluster
5. LANAIR will install and configure VCenter to manage the ESXi environment
6. LANAIR will install and configure PRISM Central to managing the new Nutanix cluster
7. LANAIR will install and configure Nutanix Files on the new Nutanix cluster
8. LANAIR will create new virtual Windows 2016 Standard servers as Active Directory Servers
9. LANAIR will configure Data Encryption within the new Nutanix cluster
SITES
1. HQ - 350 Main Street EI Segundo, CA 90245
KEY DELIVERABLES
1. Onsite installation and configuration of the new Nutanix clusters at the HQ datacenter
2. Onsite installation of VMware on new Nutanix cluster at HQ site
3. Onsite installation and configuration of VCenter to manage the VMware environment
4. Onsite installation and configuration of PRISM Central for management of the new Nutanix cluster at the HQ
datacenter
5. Onsite installation and configuration of Nutanix Files on the new Nutanix cluster at the HQ datacenter
6. Onsite validation of the new Nutanix cluster at the HQ datacenter
7. Remote upgrade of the current VDI environment and migrate onto the new Nutanix cluster at the HQ datacenter
8. Remote migration of the current server infrastructure to the new Nutanix cluster at the HQ datacenter
9. Remote migrate FISMO, DNS and DHCP roles to new virtual Windows 2016 Server Standard Active Directory
servers
10. Remote cleanup of Active Directory
11. Remote install and configure Nutanix Data Encryption
City of EI Segundo
August
2019
L Executive Summary
GOALS
1. LANAIR will install a new Nutanix cluster to host the Clients server & VDI infrastructure at their HQ datacenter
2. LANAIR will use the current switching at the HQ datacenter for the new Nutanix cluster
3. LANAIR will install and configure VCenter to manage the ESXi environment
4. LANAIR will install and configure PRISM Central to manage the new Nutanix cluster
5. LANAIR will install and configure Nutanix Files on the new Nutanix cluster
6. LANAIR will migrate the Clients current file system to the new Nutanix File Server
7. LANAIR will migrate the clients existing server infrastructure to the new Nutanix cluster
8. LANAIR will upgrade the clients existing VDI infrastructure onto the new Nutanix cluster
9. LANAIR will upgrade the clients current Active Directory servers to Windows 2016 Server -
BACKGROUND
1. The Client has existing switching for the new Nutanix clusters
2. The Client is currently running a VMware environment
3. The Client is currently running a VMware Horizon View VDI environment with Unidisk
4. The Clients current Domain Function Level is Windows 2008 R2
DESIGN NOTES
1. LANAIR will install, connect, and initialize a new Nutanix cluster
2. LANAIR will connect the new Nutanix cluster to the existing switching
3. LANAIR will upgrade the current VDI environment onto the new Nutanix cluster
4. LANAIR will migrate the current server infrastructure to the new Nutanix cluster
5. LANAIR will install and configure VCenter to manage the ESXi environment
6. LANAIR will install and configure PRISM Central to managing the new Nutanix cluster
7. LANAIR will install and configure Nutanix Files on the new Nutanix cluster
8. LANAIR will create new virtual Windows 2016 Standard servers as Active Directory Servers
9. LANAIR will configure Data Encryption within the new Nutanix cluster
SITES
1. HQ - 350 Main Street EI Segundo, CA 90245
KEY DELIVERABLES
1. Onsite installation and configuration of the new Nutanix clusters at the HQ datacenter
2. Onsite installation of VMware on new Nutanix cluster at HQ site
3. Onsite installation and configuration of VCenter to manage the VMware environment
4. Onsite installation and configuration of PRISM Central for management of the new Nutanix cluster at the HQ
datacenter
5. Onsite installation and configuration of Nutanix Files on the new Nutanix cluster at the HQ datacenter
6. Onsite validation of the new Nutanix cluster at the HQ datacenter
7. Remote upgrade of the current VDI environment and migrate onto the new Nutanix cluster at the HQ datacenter
8. Remote migration of the current server infrastructure to the new Nutanix cluster at the HQ datacenter
9. Remote migrate FISMO, DNS and DHCP roles to new virtual Windows 2016 Server Standard Active Directory
servers
10. Remote cleanup of Active Directory
11. Remote install and configure Nutanix Data Encryption
City of EI Segundo
August 2019
12. Remote provide up to 8 hours of As -Built Review on the installed systems
13. Provide the Client with Project Closeout documentation
.-
Nutanix Full Refresh - 3yr Option August
Nutanix Hardware, Software, Support Price Qty Ext, Price
Nutanix NX -8235 -G6 -CTO Block $38,175.70 7 $267,229.90
NX -8035-G6 Series tit Nodes oer 1 Block)
• 2x Intel Xeon 6148 Processor
• 4x 8TB 3.5" HDD
• 2x 3.84TB 3.5" SSD
• 24x 32GB DDR4 RAM
Nutanix 3yr PRD System Support for NX8035-G6
Nutanix NX -3155G -G6 -CTO Block
NX -3055G -G6 Series (1 Nodes oer 1 Block)
• 2x Intel Xeon 6148 Processor
• 4x 8TB 3.5" HDD
• 2x 3.84TB 3.5" SSD
• 24x 32GB DDR4 RAM
• 2x NVIDIA P40 GPU Cards
Nutanix 3yr PRD System Support for NX3155G-G6
Nutanix Files Analytics entitlement
License Add On For Nutanix Files, File Analytics entitlement & Production
24/7 System support bundle for 3YR
License Add On For Nutanix Files Analytics entitlement
License Add On For Nutanix Files, File Analytics entitlement & Production
24/7 System support bundle for Analyzing 1TiB of data stored on Nutanix
Files for 3YR
Nutanix Files 1TB Entitlement 3 Years Support
Scale -out File Server License, FILES entitlement & Production 24/7
System support bundle
License, Nutanix Files Entitlement
License, Nutanix Files, Entitlement & Production 24/7 System Support
Bundle for 1TiB of File Data stores by clients for 3YR Nutanix
$4,342.60 14 $60,796.40
$84,213.69 2 $168,427.38
$4,558.66 2 $9,117.32
$0.00 1 ( $0.00
$0.00 10 $0.00
�I
$0.00 1 $0.00
$0.00 10 $0.00
Subtotal; $505,571.00
PriceEducation Qty Ext, Price
Nutanix Nutanix Enterprise Cloud Administration Class $3,148.15 3 $9,444.45
Enterprise
Cloud
Administration u
Enterprise Cloud Platform Administration 5.0 Customer Course:
(Standalone Curriculum) DELIVERY: Instructor -led, 4 Day FORT
Subtotal
City of EI Segundo
$9,444.45
Professional Services
City of EI Segundo
August 2019
$149,000.001 1 W $149,000.00 II
Subtotal: $149,000.00
August 2019
L Statement of Work
PROJECT ADMINISTRATION
1. LANAIR will assign a technical lead to the project
2. LANAIR will coordinate and conduct a Project Discovery Meeting with the assigned technical lead to review the
project in detail, discuss the existing environment, gather information for Design, and discuss the initial
deployment timeline
3. LANAIR will conduct weekly project status calls throughout the Delivery Phases of the project and a weekly
technical review call during critical phases of the project
4. CLIENT will assign a business and a technical sponsor for the project
5. CLIENT agrees to grant LANAIR remote access to the environment for the purpose of remote configuration
during business hours utilizing the LANAIR secure CPS agent on an existing CLIENT server
PRE -INSTALLATION
1. Prior to the installation of equipment, LANAIR will conduct a health and performance check on the existing
systems as needed. Remediation of issues on existing system as a result of the health and performance
checks is outside of this project scope of work
2. LANAIR will conduct a Pre -Installation Readiness Meeting to verify environment readiness prior to any onsite or
remote work
3. The CLIENT will confirm rack space, outlets, oower. cooling.. cabling, and staff availability orior to anV onsite
Installation of equipment
4. The CLIENT will confirm available oorts and configurations are in place on existing network to suppoa the
connections from the equipment
5. The CLIENT will orovide the required licensing and ISO's for the software that will be installed with the
eauipment
ONSITE INSTALLATION
NUTANIX INSTALLATION
NUTANIX EQUIPMENT INSTALLATION
1. Unbox and mount Nutanix equipment in rack
2. Connect Node DATA ports to top of rack switches with CLIENT provided cabling
3. Connect Node MGMT port to top of rack switches with CLIENT provided cabling
4. Connect power connections to CLIENT power distribution units
5. Power on installed Nodes
6. Install Nutanix Controller VM's on Nodes
NUTANIX CLUSTER CONFIGURATION
1. Connect to CLIENT LAN and detect Nutanix Nodes
2. Configure Network Settings and Hostnames from Pre -Script
3. Upload Acropolis Operating System (AOS)
4. Install Client provided Hypervisor OS on Nodes and apply patches
5. Apply Client provided hypervisor license keys
6. Create Nutanix cluster, configure vSwitches, and VLAN port groups
7. Apply administrative configuration (DNS, NTP, Syslog, AD, SNMP, SMTP)
8. Configure storage containers per Design Notes
9. Configure protection domains per Design Notes
10. Install and Configure Hypervisor Manager per Design Notes
11. Install and configure Data Encryption per Design notes
NUTANIX SYSTEM VALIDATION
1. Execute Nutanix Cluster Check
2. Execute Nutanix Diagnostic Test
3. Verify Nutanix alerts received by Client
4. Verify Nutanix Pulse (call home)
NUTANIX SYSTEM AS -BUILT REVIEW
1. Review installed Hypervisor Manager access, settings, and management
2. Review virtual machine creation process
3. Review storage settings and management
4. Review network settings and management
REMOTE INSTALLATION
VIRTUAL TO VIRTUAL SERVER MIGRATION
1. LANAIR will migrate virtual servers from the same to same platform per Key Deliverables
2. LANAIR will migrate the virtual servers during business hours with CPU compatibility enabled on the new
cluster or after-hours by shutting down virtual servers by no later than 6PM Mon - Thurs
3. LANAIR will reboot virtual servers 1 week orior to the scheduled V2V start
ACTIVE DIRECTORY: MICROSOFT AD UPGRADE (MULTIPLE SERVERS)
1. LANAIR will update the existing systems if required to support the new Active Directory servers
2. LANAIR will install and configure new virtual servers in the new hypervisor environment as Microsoft 2016
Active Directory servers in the existing domain and forest
3. LANAIR will configure the DNS role on the new AD servers
4. LANAIR will configure the DNS role to forward non -authoritative DNS requests to ISP caching DNS servers
5. LANAIR will install the DHCP Server role on two new AD servers
6. CLIENT will configure the existing network systems to forward (relay) DHCP requests to the new DHCP server:
7. LANAIR will configure DHCP Failover between the two new AD servers
8. LANAIR will migrate the DHCP scopes from the current Windows DHCP server to the new DHCP failover pair
9. LANAIR will configure up to 10 new DHCP scopes on the new AD servers
10. LANAIR will configure the DHCP scope options to support the current systems
11. LANAIR will configure the DHCP server to be both AD and DNS integrated
12. LANAIR will install and configure Certificate Authority role
13. LANAIR will configure the new AD servers to utilize the IP addresses of the existing (old) AD servers if required
14. LANAIR will uninstall AD from the existing AD servers
15. LANAIR will raise the domain and forest functional level
16. LANAIR will remove the Active Directory Services and demote the existing Domain Controllers to Member
servers
17. LANAIR will migrate remainino services. data, and aoolications from the demoted AD servers and
decommission the leoacv servers
NUTANIX FILE SERVER
1. LANAIR will install and configure 3 new Nutanix File Server clusters on the new Nutanix environment
o VDI
o PD
o CH
. LANAIR will customize the Nutanix Fide Server Der soecilwcations orovided by Client
. LANAIR will migrate the existino files and folders to the new Nutanix File Server
. LANAIR will configure Nutanix File Server settings to match existing DNS and User settings
City of EI Segundo
11
VDI Migration
1. LANAIR will create the Windows based virtual machines for the VDI components
2. LANAIR will install SQL for the new VDI environment databases
3. LANAIR will install a KMS Server forthe new VDI environment Microsoft licensing
4. LANAIR will install and configure 1 Windows based virtual machine or a virtual appliance for hypervisor
management
5. LANAIR will install the Horizon View Composer component
6. LANAIR will install and configure new Horizon View Connection and Unified Access Gateway servers per
design notes
7. LANAIR will create new Master Images forthe new Citrix App Layering system
8. LANAIR will install up to 50 applications onto the Master Image
9. LANAIR will setup and configure Thinprint, if applicable
10. LANAIR will create desktop pools per design notes
11. LANAIR will create non-persistent and persistent desktops per design notes
12. LANAIR will install and configure a new file server for redirected user profile data including Documents and
Desktop
13. LANAIR will install and configure the profile management system for VDI
14. LANAIR will publish all the desktops from each pool for testing
15. LANAIR will install additional user aor lications and migrate users to the new VDI system
16. CLIENT will be responsible for supporting any end user support/devices not specified in the scope of work
17. CLIENT will be responsible for supporting any other systems/application not specified in the scope of work
18. CLIENT will provide the necessary ISO(s) for each VDI component
19. CLIENT will provide the necessary VDI and Microsoft KMS licenses
20. CLIENT will provide the necessary certificates to support the VDI installation
Nutanix Files Migration
1. LANAIR will migrate the existing files and folders to the new Nutanix Files server
2. LANAIR, though new VDI machines, will migrate end users to the new server
PROJECT CLOSEOUT
CLOSEOUT
1. LANAIR will provide the CUSTOMER with systems orientation on the installed systems. LANAIR also
recommends formal training on the installed systems separate from this scope of work
2. LANAIR will provide the CUSTOMER with a closeout package to include Project Closeout and Completed
Project Deliverables forms to be signed by CUSTOMER
3. LANAIR will provide the CUSTOMER with access to the installed systems after approval of all Project Closeout
documentation
CUSTOMER RESPONSIBILITIES
The CLIENT will complete any recommendations from health checks or post project observations reports
The CLIENT will deploy new backup solution agents to remaining servers needing protection
The CLIENT will complete new backup solution replication to the DR site
The CLIENT will configure the SRM fail -over protection profiles and recovery plans for the new and existing
virtual servers.
The CLIENT will be responsible for configuring system maintenance to include monitoring systems, updates,
anti-virus, security policies, backups, etc
The CLIENT will obtain any necessary training from relevant vendors to ensure the ability to manage installed
systems
� • 11
Nutanix Full Refresh - 3yr Option August
L Out of Scope Items
The below items are excluded from this project scope of work unless otherwise stated in the above "IN SCOPE ITEMS"
section:
1. Any services, tasks or activities other than those specifically noted in this SOW.
2. Any LANAIR training or certification services not specifically described in this SOW.
3. Troubleshooting or remediation of any issues with existing systems or hardware
4. Network troubleshooting or tools -based remediation. The existing networking infrastructure and its supporting servic
are considered "healthy" for the duration of the delivery of the Services.
5. Identification of applications compatible with virtualization and analysis of interdependencies other than what is
outlined in the scope of work.
6. Software licensing not identified in the professional services or hardware quotes.
7. The project will involve As -Built Review, Proof of Concept, and Product Orientation on the newly configured system:
CLIENTswithout previous experience in the technology should not expect to become proficient as a result of the
Product Orientation. Proficiency can only be achieved through formal training and experience.
8. Performance and Regression testing of existing network infrastructure.
9. Regression testing of new infrastructure.
10. Testing or validating performance for remote site user workloads.
11. Configuration of Microsoft License Infrastructure
12. Performance and Scalability validation of existing server and network infrastructure.
13. Physical to virtual (P2V) conversions of existing environment unless stated in the Systems Configuration sections.
14. Application support including installation, de -installation, troubleshooting, and compatibility validation not detailed in
the Systems Configuration sections.
15. Consultation for configurations outside of the Key Deliverables section of this scope of work
16. LANAIR will assist client's Helpdesk Services in supporting workstations and end point devices.
17. Support for ISP related issues
18. CLIENT is responsible for all configurations on existing switches, firewall and networking equipment to support the
installation of the new equipment unless otherwise stated in the above Systems Configurations sections
19. CLIENT will be responsible for site readiness including server room, racks, power, and cooling for the new systems
SPECIAL NOTES
1. Prior to the start of this scope of work, CLIENT will indicate to LANAIR in writing a person to be the single point of
contact, according to project plan, to ensure that all tasks can be completed within the specified time period. All
Services communications will be addressed to such point of contact. Failure to do so might result in an increase in
project hours and/or length in schedule.
2. The CLIENT will obtain and provide project requirements, information, data, decisions and approvals within one
working day of the request, unless both parties agree to a different response time.
3. The CLIENT will ensure the LANAIR services personnel have reasonable access to the installation site, a safe
working environment, an adequate working space, and parking as required.
4. CLIENT is responsible for providing the necessary hardware, software, internet access, and facilities for the
successful completion of the Services. Facilities and power must meet LANAIR's requirements for the products and
Services purchased.
5. During the term of this SOW, CLIENT is responsible for promptly notifying LANAIR in writing of any changes CLIEN
makes to its information technology environment that may impact LANAIR's delivery of the Services
6. CLIENT will maintain a backup of all data and programs on affected systems prior to LANAIR performing the Servic
and during the term of the SOW.
7. CLIENT will provide Domain Administrator access to the network and servers utilized in these Services.
8. CLIENT is responsible for troubleshooting, resolving, and servicing of issues with existing hardware including
warranty support
9. CLIENT will ensure deployment of connected and dependent systems prior to the start of the project
10. CLIENT will assign a Business sponsor to the project
11. CLIENT will ensure staff availability throughout the project schedule
12. CLIENT will grant LANAIR remote access to the network through the installation of LANAIR's CPS agent
13. CLIENT will be responsible for disposing of any decommissioned equipment
City of EI Segundo
Nutanix Full Refresh - 3yr Option
Prepared by:
LANAIR Group, LLC
Cadogan Price
877-LANAIR1 (526-2471)
Fax 323-908-7266
cprice@lanairgroup.com
Quote Summary
Prepared for:
City of EI Segundo
350 Main Street
EI Segundo, CA 90245
Charles Mallory
(310) 524-2300
cmallory@elsegundo.org
Apreement No. 5731
August 2019
Quote Information:
Quote #: 021273
Version: 5
Delivery Date: 08/02/2019
Expiration Date: 08/30/2019
Description
Nutanix Hardware, Software, Support $505,571.00
Education $9,444.45
LANAIR Professional Services $149,000.00
Subtotal:
$664,015.45
Shipping:
$2,475.00
Tax:
$41,387.441
Total:
$707,877.89
Thank you for the opportunity to provide your organization with an Estimate from LANAIR Group, LLC.
Taxes, shipping, handling and other fees may apply. We reserve the right to cancel orders arising from pricing or other
errors.
Terms and Conditions are as follows:
1. The balance due for Hardware, Software, and Licensing, including any applicable sales tax, is due upon delivery.
2. The balance due for LANAIR Professional Services is due as follows:
a. Project Initiation/Admin: 5%
b. Pre-Installation/Discovery Phase: 5%
c. Design Phase: 10%
d. Installation/ Implementation Phase: 60%
e. Testing & Documentation Phase: 10%
f. Project Closeout Phase: 10%
3. LANAIR Group, LLC, reserves the right to require a 100% of the Estimate to undertake the project, depending on the
Customer's Credit Status.
4. Your signature below signifies acceptance to the above Terms and Conditions
City of EI Segundo
Signature:
Name: Charles Mallory
Date:
Agreement No. 5731
Agreement No.
ADDENDUM TO THE PROFESSIONAL SERVICE AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
LANAIR GROUP, LLC
EXHIBIT "B"
PAYMENT SCHEDULE. CITY to pay CONSULTANT specified as follows:
1. HARDWARE/SOFTWARE/LICENSING/SUPPORT (Inclusive of Applicable Taxes)
Balance due for Hardware, Software, Licensing, and Support, including applicable sales tax, is due upon delivery.
2. PROFESSIONAL SERVICES
Based on the completion of the following identified Phases (see Statement of Work):
PHASE AMOUNT
1. Project Initiation/Admin: 5% of Professional Services $7,450
Deliverables
• Client Commitment
• Mobilization
2. Pre-Installation/Discovery Phase: 5% of Professional Services $7,450
Deliverables
• Detailed Discovery
• Health and Performance Check on Existing Systems
3. Design Phase: 10% of Professional Service $14,900
Deliverables
• Project Design
• Project Plan - Detailed
• Work Plan — Detailed
• Design Review Meetings
4. Installation/implementation Phase: 60% of Professional Services $89,400
Deliverables
• Onsite Installation
o Onsite Cluster Configuration
o Nutanix System Validation
o Nutanix System As -Built Review
o Requisite Meetings
• Remote Installation
o Virtual to Virtual Server Migration
o Active Directory — Microsoft AD Upgrade
• Multiple Servers
o Nutanix File Server
o VDI Integration
o Nutanix Files Migration
Agreement No. 5731
Agreement No.
o Requisite Meetings
S. Testing & Documentation Phase: 10% of Professional Services $14,900
Deliverables
• Production Environment Delivered
• Systems Orientation
• Requisite Documentation
6. Project Closeout Phase: 10% of Professional Services
Deliverables
• CITY Acceptance
$14,900