CONTRACT 5660A AmendmentAgreement No. 5660A
Equipment/Payment Change Amendment
Add-on Schedule #:
Total Copy Management #: 9694567001
AMENDMENT ("Amendment"), dated as of July 18, 2019, to that certain (Total Copy Management) Agreement referenced
above (the "Agreement") between WELLS FARGO VENDOR FIN SERV ("Lessor/Owner") and EL SEGUNDO, CITY OF
("Lessee/Customer"). All capitalized terms used but not defined in this Amendment will have the meanings given to them in
the Agreement. Except to the extent modified by this Amendment, the terms and conditions of the Agreement will remain
unchanged and shall continue in full force and effect.
Remaining Term (months): 60
Effective with Payment Due On: June 1, 2019
Effective with Payment number: 1
NEW PAYMENT INFORMATION
pp PREVIOUS NEW Plus applicable taxes
I,
Monthly Payment: $6.981.00 $4,053.50
NEW METER INFORMATION
Black & White Copies PREVIOUS NEW
Co Allowance 75,000 0
TERMS & CONDITIONS
Lessee acknowledges and agrees that all provisions of the agreement relating to service maintenance obligations of supplier
with respect to the Equipment shall be and hereby are deleted in their entirety as of the effective date of this Amendment set
forth above and that as of such effective date Lessee shall not be entitled to any service or maintenance services with respect
to the Equipment (including, without limitation, any "service only" equipment) under the terms of the Agreement.
Lessee/Customer is applying to Lessor/Owner to amend the Agreement as described above. Any change to the equipment
and/or payment as described above will be effected on a "co -terminous" basis to the above Agreement through execution of
this Amendment (that is, the term for this Amendment will expire on the same date as the term of the Agreement for the
original equipment).
WELLS FARGO VENDOR FIN
Lessor/Owner: SERV
By:
Signature of Authorized Signer
Name:
Print Name
Title: Authorized Signer
Print Title
Date:
Date of Signature
Lessee/Customer: EL SEGUNDO, CITY OF
By: w P
Signature of Aulhorized Signer
Name:
Print Name
Title: M((1''~e
Print Title
Date: �S � -1 b
Date of Signature
C4 Clerk i
Ch of El Segundo
Q S,T FORM:
for
EY
9694567001�L t
9694567001, EL SEGUNDO, CITY OF, July 18, 2019
Supplier: KYOCERA
Customer: EL SEGUNDO, CITY OF
NEW TRANSACTION DETAILS
Remaining Term (mo.): 60
PAYMENT INFORMATION
Minimum Payment Frequency: Monthly
EXISTING
Minimum Payment:
Lessor/Lender Portion of
Payment $4,053.50
Dealer Base Service $2,927.50
Total Payment $6,981.00
EXCESS CPC INFORMATION
Meters Billed As: Consolidated
Meters Billed By: Supplier
Black & White Copies
Minimum No. of Images
IIIIIIII illl III I II VIII II III III II
9694567001
Agreement No. 5660A
Dealer Confirmation Sheet
Add-ons / Partial Upgrades / Adjustments
Agreement No.: 9694567001
Effective w/ Payment No.: 1 Due On: June 1, 2019
+ INCREASE + -DECREASE-
ADJUSTMENTS
DECREASE -
ADJUSTMENTS ADJUSTMENTS REVISED
$0.00 $0.00 $4,053.50
$0.,00 $2,927.50 $0.00
1$0.00 $2,927.50 $4,053.50
+INCREASE+ -DECREASE-
EXISTING ADJUSTMENTS ADJUSTMENTS
75,000 75.000
9694567001, EL SEGUNDO, CITY OF, July 18, 2019
REVISED
0
Agreement No. 5660A
REMIT PAYMENT TO:
14101 Alton Parkway. Irvine, CA 92618
949.580-2140
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SNIP TO LOCATION:
Customer Mame
Address:
Sure
City of EI Segundo
350 Main SL
City: El Segundo Scare: CA
Zip: 90245 Contact: Charles Mallory
Phone: (310)524-2300
e—mail: orrp ,Poran,''r`e' I.era rrrrhlsr.�wyr
Fax:
coveraw Marr
ALL INCLIUS111E AGREEMENT: 0 ENHANCED AGREEMENT : Q
fudades AN Taw. Developer, Drums, lnc6edes bft* k* aad loner
Labor. Disposal Tm*s, osky, ane Roasters
FM'S and Travel Fees, No Sr" Exades colw
EXTENDED AGREEMENT. [] STANDARD BLACK AGREEMEN-0
hVitides Drums, Farts, Labor, I mk*s Hendee, pasts. and
PM its and Travel Fet--,ExoWas tomr, black toner. E mAides color
image units, disposal larder and stepies. surd Giber st>PPRes.
(Please see schedule A)
Custo Approv
Print ame
BILL TO LOCATION:
Customer Name
Address:
Suke
City:
ZIP: Contact
Phone:
e -mall:
Fax:
f'IitlttT!II�1
(SAME AS SHIP TO LOCATION)
State:
Annual Soni -Annual
J Quarterly ® onlhly
Excess copies billed In arrears or biillag cycle.
AGREEMENT EFFECTIVE DATE:
ANNUAL REVIEW DATE:
ORIGINAL INSTALL DATE;
"Provide Addlional Schedule A If Necessary -
Blade Kvocera 75,0w
Color Kyocera 70,000
Please Select
Please Select
Please Select
�Z
Date Kyoce
a7v
Tme Kyocw
N valid Nandi/ paid in full and approved by atdhorized Kyocera
err
CIA
Ci#y of EI Segundo
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ra DoculrlA6 Solllti ris Rewaseniative Date
Agreement No. 5660A
Service Maintenance Agreement Terms and Conditions
1.1 Kyocera Document Solutions (KDS) will provide maintenance service for copiers, printers and multi -function machines under the terns of this Agicement
for machines specifically listed on the front of this doc uttenter an attached Schedule A. Paper and staples are excluded from the Agreement Itrstallalion of
loner, staples and toner disposal containers arc considered key -operator functions and remain the responsibility of the Customer. This eontracl is beh een KDS
and Customer and is not valid unless signed by both parties including an authorized KDS Service or Sales Manager. No transfer or assignment of this contract
shall occur without written approval by KDS service manager in advance.
2.1 Customer agrees to provide KDS with network access to remotely monitor (contracted) network: connected devices for device status and meter reads
throughout the duration of this contract In tate event that Customer declines or terminates network: access or more than 20% of cite total devices are not
connected, KDS reserves the right to increase the rate of this Agreement by 15% for administrative processing. Such processing fee will be added to the
contract invoice and illustrated as a Miscellaneous Charge, For non -network devices, customer agrees to provide periodic mchx reads (via email) at the
intervals illustrated an the front of this Agreement. In cases where customer cannot or does not provide requested meter(s). the meter will be estimated by KDS
based on historical usage. If historical data not available, KDS will estimate required melers based on samelsimilar models on contract.
3.1 KDS will provide Kyocera brand loner to customers with Premium agreements. KDS will fumish toner in amounts proportionate to Customers conuacted
page volume illustrated on the reverse of this document ifCuslomets usage frequently requires significant additional toner, KDS may conduct a usage analysis
to determine the cause of the excessive need. Findings of the analysis will be shared with the Customer. If findings reveal that Insufficient toneryicid is a tesuit
of inordinately high loner saturation due to customers specific application, KDS may propose a higher contract rate to proportionately offset the excessive
toner coverage. Toner stored at Customers location remains the property of KDS. KDS reserves the right to conduct a physical inventory ofstored toner during
normal business hours.
4.1 Service calls provided by this Agreement will be made during KDS's normal business hours which are Monday through Friday between 8:00am — 5:00pm
local time, excluding KDA published holidays, Annual KDS holiday schedule will be provided to Customer upon request KDS's average on-site Response
Time is (4) business hours, measured quarterly. Customer agrees to provide adequate operating and maintenance space for machines on this Agreement.
Customer agrees to provide manufacturers specified electrical outlet(s) and network cabling including, but not limited to proper voltage, amperage, grounding
and dedicated outlets within 7 feet of machine. Maximum length for network patch cables is 300 feet Maximum length of a USB (printer) cable should not
exceed 6 feet.
5.1 KDS will provide without charge, replacement of parts which have been worn or broken due to normal usage or premature failure due to machine
circumstances beyond the control of the Customer. Items requiring replacement due to abuse, neglect, operator error, unauthorized movement, fire, water
damage, vandalism, electrical failure or surge or other similar instances or unauthorized service are not covered and will be invoiced at KDS retail rates.
Damages to electrical components, circuit boards, etc, are not covered unless the machine is protected by a KDS approved power filter.
6.1 Movement of covered equipment to an address other than that listed on the Bpnlof this Agreement must be authorized by KDS service manager in writing
for machine(s) to remain covered by this Agreement Machines moved outside of KOS's normally covered service zones may be removed from KDS
maintenance coverage without refund. KDS reserves the right to impose a surcharge for machines moved within KDS service zone but substantially farther
than originally contracted or require coverage by a 31" party provider.
7.1 All taxes applicable to this Agreement are the responsibility of the Customer. Slate sales tax will be invoiced by KDS regardless of Whether they are
specifically illustrated on this document Tax-exempt Customers must provide KDS with a valid tax-exempt or resale certificate on or before the eontmel start
date.
8.1 This Agreement (consisting of front and rear of this document) constitutes the entire Agreement between the Customer and KDS with respect to the service
of machines foxed on the front side. This Agreement shall be deemed to accurately represent the intent of parties, notwithstanding any variance with the terms
and conditions of any order submitted by Customer in respect to KDS service, or any oral representation made by any KDS representative.
9.1 This Agreement shall remain in full force and effect for successive coverage periods but may be terminated at any time after 12 months by any panywith a
60 day written notice to the other party. Customer agrees to pay all charges which may have accrued should Customer camel the Agreement at a date other
drat the renewal date which is specified on the font of this document Unless originally contracted for multiple years at a fixed rate as specified on the front of
this Agreement, copy volumes will be reviewed and automatically adjusted accordingly each year. Rates may also be adjusted to reflect volume changes, age
ofequipment, increased costs to KDS or other circumstances as determined by KDS service manager.
10.1 This Agreement does not provide coverage, or place liability or obligation to KDS for Customer's computer network operations (LAN, WAN, poor -to -
par, etc.) support, repair, installations, upgrades or failures. KDS responsibilities under this Agreement shall be limited to that of the output devices (printers,
multi -functional machines). When necessary for purposes of output device repair, software or firmware upgrades, driver interface installation or similar
procedures, Customer agrees to provide KDS technical personnel with assistance by, or access to a qualified Network, Administrator at Customers expense.
Should such support be unavailable, KDS Managed Network Services may be required to assist an additional fee billed to Customer. Cables, connectors, hubs,
routers, switches and similar network- components and the support thereof remain the responsibility of the Customer
11.1 KDS hereby agrees to reduce the monthly contract base volume provisions (monochrome and/or color) and associated cost per page by 2% on an annual
basis. Customer understands that a signed annual lease contract amendment will be required
(2.1 KDS will provide Customer with contracted page usage data on a quarterly basis. Customer may request contract volume adjustments in writing to KDS
on a quarterly basis. KDS shall work with leasing company to obtain necessary documentation. Customer understands that a signed lease amendment will be
required for contract volume changes.
44-x-11
.starer Initials/ Date
pW-� C I%
Agreement No. 5660A
SCHEDULE "A"
Agreement No.
Customer/Lessee ("You") CITY OF EL SEGUNDO
EQUIPMENT MODEL &
ATTACHMENTS SERIAL if LOCATION ADDRESS
(3) ECOS,YS M3655idn
fDTA-3553ci
L7) TA-4053ci
(2) TA.-..5053ci
Ll) TA-7052ci
(1) TA -8052c i
TA -7551 d (service only),
(2)
TA4551 ci (service on,ly)
OJ -F- vs M6635cidn
(1) Ecosys FS -4200 (service only) ..... .... . .
w.
(1) Ecosys M6535cidn (service only)
Customer/Lessee ("You") . . ...............
grs tyreofAuthorized ,Stiler
o
Print Name:
Print Title: /4
Date:
Date of Signature)