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2019 Jun 18 - CC MINMEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 18, 2019 — 4:00 PM Mayor Boyles and Council Member Chris Pimentel participated in the meeting via teleconference 4:00 P.M. SESSION CALL TO ORDER — Mayor Pro Tem Pirsztuk at 5:00 PM (Due to lack of quorum at 4:00 PM). ROLL CALL Mayor Boyles Mayor Pro Tem Pirsztuk Council Member Brann Council Member Pimentel Council Member Nicol - Via teleconferencing - Present - Present - Via teleconferencing - Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) None SPECIAL ORDER OF BUSINESS: Police Chief Whalen introduced Nelson Merino, the department's new Property Officer and recognized Sergeant Ed Villarreal for his work with the department on officer recruitment, Sgt. Villarreal's last day with the department is Thursday, July 18, 2019. Meredith Petit, Recreation and Parks Department Director, introduced Jeannine Houchen, new Recreation Supervisor (Aquatics). CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d)(1): -1- matters 1. Earthnell Buckner v. City of EI Segundo, Workers Compensation Appeals Board Case No. ADJ9913996 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -0- matters. MINUTES OF THE REGULAR COUNCIL MEETING JUNE 18, 2019 PAGE 1 OF 9 Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -1- matters Performance Review Position: City Attorney APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -1- matter PUBLIC EMPLOYMENT (Gov't Code § 54957) -1- matter 1. City Manager CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -5 - matters 1. Employee Organizations: Police Management Association; Police Support Services Employees Association; Supervisory, Professional Employees Association; and Executive and Management/Confidential Employees (unrepresented groups). Z Agency Designated Representative: Irma Moisa Rodriquez, City Manager, Greg Carpenter and Human Resources Director, David Serrano. Labor Negotiator: Gary Phillips Unrepresented Employee: City Manager Candidates Adjourned at 5:55 PM MINUTES OF THE REGULAR COUNCIL MEETING JUNE 18, 2019 PAGE 2 OF 9 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 18, 2019 - 6:00 P.M. Mayor Boyles and Council Member Chris Pimentel participated in the meeting via teleconference 6:00 P.M. SESSION CALL TO ORDER — Mayor Pro Tem Pirsztuk at 6:00 PM INVOCATION — Pastor Dina Ferguson, St. Michael Episcopal Church PLEDGE OF ALLEGIANCE — Council Member Brann PRESENTATIONS Proclamation read by Council Member Brann, proclaiming July 2019 as Parks and Recreation Month. Meredith Petit, Recreation and Parks Department Director accepted the Proclamation on behalf of the Recreation and Parks staff. ROLL CALL Mayor Boyles Mayor Pro Tem Pirsztuk Council Member Brann Council Member Pimentel Council Member Nicol - Via teleconferencing - Present - Present - Via teleconferencing - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Paula Cook, resident, commended Jeff Gurney, Firefighter, for an excellent CERT program and thanked the City for continuing to support the program financially. CITY COUNCIL COMMENTS — (Related to Public Communications) A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Council Member Brann, SECONDED by Council Member Nicol to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY ROLE CALL VOTE. 5/0 ITEM MOVED UP TO #9 ON THE AGENDA 3. Consideration and possible action to appoint a city manager and approve an employment agreement with the appointed city manager (Fiscal Impact: To Be Announced) MINUTES OF THE REGULAR COUNCIL MEETING JUNE 18, 2019 PAGE 3OF9 Greg Carpenter, City Manager, introduced the item. Mayor Pro Tem Pirsztuk introduced our new City Manager, Scott Mitnick. Council welcomed Mr. Mitnick to EI Segundo. Council Discussion MOTION by Council Member Brann, SECONDED by Council Member Nicol to appoint Scott Mitnick as City Manager and approve Agreement No. 5720. MOTION PASSED BY ROLL CALL VOTE. 5/0 Scott Mitnick, new City Manager as of July 1, 2019, introduced himself. B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) Consideration and possible action regarding approval of an amendment to Environmental Assessment No. EA -1154, amendment to Specific Plan No. SP 16-01, amended and restated conditions of approval and a Second Amendment to Development Agreement No. DA 16-01, amending the requirement that the developer provide six affordable units for low, very low and extremely low qualified households within the residential development to increase the number of affordable units to eight and to allow the eight units to be purchased by qualified moderate income households. An Addendum to the Environmental Impact Report (EIR) for the development project was certified by the City Council on September 28, 2016. The requested revision to the affordable housing requirement does not introduce new significant environmental effects or substantially increase the severity of the environmental impacts that previously were identified and analyzed in the certified EIR Addendum. Additionally, the project does not include changed circumstances or new information, which were not known at the time the EIR was certified, that would require the preparation of a subsequent environmental analysis pursuant to CEQA Guidelines. (Applicant: DR Horton CA2, Inc.). (Fiscal Impact: As part of the proposed amendment, the developer has agreed to provide the City an additional $100,000 for the City's costs of administering the program for two additional units.) Mayor Pro Tem Pirsztuk stated this was the time and place to continue the Public Hearing from April 16, 2019, regarding approval of an amendment to Environmental Assessment No. EA -1154, amendment to Specific Plan No. SP 16-01, amended and restated conditions of approval and a Second Amendment to Development Agreement No. DA 16-01, amending the requirement that the developer provide six affordable units for low, very low and extremely low qualified households within the residential development to increase the number of affordable units to eight and to allow the eight units to be purchased by qualified moderate income households. City Clerk Weaver stated that proper notice had been given in a timely manner and that no written communication has been received in the City Clerk's office. MINUTES OF THE REGULAR COUNCIL MEETING JUNE 18, 2019 PAGE 4 OF 9 Sam Lee, Planning, Building and Safety Director and Eduardo Schonborn, Principal Planner, reported on the item. The following two (2) DR Horton CA2, Inc., employees gave a presentation on the item, Keltie B. Cole, Senior Vice President, City Manager, Los Angeles/Ventura Division and Marianne Adriatico, Vice President and Division Council, Southern California. Public Comment: Kelsey Stewart, resident and active duty dependent, asked a question regarding a 3 person household versus a 4 person household of which the affordable price is based and clarified a question asked from Council Member Pimentel regarding active duty possibly retiring and renting the home once purchased. MOTION by Council Member Nicol, SECONDED by Council Member Brann to close the public hearing. MOTION PASSED BY ROLE CALL VOTE. 5/0 Council Discussion Greg Carpenter, City Manager, answered Council questions. Mark Hensley, City Attorney, read by title only: RESOLUTION NO. 5155 A RESOLUTION OF THE EL SEGUNDO CITY COUNCIL APPROVING AN AMENDMENT TO ENVIRONMENTAL ASSESSMENT NO. 1154 AND A SECOND AMENDMENT TO THE DEVELOPMENT AGREEMENT TO AMEND THE AFFORDABLE HOUSING REQUIREMENT TO PROVIDE FOR EIGHT AFFORDABLE UNITS FOR QUALIFIED MODERATE INCOME HOUSEHOLDS WITHIN THE RESIDENTIAL DEVELOPMENT. MOTION by Council Member Nicol, SECONDED by Mayor Pro Tem Pirsztuk to adopt Resolution No. 5155, Amendment No. 5200-1A and 5200B. MOTION PASSED BY ROLL CALL VOTE. 3/2 YES: Boyles Nicol Pirsztuk NO: Brann Pimentel Mark Hensley, City Attorney, read by title only: ORDINANCE NO. 1586 AN ORDINANCE APPROVING AND ADOPTING AN AMENDMENT TO THE 540 FAST IMPERIAL AVENUE SPECIFIC PLAN AND A SECOND AMENDMENT TO DEVELOPMENT AGREEMENT NO. 16-01, TO AMEND THE AFFORDABLE HOUSING REQUIREMENT TO PROVIDE FOR EIGHT AFFORDABLE UNITS FOR QUALIFIED MODERATE INCOME HOUSEHOLDS WITHIN THE RESIDENTIAL DEVELOPMENT. Mayor Pro Tem Pirsztuk introduced the Ordinance. Second reading of the Ordinance is scheduled for the regular City Council of July 16, 2019. MINUTES OF THE REGULAR COUNCIL MEETING JUNE 18, 2019 PAGE 5OF9 C. UNFINISHED BUSINESS D, REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS E. NEW BUSINESS 2. Consideration and possible action regarding the City Council to receive and file the Comprehensive Annual Financial Report (CAFR) for fiscal year ending September 30, 2018. (Fiscal Impact: $0) Greg Carpenter, City Manager, introduced the item. Joe Lillio, Finance Manager, reported on the item. Kenneth Pun, CPA, CGMA, Engagement Partner with Pun Group, gave a presentation, Council Consensus to receive and file the Comprehensive Annual Financial Report (CAFR) for fiscal year ending September 30, 2018. 3. Item moved to #1 on the agenda F. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 4. Approve Warrant Numbers 3026343 through 3026426 and 9000950 through 9000950 on Register No. 17a in the total amount of $222,164.23 and Wire Transfers from 05/20/19 through 05/26/19 in the total amount of $632,023.20 and Wire Transfers from 5/27/19 through 06/02/19 in the total amount of $69,625.92. Warrant Numbers 3026427 through 3026499 and 9000951 through 9000987 on Register No. 17b in the total amount of $429,438.12 and Wire Transfers from 06/03/19 through 06/09/19 in the total amount of $1,015,294.15. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and/or adjustments; and wire transfers. 5. Approve Regular City Council Meeting Minutes of June 4, 2019, Special City Council Meeting Minutes of June 4, 2019 and EDAC/Council Joint Minutes of May 15, 2019. 6. Accept as complete the Library Wi-Fi and Reading Lounge Renovation Project and authorize the City Clerk to file a Notice of Completion in the County Recorder's Office. Project No. PW 18-04. (Fiscal Impact: $152,445.90) MINUTES OF THE REGULAR COUNCIL MEETING JUNE 18, 2019 PAGE 6 OF 9 7. Adopt Ordinance No. 1584 amending Chapter 2 (Garbage and Rubbish) of Title 5 of the EI Segundo Municipal Code in its entirety in order to meet current State mandated requirements. (Fiscal Impact: N/A) 8. PULLED BY MAYOR PRO TEM PIRSZTUK 9. Approve the revision of the Tree Maintenance Worker job classification to modify the requirement for an applicant to possess the certification, International Society of Arboriculture (ISA) Certified Tree Worker/Climber Specialist, to be "preferred" rather than "required" at the time of application. (Fiscal Impact: None) 10. Authorize the City Manager to execute a contract amendment with RHA Landscape Architects -Planners, Inc. for additional work related to Washington Park construction documents and observation and authorize the expenditure not to exceed $36,730. (Fiscal Impact: not to exceed $36,730) 11. Authorize the City Manager to execute a standard professional services agreement, in a form approved by the City Attorney, with Raftelis, Agreement No. 5724, in an amount not to exceed of $98,845, for the water and wastewater rate study for the City of EI Segundo. (Fiscal Impact: $98,845) MOTION by Council Member Nicol, SECONDED by Council Member Brann to approve Consent Agenda items 4, 5, 6, 7, 9, 10, and 11. MOTION PASSED BY ROLL CALL VOTE. 5/0. PULLED ITEM: 8. Consideration and possible action to authorize the City Manager to execute a 3 year agreement with Lanair Group LLC to provide hardware, software and professional services to implement the Storage Area Network and Blade Systems. (Fiscal Impact: $822,040.00 FY 2019-20) Mayor Pro Tem Pirsztuk introduced the item Charles Mallory, IT Director, answered Council questions. MOTION by Mayor Pro Tem Pirsztuk, SECONDED by Council Member Brann authorizing the City Manager to execute Agreement No. 5731 for 3 years, in a form approved by the City Attorney, with Lanair Group LLC, using a Federal government cooperative agreement, General Services Administration (GSA) as an exemption to the City's formal bidding requirements pursuant to EI Segundo Municipal Code § 1-7-9(C), to purchase hardware, software, training and professional services for execution of the MINUTES OF THE REGULAR COUNCIL MEETING JUNE 18, 2019 PAGE 7OF9 Storage Area Network and Blade Systems. MOTION PASSED BY ROLL CALL VOTE. 5/0. G. REPORTS — CITY MANAGER — Thanked the employees who will be working over the 4th of July holiday and thanked all those he has worked with throughout his career and his family for their support over the years, this is Mr. Carpenter's last meeting as the City Manager of EI Segundo. He will retire as of June 28, 2019. H. REPORTS — CITY ATTORNEY — Congratulated Greg on his retirement and commented on their working relationship over the years. REPORTS — CITY CLERK — Congratulated Greg on his retirement on behalf of the Clerk's office. 12, Consideration and possible action regarding Council consensus to cancel the Tuesday, July 2, 2019 City Council Meeting. (Fiscal Impact: None) Tracy Weaver, City Clerk, introduced the item Council Discussion MOTION by Council Member Nicol, SECONDED by Council Member Brann to approve cancellation of the July 2, 2019 City Council Meeting. MOTION PASSED BY ROLL CALL VOTE. 5/0. J. REPORTS — CITY TREASURER — Congratulated Greg on his retirement. K. REPORTS — CITY COUNCIL MEMBERS Council Member Pimentel — Congratulated Greg on his retirement. Council Member Nicol — Congratulated Greg on his retirement and reminded the community of the upcoming Art Walk that begins on Thursday, June 20, 2019 and runs through August. Council Member Brann — Congratulated Greg on his retirement and mentioned the summer is near and so Hawaiian shirts will be worn beginning at the next meeting. Mayor Pro Tem Pirsztuk — Congratulated Greg on his retirement, congratulated all those who graduated this past week and reminded the community that the Summer Concert Series has begun and wished everyone a Happy 4th of July. Mayor Boyles — Congratulated Greg on his retirement. MINUTES OF THE REGULAR COUNCIL MEETING JUNE 18, 2019 PAGE 8OF9 PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Jim Cook, resident, commented on his concerns for the future of the Lakes at EI Segundo. MEMORIALS — Donna McCarthy ADJOURNMENT at 8:23 PM �J Tracy Weav , City Clerk MINUTES OF THE REGULAR COUNCIL MEETING JUNE 18, 2019 PAGE 9 OF 9