CONTRACT 5722 One Page Service AgreementCONTRACTOR
Agreement No. 5722
DATE MAILED: 1'
Below you will find a checklist relating to Insurance and other requirements that are required for doing business with the City of El
Segundo. Only those items checked -off are MANDATORY, however if your standard policies exceed the minimum requirements please
include. Commercial general liability insurance must meet or exceed the requirements of ISO -CGL Form No. CG 20 10 1185 or
equivalent. The amount of insurance set forth below will be a combined single limit per occurrence for bodily injury, personal injury, and
property damage for the policy coverage. Liability policies will be endorsed to name the City, its officials, and employees as
"additional insured's" under said insurance coverage and to state that such insurance will be deemed "primary" such that any
other insurance that may be carried by the City will be excess thereto. Such insurance must be on an "occurrence," not a
"claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to the
City. Please find additional Terms and Conditions on the reverse side of this Services Agreement. This is not a purchase order or
an authorization to begin work.
® is omorehensive General Liability, including coverage for premises, products and completed operations, independent contractors,
personal injury and contractual obligations with combined single limits of coverage of at least $1,000,000 per occurrence.
® Auto Liability,, including owned, non -owned and hired vehicles with at least:
® $1,000.000 per occurrence.
❑ $100.000 - 300.000 per occurrence.
❑ As required by State Statutes. A copy of your current policy must be submitted naming yourself and or your company.
® Workers' Compensation Insurance.: as required by State Statutes with Waiver of Subrgoation. (Not needed if Self-employed with
no employees and CONTRACTOR signs statement to this effect.)
® Business License: The CONTRACTOR shall agree to have a current City of El Segundo license on file at City Hall or purchase
said license (at no cost to the City).
❑ Permits: Plans must be approved and permit(s) issued (no fee) by the Planning and Building Safety if appropriate. Call the
Planning Manager @ (310) 524-2340 if you have questions.
❑ Coav of valid oicture I.D. (Drivers license etc.)
PLEASE NOTE: ALL APPLICABLE INFORMATION LISTED ABOVE MUST BE OBTAINED AND ON FILE, PRIOR TO THE ISSUANCE OF A CITY
PURCHASE ORDER BEING SENT TO YOU (VIA FAX OR HARD COPY) BY THE PURCHASING AGENT, THUS AUTHORIZING COMMENCEMENT OF
WORK FOR THE CITY.
Submitled by Lqomolete all blanks): COLOR COPY REQUIREDTO THE CITY
Comany Name: B (Pri t name 8 tide):
s:quired:
Company St eet Address: ` Vendor's AutWin
00
City, State, Zip. Date signed:
�n . �tiz gneI�1j I�1 1
Phone: FAX:
_1 , Q 5-° " 'b "50 1 S LO • �'ls, 21610 2
Vendor's Em address: Vendor's Web site:
C p ✓� - - • Go t.� COrn
Mail original agreement and Insura ce to: City of EI Segundo — City Clerk 350 Main Street, Room 5, EI Segundo, CA 90245-3893
Ori inator/De artment Contact: Date initlaled:_ r.. µ�-
Department Head Approval:
Finance Approval:
cc: Business License; City Clerk; Purchasing Agent; Requesting Dept. name—
_(1) Page Services Agreement with check boxes
APPATT
� FORM:
01Y0
DateApproved:
Date Approved: _
-r
City Clerk
City of EI Sg9
Agreement No. 5722
_i_.GdWbiALLY. Thematerials, supplies, or services (collectively, &PAYMENT. tityw ill pay Seller after receiving acceptable invoices for
'Purchase") covered by this services agreement and purchase order materials and supplies delivered and accepted or services rendered and
('order") must be furnished by Seller subject to all the terms and accepted. City will not pay cartage, shipping, packaging or boxing
conditions contained in this order which Seller, in accepting this order, expenses unless specified in this order. Drafts will not be honored.
agrees to be bound by and comply with in all particulars, No other terms 9.11NDEMNIFICATION. Seller agrees to indemnify and hold City
or conditions are binding upon the parties unless subsequently agreed to harmless from and against any claim, action, damages, costs (including,
in writing. Written acceptance or shipment of all or any portion of the without limitation, attorney's fees), injuries, or liability, arising out of the
Purchase covered by this order constitutes unqualified acceptance of all Purchase or the order, or their performance. Should City be named in
terms and conditions in this order. The terms of any proposal referred to any suit or should any claim be brought against it by suit or otherwise,
in this order are included and made a part of the order only to the extent whether the same be groundless or not, arising out of the Purchase or
it specified the Purchase ordered, the price, and the delivery, and then order, or their performance, Seller will defend City (at City's request and
only to the extent that such terms are consistent with the terms and with counsel satisfactory to City) and indemnify City for any judgment
conditions of this order. rendered against it or any sums paid out in settlement or otherwise. For
2.11NSPECTION. The Purchase furnished must be exactly as specified in purposes of this section "City" includes City's officers, elected officials,
this order, free from all defects in Seller's performance, design, and employees. It is expressly understood and agreed that the
workmanship, and materials, and, except as otherwise provided, is foregoing provisions will survive termination of this order. The
subject to inspection and test by City at all times and places. If, before requirements as to the types and limits of insurance coverage to be
final acceptance, any Purchase is found to be incomplete, or not as maintained by Seller, and any approval of such insurance by City, are
specified, City may reject It, require Seller to correct it without charge, or not intended to and will not in any manner limit or quality the liabilities
require delivery of such Purchase at a reduction in price that is equitable and obligations otherwise assumed by Seller pursuant to this order,
under the circumstances. If seller is unable or refuses to correct such including, without limitation, to the provisions concerning indemnification.
items within a time deemed reasonable by City, City may terminate the IO.WARRANTY. Seller agrees that the Purchase is covered bythe
order in whole or in part. Seller bears all risks as to rejected Purchases most favorable commercial warranties the Seller gives to any customer
and, in addition to any costs for which Seller may become liable to City for the same or substantially similar supplies or services, or such other
under other provisions of this order, must reimburse City for all more favorable warranties as is specified in this order. Warranties will
transportation costs, other related costs incurred, or payments to Seller be effective notwithstanding any inspection or acceptance of the
in accordance with the terms of this order for unaccepted Purchases. Purchase by City.
Notwithstanding City's acceptance of any Purchase, Seller is liable for KASSIGNMENT. City may assign this order. Except as to any
latent defects, fraud, or such gross mistakes as constitute fraud. payment due under this order, Seller may not assign or subcontract the
3.CHANGES. City may make changes within the general scope ofI
this order without City's written approval. Should City give consent, it will not
order in drawings, and specifications for specialty manufactured supplies, relieve Seller from any obligations under this order and any transferee or
place of delivery, method of shipment or packing of the order by giving j subcontractor will be considered Sellers agent.
notice to Seller and subsequently confirming such changes in writing. If 12.INSURANCE. Seller must provide the insurance indicated on the
such changes affect the cost of or the time required for performance of face sheet of this Services Agreement.
this order, an equitable adjustment in the price or delivery or both must 113.PERMITS. Seller must procure all necessary permits and licenses,
be made. No change by Seller is allowed without City's written approval. and abide by all federal, state, and local laws, for performing this order.
Any claim by Seller for an adjustment under this section must be made %INDEPENDENT CONTRACTOR. City and Seller agree that Seller
in writing within thirty (30) days from the date of receipt by Seller of will act as an independent contractor and Will have control of all work
notification of such change unless City waives this condition in writing, i and the manner in which is it performed. Seller
will be free to contract
1 Nothing in this section excuses Seller from proceeding with performance for similar service to be performed for other employers while under
of the order as changed. contract with City. Seller is not an agent or employee of City and is not
47-TEvily-may terminate-%s-e"y-thee;—,e4Mr- I entitled to participate in any pension plan, insurance, bonus or similar
1
—verbaily or -in benefits City provides for its employees. Any provision in this order that
-City will pay Seller a&- full- perfbFrnarX;9-untlluch_ lermination-the-unit-or may appear to give City the right to direct Seller as to the details of doing
-W rata -order price, for, the -performed- and,are pted portion o"N the work or to exercise a measure of control over the work means that
elle I
Seller will follow the direction of the City as to end results of the work
eemply-with this -order -4 eller does only.
oat Gyro BW lu;e*thin--a,fe,a6onabW-tit'ne"ried, eF fails ie perform. 115MAIVER. City's review or acceptance of, or payment for, work
Ater product prepared by Seller under this order will not be construed to
lt operate as a waiver of any rights City may have under this Agreement or
A
SJIME EXTENSION. City may extend the time for c p I n t, in of any cause of action arising from Seller's performance. A waiver by
City's sole determination, Seller was delayed because of causes beyond City of any breach of any term, covenant, or condition contained in this
Seller's control and without Seller's fault or negligence. In the event order will not be deemed to be a waiver of any subsequent breach of the
delay was caused by City, Sellers sole remedy is limited to recovering same or any other term, covenant, or condition contained in this order,
money actually and necessarily expended by Seller because of the whether of the same or different character,
delay; there is no right to recover anticipated profit, %INTERPRETATION. This Agreement was drafted in, and will be
&REMEDIES CUMULATIVE. City's rights and remedies under this order construed in accordance with the laws of the State of California, and
are not exclusive and are in addition to any rights and remedies provided 1 exclusive venue for any action involving this agreement will be in Los
by law. Angeles County.
7.TITLE, Title to materials and supplies purchased under this order
pass directly from Seller to City upon City's written acceptance following
an actual inspection aqqf,ity"s opportunity to reject,
_(11) Page Services Agreement with check boxes 5/9/19
FACILITIES SOLUTIONS AGREEMENT
Customer/Participating Agency City of EI Seundo
Add res5400 Lomita St.
UNIFORM 'RODUCT RENTAL PRICING
Item # Description
Refer to Addendum A
Agreement No. 5722
Location No. 426
Contract No. 4892
Customer No, various
Main Corporate Code 4 New CC 13218
Date V1
Phone 310.524.2742
City EI Segundo State CA Zip 90245
Unit Price
............ . .....
This agreement is effective as of this date from 7 to 'ate with a minim
• ���'�%� um term of 36 months. The length of this rental
agreement will commence with the actual uniform rental, not affiliated with the start date of the Master Agreement. Any negotiations of price, terms
or discounts must be approved by Prince William County Public Schools for the Master Agreement. Any such changes shall take effect on the
anniversary date of the master agreement. All requests for price changes must be justified and based upon verifiable criteria which may include the
Bureau of Labor Statistics Consumer Price Index (CPI -U).
• Name Emblem $2.33 ea . Company Emblem $1,•81, ea
• Customer Emblem $NA ea • Embroidery $NA ea
COD Terms $NA per week charge for prior service (if Amount Due is Carried to Followinq Week)
• Automatic Lost Replacement Charge Item,,_ % of Inventory. $,,,___,,_E.a,
• Automatic Lost Replacement Charge, Item _ % of Inventory $ Ea,
• Minimum Charge $NA per delivery.
• Make -Up charge $1.55 per garment.
• Non-Standard/Special Cut Garment (i.e., non-standard, non -stocked unusually small or large sizes, unusually short or long sleeve or length, etc.)
premium $.10 per garment.
• Seasonal Sleeve Change $NA per garment.
Under no circumstances will the Company accept textiles bearing free liquid. Shop towels may not be used to clean up oil or solvent spills
• Artwork Charge for Logo Mat $NA
• Size Change Customer agrees to have employees measured by a Cintas representative using garment "size samples". A charge
of SNA per garment will be assessed for employee's size changed within 4 weeks of installation.
• Other �_... _.
FACILITY SR "ICES CRO'DUCT'S PRICVNa�.,7 u' w D'
"47
) �_ _.�' �,' r1
Bundle* II Item # Description _ _ Re tal Freq. ( Invntory Unit Price
Refer to Addendum A
"Indicated bundled items/services
❑ Initial and check box if Unilease. All Garments will be cleaned by customer
Date
❑ Initial and check box if receiving Linen Service Company will take periodic physical inventories of items in possession or under control
Date customer.
❑ Initial and check box if receiving direct embroidery. If service is discontinued for any employee or Customer deletes any of the garments
Date direct embroidery for any reason, or terminates this agreement for any reason or fails to renew this agreement, Customer will purchase
all direct embroidered garments at the time they are removed from service at the then current replacement values
Cintas Loc No: 426
By: Andrea Sa
Title: Service Manager
Accepted -GM:
CUSTOMER:
Please Sign Name____.. . ..........
Please Print Name
Please Print'rioe
Email
WS
Agreement No. 5722
Omnia Partners Public Sector Participating Public Agencies Ternns
1. Participatin, Public Agencies: Supplier agrees to extend the same terms. covenants agreed to under the Master Agreement with lead
Public Agency Prince William County Public Schools to other government agencies ('-Participating Public Agencies") that. in their
discretion, desire to access the Master Agreement in accordance with all teens and conditions contained herein or attached hereto. Each
participating Public Agency will be exclusively responsible and deal directly with Supplier on matters relating to length of agreement.
ordering, delivery, inspection, acceptance, invoicing. and payment for products and set -vices in accordance with the terns and conditions of
the Master Agreement. An)disputes between a Participating Public Agency and Supplier will be resolved directly between them in
accordance with and governed by the laws ol'the State in which the Participating Public Agency exists.
2. Master Agreement available at
Supplier General Service Terms Section
3. Prices Customer agrees to rent from Company, and Company agrees to provide to Customer, the Merchandise, itr%entory and services
described on L-xhibit A. "Merchandise & Pricing" at [hc prices set 601111 in Exhibit A. '['here will be a minimum charge ofthirly-five dollars
($35.00) per week for each Customer location required to purchase its rental services from Company as set forth in this Agreement.
4. Buyback of Non -Standard Garments Customer has ordered livm Company a garment rental service requiring embroidered garments
that may not be standard to Company's normal rental product line. Those non-standard products will be designated as such under -Garment
Description in Exhibit C. In the even[ Customer deletes a non-standard product, alters [he design of the non-standard product. fails to renew
the Agreement, or terminates the Agreement for any reason other than documented quality of sctvice reasons which are not cured,
Customer agrees to buy back all remaining non-standard products allocated to Cttstomcr that the Company has in service and out of service
at the then current Loss/Damage Replacement Values.
5. Service Guarantee: Company guarantees to deliver the highest quality textile rental service at all times. Any complaints
about the quality of the service which have not been resoled in the normal course of business must be sent by registered
letter to Company's General Manager. If Company then fails to resol e any material complaint in a reasonable period of time,
Customer may, terminate this agreement provided all rental items are paid for at the then current replacement values or
returned to Company in good and usable condition.
6. Garments' Lack of Flame Retardant or Acid Resistant Features Unless specified otherwise in writing by the Company. the garments
supplied under this Agreement are not Ilannc retardant or acid resistant and contain no special flame retardant or acid resistant Matures.
They are not designed Ibr use in areas of flammability risk or where contact with hazardous materials is possible. Flame resistant and acid
resistant garments are available from Company upon request. Customer warrants that none of the employees for whonn garments are
supplied pursuant to this Agreement require Ilamc retardant or acid resistant clothing.
7. Logo \tats In the event that Customer decides to delete any mat bearing [he Customers logo (Logo Mat) I-rom the rental program. changes
the design of the Logo Mals, terminates this agreement lbr any reason or tails to renew this Agreement. the Customer will purchase at the
time of deletion, design change or termination, all remaining Logo mats that the Company has in service and out ofscV� ice held in
inventory at the then current Loss/Damage Replacement Value.
8. .-adding Employees Additional employees and Merchandise may be added to this Agreement at any time upon %vrilten or oral request by
the Customer to the Company. Any such additional employees or Merchandise shall automatically become a part of and subject to the
terms of this Agreement. If such employees are employed at a Customer location that is then purticipating under this Agreement, the
Customer shall pay Company the one-time preparation Me indicated on Exhibit A. Customer shall not pay Company any one-time
preparation tee for garments lhr employees included in the initial installation of a Customer location. ]here N ill be a one-time charge for
name and/or company emblems "hen employees are added to [he program in garments requiring emblems.
9. Emblem Guarantee Customer has requested that Company supply emblems designed exclusively for Customer featuring Customer's logo
or other specific identification (hereinafter "Customer Emblems"). Company will maintain a sufficient quantity ol'Customer Emblems in
inventory to provide Ibr C'ustomer's needs and maintain a low cost per emblem through quantity purchases.
10. In the event Customer decides to discontinue the use of C'usfonner L'niblenns, changes the design of the Customer Emblems, terminates this
Agreement for any reason or tails to renew this Agreement, the Customer will purchase at the time of deletion. design change, termination
or expiration. all remaining Customer Emblems that the Company allocated to Customer at the price indicated on Exhibit A of this
Agreement. ht no event shall the number ol'Customer 1=mblenns allocated to Customer exceed the greater of (a) twelve (12) months'
volume for each unique Customer Emblem or (b) a quantity agreed to by Company and Customer and noted on Exhibit A.
11. 'rerminating Emplo) ces Subject to the provisions of this Agreement, the weekly rental charge attributable to any individual letrving the
employ of the Customer, or on it temporary leave of absence of three (3) %weeks or more. shall be terminated upon oral or written notice by
the CnS[Omer to the Compam but only after all garments issued to that individual, or value of same at the then current Loss/Damage
Replacement Values. are returned to Company.
12. Replacement In the even[ any Merchandise is lost, stolen or is not returned to Company, or is destroyed or damaged by lire, welding
damage. acid. paint, ink, chemicals. neglect or otherNise, the Customer agrees to pay tier said Merchandise at the then current Loss/Damage
Replacement Values,
13. Indemnification To [Inc Ittllesl extent permitted by lar%, Company agrees to defend, indemnity, pay on behalf of and save harmless the
Participating Public Agency. its elected and appointed officials, agents, employees and authorized volunteers against any and all claims.
liability, demands. suits or loss, including reasonable attorneys' fees and all other costs connected [herewith- arising out of or connected to
the services provided by Company under this Contract. but only to the extent of Company's negligence.
14. .-additional Items: Additional customer ennployces, products and services may be added to this agreement and shall autonnaticalk become
a pari of and subject to the terms ['ergot and all of its provisions. If this agreement is terminated early fbr convenience, the parties agree
that the danw,es sustained by Company will be substantial and difficult to ascertain. Therefore. iflhis agreement is terminated by
Customer prior to the applicable expiration date Rtt any reason other than documented quality of service reasons which are not cured. or
Agreement No. 5722
terminated by Company for non-payment by Customer at any time Customer will pay to Company. as termination charges and not as a
penalty based upon the following schedule:
If this agreement is cancelled flor convenience in the first twelve months of the term. Customer shall pay as termination charges equal to 50
weeks of rental service.
If this agreement is cancelled for convenience in months thirteen ( 13) through eighteen ( 18) of the term, Customer shall pay as termination
charges equal to 36 weeks of rental service.
If this agreement is cancelled for convenience in months nineteen (19) through twenty-four (24) of the tenn, Custorner shall pay as
termination charges equal to 23 weeks of rental service.
If this agreement is cancelled Gor convenience after 24 months of service, Customer shall pay as termination charges of 10 weeks of rental
service.
Customer shall also be responsible to return all ofthe Merchandise allocated to such Customer locations ter rmnafing this Agreement at the
then current Loss/Damage Replacement Values and for any unpaid charges on Customer's account prior to termination.
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