CONTRACT 3954 Professional Services Agreement CLOSEDPROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
DCA ENGINEERING GROUP
This AGREEMENT is entered into this 1st day of May, 2009, by and between the CITY
OF EL SEGUNDO, a municipal corporation and general law city ("CITY") and DCA
ENGINEERING GROUP, a California Corporation (CONSULTANT).
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed in the
SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the
terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to
exceed Twenty -Five Thousand Dollars ($25,000.00) for CONSULTANT's
services. CITY may modify this amount as set forth below. Unless otherwise
specified by written amendment to this Agreement, CITY will pay this sum as
specified in the attached Exhibit "A," which is incorporated by reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit "B," which is
incorporated by reference.
B. CONSULTANT will, in a professional manner, fin-nish all of the labor, technical,
administrative, professional and other personnel, all supplies and materials,
equipment, printing, vehicles, transportation, office space and facilities, and all
tests, testing and analyses, calculation, and all other means whatsoever, except as
herein otherwise expressly specified to be furnished by CITY, necessary or proper
to perform and complete the work and provide the professional services required
of CONSULTANT by this Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at the time
of performance utilized by persons engaged in providing similar services. CITY will
continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any
deficiencies and CONSULTANT will have fifteen (l 5) days after such notification to cure any
shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies,will be borne
by CONSULTANT.
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4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit "A")
the tasks performed, the percentage of the task completed during the billing period, the
cumulative percentage completed for each task, the total cost of that work during the preceding
billing month and a cumulative cash flow curve showing projected and actual expenditures
versus time to date.
5. NON -APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for
current services are within the current budget and within an available, unexhausted and
unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient
funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement
will cover only those costs incurred up to the conclusion of the current fiscal year.
6. ADDITIONAL WORK.
A. CITY's city manager ("Manager") may determine, at the Manager's sole
discretion, that CONSULTANT must perform additional work ("Additional
Work") to complete the Scope of Work. If Additional Work is needed, the
Manager will give written authorization to CONSULTANT to perform such
Additional Work.
B. If CONSULTANT believes Additional Work is needed to complete the Scope of
Work, CONSULTANT will provide the Manager with written notification that
contains a specific description of the proposed Additional Work, reasons for such
Additional Work, and a detailed proposal regarding cost.
C. Payments over $25,000.00 for Additional Work must be approved by CITY's city
council. All Additional Work will be subject to all other terms and provisions of
this Agreement.
7. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has.:
Carefully investigated and considered the scope of services to be
performed;
ii. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully acquainted
with the conditions there existing, before commencing the services hereunder.
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Should CONSULTANT discover any latent or unknown conditions that may
materially affect the performance of the services, CONSULTANT will
immediately inform CITY of such fact and will not proceed except at
CONSULTANT's own risk until written instructions are received from CITY.
8. TERM. The term of this Agreement will be from _May 1, 2009, to Anril 31.2010. Unless
otherwise determined by Written amendment between the parties, this Agreement will terminate
in the following instances:
A. Completion of the work specified in Exhibit "A";
B. Termination as stated in Section 16.
9. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
CONSULTANT furnishes proof of insurance as required under Section 23
of this Agreement; and
ii. CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving written
authorization to proceed, any such professional services are at CONSULTANT's
own risk.
10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the contracted
services. If delay occurs, CONSULTANT must notify the Manager within forty-eight hours (48
hours), in writing, of the cause and the extent of the delay and how such delay interferes with the
Agreement's schedule. The Manager will extend the completion time, when appropriate, for the
completion of the contracted services.
11. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main
body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes
any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order
in which the Exhibits appear below:
A. Exhibit A: Scope of Work;
B. Exhibit B: Budget; and
C. Exhibit C: Proposal for Services.
12. CHANGES. CITY may order changes in the services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the
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contract time will be adjusted accordingly. All such changes must be authorized in writing,
executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in
the services will be determined in accordance with written agreement between the parties.
13. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
14. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and certificates that
may be required in connection with the performance of services under this Agreement.
15. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights
CITY may have under this Agreement or of any cause of action arising from CONSULTANT's
performance. A waiver by CITY of any breach of any term, covenant, or condition contained in
this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant, or condition contained in this Agreement, whether of the same or different
character.
16. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time
with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's mutual
consent. Notice will be in writing at least thirty (30) days before the effective
termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately cease
performance under this Agreement unless otherwise provided in the termination
notice. Except as otherwise provided in the termination notice, any additional
work performed by CONSULTANT after receiving a termination notice will be
performed at CONSULTANT" own cost; CITY will not be obligated to
compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data, studies,
surveys, drawings, maps, reports and other materials prepared by CONSULTANT
will, at CITY's option, become CITY's property, and CONSULTANT will
receive just and equitable compensation for any work satisfactorily completed up
to the effective date of notice of termination, not to exceed the total costs under
Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may procure
on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this Section.
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17. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models,
photographs and reports prepared by CONSULTANT under this Agreement are CITY's
property. CONSULTANT may retain copies of said documents and materials as desired, but
will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of
CONSULTANT's completed work prod purposes other than identi
' product, for p rp fied in this Agreement,
or use of incomplete work product, is at CITY's own risk.
18. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art work,
prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or
public CITY without CITY's prior written approval. All press releases, including graphic
display information to be published in newspapers or magazines, will be approved and
distributed solely by CITY, unless otherwise provided by written agreement between the parties.
19. INDEMNIFICATION.
A. CONSULTANT agrees to the following:
i. Indemnification for Professional Services. CONSULTANT will save
harmless and indemnify and at CITY's request reimburse defense
costs for CITY and all its officers, volunteers, employees and
representatives from and against any and all suits, actions, or claims,
of any character whatever, brought for, or on account of, any injuries
or damages sustained by any person or property resulting or arising
from any negligent or wrongful act, error or omission by
CONSULTANT or any of CONSULTANT's officers, agents,
employees, or representatives, in the performance of this Agreement.
ii. Indemnification for other Damages. CONSULTANT indemnifies and
holds CITY harmless from and against any claim, action, damages,
costs (including, without limitation, attorney's fees), injuries, or
liability, arising out of this Agreement, or its performance. Should
CITY be named in any suit, or should any claim be brought against it
by suit or otherwise, whether the same be groundless or not, arising
out of this Agreement, or its performance, CONSULTANT will
defend CITY (at CITY's request and with counsel satisfactory to
CITY) and will indemnify CITY for any judgment rendered against it
or any sums paid out in settlement or otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will survive
termination of this Agreement.
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D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 23, and any approval of
said insurance by CITY, are not intended to and will not in any manner limit or
qualify the liabilities and obligations otherwise assumed by CONSULTANT
pursuant to this Agreement, including, without limitation, to the provisions
concerning indemnification.
20. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's
written approval are prohibited and will be null and void.
21. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work and the
manner in which is it performed. CONSULTANT will be free to contract for similar service to
be performed for other employers while under contract with CITY. CONSULTANT is not an
agent or employee of CITY and is not entitled to participate in any pension plan, insurance,
bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that
may appear to give CITY the right to direct CONSULTANT as to the details of doing the work
or to exercise a measure of control over the work means that CONSULTANT will follow the
direction of the CITY as to end results of the work only.
22. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free access at
all reasonable times to such records, and the right to examine and audit the same and to make
transcript therefrom, and to inspect all program data, documents, proceedings and activities.
CONSULTANT will retain such financial and program service records for at least three (3) years
after termination or final payment under this Agreement.
23. INSURANCE.
A, Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONSULTANT will procure and maintain the following
types of insurance with coverage limits complying, at a minimum, with the limits
set forth below:
TvDe of Insurance
Commercial general liability:
Professional Liability
Business automobile liability
Workers compensation
Limits
$1,000,000
$1,000,000
$1,000,000
Statutory requirement
B. Commercial general liability insurance will meet or exceed the requirements of
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ISO -CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth
above will be a combined single limit per occurrence for bodily injury, personal
injury, and property damage for the policy coverage. Liability policies will be
endorsed to name CITY, its officials, and employees as "additional insureds"
under said insurance coverage and to state that such insurance will be deemed
"primary" such that any other insurance that may be carried by CITY will be
excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10
11 85 or 88, or equivalent. Such insurance will be on an "occurrence," not a
"claims made," basis and will not be cancelable or subject to reduction except
upon thirty (30) days prior written notice to CITY.
C, Professional liability coverage will be on an "occurrence basis" if such coverage
is available, or on a "claims made" basis if not available. When coverage is
provided on a "claims made basis," CONSULTANT will continue to renew the
insurance for a period of three (3) years after this Agreement expires or is
terminated. Such insurance will have the same coverage and limits as the policy
that was in effect during the term of this Agreement, and will cover
CONSULTANT for all claims made by CITY arising out of any errors or
omissions of CONSULTANT, or its officers, employees or agents during the time
this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form CA
00 0106 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement and such
other evidence of insurance or copies of policies as may be reasonably required
by CITY from time to time. Insurance must be placed with insurers with a current
A.M. Best Company Rating equivalent to at least a Rating of "A:VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance
required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from payments
due to CONSULTANT under this Agreement or terminate pursuant to Section 16.
24. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such approval
must approve of the proposed consultant and the terms of compensation.
25. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative description of
progress during the past month for each major task, a description of the work remaining and a
description of the work to be done before the next schedule update.
26. NOTICES. All communications to either party by the other parry will be deemed made
when received by such party at its respective name and address as follows:
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If to CONSULTANT:
DCA Civil Engineering Group
17625 Crenshaw Boulevard, Suite 300
Torrance CA 90504-3465
Attention: Penelope Cornwall, Chief Operating
Officer
If to CITY:
City of El Segundo
350 Main Street
El Segundo, CA
Attention: Maryam Jonas, Principal
Civil Engineer
Any such written communications by mail will be conclusively deemed to have been received by
the addressee upon deposit thereof in the United States Mail, postage prepaid and properly
addressed as noted above. In all other instances, notices will be deemed given at the time of
actual delivery. Changes may be made in the names or addresses of persons to whom notices are
to be given by giving notice in the manner prescribed in this paragraph.
27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
28. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor
retained any company or person, other than CONSULTANT's bona fide employee, to solicit or
secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed
to pay any company or person, other than CONSULTANT's bona fide employee, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. Should CONSULTANT breach or violate this
warranty, CITY may rescind this Agreement without liability.
29. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any
other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or
CITY's obligations under this Agreement.
30. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance
with the laws of the State of California, and exclusive venue for any action involving this
agreement will be in Los Angeles County.
31. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
32. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire
understanding of the parties. There are no other understandings, terms or other agreements
expressed or implied, oral or written. There are Two (2) Attachments to this Agreement. This
Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent
successors and assigns.
33. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this
Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole,
and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
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34. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the
extent necessary in the opinion of the court to render such portion enforceable and, as so
modified, such portion and the balance of this Agreement will continue in full force and effect.
35. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this Agreement and to
engage in the actions described herein. This Agreement may be modified by written amendment.
CITY's executive manager, or designee, may execute any such amendment on behalf of CITY.
36. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection
with this Agreement will be considered signed when the signature of a parry is delivered by
facsimile transmission. Such facsimile signature will be treated in all respects as having the
same effect as an original signature.
37. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
38. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
39. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood,
explosion, acts of terrorism, war, embargo, government action, civil or military authority, the
natural elements, or other similar causes beyond the Parties' reasonable control, then the
Agreement will immediately terminate without obligation of either party to the other.
40. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity
to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its
financial resources, surety and insurance experience, service experience, completion ability,
personnel, current workload, experience in dealing with private consultants, and experience in
dealing with public agencies all suggest that CONSULTANT is capable of performing the
proposed contract and has a demonstrated capacity to deal fairly and effectively with and to
satisfy a public CITY.
[Signatures on next page]
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IN WITNESS WHEREOF the parties hereto have executed this contract the day and year
first hereinabove written.
CITY n'C O
J�ityayt,
Manage
ATTEST:
Cindy M�esen,
City Clerk
APPROVED AS
MARK D. HE
0
Karl H. Berge
DC „�� UI
�e1 De onmwa
Chief Operating Officer
Taxpayer ID No. 15- Sg4641'5-
Section 2
Approach to Work
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EXHIBIT "A"
Statement of Qualifications
Land Surveying Services
At DCA we believe in defining an accurate and detailed scope of services prior to the execution of
the contract. Each project will be unique in both its location and potential design opportunities.
Our goal is to work with both the City Staff and the other Consultants prior to commencement of
work to identify and obvious design constraints that may impact the project. We also work closely
with the Title Company to obtain the necessary documentation to support the recovery of or the
reestablishment of the boundary from record data maps and deeds.
Upon definition of the scope of services, DCA will execute a formal contract with the City
including the Scope of Services. Upon acceptance of the contract our office survey staff will begin
the coordination with the Title Officer on the record location of the survey as well as the
underlying documents to identity the easements of record. At this point our office surveyors will
proceed with the research of the public records for information to the location of the record
boundary. A field investigation will commence with the office surveyors visiting the site to
observe the field conditions of the project site; take pictures/videos of the property; identify local
monuments that will control the survey and begin the research at the local city/ county surveying
records.
Upon completion of the initial research, our office surveyors will plot the record boundary from
record maps and legal descriptions provided by the title company. Our goal is to begin the
horizontal and vertical database for the project. These calculations will be the, basis for our field
surveyors to go to the field and collect sufficient data to establish the boundary of the project site.
In most circumstances, either the Survey Manager or the Senior Project Surveyor will be involved
in the original identification of the controlling monuments for the boundary survey. If the project
will move forward with a formal mapping process for Los Angeles County, then the Senior Project
Surveyor will work in coordination with the Survey Crew Manager to establish Geodetic control
utilizing GPS to survey the subject site.
Upon completion of the field collection survey, the Survey Crew Manager will download the data
collectors into our computerized database and prepare a Boundary Analysis Map of the found
monumentation for the subject site. Working in coordination with the Survey Manager, the Survey
Crew Manager will establish the boundary based on found monumentation in coordination and
association with the record boundary. In the event the record and field boundary are in
disagreement, the Survey Manager will meet with the City, the title company and other consultants
to resolve these issues. In some circumstances, a revision to the original contract may be required
and will result in a meeting with the City to revise the contract.
Upon resolution of the boundary, our field surveyors will return to the field to complete the data
collection process to develop the ALTA/ACSM and/or topographical surveys. The Field
Collection survey will conform to the Minimum Standard Detail Requirements for ALTA/ACSM
Land Title Survey's as adopted by American Land Title Association; American Congress on
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3954
)CACIVIL
ENGINEERING
GROUP Statement of Qualifications
Land Surveying Services
Surveying and Mapping and National Society of Professional Surveyors for 2005, Additionally,
we will provide those items contained in Table A Optional Survey Responsibilities and
Specifications (Items 1-16 as negotiated for each survey).
Upon completion of the mapping process, our staff will present our ALTA/ACSM and/or
topographical survey to the City, and/or the Title Company. Following a sufficient amount of time
and upon receipt of comments form the above, revisions if necessary will be completed and a
revised survey will be issued.
Our final work product will be in the form of prints, "wet -signed and sealed" with a California
Professional Land Surveyor's Seal. Electronic and reproducible drawings will be made available
upon request. DCA will provide land surveying services but not limited to: Aerial
Photogrammetry and Project Area Scanning, Topographic and Hydrographic Surveys, Survey
Monumentation, Dam Monitoring, Pre- and Post -Construction Topography, Construction Survey
Services and ALTA Survey.
Aerial Photogrammetry and Project Area Scanning
Plan Preparation -Aerial photo grammetric surveys will be prepared using photography of placed
aerial targets, the locations of which will be designated by Digital Mapping Associates (DMA),
The targets will be horizontally and vertically located using GPS equipment; these locations will
be utilized to produce the mapping of the existing site topography—All prepared plans will be
reviewed, stamped and signed by the appropriate licensed professional.
Equipment- DMA owns and operates a Beechcraft 5-35 Bonanza aircraft which is Turbo charged
with six hours of on-line fuel. The aircraft is equipped with two GPS navigation receivers and a
computerized digital video control monitoring system. DMA utilizes a Zeiss RMK/A 15/23 Aerial
Camera with Forward Motion Compensation which exceeds the Standards for the National High
Altitude Photo Program, which has the most stringent requirements in the US.
Topographic and Hydrographic Surveys
Plan Preparation- Topographic and Hydrographic Surveys will be prepared using field location of
existing culture and existing horizontal and vertical control. Existing centerline monumentation
will be utilized to establish initial horizontal control; initial horizontal control will be used to
establish secondary and tertiary horizontal control as necessary. Survey field information will be
processed using Foresite and/or SkiPro software and plans will be prepared and delivered in
AutoCAD 2008 Civil 3D format. All plans will be reviewed, stamped and signed by the
appropriate licensed professional.
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) A& a
CIVIL
ENGINEERING Statement of Qualifications
ROUP
Land Surveying Services
Survey Monumentation.
Permanent monumentation shall be placed based on existing horizontal and vertical control. Any
and all placed monuments shall be permanent in nature and tagged by a Licensed Surveyor,
Perpetuation of survey monurnentation shall be maintained as described in Section 8771 of the
Professional Land Surveyors Act, Centerline tie notes,, comer, records and/or Record of Surveys
will be prepared and submitted for filing when required. All prepared plans will be reviewed,
stamped and signed by the appropriate licensed professional.
Dam Monitoring
Initial existing dam conditions will be determined to establish a base point lJor future comparisons.
Monitoring points will be set and initial horizontal and vertical locations will be established for
future reference. Subsequent monitoring will be conducted on a basis. A spreadsheet will be
created to document the horizontal and vertical locations ofthe established monitoring points and
will be updated and distributed after each round of monitoring. All prepared reports will be
reviewed, stamped and signed by the appropriate licensed professional.
Pre- and Post -Construction Topography
Existing site culture will be surveyed with the previously mentioned survey equipment to
determine the pre -construction conditions. After construction, the as -built culture will be surveyed
to determine the post- co ristruction conditions. The pro- and post -construction survey field
information will be processed using Foresite and/or SkiPro software and manipulated to detern-dne
the quantities as required the agency. Spreadsheets will be prepared to display the requested
quantities and distributed for review,, Any required plans will be prepared in AutoCAD 2008 Civil
31) format and will be reviewed, stamped and signed by the appropriate licensed professional.
Construction Survey Services
Surveying services will be provided as needed for road construction, upgrading of existing drainage
facilities, establishing new drainage facilities, staking seNver and water lines, and staking for clean-
out of dams, debris basins, and spreading grounds.
Survey field crews will be allocated to provide construction staking, whenever needed with
previously mentioned survey equipment. All surveying shall be in accordance with Section 2.9, of the
Gr,eenbook, 2006 Edition, Standard Specifications for Public Works Construction.
DCA office personnel will be assigned to coordinate construction services with appropriate
personnel, contractors and any other personnel to facilitate the construction process. Also, office
personnel will prepare office calculations f6r the requested staking, as well as prepare cut sheets
after the staking has been completed.
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CIVIL
)CA
ENGNEER IN
.OUP I
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Project Management Methodology
Statement of Qualifications
Land Surveying Services
DCA Civil Engineering Group will put in place a project management methodology for each
assigned task within the contract. To keep projects on track and to provide timely information to the
City, Project Manager and other Consultants will use a combination of proven management
techniques and a computer-based system that provides detailed decision-making information on
quality assurance, cost and budget, schedule and document control that reflects a level of detail
suited to the specific task. DCA has an extensive experience working with municipal reporting
procedures, a Project Control System will be established with the City input at the outset of the
project and consist of three imperatives:
A Work Plan that defines the roles and responsibilities of each team member, along with the
associated costs and schedules for project execution.
A Project Controls System that tracks the progress of each project/task (schedule and costs)
and can produce both monthly progress reports and instant snap shorts of the program, as
well as customized reports tailored to fit the City's needs.
■ A Quality Assurance Program that ensures the designs and construction documents are
well thought-out, implemented with care, and are, in general, superb products upon which
everyone working on the project can efficiently collaborate to meet project requirements
within budget and on schedule.
Schedule, Quality and Cost Procedures
A Work Plan will be developed with the City, ensuring that every detail of the task order is
accomplished on time and on budget. The initial planning process will include schedule analysis and
the development of critical path that will clearly identify those activities that have the greatest risk of
schedule impact as required depending upon the needs of each directive. The completion and
adoption of the initial schedule will be a project milestone, and the adjusted schedule will become
one of the key control measures for the project. The Work Plan will document and clarify the intent,
goals, and objectives of the project, addressing and tying together the phases of the work. The Work
Plan will briefly describe the team and roles of each team member, and will provide contact
information for all key personnel at the City and the DCA team in one concise location for ease of
reference. The Work Plan will include a summary of the project criteria, and schedule of
deliverables.
Project Tracking and Performance Monitoring Procedures
During the initial planning process, DCA will include a schedule analysis and the development of a
critical path that will clearly identify those activities that have the greatest risk of schedule impact.
After the adoption of the schedule, it will become one of the key control measures for the project
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3954
Statement of Qualifications
Land Surveying Services
tied to the Work Breakdown Structure (or WBS); a method DCA uses to identify tasks needed to
produce deliverables.
The project Schedule System will be used to track costs and schedules and to provide accurate and
timely information to the City of El Segundo team. The DCA team will use a combination of
products and procedures to, control the project such as Excel spreadsheets to report time and costs,
NIS Project to develop and update schedules, and e-mail to augment form letters and informal
discussions, as required, based upon the needs of each directive.
Project Progress Reporting Procedures
DCA keeps the client informed through regular reporting and will work with the City of El Segundo
to ensure the appropriate reporting procedures are incorporated into the work plan. DCA will
generate weekly status reports to update City of El Segundo on any current projects, which will
include the number of hours worked, summary of cost to date, and the status of completion on
schedule.
Staffing and Resources Management
DCA, Civil Engineering Group Team to be available: on request to serve on an on-call basis with the
City of El Segundo tearn. DCA Civil Engineering Group has adequate manpower to complete
specific projects providing a tin sensitive tbrrnula with attention to budget for City of El Segundo,
Surveying Equipment
We use the latest Leica systems and accessories to enable the highest possible accuracies. DCA Civil
Engineering Group's current equipment includes: Leica GPS system 500 Base Station. A Leica
System 500 Rover with a radio modern for connectivity to continuous operating reference stations
(CORS) operated by the National Geodetic Survey, A TCRP 1203 Total Station with Robotics,
operating with an RX 1250TC data collector utilizing SurvCE so�ftware. And a Leica TCRA 1103
plus Total Station with Robotics operating with an RCS 1100 remote unit.
Software
Current DCA software includes: AutoCAD 2008 Civil 3D with Land Desktop and Survey, Carlson
2009, GPS Global Positioning System, Micro Station/Inro ads Version 8.05, Foresite, SkiPro
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EXHIBIT "B"
CIVIL
ENGINEERING
GROUP
DCA CIVIL ENGINEERING GROUP
CITY OF EL SEGUNDO
SCHEDULE OF FEES 2009
HOURLY CHARGES FOR PERSONNEL
Principal Engineer. RE ................. ...... ....... .............. . $
130.00
Preparation and Discovery Service. ....... ......................
$
165.00
Testimony/Deposition Service ....... ........ .......
$
250.00
Project Director ............................................ ....... _ _ _
$
130.00
Senior Project Manager.P.E ....... .............. ............. ... —
$
120.00
Project Manager. RE ................... ....................... ........ ......
$
110.00
ProjectEngineer.E.I.T ................... ........... ....... -- ...............
$
90.00
Entitlement Specialist .................... -- ... ........ — .............. --
$
78.00
Associate Engineer EIT ................... ...................
$
55.00
Technician / Cad Operator ............. ..................... ....... ...... - — —
$
60.00
Technician Designer 3D Modeling... ............
$
85.00
Senior Planner ............................ .... ----
---$
120.00
StudentInterns ............................ ..............................
$
45.00
Administrative / Clerical / Research......... ........
48.00
Senior Surveyor. L.S ........................ ......... ..............
$
120.00
G.P.S. Specialist ............................... ........ - .......... ..............
$
95.00
Survey Crew — Two Man ....................... .................... ......... — -
$
130.00
Survey Crew — Three Man ....... ........ .................
$
180.00
Calculations — Office L.SIT ............
95.00
The hourly rates apply to work time, travel time and waiting time, which occur at public meetings, depositions or court testimony. This also
includes time at "Public Counters" processing grading permits, as -build plans, certifications and obtaining city -county -state approvals.
Client authorized overtime f6r support/field staff will be billed at one and one-half alf (1.50) times the standard billing, rate. This rate applies to
Saturdays. An authorized agent prior to the commencement of the field or office production will approve all overtime in writing.
Invoices ire payable upon receipt and wit] be submitted manthly for work in progress and at cornpleion of corglictual oblipji)ns. partial
payments or omitted payments without prior, wruten authorisation can and will be grounds ft)r "Work Stoppage", M] expenses and loss
tints incurred due, to non-payment will be the direct responsibility of the client, All um,oices are duo and payable wilhin flinly (30) days Of
tnvowe date. if not paid in fiffl, can be assessed an Interest charge of one and wle- half (1.30) percent per nionth from due date. A stop work
rna der will be issued on all xork being petfoiTned until such time as payment is made and received in full Attorney fees and amiciamd
court costs incurred with collection of delinquent accounts will be borne by the Chwit,
Prices effective until December 2010 with an additional 3% per annum,
www.dcacivileng.com