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2019 May 21 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
WEST CONFERENCE ROOM -
350 MAIN STREET
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City -related business that is
within the jurisdiction of the City Council and/or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MAY 21, 2019 - 4:00 PM
4:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION - (Related to City Business On_I_y - 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
1. Consideration and possible action to interview candidates of the
Recreation and Parks Commission and Planning Commission.
(Fiscal Impact: None)
Recommendation — 1) Interview candidates; 2) Announce appointment(s) at the
7:00 PM June 4, 2019 City Council Meeting, if any; 2) Alternatively, discuss and
take other action related to this item.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et sem.) for the purposes of
conferring with the City's Real Property Negotiator, and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -0- matters
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -0-
matters.
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -1- matters
1. Performance Review
Position: City Attorney
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -1- matter
PUBLIC EMPLOYMENT (Gov't Code § 54957) -1- matter
1. City Manager
0,
E
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -5-
matters
1. Employee Organizations: Police Management Association; Police Support
Services Employees Association; Supervisory, Professional Employees
Association; and Executive and Management/Confidential Employees
(unrepresented groups).
Agency Designated Representative: Irma Moisa Rodriquez, City Manager,
Greg Carpenter and Human Resources Director, David Serrano.
2. Labor Negotiator: Gary Phillips
Unrepresented Employee: City Manager Candidates
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EL SEGUNDO CITY COUNCIL MEETING DATE: May 21, 2019
AGENDA STATEMENT AGENDA HEADING: Committees, Commissions and Boards
AGENDA DESCRIPTION:
Consideration and possible action to interview candidates of the Recreation and Parks Commission
and Planning Commission. (Fiscal Impact: $None)
RECOMMENDED COUNCIL ACTION:
1. Interview candidates;
2. Announce appointment (s) at the 7:00 p.m., June 4, 2019 City Council meeting, if any;
3. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT: None
Amount Budgeted: $None
Additional Appropriation: N/A
Account Number(s):
STRATEGIC PLAN:
Goal: 1 Enhance Customer Service Engagement
Objective: 1(b) The City engages in regular, intentional information gathering
ORIGINATED BY: Mishia Jennings, Executive Assistant Mr -
REVIEWED BY:
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Recreation Parks Commission — One position
Planning Commission — One position
Candidate
Applying to: CCBs
1. Kelly Watson (4:00 m)
Recreation and Parks Commission
2. Lee Davis (4:12 m)
Recreation and Parks Commission — Incumbent
3. Carol Win ate (4:24 m)
Planning Commission—Incumbent
4. Elaine Moore (4:36 m)
Planning Commission
1
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AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBER -
350 MAIN STREET
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City -related business that is
within the jurisdiction of the City Council and/or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MAY 21, 2019 - 6:00 P.M.
6:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Pastor Charles Brady, The Lutheran Church
PLEDGE OF ALLEGIANCE — Mayor Pro Tern Pirsztuk
4
n
PRESENTATIONS
a) Presentation — Fire Department introduction of Deena Lee, Battalion
Chief.
b) Proclamation — National Public Works Week, May 19-25, 2019.
c) Presentation - Police Chief, Michael Ishii, and Hawthorne Police
Department, thanking the EI Segundo Police Department for their
response to a recent officer involved shooting.
d) Presentations — Certificates to be presented to AYSO All Stars Region 92-
U12 Girls Division.
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the
Agenda by title only.
Recommendation — Approval.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
1. Consideration and possible action regarding approval of an amendment to
Environmental Assessment No. EA -1154, amendment to Specific Plan No.
SP 16-01, amended and restated conditions of approval and a Second
Amendment to Development Agreement No. DA 16-01, amending the
requirement that the developer provide six affordable units for low, very
low and extremely low qualified households within the residential
development to increase the number of affordable units to eight and to
allow the eight units to be purchased by qualified moderate income
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6i
households. An Addendum to the Environmental Impact Report (EIR) for
the development project was certified by the City Council on September 28,
2016. The requested revision to the affordable housing requirement does
not introduce new significant environmental effects or substantially
increase the severity of the environmental impacts that previously were
identified and analyzed in the certified EIR Addendum. Additionally, the
project does not include changed circumstances or new information, which
were not known at the time the EIR was certified, that would require the
preparation of a subsequent environmental analysis pursuant to CEQA
Guidelines. (Applicant: DR Horton CA2, Inc.).
(Fiscal Impact: As part of the proposed amendment, the developer has
agreed to provide the City an additional $100,000 for the City's costs of
administering the program for two additional units.)
Recommendation — 1) Continue the public hearing to June 18, 2019; 2)
Alternatively, discuss and take other action related to this item.
C. UNFINISHED BUSINESS
2. Consideration and possible action to approve the City of EI Segundo
Communications Plan.
(Fiscal Impact: None)
Recommendation — 1) Approve the City of EI Segundo Communications Plan; 2)
Alternatively, discuss and take other action related to this item.
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. NEW BUSINESS
3. Consideration and possible action to approve the purchase of emergency
supplies for city facilities and disaster go -kits for city disaster service
workers.
(Fiscal Impact: $65,660.06)
Recommendation — 1) Approve the vendor and procurement of materials; 2)
Alternatively, discuss and take other action related to this item.
4. Consideration and possible action regarding the City Council to receive
and file the Comprehensive Annual Financial Report (CAFR) for fiscal year
ending September 30, 2018.
Fiscal Impact: $0)
Recommendation — 1) City Council receive and file the Comprehensive Annual
Financial Report (CAFR) for fiscal year ending September 30, 2018 (attachment
A); 2) Alternatively, discuss and take other action related to this item.
C:
F. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
5. Warrant Numbers 3025846 through 3025936 and 9000908 through 9000908
on Register No. 14c in the total amount of $366,501.47 and Wire Transfers
from 4/22/19 through 4/28/19 in the total amount of $452,806.88. Warrant
Numbers 3025937 through 3026058 and 9000909 through 9000946 on
Register No. 15a in the total amount of $486,486.32 and Wire Transfers from
4/29/19 through 5/5/19 in the total amount of $298,675.67. Warrant Numbers
3026059 through 3026127 and 9000947 through 9000947 on Register No.
15b in the total amount of $291,296.36 and Wire Transfers from 5/6/19
through 5/12/19 in the total amount of $3,147,781.82.
Recommendation — Approve Warrant Demand Register and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due
to contracts or agreement; emergency disbursements and/or adjustments; and
wire transfers.
6. Regular City Council Meeting Minutes of May 7, 2019 and Special City
Council Meeting Minutes of May 13, 2019.
Recommendation — 1) Approval
7. Consideration and possible action regarding a request to allow alcohol
service at the expansion of an existing restaurant to serve beer and wine
for on-site consumption. Brewport Tap House is located at 200 Main Street,
within the Downtown Specific Plan area. EA 1241 AUP 19-01 Applicant:
Kristian Krieger, Brewport Tap House.
Fiscal Impact: None)
Recommendation — 1) Receive and file this report without objecting to the
issuance of the alcohol permit for the Expansion of the restaurant at 200 Main
Street; 2) Alternatively, discuss and take other action related to this item.
8. Consideration and possible action to authorize the City Manager to amend
contracts with the following consultants for Fiscal Year FY 2018/19 by
$260,000: J Lee Engineering, JAS Pacific, and Hayer Consultants, Inc.
(Fiscal Impact: None)
Recommendation — 1) Authorize the City Manager to amend the existing
agreements with the following consultants: J Lee Engineering, and JAS Pacific,
and Hayer Consultants, Inc. to increase the respective contract amounts by a
total amount not to exceed $260,000; 2) Alternatively, discuss and take other
action related to this item.
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9. Consideration and possible action to receive an informational report on the
use of the Request for Proposal (RFP) process for the selection of
Consultants for plan review, inspection, and supplemental services for the
Department of Planning and Building Safety for Fiscal Year (FY) 2019-2020.
(Fiscal Impact: None)
Recommendation — 1) Receive and file an informational report on the use of the
Request for Proposal (RFP) for the selection of Consultants for plan review,
inspection, and supplemental services for the Department of Planning and
Building Safety for Fiscal Year (FY) 2019-2020; 2) Alternatively, discuss and take
other action related to this item.
10. Consideration and possible action to approve a one-year renewal
agreement in a form approved by the City Attorney with the City of
Redondo Beach for operation of Beach Cities Transit (BCT) Line 109 for
FY2019/2020 .
(Fiscal Impact: None)
Recommendation — 1) Approve a one-year renewal of the agreement with BCT
for operation of Transit Line 109; 2) Authorize the Mayor to execute Transit
Service Operation Agreement in a form approved by the City Attorney; 3)
Alternatively, discuss and take other action related to this item.
11. Consideration and possible action to approve a Resolution and Letter of
Support for AB 1694, San Gabriel and Lower Los Angeles Rivers and
Mountains Conservancy. territory. Dominguez Channel watershed and
Santa Catalina Island.
(Fiscal Impact: None)
Recommendation — 1) Approve the Resolution and Letter of Support for AB
1694; 2) Alternatively, discuss and take other action related to this item.
12. Consideration and possible action to adopt a proposed ordinance
amending EI Segundo Municipal Code Chapter 1-7C to increase the dollar
limit for the administrative "no bid" award of Public Works Contracts in
accordance with state law.
(Fiscal Impact: None)
Recommendation — 1) Adopt proposed Ordinance; 2) Alternatively, discuss and
take other action related to this item.
13. Consideration and possible action to accept as complete the Pump Station
#1 & #7 Modification, Project No. PW 16-07.
(Fiscal Impact: $4,036,861.13)
Recommendation — 1) Accept the work as complete; 2) Authorize the City Clerk
to file a Notice of Completion with the County Recorder's Office; 3) Authorize to
increase the construction related contingencies from $324,895.00 to
$787,911.13; 4) Alternatively, discuss and take other action related to this item.
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14. Consideration and possible action regarding authorizing the City Manager
to pre -pay the City's unfunded liability contribution to California Public
Employees Retirement System (CaIPERS) for the CaIPERS Fiscal Year (FY)
2019-20.
(Fiscal Impact: savings of $323,073: $80,768 in FY 2018-19 and $242,305 in
FY 2019-20)
---------- ---
Recommendation — 1) Authorize City Manager to execute the unfunded annual
liability (UAL) prepayment option to CaIPERS in the total amount of $9,071,054
resulting in a total savings of $323,073 to the City; 2) Alternatively, discuss and
take other action related to this item.
15. Consideration and possible action authorizing the Fire Department to
purchase public safety mobile and portable radios, accessories and
required programming from the South Bay Regional Public
Communications Authority to maintain emergency radio communications.
(Fiscal Impact: $75,598.98) _
Recommendation — 1) Authorize the Fire Department to purchase public safety
mobile radios, portable radios, accessories and programming from the South Bay
Regional Public Communications Authority to maintain emergency radio
communications; 2) Alternatively, discuss and take other action related to this
item.
16. Consideration and possible action to adopt a City Council Resolution of 1)
Recognizing the El Segundo Supervisory and Professional Employees
Association ("ESSPEA"or "SPEA") as exclusive representative of the
Supervisory and Professional Employees bargaining unit; 2) Decertifying
the California Teamsters, Public, Professional and Medical Union, Local
911 ("Local 911") as the exclusive representative of that Unit, 3) applying
the Memorandum of Understanding with Local 911 to SPEA for the balance
of its term for purposes of continuity; and 4) Authorizing labor negotiations
with SPEA.
(Fiscal Impact: There is no direct fiscal impact of this recognition of SPEA
as exclusive representative of the City's Supervisory and Professional
em to ees).
Recommendation — 1) Approve the Recognition of SPEA; 2) Adopt the
Resolution Recognizing SPEA as exclusive representative for the Supervisory
and Professional Employees; decertifying Teamsters SPEA, and applying
Teamsters SPEA MOU to SPEA; 3) Authorize labor negotiations with SPEA on
successor MOU; 4) Alternatively, discuss and take other action related to this
item.
G. REPORTS —CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Pimentel —
Council Member Nicol —
Council Member Brann —
Mayor Pro Tem Pirsztuk —
Mayor Boyles —
17. Consideration and possible action for the Council to direct staff to develop
ideas for programs that honor and celebrate EI Segundo's military
veterans.
discal Impact: TBD)
Recommendation — 1) Provide staff with direction to develop ideas for programs
that honor and celebrate EI Segundo's military veterans; 2) Alternatively, discuss
and take other action related to this item.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS —
CLOSED SESSION
10
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, It sem.) for the purposes of conferring with the City's Real Property
Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation; and/or
discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE: .197 -11
TIME. `L 4,S KwJ
NAME: 0 WtaLuO
11
11
Presentation
Fire Department introduction of Deena Lee, Battalion Chief.
13
rortamatt"On
Cttp of (9I begunbo, Californta
WHEREAS, public works services are central to the health, safety, and general well-being of our
citizens' everyday lives; and
WHEREAS, the support of an understanding and informed citizenry is vital to the efficient
operation of public works systems and facilities such as streets and highways, water
utilities, sewers, storm drains, public buildings, and solid waste collection; and
WHEREAS, the quality and effectiveness of these systems and facilities, as well as their planning,
design, construction and maintenance, are vitally dependent upon the efforts and skill
of dedicated public works professionals; and
WHEREAS, the efficiency of said professionals who staff public works departments is materially
influenced by the people's attitude and understanding of the importance of the work
they perform;
NOW, THEREFORE, the Mayor and Members of the City Council do hereby proclaim the week of
May 19-25, 2019 as `National Public Works Week" in the City of El Segundo and call upon the citizens
and civic organizations to acquaint themselves with the issues involved in providing our public works
and to recognize the contributions that public works officials make every day to our health, safety,
comfort, and quality of life.
9layor Drew Boyles
.Mayor fro Tem Carol (Pirsztuk Council W ember Dr. Don Brann
Council W ember Chris Timentel Council W ember Scot Xicol
14
Presentation
Police Chief, Michael Ishii and Hawthorne Police Department,
thanking the El Segundo Police Department,
for their response to a recent officer involved shooting.
15
Presentation
Certificates to be presented to AYSO All Stars
Region 92-U12 Girls Division.
16
EL SEGUNDO CITY COUNCIL MEETING DATE: May 21, 2019
AGENDA STATEMENT AGENDA HEADING: Public Hearing
AGENDA DESCRIPTION:
Consideration and possible action regarding approval of an amendment to Environmental
Assessment No. EA -1154, amendment to Specific Plan No. SP 16-01, amended and restated
conditions of approval and a Second Amendment to Development Agreement No. DA 16-01,
amending the requirement that the developer provide six affordable units for low, very low and
extremely low qualified households within the residential development to increase the number of
affordable units to eight and to allow the eight units to be purchased by qualified moderate income
households.
An Addendum to the Environmental Impact Report (EIR) for the development project was
certified by the City Council on September 28, 2016. The requested revision to the affordable
housing requirement does not introduce new significant environmental effects or substantially
increase the severity of the environmental impacts that previously were identified and analyzed in
the certified EIR Addendum. Additionally, the project does not include changed circumstances or
new information, which were not known at the time the EIR was certified, that would require the
preparation of a subsequent environmental analysis pursuant to CEQA Guidelines.
(Applicant: DR Horton CA2, Inc.).
(Fiscal Impact: As part of the proposed amendment, the developer has agreed to provide the City
an additional $100,000 for the City's costs of administering the program for two additional units.)
RECOMMENDED COUNCIL ACTION:
1. Continue the public hearing to June 18, 2019.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. None
FISCAL IMPACT: As part of the proposed amendment, the developer has agreed to provide the
City an additional $100,000 for the City's costs of administering the program for two additional
units.
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: N/A
Objective: N/A
PREPARED BY: Eduardo Schonborn, AICP, Principal Planne
REVIEWED BY: Gregg McClain, Planning Manage j,Fd,;-,Ce•R-
Sam Lee, Planning and Building Safety Directo J�P�
17
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND
On April 16, 2019, the City Council considered a request by the applicant to amend the affordable
housing requirement for the DR Horton residential development, located at the former school site
at 540 East Imperial Avenue. After hearing from staff, the applicant and the public, the City
Council requested the applicant submit information on how the program will operate and how
potential buyers will be selected. The Council also requested additional financial information
regarding the potential for additional revenue or reduction in the amount of loss resulting from the
requested amendment. The applicant has been preparing said information, but has requested a
continuance to allow additional time to submit the information. As such, staff recommends that
the City Council continue the public hearing to June 18, 2019.
2
EL SEGUNDO CITY COUNCIL MEETING DATE: May 21, 2019
AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Consideration and possible action to approve the City of El Segundo Communications Plan. (Fiscal
Impact: none)
RECOMMENDED COUNCIL ACTION:
1. Approve the City El Segundo Communications Plan and/or,
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS: City of El Segundo Communications Plan
STRATEGIC PLAN:
Goals: 1-5 Enhance customer service and engagement
Support community safety and preparedness
Be a choice employer and workforce
Support quality infrastructure and technology
Champion economic development and fiscal stability
Objective: 1 Develop an effective strategy for improving communications with the
public.
FISCAL IMPACT: None
PREPARED BY: Barbara Voss, Deputy City Ma er
APPROVED BY: Greg Carpenter, City Manage
BACKGROUND & DISCUSSION:
During the strategic planning process in 2018, City Council identified improved communications as
a top priority for the city. The stated objective of this goal is to "develop an effective strategy to
improve communications with the public." To achieve this goal, a new position was created in
December of 2018 (Deputy City Manager), to oversee citywide communications and economic
development. The city identified the need for comprehensive, centralized program to support and
oversee communications standards, news/media needs, branding, content creation, social media, and
marketing -related areas of opportunity. The communications team will provide strategic marketing,
public relations and creative services to departments and, in the process, deliver city information to
the public.
A strategic communications program will strengthen the city's relationship with residents,
businesses, and the community as a whole. The communications plan is a road map outlining where
staff plans to focus integrated communication efforts. The development of a communications plan
is a critical component establishing a communications program. 2
19
From January through March of 2019, an internal communications audit was conducted to gather
feedback from all city departments to determine how a citywide communications program would
support and enhance their efforts. The feedback gathered was instrumental in guiding the
development of the communications plan.
The communication plan aligns and supports all five of the city's strategic goals, and includes the
following ten initiatives.
1. Building Stakeholder Relationships
2. Proactive, Timely, and Consistent Outreach to Our Community
3. New City Website Development
4. Emergency and Crisis Communications Planning
5. Establishing an Integrated Brand Image for the City
6. Strengthening Media Relations
7. Enhancing Social Media
8. Evolving El Segundo TV
9. Improving Internal City Communications
10. Supporting City Manager, Mayor and City Council Priorities
The communications plan aims to be proactive in informing stakeholders of what the city is doing
to meet their needs and to strengthen and expand resident and business engagement through
multiple channels.
Several tools and metrics will be implemented and reviewed to gauge the city's success related to
the communications program. These include, but are not limited to:
• Reaching key milestone dates and deliverables
• Website(s) engagement and metrics
• Increase in NetPromoter score
• Citizen feedback via online and in-person surveys
• Analysis of metrics in GovDelivery (email and SMS delivery system)
■ Social media feedback, input, engagement metrics
• Media coverage
• Staff surveys
• Paid search and social metric results
• New sign-ups on Everbridge/Nixle
NEXT STEPS
With the approval of City Council, staff will determine staffing requirements to implement the
communications plan, create specific action plans for the initiatives, and further define key
performance indicators.
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ITEM #2 —ATTACHMENT
City of EI Segundo Communications Plan
https://docs.eIsegundo.org/webIink8/0/doc/954948/EIectronic.aspx
A PAPER COPY IS AVAILABLE IN THE CITY CLERK'S OFFICE
EL SEGUNDO CITY COUNCIL MEETING DATE: May 21, 2019
AGENDA STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action to approve the purchase of emergency supplies for city facilities
and disaster go -kits for city disaster service workers. (Fiscal Impact: $65,660.06)
RECOMMENDED COUNCIL ACTION:
1. Approve the vendor and procurement of materials.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Vendor Bid Pricing sheet and Clerk's Log
FISCAL IMPACT: None
Amount Budgeted: $67,500.00
Additional Appropriation: N/A
Account Number(s): 001-400-3255-5204
STRATEGIC PLAN:
Goal: 2 Support Community Safety and Preparedness
Objective: 1 El Segundo is a safe and prepared city
ORIGINATED BY: Randy A. Collins, Emergency Management Coordinator
REVIEWED BY:
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The Emergency Management Office spent the better part of 2018 focusing on the training of the
All -Hazards Incident Management Team and the full time employees who will be considered
disaster service workers in 2018. Training is meaningless if the training is not accompanied by
planning, exercising, and equipping. This purchase satisfies part of the equipping need. Council
approved this expense and included it in the current budget last year.
This purchase will meet two needs which are emergency supplies and disaster response go -kits.
The first is strategically staging within city facilities and offices emergency supplies. Largely, this
purchase is focused on a catastrophic earthquake scenario, but could be applicable with other
hazards as well. These kits come with food and water, first aid items, lighting and electrical
supplies, sanitation and comfort supplies, and search and rescue supplies. The distribution will be
as follows:
Police Station 100 person Kit
Park Vista 100 Person Kit
22
Fire Station 1
50 Person Kit
Fire Station 2
50 Person Kit
Library
50 Person Kit
Public Works Maintenance Facility
50 Person Kit
Recreation and Parks Facility
50 Person Kit
Water Plant
25 Person Kit
The Golf Course
25 Person Kit
Joslyn Center
25 Person Kit
Campus El Segundo
25 Person Kit
El Segundo Aquatics Center
25 Person Kit
Additionally, five person kits will be distributed to:
1. City Manager's Office
2. Finance Office
3. Finance/Treasurer's Office
4. Clerk's Office
5. Human Resource Office
6. IT Office
7. City Hall West Side Basement
8. Public Works Office
9. Public Works/Planning and Building Safety Division
10. Planning and Building Safety Division
11. Parks and Recreation Office
12. Swim Stadium
13. Teen Center
14. Clubhouse
15. Incident Command Post
16. Mobile Command Vehicle
17. Mobile Communications Vehicle
18. Swim Stadium
19. Hilltop Park
20. Acacia Park and Pool
The Second Portion of the purchase will be to provide Go -Kits to all full time employees. The kits
will have the basics of emergency deployment for disaster service workers. Some items included
in each kit are a flashlight, helmet, USB charger, first aid kit, handheld radio, work gloves, and
jacket. Each kit will need to be equipped with each individuals needs with their clothing, specific
job function job -aids, and other individual needs.
Purchasing this equipment will increase the preparedness level of city staff to provide aid and
comfort to themselves, co-workers, and the after a catastrophic event for at least three days. The
go -kits will provide each full time employee with the basics they need to maintain a kit so that
they are ready to deploy and support the city after a disaster as a disaster service worker.
SOS Survival Products is the lowest and recommended vendor. The emergency management office
requests approval to proceed with a purchase from SOS Survival Products.
23
CITY OF EL SEGUNDO
BID LOG
BID NO. RFQ 19-01
City of EI Segundo — Emergency Management
Emergency Supplies
Date of BID Opening: Wednesday, May 1, 2019
Time of BID Opening: 2 PM
Place of BID Ooenina: City Clerk's Office
Staff Preser
FORMSOMOPENLOGI
Clerk's Office
Clerk's Office
Representative
24
COMPANY NAME/ADDRESS
1.
Lighthouse for the Blind (Brittney Bettonbille)
10440 Trenton Ave.
St. Louis, MO 63132
Received: 4/22/2019 @ 12:55 PM
2.
More Prepared
4857 W. 147th Street
Hawthorne, CA 90250
Received. 4/30/2019 @ 10.00 AM
3.
SOS Survival Products /
15705 Strathern St., Ste. 11
Van Nuys, CA 91406
Received: 4/30/2019 Q 12:25 PM
4.
Complete Pkg & Shipping (Glenn Mentzel)
83 Bennington Ave.
Freeport, NY 11520
Received: 4130/2019 2:00 PM
5.
6.
7.
8.
9.
10.
Staff Preser
FORMSOMOPENLOGI
Clerk's Office
Clerk's Office
Representative
24
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25
EL SEGUNDO CITY COUNCIL MEETING DATE: May 21, 2019
AGENDA STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action regarding the City Council to receive and file the
Comprehensive Annual Financial Report (CAFR) for fiscal year ending September 30, 2018.
(Fiscal Impact: $0).
RECOMMENDED COUNCIL ACTION:
1) City Council receive and file the Comprehensive Annual Financial Report
(CAFR) for fiscal year ending September 30, 2018 (attachment A).
2) Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
A) Fiscal Year (FY) 2017-18 CAFR
B) Auditor's communication in relation to the calculation of the appropriations limit
FISCAL IMPACT: N/A
Amount Budgeted: $0
Additional Appropriation: $0
Account Number(s): N/A
STRATEGIC PLAN:
Goal: 5(b) Champion Economic Development and Fiscal Sustainability:
El Segundo approaches its work in a financially disciplined and
responsible way
Objective: 2 The City will maintain a stable, efficient, and transparent financial
environment
ORIGINATED BY: Joseph Lillio, Director of Finance '
APPROVED BY: Greg Carpenter, City Manager a
BACKGROUND AND DISCUSSION:
The CAFR for FY ending September 30, 2018, is submitted to the City Council for review. A
representative from the City's audit firm, The Pun Group LLP, will be providing a brief
presentation on the audit and will be available to answer questions.
Overview of the Financial Statements
This annual report consists of four parts — management's discussion and analysis (MD&A -
current portion), the basic financial statements, optional combining statements for non -major
governmental funds, and required supplementary information. The MD&A discussion and
analysis are intended to serve as an introduction to the City's basic financial statements. The 4
26
City's basic financial statements are comprised of three components: 1) government -wide
financial statements 2) fund financial statements and 3) notes to the financial statements. This
report also contains supplementary information in addition to the basic financial statements.
The City's net position from governmental activities decreased $4,223,133. The decrease in net
position is attributed to an increase in revenues and an increase in expenses in all governmental
funds. A major contributing factor to the decrease in net position was the rising pension costs,
PERS prepayment, and funding of the section 115 pension trust.
• In summary, the following contributing items have impacted the overall net position:
o Utility user taxes (UUT) increased by $1.46 million due to higher demand for
natural gas and cogenerated electric, as well as higher natural gas prices, the other
UUT sources (water, electric, and phone) have been steadily declining over the
last several years due to conservation efforts, more efficient building codes and
appliances, as well as the State's Cap and Trade Climate Change Law (AB 32)
which had a negative impact on the utilities' bottom line, which ultimately has a
negative impact on UUT;
o Property Taxes increased by $1.35 million due to reassessed values granted to
properties changing ownership, continuous restorations and remodels that
increase the assessed value, and the Prop. 13 CPI increase (maximum of 2%)
applied to assessed values by the Assessor's Office.
o Transient occupancy taxes increased by $1 million primarily due to new hotels
reporting for a full year;
o Franchise taxes increased by $1 million due to higher demand for natural gas
based commodities, as well as higher commodity prices associated with natural
gas;
o Business license taxes increased by $223 thousand primarily due to the annual
CPI increase;
o Sales Tax decreased by $1.25 million primarily due to the continued trend of
retail sales moving from brick and mortar sites to online sales, negative audit
adjustments which resulted in sales tax received by the City in error and now need
to be paid back to the correct jurisdiction, as well as the State has moved to a new
reporting system which has caused a three month delay in reconciling receipts.
This reconciliation will be caught up in FY 2018-19 and the City will be made
whole for approximately $700 thousand;
o General government expenses increased by $4.2 million due to filled positions
that were vacant in the previous year, a $1 million contribution to the section 115
pension trust, an additional pension payment of —$600 thousand made to
Ca1PERS for the miscellaneous (non -sworn) employees, and increases in
contractual and professional services due to the increase in minimum wage and
other inflationary pressures;
o Public safety expenses increased by $1.9 million primarily due to the additional
pension payment of $1.3 million made to Ca1PERS for the Public Safety (sworn)
employees and having some previously vacant positions filled;
o Public Works expenses increased by $900 thousand. This is mainly attributed to
increases in contractual and professional services due to the increase in minimum
27
wage and other inflationary pressures, as well as having some previously vacant
positions filled.
The following table reflects the change in net position from fiscal year 2017 to fiscal year 2018.
Increase (decrease)in net position (4,223,133) (2,952,697) 2,369,924 5,245,497 (1,853,209) 2,292,800
Net position at beginning of year (as
restated due to implementation of
GASB 75 in 2018— OPEB obligations) (27.271.505) 11.821.173 39,122,956 38,242746 11,851,45I 50.063.914
Net position at end of year (31.494.638} 8.868.476 . 41.492.8A.¢ 43.4$x.743 9.998.242 52356.719
;
Governmental
Business/Enterprise
Total
Activities
Activities
Primary Government
2018
2017
2018
2017
2018
2017
Revenues
Program revenues:
Charges for services
$8,347,105
$8,502,348
$36,144,216
$37,506,159
$44,491,321
$46,008,507
Operating grants and contributions
2,635,022
1,189,900
-
2,635,022
1,189,900
Capital grants and contributions
1,197,981
1,737,376
-
1,197,981
1,737,376
General revenues:
Property taxes
10,444,931
9,093,796
-
-
10,444,931
9,093,796
Transient Occupancy taxes
13,885,312
12,876,631
-
-
13,885,312
12,876,631
Sales taxes
10,951,267
12,201,208
-
-
10,951,267
12,201,208
Utility user taxes
6,536,876
5,079,447
-
-
6,536,876
5,079,447
Franchise taxes
3,823,851
2,866,533
-
-
3,823,851
2,866,533
Business license taxes
11,612,760
11,389,796
-
-
11,612,760
11,389,796
Other taxes
7,524,580
7,685,799
-
-
7,524,580
7,685,799
Motor vehicles in lieu
-
7,461
-
-
-
7,461
Use of money and property,
unrestricted
760,598
532,728
176,212
170,178
936,810
702,906
Other
1,933,724
889.337
16.929
142,623
1.950.653
1.031.960
Total revenues
79,654,007
74,052,360
36,337,357
37,818,960
115,991,364
111,871,320
Expenses
General government
19,112,705
14,869,930
-
-
19,112,705
14,869,930
Public safety
44,838,280
42,891,455
-
-
44,838,280
42,891,455
Public works
8,371,207
7,474,391
-
-
8,371,207
7,474,391
Community & cultural
11,332,873
11,407,811
-
-
11,332,873
11,407,811
Interest on long-term debt
242,750
361,470
-
242,750
361,470
Water
-
-
27,821,053
26,508,255
27,821,053
26,508,255
Sewer
-
-
4,156,287
4,048,104
4,156,287
4,048,104
Golf Course
1.990.093
2.Q17,104
1.990.093
2.017,104
Total expenses
83,897,815
77,005,057
33,967,433
32,573,463
117,865,248
109,578,520
Excess (deficiency) before transfers
(4.243,808]
(2.952.697)
2,369,924
5,245.497
(1,873.884]
2,292A00
Transfers
20,675
_
20,675
Increase (decrease)in net position (4,223,133) (2,952,697) 2,369,924 5,245,497 (1,853,209) 2,292,800
Net position at beginning of year (as
restated due to implementation of
GASB 75 in 2018— OPEB obligations) (27.271.505) 11.821.173 39,122,956 38,242746 11,851,45I 50.063.914
Net position at end of year (31.494.638} 8.868.476 . 41.492.8A.¢ 43.4$x.743 9.998.242 52356.719
;
The cost of all governmental activities for the year was $83.9 million. The taxes that ultimately
financed these activities were only $64.8 million and a portion of the costs were paid by those
who directly benefited from the programs or by other governments ($8.4 million), organizations
that subsidized certain programs with grants and contributions ($3.8 million), other
miscellaneous revenues ($2.7 million), and unassigned fund balance ($4.2 million).
Overall, the City's governmental revenues totaled $79.7 million. Of these revenues, $12.2
million came from program revenues, property taxes of $10.4 million, transient occupancy tax of
$13.9 million, sales and use taxes of $11 million, utility user taxes of $6.5 million, franchise
taxes of $3.8 million, business license taxes of $11.6 million, and other revenues and taxes of
$10.3 million.
CONCLUSION AND RECOMMENDATION
The Pun Group LLP completed the audit of the City and issued an unqualified ("clean") opinion
on the City's financial statements for the year ending September 30, 2018.
Copies of the audit will be provided to the City Council Members with their agenda packages.
Other interested individuals may obtain a copy of the audit from the Finance Department or
through the City's website at www.ELSEGUNDO.org.
29
TO BE DELIVERED UNDER SEPARATE COVER
Item #4 — Attachments
A) Fiscal Year (FY) 2017-18 CAFR
B) Auditor's communication in relation to the calculation of the
appropriations limit
WE
W
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
3025846 - 3025936
DATE OF APPROVAL:
001
GENERAL FUND
341.822.67
109
TRAFFIC SAFETY FUND
-
108
STATE GAS TAX FUND
62.76
108
ASSOGATED RECREATION ACTIVITIES FUND
-
109
ASSET FORFEITURE FUND
III
COMM. DEVEL. BLOCK GRANT
-
112
PROP'A'TRANSPORTATION
-
114
PROP'C'TRANSPORTATION
115
AIR QUALITY INVESTMENT PROGRAM
116
HOME SOUND INSTALLATION FUND
-
117
HYPERION MITIGATION FUND
$5.60
118
TDA ARTICLE 3 - SB 821 BIKEWAY FUND
119
MTAGRANT
-
121
FEMA
120
C.O.P.S. FUND
-
122
L A.W.A. FUND
123
PSAF PROPERTY TAX PUBLIC SAFETY
-
202
ASSESSMENT DISTRICT 073
-
301
CAPITAL IMPROVEMENT FUND
6,985-79
302
INFRASTRUCTURE REPLACEMENT FUND
-
406
FACILITIES MAINTENANCE
-
601
WATER UTILITY FUND
2,242.29
502
WASTEWATER FUND
1,37729
„ 503
GOLF COURSE FUND
-
601
EQUIPMENT REPLACEMENT
5,778.83
602
LIABILITY INSURANCE
122.53
603
WORKERS COMP. RESERVVINSURANCE
81.12
701
RETIRED EMP. INSURANCE
26.63
702
EXPENDABLE TRUST FUND -DEVELOPER FEES
1,762,96
703
EXPENDABLE TRUST FUND -OTHER
5,834-90
708
OUTSIDE SERVICES TRUST
TOTAL WARRANTS
$_ _ 366,501.47 L
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Information on actual expenditures is available in the Director of Finance's office in the
City of EI Segundo.
1 certify as to the accuracy of the Demands and the availebilily of fund for payment thereof.
For Approval: Regular checks held for City council authorization to release.
CODES:
R = Computer generated chacks for all non-emargencyhrgency payments for matelots, supplies and
services in support of City Operations
For Ratification:
A = Payroll and Employee Benefit checks
AS OF 6107r1e REGISTER 0 14c
VOID CHECKS DUE TO ALIGNMENT:
NIA
VOID CHECKS DUE TO INCORRECT CHECK DATE:
VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR:
B - F = Computer generated Early Release disbursements andfor adjustments approved by the City
Manager. Such as: payments for ulNity, services, petty cash and employee travel expense NOTES
') reimbursements, various refunds, contract employee services consistent with current contractual
agreements, instances where prompt payment discounts can be obtained or late payment penalties
can be avoided or when a situation arises that the City Manager approves.
H = HOrld vri A;Relea isburKern ants a n:lrc- adiuslments approved by the City N!�-naga:.
FINANCE DIRECTOR CITY MANAGER
DATE: y DATE:
N
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
4122119 THROUGH 4/28/19
Date Payee f3escri flan
4/22/2019 IRS 255,590.25 Federal 941 Deposit
4/22/2019 Employment Development 4,706.96 State PIT Withholding
4/22/2019 Employment Development 54,187.71 State SDI payment
4/22/2019 State of CA EFT 1,452.91 EFT Child support payment
4/23/2019 Nationwide NRS EFT 31,074.12 EFT 457 payment
4/25/2019 Lane Donovan Golf Ptr 21,329.38 Payroll Transfer
4/15/19-4/21/19 Workers Comp Activity 82,991.90 SCRMA checks issued
4/15/194/21/19 Liability Trust - Claims 0.00 Claim checks issued
4/15/194/21/19 Retiree Health Insurance 0.00 Health Reimbursment checks issued
4/15/19.4/21/19 Flexible Spending Card 1,473.65 Employee Health and DCA card charges
452, 806.88
DATE OF RATIFICATION: 4129118
TOTAL PAYMENTS BY WIRE: 452,806.88
Certified as to the accuracy of the wire transfers by:
Deputy City Treasurer it Date
Director in Date
City Ma Date
actual expenditures is available in the City Treasurer's Office of the City of EI Segundo.
P:1City TreasureAWire TransferalCopy of Wire Transfers 10-01-18 to 9-30-19
4/29/2019 111
32
3025937 3026058
9000909 9000946
001
GENERALFUND
104
TRAFFIC SAFETY FUND
106
STATE GAS TAX FUND
100
ASSOCIATED RECREATION ACTIVITIES FUND
109
ASSET FORFEITURE FUND
111
COMM. DEVEL BLOCK GRANT
112
PROP "A" TRANSPORTATION
114
PROP"C"TRANSPORTATION
115
AIR OUALITY INVESTMENT PROGRAM
116
HOME SOUND INSTALLATION FUND
117
HYPERION MITIGATION FUND
Ila
TDA ARTICLE 3 - SB 021 BIKEWAY FUND
119
MTA GRANT
121
FEMA
120
C.O.P.S. FUND
122
L.A.W.A FUND
123
PSAF PROPERTY TAX PUBLIC SAFETY
202
ASSESSMENT DISTRICT R73
301
CAPITAL IMPROVEMENT FUND
302
INFRASTRUCTURE REPLACEMENT FUND
405
FACILITIES MAINTENANCE
501
WATER UTILITY FUND
502
WASTEWATER FUND
503
GOLF COURSE FUND
601
EQUIPMENT REPLACEMENT
602
LIABILITY INSURANCE
603
WORKERS COMP. RESERVE/INSURANCE
701
RETIRED EMP. INSURANCE
702
EXPENDABLE TRUST FUND - DEVELOPER FEES
703
EXPENDABLE TRUST FUND -OTHER
700
OUTSIDE SERVICES TRUST
TOTAL WARRANTS
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Information an actual expenditures is available in the Director of Finance's office in the
City of EI Segundo.
I certify as to the accuracy of the Demands and the availability of fund for payment thereof.
For Approval: Regular checks held for City council authorization to release.
CODES:
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
390,440.49
1,656.32
11,303.00
424.52
28,152.50
22,292.36
4,316.07
955.19
2,948.17
12,218.61
1,250.00
$ 486,486.32
R = Computer generated checks for all non-emergency/urgency payments for materials, supplies and
services In support of City Operations
For Ratification:
A = Payroll and Employee Benefit checks
B - F = Computer generated Early Release disbursements and/or adjustments approved by the Citym
Manager. Such as: payenl
ls for uliMy servicas, Pel IV cash and employao travel axpense
reimburse nems Vetroua kC'fundS, conlract employee services cancur
rani m1h cueni contractual
agreements, instances where prompt payment discounts can be obtained or late payment penalties
can be avoided or when a situation arises that the City Manager approves.
H = Handwritten E ly Ro so Aisbmomrrnis and/or adjustments approved by the City Manager.
FINANCE DIRECTOR CITY MANAGER
CA)
DATE: DATE: y
S-��i�
DATE OF APPROVAL: AS OF 5121119
VOID CHECKS DUE TO ALIGNMENT:
N/A
VOID CHECKS DUE TO INCORRECT CHECK DATE:
VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR:
NOTES
REGISTER ant 158
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
4/29/19 THROUGH 5/5/19
Date
Payee
Description
4/30/2019
Cal Pers
7,913.99
EFT Retirement Safety-Fire-PEPRA New 25020
4/30/2019
Cal Pers
9,298.98
EFT Retirement Safety-Police-PEPRA New 25021
4/30/2019
Cal Pers
21,815.71
EFT Retirement Misc - PEPRA New 26013
4/30/2019
Cal Pers
46,387.25
EFT Retirement Misc - Classic 27
4/30/2019
Cal Pers
78,224.40
EFT Retirement Safety Police Classic - 1st Tier 28
4/30/2019
Cal Pers
43,460.93
EFT Retirement Safety Fire- Classic 30168
4/30/2019
Cal Pers
4,322.92
EFT Retirement Sfty Police Classic -2nd Tier 30169
5/2/2019
Unum
129.90
Long Term Care Premium - April
5/2/2019
Unum
92.27
Long Term Care Premium - May
5/3/2019
Manufacturers & Traders
25,194.67
457 payment Vantagepoint
5/3/2019
Manufacturers & Traders
800.00
IRA payment Vantagepoint
4/22/19-4/28/19
Workers Comp Activity
60,456.15
SCRMA checks issued
4/22/19-4/28/19
Liability Trust - Claims
0.00
Claim checks issued
4/22/19-4/28/19
Retiree Health Insurance
0.00
Health Reimbursment checks issued
4/22/19-4/28/19
Flexible Spending Card
578.50
Employee Health and DCA card charges
298,675.67
DATE OF RATIFICATION: 5/6119
TOTAL PAYMENTS BY WIRE: 298,675.67
Certified as to the accuracy of the wire transfers by:
-L)
W,0� 11174,, =y, -4Z/
Deputy City Treasrer Il Date
Director of nc Date
�7
City Man r Date
Information on actual expenditures is available in the City Treasurer's Office of the City of EI Segundo.
PACity TreasurerMire Transfers\Copy of Wire Transfers 10-01-18 to 9-30-19
5/6/2019 1/1
34
3026059 3026127
9000947 - 9000947
001
GENERALFUND
104
TRAFFIC SAFETY FUND
106
STATE GAS TAX FUND
108
ASSOCIATED RECREATION ACTIVITIES FUND
109
ASSET FORFEITURE FUND
11,111
COMM. DEVEL. BLOCK GRANT
112
PROP "A' TRANSPORTATION
114
PROP"C"TRANSPORTATION
115
AIR QUALITY INVESTMENT PROGRAM
116
HOME SOUND INSTALLATION FUND
117
HYPERION MITIGATION FUND
11e
TDA ARTICLE 3 - SB 821 BIKEWAY FUND
119
MTA GRANT
121
FEMA
120
C.O.P.S. FUND
122
L.A.W.A. FUND
123
PSAF PROPERTY TAX PUBLIC SAFETY
202
ASSESSMENT DISTRICT 073
301
CAPITAL IMPROVEMENT FUND
302
INFRASTRUCTURE REPLACEMENT FUND
405
FACILITIES MAINTENANCE
501
WATER UTILITY FUND
502
WASTEWATER FUND
503
GOLF COURSE FUND
601
EQUIPMENT REPLACEMENT
602
LIABILITY INSURANCE
603
WORKERS COMP. RESERVEIINSURANCE
701
RETIRED EMP. INSURANCE
702
EXPENDABLE TRUST FUND - DEVELOPER FEES
703
EXPENDABLE TRUST FUND - OTHER
708
OUTSIDE SERVICES TRUST
TOTAL WARRANTS
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Information on actual expenditures Is available in the Director of Finance's office in the
City of EI Segundo,
I certify as to the accuracy of the Demands and the availability of fund for payment thereof.
For Approval: Regular checks held for City council authorization to release.
CODES:
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
191.189.11
1.50000
52148
41,150.25
1,158.05
16.49389
26,650.00
$ 291,296.36
R = Computer generated checks for all non-amergency/urgency payments for materials, supplies and
services in support of City Operations
For Ratification:
A = Payroll and Employee Benefit checks
DATE OF APPROVAL:
AS OF 5121/19 REGISTER # 15b
VOID CHECKS DUE TO ALIGNMENT:
NIA
VOID CHECKS DUE TO INCORRECT CHECK DATE:
VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR:
B - F = Computer generated Early Release disbursements andfor adjustments approved by the City
Manager. Such as: payments for utility services, petty cash and employee travel expense NOTES
reimbursements, various refunds, contract employee services consistent with current contractual
agreements, instances where prompt payment discounts can be obtained or late payment penalties
can be avoided or when a situation arises that the City Manager approves.
H = Handwritten -E %y Rale divbufsa�%nl� and/or adjustments approved by the City Manager.
FINANCE DIRECTORS CITY MANAGER
W DATE: I j j y 1 { DATE: S C�
U1 r tl v I
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
5/6/19 THROUGH 5/12/19
Date
Payee
REE 1i12- n
5/6/2019
IRS
245,616.65
Federal 941 Deposit
5/6/2019
Employment Development
4,511.47
State SDI payment
5/6/2019
Employment Development
51,858.02
State PIT Withholding
5/6/2019
State of CA EFT
1,452.91
EFT Child support payment
5/6/2019
Nationwide NRS EFT
32,068.82
EFT 457 payment
5/9/2019
Cal Pers
506,585.22
EFT Health Insurance Payment
5/10/2019
Cal Pers
7,556.23
EFT Retirement Safety-Fire-PEPRA New 25020
5/10/2019
Cal Pers
9,082.18
EFT Retirement Safety-Police-PEPRA New 25021
5/10/2019
Cal Pers
28,851.38
EFT Retirement Misc - PEPRA New 26013
5/10/2019
Cal Pers
48,517.54
EFT Retirement Misc - Classic 27
5/10/2019
Cal Pers
71,223.60
EFT Retirement Safety Police Classic - 1 st Tier 28
5/10/2019
Cal Pers
49,703.15
EFT Retirement Safety Fire- Classic 30168
5/10/2019
Cal Pers
4,134.99
EFT Retirement Sfty Police Classic -2nd Tier 30169
5/10/2019
West Basin
2,003,152.77
H2O payment
5/9/2019
Lane Donovan Golf Ptr
21,892.00
Payroll Transfer
4/29/19-5/5/19
Workers Comp Activity
42,360.06
SCRMA checks issued
4/29/19-5/5/19
Liability Trust - Claims
0.00
Claim checks issued
4/29/19-5/5/19
Retiree Health Insurance
18,224.98
Health Reimbursment checks issued
4129/19-5/5119
Flexible Spending Card
989.85
Employee Health and DCA card charges
DATE OF RATIFICATION: 5/13/19
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by:
Deputy City Tyeasurej
Fi
city
3,147, 781.82
❑a e
5-l' - j
Date
s AVA
Date
Information on actual expenditures is available in the City Treasurer's Office of the City of EI Segundo.
PACity Treasurer\Wire Transfers\Copy of Wire Transfers 10-01-18 to 9-30-19
3,147,781.82
5113/2019 1/1
36
MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MAY 7, 2019 — 5:00 PM
5:00 P.M. SESSION — Due to lack of quorum at 5:00 PM, meeting adjourned until 6:15
PM.
CALL TO ORDER — Mayor Boyles at 6:15 PM
ROLL CALL
Mayor Boyles -
Present
Mayor Pro Tem Pirsztuk -
Present
Council Member Brann -
Present
Council Member Pimentel -
Present
Council Member Nicol -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) None
SPECIAL ORDER OF BUSINESS:
Presentations — Department Heads introduced new employees to Council;
Finance — Richard Magana, License Permit Specialist Il, Connor Shortland, License
Permit Specialist I, Daisy Benoit, Accountant, Victoria Tran, Accounting Technician
Library — Kristen Morell, Youth Services Librarian
IT — Jason Martin, Geographic Information System Analyst (GIS)
Deputy City Manager — Cristina Reveles, Economic Development Coordinator and
Kristen Bergevin — IT and Communications Consultant
Mayor Boyles announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -0- matters
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -0-
matters.
MINUTES OF THE REGULAR COUNCIL MEETING
MAY 7, 2019
PAGE NO. 1
37
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matters
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -1- matter
PUBLIC EMPLOYMENT (Gov't Code § 54957) -1- matter
1. City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -4-
matters
1. Employee Organizations: Police Management Association; Police Support
Services Employees Association; Supervisory, Professional Employees
Association; and Executive and Management/Confidential Employees
(unrepresented groups).
Agency Designated Representative: Irma Moisa Rodriquez, City Manager,
Greg Carpenter and Human Resources Director, David Serrano.
Adjourned at 6:55 PM
MINUTES OF THE REGULAR COUNCIL MEETING
MAY 7, 2019
PAGE NO. 2
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MAY 7, 2019 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Boyles at 7:02 PM
INVOCATION — Pastor Wes Harding, The Bridge Church
PLEDGE OF ALLEGIANCE — Council Member Nicol
PRESENTATIONS
a) Proclamation read by Mayor Pro Tem Pirsztuk, proclaiming May 12-18, 2019 as
National Police Week. Proclamation presented to Police Chief Whalen.
b) Proclamation read by Council Member Brann, proclaiming Older American's
Month and recognition of the EI Segundo Older American of the Year, Cecelia
"Bebe" Buchen.
ROLL CALL
Mayor Boyles -
Present
Mayor Pro Tem Pirsztuk -
Present
Council Member Brann -
Present
Council Member Pimentel -
Present
Council Member Nicol -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total)
Marty Stone, resident and Sr. Citizen Housing Corporation Board member, thanked
Council for including Park Vista in the facilities needs assessment. Invited Council to
tour the Park Vista facility at any time.
Melissa McCaverty, PTA Council President and resident, along with Dr. Melissa Moore
ESUSD Superintendent, commented on item #20 regarding The Run for Education
event fees.
Ron Swanson, resident, complimented EI Segundo's new waste hauling service
company, EDCO and announced S & S Hardware will once again be serving lunch to
City Employee's on 9/11.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
MINUTES OF THE REGULAR COUNCIL MEETING
MAY 7, 2019
PAGE NO. 3
WE
MOTION by Council Member Brann, SECONDED by Mayor Pro Tem Pirsztuk to read
all ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
Moved up on the agenda for time consideration
19. Consideration and possible action to receive and file a report from Robert
Kleinhenz, Economist and Executive Director of Research at Beacon Economics,
on the creative economy in EI Segundo.
(Fiscal Impact: None)
Greg Carpenter, City Manager and Barbara Voss, Deputy City Manager introduced the
item.
Robert A. Kleinhenz, Ph.D. Economist, Executive Director of Research at Beacon
Economics, gave a presentation.
Council discussion
Council consensus to receive and file the EI Segundo Creative Economy report.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
Consideration and possible action regarding City Council approval of
Environmental Assessment No. EA -1152 and certification of a Final
Environmental Impact Report (FEIR) for the Park Place Extension and Grade
Separation project. (Applicant: City of EI Segundo)
(Fiscal Impact: None with this action)
Mayor Boyles stated this was the time and place to conduct a public hearing and
receive public testimony regarding City Council approval of Environmental Assessment
No. EA -1152 and certification of a Final Environmental Impact Report (FEIR) for the
Park Place Extension and Grade Separation project. (Applicant: City of EI Segundo)
Clerk Weaver stated that proper notice had been given in a timely manner and that no
written communication had been received in the City Clerk's office.
Greg Carpenter, City Manager and Sam Lee, Planning Building and Safety Director,
introduced the item.
Paul Samaras, Principal Planner, gave a presentation.
Mayor Boyles opened the Public Hearing
Public Comment: None
MOTION by Council Member Nicol, SECONDED by Mayor Pro Tem Pirsztuk to close
the hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
MINUTES OF THE REGULAR COUNCIL MEETING
MAY 7, 2019
PAGE NO. 4
WE
Council Discussion
David King, Assistant City Attorney, read by title only:
RESOLUTION NO. 5149
A RESOLUTION APPROVING ENVIRONMENTAL ASSESSMENT NO. EA -1152 AND
CERTIFYING A FINAL ENVIRONMENTAL IMPACT REPORT FOR THE PARK PLACE
EXTENSION AND GRADE SEPARATION PROJECT
MOTION by Council Member Brann, SECONDED by Council Member Nicol to adopt
Resolution No. 5149. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
C. UNFINISHED BUSINESS
2. Consideration and possible action to receive and file a presentation on the draft
Citywide Facilities Condition Assessment reports.
(Fiscal Impact: None)
Greg Carpenter, City Manager, introduced the item.
Ken Berkman, Public Works Director, answered Council questions.
Mark Surdam, Program Manager with EMG, gave a presentation.
Council Discussion
Council consensus to receive and file a presentation on the draft Citywide Facilities
Condition Assessment reports.
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
3. Consideration and possible action to adopt a Resolution revising the
Environmental Committee By -Laws.
(Fiscal Impact: None)
Greg Carpenter, City Manager, introduced the item.
Tracy Miller-Zarneke, Environmental Committee Chairperson, reported on the item
Council Discussion
MOTION by Council Member Brann, SECONDED by Council Member Pimentel
approving Resolution No. 5150. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
4. Consideration and possible action to receive and file a report from the
Environmental Committee.
(Fiscal Impact: None)
MINUTES OF THE REGULAR COUNCIL MEETING
MAY 7, 2019
PAGE NO. 5
41
Greg Carpenter, City Manager, introduced the item.
Tracey Miller-Zarneke, Environmental Committee Chairperson, gave a presentation
Council Discussion
Council Consensus to receive and file a report from the Environmental Committee.
5. Consideration and possible action to receive a verbal report from The Gateway
Committee on the project status of developing the vision, goals and scope of the
Main Street and Imperial Highway Entryway Capital Improvement Project.
(Fiscal Impact: None)
Greg Carpenter, City Manager, introduced the item.
Christopher Henson, Recreation and Parks Superintendent and George Renfro,
Gateway Committee member reported on the item.
Council consensus to receive and file a report from the Gateway Committee.
Items #20 & #21 moved up on the agenda before midyear Financial Review
discussion and time consideration.
20. Consideration and possible action to discuss the current subsidy of fees for the
Run for Education and potentially modify to a different subsidy level (Fiscal
Impact: currently $12,000. Increase TBD)
Greg Carpenter, City Manager, introduced the item
Meredith Petit, Recreation and Parks Director answered Council questions.
Council Discussion
Council consensus directing staff to reevaluate the score card/policy used in fee waiver
decisions and bring back to a future City Council meeting. Using the newly evaluated
and refined scorecard, revisit the Run for Education fees to be waived.
Recess at 9:12 PM
Reconvened at 9:19 PM
21. Consideration and possible action to (1) allocate $39,000 to help fund the 2019
EI Segundo Art Walk to be held on the third Thursday during the months of June,
July, and August 2019, (2) allow use of city property as a central venue, and (3)
permit the operation of a beer/wine garden on public property for the 2019 EI
Segundo Art Walk.
(Fiscal Impact: $39,000.00)
Greg Carpenter, City Manager, introduced the item.
MINUTES OF THE REGULAR COUNCIL MEETING
MAY 7, 2019
PAGE NO. 6
W
George Renfro and John McCullough with EI Segundo Art Walk Organization gave a
presentation.
Barbara Voss, Deputy City Manager, answered Council questions.
Council Discussion
MOTION by Council Member Brann, SECONDED by Council Member Nicol allocating
$39,000 to help fund the 2019 EI Segundo Art Walk on June 20, July 18, and August
15, 2019, Agreement No. 5704. MOTION PASSED BY VOICE VOTE. 4/1 YES: Boyles
Brann Nicol Pirsztuk NO: Pimentel
MOTION by Mayor Boyles, SECONDED by Council Member Nicol granting permission
to the EI Segundo Art Walk organization to use city property as a central venue during
the three days of the 2019 EI Segundo Art Walk and approve the request to operate a
beer/wine garden at the central venue on public property during the three days of the
2019 Art Walk. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
6. Approve Warrant Numbers 3025677 through 3025767 and 9000905 through
9000905 on Register No. 14a in the total amount of $610,459.03 and Wire
Transfers from 4/08/19 through 4/14/19 in the total amount of $2,974,266.13.
Warrant Numbers 3025768 through 3025845 and 9000906 through 9000908 on
Register No. 14b in the total amount of $166,358.53 and Wire Transfers from
4/15/19 through 4/21/19 in the total amount of $73,498.00. Ratified Payroll and
Employee Benefit checks; checks released early due to contracts or agreement;
emergency disbursements and/or adjustments; and wire transfers.
7. Approve Joint Council and Economic Development Meeting Minutes of March 20,
2019, Special City Council Meeting Minutes of March 19, 2019 Regular City
Council Meeting Minutes of March 19, 2019, Special City Council Meeting
Minutes of April 10, 2019, Special City Council Meeting Minutes of April 16, 2019
(Closed Session), Special City Council Meeting Minutes of April 16, 2019 (Open
Session), Regular City Council Meeting Minutes of April 16, 2019 and Special
City Council Meeting Minutes of April 25, 2019.
MINUTES OF THE REGULAR COUNCIL MEETING
MAY 7, 2019
PAGE NO. 7
43
8. Approve Resolution No. 5151 to adopt the proposed fee schedule to establish
"alternative use" rates applicable to for-profit rental organizations, authorize the
City Manager to enter into a License Agreement, no. 5700, with South Bay
United Water Polo, in a form approved by the City Attorney, for usage of the Urho
Saari Swim Stadium at a rate of $35 per hour for the main pool for a term of one
year, authorize the City Manager to enter into a License Agreement, no. 5701
with Trojan Water Polo Club, in a form approved by the City Attorney, for usage
of the Urho Saari Swim Stadium at a rate of $45 per hour for the main pool for a
term of one year. (Fiscal Impact: None)
9. Authorize the City Manager to execute contract Amendment No. 4716G with
Michael Baker International, in a form approved by the City Attorney, for
additional work related to traffic engineering and analysis for the Park Place
Extension project and authorize the expenditure of $15,000 from the Park Place
Extension Measure R project account (301-400-8203-6679). (Applicant: City of EI
Segundo)
(Fiscal Impact: $15,000.00)
10. Waive minor irregularities in the bid from Superior Pavement Markings Inc.,
authorize the City Manager to execute standard Public Works Contract No. 5702,
in a form approved by the City Attorney, with Superior Pavement Markings Inc. in
the amount of $49,341.00, and authorize an additional $4,934.00 for construction
related contingencies and appropriate $42,184 from TDA Article 3- SB 821
Bikeway Fund to the Project. Project No. PW 19-03.
(Fiscal Impact: $54,275.00)
11. PULLED BY GREG CARPENTER, CITY MANAGER.
12. Authorize a budget appropriation of $100,000 to the existing Citizens Option for
Public Safety (COPS) Supplemental Law Enforcement Services Fund (SLESF)
account as part of the City's Fiscal Year 2018-19 budget, pursuant to
Government Code § 30061(c)(2). The grant requires that expenditures be utilized
to supplement "front line law enforcement." Front line law enforcement includes
funding special enforcement details and purchasing equipment.
(Fiscal Impact: $100,000 COPS grant funding)
13. Receive and file an informational report on the quarterly update for the Strategic
Work Plan for the second quarter of Fiscal Year (FY) 2018-19.
(Fiscal Impact: None)
14. Authorize the Mayor to sign a letter of support for Assembly Bill 720 introduced
by Assembly Members Muratsuchi and Smith, on Separating Instructional
Services Agreements from the Student Centered Funding Formula and
authorizing the Mayor to sign a letter of support.
(Fiscal Impact: None)
MINUTES OF THE REGULAR COUNCIL MEETING
MAY 7, 2019
PAGE NO. 8
M,
15. Authorize the City Manager to sign the Amendment No. 5348D, to the
Professional Services Agreement, in a form approved by the City Attorney, with
Michael T. Little dba Counter Risk, Inc. to provide consultant services for the
Regional Training Group (RTG) and fire chiefs within the region, authorize an
increase of the blanket purchase order by $201,640 to enable the Fire
Department to receive the services provided by Michael T. Little dba Counter
Risk, Inc. and authorize and approve additional appropriation to expense account
124-400-3785-6214.
(Fiscal Impact: $201,640.00)
16. PULLED BY TRACY WEAVER, CITY CLERK
MOTION by Council Member Nicol, SECONDED by Council Member Brann approving
Consent Agenda items 6, 7, 8, 9, 10, 12, 14, and 15. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
PULLED ITEMS FOR CLARIFICATION:
11. Consideration and possible action to award a standard Public Works Contract to
Pacific Tennis Courts, Inc., in a form approved by the City Attorney, for
construction of the EI Segundo Boulevard On -Street Parking Pilot Project. Project
No. PW 19-15.
(Fiscal Impact: $82,487.00)
Greg Carpenter, City Manager, explained the funds will no longer be transferred from
the General Fund Reserves to the Smoky Hollow Parking In -Lieu account. Since the
writing of the staff report, four (4) parking spaces have been purchased through the In -
Lieu program and thus the General Fund Reserves are no longer needed.
MOTION by Council Member Brann, SECONDED by Council Member Pimentel
authorizing the City Manager to execute standard Public Works Contract No. 5703, in a
form approved by the City Attorney, with Pacific Tennis Courts, Inc. in the amount of
$74,988.00 and authorize an additional $7,499.00 for construction related
contingencies. Project No. PW 19-15. MOTION PASSED BY UNANIMOUS VOICE
VOTE. 5/0
16. Consideration and possible action regarding approval and adoption of 1) A
Resolution providing for salary and benefit changes to Chapter 1A2
(Management- Confidential Series) of the EI Segundo Administrative Code.
(Fiscal Impact: $180,287.00 for FY 2018-19; $1,052,534.00 for FY 2019-20)
David Serrano, Human Resources Director, stated a clerical error occurred on the
Resolution. The title of Principal Civil Engineer shows the position is "At Will", this
position is not "At Will" per the City's Municipal Code. This will be corrected on the final
Resolution.
MINUTES OF THE REGULAR COUNCIL MEETING
MAY 7, 2019
PAGE NO. 9
45
MOTION by Council Member Brann, SECONDED by Council Member Pimentel
adopting Resolution No. 5147 amending the City's Administrative Code setting Salary
Benefits for Executive, Management and Confidential Series and adopt Resolution No.
5148 approving the Contract Amendment with CalPERS for the additional PERS pickup.
MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
F. NEW BUSINESS
17. Consideration and possible action to introduce and waive first reading of a
proposed ordinance amending EI Segundo Municipal Code Chapter 1-7C to
increase the dollar limit for the administrative "no bid" award of Public Works
Contracts in accordance with state law.
(Fiscal Impact: None)
Greg Carpenter, City Manager, introduced the item.
Council Discussion
David King, Assistant City Attorney, read by title only:
ORDINANCE NO. 1583
AN ORDINANCE AMENDING EL SEGUNDO MUNICIPAL CODE CHAPTER 1-7C TO
INCREASE THE DOLLAR LIMIT FOR THE ADMINSTRATIVE, "NO BID" AWARD OF
PUBLIC WORKS PROJECTS IN ACCORDANCE WITH STATE LAW
Council Member Brann introduced the ordinance. The second reading is scheduled for
the regular City Council meeting on May 21, 2019.
Item #22 moved up on the agenda before midyear Financial Review discussion.
22. Consideration and possible action to direct staff to allocate funding from the mid-
year budget surplus for the purpose of developing a policy and project to replace
missing sections of sidewalk in the residential areas of the City.
(Fiscal Impact: TBD)
Greg Carpenter, City Manager, introduced the item
Ken Berkman, Public Works Director, answered Council questions
Council discussion
MOTION by Mayor Pro Tem Boyles, SECONDED by Council Member Brann directing
staff to develop a plan including funding and policy direction to replace missing sections
of sidewalk in the residential areas of the City and return to Council for review and
potential adoption; 2) Alternatively, discuss and take other action related to this item.
MINUTES OF THE REGULAR COUNCIL MEETING
MAY 7, 2019
PAGE NO. 10
18. Consideration and possible action regarding Fiscal Year (FY) 2018-19 Midyear
Financial Review.
(Fiscal Impact: Increase of $68,387 to the General Fund Expenditures and an
increase of $175,000 to Fund 109 {Asset Forfeiture} expenditures)
Greg Carpenter, City Manager, introduced the item.
Joe Lillio, Finance Director, gave a presentation
Council Discussion
Council consensus to receive and file the Fiscal Year (FY) 2018-19 Midyear Financial
Review.
MOTION by Mayor Pro Tem Pirsztuk, SECONDED by Mayor Boyles approving the
appropriation requests itemized in Attachment A with the removal of Acacia Pool
remodel, item #9 on the attachment. MOTION FAILED. YES: Boyles Pirsztuk NO:
Brann Nicol Pimentel
MOTION by Mayor Pro Tem, SECONDED by Mayor Boyles approving the appropriation
requests itemized in Attachment A (attached to the minutes). MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
MOTION by Mayor Boyles, SECONDED by Council Member Nicol to allocate the
$205,000.00 surplus to the pension trust fund.
19. Moved up on the agenda
REPORTS — CITY MANAGER - Mentioned the new Council Meeting start times; closed
session will begin at 4:00 PM and regular open session will begin at 6:00 PM, thanked
the Council for recognizing the Management Confidential and Executive salary and
benefit issue this evening and invited Ken Berkman, Public Works Director to give a
quick update on the first week of implementation of the City's new waste hauling
company, EDCO.
REPORTS — CITY ATTORNEY - Passed
REPORTS — CITY CLERK — Passed
REPORTS — CITY TREASURER — Not present
REPORTS — CITY COUNCIL MEMBERS
Council Member Pimentel — Observation over the past couple of weeks of
residents giving their time for the betterment of the Community.
Council Member Nicol — Congratulated Beyond Meat who went public on May 2,
2019 and commented on the Run for Education, great event.
MINUTES OF THE REGULAR COUNCIL MEETING
MAY 7, 2019
PAGE NO. 11
47
20. Moved up on the agenda
Council Member Brann — Passed
Mayor Pro Tem Pirsztuk — Thanked the Recreation and Parks for a successful
Hometown Fair and reminded everyone of the ED! Gala on Friday, May 10, 2019
at Chevron Park.
Mayor Boyles — Mentioned exciting news from the South Bay Council of
Governments (SBCOG), they have received Metro funds for broad band
construction and attended the General Assembly for Southern Cal Association of
Governments and thanked everyone for their understanding and patience during
the new waste hauling roll out.
21. Moved up on the agenda.
22. Moved up on the agenda
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total)
Dr. Melissa Moore, ESUSD Superintendent, thanked Ken Berkman and staff for their
work reconfiguring the street sweeping days around the schools and facilities.
MEMORIALS — None
ADJOURNMENT at 10:54 PM
Tracy Weaver, City Clerk
MINUTES OF THE REGULAR COUNCIL MEETING
MAY 7, 2019
PAGE NO. 12
.;
Executive Summary
Exhibit A: Fiscal Year 2018-2019 Mid -Year Budget Adjustments
Item #
Description
General Fund Expenditures
Additional funding of the section 115 pension trust adminstered through
1 PARS as established by City Council in November 2017 $
2 Additional funding of legal fees fees to engage in the LAX expansion
3 Transfer Out to Capital Improvements - Richmond Street Field
Fiscal Impact
250,000
150,000
120,000
Transfer Out to Capital Improvements - Sidewalk improvements to the
4 residential areas 100,000
This item is no longer a request. The City received a check in the amount of
$112,000 in Smoky Hollow Parking In -lieu Fees.
Funding for the Smoky Hollow Specific Plan adopted by City Council - pilot
5 project to add on -street parking on the north side of EI Segundo Blvd. 82,487
6 Partial funding of the ES Art Walk event costs 39,000
Personnel Request: Planning & Building Safety — Reclassify the Office
Specialist II position to a Senior Administrative Specialist. This request is
budget nuetral. Increase personnel busget by $3,999 and decrease
7 professional/Technical Budget by $3,999
Other Funds
Asset Forfeiture Fund - Approve an appropriation from available asset
forfeiture fund balance to fund upcoming training opportunities and to 175,000
8 upgrade outdated equipment to improve the overall safety for officers
CIP Fund - Reallocate $800,000 from the City-wide facilities CIP towards the
Acacia Park & Pool Project. City Council gave staff direction to come up with 800,000
the additional funding for the Acacia Park & Pool project during the April 16,
9(a) 2019 City Council meeting
CIP Fund - Reduce funding in the City-wide facilities improvements CIP
9(b) account to fund the Acacia Park & Pool Project (800,000)
1
W
Detail
Exhibit A: Fiscal Year 2018-2019 Mid -Year Budget Adjustments
Fiscal Impact
Item # Description Expenses_ Revenues
General Fund Expenditures
Additional funding of the section 115 pension trust adminstered
1 through PARS as established by City Council in November 2017 $ 250,000
2
Additional funding of legal fees fees to engage in the LAX expansion
150,000
3(a)
Transfer Out to Capital Improvements - Richmond Street Field
120,000
Capital Improvements -Sidewalk Improvements
Transfer Out to Capital Improvements - Sidewalk improvements to
301-400-8203-8705
4(a)
the residential areas
100,000
This item is np lonnr a request-_ The City received a check in the
amount of $112,000 in Smoky Hollow Parking In -lieu Fees.
800,000
301-400-8202-8423
Funding for the Smoky Hollow Specific Plan adopted by City Council -
up with the additional funding for the Acacia Park & Pool project
pilot project to add on -street parking on the north side of EI Segundo
5
Blvd.
during the April 16, 2019 City Council meeting.
6
Partial funding of the ES Art Walk event costs
39,000
Personnel Request: Planning & Building Safety — Reclassify the Office
301-400-8201-8209
Specialist II position to a Senior Administrative Specialist. This request
9(b)
7(a)
is budget nuetral.
3,999
Personnel Request: Planning & Building Safety—Reclassify the Office
Increase in CIP Fund 301 Expenses $
220,000
Specialist II position to a Senior Administrative Specialist. This request
7(b)
is budget nuetral.
(3,999)
Total General Fund Request
741,487
Field
Less utilization of budget savings from vacancies
(673,100)
CIP (301)
Total additional appropriation from GF fund balance $
68,387
Other Funds
4 (c)
Approve an appropriation from available asset forfeiture fund
100,000 301-300-0000-9399
balance to fund upcoming training opportunities and to upgrade
175,000
8
outdated equipment to improve the overall safety for officers
$ 220,000
Increase in Asset Forfeiture Fund 109 Expenses $
175,000
Account Comments
001-400-2901-4209
001-400-2101-6406
001-400-0000-9499
001-400-0000-9499
001-400-4101-6304
001-400-2401-6401
001-400-2404-4101
001-400-2404-6214
109-400-3105-5209 Asset Forfeiture (109)
3(b)
Capital Improvements - Richmond Street Field
120,000
301-400-8202-8218
CIP (301)
4 (b)
Capital Improvements -Sidewalk Improvements
100,000
301-400-8203-8705
CIP (301)
Reallocate $800,000 from the City-wide facilities CIP towards the
Acacia Park & Pool Project. City Council gave staff direction to come
800,000
301-400-8202-8423
CIP (301)
up with the additional funding for the Acacia Park & Pool project
9(a)
during the April 16, 2019 City Council meeting.
Reduce funding in the City-wide facilities CIP account to fund the
301-400-8201-8209
CIP (301)
9(b)
Acacia Park & Pool Project
Increase in CIP Fund 301 Expenses $
220,000
Transfer in from General Fund to Capital Projects - Richmond Street
3 (c)
Field
120,000 301-300-0000-9399
CIP (301)
Transfer in from General Fund to Capital Projects - Sidewalk
4 (c)
Improvements
100,000 301-300-0000-9399
CIP (301)
Increase in CIP Fund 301 Revenues
$ 220,000
2
WE
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
MONDAY, MAY 13, 2019 2:30 PM
2:30 PM SESSION
CALL TO ORDER — Mayor Boyles at 2:34 PM
ROLL CALL
Mayor Boyles -
Present
Mayor Pro Tem Pirsztuk -
Present
Council Member Brann -
Present
Council Member Pimentel -
Present
Council Member Nicol -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) None
SPECIAL ORDER OF BUSINESS:
Appointment of Gary Phillips as the labor negotiator for city manager
candidates.
Council consensus to appointment Gary Phillips as the labor negotiator for the city
manager candidates.
Mayor Boyles announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
PUBLIC EMPLOYMENT (Gov't Code § 54957) -1- matter
1. City Manager
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 1 — matter
Performance Review
Position: City Attorney
51
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §546957.6) -1-
matter
1. City Manager Candidates
Agency Designated Representative: Gary Phillips (or other person designated by
Council to be decided during public session)
ADJOURNMENT at 6:55 PM
Tracy Weaver, City Clerk
2
52
EL SEGUNDO CITY COUNCIL MEETING DATE: May 21, 2019
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding a request to allow alcohol service at the expansion of
an existing restaurant to serve beer and wine for on-site consumption. Brewport Tap House is
located at 200 Main Street, within the Downtown Specific Plan area. EA 1241 AUP 19-01
Applicant: Kristian Krieger, Brewport Tap House. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Receive and file this report without objecting to the issuance of the alcohol permit for the
Expansion of the restaurant at 200 Main Street; and/or
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Crime and Arrest Statistics by Reporting Districts (RD) for July to December 2018
2. Police Reporting Districts Map
3. Planning Commission Staff Report, dated April 25, 2019
4. Administrative Use Permit approval letter and conditions, dated April 19, 2019
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN: N/A
ORIGINATED BY: Brenna Callero, Assistant Planner
REVIEWED BY: Sam Lee, Planning and Building Safety Director
APPROVED BY: Greg Carpenter, City Manager&
On April 19, 2019, the Director of Planning and Building Safety approved an Administrative Use
Permit application with conditions of approval, allowing the sale of beer and wine at Brewport
Tap House, located at 200 Main Street. The Planning Commission Received and Filed the
Director's decision on April 25, 2019. Pursuant to City Council direction from 1995, this matter
is brought to the Council's attention at this time.
Analysis
According to the most recent Crime and Arrest statistics report prepared by the Police Department,
the proposed restaurants are located in Reporting District (RD) 112 Based on the July- December
2018 data reported by the Police Department, the district had a total of 16 Part I & II crimes and 5
felony/misdemeanor arrest. This rate is 11 % higher than the City's average. The Police Department
53
7
and the Planning and Building Safety Department do not object to the issuance of the alcohol
permit for the new restaurant.
The Planning Commission's decision to receive and file the Director's decision on April 25, 2019
granted approval for an Administrative Use Permit. The approval will allow Brewport Tap House
to serve beer and wine during their hours of operation from 11 am to 12am Monday through
Thursday, 11 am to 1 am on Friday, 9am to lam on Saturday, and 9 am to 12 am on Sundays, with
alcohol service operating at the same hours. The restaurant will be expanding rom 2,430 sq. ft. and
the expansion will provide an additional 3,318 sq. ft. to the restaurant.
The project site is located in the Downtown Specific Plan area. Restaurants are a permitted use by
right. On-site and off-site sale of alcohol at a restaurant requires an Administrative Use Permit in
accordance with the Municipal Code. As noted above, this permit was approved by the Director
of Planning and Building Safety and confirmed by the Planning Commission.
The ABC license review process is separate from the City's AUP process. ABC is responsible for
running a complete background check on all alcohol license applicants, as well as conducting site
inspections, before issuing any type of alcohol license. The City reviews compatibility issues.
Environmental Review
The project is categorically exempt from the requirements of the California Environmental Quality
Act (CEQA) pursuant to 14 California Code of Regulations §15301 as a Class 1 categorical
exemption (Existing Facilities).
Conclusion
Staff recommends that the Council receive and file this report without objecting to the issuance of
a new alcohol permit for the site, or alternatively discuss and take another action related to this
item.
54
REPORTED PERIOD: 3ULY – DECEMBER 2018
PART I & II CRIMES AND ARRESTS BY REPORTING DISTRICT
RD
REPORTING PART I &II FELONYIMISD
DISTRICT CRIMES ARRESTS
TOTAL
AVERAGE BY RD
PERCENTAGE +1-
101 27 16
43
+126%
102 18 7
25
+32%
103 5 0
5
.74%
104 14 5
19
0%
105 13 _ 7
20
+50/0
106 2 3
5
-74%
107 37 11
48
+153%
108 55 17
109 2 1
72
3
+279%
-84%
110 2 3
5
-74%
111 34 7
41
+11630
112 16 5
21
+11%
113 38 11
114 1 1
49
2
+158%
-89%
115 10 4
14
-26%
116 3 2
5
-74%
201 7 3
10
47%
202 14 5
19
0%
203 9 0
9
•53%
204 6 5
11
A2%
205 24 6
30
+58%
206 10 2
12
-37%
207 31 10
41
+116%
208 18 3
21
+11%
209 21 3
24
+26%
210 27 10
37
+95%
211 24 9
33
+74%
212 16 3
19
0%
213 7 1
B
-58%
301 14 6
302 7 3
303 5 1
304 2 1
305 14 4
306 6 2
20 —
10
6
3
18 _
8
+50/0
-47° 6
-68%
-8490
-5%
-58%
307 13 2
15
-21%
308 34 11
45
+137%
309 6 4
10
-47%
310 3 2
5
-74010
311 11 5
16
-16%
312 11 4
313 2 2
15
4
-21%
-79%
314 0 0
0
0%
315 6 4
10
47%
316 4 2
317 15 2
6
-
16
a%
-16%
318 53 12
_
65
+•242%
319 26 9
35
+$401a
320 7 2
9
321 1 1
2
fig%
322 2 0
2 1
-89%
323 4 2
fi A-68%
TOTALS _ 737 241
977
Number of Reporting Districts = 52
Average # of Part I & II Crimes per Reporting District =14
Average # of Felony/Misdemeanor Part I & 11 Crime Arrests per Reporting District = 5
Average # of Crimes and Arrests per Reporting District =19
Results from 07/0112018 through 12131/2018)
High Crime Area per S&P Code Section 23958.4 = X20%
RECORDS/EJ PAGE 1 1/2Z/2019
6IR
EL SEGUNDO POLICE DEPARTMENT
HIGH CRIME AREA MAP
E=L SEGUNDO POLICE DEPARTMEM T
E•tos
x AL 41WV r�n,�iri11- IRIPEAIAI_ _ G]es ti�0,%omP
�anuy++a I • IA�E Rrvi _.
707 Acncw 102 709 207 A": , 209: �•� - ._-�ti _ impergE
wp -204 1 ^� 362 _ . L] — • I — – �� f--
8Y .w 6YRµtOrtiE 307
i� id 706 ?�i=E RAPLE:AVE
"�11 r<
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4 `
1 —ew ML.. 103 rwa 366
7.NR1i�7Sn .y� i Ertel 305
T
10$ J 6SA AV
pxp } MARIPOE
ioi
1 V If FINE V 41 PrrpE '
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� las 21,89 � 2ns 30a aoa 910
a 7
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w zap S
aluro Aye z N 314
0Rn �% 1{2 II 113 a J 211 �yKL1 212 alt a1 ata a46
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';r iii EL SECVHpO.EL SEGLNdD BLVD - EEL SEGLIN ..fr c
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m � 213.219
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115 1
114 i
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CITY OF EL SEGUNDO ;rte j
RECOROVEJ
PAGE I
317
I lfiAll
ALASKA
321 "+
320
318 :�pILK PL HRy
319
1/22/2019
56
EL SEGUNDO PLANNING COMMISSION MEETING DATE: April 25, 2019
AGENDA STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Consideration and possible action regarding approval of Environmental Assessment 1241:
Administrative Use Permit 19-01 for On-site alcohol sales for a proposed restaurant at 200 Main
Street, El Segundo, California. The project is categorically exempt from the requirements of the
California Environmental Quality Act (CEQA) pursuant to 14 California Code of Regulations §
15301 as a Class 1 categorical exemption (Existing Facilities).
Address: 200 Main Street
Applicant: Kristian Krieger, Brewport Tap House
RECOMMENDED PLANNING COMMISSION ACTION:
1. Receive and file this report regarding the Director's approval of an Administrative Use
Permit for the on-site consumption of beer and wine at 200 Main Street; or
2. Alternatively, any Planning Commissioner may request that a decision on the application
be made by the Planning Commission instead of received and filed.
ATTACHED SUPPORTING DOCUMENTS: Approval letter dated April 19, 2019
ORIGINATED BY: Brenna Callero, Assistant Planner
REVIEWED BY: Gregg McClain, Planning Manager0
APPROVED BY: Sam Lee, Director of Planning and Building Safety
On April 19, 2019, the Director granted approval of an Administrative Use Permit for a Type 41
license for on-site consumption of beer and wine at 200 Main Street. The approval includes
conditions that protect the City and surrounding users from potentially negative impacts associated
with alcohol consumption. The conditions, findings of approval, and environmental assessment
are provided in the attached approval letters. Staff believes that the project is appropriate for the
location and will not operate in a manner that will create detrimental impacts, and so recommends
that the Commission receive and file this report.
57
EL SIGH Non
•ikce��eaar�e nir•
Planning & Building Safety Dep
artnent
April 19, 2019
Brewport Tap House
ATTN: Kristian Krieger
200 Main Street
EI Segundo, CA 90245
RE: Environmental Assessment 1241: Administrative Use Permit 19-01
Address: 200 Main Street, EI Segundo, CA 90245
Dear Mr. Krieger:
Your request for an Administrative Use Permit allowing the sale and dispensing of beer
and wine (Type 41) at the expansion of the Brewport Tap House is approved and subject
to the conditions of approval in the attached Exhibit A. The associated environmental
determination and findings supporting the decision are described in Exhibit B.
Please note that this letter does not constitute the City's final decision in this matter.
This determination is scheduled to be "received and filed" by the Planning Commission
at the April 25, 2019, meeting. Any Planning Commissioner may request that this permit
be discussed and a decision be made by the Commission instead of "received and filed."
Should you have any questions, please contact Brenna Callero, Assistant Planner at
(310) 524-2342.
Department of Planning and Building Safety
Exhibit A
CONDITIONS OF APPROVAL
In addition to all applicable provisions of the EI Segundo Municipal Code ("ESMC"), Kristian
Krieger, on behalf of Brewport Tap House ("Applicant") agrees that they will comply with the
following provisions as conditions for the City of EI Segundo's approval of Administrative Use
Permit No. 19-01 ("Project Conditions"):
1. The hours of operation to sell alcohol for on-site consumption is limited to between
11am to 12 am Monday through Thursday, 11 am to lam Friday, 9 am to 1 am
Saturday, and gam to 12 am on Sunday, Any change to the hours of operation or the
hours that alcohol may be served is subject to review and approval by the Director of
Planning and Building Safety.
2. Any subsequent modification to the project as approved must be referred to the
Director of Planning and Building Safety for approval or a determination regarding the
need for Planning Commission review of the proposed modification.
3. The Planning and Building Safety Department and the Police Department must be
notified of any change of ownership of the approved use in writing within 10 days of
the completion of the change of ownership. A change in project ownership may be
cause to schedule a hearing before the Planning Commission regarding the status of
the administrative use permit.
4. The applicant must obtain and maintain all licenses and comply with all regulations of
the Alcoholic Beverage Control (ABC) Act (Business & Professions Code Section
23300) and the regulations promulgated by the Board, including the regulations set
forth in 4 Cal. Code of Regs. §§55, of seq.
5. All employees tasked to sell alcoholic beverages must provide evidence that they have
either:
a. Obtained an ABC -issued certificate for completion of the Leadership and
Education in Alcohol and Drugs (LEAD) program; or,
b. Completed an accepted equivalent training offered by the ABC district office to
ensure proper distribution of beer, wine, and distilled spirits to adults of legal age.
c. If a prospective employee designated to sell alcoholic beverages does not have
LEAD or equivalent training, then the applicant must within 15 days of this decision
confirm with the Planning and Building Safety Department that a date is scheduled
with the local ABC district office to complete the LEAD course.
d. Within 30 days of taking LEAD or equivalent course, employees or their employer
must deliver each required certificate showing completion to the Police
Department.
6. The licensee must have readily identifiable personnel to monitor and control the
behavior of customers inside the building premises. Staff must monitor activity
immediately adjacent to the property under the establishment's control to ensure the
areas are generally free of nuisances.
WE
7. If complaints are received regarding excessive noise, or other nuisances associated
with the sale of beer, wine, and distilled spirits the City may, in its discretion, take
action to review the Administrative Use Permit and add conditions or revoke the
permit.
8. There must be no exterior advertising of any kind or type indicating the availability of
specific alcoholic beverage products.
9. The building must not be occupied by more persons than allowed by the California
Building Code, as adopted by the ESMC.
10. The building and any outdoor seating must comply with the California Building and
Fire Code requirements, as adopted by the ESMC.
11. The applicant must comply with the applicable requirements of the 2016 California
Building and Fire Codes and the 2015 International Fire Code as adopted by the City
of EI Segundo and EI Segundo Fire Department Regulations.
12. All dining and alcohol consumption is restricted to occur within the area shown on the
attached site plan. The site plan shows 100 square feet of outdoor dining. Per the
Downtown Specific Plan requirements, outdoor dining is limited to 200 square feet.
13. The Applicant agrees to indemnify and hold the City harmless from and against any
claim, action, damages, costs (including, without limitation, attorney fees), injuries, or
liability, arising from the City's approval of Environmental Assessment 1241 or
Administrative Use Permit 19-01. Should the City be named in any suit, or should any
claim be brought against it by suit or otherwise, whether the same be groundless or
not, arising out of the City approval of Environmental Assessment 1241 or
Administrative Use Permit 19-01, the Applicant agrees to defend the City (at the City's
request and with counsel satisfactory to the City) and will indemnify the City for any
judgment rendered against it or any sums paid out in settlement or otherwise. For
purposes of this section, "the City" includes the City of EI Segundo's elected officials,
appointed officials, officers, and employees.
14. Kristian Krieger, on behalf of Brewport Tap House, must acknowledge receipt and
acceptance of the project conditions by executing the acknowledgement below.
These Conditions are binding upon Kristian Krieger, on behalf of Brewport Tap Hose and all
successors and assigns to the property at 200 Main Street, EI Segundo, CA 90245 until
superseded by another approval letter or rescinded.
Kristian Krieger, on behalf of Brewport Tap House.
3
.k
Exhibit B
Environmental Determination and Required Findings
Environmental Assessment 1241:
After considering the above facts and findings, the Director finds this project is categorically
exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to
14 California Code of Regulations §15301 as a Class 1 categorical exemption (Existing
Facilities) because the proposed project consists of the permitting of existing private structures
and involves an addition to existing structure that is less than 10,000 square feet.
Administrative Use Permit 19-01:
The following are the facts in support of each finding for this decision:
Finding 1: There is compatibility of the particular use on the particular site in relationship to other
existing and potential uses within the general area in which the use is proposed to be located.
The project is located in a commercial area and is in proper relation to industrial and
commercial adjacent uses within this area. The project is situated in a environment
that includes offices, retail, service uses, and other restaurants nearby. The subject
site is located in the Downtown Specific Plan area, where restaurants are permitted.
Finding 2: The proposed use is consistent and compatible with the purpose of the Zone in which
the site is located.
The property is within the Downtown Specific Plan area (DSP). The DSP consists of
commercial, residential, and public uses, and accommodates a range of uses, heights,
and building square footages. The DSP goals provide consistency and reflect the vision
of the General Plan, including facilitating economic development and promoting
compatible land uses. The proposed expansion of the restaurant and the expansion of
alcohol sales as an ancillary use are consistent with this vision of the General Plan.
Finding 3: The proposed location and use, and the conditions under which the use would be
operated or maintained will not be detrimental to the public health, safety, or welfare, or
materially injurious to properties or improvements in the vicinity.
The restaurant will be located inside an existing retail commercial building and no new
construction is proposed as part of the current request for the alcohol license. The
expansion proposes new closing hours, however, since the use remains the same, it
is unlikely that the consumption of alcohol in a restaurant setting will cause the
establishment to become a nuisance.
2. proposed closing hours are 12 am Monday through Thursday, lam on Friday and
Saturday, and 12 am on Sunday. It is unlikely that the consumption of alcohol in a
restaurant setting will cause the establishment to become a nuisance.
4
61
Finding 4: Potential impacts that could be generated by the proposed use, such as noise, smoke,
dust, fumes, vibration, odors, traffic, and hazards have been recognized and mitigated.
The expansion of the consumption of beer and wine will not create any new impacts
that would not be normally associated with the operation of a restaurant.
Finding 5: The State Department of Alcoholic Beverage Control has issued or will issue a license
to sell beer, wine and distilled spirits to the Applicant.
The City expects the Applicant will obtain a license from the State of California
Department of Alcoholic Beverage Control for on-site sale and consumption of beer,
and wine for restaurants (Type 41). In the event the Applicant does not receive such
license, the City's approval will be null (Condition No. 4).
5
.A
EL SEGUNDO CITY COUNCIL MEETING DATE: May 21, 2019
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to authorize the City Manager to amend contracts with
the following consultants for Fiscal Year FY 2018/19 by $260,000: J Lee Engineering, JAS
Pacific, and Hayer Consultants, Inc. (Fiscal Impact: $0)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to amend the existing agreements with the following
consultants: J Lee Engineering, and JAS Pacific, and Hayer Consultants, Inc. to
increase the respective contract amounts by a total amount not to exceed $260,000;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS: None
STRATEGIC PLAN:
Goal: 1 Enhance Customer Service and Engagement
Objective: lA El Segundo provides unparalleled service to internal and external
customers
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): Planning and Building Safety — Building Safety #001-400-2403-6214
ORIGINATED BY: Lukas Quach, Building Safety Manager e��
REVIEWED BY: Sam Lee, Planning and Building Safety Director
Joseph Lillio, Finance Director
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The approved budget for the Planning and Building Safety Department for Fiscal Year 2018/19
includes a total of $911,854 for employee salaries and benefits for the Building Safety Division.
Due to vacancies in the Building Safety Divisions, staff has identified cost savings in employee
salaries and benefits over the next five months of approximately $260,000 in Building Safety.
The Building Safety Division's 2018/19 budget includes the following positions where cost
savings have been identified: License/Permit Specialist (1/2 year), Senior Plan Check Engineer
and MEP Plan Examiner. As a result, the City has had to rely on consultant services. J. Lee
Engineering, JAS Pacific, and Hayer Consultants, Inc. who are currently under contract with the
63
City to provide plan check, inspection and permit specialist consulting services and can provide
the City with the necessary services until the positions are filled. The cost savings due to these
vacancies are approximately $260,000 for the current fiscal year.
Current Consultants for Building Safety Department
Currently, the City utilizes consultants to perform certain services for the Planning and Building
Safety Department:
■ JAS Pacific: JAS Pacific provides code enforcement, plan check and inspection consulting
services for the Building Safety Division. The City has utilized JAS Pacific since 2008.
The current contract amount is for $60,000. These services are utilized when workload
exceeds the level that would preclude City staff from meeting customer service
expectations.
■ J Lee Engineer)iig Itic.: J. Lee Engineering provides plan check and inspection consulting
services for the Building Safety Division. The City has utilized J. Lee Engineering since
2008. The current contract amount is for $165,000. These services are utilized when
workload exceeds the level that would preclude City staff from meeting customer service
expectations.
• I Iaver Consultants, Inc.: Hayer provides Electrical, Mechanical, and Plumbing (MEP) plan
check services for the Building Safety Division. The City has utilized Hayer Consultants
since 2015. The current contract amount is for $75,000. These services are utilized when
workload exceeds the level that would preclude City staff from meeting customer service
expectations.
The contracts with these consultants are proposed to increase (see table below), in order to
temporarily fill vacancies and ongoing major department projects. Department of Planning and
Building Safety staff is working with the Human Resources Department to fill the vacancies as
soon as possible.
Some of the major department projects include:
■ EVA Office Condominium
■ 888 N. Douglas Renovation (Hackman Group)
• Chick Fil A
• D.R. Horton Residential Development
• The Raytheon Project (El Segundo South Campus Specific Plan)
A summary of staff's recommended increases is as follows:
Consultants
Services
Current
Recommended
Total
contract
increases to
Contract Amount
amount (5/7/19)
current contract
with recommended
amount
increases
JAS Pacific
Plan check,
$60,000
$85,000
$145,000
inspection, and
staffing
$150,000
JLee
Plan check,
$165,000
$315,000
Engineering, Inc.
Inspection, and
staffing
Hayer
Inspection
$75,000
$25,000
$100,000
Consultants, Inc.
staffing
TOTAL (for the
$300,000
$260,000
$560,000
above consultants
(current total
(total amount of
(total amount of
amount of
recommended
contracts including
contracts)
increases)
recommended
increases)
RECOMMENDATION
Staff recommends that the City Council authorize the City Manager to amend the existing contract
with the following consultants: J Lee Engineering, JAS Pacific, and Hayer Consultants, Inc. as
shown in table above. This reallocation of funds will reduce the funds budgeted for employee
salaries and benefits for the Building Division for Fiscal Year 2018/19, but will allow Building
Safety to meet its operational needs with the help from consultants for the remainder of the fiscal
year.
If approved by the City Council, staff will prepare amendments with the above -referenced
consultants, in a form approved by the City Attorney.
65
EL SEGUNDO CITY COUNCIL MEETING DATE: May 21, 2019
AGENDA STATEMENT F AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Consideration and possible action to receive an informational report on the use of the Request for
Proposal (RFP) process for the selection of Consultants for plan review, inspection, and
supplemental services for the Department of Planning and Building Safety for Fiscal Year (FY)
2019-2020. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Receive and file an informational report on the use of the Request for Proposal (RFP) for the
selection of Consultants for plan review, inspection, and supplemental services for the
Department of Planning and Building Safety for Fiscal Year (FY) 2019-2020
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Exhibit A — Request of Proposal
2. Exhibit B — Proposal from JAS Pacific Consultants
3. Exhibit C — Proposal from JLee Engineering, Inc.
4. Exhibit D — Proposal from CSG Consultants
FISCAL IMPACT: None
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: 1 Enhance Customer Service and Engagement
Objective: IA El Segundo provides unparalleled service to internal and external
customers
ORIGINATED BY: Lukas Quach, Building Safety Manager
REVIEWED BY: Sam Lee, Planning and Building Safety. Director
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The Building Safety Division is responsible for ensuring public safety, health and welfare through
enforcement of Building codes, City standards, and State and Federal regulations that govern
building design, construction, maintenance, repair, removal, demolition and occupancy. The
Building Safety staff provides permitting, plan check, inspection, and code enforcement services
for construction in the City. The staff assists customers to achieve compliance with the many
disciplines of construction such as Grading, Storm-water/LID, Soils/Geology, Architectural (Life
Safety), Structural, Energy Conservation, Disable Access, Mechanical, Electrical, Plumbing, and
Cal -green. 9
M.
The Building Safety Division is comprises of four functional sections that work together to
receive and coordinate plans; review and approve design; collect fees and issue permits;
enforce compliance through inspection; and ensure maintenance through code compliance
enforcement. The staff strives at all times to achieve the highest professional standards and to
provide exceptional personalized service that is streamlined, timely, and cooperative.
The construction industry is intrinsically cyclical. The workload that it creates for the City
moves in peaks and valleys. This poses a challenge for the department to structure its staffing
level, as if the level is service is expected to remain consistent, then there will be times of over or
understaffing. Furthermore, the Building Safety staff is small, with only one or two employees
in each section. Submittal of one big project can overload the schedule. Additionally, the
myriad of building disciplines (Grading, Storm-water/LID, Soils/Geology, Architectural Life
Safety, Structural, Energy Conservation, Disable Access, Mechanical, Electrical, Plumbing, and
Cal -green) that is required to be reviewed and enforced makes it impossible for a small staff to
have adequate depth and breadth of knowledge to properly ensure compliance. In bigger
jurisdictions, most of the disciplines above has its own Division or Bureau with various subject
matter expertise.
To mitigate this challenge, the Department's strategy has been to staff full time employees (FTE)
to the base level of demand and utilize the technical and professional services of consultants to
meet the demand of increased workload. The employment of this strategy has the benefit of not
incurring the long term PERS liability associated with FTE.
Due to the extraordinary level of development activity experienced during the current construction
cycle, the demand for plan review services exceeds what the City's current staffing level can
complete on a timely basis. There has also been an increase in the size and complexity of projects
that often require specific professional expertise.
Over the years, the City has had agreements with various consultants to provide engineering plan
review and building code consulting services as well as on-site temporary technical staffing to
respond to customer service level demands during peak work periods. The firms were selected for
this agreement based on their specialized professional engineering consulting knowledge and
skills, and has consistently demonstrated their ability to respond to the needs of the City. Currently
the City has contracts with Ree Engineering, Inc., JAS and Hayer
DISCUSSION
On November 2, 2018, staff advertised an RFP for plan review and supplemental services that
include: architectural, structural, electrical, mechanical, plumbing, grading, drainage, accessibility,
energy, green building, landscape, geology, soils, geotechnical and fire and life safety and smoke
control system submittals; certified access specialist, zoning, and public works engineering plans;
with a response due date of December 10, 2018. The City issued a solicitation in accordance with
current City procedures for procuring professional services.
The City received timely proposals from ten professional firms. These ten firms were Bureau
Veritas/California Code Checks, Hayer Consulting, 4Leaf, Inc.; JAS Pacific, Inc., VCA Code,
JLee Engineering Inc.; Interwest Consulting Group, Safebuilt, and CSG Consultants, Inc. City
staff reviewed and evaluated the proposals based on the criteria identified in the RFP: fees,
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understanding of the scope of work, demonstrated professional skills and credentials, related
experience of firm and project team, familiarity with City, County, State codes, regulations and
procedures, strategy to meet expected plan review turnaround time, and references. At the
conclusion of the initial proposal evaluation, staff deemed 5 firms most qualified and invited them
to an interview to discuss their proposal and service approach; JAS Pacific, California Code Check,
JLee Engineering, Inc.; Hayer Consulting, and CSG Consultants, Inc., namely. With an
interviewing panel consisting of staff from Building Safety Division, Planning Division, and the
Public Works department, all five firms were interviewed on March 14th. After a thorough analysis
of the proposals along with the information from the interviews, the selection panel recommends
that the City execute three separate contract agreements with the three top -scoring firms, JAS
Pacific, JLee Engineering, Inc. and CSG Consultants, Inc. These three firms were selected based
on various criteria including strong resources for overall plan review services as defined in the
scope of work of the RFP, competitive pricing and cost structure, experience and knowledge of
the City requirements and turn -around times of their services. The three firms also demonstrated
the ability to provide the City with a high degree of professional technical skill and expertise to
maintain the City's goal of exceptional customer service.
About the JAS Pacific Consulting Team
Founded and incorporated in California in 1993, JAS Pacific is a full-service comprehensive
provider in building and safety services, including plan check, inspection, permit center and public
information counter, clerical assistance, full department management and administration, urban
planning and public works, and specialized management services. JAS Pacific has provided
building and safety support services for over 24 years in California. With their main office located
in Upland, California, they currently provide services to numerous local and regional
governmental entities throughout the state ranging in size and geography including: City of Santa
Monica, City of Glendale, City of Long Beach, City of Culver City, City of Anaheim, City of
Pasadena, County of Los Angeles, and County of San Diego to name a few. JAS Pacific is
committed to meet with customers at the City facilities as needed for each project. Their strong
presence in the region offers the strength, stability, experience, and technical competence that is
desired of a firm providing professional plan review services. With the management team
possessing over 140 collective years of experience, JAS Pacific provides each city, town, or county
with a tailored service program to meet their needs. JAS Pacific has a multitude of resources from
which the City will benefit from, they employ nearly 100 professionals.
About JLee Engineering, Inc. Consulting Team
JLee Engineering is a full-service firm located in Alhambra, California, specializing in providing
plan check and related services to local governmental agencies. Jlee Engineering is committed to
meet with customers at the City facilities as needed for each project. For the plan review and other
services for various disciplines, the experiences and expertise of their team members give them
the ability to provide distinctive quality of services. JLee Engineering has the knowledge and
experience to provide successful Plan Review and onsite temporary staffing needs of the City.
Since at least 2008, JLee Engineering has been providing customized plan review and other
services to the City of El Segundo; as such, Jlee Engineering is very familiar with the City's
requirements, procedures, and expectations. Currently, JLee Engineering also provides plan
review and related services to other local jurisdictions including: City of Beverly Hills, City of
Irvine, City of Santa Ana, and County of San Bernardino.
.:
About CSG Consultants, Inc. Consulting Team
CSG Consultants, Inc. (CSG) is a California company with a local office in the City of Orange.
CSG is committed to meet with customers at the City facilities as needed for each project. Founded
in 1991, CSG performs work solely for public agencies, eliminating the potential for conflicts of
interest. In this way, they can focus exclusively on the specific needs of municipal clients. CSG
provides a wide range of services to community development and public works departments. The
firm has over 260 individuals that have provided public agency services throughout their careers.
CSG staff has provided building and fire plan review, CASp services, zoning and development
review, for projects throughout California. CSG Consultants, Inc. provides or has provided plan
review and related services to several local jurisdictions including: City of Anaheim, City of
Garden Grove, City of Carson, City of Hawthorne, City of Torrance, City of Inglewood, City of
Fullerton, and City of Orange.
RECOMMENDATION
Staff recommends the City Council receive and file an informational report on the use of the
Request for Proposal (RFP) for the selection of Consultants for plan review, inspection, and
supplemental services for the Department of Planning and Building Safety for Fiscal Year (FY)
2019-2020. The contract amounts these three firms will determined during the budget process for
the FY 2019-2020 and shall be presented to the City Council for approval.
.•
Exhibit A
CITY OF EL SEGUNDO
Department of Planning and Building Safety
350 Main Street
EI Segundo, CA 90245-3813
PLAN CHECK & AS -NEEDED BUILDING
INSPECTION
SERVICES
REQUEST FOR PROPOSAL
Proposal Number 18-11
November 2, 2018
Inquiries regarding this project should be directed to:
Lukas Quach
Building Safety Manager/ Building Official
Voice: (310)524-2339
Icivach@elsegundo.org
Submittal Deadline: December 10, 2018 at 4:00 p.m.
CITY OF EL SEGUNDO
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TABLE OF CONTENTS
TABLEOF CONTENTS..............................................................................................................................1
PROPOSALREQUEST...............................................................................................................................2
CITYINFORMATION................................................................................................................................2
COUNCILAPPROPRIATIONS.................................................................................................................2
SCOPEOF WORK.......................................................................................................................................Z
FEESCHEDULE..........................................................................................................................................5
CONSULTANTSPROPOSAL....................................................................................................................5
1.0 PROPOSAL REQUIREMENTS...........................................................................................................7
1.01 COMMUNICATION WITH THE CITY OF EL SEGUNDO........................................................................7
1.02 PROPOSAL SUBMISSION.....................................................................................................................7
1.03 PROPOSAL SCHEDULE........................................................................................................................8
1.03 COSTS INCURRED BY CONSULTANT..................................................................................................8
1.04 CONTRACT.........................................................................................................................................8
1.05 REJECTION OF PROPOSALS................................................................................................................8
1.06 INSURANCE.........................................................................................................................................8
1.07 BUSINESS LICENSE.............................................................................................................................9
1.08 VALIDITY OF PROPOSALS..................................................................................................................9
1.09 COST OF SERVICES.............................................................................................................................9
2.0 CONSULTANT INFORMATION.........................................................................................................9
3.0 EVALUATION AND SELECTION PROCESS.................................................................................10
4.0 PROFESSIONAL SERVICES AGREEMENT..................................................................................11
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PROPOSAL REQUEST
The City of EI Segundo Department of Planning and Building Safety requests proposals from
qualified consultants to perform architectural (life safety), structural, grading, mechanical, plumbing,
electrical, accessibility, and energy plan review services on an as needed basis as outlined in this
proposal. See Scope of Work for additional information.
CITY INFORMATION
The City of EI Segundo contains 5.46 sq. miles of land and is a sub -urban city in the Los Angeles
County. The north and south boundaries of the town are Los Angeles International Airport and
Manhattan Beach, with the Pacific Ocean as the western boundary. EI Segundo is largely an
urbanized area of composed of a mix of single family, multi -family, commercial and industrial
buildings. There are many complex and interesting projects including creative offices, sport
training facilities, Chevron refinery, retail buildings, office campuses, hotels, residential
developments, and tenant improvements of all sorts. EI Segundo is a diverse community with a
population of approximately 17,000 at night and 4 to 5 times that during the day due to the number
of businesses in the City.
The City was incorporated in 1917 as a general law city. The City has a council-manager form
of government with an elected City Council and a fulltime appointed City Manager. Building Safety
services are managed by the Building Division of the Department of Planning and Building Safety.
EI Segundo's City Hall hours of operation are 7:00 am to 5:00 pm, Monday through Thursday and
on alternate Fridays.
COUNCIL APPROPRIATIONS
EI Segundo's fiscal year runs from October 1 to September 30. Funds for Building Safety's plan
review services are provided through our annual adopted budget. This amount may vary from year
to year.
SCOPE OF WORK
The Building Division of the EI Segundo Department of Planning and Building Safety provides
comprehensive Plan Checking and Building Inspection services for building improvements
proposed by private or public applicants/owners that includes, but is not limited to the following:
Plan Review: The City may select more than one firm to perform the requested services with
plan check submittals assigned to the consultant from the approved list. Consultant shall agree
to attend meetings at City Hall or a particular job site when needed to resolve plan check matters
or questions, but is encouraged to work directly by telephone or email with the project's applicant,
engineer/architect or City of EI Segundo staff when reviewing submitted plans or subsequent
corrections. Review shall be performed by a professional that is registered/licensed in the
State of California to perform work within their respective field of competency. All plan check
2
72
services shall be performed by or under the responsible charge of a California licensed
professional eligible to prepare and sign such plans.
A. The consultant shall provide thorough and efficient plan review services on an as needed basis
for a variety of commercial, industrial, and complex residential projects and shall include the
following:
• Review and recheck of architectural, structural, grading, mechanical, plumbing, electrical,
accessibility, Calgreen, energy plans, calculations, reports, and specifications for compliance
as outlined in this proposal.
• Recheck of plans after the applicant has made corrections.
• Review and recheck of field changes and deferred submittals as needed.
• Review and recheck of any additional work on the project as needed.
B. Plan review of submitted projects shall ensure conformance with the City's most current codes.
Plan review letter comments shall be specific, detailed, complete, and reference plan sheet
numbers and code sections where applicable. Two copies (one hard copy and one electronic) of
the plan check correction list shall be provided to the City for each project reviewed.
C. Geo -technical reports, testing lab reports and any other reports shall be considered in the plan
review process.
D. Consultant shall perform accelerated plan review on an as -needed basis. When authorized by
the City and agreed to by the consultant, developer -initiated expedited plan check may be
accommodated and shall be compensated at a rate not to exceed 1 '/2 times the agreed upon
hourly rate:
E. Contract between City and consultant shall be valid for three years.
F. Consultant shall be available to attend pre -submittal and design discussion meetings with the
permit applicant as requested by the City. These meetings shall be compensated at the rate of
one (1) hour of straight -time compensation and does not include travel time.
G. Telephone calls shall be returned on the same day and a live person to answer the telephone
calls. Consultant shall make his cell telephone available to City so that consultant can be contacted,
if necessary, by the City between the hours of 7:00 A.M. and 5:00 P.M. from Monday through
Friday, except on holidays.
H. Plans pick up and drop off at the City shall be part of the plan review services and at the
expense of consultant. Plans shall be picked up within 24 hours by the consultant after receiving
notification from the City.
I. Structural plans are to be reviewed by at least a registered Structural Engineer. A registered Civil
Engineer may be substituted if it can be demonstrated that the individual has acceptable
experience in structural design and plan review of complex structures.
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J. Accessible plans are to be reviewed by at least a Certified Access Specialist (CASp). A B3
licensed plan reviewer may be substituted if it can be demonstrated that the individual has
acceptable experience in accessible plan review and perform the review under the supervision of a
CASp.
K. The consultant shall provide an itemized billing for all services on a monthly basis.
L. The City of EI Segundo requests consultants to guarantee the following maximum turn around
time for performing plan review services. This turnaround time should be measured from the time
a plan is received and sent back with complete comments.
1. Structural and Architectural (includes disabled access, Calgreen, and energy)
• Regular plan check: 15 working days
Accelerated plan check and over $1,000,00 in valuation: 10 working days
• Accelerated plan check and under $1,000,000 in valuation: 5 working days.
2. Grading and Drainage (including LID)
• Regular plan check: 10 working days
■ Accelerated plan check: 5 working days
3. Plumbing, Mechanical, and Electrical
■ Regular plan check: 8 working days
• Accelerated plan check: 4 working days
Inspections: Consultant upon request of the City shall provide ICC or Other Certified and
experienced inspectors to conduct inspections of all phases of construction for compliance with
approved plans and all applicable codes and City Ordinances including but not limited to those
relating to structural integrity, fire and life safety, electrical, plumbing, heating and air conditioning,
as well as energy conservation, handicapped access, grading and site work. Contract inspection
services could also include enforcement of compliance with conditions of approval, and the
requirements set forth on the plans for which the permit was issued. At the request of the City,
and upon the availability of the consultant, building inspection may be performed after hours at
a rate not to exceed 1 '/2 times the agreed upon hourly rate. In addition, building inspectors are
required to perform after-hours stand-by emergency response in the event of fires, accidents,
etc.
Optional On-site Contract Services: Periodically, the Department of
Safety may need unexpected or temporary, project or Department -specific
contract services provided by the applicant firm in the following areas on a
- MEP Plans Examiner
- Senior Plans Examiner
- Certified Accessibility Specialist
- Code Enforcement Officer
- Plan Check Engineer
- Grading Inspector
- Permit Counter Technician
- Building Inspector
- Building Official
- Principal Planner
- Associate Planner
- Others as Requested
E
Planning and Building
requirements through
n hourly -rate basis.
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The applicant shall identify hourly rate ranges for each of the above responsibilities that could be
relied upon during the contract period should the need arise to utilize such services.
The City will provide the selected consultant with access to copies of all adopted Building
Code Amendments, available data, information, reports, records and maps available in City files
that may be relevant to the contracted work. Research of and familiarity with this material shall
be the responsibility of the consultant.
FEE SCHEDULE
Consultants providing plan review services to the City of EI Segundo will be compensated based on
an hourly basis. Consultants will provide accounting of the hours on a monthly period to be included
in the monthly invoice.
CONSULTANT'S PROPOSAL
The City's third party plan review consultant shall be compensated for their services based on an
hourly basis. Proposals shall specify and meet the following requirements.
1. Provide a proposed schedule of total fees proposed for the components of the scope that
you are submitting a proposal for and a listing of estimated other direct costs. Provide a
listing of hourly rates for services, by type of personnel and/or service. See sample below:
2. For accelerated plan check the consultant will be compensated
addition to this percentage, the City's plan review consultant will
agreed upon hourly rate for the actual number of hours spe
Consultant shall track total number of hours spent on plan re
invoicing.
5
as submitted in items above. In
receive an additional 50% of the
nt reviewing accelerated plans.
view and submit during monthly
75
Building Plan Review
$
MEP Plan Review
$
Grading/LID
$
Soils Reports Review
$
Others $
Turil-a-round
Tim'e'
Regular
working days
Expedited
working days
Pick-up delivery
Within
hours
Others
Pnsite Staffing
Building Inspectors
Capability & Hour
$
working days
Rate
Plan Reviewer
$
MEP Plan Reviewer
$
Permit Technician
$
Building Official
$
Others $
2. For accelerated plan check the consultant will be compensated
addition to this percentage, the City's plan review consultant will
agreed upon hourly rate for the actual number of hours spe
Consultant shall track total number of hours spent on plan re
invoicing.
5
as submitted in items above. In
receive an additional 50% of the
nt reviewing accelerated plans.
view and submit during monthly
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3. Applicants shall provide the City with the names, addresses and phone numbers of at least three
(3) references that have used their services over the past three years. Please advise these
references that someone from the City of EI Segundo may be contacting them to inquire about your
past/present services to them.
4. Applicant shall provide the City with a resume for each of the staff within your organization. This
resume should include but not be limited to:
• Related plan review experience
Type of structures reviewed
• Number of years reviewing plans
Educational background
Appropriate degrees and certifications as related to plan checking
5. Applicants shall also submit one additional resume for the company. This resume would give a
brief overview of the organization and would include (but not be limited to:
Plan check experience
Size of the organization
Number of years in the plan review business
6. Applicants shall provide a schedule for plan check turn around.
7. Applicants shall provide a single point of contact and accountability to the City.
8. Describe how your firm provides for responsiveness to phone calls or email from city staff; and
discuss your anticipated relationship with the City of EI Segundo and your organization.
9. List any lawsuits or arbitration proceedings that have been initiated by or against your firm in the
past five years. Briefly state the nature of the action and the outcome.
10. Describe your firm's customer service philosophy and provide examples where this philosophy is
demonstrated.
D
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1.0 PROPOSAL REQUIREMENTS
1.01 Communication with the City of El Segundo
All communications about this Request for Proposal must be directed through Lukas Quach,
Building Official, for the City of EI Segundo. All questions related to this RFP should be submitted in
writing via email and be addressed directly to the referenced contact person - this will ensure equity
among proposers and that the questions and correct information is routed to the appropriate
person. All questions are to be received by the City via email no later than 11/21/18 at 5PM.
Responses to all questions will be disseminated at one time to all proposers via email by 11/30/18
at 5PM. Telephone communications shall not be binding upon the City. Contact with City
employees or officials, other than the referenced contact person, is expressly prohibited without
prior consent, and may result in disqualification of the applicant.
The consultant will name a representative to communicate with the City of EI Segundo. The
representative must be a person authorized to negotiate a contract in the company's name. The
vendor must also identify a person who will act as the vendor's contract administrator. This person
or a successor must have full authority to resolve disputes with the City of EI Segundo. Please
direct inquiries as follows:
Lukas Quach, Building Official
City of EI Segundo Building Safety Division
350 Main Street
EI Segundo, CA 90245
Voice: (310) 524-2339
E-mail:lguach ,elsegunda.arg
1.02 Proposal Submission
Proposals must be receivers no later than 4:00 p.m. on December 10, 2018 at the following
location and addressed to:
Sam Lee, Director of Planning and Building Safety
C/o City Clerk's Office
City of EI Segundo
350 Main Street, Room 5
EI Segundo, CA 90245-3813
Proposals received after this date will not be
returned upon request at the bidder's expense
person. No FAX or electronic submittals will
sealed envelope or package, plainly marked:
considered and will be rejected.
Proposals must be submitted via
be accepted. All Proposals must
Request for Proposal #18-11
Plan Check and Inspection Services
"Name and Address of Proposer"
7
Proposals can be
mail, courier, or in
be submitted in a
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Five (5) complete copies (paper) of this Proposal must be provided in addition to one electronic
copy on flash drive. Proposals must be signed by an individual authorized to bind the proposing
entity to all commitments contained therein. If necessary, proposers may place in a separate
envelope clearly identified as "confidential" all financial statements, copyrighted material, trade
secrets, or other proprietary information that it asserts is exempt from disclosure under the Public
Records Act.
1.03 Proposal Schedule
The City reserves the right to make changes to the below schedule, but plans to adhere to the
implementation of this bid process as follows:
RFP released date:
Deadline for submitting questions
Responses to question:
Proposals submittal due date:
1.04 Costs Incurred by Consultant
November 2, 2018
November 21, 2018 5PM PST
November 30, 2018 5PM PST
December 10, 2018 4PM PST
The City of EI Segundo shall not be liable for any costs incurred by the consultant in preparing or
submitting a proposal to the City of EI Segundo. Proposals should be prepared simply and
economically, providing a straightforward, concise description of consultant's capabilities to satisfy
the requirements of the proposal.
1.05 Contract
Selected consultant shall agree to enter into a contract with the City of EI Segundo to provide the
services agreed upon.
1.06 Rejection of Proposals
The City of EI Segundo reserves the right to reject any and all proposals and to waive informalities
in the proposal process. The City of EI Segundo does not intend to enter into an agreement solely
on the basis of a submitted proposal or otherwise pay for the information solicited or obtained.
Subsequent procurement, if any, will be in accordance with the appropriate City of EI Segundo
contractual action. Noncompliance with any condition of this proposal may result in a
recommendation to the City of EI Segundo Council that the consultant be disqualified.
1.07 Insurance
Failure to provide insurance coverage and written acceptance of the tendered policy shall be
deemed to constitute a material breach of contract by vendor. The City of EI Segundo reserves the
right to then award the contract to another applicant. In order to protect the public interest and
notwithstanding any provisions herein to the contrary, consultant's failure to comply with any
provision in this Section shall subject the contract to immediate termination without notice and
without recourse by any person. See Section 4.0 for insurance requirements.
8
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1.08 Business License
The successful applicant shall agree to have a current City of EI Segundo business license on file
at City Hall or purchase said license. See Section 4.0 for business license requirements.
1.09 Validity of Proposals
Proposals shall be valid for one hundred eighty (180) working days from the submittal deadline.
1.10 Cost of Services
The City of EI Segundo reserves the right to negotiate the amount for contract services.
2.0 CONSULTANT INFORMATION
In submitting a proposal, each applicant shall also provide the following information: Brochures and
advertisements will not be accepted as a direct response to the questionnaire. A qualifying proposal
must address all items.
Organization: Describe your firm's qualifications to provide the service specified in this RFP. Be
sure to include: founding date (month and year) and brief history of firm; facility/office location;
current number of employees (full-time and part-time); special equipment acquired for the work;
firm's vision and mission statements, and key services offered.
References: List three or more clients for whom you have provided plan check services. List
references that are current and similar in size and scope of work. For each of these references,
include organization name, address, and the name and telephone number of the contact person.
Quality ControlProgram: Describe your firm's established "proactive" Quality Control program
that you will be providing to the City, to ensure a high level of performance is maintained on a
consistent basis.
Contract administrator: Indicate the name, title, telephone number, and years of experience of the
individual who will be administering the contract, if awarded to your firm.
Subcontracting: Is your firm planning to subcontract portions of the work? Yes —No _.
If yes, indicate the name of the subcontractor(s) and the portion of the work that will be
subcontracted in each case.
Employees: How many employees do you plan to hire or retain to provide the services specified in
this RFP? Are they going to be permanent full-time or part-time employees?
Affiliations and Accreditation: If any, what are some of your firm's professional affiliations,
accreditation, and awards?
E
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3.0 EVALUATION PROCESS AND SELECTION CRITERIA
Evaluation of the proposals will be based upon a competitive selection process. Selection will not,
however, be limited to price alone. The City's primary objective is to retain a consultant so that the
City is best positioned to provide timely and professional plan review services in a qualified,
efficient, and cost-effective manner, in combination with in-house city staff resources. City staff
and evaluators will review all statements of proposals received timely. The candidate will be
evaluated on the following criteria:
a. Experience in providing the same or similar services.
b. Ability to understand and perform the plan review and inspection tasks efficiently
and in accordance with the requirements of City, approved documents and State
adopted codes.
c. Demonstrated ability to make appropriate judgments about building code
interpretations and alternate methods of achieving compliance with applicable
codes in consultations with the City's Building Official.
d. Knowledge and familiarity with City of EI Segundo Department of Planning and
Building Safety operations
e. Strength of personnel and team proposed to provide services.
f. Cost to perform the required services as stated in the Scope of Work.
g. Oral and written communication abilities.
h. References.
i. Responses to Scope of Work.
Consultant must satisfy the City of its ability to perform the services required. Consultant must
demonstrate and document a history of timely and satisfactory performance of similar projects in
a manner which addresses the stated evaluation criteria. Consultant shall be responsible for the
accuracy of information supplied concerning references. In addition, the City may consider
evidence of untimely and unsatisfactory performance on prior similar projects, or litigation by the
Consultant on previous contracts to be grounds for disqualification.
The City reserves the right to reject any or all Proposals, amend the RFP, and to discontinue or
re -open the process at any time. The City reserves the right to request and obtain, from one or
more consulting firms, supplementary information as may be necessary for the City to analyze the
proposal pursuant to contract selection criteria. Upon completion of the evaluation phase, the City
will select those consultants for interviews whose proposals and qualifications most closely
conform to the requirements of this RFP. The consultant, by submitting a response to this RFP,
waives all right to protest or seek any legal remedies whatsoever regarding any aspect of this
RFP. The City may choose to interview one or more firms responding to this RFP, and may enter
into more than one contract with multiple individuals or firms, if City determines that is the best
way to address the full range of services needed under this RFP.
10
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4.0 PROFESSIONAL SERVICES AGREEMENT
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
This AGREEMENT is made and entered into this day of
201_, by and between the CITY OF EL SEGUNDO, a municipal corporation and
general law city ("CITY") and P2S [name] [type of
organization] ("CONSULTANT"). The parties agree as follows:
1. CONSIDERATION.
a. As partial consideration, CONSULTANT agrees to perform the work
listed in the SCOPE OF SERVICES, below;
b. As additional consideration, CONSULTANT and CITY agree to abide by
the terms and conditions contained in this Agreement;
C.
As additional consideration,
not to exceed
CITY agrees to pay CONSULTANT a sum
CONSULTANT's services. CITY may
below. Unless otherwise specified
Agreement, CITY will pay this sum as
"A," which is incorporated by reference.
2. SCOPE OF SERVICES.
dollars ( ) for
modify this amount as set forth
by written amendment to this
specified in the attached Exhibit
a. CONSULTANT will perform services listed in the attached Exhibit
which is incorporated by reference.
b. CONSULTANT will, in a professional manner, furnish all of the labor,
technical, administrative, professional and other personnel, all supplies
and materials, equipment, printing, vehicles, transportation, office space
and facilities, and all tests, testing and analyses, calculation, and all
other means whatsoever, except as herein otherwise expressly specified
to be furnished by CITY, necessary or proper to perform and complete
the work and provide the professional services required of
CONSULTANT by this Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing
at the time of performance utilized by persons engaged in providing similar services.
CITY will continuously monitor CONSULTANT's services. CITY will notify
CONSULTANT of any deficiencies and CONSULTANT will have fifteen (15) days after
51
such notification to cure any shortcomings to CITY's satisfaction. Costs associated
with curing the deficiencies will be borne by CONSULTANT.
4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked
and hourly rates for each personnel category and reimbursable costs (all as set forth
in Exhibit "_") the tasks performed, the percentage of the task completed during the
billing period, the cumulative percentage completed for each task, the total cost of that
work during the preceding billing month and a cumulative cash flow curve showing
projected and actual expenditures versus time to date.
5. NON -APPROPRIATION OF FUNDS. Payments due and payable to
CONSULTANT for current services are within the current budget and within an
available, unexhausted and unencumbered appropriation of the CITY. In the event
the CITY has not appropriated sufficient funds for payment of CONSULTANT services
beyond the current fiscal year, this Agreement will cover only those costs incurred up
to the conclusion of the current fiscal year.
6. FAMILIARITY WITH WORK.
a. By executing this Agreement, CONSULTANT agrees that it has:
i. Carefully investigated and considered the scope of services to be
performed;
ii. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
b. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully
acquainted with the conditions there existing, before commencing the
services hereunder. Should CONSULTANT discover any latent or
unknown conditions that may materially affect the performance of the
services, CONSULTANT will immediately inform CITY of such fact and
will not proceed except at CONSULTANT's own risk until written
instructions are received from CITY.
7. TERM. The term of this Agreement will be from , to
Unless otherwise determined by written amendment between the
parties, this Agreement will terminate in the following instances:
a. Completion of the work specified in Exhibit "A";
b. Termination as stated in Section 15.
12
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8. TIME FOR PERFORMANCE.
a. CONSULTANT will not perform any work under this Agreement until:
i. CONSULTANT furnishes proof of insurance as required under
Section 22 of this Agreement; and
CITY gives CONSULTANT a written notice to proceed.
b. Should CONSULTANT begin work on any phase in advance of receiving
written authorization to proceed, any such professional services are at
CONSULTANT's own risk.
9. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the
contracted services. If delay occurs, CONSULTANT must notify the Manager within
forty-eight (48) hours, in writing, of the cause and the extent of the delay and how
such delay interferes with the Agreement's schedule. The Manager will extend the
completion time, when appropriate, for the completion of the contracted services.
10. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the
main body of this Agreement takes precedence over the attached Exhibits; this
Agreement supersedes any conflicting provisions. Any inconsistency between the
Exhibits will be resolved in the order in which the Exhibits appear below:
a. Exhibit: _: Scope of Work.
b. Exhibit: _: Budget
c. Exhibit: _ Proposal for Services
11. CHANGES. CITY may order changes in the services within the general scope of
this Agreement, consisting of additions, deletions, or other revisions, and the contract
sum and the contract time will be adjusted accordingly. All such changes must be
authorized in writing, executed by CONSULTANT and CITY. The cost or credit to
CITY resulting from changes in the services will be determined in accordance with
written agreement between the parties.
12. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with
a Taxpayer Identification Number.
13. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and
certificates that may be required in connection with the performance of services under
this Agreement.
14. WAIVER. CITY's review or acceptance of, or payment for, work product prepared
by CONSULTANT under this Agreement will not be construed to operate as a waiver
of any rights CITY may have under this Agreement or of any cause of action arising
from CONSULTANT's performance. A waiver by CITY of any breach of any term,
covenant, or condition contained in this Agreement will not be deemed to be a waiver
of any subsequent breach of the same or any other term, covenant, or condition
contained in this Agreement, whether of the same or different character.
13
51
15. TERMINATION.
a. Except as otherwise provided, CITY may terminate this Agreement at
any time with or without cause.
b. CONSULTANT may terminate this Agreement at any time with CITY's
mutual consent. Notice will be in writing at least thirty (30) days before
the effective termination date.
c. Upon receiving a termination notice, CONSULTANT will immediately
cease performance under this Agreement unless otherwise provided in
the termination notice. Except as otherwise provided in the termination
notice, any additional work performed by CONSULTANT after receiving
a termination notice will be performed at CONSULTANT's own cost;
CITY will not be obligated to compensate CONSULTANT for such work.
d. Should termination occur, all finished or unfinished documents, data,
studies, surveys, drawings, maps, reports and other materials prepared
by CONSULTANT will, at CITY's option, become CITY's property, and
CONSULTANT will receive just and equitable compensation for any
work satisfactorily completed up to the effective date of notice of
termination, not to exceed the total costs under Section 1(C).
e. Should the Agreement be terminated pursuant to this Section, CITY may
procure on its own terms services similar to those terminated.
By executing this document, CONSULTANT waives any and all claims
for damages that might otherwise arise from CITY's termination under
this Section.
16. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps,
models, photographs and reports prepared by CONSULTANT under this Agreement
are CITY's property. CONSULTANT may retain copies of said documents and
materials as desired but will deliver all original materials to CITY upon CITY's written
notice. CITY agrees that use of CONSULTANT's completed work product, for
purposes other than identified in this Agreement, or use of incomplete work product, is
at CITY's own risk.
17. PUBLICATION OF DOCUMENTS. Except as necessary for performance of
service under this Agreement, no copies, sketches, or graphs of materials, including
graphic art work, prepared pursuant to this Agreement, will be released by
CONSULTANT to any other person or public CITY without CITY's prior written
approval. All press releases, including graphic display information to be published in
newspapers or magazines, will be approved and distributed solely by CITY, unless
otherwise provided by written agreement between the parties.
18. INDEMNIFICATION.
14
RE
A. CONSULTANT agrees to the following:
Indemnification for Professional Services. CONSULTANT
will save harmless and indemnify and at CITY's request
reimburse defense costs for CITY and all its officers,
volunteers, employees and representatives from and against
any and all suits, actions, or claims, of any character
whatever, brought for, or on account of, any injuries or
damages sustained by any person or property resulting or
arising from any negligent or wrongful act, error or omission
by CONSULTANT or any of CONSULTANT's officers, agents,
employees, or representatives, in the performance of this
Agreement, except for such loss or damage arising from
CITY's sole negligence or willful misconduct.
Il. Indemnification for other Damages. CONSULTANT
indemnifies and holds CITY harmless from and against any
claim, action, damages, costs (including, without limitation,
attorney's fees), injuries, or liability, arising out of this
Agreement, or its performance, except for such loss or
damage arising from CITY's sole negligence or willful
misconduct. Should CITY be named in any suit, or should
any claim be brought against it by suit or otherwise, whether
the same be groundless or not, arising out of this
Agreement, or its performance, CONSULTANT will defend
CITY (at CITY's request and with counsel satisfactory to
CITY) and will indemnify CITY for any judgment rendered
against it or any sums paid out in settlement or otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will
survive termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 22, and any
approval of said insurance by CITY, are not intended to and will not in
any manner limit or qualify the liabilities and obligations otherwise
assumed by CONSULTANT pursuant to this Agreement, including,
without limitation, to the provisions concerning indemnification.
19. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without
CITY's written approval are prohibited and will be null and void.
20. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work
and the manner in which it is performed. CONSULTANT will be free to contract for
15
RR
similar service to be performed for other employers while under contract with CITY.
CONSULTANT is not an agent or employee of CITY and is not entitled to participate in
any pension plan, insurance, bonus or similar benefits CITY provides for its
employees. Any provision in this Agreement that may appear to give CITY the right to
direct CONSULTANT as to the details of doing the work or to exercise a measure of
control over the work means that CONSULTANT will follow the direction of the CITY
as to end results of the work only.
21. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records
with respect to all services and matters covered under this Agreement. CITY will have
free access at all reasonable times to such records, and the right to examine and audit
the same and to make transcript therefrom, and to inspect all program data,
documents, proceedings and activities. CONSULTANT will retain such financial and
program service records for at least three (3) years after termination or final payment
under this Agreement.
22. INSURANCE.
a. Before commencing performance under this Agreement, and at all other
times this Agreement is effective, CONSULTANT will procure and
maintain the following types of insurance with coverage limits complying,
at a minimum, with the limits set forth below:
Type of Insurance
Commercial general liability:
Professional Liability
Business automobile liability
Workers compensation
Limits
$2,000,000
$1,000,000
$1,000,000
Statutory requirement
b. Commercial general liability insurance will meet or exceed the
requirements of the most recent ISO -CGL Form. The amount of
insurance set forth above will be a combined single limit per occurrence
for bodily injury, personal injury, and property damage for the policy
coverage. Liability policies will be endorsed to name CITY, its officials,
and employees as "additional insured" under said insurance coverage
and to state that such insurance will be deemed "primary" such that any
other insurance that may be carried by CITY will be excess thereto.
Such endorsement must be reflected on ISO Form No. CG 20 10 11 85
or 88, or equivalent. Such insurance will be on an "occurrence," not a
"claims made," basis and will not be cancelable or subject to reduction
except upon thirty (30) days prior written notice to CITY.
c. Professional liability coverage will be on an "occurrence basis" if such
coverage is available, or on a "claims made" basis if not available.
When coverage is provided on a "claims made basis," CONSULTANT
16
:.
will continue to renew the insurance for a period of three (3) years after
this Agreement expires or is terminated. Such insurance will have the
same coverage and limits as the policy that was in effect during the term
of this Agreement and will cover CONSULTANT for all claims made by
CITY arising out of any errors or omissions of CONSULTANT, or its
officers, employees or agents during the time this Agreement was in
effect.
d. Automobile coverage will be written on ISO Business Auto Coverage
Form CA 00 01 06 92, including symbol 1 (Any Auto).
e. CONSULTANT will furnish to CITY duly authenticated Certificates of
Insurance evidencing maintenance of the insurance required under this
Agreement and such other evidence of insurance or copies of policies as
may be reasonably required by CITY from time to time. Insurance must
be placed with insurers with a current A.M. Best Company Rating
equivalent to at least a Rating of "A:VII."
f. Should CONSULTANT, for any reason, fail to obtain and maintain the
insurance required by this Agreement, CITY may obtain such coverage
at CONSULTANT's expense and deduct the cost of such insurance from
payments due to CONSULTANT under this Agreement or terminate
pursuant to Section 05.
23. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such
approval must approve of the proposed consultant and the terms of compensation.
24. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative
description of progress during the past month for each major task, a description of the
work remaining and a description of the work to be done before the next schedule
update.
25. NOTICES. All communications to either party by the other party will be deemed
made when received by such party at its respective name and address as follows:
If to CONSULTANT:
P2S Engineering Inc.
[address]
Attention:
Phone:
Email:
If to CITY:
City of EI Segundo
350 Main Street
EI Segundo, CA
Attention:
Phone:
Email:
Any such written communications by mail will be conclusively deemed to have been
received by the addressee upon deposit thereof in the United States Mail, postage
17
prepaid and properly addressed as noted above. In all other instances, notices will be
deemed given at the time of actual delivery. Changes may be made in the names or
addresses of persons to whom notices are to be given by giving notice in the manner
prescribed in this paragraph.
26. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest
regulations.
27. SOLICITATION. CONSULTANT maintains and warrants that it has not employed
nor retained any company or person, other than CONSULTANT's bona fide employee,
to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not
paid nor has it agreed to pay any company or person, other than CONSULTANT's
bona fide employee, any fee, commission, percentage, brokerage fee, gift or other
consideration contingent upon or resulting from the award or making of this
Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind
this Agreement without liability.
28. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit
of any other party. There will be no incidental or other beneficiaries of any of
CONSULTANT's or CITY's obligations under this Agreement.
29. INTERPRETATION. This Agreement was drafted in and will be construed in
accordance with the laws of the State of California, and exclusive venue for any action
involving this agreement will be in Los Angeles County.
30. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal,
state, and local laws applicable to this Agreement.
31. ENTIRE AGREEMENT. This Agreement, and its Exhibit(s), sets forth the entire
understanding of the parties. There are no other understandings, terms or other
agreements expressed or implied, oral or written. This Agreement will bind and inure
to the benefit of the parties to this Agreement and any subsequent successors and
assigns.
32. RULES OF CONSTRUCTION. Each Party had the opportunity to independently
review this Agreement with legal counsel. Accordingly, this Agreement will be
construed simply, as a whole, and in accordance with its fair meaning; it will not be
interpreted strictly for or against either Party.
33. SEVERABILITY. If any portion of this Agreement is declared by a court of
competent jurisdiction to be invalid or unenforceable, then such portion will be deemed
modified to the extent necessary in the opinion of the court to render such portion
enforceable and, as so modified, such portion and the balance of this Agreement will
continue in full force and effect.
34. AUTHORITY/MODIFICATION. The Parties represent and warrant that all
necessary action has been taken by the Parties to authorize the undersigned to execute
18
Rrz
this Agreement and to engage in the actions described herein. This Agreement may be
modified by written amendment.
35. ACCEPTANCE OF ELECTRONIC SIGNATURES. The Parties agree that this
Agreement, agreements ancillary to this Agreement, and related documents to be
entered into in connection with this Agreement will be considered signed when the
signature of a party is delivered by electronic (pdf) or facsimile transmission. Such
electronic or facsimile signature will be treated in all respects as having the same
effect as an original signature.
36. CAPTIONS. The captions of the paragraphs of this Agreement are for
convenience of reference only and will not affect the interpretation of this Agreement.
37. TIME IS OF ESSENCE. Time is of the essence for each and every provision of
this Agreement.
38. FORCE MAJEURE. Should performance of this Agreement be prevented due to
fire, flood, explosion, acts of terrorism, war, embargo, government action, civil or
military authority, the natural elements, or other similar causes beyond the Parties'
reasonable control, then the Agreement will immediately terminate without obligation
of either party to the other.
39. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness
and capacity to perform the Agreement in a manner satisfactory to CITY.
CONSULTANT represents that its financial resources, surety and insurance
experience, service experience, completion ability, personnel, current workload,
experience in dealing with private consultants, and experience in dealing with public
agencies all suggest that CONSULTANT is capable of performing the proposed
contract and has a demonstrated capacity to deal fairly and effectively with and to
satisfy a public CITY.
[Signatures on next page]
19
IN WITNESS WHEREOF the parties hereto have executed this Agreement the
day and year first hereinabove written.
CITY OF EL SEGUNDO
Greg Carpenter,
City Manager
ATTEST:
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley,
City Attorney
F
[consultant company name]
[signature]
[type name]
[type title]
•E
Prepared for:
•
!
City of EI Segundo
0
Sarn Lee, PE
i
Director of Planning & Building Safety
350 Main Street, Room 5
EI Segundo, CA 90245
I A
•
�
www.elsegundo.org
December 10, 2018
Sam Lee, PE
Director of Planning & Building Safety
City of EI Segundo
350 Main Street
EI Segundo, CA 90245
RE: Request for Proposal — Plan Check and Inspection Services
Dear Mr. Ramirez,
Mai
Please accept this proposal as prepared for the City of EI Segundo (City) for Plan Check and Inspection Services, as
detailed in the Request for Proposal as submitted by Jason Addison Smith Consulting Services, Inc, DBA JAS Pacific
to be valid for a period of not less than twelve (12) months from the date of submittal.
Founded and incorporated in California in 1993, JAS Pacific is a full-service comprehensive provider in building and
safety services, including plan review, inspection, permit center and public information counter, clerical assistance,
full department management and administration, urban planning and public works, and specialized management
services. JAS Pacific is prepared to provide the City with plan review consulting services. Through contracting with
JAS Pacific for these services, the City will maintain its building standards throughout the community thus ensuring
compliance and minimize liability and risk factors. Additionally, JAS Pacific will provide said services in a responsive,
cost-effective manner, not compromising thorough customer service to the City, its residents, businesses, and
developers.
JAS Pacific has provided building and safety support services for over 24 years in California. Our main office is located
at 201 North Euclid Avenue, Suite A, Upland, California, and we currently provide services to numerous local and
regional governmental entities throughout the state ranging in size and geography, providing a sufficient labor
commitment for both temporary and long term staffing. Our strong presence in the region offers the strength,
stability, experience, and technical competence that is desired of a contractor of plan review, inspection, and permit
processing services. Because of our reputation and expertise, JAS Pacific is both organizationally and financially
sound and is qualified to provide the requested services to the City.
JAS Pacific staff can make available to the City a broad offering of expertise in all areas of building and safety services.
With a diverse team of in-house professionals, boasting a full breadth of experience in all levels of local government,
JAS Pacific has a solid foundation allowing for efficient contract implementation and service delivery. The City will
benefit from our successes through contracting with JAS Pacific for the requested services. We believe our reputation
and demonstrated experience throughout California speak for themselves and we look forward to working with you.
If you have any questions, as the assigned contact for the City, please contact me directly at (800)818-3677 so that I
may assist you. "``1'
Respectfully,
Stuart Tom, PE, CBO
President
JAS Pacific
201 N. Euclid Ave. SuiteA
Upland, CA 91786
Office : 909.605.7777
stuart@jaspacific.com
2 I MS PACIFIC
W,
TABLE OF CONTU',4TS
ORGANIZATION..........................................................................................................................................................4
CityClients.......................................................................................................................................................13
CountyClients.................................................................................................................................................15
PrincipalTeam Members..............................................................................................................................17
TEAMQUALIFICATIONS...........................................................................................................................................22
CUSTOMERSERVICE.................................................................................................................................................36
QualityControl................................................................................................................................................36
Communication...............................................................................................................................................36
Service Delivery Transition...........................................................................................................................37
SCOPEOF WORK.......................................................................................................................................................38
PlanReview......................................................................................................................................................39
BuildingInspection...........................................................................................................................................39
SupplementalServices.......................................................................................................................................39
ProfessionalDevelopment...........................................................................................................................39
PermitTechnician..........................................................................................................................................39
CASp..................................................................................................................................................................39
CodeAdoption................................................................................................................................................40
CodeEnforcement..........................................................................................................................................40
DELIVERY— SCOPE OF SERVICES.............................................................................................................................41
PlanReview Services..........................................................................................................................................41
Off -Site Services.............................................................................................................................................41
PlanDelivery ...................................................................................................................................................41
OnlineTracking.............................................................................................................................................41
StaffAvailability.............................................................................................................................................42
ReviewTimes...................................................................................................................................................42
BuildingInspection Services............................................................................................................................42
BILLINGSTRUCTURE.................................................................................................................................................45
REFERENCES...............................................................................................................................................................46
3 j !,AS PAC 'FIC
93
GRG A N I ZA
In a service-oriented industry, the demand and service levels for building and safety support services are dictated by
an ever -fluctuating economy that affects all levels of government. Founded and incorporated in California in May of
1993, JAS Pacific has provided hands-on superior comprehensive building and safety services to numerous local and
regional governmental entities addressing these needs.
With the management team possessing over 160 collective years of experience and a staff of nearly 100 qualified
professionals from a number of disciplines, JAS Pacific provides each city, town, or county with a tailored service
program including a sufficient labor commitment for both temporary and permanent staffing to meet their needs.
Value Added Services
✓ Plan Review
✓ Inspection
✓ Permit Issuance
✓ Building Department Administration
✓ Code Enforcement
✓ Clerical Support
✓ Urban Planning and Public Works
✓ Specialized Management Services
Affliations
✓ International Code Council
✓California Building Officials
✓ International Assoc. of Plumbing & Mechanical Officials
✓American Public Works Association
✓ National Fire Protection Association
✓American Planning Association
✓ California Association of Code Enforcement Officers
JAS Pacific has a multitude of resources from which the City may
benefit.
JAS Pacific has provided building and safety support services for 25 years in California and has a solid foundation
allowing for efficient contract implementation and service delivery. Our strong presence in the region offers the
strength, stability, experience, and technical competence that are desired of a contractor of Plan Check and
inspection Services. JAS Pacific has obtained substantial experience in providing local governmental entities with
building and safety services. We understand local governmental agencies, challenges faced, and lessons learned
which has enabled us to develop methodologies and business practices allowing for the delivery of said services
seamlessly and efficiently. The City will benefit from our successes through contracting with JAS Pacific for the
requested services.
PIAN
REVIEW
JAS
PERMIT
PROCESSING
CODE
ENFORCEMENT � ` PACIFIC J y INSPECTION
CODE
CODE INSTRUCTION
ADOPTION
JAS Pacific delivers all services in an adaptive, tailored, and responsive approach and clients' needs shape their
service programs. Services are provided by trained, qualified, and experienced personnel from various disciplines
including Registered Engineers, Plans Examiners, and Certified Inspectors. With a diverse team of in-house
professionals, boasting a full breadth of experience in all levels of local government, our team possesses extensive
accreditation and affiliation with the following entities:
JAS PACIFIC 1 .5
95
JAS Pacific currently provides the city with Plan Check and Inspection Services in their Building & Safety Division and
Fire Department. JAS Pacific has been responsible for the structural, plumbing, mechanical and electrical review
of various high profile, complex projects including mixed-use, residential and commercial structures. Examples of
these projects are listed below. \
Al
.i:
Ivy Station
As one of the region's biggest transit -related projects, the $300 -million Ivy Station complex, which
will house a 500,000 square foot mixed-use structure including a 5 -story apartment complex, a
multi -story hotel, an office building, shops, restaurants and along with 5 levels of subterranean
parking for residents and commuters heading either to downtown Los Angeles or to Santa Monica.
Sony Pictures
JAS Pacific has
worked on various
projects for the Sony
Pictures Lot. One
would be the Sony
Arch (9 story
commemorative arch
>a',
over Sony Studios),
and their upcoming
significant
demolition and/or
renovation of
numerous on site
buildings.
Jas PACT C 1 6
96
JAS Pacific currently provides Plan Check, Permit Processing, Professional Development, Building Inspection, and
Code Enforcement services to the Building Division. We have assisted the County with plan check and inspection on
various high profile projects.
Department of Mental Health Headquarters
This project consists of the removal of 2 existing buildings,
one surface parking lot and one parking structure and the
construction of a new 471,000 sq ft., 21 story high rise. The
new building will have an 8 story podium parking structure
on which a 13 story office tower building will reside. 10,000
sq. ft. of the the space will be used for retail.
La. Cultura Affordable Housing Project
This project is a mixed use, transit oriented, infill
development totaling up to 425,000 sq ft up to 6 stories,
including 355 residential units, with 20 percent of those
reserved as affordable to moderate -income households.
Additional components include up to 50,000 square feet of
retail, including but not invited to, restaurants, cafe's, shops,
boutiques and a shared commercial kitchen space for
culinary demonstrations.
Pier 44 Rennovation
80,000 Sq Ft., sea wall and restaurant, dry dock storage,
boater's lounge, boat repair shop, sales offices, community
room and promenade
Neptune Marina Apartments
830,000 Sq. Ft., 5 Buildings, 526 Units, boating facility, retail,
restaurants, and multi-levels of subterranean parking
JAS PACIFIC 1 i
97
JAS Pacific currently provides Plan Check services to the City to ensure compliance with all applicable codes,
standards and ordinances. Our services include the review of building, plumbing, mechanical, and electrical
components and we also provide environmental reviews at the City's request. Some of the Projects AS Pacific has
assisted the City are listed below.
Warner Bros Studios
JAS Pacific has provided expredited reviews for numerous
projects on the 132 acre studio lot. These reviews range in
size and complexity from simple HVAC change outs to
demolition and rebuilding of structures from 6,000 square
feet to 35,000.
r�
r
Various Prolects
JAS Pacific has performed
multi -disciplined reviews
on numerous tenant
improvements ranging in
complexity of HVAC
upgrades to multi -story
renovations. Additionally,
reviews of residential new
construction, room
additions and the trending
idea of small housing
accessory dwelling units.
ly j JAS IPAC h- IC
.;
Anion Proiect
Jam_.
Upon completion, the project have a total square footage of
r•�-�"`�' - - ""`�
approximately 1.2 million square feet of industrial/warehouse,
�.
offices, and retail/restaurants in addition to a 166 room hotel
all on a 66 acre parcel adjacent to the Burbank Airport. JAS
ILL -
Pacific assisted the City by reviewing the specialty items
associated with several of the one and two story buildings.
Warner Bros Studios
JAS Pacific has provided expredited reviews for numerous
projects on the 132 acre studio lot. These reviews range in
size and complexity from simple HVAC change outs to
demolition and rebuilding of structures from 6,000 square
feet to 35,000.
r�
r
Various Prolects
JAS Pacific has performed
multi -disciplined reviews
on numerous tenant
improvements ranging in
complexity of HVAC
upgrades to multi -story
renovations. Additionally,
reviews of residential new
construction, room
additions and the trending
idea of small housing
accessory dwelling units.
ly j JAS IPAC h- IC
.;
JAS Pacific has provided a full spectrum of building consulting services including Building Official,
Inspection, Permit issuance and Code Enforcement Services to the City's Building and Safety Division
Santa Monica Place
0 Sq. Ft. rennovation, 3 levels, 120 retail stores and
restaurants, 2 multi-level parking structures
Ham tq on Inn & Suites
78,000 Sq. Ft, 6 stories, 143 rooms, outdoor pool deck, gym
facility, restaurants, 2 levels subterranean parking
JAS Pacific currently provides Plan Check for building, plumbing, mechanical, electrical, public works, and fire
components of residential and commercial projects. Additionally, we have intermittently provided inspection, code
enforcement and permit technician services.
570,000 Sq. Ft., 15 stories (2 below grade), 170 guest
rooms, high end retail, multiple restaurants, luxury spas,
subterranean parking, rooftop deck
Rodeo Drive
Performed tenant improvement reviews on various high
end retail shops including Prada, Gucci and various private
residences.
JAS Pacific currently provides Plan Review and Inspection Services to the City's Building and Safety Department
including ensuring compliance with all applicable building laws and providing expedited plan review services as
needed. JAS Pacific has been contacted on numerous occasions to provide expert advice on various projects
including the $520,000,000 Civic Center Update and the recently passed legistlation regarding the legalization of
canabus. The city is expecting a significant increase in cannabis cultivation and manufacturing due to its accessibility
to the Port.
JAS Pacific is the Building Official and we are providing Plan Review and Inspection Services to the City and formerly
provided Permit Technician and Building Official services. Projects that we have been responsible for conducting
multi -discipline reviews on include, but are not limited to, the Yorba Linda Town Center (new construction, 10 acre
commercial redevelopment project consisting of high end markets and retailers, luxury movie theatre, restaurants
and a 5 story parking structure), National Community Renaissance (new construction, three two-story apartment
buildings, a preschool and carports with a combined valuation of $8,829,682 and totaling 59,000 square feet),
JAS Pacific is contracted to provide Plan Review, Inspection, Permit Issuance and Code Enforcement Services to the
City. Projects that we have been responsible for conducting multi -discipline inspections and plan reviews on various
Newport Coast Custom Homes (8,000-15,000 square foot custom homes, 45 feet above grade, 5+ bathrooms, movie
theatres, subterranean garages) Fletcher Jones Mercedes Benz Dealership ($21,000,000 tenant improvement with
structural, mechanical, plumbing and electrical upgrades), and Anverde Homes (new construction, two & three story
homes up to 8,000 square feet).
JAS Pacific provides Plan Check and Inspection Services to the City's Building and Safety Division. Starting in 2012,
these services have been provided on an as needed basis for projects including large scale commercial and multi-
family residential, tenant improvements and mixed-use.
Cal State San Marcos Extended Learning Ce ter
A 202 -acre mixed-use development that includes a 6 story,
135,000 SF building, a pedestrian bridge and a 709 -stall
parking structure. The 6 -story facility will house classrooms,
laboratory, faculty, and administrative spaces for Extended
Learning and their subsidiary departments. The bottom
floor has street -facing retail spaces and to the rear, dual
laboratories with bi-fold garage doors. There are many
breezeways and decks, including a 1600 SF deck
surrounding 6th floor administration offices.
JAS Pacific provides Plan Check, Building Inspection, and Building official services to the County's Building and
Safety Division. We have performed reviews and inspections on residential (single family residences, mixed use &
multi -family), commercial (restaurants, retail and warehouses) and industrial projects. JAS Pacific also completed a
deparment review providing recommendations on efficiency, customer service and staffing levels.
Mountain Grove Shopping Center
New construction, over 670,000 square feet of retail and
restaurants ace. Performed multi -discipline review, �T
P P
various retail shops and restaurants including Nordstrom
Rack, buybuy Baby, TJ Maxx, HomeGoods. ,�
alm
11 1 l:!S PAC II-iL;
101
JAS Pacific provides Plan Check and Building Inspection services to the Building Division as a sub -consultant. We
have performed plan check and inspection on residential and commercial projects in an expedited manner.
John Wayne Alr ort Utility Center
11,000 Square Feet, fire protection, site utilities, mechanical
electrical equipment to generate 7 megawatts to power 3
terminals and parking structure, $31 million project
Tonner Hill Development
810 acres, 795 new homes, single, two & three story homes
up to 8,000 square feet, new apartment complex, parks,
retail and restaurants
Newport Coast Custom Home
16,537 sq ft, 2 -story home on caissons, with subterranean
garage, wine cellar and basement. 11 bedrooms, 12
bathrooms, open floor plan.
$tonegate Apartments I &_II
Two — 4 story, +70,000 sq ft, 38 unit apartment complex,
with 1,2, and 3 bedroom options. Included pool area, gym
and leasing office.
Quest Dinno0cs
Tenant Improvement, 2 story, 78,000 square feet of
laboratories, treatment rooms and office space. Major
structural modifications with added mezzanine.
Distribution Warehouse
New construction, 700,712 square feet, the building has a
total of 137 dock -high and three grade -level doors, 4,000 -
amp heavy power, 36 -foot clear heights and a 185 -foot truck
co u rt.
12 1 )AS PAC IC
102
300 E. Branch St.,
68700 Lao
.350 Main
2015 to Present
ahPinl, CA (714)76S,4311
2003 to Present
CA 93420 (805)473-5400
X004 to Present
Arvin, CA 9203 (661)854.3134
�x.i3f (cja.l., Pian Review, Permit Technician
i s'e
633 E. Broadway #101
Plan Review. Inspect]+
2006 to Present
Wjx Wills, CA 90210
l7forcernent, Permit Technician
M;,-'2002 to Present
ral City, CA 92234 (760)202-2405
L
2017 to Present
a 92626 (741.) 754-5000
009 to Present
CA 90232 (310)253-5700
2007 to Present
CA 90245 (310).520-2307
2013 to Present
enciale-CA 91206 (323)520-2307
k4 � 7. lrrl-77771 M ,; 7T..'2002 to Present6 4 2 8th 5t, Grover Beath, CA 93433 (8{751473-0.520
Plan Review Inspection, Building Official Code Enforcement
2003 to Present
ki-8 ObiSpv St., Guadalupe, CA 93434 (805)343.1340
CA 92330 (559)585-2581
,)-��°;11-7 �, 772010 to Present
CA (349)724.16 320
e Oforcerrrent,.Permit Tech
16 to Present
ry, CA 91744 (626)333-2211
7 to Present
CA 92253 (760)777-7015
'014 to Present
CA 92660 (949) 644-3275
inician, Code Enforcemer
38250 Sie r 1icr3f3551
Plan Review, Ins suance
175IN, Garf'i
Plan
Valencia Blvd.,
Plan
CA (562)801.4421
I Building Off4c€al
2013 to Present
f Q2, CA ,1730; {909)477=2710
La, CA 91355 (661)284-1442
Technician
2002 to Present
ft-!i,
Permit Technician
to Present
1710 Tucker Street, Selina, CA 93662 (559).891-2208
kjan Review
M012 to Present
r, CA 93263 (661)746-5002
2003 to Present
1280 (6.61)753.7200
Plan Review, Inspectiran
I
,'.11'`,t{lA�i`.:.�"�r .1��).M16w.;:�`R•1: 2017 to Present
8300 Santa Monica Blvd, West Hollywood, CA 90069 (323) 848-6512
2005 to Present
4845 Casa Lorna Ave, Yorba Linda, CA 92886 (714)961-7125
Pian Review, lnspectlon, Boilding.Offlcial, Permit Technician
012 to Present
721 (559) 600-4232
•!-7,72001-W.to Present
9 rnont Ave, Alhambra, CA 91802 (626) 45£3-6387
Plan Review, Inspection, Code Enforcement, Permit Technician
I . 2015 to Present
PCS Box 1440, Rlvorside, CA 92520 (909) 955-2514
Plan Review, Inspection
2014 to Present
385 N, Arrowhead, San 13ernardino, CA 92415 (909) 387-8311
Plan Review, Inspectinn, Building Official, Permit Technician
2014 to Present
5511) Overland Ave, San Diegca, CA 931.23 (858) 571 77:3
015K.Review, inspectior►,:Code Enforcement
is= I PILOY41E-E TEAM
Understanding that the structure of an organization can have a major impact on project management, JAS Pacific's
organizational structure is strategically balanced. Our management team boasts one of the most qualified and
accomplished building and safety administrations in the industry. Below is JAS Pacific's organizational chart
demonstrating the organization of the contracting group
JAS Pacific proposes to assign Mr. Stuart Tom as the Contract
Administrator and he will manage all aspects of the contract serving
as the contact person for building and safety support services.
Mr. Tom is the president of JAS Pacific. Formerly, he was the Fire Marshal for the City of Glendale, California. Prior
to this appointment, he served as Building Official for sixteen years, wherein he managed plan check/engineering,
field inspections, and administration of the city's Building & Safety Division. He has been a registered engineer in
the states of Washington and California for over 25 -years, and is very active in code -development of Fire- and Life -
Safety Standards at both the national and state levels. Mr. Tom has co-authored a number of provisions in the
International Building Code as well as the California Building Code, California Residential Code, and California Fire
Code. He currently serves in an influential capacity on a number of state-wide committees including the
CALBO/CalChiefs Building and Fire Advisory Committee for which he is the past chair.
Due to his commitment to safety, Mr. Tom was selected as the state's Building Official of the Year by the California
Building Officials in 2006, and was again selected as Building Official of the Year in 2009 by the California Fire Chiefs
Association/Fire Prevention Officers. He has taught numerous courses throughout California; he is the author of a
self -study training program which assisted in California's transition to the IBC; and he is a recognized expert in various
aspects of the Building Code. Mr. Tom's contact information is:
Stuart Tom, PE, CBO 201 N. Fuclid Ave. Suite A
President Upland, CA 91786
Office :'909.6,05.7777
Cel l: 80`3.7=19.7134
Stuart@jasparific.com
16 I JAS PACIFIC
106
Prinxipal Team MemH hers
JAS Pacific understands the importance of the role assigned staff take and their impact on the overall success in the
delivery of Plan Check and Inspection Services for the City. Below is a summary of the proposed key personnel who
will be assigned to the City and assisting in the delivery of said services and followed by their complete resumes. AS
Pacific will not utilize subcontractors.
1.7 j JAS PACIFIC
107
i A
S
Over 30 years of building & safety experience:
• JAS Pacific — President
International Code Council:
■ International Code Council— Board of
Stuart Tom, PE, CBO
Building Official, Building Plans Examiner
Directors
President
State of California:
■ City of Glendale Fire Marshal
Stuart@ aspacific&,nm
Licensed Civil Engineer
Buidling Official
800.818.3677
Education:
City of Los Angeles
Engineering Bureau Training Officer
Bachelor of Science, Civil Engineering
Structural Engineering Specialist
Earthquake Division Leader
International Code Council:
Over 40 years of building & safety experience:
Building Official, Mechanical Inspector,
• JAS Pacific— Chief Operating Officer
Fady Mattar, PE, CBO
Plumbing Inspector, Instructor
• City of Long Beach
Chief Operating Officer
State of California:
Acting Director of Planning & Building
Superintendent of Building &Safety
fadyc@iaspncific.com
Licensed Mechanical Engineer
• County of Los Angeles
800.818.3677
Education:
Asst Superintendent of Building
Master of Science, Mechanical Engineering,
District Engineer
Bachelor of Science, Mechanical Engineering
Section Head, Funding
International Code Council:
Over 30 years of building & safety experience:
Jack Leonard, PE, CBO
Building Official
• JAS Pacific — Vice -President
Vice President
• City of Santa Monica — Building Director
State of California:
• JTLeonard Engineering — Engineer
Project Manager
Licensed Civil Engineer
City of Bakersfield — Building Director
Lack@ aspacific.com
800.818.3677
Education:
• Minner & Davis — Design Engineer
Bachelor of Science, Civil Engineering
• Boyle Engineering Corp. —Asst. Engineer
International Code Council:
Over 30 years of building & safety experience:
Building Official
• )AS Pacific— Director of Plan Review
Larry Brugger, SE CBO
• International Code Council— Gov't Liason
Director of Plan Review
State of California:
. City of Long Beach —Building Official
Tarr 'as pacific.corp
Licensed Civil Engineer
■ City of Los Angeles - Plan Review Enginee,
800.818.3677
Licensed Structural Engineer
Case Management
Education:
Assistant Office Manager
Bachelor of Science, Civil Engineering
• Jacobs Engineering —Design Engineer
1.7 j JAS PACIFIC
107
STUART TOM, PE, CBO, PRESIDENT
Responsibilities: Building and Safety Support Services
Building and Safety Work History
With over 30 years of public sector experience, Mr. Tom has thorough knowledge and expertise in various aspects
of building and safety services along with fire services. As a State of California and Washignton licensed civil engineer,
an ICC certified building official and plans examiner, he has held positions such as Chief Building Official, Fire Marshal,
Engineeting Bureau Training Officer, Staff Engineer and Structural Engineer Specialist. As a building official, Mr. Tom
Responsible for the oversight of engineering, inspection, and administrative activities for the third largest city within
Los Angeles County. He directed all activities within the Permit Services Center including the review of development
plans to ensure compliance with zoning, building, fire, traffic, and grading standards. As a Fire Marshal, Mr. Tom
was responsible for oversight of fire- and life -safety standards necessary to protect the general population along
with the management of Fire Engineering Division, which performs fire plan check and inspection for all new
construction throughout the city. The department also administered programs related to hazardous and industrial
waste management critical to protect the environment.
Due to his commitment to safety, Mr. Tom was selected as the state's Building Official of the Year by the California
Building Officials Association in 2006, and as Building Official of the Year in 2009 by the California Fire Chiefs
Association/Fire Prevention Officers. As a recognized expert in various fields of structural design and life -safety
systems, Mr. Tom is the recipient of several other awards, including the CALBO President's Award in 2010, and he
was inducted as a Fellow into the Institute for the Advancement of Engineering in. Mr. Tom's experience was
acquired while employed with the following entities:
JAS Pacific - President
• City of Glendale, Fire Department - Fire Marshal
City of Glendale, Building & Safety Department - Building Official
■ City of Los Angeles, Department of Building and Safety- Engineering Bureau Training Officer
■ City of Los Angeles, Department of Building and Safety- Staff Engineer
• City of Los Angeles, Department of Building and Safety - Structural Engineering Specialist
Education/ Professional Licenses and Certifications/ Affiliation
California Polytechnic University, San Luis Obispo California Building Official
Bachelor of Science, Civil Engineering Fire Advisory Committee
Seismic Safety Committee
State of California Building Official of the Year (2006)
Licensed Civil Engineer President's Award (2010)
State of Washington
Licensed Civil Engineer
International Code Council
Board of Directors
Certified Building Official
Certified Plans Examiner
California State Fire Marshal
Core Advisory Committee
Height & Area Code Amendment Committee
WUI Committee
18 I )AS PACIFIC
1:
FADY MATTAR, PE, CBO, CHIEF OPERATING OFFICER
Responsibilities: Building and Safety Support Services
Building and Safety Work History
With over 40 years of public sector experience, Mr. Mattar has thorough knowledge and expertise in all aspects of
building services. As a California licensed mechanical engineer, an ICC certified building official, instructor, and
mechanical and plumbing inspector, he has held positions such as Mechanical Engineer, Chief Plumbing and
Mechanical Inspector, and Supervising Mechanical Engineer. Mr. Mattar served as the Assistant Superintendent of
Building for the Los Angeles County Department of Public Works from which he retired. Mr. Mattar's lengthy public
works experience includes expertise in National Pollutant Discharge Elimination System (NPDES), and energy,
mechanical, and plumbing reviews. Mr. Mattar has held several key positions with regulatory agencies and has been
recognized by the California Building Standards Commission, ICC, IAPMO, and CALBO, among others, with many
honors and awards. Following his retirement from Los Angeles County, Mr. Mattar served as the Superintendent of
Building & Safety for the City of Long Beach for five years and currently the President of JAS Pacific. Additionally, Mr.
Mattar has authored multiple ordinances that subsequently were adopted into the Model Code and the State of
California Code in recognition of their value. He also authored the ICBO "Mechanical Code Applications Manual" and
several chapters of the IAPMO "Uniform Mechanical Code Illustrated Training Manual." Mr. Mattar's experience was
acquired while employed with the following entities:
4 JAS Pacific - Chief Operating Officer
City of Long Beach, Planning and Building Department - Acting Director of Planning & Building
• City of Long Beach, Planning and Building Department - Superintendent of Building and Safety
Los Angeles County, Building and Safety Division - Assistant Superintendent of Building
Los Angeles County, Building and Safety Division - District Engineer, Bellflower Regional Office
Los Angeles County, Public Works, Planning Division - Section Head
• Los Angeles County, Building and Safety Division - Mechanical Section, Engineer
• Los Angeles County, Public Works, Waterworks Division - Mechanical Engineer
Education / Professional Licenses and Certifications / Affiliations
California State University, Long Beach
International Code Council
Bachelor and Master of Science, Mechanical
Certified Building Official
Engineering (with honors)
Certified Mechanical Inspector
Certified Plumbing Inspector
John F. Kennedy School of Government,
Certified Instructor
Harvard University
Graduate of the Senior Executives, State and Local
California Building Official
Government Program
Educator the Year Award (2004)
Residential Mechanical Code Committee
State of California
Licensed Mechanical Engineer
California Building Standards Commission
Past Vice Chair
t�, i JAS P:` OFIC
109
JACK LEONARD, PE, C60, VICE PRESIDENT
Responsibilities: Building and Safety Support Services
Building and Safety Services History
With over 30 years of experience, Mr. Leonard has a strong combination of both private and public sector expertise
in building services. As a California licensed civil engineer and ICC certified building official, he has held positions
such as Assistant Engineer, Design Engineer, Plan Review Engineer, Building Director, and Building Official. Mr.
Leonard served as the Building Director for the City of Bakersfield from which he retired after over 16 years of service.
Mr. Leonard's lengthy experience includes expertise in building structural, building life safety, mechanical, plumbing,
and electrical reviews. He was responsible for the development and implementation of department policy; managed,
organized, and oversaw the acquisition of personnel; directed the development and implementation of annual
budget.
Mr. Leonard also chaired and participated as a member of the Board of Zoning Adjustment; acted as the Public
Hearing Officer for Code Enforcement Hearings and Animal Control Appeals Board; represented the Building Division
at City Council meetings, Planning Commission meetings, Board of Building Appeals hearings, Accessible Appeals
Board hearings, and at civil and criminal court proceedings. Another key area of responsibility was the interpretation
and enforcement of California Building codes, laws, ordinances and regulations and the calculation and development
of fee structures for building divisions. Having managed several types of building departments at different levels in
the public sector, Mr_ Leonard has acquired the ability of quickly and efficiently assessing service levels and needs.
While with JAS Pacific, Mr. Leonard has served as the Building Official for the City of Hermosa Beach and as the
Building and Safety Director for the City of Santa Monica. Additionally, Mr. Leonard has authored multiple ordinances
that subsequently were adopted into the State of California Building Code. Mr. Leonard's experience was acquired
while employed with the following entities:
JAS Pacific - Vice President
a City of Santa Monica, Building Department - Building Director
• JT Leonard Engineering - Structural Engineering Consultant
City of Bakersfield, Development Services Department - Building Director/Plan Review Engineer
City of Bakersfield, Public Works Department - Design Engineer I & II
m Minner & Davis Structural Engineering - Design Engineer
Boyle Engineering Corporation - Assistant Engineer
Education / Professional Licenses and Certifications / Affiliations
California State University, Fresno
Bachelor of Science, Civil Engineering
State of California
Licensed Professional Civil Engineer
State of Arizona
Licensed Professional Civil Engineer
International Code Council
Certified Building Official
International Conference of Building Officials
San Joaquin Chapter — Past President
American Society of Civil Engineers
Member
JAS PACIFIC 1 20
110
LARRY BRUGGER, PE, CBO
Responsibilities: Building and Safety Support Services
Building and Safety Work History
Over 33 years of experience as a building official, director of case management that dealt with larger projects,
assistant office manager handling a large field office with plans examiners, inspectors and permit technicians, chief
of earthquake safety division, code adoption engineer and plans examiner reviewing and analyzing plans with an
emphasis in structural, architectural, and accessibility projects. He is experienced in plan check against the California
Building Code And California Residential Code. Mr. Brugger has extensive expertise of engineering principles as they
relate to design and calculations of loads and forces. He has been responsible forthe preparation of comprehensive
correction lists for structural, building accessibility and fire life safety for the firm. He provides technical and
procedural assistance to architects, engineers and contractors pertaining to building construction and related
activities. Mr. Brugger acquired his experience while employed with the following entities:
e JAS Pacific - Director of Plan Review
International Code Council - Director of Government Relations
City of Long Beach, Planning and Building Department - Building Official
City of Long Beach, Planning and Building Department - Supervising Plan Review Officer
e City of Los Angeles, Department of Building and Safety - Building Director/Plan Review Engineer
Education / Professional Licenses and Certifications / Affiliations
California State University
Bachelor of Science, Civil Engineering
State of California
Licensed Civil Engineer
Licensed Structural Engineer
Interantional Code Council
Certified Building Official
Structural Engineers Association of California
President (2004)
Board of Directors (1990-1996)
American Society of Civil Engineers
Co-Chair(2007)
International Conference of Building officials
ES Evaluation Committee
Accreditation Committee
Enforcers Guide to Performance Designs
Developers of Performance Building Code
JAS PACIFIC 1 21
111
TFAM (-)[
Y I I AT
JAS Pacific is prepared to provide as -needed Plan Check and Inspection Services to the City and has adequate
resources to meet existing and future increased workloads. This provides for an instant reliable workforce to
continue providing services within the varied communities throughout the City. With nearly 100 employees, JAS
Pacific shall have resources available to meet the City's varying needs through the duration of the contract. The area
of registration or certification for each team member will be closely related to the primary job function, as
determined by the City.
22 1 JAS PACIFIC
112
Over 30 years of building & safety experience:
State of California:
Calvin Chang, PE
Licensed Civil Engineer
• JAS Pacific, Plan Review Engineer
Plan Review Engineer
• City of Burbank, Plan Review Manager
Structural
Education:
. Oliver Liu & Associates, Structural Engineer
Bachelor of Science, Civil Engineering
State of California:
Licensed Civil Engineer
Licensed Structrual Engineer
Over 35 years of building & safety experience:
Sea Fan, SE
International Code Council:
O JAS Pacific, Plan Review Engineer
Plan Review Engineer
Plans Examiner
■ City of Anaheim, Plan Review Supervisor
City of Ontario, Plan Review Manager
Education:
o City of Los Angeles, Structural Engineer
Master of Science, Civil Engineering
Bachelor of Science, Business Admin
State of California:
Over 30 years of building & safety experience:
Licensed Structural Engineer
Licensed Civil Engineer
. JAS pacific— Plan Review Engineer
■ City of Glendale — Principal Code Specialist III
Colin Leung, SE, PE
International Code Council:
John Martin &Associates —Project Manager
Plan Review Engineer
Plans Examiner, Buillding Inspector
KPFF Consulting Engineers—Project Manager
B&B Associates— Junior Design Engineer
Education:
Master of Science, Structrual Engineering
Melvyn Green & Associates — intern
Bachelor of Science, Civil Engineering
State of California:
Licensed Structural Engineer
Licensed Civil Engineer
Over 30 years of building & safety experience:
Miro Lhotsky, SE, PEo
International Code Council:
JAS Pacific, Plan Review Engineer
Plan Review
Plans Examiner, Building Official, Buillding
a City of Glendale, Plan Review Engineer
Engineer12
Inspector
- City of Santa Clarita, Plan Review Engineer
a Desa Structural, President
Education:
a Consulting Engineers, Project Engineer
Bachelor of science, Civil Engineering
Master Public Administration
22 1 JAS PACIFIC
112
23 JAS PACIFIC
113
State of California:
Licensed Civil Engineer
Over 25 years of building & safety experience:
Certfied Access Specialist
Jeff Nespor, PE, CASA
International Code Council:
JAS Pacific, Plan Review Engineer
City of Santa Monica, Plan Review Engineer
Plan Review Engineer
Plans Examiner, Building Official
• California Code Check, Plan Review Engineer
a Harris Associates, Design Engineer
Education:
Bachelor of Science, Civil Engineering
Over 20 years of building & safety experience:
State of California:
Eric Reiter, PE
Licensed Mechanical Engineer
. JAS Pacific, Plan Review Engineer
Plan Review Engineer
• County of Los Angeles, Plan Review Engineer
Plumbing/Mechanical
Education:
County of Los Angeles, Plan Review Engineer
Master of Science, Mechanical Engineering
• City of Hawthorne, Plan Review Engineer
State of California:
Over 17 years of building & safety experience:
Tony Lam, PE
Licensed Mechanical Engineer
Plan Review Engineer
Education:
• JAS Pacific, Plan Review Engineer
Plumbing/Mechanical
Bachelor of Science, Mechanical
County of Los Angeles, Plan Review Engineer
• Thermal Works, Design Engineer
Engineering
State of California:
Over 30 years of building & safety experience:
Emanuel Agustin, PE
Licensed Electrical Engineer
Plan Review Engineer
• JAS Pacific, Plan Review Engineer
Electrical
Education:
■ City of Los Angeles, Electrical Engineer II
Bachelor of Science, Electrical Engineering
■ State of Ca, Asst. Electrical Engineer
State of California:
Over 8 years of building & safety experience:
Adam Marcus, PE
Licensed Electrical Engineer
Plan Review Engineer
• JAS Pacific, Plan Review Engineer
Electrical
Education:
• County of Los Angeles, Electrical Engineer it
Bachelor of Science, Electrical Engineering
• Fresenius Medical Care, Research Engineer
23 JAS PACIFIC
113
24 IAS PACIVIC:
114
International Code Council:
Over 25 years of building & safety experience:
Plans Examiner
Frank Rojas
• JAS Pacific, Plan Review Engineer
Plan Review Engineer
Education:
• J. Lee Engineering, Plan Review Engineer
Bachelor of Science, Architecrural
City of Los Angeles, Plan Review Engineer
Engineering
international Code Council:
Buillding Official
Over 30 years of plan review experience:
• JAS Pacific— Plans Examiner
Education:
• Ventura City College - Instructor
Stephen Stuart, CBO
Bachelor of Science, Industrial Arts
Stuart Consulting Services LLC— President
Plan Review Engineer
• City of Santa Paula — Building & Safety Director
State of California:
County of Fresno — Plan Reviewer
OES Instructor
24 IAS PACIVIC:
114
CALVIN CHANG, PE
Responsibilities: Plan Review Services
- ....... .... ....
Building and Safety Services Work History
With nearly 30 years of conducting plan reviews, Mr. Chang has obtained extensive experience in all aspects of plan
review services. He has held the positions Project Engineer and Plan Review Manager. While serving in these
capacities, Mr. Chang has gained comprehensive experience conducting inspections of various residential,
commercial, industrial, mobile home, and swimming pool projects ensuring code compliance. Mr. Chang was
responsible for manage, supervising, planning, directing, and recording the daily building plan review and public
counter functions of the Building Division; supervising the examination and approval of plans, calculations, and other
specialized technical documentations for complex structures related to architectural, structural, and geotechnical
construction. Additionally, he developed structural engineering design, working drawings, and specifications for a
variety of application in residential and commercial buildings including wood, steel, and masonry design Mr. Chang's
experience was obtained while employed with the following:
• JAS Pacific - Plan Review Engineer
« City of Burbank, Building Division - Building Official
• Oliver Lui & Associates - Project Engineer
Education/ Professional Licenses and Certifications/ Affiliations
State of California
Licensed Civil Engineer
Interantional Code Council
Buildling Plans Examiner
Tennessee Technological University
Bachelor of Science, Civil Engineering
Relevant Experience
Corporate Pointe, City of Culver City, CA: This new 4 -story project included 209,355 square feet of retail and office
space, along with an auto ramp and tunnel serving a two-level underground parking structure. The valuation of the
project was $21,402,390.00. Mr. Chang performed the structural and shoring review of this development.
Ivy Station, City of Culver City, CA: This project includes 500,000 square feet mixed use including a five -story
apartment; retail space; hotel; office space; restaurants; and a five -level subterranean parking structure in the heart
of Culver City. Mr. Chang reviewed the shoring and structural plans for this project with a $85,000,000 valuation.
Mercy Veterans Housing, City of EI Monte, CA: Provided multi -discipline review of the Mercy Veteran's Housing, a
new 3 story, 41 unit apartment structure. The project included 24,580 square feet of living area, common area,
laundry facility and covered parking area. The project had an assessed valuation of $3,642,000.
Bloomington Housing Project, County of San Bernardino, CA: Provided multi -discipline review of the Bloomington
Housing project, a new 70 unit Senior living community consisting of 2-5 unit townhomes, 3-6 unit townhomes, 1-8
unit townhome and community center.
21" I JAS PAC IF11-
115
SEA FAN, SE
Responsibilities: Plan Review Services
Building and Safety Services Work History
With over 30 years of experience in the building and safety industry, Mr. Fan has acquired experience in many
aspects of plan review services. As state of California Licensed Civil and Structural Engineer, Mr. Fan has held
positions such as Plan Review Engineer, Plan Review Supervisor, Plan Review and Permit Services Manager, Senior
Structural Engineer, Chief of Metro Structural Plan Review , Chief of Van Nuys Plan Review , Assistant Chief of
Grading, and Chief of Commission Office. While serving in these capacities, Mr. Fan has gained extensive experience
in planning, organizing, and directing the activities of plan review , public counter, and grading operations. Mr. Fan
managed a staff of 40 -plus technical and support staff including the activities of reviewing soils/geology reports,
review ing grading plans, issuing grading permits, performing grading inspections, and bringing substandard sites
with grading code violations into code compliance. Mr. Fan's experience was acquired while employed with the
following entities:
• JAS Pacific - Plan Review Engineer
o City of Ontario, Building Department - Plan Review and Permit Services Manager
■ City of Los Angeles, Department of Building & Safety - Structural Plan Review Engineer
City of Los Angeles, Department of Building & Safety - Chief of Plan Review/Asst. Chief of Grading
ti Facilities Systems Engineering Corporation - Manager
r Burns & Roe - Civil Engineer
Education / Professional Licenses and Certifications/ Affiliations
Columbia University
Master of Science, Civil Engineering
New Jersey Institute of Technology, New Jersey
Bachelor of Science, Civil Engineering
California State University, Long Beach
Master Business Administration
Relevant Experience
State of California
Licensed Civil Engineer
Licensed Structural Engineer
Interantional Code Council
Buildling Plans Examiner
Cultura Affordable Housing Project, County of Los Angeles, CA: This project is a mixed use, transit oriented, infill
development totaling up to 425,000 sq ft up to 6 stories, including 355 residential units, with 20 percent of those
reserved as affordable to moderate -income households. Additional components include up to 50,000 square feet
of retail, including but not imited to, restaurants, caf6's, shops, boutiques and a shared commercial kitchen space
for culinary demonstrations.
Grosvenor Luxury Apartments, County of Los Angeles, CA: Provided structural and architectural review of a 4 -story,
300,000 square foot apartment project consisting of 196 one and two bedroom luxury apartments with 6 carriage
units, four courtyards, a pool, fitness center, all of which wrap around a four story parking structure.
Oceana Retirement Home, County of Los Angeles, CA: Provided structural and architectural review of a 6 story,
228,000 squarefoot, 114 unit retirement facility. The project included a salon, movie theater, restaurant and parking
structure. The projects valuation is $29 million.
Via Marina, County of Los Angeles, CA: Provided structural and architectural review of four, 4 story apartment
buildings with courtyards, laundry facility, restaurants, pools, and outdoor fire pits. The buildings will consist of one,
two and three bedroom units and 2 towers will be constructed at a time.
116
COLIN LEUNG, SE
_Responsibilities: Plan Review Services
Building and Safety Services Work History
With over 20 years of experience in the design and plan review field as a Licensed Professional Structural Engineer,
ICC certified Plans Examiner and Building Inspector, Mr. Leung has gained valuable experience in both the private
and public sectors. He started his career in the design field as a project manager where he was responsible for the
structural integrity of industrial warehouses, commercial buildings, and apartment complexes. Additionally, he
worked on countless public school and public institution design projects not only applying the building code, but the
Division of State Architect code as well. Mr. Leung public sector experience includes, but is not limited to, conducting
plan reviews of a broad range of complex residential and commercial projects, such as single and multi -dwelling
units, apartment houses, hotels commercial projects, office and manufacturing buildings. Mr. Leung contributed to
the development of standardized correction lists within certain jurisdictions. Mr. Leung provides technical and
procedural assistance to architects, engineers, and contractors pertaining to building construction and related
activities, interprets and explains requirements of codes, ordinances, and policies. Mr. Leung acquired his
experience while employed with the following entities:
• JAS Pacific — Plan Review Engineer
o City of Glendale — Principal Code Specialist III
4 John A. Martin & Associates — Project Manager
• KPFF Consulting Engineers — Project Manager
o B&B Associates — Junior Design Engineer
v Melvyn Green & Associates — Structural Engineering Intern
Education / Professional Licenses and Certifications / Affiliations
University of Southern California International Code Council
Masters of Science, Structural Engineering Certified Building Inspector
Bachelor of Science, Civil Engineering Certified Plans Examiner
State of California
Licensed Structrural Engineer
Licensed Professional Civil Engineer
Relevant Experience
;F
Mountain Grove Shopping Center, County of San Bernardino, CA: New construction, over 670,000 square feet of
retail and restaurant space. Performed electrical review on various retail shops and restaurants including Nordstrom
Rack, buybuy Baby, TJ Maxx, HomeGoods, Hobby Lobby, 24 Hour Fitness, Gap, Banana Republic, Old Navy, ULTA.
Ace Hardware, County of Los Angeles, CA: Provided structural/fire life safety, accessibility, energy and CAL Green
review. This project was approximately 11,000 square foot remodel to an existing 43,000 square foot facility that is
type III -B structure with added 2nd story, additional parking with appropriate striping. Total valuation $2.5 million.
Rancho Palos Verdes Estates, County of Los Angeles, CA: provided structural review on a 17,000 square foot custom
home including a septic tanks, media room, multiple bathrooms, a 6 car garage, swimming pool and "mother-in-
law" quarters. A complete dry cleaning facility was located in the basement that required special permits for venting.
The project has a $33 million valuation in Rancho Palos Verdes.
z
JAS PACIFIC 1 2.7
117
MIRO LHOTSKY, SE
Responsibilities: Plan Review Services
Building and Safety Services Work History
With over 30 years of experience conducting plan reviews, Mr. Lhotsky's has obtained valuable experience of plan
review services. Asan ICC certified Plans Examiner and Building Inspector, and a Licensed Professional Civil Engineer,
and has held positions such as Deputy Building Official and Plan Review Engineer. While serving in these capacities,
his responsibilities included conducting plan reviews of a broad range of complex residential and commercial
projects, such as complex mixed-use commercial projects, libraries; senior housing, adult -care residential units,
parking structures, unreinforced masonry retrofit work, and multiplex theaters. Additionally, Mr. Lhotsky reviewed
building plans and permit applications for compliance with California and local building codes, conducted plan review
and review of homeowner property, and supervised a professional staff. Mr. Lhotsky was also responsible for
coordinated reviews with other impacted departments to ensure full compliance. Mr. Lhotsky also provides
technical and procedural assistance to architects, engineers, and contractors pertaining to building construction and
related activities; interpret and explain requirements of codes, ordinances, and policies. Mr. Lhotsky acquired his
experience while employed with the following entities:
JAS Pacific — Plan Review Engineer
o City of Glendale — Principal Code Specialist
• City of Glendale — Senior Code Specialist
• City of Santa Clarita — Plan Review Engineer
e California Code Check — Plan Review Engineer
® Desa Structural - Owner
Education / Professional Licenses and Certifications / Affiliations
California State University, Northridge
Masters of Public Adiminstration
Bachelor of Science, Engineering
State of California
Licensed Strucutural Engineer
Licensed Professional Civil Engineer
Relevant Experience
International Code Council
Certified Building Inspector
Certified Plans Examiner
Whittier Permanent Supportive Housing, County of Los Angeles, CA: 3 -Story, mixed use project consisting of 34 -
unit, multi -family affordable housing. An additional 2 -story building over one level, at grade concrete podium garage
with amenities that include a community room, kitchen, laundry facility, courtyard, roof -top terraces, on-site
property manager's office, lobby and parking.
Plan Review, County of Los Angeles, CA: Provided structural/fire life safety, accessibility, energy and CAL Green
review. This project was approximately 11,000 square foot remodel to an existing 43,000 square foot facility that is
type III -B structure with added 2nd story, additional parking with appropriate striping. Total valuation $2.5 million.
Cerritos Apartments, County of Orange, CA: Provided multi -discipline review of the review of Cerritos Apartment
Complex. The project consisted of two stories that exceeded 55,000 square feet and an approximate valuation of
$6.5 million.
Stonegate I & II, County of Orange, CA: Provided multi -discipline review of the Stonegate Apartment Complex. The
project consisted of 2 phases with multiple stories that exceeded 80,000 square feet and an approximate valuation
of $9 million.
118
JEFF NESPOR, PE, CASp
Responsibilities: Plan Review Services
Building and Safety Services Work History
Over 20 years of experience performing structural design and plan reviews. As a California licensed civil engineer
and ICC certified building official, inspector, and plans examiner, Mr. Nespor has held positions such as Structural
Design Engineer, Building Official, Senior Plan Review Engineer, and Manager. Duties included providing plan
reviews for both residential and commercial projects, performed building and safety and public works inspections,
reviewed drainage plans, performed complex plan reviews of architectural, structural, life -safety, fire, energy, and
accessibility plans for compliance. Answered applicants' questions and provided excellent customer service. Served
as the consulting building official for three jurisdictions, met with architects, engineers, developers, contractors,
and homeowners to discuss their proposed projects for compliance with code requirements, and managed plan
review engineering firm. Experience was obtained while employed with the following:
• JAS Pacific — Plan Review Engineer
a City of Santa Monica, Building & Safety Department — Plan Review Engineer
■ California Code Review —Senior Plan Review Engineer, Building Official, Manager
e Harris Engineering—Structural Design Engineer
Education / Professional Licenses and Certifications / Affiliations
California State University Northridge International Code Council
Bachelors of Science, Civil & Structural Engineering Certified Building Official
Certified Building Inspector
State of California Certified Building Plans Examiner
Licensed Civil Engineer
Certified Access Specialist
Relevant Experience
American Society of Civil Engineers
American Institute of Steel Construction
Structural Engineers Assc. of Southern California
Hampton Inn & Suites, City of Santa Monica, CA: Provided multidiscipline review of 6 story hotel with 2 levels of
subterranean parking. The project consisted of just under 170,000 square feet with pool area and cabanas,
restaurants and mezzanine level.
Mixed Use Apartment Complex, City of Santa Monica, CA: Provided multidiscipline review of 5 story apartment
complex with retail area on lower floor. Total square footage exceeded 54,000 in addition to 3 levels of subterranean
parking.
Antelope Valley Cancer Center, City of Palmdale, CA: The AV Cancer Center, housed in the Palmdale Regional
Medical Center, provides state-of-the-art cancer treatment including radiation, infusion treatment and
chemotherapy. Mr. Nespor performed Building, Fire & Life Safety, Electrical, Mechanical, Plumbing, Energy, Cal
Green and OSHPD review of this project. Mr. Nespor reviewed this project utilizing ProjectDox.
Davita Dyalisis, City of Palmdale, CA: This medical dialysis building encompasses 13,758 square feet of treatment
and administrative/office space to provide therapy for patients with kidney disease.. Mr. Nespor performed
Building, Fire & Life Safety, Electrical, Mechanical, Plumbing, Energy, Cal Green and OSHPD review of this project.
ProjectDox was used to review this plan.
119
EMMANUEL AGUSTIN, PE
Responsibilities: Plan Review Services
Building and Safety Services Work History
With over 37 years of building and safety experience, Mr. Agustin has obtained valuable experience of building plan
review services. As a California licensed electrical engineer, he has held positions such as Plan Review Engineer,
Electrical Engineering Associate I & II, Electrical Engineering Assistant, and Assistant Electrical Engineer. While
serving in these capacities, Mr. Agustin evaluated plans submitted by consulting engineers; issued plan approvals
upon satisfactory compliance with local, state, and national electrical and fire safety codes; and provided engineering
support to field inspectors dealing with plan revisions arising from changes in actual jobsite conditions. Met and
conferred with other agencies to take appropriate action to resolve engineering issues that come up during
construction or product testing; evaluated and approved modifications granting alternate materials or methods of
compliance, determined as equivalent to specific code requirements; and wrote job status and progress reports.
Additionally, Mr. Agustin developed engineering drawings for construction by utility crews including material and
labor estimates, in accordance to electric utility power distribution standards and specifications, and issued electric
service and available short circuit current reports. Mr. Agustin's experience was obtained while employed with the
following:
JAS Pacific - Plan Review Engineer
City of Los Angeles, Department of Building & Safety— Electrical Engineer Associate II
State of California, Cal Trans — Assitant Electrical Engineer
Education / Professional Licenses and Certifications / Affiliations
state of California
Licensed Electrical Engineer
University of the Phillipines
Bachelor of Science, Electrical Engineering
Relevant Experience
Mountain Grove Shopping Center, County of San Bernardino, CA: New construction, over 670,000 square feet of
retail and restaurant space. Performed electrical review on various retail shops and restaurants including Nordstrom
Rack, buybuy Baby, TJ Maxx, HomeGoods, Hobby Lobby, 24 Hour Fitness, Gap, Banana Republic, Old Navy, ULTA.
Marina Del Rey Hotel, County of Los Angeles, CA: Performed electrical review for the interior renovation of the
existing Marina Del Rey hotel rooms with a new elevator, balconies, conference room and site improvements.
Approximately 105,000 square feet.
Commercial Tenant Improvement, County of Los Angeles, CA: Performed electrical review for a tenant
improvement of a beverage production facility with interior alteration and exterior expansion for the installation of
a new filling line and associated support equipment. Approximately 100,000 square feet.
Ross Distribution Center, City of Shaffer, CA: Provided with the review of the electrical code review of the JMM
Central Valley Distribution Center conveyor system. The project consisted of a 2,120,000 square foot distribution
warehouse with mezzanine level offices with an assessed value of $55,901,850.
C.
IF IP
120
ERIC RIETER, PE
Responsibilities: Plan Review Services
Building and Safety Services Work History
With nearly 25 years of experience performing plumbing and mechanical plan review services, Mr. Hashemi has
obtained extensive experience as a plan reviewer. As a Licensed Professional Mechanical and Civil Engineer, he has
held the position of Plan Review Engineer Associate, Plan Review Engineer I & It. While serving in this capacity, Mr.
Hashemi has gained comprehensive experience in reviewing plans for new construction, additions, and tenant
improvement projects. He has been responsible for reviewing plans for plumbing mechanical requirements high
profile projects for various jurisdictions. Mr. Hashemi was responsible for the preparation of a process and
procedure manual that details key items to laoic for when reviewing various typers of projects ranging from high end
residental to industrial, commercial and mixed-use projects. Mr. Hashemi's experience was obtained while
employed with the following:
e JAS Pacific — Plan Review Engineer
o County of Los Angeles — Plan Review Engineer II
e County of Los Angeles — Plan Review Engineer I
e City of Hawthorne — Plan Review Engineer
Education / Professional Licenses and Certifications / Affiliations
Univeristy of Southern California
Master of Science, Mechanical Engineering
Bachelor of Science, Civil Engineering
State of California
Licensed Mechanical Engineer
Licensed Civil Engineer
Relevant Experience
Alton Place, City of Irvine, CA: Performed review of new 5 story, studio, 1 & 2 bedroom apartment complex with
subterranean parking. The complex included two saltwater swimming pools, numerous courtyards, resident lounges
and a 24-hour fitness center. The Alton also offered a rooftop deck with 11,500 square feet of gorgeous outdoor
recreation space complete with lounging areas, an entertainment bar with outdoor TVs, BBQs and fire pits.
Cambria Hotel, City of Irvine, CA: Performed review of a new 5 story, 122 room hotel consisting of a contemporary
bistro, and a barista bar. This property also had 600 square feet of meeting space and an indoor pool and fitness
center.
The Gardens Casino, City of Hawaiian Gardens, CA: Performed review on a 202,000 square foot renovation of The
Gardens Casino. Review of this projected included Mechanical and Plumbing, with an assessed valuation of $45
million.
Great Neighborhoods, City of Irvine, CA: New construction 175,000 square foot park, 22,000 square foot stadium,
9600 new homes, 24 tennis courts, 6 soccer fields, 5 volleyball courts, 3 stadiums in addition to a state of the art
hockey rink and event center.
Ivy Station, City of Culver City, CA: This project includes 500,000 square feet mixed use including a five -story
apartment; retail space; hotel; office space; restaurants; and a five -level subterranean parking structure in the heart
of Culver City.
121
TONY LAM, PE
Responsibilities: Plan Review Services
Building and Safety Services Work History
Mr. Lam has almost 25 years of experience in the design and plan review fields. He has reviewed plans, calculations,
and inspected building installations for residential, commercial, and industrial applications in Los Angeles County's
jurisdiction for compliance with the County of Los Angeles Mechanical Codes, Plumbing Codes and the California
Energy Standards. As a plan reviewer in Los Angeles County, Mr. Lam had the opportunity to reviewed all types of
plans from single family dwelling units, restaurants, clinics, warehouses, solarwater heatingsystems, dust collection
systems, high rise buildings and cogeneration plants to attraction at amusement parks. During this period, he was
the Head Plan Reviewerfor Capital Projects for Los Angeles Countywhere he assisted in the coordination with Project
Manager, Architects, Engineers and contractors in, design development, and construction documentation, for Los
Angeles County owned facilities. Mr. Lam's experience was obtained while employed with the following:
JAS Pacific — Plan Review Engineer
County of Los Angeles — Plan Review Engineer II
International Thermal Products — Design Engineer
Education / Professional Licenses and Certifications/ Affiliations
San Diego State University
Bachelor of Science, Mechanical Engineering
State of California
Licensed Mechanical Engineer
Relevant Experience
Cultura Affordable Housing Project, County of Los Angeles, CA: This project is a mixed use, transit oriented, infill
development totaling up to 425,000 sq ft up to 6 stories, including 355 residential units, with 20 percent of those
reserved as affordable to moderate -income households. Additional components include up to 50,000 square feet
of retail, including but not imited to, restaurants, cafe's, shops, boutiques and a shared commercial kitchen space
for culinary demonstrations.
Cambria Hotel, City of Irvine, CA: Performed review of a new 5 story, 122 room hotel consisting of a contemporary
bistro, and a barista bar. This property also had 600 square feet of meeting space and an indoor pool and fitness
center.
The Gardens Casino, City of Hawaiian Gardens, CA: Performed review on a 202,000 square foot renovation of The
Gardens Casino. Review of this projected included Mechanical and Plumbing, with an assessed valuation of $45
million.
Great Neighborhoods, City of Irvine, CA: New construction 175,000 square foot park, 22,000 square foot stadium,
9600 new homes, 24 tennis courts, 6 soccer fields, 5 volleyball courts, 3 stadiums in addition to a state of the art
hockey rink and event center.
Ivy Station, City of Culver City, CA: This project includes 500,000 square feet mixed use including a five -story
apartment; retail space; hotel; office space; restaurants; and a five -level subterranean parking structure in the heart
of Culver City with a $85,000,000 valuation.
122
ADAM MARCUS, PE
Responsibilities: Plan Review Services
Building and Safety Services Work History
With over 8 years of experience conducting plan reviews, Mr. Marcus has obtained valuable experience of plan
review services. As a Licensed Electrical Engineer, he has held positions such as Design Engineer Plan Review
Engineer I and Plan Review Engineer II. While serving in these capacities, his responsibilities included conducting
plan reviews of a broad range of complex residential and commercial projects, such as complex mixed-use
commercial projects, libraries; senior housing, adult -care residential units, parking structures, and multiplex
theaters. Mr. Marcus was also responsible for coordinated reviews with other impacted departments to ensure full
compliance. He provides technical and procedural assistance to architects, engineers, and contractors pertaining to
construction and related activities; interpret and explain requirements of codes, ordinances, and policies. Mr.
Mracus acquired his experience while employed with the following entities:
c JAS Pacific — Plan Review Engineer
4 County of Los Angeles — Plan Review Engineer II
m County of Los Angeles — Plan Review Engineer I
o Frenieus Medical Care — Research Engineer
Education / Professional Licenses and Certifications / Affiliations
Univeristy of California Los Angeles
Bachelor of Science, Electrical Engineering
State of California
Licensed Electrical Engineer
International Code Council
Electrical Plans Examiner I.
i
Relevant Experience
Alton Place, City of Irvine, CA: Performed review of new 5 story, studio, 1 & 2 bedroom apartment complex with
subterranean parking. The complex included two saltwater swimming pools, numerous courtyards, resident lounges
and a 24-hour fitness center. The Alton also offered a rooftop deck with 11,500 square feet of gorgeous outdoor
recreation space complete with lounging areas, an entertainment bar with outdoor TVs, BBQs and fire pits.
Cultura Affordable Housing Project, County of Los Angeles, CA: This project is a mixed use, transit oriented, infill
development totaling up to 425,000 sq ft up to 6 stories, including 355 residential units, with 20 percent of those
reserved as affordable to moderate -income households. Additional components include up to 50,000 square feet i
of retail, including but not imited to, restaurants, cafe's, shops, boutiques and a shared commercial kitchen space
for culinary demonstrations.
Ivy Station, City of Culver City, CA: This project includes 500,000 square feet mixed use including a five -story
apartment, retail space, adjacent hotel, office space, and restaurants. To accommodate the traffic and parking, a
five -level subterranean parking structure lays beneath.
Ross Distribution Warehouse, City of Shafter, CA: Provided with the electrical and energy code review of the JMM
Central Valley Distribution Center. The project consisted of a 2,120,000 square foot distribution warehouse with
mezzanine level offices along with a robust distribution system all with an assessed value of $55,901,850.
33 1 JA
123
FRANK ROJAS
Responsibilities: Plan Review Services
Building and Safety Services Work History
With nearly 26 years of experience performing structural plan review services, Mr. Rojas has obtained extensive
experience as a plan reviewer. As an ICC certified California building plans examiner, he has held the position of Plan
Review Engineer. While serving in this capacity, Mr. Rojas has gained comprehensive experience in reviewing plans
for new construction, additions, and tenant improvement projects. He has been responsible for reviewing plans for
architectural, accessibility, structural and energy requirements. Reviewed plans for building code and zoning code
compliance. Additionally, he has experience reviewing commercial and residential plans; seismic retrofit plans for
unreinforced masonry, soft -story, and concrete tilt -up buildings; and managing and supervising the public counter.
Mr. Rojas' experience was obtained while employed with the following:
C JAS Pacific— Plan Review Engineer
a J Lee Engineering, Inc. — Plan Review Engineer
o City of Los Angeles, Department of Building & Safety — Plan Review Engineer
Education / Professional Licenses and Certifications / Affiliations
California Polytechnic State University, San Luis Obispo
Bachelor of Science, Architectural Engineering
International Code Council
Certified Building Plans Examiner
Relevant Experience
Mountain Grove, County of San Bernardino, CA: New construction, over 670,000 square feet of retail and restaurant
space. Performed multi -discipline review, including structural, on various retail shops and restaurants including
Nordstrom Rack, buybuy Baby, TJ Maxx, HomeGoods, Hobby Lobby,.
Distribution Warehouse, County of San Bernardino, CA: New construction, 700,712 square feet, the building has a
total of 137 dock -high and three grade -level doors, 4,000 -amp heavy power, 36 -foot clear heights and a 185 -foot
truck court.
Ross Distribution Warehouse, City of Shafter, CA: Provided with the review of structural, mechanical, plumbing,
and energy code review of the JMM Central Valley Distribution Center. The project consisted of a 2,120,000 square
foot distribution warehouse with mezzanine level offices with an assessed value of $55,901,850.
Custom Home, City of Newport Beach, CA: Located in the Corona Del Mar area of Newport Beach, this custom 4,763
square foot four bedroom, four bathroom three-story single family residence was reviewed for Architectural,
Structural, Fire Life & Safety, Energy, Plumbing, Electrical and Mechanical code compliance. The valuation for this
remodel was $850,000.
Custom Home, City of Newport Beach, CA: New construction of a custom two story house with attic and garage
totaling 8,621 square feet was reviewed for Architectural, Structural, Fire & Life Safety and Energy codes. This
project, valued at $2,130,000. Included four bedrooms, 3.5 baths, custom kitchen, great room and attached garage.
JAS PACIFIC j 31
124
STEPHEN STUART, CBO
Responsibilities: Plan Review Services
Building and Safety Services Work History
With nearly 30 years of building and safety experience, Mr. Stuart has obtained extensive experience in all aspects
of building division services. He has held the positions such as Buidling & Safety Director and Plans Examiner. Mr.
Stuart was responsible for manage, supervising, planning, directing, and recording the daily building plan review and
public counter functions of the Building Division; supervising the examination and approval of plans, calculations,
and other specialized technical documentations for complex structures related to architectural, structural, and
geotechnical construction. Additionally, he instructed courses at local colleges on building codes, enegy, plan
reading and accessibility. design Mr. Stuart's experience was obtained while employed with the following;
• JAS Pacific — Building Official/Plans Examiner
a Stuart Consulting — President
Ventura City College — Instructor
e City of Santa Paula, Building Division - Building & Safety Director
• County of Fresno — Plans Examiner
Education / Professional Licenses and Certifications / Affiliations
Fresno State University
Bachelor of Science, Insustrial Engineering
Ventura City College
Associate of Science
Affiliations
International Code Council — Ventura Chapter
Past President—Ventura Chapter
Property Maintenance Code Interpretation
Committee
California Building Officials
Emergency Preparedness Committee - Chairman
State Disaster Coordinator
Relevant Experience
Interantional Code Council
Buildling Official
State of California
Safety Assessment Program - OES Certified
Instructor
State Office of Emergency Services
Post -Disaster Advisory Committee
Accreditation Committee
Enforcers Guide to Performance Designs
Developers of Performance Building Code
Hilton Garden Inn, City of Lompoc, CA: This project was new construction of a 4 -story, 156 rooms hotel with 25
suites, meeting space, restaurant, lounge, fitness center, and indoor pool all to total 104,000 square feet,
Solvang Brewery, City of Lompoc, CA : This new construction, state of the art brewery, taproom, restaurant and
retail store was constructed with over 12,000 square feet, 2 stories, an outdoor patio and breezway
Starbucks, City of Lompoc, CA : This new construction and tenant improvement with just over 1,800 square feet
including eating areas, patio, and kitchen with commercial grade ovens and supplemental equipment.
Fletcher Jones Mercedes Benz Dealership, City of Newport Beach, CA: A $21,000,000 tenant improvement with
structural, mechanical, plumbing and electrical upgrades.
35 J JAS PACIFIC
125
CUSTOMER SERVIC
JAS Pacific prides itself on the delivery of services through an excellent customer service strategy that starts with JAS
Pacific's key personnel as they are each accessible to City staff at their convenience and this same strategy is utilized
by our assigned staff. We strive to be proactive before issues arise and resolve issues quickly.
Quality Control
Communication
Service
Transition
Staff Work Performance
o Administrative Oversight
® Customer Satisfaction
Project Manager
Assigned Staff
Management
m Kick Off Meeting
■ Staff Approval
Services Commence
17_�mality Control
JAS Pacific prides itself in the technical capabilities of its staff members and we take a multi -faceted approach to
ensuring the quality of work provided to our clients. Quality control is addressed at three different levels including
staff work performance, administrative oversight, and customer satisfaction. To ensure satisfactory staff work
performance and work product quality, staff is encouraged to consult with other staff members on various code -
related or City
topics, seek advice on unique or complex projects, look for specific areas of expertise, and/or learn the new code
requirements.
Administrative oversight is also provided which involves our principal staff maintaining a close working knowledge
of the product that our staff provides in order to make sure that their work is of the highest quality through periodic
work sampling. Additionally, periodic meetings are held to review their progress and the client's needs. Our
administrative staff is also highly trained on up-to-date industry methods in their respective area of expertise.
Lastly, quality control is addressed through ensuring customer satisfaction. Any issues or complaints are handled
immediately upon receipt. The process leading up to resolution is monitored to ensure a satisfactory outcome and
processes are followed to prevent a reoccurrence.
Communication
JAS Pacific believes that effective communication at all levels is a key component to our partnership with the City.
our staff is trained and understands that establishing and maintaining professional working relationships with the
36 1 !AS PA, C.
126
City is essential to our success. Staff will attend all meetings as necessary and respond to inquiries by the City,
applicants, or other stakeholders promptly and within a 24 hour period. Our general approach to ensuring this
includes:
✓ Project Manager — Oversees Municipal plan review services being provided to the City, maintains close liaison
with City staff as well as our assigned staff ensuring overall satisfaction as well as understanding of
outstanding assignments. Manages the assignment of all projects to ensure a balanced and manageable
workload.
✓ Assigned Staff —AII assigned staff possess the necessary interpersonal skills required to ensure successful and
productive working relationships. All staff maintain open and on-going communication with City staff,
applicants, officials, and other stakeholders collaborating to ensure customer satisfaction. Staff report out to
the Project Manager regularly to ensure all expectations and deadlines are met.
✓ Management — Available to provide the City with all the necessary support to meet staffing, reporting, and
accounting needs.
19
service r-}elvery Transitiovii
JAS Pacific is committed to a smooth transition for the City, staff and the clients we serve. Below our approach to
the transition is mapped out and can be modified to best meet the City's needs. We find the most important step
in the transition is the Kick Off Meeting. It is here that all expectations are recognized and questions are clarified.
JAS and the'.II�•
agreements are
The City will have full cflscrebon :ever the JAS
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'iew. At the citv's ruquest, oL,r team
bers will be present for an Interview
Services
Commence
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37 I JAS PACIFIC
127
...
. . . . . . . .
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'iew. At the citv's ruquest, oL,r team
bers will be present for an Interview
Services
Commence
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37 I JAS PACIFIC
127
SCOPE OF WORK
JAS Pacific is prepared to provide the City with seamless quality Plan Check and inspection Services. Our service
procedures are thorough meeting all expectations including great customer service and efficient response times,
without compromising quality. As part of JAS Pacific's over arching goal to attain customer satisfaction, a tailored
service delivery system is developed, service models are effective and efficient, and procedures adapted to meet
the City's requirements. We are confident that we can accommodate the City's needs as well as provide the desired
level of customer service. Additionally, because of our available resources, we have the ability to provide
supplemental staffing and additional types of services to address increased workloads and customer needs.
Personnel
Expertise Consistent
Staffing Resources Flexibility to Meet Various Levels of Demand
Contract Costs Expgrises are Consitent WitHAevenues
JAS Pacific will ensure that all structures are equal to or exceed the applicable City, State, and Federal regulations.
JAS Pacific understands the City's needs and we have the resources to provide timely deployment. With limited City
resources, contracting with JAS Pacific will afford the City more flexibility in the allocation of such resources. Assigned
personnel will provide plan review and permit processing services ensuring compliance with the City's most recent
adopted Building Standards, Energy Efficiency Standards, and local ordinances, including the following:
✓ California Residential Code
✓
California Electrical Code
✓ California Building Code
✓
California Energy Compliance
✓ California Green Code
✓
California Code of Regulations: Title 19
✓ California Mechanical Code
✓
California Government Code
✓ California Plumbing Code
✓
California Health & Safety Code
Acting on behalf of the City, JAS Pacific will provide superior levels of customer service, consistent code application,
and develop seamless working relationships with City staff. Contracting with JAS Pacific will provide the City with a
cost-effective alternative to a fully internally staffed department and allow the City to focus on other critical
municipal matters. JAS Pacific will perform applicable functions as an extension of City staff and will follow all City
procedures and directives. JAS Pacific understands the importance of excellent customer service not only to the City
but to the clients we serve. We strive to meet and exceed all client expectations and we will create a cooperative
work environment with the City and the clients we serve. Staff will not only identify building code issues within the
plans, but also will address the big picture and offer helpful suggestions to reach life -safety and code compliance
standards. JAS Pacific will support the City in attaining its goal of providing timely, efficient, and effective services,
Our understanding and approach to the proposed services is detailed below.
A'� PACIFIC
128
i a fR;evi erre
JAS Pacific shall review plans for a complete review of all residential, commercial, mixed-use and industrial (tenant
improvements included) plan checks to verify compliance with applicable life -safety, structural, seismic retrofit,
disabled access, grading and drainage, excavation and shoring, mechanical, electrical, plumbing, energy
conservation, green building NPDES-SUSMP, MWELO, codes and standards
q •
Jnsrpection
JAS Pacific staff shall perform inspections including, but not limited to residential, commercial , mixed-use and
industrial projects of all types such as architectural, structural, disabled access, mechanical, electrical, plumbing,
grading and drainage, excavation and shoring, geology and soils, energy conservation, and green building.
Suppier�nenvaf Services
Professional Development
JAS Pacific is committed to the continuous education of all staff through both in-house and external training. Mr.
Fady Mattar and Mr. Stuart Tom are ICC certified instructors and have provided training to various clients on the
building and other codes and regulations. Mr. Mattar's area of instruction includes plumbing, mechanical, green
building, energy and residential fire -sprinkler systems topics. Mr. Tom's area of instruction includes the California
Building and Residential Codes, emergency response, fire codes and other related topics. Both Prinicipal Team
Members are available for training at the Cities request.
Mr. Mattar has worked with various JAS clients and industry related organizations providing instruction on a range
of topics. He was the Training Coordinator for the County of Los Angeles Building Division, creating the training
programs for entry-level inspectors, as well as on-going training for inspectors, plan review staff, permit technicians
and district office managers. Mr. Mattar prepared and created training booklets and PowerPoint presentations for
training on the California Mechanical and Plumbing Codes, Green Building Code and Residential Fire Sprinklers then
conducted trainings for ICC Orange Empire, LA Basin, Foothill, Hi Desert, Coachella Valley, and Ventura Chapters of
ICC. He has also presented training on code update to jurisdictions including the Cities of Los Angeles, Long Beach,
Beverly Hills, Santa Monica, EI Monte and the County of Los Angeles. Mr. Mattar has also conducted code classes
for UCLA Extension Program and for organizations such as ICC, IAPMO and PHCC.
Mr. Tom has provided industry training for numerious jurisdictions and local organizations, including but not limited
to, the ICC LA Basin, Orange Empire, Construction Specification Institute, Structural Engineers Association of
Southern California, CALBO for topics including "Light Gauge Steel Frame Construction", "Design Considerations for
Light Gauge Steel", "Code Cycle Implementation", "Code Adoption" and "Significant Code Changes." Additionally,
Mr. Tom worked with the LA City Fire Department, Southern California Fire Protection Officers Organization and
FEMA providing instruction on "Structural & Equipment Safety" and "Collapse Hazard Assessment."
Permit Technician
JAS Pacific can provide permit counter services through the contracting of certified Permit Technicians. All permit
technicians meet all qualifications, education, and certification/licensing requirements including as needed to
perform all required duties. All JAS Pacific assigned permit technicians shall be equipped with the necessary tools
and equipment when performing administrative services on behalf of the City. All assigned Permit Technicians shall
work as an extension of City staff.
CASA
39 JA`, Pi" -`,(_1
129
JAS Pacific can provide CASp certified inspections and plan review with staff knowledgeable of the requirements of
the State Senate Bill. Our staff not only can perform these duties but are available to City staff for further clarification
on various issues that arise with the bill's implementation.
Code Adoption
At the request of the City, JAS Pacific can perform research of the City's Municipal Code and provide draft documents
i
for review by the City Attorney and other responsible departments for the adoption of the codes, along with any
desired City amendments to these codes. Once these documents are approved, JAS Pacific can help schedule the
required hearings before the City Council, testify before the City Council, and answer questions regarding proposed
i
amendments. JAS Pacific personnel has extensive experience in the area of code adoption and can assist the City in
'
future local adoptions..,
Code Enforcement
JAS Pacific can provide code enforcement services by proactively identifying conditions that threaten the health and
welfare of the citizens of the City and by developing long-term strategies that resolve contemporary community
problems, and promote community pride and stability. In order to enhance and sustain the highest quality of life
standard, we will provide exceptional customer service and rapid and effective responses.
40 1 JAS PACIFIC
130
DU I'VER" SCOPE OF SERVI IS
JAS Pacific has provided municipal support services for 25 years in California and has a solid foundation allowing for
efficient contract implementation and service delivery. Our strong presence in the region offers the strength,
stability, experience, and technical competence that are desired of a contractor of Plan Check and Inspection
Services. We understand local governmental agencies which has enabled us to develop methodologies and business
practices allowing for the delivery of said services seamlessly and efficiently.
la u Review Services
JAS Pacific will provide the City with plan review services both off-site and on. Off-site services will be provided in a
timely manner and will be seamless, as our team members are accessible to promptly respond to all inquiries. Upon
contract award, AS Pacific will analyze the City's needs and propose the appropriate service level striking a balance
between desired services and cost efficiency. The appropriate registered engineer will review each set of plans and
their review will not only identify building code issues within the plans, but will also address the "big picture" and
offer helpful suggestions to reach life -safety and code compliance standards.
Off -Site Services
JAS Pacific proposes to provide the City with plan review services through our in-house plan review team located at
our headquarters. We believe this is the most comprehensive and efficient approach to providing building plan
review services to the public and City staff. JAS Pacific has qualified and experienced staff that can provide technical
assistance to architects and engineers, discuss and explain plan review corrections and meet any demands requested
by the applicants or as directed by the City. The delivery approach of off-site building plan review services mirrors
that of on-site services, however, on-site plan checkers can be provided when available. This approach is detailed
in the "Plan Review Flow Chart" below.
Electronic Plan Review
JAS Pacific can provide the City with an Internet -based system in support of plan review services for the purposes of
electronic plan submission (E -Submittal). This document y
workflow solution will allow applicants and City personnel to
initiate and complete the plan review process online (includingthe submission of electronic comments), rather than using a=
manual, paper-based process which requires printing and ;�V^
shipping. Said services will improve the plan review cycle,-
iva�ca + -
reduce costs (i.e. paper use, printing and storage costs, drive
time, and gasoline consumption), and support JAS Pacific's
Business Friendly Policy of providing services in a streamlined
and seamless fashion and as efficiently as possible. JAS Pacific
staff has worked with various programs including, but not
limited to, Project Dox, Blue Beam, E -Plan Soft. This approach is detailed in the "Plan Review Flow Chart" below.
Plan Delivery
At no cost to the City, JAS Pacific will be responsible for the transportation of plans from the City to JAS Pacific's
office via our office staff or courier service. JAS Pacific will offer same day pick up when our office is contacted prior
to 11:00 a.m. If the day we are contacted is proceeded by a day in which the City is closed, a courier service shall be
provided at JAS Pacific's expense.
Online Tracking
411 JAS TPACIF�-__
131
JAS Pacific utilizes a cloud based system in order to provide up to the minute tracking of plans being reviewed.
Within this website, the City will be able to see when JAS received the plans, who the plan review engineer is, status,
if there has been communication with the applicants and have access to corrections lists.
E .p I ,� IDo2o van,y u�ulcvard, ble Cs PWC - ProjocLs roue x + v — 0 X
F i U Q 8 P�worenowu °evusv, ; ,urot o-,+rn„ oi,,,:;r,:.:, i,:, o r _ „i,i,.,, tt moi` LR
96
irY wrvnl[�ry or Pr.,nlE�n�in+raunr
,,.�.. �wu„P M�u•aw
.v,+• •• 1N rt�na ��rmliwv
Staff Availability
p 0 a-06 000ee 0000 .0000
� fE,w lG110M rrv,;,
JAS Pacific will be available to all City staff and applicants to ensure an efficient plan review process is achieved and
to maintain communication. Meetings — At the request of the City , JAS Pacific will be present for all necessary
meetings, including but not limited to, prior to permit submittal, during the review process and after permit issuance.
Phone Calls/Emails —JAS Pacific is always available via phone or email to discuss projects and technical data.
Review Times
JAS Pacific proposes the following service delivery timeframes and guarantees the proposed timeframes in the
performance of the requested services to the City . All other plan review duties and follow-ups not specifically
mentioned in the table below shall be performed in a timely and responsive manner by staff.
Building Inspection Services
JAS Pacific can provide Building Inspection services through the contracting of certified Building Inspectors. All
inspectors meet all qualifications, education, and certification/licensing requirements including as needed to
perform all required duties. All JAS Pacific assigned inspectors shall be equipped with the necessary tools and
equipment when performing building inspection services on behalf of the City. All assigned Building Inspectors shall
work as an extension of City staff. This approach is detailed in the "Staff Augmentation Flow Chart" below.
47 1 JAS PACIFIC.
132
Ty a of Job
1St Review
Additional Reviews
RESIDENTIAL
New Construction
Addition / Remodel
10 Working Days
7 Working Days
NONRESIDENTIAL
Minor Projects
Major Projects
10 Working Days
15 Working Days
7 Working Days
10 Working Days
Building Inspection Services
JAS Pacific can provide Building Inspection services through the contracting of certified Building Inspectors. All
inspectors meet all qualifications, education, and certification/licensing requirements including as needed to
perform all required duties. All JAS Pacific assigned inspectors shall be equipped with the necessary tools and
equipment when performing building inspection services on behalf of the City. All assigned Building Inspectors shall
work as an extension of City staff. This approach is detailed in the "Staff Augmentation Flow Chart" below.
47 1 JAS PACIFIC.
132
PLAN REVIEW REQUEST RECEIVED
J
PAPER REVIEW i f ELECTRONIC REVIEW
Pick up and delivery service - Plans are uploaded to JAS's
�- provided at no cost. ` secure cloud based storage.
Project file is maintained with status,
PROJECT FILE CREATED 1 correction lists and all correspondence
File created in AS Workflow. �/ including phone conversations and '
exchange of emails
i
r' PROJECT ASSIGNMENT Project remains with the assigned team
Plan assigned to team member member until final approvals granted.
COMPREHENSIVE PLAN REVIEW Project remains with the assigned team
A full review is performed according member until final approval is granted.
to scope of work. '
CORRECTION LIST
Comprehensive correction is list
' prepared and issued via hard copy
and electronically.
i .
PLAN RESUBMITTAL
Corrections are addressed and
plans are resubmitted.
CORRECTIONS? -
_ i
PLANS ARE APPROVED
The plans are stamped approved
and all documents are returned to
the City.
133
7andexperience
es for candidates that
tomer service, licensing
requirements.
JAS reviews submitted resumes and
performs an interview to assess job
knowledge, capabilities and
interpersonal skills.
JAS performs a background and
reference feview on top candidates.
STAFFING SERVICE REQUEST RECEIVED
RECRUITMENT OF
QUALIFIED CANDIDATES
F�f
APPLICATION REVIEW
& INTERVIEW
{
J
PRE-EMPLOYMENT
i
SCREENING
I
/
The City reviews the resumes and I
determines if the candidate is a "" ' " I — RESUME SUBMITTED TO THE CITY
potential fit for their department. i—
The City interviews the candidate in
order to assess the candidate's
capabilities.
CITY INTERVIEW
CONTRACT STAFF
.ti
REQUIREMENTS
JAS PACIFIC EMPLOYEE STARTS
BIL! "°,1G S-11 "`?� �rT�JRF
HDULRY
RATE
--y COMME
Building Plan Review
$115.00
MEP Plan Review
$115.00
Grading/LID
$115.00
Soils Reports Review
$115.00
Others
Negotiable
TURN•A-ROUND TIME
COMMENTS
Regular
1015 Working Days
Expedited
515 Working Days
Pick up & Delivery
Within 24 hours
Others
Negotiable
ONSITE STAFFING CAPABILITY
& HOUR RATE
COMMENTS
Building inspector
$75.00•$95.00
Plan Reviewer
$95.004105.00
MEP Plan Reviewer
$95.004105.00
Permit Technician
$65.00.$75.00
Building Official
$125.00-$145.00
Others
Negotiable
JAS PACIFIC 145
135
46 f JAS PACIFIC
136
■
9770 Culver Blvd.
City of Culver City
Craig Johnson, PE
Plan Review,
(310)253-5818
2008 to Present
Building Official
Inspection
Culver City CA
Craig.johnson@culvercity.org
Plan Review,
City of
Salvador Valles
Building Official,
1685 Main Street
Santa Monica
Assitant Director
Inspection,
(310)458-6185
Santa Monica, CA
1999 to Present
Salvador.Valles@smgov.net
Code Enforcement,
90401
Permit Issuance
City of Burbank
Ron Takiguchi, PE
Plan Review,
(818)238-5238
150 North Third St
2017 to Present
Building Official
Inspection
Burbank, CA 91502
rtakiguchi@burbankca.gov
Plan Review,
City of
Raj Patel, PE
Inspection,
455 North Rexford Dr.
Beverly Hills
Building Official
Code Adoption,
() 310 285-1141
Beverly Hills, CA 90210
2006to Present
rpatel@beverlyhills.org
Code Enforcement
County of
Hassan Alameddine, PE
Plan Review,
900 S. Fremont Ave.
Los Angeles
Asst. Superintendent
Inspection,
Code Adoption,
() 626 458-6387
Alhambra, CA
1999 to Present
halamedd@dpw.lacounty.gov
Permit Issuance
91803-1331
Joe Kirkpatrick, PE
Plan Review,
One Civic Ctr. Plaza
City of Irvine
Building Official
Inspection,
(949)724-6320
Irvine, CA
2010 to Present
jkirkpartrick@ci.irvine.ca.us
Permit Issuance
92623-9575
City of
David Brantley, AIA
Plan Review,
Building Official,Inspection,
4845 Casa Loma Ave
Yorba Linda
Comm. Dev. Director
(714)961-7125
Yorba Linda, CA
2005 to Present
dbrantley@yorba-linda.org
Permit Issuance
92886
Cit of Glendale
City
Jan Bear, PE
Plan Review,
633 E. Broadway
Building Official
Inspection
g18 548-3200
(818)548-3200
)
Rm 101
2014 to Present
jbear@glendaleca.gov
Glendale, CA 91206
City of
David Khorram, PE
Plan Review,
333 West Ocean Blvd.
Long Beach
Building Official
Inspection
(562)570-6921
Long Beach, CA
2010 to Present
David.khorram@longbeach.gov
County of
Mike Lara, PE
Plan Review,
PO Box 1440
Riverside
Building Official
Inspection
(909)955-2514
Riverside, CA 92520
2015 to Present
mlara@rctlma.org
County of
Gia Kim, PE
Plan Review,
385 N. Arrowhead
San Bernardino
Assistant Director
Building Official, Inspection,
() 909 387-8311
San Bernardino, CA
2014 to Present
gkim@lus.sbcounty.gov
Code Adoption
92415
46 f JAS PACIFIC
136
CORPORATE OFFICE
201 North Euclid Ave., Ste. A, Upland, CA 91786
P.O. Box 2002, Upland, CA 91785
Phone (800) 818-3677 1 Fax (909) 605-0319 1 Email info@jaspacific.com
www.jospacific.com
Exhibit C
Proposal for Plan Check & As -Needed Bu
December 10, 2018
LEE
ENGI N EERING I N C.
34 $ GARRL- i Ave. Sui E a s 1 ,a
Section 1
Cover Letter
139
(City of F1 Segundo -- RFP No. 18-1 1)
DATE: December 10, 2018
j LEE
TO: City of El Segundo E N G I N E E R I N G I N C
350 Main St., Room 5
EI Segundo, CA 90245-3813
Attention: Sam Lee, Director of Planning and Building Safety
SUBJECT: PROPOSAL TO PROVIDE PLAN CHECK & AS -NEEDED BUILDING INSPECTION
SERVICES (RFP NO. 18-11)
Dear Mr. Sam Lee:
JLee Engineering, Inc. (JLee Engineering), a California Corporation, is pleased to submit this proposal to provide
Plan Check & As -Needed Building Inspection Services for the City of El Segundo, Department of Planning and
Building Safety.
JLee Engineering is a full building and safety service firm dedicated to provide high quality and professional
services customized to meet the client needs.
For the scope of work described in the request for proposal (RFP), JLee Engineering has the relevant experiences,
understanding of scope of services, and effective work plans to successfully and efficiently deliver the plan
check, inspection, and other related services.
Since 2008, JLee Engineering has been providing plan review, as -needed building inspection, and other related
services to the City of El Segundo with commitment to fulfilling the City's needs with the customer service as
our priority.
JLee Engineering currently provides Building and Safety Services similar to the scope of services in the RFP to
the following local government agencies:
■ County of Los Angeles Public Works/Building and Safety
• County of San Bernardino
• City of Beverly Hills
• City of Irvine
■ City of Long Beach
• City of Santa Ana
Understanding the importance of our clients' needs and concerns, the dedicated members of JLee Engineering
team have successfully and consistently delivered work with efficiency and timeliness in serving our clients.
For this proposal, Mr. Jae Lee is the designated contact person for JLee Engineering. Mr. Lee is authorized to
sign and bind JLee Engineering firm to contracts. The contact information is as follows:
Address: Jae Lee, President
JLee Engineering, Inc.
430 S. Garfield Ave., Suite 301
Alhambra, CA 91801
(626) 284-8906 / JLee@JLeeEngineering.com
Page 1
430 S Garfield Ave., Suite 301, Alhambra, CA 91801 • Phone: (626) 284-8906 + Fax: (626) 284-8907
(City of Cl Segundo - RFP No. 18-11)
JLee Engineering is looking forward to the opportunity to provide Plan Review and As -Needed Building
Inspection Services for the City of El Segundo, Department of Planning and Building Safety.
Sincerely,
e L P1 ,CPE, �1SP
P ide t
Enclosures: Five (5) printed copies of the Proposal
One (1) electronic PDF copy (flash drive)
Page 2
430 S. Garfield Ave., Suite 301, Alhambra, CA 91801 • Phone. (626) 284-8906 + Fax: (626) 284-8907
141
Section 2
Table of Contents
142
(City of -la Segundo-- RFP No. 18-11
SECTION 2 —
TABLE OF CONTENTS
Section 1— Cover Letter
Section 2 — Table of Contents ..................................
t000 -
j LEE
ENGINEERING INC.
Page
............................................................ 1
Section 3 — Company Information.............................................................................................................
I. Company Information........................................................................................................................,,....�....
II. Contract Administrator / Contact Person.....................................................................................................
III. Types of Services..........................................................................................................................................
IV. Company's Philosophy Regarding Customer Service................................................................................
V. Pending or Previous Litigations Statement..................................................................................................
3
4
4
4
5
7
8
Section4 — Experience and Qualifications................................................................................................ 9
I. Company Experience and Qualifications ............................................. ........... 10
...........................................
II. Key Staff Experience and Qualifications..................................................................................................... 12
Section 5 — Implementation of Services ..................................................................................................... 25
I. Understanding of Scope of Services............................................................................................................ 25
II. Work Plan and Quality Control Program ...................... ........................................................... :................. 28
• Plan Review Turnaround Time
III. Resource Availability and Staffing Management Plan ............................................................................... 32
• Number of Employees
• Use of Subcontractor
Section6 — References................................................................................................................................ 33
Section 7 — Fee Schedule (Confidential - Submitted in a separate envelope) ....................................... 34
Page 3
430 S. Garfield Ave., Suite 301, Alhambra, CA 91801 ■ Phone: (626) 284-8906 • Fax. (626) 284-8907
143
Section 3
Company Information
144
(Cily of El Segundo— RFP No. 18-11)
SECTION 3 —
COMPANY INFORMATION
I. Company Information
LEE
E N G I N E E R I N G I N C.
JLee Engineering is a California Corporation located in Alhambra, California specializing in providing full
range of building and safety related services for governmental agencies.
JLee Engineering is a certified small business enterprise with the State of California, Department of General
Services, Office of Small Business (OSDS #1746325).
In April 2000, the company was founded by Mr. Jae Lee, PE, CPE, CASp who currently has over 27 years of
experience in the industry and has comprehensive understanding of essential needs to provide high quality and
efficient services to governmental agencies.
Since the company's inception, JLee Engineering has provided services with commitment to fulfilling the
clients' goals with emphasis on the customer service and professionalism. Understanding the importance of
our clients' needs and concerns, the dedicated members of JLee Engineering team have successfully and
consistently delivered services to the clients.
JLee Engineering currently has 23 full and time staff providing and supporting the various levels of as -
needed services to the clients.
H. Contract Administrator/ Contact Person
For delivering the services to the City of El Segundo, Mr. Jae Lee is the designated contact person for JLee
Engineering. Mr. Lee is authorized to sign and bind JLee Engineering firm to contracts. The contact
information is as follows:
Address: Jae Lee, President
JLee Engineering, Inc.
430 S. Garfield Ave., Suite 301
Alhambra, CA 91801
Phone: (626) 284-8906
Email: JLee@JLeeEngineering.com
Page 4
430 S. Garfield Ave., Suite 301, Alhambra, CA 91801 • Phone: (626) 284-8906 ■ Fax: (626) 284-8907
145
(City of Ea Segundo — RFP No. 18-11
I11. Type of Services
JLee Engineering provides full range of building and safety related services to governmental agencies as
required for enforcement of all the latest applicable county, state, and federal building laws, ordinances,
regulations, and applicable standards.
The type of services includes pan check, inspection, and other specific services requested by the clients.
A. Plan Check Services:
1. Plan Reviews — Building (Architectural, Structural and Civil) plans, Electrical plans, Plumbing plans,
Mechanical plans, Fire (Fire Sprinkler System, Fire Alarm System, and Smoke Control Systems) plans,
Grading and Civil plans, Green Building Plan, Stormwater/Standard Urban Stormwater Mitigation Plans
(SUSMP), National Pollution Discharge Elimination System (NPDES), Low Impact Development
(LED), and American with Disability Act (ADA) plans. Also, review technical reports as such as
structural calculations, geotechnical/soils engineering reports, hydrology reports, and Title 24 energy
calculations.
2. Plan Review Services Project Types —Economical, luxurious, and complex constructions in residential,
commercial, industrial and other special constructions for all disciplines.
3. Plan Review Services Format —Conventional hard copy or electronic plan review and delivery services
as requested and specified by the client. For example, JLee Engineering has been using Eplan plan check
system for the City of Beverly Hills and County of San Bernardino, and Bluebeam for the County of Los
Angeles for plan reviews.
4. Plan Review Services Codes and Regulations:
• All related State and Local codes adopted by the specific agency
■ City Ordinances and Codes as corresponding to the specific agency
B. Inspection Services:
1. Inspections — Building inspections, Plumbing inspections, Mechanical inspections, Electrical
inspections, Combination residential inspections (one- and two-family dwellings), Fire inspections,
Grading inspections, Erosion/Stormwater Best Management Practices (BMPs).
2. Inspection Services Project Types — Economical, luxurious, and complex constructions in residential,
commercial, industrial and other special constructions for all disciplines; and code enforcement
inspections for special ordinances or regulatory requirements.
3. Inspection Services Codes and Regulations:
• All related State and Local codes adopted by the specific agency
• City Ordinances and Codes as corresponding to the specific agency
C. Permit Technician (Public Counter) Services:
• Assist the general public by providing technical information concerning building and construction
permit requirements.
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430 S. Garfield Ave., Suite 301, Alhambra, CA 91801 ■ Phone: (626) 284-8906 • Fax: (626) 284-8907
146
(City of Ll Segundo— RFP No. 18-11)
• Make the final check of forms and permit applications for accuracy, completeness, and compliance.
• Assist the public with plan check submittals, and issuing permits.
■ Coordinate routing, filing, and logging of plans and permits.
• Compute charges for building permits and receive fees.
• Utilize permit issuance, inspection scheduling, and plan tracking system.
• Assist the Building and Safety office manager/staff in other related permitting activities.
D. Staff augmentation services include. but not limited to, the followinz.
• Building Officials
• Plan Check Engineers
• Plan Examiners
■ Planners
• Inspectors
• Permit Technicians
• Others
E. Other related services-incl_ude rovidine engineering and technical sLinport which include. but not limited to.
the followini:
• Disabled Access evaluations by a Certified Access Specialist (CASp).
• Geotechnical and engineering geology review services.
• Prepare or review technical reports or documents.
• Field engineering, inspections, or investigations.
• Code interpretations.
■ Training related to plan check or code requirements.
■ Specific technical staff augmentation.
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147
(City of f1 Segundo - RFP No. 18-1 1)
IV. Company's Philosophy Regarding Customer Service
JLee Engineering was founded based on the core tenets of providing the highest quality services and
fulfilling clients' needs.
JLee Engineering achieves success through three major strengths: Staff, Commitment, and Responsiveness.
A. JLee Engineering provides the clients with plan check, inspection, and other related services from experienced
and knowledgeable professional staff.
1. Each discipline is led by seasoned and professionally licensed engineers in their respective disciplines.
2. Each of the plan reviewers and inspectors is dedicated to stay current with the local code requirements
and interpretations.
B. JLee Engineering is committed to provide quality services with the primary focus on client satisfaction. The
efforts of achieving client satisfaction includes, but not limited to the following emphasis on the level of
services:
1. Deliver plan check services on-time as agreed and scheduled.
2. Deliver all services on-time as agreed and scheduled.
3. Provide plan check and other services status report on regular basis or upon request.
4. Interact professionally and courteously with the client and/or design professionals.
5. Provide responses and address concerns and issues related proactively and timely.
C. JLee Engineering is efficient in company size and has the ability and flexibility to respond to the needs and
requests of clients readily and with minimum effort and notice. The responsive efforts include, but not limited
to, the following:
1. Develop and execute customized work plans for each client to streamline work flows and communications.
2. Maintain an office staff during work hours to receive phone calls from clients by alive person. Also,
provide cell telephone numbers as needed.
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V. Pending or Previous Litigations Statement
Mee Engineering does not have any pending or previous litigation over the past five years related to the
firm's work.
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Section 4
Experience and Qualifications
150
(City of' EI Segundo — RFP No. 18-1 1)
SECTION 4 - fw
EXPERIENCE AND QUALIFICATIONS L E E
k N, 6 I N E E R I N 6 I It 4.
Mee Engineering has specific and relevant qualifications and experiences to provide plan check, inspections,
and other related services described in the RFP (No. 18-11) for the City of El Segundo, Department of Planning
and Building Safety.
Mee Engineering's experiences in providing high quality services to the current client agencies can be directly
applied to providing the same level of quality services to the City of El Segundo.
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(City ol`E?I Segundo— RFP No. 18-1 1)
I. Company Experience and Qualifications
JLee Engineering has been providing building and safety related services since April 2000.
Since 2008, JLee Engineering has been providing plan check, inspection, and other related services to the
City of El Segundo, Department of Planning and Building Safety.
JLee Engineering currently provides Building and Safety Services similar to the scope of services in the
RFP to the following local government agencies:
• County of Los Angeles Public Works/Building and Safety
• County of San Bernardino
• City of Beverly Hills
• City of El Segundo
■ City of Irvine
• City of Long Beach
■ City of Santa Ana
Plan reviews, inspections, and other related services are provided in accordance with all applicable laws and
enforcement of codes specific to each agency, including but not limited to the following:
• California Building Code (CBC)
• California Mechanical Code (CMC)
• California Plumbing Code (CPC)
• California Electrical Code (CEC)
• California Energy Code
• California Residential Code
• California Green Building Standards Code
• City Ordinances and Codes as corresponding to the specific agency
• All related State and Local codes adopted by the specific agency
For the current clients, the following building and safety related services are provided:
A. Plan Review Services:
Provide on-site or off-site plan review/check services including rechecks and meetings with various
constituents involved in the plans reviewed. The types of plan reviews include, but not limited to, the
following:
a. Architectural and Structural Plan Reviews
b. Title 24 Energy Plan Reviews
c. Mechanical, Plumbing, and Electrical Engineering Plan Review
d. Civil Engineering (Grading, National Pollutant Discharge Elimination System-NPDES, and
Low Impact Development — LID) Plan Review
e. Disabled Access (ADA) Compliance Review
f. Green Building Plan Review
2. Perform plan reviews for the compliance with the applicable codes and regulatory requirements as well
as according to the specific service levels and turnaround goals established by each client agency.
a. Provide standard and expedited plan reviews as specified in the agreements.
Comply with the plan pick up services using JLee En ineerirt 's dedicated in-house sta .
b. Comply with plan review schedule goals specified by the client.
3. Provide conventional hard copy or electronic plan review and delivery services as requested and specified
by the client. JLee Engineering currently provides:
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(City of El Segundo— RFP No. 18-11)
a. ePlan check system (ProjectDox) for the City of Beverly Hills since 2011.
b. ePlan check system (Bluebeam) for the County of Los Angeles and County of San Bernardino.
B. Inspection Services:
Provide qualified inspectors to the client agencies to perform inspections related to construction activities
for the enforcement of the permit conditions, code and regulatory requirements. Types of project include,
but not limited to, the following:
a. New construction — residential, commercial, industrial, and other constructions.
b. Remodels, repairs, and tenant improvement.
c. Enforcements of the code and other regulatory requirements of the agencies.
d. Other inspection related activities and duties.
2. Inspectors to the client agencies to perform code enforcement duties in the capacity and format specified
by the specific agency.
C. Ln ineerine. Technical Support. and Other Services:
When requested, provide engineering and technical support services, and various related activities, including
but not limited to:
1. Provide disabled access evaluations by a Certified Access Specialist (CASp).
2. Provide geotechnical and engineering geology review services.
3. Provide engineering and technical support services, certified personnel (where applicable), and equipment
associated with building inspection, permit technician, plan review, and other related activities.
4. Provide Code training for staff, including graphic handout materials.
5. Assist in preparing and coordinating required documents and presentations for the agency's adoption of
Building Codes.
6. Provide plan reviews, inspections, and damage assessments following disasters or other events.
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(City of EI Segundo— RFP No. 1 S-1 1)
II. Key Staff Experience and Qualifications
JLee Engineering staff has the relevant experience and qualifications to provide services to the City of El
Segundo, Department of Planning and Building Safety for the scope of services described in the RFP.
JLee Engineering's staff is knowledgeable and dedicated to stay current with local code and regulatory
requirements of each client.
A. Supervisor/ Administrator
JLee Engineering is designating Mr. Jae Lee, P.E., CPE, CASp as the Supervisor/Administrator who
will be responsible for the delivery of services in accordance with the Scope of Services for the City of
El Segundo.
Mr. Jae Lee will be responsible for overall supervision, administration, and coordination of all activities
related to providing services to Department of Planning and Building Safety.
Mr. Jae Lee has over 27 years of experience in providing plan check, building and safety, and other
consultant services for many municipal and local agencies including the, City of Los Angeles, City of
Beverly Hills, City of El Segundo, City of Irvine, City of Long Beach, City of Santa Ana, County of
Los Angeles, and County of San Bernardino.
Mr. Jae Lee is successfully delivering quality of services to the current client's satisfaction.
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(City of ld Segundo- RFP No. 18-11)
B. Building Plan Check
1. .tae Lee P.E. CPE CAS -Principal En inter Contract Administrator/ Build in -a 1 CAS
Summary of Experiences
■ Over 27 years of experience in plan checking and structural engineering with California
Division of the State Architect (DSA), County of Los Angeles Building and Safety, City of Los
Angeles Building and Safety, City of Beverly Hills, City of El Segundo, City of Irvine, City of
Long Beach, Willdan Associates, Bureau Veritas, and JLee Engineering, Inc.
■ Perform plan check services at LA County Alhambra Head Quarter office of Building and
Safety Division for LA County Capital projects and complex building projects for 14 years
since 2003.
• Manage and prioritize the plan review workload to ensure completion within established time
and coordinate with clients on policies and procedures related to code developments and code
compliances.
• Supervise the work of plan check staff involved in reviews of building plans, structural
calculations, geotechnical investigations, Title 24 calculations and related documents for
residential, commercial and industrial constructions; ensure all building plan reviews are in
compliance with all code and local regulations.
• Provide plan check reviews for complex building projects and interpretations,
recommendations and training in building codes.
Education
■ University of California, Berkeley (UC Berkeley) - B.S. Civil Engineering
Licenses, Certificates, and Registrations
• California Professional Engineer - Civil Engineer
• ICC Certified Plan Examiner
• Certified Access Specialist (CASp)
• ICC LA Basin Chapter Structural Code Committee Member
2. Ciara Barnett PJE CPE CAS Sr. Plan Check Enafneer(Building 1 CAS
Summary of Experiences
• Over 13 years of experience in design and plan checking with County of Los Angeles Building
and Safety and JLee Engineering, Inc.
■ Perform plan check for residential and commercial projects for various code requirements,
including fire and life safety, structural, and disabled access requirements at the County of Los
Angeles.
■ Experience with new residential and commercial buildings as well as additions and alterations,
earthquake retrofits and tenant improvements. Estimated total of 4,000 plan checks and permits
completed.
Education
• California Polytechnic University, Pomona - M.S. Structural Engineering
• California Polytechnic University, Pomona - B.S. Civil Engineering
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Licenses, Ceriific.•ates, and Registrations
• California Professional Engineer — Civil Engineer
• ICC Certified Plans Examiner
■ Certified Access Specialist (CASp)
• ICC LA Basin Chapter — Disabled Access Subcommittee
3. Edward Alexanians, P.E., S.E.—Sr. Plan Check Engineer (Building)
Summary of Experiences
■ Joined JLee Engineering after over 24 years of experience in plan checking and structural
engineering at the Los Angeles County Building and Safety.
■ Provided plan check services for various projects ofthe County of Los Angeles, City of Beverly
Hills, City of Alhambra, City of El Segundo, and Temple City.
■ Performed plan check services and assisted research section at the County of Los Angeles in
Alhambra headquarter office since 2012.
■ Provide plan check for residential, commercial, industrial building projects with varying degree
of complexity and sizes: single family wood -frame buildings to mid- and high-rise office
buildings. Provide building code interpretations to plan check engineers and design
professionals.
Education
• University of California, Los Angeles (UCLA) — M.S. Structural Engineering
■ Tehran University, Iran — B.S. and M.S. in Structural Engineering
Licenses, Certificates, and Registrations
■ California Structural Engineer (SE)
• California Professional Engineer — Civil Engineer
4. Sean M. Hughes, S.E., P.E., CPE, CPRE — Sr. Pian Check Eggineer (Building)
Summary of Experiences
• Over 19 years of experience in structural engineering and plan checking with JLee Engineering,
Inc and other firms.
• Performed plan check services at the County of Los Angeles San Gabriel office since 2014.
• Perform plan check for residential, commercial, and industrial projects to achieve governing
code compliance for fire and life safety, structural, and disabled access.
Education
■ California State Polytechnic University — M.S. Civil Engineering
• California State Polytechnic University — B.S. Civil Engineering
Licenses, Certificates, and Registrations
■ California Structural Engineer (SE)
■ California Professional Engineer — Civil Engineer
■ National Council of Examiners for Engineering & Surveying
• ICC Certified Plans Examiner / ICC Certified Residential Plans Examiner
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5. Benjamin I..ing, S.C., I'.E, CPI:—Sr. Pian Cltecli Etigincer (ilifildin
Summary of Experiences
• Over 28 years of experience in architectural/ structural plan review for commercial, residential
and government buildings and facilities.
• Significant projects include Campus Kilpatrick, the "LA Model' of holistic juvenile treatment
and rehabilitation center, Rancho Los Amigos National Rehabilitation Center, Marina Del Rey
mixed use development, Hall of Justice renovation and new construction, Disney Concert Hall,
and Reconstruction of USC, UCLA and Martin Luther King Medical Centers.
• Coordinate construction documents, including calculations for LA County facilities, such as
music centers, libraries, hospitals, museums, jails, and etc.
• Design unreinforced masonry buildings for earthquake hazard mitigation, and high-rise pre-
stressed concrete buildings, subterranean condominium, custom-made houses, and apartment
buildings.
Education
• University of Texas at Austin — M.S. Structural Engineering
■ National Taiwan University— B.S. Civil Engineering
Licenses, Certificates, and Registrations
■ California Structural Engineer (SE)
■ California Professional Engineer — Civil Engineer
• ICC Certified Plans Examiner
6. Eric Lim, P.E., CPE — Plan Check Engineer (Building)
Summary of Experiences
• Over 7 years of experience in plan checking residential, commercial, and multi -use projects
and provide public counter services. Plan checked $50 Million valuation in one year.
• Over 7 years of experience in managing design, construction, and inspection.
o Manage design, construction, inspection, and training of a SCADA system installation.
o Manage and contribute to design of Sediment Placement Fill plans and Reservoir Cut
Plans, led meetings with Permitting agencies (i.e. USFS, CDFW, etc.) to discuss their
respective requirements.
• Project management of 3 hospital projects in collaboration with architects, owner, OSHPD, and
inspectors.
Education
■ University of Southern California (USC) — B.S. Civil Engineering
Licenses, Certificates, and Registrations
■ California Professional Engineer — Civil Engineer
■ ICC Certified Plans Examiner
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(City of El Segundo-- RFP No. 18-11)
C. Grading/LID and Civil Plan Check
1. Lisa Marie Naslund P.E. —Sr. Plan Check Engineer (Building/ Grading/ Drainage /civil)
Summary of Experiences
• Over 18 years of experience in civil engineering design and project management.
• Review drainage and grading plans for development projects.
• Review hydrology reports, SUSMP and LID reports within LA unincorporated areas and
contract cities.
• Assist in the development of new LID Manual, tracking procedure and database, and revising
policies.
• Enforce NPDES compliances.
Education
• California State University, Long Beach — B.S. Civil Engineering
Licenses, Certificates, and Registrations
California Professional Engineer — Civil Engineer
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(City of El Sebundo — RFP No. 1 S-1 1)
D. Plumbing and Mechanical Plan Check
1. Raymundo Castellanos, P.E. — Sr. flan Check Engineer (Plumbing, and Mechanical)
Summary of Experiences
■ Over 19 years of experience in mechanical and plumbing plan checking for multi -unit
residential, commercial, and industrial projects with the County of Los Angeles Building and
Safety and JLee Engineering, Inc. Reviews for compliance with applicable plumbing code,
mechanical code, green building standards and energy efficiency standards.
• Over 6 years of experience as an instructor in the plumbing code and applications class in a
four-year training program for apprentice plumbers at Plumbing, Heating Cooling Contractors
Association (PHCC).
■ Over 11 years of experience at Rocketdyne Division of Rockwell International and Boeing
North American in mechanical engineering supporting space shuttle, space station and
expendable launch vehicle program, evaluation and design of high-pressure piping systems for
processing safety requirements.
Education
• University of California, Los Angeles (UCLA) — B.S. Mechanical Engineering
Licenses, Certificates, and Registrations
• California Professional Engineer — Mechanical Engineer
• Certification in Plumbing Systems Design
2. Cristina L. Siider. P. E. — Plan Check Engineer Pl u Yn bing and Mechanical
Summary of Experiences
• Over 11 years of experience in mechanical plan check and mechanical engineering for the
Department of Building and Safety at the City of Los Angeles, Los Angeles World Airports,
and JLee Engineering, Inc.
• Review plumbing, mechanical, fire sprinkler and elevator system plans for various types of
buildings, from single family dwellings to high rises, for operation and code compliance with
the Los Angeles plumbing code, mechanical code, state of California energy code, and other
applicable state and city ordinances.
• Provide code related interpretations for plumbing, mechanical, fire sprinkler and elevator
systems. Perform field inspections and evaluations of existing conditions of its mechanical
design.
Education
• University of California, Irvine — B.S. Mechanical Engineering
Licenses, Certificates, and Registrations
• California Professional Engineer — Mechanical Engineer
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E. Electrical Plan Check
1. Mostafa Kaslte P.E.—Sr. Plan Clicelc Ei =ineer Electrical
Summary of Experiences
• Over 30 years of experience in electrical plan checking for residential, commercial, and
industrial projects including high and medium voltage industrial facilities with the County of
Los Angeles Building and Safety, and JLee Engineering, Inc. Reviewed for conformity with
California Title -24 Energy Standards, National Electrical Codes, and other applicable codes.
• Prepared design and calculations for Southern California Edison Company including site plan
parking lot lighting, street lighting for commercial, industrial, and residential buildings.
■ Provide guidance and technical assistance to the public on engineering aspects of building laws
and constructions.
• Responsible for teaching classes on the State Energy Standards and National Electrical codes
to inspectors and office personnel and train newly hired engineers with all aspects of State
Energy Standards and National Electrical Codes.
Education
• California State University, Long Beach (CSULB) — B.S. Electrical Engineering
Licenses, Certificates, and Registrations
• California Professional Engineer — Electrical Engineer
• Member of IAEI, IEEE, NFPA
2. Dean Ynna imoto P.E.— Sr. Plan Check En aincer Electrical
Summary of Experiences
• Over 23 years of experience in electrical plan check, electrical engineering and project
management for the Department of Water and Power and Department of Building and Safety
for the City of Los Angeles, Los Angeles World Airports and JLee Engineering, Inc.
■ Checked Commercial and Residential Architectural Plans for Title 24 Disabled Access
requirements. Reviewed Commercial and Residential Electrical drawings for compliance with
National Electrical Code, L.A. Electrical Code and California Energy Regulations.
• Prepared Electrical Plans, Specifications and Bid documents for construction projects at Los
Angeles International Airport. Projects include LAX Apron Lighting Upgrade, Terminal 3
Switchboard Replacement, and Passenger Boarding Bridge Replacement.
• Reviewed Electrical Plans and Specifications for compliance with Los Angeles World Airport
Standards, FAA Advisory Circulars and National Electrical Code. Coordinated Projects with
other City and Federal Agencies (Building and Safety, Water and Power, FAA, TSA).
Education
■ University of California, Los Angeles (UCLA) — B.S. Electrical Engineering
Licenses, Certificates, and Registrations
• California Professional Engineer — Electrical Engineer
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(City of E:l Segundo-- RFP No. 18-1 1)
F. Geotechnical and Engineering Geology Review
1. Charles T. Nestle P.G. E.G —Geolo ist
Summary of Experiences
■ Over 27 years of experience in engineering geology and geological studies for the County of
Los Angeles, Department of Public Works.
■ Review reports prepared by geologist for the building plans, grading plans, tentative tract maps
for construction projects.
• Revise existing policies and develop new policies to accommodate changes in the State and
County Codes and standards of practices. Contribute to revisions of the County of Los Angeles
building and grading codes and policies.
Education
• California State University, Los Angeles (CSULA) — M.S. Geology
California State University, Humboldt — B.A. Geology
Licenses, Certificates, and Registrations
• California Engineering Geologist
• Association of Environmental & Engineering Geologist
• Geological Society of America
• American Institute of Professional Geologist (AIPG)
2. Brian D. Smith, P.E., G.E. —Geotechnical Engineer
Summary of Experiences
• Over 15 years of experience in preparing geotechnical engineering reports and reviewing report
reviews. Experience in performing all levels of geotechnical investigations including site
research, field work coordination, sample collection, laboratory analyses, engineering analyses,
and report recommendations.
• Experience in the use of analytical softwares as such as LiquefyPro, GSTABL7, SLOPE/W
2012, LPILE v5, SNAILZ, gINT, MicroStation v8i, and SETTLE.
Education
• University of New Hampshire, Durham — B.S. Civil Engineering
Licenses, Certificates, and Registrations
• California Professional Engineer — Civil Engineer
■ California Geotechnical Engineer
• American Society of Civil Engineers (ASCE)
• American Public Works Association (APWA)
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G. Inspection Services
1. Dan I• releaux— Sr. Insnector (Building/ Plumbing)
Summary of Experiences
• Over 27 years of experience as Building Inspector, Sr. Building Inspector, District Engineering
Associate, and Regional Trainer.
• Inspected multi -family residential, concrete tilt -up constructions & commercial buildings.
• Investigated construction site for illegal practices and hazardous conditions.
• Organized and scheduled the work of building inspectors.
• Coordinated inspections and developed policies.
• Supervised construction inspections for high profile projects and inspectors.
Licenses and Certifications
■ ICC Certified Building Inspector
■ ICC Certified Plumbing Inspector
• ICC Certified Reinforced Concrete Inspector
2. Richard Baebv — Sr. Insnector (Building/ Fire/ Electrical/ Mechanical/ Plumbin
Summary of Experiences
■ Over 35 years of experience as Building Inspector, Sr. Building Inspector, Regional/District Office
Manager
■ Sr. Building Inspector at the Los Angeles County Calabasas Building and Safety — Inspection
of major projects in Topanga Canyon, Calabasas, Malibu, and Chatsworth
• Sr. Building Inspector at the City of El Segundo — Commercial and Residential constructions
• Los Angeles County Building and Safety Santa Clarita Valley Office — Managed development
and grading of Stevenson Ranch, Safety inspections and new construction inspections at Magic
Mountain. Supervised Grading, Building, Valencia.
• Los Angeles County Building and Safety Lennox Lomita Office — Managed construction in
Marina Del Rey in addition to district office boundaries.
• Los Angeles County Building and Safety — Combination Inspections
Licenses, Certificates, and Registrations
• ICC Certified Commercial Building Inspector
3. Ronald Ota mura — Sr. Ins ector 13uildin g I MeclianicaI 1 Plumbint
Summary of Experiences
• Over 19 years of experience in construction, plan examination, and inspection for Building and
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Safety of various city agencies.
• Inspected residential building, commercial buildings, and other types of constructions.
• The following is a list of Building and Safety agency experiences: City of Beverly Hills, City
of Chino, City of Manhattan Beach, City of Los Alamitos, City of Yorba Linda, City Brea, and
City of Lynwood.
Licenses and Certifications
• ICC Certified Building Inspector
■ ICC Certified Electrical Inspector
• ICC Certified Mechanical Inspector
• ICC Certified Plumbing Inspector
• ICC Certified Plan Examiner for Accessibility Plan, Building Plans, Combination Plans,
Electrical Plans, Fire Plans, and Mechanical Plans
4. Jerome Schreiber— Sr. Inspector (Building i Mechanical /Plumbing)
Summary of Experiences
• Over 29 years of experience in building, mechanical, plumbing, and electrical inspections and
plan checks.
• Building Inspector for the City of Glendale — duties included building, plumbing, mechanical,
and electrical inspections and plan examinations.
■ Inspector for the City of Vernon — responsible for electrical plan examination, and building,
plumbing, mechanical, and electrical inspections.
Licenses and Certifications
■ California Professional Engineer — Electrical Engineer
ICC Certified Building Inspector
ICC Certified Mechanical Inspector
ICC Certified Plumbing Inspector
5. Jose Alvarez, P.E. -- Sr. Inspector
Summary of Experiences
• Over 30 years of experience as Plan Check Engineer, Sr. Plan Check Engineer, and Building
Official at the City of Inglewood.
• Performed structural plan check, electrical, plumbing, mechanical, and fire protection plan
check.
• Provided code interpretations, developed standard plan check correction sheets.
Education
• California State Polytechnic University — B.S. Civil Engineering
Licenses, Certificates, and Registrations
• California Professional Engineer — Civil Engineer
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(City or F1 Seg undo •- RFP No. 18-11)
6. Peter Lim — Sr. Inspector
• Over 19 years of experience in the Building Department as Inspector, Sr. Inspector, Interim
Building Official, and Building Official, and Building Inspection Manager.
• Performed as a Building Official and Building Inspection Manager for the City of Hawaiian
Gardens.
is Managed and train building inspectors, permit technicians, and code enforcement officers in
the City of Glendora, City of Azusa, City of Hawaiian Gardens, City of Long Beach, City of
Garden Grove, City of Huntington Beach, City of Fullerton, City of Riverside, City of Irvine,
City of La Habra. Provide back-up inspections when inspectors when necessary.
• Performed as a Building Official for the City of City of La Puente, City of Rosemead, City of
Sierra Madre, City of El Monte, & City of Goleta.
■ Performed as an Interim Building Official and Combination Inspector for the City of Monterey
Park.
■ Performed as a Senior Building Inspector for the City of Baldwin Park for residential,
commercial, and industrial combination inspections.
• Performed as Building Inspector for residential, commercial, and industrial combination
inspections.
■ Inspected Mission Viejo Mall expansion of 500,000 sq. ft., addition to mall Sax Fifth Avenue,
Robinson -May and Nordstrom's and Tenant Improvements to Mission Viejo Mall.
Licenses and Certifications
• ICC Certified Building Official
• ICC Certified Building Plan Examiner
• ICC Certified Building Inspector, Combination Dwelling Inspector
7. EsEguiel 1Nota, Jr. — Sr. Inspector
• Over 14 years of experience in building, mechanical, plumbing, and electrical inspections for
residential and commercial projects.
■ Conduct inspections for residential and commercial buildings for compliance with CBC, CPC,
CMC, 2015 CEC Code) and other adopted jurisdiction ordinances.
■ Interpret/ Enforce Adopted City Codes & Ordinance, Review Plans, Calculations &
Specifications, Coordinate & Schedule Daily Inspection Assignments.
• Provide Technical Support to Staff/Contractors/ Clients, Trouble -shoot & Investigate
Complaints of Code Violations.
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• Manage and Maintain records/logs/ reports & other documentation, Issue Violations and
Correction Notices.
Investigate Complaints of Code Violations, Manage and Maintain records/logs/ reports & other
documentation, Issue Violations and Correction Notices.
Performed as Combined Inspector duties in
o City of Santa Ana,
o City of Yorba Linda
o City of Patterson
o City of Isleton
o Sacramento
o Fresno
o City of San Leandro
o City of Livingston
o City of Chowchilla
• Inspector for the City of Vernon — responsible for electrical plan examination, and building,
plumbing, mechanical, and electrical inspections.
Licenses and Certifications
• 2013 ICC California Building Inspector Program
■ 1997 UBC Building Inspector Program
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(City of F] Segundo — RFP No. 18-11
H. Permit Technician Services
1. Danielle Espinoza, Permit Technician
• 3 years of experience as a permit technician.
• Receives and logs in new & resubmittal plans from the contracted cities (clients), process
review comments and send the comments and plans back to clients
• Communicates with city staff for providing plan check engineers and customers accurate plan
review requirement.
• Route building projects to various city agencies and departments.
■ Explain denials of applications, additional requirements, and process of reapplying.
• Notify applicants when plans are approved and can be issued or when plans still have
corrections.
• Assist the public with completing and filling out applications for various types of permits.
• Tracks and answers questions related to status of permit applications; communicates with
personnel from other departments regarding status of permits.
• Research files and permit history for staff and the public.
2. Keumhee Kim, ICC Certified Permit Technician
13 years of experience as a permit technician.
• Conduct data entry of permit application information and update plan check progress
• Communicate with city staffs and design professionals to expedite plan check process
■ Review submissions and plans for completeness
• Research property records
• Organize and store plan check related document and records
3. Sarah Murphy, Permit Technician
• 1 year of experience as a permit technician.
• Created, maintained and organized all Digital Plans incoming and outgoing files for municipalities,
architects and engineers.
• Review all items received and confirm submittal is complete w/ index
• Log in and out all phases of plans from jurisdictions into Plan Check Database, (ex. New projects,
Corrections, Re -Submittals and Approvals)
• Log all information related to plans; City Plan Check numbers, address, valuation contact
information, fees, dates etc.
• Distribute/Route all plans to appropriate plans examiner for review
• Ensure plans are scanned and uploaded to Plan Check Database
■ Reviewed plan examiners comments and/or transmittals and edit and reformatted when necessary.
• Direct contact will all applicants on behalf of jurisdiction until project is completed.
I. Others
Resumes available upon request
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Section 5
Implementation of Services
167
(City of LI Segundo- RFP No. 15-1 1)
SECTION 5 — low,
IMPLEMENTATION OF SERVICES L E E
EH G I NEE RIAs G 1 NG.
JLee Engineering is committed to deliver high quality services to the City of El Segundo for the Scope of
Services specified in the Request for Proposals (RFP) for the Department of Planning and Building Safety.
For all services requested in the RFP, JLee Engineering will provide knowledgeable and experienced staff with
the appropriate levels of experience and qualifications.
JLee Engineering understands the scope of services, and has the effective Work Plan and Staff Management
Plan to execute delivery of the services.
I. Understanding of Scope of Services
JLee Engineering has the relevant experience and ability to provide the scope of services requested in the
RFP. The following is our summarized understanding of scope of services as described in the RFP:
A. Scope of Services:
Provide comprehensive Plan Check and Building Inspection Services for building improvement
proposed by private or public applicants/owners for the City of El Segundo as needed.
1. Plan Review/Plan Check Services
If requested by the City, attend pre -submittal and design discussion meetings with permit applicants.
The meetings will be compensated at the hourly rate and will not include travel time.
Pick up and drop off of plans will be a part of plan review process. Pick up plans within 24 hours
after receiving notification from the City.
JLee Enineerin currentl rises dedicated JLee En ineerin 's sta to ick u and to deliver
lairs efficiently and o editiouslyf
or the client agencies as a QuaLLty Control measure.
• Perform Structural Plan reviews by a registered Structural Engineer or a registered Civil Engineer
with an acceptable experience in structural design and plan review of complex structures.
JLee Era ineerjhg currently uses licensed Structural Err ineers to revieav strrrctur•at Tans to
provide the clients with highest rest gtrcrlrt� ofplar1 review services.)
Perform Disabled Access Plan reviews by a Certified Access Specialist or a B3 licensed plan
reviewer with an acceptable experience in plan review under the supervision of a CASp.
JLee En ineerin currently uses C'erli ted Access S ecialist (CAS to review Disabled Access
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(City of EI Sebundo -- RFP No. 18-11)
Plans to provide clients tivith highest quality ofplan review services,
■ Provide thorough and efficient plan review services for a variety of commercial, industrial, and
complex residential projects.
o Review and recheck plans of all disciplines including supporting/accompanying documents and
reports.
o Recheck plans after the applicants have made corrections.
o Review and recheck field changes and deferred submittals.
o Review and recheck additional work on the projects.
Review plans, report and document to ensure conformance with the applicable City requirements,
including but not limited to, federal, state, city and other governmental agencies requirements
according to the City of El Segundo process.
o Geotechnical reports, testing lab reports and other reports will be considered in the plan review
process.
• Resolve plan check matters or questions directly with the applicants via phone or email. If needed,
attend meetings at the City Hall or project sites to resolve plan check matters or questions.
■ Provide a live person to answer the telephone calls and have calls returned on the same day. Provide
a cell telephone number to call for the City during the business hours.
+ If requested by the City, attend pre -submittal and design discussion meetings with permit applicants.
The meetings will be compensated at the hourly rate and will not include travel time.
2. Ins tion Services
■ Provide ICC or other Certified and experienced inspectors to conduct inspections for compliance
with approved plans, all applicable codes, and City Ordinances including, but not limited to, the
following:
o Structural integrity and Fire and life safety
o Electrical, plumbing, heating, and air conditioning
o Energy conservation
o Disabled Access
o Grading and site work
o Conditions on the approved permits
• At the request of the City, perform building inspections after hours. The after -hour inspections will
be compensated at 1 1/2 times the agreed hourly rates.
3. Other Services
• Provide project specific services when requested by the City. The compensations will be based on
the agreed hourly rates.
• Provide temporary staffaugmentations when requested by the City. The compensations will be based
on the agreed hourly rates.
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(City of'Fl Squndo -- RFP No. 18-1 1)
The area of disciplines may include, but not limited to, the following:
o Building Official
o Plan Check Engineer
o Senior Plans Examiner / MEP Plans Examiner
o Certified Accessibility Specialist
o Principal Planner / Associate Planner
o Building Inspector / Grading Inspector / Code Enforcement Officer
o Permit Counter Technician
4. Invoices
• Provide the City with an itemized billing for all services on a monthly basis.
B. Compensation
1. All compensation will be according to the Fee Schedule in the signed agreement.
2. An itemized billing for all services will be provided on a monthly basis.
C. Length of Contract
The contract will be valid for three (3) years.
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(City of El Segundo — RFP No. 18-11)
II. Work Plan and Quality Control Program
To consistently deliver high quality services to our clients, JLee Engineering develops a Work Plan with each client
as a Quality Control Program to establish clear understandings.
For the Scope of Services described in the RFP, JLee Engineering will work and coordinate with the designated
staff by the City to confirm the City's requirements and expectations for successful delivery of services for the City
of El Segundo, Department of Planning and Building Safety.
Based on the confirmed information, a final work plan will be developed. The final work plan will be executed to
deliver the services for the City efficiently and effectively.
As an integral part of delivering services, JLee Engineering places high emphasis on being responsive to the clients.
In communicating with the clients, JLee Engineering provides the following:
• In -office administrative staff to answer and direct calls in person.
• Return calls are normally within the same day if not immediate.
• Responses to emails and other correspondences from the City are normally within the same day if not
immediate.
• JLee Engineering proactively contacts and communicates with the City staff if there are any questions or
potential issues which may impact the City.
For the City of El Segundo, JLee Engineering is committed to maintaining open and effective communication with
the City staff and share the City's priority and urgency with each communication.
JLee Engineering will use the following work plan template to develop the final work plan:
A. Plan Review / Plan Check Services
1. Initiation of Plan Check Services
Coordinate with the City staff to confirm the City's expectations and requirements related to plan
review and inspection services.
a. Confirm current procedures, policy and practices to be used for the duration of the contract.
b. Confirm current standards, methodology, use of standard documents, and formats.
c. Confirm contact list and method(s) of communications.
d. Confirm service delivery goals for initial check, recheck, and final reviews for type and size of
projects. Review and confirm the turn -around times for plan reviews for various types of
projects.
e. Discuss anticipated inspection services related to short-term, intermittent, and long-term field
inspections needs and requirements.
f. Confirm contact list, method(s) of communications, plan transfer and transmittals.
g. Discuss the City's use of electronic plan review and permit software.
h. Review and confirm project priorities provided by the City.
2. Execution of Services - Plan Review Services
a. Provide plan review services for assigned projects (residential, industrial and commercial
buildings, grading and all other types of structures) for compliance with all local ordinances,
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(City of EI Segundo -- RFP No. 18-11)
state and federal laws that pertain to the assigned project and compliance to the adopted
California Building Standards Code.
b. Plan Review Format
• Provide plan reviews conventionally or electronically as requested by the City.
• For electronic plan reviews, utilize plan review software required or preferred by the City.
• JLee Engineering will comply with all requirements which may include, but not limited to,
electronic plan transmittals, plan reviews, correction sheets, communications, correspondences,
and record managements.
c. Plan Pick-up — Conventional Plan Reviews
Pick-up plans within 24 hours of notification from the City for the services requested during
normal business hours.
• For first reviews and all rechecks, the plan pick-ups and deliveries will be made using the method
preferred by the City.
o Currently JLee. EMineerhig uses dedicated JLee Engineering's staff to pick-Itn (Ind to
deliver Plans e icnd eanedidausly for the client agencies.
• Pick-ups and deliveries by commercial courier approved by the City are available if requested
by the City.
3. Turn -around Times for Plan Review
a. The turn -around time for plan reviews will depend on the type, scope, and complexity of the project.
b. For all types of projects, the final turn -around times for plan reviews will be discussed and agreed to
meet the City's service level goals.
c. For the QtE of El Segundo, the fallowing are _ the standard turnaround tines far regular and
accelerated plan reviews as reauired in the RFP:
Turnaround time is measured from the time a plan is received and sent back with
complete comments.
* See "Section 7 — Fee Schedule "for "Regular " and "Accelerated" plan check fees.
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Re +la
rAcceteratedO
Type oi' Plan
(Workdays)
;(Workdays)
■ Structural and Architectural (includes disabled access,
15
10
Calgreen, and energy)
— Over $1,000,000 in valuation
• Structural and Architectural (includes disabled access,
15
5
Calgreen, and energy
— Under $1,000,000 in valuation
• Grading and Drainage (including LID)
10
5
• Plumbing, Mechanical, and Electrical (MEP)
8
4
• Others (To be discussed with the City)
TBD
TBD
Turnaround time is measured from the time a plan is received and sent back with
complete comments.
* See "Section 7 — Fee Schedule "for "Regular " and "Accelerated" plan check fees.
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(City ol'FI Segundo- RFP No. 18-11
4. Plan Reviews
a. For the Ci of El Segnindo a orm "Regy lar" or ';4ccelerafed " &n check as Leg nested and
within the corresponding turnaround duration.
b. Assign qualified plan reviewer appropriate for the type and scope of project.
c. Record all plans and documents received from the City using JLee Engineering's computerized
plan review and tracking system.
d. Review plans and documents for completeness and consistency, scope of work, valuations, and fees.
e. Perform first plan reviews and recheck reviews in accordance with the City requirements based on
the standards, codes, regulations, and policies.
Initial plan reviews will be performed timely and within the service delivery goals of the City.
• Create plan review correction sheets listing corrections, clarifications, and/or changes that are
required to make the plans conform to the City's requirements — codes, standards, and policies.
• Deliver the reviewed plans and documents with correction sheets to the City.
o For the QE o EI Se rndo 2 conies 0 hard gov and 1 electronic) qfplan check correction
list will be provided to the City for each ro'ect reviewed.
f. Perform Recheck Reviews
• Deliver rechecked plans and documents to the City.
• Indicate whether the plans satisfy all the requirements or additional recheck is required.
■ If additional recheck is required, provide the City corrections sheets with remaining corrections
identified.
• Perform additional rechecks until all required corrections, clarifications and/or changes have
been completed and/or addressed if necessary.
g. Plan Review Logs, Records, and Correspondences
• Maintain logs of all plan reviews containing dates plans were received, reviewed, and
rechecked.
■ Conduct and coordinate all communications with applicants and the City during plan review
process according to the City's procedures.
h. Perform Subsequent Recheck Reviews
■ Review and Recheck field changes and deferred submittals.
• Review and Recheck additional work or revisions to the project.
i. Resolve plan check matters or questions directly with the project applicants via phone, email, or in-
person in an expeditious manner.
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(City of C'1 Segundo -- RPP No. 18-11
B. Inspection Services
1. Initiation of Inspection Services
Coordinate with the City staff to confirm the City's expectations and requirements related to
inspection services.
a. Confirm current procedures, policy and practices to be used for the duration of the contract.
b. Confirm current standards, methodology, use of standard documents, and formats.
c. Confirm contact list and method(s) of communications.
d. Discuss anticipated inspection services related to short-term, intermittent, and long-term field
inspections needs and requirements.
2. Execution of Inspection Services
a. Provide inspection services for permitted structures of residential, commercial and industrial
buildings, grading and all other types of structures under construction for compliance with all
local ordinances, state and federal laws that pertain to Building and Safety and for compliance
to adopted California Building Standards Code.
b. Upon receipt of inspection service request, provide inspection services as described in the scope
of services and as requested by the City.
c. Create inspection correction sheets listing corrections, clarifications, and/or changes that are
required to conform to the City's requirements — codes, standards, and policies.
3. Performance of Inspection Services
a. Inspection services will be provided for the days and hours requested by the City.
b. After hour inspections performed will be compensated at 1 %2 times the agreed hourly rates.
C. Other Services
1. Provide project related or staff augmentation services as required by the City.
2. Compensations for the services requested by the City will be compensated based on the agreed hourly
rates.
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(Ciiy of r1 Segundo — RFP No. 13-1 1)
III. Resource Availability and Staffing Management Plan
A. Con-ent Staffing Resources and Work Load
Our current and projected workload is such that we can deliver plan check, inspection, and other services
for the City of El Segundo. JLee Engineering currently has 23 full and part time staff.
• We expect the plan check to be delivered within the turnaround durations specified in the RFP.
Our workload assessments are made on regular intervals to proactively manage and meet delivery goals
for our clients.
B. Contingency Pians for Increased Workload
• If the plan check workload exceeds the staff capacity, JLee Engineering will provide overtime efforts as
necessary to complete plan checks, subsequent and final reviews within the turnaround schedule.
o Na additional charges will be made to the City of El KUndo for the additional overtime effaf7s
related to increase in the workload 7'he City oLE1 Segundo tivdl be only billedfor fees specked in
the Fee PMMal agreed for this contract.
• As the staff level demand increases, JLee Engineering will hire new, or reassign staff to meet the City
staffing needs.
• JLee Engineering currently does not plan to subcontract any portion of the work. However, if the
workload change cannot be addressed through overtime or hiring, subcontracting will be considered after
approval from the City.
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175
Section 6
References
176
(City of E1 Segundo— RFI' No. 18-1 1)
SECTION 6 -
REFERENCES
J LEE
E N G I N E E R I N G I N C.
The following are the references and contact information for the JLee Engineering's Proposal to the City of El
Segundo for providing Plan Review and Inspection Services:
County of Los Angeles, Department of
Hassan Alameddine, Superintendent of Building & Safety
Public Works, Building and Safety
900 S Fremont Ave
Alhambra, CA 91803
Duration of Services:
(626) 458-6372 / HAlamedd@dpw.lacounty.gov
From July 2010 to Present
City of Beverly Hills
Raj Patel, Building Official
455 N. Rexford Dr
Duration of Services:
Beverly Hills, CA 90210
From September 2007 to Present
(310) 285-1123 / rpatel@beverlyhills.org
City of Long Beach
Truong Huynh, General Superintendent of Development Services
333 West Ocean Blvd.
Duration of Services:
Long Beach, CA 90802
From June 2017 to Present
(562) 570-6921 / truong.huynh@longbeach.gov
City of Santa Ana
Gerald Caraig, Building and Safety Manager
20 Civic Center Plaza.
Duration of Services:
Santa Ana, CA 92702
From September 2014 to Present
(714) 647-5896 / gcaraig@santa-ana.org
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177
Section 7
Fee Schedule
(Confidential)
178
RFP for Plan Check & As -Needed Building Inspection Services
No. 18-11
DECEMBER 10, 2018
3707 W. Garden Grove Blvd., Ste.: 100
7
0range, CA 92868
CSCm14 568.1010 phone
CONSULTANTS 714.568.1028 fax
' www.csgengr.com
CITY OF EL SEGUNDO
PLAN REVIEW & AS -NEEDED BUILDING INSPECTION SERVICES
Table of Contents
Letter of Transmittal..................................................................... 1
FirmProfile................................................................................... 2
References................................................................................... 4
Personnel..................................................................................... 7
Scopeof Work.............................................................................. 10
FeeSchedule................................................................................ 16
Resumes....................................................................................... 17
.E
CITY OF EL SEGUNDO
PIAN AN REVIEW &AS -NEEDED BUILDING INSPECTION SERVICES
Letter of Transmital
December 10, 2018
Lukas Quach
Building Safety Manager / Building Official
City of EI Segundo
350 Main Street
EI Segundo, CA 90245-3813
RE: RFP for Plan Check & As -Needed Building Inspection Services, No. 18-11
Dear Mr. Quach:
CSG Consultants, Inc. (CSG) is pleased to present its proposal for plan check and as -needed building
inspection services to the City of EI Segundo (City). Our firm brings specialized expertise, proven digital
plan review capabilities, and experienced, certified plan reviewers to meet the City's needs. Our
expertise and qualifications ensure fast turn -around times for plan review, quality plan review with no
"late hits" or unforeseen corrections on the subsequent reviews and critical evaluation of all projects
using the 2016 CBC.
CSG's building and safety staff are registered and/or ICC certified, with additional qualifications including
CSFM, LEED, DSA, and CASp experience and certification. Each team member has significant plan review
experience, and many are cross -trained in multiple service levels, providing our clients with efficient
plan review services to respond to their fluctuating needs.
For more than 27 years, CSG has been providing a host of professional services solely to the public
sector. CSG currently furnishes building and safety, fire prevention, public works, planning, code
enforcement and other municipal services to more than 175 clients throughout California. We have a
solutions -oriented approach to our work, leveraging our team's depth and breadth of experience and
technical expertise to address code compliance challenges for our clients.
Our regional office is in Orange and, with a reasonable lead time, we can be available for meetings at
the City's Offices when requested. I will serve as the primary contact for this contract, and my contact
information is as follows:
Khoa Duong, PE I Vice President, Building Department
3707 W. Garden Grove Boulevard, Suite 100, Orange, CA 92868
714.568.1010 phoned 714.568.1028 fax I khoa@csgengr.com
Please feel free to contact me with any questions or comments you may have regarding our proposal.
We look forward to the opportunity to provide plan check and inspection services to the City of EI
Segundo. This proposal will remain valid for one hundred eighty (180) working days from the submittal
deadline.
Sincerely,
Khoa Duong, PE CSG
Vice President, Building Department CONSULTANTS
CSG Consultants Inc.
3707 W. Garden Grove Boulevard, Suite 100, Orange, CA 92868
phone 714.568.1010 1 fox 714.568.1028 1 www.csgengr.com
1
181
CITY OF ELSEGUNDO
PLAN REVIEW & AS -NEEDED BUILDING INSPECTION SERVICES
Firm Profile
CSG Consultants, Inc. (CSG) is a California company with our regional office in Orange and corporate
office in Foster City. Additional support is available from our other offices in Redlands, Pleasanton, San
Jose, Sacramento, and Newman. Founded in 1991, CSG performs work solely for public agencies,
eliminating the potential for conflicts of interest. In this way, we can focus exclusively on the specific
needs of our municipal clients.
NAME OF FIRM: CSG Consultants, Inc.
PROJECT CONTACT: Khoa Duong, PE, Vice President, Building Department
LOCAL OFFICE: 3707 W. Garden Grove Boulevard, Suite 100, Orange, CA 92868
(714) 4.568.1010 phone 1714.568.1028 fax I khoa@csgengr.com email
CORPORATE OFFICE: 550 Pilgrim Drive, Foster City, CA 94404
650.522.2500 phone 1650.522.2599 fax
www.csgengr.com I info@csgengr.com
REGIONAL OFFICES: 1177 Idaho St., Suite 102, Redlands, CA 92374
3875 Hopyard Road, Suite 141, Pleasanton, CA 94588
3150 Almaden Expressway #255, San Jose, CA 95118
1303 J Street, Suite 270, Sacramento, CA 95814
930 Fresno Street, Newman, CA 95360
YEARS IN BUSINESS: 27 • Founded in 1991
EMPLOYEES: 300+
TYPE OF BUSINESS: California Corporation • Incorporated June 15, 2000 • Federal ID: 91-2053749
COMPREHENSIVE RANGE OF MUNICIPAL SERVICES
CSG is customer -centric and organized into the six lines of business outlined in the table below, each
managed by highly experienced industry experts. Many of CSG's staff serve more than one line of
business, which improves the quality of customer service.
BUILDING & FIRE LIFE
SAFETY
Building Department Administration
Building Plan Review and Inspection
Fire Plan Review and Inspection
Structural Plan Review
OSHPD3 Review
CASA Assessment and Inspection
Public Facilities Assessment
LEED/Green Building Services
Code Compliance/Enforcement
Staff Augmentation
PLANNING &
SUSTAINABILITY
Staff Augmentation for Current and
Advance Planning
Project Management Including Plan
Amendments
CEQA Environmental Review
Energy Efficiency, Water Conservation,
Solid Waste Program Development
AB 32 Compliance/Climate Action Plan
Development and Implementation
Greenhouse Gas Reduction Strategies
Grant Writing and Grant Management
PUBLIC WORKS CIP PROJECT & PROGRAM
ENGINEERING & DESIGN MANAGEMENT
Capital Improvement Project Design:
Transportation/Roadway, Water and
Sewer Utilities, Traffic Engineering
Development Review, Plan Check,
Surveying and Mapping, Storm Water
Program Compliance (NPDES, QSP/QSD)
Capital Improvement Program
Development and Implementation
Federal and State Grant Administration
Rule 20A Undergrounding
Staff Augmentation Including: Design
Consultant Coordination, Project
Scoping, RFP Preparation
INFORMATION TECHNOLOGY
Green Vue Software
Digital Plan Review
Electronic Archiving
Web -Based Construction Management Asset
Management
Project Management
GIS and IT Support
CONSTRUCTION
MANAGEMENT & INSPECTION
Contract Administration, including: Resident
Engineer Oversight, Inspection and
Construction Management
Constructability/Bidability Reviews
Cost and Schedule Control
Claims Avoidance
SA
CITY OF ELSEGUNDO
PLAN REVIEW & AS-NEEDFD BUILDING INSPECTION SERVICES
STAFF COMPOSITION
The majority of the 300+ individuals within our firm have provided public agency services throughout
their entire careers. Our talented personnel bring a wealth of ideas and experiences having held
positions with communities facing similar development issues as the City. Depending upon the needs of
our clients, we can serve in either a project -specific or on-call staff augmentation capacity. No
subconsultants will be used on this project. Our staff consists of the following types of licensed and
credentialed professionals:
P Building Plan Reviewers & Inspectors P Planning Professionals
Fire Plan Reviewers & Inspectors P Grading Improvement Plan Reviewers & Inspectors
Structural Engineers P Civil Engineers
P Plan Review Engineers P Construction Managers
Building Officials P Information Technology Professionals
CASp Professionals P Sustainability Professionals
INSURANCE COVERAGE
CSG is a fully insured corporation and currently maintains the insurance coverage indicated below and
the coverage required by the City.
COVERAGE Limits of Liability
WORKERS COMPENSATION Statutory
COMMERCIAL GENERAL $1,000,000 Each Occurrence
LIABILITY $1,000,000 Personal & Advertising Injury
$2,000,000 General Aggregate
AUTOMOBILE LIABILITY $1,000,000 Combined Single Limit
PROFESSIONAL LIABILITY $5,000,000 Each Claim
LEGAL ACTIONS IN PAST 5 YEARS
CSG is a defendant in a legal action filed by a public agency against its contractor, the contractor's
bonding company, and CSG regarding construction defects. CSG has served this public agency for more
than ten years and continues to provide substantial services to the public agency. CSG is working with
the public agency and other parties to coordinate a remedy.
CSG is a defendant to a complaint filed by an employee of a public agency. Defendants in the matter are
the public agency, CSG and a CSG employee. The complaint is currently under investigation. CSG
believes the complaint lacks credibility and is without substantial merit.
3
183
CITY OF EL SEGUNDO
PLAN REVIEW & AS -NEEDED BUILDING INSPECTION SERVICES
Ref
r.rences
SECTION I 3
Our track record of success with our clients is outstanding and we encourage you to contact our
references with any questions or clarification you might require. The following is a partial list of regional
references for which CSG has provided similar services as those requested by the City.
City of Azusa
Tony Myers
Building Official
213 East Foothill Boulevard
Azusa, CA 91702-1395
(626) 812-5295
tmeyers@ci.azusa.ca.us
Building Plan Review and Inspection
2013 - Ongoing
City of Huntington Beach
Mark Carnahan
Building Manager
2000 Main Street
Huntington Beach, CA 92648
(714) 536-5241
shess@surfcity-hb.org
Staff Augmentation, Building Plan Review and
Inspection, and Counter Technician
2001 -Ongoing
City of Glendora
Dave Davies
Building Official
116 E. Foothill Boulevard
Glendora, CA 91741
(626) 914-8222
ddavies@cityofglendora.org
Building Plan Review & Inspection Services
2014 -Ongoing
City of Anaheim
Alberto Paiva
Plan Check Manager
200 S. Anaheim Boulevard, #145
Anaheim, CA 92805
(714) 765-4943
bdheinrich@anaheim.net
Building and Fire Plan Review and Inspection,
Staffing, & Permit Technician Services
2008 -Ongoing
City of Ventura
Yolanda P. Bundy
Chief Building Official
501 Poli Street
Ventura, CA 93002
(805) 667-3963
ybundy@ci.ventura.ca.us
Building Plan Review
2017 - Ongoing
City of Pasadena
Sarkis Nazerian
Building Official
175 N. Garfield Avenue, 15Y Floor
Pasadena, CA 91101
(626)744-7087
snazerian@cityofpasadena.net
Staff Augmentation, Building Plan Review,
MWELO Review
2016 -Ongoing
4
184
CITY OF ELSEGUNDO
FLAN REVIEW &AS -NEEDED BUILDING INSPE TION SERVICES
RECENT RELATED PROJECT EXAMPLES
The following is a small sampling of recent projects for which members of CSG's proposed team have
provided building plan review and fire life safety services.
PACIFIC CITY I HUNTINGTON BEACH, CA
CSG performed plan review and inspection for the Pacific City
development in Huntington Beach. Pacific City rests on a 31 -acre piece of
land fronting Pacific Coast Highway across from the Huntington Beach
Pier. The project includes: Pastia, a luxury oceanfront hotel & spa; The
Residences at Pacific City, a 516 "beach -luxe" apartment home complex;
a 191,000 sq. ft. area with outdoor shopping, a fitness/spa facility, and
restaurants; and an underground parking structure forvisitors, and
above -ground parking structure forthe residents. The plan check and
inspection process involved numerous permits, including new
construction, tenant improvements, and others.
LOS ANGELES (NFL) STADIUM AT HOLLYWOOD PARK I INGLEWOOD, CA
The Los Angeles (NFL) Stadium at Hollywood Park located in the City of Inglewood is 70,000 fixed seats
and has the flexibility to accommodate up to 100,000 seats. This project
is a design -build for which CSG performs general building plan review
including architectural, accessibility/ADA review, energy plan review, and
CALGreen review. CSG also performs review for on-site improvements µ'm °-77F
and off-site public works improvement requirements. Plan review tasks
1�
are performed according to the latest Federal, State, and local codes and
regulations. In collaboration with the City of Inglewood, the program
management team and the architect CSG participated in meetings prior
��-µ • .� - - - - .,
to plan submittal to address major code interpretation issues to assure -
seamless processes during the review periods. CSG's team approach with the stakeholders has provided
and continues to facilitate swift turnaround times for the project team in the fast -paced environment
inherent to design -build projects. +
HOLLYWOOD PARK CASINO AND PARKING STRUCTURE I INGLEWOOD, CA
CSG provided complete plan review for the new Hollywood Park Casino
and associated parking structure. The plan review included: all interior
walls and finishes, floor finishes, millworks and ceiling components; all
MEP equipment; interior and exterior site lighting fixtures; under -slab
and in -slab utilities, and slab on grade at food service areas, and
telecommunication system. The casino component of the Hollywood
Park redevelopment project consists of a new casino building and
dedicated parking structure on a 10.6 acre parcel. The casino building
includes an enclosed 110,000 square foot single story tilt -up concrete
structure approximately 37 feet tall. The grand entry is a 33 -foot tall curtain wall fronted by a 10,000 sq.
ft. porte-cochere. Several partially enclosed exterior verandas are also incorporated into the design. The
adjacent parking structure provides approximately 1,430 parking spaces in four levels in addition to the
approximately 200 spaces of new surface parking. The project also included deferred submittals for the
fire sprinkler system, fire alarm system, exterior monument signage, seismic MEP supports, low voltage
185
CITY OF ELSEC UNDO
PLAN REVIEW &As -NEEDED BUILDING INSPECI ION SERVICES
and surveillance systems, stair, exterior curtain wall system, fences over 6'-0", exterior verandas, MEP
components bracing, and interior architectural components bracing.
ANTON LEGACY APARTMENTS I TUSTIN, CA
The new $50 million Anton Legacy Community, located in the center of
Tustin, is comprised of 15 residential buildings including 225 one-, two-,
and three-bedroom units ranging from 750 sq. ft. to 1,350 sq. ft. The
facility also includes a pool deck, athletic studio, clubhouse, and an
outdoor recreation area. CSG performed general building plan review on
all structures including architectural, accessibility/ADA review, energy
plan review, and CALGreen review. Plan review tasks were performed
according to the latest Federal, State, and local codes and regulations,
and our collaborative approach with the City, architect and other stakeholders enabled quick
turnaround times throughout all stages of the project.
HOTEL PASEO I PALM DESERT, CA
CSG staff coordinated and provided a complete plan review for Phase 3 of this 3 -story hotel. Phase 3
includes the hotel structure for levels 1, 2, and 3 and the finish site work. The hotel will have 149 guest
rooms, 139 parking spaces on the subterranean level, and 9 parking spaces on the grade level. The
project for the 151,425 square feet building and 91,290 sq. ft. site area has a $21,486,000 valuation.
THE ANAHEIM CONVENTION CENTER BETTERMENT VII I ANAHEIM, CA
CSG performed complete plan review for the Anaheim Convention
Center expansion. The project was split into two phases. Phase 1 is the
stacked parking garage and enclosed connector bridge to the existing
convention center to add 600 parking stalls. Phase 2 is the main
convention center new construction which includes 2 levels of 100,000
square feet multi-purpose spaces/each, 2 levels of prefunction space,
kitchen, loading dock, associated back -of -house facilities and 2 levels
of parking in-between the multi-purpose spaces. The total area of the
project is over 1,000,000 square feet, all valued at approximately $6,000,000.
STATER BROS. DISTRIBUTION CENTER I SAN BERNARDINO, CA
CSG performed building inspection services for the approximately 2.5
million sq.ft. distribution center. Full inspection was provided including:
mechanical, electrical, plumbing, framing, ADA, green energy standards,
and other code related areas. The project has a valuation of
$600,000,000.
6
186
Personnel
ORGANIZATION CHART
CITY OF EL SEGUNDO
PIAN REVIEW &AS -NEEDED BUILDING INSPECTION SERVICES
SECTION 1 4
CSG proposes the following staff and organizational structure for this project. All building and structural
engineering reviews will be directed out of our Orange office with additional resources available, if
necessary, from our corporate or any of our regional offices. All staff members proposed are currently
employed by CSG. No subconsultants will be used for this project.
Khoa Duong, PE, will serve as Project Manager and ensure adequate resources are applied as well as
oversight and quality control at all levels. To his project management role, Mr. Duong brings expertise
gained from over 30 years of experience in municipal building department services.
CITY OF •
PROJECT MANAGER
Khoa Duong, PE
Vice President, Building Department
PLAN CHECK SERVICES
Edwin Chock, SE, PE, CBO
Senior Plan Check Engineer
Chi Tran, SE, PE, CBO, CASp
Senior Plan Check Engineer
Ritchie Kato, SE, PE
Principal Structural Engineer
Rafael Cornejo, PE, CBO, CASA
Senior Plan Check Engineer
Kirk Miya, PE
Senior Plan Check Engineer
Kylie Gonsalves, PE
Plan Check Engineer
Ryan DeCastro
Building Plans Examiner
Neil Patel, EIT
Building Plans Examiner
Charlie Kattan, EIT
Building Plans Examiner
INSPECTIONi
Richard Millan
Senior Building Inspector
Lance Miller, CBO
Senior Building Inspector
187
CITY OF EL SEGUNDO
PIAN REVIEW &AS-NEE..DED BUILDING INSPECTIDN SERVICES
TEAM QUALIFICATIONS
CSG takes pride in providing building department staff who have a variety of project experiences, who
are motivated to achieve the highest level of certification, and who have the code expertise and
customer service skills that are crucial to on-the-job success. Proposed staff are registered and/or
certified and possess additional required certifications. We work hard to match your jurisdiction's level
of safety and code compliance. The table below illustrates the breadth and depth of staff available for
this contract.
Khoa Duong, PE Professional Civil Engineer, State of California
Vice President Building Department Professional Civil Engineer, State of Nevada
Certified Plans Examiner, ICC Certified
Safety Assessment Program, SAPC
Edwin Chock, SE, PE, CBO
Senior Plan Check Engineer
Chi Tran, SE, PE, CBO
Senior Plan Check Engineer
Ritchie Kato, SE, PE, CASp
Principal Structural Engineer
Rafael Cornejo, PE, CBO, CASp
Senior Plan Check Engineer
Kirk Miya, PE
Senior Plan Check Engineer
Kylie Gonsalves, PE
Plan Check Engineer
Ryan De Castro
Building Plans Examiner
Neil Patel, EIT
Building Plan Examiner
Charlie Kattan, EIT
Building Plans Examiner
Richard Millan
Senior Building Inspector
Professional Structural Engineer, State of California
Professional Structural Engineer, State of Nevada
Professional Structural Engineer, State of Arizona
Professional Structural Engineer, State of Utah
Professional Civil Engineer, State of California
Professional Civil Engineer, State of Nevada
Professional Civil Engineer, State of Texas
Certified Building Plans Examiner, ICC Certified
CA Building Plans Examiner, ICC Certified
CA Commercial Plumbing Inspector CBC, ICC Certified
CA Residential Plumbing Inspector, ICC Certified
Certified Building Official, ICC Certified
43901
013620
0840436
72868
3759
018605
51735
7850765-2203
24158
018605
106754 3118
88554
0123030
0123030
0123030
24158
Professional Structural Engineer, State of California
2728
Professional Civil Engineer, State of California
33643
Certified Building Official, ICC Certified
1061872 -CB
Certified Plans Examiner, ICC Certified
1061872-133
Professional Structural Engineer, State of California
2650
Professional Civil Engineer, State of California
1833
Building Official, ICC Certified
272
Certified Access Specialist
Professional Civil Engineer, State of California
34503
Building Official, ICC Certified
8029259
Building Plans Examiner, ICC Certified
279
California Access Specialist, DSA Certified
Registered General Building Contractor, State of California
Professional Civil Engineer, State of California
133346
Certified Building Plans Examiner, ICC Certified
5238786
Professional Civil Engineer, State of California
88835
Certified Residential Plans Examiner, ICC Certified
Certified Plans Examiner, ICC Certified
8389076
Certified Residential Plans Examiner, ICC Certified 253846
I
Certified Residential Plans Examiner, ICC Certified 155304
Residential Building Inspector, ICC Certified 8259814
CITY OF ELSEGUNDO
PIAN REVIEw & AS -NEEDED BUILDING INSPECrION SERVICES
Lance Miller Certifid Building Official, ICC Certified
Senior Building Inspector Combination Commercial Inspector, ICC Certified
Certified Building Inspector, ICC Certified
Certified Fire Inspector I, ICC Certified
Certified Commercial Electrical Inspector, ICC Certified
Certified Commercial Plumbing Inspector, ICC Certifed
Certified Commercial Mechanical Inspector, ICC Certified
Certified Residential Mechanical Inspector, ICC Certified
Certified Access Inspector/Plans Examiner, ICC Certified
COMMITMENT TO EXCELLENCE
We encourage staff to participate in and contribute to the many associations important to our industry.
Knowing technical excellence and proficiency is vital to successful public service, attending update
seminars, specialized training classes and continuing certification conferences is an integral part of
delivering "best -in -the -business" service to our clients. Many of our staff hold or have held key positions
within the groups listed below as well as serve as in -demand instructors and trainers.
League of California Cities
P California Building Officials '
International Code Council
ICC Chapters of Los Angeles Basin, Orange
Empire, Coachella, East Bay, Peninsula, Napa- MEMBER
Solano, Sacramento Valley, Yosemite, Monterey,
Shasta Cascade, Foothill, Redwood Empire,
Central Coast C
";rx"tk�uL CALE30
P County Building Officials Association of California
cx�r>E nx �C1� �k.�:�... �: ,:..,, •_ �....�
California Fire Chiefs Association
Northern California Fire Prevention Officers
Southern California Fire Prevention Officers HER
P National Fire Protection Association
P California Automatic Fire Alarm Association
P American Fire Sprinkler Association c'
National Fire Sprinkler Association
P American Public Works Association
P Institute of Transportation Engineers
Structural Engineers Association of Northern California
Structural Engineers Association of Southern California
P Certified Access Specialist Institute (CAST)
RESUMES
Resumes detailing proposed staff experience are provided in Section 7 for the City's review.
D
-0
CITY OF ELSEGUNDO
PLAN REVIEW & As -NEEDED BUILDING INSPECTION SERVICES
Scope of Work =�0
Founded in 1991, CSG performs work solely for public agencies, eliminating the potential for conflicts of
interest. CSG will deliver the highest level of service through its application of technical expertise,
knowledge of municipal processes and procedures, efficient and effective customer care, and
application of code compliance combined with innovative solutions and helpful alternatives. Our
extensive experience in furnishing comprehensive building and fire life safety services to jurisdictions
provides a consistent, strong technical foundation to all projects. From cutting edge digital plan review
and online plan check status reporting to providing faster -than -scheduled turnaround times, CSG will
provide the highest quality services to the City.
APPROACH TO WORK
CSG's approach to work includes the following methodologies and key benefits:
Swift turnarounds and expedited services. With extensive experience in the digital plan review
process, our staff excels at providing rapid turnaround times. We easily match and more often
beat any required turnaround deadlines.
Leading-edge technology with cost-saving solutions. CSG delivers a suite of digital options for
jurisdictions including: speedy digital plan reviews and electronic versions of plan comments; an
optional, easy-to-use online web application/portal for submittal, tracking and approval of digital
plans; and available full scanning and archival services.
Customized, responsive services. We are skilled at assessing time commitments, developing an
accurate work plan, and applying dedicated, professional personnel. We can quickly fine-tune
staffing levels to match or adjust to changes in plan review, inspection, and front counter
activity—always maintaining the highest level of customer service. We hand pick staff uniquely
qualified and experienced to deliver the exact services requested. In addition, we excel at
coordinating with all agency departments as well as any necessary outside agencies.
Concentrated focus on cost-saving approaches and methods. We have the advantage of serving
many municipalities and agencies and therefore are constantly improving and adapting to
provide our clients with the most cost-effective services. We share a wealth of recommendations
from our varied experience with other communities to help keep our clients' budgets on -track.
Fully committed and qualified personnel. We maintain staff fully licensed and certified at the
highest level of industry standards. To keep our personnel on the industry's cutting edge, many
serve as popular educational instructors and lecturers, and many sit on leading boards and
committees for organizations developing and implementing important code regulations. We also
keep current with the latest in procedures and use of products, e.g., green building, accessibility,
CASp certification requirements, NPDES, MRP, and more.
Environmentally friendly practices. Our corporate policy on sustainability supports a healthy
environment, reduces our carbon footprint, and promotes environmental stewardship through
environmentally preferable purchasing and other sustainability actions. Our digital plan review
system encourages the bypass of paper use, and all possible documents at CSG are printed on
recycled, post -consumer content paper.
10
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CITY OF EL SEGUNDO
PLAN REVIEW & AS -NEEDED BUILDING INSPECTION SERVICES
PLAN REVIEW SERVICES
Compliance Standards
Our team of professionals is ready to assist in all aspects of plan
review and to focus on the special needs and requirements of each of
our clients. We pledge prompt turnaround times and offer
comprehensive online status reports. Our plan reviewers carefully
review all documents for compliance with building codes, fire codes,
energy conservation standards, State accessibility regulations, and all
local ordinances. We understand and will comply with the City's own
requirements for plan review services. Our engineers and plan reviewers review plans for compliance
with all policy and model codes adopted by the State of California and local jurisdiction, including but
not limited to:
California Building Code, Volumes 1 and 2
P California Residential Code
California Electrical Code
California Plumbing Code
P California Mechanical Code
California Fire Code as amended and adopted by the State of California (Title -24, Part 9 California
Fire Code)
National Fire Codes as published by the National Fire Protection Association (NFPA); as adopted
and referenced by the State of California (California Code of Regulations, Title -19, Section 1.09)
State Historical Building Code
California Energy Code
P California Green Building Code
NPDES/WQMP/SWPPP Compliance
Local adopted ordinances and amendments relative to building, fire and municipal codes,
including project Conditions of Approval from other agency departments, divisions, regulating
agencies, and jurisdictions
CASp Review Services
We understand California Building Departments are required to have
CASp certified staff in place and available for technical questions and - •-
interpretations. Our CASp certified staff members are knowledgeable of ---
state and federal accessibility laws and regulations and possess the
expertise necessary to promote access to facilities for persons with
disabilities. In accordance with current regulations, CSG can supply a .,..
CASp certified professional to review plans for accessibility and to —
facilitate compliance with regulations.
OSHPD 3 Reviews
Our staff of professional engineers and certified plans examiners is experienced with the differences
between CBC and OSHPD 3 facilities and have successfully completed OSHPD 3 plan reviews for multiple
client agencies. CSG can also provide certified OSHPD Inspectors of Record for a variety of different
projects upon request.
CITY OF ELSEGUNDO
PLAN REVIF,N & AS-Wu)m BI,IILDING INSPECTION SERVI CGS
Green Building and LEED Certification
Our Building Division staff is experienced in plan review and inspection for compliance with CALGreen,
LEED equivalency, and local green building ordinances. In addition, CSG Consultants has all of the
qualifications necessary to assist the City in both the development of policy and the implementation of
green and sustainable building practices. CSG's Sustainability Programs division can assist, for example,
with construction and demolition debris recycling programs as well as public outreach to the building
industry. We have Certified Green Building Professionals (CGRP) and LEED accredited personnel on staff.
Plans Pickup and Delivery
CSG will arrange for pickup and delivery of plans and other materials from/to City offices via CSG staff or
a City -approved alternative service. Plans will be picked up within 24 hours of being notified. This service
is provided at no additional cost.
Quality Control/Quality Assurance
CSG's in-house quality assurance/quality control program utilizes a peer review process with multi-level
internal plan checking and project management. A senior staff member will review all plan check
comments to ensure relevance and accuracy.
Online Plan Check Status
CSG offers a convenient service allowing clients to track plan review status
and comments online. By logging in to our Plan Check Status website, staff as
well as authorized applicants can view each project document and CSG Plan Check System
communicate with the plan checker via e-mail or electronic post -a -note. Staff
or authorized applicants can download comments from the web upon WW
completion of the plan check. There is no additional cost for this service.
Digital Plan Check
CSG began the transition to digital plan review over 17 years ago, leading the
consultant field with this ground -breaking service. As part of our service, all paper
plans submitted to CSG are immediately scanned into digital files and stored on
CSG's servers for quick and easy access by both our clients and our plan
reviewers. Our plan reviewers furnish electronic versions of their plan comments
conforming to each client's established correction list templates. Any additional
forms utilized by the City for alternative methods of construction and/or �.
deviations from requirements, such as disabled access, will be incorporated into
the correction comments and returned with the appropriate recommendations.
Plan check comments can be delivered electronically by email or other City W60_�- -
approved means, enabling City staff to immediately modify CSG's
checklist for incorporation with other department comments. Upon
request, clients can be provided with a set of digitally scanned plans
at no cost, including convenient, "green" (paperless) storage of all
construction -related documents.
In addition, for jurisdictions requesting a pure digital plan review
workflow, CSG has developed an online web application for an
applicant to submit digital files directly to us, which includes an online portal forthe
applicant/jurisdiction to retrieve comments and submitted digital files with marked up plans including
redlines. This online portal tracks all submittals, including re -submittals until the plans have been
approved.
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192
CITY OF E; SEGUNDD
PLAN Rilvvvv & As-Nr1:.1_DM BUILOIN[:; NSIIF NDN SERb9C[:5
Key features of our digital plan review service include:
Efficient. Plans are pushed to plan review staff the same day they are submitted. There is no "bin
time."
User Friendly. CSG developed its own web -based portal to manage the electronic file submittal
process. By using a web interface, the applicant is no longer faced with size restrictions on email
attachments or required to learn complex FTP settings.
Proven. We have provided a digital plan review option to our clients for over 17 years.
Non -Proprietary. CSG's electronic review process is 100% PDF -based with no additional software
required to view redlines.
Extensible. Should the City decide to implement electronic review as a standard, CSG offers an
integration path for our electronic review software —Green Vue Fusion.
PLAN CHECK TURNAROUND TIMES
CSG works hard to provide the best quality and most timely service in the industry. We pride ourselves
in maintaining the requested plan review times for all our clients—even delivering faster than our own
deadlines. Our goal is to approve code -complying projects and to successfully and quickly move work
through jurisdictional processes. CSG will ensure that all building and safety duties and follow-up actions
will be performed in a timely and responsive manner.
The following are CSG's proposed plan check turnaround times.
STRUCTURAL & ARCHITECTURAL (includes DISABLED ACCESS, CALGREEN, AND
ENERGY)
rRcruiai rias k-11CILK
Accelerated
Regular Plan Check
tU
_ 5
GRADING & DRAINAGE (including LID)
10
5
5
Accelerated Plan Check
5
5
PLUMBING, .MECHANICAL, •& ELECTRICAL-::
Regular Plan Check
7
5
Accelerated Plan Check
5
5
PJC K-U,P.: D._ELIVERY
Within 24 hours of being notified
*Turnaround time may vary with the complexity and magnitude of the project. If a review is anticipated
to take longer than the maximum turnaround timing, CSG will notify the City's representative and
negotiate additional time required to ensure an appropriate level of review.
13
193
BUILDING INSPECTION SERVICES
Standards and Responsibilities
CSG provides fully integrated, multi -disciplined building inspection
services for residential, commercial, and industrial projects, and are
experienced in all construction types. We provide experienced, ICC
certified (and/or with other appropriate entities in accordance with
A13717) inspectors.
Our inspectors ensure compliance with applicable codes and
requirements by identifying code violations, offering solutions to
developers, property owners and tenants on potential risks and safety hazards, and by working as a
team to correct violations. Specific responsibilities include but are not limited to the following:
CITY OF EL SEGUNDO
PIAN REVIEW BIAS -NEEDED BUILDING INSPECTION SERVICES
Providing inspection services for project compliance with relevant codes including accessibility,
fire, grading, building, electrical, mechanical and plumbing
Addressing inquiries and resolving complaints
Assisting with the construction and demolition permitting process
Providing code administration, inspection and enforcement
Maintaining records and files concerning construction permits and building code administration,
documents for storage and/or imaging
In addition, we can utilize inspection personnel whenever possible to perform over-the-counter plan
check or assist as customer service back-up at the front counter in addition to regular inspection duties
to save jurisdictions valuable time and expenses. Our inspection staff easily integrates into client
organizations, consistently implementing policies and procedures and remaining transparent to
applicants and customers.
Continuing Certification and Training
We take pride in working with inspectors who have variety of inspection project experiences and who
are motivated to achieve the highest level of certification. We work hard to match your jurisdiction's
level of safety and code compliance and understand that personality and customer service are crucial to
on-the-job success. All CSG inspectors are ICC certified and/or possess additional required certifications.
In addition, they routinely update their knowledge and skills through attendance of specialized training
classes and seminars in approved and modern methods, materials, tools and safety used in building
inspection, as well as the most current building standards.
CASA Inspection Services
To facilitate the City's compliance with current rules and regulations, CSG can provide a CASp certified
professional for technical questions and interpretations, and to perform accessibility compliance
inspections
CUSTOMER SERVICE & RESPONSIVENESS
Since our inception over 25 years ago, one of CSG's primary functions has been to serve as a seamless
extension of public agency staff in service to their customers. We clearly understand the importance of
our role in the City's success and commit to providing its citizens and business partners—residents,
architects, engineers, developers, contractors—as well as City staff, the highest level of service. We
believe effective communication and excellent customer service are essential to a successful and
coordinated working relationship between the City, CSG, and the development community.
14
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CITY OF EL SEGUNDO
PLAN REVIEW & As -NEEDED BUILDING INSPECTION SERVICES
CSG maintains building department and fire prevention staff who have a variety of client and project
experiences, and who have the code expertise and customer service skills that are essential to effective
integration within our client agencies. CSG's Project Manager will allocate appropriate levels of building
plan check and inspection staffing depending on the City's needs and to ensure that the City's customer
service standards are met. No subconsultants will be used for this project.
Office Hours and Meeting Availability
CSG staff are available for applicant inquiries or conferences anytime during regular business hours
without charge via telephone, 8:00 AM to 5:00 PM, Monday through Friday. We can easily alter our
hours to meet the City's needs. CSG inspectors can be ready to provide services with 24 hours' notice.
Evenings and weekends for special events and meetings can be accommodated with 48 hours' notice.
For your convenience, we can also meet with City staff, architects, and applicants. We recognize the
value of pre -design consultation with prospective applicants and are available to provide this service as
well. Our Project Manager will be available in person for consultation and meetings with a reasonable
lead time.
Response to City Questions or Requests
CSG staff can typically respond to the City for all questions or requests generated during field
inspections or any plan review during the same day, but no later than the following day a request is
received.
Accessibility through Skype
To enable efficient, timely and clear communications throughout the plan review process, CSG and its
staff support the use of Skype to conduct meetings with public agency staff and their customers. Skype
works seamlessly in tandem with CSG's electronic plan check system, with functionality including screen
sharing capabilities which allow for project collaboration and overall improved communications over the
course of the project. Skype also has the important added benefit of reducing vehicle miles travelled in
the transport of plans thereby reducing greenhouse gas emissions.
Emergency Response
CSG is well qualified to respond to a local or regional emergency. Many of our personnel have assisted in
emergencies such as the recent San Bruno gas explosion, the Northridge and Loma Prieta earthquake, as
well as regional floods, fires and other emergencies. Our personnel's certifications include those
obtained through FEMA, Office of Emergency Services (CES), and IACET First Responder.
15
195
Fee Schedule
M b
CSG's fee schedule for proposed work is provided in the table below. Plan review fees will be based on a
hourly rate.
CSG will coordinate the pickup and return of all plans to CSG via staff or a licensed courier service. This
service is provided at no additional cost.
Building Plan Check
MEP Plan Review
Grading/LID
Soils Reports Review
.............
Expedited Plan Review
MEP Plans Examiner
Senior Plans Examiner
Certified Accessibility Specialist (CASp)
Code Enforcement Officer
Plan Check Engineer
Grading Inspector
Permit Counter Technician
Building Inspector
Building Official
Principal Planner
Associate Planner
Others as Requested
Overtime
$115
$95
$125
$125
1.5 x Hourly Rate
$95
$95
$17:5
$100-$120
$115
$125
$65
$85-$100
$140
$160
$120
Will provide rates upon request
1.5 x Hourly Rate
All hourly rates include overhead costs including, but not limited to, salaries, benefits, Workers
Compensation Insurance, travel and office expenses. Should the scope of work change or
circumstances develop which necessitate special handling, CSG will notify the City prior to
proceeding. On each anniversary of the contract start date, CSG will initiate a rate increase
based on change in CPI -W for the applicable region. CSG will mail an invoice at the beginning of
every month for services rendered during the previous month.
16
196
CITY OF EL SEGUNDO
PLAN REVIEW & AS -NEEDED BUILDING INSPECTION SERVICES
Resumes
Resumes of CSG's proposed personnel are provided on the following pages for the City's Review.
Khoa Duong, PE — Project Manager (page 18)
Edwin Chock, SE, PE, CBO —Senior Plan Check Engineer (page 19)
0 Chi Tran, SE, PE, CBO, CASp — Senior Plan Check Engineer (page 20)
Ritchie Kato, SE, PE — Principal Structural Engineer (page 21)
P Rafael Cornejo, PE, CBO, CASp —Senior Plan Check Engineer (page 22)
P Kirk Miya, PE — Senior Plan Check Engineer (page 23)
Kylie Gonsalves, PE— Plan Check Engineer (page 24)
Ryan DeCastro — Building Plans Examiner (page 25)
Neil Patel, EIT— Building Plans Examiner (page 26)
Charlie Kattan, EIT— Building Plans Examiner (page 27)
Richard Millan — Senior Building Inspector (page 28)
Lance Miller — Senior Building Inspector (page 29)
17
197
CSG
Kh o a Duong P E CONSLlLTATlTS
Vice President, Building Department
LICENSES &
Mr. Duong serves as CSG's Building Services Manager in Southern California and
CERTIFICATIONS
performs the key role of plan review quality control. With more than 30 years of
Professional Engineer,
experience in building plan review, including onsite plan check engineer services, Mr.
State of California
Duong ensures that CSG's clients receive the highest quality plan review services. Prior
143901
tojoining CSG, Mr. Duong worked in both the public and private sectors. His experience
Professional Engineer,
includes the following:
State of Nevada
1013620
P Vice President in charge of plan review for Berryman & Henigar, where he worked
Certified Plans Examiner
for ten years.
ICC 0840436-133
P Supervising plan review engineer for Willdan, where he was responsible forthe day -
Professional Engineer,
to -day operations of the plan review section in the San Bernardino office and served
State of Washington
as plan review engineerfor numerous cities and counties throughout California and
127237
Nevada.
Safety Assessment Program,
P Plan review engineer with the City of San Diego Building Department.
State of California
172868
Mr. Duong's expertise includes review of complex commercial, industrial and
residential structures for compliance with applicable building codes and ordinances,
EDUCATION
engineering standards and specifications, supplemental energy requirements, and ADA
Bachelor of Science, Civil Engineering
regulations.
California Polytechnic State University
IPomona, CA
RELEVANT EXPERIENCE
Plan Check Engineer I Various California Jurisdictions
Mr. Duong has served as Plan Check Engineer for the Cities of Fullerton, Huntington Beach,
Fontana, Azusa, San Dimas, and Orange. Mr. Duong performed structural plan check and non-
structural MEP, energy, as well as ADA reviews for commercial, industrial, and residential
structures.
In -House Plan Check Engineer I Various California Jurisdictions
Mr. Duong has served as an In -House Plan Check Engineer for the Cities of Fullerton, Huntington
Beach, Tustin, and La Habra, performing structural plan check and non-structural MEP, energy,
and ADA reviews; and regularly interfacing with developers, architects, and engineers.
18
.P
19
CSG
Edwin
Chock S E, PE, CBO CONSULTANTS
Senior Plan Check Engineer
LICENSES &
As a Structural Engineer for CSG Consultants, Mr. Chock provides plan review of
CERTIFICATIONS
complex structural and non-structural buildings for numerous public agencies. Mr.
Professional Structural Engineer
Chock has 43 years of industry experience in both the public and private sector and has
State of California 13759
a thorough knowledge of local, state and international building codes.
Structural Engineer
State of Nevada 1018605
Structural Engineer
State of Arizona 151735
Consulting Plan Review Manager I Multiple Public Agencies
Prior to joining CSG, Mr. Chock worked as a consulting Plan Review Manager, with oversight of
Structural Engineer
State of Utah lural Engineer
the day to day operations of client building plan review divisions. His duties included plan
Professional Engineer
checking, management of the plan review function and coordination of plan check services with
State of California 124158
contract agencies, hiring and training plan check staff, and providing building official services to
Professional Engineer
contract cities.
State of Nevada 1018605
Building Official I City of Dana Point, CA
Professional Engineer
Mr. Chock served as the Building Official for Dana Point and was responsible for the day to day
State of Texas 1 106754
operation of the City's Building Department including plan review, permitting and inspection.
Certified Building Official
ICC 3118
Civil Engineer I County of Orange, CA
Certified Plans Examiner
Mr. Chock performed plan check, counter service and permit issuance for projects in
1 ICC 88554
unincorporated Orange County.
Senior Facilities Design Specialist/Lead Structural Engineer I Rockwell International /
EDUCATION
Rocketdyne Division I Canoga Park, CA
Master of Science, Civil Engineering
In his Senior Facilities Design Specialist/Lead Structural Engineers role Mr. Chock's
California State University
Long Beach, CA
work included design and construction management of projects for company facilities
Bachelor of Science, Mechanical
such as rocket test stands, manufacturing and industrial buildings, office renovations,
Engineering
bridge crane systems, and pipe support systems. He also performed structural design
California State University
and drafting, project management, construction coordination, review of vendors'
Long Beach, CA
design, and management of the structural design unit as well as supervision of the of
the company's civil/structural design group.
19
Chi Tran PE, SE, CBO, CASp
LICENSES &
CERTIFICATIONS
Professional Structural Engineer
State of California 12728
Professional Engineer
State of California 133643
Certified Building Official
11061872 -CB
Certified Building Plans Examiner
11061872-133
Certified Access Specialist
EDUCATION
Master of Science, Civil Engineering
California Polytechnic University
I Pomona, CA
Bachelor of Science, Civil Engineering
California Polytechnic University
Pomona, CA
Master in Business Administration
1 California Polytechnic University
I Pomona, CA
Senior Plan Check Engineer
CSG
CONSULTANTS
Mr. Tran provides professional structural engineering and building official services for
CSG Consultants and it clients. He brings more than 30 years of experience in the
building industry, in-depth knowledge of both the California and International Building
Code, and experience in all forms of structural construction including: steel, concrete,
masonry, timber, and light -gauge steel materials.
Prior to joining CSG, Mr. Tran worked for the County of Orange in various capacities
including plan check supervisor, project engineer and building official. Through his
experience in these roles, Mr. Tran developed a thorough working knowledge of how
building departments function.
Mr. Tran's expertise includes review of complex commercial, industrial and residential
structures for compliance with applicable building codes and ordinances, engineering
standards and specifications, supplemental energy requirements, and ADA regulations.
RELEVANT EXPERIENCE
Mr. Tran has reviewed many notable projects including those listed below.
The Los Angeles (NFL) Stadium I City of Inglewood, CA
Hollywood Park Casino I City of Inglewood, CA
Ritz Carlton Resort and Hotel City of Laguna Niguel, CA
Pelican Hill Resort and Hotel City of Newport Beach, CA
PROFESSIONAL 7 -Story Coldwell Bank Office Building I City of Lake Forest, CA
AFFILIATIONS John Wayne Airport Terminal Building and Parking Structures I City of Santa Ana, CA
California Building Officials Association
(CALBO) 7 -Story Orange County Juvenile Court Building I City of Orange, CA
International Code Council Theo Lacy Jail and Juvenile Hall I City of Orange, CA
Musick Jail Facility I City of Irvine, CA
Joplin Juvenile Facility I City of Rancho Santa Margarita, CA
Soka University I City of Aliso Viejo, CA
20
Ritchie Kato SE PE CS
coNsvLrnrvrs
Principal Structural Engineer
LICENSES &
Mr. Kato is a Structural Engineer for CSG Consultants, with extensive experience in
CERTIFICATIONS
performing plan review for a wide variety of public, commercial, industrial, and
Professional Structural Engineer
residential projects. His expertise includes structural design and plan review for
State of California 12650
compliance with all applicable codes, accessibility, and energy requirements.
Professional Engineer
Prior to his employment with CSG, Mr. Kato was the Principal for Kato Engineering,
State of California 11833
where he performed structural engineering consulting services for public and private
EDUCATION
clients, and was responsible for structural design and structural plan review for a wide
range of building types and occupancies.
Master of Science, Structural
Engineering
As a Plan Review Engineerforthe City of Westminster, Mr. Kato developed his expertise
Stanford University
reviewing plans for compliance with all relevant state and local codes. A notable plan
I Palo Alto, CA
review project for the City included the Westminster City Hall and Police Station.
Bachelor of Science, Civil Engineering
California Polytechnic State University
Following his employment with the City of Westminster, Mr. Kato was contracted by
I Pomona, CA
the City to update its municipal code to correspond to current California code
requirements.
RELEVANT EXPERIENCE
Mr. Kato has reviewed many notable projects including those listed below.
The Los Angeles (NFL) Stadium at Hollywood Park I City of Inglewood, CA
Main Public Library I City of Orange, CA
3 -Story Residential Care Facility I City of Huntington Beach
Whittier Christian High School Event Center I City of La Habra, CA
21
201
CSG
Rafael Co r n ej o PE, CBO, CASp GOM1FSULTAN75
Senior Plan Check Engineer
LICENSES & As a Senior Plan Review Engineer, Mr. Cornejo brings expertise gained from extensive
CERTIFICATIONS plan checking, including accessibility compliance review, to any jurisdiction he serves.
Professional Civil Engineer, State of Having worked with a variety of jurisdictions as an employee and a consultant, he is
California 134503 skilled at working with the public and delivering superior customer service to applicants
Building Official, ICC Certified I as well as agency staff.
8029259
Building Plans Examiner, ICC Certified I RELEVANT EXPERIENCE
8029259 Building Official I City of Lompoc, CA
California Access Specialist, DSA Mr. Cornejo oversaw the day-to-day front counter operations, managed plan review and
Certified 1 279 inspection consultant services and attended interdepartmental meetings and Council meetings.
Registered General Building In addition, he performed plan reviews and inspections as needed.
Contractor, State of California
Plan Check Engineer ) County of Orange, CA
EDUCATION Mr. Cornejo provided contract building plan check services to the County of Orange.
Responsibilities included plan checking commercial and residential plans, working with
Associate in Arts, Civil Engineering applicants at the counter, answering Los Angeles City College a pp g questionsvia phone and email, attending project meetings,
Los Angeles, CA and communicating with County staff regarding workflow and County goals.
Bachelor of Science, Civil Engineering
Building & Safety Supervisor I City of San Luis Obispo, CA
California State University
Mr. Cornejo supervised a staff of building inspectors, permit technicians, permit coordinators,
I Los Angeles, CA
plans examiners, code enforcement officers, neighborhood services specialists, and inspector
interns. He managed the entire plan intake and assignments as well as the outsourcing of plan
PROFESSIONAL
review overflow. He also prepared policies for review and approval by the Building Official and
AFFILIATIONS
Director, training material for on-going training of staff, staff performance reviews and
Vice President
evaluations, and maintained a fluent calendar for daily operations. Mr. Cornejo also plan
Central Coast Chapter of ICC
reviewed complex, time -sensitive projects and fielded questions and requests for building code
modifications and problem solving as needed during Design Review Team and Applicant Review
Team meetings.
Plan Check Engineer I City of San Gabriel, CA
Mr. Cornejo reviewed residential and commercial plans and calculations for compliance with
Fire Life Safety and structural requirements, California Building Code, California Plumbing and
Mechanical Codes, the National Electric Code, and Title 24 (energy, accessibility and noise
requirements). In this capacity, he interacted extensively with owners, contractors, design
professionals and held meetings with Council Members as needed.
Consulting Supervising Plan Check Engineer I Various Municipalities, CA
Mr. Cornejo was responsible for reviewing residential and commercial plans and calculations
for client jurisdictions. Through his work, he interacted with Building Officials and design
professionals, and participated in Council Meetings. He also conducted earthquake recovery
and retrofit structural plan checks for compliance with the IEBC.
Professional Engineer Consultant I Self Employed, CA
Mr. Cornejo consulted in the structural engineering, and planning and zoning fields for various
architectural and engineering firms and general contractors. Under contract, he reviewed
structural and architectural plans submitted to ICBO for compliance with California and
International Codes (for out of state projects), including Disabled Access and Energy
requirements.
22
202
Kirk Mia PE CSG
yCONSULTANTS
Senior Plan Check Engineer
LICENSES &
Mr. Miya is California Licensed Civil Engineer and an ICC Certified Building Plans Examiner
CERTIFICATIONS
with over20years inthe industry, aswell as 10yearsof experience performing planchecking
Professional Civil Engineer
for complex public, commercial, industrial, and residential structures within numerous
I C33346
agencies in Southern California. His expertise includes an in-depth knowledge of state
California Building Plans Examiner
accessibility regulations and their application in the field. As a CSG plan review engineer, Mr.
ICC 5238786
Miya maintains extensive knowledge of the California Building Standards Code, California
Building Standards Law and the California Occupational Safety and Health Act.
EDUCATION
Bachelor of Science, Engineering Mr. Miya is a tremendous asset to CSG's clients and their plan review teams, with his plan
California State University Long Beach review acumen, expansive building code knowledge, design background, and his experience
I Long Beach, CA in providing staff augmentation services for public agencies.
RELEVANT EXPERIENCE
Consulting Plan Review Engineer Managers Cities of Corona, Carson & Rancho Dominguez
Prior to his employment with CSG, Mr. Miya provided staff augmentation services to public
agencies, managing the plan review teams while also performing over-the-counter plan review
for industrial, commercial, and residential (Type I, Type 11, Type IV and Type V) structures.
Consulting Plan Review Engineer I Multiple Public Agencies
As a Plan Review Engineer for three municipal consulting firms over a period of eight years, Mr.
Miya performed reviews for numerous public agency clients and many notable projects in
Southern California across a wide spectrum of building types.
A sampling of agencies served include:
County of Los Angeles P City of Garden Grove
P City of Costa Mesa P City of Corona
City of Rancho Dominguez P City of Malibu
P City of Calabasas P City of San Gabriel
P City of Azusa P City of Whittier
Notable projects for which Mr. Miya performed plan review include:
City of Menifree
City of Carson
City of Goleta
City of Rosemead
City of Rancho Palos Verdes
Merrill Gardens Assisted Living Facility in Rancho Cucamonga, CA—0116,672 SF, R2.1 (RCFE)
facility with 14,821 SF of common space and a 11,852 SF Memory Care Facility with 2,809 SF of
common space.
Rancho Mission Viejo in Orange County, CA—a residential tract housing project.
Main Street Metro (Phase 11) in Corona, CA—a new 77,000 SF, 464 apartment / commercial
mixed-use complex with Type VA wood construction over a Type lA commercial complex.
P Staybridge Suites in Corona, CA—a fourstory Type VA hotel with two fire walls to separate the
one building into three separate buildings.
UC Santa Barbara Oceanwalk—a campus housing project comprising 81 buildings and 134
units
Plan Check Engineer I City of Redondo Beach
As a member of the City's plan review team, Mr. Miya's responsibilities included plan
check reviews of structural, fire -resistive construction, seismic resistance, and soils
designs, in addition to counter service. During his employment with the City, he
maintained consistently rapid turnaround times for new plan checks and rechecks.
23
203
Kylie Gonsalves PE
LICENSES &
CERTIFICATIONS
Professional Civil Engineer I C88835
Certified Residential Plans Examiner
18297212
EDUCATION
Plan Check Engineer
CSG
CONSULTANTS
As a CSG Plan Review Engineer, Ms. Gonsalves has provided plan review services for
numerous CSG clients including the Cities of Azusa, Costa Mesa, Fullerton, Hemet,
Huntington Beach, San Bernardino, San Dimas, and Tustin, as well as the Counties of
San Bernardino and Ventura. In her work for the City of Huntington Beach she also
performed building inspections for photovoltaic solar panels, and brings knowledge
gained from this work to her residential plan review services.
B.S. in Civil Engineering
RELEVANT EXPERIENCE
California State Polytechnic Pomona I
Aster Heights I City of Azusa, CA
Pomona, CA
Ms. Gonsalves completed a plan review for a new home development consisting of two different
models, with 30 different optional rooms, covered decks, porches, and outdoor rooms. These
PROFESSIONAL
two-story homes are located in a High Fire Hazard Zone and range from 4,650 square feet to
AFFILIATIONS
4,925 square feet. Due to the variation of soil properties located throughout the development,
American Society of
the homes are designed for both post -tensioned and conventional foundations.
Civil Engineers National
Chi Epsilon,
2075 Placentia Avenue I City of Cost Mesa, CA
Civil Engineering Honor Society
Ms. Gonsalves performed plan review services for a new retaining wall plan for a tract
Concrete Canoe Team Cal Poly Pomona
development. The 640 foot long wall ranges in height between two feet and seven feet four
inches and has seismically -induced lateral earth pressure.
930 Laguna Road I City of Fullerton, CA
Ms. Gonsalves completed a residential plan review for the 1,450 square foot remodel and 1,800
square foot addition of a two-story single-family dwelling. The 720 square foot first floor and
1080 square foot second floor additions created two new bedrooms and two new bathrooms.
The remodel and addition utilized Hardy Frames and trusses.
1006 Via Romales I City of San Dimas, CA
Ms. Gonsalves completed plan review services for a new two-story dwelling with 4,300 square
feet of livable space and a three -car garage in a High Fire Hazard Zone. The proposed dwelling,
with multiple retaining walls on each side, is founded on a previously 25 percent slope.
31313th Street I City of Huntington Beach, CA
Ms. Gonsalves plan checked a new 2,875 square foot three-story home with roof deck and
photovoltaic system.
ADDITIONAL EXPERIENCE
Project Engineer Intern I W.E. O'Neil Construction Company
Ms. Gonsalves assisted Project Engineers on-site construction of an apartment complex in
Mission Viejo, CA. She was responsible for creating, compiling, and routing RFIs to
subcontractors. Ms. Gonsalves created punch lists and assisted Project Engineers on punch
walks.
24
204
CSG
Ryan De Castro CONSULTANTS
Building Plans Examiner
LICENSES & Mr. De Castro performs building plan reviews of residential structures and reviews
CERTIFICATIONS existing buildings for change of use or occupancy in compliance with California codes
Certified Residential Plans Examiner and City ordinances. He has extensive experience performing offsite digital plan
ICC 8389076 reviews as well as providing over-the-counter plan reviews and customer service for
municipalities.
EDUCATION
Bachelor of Science, Civil Engineering RELEVANT EXPERIENCE
California State University Long Beach Consulting Building Plans Examiner I City of Huntington Beach, CA
Long Beach, CA As a CSG employee, Mr. De Castro provided staff augmentation services for the City of
Huntington Beach, performing over-the-counter plan review for commercial and residential
PROFESSIONAL structures.
AFFILIATIONS
Institute of Transportation Engineers Civil Engineering Intern I City of Gardena, CA
Mr. De Castro provided civil plans drawings, observed sewer videos to assure quality, and
assisted contractors and homeowners with plans and code checks when requested. He
accompanied senior engineers and inspectors with field inspections and for compliance with
City codes and regulations.
25
205
Neil Patel EIT
Building Plans Examiner
CSI
CONSULTANTS
'T�F-
LICENSES & As a building plans examiner for CSG, Mr. Patel performs building plan reviews of
CERTIFICATIONS residential structures and existing buildings for change of use or occupancy in
Engineer -in -Training compliance with California codes and City ordinances.
Certified Residential Plans Examiner
ICC 253846 RELEVANT EXPERIENCE
Building Plans Examiner I Various Agencies, CA
EDUCATION Mr. Patel is experienced in consulting with contractors, engineers, and architects in ensuring
Bachelor of Science in Civil Engineering that all plans are in compliance with the California Building Standards Code in CCR Title 24. He
California Polytechnic University,
Pomona Pomona, CA is proficient in performing plan review for residential additions, retaining walls, and photovoltaic
systems. His expertise includes plan reviewing for conventional light -frame two-story dwellings,
PROFESSIONAL He was also an instrumental plan checker for the design of a proposed entertainment center in
AFFILIATIONS Las Vegas and was directly responsible for the foundation and Revit Architecture design.
American Society of Civil Engineers
Institute of Transportation Engineers
W
206
Charlie Kattan EIT
Building Plans Examiner
CSG
CONSULTANTS
LICENSES & Mr. Kattan serves as a building plans examiner for CSG. He currently performs building
CERTIFICATIONS plan reviews of single and multi -story residential structures, and reviews existing
Engineer in Training buildings for change of use or occupancy in compliance with California codes and City
State of California ordinances. Mr. Kattan also has extensive experience performing digital plan reviews.
1155304
Residential Plans Examiner, ICC RELEVANT CSG EXPERIENCE
Certified Building Plans Examiner I Various Agencies, CA
155304 Mr. Kattan has performed plan review services for the Cities of Fontana, Moreno Valley,
Redlands, Beaumont, and Hemet. Projects include new and T.I. construction for residential and
EDUCATION commercial solar, as well as single and multi -family dwellings.
Bachelor of Science, Civil Engineering
California State Polytechnic University
I Pomona, CA
27
207
C
Richard Millan SG
C�NSULTAtd'r5
Senior Building Inspector
LICENSES & Mr. Millan brings over 18 years of public sector experience. Throughout his
CERTIFICATIONS employment at CSG, he has worked on a wide variety projects ranging from building
Residential Building Inspector inspections to water quality field inspections.
18211814 RELEVANT EXPERIENCE
EDUCATION Building Inspector I City of Fullerton, CA
Mr. Millan is currently providing relief inspection services for the City while their staff inspector
Coastline Community College
Building Code and Inspection Coursework was on medical leave. He was assigned complete inspections of residential projects and tenant
Fountain Valley, CA improvements.
Orange County SherrifPs Training Building Inspector I City of Orange, CA
Academy Mr. Millan provided residential and commercial inspection services for the City.
Penal Code Coursework
I Orange, CA
Golden West Junior College Building Inspector I City of Tustin, CA
I Huntington Beach, CA Mr. Millan performed building inspection, private improvement, and grading inspection, as well
as water quality field inspection for the City. He also assisted in the implementation of the City's
water quality program, performing regular site inspections and reporting the activity to
engineers for annual reports. Mr. Millan was also responsible for communicating job
specifications to architects and engineer
28
1:
Lance Miller G�
CBO CONSULTANTS
Senior Building Inspector
Mr. Miller has over 16 years of jurisdiction Building Official/Inspection experience and
29
services to CSG's clients. As a Building Official/Inspector for multiple cities delivering
ICC Certified Building Official
high quality service with precision and integrity for residential, commercial and
ICC Combination Commercial Inspector
industrial sites Mr. Miller's relevant experience as a Building Official/Building
ICC Certified Building Inspector
Inspector have guaranteed in keeping the highest quality of work on behalf of CSG
ICC Certified Fire Inspector
Consultants.
ICC Certified Commercial Electrical
Inspector
RELEVANT EXPERIENCE
ICC Commercial Plumbing Inspector
ICC Commercial Mechanical Inspector
Building Official I Charles Abbott Associate Inc., CA I April 2003 — November 2017
ICC Residential Mechanical Inspector
Prioritized daily inspection routes and scheduled assignments; confirmed inspection time
ICC Access Inspector/Plans Examiner
windows with property owners, contractors, and developers; reviewed submitted plans and
ICC 5067873
other documents for inspections to be performed. Conducted building and construction job -
EDUCATION
site inspections of structures and facilities to determine compliance with governing codes;
Associate of Science, Building Inspection/
performed periodic and systematic inspections during various phases of construction from
Energy Management
grading and foundation through final construction approval. Examined job site grading, NPDES
practices, quality and grade of lumber, cement, wiring and plumbing; checked size and spacing
of studs, joists and rafters and other structural elements. Reviewed approved construction
plans, interpreted detailed codes and regulations and explained required inspections and
construction requirements when necessary; advised property owners and contractors on
matters relevant to building permits. Issued correction notices, stop -work orders and
violations when warranted. Utilized permit tracking system to record inspection findings,
maintain inspection and permit records and develop notices, forms and reports. Reviewed,
approved and inspected Solar Photovoltaic systems.
Senior Building Inspector II 1 Scott Fazekas & Associates Inc., CAI May 2001—April 2003 City
of Norwalk
Mr. Miller has worked as a Senior Building Inspector for the City of Norwalk and distributed
the daily inspection route to inspectors. Manage Building inspectors and the daily operations
of the Building Department.
Building Inspector I I Construction Testing and Engineering I USMC Base, CAI April 2001—
June 2001
As a building inspector for the USMC base provided daily inspection and construction testing
for multiple buildings on the Marine Base.
29
EL SEGUNDO CITY COUNCIL
MEETING DATE: May 21, 2019
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to approve a one-year renewal agreement in a form approved by
the City Attorney with the City of Redondo Beach for operation of Beach Cities Transit (BCT) Line
109 for FY2019/2020 .
(Fiscal Impact: $0)
RECOMMENDED COUNCIL ACTION:
1. Approve a one-year renewal of the agreement with BCT for operation of Transit Line 109;
2. Authorize the Mayor to execute Transit Service Operation Agreement in a form approved
by the City Attorney; and/or
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Transit Service Operation Agreement FY2019/2020
2. Beach Cities Transit Route Map and Time Schedule
Route Service Mile Calculations
FISCAL IMPACT: $0 for FY19/20
Amount Budgeted: N/A
Additional Appropriation: $0
Account Number(s): N/A
ORIGINATED BY: Meredith Petit, Director of Recreation and Parks Mlobj
Jo
REVIEWED BY: Meredith Petit, Director of Recr ation and Parks
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
Since August 2006, Beach Cities Transit (BCT) has operated Line 109 from Redondo Beach to the LAX
Transit Center, passing through the cities of Hermosa Beach, Manhattan Beach, and El Segundo. In July
2006, these South Bay communities came together to collectively fund a portion of the operating costs for a
new BCT Line (designated Line 109), to assume bus service responsibilities in lieu of the discontinued
Metropolitan Transportation Authority's (Metro) Line 439.
Line 109 encompasses over 70 stops each northbound and southbound, with nearly 40% of the route within
El Segundo city limits. Major destinations on Line 109 include the LAX City Bus Center, the Aviation
Green Line Station, the Douglas Green Line Station, downtown Manhattan Beach, Manhattan Village Mall,
downtown El Segundo, Plaza El Segundo, the Hermosa Beach Pier, the Redondo Beach Pier, and Riviera
Village.
Beach Cities Transit, a community-based transit system operated by the City of Redondo Beach, is
designated as an `included operator' in Los Angeles County. As such, BCT is eligible to receive funding
from Metro to partially fund local transit operating expenses. The four participating cities proportionally
share any remaining costs (based on route miles within each jurisdiction, see Attachment C) for the annual 10
210
operations of the service. The City of El Segundo contribution is paid for by Proposition C Funds, an
annual allocation from Los Angeles County designated to support public transportation.
In July 2015 the City Council approved a two-year agreement (July 1, 2015 through June 30, 2017) to
continue supporting a proportional share of the operational costs of the BCT Line 109. At the end of June
2017, the total FY16/17 financial commitment was a total of $39,732.67. In May 2017 the City Council
approved another two-year agreement (July 1, 2017- June 30, 2019) to continue supporting the BCT Line
109. At the end of June 2019, the total FY18/19 financial commitment is estimated to total $22,606. Due
to the expected transit revenue it is projected that there will be no cost sharing payment for FY 2019/2020.
The City of Redondo Beach is requesting the City of El Segundo approve a one-year agreement in a form
approved by the City Attorney to participate in Line 109 to continue to operate the service and serve the
communities' residents, businesses and employers. Both the cities of Manhattan Beach and Hermosa
Beach are expected to renew their participation.
211
TRANSIT SERVICE OPERATION AGREEMENT
BETWEEN THE CITY OF REDONDO BEACH AND
THE CITY OF EL SEGUNDO
THIS TRANSIT SERVICE OPERATION AGREEMENT (this "Agreement") is entered into by
and between the City of Redondo Beach ("Redondo Beach"), on behalf of Beach Cities Transit
("BCT"), which is a division of Redondo Beach, and the City of EI Segundo ("EI Segundo').
RECITALS
A. WHEREAS, pursuant to Government Code section 54981, the legislative body of any local
agency (here, El Segundo) may contract with another local agency (here, Redondo Beach) for
the performance of municipal services or functions within the territory of the former.
B. WHEREAS, on July 1, 2006, Redondo Beach and EI Segundo entered into that certain Transit
Service Operation Agreement to enable BCT Line 109 as described in Attachment A to take
over public transportation services for the discontinued LACMTA Line 439 for a two (2) year
term.
C. WHEREAS, Redondo Beach and El Segundo subsequently entered into ne%v agreements
relating to Line 109 in 2008, 2010, 2011. 2012, 2013, 2015, and 2017 (the "2017 Agreement").
D. WHEREAS, the 2017 Agreement expires on June 30, 2019, and the parties desire to enter into
a new agreement on the terms and conditions set forth below.
NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL PROMISES
CONTAINED HEREIN, THE PARTIES AGREE AS FOLLOWS:
1. TERM
This Agreement shall be effective as of July I, 2019, and shall have a one (1) year term expiring
Oil June 30, 2020. EI Segundo acknowledges that an agreement in similar form to this
Agreement or an amendment may be negotiated for continued Line 109 service beyond June
30, 2020. In the event EI Segundo intends to renew this Agreement, EI Segundo shall notify
Redondo Beach of its intent to renew at least 182 days prior to the expiration of this term.
2. SERVICE DESCRIPTION
A. Redondo Beach shall operate Line 109 consistent with the maps shown in attached
Attachment A, which is incorporated by reference ("Line 109" or the "Service").
B. Redondo Beach shall operate Line 109 on the days of the week; service times and days;
and frequencies of service equal to or better than that which was operated by BCT
immediately before the effective date of this Agreement. The current service schedule for
Line 109 is illustrated in attached Attachment B, which is incorporated by reference.
212
C. Redondo Beach may adjust the route and schedule of Line 109; however, any changes or
reductions to the Service in excess of 10% of service hours shall be brought to EI Segundo
in writing for review and comment prior to implementation.
D. Redondo Beach may, in its sole discretion, enter into contracts for Line 109 service with
any other provider of its choice at any time without the approval of EI Segundo. Redondo
Beach shall be responsible for any and all aspects of administration of the service contract,
and shall assure that the contract includes provisions pertaining to insurance, age,
maintenance and operation of vehicles, driver qualifications and other similar provisions
typical of an agreement of that kind.
E. Redondo Beach shall base the percentage of cost for Line 109 on the route service mile
calculations, as illustrated in the attached Attachment C.
3. PASSENGER FARES
Redondo Beach may charge fares for the Service consistent with its existing fixed -route service
as described in Attachment A. Redondo Beach will accept interagency transfers with adjacent
transit operators and participate in the EZ Pass Program. Redondo Beach shall retain all
farebox revenues. BCT Line 109 passenger fare revenues shall be used to offset operation
expenses.
4. FUNDING
A. EI Segundo shall pay Redondo Beach for costs in associated with operating Line 109 in
accordance with this Section. EI Segundo shall not pay Redondo Beach for capital costs
nor shall EI Segundo provide any equipment to operate the Service.
B. FY 2019-20: Operations Funding from EI Segundo shall be $0 for fiscal year 2019-20.
In the event Redondo Beach incurs a shortfall in finding, EI Segundo's funding
contribution will be based on the number of miles of the BCT Line 109 route (as described
in Attachment C) within EI Segundo's boundaries and other cities' Line 109 route miles
will not factor into EI Segundo's funding contribution.
A shortfall occurs when the (1) the estimated costs exceed the (2) estimated operating
revenues for the respective fiscal year. The estimated costs shall be based on (1) the prior
year's Line 109 service hours multiplied by the applicable service hour rates plus (2) the
prior year's fuel costs plus an estimated CPI increase plus (3) estimated costs for RTI
systems. The estimated revenues shall be based on the LACMTA funding formula and the
prior fiscal year's fare revenues for Line 109.
Operating expenses are incorporated in tite service hour rates and include without
limitation, driver wages, general administration and overhead, and maintenance costs. Real
Time Information ("RTI") Systems operating expenses include without limitation, capital
equipment, passenger/administration interface programs, cellular and internet hosting of
RTI services and report management programs.
C. Redondo Beach is responsible for all marketing and promotion of the Service. However,
EI Segundo may advertise the Service at its sole expense in community newsletters and
recreational brochures at its sole expense. El Segundo may also advertise the Service at its
sole expense in other mediums, but any reference to BCT in such advertising must be
approved in writing by Redondo Beach. The BCT logo cannot be used without Redondo
Beach's prior approval.
D. On at least a quarterly basis, BCT will meet with EI Segundo to develop additional
marketing strategies directed towards increasing BCT Line 109 ridership. EI Segundo shall
provide assistance for public outreach and information to target EI Segundo residents and
non-resident community members.
5. REPORTING/INVOICING
A. Redondo Beach shall report to El Segundo on a quarterly basis, all of the following data
for the Line 109 Service:
(1) Passengers carried
(2) Revenue hours operated
(3) Revenue miles operated
(4) Total operating costs, including service operating expenses and RTI
capital and operating expenses
B. Redondo Beach shall submit said report to EI Segundo in writing within fifteen (15) days
after the end of each reporting quarter.
C. Redondo Beach shall submit quarterly reports to EI Segundo.
D. Redondo Beach shall incorporate Line 109 data into its Federal Transit Administration's
National Transit Data (NTD) annual report for the entire BCT fixed route transportation
system. Redondo Beach shall provide to EI Segundo annual NTD random sampling data
which provides the statistics to estimate the number of passengers boarding and alighting
by stop in EI Segundo, and the total estimated El Segundo passengers. Redondo [leach
shall be responsible for any and all aspects of administration of the service contract, and
shall include provisions pertaining to insurance.
E. El Segundo retains the right to audit the BCT's records of Line 109 Service. and to
periodically monitor the Service.
F. Redondo Beach shall schedule quarterly joint meetings with the partnering cities of El
Segundo, Hermosa Beach, and Manhattan Beach. Redondo Beach will provide a quarterly
update of Line 109 services, and discuss coordinated marketing and public outreach efforts
and operating and financing issues that affect BCT services.
6. INSPECTION Or RECORDS
BCT records relevant to this Agreement shall be available for inspection by EI Segundo at all
reasonable times for a period of at least three (3) years for each year or after the termination
date, whichever comes first.
7. NON-DISCRIMINATION
No person shall on the grounds of race, color, religion, national origin, ancestry, age, sex.
physical or mental disability, be excluded from participation in, or be subject to discrimination
in the operation of the Line 109 Service.
8. COORDINATION
A. Redondo Beach shall coordinate its BCT services, to the extent practical, so that passengers
transferring between transit operators will have minimal waiting, times. This coordination
will require transit agencies to communicate with each other as many weeks as possible in
advance of any planned schedule change to the services that may affect passenger transfers.
B. The EI Segundo Project Manager for this project shall be the Recreation and Parks Director,
or designee. BCT coordinator for this project shall be the Community Services Director
or his/her designee.
9. WAIVER Or BREACH
The waiver of each party of any breach of any provision of this Agreement shall not operate
or be construed as a waiver of any subsequent breach of that same or any other provision.
10. NOTICES
A. All notices, requests, demands, or other communications under this Agreement shall be in
writing. Notice shall be given as follows:
(1) Personal Delivery. Personally delivered to the recipient. Notice is
effective on delivery.
(2) First Class Mail. First class to the last address of the recipient known to
the party giving notice. Notice is effective three mail delivery days after
deposit in a United States Postal Service office or mailbox.
(3) Certified Mail. Certified mail with return receipt requested. Notice is
effective on receipt, if delivery is confirmed by a return receipt.
(4) Overnight Delivery. Delivered by an overnight delivery service. charges
prepaid or charged to the sender's account. Notice is effective on delivery.
if delivery is confirmed by the delivery service.
(5) Facsimile Transmission. Sent by fax to the last fax number of the recipient
known to the party giving notice. Notice is effective upon receipt. Any
notice given by fax shall be deemed received on the next business day if
it is received after 5:00 p.m. (recipient's time) or on a non -business day.
4
215
(6) Email. Sent by email to the last email address of the recipient known to
the party giving notice. Notice is effective upon receipt. Any notice given
by email shall be deemed received on the next business day if it is received
after 5:00 p.m. (recipient's time) or on a non -business day.
Addresses for purpose of giving notice shall be as follows:
Beach Cities Transit: City of Redondo Beach
Community Services Director
Attention: Line 109
1922 Artesia Blvd.
Redondo Beach, CA 90278
Email: john.larock@redondo.org
Fax Number: 310-798-8273
With a copy to: City of Redondo Beach
The City Clerk's Office
415 Diamond Street
Redondo Beach. CA 90277-2836
Email: cil�clrrkrii�redontln.c73'e
Fax Number: 310- 374-0220
EI Seeundo; City of EI Segundo
Recreation and Parks Director
Attention: Line 109
350 Main Street
EI Segundo. CA 90245-3813
Email• mneIiI ti clseL,uildo,ter,
With a copy to: City of EI Segundo
City Clerk
350 Main Street
EI Segundo, CA 90245-3813
Fax Number: 310-615-0529
B. Any correctly addressed notice that is refused, unclaimed, or undeliverable because of an
act or omission of the party to be notified, shall be deemed effective as of the first date the
notice was refused, unclaimed or deemed undeliverable by the postal authorities,
messenger or overnight delivery service.
C. Either party may change its address, fax number, or email by giving the other party written
notice of the change.
11. SEVERABILITY
Should any part, term or provision of this Agreement or any document required herein to be
executed be declared invalid, void or unenforceable, all remaining parts, terms and provisions
hereof shall remain in full force and effect and shall in no way be invalidated. impaired or
affected thereby.
12. INTEGRATION. AMENDMENT
This Agreement represents the entire understanding of EI Segundo and Redondo Beach as to
those matters contained in it. No prior oral or written understanding shall be of any force or
effect with respect to the terms of this Agreement. The Agreement may not be modified or
altered except by written amendment executed by both parties.
13. INTERPRETATION
The terms of this Agreement should be construed in accordance with the meaning of the
language used and should not be construed for or against either party by reason of the
authorship of this Agreement or any other rule of construction that in ight otherwise apply.
14. GOVERNING LAW, JURISDICTION
This Agreement will be administered and interpreted under the laws of the State of California.
Jurisdiction of any litigation arising froth the Agreement will be in Los Angeles County,
California.
15. COMPLIANCE WITH STATUTES AND REGULATIONS
BCT will be knowledgeable of and will comply with all applicable federal, state, county and
city statutes, rules, regulations, ordinances and orders.
16. NON-LIABILITV OF CITIES
No officer or employee of either city shall be personally liable to the other, in the event of any
default or breach thereunder.
17. I N DE MNI1<a ICAT I ON
Each party hereby agrees to defend, protect, indemnify and hold Harmless the other party. its
officers. employees, volunteers. agents, elected and appointed officials, and members of boards
and commissions from and against any and all loss, damages, costs, expenses, liabilities.
claims, demands, causes of action, proceedings, and judgments, including reasonable
attorney's fees, expert fees and costs of suit arising directly or indirectly from or in any manner
related to or in connection with or caused by the performance or failure of the party, its agents,
servants or employees to perform the services required of the party's employees under the
terms of this Agreement.
18. AUTHORITY
Each party warrants that the individuals who have signed this Agreement have the legal power.
right and authority to enter into and execute this Agreement on Behalf of each respective panty.
[SIGNATURES ON FOLLOWING PAGE]
217
IN WITNESS WHEREOF, the parties have executed this Agreement, as of this day of
.2019.
CITY OF REDONDO BEACH
William C. Brand, Mayor
APPROVED AS TO FORM:
Michael W. Webb, City Attorney
ATTEST:
Eleanor Manzano, City Clerk
CITY OF EL SEGUNDO
I�
Drew Boyles, Mayor
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
ATTEST:
Tracy Weaver, City Clerk
218
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220
Attachment C
Beach Cities Transit Line 109
Route Service Mile Calculations by Cite
Route Miles
NB Miles
SB Miles
Average
Miles Per
GO
Allocation
Formula %
Redondo Beach & Los Angeles
5.3
6.9
6.1
34.95%
Hermosa Beach
2.2
1.6
1.90
10.89%
Manhattan Beach
3.4
2.2
Z.8
16.05%
EI Segundo
7.7
5.6
6.6S
$8.11%
Total Miles
18.6
16.3
17.45
100.00%
10
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: May 21, 2019
AGENDA HEADING: Consent Agenda
Consideration and possible action to approve a Resolution and Letter of Support for AB 1694, San
Gabriel and Lower Los Angeles Rivers and Mountains Conservancy: territory: Dominguez
Channel watershed and Santa Catalina Island.
(Fiscal Impact: $0)
RECOMMENDED COUNCIL ACTION:
1. Approve the Resolution and Letter of Support for AB 1694; and/or,
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Draft Letter of Support
2. Draft Resolution
FISCAL IMPACT: $0
Amount Budgeted: N/A
Additional Appropriation: $0
Account Number(s): N/A
ORIGINATED BY: Meredith Petit, Director of Recreation and Parks J)JP AV,1V
REVIEWED BY: Meredith Petit, Director of Recreation and Parks
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
AB 1694 (O'Donnell) would expand the boundaries, or territory, of the San Gabriel and Lower Los
Angeles Rivers and Mountains Conservancy to include the Dominguez Channel Watershed and Santa
Catalina Island. The expansion area would include sections in the eastern portion of the City of El
Segundo. The Conservancy is a state agency set to acquire and manage public lands to provide open space,
low -impact recreational and education uses, water conservation, watershed improvement, wildlife and
habitat restoration and protection, and watershed improvement within the territory. By supporting the
expansion of the territory, the City of El Segundo may seek future opportunities of partnership and grant
funds for projects that support the goals of the Conservancy, such as trail development or other passive
recreational uses.
ki
222
1
Office of the Mayor
350 Main Street, El Segundo, California 90245-3813
Phone (310)524-2302 Fax (310) 322-7137 223
May 21, 2019
The Honorable Laura Friedman, Chair
Elected officials:
Assembly Natural Resources Committee
Drew yes,
1020 N Street, Room 164
Mayor
Car o
Sacramento, CA 95814
Mayr Pro Tem
Mayor Pr
Don Brann,
Council Member
Chris Pimentel,
CouncNcol,'IMember
Scot
RE: AB 1694 (O'Donnell) — SUPPORT: San Gabriel and Lower Los Angeles Rivers
CouncTracy WavMember
and Mountains Conservancy: Dominguez Channel watershed and Santa Catalina
ra
City Clerk
Island
Crista Binder,
City Treasurer
Dear Assembly Member Friedman:
Appointed officials:
On behalf of the City of EI Segundo I am writing to express our support for AB 1694
Greg Carpenter,
(O'Donnell) for the expansion of the San Gabriel and Lower Los Angeles Rivers and
City
Mark D.Hensleyr
Mountains Conservancy (RMC) territory to include the Dominguez Channel
City Attorney
watershed and Catalina Island. This expansion would include the cities of Inglewood,
Gardena Hawthorne, Lawndale, Carson, and Los Angeles harbor communities
Department Directors:
including San Pedro and Wilmington. These cities and communities will benefit from
the direct local assistance that can be provided by the RMC as a regional State
Joseph LINO,
Finance
Conservancy, including several areas that are park -poor or disadvantaged
David Serrano
Human Resources
communities. Including these cities as part of the RMC's existing jurisdiction will
Chris Donovan,
Fire Chief
increase funding availability for projects in these areas that are consistent with the
Charles Mallory,
Information Systems
RMC's mission to preserve open space and habitat in order to provide for low -impact
a McCollum,
MeliLibraryServices
recreation and educational uses, wildlife habitat restoration and protection, and
Sam Lae,
p watershed improvements within our jurisdiction.
Planning and
Building Safety
Bill Whalen,
Police Chief
Ken Berkman,
Public Works
The City of EI Segundo is particularly supportive of this legislation because it will
Meredith
Recreation BParks
enhance the funding availability for competitive grants across a densely populated
Barbara
Deputy CityManager
region that is severely park -poor and in need of additional resources to achieve multi -
benefit projects that will address environmental and public health goals.
Again, for the reasons stated above, we respectfully request your support for AB
Www.els011ndo,org
1694.
www, elsebundabus in es s.eom
www.030clundalog"o
Sincerely,
Drew Boyles, Mayor
350 Main Street, El Segundo, California 90245-3813
Phone (310)524-2302 Fax (310) 322-7137 223
City of EI Segundo
Resolution #
CONSIDERATION OF RESOLUTION relative to establishing the City's position regarding AB 1694
(O'Donnell), San Gabriel and Lower Los Angeles Rivers and Mountains Conservancy: territory: Dominguez
Channel watershed and Santa Catalina Island, which would provide a greater description of the breadth
of the Conservancy's territory and to expand the current Conservancy's boundaries to include the
Dominguez Channel watershed and Santa Catalina Island.
RESOLUTION
WHEREAS, any official position of the City of EI Segundo with respect to legislation, rules, regulations or
policies proposed to or pending before a local, state, or federal government body or agency must have
first been adopted in the form of a Resolution by the City Council with the concurrence of the Mayor; and
WHEREAS, existing law established the San Gabriel and Lower Los Angeles Rivers and Mountains
Conservancy (Conservancy), a State agency, to acquire and manage public lands to provide open space,
low -impact recreational and education uses, water conservation, watershed improvement, wildlife and
habitat restoration and protection, and watershed improvement within the territory; and
WHEREAS, the Conservancy provides local assistance and support to local governments and non-profit
organizations for eligible projects related to public recreation and access, land acquisition, trail
development, and river parkway and watershed improvements; and
WHEREAS, the areas within the Dominguez Channel Watershed and Santa Catalina Island are presently
outside the boundaries of the Conservancy but lie adjacent and share similar natural resources and
socioeconomical environments, needs for open space, habitat protection, and light recreation
opportunities, particularly those in densely urbanized and commercialized neighborhoods, similar to the
inventory of cities and communities within the Conservancy's current boundaries; and
WHEREAS, the areas within the Dominguez Channel Watershed and Santa Catalina Island currently do not
lie within the boundaries of a State conservancy and subsequently excluded from certain State-wide
funding opportunities; and
WHEREAS, to address this matter, the State Legislature introduced AB 1694 (O'Donnell), San Gabriel and
Lower Los Angeles Rivers and Mountains Conservancy: territory: Dominguez Channel watershed and Santa
224
Catalina Island, which would provide a greater description of the breadth of the Conservancy's territory
and to expand the current Conservancy's boundaries to include the Dominguez Channel watershed and
Santa Catalina Island; and
WHEREAS, the expansion of the Conservancy's boundaries would expand funding opportunities to
protect, enhance, and preserve the natural, historical, cultural, and educational resources of the
Dominguez Channel Watershed and Santa Catalina Island; and
WHEREAS, the expansion of the Conservancy's boundaries would allow the Conservancy to maximize the
distribution of grant funds to multiple recipients throughout the watersheds of Lower Los Angeles River,
San Gabriel River, and the Dominguez Channel as well as Santa Catalina Island, particularly park -poor and
disadvantaged communities, and non-governmental agencies that were not previously privy to
Conservancy resources;
NOW, THEREFORE, BE IT RESOLVED, with the concurrence of the Mayor, that by the adoption of this
Resolution, the City of EI Segundo hereby SUPPORT AB 1694 (O'Donnell), San Gabriel and Lower Los
Angeles Rivers and Mountains Conservancy: territory: Dominguez Channel watershed and Santa Catalina
Island.
PRESENTED BY:
SECONDED BY:
225
EL SEGUNDO CITY COUNCIL MEETING DATE: May 21, 2019
AGENDA STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Consideration and possible action to adopt a proposed ordinance amending El Segundo Municipal
Code Chapter 1-7C to increase the dollar limit for the administrative "no bid" award of Public
Works Contracts in accordance with state law.
(Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Adopt proposed Ordinance No. XX; or,
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Proposed Ordinance.
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN: N/A.
ORIGINATED BY: Ken Berkman, Director of Public Works
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
In 2006 and 2015, the City Council elected to become subject to the Uniform Public Construction
Cost Accounting Act (Pub. Cont. Code § § 22000, et seq.; "Act"). Prior to 2019, the Act authorized
public projects of $45,000 or less in value to be performed by the employees of a public agency
by force account, negotiated contract, or purchase order. The City's code currently allows those
public projects of $45,000 or less to be awarded by the City Manager.
On January 1, 2019, Assembly Bill 2249 (Cooley) became law. The bill increased the dollar limits
for public projects to $60,000, due to rising public construction costs. Staff has prepared the
attached ordinance which, if adopted by the City Council, would allow those projects that are
valued at $60,000 or less in value to either be performed by City employees or awarded
administratively.
The ordinance was introduced by the City Council at its regular meeting on May 7, 2019. If
adopted by the City Council, the ordinance will take effect in 30 days.
12
226
ORDINANCE NO.
AN ORDINANCE AMENDING EL SEGUNDO MUNICIPAL CODE
CHAPTER 1-7C TO INCREASE THE DOLLAR LIMIT FOR THE
ADMINISTRATIVE, "NO BID" AWARD OF PUBLIC WORKS PROJECTS
IN ACCORDANCE WITH STATE LAW.
The City Council of the City of EI Segundo does ordain as follows:
SECTION 1. The City Council finds and determines as follows:
A. On January 17, 2006, the City Council adopted Resolution No. 4449
wherein the City elected to become subject to the Uniform Public
Construction Cost Accounting Act (Pub. Cont. Code §§ 22000, et seq.;
"Act") for purposes of contracting maintenance work;
B. On April 7, 2015, the City Council adopted Resolution No. 4911 electing to
become subject to the Act for purposes of all "public projects" as defined in
the Act;
C. Prior to 2019, the Act authorized public projects of $45,000 or less to be
performed by the employees of a public agency by force account, by
negotiated contract, or by purchase order, and public projects of $175,000
or less to be let to contract by informal procedures established by the Act;
D. On January 1, 2019, Assembly Bill 2249 (Cooley) became law; the bill
increased the dollar limits for such projects to $60,000 and $200,000,
respectively, due to rising public construction costs;
E. The City Council desires to increase the amount for those public projects
performed by force account, negotiated contract or purchase order, in
accordance with state law.
SECTION 2. EI Segundo Municipal Code ("ESMC") § 1-7C-4 is amended as follows:
1-7C-4: SOLICITING BIDS AND AWARDING CONTRACTS:
The city manager may solicit bids, award contracts, and execute contracts
for public projects up to feF+fTMe sixty thousand dollars ($46,099-00
60,000.00). Contracts for public projects costing more than #9Fty#ive sixty
thousand dollars ($45,000-00 60 000.00) must be awarded by the city
council.
SECTION 3. ESMC § 1-7C-7 is amended as follows:
1-7C-7: BID SECURITY:
Pagel of 3 227
A. Bid security is required for all bids on public projects when the city manager
estimates that the price will exceed feFty-#ive sixty thousand dollars ($45000.09
60,000.00). Bid security may be a bond issued by a licensed and duly qualified
corporate surety, or the equivalent in cash, money order, cashier's check, certified
check, unconditional letter of credit, or other form approved by the city attorney.
Nothing in this section prevents the city from requiring bid security on public
projects of #sFty five sixty thousand dollars ($407494.90 60,000.00) or less when
the city manager believes such security is needed to protect the city's interests.
B. Bid security must equal at least ten percent (10%) of the bid amount.
C. If the notice inviting bids requires a bid security, noncompliance or defective,
inadequate, or incomplete security will render the bid nonresponsive.
D. Bid security will be forfeited or paid to the city should the bidder fail to execute
a contract within the time specified in the notice inviting bids.
SECTION 4. Environmental Assessment. The City Council finds that the Ordinance is
exempt from additional environmental review under the California Environmental Quality
Act (Cal. Pub. Res. Code §§ 21000, et seq. "CEQA") and CEQA regulations (14 Cal.
Code of Regs. §§ 15000, et seq.) because it establishes rules and procedures to permit
operation of existing facilities and consists only of minor revisions and clarifications to
existing regulations. This ordinance, therefore, does not have the potential to cause
significant effects on the environment. Consequently, it is categorically exempt from
further CEQA review under 14 Cal. Code Regs. §§ 15301, 15305.
SECTION 5. Validity of Previous Code Sections. If the entire Ordinance or its application
is deemed invalid by a court of competent jurisdiction, any repeal of the ESMC or other
regulation by this Ordinance will be rendered void and cause such ESMC provision or
other regulation to remain in full force and effect for all purposes.
SECTION 6. Validity of Previous Code Sections. If the entire Ordinance or its application
is deemed invalid by a court of competent jurisdiction, any repeal of the ESMC or other
regulation by this Ordinance will be rendered void and cause such ESMC provision or
other regulation to remain in full force and effect for all purposes.
SECTION 7. Enforceability. Repeal or amendment of any previous Code Sections does
not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and
imposition of penalties for any violation occurring before this Ordinance's effective date.
Any such repealed part will remain in full force and effect for sustaining action or
prosecuting violations occurring before the effective date of this Ordinance.
SECTION 8. Severability. If any part of this Ordinance or its application is deemed invalid
by a court of competent jurisdiction, the City Council intends that such invalidity will not
affect the effectiveness of the remaining provision or application and, to this end, the
provisions of this Ordinance are severable.
2 228
SECTION 9. The City Clerk, or her duly appointed deputy, is directed to certify the
passage and adoption of this Ordinance; cause it to be entered into the City of EI
Segundo's book of original ordinances; make a note of the passage and adoption in the
records of this meeting; and, within fifteen (15) days after the passage and adoption of
this Ordinance, cause it to be published or posted in accordance with California law.
SECTION 10. Effective Date. This Ordinance will become effective on the 31St day
following its passage and adoption.
PASSED AND ADOPTED this day of
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
2019.
Drew Boyles, Mayor
I, Tracy Weaver, City Clerk of the City of EI Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Ordinance No. was duly introduced by said City Council at a regular meeting held
on the day of , 2019, and was duly passed and adopted by said City
Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a
regular meeting of said Council held on the day of 2019, and the same
was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
3 229
EL SEGUNDO CITY COUNCIL MEETING DATE: May 21, 2019
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to accept as complete the Pump Station 41 & 47
Modification, Project No. PW 16-07. (Fiscal Impact: $4,036,861.13)
RECOMMENDED COUNCIL ACTION:
1. Accept the work as complete;
2. Authorize the City Clerk to file a Notice of Completion with the County Recorder's
Office;
3. Authorize to increase the construction related contingencies from $324,895.00 to
$787,911.13;
4. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Notice of Completion
FISCAL IMPACT: Included in the Adopted FY 2017/18 budget
Amount Budgeted: $4,200,000.00
Additional Appropriation: No
Account Number(s): 502-400-8204-8650 (Sewer Pump Station #1)
502-400-8204-8647 (Sewer Main Repair)
502-400-8204-8648 (Sewer Pump station Rehabs.)
STRATEGIC PLAN:
Goal: 4 Develop Quality Infrastructure and Technology
Objective: (a) El Segundo's physical infrastructure supports an appealing, safe, and
effective City.
ORIGINATED BY: Lifan Xu, City Engineer
REVIEWED BY: Ken Berkman, Public Works Director
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
On October 4, 2016, City Council awarded a standard public works contract to Steve P. Rados,
Inc. for $3,248,950.00 and approved an additional $324,895.00 for construction -related
contingencies to complete a large-scale sewer infrastructure improvement project at Pump Stations
1 and 7. The project consisted of consolidating the two pump stations, adding storage capacity,
replacing pumps and related equipment, replacing the backup diesel -powered generator at Kansas
Park, installing new electrical control and telemetry systems, and realigning a force main pipe to
13
230
convey the sewage flow fully within the street right-of-way instead of through City property and
an easement between Acacia and Imperial Avenues.
Construction began on July 17, 2017 and was successfully completed by Steve P. Rados, Inc. on
December 28, 2018. The restoration of Acacia Park was completed on March 15, 2019. Due to
the complexity and inherent subterranean nature of the project, a number of unforeseen
underground utilities and conditions were encountered that required construction modifications
and caused delays; however, the project was still delivered within the original project budget.
Staff respectfully recommends that City Council 1) accept the work as complete; 2) authorize the
City Clerk to file a Notice of Completion with the County Recorder's Office; and 3) authorize to
increase the construction related contingencies from $324,895.00 to $787,911.13.
231
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
EI Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name: Pump Station 1 and 7 Modification Project
Project No.: PW 16-07 Contract No. 5207
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that:
The undersigned is an officer of the owner of the interest stated below in the property
hereinafter described.
2. The full name of the owner is: City of EI Segundo
3. The full address of the owner is: City Hall, 350 Main Street, EI Segundo, CA, 90245
4. The nature of the interest of the owner is: Public Facilities
5. A work of improvement on the property hereinafter described was field reviewed by the
City Engineer on March 15, 2019. The work done was: Pump Station Improvements
6. On May 21, 2019, City Council of the City of EI Segundo accepted the work of this
contract as being complete and directed the recording of this Notice of Completion in the
Office of the County Recorder.
The name of the Contractor for such work of improvement was: Steve P. Rados, Inc.
The property on which said work of improvement was completed is in the City of EI
Segundo, County of Los Angeles, State of California, and is described as follows: Pump
Station 1 and 7 Modification
9. The street address of said property is: Various locations in EI Segundo, CA 90245
Dated:
Ken Berkman
Public Works Director
VERIFI CA TION
I, the undersigned, say: I am the Director of Public Works/City Engineer of the City EI Segundo, the
declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the
contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on , 2019 at EI Segundo, California. 90245
Ken Berkman
Public Works Director
232
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: May 21, 2019
AGENDA HEADING: Consent Agenda
Consideration and possible action regarding authorizing the City Manager to pre -pay the City's
unfunded liability contribution to California Public Employees Retirement System (CalPERS)
for the Ca1PERS Fiscal Year (FY) 2019-20. (Fiscal Impact: savings of $323,073: $80,768 in FY
2018-19 and $242,305 in FY 2019-20)
RECOMMENDED COUNCIL ACTION:
1. Authorize City Manager to execute the unfunded annual liability (UAL) prepayment
option to Ca1PERS in the total amount of $9,071,054 resulting in a total savings of
$323,073 to the City.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
A. Exhibit A - Public Safety required contributions.
B. Exhibit B - Miscellaneous required contribution.
FISCAL IMPACT: None
Amount Budgeted:
Additional Appropriation:
Account Number(s):
STRATEGIC PLAN:
$9,071,054 ($2,267,764 in FY 2018-19 for July -September
and the difference of $6,803,290 will be budgeted in FY
2019-20)
N/A
N/A
Goal: 5(b) Champion Economic Development and Fiscal Sustainability:
El Segundo approaches its work in a financially disciplined and
responsible way
Objective: 2 The City will maintain a stable, efficient, and transparent financial
environment
ORIGINATED BY: Joseph Lillio, Director of Finance
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Ca1PERS provides member cities with a discount for prepayment of their UAL. The UAL is the
employer annual payment toward the unfunded pension liability as measured on the actuarial
valuation report issued by Ca1PERS each July. Ca1PERS is providing a discount rate in the
14
233
amount of 3.5% towards the City of El Segundo's (the "City") UAL of $9,394,127 resulting in a
savings of $323,073 for a total discounted payment due of $9,071,054. The prepayment of the
UAL must be made between July 1 and July 31, 2019 and is based on the Ca1PERS fiscal year of
July 1, 2019 through June 30, 2020. Attached for reference is the Ca1PERS required
contributions statement for both Public Safety (Exhibits A) and Miscellaneous (Exhibit B). Also,
table 1 below depicts the difference in paying the UAL on a monthly basis over a twelve month
period at the full rate versus the prepayment lump sum at the discounted rate.
Table 1— Monthly Payment versus discounted prepaid annual payment
Ca1PERS Plan
Ca1PERS FY 2019-20 Annual
Prepayment of Annual
Difference
Unfunded Liability Contribution
Unfunded Liability
(Savings)
if paid in monthly installments)
Contribution
Public Safety —
$3,657,439
$3,531,656
-$125,783
PD Classic 1St
Tier
Public Safety —
5,107
4,931
-$176
PD Classic 2nd
Tier
Public Safety —
$846
$817
-$29
PD PEPRA
Public Safety —
$3,310,333
$3,196,488
-$113,845
Fire Classic
Public Safety —
$0
$0
$0
Fire PEPRA
Miscellaneous
$2,420,402
$2,337,162
-$83,240
Total
$9,394,127
$9,071,054
-$323,073
The City's current overall internal investment portfolio is currently earning an annualized return
of 2.36% (as of April 2019). The City's portfolio return of 2.36% is lower than the return
Ca1PERS is applying (3.5%) towards the City's prepayment; resulting in a more effective use of
City funds.
As a comparison and for historical information, City Council approved staff's recommendation
to prepay the UAL payment in prior years as follows:
• FY 2018-19 the City prepaid the UAL in the amount of $8,218,670, resulting in a direct
savings of $297,671 to the City.
• FY 2017-18 the City prepaid the UAL in the amount of $7,019,291, resulting in a direct
savings of $258,464 to the City.
If the FY 2019-20 prepayment is approved by City Council, the City will have saved a total of
$879,208 over a three year period by prepaying the annual unfunded pension liability.
Staff recommends prepaying the UAL payment in the amount of $9,071,054, resulting in a direct
savings of $323,073 to the City.
2
234
Exhibit A - Public Safety Police Classic 1 st Tier
Required Employer Contribution
Employer Normal Cost Rate
Plus Either
or
Fiscal Year
2019-20
24040%
1) Monthly Employer Dollar UAL Payment $ 304,787
2) Annual UAL Prepayment Option $ 3,531,655
The total minimum required employer contribution Is the sum of the Plan s Employer Normal Cost Rate (expressed as a
percentage of payroll) plus the Employer Unfunded Accrued Liability (UAL) Contribution Amount (billed monthly in
dollars),
Only the UAL portion of the employer contribution can be prepaid (which must he received in AN no later than 3uly
31). Plan Normal Cost contributions will be made as part of the payroll reporting process. If there is contractual cast
sharing or other change, this amount will change,
In accordance with Sections 20537 and 20572 of the Public Employses'Retimment Law, If contracting agency fails to
remit the required contributions when due, interest and penalties may apply.
To initiate this change, the enclosed Lump Sum Payment Request must be completed and returned to the Fiscal
Services Division with a wire transfer or a check by October 11, 2018. A copy should be sent to us.
If you have questions, please call (888) CalPERS (225-7377).
1'eelFz-
PAUL TSCHIDA, FSA, EA, MAAA
Senior Pension Actuary, CalPERS
235
Exhibit A - Public Safety Police Classic 2nd Tier
Required Employer Contribution
Fiscal Year
2019-20
Employer Normal Cost Rate 21.748%
Plus Either
1) Monthly Employer Dollar UAL Payment $ 426
or
2) Annual UAL Prepayment Option
$ 4,931
The total minimum required employer contribution is the sum of the Plan s Employer Normal Cost Rate {expressed as a
percentage of payroll) plus the Employer Unfunded Accrued Liability (UAL) Contribution Amount (billed monthly in
dollars).
Only the UAL portion of the employer coninbuthon can be prepaid (which must be received In lull no later than July
31). Plan Normal Cost contnbutions will be made as part of the payroll reporting process If there is contractual cost
sharing or other change, this amount will change.
In accordance with Sections 20537 and 20572 of the Public Employees'Red'rement Law, if a contracting agency fails to
remit the required contabulrons when due, Interest and penalties may apply.
To initiate this change, the enclosed Lump Sum Payment Request must be completed and returned to the Fiscal
Services Division with a wire transfer or a check by October 11, 2018. A copy should be sent to us.
If you have questions, please call (888) CalPERS (225-7377).
PAUL TSCHIDA, FSA, EA, MAAA
Senior Pension Actuary, CaIPERS
236
Exhibit A - Public Safety PEPRA Police
Required Employer Contribution
Employer Normal Cost Rate
Plus Either
or
Fiscal Year
2019-20
13.786%
1) Monthly Employer Dollar UAL Payment $ 71
2) Annual UAL Prepayment Option
$ 817
Me total minimum required employer contrfbutlon is the sum of the Plan Sr Employer Normal Cost Rate (expressed as a
Percentage ofpayroll} plus the Employer Unfunded Accrued LiaUili y (UAL) Contribution Amount (billed monthly in
dollars).
Only the UAL portion of the employer contribution can be prepaid (which must be received in full no later than July
3I). Plan Normal Cost contributlons will be made as part of the payroll reporting process; If there is contractual cost
sharing or other change, this amount will change.
In accordance with Sectians 205.7 and 20572 of bye Public Employees`Redrement Law, if contracting agency fails to
remit the required contributions when due, interest and penalties may apply.
To initiate this change, the enclosed Lump Sum Payment Request must be completed and returned to the Fiscal
Services Division with a wire transfer or a check by October 11, 2018. A copy should be sent to us.
If you have questions, please call (888) CalPERS (225-7377).
O
PAUL TSCHIDA, FSA, EA, MAAA
Senior Pension Actuary, CalPERS
237
Exhibit A - Public Safety Fire Classic
Required Employer Contribution
Employer Normal Cost Rate
Fiscal Year
2019-2D
19.347%
Plus Either
1) Monthly Employer Dollar UAL Payment $ 275,861
Or
2) Annual UAL Prepayment Option
$ 3,196,488
The total minimum required employer contribution is the sum of the Plan `s Employer Normal Cost Rate (expressed as a
percentage of payroll) plus the Employer Unfunded Accrued babilrty (UAL) Contribution Amount (billed monthly in
dollars).
Only the UAL portion of the employer contribution can be prepar"d (which must be received in fail no later than July
31). Plan Normal Cost contributions will be made as part of the payroll reporting process If there is contractual cost
sharing or other change, this amount will change.
In accordance with Sections 20537 and 20572 of the Public Employees'Reztirement taw, If contracting agency falls to
remit the required contributions when due, interest and penalties may apply.
To initiate this change, the enclosed Lump Sum Payment Request must be completed and returned to the Fiscal
Services Division with a wire transfer or a check by October 11, 2018. A copy should be sent to us.
If you have questions, please call (888) CalPERS (225-7377).
PAUL TSCHIDA, FSA, EA, MAAA
Senior Pension Actuary, CalPERS
238
Exhibit A - Public Safety/PEPRA Fire
Required Employer Contribution
Fiscal Year
2019-20
Employer Normal Cost Rate 13.786%
Flus Either
1) Monthly Employer Dollar UAL Payment $ 0
or
2) Annual UAL Prepayment Option
$ 0
The natal minimum required employer contribution is the sum of the Plan's Employer Normal Cost Rate (expressed as a
percentage of payroll} plus the Employer Unfunded Accrued Liability (UAL) Contribution Amount (billed monthly in
dollars).
Only the UAL portion of the employer contribution can be prepaid (which must be received /a full no later than July
31). Plan Nonnal Cost contributions will be made as part of the payroll reporting process ifthere Is contractual cost
sharing or other change, this amount will change.
In accordance with Sections 20537 and 2057.2 of the Public Fmployees'Retirement Law, it contracting agency fails to
remit the required contributions when due, interest and penalties may apply.
To initiate this change, the enclosed Lump Sum Payment Request must be completed and returned to the Fiscal
Services Division with a wire transfer or a check by October 11, 2018. A copy should be sent to us.
If you have questions, please call (888) CalPERS (225-7377).
O�
PAUL TSCHIDA, FSA, EA, MAAA
Senior Pension Actuary, CalPERS
239
Exhibit B - Miscellaneous Employees
Fiscal Year
Required Employer Contribution 2019-20
Employer Normal Cost Rate 8.8500/0
Plus Either
1) Monthly Employer Dollar UAL Payment $ 201,700
or
2) Annual UAL Prepayment Option $ 2,337,162
The total minimum required employer contribution is the sum of the flan `s' Employer Normal Cost Rate (expressed as a
percentage ofpayroll) plus the Employer Unfunded Accrued Liability (UAL) Contribution Amount (bllled monthly in
dollars).
Only the UAL portion of the employer contribution can be prepaid (Wh}'ch must be received In full no later than July
31). Plan Normal Cost contributions will be made as part of the payroll reporting process If there is contractual cost
sharing or otfier change, this amount will change
In accordance with Sections 20537 and 20572 of the Public Employees'Revnr mefit Law, If contracting agency fails to
remit the required contributions when due, interest and penalties may apply.
To initiate this change, the enclosed Lump Sum Payment Request must be completed and returned to the Fiscal
Services Division with a wire transfer or a check by October 11, 2018. A copy should be sent to us.
If you have questions, please call (888) CalPERS (225-7377).
O�
PAUL TSCHiDA, FSA, EA, MAAA
Senior Pension Actuary, CaIPERS
E
EL SEGUNDO CITY COUNCIL MEETING DATE: May 21, 2019
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action authorizing the Fire Department to purchase public safety
mobile and portable radios, accessories and required programming from the South Bay Regional
Public Communications Authority to maintain emergency radio communications (Fiscal Impact:
$75,598.98)
RECOMMENDED COUNCIL ACTION:
1. Authorize the Fire Department to purchase public safety mobile radios, portable radios,
accessories and programming from the South Bay Regional Public Communications
Authority to maintain emergency radio communications.
2. Alternately, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. APX 8500 Radio Quote - $75,598.98
FISCAL IMPACT: $XXX
Amount Budgeted: $75,598.98
Additional Appropriation: $
Account Number(s): $75,598.98 (601-400-3202-8107)
STRATEGIC PLAN:
Goal: 2 Support Community Safety & Preparedness
Objective: 1 The City of El Segundo is a safe and prepared City. The City has a
proactive approach to risk and crime that is outcome focused
ORIGINATED BY: Carol Lynn Urner, Senior Management Analyst
REVIEWED BY: Christopher Donovan, Fire Chief &
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
In June 2016, The El Segundo City Council authorized the City Manager to enter into a Joint
Exercise of Powers Agreement to establish a joint powers agency, the Interoperable Network of
the South Bay (INSB). Then in December 2017, the El Segundo City Council authorized the
purchase of public safety mobile radios, portable radios and accessories for the police department,
fire department and emergency management division. Given the transition to this new digital radio
system and the recent purchase of new apparatus, which includes the grant from Chevron and the
grant for Homeland Security, the Fire Department has a need for additional radios, accessories and
radio programming to outfit one (1) new fire engine, two (2) new ambulances, one (1) new utility 15
241
vehicle and one (1) specialized urban search and rescue (USAR) utility vehicle. Finally, the Fire
Department miscalculated the portable radio count during the December 2017 purchase and needs
seven (7) additional portable radios for Fire Administration, Fire Prevention and the
Environmental Safety division.
The quote received has been provided by the South Bay Regional Public Communications
Authority, also referred to as the Regional Communications Center (RCC), and has been
negotiated with Motorola on our behalf, representing a considerable discount. In addition, the cost
for programming, installation and extended warrantee will be provided with every radio purchased
through RCC. Finally, the purchases will be made through existing equipment replacement
accounts and will finalize the emergency radio communications plan in concert with the new INSB
digital radio platform transition.
Staff respectfully requests authorization to purchase public safety mobile and portable radios,
accessories and required radio programming through a purchase facilitated by the South Bay
Regional Public Communications Authority.
242
4440 WEST BROADWAY HAWTHORNE CA,90250
310-973-1802 FAX: 310-978-0892
City Of EI Segundo
Attn: Accounts Payable
350 Main Street
EI Segundo CA 90245
QUOTE
D
5/8/2019 0000001951 0000009
EI Segundo Fire Department
314 Main Street
EI Segundo CA 90245
243
NET 30
ESFD APX 8500 MP FIRE MOBILE V2 `
8.00
M37TSS9PW1AN
APX8500 ALL BAND MP MOBILE
2,385.00
19,080.00
8.00
GA01513AA
ADD: ALL BAND MOBILE ANTENNA
47.50
380.00
(7/8/V/U )
16.00
G892AB
ENH: HAND MIC,GCAI WATER
36.00
576.00
RESISTANT
8.00
G67DF
ADD: REMOTE MOUNT MP
148.50
1,188.00
8.00
GA00250AA
ADD: WIFI/GNSS FLEXIBLE CABLE LMR195
50.00
400.00
8.00
G806BL
ENH: ASTRO DIGITAL CAI OP APEX
257.50
2,060.00
8.00
G51AT
ENH: SMARTZONE OPERATION APX
750.00
6,000.00
8.00
G831AD
ADD: SPKR 15W WATER RESISTANT
30.00
240.00
8.00
GA01515AA
ADD: J600 ADAPTER CABLE
47.50
380.00
8.00
G361AH
ADD; P25 TRUNKING SOFTWARE
150.00
1,200.00
8.00
G444AH
ADD: APX CONTROL HEAD
SOFTWARE
16.00
G61 OAC
ADD: REMOTE MOUNT CBL 30 FEET
12.50
200.00'
8.00
G53AL
ADD: FPP & CLONE APX
75,00
600.00
8.00
GA09001AA
ADD: WI -FI CAPABILITY
150.00
1,200.00
8.00
GA09007AA
ADD: OUT OF THE BOX WI -FI
PROVISIONING
8.00
W12DK
ADD; RF PREAMP
33.00
264.00
8.00
GA00805AA
ADD: APX 07 CONTROL HEAD.
474.00
3,792.00
8.00
G298AS
ENH: ASTRO 25 OTAR W/ MULTIKEY
370.00
2,960.00
8.00
G851AG
ADD; AES/DESXL/DES-OFB ENCRYPTION
399.50
3,196.00
8.00
GA00580AD
ADD: TDMA OPERATION
225.00
1,800.00
8.00
H1919
Apx 8500 Multiplexer QMA
125.00
1,000.00
8.00
G444AH
ADD: APX CONTROL HEAD
SOFTWARE
8.00
GA00092AS
ADD: DUAL-CONTRL HD HARDWARE
427.50
3,420.00
8.00
GA00255AF
ADD: 5 YR SFS COMPREHENSIVE
506.00
4,048.00
1.00
SHIPPING COSTS
52.92
52.92
7.00
H92SDF9PW6AN
APX 900 UHF R2 MODEL PORTABLE MODEL 2 798.50
5,589.50
7.00
QA04096
ENH: P25 TRUNKING
535.00
3,745.00
j 7.00
QA06797AA
ALT: UHFR2 STUBBY ANTENNA (450-520 MHZ)
4.50
31.50
7.00
Q698
ADD: 2.5 INCH BELT CLIP
6.00
42.00
7.00
Q498BC
ENH: ASTRO 25 OTAR W/ MULTIKEY
370.00
2,590.00
7.00
QA00580AF
ADD: TDMA OPERATION
225.00
1,575.00
7.00
Q887AY
ENH: 5 YEAR SERVICE FROM THE
162.00
1,134.00
START LITE
1.00
QA06653AA
ENH: AES 256 SW ENCRYPTION
162.50
162.50
243
4440 WEST BROADWAY HAWTHORNE CA,90250
310-973-1802 FAX: 310-978-0892
City Of EI Segundo
Attn: Accounts Payable
350 Main Street
EI Segundo CA 90245
Page 2
QUOTE
h
5/8/2019 0000001951 0000009
EI Segundo Fire Department
314 Main Street
EI Segundo CA 90245
244
NET 30
ESFD APX 8500 MP FIRE MOBILE V2
1.00 SHIPPING COSTS
SUBTOTAL
TAX
TOTAL
50.00 50.00
$68,956.42
$6,642.56
$75,598.98
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EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: May 21, 2019
AGENDA HEADING: Consent
Consideration and possible action to adopt a City Council Resolution of 1) Recognizing the El
Segundo Supervisory and Professional Employees Association ("ESSPEA"or "SPEA") as
exclusive representative of the Supervisory and Professional Employees bargaining unit; 2)
Decertifying the California Teamsters, Public, Professional and Medical Union, Local 911 ("Local
911") as the exclusive representative of that Unit, 3) applying the Memorandum of Understanding
with Local 911 to SPEA for the balance of its term for purposes of continuity; and 4) Authorizing
labor negotiations with SPEA. (Fiscal Impact: There is no direct fiscal impact of this recognition
of SPEA as exclusive representative of the City's Supervisory and Professional employees).
RECOMMENDED COUNCIL ACTION:
1. Approve the Recognition of SPEA;
2. Adopt the Resolution Recognizing SPEA as exclusive representative for the Supervisory and
Professional Employees; decertifying Teamsters SPEA, and applying Teamsters SPEA MOU
to SPEA;
3. Authorize labor negotiations with SPEA on successor MOU
4. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS: Resolution Recognizing SPEA as exclusive
representative for the Supervisory and Professional employees, decertifying Teamsters SPEA,
and applying Teamsters SPEA MOU to SPEA
FISCAL IMPACT: None
Amount Budgeted: currently within all budget allocations per adopted FY 18-19 budget
Additional Appropriation: None
Account Number(s): N/A
STRATEGIC PLAN:
Goal: 3 Develop as a choice employer and workforce
Objective: 1 El Segundo is a City employer of choice and consistently hiring for
the future, with a workforce that is inspired, world-class and
engaged, demonstrating increasing stability and innovation.
ORIGINATED BY: David Serrano, Human Resources Directo
REVIEWED BY: Greg Carpenter, City Manager
APPROVED BY: Greg Carpenter, City Manage^
BACKGROUND AND DISCUSSION:
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The City's Personnel Rules and Regulations, and the City's Employer -Employee Relations
Resolution ("Resolution 3208"), in compliance with the Meyers-Milias-Brown Act
("MMBA";California Government Code, Section 3500 et seq.), identify the process and
procedures by which a bargaining representative may be recognized, and similarly, provides
process and procedures for decertification of a bargaining representative
In February 2018, the City received a signed petition from SPEA regarding the decertification of
the California Teamsters, Public, Professional and Medical Union, Local 911 (Local 911) as
exclusive representative of the Supervisory and Professional Employees Bargaining Unit), as
provided for under Section 7 of Resolution 3208, and a petition for recognition of the El Segundo
Supervisory and Professional Employees Association (SPEA), as provided under Section 3 of
Resolution 3208, as the new exclusive representative of that Unit.
As required by Resolution 3208, the employees affected by the petitions voted on two items related
to these petitions: Item One was the question of, Local 911 shall be decertified. The employees
responded with a vote of 20-1 in favor of decertification. Item Two was the question of whether
the El Segundo Supervisory and Professional Employees Association (SPEA) shall be recognized
as the exclusive representative of the Unit. The employees voted 21-0 in favor of recognition of
SPEA.
The City's Employee Relations Officer has reviewed the SPEA petition, along with all
attachments, and bylaws, and determined the Petition for Recognition to be valid and in substantial
compliance with the criteria specified in Resolution 3208. Specifically, with respect to Resolution
3208, under Section 7, the City's Employee Relations Officer confirms compliance with the
applicable provisions of Sections 3 through 10 of Resolution 3208, including "proof of employee
support by thirty percent (30%) of the total membership in the proposed unit." Additionally, with
respect to Section 3, the City's Employee Relations Officer confirms compliance with parts a
through k, of this Resolution.
Alternative Action:
In the alternative, SPEA may apply to the Public Employee Relations Board (PERE) seeking
formal recognition through PERB procedures. PERB would follow up with the City, seeking
voluntary recognition. In the absence of voluntary recognition, PERB could also require the City
to recognize SPEA as the exclusive representative of the Supervisory and Professional employees.
Therefore, it is recommended the City Council recognize SPEA and adopt a resolution as outlined
herein.
RESOLUTION NO.
A RESOLUTION RECOGNIZING THE EL SEGUNDO SUPERVISORY AND
PROFESSIONAL EMPLOYEE ASSOCATION (SPEA), DECERTIFYING
CALIFORNIA TEAMSTERS, PUBLIC, PROFESSIONAL AND MEDICAL
UNION, LOCAL 911 (LOCAL 911) AS EXCLUSIVE REPRESENTATIVE OF THE
SUPERVISORY AND PROFESSIONAL EMPLOYEES BARGAINING UNIT and,
APPLYING THE LOCAL 911 MOU to SPEA
The City Council of the City of EI Segundo does hereby resolve as follows:
Section 1: The City has adopted Resolution 3208 which establishes a process and procedure in
compliance with the City's Personnel Rules and Regulations and the Meyers-Milias-Brown Act (MMBA)
regarding bargaining representative recognition and bargaining representative decertification.
Section 2: SPEA has complied with the applicable provisions of Section 3 part a through k of
Resolution 3208 regarding their petition for recognition as the Exclusive Representation of the
Supervisory and Professional employees, following a vote of affected employees, voting 21-0 in favor
of SPEA as Exclusive Representative of the Unit.
Section 3: SPEA has complied with the applicable provisions of Section 7 inclusive of Sections 3
through 10 of Resolution 3208, for its petition for decertification of California Teamsters, Public,
Professional and Medical Union, Local 911(Local 911). Local 911 is therefore hereby decertified
following a vote of affected employees, voting 20-1 in favor of decertification
Section 4: The City, having entered into a Memorandum of Understanding (MOU) with Local 911,
herebyapplies the Local 911 MOU to SPEA for the balance of its term, pending negotiations of a
successor MOU.
Section 5: The City Clerk is directed to certifythe adoption of this Resolution; record this Resolution
in the book of the City's original resolutions, and make a minute of this adoption of the Resolution in
the City Council's records and minutes of this meeting.
Section 6: Alternatively discuss and take other action related to this item.
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Section 7: This Resolution will become effective immediately upon adoption and
PASSED AND ADOPTED this day of , 2019.
Drew Boyles, Mayor
.;
EL SEGUNDO CITY COUNCIL MEETING DATE: May 2, 2019
AGENDA STATEMENT AGENDA HEADING: Mayor Drew Boyles
AGENDA DESCRIPTION:
Consideration and possible action for the Council to direct staff to develop ideas for programs that
honor and celebrate El Segundo's military veterans. (Fiscal Impact: TBD)
RECOMMENDED COUNCIL ACTION:
1. Provide staff with direction to develop ideas for programs that honor and celebrate El
Segundo's military veterans.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT: Unknown
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: 1 Enhance Customer Service and Engagement and Communications
Objective: 1 El Segundo's engagement with the community ensures excellence.
ORIGINATED BY: Mickie Tagle, Senior Executive Assistant
REVIEWED BY:
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Mayor Boyles is requesting that the City further expand the actions it takes in honoring and
celebrating military veterans. Currently, the City has a Memorandum of Understanding (MOU)
with the Department of Defense's (DoD) Los Angeles Air Force Base (LAAFB) and the City of
Redondo Beach to support military personnel and their families with an affordable housing
initiative. Also, the City has acknowledged and honored employees who are military veterans in
the City's internal newsletter on Veterans Day. The Mayor is requesting of Council to direct staff
to report back at a future Council Meeting with program ideas beyond what are already in place
to -date and at a much bigger and visible scale.
Preliminary staff research found the following programs implemented by other cities: Military
Street Banner Program; Veterans Day Parade; Veteran Street Naming Program; Veterans' Hall at
City Hall; Memorial Park; Hero Walk; Monument; Honor Wall; Veterans Wall; Granite,
Travertine, and Tribute Tile Pavement; Workforce Assistance; posting of the U.S. flags by a high
traffic area on Veterans Day; Sponsor Veterans Bus Trip to Washington, DC.
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