2019 May 07 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
VILEST CONFERENCE ROOM -
350 MAIN STREET
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City -related business that is
within the jurisdiction of the City Council and/or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MAY 7, 2019 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
1. Department new hire introductions — Finance, Library, IT and Deputy City
Manager
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et sem.) for the purposes of
conferring with the City's Real Property Negotiator, and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -0- matters
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -0-
matters.
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matters
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -1- matter
PUBLIC EMPLOYMENT (Gov't Code § 54957) -1- matter
1. City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -4-
matters
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Employee Organizations: Police Management Association; Police Support
Services Employees Association; Supervisory, Professional Employees
Association; and Executive and Management/Confidential Employees
(unrepresented groups).
Agency Designated Representative: Irma Moisa Rodriquez, City Manager,
Greg Carpenter and Human Resources Director, David Serrano.
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AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBER -
350 MAIN STREET
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City -related business that is
within the jurisdiction of the City Council and/or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MAY 7, 2019 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Pastor Wes Harding, The Bridge Church
PLEDGE OF ALLEGIANCE — Council Member Nicol
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PRESENTATIONS
a) Proclamation — National Police Week
b) Proclamation — Older American's Month and recognition of the EI Segundo
Older American of the Year, Cecelia "Bebe" Buchen.
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the
Agenda by title only.
Recommendation — Approval.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
1. Consideration and possible action regarding City Council approval of
Environmental Assessment No. EA -1152 and certification of a Final
Environmental Impact Report (FEIR) for the Park Place Extension and
Grade Separation project. (Applicant: City of El Segundo)
Fiscal Impact: None with this action)
Recommendation — 1) Conduct a public hearing; 2) Take testimony and other
evidence as presented; 3) Adopt a Resolution approving Environmental
Assessment No. EA -1152 and certifying a Final Environmental Impact Report for
the Park Place Extension and Grade Separation project; 4) Alternatively, discuss
and take other action related to this item.
C. UNFINISHED BUSINESS
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2. Consideration and possible action to receive and file a presentation on the
draft Citywide Facilities Condition Assessment reports.
Fiscal Impact: None
Recommendation — 1) Receive and file a presentation on the draft Citywide
Facilities Condition Assessment reports; 2) Provide input and staff direction to
assist with the preparation of the final reports if desired; 3) Alternatively, discuss
and take other action related to this item.
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
3. Consideration and possible action to adopt a Resolution revising the
Environmental Committee By -Laws.
Fiscal Impact: None
Recommendation — 1) Adopt a Resolution amending the Environmental
Committee's proposed By -Laws; 2) Alternatively, discuss and take other action
related to this item.
4. Consideration and possible action to receive and file a report from the
Environmental Committee.
Fiscal Im act: None
Recommendation — 1) City Council to receive and file a report from the
Environmental Committee; 2) Alternatively, discuss and take other action related
to this item.
5. Consideration and possible action to receive a verbal report from The
Gateway Committee on the project status of developing the vision, goals
and scope of the Main Street and Imperial Highway Entryway Capital
Improvement Project.
(Fiscal Impact: None)
Recommendation — 1) Receive and file a verbal report; 2) Alternatively, discuss
and take other action related to this item.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
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6. Warrant Numbers 3025677 through 3025767 and 9000905 through 9000905
on Register No. 14a in the total amount of $610,459.03 and Wire Transfers
from 4/08/19 through 4/14/19 in the total amount of $2,974,266.13. Warrant
Numbers 3025768 through 3025845 and 9000906 through 9000908 on
Register No. 14b in the total amount of $166,358.53 and Wire Transfers
from 4/15/19 through 4/21/19 in the total amount of $73,498.00.
Recommendation — Approve Warrant Demand Register and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due
to contracts or agreement; emergency disbursements and/or adjustments; and
wire transfers.
7. Joint Council and Economic Development Meeting Minutes of March 20,
2019, Special City Council Meeting Minutes of March 19, 2019 Regular City
Council Meeting Minutes of March 19, 2019, Special City Council Meeting
Minutes of April 10, 2019, Special City Council Meeting Minutes of April 16,
2019 (Closed Session), Special City Council Meeting Minutes of April 16,
2019 (Open Session), Regular City Council Meeting Minutes of April 16,
2019 and Special Cit Council Meetin Minutes of A ril 25, 2019.
Recommendation — 1) Approval
8. Consideration and possible action to approve the revised fee schedule for
the City of EI Segundo Wiseburn Unified School District Aquatics Center
(2240 E. Grand Avenue) to add an "alternative use" rate to be applicable to
for-profit rental groups.
(Fiscal Impact: None)
Recommendation — 1) Approve a resolution to adopt the proposed fee schedule
to establish "alternative use" rates applicable to for-profit rental organizations; 2)
Authorize the City Manager to enter into a License Agreement with South Bay
United Water Polo, in a form approved by the City Attorney, for usage of the Urho
Saari Swim Stadium at a rate of $35 per hour for the main pool for a term of one
year; 3) Authorize the City Manager to enter into a License Agreement with
Trojan Water Polo Club, in a form approved by the City Attorney, for usage of the
Urho Saari Swim Stadium at a rate of $45 per hour for the main pool for a term of
one year; 4) Alternatively, discuss and take other action related to this item.
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9. Consideration and possible action to authorize the City Manager to execute
a contract amendment with Michael Baker International, Inc. (MBI) for
additional work related to traffic engineering and analysis for the Park
Place Extension project (Applicant: City of EI Segundo)
Fiscal Impact: $15,000.00)
Recommendation — 1) Authorize the City Manager to execute a contract
amendment with Michael Baker International, in a form approved by the City
Attorney, for additional work related to traffic engineering and analysis for the
Park Place Extension project; 2) Authorize the expenditure of $15,000 from the
Park Place Extension Measure R project account (301-400-8203-6679); 3)
Alternatively, discuss and take other action related to this item.
10. Consideration and possible action to award a standard Public Works
Contract to Superior Pavement Markings Inc., in a form approved by the
City Attorney, for construction of the Class III Bike Route Improvements on
Main St., Grand Ave., Nash St. and Utah Ave., Project No. PW 19-03.
Fiscal Impact: $54,275.00
Recommendation — 1) Waive minor irregularities in the bid from Superior
Pavement Markings Inc.; 2) Authorize the City Manager to execute a standard
Public Works Contract, in a form approved by the City Attorney, with Superior
Pavement Markings Inc. in the amount of $49,341.00, and authorize an
additional $4,934.00 for construction related contingencies; 3) Appropriate
$42,184 from TDA Article 3- SB 821 Bikeway Fund to the Project; 4)
Alternatively, discuss and take other action related to this item.
11. Consideration and possible action to award a standard Public Works
Contract to Pacific Tennis Courts, Inc., in a form approved by the City
Attorney, for construction of the EI Segundo Boulevard On -Street Parking
Pilot Project. Project No. PW 19-15.
(Fiscal Impact: $82,487.00
Recommendation — 1) Authorize the City Manager to transfer $82,487 of funds
from General Fund Reserves to a designated Smoky Hollow Parking In -Lieu
account for the purpose of funding an on -street parking pilot project on EI
Segundo Boulevard; 2) Authorize the City Manager to execute a standard Public
Works Contract, in a form approved by the City Attorney, with Pacific Tennis
Courts, Inc. in the amount of $74,988.00 and authorize an additional $7,499.00
for construction related contingencies; 3) Alternatively, discuss and take other
action related to this item.
Est
FQ
12. Consideration and possible action to authorize a budget appropriation of
$100,000 to the existing Citizens Option for Public Safety (COPS)
Supplemental Law Enforcement Services Fund (SLESF) account as part of
the City's Fiscal Year 2018-19 budget, pursuant to Government Code §
30061(c)(2). The grant requires that expenditures be utilized to supplement
"front line law enforcement." Front line law enforcement includes funding
special enforcement details and purchasing equipment.
Fiscal Impact: $100,000 COPS grant funding)
Recommendation — 1) Authorize a budget appropriation of $100,000 to the
existing Citizens Option for Public Safety (COPS) Supplemental Law
Enforcement Services Fund (SLESF) account as part of the City's Fiscal Year
2018-19 budget; 2) Alternatively, discuss and take other action related to this
item.
13. Consideration and possible action to receive an informational report on the
quarterly update for the Strategic Work Plan for the second quarter of
Fiscal Year (FY) 2018-19.
(Fiscal Impact: None)
Recommendation — 1) Receive and file an informational report on the Strategic
Work Plan for the second quarter of FY 2018-19; 2) Alternatively, discuss and
take other action related to this item.
14. Consideration and possible action of support for Assembly Bill 720
introduced by Assembly Members Muratsuchi and Smith, on Separating
Instructional Services Agreements from the Student Centered Funding
Formula and authorizing the Mayor to sign a letter of support.
(Fiscal Impact: None)
Recommendation — 1) Authorize the Mayor to sign a letter of Support for
Assembly Bill 720 (Muratsuchi & Smith); 2) Alternatively, discuss and take other
action related to this item.
15. Consideration and possible action to approve an amendment #4 to the
original agreement with Michael T. Little dba Counter Risk, Inc. to provide
consultant services for the Regional Training Group (RTG) and fire chiefs
within the region.
(Fiscal Impact: $201,640.00)
Recommendation — 1) Authorize the City Manager to sign the Amendment to the
Professional Services Agreement, in a form approved by the City Attorney, with
Michael T. Little dba Counter Risk, Inc.; 2) Authorize an increase of the blanket
purchase order by $201,640 to enable the Fire Department to receive the
services provided by Michael T. Little dba Counter Risk, Inc.; 3) Authorize and
approve additional appropriation to expense account 124-400-3785-6214; 4)
Alternatively, discuss and take other action related to this item.
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16. Consideration and possible action regarding approval and adoption of a
resolution providing for salary and benefit changes to Chapter 1A2
(Management Confidential Series) of the EI Segundo Administrative Code.
Fiscal Impact: $180,287.00 for FY 2018-19; $1,052,534.00 for FY 2019-20)_
Recommendation — 1) Adopt a resolution amending the City's Administrative
Code setting Salary and Benefits for Executive, Management and Confidential
Series; 2) Adopt a resolution approving the Contract Amendment with CalPERS
for the additional PERS pickup; 3) Alternatively, discuss and take other action
related to this item.
F. NEW BUSINESS
17. Consideration and possible action to introduce and waive first reading of a
proposed ordinance amending EI Segundo Municipal Code Chapter 1-7C to
increase the dollar limit for the administrative "no bid" award of Public
Works Contracts in accordance with state law.
Fiscal Impact: None
Recommendation — 1) Introduce by title only and waive first reading of proposed
Ordinance No. XX; 2) Schedule adoption of the ordinance at the Council's next
regularly scheduled meeting; 3) Alternatively, discuss and take other action
related to this item.
18. Consideration and possible action regarding Fiscal Year (FY) 2018-19
Midyear Financial Review.
(Fiscal Impact: Increase of $68,387 to the General Fund Expenditures and
an increase of $175,000 to Fund 109 (Asset Forfeiture) expenditures)
Recommendation — 1) Receive and File FY 2018-19 2nd Quarter Financial
Review; 2) Approve the appropriation requests itemized in Attachment A; 3)
Alternatively, discuss and take other action related to this item.
19. Consideration and possible action to receive and file a report from Robert
Kleinhenz, Economist and Executive Director of Research at Beacon
Economics, on the creative economy in EI Segundo.
(Fiscal Impact: None)
Recommendation — 1) Receive and file EI Segundo Creative Economy report; 2)
Alternatively, discuss and take other action related to this item.
G. REPORTS —CITY MANAGER
H. REPORTS — CITY ATTORNEY
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I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Pimentel —
Council Member Nicol —
20. Consideration and possible action to discuss the current subsidy of fees
for the Run for Education and potentially modify to a different subsidy level
(Fiscal Impact: currently $12,000. Increase TBD)
Recommendation — 1) City Council discuss and consider potentially modifying
the subsidy for the Run for Education special event; 2) Alternatively, discuss and
take other action related to this item.
Council Member Brann —
Mayor Pro Tem Pirsztuk —
Mayor Boyles —
21. Consideration and possible action to (1) allocate $39,000 to help fund the
2019 EI Segundo Art Walk to be held on the third Thursday during the
months of June, July, and August 2019, (2) allow use of city property as a
central venue, and (3) permit the operation of a beer/wine garden on public
property for the 2019 EI Segundo Art Walk.
(Fiscal Impact: $39,000.00)
Recommendation — 1) Allocate $39,000 to help fund the 2019 EI Segundo Art
Walk on June 20, July 18, and August 15, 2019; 2) Grant permission to the EI
Segundo Art Walk organization to use city property as a central venue during the
three days of the 2019 EI Segundo Art Walk; 3) Approve the request to operate
a beer/wine garden at the central venue on public property during the three days
of the 2019 Art Walk; 4) Alternatively, discuss and take other action related to
this item.
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22. Consideration and possible action to direct staff to allocate funding from
the mid -year budget surplus for the purpose of developing a policy and
project to replace missing sections of sidewalk in the residential areas of
the City.
(Fiscal Impact, TBD)
Recommendation — 1) Direct staff to develop a plan including funding and policy
direction to replace missing sections of sidewalk in the residential areas of the
City and return to Council for review and potential adoption; 2) Alternatively,
discuss and take other action related to this item.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et sem.) for the purposes of conferring with the City's Real Property
Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation; and/or
discussing matters covered under Government Code Section §54957 (Personnel), and/or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE: 17, l . l 11
TIME: 1. i 5
NAME:'-
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QLitp of QTY beguttbo, CaYiforrtia
rorla att"On
WHEREAS, the President and Congress of the United States have designated May 12-
18, 2olg as "NATIONAL POLICE WEEK" which coincides with Peace
Officers Memorial Day on May 15th; and
WHEREAS, the members of the El Segundo Police Department play an essential role
in safeguarding the rights and freedoms of those living and working in the
City of El Segundo; and
WHEREAS, it is important that all citizens know and understand the duties, hazards,
and sacrifices of their law enforcement agency„ and that members of our
law enforcement agency recognize their duty to serve and protect the
people; and
WHEREAS, the men and women of the El Segundo Police Department, in partnership
with the community, work tirelessly to apply the core values of Respect,
Integrity, Service and Excellence to every community interaction.
NOW, THEREFORE, the Mayor and Members of the City Council of the City of El
Segundo, California, hereby proclaim the May 12-18, 2019, as "NATIONAL POLICE
WEEK" and urges all citizen to commemorate law enforcement officers, past and present,
who have dedicated their professional lives to uphold the law and ensure the public safety
The Mayor and Members of the City Council of the City of El Segundo further calls upon
residents and employees of El Segundo to observe May 15, 2019, as Peace Officers
Memorial Day in honor of those law enforcement officers who, through their courageous
actions, have made the ultimate sacrifice in service to their community.
11 I's 10 # a
�VBNFRNAFFV,.,?.
9dayor Drew Boyfes
,tayor (Pro Tem CaroCPirs&uk Councd V ember Dr. Don Brann
Councir9dember Chris TimenteC CouncdC Wember Scot XicoC
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' 1clorlamattloll Citp of (el begunbu, California
WHEREAS, May 2019 is National Older Americans Month, a time set aside annually to
commemorate and celebrate the significant contribution older Americans have made
to the community of El Segundo; and
WHEREAS, El Segundo is committed to valuing all individuals and recognizing their ongoing life
achievements; and
WHEREAS, Older Americans possess and share a wealth of experience, background and history,
making them one of the City's most treasured and enduring resources; and
WHEREAS, Older Americans are available, capable and enthusiastic to provide volunteer services
that contribute to a coordinated community-based system of social, emotional,
physical well-being of not only other seniors but the community at large thus an
important part of the ties that bind both family and community; and
WHEREAS, Recognizing the successes of community elders encourages their ongoing
participation and further accomplishments; and
WHEREAS, Cecelia "Bebe" Buchen was nominated by her peers as the 2o19 El Segundo Older
American of the Year, a recognition which identifies, inspires and promotes
community involvement and a spirit of giving back to others through volunteerism
and community engagement;
NOW, THEREFORE, on this 7th day of May, 2019, the Mayor and Members of the City Council of
the City of El Segundo, California, do hereby proclaim the month of May, 2019,
OLDER AMERICANS MONTH 2019
and
Cecelia "Bebe" Buchen
the
2o19 El Segundo Older American of the Year
And hereby recognize the Elderfest Celebration Saturday, May 11th, 2019, from 11:oo a.m. to 2:00 p.m.,
at the Joslyn Center to recognize Cecelia "Bebe" Buchen and other senior citizens who have given
generously of their time and talent to improve the quality of life for all in El Segundo.
911ayor Drew Boyles
34ayor Pro Tem Carol (irsztuk CounciCVember Dr. Don Brann
Council,Member Chris Timentel Council9demberScot Nicol 14
EL SEGUNDO CITY COUNCIL MEETING DATE: May, 7 2019
AGENDA STATEMENT AGENDA HEADING: Public Hearing
AGENDA DESCRIPTION:
Consideration and possible action regarding City Council approval of Environmental Assessment
No. EA -1152 and certification of a Final Environmental Impact Report (FEIR) for the Park Place
Extension and Grade Separation project. (Applicant: City of El Segundo)
(Fiscal Impact: None with this action)
RECOMMENDED CITY COUNCIL ACTION:
1. Conduct a public hearing;
2. Take testimony and other evidence as presented;
3. Adopt a Resolution approving Environmental Assessment No. EA -1152 and certifying a
Final Environmental Impact Report for the Park Place Extension and Grade Separation
project.; and/or,
4. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Draft Resolution approving Environmental Assessment No. EA -1152 and certifying a
Final Environmental Impact Report for the Park Place Extension and Grade Separation
project
a. CEQA findings of fact
b. FEIR, including a Mitigation Monitoring and Reporting Program (MMRP)
2. Conceptual site plans of the project build alternatives
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: 5 Champion Economic Development and Fiscal Sustainability
Objective: (b) El Segundo promotes economic growth and vitality for businesses
and the community
Goal: 4 Develop Quality Infrastructure and Technology
Objective: (a) El Segundo's physical infrastructure supports an appealing, safe,
and effective City
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ORIGINATED BY: Paul Samaras, Principal Planner
REVIEWED BY: Gregg McClain, Planning Manager
Ken Berkman, Director of Public Works
oD
Sam Lee, Director of Planning and Building Safety
APPROVED BY: Greg Carpenter, City Manager
INTRODUCTION
In conjunction with Caltrans, City staff prepared a Final Environmental Impact
Report/Environmental Assessment (EIR/EA) for the Park Place Extension and Grade Separation
project. The City is the lead agency under the California Environmental Quality Act (CEQA), and
is responsible for consideration of certification of the EIR. Caltrans is the lead agency under the
National Environmental Policy Act (NEPA), and is responsible for approval of the EA. On
April 4, 2019, Caltrans approved the EA for the project. The EIR is being presented to the City
Council for review and certification.
BACKGROUND AND DISCUSSION
The Project
The project involves an extension of Park Place from Allied Way to Nash Street, which includes
a railroad grade separation. The project is identified as a critical project in the City's 2004 General
Plan Circulation Element update. Park Place currently exists in two segments with a roughly
quarter mile gap across an undeveloped area between the Union Pacific Railroad (UPRR) and
Burlington Northern Santa Fe (BNSF) railroads. The western segment of Park Place begins at
Pacific Coast Highway and travels east for approximately a quarter mile and turns into Allied Way,
which runs north from that location. The eastern segment of Park Place runs between Nash and
Douglas Streets, from the ArcLight Cinemas complex to the Douglas Street Green Line station.
The project's purpose is to close a gap on Park Place and allow it to serve as an alternate east -west
route between Pacific Coast Highway and Douglas Street to relieve congestion along portions of
Rosecrans Avenue and Pacific Coast Highway, as well as to improve local traffic circulation and
access to and from the I-105 freeway and the Green Line.
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Figure No. 1— Project Area
The 2004 General Plan Circulation Element identified the Park Place extension project and
designated this segment as a 4 -lane divided collector street. At this location, Park Place's proposed
80 -foot right -of way would consist of a raised and landscaped center median, roadway with two
travel lanes in each direction for shared vehicle and bicycle traffic, curb and gutter, a five-foot
landscaped parkway, and a five-foot sidewalk.
Figure No. 2 — General Plan Street Classification and Standards
10' 1 33.7-36' 1 33.7'-35' 10'
151 S' 1 12.5-14' J0.6'-1210.6'-1 10.6'-24' 0.8'-120.6'-111 125-14' 5-15-
74! 00,
'Ia'7a'-l00' —
f ea' -12V
SECONDARY ARTERIAL
101
'1� to' 1 12' I 12' 1 10' I ' 15' l
44
COLLECTOR
(2 OR 4 LANE)
i 64 '1
30 I 30'
5.15. rlVT12'+r 7' 12' 11' S' 15'
COLLECTOR
(4 LANE DIVIDED)
12' 1
IV 14' 6' 10' 10' I a' 4'1 a'
ao'
LOCAL STREET
(RESIDENTIAL)
X�10�, SIV
l5'Is'la'-1� 12' 112' [a' -1d •Is'I
4V -4i' 1
LOCAL STREET
(COMMERCIAL)
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The Park Place extension will cross the existing UPRR and BNSF rail alignments traversing the
project site. As part of the preliminary design and environmental review process, the City
developed four build alternatives that meet the purpose and need of the project and one no -build
alternative. The four build alternatives feature varying intersection and rail crossing
configurations, which are summarized below. Aerial map exhibits of the alternatives are attached
to this report as Exhibit 2.
The four build alternatives
Alternative 1A would relocate the existing BNSF alignment north and adjacent to the UPRR
alignment to allow for a single grade separation (bridge) with Park Place extending under both
tracks. Alternative 1 A will involve a stop controlled "T" intersection at the proposed intersection
of Park Place and Allied Way. This intersection will require retaining walls along both sides of
Park Place and Allied Way. At the eastern end of the extension project, Park Place would run
through a parking lot directly north of the ArcLight Cinemas and connect to the eastern segment
of Park Place at Nash Street. The intersection of Park Place and Nash Street, access to the ArcLight
Cinemas parking lot, and a driveway to a neighboring property north of Park Place (2121 Park
Place) would be reconstructed.
Alternative 1C is similar to Alternative I in that it would relocate the existing BNSF alignment
and allow for a single grade separation. The primary difference is that Alternative 1 C would
include a roundabout at the Park Place and Allied Way intersection, instead of a "T" intersection.
In addition, this alternative would require a slight realignment of Allied Way to provide an
adequate approach to the roundabout.
Alternative 3A would not relocate the existing BNSF alignment, as proposed under Alternatives
IA and IC. Instead of a single grade separation (bridge), Alternative 3A involves two separate
grade separations at the western and eastern end of the proposed Park Place extension. In addition,
this alternative provides a driveway ramp extending down from Park Place into the ArcLight
Cinemas surface parking lot immediately east of the BNSF grade separation.
Alternative 3B would be similar to Alternative 3A, in that it would maintain the existing BNSF
alignment. However, this alternative would include only one grade separation at the UPRR
alignment and an at -grade crossing at the BNSF rail alignment. The UPRR grade separation would
include a roundabout intersection beneath the railroad alignment. Due to the design requirement
for a 90 -degree at -grade crossing at the BNSF tracks, Park Place alignment would be shifted
slightly north with a design speed of 25 mph as compared to the other build alternatives. This
northerly shift will require improvements along Allied Way, including extending retaining walls
north, immediately south of the existing Dick's Sporting Goods.
Under Alternative 3B, the roadway geometry at the eastern end of the project requires access to
the ArcLight Cinemas parking lot and the neighboring property to be reconstructed using one of
two alternative options.
• Option 1: Nash Street terminates at a cul-de-sac north of Park Place. Access to the 2121
Park Place property will be maintained via a reconstructed driveway with retaining walls.
A driveway providing access to the westerly portion of the ArcLight Cinemas surface
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parking lot will extend from Park Place immediately east of the proposed Park Place/BNSF
at -grade crossing.
■ Option 2: Access to the westerly portion of the ArcLight Cinemas is maintained by a
driveway (via an underpass) extending into the existing parking lot. A driveway providing
access to the 2121 Park Place property would also be constructed similar to Option 1.
No Build Alternative. Under the no build Alternative, the Park Place extension would not take
place. The existing UPRR and BNSF and roadway configurations would remain. CEQA
regulations require that a sufficient range of feasible project alternatives, including a "no -build"
alternative be considered. However, the no -build alternative would not be consistent with the
purpose of the project to develop Park Place as an alternate east -west route between Pacific
Coast Highway and Douglas Street to relieve congestion along of Rosecrans Avenue and Pacific
Coast Highway, as well as to improve local traffic circulation and access to and from the I-105
freeway and the Green Line.
The Environmental Review Process and Caltrans' Role
Work on the Park Place extension project began in 2013 when the City entered into a Professional
Services Agreement with NCM Engineering Corp. to prepare preliminary roadway and railway
design for the project. In 2014, the City entered into an agreement with Michael Baker
International (MBI) to provide environmental review and engineering design review services for
the project. The approximately $1 million of funding for these two agreements came primarily
from the Federal Highway Administration and local matching funds from Federal Realty
Investment Trust, the owner of Plaza El Segundo and The Point. Because the project involves
Federal funding, it must comply with the NEPA environmental review requirements in addition to
California's CEQA requirements. As a result, the environmental document prepared for the project
is a combined document addressing both Federal and State requirements. Caltrans, pursuant to an
agreement with the Federal government, is the lead agency for NEPA purposes and the City of El
Segundo is the lead agency for CEQA purposes.
Initial Study and Scoping
At the beginning of the process, City staff and MBI prepared an Initial Study of the project's
potential environmental impacts under CEQA. The initial study was completed and released for
public review and comment from October 28 to December 9, 2016. A public scoping meeting was
held on December 8, 2016, during a regularly scheduled Planning Commission meeting. The
purpose of the public scoping meeting was to obtain input from the public and affected public
agencies on potential impacts to study in the EIR.
Draft EIR/EA
After the public scoping meeting, City and MBI staff conducted technical studies, including, but
not limited to air quality, noise, natural environment, hazard and hazardous materials, traffic and
transportation, and cultural resources. The studies and their conclusions were incorporated in a
Draft EIR/EA (DEIR/EA). The DEIR/EA was released for public review and comment from
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September 27 to November 13, 2018. During the review period, a public hearing was held on
October 20, 2018, pursuant to NEPA requirements, to obtain input on the DEIR/EA and its
conclusions.
Final EIR/EA
After the public review period concluded, City and MBI staff reviewed and responded to the
comments received. The comments and responses are incorporated in the Final EIR/EA
(FEIR/EA) document. In cases where comments necessitated changes to the DEIR/EA, the
FEIR/EA was amended to address them.
Approval/Certification of the EMEA
On March 28, 2019, the Planning Commission held a public hearing, reviewed the FEIR, and
recommended that the City Council certify the FEIR. Caltrans approved the EA for the project on
April 4, 2019. The FEIR is now presented to the City Council for certification pursuant to CEQA.
ENVIRONMENTAL ANALYSIS
CEQA Impacts and Mitigation Measures
CEQA requires that projects be evaluated for the potential impacts they may have on specific
environmental study areas and that measures are identified to mitigate the impacts determined to
be potentially significant. None of the study areas analyzed in the EIR/EA were found to have
potentially significant and unavoidable impacts. Under most study areas, impacts are anticipated
to be less than significant, or less than significant with implementation of mitigation measures to
minimize the impacts. A complete analysis of the impacts is found in FEIR/EA Chapters 2 and 3.
A complete list of the avoidance, minimization, and/or Mitigation measures can be found in
Appendix F of the FEIR/EA. A brief summary of those areas with potential, but less than
significant, environmental impacts is provided below.
Aesthetics. The project would have temporary impacts during construction, as construction
activity will be visible from adjacent commercial businesses and rights-of-way. Mitigation
measures V-1 and V-2 address construction fencing and nighttime lighting to reduce the potential
impacts.
Air Quality. The project is not anticipated to generate substantial additional traffic and, thus, will
not have a significant impact from vehicle emissions. The construction duration is relatively short,
therefore the construction impacts are considered temporary and less than significant. In addition,
the nearest sensitive receptors are residential uses located 1,500 feet away from the project areas.
Due to the distance from sensitive receptors and the use of mandated emission control devices on
construction equipment, the impacts to sensitive receptors are anticipated to be less than
significant.
Biological Resources. Records searches and a project site survey did not find special status plant
species in the project area. The project area has habitat area for some special status species, but
the potential of those being present is low. To ensure that any potential impact to special status
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species is minimized, Mitigation Measure PS -1 requires a preconstruction rare plant survey to be
conducted to determine whether certain special status species occur on site. In addition, Mitigation
Measure PS -2 requires that all disturbed areas be replanted with native plant species to conform to
the surrounding plant composition in the area.
Temporary impacts to certain special status animals, may occur during construction. As a result,
Mitigation Measures AS -1 and AS -2 are incorporated requiring preconstruction surveys to ensure
that certain nesting birds and burrowing owls remain absent from the project site.
Cultural Resources. The project area is not listed, nor is it eligible for listing on the National or
California Register of Historic Places. The site was used for industrial purposes and has been
significantly disturbed in the past. As a result, there is low likelihood that any archaeological or
paleontological resources are present. To minimize any potential impact to such resources,
Mitigation Measure PF -CUL 1 requires that all earth -moving activity around a discovery area be
diverted until a qualified archaeologist can assess the nature and significance of the find. In
addition, Mitigation Measure PALEO-1 requires preparation of a project -specific Paleontological
Mitigation Plan, including worker training and other provisions.
Geology and Soils. There is potential for geologic and seismic hazards in the project area due to
a potential earthquake occurrence. Conformance with the California Building Code, standard
engineering practices, and preparation of a geotechnical field investigation will minimize the
potential impact to less than significant. Potential soil erosion and siltation impacts due to cut and
fill operations will be minimized with standard erosion control measures.
Greenhouse gas emissions. The project is anticipated to have impacts during construction,
including from operation of construction equipment and transportation of materials and workers
to and from the project site. Those impacts are anticipated to be less than significant due to their
temporary nature. In addition, they would fall below the thresholds set by the Southern California
Air Quality Management District (SCAQMD). In addition, the project is anticipated to reduce
GHG emissions during operation due to its anticipated reduction in congestion and vehicle delays.
As a result, the impacts in this study area are anticipated to be less than significant.
Hazards and Hazardous Materials. A Phase I Initial Site Assessment conducted in the project area
found existing contamination. Construction workers onsite could be exposed to these
contaminants. Mitigation Measure HW -1 requires a Phase II site investigation to define the extent
of on-site contamination and recommend appropriate remediation. Mitigation Measure HW -2
requires a Soil Management Plan. Mitigation Measures HW 3, 4, 5, and 6 would require
identification and relocation coordination of on-site monitoring wells, on-site petroleum lines, and
transformers, and preparation of a Construction Contingency Plan in the event that unknown
hazardous materials are uncovered during site disturbance activities.
In addition, the project will have an impact on emergency services access through the project area
during construction. Mitigation Measures U&ES-2 and TRA -1 will require preparation of a
Traffic Management Plan to coordinate any street/ramp closures and identify alternate routes. As
a result, impacts on emergency response are anticipated to be less than significant.
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Hydrology and Water Quality. A Preliminary Drainage Assessment conducted at the site found
that impacts related to hydrology and water quality are less than significant. Impacts from storm
water runoff can be minimized by adherence to standard National Pollutant Discharge Elimination
System requirements. In addition, the project is anticipated to add approximately 1.5 to 2.0 acres
of new impervious surfaces, which is a small proportion of the overall project area and an even
smaller proportion of the Dominguez Channel watershed of which this project is a part. As a
result, the impact on storm water runoff is less than significant. Impacts to ground water are also
anticipated to be less than significant. Based on a preliminary geotechnical report, ground water
is encountered at depths of 80 feet from ground surface, which is at a substantial distance from the
project -related ground disturbance activities. Impacts to ground water are anticipated to be less
than significant.
Land Use and Planning. The project is consistent with the City of El Segundo General Plan, the
California Transportation Plan 2040, the Southern California Association of Governments' 2016-
2040 Regional Transportation Plan/Sustainable Communities Strategy (RTP/SCS). As a result,
the impacts related to Land Use and Planning are anticipated to be less than significant.
Noise. The Noise Study Report for the project concluded that the project will be consistent with
the City's noise criteria for temporary construction and permanent operations. The nearest
sensitive receptors are residential uses located 1,500 feet away from the project site, a distance that
substantially reduces the potential construction noise and future traffic noise impacts. Further,
Mitigation Measures N-1 and N-2 minimize temporary noise impacts from construction, by
requiring sound control devices on construction equipment and other noise attenuation measures.
Noise impacts from the project will be less than significant with mitigation.
Population and Housing. The project is located in an urbanized area, except for vacant land in the
central portion of the site. No specific development is currently proposed and no applications for
development have been received by the City. Therefore, the project is not anticipated to induce
substantial population growth in the area and its impact in this regard would be less than
significant.
Public Services. As mentioned under the Hazards and Hazardous Materials discussion, the project
will have temporary impacts on emergency response access and may cause delays. Mitigation
Measures U&ES-2 and TRA -1 provide for coordination of street and ramp closures and
identification of alternate routes around the project site. As a result, the impacts would be less
than significant with mitigation.
Transportation/Traffic. Based on the Traffic Impact Analysis, the project will have temporary
traffic and access impacts during construction, as Allied Way and Park Place will have lane
reductions and be closed temporarily. These impacts will be reduced with incorporation of
Mitigation Measure TRA 1, which will coordinate street closures and identify alternate routes
around the project area.
The project is anticipated to result in beneficial impacts during operation, including reduction in
delays in area intersections. Although the project will have beneficial impacts, Mitigation Measure
TRA -2 (a traffic signal) is recommended at the intersection of Douglas Street and Park Place to
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address the existing deficient p.m. peak hour level of service and complaints the City received
regarding traffic operations at this location.
Tribal Cultural Resources. Based on the Historic Property Survey Report and required
consultation with native american tribes in the area, the impacts on tribal cultural resources are
anticipated to be less then significant. The site was previously developed and substantially
disturbed. As a result, less than significant impact would occur with regard to tribal cultural
resources.
Utility and Service Systems. The project is not anticipated to generate substantial amounts of
waste water and storm water runoff. As a result no new waste water and storm water facilities will
be necessary. Water usage is anticipated to be minimal during construction and after installation
of landscaping, which will require permanent water facilities. The project will generate some
construction waste, such as vegetation, some excess soil, and solid waste, such as concrete, asphalt,
and wood. The waste collected will be properly disposed of at existing landfills or recycled.
Mitigation Measures U&ES-1 and U&ES-3 require coordination with affected utility and rail
agencies to minimize potential utility relocation impacts during construction. The impact on
utilities and service systems are anticipated to be less than significant.
Public comments on the DEIR/EA and responses
During the public review period for the DEIR/EA, the City received 15 comments letters from 13
state, regional and local agencies, and other interested parties. The complete comments and
responses are provided in Chapter 4, Section 7 of the FEIR/EA. A brief summary is provided here.
1. The Office of Planning and Research/State Clearinghouse indicated that the DEIR/EA was
received and distributed to other State agencies for review and that the city met its
obligation to submit the draft document for review.
2. The California Public Utilities Commission, which has jurisdiction over railroads,
indicated it does not support Alternative 313, because it involves an at -grade crossing.
3. The Department of Conservation, Oil, Gas, and Geothermal Resources (DOGGR)
requested that it be notified if any oil or gas wells are uncovered or damaged during
construction. The City in its response indicated that it will notify DOGGR if any oil or gas
wells are uncovered or damaged during construction
4. The Department of Fish and Wildlife requested that additional surveys of the site be
conducted before construction, to confirm the absence of burrowing owls from the site.
The City in its response indicated that Mitigation Measure AS -2 has been revised to include
additional surveys of the site prior to ground disturbing activities.
5. The SCAQMD requested that the City conduct additional analysis on the project's air
quality impacts. The City in its response indicated that the additional analysis was not
necessary pointing to the analysis' compliance with the Caltrans Standard Environmental
Reference Chapter 11 (Air Quality) guidelines.
6. West Basin Municipal Water District pointed to the existing reclaimed water line located
in the project site area that would have to be relocated as part of the project. The District
emphasized the importance of the water line as a source of water for several large
customers and the cost of disrupting that water supply. In its response the City stated that
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it will work closely with the District during the final design and construction, to minimize
the time that service may be disrupted.
7. The City of Manhattan Beach indicated its agreement with the conclusions of the Traffic
and Transportation analysis in the DEIR/EA.
8. The Gabrieleno Band of Mission Indians — Kizh Nation indicated that the project area is
within its ancestral tribal territory and that there is the potential for tribal cultural resources
to exist within the project area. The tribe requested as a mitigation measure to have aNative
American monitor present during any project ground disturbing activities. The City, in its
response, stated it does not support having a Native American monitor during ground
disturbing activities. The site has been heavily disturbed previously and it is very unlikely
that tribal cultural resources would be found during construction.
9. Chevron Products Company requested that the City coordinate with it during design and
construction to ensure that its shipping operations via rail and pipeline are not significantly
disrupted and that it retains the same capacity to ship its products after the project is
completed. The City, in its response, indicated that it anticipates that the disruption to
Chevron's shipping activities would be minimal and that it will work closely with Chevron
during the final design and construction process.
10. Union Pacific Railroad Company (UPRR) expressed concern that the DEH;/EA did not
adequately address the potential disruption to its infrastructure and the economic impact
thereof. It further suggested that a railroad underpass structure be considered. The City in
its response indicated that it intends to work closely with UPRR during the final design and
construction process to minimize the disruption to the UPRR operations (shipping to and
from Chevron). Further, the City considered and rejected a potential railroad underpass
structure as infeasible due to the grade level of the existing railroad track, which is
significantly higher than the existing grade of Park Place.
11. Federal Realty Investment Trust indicated general support for the project, but expressed
concern about impacts on access to its property and parking areas, especially during
construction. It further stated that the project design would permanently reduce visibility
of parts of its property from drivers on Park Place near the intersection with Allied Way.
The City in its response indicated that it intends to work closely with Federal Realty during
the final design and construction process to minimize access and parking disruption and
visibility impacts on its property.
12. H. Kramer & Co. stated its concern regarding the project's impact on access to its property
and on existing soil and water contamination issues on its property. For these reasons,
Kramer expressed opposition to Alternatives 1 A and 1 C. The City in its response indicated
that as designed currently, the project will not impact access to the Kramer property as
construction work in the area could be scheduled overnight so that access is maintained
during operating hours. In addition, the project construction will not disturb an existing
environmental cap on the Kramer property. Furthermore, prior to construction, the EIR
mitigation measures require a Phase II/Site Characterization Specialist to define the extent
of contamination in the project area and recommend appropriate coordination and
remediation as necessary.
13. Continental Development Corporation indicated its support for the project and the
beneficial effect it would have on traffic and congestion relief.
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The Preferred Alternative
The FEIR/EA identifies Build Alternative 1 C as the Preferred Alternative. This was selected by
the project development team on November 16, 2018, based on the following:
• It fulfills the project's established purpose and need;
• It includes a single, consolidated grade crossing under the UPRR and BNSF railroad
alignments, eliminating the need for the construction of two grade separations;
• It does not include any at -grade rail crossings, thus eliminating a potential point of
conflict and associated safety concerns;
• It provides the highest degree of benefit in reducing vehicle delay at the proposed new
Allied Way/Park Place intersection (as compared to a stop -controlled intersection as
proposed under Alternative IA) as a result of the proposed roundabout. Detailed
information regarding the reduction in vehicle delay can be found in Chapter 2.1.5,
Traffic and Transportation/Pedestrian and Bicycle Facilities.
■ It would facilitate an extension of Allied Way to Rosecrans Avenue if desired (or
required) in the future.
PLANNING COMMISSION DISCUSSION
On March 28, 2019, the Planning Commission held a public hearing to consider the FEIR. No
members of the public participated during the public hearing. During the discussion, the Planning
Commission asked why staff did not select alternative 3B as the preferred alternative, which
includes an at -grade crossing and would probably be cheaper to construct. Staff stated that the at -
grade crossing would create a new conflict between vehicle and train traffic thereby increasing
safety risks. In addition, staff stated that the Public Utilities Commission would not approve an
at -grade crossing for this project for the same safety reasons. The Planning Commission also asked
about whether the site is contaminated and how that will be addressed. Staff explained that the
EIR determined that portions of the project area are contaminated and that prior to the beginning
of construction, the City will undertake remediation activities to address the contamination.
Finally, the Planning Commission expressed a concern about the proposed roundabout intersection
related to the safety of pedestrians and cyclists. Staff pointed out that studies have shown
roundabouts to be safe for all users, but that the final design will consider pedestrian safety very
closely. At the conclusion of the discussion, the Planning Commission voted 3-0 to recommend
City Council approval and certification of the FEIR.
CONCLUSION
Based on the comments received during the public review period, no additional analysis or
substantial changes to the EIR were necessary. The analysis in the EIR determined that the project
will not cause any significant and unavoidable impacts requiring preparation of a Statement of
Overriding Considerations. As indicated in the discussion above and in the FEIR, the analysis of
the project's environmental impacts was completed in accordance with the requirements of CEQA.
Further, the project is consistent with the City of El Segundo General Plan, in that it closes a gap
in the City's existing traffic circulation network identified in the Circulation Element of the
General Plan.
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RECOMMENDATION
Staff respectfully recommends that the City Council adopt a Resolution approving Environmental
Assessment No. EA 1152 and certification of a Final EIR for the Park Place Extension and Grade
Separation project.
NEXT STEPS
This project is currently part of the South Bay Cities Council of Governments' Measure R Regional
Program. A request for Measure R funding in order to proceed with the design phase was
submitted for the COG's consideration and is expected to be approved for submission to the LA
County Metropolitan Transportation Authority (Metro) by June 30, 2019. Design is estimated to
be completed within two years, and with all necessary approvals, will commence in Fall 2019.
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RESOLUTION NO.
A RESOLUTION APPROVING ENVIRONMENTAL ASSESSMENT NO.
EA -1152 AND CERTIFYING A FINAL ENVIRONMENTAL IMPACT
REPORT FOR THE PARK PLACE EXTENSION AND GRADE
SEPARATION PROJECT
The City Council of the City of EI Segundo does resolve as follows:
SECTION 1: The City Council finds and declares that:
A. On March 17, 2016, the City initiated an Environmental Assessment No. EA
1152 for the Park Place Extension and Grade Separation project;
B. The Park Place Extension and Grade Separation project will close a 0.25 -
mile gap of Park Place between Allied Way and Nash Street, creating a
continuous four -lane collector roadway from Pacific Coast Highway to
Douglas Street. The project would be required to cross the existing UPRR
and BNSF rail alignments, including at least one grade -separated crossing.
By extending Park Place and closing the gap between Allied Way and Nash
Street, the project would create an alternative route and provide much
needed relief to Rosecrans Avenue, a heavily congested, east -west major
arterial in the South Bay region;
C. The City reviewed the project's environmental impacts under the California
Environmental Quality Act (Public Resources Code §§ 21000, et seq.,
"CEQA"), the regulations promulgated thereunder (14 Cal. Code of
Regulations §§15000, et seq., the "CEQA Guidelines");
D. An Environmental Impact Report (EIR) was prepared pursuant to the
requirements of CEQA Guidelines Section 15161;
E. On March 28, 2019, the Planning Commission held a public hearing to
receive public testimony and other evidence regarding the application
including, information provided to the Planning Commission by city staff;
and, adopted Resolution No. 2859 recommending that the City Council
approve Environmental Assessment EA 1152 and certify a Final EIR for the
Park Place extension and grade separation project;
F. This Resolution and its findings are made based upon the evidence
presented to the City Council at its May 7, 2019 hearing, including the staff
report submitted by the Planning and Building Safety Department, the Final
EIR, and the totality of the evidence in the administrative record.
SECTION 2: Factual Findings and Conclusions. The City Council hereby adopts the
CEQA findings of fact set forth in Exhibit A
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SECTION 3: General Plan Consistency Findings. The City Council finds that the Park
Place Extension and Grade Separation project is compatible with, and will not frustrate,
the goals and policies of the City's General Plan. The Circulation Element of the General
Plan (2004) identified the need to provide additional roadway capacity in the southeast
portion of the City, north of Rosecrans Avenue and east of Pacific Coast Highway. The
extension of Park Place from Nash Street to Pacific Coast Highway was recognized as a
potential transportation improvement to help satisfy this need and, as such, the existing
segment of Park Place between Douglas Street and Nash Street was re -designated from
a local street to a collector to be consistent with a future extension. The portion of Park
Place from Pacific Coast Highway to Allied was completed in 2006. The proposed project
will close the remaining gap between Allied Way and Nash Street. Furthermore, the
proposed project is consistent with the following goals, objectives and policies of the
General Plan:
A. The project is consistent with Circulation Element Goal C1, Objective C1-1
and Policy C1-1.4, in that it will provide a roadway system that
accommodates the City's existing and projected land use and circulation
needs by constructing a missing roadway link designated in the Circulation
element.
B. The project is consistent with Policy C1-1.8, in that it will provide more
efficient access to the 1-105 freeway by providing an alternative route from
Pacific Coast Highway to Douglas Street.
C. The project is consistent with Policy C1-10, in that it will provide a new east -
west corridor parallel to Rosecrans Avenue and diverted trips from the
heavily impacted intersection of Pacific Coast Highway and Rosecrans
Avenue.
D. The project is consistent with Goal C2 to provide a circulation system that
incorporates alternatives to the single -occupant vehicles in that it includes
five-foot sidewalks and shared vehicle and bicycle lanes that will
accommodate both pedestrian and bicycle traffic in addition to vehicular
traffic.
E. The project is also consistent with Objective C2-1 and Policies C2-1.1 and
C2-1.4 by providing a continuous pedestrian link from the Douglas Street
Green line station to Pacific Coast Highway.
F. The project is consistent with Objective C2-2 in that it expands it the bicycle
network thereby supporting the use of the bicycle as a safe and convenient
travel mode.
SECTION 4: Environmental Assessment. The City Council makes the following
environmental findings based on the whole of the administrative record:
A. The City completed a Draft Environmental Impact Report (DEIR) for this
project. A noticed Public Scoping meeting was held on December 8, 2016,
pursuant to CEQA Guidelines §15083. A Notice of Preparation of the DEIR
was circulated for public review from October 28, 2016 to December 9, 2016
2
pursuant to CEQA Guidelines §15082. A Notice of Completion for the DEIR
was filed with the State Office of Planning and Research on September 27
2018 pursuant to CEQA Guidelines §15085. The public comment and
review period for the DEIR was open between September 27 to November
13, 2018 in compliance with CEQA Guidelines §15087. The comments
received during the public review period did not result in any substantial
changes to the DEIR;
B. The FEIR, attached hereto as Exhibit B and incorporated by reference, was
presented to the City Council and each Councilmember has independently
reviewed and considered the FEIR and its appendices prior to making a
recommendation on the Project. Furthermore, each Councilmember has
reviewed and considered the testimony and other additional evidence
presented at or prior to the public hearing on May 7, 2019;
C. The FEIR is an accurate and complete statement of the potential
environmental impacts of the project and is in compliance with CEQA and
the CEQA Guidelines. The FEIR was prepared under the City's direction
and reflects its independent judgment and good faith analysis of the
potential environmental impacts and includes substantive and thorough
responses to comments received during the public review period;
D. In response to comments from the public and other public agencies, some
other minor changes have been made to the Final EIR, which is attached
as Exhibit B. In accordance with CEQA, the City Council finds as follows:
1. Factual corrections and minor changes have been set forth as
clarifications and modifications to the FEIR;
2. The factual corrections and minor changes to the FEIR are not
substantial changes in the FEIR that would deprive the public of a
meaningful opportunity to comment on a substantial adverse environmental
effect of the project, a feasible way to mitigate or avoid such an effect, or a
feasible project alternative;
3. The factual corrections and minor changes to the FEIR will not result
in new significant environmental effects or substantially increase the
severity of the previously identified significant effects disclosed in the Draft
EIR;
4. The factual corrections and minor changes to the FEIR do not involve
mitigation measures or alternatives that are considerably different from
those analyzed in the Draft EIR and that would substantially reduce one or
more significant effect on the environment; and
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5. The factual corrections and minor changes to the FEIR do not render
the FEIR so fundamentally inadequate and conclusory in nature that
meaningful public review and comment would be precluded.
Therefore, none of the conditions set forth in CEQA requiring recirculation
of a FEIR have been met. Incorporation of the factual corrections and minor
changes to the Draft EIR into the Final EIR does not require the FEIR to be
recirculated for public comment.
Based on the foregoing, and on the evidence in the record as a whole, the
City Council hereby finds that all potentially significant environmental
impacts resulting from the project have been eliminated or reduced to a
level of insignificance.
SECTION 5: Approvals. The City Council hereby approves Environmental Assessment
No. 1152; adopts findings of fact set forth in Exhibit A; and certifies a Final EIR for the
Park Place Extension and Grade Separation project as set forth in Exhibit B.
SECTION 6: Reliance on Record. Each and every one of the findings and determination
in this Resolution are based on the competent and substantial evidence, both oral and
written, contained in the entire record relating to the project. The findings and
determinations constitute the independent findings and determinations of the City Council
in all respects and are fully and completely supported by substantial evidence in the
record as a whole.
SECTION 7: Limitations. The City Council's analysis and evaluation of the project is
based on information available at the time of the decision. It is inevitable that in evaluating
a project that absolute and perfect knowledge of all possible aspects of the project will
not exist. In all instances, best efforts have been made to form accurate assumptions.
SECTION 8: Summaries of Information. All summaries of information in the findings,
which precede this section, are based on the substantial evidence in the record. The
absence of any particular fact from any such summary is not an indication that a particular
finding is not based in part on that fact.
WE
SECTION 9: This Resolution will remain effective unless and until superseded by a
subsequent resolution.
PASSED AND ADOPTED this day of 2019.
Drew Boyles, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of EI Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed, approved and adopted by said City Council at a
regular meeting held on the day of , 2019, approved and signed by
the Mayor, and attested to by the City Clerk, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
David King, Assistant City Attorney
5
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RESOLUTION NO.
EXHIBIT A
CEQA FINDINGS OF FACT
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Findings of Fact
Park Place Extension and Grade Separation
Project: Findings of Fact
OVERVIEW AND INTRODUCTION
These Findings of Fact are made with respect to the Park Place Extension and Grade Separation
Project (project), which state the findings of the City Council of the City of EI Segundo (City) relating
to the potentially significant environmental effects of the Project.
The following Findings of Fact and Environmental Commitments Record (ECR) are required by the
California Environmental Quality Act (CEQA), California Public Resources Code Section 21081,
21081.5 and 21081.6, and Title 14, California Code of Regulations (CEQA Guidelines) Sections
15091 through 15093, for the project.
This document provides the findings required by CEQA and the CEQA Guidelines and the specific
reasons for finding the project acceptable with no significant impacts. Recommended mitigation
identified in the Environmental Impact Report/Environmental Assessment (EIR/EA) reduced
potential impacts to less than significant levels.
Environmental Impact Report/Environmental Assessment (EIR/EA)
The California Department of Transportation (Caltrans) is the lead agency for the proposed project
under the National Environmental Policy Act (NEPA). The City of EI Segundo is the lead agency
under CEQA. The City proposes to extend Park Place from Allied Way to Nash Street with a railroad
grade separation to implement a critical project as identified in the City's 2005 Traffic Impact Fee
Study Update, and the Southern California Association of Governments (SCAG) 2017 Federal
Transportation Improvement Program (FTIP).
The proposed project involves Federal funds administered by Caltrans. Thus, the project is subject
to both CEQA and NEPA review. The EIR/EA is considered a joint CEQA/NEPA document;
however, these Findings of Fact are required under CEQA only.
2 PROJECT DESCRIPTION
The City proposes to extend Park Place from Allied Way to Nash Street with a grade separation to
implement a critical project as identified in the City's 2005 Traffic Impact Fee Study Update. By
extending Park Place and closing the gap between Allied Way and Nash Street, the project would
create an alternative route and provide much needed relief to Rosecrans Avenue, a heavily
congested, east -west major arterial in the South Bay region of Los Angeles. The project would also
improve access to the 105 Freeway by creating a direct route from Pacific Coast Highway to Douglas
Street.
The project site includes a combination of both developed and vacant land. The northwesterly
portion of the project site is developed and includes parts of the Plaza EI Segundo retail
development, located along the east side of Pacific Coast Highway. This portion of the project site
includes part of the existing westerly segment of Park Place, portions of Allied Way, and
paved/landscaped parking facilities associated with retail activities. Within this area, both Park Place
and Allied Way are four -lane roadways (two lanes in each direction).
City of EI Segundo I Park Place Extension and Grade Separation Project EIR/EA
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Findings of Fact
The central portion of the project site consists of vacant land, formerly occupied by heavy industrial
uses such as Honeywell and the H. Kramer foundry. The majority of the H. Kramer property within
the northern portion of the project site has been capped as part of hazardous materials remediation.
The majority of other vacant land within the central portion of the site is either overgrown with
vegetation or graded with exposed soils. A number of soil mounds exist within the former Honeywell
portion of the property, along the southerly boundary of the project site. Within this primarily vacant
area are both Union Pacific Railroad (UPRR) and Burlington Northern Santa Fe (BNSF) rail
alignments that serve the Chevron Oil Refinery, which is directly west of the project site. Both the
UPRR and BNSF rail alignments are elevated approximately 10-15 feet with embankments and
chain-link fences along the right-of-way. From the Chevron Oil Refinery, both rail alignments
traverse the project site in a northeasterly direction, ultimately leading off-site in a northerly direction
towards an existing rail right-of-way adjacent to Aviation Boulevard.
The easterly portion of the project site is developed with commercial uses and roadway facilities.
Within this area, the project site extends along Nash Street, a four -lane roadway (two lanes in each
direction) that terminates to the south at Rosecrans Avenue. This area of the project site also affects
portions of the easterly segment of the existing Park Place, which is a two-lane roadway (one lane
in each direction with a center turn lane). The project site also includes a parking lot associated with
the existing ArcLight Cinemas located along the westerly side of Nash Street. The existing parking
lot is paved with landscaping along the perimeter and numerous planters within the interior of the
project site. The parking lot is accessed via the northerly terminus of Nash Street.
The proposed project consists of extending Park Place by constructing approximately 0.25 miles of
new roadway and creating a continuous four -lane collector roadway from Pacific Coast Highway to
Douglas Street. The proposed Park Place extension would include an 80 -foot right-of-way consisting
of a raised and landscaped center median, roadway with two travel lanes in each direction for shared
vehicle and bicycle traffic, curb and gutter, a five-foot landscaped parkway, and a five-foot sidewalk.
The proposed project would be required to cross the existing UPRR and BNSF rail alignments
traversing the project site.
Alternative IC (Preferred Alternative)
The project proposes to consolidate the UPRR and BNSF alignments to facilitate a single grade
separation (proposed roadway undercrossing of the railroad tracks) by relocating the BNSF tracks
to the west. The project would include a roundabout at the Park Place/Allied Way intersection. With
the implementation of this roundabout intersection, improvements at the existing signalized
intersection along Park Place providing access to parking areas at Plaza EI Segundo (immediately
west of the westerly terminus of the proposed project) is proposed to match the new grade of the
Park Place extension. These improvements would primarily consist of lowering the northerly and
southerly legs of the intersection to match grade. In addition, a slight realignment of Allied Way is
proposed to provide an adequate approach to the new roundabout intersection. Retaining walls
would be installed along both sides of existing Park Place and proposed realigned Allied Way,
immediately west and north (respectively) of the proposed Park Place/Allied Way roundabout
intersection. At the easterly terminus of the project, the proposed roadway would extend directly
north of the existing ArcLight Cinemas building, through an existing surface parking lot. Modifications
to the existing Park Place/Nash Street intersection would be required to match proposed roadway
geometry with a roadway design speed at 35 miles per hour (mph). Access to the ArcLight Cinemas
parking lot and driveway to the 2121 Park Place property from Nash Street would be reconstructed.
Drainaqe Facilities
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Findings of Fact
Drainage facilities associated with the roadway improvements would include new storm drain pipe
and catch basins. Stormwater runoff would be conveyed via gravity flow to an existing detention
pond located to the north of the project site.
Utility Relocation
The project would require relocation of various utilities, including petroleum pipelines within railroad
right-of-way and a 42 -inch reclaimed water pipeline between the UPRR and BNSF alignments.
Modifications to City water and sewer as well as various underground natural gas and electric
infrastructure would also be necessary.
Right-of-WaY
Right-of-way acquisition would be required as a result of project implementation. This would include
fee acquisitions for roadway extensions and realignments, slope easements, temporary construction
easements, drainage easements for stormwater treatment and conveyance, and utility
licenses/easements.
Construction Staging
Staging areas would ultimately be selected by the construction contractor, but would be located
entirely within the project site boundary. Construction staging would likely occur within the vacant,
former industrial area located within the central portion of the site.
The proposed project would be implemented via three -stage construction in order to maintain rail
operations along the UPRR and BNSF facilities serving the Chevron facility. Stage 1 would consist
of a temporary shoofly along the UPRR alignment in order to construct the rail crossing over the
proposed Park Place alignment. Stage 2 would include construction of the realigned BNSF tracks
to utilize the proposed grade separation, in addition to the central portion of the Park Place roadway
extension between the existing UPRR and BNSF facilities. Stage 2 would also include elimination
of the temporary UPRR shoofly to switch rail operations back to the existing UPRR alignment. Stage
3 would include completing the remaining Park Place roadway improvements, generally west of the
UPRR alignment and east of the existing BNSF alignment. Stage 3 would switch BNSF operations
to the new alignment, and removal of the vacated BNSF track and yard.
3 RECORD OF PROCEEDINGS
For purposes of CEQA and these Findings of Fact, the Record of Proceedings for the project
consists, without limitation, of the following documents:
• The Notice of Preparation ("NOP") and all other public notices issued by the City in
conjunction with the project;
All comments submitted by public agencies or members of the public during the 30 -day
public comment period for the Initial Study that began on October 28, 2016 and ended on
December 9, 2016 except those comments that addressed the subject matter included in
the Draft EIR/EA;
• The Park Place Extension and Grade Separation Project Draft EIR/EA dated September
2018;
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Findings of Fact
• All comments submitted by public agencies or members of the public during the 48 -day
public comment period for the Draft EIR/EA that began on September 27, 2018 and ended
on November 13, 2018;
• The Park Place Extension and Grade Separation Project Final EIR/EA (including Response
to Comments), dated March 2019;
• All comments and correspondence submitted to the City with respect to the project, in
addition to timely comments on the Draft Initial Study and Draft EIR/EA;
• The Mitigation Monitoring and Reporting Program/Environmental Commitments Record
(MMRP/ECR) for the project;
• All findings and resolutions adopted by City decision makers in connection with the project,
and all documents cited or referred to therein;
• All reports, studies, memoranda, staff reports, maps, exhibits, illustrations, diagrams or
other planning materials relating to the project prepared by the City or by consultants to the
City, or responsible or trustee agencies and submitted to the City or responsible or trustee
agencies, with respect to the City's compliance with the requirements of CEQA and with
respect to the City's actions on the project;
■ All documents submitted to the City by other public agencies or members of the public in
connection with the project;
■ Minutes, as available, of all public meetings and public hearings held by the City in
connection with the project;
• Any documentary or other evidence submitted to the City at such information sessions,
public meetings, and public hearings;
• Matters of common knowledge within the City, including, but not limited to those cited above;
and
■ Any other materials required to be in the record of proceedings by Public Resources Code
Section 21167.6, subdivision (e).
The Draft EIR/EA, Final EIR/EA, and administrative record for the Park Place Extension and Grade
Separation Project are available for review upon request at:
City of EI Segundo
Planning Division
350 Main Street
EI Segundo, California 90245
The City Council has relied on all of the documents listed above in reaching its decision on the
project.
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Findings of Fact
4 PROCEDURAL HISTORY
The City released a Notice of Preparation (NOP) on October 28, 2016 for the Park Place Extension
and Grade Separation Project Draft EIR, and provided notice of a Public Scoping Meeting, which was
held on December 8, 2016 at the EI Segundo City Council Chambers.
Draft EIR/EA
Michael Baker International, Inc. prepared a Draft EIR/EA for the Park Place Extension and Grade
Separation Project, dated September 2018, under the direction of the City's Director of Planning. A
Notice of Completion and copies of the Draft EIR/EA were delivered to the State Clearinghouse
(SCH No. 2016101075) on September 26, 2018, and the Draft EIR/EA was circulated for a duly
noticed 48 -day public review period that began on September 27, 2018 and ended on November 13,
2018.
A Notice of Availability (NOA) for the Draft EIR/EA was provided via the Los Angeles County Clerk -
Registrar, EI Segundo Herald, and two public places.
As noted, the Draft EIR/EA was distributed to public agencies, organizations, and interested parties
for a 48 -day commenting period. Hard copies and/or compact discs with electronic EIR/EA files were
distributed to the State Clearinghouse and the above-mentioned agencies, organizations, and
interested parties, including Native American tribal representatives. A hard copy of the Draft EIR/EA
was also made available for review at Caltrans District 7 headquarters, City Hall, City of EI Segundo
Public Library, and on-line at the following websites: www.elsegundo.org and
http://www.dot.ca.gov/d7/env-docs/. Upon completion of the public review and comment period, 15
written comments were received.
Final EIR/EA
Written responses to all significant comments raised with respect to the Draft EIR/EA were prepared
and incorporated into the Final EIR/EA. Written responses to comments received from public
agencies have been made available to those agencies at least 10 days before the City considers
certification of the Final EIR/EA. The comments received on the Draft EIR/EA and their responses
have been considered by the City Council in deciding to adopt the Park Place Extension and Grade
Separation Project and certify the Final EIR/EA.
The Final EIR/EA was released and distributed to public agencies and other commenters on the Draft
EIR/EA, and for public review, on , 2019, more than 10 days in advance of the scheduled
date of review and consideration by this City Council. The Final EIR/EA includes the comments and
recommendations received regarding the Draft EIR/EA, a list of Draft EIR/EA commenters, and
written responses to the comments received. Changes and corrections made to the various Draft
EIR/EA sections are included as errata.
As required by Public Resources Code Section 21081.6, a MMRP/ECR has been prepared for
consideration and adoption by the City Council.
The City Council considered adoption of the Park Place Extension and Grade Separation Project,
certification of the Final EIR/EA, these Findings of Fact, and the MMRP/ECR at its public hearing on
, 2019. Notice of the City Council public hearing was duly given pursuant to the relevant
provisions of California law, including the Brown Act.
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Findings of Fact
5 FINDINGS OF FACT
Pursuant to Public Resources Code Section 21081 and CEQA Guidelines Section 15091, no public
agency shall approve or carry out a project where an Environmental Impact Report (EIR) has been
certified that identifies one or more significant impacts on the environment that would occur if the
project is approved or carried out, unless the public agency makes one or more findings for each of
those significant impacts, accompanied by a brief explanation of the rationale of each finding. The
possible findings, which must be supported by substantial evidence in the record, are:
(1) Changes or alterations have been required in, or incorporated into, the project which
mitigate or avoid the significant effects on the environment.
(2) Those changes or alterations are within the responsibility and jurisdiction of another
public agency and have been, or can and should be, adopted by that other agency.
(3) Specific economic, legal, social, technological, or other considerations, including
considerations for the provision of employment opportunities for highly trained workers,
make infeasible the mitigation measures or alternatives identified in the environmental
impact report.
With respect to significant effects, which were subject to finding (1) above, the public agency must
find that potential impacts are mitigated to a less than significant level.
References for discussion of environmental impacts within the Final EIR/EA are noted with each
finding.
A. Effects Determined to Have No Impact or a Less than Significant Impact
The evaluation prepared in the Park Place Extension and Grade Separation Project EIR/EA found
and provided substantial evidence that certain impacts of the Park Place Extension and Grade
Separation project would have no impact or have impacts that are less than significant. The City
Council agrees with the characterization of the Final EIR/EA with respect to all of the Park Place
Extension and Grade Separation project impacts identified as "resulting in no impact" or "less than
significant" impacts and finds that those impacts have been described and analyzed accurately and
are supported by substantial evidence as described in the Final EIR/EA. Reference should be made
to the Draft EIR/EA and Final EIR/EA for a more complete description of the findings regarding these
impacts.
This finding applies to the evaluation of the potential impacts for the following items as further
described in the Final EIR/EA, that the project will not:
Visual/Aesthetics
❑ Have a substantial adverse effect on a scenic vista.
❑ Substantially damage scenic resources, including, but not limited to, trees, rock outcroppings,
and historic buildings within a state scenic highway.
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Findings of Fact
Agricultural Resources
❑ Convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance
(Farmland), as shown on the maps prepared pursuant to the Farmland Mapping and
Monitoring Program of the California Resources Agency, to non-agricultural use.
❑ Conflict with existing zoning for agricultural use, or a Williamson act contract.
❑ Conflict with existing zoning for, or cause rezoning of, forest (as defined in Public Resources
Code Section 12220 (g)), timberland (as defined by Public Resources Code Section 4526),
or timberland zoned Timberland Production (as defined by Government Code Section 51104
(g)).
❑ Result in loss of forest land or conversion of forest land to non -forest use.
❑ Involve other changes in the existing environment which, due to their location or nature, could
result in conversion of Farmland to non-agricultural use or conversion of forest land to non -
forest use.
Air Quality
❑ Conflict with or obstruct implementation of applicable air quality plan.
❑ Violate any air quality standard or contribute substantially to an existing or projected air
quality violation.
❑ Result in a cumulatively considerable net increase of any criteria pollutant for which the
project region is non -attainment under an applicable federal or state ambient air quality
standard (including releasing emissions which exceed quantitative thresholds for ozone
precursors).
❑ Exposure of sensitive receptors to substantial pollutant concentrations and Toxic Air
Contaminants.
❑ Create objectionable odors affecting a substantial number of people.
Biological Resources
❑ Have a substantial adverse effect on any riparian habitat or other sensitive natural community
identified in local or regional plans, policies, or regulations, or by the California Department of
Fish and Wildlife or U.S. Fish and Wildlife Service.
❑ Have a substantial adverse effect on federally protected wetlands as defined by section 404
of the Clean Water Act (including but not limited to marsh, vernal pool, coastal, etc.) through
direct removal, filling, hydrological interruption, or other means.
❑ Interfere substantially with the movement of any native resident or migratory fish or wildlife
species or with established native resident or migratory wildlife corridors or impede the use
of native wildlife nursery sites.
❑ Conflict with any local policies or ordinances protecting biological resources, such as a tree
preservation policy or ordinance.
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Findings of Fact
❑ Conflict with the provisions of an adopted Habitat Conservation Plan, Natural Community
Conservation Plan, or other approved local, regional, or state habitat conservation plan.
Cultural Resources
❑ Cause a substantial adverse change in the significance of a historical resource as defined in
§15064.5.
❑ Cause a substantial adverse change in the significance of an archaeological resource
pursuant to §15064.5.
❑ Disturb any human remains, including those interred outside of dedicated cemeteries.
Geology and Soils
❑ Expose people or structures to potential substantial adverse effects, including the risk of loss,
injury, or death involving:
i. Rupture of a known earthquake fault, as delineated on the most recent Alquist-
Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or
based on other substantial evidence of a known fault. (Division of Mines and
Geology Special Publication 42)
ii. Strong seismic ground shaking.
iii. Seismic -related ground failure, including liquefaction.
iv. Landslides.
❑ Result in substantial soil erosion of the loss of topsoil.
❑ Be located on a geological unit or soil that is unstable, or that would become unstable as a
result of the project and potentially result in on -or off-site landslide, lateral spreading,
subsidence, liquefaction or collapse.
❑ Be located on expansive soil, as defined by Table 18-1-B of the Uniform Building Code
creating substantial risks to life or property.
❑ Have soils incapable of adequately supporting the use of septic tanks or alternative
wastewater disposal systems where sewers are not available for the disposal of wastewater.
Greenhouse Gases
❑ Generate greenhouse gas emissions, either directly or indirectly, that may have a significant
impact on the environment.
❑ Conflict with an applicable plan, policy or regulation adopted for the purpose of reducing the
emissions of greenhouse gases.
Hazardous and Hazardous Materials
❑ Create a significant hazard to the public or the environment through the routine transport,
use, or disposal of hazardous materials.
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Findings of Fact
❑ For a project located within an airport land use plan or, where such a plan has not been
adopted, within two miles of a public airport or public use airport, result in a safety hazard for
people residing or working in the project area.
❑ For a project within the vicinity of a private airstrip, result in a safety hazard for people residing
or working in the project area.
❑ Expose people or structures to a significant risk of loss, injury, or death involving wildland
fires, including where wildlands are adjacent to urbanized areas or where residences are
intermixed with wildlands.
Hydrology and Water Qualify
❑ Violate any water quality standards or waste discharge requirements.
❑ Substantially deplete groundwater supplies or interfere substantially with groundwater
recharge such that there would be a net deficit in aquifer volume or a lowering of the local
groundwater table level (e.g., the production rate of pre-existing nearby wells would drop to
a level which would not support existing land uses or planned uses for which permits have
been granted).
❑ Substantially alter the existing drainage pattern of the site or area, including through the
alteration of the course of a stream or river, in a manner which would result in substantial
erosion or siltation on- or off-site.
❑ Substantially alter the existing drainage pattern of the site or area, including through the
alteration of the course of a stream or river, or substantially increase the rate or amount of
surface runoff in a manner which would result in flooding on -or off-site.
❑ Create or contribute runoff water which would exceed the capacity of existing or planned
stormwater drainage systems or provide substantial additional sources of polluted runoff.
❑ Otherwise substantially degrade water quality.
❑ Place housing within a 100 -year flood hazard area as mapped on a federal Flood Hazard
Boundary or Flood Insurance Rate Map or other flood hazard delineation map.
❑ Place within a 100 -year flood hazard area structures which would impede or redirect flood
flows.
❑ Expose people or structures to a significant risk of loss, injury or death involving flooding,
including flooding as a result of the failure of a levee or dam.
❑ Inundation by seiche, tsunami, or mudflow.
Land Use and Planning
❑ Physically divide an established community.
❑ Conflict with any applicable land use plan, policy, or regulation of an agency with jurisdiction
over the project (including, but not limited to the general plan, specific plan, local coastal
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Findings of Fact
program, or zoning ordinance) adopted for the purpose of avoiding or mitigating an
environmental effect.
❑ Conflict with any applicable habitat conservation plan or natural community conservation
plan.
Mineral Resources
❑ Result in the loss of availability of a known mineral resource that would be of value to the
region and the residents of the state.
❑ Result in the loss of availability of a locally -important mineral resource recovery site
delineated on a local general plan, specific plan or other land use plan.
Noise
❑ Result in a substantial permanent increase in ambient noise levels in the project vicinity
above levels existing without the project.
❑ For a project located within an airport land use plan or, where such a plan has not been
adopted, within two miles of a public airport or public use airport, expose people residing or
working in the project area to excessive noise levels; or
❑ For a project within the vicinity of a private airstrip, expose people residing or working in the
project area to excessive noise levels.
Population and Housing
❑ Induce substantial population growth either directly (e.g., by proposing new homes and
businesses) or indirectly (e.g., through extension of roads or other infrastructure).
❑ Displace substantial numbers of existing housing, necessitating the construction of
replacement housing elsewhere.
❑ Displace substantial numbers of people, necessitating the construction of replacement of
housing elsewhere.
Public Services
❑ Result in substantial adverse physical impacts associated with the provision of new or
physically altered governmental facilities, need for new or physically altered governmental
facilities, the construction of which would cause significant environmental impacts, in order to
maintain acceptable service ratios, response times, or other performance objectives for any
of the following public services:
o Schools
o Parks
o Other public facilities.
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Recreation
❑ Increase the use of existing neighborhood and regional parks or other recreational facilities
such that substantial physical deterioration of the facility would occur or be accelerated.
❑ Include recreational facilities or require the construction or expansion of recreational facilities
which might have an adverse physical effect on the environment.
Transportation/Traffic
❑ Result in a change in air traffic patterns, including either an increase in traffic levels or a
change in location that results in substantial safety risks.
❑ Conflict with adopted policies, plans, or programs regarding public transit, bicycle, or
pedestrian facilities, or otherwise decrease the performance or safety of such facilities.
Tribal Cultural Resources
❑ Cause a substantial adverse change in the significance of a tribal cultural resource, defined
in Public Resources Code section 21074 as either a site, feature, place, cultural landscape
that is geographically defined in terms of the size and scope of the landscape, sacred place,
or object with cultural value to a California Native American tribe, and that is:
a) Listed or eligible for listing in the California Register of Historical Resources, or in a
local register of historical resources as defined in Public Resources Code section
5020.1(k), or
b) A resource determined by the lead agency, in its discretion and supported by
substantial evidence, to be significant pursuant to criteria set forth in subdivision (c)
of Public Resources Code Section 5024.1. In applying the criteria set forth in
subdivision (c) of Public Resource Code Section 5024.1, the lead agency shall
consider the significance of the resource to a California Native American tribe.
Utilities and Service Systems
❑ Exceed wastewater treatment requirements of the Regional Water Quality Control Board
❑ Require or result in the construction of new water or wastewater facilities, or expansion of
existing facilities, the construction of which would cause significant environmental effects.
❑ Require or result in the construction of new storm water drainage facilities or expansion of
existing facilities, the construction of which would cause significant environmental effects.
❑ Have sufficient water supplies available to serve the project from existing entitlements and
resources or are new or expanded water supply entitlements needed.
❑ Result in a determination by the wastewater treatment provider which serves or may serve the
project that it does not have adequate capacity to serve the project's projected demand in
addition to the provider's existing commitments.
❑ Be served by a landfill with insufficient permitted capacity to accommodate the project's solid
waste disposal needs.
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❑ Fail to comply with federal, state, and local statutes and regulations related to solid waste.
B. Impacts Determined to Be Less than Significant with Mitigation Incorporated
The Final EIR/EA identifies the following significant environmental impacts associated with the
project. Based on the environmental analysis of the project and the identification of feasible
mitigation measures, potentially significant impacts have been determined by the City to be reduced
to a level of less than significant, and the City has found in accordance with Public Resources Code
Section 21081(a)(1) and State CEQA Guidelines Section 15091(a)(1) that "changes or alterations
have been required in, or incorporated into, the project which mitigate or avoid the significant effects
on the environment." The descriptions of the impacts in these findings are summary statements.
Mitigation Measures are numbered to correspond to listings in the EIR/EA. Reference should be made
to the EIR/EA for a more complete description.
Aesthetics
Section 2.1.6 of the EIR/EA discusses the project's potential impacts related to visual character and
quality, and light and glare. The section concludes that the impacts can be mitigated to a level below
significance.
IMPACT (c): Substantially degrade the existing visual character or quality of the site and its
surroundinas.
IMPACT (d): Create a new source of substantial light or glare which would adversely affect
day or nighttime views in the area.
Substantial Evidence
As noted in Section 2.1.6 (Aesthetics) of the EIR/EA, construction of the project would not expose
sensitive uses to views of the project site. The only viewers of the project would be motorists
traveling along adjacent roadways in the project area and patrons of the adjacent retail and
commercial businesses. Construction -related vehicle access and staging of construction materials
would occur within the City right-of-way (ROW) and disturbed or developed areas along the length
of the project site, and would be visible to motorists and patrons traveling adjacent to the project
site. Construction -related impacts would be short-term and would cease upon project completion.
Mitigation Measure V-1 would be implemented and would require the City to implement a
Construction Management Plan that would identify measures such as temporary opaque fencing
around staging areas, the location for staging areas and stockpiling of materials, and construction
haul routes, consistent with the Caltrans' Standard Specifications for Construction. Compliance
with Mitigation Measure V-1 would reduce temporary visual impacts, and impacts would be less
than significant.
It is anticipated that the project may require nighttime construction activities. These activities may
be required to take place for several months. Existing sources of light within the project area include
vehicle headlights on adjacent roadways and lighting emanating from the retail and commercial
businesses adjacent to the project site. Light and glare from nighttime construction lighting could
potentially cause a nuisance to these motorists and patrons. Mitigation Measure V-2 would require
that any lighting required for nighttime construction activities would be consistent with Section 2-208,
Night Work, of the Caltrans Construction Manual (July 2017). This provision provides for adequate
lighting for the safety of construction workers, but necessitates shielding so that lighting does not
blind approaching drivers. Necessary lighting for safety and construction purposes would be
directed away from land uses outside the project area, and contained and directed toward the
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specific area of construction. With implementation of required mitigation, impacts would be less than
significant in this regard.
With regard to impacts to aesthetic impacts, the following mitigation measures are required by the
Park Place Extension and Grade Separation Project:
(V-1)
(V-2)
Finding
The City of EI Segundo shall implement a Construction Management Plan that
identifies measures to avoid visual impacts during construction activities, such as
temporary opaque fencing around staging areas, the location for staging areas and
stockpiling of materials, and construction haul routes, consistent with the Caltrans'
Standard Specifications for Construction.
Any lighting required for nighttime construction activities shall be consistent with
Section 2-208, Night Work, of the Caltrans Construction Manual (July 2017).
Necessary lighting for safety and construction purposes shall be directed away
from land uses outside the project area, and contained and directed toward the
specific area of construction.
These mitigation measures will ensure that potential aesthetic impacts will be less than significant.
Based on substantial evidence in the EIR/EA regarding visual impacts, the City hereby finds that
changes or alterations have been required in, or incorporated into, the project which mitigate or
avoid the significant effects on the environment. Further evidence supporting the fact that the
environmental effects related to aesthetics will be reduced to a less than significant level is provided
in Chapter 2 of the EIR/EA.
Biological Resources
Section 2.3.1 (Natural Communities), Section 2.3.2 (Plant Species), Section 2.3.3 (Animal Species),
and Section 2.3.4 (Threatened and Endangered Species) of the EIR identify potential significant
impacts pertaining to biological resources but conclude that impacts can be mitigated to less than
significant levels.
IMPACT (a): Have a substantial adverse effect, either directly or through habitat
modifications, on any species identified as a candidate, sensitive, or special -status species
in local or regional plans, policies, or regulations, or by the California Department of Fish and
Wildlife or U.S. Fish and Wildlife Service.
Substantial Evidence
Implementation of the proposed Park Place Extension and Grade Separation Project could result in
impacts to special status species Cooper's hawk, northern harrier, burrowing owl, California horned
lark, American peregrine falcon, Southern tarplant, and paniculate tarplant. Impacts to special
status species and migratory birds would be considered significant if development under the
proposed project results in the "take" of special status species. Without mitigation, potentially
adverse impacts could occur to nesting birds that are affected by construction -related tree and
vegetation removal and construction noise. Implementation of the following mitigation measures
would reduce these potential impacts to less than significant. Mitigation Measures AS -1 and AS -2
would ensure that if nesting birds that are covered by the Migratory Bird Treaty Act (MBTA) and/or the
California Fish and Game Code are found on a construction site, protective measures would be
City of EI Segundo I Parts Place Extension and Grade Separation Project EIR/EA 13
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Findings of Fact
implemented. Mitigation Measures PS -1 and PS -2 would require preconstruction plant surveys and
revegetation after construction, to minimize impacts to sensitive plants. As stated in Section 2.3.3
of the Final EIR/EA, impacts will be less than significant with mitigation incorporated.
With regard to impacts to biological resources, the following mitigation measures are required by the
Park Place Extension and Grade Separation Project:
(AS -1)
(AS -2)
(PS -1)
Pursuant to the Migratory Bird Treaty Act (MBTA) and California Fish and Game
Code, removal of any trees, shrubs, or any other potential nesting habitat shall be
conducted outside the avian nesting season. The nesting season generally
extends from early February through August, but can vary slightly from year to year
based upon seasonal weather conditions. If ground disturbance and vegetation
removal cannot occur outside of the nesting season, a preconstruction clearance
survey for nesting birds shall be conducted within three days of the start of any
ground disturbing activities to ensure that no nesting birds will be disturbed during
construction. The biologist conducting the clearance survey shall document a
negative survey with a brief letter report indicating that no impacts to active avian
nests will occur. If an active avian nest is discovered during the preconstruction
clearance survey, construction activities shall stay outside of a 300 -foot buffer
around the active nest. For raptor species, this buffer is expanded to 500 feet.
The biological monitor shall be present to delineate the boundaries of the buffer
area and to monitor the active nest to ensure that nesting behavior is not adversely
affected by the construction activity. Once the young have fledged and left the
nest, or the nest otherwise becomes inactive under natural conditions, normal
construction activities can occur.
Burrowing owl breeding season focused surveys shall be conducted prior to
ground disturbing activities. The surveys shall be conducted consistent with the
California Department of Fish and Wildlife (CDFW) Staff Report on Burrowing Owl
Mitigation (Staff Report) dated March 7, 2012. Should burrowing owl be found
within the Biological Study Area (BSA) during preconstruction clearance surveys,
the CDFW shall be contacted for consultation prior to clearing and grubbing.
If burrowing owl are found to occupy the BSA at the time of the survey, a relocation
and management plan shall be written, approved by CDFW, and implemented prior
to site development. Determination of the appropriate method of relocation, such
as eviction/passive relocation or active relocation, shall be based on the specific
site conditions (e.g., distance to nearest suitable habitat and presence of burrows
within that habitat) in coordination with the CDFW. Active relocation and
eviction/passive relocation require the preservation and maintenance of suitable
burrowing owl habitat determined through coordination with the CDFW during the
nesting season.
A preconstruction rare plant clearance survey is recommended to be conducted
within the Biological Study Area (BSA) during the appropriate blooming season
(March to September) to determine whether southern tarplant and/or paniculate
tarplant occur onsite. Surveys shall provide 100 percent clearance of suitable
habitat within the BSA. If southern tarplant and/or paniculate tarplant, or any other
special -status plant species, are present and unavoidable, they shall be salvaged
City of EI Segundo I Park Place Extension and Grade Separation Project EIRIEA
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Findings of Fact
(PS -2)
Finding
and moved to a different location within the BSA that contains a similar habitat, in
accordance with resource agency requirements. It is also recommended that
fugitive dust be contained to the maximum extent possible via the use of an onsite
water truck(s), and that all construction equipment be thoroughly cleaned of all
weed seeds prior to entering the BSA to prevent the spread of invasive species.
To increase the availability of suitable habitat and general habitat quality within the
BSA, all undeveloped disturbed areas shall be revegetated with native plant
species generally conforming to the plant composition in the immediate
surrounding area.
These mitigation measures will ensure that impacts to nesting birds and plant species will be less
than significant. They will ensure that protective measures are taken if nesting birds and sensitive
plants are determined to be present prior to construction. Based on substantial evidence in the
EIR/EA and the public record regarding impacts to biological resources, the City hereby finds that
changes or alterations have been required in, or incorporated into, the project which mitigate or
avoid the significant effects on the environment. Further evidence supporting the fact that the
environmental effects related to biological resources will be reduced to a less than significant level
is provided in Chapter 2 of the EIR/EA.
Cultural Resources
Section 2.1.7 (Cultural Resources) of the Final EIR/EA identifies potential significant impacts
pertaining to construction -related Cultural Resources impacts but concludes that impacts can be
mitigated to less than significant levels.
IMPACT (c): Directly or indirectly destroy a unique paleontological resource or site
or unique geologic feature.
Substantial Evidence
While there are no known recorded paleontological resources within the project boundaries, earth-
moving activities associated with construction of the project may affect paleontologically-sensitive
deposits, which could result in the disturbance or loss of paleontological resources, including
scientifically important fossil remains, associated fossil specimen data, and corresponding geologic
and geographic locality data. Any loss of paleontological resources would be a significant impact
and would most likely occur in areas underlain by areas in the proposed project boundaries mapped
as Pleistocene older flood plain deposits (Qoa) (see the Paleontological Resources section in
Chapter 2 for a detailed discussion). Therefore, Mitigation Measure PALEO-1 has been incorporated
and would require preparation of a project -specific Paleontological Mitigation Plan (PMP) prepared
by a qualified principal paleontologist, once adequate project design information regarding
subsurface disturbance location, depth, and lateral extent is available. This measure would also
require paleontological worker training, and preparation of a Paleontological Mitigation Report, in
addition to other provisions.
With regard to impacts to paleontological resources, the following mitigation measure is required by
the Park Place Extension and Grade Separation Project:
(PALED -1)
City of EI Segundo I Park Place Extension and Grade Separation Project EIR/EA 15
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Findings of Fact
Prior to construction activities, the City of EI Segundo shall ensure that a
Paleontological Mitigation Plan is prepared and implemented during construction
of the project in those parts of the project area that have been identified as having
a high potential to impact significant nonrenewable paleontological resources. The
Paleontological Mitigation Plan shall be prepared by a qualified paleontologist and
shall include the following:
a) Preconstruction paleontological sensitivity
personnel, with documentation of training that
to, sign -in sheets and hardhat stickers.
b) A signed repository agreement.
training for earth -moving
includes, but is not limited
c) Proposed field and laboratory methods that are consistent with repository
requirements.
d) Reporting requirements to document that compliance with paleontological
measures is being achieved.
e) Submission of the final Paleontological Mitigation Compliance Report to the
City of EI Segundo upon completion of project earth -moving activities.
Finding
This mitigation measure will ensure that the unanticipated discovery of paleontological resources
is adequately addressed in accordance with CEQA. It will require preparation of Paleontological
Mitigation Plan to ensure that impacts to resources are minimized. Based on substantial evidence
in the EIR and the public record regarding impacts to paleontological resources, the City hereby
finds that changes or alterations have been required in, or incorporated into, the project to mitigate
or avoid the significant effects on the environment. Further evidence supporting the fact that the
environmental effects related to paleontological resources will be reduced to less than significant
levels is provided in Chapter 2 of the EIR/EA.
Hazards and Hazardous Materials
Section 2.2.4 (Hazardous Waste and Materials) of the EIR/EA discusses the project's effects related
to hazards and risk of upset, hazards in proximity to a local school, and sites listed pursuant to
Government Code Section 65962.5. The section concludes that the impacts can be mitigated to a
level below significance.
...........
IMPACT (b): Create a significant hazard to the public or the environment through reasonably
foreseeable upset and accident conditions involving the release of hazardous materials into
the environment.
IMPACT (c): Emit hazardous emissions or handle hazardous or acutely hazardous materials,
substances or waste within one- uarter mile of an existing or proposed school.
IMPACT (d): Be located on a site which is included on a list of hazardous materials sites
compiled pursuant to Government Code Section 65962.5 and, as a result, would it create a
significant hazard to the public or the environment.
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Findings of Fact
IMPACT (g): Impair implementation of or physically interfere with an adopted emergency
response plan or emergency evacuation plan.
Substantial Evidence
Section 2.2.4 of the EIR/EA identifies releases of hazardous materials/waste from past on-site and
off-site industrial uses, which have resulted in contamination to on-site soil, soil gas, and
groundwater. Past facilities include Honeywell/General Chemical, Air Products, H. Kramer &
Company, rail operations and MTA/BNSF property, and petroleum pipelines. The project would
involve acquisition of contaminated properties. There is a potential for exposure of contractors to
hazardous materials/wastes in soil, soil gas, and groundwater. Soil excavation and earth -moving
activities associated with the project could expose workers to contaminants associated with past
uses on-site. During construction, exposure to these contaminants can be minimized through
adherence to protocols for the removal, handling, and disposal of said materials.
Implementation of Mitigation Measure HW -1 would require a Phase II site investigation to define
the extent of on-site contamination and recommend appropriate coordination with other off-site
properties owners and remediation. Mitigation Measure HW -2 would require a Soil Management
Plan. Mitigation Measure HW -3 would require identification and relocation coordination of on-site
monitoring wells. The Phase II/Site Characterization Specialist would be required to identify the
location of on-site petroleum pipelines (Mitigation Measure HW -4). Any site disturbance activities
within any easements for petroleum pipelines would be required to be conducted under local
purview. Further, any on-site transformers to be relocated/removed during site disturbance
activities would be required to be conducted under the purview of the local purveyor to identify
property -handling procedures regarding PCBs (Mitigation Measure HW -5). Mitigation Measure
HW -6 requires a Construction Contingency Plan be prepared in the event that unknown hazardous
materials/waste are uncovered during site disturbance activities. Mitigation Measures HW -1
through HW -6 would reduce impacts regarding hazardous waste/materials to less than significant
levels.
Vistamar School is located approximately 0.25 -mile east of the proposed project area at 737 Hawaii
Street. As discussed in the responses to a) and b) above, the project could involve the potential
for release of hazardous emissions or handling of acutely hazardous materials. However,
Mitigation Measures HAZ-1 through HAZ-6 would reduce these impacts to a less than significant
level.
Based on the Phase I ISA, seven regulatory sites were reported to be associated with the areas of
proposed ROW acquisition within the boundaries of the subject site. As such, the project site
consists of areas included on a list of hazardous materials sites compiled pursuant to Government
Code Section 65962.5. However, impacts pertaining to reported releases at the project site would
be reduced to less than significant levels with implementation of Mitigation Measures HW -1 through
HW -6.
As described in Section 2.1.4, Utilities/Emergency Services, in this EIR/EA, the project could result
in short-term construction impacts to emergency access due to traffic delays associated with a
construction zone; however, Short-term congestion would be addressed with implementation of a
Traffic Management Plan (TMP), which would serve to minimize disruption to emergency services.
Mitigation Measure U&ES-2 provides that prior to and during construction, the City and' the
Construction Contractor will coordinate all temporary ramp closures and detour plans with fire,
emergency medical, and law enforcement providers to minimize temporary delays in emergency
response times as part of the TMP to be prepared for project (refer to Mitigation Measure TRA -1),
City of El Segundo I Park Place Extension and Grade Separation Project E!R/EA 17
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Findings of Fact
including the identification of alternative routes and routes across the construction areas for
emergency vehicles, developed in coordination with the affected agencies. With implementation of
Mitigation Measures U&ES-2 and TRA -1, potentially significant impacts related to short-term
construction activities and effects on emergency response would be reduced to a less than
significant impact.
With regard to impacts to hazardous waste, the following mitigation measures are required by the
Park Place Extension and Grade Separation Project:
(HW -1)
(HW -2)
(HW -3)
(HW -4)
Phase II Site Investigation: The City of EI Segundo shall retain a Phase II/Site
Characterization Specialist during the Plans, Specifications, and Estimates (PS&E)
stage to define the extent of on-site contamination and recommend appropriate
coordination with other off-site properties owners and remediation, as necessary,
for implementation of the proposed project.
Soil Management Plan: The City of EI Segundo shall retain a Phase II/Site
Characterization Specialist during the Plans, Specifications, and Estimates (PS&E)
stage to review available files and recorded covenants and deed restrictions
pertaining to hazardous materials for the project site as well as coordinate with the
Los Angeles Regional Water Quality Control Board (RWQCB) regarding proposed
construction activities within the former Honeywell and H. Kramer & Company
properties. The Specialist shall prepare a Soil Management Plan that identifies
necessary sampling efforts, necessary actions to satisfy covenant and deed
restrictions, and soil management practices necessary during site disturbance
(including safety precautions to ensure worker safety). The Plan shall also
consider necessary sampling efforts, management of soils, and proper disposal of
waste materials during demolition within railroad ROW as well as any work within
the vicinity of a petroleum pipeline. The handling and/or disposal of contaminated
soils shall comply with all federal, state, and local laws and regulations.
On -Site Monitoring Wells: The City of EI Segundo shall retain a Phase II/Site
Characterization Specialist during the Plans, Specifications, and Estimates (PS&E)
stage to identify and coordinate property relocation of existing on-site monitoring
wells, as necessary, with the contractor for the project. All well relocation shall be
conducted in consultation with, and per the standards of, the Los Angeles Regional
Water Quality Control Board (RWQCB).
On -Site Petroleum Pipelines: The City of EI Segundo shall retain a Phase II/Site
Characterization Specialist during the Plans, Specifications, and Estimates (PS&E)
stage to identify the location of on-site petroleum pipelines. Any site disturbance
activities within any easements for petroleum pipelines shall be conducted under
the purview of the local purveyor.
City of EI Segundo I Park Place Extension and Grade Separation Project EIR/EA 18
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Findings of Fact
(HW -5)
PCBs: Any transformer to be relocated/removed during site disturbance activities
shall be conducted under the purview of the local purveyor to identify property -
handling procedures regarding PCBs.
(HW -6)
Unknown Hazardous Materials: Prior to the start of construction, the contractor
shall prepare a Construction Contingency Plan (CCP) in accordance with the
California Department of Transportation's (Caltrans) Unknown Hazards
Procedures for Construction. The CCP shall include provisions for emergency
response in the event that unidentified hazardous materials, petroleum
hydrocarbons, or hazardous or solid wastes are discovered during construction
activities. The CCP shall address field screening, contaminant materials testing
methods, mitigation and contaminate management requirements, and health and
safety requirements for construction workers, including limiting exposure to
potential residual contamination in on-site surface soils. The CCP shall be
prepared in consideration of the Phase II/Site Characterization Specialists' Soil
Management Plan.
(U&ES-2)
Prior to and during construction, the City of EI Segundo and the Construction
Contractor shall coordinate all temporary ramp closures and detour plans with fire,
emergency medical, and law enforcement providers to minimize temporary delays
in emergency response times as part of the Traffic Management Plan (TMP),
including the identification of alternative routes and routes across the construction
areas for emergency vehicles, developed in coordination with the affected
agencies.
(TRA -1)
A Traffic Management Plan (TMP) shall be implemented to reduce short-term
construction -related impacts in the project vicinity. The TMP shall include, but not
be limited to, the following provisions:
• Public Information: Provide advanced notice and project updates to affected
businesses and the general public, via brochures and mailers, community
meetings, signage, and website information.
■ Motorist Information: Provide project information using changeable message
signs and ground -mounted signs regarding closures, available detours, and
alternate access points to existing businesses.
Traffic Management: Prepare a traffic lane closure chart, detour routes,
pedestrian routes, residential and commercial access routes, and temporary
traffic signals during construction.
Finding
These mitigation measures will ensure that impacts from hazards and hazardous materials will be
less than significant. Based on substantial evidence in the EIR/EA and the public record regarding
impacts from hazardous waste, the City hereby finds that changes or alterations have been
required in, or incorporated into, the project which mitigate or avoid the significant effects on the
environment. Further evidence supporting the fact that the environmental effects related to hazards
City of EI Segundo I Park Place Extension and Grade Separation Project EIR/EA 19
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Findings of Fact
and hazardous materials will be reduced to a less than significant level is provided in Chapter 2 of
the EIR/EA.
Noise
Section 2.2.6 (Noise) of the EIR/EA discusses the potential project effects related to generation of
noise in excess of agency standards, groundborne vibration/noise, and temporary or periodic noise
above levels existing without the project. The section concludes that the impacts can be mitigated
to a level below significance.
IMPACT (a): Expose people to or generate noise levels in excess of standards established in
the local general plan or noise ordinance, or applicable standards of other agencies.
IMPACT (b): Expose people to or generate excessive groundborne vibration or-groundborne
noise levels.
IMPACT (d): Cause a substantial temporary or periodic increase in ambient noise levels in
the project vicinity above levels existing without the project.
Substantial Evidence
Section 2.2.6 of the EIR/EA identifies potentially significant impacts related to noise. For short-term
construction activities, the Section 7-2-10 of the EI Segundo Municipal Code creates an exemption
for construction noise, provided said activities occur between the City's allowable construction
hours of 7:00 a.m. and 6:00 p.m., Monday through Saturday, Construction is also prohibited on
Sundays or Federal holidays. Section 7-2-10 also requires that construction activities do not
exceed the noise standard of 65 dBA measured at a residential receptor's property line. The closest
receivers are the commercial uses located along Park Place. These commercial areas would be
subject to short-term noise levels between 86 and 95 dBA Lmax generated by construction
activities along the project alignment. However, no significant noise impacts from construction are
anticipated as construction activities would occur between the City's allowable construction hours
of 7:00 a.m. and 6:00 p.m., Monday through Saturday. Construction activities would not occur on
Sundays and Federal holidays. It is not anticipated that construction noise would substantially
interfere or interrupt ongoing commercial activities adjacent to the project site (e.g., Plaza EI
Segundo, ArcLight Cinemas).
In addition, there are no sensitive receptors in the vicinity of the project site. The closest sensitive
receptors to the project area are residential uses located approximately 1,500 feet away. Based
on the Noise Study Report (NSR), maximum construction noise levels would reach a maximum of
67 dBA at 600 feet. Since the nearest residential receptors are approximately 1,500 feet away,
construction noise levels are not anticipated to exceed the City's construction noise standard of 65
dBA at residential receptors. Construction noise would be short-term and intermittent, and would
cease upon completion of the project. Further, implementation of Mitigation Measures N-1 and N-
2 would minimize the temporary noise impacts from construction, by requiring sound -control
devices/mufflers on construction equipment and providing attenuation around stationary
construction noise sources, among others.
The City's General Plan EIR provides land use compatibility standards for interior and exterior
noise. The interior/exterior noise compatibility for commercial uses is 75 dBA, and for single-family
residential it is 65 dBA (exterior) and 55 dBA (interior). Based on the NSR, predicted traffic noise
levels associated with the project would reach a maximum of 59 dBA at the various modeled
commercial receivers surrounding the project site. This would be below the City's noise
compatibility standard for commercial uses of 75 dBA. Given the distance of the project site to any
City of EI Segundo I Park Place Extension and Grade Separation Project EIR/EA 20
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Findings of Fact
sensitive receptors (single-family residential approximately 1,500 feet away), it is not anticipated
that the project would result in any exceedance of the City's interior/exterior noise compatibility
standards for single-family residential uses.
Thus, the potential noise impacts during construction and operation of the project would be less
than significant, upon implementation of mitigation measures. With regard to impacts to noise, the
following mitigation measures are required by the Park Place Extension and Grade Separation
Project:
(N-1)
(N-12)
Finding
All equipment shall have sound -control devices that are no less effective than
those provided on the original equipment. No equipment shall have an unmuffled
exhaust.
The contractor shall implement appropriate noise mitigation measures, including
changing the location of stationary construction equipment, turning off idling
equipment, notifying adjacent business owners in advance of construction work,
rescheduling construction activity, and installing acoustic barriers around
stationary construction noise sources.
Based on substantial evidence in the EIR/EA and the public record regarding impacts to noise, the
City hereby finds that changes oralterations have been required in, or incorporated into, the project
which mitigate or avoid the significant effects on the environment. Further evidence supporting the
fact that the environmental effects related to noise will be reduced to a less than significant level is
provided in Chapter 2 of the EIR/EA.
Public Services
Section 2.1.4 (Utilities and Emergency Services) of the EIR/EA identifies potentially significant
impacts pertaining to emergency services. Fire and police protection are the only areas that have
the potential for significant impacts, but the section concludes that impacts to police and fire services
within the study area of can be reduced to less than significant with mitigation.
IMPACT (a): The project result in substantial adverse physical impacts associated with the
provision of new or physically altered governmental facilities, need for new or physically
altered governmental facilities, the construction of which could cause significant
environmental impacts, in order to maintain acceptable service ratios, response times or
other performance objectives for fire and police protection.
Substantial Evidence
Section 2.1.4 of the EIR/EA identifies potentially significant impacts of the proposed Park Place
Extension and Grade Separation project. Fire protection and emergency medical/paramedic
services in the City of EI Segundo are provided by the EI Segundo Fire Department. Police
protection services in the City of EI Segundo are provided by the EI Segundo Police Department.
Project construction would result in temporary impacts to traffic circulation that could affect fire and
police response times. However, these impacts would be temporary in nature. Emergency services
providers could experience travel delays during the temporary construction process.
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Findings of Fact
Short-term congestion would be addressed with implementation of a Traffic Management Plan
(TMP), which would serve to minimize disruption to emergency services. Mitigation Measure U&ES-
2 provides that prior to and during construction, the City and the Construction Contractor will
coordinate all temporary closures and detour plans with fire, emergency medical, and law
enforcement providers to minimize temporary delays in emergency response times as part of the
TMP to be prepared for project (refer to Mitigation Measure TRA -1), including the identification of
alternative routes and routes across the construction areas for emergency vehicles, developed in
coordination with the affected agencies. With implementation of this mitigation measure, impacts
related to short-term construction activities and effects on emergency response and evacuation
plans would be less than significant. With regard to impacts to fire and police protection services,
the following mitigation measures are required by the Park Place Extension and Grade Separation
Project:
(U&ES-2)
Prior to and during construction, the City of EI Segundo and the Construction
Contractor shall coordinate all temporary ramp closures and detour plans with fire,
emergency medical, and law enforcement providers to minimize temporary delays
in emergency response times as part of the Traffic Management Plan (TMP),
including the identification of alternative routes and routes across the construction
areas for emergency vehicles, developed in coordination with the affected
agencies.
(TRA -1)
A Traffic Management Plan (TMP) shall be implemented to reduce short-term
construction -related impacts in the project vicinity. The TMP shall include, but not
be limited to, the following provisions:
Public Information: Provide advanced notice and project updates to affected
businesses and the general public, via brochures and mailers, community
meetings, signage, and website information.
• Motorist Information: Provide project information using changeable message
signs and ground -mounted signs regarding closures, available detours, and
alternate access points to existing businesses.
Traffic Management: Prepare a traffic lane closure chart, detour routes,
pedestrian routes, residential and commercial access routes, and temporary
traffic signals during construction.
Finding
Based on substantial evidence in the EIR/EA and the public record regarding impacts to fire and
police services, the City hereby finds that changes or alterations have been required in, or
incorporated into, the project which mitigate or avoid the significant effects on the environment.
Further evidence supporting the fact that the environmental effects related to fire and police
services will be reduced to a less than significant level is provided in Chapter 2 of the EIR/EA.
Transportation/Traffic
Section 2.1.5 (Traffic) of the EIR/EA identifies potential significant impacts pertaining to conflicts with
Level of Service (LOS) measures of effectiveness for performance of the circulation system but
concludes that impacts to local intersections within the study area of can be reduced to less than
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Findings of Fact
significant with mitigation. Impacts also pertain to conflicts with the Los Angeles County Congestion
Management Plan, increased hazards due to a design feature, and inadequate emergency access.
The section concludes that these impacts can be reduced to less than significant with mitigation.
IMPACT (a): Conflict with an applicable plan, ordinance, or policy establishingmeasures of
effectiveness for the performance of the circulation system, taking into account all modes of
transportation including mass transit and non -motorized travel and relevant components of
the circulation system, including but not limited to intersections, streets, highways and
freeways, pedestrian and bicycle paths, and mass transit.
IMPACT (b): Conflict with an applicable congestion management program, including, but not
limited to level of service standards and travel demand measures, or other standards
established by the county congestion management agency for designated roads or
highways.
IMPACT (d): Substantially increase hazards due to a design feature (e.g., sharp curves or
dangerous intersections) or incompatible uses (e.g., farm equipment).
IMPACT (e): • Result in inadequate emergency access.
Substantial Evidence
Section 2.1.5 (Traffic) of the EIR/EA identifies potentially significant impacts of the proposed Park
Place Extension and Grade Separation project. Construction would result in temporary
construction impacts that may temporarily restrict vehicular accessibility within the construction
area. However, these disruptions would be temporary, designed to not completely prohibit access
to adjoining properties and roads, and would cease once construction of the project is complete.
Construction of the proposed improvements has been examined relative to the existing system and
it has been determined that both short-term and long-term lane closures will be necessary,
however, Mitigation Measure TRA -1 would require that access is maintained to all business and
properties within the project area throughout the duration of the construction process. Preparation
of a TMP would be required that would include: a) a public information campaign to provide
advanced notice to affected business owners and the surrounding community; b) detour signage;
and c) re-routing to ensure access to existing businesses is maintained.
Project operation is anticipated to result in beneficial long-term traffic and circulation impacts
because the project would improve traffic patterns for businesses in the project area. For Existing
2016 plus project conditions, all study intersections are projected to operate at LOS D or better,
except for four (4) intersections that would continue to experience deficient LOS with the diverted
traffic conditions, but would experience improved LOS. The un -signalized intersection at Douglas
Street at Park Place would be projected to operate at LOS F, but would not result in a significant
traffic impact at this intersection because the project would not generate trips that would cause an
increase in delay of four (4) or more seconds. Although the project would not result in a significant
impact, a new traffic signal (Mitigation Measure TRA -2) shall be implemented at the intersection of
Douglas Street at Park Place to address the deficient LOS, due to complaints the City has received
regarding traffic operations at this location.
As discussed in the Traffic Impact Analysis that was prepared for the project, the traffic assessment
for the project was conducted based on the requirements of the 2010 Los Angeles County
Congestion Management Program (CMP). As discussed in the response to question a) above, all
of the study intersections would experience improved LOS under the project, with the exception of
the un -signalized intersection of Douglas Street at Park Place. Mitigation Measure TRA -2 provides
City of EI Segundo I Park Place Extension and Grade Separation Project EIR/EA
6•1R
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Findings of Fact
for installation of a new traffic signal at the intersection of Douglas Street at Park Place, which
would reduce significant traffic impacts to a less than significant level.
The project would be designed, constructed, and operated consistent with the City of EI Segundo
and other applicable standards and specifications for railroad grade separations, retaining walls,
drainage features, and utility relocations/modifications. During short-term construction, the project
could result in hazards due to temporary lane and ramp closures required for project
implementation. However, these impacts would be temporary in nature and adherence to
Mitigation Measure TRA -1 would minimize impacts in this regard. The project would not include
hazardous design features. Mitigation Measure TRA -2 provides for installation of a new traffic
signal at the intersection of Douglas Street at Park Place, which would reduce traffic impacts to a
less than significant level.
Impacts to emergency services in this regard would be less than significant with adherence to
Mitigation Measures U&ES-2 and TRA -1, as discussed in Section 2.1.3 (Community Impacts). In
the long term, the project would reduce traffic congestion and travel times in the project area. The
improvements in the project are likely to improve emergency response times. Therefore, with
implementation of Mitigation Measures U&ES-2 and TRA -1, potential impacts would be reduced to
less than significant levels.
With implementation of Mitigation Measures TRA -1 and TRA -2, potential short-term and long-term
traffic impacts would be reduced less than significant levels. Thus, the potential traffic impacts
during construction and operation of the project would be less than significant, upon implementation
of mitigation measures. With regard to impacts to noise, the following mitigation measures are
required by the Park Place Extension and Grade Separation Project:
(TRA -1)
A Traffic Management Plan (TMP) shall be implemented to reduce short-term
construction -related impacts in the project vicinity. The TMP shall include, but not
be limited to, the following provisions:
• Public Information: Provide advanced notice and project updates to affected
businesses and the general public, via brochures and mailers, community
meetings, signage, and website information.
• Motorist Information: Provide project information using changeable message
signs and ground -mounted signs regarding closures, available detours, and
alternate access points to existing businesses.
Traffic Management: Prepare a traffic lane closure chart, detour routes,
pedestrian routes, residential and commercial access routes, and temporary
traffic signals during construction.
(TRA -2)
To minimize potential traffic -related impacts during operation of the project, a new
traffic signal shall be installed at the intersection of Douglas Street and Park Place.
(U&ES-2)
Prior to and during construction, the City of EI Segundo and the Construction
Contractor shall coordinate all temporary ramp closures and detour plans with fire,
emergency medical, and law enforcement providers to minimize temporary delays
in emergency response times as part of the Traffic Management Plan (TMP),
including the identification of alternative routes and routes across the construction
City of EI Segundo I Park Place Extension and Grade Separation Project EIR/EA 24
56
Findings of Fact
areas for emergency vehicles, developed in coordination with the affected
agencies.
Finding
Based on substantial evidence in the EIR/EA and the public record regarding impacts to
transportation/traffic, the City hereby finds that changes or alterations have been required in, or
incorporated into, the project which mitigate or avoid the significant effects on the environment.
Further evidence supporting the fact that the environmental effects related to transportation/traffic
will be reduced to a less than significant level is provided in Chapter 2 of the EIR/EA.
6 ALTERNATIVES
This section contains a discussion of the alternatives considered and rejected in the Park Place
Extension and Grade Separation Project Draft EIR/EA, including the No -Build Alternative;
Alternative 1A; Alternative 3A; and Alternative 3B. Transportation Demand Management,
Transportation System Management, and Mass Transit alternatives were not considered viable
options because the proposed project is not a major highway project and is located in an area with
a population under 200,000.
No -Build Alternative
Under the No -Build Alternative, the City would not adopt any changes to the existing roadway and
railroad facilities within the project site. Park Place and the remainder of the project site would be
left in its existing condition. As a result, the No -Build Alternative would not provide for congestion
relief or improvements in local traffic circulation in the project area.
This alternative would have less impacts than the proposed project, except for compliance with the
Southern California Association of Governments (SCAG) 2016-2040 Regional Transportation
Plan/Sustainable Communities Strategy (RTP/SCS) (RTP ID LAOG321); SCAG's financially
constrained 2017 Federal Transportation Improvement Program (FTIP) (FTIP ID LAOG321); and
the City's Master Plan of Streets within the General Plan Circulation Element. The No -Build
Alternative would be less effective in supporting future transit. Similar to the Build Alternatives, no
significant and unavoidable impacts associated with the No -Build Alternative would occur. The No -
Build Alternative would not support attainment of the project's purpose and need in the following
ways:
• The No -Build Alternative would not close the gap along Park Place between Allied Way and
Nash Street.
• The No -Build Alternative would not relieve congestion along portions of Rosecrans Avenue
and Pacific Coast Highway.
• The No -Build Alternative would not improve local traffic circulation and access to and from
the 1-105 freeway.
Given the foregoing facts, as more fully delineated in the project EIR/EA, this City Council finds that
the No -Build Alternative is less desirable than the proposed project and therefore rejects the
alternative. Public Resources Code § 21081(a)(3); CEQA Guidelines, §15091(a)(3).
Alternative 1A
City of EI Segundo I Park Place Extension and Grade Separation Project EIR/EA 25
57
Findings of Fact
Alternative 1A is similar to the proposed project, except that Alternative 1A would include a stop
controlled "T" intersection at the proposed intersection of Park Place/Allied Way. This alternative
would result in increased vehicle delay at the proposed new Allied Way/Park Place intersection (as
compared to the project, which would include a roundabout intersection).
This alternative would have impacts that are similar to the project for most impacts. Like the other
Alternatives, no significant and unavoidable impacts associated with Alternative 1A would occur.
AlternativelA would support attainment of the project's purpose and need; however, not to the
extent of the project.
■ Alternative 1A would close the gap along Park Place between Allied Way and Nash Street.
• Alternative 1A would relieve congestion along portions of Rosecrans Avenue and Pacific
Coast Highway; however, the stop controlled "T" intersection at the proposed intersection of
Park Place/Allied Way would increase vehicle delay as compared to the project.
• Alternative 1A would improve local traffic circulation and access to and from the 1-105
freeway; however, the stop controlled "T" intersection at the proposed intersection of Park
Place/Allied Way would increase vehicle delay as compared to the project.
Given the foregoing facts, as more fully delineated in the project EIR/EA, this City Council finds that
Alternative 1A is less desirable than the proposed project and therefore rejects the alternative.
Public Resources Code § 21081(a)(3); CEQA Guidelines, §15091(a)(3).
Alternative 3A
Under Alternative 3A, the proposed alignment and intersection configurations of the roadway
extension would generally be similar to Alternative 1C. However, the UPRR and BNSF tracks
would maintain their existing alignments, and two grade separations (roadway undercrossings of
the railroad tracks) would be constructed. In addition, a driveway ramp extending from the
proposed extension of Park Place (immediately east of the BNSF grade separation) to the westerly
portion of the ArcLight Cinemas surface parking lot would be provided for access.
As stated, this alternative would not consolidate the UPRR and BNSF railroad alignments to allow
for a single rail crossing. Alternative 3A would require an additional underpass structure (two grade
separations) as compared to the project (one grade separation). Similar to the other Alternatives,
no significant and unavoidable impacts associated with Alternative 3A would occur. Alternative 3A
would support attainment of the project's purpose and need; however, not to the extent of the
project.
■ Alternative 3A would close the gap along Park Place between Allied Way and Nash Street.
However, Alternative 3A would require an additional underpass structure (two grade
separations) as compared to the project (one grade separation).
Alternative 3A would relieve congestion along portions of Rosecrans Avenue and Pacific
Coast Highway.
■ Alternative 3A would improve local traffic circulation and access to and from the 1-105
freeway.
City of EI Segundo I Park Place Extension and Grade Separation Project EIR/EA 26
58
Findings of Fact
Given the foregoing facts, as more fully delineated in the project EIR/EA, this City Council finds that
Alternative 3A is less desirable than the proposed project and therefore rejects the alternative.
Public Resources Code § 21081(a)(3); CEQA Guidelines, §15091(a)(3).
Alternative 3B
Under Alternative 313, the existing UPRR and BNSF tracks would maintain their existing alignments
(similar to Alternative 3A). However, this alternative would include one grade separation at the
UPRR rail alignment and one at -grade crossing at the BNSF rail alignment. The UPRR grade
separation would consist of a roundabout intersection beneath the railroad alignment. Due to the
design requirement for a 90 -degree at -grade crossing at the BNSF tracks, and Park Place
extension alignment would be shifted slightly north with a design speed of 25 mph as compared to
the other three build alternatives. This northerly shift would require improvements along existing
Allied Way to match the proposed grade of the roundabout intersection, including retaining walls
along both sides of the road, a retaining wall immediately south of the existing Dick's Sporting
Goods retail facility, and intersection/driveway modifications at the signalized intersection
immediately north of the proposed Park Place/Allied Way intersection.
At the easterly terminus of the proposed project, the roadway would extend through the northerly
extent of the ArcLight Cinemas parking lot. Modifications to the existing Park Place/Nash Street
intersection would be required to match proposed roadway geometry. At this location, access to
the existing ArcLight surface parking lot and 2121 Park Place property would be configured as one
of the following two options:
• Driveway Access Option 1: Nash Street would terminate at a cul-de-sac to the north of the
proposed Park Place extension. Access to the 2121 Park Place property would be
maintained via a reconstructed driveway with retaining walls. A driveway providing access
to the westerly portion of the Arclight Cinemas surface parking lot would extend from Park
Place immediately east of the proposed Park Place/BNSF at -grade crossing.
•
Drivewaz Access Option 2: Under this option, access to the westerly portion of the Arclight
Cinemas would be maintained by a driveway that extends north of Park Place and then
curves to the southwest beneath Park Place (via an underpass structure), extending into the
existing parking lot. A driveway providing access to the 2121 Park Place property would also
be constructed similar to Driveway Access Option 1.
As stated, this alternative would not consolidate the UPRR and BNSF railroad alignments to allow
for a single rail crossing. Alternative 3B would require one grade separation at the UPRR rail
alignment and one at -grade crossing at the BNSF rail alignment as compared to the project (one
grade separation). Additionally, this alternative would result in increased vehicle delay at the
proposed new at -grade crossing at the BNSF rail alignment (as compared to the project).
This alternative would have impacts that are similar to the project for most impacts. Similar to the
other Alternatives, no significant and unavoidable impacts associated with Alternative 3B would
occur. Alternative 3B would support attainment of the project's purpose and need; however, not to
the extent of the project.
In Alternative 3B would close the gap along Park Place between Allied Way and Nash Street.
However, Alternative 3B would require one grade separation and one at -grade crossing as
compared to the project, which would require one grade separation.
City of EI Segundo I Park Place Extension and Grade Separation Project EIR/EA 27
59
Findings of Fact
Alternative 3B would relieve congestion along portions of Rosecrans Avenue and Pacific
Coast Highway; however, the at -grade crossing at the BNSF rail alignment would increase
vehicle delay as compared to the project.
Alternative 3B would improve local traffic circulation and access to and from the 1-105
freeway; however, the at -grade crossing at the BNSF rail alignment would increase vehicle
delay as compared to the project.
In addition, the inclusion of an at -grade crossing at the BNSF alignment could result in potential
vehicle/rail conflicts and resultant safety concerns. The California Public Utilities Commission
(CPUC) indicated that it is not in support of Alternative 3B due to this concern.
Given the foregoing facts, as more fully delineated in the project EIR/EA, this City Council finds that
Alternative 3B is less desirable than the proposed project and therefore rejects the alternative.
Public Resources Code § 21081(a)(3); CEQA Guidelines, §15091(a)(3).
7 CONCLUSION
The City Council hereby finds that, with implementation of the recommended measures identified
in the project EIR/EA and MMRP/ECR, impacts would be reduced to a level below significance.
The City also finds that no feasible alternative exists that would provide all the foregoing benefits
to the public and reduce the environmental impacts when compared to the project.
City of EI Segundo I Park Place Extension and Grade Separation Project EIR/EA
Wk
28
2019-05-07 CC Agenda Packet - ITEM # 131
RESOLUTION NO.
EXHIBIT B
FINAL ENVIRONMENTAL IMPACT REPORT (EIR)
PARK PLACE EXTENSION AND GRADE SEPARATION PROJECT
The final EIR can be viewed at the following link on the City's website:
https://www.elsegundo.org/depts/planningsafetV/planning/ea 1152 park place extension project/default.asp
61
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EL SEGUNDO CITY COUNCIL MEETING DATE: May 7, 2019
AGENDA STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Consideration and possible action to receive and file a presentation on the draft Citywide Facilities
Condition Assessment reports. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Receive and file a presentation on the draft Citywide Facilities Condition Assessment
reports; and,
2. Provide input and staff direction to assist with the preparation of the final reports if
desired; or,
3. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Facilities Condition Assessment — Draft Reports Update Presentation
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $1,000,000
Additional Appropriation: No
Account Number(s): 301-400-8203-6679 r-_
ORIGINATED BY: Ken Berkman, Public Works Dir ctor,,W �
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APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The City owns and maintains over 260,000 square feet (SF) of building area with Public Works
Department staff, or for the Park Vista Senior Housing facility, 60,000 SF with consultant
Cadman & Associates. Unlike the Master Plans that the Department has prepared for the City's
Water, Wastewater, and Pavement systems, for example, a Master Plan has never been prepared
for the City's facilities and appurtenant building systems. Thus, City staff has historically been in
a reactive maintenance mode for building improvements and repairs where unknown and/or
unanticipated major costs have occurred, at times with significant inconvenience to staff and
disruption of services to the public.
Recognizing this deficiency, the City Council approved staff's recommendation to hire a
consultant to conduct the critically -needed Citywide Facilities Condition Assessment (FCA) in the
FY 17/18 capital improvement program. The goal of the FCA was to create a short- and long-term
capital improvement program for our facilities so staff and Council could properly budget the
expected maintenance workload in the future from both a staffing and financial perspective.
67
A thorough Request for Proposals (RFP) process was completed, and on June 18, 2018 the Council
authorized the execution of a Professional Services Agreement with EMG to prepare the FCA.
Summary
Overall, the City's buildings are in "good" condition, with no urgently needed or safety
improvements required this year or next. Minor safety needs will be easily addressed, such as
repairing the Teen Center's basketball court surface that is already occurring.
The resulting 20 -year facilities CIP requires approximately $45M of improvements, which
includes a 3% annual cost escalation. Approximately $90,000 and $140,000 or work is needed
this year and next, respectively.
Staff has been coordinating the development of the Park Vista FCA with Recreation & Parks staff,
the Park Vista Board, and Cadman & Associates, and has attended monthly Board meetings in
December 2018, and March and April of this year to provide updates to the Board and the residents.
In addition, the Finance and Public Works Directors met with Neil Cadman and a Board
subcommittee (including the Board President) on April 30th to go over the specifics of Park Vista's
report. The Board is in concurrence with the report's findings and supports the recommendations
included therein.
Next Steps
Staff will commence work on the immediate and short-term needs, and as part of the upcoming
Strategic Planning and Budget Preparation meetings for FYI 9/20, will work on a multi-year CIP
Program for our facilities that will likely include a short-term project list of 3-5 years along with a
recommended annual project to ensure funding is encumbered and carried -over each year to
address major improvements as they are scheduled. This process will occur each year to ensure
flexibility and that the most critical improvements are completed.
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• EMG was hired to provide Facility Condition Assessments
and develop a 20 -year Facilities CI P Program
• Findings:
—Facilities are in good shape overall
—Existing minor safety issues are easily addressed (such as
missing fire extinguishers & a potential trip hazard)
—Approximately $90,000 and $140,000 of work to be done this year
and next, respectively
—Approximately $45 million dollars in escalated replacement costs
over a 20 year period
mmg engineering I environmental I capital planning project management A Bureau Veritas Group Company
• Review 31 Sites, including City Hall, Police Department, Fire
Stations, Library and Parks
• Facility Condition information of all building systems and
components, including bar coding
• Long Range Faci"ities Capital Improvement Plan
• Preventive vilaintenance Software Population
• Time Period commencing Summer 2019
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Facility Condition Assessment
Exterior Systems - roofs, walls, window systems, doors
Interior Construction - walls, doors, flooring, classroom casework
Interior Finishes: Flooring, ceiling, wall finishes
* Health/Fire/Life Safety systems
* Heating, Ventilation and Air Conditioning
* Plumbing
Electrical and Service Distribution
* Fire Suppression
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Kick -Off Field Reporting Final
Phase Phase Phase Deliverable
• Existing Data Review
• Data Scheme Setup
• Asset Taxonomy
• Scheduling
• Interviews with Staff
and Stakeholders
• Pilot Program
• Architectural &
Engineering
Assessments
• Equipment Inventory
• Individual Building
Reports
• Cost Estimating
• Facilities Condition
Index (FCI)
• Recommendations
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dividual Building
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• Prioritization
• AssetCALC
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• Export data to
CMMS
Facility Condition Index (FCI)
One of the major goals of the FCA is to calculate each building's Facility Condition
Index (FCI), which provides a theoretical objective indication of a building's overall
condition. By definition, the FCI is defined as the ratio of the cost of current needs
divided by current replacement value (CRV) of the facility.
0-5% In new or well-maintained condition, with little or no visual evidence of wear or other
deficiencies.
5-10% Subjected to wear but is still in a serviceable and functioning condition.
10-30% Subjected to hard or long-term wear. Nearing the end of its useful or serviceable life.
30% and above Has reached the end of its useful or serviceable life. Renewal is now necessary
mmg engineering environmental I capital planning project management A Bureau Veritas Group Company
ACACIA PARK- RESTROOMS (1984)
$275
151
$350,000
CAMP EUCALYPTUS (2003)
$350
1,210
$423,500
CIVIC CENTER -CITY HALL (1977)
$400
27,961
$11,184,400
CIVIC CENTER - POLICE STATION
$550
32,868
$18,077,400
FIRE STATION NO. 1
$450
17,905
$8,057,250
FIRE STATION NO. 2 (2009)
$450
17,905
$8,057,250
HILLTOP PARK WATER FACILITY-
$275
760
$1,159,000
RESTROOMS (1970)
19.00%
0.00%
3.00%
LIBRARY PARK
$550
31,275
$17,201,250
MAINTENANCE FACILITY (1983)
$350
37,304
$13,056,400
PARK VISTA SENIOR LIVING CENTER (1987)
$350
60,000
$21,000,000
REC PARK MAIN COMPLEX
$821
25,080
$20,582,404
TEEN CENTER (1980)
$315
5,480
$1,726,200
WATER DIVISION
$350
6,269
$2,194,150
WATER DIVISION STORAGE BUILDING (2010)
$750
72
$54,000
emg engineering I environmental capital planning I project management A Bureau Veritas Group Company
A
0.00%
4.00%
9.00%
30.00%
33.00%
4.00%
7.00%
16.00%
30.00%
53.00%
0.00%
4.00%
9.00%.
17.00%
49.00%
0.00%
3.00%
7.00%
16.00%
29.00%
0.00%
3.00%
4.00%
7.00%
26.00%
0.00%
0.00%
4.00%
8.00%
19.00%
0.00%
3.00%
4.00%
16.00%
64.00%
0.00%
1.00%
3.00%
8.00%
22.00%
0.00%
1.00%
7.00%
10.0ts':
19.00%
0.00%
6.00%
6.00%
15.00%
36.00%
0.00%
1.00%
6.00%
14.00%
36.00%
1.00%
4.00%
16,00%
30.00%
41.00%
1.00%
4.00%
13.00%
38.00%
52.00%
0.00%
0.00%
0.00%
39.00%
46.00%
Current
4.00%
35056
3.009;.
2.50%
?.00%
1.50%
1.00%
0.5056
i� ■ w E r r■ s r 'MEW s
0 00%
ACACIA PARK- CAMP CIVIC CENTER - CIVIC CENTER - FIRE STATION FIRE STATION HILLTOP PARK LIBRARY PARK MAINTENANCE PARK VISTA REC PARK MIAIN TEEN CENTER
R=STROOMS EUCALYPTUS CITY HALL POLICE STATION N0.1 NO.2 (2009) WATER FACILITY (1983) SENIOR LIVING COMPLEX (1980)
(1984) (2003) (1977) FACILITY- CENTER (1987)
RESTROOMS
(1970)
AVERAGE PORTFOLIO FCI: 0.073%
eM9 engineering I environmental I capital planning I project management A Bureau Veritas Group Company
v
WATER
DIVISION
WATER
DIVISION
STORAGE
BUILDING
(2010)
40.00% '
35A0%
30.0070
20.00 _
15.00`;1.
FCI Progression: Year 0 - Year 3 - Year 5 - Year 10
10.00% ,
5.00%
ANEW
0,06;
gyp\
\ti9
SRI 4P
`P
Ci`
P
M I OJAI
10 -Year
ANEW 5=lea,
d� .MMIr 3 -Year
A IdMIw ANEW dolor Curi ent
1 1l 02 ,yp\
41
4 4ti � E �p 8J\�
re -M-0-1
.wengineering I environmental I capital planning I project management
11
M Current 03 -Year X5 -Year ■10 -Year
A Bureau Veritas Group Company
L
M I OJAI
10 -Year
ANEW 5=lea,
d� .MMIr 3 -Year
A IdMIw ANEW dolor Curi ent
1 1l 02 ,yp\
41
4 4ti � E �p 8J\�
re -M-0-1
.wengineering I environmental I capital planning I project management
11
M Current 03 -Year X5 -Year ■10 -Year
A Bureau Veritas Group Company
Immediate Needs Report
ACACIA PARK- RESTROOMS
0
$0
CAMP EUCALYPTUS
1
$1,039
CIVIC CENTER - CITY HALL
2
$34,785
CIVIC CENTER - POLICE STATION
0
$0
FIRE STATION NO. 1
0
$0
FIRE STATION NO. 2
0
$0
HILLTOP PARK WATER FACILITY- RESTROOMS
0
$0
LIBRARY PARK
2
$40,730
MAINTENANCE FACILITY
1
$11,570
PARK VISTA SENIOR LIVING CENTER
1
$206
REC PARK MAIN COMPLEX
0
$0
TEEN CENTER
0
$0
WATER DIVISION
2
$1,808
WATER DIVISION STORAGE BUILDING
0
$0
Total $90,138
8m9 engineering environmental I capital planning project management A Bureau Veritas Group Company
CAMP EUCALYPTUS
Location
UF ,
Desrripfion
CAMP EUCALYPTUS
B3016
Gutters& Downspouts, Aluminum w/ Fittings, Replace
Failed
Performance/Integrity
$1,039
Total (1 items)
$1,039
CIVIC CENTER - CITY HALL
,
i
]-, e
Cost.
CIVIC CENTER - CITY HALL
D5037
Fire Alarm Control Panel, Multiplex, Replace
Poor
Performance/Integrity
$13,857
CIVIC CENTER - CITY HALL
D3052
Packaged Unit (RTU), 8 to 10 Ton, Replace
Poor
Performance/Integrity
$20,929
Total (3 items)
$34,785
LIBRARY PARK
UF Code
De5cripzion
ition
Plan
LIBRARY PARK
A2022
South Wall, Waterproofing of Exterior Face, Replace
Poor,
Performancellntegrity
$31,142
LIBRARY PARK
POOOX
Engineer, Waterproofing Specialist, Evaluate/Report
Poor
Performance/Integrity
$9,588
Total (2 items)
$40,730
MAINTENANCE FACILITY
Desctiption Condition
i'!
MAINTENANCE FACILITY 82011 Exterior Wall, Concrete Block (CMU), 1-2 Stories, Repair PoorPerformance/Integrity $11,570
Total (1 items) $11,570
PARK VISTA SENIOR LIVING CENTER
Location UF Description
PARK VISTA SENIOR LIVING CENTER G2042, Retaining Wall, Brick/Stone (per SF Face), Repair Poor Performance/Integrity $206
Total (1 items) $206
WATER DIVISION
UF , a -
OFFICE AND MAINTENANCE BUILDING D3042 Restroom Exhaust Fan, 100 - 250 CFM, Replace Failed Performance/Integrity $1,004
PARAGON BUILDING D4031 Fire Extinguisher, Replace NA Safety $804
Total (2 items) $1,808
Femg engineering I environmental I capital planning project management A Bureau Veritas Group Company
M.
WATER DMMN BUILDING
D4031
Fire Extinguisher, Replace
15
89.81
NA
2019
Safety
2 EA
$804
MAINTENANCE FACILITY
B2011
Exterior Wall, Concrete Block (CMU), 1-2 Stories, Repair
(No Lifespan)
80.91
Poor
2019
Performancellntegrity
600 SF
$13,051
WATER DIVISION /OFFICE AND MAINTENANCE BUILDING
D3042
Exhaust Fan, Centrifugal, 100 to 250 CFM, Replace
15
80-63
Failed
2019
Performancellntegrrty
1 FA
$1.004
CIVICCENTER - CITYHALL
D5037
Fire Alarm Control Panel, Muftiplex,Replace
15
80-63
Poor
2019
Performancenntegrity
1 EA
$13857
CIVICCENTER - CITYHALL
D3052
Packaged Und(RTU), 8to 10 Ton, Replace
15
80.54
Poor
2019
Performancenntegrity
1 EA
$20,929
PARKVISTA SENIOR LIVING CENTER
G2042
Retaining Wall, BricklStone (per SF Face), Repair
(No Lifespan)
78.66
Poor
_ 2019
PerformanceMtegrity
16 SF
$206
LIBRARYPARK
A2022
Basement Wall, Waterproofing of Exterior Face,Instal/Replace
40
78.12
Poor _
2019
Performance/Integrity
850 SF
$31,142
LIBRARY PARK
POOOX
Engineer, Structural, Superstructure, EvaluatelReport
(No Lifespan)
77A9
Poor
2019
Performancelintegrity,
1 EA
59.58$
CAMP EUCALYPTUS
83016
Gutters & Downspouts, Aluminum w/ Fittings, Replace
10
76.22
Failed
2019
Performance/Integrity
110 LF
$1,039
REC PARK MAIN COMPLEX/SITE
Parking Lots, Concrete Pavement, Replace
30
84.69
Poor
2020
Safety
5,500 SF
$49,1932
CIVIC CENTER - CITY HALL
C3024
Interior Floor Finish, Vinyl Tile (VCT), Replace
15
80.36
Poor
2020
Performance/Integrity
260 SF
$1,40e
WATER DIVISION/ OFFICE AND MAINTENANCE BUILDING
C3024
Interior Floor Finish, Vinyl Tile (VCT), Replace
15
80.36
Poor
2020
Performance/Integrity
210 SF
$1.177
MAINTENANCE FACILITY/ MAINTENANCE SHOP
B2032
Exterior Door, Steel, Replace
25
79.83
Poor
2020
Performance/Integrity
1 EA
51,072
MAINTENANCE FACILITY/ MAINTENANCE SHOP
D3042
Exhaust Fan, Centrifugal, 100to250CFM,Repace
15
79.73
Poor
2020
Performancellntegrny
1 FA
$1,004
MAINTENANCE FACILITY/VEHICLE STORAGE
Parking Lots, Concrete Pavement, Replace
30
79.29
Poor
2020
Perfofmancellntegrity
680 SF
$6.136
REC PARK MAIN COMPLEX/CLUBHOUSE
03049
HVAC System Ductwork, Sheet Metal, Replace
30
77.85
Poor
2020
Performancellntegrity
160 SF
52Ige
TEEN CENTER
G2047
Play Surfaces & Sports Courts, Asphaft, Mill & Overlay
` 25
77.58
Poor
2020
Performance4ntegrity
5,550 SF
$20,534
TEEN CENTER
GH47
Play Surfaces & Sports Courts, Asphalt, Seal& Stripe
� 5
77.56
Poor
2020
PerformanceMtegrity
5,550 SF
92,3131
REC PARK MAIN COMPLEX/JOSLYN RECREATION CENTER
B70EK
Structural Frame, Concrete Cast-in-Pace,1-2 Stories
50
77.49
Poor
2020
�
Performance8ntegrity
130 SF
54.490
WATER DIVISION /OFFICE AND MAINTENANCE BUILDING
DS037
Fire Alarm System, Of0ce Building, Upgradellnstall
20
53.63
NA
2020
Modernizafion/Adaptation
5,548 SF
$14,709
CAMP EUCALYPTUS
04021
Pole Light, Exterior, 105 to 200 W LED (Fixture & Bracket Arm Only), Replace4nstall
20
49.13
NA
2020
Modernization/Adaptafion
4 EA
514,900
MAINTENANCE FACILITY
81021
Roof Structure, Flat, Metal Deck over Steel Beams, Replace
50
80.91
Poor
2021
Performancetntegrity
400 SF
$12,561
FIRE STATION NO-1
021}23
Water Heater, Gas, Commercial, 60 to 120 GAL, Replace
15
80.63
Poor
2021
Performencellntegrity,
1 EA
512,08E
CIVIC CENTER - CITY HALL
43052
Ductwork Rooftop Mounted, Sheet Metal, 10 to 15' Diameter, Each Ton, Replace
` 20
80.55
Poor
2021
PerformanceMtegrity _ _
12 EA
540,206
MAINTENANCE FACILITY /VEHICLE STORAGE
81021
Roof Structure, Flat, Metal Deck over Steel Beams, Replace
50
80.01
Poor
2021
PerformanceMtegrity
280 SF
$8,793
PARK VISTA SENIOR LIVING CENTER
112029
Plumbing System, Domestic Supply, Replace
40
78.84
Poor
2021
Perfor anceMtegrity
30,000 SF
9583.003
REC PARK MAIN COMPLEX/CLUBHOUSE
80032
Exterior Door, Wood Solid-Core, Replace
25
78.03
Poor
2021
PerformanceMtegrity �
2 EA
� $3.211
REC PARK MAIN COMPLEX/ELEVATOR
83011
Roof, Wood Shake/Shingle,Replace
�
25
77.31
Poor
2021
Performance/Integrity
450 SF
53547
REC PARK MAIN COMPLEX/SCOREKEEPERS RESTROOMS
01022
Roof Structure, Pitched, Wood Rafters, Replace
50
7641
Poor
2021
Performance/Integrity
144 SF
$3,203
ACACIA PARK- RESTROOMS
D3022
Chemical Feed System, Replace
25
7614
Poor
2021
PerformanceMtegrity
I EA
512,0W
HILLTOP PARK WATER FACILITY-RESTROOMS
Fi041
Swimming Pool Plaster, Repaint
3
75.93
Poor
2021
Pefformance8ntegrity
?,300 SF
$0.67!
CAMP EUCALYPTUS
02055
Landscaping, Sod at Eroded Areas, Addllnstall
20
75.77
Poor
2021
Performance/Integrity
10,800 SF
512.304
CIVIC CENTER - CITY HALL
EM21
Window, Steel Operable 12 SF, 1-2 Stories, Replace
30
80.73
Poor
2022
Performancellntegrity
04 FA
$376231
CIVIC CENTER- POLICE STATION /CIVIC CENTER-POLICE STATION
DMAII
Air Handler, Interior,10,001 to 15,000 CFM, Replace
30
80 55
Poor
2022
Performancellntegnty
1 FA
547.353
CIVIC CENTER-POLICE STATION (CIVIC CENTER-POLICE STATION
DN41
Air Handler, Interior, 10,001 to 15,000 CFM, Replace
30
80 55
Poor
2022
Performance4ntegrity
1 FA
547,351
CIVIC CENTER - POLICE STATION I CIVIC CENTER- POLICE STATION
EM41
Air Handler, Interior,10,001 to 15,000 CFM, Replace
30
80 55
Poor
2022
Performancellntegrity
1 EA
547,355
CIVIC CENTER-POLICE STATION I CIVIC CENTER-POLICE STATION
D3041
Air Handler, Interior, 10,001 to 15,000 CFM, Replace
` 30
8055
Poor
2022
PerformanceMtegrity
1 EA
547,353
PARK VISTA SENIOR LIVING CENTER
D2029.
Plumbing System, Domestic Supply, Replace
40 `
76 84
Poor
2022
PerformanceMtegrity
30,009 SF
5503.085
FIRE STATION NO.1
O3466
HVAC Controls, Building Automation System (BAS), Upgrade
` 20 `
5354
NA
2022
Modernization/Adaptation
17,905 SF
5108,25!
=IR engineering environmental capital planning I project management A Bureau Veritas Group Company
Location Total
REC PARK MAIN COMPLEX / CHECKOUT BUILDING
Escalated Estimate!
$281,327
Location
ACACIA PARK- RESTROOMS
Total
$143,530
CAMP EUCALYPTUS
$263,782
CIVIC CENTER - CITY HALL
$6,380.781
CIVIC CENTER - POLICE STATION
$5,518,899
CIVIC CENTER - COMMUNICATION CENTER ADDITION
$528,963
FIRE STATION NO. 1
$2.553,357
FIRE STATION NO. 2
$1.804,526
HILLTOP PARK WATER FACILITY- RESTROOMS
$861,682
LIBRARY PARK
$4,354,667
MAINTENANCE FACILITY
$977.983
MAINTENANCE FACILITY/ ADMINISTRATION BUILDING
$828,913
MAINTENANCE FACILITY / MAINTENANCE SHOP
$510,729
MAINTENANCE FACILITY /VEHICLE STORAGE
$534,916
MAINTENANCE FACILITY /WAREHOUSE STORAGE
$221,734
PARK VISTA SENIOR LIVING CENTER
$8.816.722
NOTE. COSTS ARE ESCALATED AT 3% PER ANNUM
$44,657,461
Location Total
REC PARK MAIN COMPLEX / CHECKOUT BUILDING
Escalated Estimate!
$281,327
REC PARK MAIN COMPLEX / CLUBHOUSE
$2,468,207
REC PARK MAIN COMPLEX / CONCESSION RESTROOMS 1
$170,176
REC PARK MAIN COMPLEX / CONCESSION RESTROOMS 2
$166,114•
REC PARK MAIN COMPLEX / ELEVATOR
$244,548
REC PARK MAIN COMPLEX / JOSLYN RECREATION CENTER
$1,309,749
REC PARK MAIN COMPLEX / PARK OFFICE SHOP BUILDING
$215,939
REC PARK MAIN COMPLEX / SCOREKEEPERS RESTROOMS
$147,934•
REC PARK MAIN COMPLEX/ SCOREKEEPERS BOOTH
$19,123
REC PARK MAIN COMPLEX / SITE
$2,990,578
REC PARK MAIN COMPLEX / STORAGE OUTREACH BUILDING
$84,682
TEEN CENTER
$860,134
WATER DIVISION
$212,170
WATER DIVISION / OFFICE AND MAINTENANCE BUILDING
$1,094,385
WATER DIVISION / PARAGON BUILDING
$65,898
WATER DIVISION STORAGE BUILDING
$25,314
GranclTotal
$44,657,461
emfiengineering environmental capital planning project management A Bureau Veritas Group Company
Plan Type Descripfion4p-7�
Safety
An observed or reported unsafe condition that if left
unaddressed could result in an injury; a system or
component that presents a potential liability risk.
Performance/Integrity
Component or system has failed, is almost failing,
performs unreliably, does not perform as intended, and/or
poses a risk to overall system stability.
Accessibility
Does not meet ADA, UFAS, and/or other handicap
accessibility requirements.
Environmental
Improvements to air or water quality, including removal of
hazardous materials from the building or site.
Retrofit/Adaptation
Components, systems, or spaces that are recommended
for upgrades in in order to meet current standards, facility
usage, or client/occupant needs.
Lifecycle/Renewal
Any component or system in which future repair or
replacement is anticipated beyond the next several years
or is of minimal substantial early -term consequence.
emg engineering environmental I capital planning project management A Bureau Veritas Group Company
10 -YEAR TOTAL
Id
$18,044,200
0 Safety
$51,900
Performance/
Integrity
$2,942,800
0 Modernization/
Adaptation
$1,372.500
Lifecycle/Renewal
$13,677,000
Buildings are prioritized in the following order:
• Emergency Operations /First Responders
City Hall /Fire /Police /Public Works /City Yard /Water Division
• Residential
• Service Buildings
Community Centers
Park Support Facilities
• Others
emg engineering environmental I capital planning project management A Bureau Veritas Group Company
Location
Overall
2019
2020-2021 2022-2023
2024-2025
2026-2039
Total Escalated Estimate
ACACIA PARK RE5iROCMS _
$0
$16,164
116
$1101743
$143,530
CAMP EUCALYPTUS
$1,x39
$16,389 $13,054
$4Q,QD$
X194.332_
$Zfi3,78Z
CIVIC CENTER - CTrY_HALL - -
— $34,7$6
$3fi,235 $479 713
504,78fi
+5 360,044
¢6,386783
CIVIC CENTER - POLICE STATION ^T
$0
$0 5488,880
$669,409
$4�3fit1612
$5,51$x,899
CMC CENTER - COMMUNICATION CENTER ADDMON
0
0 0
63 200
$465,763
J528,963
FIRE STATION NO. 1
$0
V $25610941126_94
2,184,569
Z 553 357
FIRE STATION NO, 2
$6
$0 $30,817
$288,326
$1,485,382$1�8
K 26
HILLTOP PARR WATER FACILITY- RESTROOMS
$0
$0, $30,802 122,498 $8491382
$861,6$2
REC PARK MAIN COMPLEX]. CLUBHOUSE
$0 $27!307
526,61.5_
$737,614.11,681,668
468 207
REC PARC MAIN COMPLEX ONCESSION_RESMOOMS 1
$0 $0
$2,320
$22,608 $145,248
$1170,176
REC PARK MAIN COMPLEX / CONCESSION RESTROOMS 2
�2 12
$0
$32,3.53 $1333,760$16_6,114
REC PARK MAIN COMPLEX, ( ELEVATOR
$0 0
$3,763
$0 _ $240,785
$244348
GrandTotal _
NEW
engineering I environmental I capital planning I project management
—9138 $733,4373, 73,9841 lfi4,578}i8i $36,832,564
A Bureau Veritas Group Company
$44,657,461
Next Steps
• Council Comments/ Feedback
. Staff Commence Immediate Needs Projects
• Finalize Reports and Incorporate Findings into Strategic Plan and Budget
emg engineering environmental capital planning project management A Bureau Veritas Group Company
M.
CITY OF
EL SEGUND
O
EL SEGUNDO CITY COUNCIL MEETING DATE: May 7, 2019
AGENDA ITEM STATEMENT AGENDA HEADING: Reports of Committees,
Commissions and Boards
AGENDA DESCRIPTION:
Consideration and possible action to adopt a Resolution revising the Environmental Committee
By -Laws. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Adopt a Resolution amending the Environmental Committee's proposed By -Laws.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Draft resolution adopting revised Environmental Committee By -Laws
2. Environmental Committee Revised By -Laws
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: 1 Enhance Customer Service and Engagement
Objective: lb El Segundo's engagement with the community ensures excellence
ORIGINATED BY: Jasmine Allen, Senior Managementst,�`
REVIEWED BY: Ken Berkman, Public Works Directorw
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The El Segundo City Council adopted the first Environmental Work Plan on January 8, 2008,
and thus established the Environmental Work Council, now called the Environmental
Committee. The Environmental Committee is tasked with reviewing current City environmental
practices and identifying new environmentally related goals and objectives for City governance
over municipal, residential and business entities within its jurisdiction.
On February 20, 2018, the City Council of the City of El Segundo adopted Environmental
Committee's By -Laws via Resolution No. 5075. The Committee would like to modify the By -
Laws in order to be consistent with the current standard practices of other City Committees. At
their regularly scheduled meeting on March 8, 2019, the Environmental Committee members
approved the following revisions (changes are italicized):
3
Before:
The Committee shall collaborate with City staff and the local community to help formulate
responsible environmental strategies that are consistent with governmental standards, and to
provide suggestions for a "best practices" approach to implementing environmentally conscious
standards.
After:
The Committee shall collaborate with City staff and the local community to help formulate
responsible environmental strategies that are consistent with local, state and federal standards,
and to provide suggestions for a "best practices" approach to implementing sustainable and
environmentally conscious standards.
Before:
Copies shall be distributed to each Environmental Committee member, City Council member,
and to the City Clerk
After:
Copies shall be distributed to each Environmental Committee member, City Council member,
and shall be publicly posted.
Before:
• Section II — Minutes
o Minutes of all meetings shall be prepared and maintained with the Environmental
Committee records by a staff member from the Public Works Department.
Copies shall be distributed to each Environmental Committee member, City
Council member, and to the City Clerk.
■ Section II — Distribution of Documents
o Preparation and distribution of Environmental Committee documents to the
members, City Council and City Clerk shall be the responsibility of a designated
staff member from the Public Works Department.
After:
• Section II — Minutes
o Meeting minutes are the official record of the actions and decisions taken in a
meeting to be distributed to the public. Minutes of all meetings shall be prepared
and maintained with the Environmental Committee records by a staff member
from the Public Works Department. Copies shall be distributed to each
Environmental Committee member, City Council member, and shall be publicly
posted.
■ Section II — Distribution of Documents
o Preparation, distribution, and public posting of Environmental Committee
documents shall be the responsibility of a designated staff member from the
Public Works Department. Whenever possible, documents presented or submitted
as part of a meeting will be distributed as an attachment to the agenda. The
distribution of other documents, not associated with a specific meeting, will be at
the approval of the committee Chair or Vice Chair only.
Before:
ARTICLE IX —ASSISTANCE OF STAFF
The Public Works Director, or designee, shall provide the Environmental Committee with such
information and staff assistance as the Environmental Committee may request from time to time
subject to the limitations imposed by the City Council. The staff member(s) designated by the
Public Works Director shall attend meetings of the Environmental Committee and submit such
reports as requested by the Environmental Committee and as deemed necessary or desirable,
subject to limitations imposed by the City Council.
After:
ARTICLE IX — ASSISTANCE OF STAFF
The Public Works Director, or designee, shall provide the Environmental Committee with
information and staff assistance at the request of the Environmental Committee and with the City
Council's approval. The staff member(s) designated by the Public Works Director shall attend
meetings of the Environmental Committee and submit reports to the Environmental Committee
upon request, subject to limitations imposed by the City Council. The Committee shall
communicate with other City staff through the assigned liaison.
.1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO ADOPTING THE BY-LAWS FOR THE ENVIRONMENTAL
COMMITTEE, AS AMENDED.
The City Council of the City of EI Segundo does resolve as follows:
SECTION 1: Recitals:
A. The EI Segundo City Council adopted the first Environmental Work Plan on
January 8, 2008, and thus established the Environmental Work Council,
now called the Environmental Committee;
B. On February 20, 2018, the City Council adopted Resolution No. 5075,
formally adopting the Committee's By -Laws;
C. On March 8, 2019, the Environmental Committee approved an amendment
to its By -Laws to revise Article II (Purpose), Article VII (Official Documents),
and Article IX (Assistance of Staff).
D. The City Council now desires to adopt the Environmental Committee's
proposed By -Laws, as amended.
SECTION 2: Adoption of the By -Laws. The By -Laws recommended for adoption by the
Committee and attached as Exhibit A are hereby adopted.
SECTION 3: This Resolution will become effective immediately upon adoption and
remain effective unless superseded by a subsequent resolution.
PASSED AND ADOPTED this day of
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley
City Attorney
Drew Boyles, Mayor
, 2019.
Page 1 of 2
91
CITY OF EL SEGUNDO - ENVIRONMENTAL COMMITTEE
BY-LAWS
ARTICLE I — NAME
The name of this organization shall be the Environmental Committee,
ARTICLE II — PURPOSE
The purpose of the Environmental Committee is to research and advise the City Council on
environmental -related issues, such as any programs or business practices including but not
limited to those that affect air quality, energy usage, solid waste, urban planning and
development, hazardous waste, transportation and water usage. The Committee shall
collaborate with City staff and the local community to help formulate responsible
environmental strategies that are consistent with local, state and federal standards, and to
provide suggestions for a "best practices" approach to implementing sustainable and
environmentally conscious standards. The Committee is a standing advisory committee that
serves at the pleasure of the City Council.
ARTICLE III —QUALIFICATIONS
Members of the Environmental Committee shall represent a cross-section of the community,
including both residents and business representatives who have applicable knowledge and
notable interest in Environmental issues and practices.
ARTICLE IV — MEMBERSHIP
The Environmental Committee shall be composed of six (6) voting members appointed by the
City Council, three (3) to represent the residential perspective and three (3) to represent the
business perspective, plus one (1) voting member appointed by ESUSD. A Public Works staff
person shall support the Committee in a de facto status.
The City Council shall appoint at least one (1) member of the City Council to serve as a non-
voting liaison for the Committee.
• Section I —Selection of Members
o The City of EI Segundo shall advertise and solicit applications to fill any vacant
position among the six voting members appointed by the City Council that might
occur. After the application period has closed, the Chair and Vice Chair of the
'A
Environmental Committee shall review the applications with the sole purpose of
making a recommendation for selection to the Mayor and members of the City
Council. The Council may interview the recommended candidates and the City
Council shall make the final selection and appointments. A candidate for a City seat
on the Committee may not serve on the Committee without City Council final
approval.
• Section II —Term of Office
o The term for each voting member of the Environmental Committee is four (4) years,
with the exception of the ESUSD seat, which must be reappointed by ESUSD
annually. Terms are set on a rotating basis to avoid turnover of the complete
Committee at anytime.
e Section III —Compensation
o Environmental Committee members shall serve without compensation.
• Section IV— Removal
o Members of the Environmental Committee are expected to attend all meetings.
When any member has three or more consecutive absences or a total of 6 or more
within a 12 -month period, the member's seat will be deemed vacant.
ARTICLE V — MEETINGS
All meetings of the Committee shall be publicly noticed, open to the public and in a publicly
accessible location as required by State law.
Section I — Regular Meetings
o Regular meetings of the Environmental Committee shall be on the first Friday of
each month that City Hall is open, commencing at 12:00 pm. The location shall be a
meeting room in City Hall.
• Section II —Special Meetings
o Special Meetings of the Environmental Committee may be held at anytime upon
the call of the Committee Chair, or by a majority of the voting members, or the City
Council following at least forty-eight (48) hours' notice to each Committee member.
The Committee Chair or a majority of the voting members shall determine the time
and location of the Special Meeting.
• Section III —Quorum
2
93
o A majority of the voting members of the Environmental Committee shall constitute a
quorum. A quorum is necessary for action by the Environmental Committee.
• Section IV —Voting
o Each voting member shall have one vote.
+ Section V — Meeting Procedures
o Except as otherwise provided by these By-laws, City Council Resolutions or State law,
the Environmental Committee will follow the latest edition of the Robert's Rules of
Order for the orderly conduct of meetings.
ARTICLE VI - OFFICERS
Officers of the Environmental Committee shall be a Committee Chair and a Vice Chair who shall
serve at the pleasure of the Environmental Committee. Term of office shall be for two (2)
years. Duties of the officers shall conform to the regular parliament duties set forth by the
latest edition of the Robert's Rules of Order, unless otherwise stated.
• Section I — Committee Chair
o The Committee Chair shall preside over the meetings of the Environmental
Committee.
o The Committee Chair shall work with Public Works staff to draft the monthly
meeting agenda.
+ Section II —Committee Vice Chair
o During the absence, disability, or disqualification of the Committee Chair, the
Committee Vice Chair shall perform all the duties and be subject to all the
responsibilities of the Committee Chair. The Committee Vice Chair shall succeed
the Committee Chair if he/she vacates the office before the term expires. If this
occurs, a new Committee Vice Chair shall be elected at the next regular meeting.
• Section III —Duties of the Environmental Committee Members
o It is intended that the Environmental Committee shall serve an advisory body to
the City Council. Nothing herein contained shall be construed as a limitation on
the powers of the City Council or the City's administrative staff in their
supervision or authority over property or personnel under their jurisdiction.
o Members of the Environmental Committee are not expected to perform any
services or work that would normally be performed by City staff or contractors.
3
ARTICLE VII — OFFICIAL DOCUMENTS
Section I —Agendas
o Agendas for all meetings shall be prepared and maintained with the
Environmental Committee records by a staff member from the Public Works
Department. Copies shall be distributed to each Environmental Committee
member, City Council member, and shall be publicly posted.
• Section II — Minutes
o Meeting minutes are the official record of the actions and decisions taken in a
meeting to be distributed to the public. Minutes of all meetings shall be
prepared and maintained with the Environmental Committee records by a staff
member from the Public Works Department. Copies shall be distributed to each
Environmental Committee member, City Council member, and shall be publicly
posted.
• Section II — Distribution of Documents
o Preparation, distribution, and public posting of Environmental Committee
documents shall be the responsibility of a designated staff member from the
Public Works Department. Whenever possible, documents presented or
submitted as part of a meeting will be distributed as an attachment to the
agenda. The distribution of other documents, not associated with a specific
meeting, will be at the approval of the committee Chair or Vice Chair only.
ARTICLE VIII — CONDUCT OF MEMBERS
■ Section I — Personal
o Environmental Committee members shall make no personal commitment on
behalf of the Environmental Committee without the Committee's majority
approval.
• Section II — Conflict of Interest
o Members of the Environmental Committee shall abstain from participating in
any matter to come before the Environmental Committee in which he or she has
any direct or indirect economic interest. Should a conflict of interest exist, the
Committee member shall recuse himself/herself from discussions and abstain
from voting. A yearly Conflict of Interest Statement shall be filed with the City
Clerk.
• Section III —Attendance at Meetings
4
95
o Members are expected to attend the monthly meeting. When any member has
three or more consecutive absences or a total of 6 or more within a 12 -month
period, the member's seat will be deemed vacant.
ARTICLE IX — ASSISTANCE OF STAFF
The Public Works Director, or designee, shall provide the Environmental Committee with
information and staff assistance at the request of the Environmental Committee and with the
City Council's approval. The staff member(s) designated by the Public Works Director shall
attend meetings of the Environmental Committee and submit reports to the Environmental
Committee upon request, subject to limitations imposed by the City Council. The Committee
shall communicate with other City staff through the assigned liaison.
ARTICLE X—AMENDMENTS
The Committee may recommend amendments to these By-laws. Such recommendations may
be made by simple majority of the voting members at any legal meeting of the Environmental
Committee. Such amendments must be approved by the City Council.
PASSED AND ADOPTED by the Environmental Committee — March 8, 2019
PASSED AND ADOPTED by the EI Segundo City Council —
5
EL SEGUNDO CITY COUNCIL MEETING DATE: May 7, 2019
AGENDA STATEMENT AGENDA HEADING: Reports of Committees,
Commissions and Boards
AGENDA DESCRIPTION:
Consideration and possible action to receive and file a report from the Environmental
Committee. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. City Council to receive and file a report from the Environmental Committee; or,
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: 1 Enhance Customer Service and Engagement
Objective: lb El Segundo's engagement with the community ensures excellence
ORIGINATED BY: Jasmine Allen, Senior Management Analyst on behalf of the �a
Environmental Committee
REVIEWED BY: Ken Berkman, Director of Public Works
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The Environmental Committee is comprised of seven members appointed by City Council:
Tracey Miller-Zarneke, Chair
Corrie Zupo, Vice Chair
Kevin Maggay
Caroline Hawks
Rachel McPherson
Kristin Faivre
One vacancy
The Committee acts in an advisory capacity to the City Council in all matters pertaining to the
City's environmental programs and policies, and desires to provide a quarterly update to Council
on their activities. The report is a summary of the Committee's activities since their last
report/presentation to the Council on December 5, 2017.
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CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN (draft)
ENVIRONMENTAL WORK PLAN
The EI Segundo City Council adopted the first Environmental Work Plan on January 8, 2008. This document is an
updated Environmental Work Plan for the City. The Work Plan is not environmental requirements for the City, nor
does it mandate any action for City Council or City department.
The recommendations outlined in the document are meant to be viewed as potential actions or "tools in the tool
box" that can help the City to become more sustainable and "greener" as a community. Each potential action
would require separate and individual approvals from the appropriate City staff and/or City Council prior to moving
forward. It is anticipated that the Environmental Committee would annually prioritize a handful of actions that
would guide their work for the upcoming year.
When the original Work Plan was adopted, the City also established the Environmental Work Council, now called
the Environmental Committee. The Environmental Committee is currently comprised of seven volunteer members
representing EI Segundo -based businesses, EI Segundo residents, the EI Segundo Unified School District, and EI
Segundo municipal staff.
The Environmental Committee is tasked with reviewing current City environmental practices and identifying new
goals and objectives for City governance over municipal, residential and business entities within its jurisdiction.
These goals and objectives are developed through focusing on and finding balance among the three pillars of
Sustainability Standards-- Economic Vitality, Environmental Viability, and Social Equitability.
The 2017-2021 Environmental Work Plan is structured upon a framework of the following eight categories:
1.
Energy Conservation
2.
Solid Waste Reduction
3.
Urban Planning and Development
4.
Hazardous Waste
S.
Transportation
6.
Air Quality
7.
Water Conservation
8.
Governance
Identified under each category are recommendations to achieve environmental goals that meet or exceed the
South Bay Cities Council of Governments Climate Action Plan in order to conserve energy and water, reduce waste,
address global warming, tailor urban design, improve transportation options and reduce risks to human health.
With this plan, the City will establish itself as an ecologically responsible entity, setting an example and supporting
the commitment of residents and businesses alike to improving conservation and environmental quality outcomes.
Successful implementation of the Environmental Work Plan will ensure the City remains competitively poised for
future growth and sustainability, preserving the health of its environment and residents for generations to come.
May 2019 1
CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN (draft)
ENERGY CONSERVATION
In 2006, the state passed Assembly Bill 32 (AB 32), the Global Warming Solutions Act, which set statewide 2030
greenhouse gas emission reductions targets. This bill was followed by Senate Bill 32 (SB 32), which included
additional long-range targets by 2050. In September 2018 the state passed Senate Bill 100 (SB 100), which requires
the state to have 100% renewable electricity by 2045. To meet these lofty goals, generating more renewable
energy will be vital as will conserving energy to avoid added strain on the electric grid.
To improve Energy Conservation, the objectives below are recommended. Details are included in the attached
Environmental Committee Toolbox.
1. Increase Energy Efficiency (EE) in Existing Residential Units.
2. Increase Energy Efficiency in New Residential Development.
3. Increase Energy Efficiency in Existing Commercial Units.
4. Increase Energy Efficiency in New Commercial Development.
5. Increase Energy Efficiency through Water Efficiency (WE).
6. Decrease Energy Demand through Reducing Urban Heat Island Effect.
7. Participate in Education, Outreach, and Planning for Energy Efficiency.
8. Increase Energy Efficiency in Municipal Buildings.
9. Increase the Energy Efficiency in City Infrastructure.
10. Reduce Energy Consumption in the Long Term.
SOLID WASTE REDUCTION
The California Integrated Solid Waste Management Act of 1989 fundamentally restructured the state's approach to
solid waste management. The Act established an integrated waste management hierarchy that included: source
reduction, recycling, composting, and land disposal of solid waste. The legislation mandated each city meet solid
waste diversion goals of 25% in 1995 and 50% by 2000. By 1995, the City of EI Segundo achieved a 59% solid waste
diversion rate. In 2005, EI Segundo pushed its diversion rate to a statewide high of 81%. With the passing of 2016's
AB 1826 and SB 1383, organic recycling mandates were established with increasing requirements set through 2025.
EI Segundo should continue efforts to maintain its ambitious diversion rate by exploring additional diversion
programs and evaluating advancements in technologies.
To improve Solid Waste Reduction, the objectives below are recommended. Details are included in attached
Environmental Committee Toolbox.
1. Increase reduction and diversion of residential waste.
2. Increase reduction and diversion of commercial waste.
3. Increase reduction and diversion of municipal waste.
4. Create community inclusion and pride in waste reduction efforts.
URBAN PLANNING AND DEVELOPMENT
Urban Planning and Development is key to the success of a city, particularly cities that seek a balance between
residential uses and business. Urban Planning and Development is what showcases and embraces special
characteristics of a city like EI Segundo. The recommendations below are a mix that supports green building
practices, mobility, and art. Green business practices support environmental commitment and commitment to
local businesses; mobility improvements support EI Segundo's casual "easy to get around" community culture; and
art recommendations support EI Segundo's vibrant artist culture.
May 2019 2
CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN (draft)
To improve Urban Planning and Development, the objectives below are recommended. Details are included in
attached Environmental Committee Toolbox.
1. Develop Best Management Practices for new and retrofitted municipal buildings
2. Promote use of California's new Green Building Standards in residential and commercial construction
activities.
3. Increase city walkability.
4. Enhance Public Art with Green Messaging.
5. Increase mobility by installing shared bike lanes.
6. Adopt EV charging standards for residential, commercial and industrial developments beyond CalGreen
2016 requirements.
7. Increase and maintain urban greening in the community, including municipal facilities.
HAZARDOUS WASTE
The State of California treats hazardous waste more stringently than Federal requirements. California considers
hazardous waste to be waste with a chemical composition or other properties that can possibly cause illness, death,
or some other harm to humans or other life forms if the waste are not properly handled and released into the
environment. Hazardous waste is then divided by category and depending on the category, the land disposal
restrictions, treatment standards and fees and many other factors are set. The City of EI Segundo is committed to
keeping the environment safe from hazardous waste releases. In order to honor this commitment, the following
action items have been set for hazardous waste.
The City has focused on these goals for the past decade with considerable success but can achieve more. Details are
included in attached Environmental Committee Toolbox.
1. Implement natural pest control practices
2. Educate public about natural household products, pesticides, etc.
TRANSPORTATION
Transit
Currently, the City has several transit routes within its boundary. With these systems in place, 100% of City
residents live within 0.5 mile of either a train or bus stop.
• The Metro Green Line light-rail has 3 major transit stations in the City, linking EI Segundo business and
residential communities to the Los Angeles regional transit network.
• EI Segundo employment centers are also served by the South Bay Area Municipal Area Express (MAX), an
upscale commuter bus catering to the large number of South Bay residents who work in EI Segundo. MAX
operates during morning and afternoon peak hours and offers three routes through the South Bay. MAX is
a cooperative cost-sharing transit system among the county and the cities of EI Segundo, Lawndale, Lomita,
Los Angeles, Rancho Palos Verdes, and Torrance (the lead agency for the program).
• The Beach Cities Transit District operates a regional bus line between EI Segundo and Redondo Beach from
6:00 a.m. to 10:00 p.m. daily, with stops at major commercial centers such as the Rivera, Hermosa Pier,
downtown Manhattan Beach, Main Street in EI Segundo and Plaza EI Segundo. The route also stops at the
Aviation and Douglas Green Line stations.
• The City operates the Lunch-time Shuttle so that employees on the east side of the community can enjoy
May 2019 3
CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN (draft)
lunch or shop in EI Segundo's downtown area without getting into their cars. The City of EI Segundo
Lunchtime Shuttle runs weekdays between 11:30 a.m. and 2:15 p.m., with stops at strategic stations
located both downtown and at busy commercial sectors.
• The City operates Dial -a -Ride shuttles for seniors to facilitate safe and multi -traveler transportation to
doctor offices, grocery stores, etc.
• The City operates a summer Beach Shuttle so that residents can travel to and from the beach area without
the use of single -party automobiles. The Beach Shuttle runs mid-June through late August, Monday thru
Saturday from 11:00 a.m. to 4:30 p.m.
Commuting
EI Segundo's residents, commuters, and visitors have diverse mobility needs. In addressing these needs, the City
has developed proactive policy goals and innovative programs to encourage the most efficient use of the City's
existing transportation infrastructure through a balanced multi -modal approach.
• In partnership with the SBCCOG, the City is working with the South Bay Bicycle Coalition to enhance,
expand and connect bicycle routes throughout the South Bay. The Coalition's master plan was adopted by
City Council at its October 4, 2011 meeting.
• The City has set up pilot programs to allow rentable electric scooter and bicycle companies to test the
usage of carbon -friendly alternative transportation options, especially for the first -mile, last -mile commuter
needs in EI Segundo.
City Vehicles and Other Equipment
The State of California regulates diesel and gasoline fuel and has some of the most stringent requirements in the
nation. The Public Works Department manages the City's vehicle fleet and equipment, and is actively committed to
the use of cleaner burning fuels and technologies in place of conventional fuels. When vehicles and other fuel
burning equipment are due for replacement, top consideration is given to choosing and/or recommending
alternative fuel products such as hybrid powered vehicles and cleaner burning generators.
To improve Transportation, the objectives below are recommended. Details are included in attached
Environmental Committee Toolbox.
1. Encourage the use of and improve the experience taking public transportation.
2. Offer and encourage shared transportation modes.
3. Promote the use of alternative fuel technology.
AIR QUALITY
Air quality management is essential to reduce human health impacts due to the release of air pollutants. As of
1998, the State of California defined diesel to be toxic and determined that 70% of airborne cancer risks are related
to diesel fuel emissions. Our local community is under the South Coast Air Quality Management District (SCAQMD)
plus California Air Resources Board (CARB) and many federal, State and local laws governing clean air requirements.
Since the City of EI Segundo is uniquely surrounded by industry and coastal breezes that move air pollutants inland,
it is essential our city has action items to commit to being a steward towards managing air pollution.
To improve Air Quality, the objectives below are recommended. Details are included in attached Environmental
Committee Toolbox.
1. Develop Equipment Guidelines to Improve Air Quality
May 2019 4
CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN (draft)
WATER CONSERVATION
California has for decades oscillated in and out of drought conditions. The state must also deal with deteriorating
infrastructure, making it difficult to manage the State's overall potable water supply. For more than a decade, more
emphasis has been placed on securing other sources of water to meet regional demands, including expanding
recycled water and reducing our dependency on imported water.
The City's annual potable water consumption dropped from 18,241 acre-feet in 1994 to 8,600 acre-feet in 2008.
During that same timeframe, the use of recycled water increased from zero in 1994 to 8,300 acre-feet, and now
represents roughly half of all water consumed in EI Segundo, thanks mainly to usage at the Chevron refinery and
landscape irrigation on city properties. The City considers recycled water as a viable water supply source and
effective way to reduce the future need for imported water, and actively participates with West Basin Municipal
Water District to increase the usage of recycled water. The Planning and Building Safety Department also adopted
construction standards requiring low flow shower heads and toilets be installed in new developments to help
reduce the demand for potable water.
To continue to improve water conservation efforts, the objectives below are recommended. Details are included in
attached Environmental Committee Toolbox.
1. Increase water conservation.
2. Encourage use of recycled water.
GOVERNANCE
The City of EI Segundo should implement its eco -minded efforts at every feasible level of governance, putting its
mandates into practice at all levels of municipal management. Each and every department should consider ways in
which it can run itself more efficiently with resource conservation and sustainability being points of consideration in
every practice.
To improve Governance, the objectives below are recommended. Details are included in attached Environmental
Committee Toolbox.
1. Make City Best Practices more sustainable
2. Modify Policy and Permit procedures to reduce paperwork
ALIGNMENT WITH THE SOUTH BAY CITIES COUNCIL OF GOVERNMENTS CLIMATE ACTION
PLAN
The South Bay Cities Council of Governments released its Climate Action Plan in 2015 and the City of EI Segundo
approved this plan on November 21, 2017. The document outlines recommended approaches and strategies for
each of the South Bay Cities to implement to increase efficiency and reduce greenhouse gas emissions. As a
member of the South Bay Cities Council of Governments, EI Segundo recognizes the Climate Action Plan and will
consider some of the strategies included.
The strategies are included in the attached Environmental Committee Toolbox, however details can be found in the
EI Segundo Climate Action Plan Document, which can be found at:
http://southbaycities.org/sites/default/files/EI%2OSegundo%20CAP.pdf
May 2019 5
CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN (draft)
Development and adoption of this CAP allows the City of EI Segundo to:
• Understand the community GHG emissions that it now produces
• Identify strategies at the local level that will result in GHG emissions reductions
• Develop a plan to implement strategies
• Monitor and report progress toward climate change goals
For the purpose of:
• Enhancing the community and neighborhoods to help ensure a safe, healthy, and sustainable environment
• Promoting and encouraging the adoption and growth of zero emission vehicles
• Advancing strategies for housing and buildings that reduce energy and water usage
• Promoting behavior change that reduces waste
• Transforming built environments into green spaces
• Advancing strategies to encourage and support the market for renewable energy and storage
CONCLUSION
This updated Environmental Action Plan identifies steps that can be taken to continue our efforts to be a more
"green" community. Following this plan will establish the City's commitment to environmental stewardship, and
the support of staff in monitoring its progress will lead to the long-term goal of making EI Segundo a responsible
neighbor in the South Bay, and a sustainable community for future generations.
May 2019 6
CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN (draft)
CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN: ENVIRONMENTAL COMMITTEE TOOLBOX
ENERGY CONSERVATION TOOL BOX
Objective
Activity
Responsible Party
Resources
Near -Term
Long-Term
(0-5 years)
(5-10 years)
Continue to expand
Continue installing
Public Works
Environmental
Evaluate existing
the use of energy
devices on municipal
Committee
status of energy
efficient programs and
buildings that reduce
efficient programs and
systems to maintain
the power required to
determine what
energy savings.
operate equipment
immediate, easy
and shift equipment
strategies are
use to offpeak; install
available.
occupancy sensors in
balance of City
facilities; and
implement a lighting
retrofit on existing
ballasts to
accommodate T8 or
better fluorescent
fixtures.
Conduct survey of
Public Works
Environmental
Conduct survey and
30% reduction by 2035
Utility Cost
Committee
set long terms goals.
Management (UCM) of
software and
implement program to
identify high usage.
Implement energy
savings programs and
procedures based on
the results of the
UCM.
Implement on-line
Building and Safety,
Environmental
Develop online tool to
permitting system-
Public Works
Committee
reduce paper and
goal -tracking, reducing
make permitting more
paper.
efficient.
12/10/18
CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN (draft)
12/10/18
Educate residents and
Public Works
Environmental
Develop marketing
contractors about
Committee
plan/education plan.
energy efficient design
(lighting, windows,
water heaters, and
household appliances).
Retrofit City Hall to
Enter into a
Public Works
Environmental
Secure funding.
reduce energy usage.
Performance Contract
Committee
with a qualified
contractor to retrofit
City Hall with energy
efficient upgrades to
windows, lighting,
HVAC, restroom
fixtures, solar... install
energy savings
measures such as new
windows at City Hall,
additional lighting
upgrades at various
City facilities and solar
opportunities where
feasible. Additionally,
changes in HVAC and
pump operations will
be assessed and
modified to increase
energy savings
opportunities.
Reduce Greenhouse
Complete an updated
Public Works
Environmental
20% reduction of GHG
40% reduction of GHG
Gas Emissions
Greenhouse Gas
Committee
emissions by 2020.
emissions by 2023
Inventory.
Reduce Greenhouse
Develop Climate
Public Works
Environmental
Develop plan.
Gas Emissions
Action Plan for City
Committee
operations and
activities. The Plan
will include an
12/10/18
CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN (draft)
12/10/18
energy efficiency
assessment and
measures to reduce
GHG emissions to
meet the goal.
Reduce GHG emissions
Develop "toolbox"
Public Works
Environmental
Develop Toolbox.
from residential
to assist residences
Committee
sources.
in reducing
electricity use and
cost.
12/10/18
CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN (draft)
SOLID WASTE REDUCTION TOOL BOX
Objective
Activity
Responsible Party
Resources
Near -Term
Long -Term
(0-5 years)
(5-10 years)
Increase reduction and
Implement procedures
Public Works
SBCCOG &
Adopt goal of 85%
Adopt goal of 88%
diversion of residential
to more accurately
Environmental
waste diversion by
diversion by 2025
waste.
track the volume of
Committee
2020.
Adopt goal of 95%
waste going to area
diversion by 2030.
landfills vs. the volume
Develop reporting and
of waste being
tracking system with
recycled.
all businesses and/or
waste haulers doing
business in city.
IMPLEMENTED
Increase reduction and
Educate residents
Public
SBCCOG &
Provide
Reinstate composting
diversion of residential
about waste reduction
Works/Recreation &
Environmental
information to
instruction for
waste.
and diversion.
Parks
Committee
residents about
residents through
recycling, composting,
classes/presentations
and source
hosted by Public
reduction
Works or Recreation &
opportunities on the
Parks.
website, newsletters,
flyers, etc.
IMPLEMENTED
Increase reduction and
Implement collection
Public Works
SBCCOG &
Negotiate new
Provide a green waste
diversion of residential
of green waste for
Environmental
contract with waste
curbside collection
waste.
residents.
Committee
hauler that includes
service for residents.
green waste pickup for
IMPLEMENTED
all residents.
IMPLEMENTED
Increase reduction and
Require that all waste
Public Works/Legal
Environmental
Adopt policy to reflect
diversion of residential
haulers doing business
Committee
requirement in all
waste.
in EI Segundo for
contracts/permits with
residential and
waste haulers.
12/10/18 10
CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN (draft)
12/10/18 11
commercial customers
provide sufficiently
sized containers for
recyclable and
compostable waste.
Increase reduction and
Support donation
Environmental
Facilitate civic events
Investigate use of
diversion of residential
events, swap/share
Committee
or support and
space and staff
waste.
opportunities for
promote locally
oversight at Rec Park
residents and
coordinated efforts for
for Community
businesses.
residents and
Garden, in Joslyn
businesses to share or
Center for senior
trade resources.
needs, at PW yard for
residential uses.
Increase reduction and
Implement drop-off
Public Works
Environmental
Provide collection
diversion of residential
procedures for
Committee
space and services for
waste.
election yard signs.
residents to deposit
separated paper and
plastics signs as well as
metal stakes post-
election.
Increase reduction and
Educate businesses
Environmental
SBCCOG
Provide information to
diversion of
about waste reduction
Committee & Chamber
businesses about
commercial waste.
and diversion.
of Commerce
recycling, composting
and source reduction
opportunities on the
website, newsletters,
flyers, etc.
Increase reduction and
Implement a food
Environmental
SBCCOG
Provide a
diversion of
scrap diversion
Committee
food waste collection
commercial waste.
program for
service for businesses.
businesses.
Increase reduction and
Require food waste
Relevant City
SBCCOG &
Develop and adopt
Enforce City policy to
diversion of
and recycling at special
Departments
Environmental
permitting policy such
require food waste
commercial waste.
events.
Committee
that CA AB 2176
and recycling at special
(Waste planning for
events.
large venues and
events) is required for
12/10/18 11
CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN (draft)
12/10/18 12
all events that require
permitting.
Increase reduction and
Eliminate use of plastic
City Council/Legal
Environmental
Develop and adopt
Enforce City policy to
diversion of
straws in all businesses
Committee
City policy to prohibit
prohibit distribution of
commercial waste.
that operate in the
distribution of plastic
plastic straws.
City.
straws.
Increase reduction and
Eliminate use of
City Council/Legal
Environmental
Develop and adopt
Enforce City policy to
diversion of
polystyrene cups and
Committee
City policy to prohibit
prohibit distribution of
commercial waste.
food containers in all
distribution of
polystyrene cups and
businesses that
polystyrene cups and
food containers.
operate in the City.
food containers.
Increase reduction and
Eliminate use of single-
City Council/Legal
Environmental
Develop and adopt
Enforce City policy to
diversion of
use plastic bags in all
Committee
City policy to prohibit
prohibit distribution of
commercial waste.
businesses that
distribution of all
all single -use plastic
operate in the City.
single -use plastic bags.
bags.
Increase reduction and
Educate employees
Environmental
SBCCOG &
Partner with
diversion of municipal
about the benefits of
Committee
departments to assess
waste.
recycling and waste
opportunities for
reduction in the work
change; research and
place.
provide information
about recycling,
composting and
source reduction
opportunities.
Increase reduction and
Implement a "Reuse &
Environmental
SBCCOG
Establish a recognition
diversion of municipal
Recycle at Work"
Committee/Public
or reward program for
waste.
program for city
Works
departments to create
offices.
friendly competition
and enhanced eco -
minded efforts.
Increase reduction and
Reduce paper in
City
SBCCOG &
Develop and adopt a
diversion of municipal
municipal facilities.
Manager/Department
Environmental
policy to encourage
waste.
Heads
Committee
paper reduction
12/10/18 12
CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN (draft)
12/10/18 13
through various
activities such as:
reduce margins and
logos on templates,
letterhead and
memos; require
double -sided printing;
require fewer or
smaller -print copies of
project plans.
Increase reduction and
Shift to digital format
City
Environmental
Develop City policy
diversion of municipal
for permits, bid
Manager/Department
Committee
waste.
processes, plans, files,
Heads/Technology
etc.
Committee
Increase reduction and
Use electronic devices
City
Environmental
Develop City policy
diversion of municipal
for following agendas,
Manager/Department
Committee
waste.
supporting documents
Heads
at meetings.
Increase reduction and
Reuse materials at
City
SBCCOG &
Develop and adopt a
diversion of municipal
municipal facilities.
Manager/Department
Environmental
policy to reuse, repair,
waste.
Heads
Committee
or refurbish office
furniture and
equipment at a cost
savings compared to
purchasing new
materials.
Increase reduction and
Redistribute unusable
City
SBCCOG &
Develop and adopt a
diversion of municipal
office items to
Manager/Department
Environmental
donation policy for
waste.
community non-profit
Heads
Committee
replaced office
groups.
furniture and
equipment to be
offered to community
non -profits before
going to landfill.
Increase reduction and
Provide additional
Public Works
SBCCOG &
Continue to install
diversion of municipal
recycling in public
Environmental
recycling containers in
waste.
places.
Committee
public places such as
12/10/18 13
CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN (draft)
12/10/18 14
parks and streets.
Increase reduction and
Adopt an eco -minded
City Manager/Finance
SBCCOG &
Develop and adopt a
diversion of municipal
Municipal Purchasing
Director
Environmental
purchasing policy for
waste.
Policy.
Committee
municipal facilities to
reduce purchase of
disposable items, and
require
environmentally
preferable products to
be purchased when
possible and
reasonable. (Examples
include: electric or
hybrid vehicles,
efficient light bulbs,
environmentally
friendly cleaning
supplies, materials
with high post
consumer content
such as recycled paper,
pens, etc.)
Increase reduction and
Demonstrate
Public
SBCCOG &
Investigate composting
diversion of municipal
composting at a
Works/Recreation &
Environmental
at city facilities and
waste.
municipal facility.
Parks
Committee
use the compost in
environmentally
friendly landscaping on
municipal property.
Increase reduction and
Reduce instances of
City
Environmental
Develop and adopt a
diversion of municipal
single -use water
Manager/Department
Committee
policy of employees
waste.
bottles at municipal
Heads
using reusable water
venues and increase
bottles at all locations
locations to refill
and providing water
reusable water bottles.
pitchers and glasses in
meetings with outside
guests.
Increase reduction and
Increase locations to
Public Works
Environmental
Install water bottle
12/10/18 14
CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN (draft)
diversion of municipal
waste.
refill reusable water
bottles.
Committee/West
Basin MWD
filling stations like that
in City Hall at other
public buildings.
Create community
Support beach clean
Environmental
Publicize community
Organize city -based
inclusion and pride in
up opportunities at EI
Committee
partner cleanup events
beach clean-up events.
waste reduction
Segundo Beach.
through website and
efforts.
social media.
12/10/18 15
CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN (draft)
URBAN PLANNING AND DEVELOPMENT TOOL BOX
Objective
Activity
Responsible Party
Resources
Near -Term
Long -Term
(0-5 years)
(5-10 years)
Develop Best
75% of Energy Star
Public Works
Environmental
Develop baseline of
Management Practices
compliant equipment by
Committee
Energy Star
for new and retrofitted
2020.
compliant
municipal buildings
equipment.
Develop purchasing
policy for city
equipment to
support
Develop Best
Public Works Department
Public Works
Environmental
Management Practices
will continue its practices
Committee
for new and retrofitted
for cleaning, maintenance,
municipal buildings
and operations of
municipal facilities to
further advance
sustainability and eliminate
the use of toxins.
Develop Best
Green specifications will be
Public Works
Environmental
Develop and
Monitor and
Management Practices
considered and
Committee
maintain list of
maintain records of
for new and retrofitted
incorporated into city
"green
use of green
municipal buildings
remodeling projects where
specifications."
specifications.
feasible.
Develop Best
Office equipment purchase
Purchasing
Environmental
Maintain records of
Monitor and
Management Practices
and replacement standards
Committee
office equipment and
maintain records of
for new and retrofitted
will specify Energy Star-
Energy Star
Energy Star
municipal buildings
compliant equipment
Compliance.
compliant
where feasible; including
equipment.
computers, servers,
monitors, copiers, fax
machines and other
devices.
12/10/18 16
CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN (draft)
URBAN PLANNING AND DEVELOPMENT TOOL BOX
Objective
Activity
Responsible Party
Resources
Near -Term
Long -Term
(0-5 years)
(5-10 years)
Promote use of
Promote the use and
Public Works
Environmental
Develop database of
California's new Green
application of California's
Committee
available incentives
Building Standards in
new Green Building
for Green Building
residential and
standards through
Standards and make
commercial
permitting activities, at the
data base available to
construction activities.
permitting counter, the
construction
City's website and on-line
companies doing
services. Consider
business in EI
providing incentives for
Segundo.
builders/contractors who
incorporate green
standards above minimum
requirements
Increase city walkability
Assess current
Public Works
Environmental
Develop a mobility
Implement
walkability in residential
Committee
and walkability
recommendations
areas and identify areas
assessment and plan
from study.
with needs for
for the City focusing
additional walkability
on primary
mitigation.
commercial corridors.
Increase city walkability
Create "fix -it" interface
Public Works
Environmental
for public to report
Committee
concerns with
sidewalks, night -
lighting, shrubbery,
handicap ramps.
Enhance Public Art with
Leverage city artist
Public Works/Arts
Environmental
Environmental
Green Messaging
community and school
and Culture
Committee
Committee work with
art programs to display
Committee
art programs to
art throughout the city
develop eco -art.
that inspires green
practices.
Increase mobility by
Identify areas along
Planning/Public
Environmental
Complete Citywide
Develop mechanism
12/10/18 17
CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN (draft)
URBAN PLANNING AND DEVELOPMENT TOOL BOX
Objective
Activity
Responsible Party
Resources
Near -Term
Long -Term
(0-5 years)
(5-10 years)
installing shared
main corridors for
Works
Committee
Bike Plan.
to track progress of
bikelanes through
shared bike paths.
Bike Plan
completion and
implementation of bike
plan.
Increase mobility by
Install and market
Public Works/
Environmental
Complete Citywide
Develop mechanism
installing shared
shared bike paths
Recreation & Parks
Committee
Bike Plan.
to track progress of
bikelanes through
where feasible and
Bike Plan
completion and
practical.
implementation of bike
plan.
Increase and maintain
Develop urban
Public Works/
Environmental
Adopt urban
urban greening in the
greening/tree/landscap
Recreation & Parks
Committee
greening/tree/landsc
community, including
a plan.
ape plan
municipal facilities
12/10/18 18
CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN (draft)
HAZARDOUS WASTE
TOOL BOX
Objective
Activity
Responsible Party
Resources
Near -Term
Long -Term
(0-5 years)
(5-10 years)
Implement natural
Create an integrated
Recs and Park
Environmental
pest control practices.
pest control
Committee
management (IPM)
plan for all City
facilities and parks
which will rely on
commonsense
practices and natural
compounds to combat
the negative effects of
pests.
Educate public about
Create and distribute
Environmental
natural household
information about
Committee
products, pesticides,
alternative solutions to
etc.
cleaning, pest control
and other household
"chemical" needs.
12/10/18 19
CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN (draft)
TRANSPORTATION TOOL BOX
Objective
Activity
Responsible Party
Resources
Near -Term
Long -Term (5-10
(0-5 years)
years)
Encourage the use of
Continue to explore and
Recreation &
Environmental
Continue to research
and improve the
promote viable public
Parks/Planning
Committee
and promote other
experience taking
transportation coverage to
transportation
public transportation.
all City residents,
options and
businesses and employees.
incentives for
expanded use of
public transit,
carpooling and
bicycles.
Update city website
monthly with latest
options.
Encourage the use of
Create app for shuttle
Recreation & Parks
Tech Committee
and improve the
riders to convey shuttle
experience taking
location, ETA at next stop
public transportation.
and full map or route.
Promote the use of
Reduce reliance on
Recreation &
Environmental
All purchase needs to
Replace City fleet
alternative fuel
vehicles that use
Parks/Planning
Committee
consider greener fuel
vehicles and other
technology.
traditional fuel sources.
options first.
equipment with
hybrids or alternative
fuel models wherever
feasible.
Promote the use of
Support electric vehicle
Recreation &
Environmental
Install charging
alternative fuel
usage.
Parks/Planning
Committee
stations and
technology.
preferential parking
at City locations.
Encourage/require
new businesses to
install charging
stations and
preferential parking.
12/10/18 20
CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN (draft)
Promote the use of
Partner with scooter share
Planning/Public
alternative fuel
and bike share companies
Works
technology.
to provide alternative
modes of personal
transportation in City.
Encourage the use of
Establish better bus
Recreation &
Environmental
Follow a regular
and improve the
shelters.
Parks/Planning
Committee
schedule of
experience taking
assessment and
public transportation.
maintenance of bus
shelters in town for
safety, weather
protection and
cleanliness concerns.
Set up a clear
method for citizens
and businesses to
express concerns if
issues arise.
Encourage the use of
Create "fix -it" interface for
Recreation &
Environmental
Add option on City
and improve the
public to report concerns
Parks/Public Works
Committee
website to allow
experience taking
with streets, night -lighting,
public reporting;
public transportation.
shrubbery, handicap
assign staff to
ramps.
respond in a timely
fashion; include
follow-up survey to
evaluate customer
satisfaction.
Encourage the use of
Support "walking school
ESUSD/ESPD
Environmental
Create and install
and improve the
bus" concepts for
Committee
signage for walking
experience taking
elementary schools.
bus stops (meeting
public transportation.
places) along RSS and
CSS walking routes, if
schools can self -
organize walking
groups.
Encourage the use of
Implement a policy to
Planning/ Recreation
Environmental
Increase employee
12/10/18 21
CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN (draft)
and improve the
reduce the percentage of
& Parks
Committee
co -commuting by
experience taking
commute trips by single
10% by 2020. Create
public transportation.
occupancy.
incentives to
encourage
carpooling,
vanpooling, or Metro
commuting by bus
and train.
Offer and encourage
Seek partnerships and
Planning/ Recreation
Environmental
Launch trial.
shared transportation
grants to bring a public
& Parks
Committee
modes.
bike fleet to the City.
Promote usage with public
service announcements
and sufficient maintenance
of bike rack areas.
Offer and encourage
Partner with car share
Planning/ Recreation
Environmental
Investigate
shared transportation
company to offer residents
& Parks
Committee
partnership options
modes.
and businesses multi-user
with companies such
options.
as Enterprise (local
store), CityCarShare
and Car2Go (again).
12/10/18 22
CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN (draft)
AIR QUALITY TOOL BOX
Objective
Activity
Responsible Party
Resources
Near -Term
Long -Term
(0-5 years)
(5-10 years)
Develop Equipment
Improve Air Quality
Public Works
Environmental
Development
Guidelines to Improve
from construction
Committee
construction
Air Quality
equipment.
equipment guidelines
70% Tier 4, 90%
Renewable Diesel Fuel
& no idling engines.
Develop Equipment
Improve Air Quality
Recreation &
Environmental
Develop special event
Guidelines to Improve
special event
Parks/Public Works
Committee
equipment guidelines
Air Quality
equipment.
to include: No idling
engines and future
Main Street
construction should
consider adding
electrical hook-ups for
all venders so
generators are not
necessary
Develop Equipment
Improve Air Quality
ESUSD
Environmental
Schools have no idling
Guidelines to Improve
Schools are no idling
Committee
zones within 100 feet
Air Quality
zones.
of the campus
Develop Equipment
Improve Air Quality
Public Works
SBCCOG,
Work with SBCCOG on
Guidelines to Improve
alternative fuel
Environmental
creating a regional
Air Quality
stations.
Committee
alternative fueling
station in EI Segundo.
Develop Equipment
Improve Air Quality
Public Works
Environmental
City -owned vehicles
Guidelines to
city owned vehicles
Committee
replacement cycle
Improve Air Quality
should be alternative
fuel (if feasible)
Develop Equipment
Improve Air Quality
Public Works
SBCCOG,
Implement
Guidelines to
neighborhood electric
Environmental
Neighborhood Electric
Improve Air Quality
vehicles (NEVs).
Committee
Vehicles (NEVs)
technologies to
12/10/18 23
CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN (draft)
12/10/18 24
achieve federal and
state clean air
standards in Southern
California.
Work with SBCCOG to
install electric charging
stations at all
government buildings,
The Point, The Plaza
and downtown.
Develop Equipment
Recognize EI Segundo
Develop Recognition
Guidelines to
companies that have
page on City website
Improve Air Quality
RideShare programs
for Rideshareing
and further promote
companies.
other companies to
provide RideShare.
12/10/18 24
CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN (draft)
WATER CONSERVATION TOOL BOX
Near -Term
Long -Term (5-10
Objective
Activity
Responsible Party
Resources
(0-5 years)
years)
Increase water
Promote drought
Public Works
Environmental
conservation for
tolerant planting
Committee
residential and
municipal uses.
Increase water
Encourage
Public Works
Environmental
conservation for
residents and
Committee
residential and
businesses to
municipal uses.
retrofit faucets,
shower heads,
toilets, other
fixtures and
irrigation systems
with low flow
and/or water
conservation
devices. Provide
incentives where
feasible.
Increase water
Encourage residents
Public Works
Environmental
conservation for
and businesses to
Committee
residential and
adopt additional water
municipal uses.
conservation practices
(e.g., shorter showers,
timed irrigation, high
efficiency washers,
etc.).
Increase water
Adopt guidelines to
Public Works
Environmental
conservation for
expand use of recycled
Committee
residential and
water.
municipal uses.
12/10/18 25
CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN (draft)
GOVERNANCE TOOL BOX
Near -Term
Long -Term (5-10
Objective
Activity
Responsible Party
Resources
(0-5 years)
years)
City Best Practices
Review practices with
City Manager
Environmental
all departments,
Committee
committees and
commissions to ensure
environmentally
responsible
considerations are
made in all City
mandated and
approved processes.
City Best Practices
Revise City
City Manager
Environmental
Edit current report
department and
Committee
forms to include
committee reports to
environmental
Council to include a
considerations and
line item for
discussion.
environmental impact.
City Best Practices
Assign Environmental
City Manager
Environmental
Responsibilities to City
Committee
Staff.
City Best Practices
Create Environmental
Environmental
Chamber/EDAC
Develop criteria and
Awards for
Committee
recognition program.
businesses and
residents.
City Best Practices
Streamline and
City Manager
Environmental
Upgrade filing and
digitize city hall
Committee
processing systems to
systems to reduce
digitized platforms
use of paper.
wherever feasible.
Align with Finance
Department and
12/10/18 26
CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN (draft)
GOVERNANCE TOOL BOX
Objective
Activity
Responsible Party
Resources
Near -Term
Long -Term (5-10
(0-5 years)
years)
Technology committee
system overhaul plans
due.
12/10/18 27
CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN (draft)
ALIGNMENT WITH SOUTHBAY COUNCIL OF GOVERNMENTS CLIMATE ACTION PLAN
(Note: this is from the Climate Action Plan, therefore the columns to the right are not filled in.)
Objective
Activity
Responsible Party
Resources
Near -Term
Long -Term (5- 10
(Within 2 years)
years)
Increase Energy
EE Training and
Efficiency (EE) in
Education
Existing Residential
Units
Increase Participation
in Existing EE Programs
Establish, Promote, or
Require Home Energy
Evaluations
Promote, Incentivize,
or Require Residential
Home Energy
Renovations
Increase Energy
Encourage or Require
Efficiency in New
EE Standards
Residential
Exceeding Title 24
Development
Increase Energy
EE Training and
Efficiency in Existing
Education
Commercial Units
Increase Participation
in Existing EE Programs
Promote or Require
Non -Residential
Energy Audits
Promote or Require
Commercial Energy
Retrofits
Increase Energy
Encourage or Require
Efficiency in New
EE Standards
Commercial
Exceeding Title 24
Development
12/10/18 28
CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN (draft)
Increase Energy
Promote or Require
Efficiency through
WE through SBX7-7
Water Efficiency (WE)
Promote WE
Standards Exceeding
SB X7-7
Decrease Energy
Promote Tree Planting
Demand through
for Shading and EE
Reducing Urban Heat
Island Effect
Incentivize or Require
Light -Reflecting
Surfaces
Participate in
Increase Energy
Education, Outreach,
Savings through the
and Planning for
SCE Energy Leader
Energy Efficiency
Partnership
Increase Energy
Conduct Municipal
Efficiency in Municipal
Building Energy Audit
Buildings
Require Green Building
Certification
Implement Water Leak
Detection Program
Participate in Demand
Response Programs
Participate in Direct
Install Program
Adopt a Procurement
Policy for Energy
Efficient Equipment
Install Cool Roofs
Require New or
Retrofitted
Buildings to Exceed
Title 24
12/10/18 29
CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN (draft)
12/10/18 30
Increase Recycled
Water Use
Retrofit HVAC
Equipment &
Water Pumps
Track Additional
Energy Savings
Utilize an Energy
Management
System
Increase the Energy
Retrofit Traffic
Efficiency in City
Signals and
Infrastructure
Outdoor Lighting
Upgrade or
Incorporate Water -
Conserving
Landscape
Plant Trees for
Shade and Carbon
Sequestration
Reduce Energy
Develop an Energy
Consumption in the
Reinvestment Fund
Long Term
Purchase Carbon
Offsets
12/10/18 30
EL SEGUNDO CITY COUNCIL MEETING DATE: May 7, 2019
AGENDA ITEM STATEMENT AGENDA HEADING: Reports of Committees
AGENDA DESCRIPTION:
Consideration and possible action to receive a verbal report from The Gateway Committee on the
project status of developing the vision, goals and scope of the Main Street and Imperial Highway
Entryway Capital Improvement Project. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Receive a verbal report; or,
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS: None
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: 113 El Segundo's engagement with the community ensures excellence
Objective: 1 The City engages in regular, intentional information gathering
Goal: 4A El Segundo's physical infrastructure supports an appealing, safe and
effective community
PREPARED BY: Meredith Petit, Director of Recreation and Parks
REVIEWED BY: Meredith Petit, Director of Recreation and Parks
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
Within the approved and adopted FY 2018/2019 Budget, the City Council allocated $150,000 for the
improvement of the entryway area to the City at Main Street and Imperial Highway. On November 6,
2018, the City Council established The Gateway Committee comprised of various representation from
City committees, commissions and business sectors, to help develop the scope and vision of the project.
Led by Park Maintenance Superintendent Christopher Hentzen, the committee representatives were
selected by the end of December 2018 and the first meeting was held on January 23, 2019. The
committee has been meeting about twice per month, have visited the project site and have collected
images of sample entryway art, landscaping and signage to help develop the parameters for the project.
Members of The Gateway Committee will provide a comprehensive update on their planned next steps
and be available for questions at the Council meeting during this discussion item.
94
P.
3025677 - 3025767
9000905 9000905
001
GENERAL FUND
104
TRAFFIC SAFETY FUND
106
STATE GAS TAX FUND
106
ASSOCIATED RECREATION ACTIVITIES FUND
109
ASSET FORFEITURE FUND
111
COMM, DEVEL. BLOCK GRANT
112
PROP"A"TRANSPORTATION
114
PROP "C" TRANSPORTATION
115
AIR QUALITY INVESTMENT PROGRAM
116
HOME SOUND INSTALLATION FUND
117
HYPERION MITIGATION FUND
118
TDA ARTICLE 3 - SB 821 BIKEWAY FUND
114
MTA GRANT
121
FEMA
1zo
C.O.P.S. FUND
122
LA.W.A. FUND
123
PSAF PROPERTY TAX PUBLIC SAFETY
202
ASSESSMENT DISTRICT *73
301
CAPITAL IMPROVEMENT FUND
302
INFRASTRUCTURE REPLACEMENT FUND
405
FACILITIES MAINTENANCE
501
WATER UTILITY FUND
502
WASTEWATER FUND
503
GOLF COURSE FUND
601
EQUIPMENT REPLACEMENT
602
LIABILITY INSURANCE
603
WORKERS COMP. RESERVEIINSURANCE
701
RETIRED EMP. INSURANCE
702
EXPENDABLE TRUST FUND- DEVELOPER FEES
703
EXPENDABLE TRUST FUND -OTHER
708
OUTSIDE SERVICES TRUST
TOTAL -WARRANTS
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Information on actual expenditures is available in the Director of Finance's office in the
City of EI Segundo.
I certify as to the accuracy of the Demands and the availability of fund for payment thereof
For Approval: Regular checks held for City council authorization to release -
CODES:
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
DATE OF APPROVAL:
281,507.56
5.47
33,363 35
220,150.05
8,688.69
35,000.OD
22,338.37
9,330.90
S 610.459.03 t
R = Computer generated checks for all non-emergency/urgency payments for materials, supplies and
services in support of City Operations
For Ratification:
A = Payroll and Employee Benefit checks
AS OF 5107119 REGISTER 914a
VOID CHECKS DUE TO ALIGNMENT;
NIA
VOID CHECKS DUE TO INCORRECT CHECK DATE:
VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR:
B - F = Computer generated Early Release disbursements and/or adjustmenls approved by the City
Manager. Such as: payments for utility services, petty rash and employee travel expense NOTES
reimbursements, various refunds, contract employee services consistent with current contractual
agreements, instances where prompt payment discounts can be obtained or late payment penalties
can be avoided or when a situation arises that the City Manager approves
H = Horidwrilten Early Relaa d sb tis and/or adjustments approved by the City Manager.
FINANCE DIRECTOR CITY MANAGER
DATE: DATE:
L�
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
418119 THROUGH 4114119
Date
Paye
Des cri tion
4/8/2019
IRS
264,052.87
Federal 941 Deposit
4/8/2019
Employment Development
59,333.58
State PIT Withholding
4/8/2019
Employment Development
4,196.50
State SDI payment
4/8/2019
Nationwide NRS EFT
48,343.24
EFT 457 payment
4/8/2019
State of CA EFT
1,452.91
EFT Child support payment
419/2019
Health Comp
1,860.87
Weekly claims
4/10/2019
Cal Pers
508,642.54
EFT Health Insurance Payment
4/10/2019
West Basin
1,725,391.29
H2O payment
4/12/2019
Cal Pers
7,471.92
EFT Retirement Safety-Fire-PEPRA New 25020
4/12/2019
Cal Pers
8,899.10
EFT Retirement Safety-Police-PEPRA New 25021
4/12/2019
Cal Pers
25,956.10
EFT Retirement Misc - PEPRA New 26013
4/12/2019
Cal Pers
48,896.43
EFT Retirement Misc - Classic 27
4/12/2019
Cal Pers
72,983.44
EFT Retirement Safety Police Classic - 1 st Tier 28
4/12/2019
Cal Pers
50,124.04
EFT Retirement Safety Fire- Classic 30168
4/12/2019
Cal Pers
4,134.99
EFT Retirement Sfty Police Classic -2nd Tier 30169
4/12/2019
Cal Pers
21,791.52
Replacement Benefit Contributions
4/11/2019
Lane Donovan Golf Ptr
21,070.97
Payroll Transfer
4/1/19-417/19
Workers Comp Activity
77,550.05
SCRMA checks issued
4/1/19-4/7/19
Liability Trust - Claims
0.00
Claim checks issued
4/1/19-417119
Retiree Health Insurance
18,581.70
Health Reimbursment checks issued
4/1/19-4/7119
Flexible Spending Card
3,532.07
Employee Health and DCA card charges
2,974,266.13
DATE OF RATIFICATION: 4115119
TOTAL PAYMENTS BY WIRE: 2,974,266.13
Certified as to the accuracy of the wire transfers by:
E,V/%
Deputy City Trea vrer II Date
Date
�-Ii-/�.
Date
Information on actual expenditures is available in the City Treasurer's Office of the City of EI Segundo.
P:1City TreasureFlWire TransferslCopy of Wire Transfers 10-0118 to 9-30-19 4/15/2019 111
100
C)
3025768 3025845
9000906 - 9000908
001
GENERAL FUND
104
TRAFFIC SAF E TY FUND
106
STATE GAS TAX FUND
108
ASSOCIATED RECREATION ACTIVITIES FUND
109
ASSET FORFEITURE FUND
111
COMM. DEVEL. BLOCK GRANT
112
PROP "A" TRANSPORTATION
114
PROP "C' TRANSPORTATION
115
AIR QUALITY INVESTMENT PROGRAM
116
HOME SOUND INSTALLATION FUND
117
HYPERION MITIGATION FUND
118
TDA ARTICLE 3 - SB 821 BIKEWAY FUND
119
MTA GRANT
121
FEMA
120
C.O P.S FUND
122
LA.W,A FUND
123
PSAF PROPERTY TAX PUBLIC SAFETY
202
ASSESSMENT DISTRICT *73
301
CAPITAL IMPROVEMENT FUND
302
INFRASTRUCTURE REPLACEMENT FUND
405
FACILITIES MAINTENANCE
501
WATER UTILITY FUND
602
WASTEWATER FUND
503
GOLF COURSE FUND
601
EQUIPMENT REPLACEMENT
602
LIABILITY INSURANCE
603
WORKERS COMP. RESERVEnNSURANCE
701
RETIRED EMP, INSURANCE
702
EXPENDABLE TRUST FUND -DEVELOPER FEES
703
EXPENDABLE TRUST FUND -OTHER
708
OUTSIDE SERVICES TRUST
TOTAL WARRANTS
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Information on actual expenditures is available in the Director of Finance's office in the
City of EI Segundo.
I certify as to the accuracy of the Demands and the availability of fund for payment thereof.
For Approval: Regular checks held for City council authorization to release,
CODES:
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
DATE OF APPROVAL:
136,658.68
912.00
9,324.28
91200
602.97
2,051.73
8,0110.00
2,146.87
5,750.00
5 166,356,53 ✓
R = Computer generated checks for all nor!-emergencylurgency payments for materials, supplies and
services in support of Clty Operations
For Ratification:
A = Payroll and Employee Benefit checks
IIS OF 5107179 REGISTER ,# 14b
VOID CHECKS DUE TO ALIGNMENT:
N)A
VOID CHECKS DUE TO INCORRECT CHECK DATE:
VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR:
8 - F = Computer generated Early Release disbursements andfor adjustments approved by the City
Manager. Such as: payments for utility sermes, petty cash and employee [ravel expense NOTES
reimbursementa, various refunds, contract empleyoo serYLCeB ConsisieeA vnlil current CcnlraoUal
a9re$MeMS, insfancOs Where prompt pavnjent discounts Can be Obtained or We payment pery sties
con p0 avoidod of whon A Sitl32tion Arises mal the City Mar -1098F approves.
H = Hat4writlen Ealy Rel se dis rwwnts andtor adjustments approved by the City Manager.
FINANCE DIRECTOR � CITY MANAGER.
DATE: �,ar j� DATE: r
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
4/15/19 THROUGH 4/21/19
Date Payee
Description
4/19/2019 Joint Council of Teamsters
4,755.00
Vision Insurance payment 12/2018
4/19/2019 Manufacturers & Traders
25,400.27
457 payment Vantagepoint
4/19/2019 Manufacturers & Traders
800.00
IRA payment Vantagepoint
4/8/19-4/14/19 Workers Comp Activity
35,950.32
SCRMA checks issued
4/8/19-4/14/19 Liability Trust - Claims
4,989.78
Claim checks issued
4/8/19-4/14/19 Retiree Health Insurance
0.00
Health Reimbursment checks issued
4/8/19-4/14/19 Flexible Spending Card
1.602.63
Employee Health and DCA card charges
73,498.00
DATE OF RATIFICATION: 4/22/19
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by:
��c
Date
yl—g
Date
Date
Information on actual expenditures is available in the City Treasurer's Office of the City of EI Segundo.
73,498.00
P:\CityTreasurer\Wire Transfers\Copy of Wire Transfers 10-01-18 to 9-30-19 4/2,422 9 1/1
SPECIAL JOINT MEETING OF THE EL SEGUNDO CITY COUNCIL
AND ECONOMIC DEVELOPMENT ADVISORY COUNCIL
March 20th, 2019 Meeting Minutes
CALL TO ORDER
Chair Al Keahi called to order the Joint Meeting of the City of EI Segundo City Council and
Economic Development Advisory Council at 4:42PM on Wednesday March 20th, 2019 at AT&T
2260 E. Imperial Highway, EI Segundo, CA 90245.
ROLL CALL
The following EI Segundo City Council members were present:
• Carol Pirsztuk
• Dr. Don Brann
• Scot Nicol
The following EI Segundo City Council members were not present:
• Mayor Drew Boyles
■ Chris Pimentel
The following EI Segundo City Staff were present:
• Greg Carpenter, City Manger
■ Barbara Voss, Economic Development Manager
The following Economic Development Advisory Council members were present:
• Al Keahi
Gary Horwitz
• Alex Abad
• Michael Mothner
■ Lily Craig
Tim Harris
• Jim McCaulley
Lance Giroux
• Vandad Espahbodi
Corinne Murat
• Richard Lundquist
• Matthew Tompkins
The following Economic Development Advisory Council members were absent:
• Spencer Bauer • Bob Healey
Rob Croxall • Rick Yuse
■ Shar Franklin • Lance Rails
APPROVAL OF MINUTES
Alex Abad motioned to approve the minutes of the February 201h, 2019 meeting. Matthew
Tompkins seconded, unanimous approval.
103
Presentations
T. Harris introduced the Los Angeles Lakers 2K League team and presented a brief overview of
the NBA 2K Draft process for esports.
• T. Harris shared his experience watching the 2K League Draft online.
oSimilar to the NBA Draft, the 2K draft has professional analysts and commentators
and draft picks are called by name to walk up the stage to shake hands with the
NBA 2K commissioner and participate in media interviews,
■ Out of 1 million players worldwide, only 126 players are selected to join one of the 21
teams.
Mitchell Holder, VP Marketing at Los Angeles Lakers presented highlights and trends for esports.
■ M. Holder noted that since 2012 esports has tripled in audience and viewership.
■ M. Holder noted that in 2019 the esports industry reached over $1 billion in revenue
and over $1.7 billion is projected by 2022.
■ The highest -grossing revenue stream is sponsorship and advertising.
• While the majority of egames are viewed online, the league is looking to expand and
host games in the West Coast.
M. Makovec, Lakers Gaming general manager and head coach, presented an overview of the
Lakers Gaming Franchise
■ Lakers Gaming team established in 2019.
• The primary logo is a gold star constructed out of an "LA" ligature. The secondary logo
is reminiscent of the classic purple and gold Lakers wordmark and speed lines.
• Players are provided with salary, medical insurance, and housing in EI Segundo.
• EDAC members pointed out the lack of female gamers in esports.
• M. Makovec responded that there are females involved in the sport, but in egaming
the gender is unknown until the player appears in person.
■ B.Voss inquired about key opportunities for economic development in esports.
• M. Makovec suggested event engagement and partnerships as opportunities for the
city's economic development.
• While esports are usually hosted in New York, Los Angeles and Las Vegas are being
considered as potential locations for future events.
Tim Vanneman, Lakers corporate partnerships coordinator, presented information for
sponsorship opportunities and engagement
• Sponsors can display brand logos on both the gamer and the gamer's avatar uniforms.
• Virtual courts and arenas provide additional exposure for advertising.
M. Thompkins presented an overview on the local space industry attraction and growth strategies:
■ New Space Development Agency (SDA) coming to EI Segundo in 2020. SDA focuses
on proliferated Low Earth Orbit (LEO) satellites and it's expected to be a valuable
addition to the Air Force's Space and Missile Systems Center (SMC).
• M. Thompkins provided suggestions as to how the city can engage and partner with
the aerospace community, such as attending conferences and providing access and
awareness for the space community to access local government.
The Public Relations Update presentation deferred to the April 17th, 2019 EDAC meeting.
ADJOURNMENT
The meeting adjourned at 6:18PM.
104
MEETING MINUTES OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MARCH 19, 2019 — 4:30 PM
ACTION/SUMMARY MINUTES
(Please note time change for Closed Session)
4:30 P.M. SESSION
CALL TO ORDER — Mayor Boyles at 4:30 PM
ROLL CALL
Mayor Boyles
Present
Mayor Pro Tem Pirsztuk
Present
Council Member Brann
Present
Council Member Pimentel
Present
Council Member Nicol
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) None
SPECIAL ORDER OF BUSINESS:
Mayor Boyles announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -3- matters
1. Galloway v. City of EI Segundo, Los Angeles Superior Court Case No.
BC709378
2. Whitehead v. City of EI Segundo, Workers Compensation Appeals Board Case
No. ADJ 11048959
3. Hatcher v. City of EI Segundo, Workers Compensation Appeals Board Case No.
ADJ (To Be Assigned)
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
MINUTES OF REGULAR COUNCIL MEETING
MARCH 19, 2019
PAGE NO. 1
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1-
matter.
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matters
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYMENT (Gov't Code § 54957) -1- matter
1. City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -6-
matters
1. Employee Organizations: Police Management Association; Police Support
Services Employees Association; Supervisory, Professional Employees
Association; City Employee Association; and Executive and
Management/Confidential Employees (unrepresented groups).
Agency Designated Representative: Irma Moisa Rodriquez, City Manager, Greg
Carpenter and Human Resources Director.
Adjourned at 5:55 PM
MINUTES OF REGULAR COUNCIL MEETING
MARCH 19, 2019
PAGE NO. 2
REGULAR MEETING MINUTES OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MARCH 19, 2019 - 7:00 P.M.
AND
SPECIAL MEETING MINUTES OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MARCH 19, 2019-7:OOPM
ACTION/SUMMARY MINUTES
Mayor Boyles announced the Regular and Special Meeting will be run
simultaneously
7:00 P.M. SESSION
CALL TO ORDER — Mayor Boyles at 7:00 PM
INVOCATION — Pastor Carlile, United Methodist Church
PLEDGE OF ALLEGIANCE — Council Member Brann
PRESENTATIONS
a) Proclamation read by Council Member Nicol, proclaiming April as "Sexual
Assault Awareness Month" and designates Wednesday, April 24, 2019 as Denim
Day.
b) Proclamation read by Council Member Brann, recognizing National Donate Life
Month and proclaim the month of April 2019 as "DMV/Donate Life California
Month" in EI Segundo.
Accepted by One Legacy Ambassador, Cathy Choice
Ms. Choice invited everyone to "Donate Run Walk" fundraiser at Cal State University,
April 27, 2019.
ROLL CALL
Mayor Boyles
Present
Mayor Pro Tem Pirsztuk
Present
Council Member Brann
Present
Council Member Pimentel
Present
Council Member Nicol
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total)
MINUTES OF REGULAR COUNCIL MEETING
MARCH 19, 2019
PAGE NO. 3
Resident Jim Boulgarides, Bungalow Drive, spoke regarding electric scooters,
witnessed accident, witnessed scooters blocking side walk pedestrians had to walk in
the street, studies done related to increase in injuries, utilizing the city sidewalks,
requesting they conform to the City of EI Segundo's business model, requesting
companies provide share of profits, how is this business best for the citizens of EI
Segundo
Nancy Downs with Oceana, Campaign Organizer for Southern California spoke on
agenda item D5 on tonight's Council Agenda, consideration and possible action to
adopt a resolution presented by the Environmental Committee, opposing new Off -Shore
Drilling, including opposing new leases for oil and gas activities off the California coast,
thanked Council for their consideration and strongly supports Council passing this
resolution tonight
Mike Harrial, Public Affairs Manager for Southern California Gas Company, assigned to
the City of EI Segundo, here to talk about item D6 recommended by the Environmental
Committee for Council consideration and possible action to adopt a resolution opposing
proposed state legislation to maintain local control of energy solutions in opposition to
the zero -emissions buildings and sources of eat energy, thanked Council for their
consideration
Kevin Maggay, Environmental Committee member spoke in support of introducing
mobility services in EI Segundo, supported ban Council enforced needed to be done the
right way and believes the pilot program with the South Bay Cities Council of
Government is the correct way to proceed, some concerns, would like to see metrics for
the pilot program, concrete guidelines on were the devices are parked in the mornings,
and enforcement concerns
Tim Harder, Government Partnership with Bird, spoke in support of introducing mobility
services in EI Segundo, appreciates the work staff has put into the pilot program with
the COG and the need to make sure reasonable regulation are put in place, Bird is
conceptually ready to move forward with the requirements laid out in the pilot program
asking for Council to support the item but do not wait for the other cities. They request
EI Segundo move forward with a pilot program similar to the COG's
Chris Cagle with the South Bay Work Investment Board here to deliver quarterly report
and also includes annual report profiles all the programs the agency has been working
on, included its a pilot program they have been working on with Cal State Dominguez
Hills related to the South Bay economy, it will be presented tomorrow, at the Double
Tree in Torrance at 8am and it is open to the public. Also, wanted to let the public know
the agency helps people find jobs, assist in creating career paths and right now
employers are looking for engineers and bio engineers for internships that with a grant
are turning those positions into apprenticeships. If any adults are interested in working
locally, Raytheon El Segundo is hiring right now
Curt Frye, South Bay United Water Polo Club, pointed out only club here tonight
represented for the pool, had meeting with Carol, and brought attention to what has
been happening with this process. January 7th told by staff would be given pool time at
MINUTES OF REGULAR COUNCIL MEETING
MARCH 19, 2019
PAGE NO. 4
the new pool Monday through Thursday from 6pm to 9pm, United stated OK, in same
meeting they were asked if could take Fridays from 6pm to 9pm which is undesirable
but said OK, few weeks later on February 1St were told the hours had been reduced
from 7:30pm to 9pm without explanation, United advised could pay the $15 an hour
published rate, United was advised by staff they were not allowed to revise their
proposal, staff advised would notify Council in the February 5th Council meeting, Council
was not informed, was informed that another club was allowed to revise their proposal
back in January, at Council meeting February 19th, Recreation & Parks proposed to
Council the off peak 8pm to 9pm rate be increased from $65 an hour to $100 an hour at
that time and currently South Bay United is the only club requesting to use that time, at
same time Council Member Nicol and Council Member Brann recommended that Alpha
Aquatics and South By United should receive priority for the new pool, on Feb. 26th in
meeting with staff, it was indicated another revised proposal, would now be given half of
the pool from 7:15pm to 8pm and the full pool from 8pm to 9pm with the increased rate,
and the plunge from 6pm to 7pm, at the March 5th Council meeting staff clarified South
Bay United would only receive 45 minutes at the plunge, Council Member Nicol flipped
vote that South Bay United could be considered an alternative youth program, optics do
not look good, as of today South Bay United had not heard from Parks and Rec as to
the status of the pool usage, have been attempting to pay, have once again heard the
times have changed again, hours are being cut and time will now be split with Trojan, 30
percent of members are EI Segundo residents, spoke to scholarships dedicated to EI
Segundo residents, also promote joint events with local businesses here in EI Segundo
Lance Giroux, 1714 Bungalow Drive, here to speak about the aquatic center, as a
resident, the city has a conflict of interest on the aquatic subcommittee, the member has
relationship with Beach City's, the member did inform the City about this relationship,
the member wrote a letter to City Council related to Beach City programs, how is there
no conflict of interest, believes the process is compromised, new criteria of considering
current and future residents, this facility should have the same criteria of any other Rec
and Park facility, priorities programs with greatest number of participants during peak
times, shouldn't it read residency verses density, this is not a requirement for other
facilities, reputation of other water polo clubs, 2 percent of Trojan members are EI
Segundo residents, 30 percent of United members are EI Segundo residents, 90
percent of EI Segundo water polo players play for United, asked Council to please make
their decisions on the people that live here and are invested now
Steve Collins, resident of Redondo Beach, served on the South Bay Bicycle Collision on
the Board of Directors since 2011 and part owner of Hermosa Cycler in Hermosa
Beach, here to speak on bike share, scooter share topic, LAX to PV natural boundary
we move in lock step, it is a not good idea to disregard the COG process, no sharing
going on, bike rental company straight up, this effects bike shops that are in the bike
rental business, it is not a fair playing field, they compare themselves to Uber, Lyft but
these bike share, scooter share services they are not the same, they use sidewalks for
their inventory, they drive on our sidewalks, it is well established that these type of
companies do harm our traditional bicycle companies, encourage that if Council does
adopt a share service they also adopt some type of GEO fencing, also commented on
the COG's report siting 50 percent interest, there is a difference between showing
interest and actually using, 2 or 3 percent of every thousand people actual use the
MINUTES OF REGULAR COUNCIL MEETING
MARCH 19, 2019
PAGE NO. 5
share service, Lime has pulled their bikes out of Santa Monica and Seattle, some
companies are out of business, helmets are a concern, possibly biggest step backward
in safety
Carla Wana, Lime's Community Affairs Manager for the greater Los Angeles region, first
wanted to thank Mayor Boyles and City Council for allowing her to speak today, here to
give public comment on agenda item C4, mission to provide convenient, affordable,
environmental friendly modes of transportation for the public, scooter mode of
transportation has become verypopular just in the last few years, Lime was launched in
2017, has provided over 25 million rides to 100 plus communities over 5 continents,
people are choosing to travel by scooter, because they are easy, are affordable,
functional, data confirms this, recently surveyed their riders in the Los Angeles area, 40
percent of riders confirmed use scooters to replace a car ride, 30 percent use it get to
and from work, 35 percent use for entertainment, a quarter of the users use them for
running errands, commended staff for their work and remain committed to work with the
City of EI Segundo and look forward to the implementation of the pilot program.
CITY COUNCIL COMMENTS — (Related to Public Communications)
Council Member Nicol, spoke regarding the aquatics center direction given to staff in
reviewing the City Manager's Action Report from the February 5, 2019 City Council
meeting, it conflicted with the direction of staff, the approved minutes from the City
Clerk's Office stated the following "directing staff to make recommendations on pool
usage/user groups based on the following five (5) criteria; 1) Current and future resident
composition, 2) Prioritize programs with greatest number of participants during peak
times, 3) Diversity of programs, 4) Adding off Peak Pricing and 5) Minimize financial
impact. In addition, Alpha Aquatics will be guaranteed pool time during peak hours and
South Bay United Water Polo Team will be guaranteed hours during off peak hours".
Council Member Nicol then reviewed the City Manager's Action Report from the March
5, 2019 meeting, the approved minutes from the City Clerk's Office stated the following
"uphold the 5 criteria items previously voted upon at the February 5, 2019 City Council
Meeting, (current and future resident composition, prioritize programs with greatest
number of participants during peak times, diversity of programs, adding off peak pricing
and minimize financial impact), accommodate all four programs, (Alpha Aquatics, Beach
Cities Swimming, Trojan Water Polo Club and South Bay United Water Polo Club) and
offer one (1) year contracts and after the year is complete, reevaluate the programs
using the same success criteria for possible contract extensions."
Council Member Nicol stated the direction at the March 5, 2019 was given to direct staff
to accommodate all four programs, using criteria previously agreed upon and review in
a year, so based upon that, Council Member Nicol's understanding is that is how the
item was voted on, that Alpha is given priority during peak time and United is given
priority during off peak time, is this correct Greg?
City Manager, Greg Carpenter stated Council gave direction during the initial RFP with
stated criteria, the second time Council gave direction to accommodate the one swim
club priority during the peak hours and the one water polo club priority during the non -
peak hours, the third time Council came back and directed staff to accommodate all four
MINUTES OF REGULAR COUNCIL MEETING
MARCH 19, 2019
PAGE NO. 6
groups using the criteria previously agreed upon, the City Manager stated that both
swim clubs have been given priority, where it stands today is one swim club is already
using the facilities, and the other swim club will be using the pool beginning April 1St
what hasn't been completed yet is to split up the off peak time for the water polo clubs,
does not know if both clubs will be happy with that split of time
Council Member Nicol asked why is it being split, the priority was to be given to United
City Manager advised Council requested both clubs be accommodated with priority to
United.
Council Member Nicol stated only if there was space available
Mayor Boyles stated Council gave direction that all four clubs would be accommodated
Mayor Boyles suggested the item be brought back to review the minutes and this item
City Attorney, Mark Hensley advised this item is not agendized for tonight, so if Council
does want to further discuss this item they will need to bring it back, if just clarification of
motion previously given then yes this can be discussed
Council Member Nicol referred again to the City Manager's Action Minutes, would prefer
not to bring back, he would prefer clarification of action taken and direction given to staff
at previous meeting
City Manager, Greg Carpenter summarized where he believes the directions stand,
after the second meeting, agreed direction was give priority to Alpha for peak hours and
United for off peak hours, but the direction given by Council at the March 5, 2019
meeting was to accommodate all four clubs with priority to Alpha and United and Trojan
would be treated equally
Council Member Nicol again stated that was not the previously agreed upon criteria
Mayor Boyles stated he agreed with the City Manager's, Greg Carpenters interpretation,
advised again let's go back and revisit the video, minutes, etc. and bring back to Council
at the next meeting
City Manager, Greg Carpenter, advised Council Member Pirsztuk that the two swim
clubs were in the pool, Council Member Pirsztuk would prefer to resolve tonight
Council Member Nicol again spoke to the City Manager's Action Minutes
Mayor Boyles asked the Clerk, Deputy City Clerk II, Mona Shilling, read the March 5,
2019 minutes, the minutes supported Mayor Boyles and City Manager, Carpenters
understanding
Council Member Nicol requested the item be agendized for the next meeting to clarify
direction to staff, did not agree with minute motion read by the Clerk
MINUTES OF REGULAR COUNCIL MEETING
MARCH 19, 2019
PAGE NO. 7
City Manager, Greg Carpenter, confirmed Council is requesting staff bring back the non -
peak hour schedules for the water polo clubs
Council Member Brann, addressed speakers related to Item No. 4, regarding the
scooter companies, if we do move forward he hopes it goes better than the first
experience, because that was a disruptive model of introducing these types of services
and was it conducted the same way in other cities, believes Council should pay
attention to the speakers here tonight that cautioned moving forward with these
programs and the way they have been run in the past, let's try and get the best program
to serve the people in town
Council Member Brann, addressed the items related to the pool, time and space,
believe that what United spoke to tonight was right on, consistently he has said the
same thing, we need to prioritize the pool for people in EI Segundo, if anything is left
over then we can sell to out of town teams, he has never seen Council Members
choose non-residents over residents, he is embarrassed to be a part of a Council that
made this decision. He spoke to what it would be like if our residents went to another
city and demanded pool time in their pool, the pool is meant for the residents of EI
Segundo, if anything left over fine make money off it but don't screw over the people of
EI Segundo and our teams, on behalf of people from outside the city
Mayor Boyles wanted to remind everyone that Alpha Aquatics had no EI Segundo
resident membership when they first came to town, when given pool time here in EI
Segundo they grew to 85 plus resident membership within 2 years
SPECIAL. MEETING AGENDA ITEM
SPECIAL ORDER OF BUSINESS:
(NEW BUSINESS)
1. Consideration and possible action to receive and file a presentation regarding the
proposed LA Street Festival to be held in EI Segundo on September 21st and
22nd of 2019, and authorize the City Manager to execute a partnership
agreement with the Los Angeles Times and NantMedia, in a form approved by
the City Attorney, in an amount not to exceed $50,000.00
(Fiscal Impact: $50,000.00)
Barbara Voss, Deputy City Manager, introduced the item, special guests from Los
Angeles Times, here to introduce the Los Angeles Street Festival, to be held here in EI
Segundo in the fall, September 21th and the 22nd , 2019
Barbara Voss, Deputy City Manager, gave a presentation on the item, gave background
about City first being approached in the fall of last year about a first time annual event,
World Urban Games, that initial event has evolved into what is being presented tonight
The Los Angeles Street Festival, this event focuses on three key pillars, expected to
bring 5,000 visitors per day to EI Segundo, free community event, staff is looking at this
event with the Los Angeles Times to develop a partnership, not looking for donations,
MINUTES OF REGULAR COUNCIL MEETING
MARCH 19, 2019
PAGE NO. 8
looking for partnership in which the City leverages the significant media power of the
Los Angeles Times, to promote EI Segundo as a destination location, attract new
businesses to EI Segundo, staff believes this could help the City in this area, in
exchange the City is being asked for support in the areas of; permit fee reduction or
waiver, marketing and community support, outreach, emergency services, police and
fire support for the event, the partnership would not exceed a value of $50,000, staff is
not looking for anything specific this evening only for authorization to begin those
negotiations and enter into an agreement for a partnership that meets the needs of both
parties.
Barbara Voss, Deputy City Manager introduced the COO of the Los Angeles Times,
Chris Argentieri and the Vice President of Partnerships, Myra Marayag and Director of
Events, Scott Dallavo to present to Council
Chris Argentieri spoke, thanked Council and the community, the move for the Los
Angeles Times has been positive, they have a very happy workforce, they are a local
news and media business, EI Segundo is Los Angeles Times home base, several
employees are now residents of the City of EI Segundo, covers 80 plus cities that make
up the greater Los Angeles area, do understand the event business, this event would be
the first of many
Myra Marayag spoke, thanked Council for opportunity, provided overview of event and
estimated economic impact the event could bring to EI Segundo, outlined the request
Los Angeles Times is asking for in a partnership with the City of EI Segundo, event will
be based on three core pillars, asked Council to think of LA Street Festival as the next
generation of games, strong executive team behind the vision of this event, spoke about
main features of the event, the three pillars, spoke to why this is a great community
event, provided proposed site map, estimate will provide an economic impact to EI
Segundo of 2 million dollars, estimate based on 5000 attendees per day with $200 a
day expenditure and additional hotel revenue, asking for support from City Council for
the following; closure of Douglas Street pre event dates and day after, waiving of
Special Event permit fees, as well as overall support to include event operations,
emergency services, police, fire and ambulance, traffic control, assisting in marketing
and community engagement, local business support, site map approvals, in exchange
the Los Angeles Times has put together a package that breaks up to an onsite
activation where the City of EI Segundo can have its own foot print onto the event, 200
square feet onsite, marketing inclusion, part of a 1.5 million dollar campaign across
digital, print, TV, outdoor, etc, all major platforms, City of EI Segundo branding will be a
part of this promotional event, will also include advertising media which the city can us
as desired
Council Discussion
City Manager, Greg Carpenter advised estimated direct economic benefit to city would
be approximately 20 to 30 thousand dollars related to revenue to general fund, this does
not included the marketing value opportunity for the City.
MINUTES OF REGULAR COUNCIL MEETING
MARCH 19, 2019
PAGE NO. 9
Council Member Chris Pimentel requested monetary marketing and advertising value
the City will be reserving be identified with agreement
Council consensus to receive and file the presentation.
MOTION by Council Member Pimentel, SECONDED by Council Member Brann
authorizing the City Manager to execute a sponsorship agreement with the Los Angeles
Times and NantMedia, in a form approved by the City Attorney, in an amount not to
exceed $50,000.00. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
MOTION by Council Member Brann, SECONDED by Council Member Nicol to read all
ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
Consideration and possible action to receive and file a presentation by Ignited,
LLC, of the finalized recruitment marketing campaign for the Police Department.
(Fiscal Impact: None)
Captain Jamie Bermudez introduce item and gave brief overview to Council
Bandi Brie and Chalita Dasnagdoli of Ignited, LLC, gave a presentation
Council Discussion
Council consensus to receive and file the presentation
2. Consideration and possible action to receive and file a presentation by the Police
Department on the implementation of a traffic plan and street closures of the
1100 to 1200 block of East Acacia and surrounding neighborhood during the
2018 annual holiday lights event, commonly known as Candy Cane Lane.
(Fiscal Impact: $45,291)
Council Member Nicol left the dais, due to conflict
Police Captain Mendoza, introduced the item.
Sargent De La Rambelje, gave a presentation.
Council Discussion
MINUTES OF REGULAR COUNCIL MEETING
MARCH 19, 2019
PAGE NO. 10
Council consensus to receive and file the presentation.
3. Consideration and possible action to receive and file a report on Accessory
Dwelling Unit (ADU) plan checks and permits since adoption of the ADU
ordinance in July, 2017 (18 month review).
(Fiscal Impact: None)
Sam Lee, Director Planning and Building Safety, introduced the item and gave a brief
presentation.
Council Discussion
Sam Lee, Director Planning and Building Safety advised Council they intent to bring
back for Council this summer consideration better defined guidelines for ADUs
Council consensus to receive and file the presentation.
4. Consideration and possible action to (1) receive an update regarding efforts to
introduce shared mobility (bicycles, electric scooters, etc.) services in EI
Segundo; and (2) provide direction to staff regarding a potential pilot program,
including coordination with the South Bay Cities Council of Governments (South
Bay COG).
(Fiscal Impact: $3,000.00)
Mayor Boyles left the dais, due to conflict
Greg Carpenter, City Manager, introduced the item.
Paul Samaras, Principal Planner, gave a presentation, requesting Council's input
regarding the guidelines established based on input from previous experience with
shared ride venders, partnership with other cities through the South Bay Council of
Governments (COG), surveys, staff, the guideline are included in the agenda packet to
for residents, the business community, venders interested in providing shared mobility
services to provide input also, the next step would be for cities to agree to enter into a
pilot program, to require a qualification guideline to companies interested in providing
the service, the COG has offered to coordinate the RFQ process, also to have a role
after the pilot is potentially launched, there would be broad guidelines but each City
would be able to make decisions based on their specific needs through a permit
process, this would be a pilot program that will be reviewed and data collected, the
COG is requesting the cities to help fund their role in this process at a regional basis at
a cost of $3,000 per city
If Council directs staff to continue, the next steps would be to collect input from the
public and interested companies, work with COG to draft and release an RFQ, bring
back draft ordinance to address regulating shared mobility services and also to bring
back a resolution recommended fees for this type of program, next continue at staff
level to work on some of the details before any permits are issues, such as where they
MINUTES OF REGULAR COUNCIL MEETING
MARCH 19, 2019
PAGE NO. 11
would park, where they will be deployed, what size fleet, come back to City Council with
updates as requested but definitely before any permits are ready to be issued,
recommendation is that Council direct staff to opt into a regional pilot program in
partnership with other south bay cities and the COG, share in the cost for the COG role
in this program and direct staff to bring back an ordinance setting those regulations in
the municipal code and setting fees for this type of program
Council Discussion
City Manager, Greg Carpenter, advised Council if interested staff recommends
implementing through the COG, but tonight is about Councils desire to move forward on
a pilot bases
Council Member Brann asked if any other cities interested in this, Paul advised staff is
working closely with Manhattan Beach, Hermosa Beach and Redondo Beach, Council
Member Brann asked if these Councils have taken action yet, Paul advised not yet but
each of those cities are planning to take an item to their Council within the next month, if
we have a core of cities that are interested the pilot has a better chance
Council Member Pimentel asked if the COG had a guideline for how many cities have to
opt in before it would make sense to move forward with the pilot program, Paul
responded no specific number, however, the more that participate and the closer the
cities are the better changes of a successful pilot program, staff would review who has
opted in and report back to Council
Mayor ProTem Pirsztuk indicated the data from survey, would support a bike program,
not sure if residents have an appetite for a scooter program
Council Member Pimentel asked if we have the ability to define locations of operations
based on type of devise, Paul responded yes at City level this can be defined as far as
where they are deployed and where they are picked up, City Attorney Mark Hensley
advised the city could not regulate if they are driven on the street, we do not have that
authority, Council Member Pimentel asked if we could priorities where they devise is
parked, Paul responded yes at the city level
Mayor Pro Tem Pirsztuk advised one of the most common complaints were people in
wheel chairs, prevented them from remaining on the sidewalk, Paul advised this is
currently addressed in draft guidelines, there is a specific clearance requirements
Council Member Pimentel asked if there is a requirement for interested companies to
participate if the people deployed to recover the devises are covered, Paul advised,
there is a requirement to disclose if they have employees or contractors, also a
requirement to give cities a description of their polices and training for all the employees
engaged in this process, also there is similar language in the insurance guideline
requirements, Council Member Pimentel asked if we can define quantity of where we
require some of these devises to be deployed, Paul responded yes, this will be done at
the city level
MINUTES OF REGULAR COUNCIL MEETING
MARCH 19, 2019
PAGE NO. 12
Council Member Nicol asked if there has been any discussion of having to have
representatives available during deployment, Paul stated does see a mix of employees
and contractors, does not have an exact number, the guidelines ask the company to
explain who will be doing the deployment, Council Member Nicol asked if agree to enter
into this pilot program and the other cities say yes are we bound by the frame work
agreed upon by the COG or can we change the requirements, Paul explained there is
common criteria and then the City can regulate the details, Council Member Nicol asked
about data available from the City of Long Beach, which was about to launch their own
scooter program with razor scooters are there any studies from that program?, Paul
does not have specific data from that program, but has spoken to staff from Culver City,
they just launched a pilot program and plan to extend the program
Council consensus to receive and file the presentation.
MOTION by Council Member Pimentel, SECONDED by Council Member Nicol directing
staff to move forward regarding a potential pilot program, including coordination with the
South Bay COG; if no other city has agreed to move forward with the program by the
third week of April 2019, staff is directed to bring the item back to Council, Council
clarified that in no way does this action commit them or the City to move forward with
the pilot program, this is exploratory at this point to see if other cities are interested and
does not commit the City to a pilot program until the item is brought back to Council
MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0
Council adjourned for a five minute break at 9:40pm
Council reconvened at 9:45pm
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
5. Consideration and possible action recommended by the Environmental
Committee to adopt a Resolution opposing new Off -Shore Drilling, including
opposing new leases for oil and gas activities off the California coast pursuant to
the federal government's proposed 2019-2024 National Outer Continental Shelf
Program
(Fiscal Impact: None)
Tracy Miller-Zarneke, Environmental Committee, reported on the item.
Council Discussion
MOTION by Mayor Boyles, SECONDED by Council Member Brann to adopt Resolution
No. 5141. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
6. Consideration and possible action recommended by the Environmental
Committee to adopt a Resolution opposing proposed state legislation to
maintain local control of energy solutions in opposition to the zero -emissions
buildings and sources of heat energy. (Fiscal Impact: None)
MINUTES OF REGULAR COUNCIL MEETING
MARCH 19, 2019
PAGE NO. 13
Greg Carpenter, City Manager, introduced the item.
Tracy Miller-Zarneke, Environmental Committee, reported on the item.
Council Discussion
MOTION by Mayor ProTem Pirsztuk, SECONDED by Council Member Nicol to adopt
Resolution No. 5142. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
7. Consideration and possible action recommended by the Library Board regarding
implementation of a Fine Forgiveness Month at the EI Segundo Public Library
beginning Monday, April 1, 2019 and ending Tuesday, April 30, 2019 for
purposes of removing barriers to library services and allowing the EI Segundo
Public Library to recover library materials which may not otherwise be returned
for use by other customers.
(Fiscal Impact: The EI Segundo Public Library's average monthly revenue from
overdue fines and fees is $1666. In addition, library staff estimate that at least
$10,000 in overdue fees could be waived during Fine Forgiveness Month. The
lost revenue is offset, to some extent, by the return of overdue materials. It also
must be recognized that a significant portion of the lost revenue would never
have been collected.)
Kristie Sherill, Library Board of Trustees, gave a presentation.
Melissa McCollum, Library Director, presented additional information and answered
Council questions.
Council Discussion
Council consensus to receive and file the presentation.
MOTION by Council Member Brann, SECONDED by Mayor Boyles directing the Library
Director to waive fines and fees for overdue books returned during Fine Forgiveness
Month. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
8. Approve Warrant Numbers 3025056 through 3025144 on Register No. 11 a in the
total amount of $1,618,907.22 and Wire Transfers from 2/25/19 through 3/3/19 in
the total amount of $598,149.68. Warrant Numbers 3025145 through 3025268
and 900824 through 9000862 on Register No. 11b in the total amount of
$428,867.51 and Wire Transfers from 3/4/19 through 3/10/19 in the total amount
of $789,465.84. Ratified Payroll and Employee Benefit checks; checks released
MINUTES OF REGULAR COUNCIL MEETING
MARCH 19, 2019
PAGE NO. 14
early due to contracts or agreement; emergency disbursements and/or
adjustments; and wire transfers.
9. PULLED BY COUNCIL MEMBER NICOL
10. Approve a Memorandum of Understanding (MOU) (Labor Agreement) between
the City of EI Segundo and the EI Segundo Police Support Services Employees'
Association (PSSEA), agreement no. 5687 adopt Resolution No. 5143 approving
the Memorandum of Understanding and adopt Resolution No. 5144 approving
and authorizing changes to the City's medical premium to CalPERS for each
year of the MOU.
(Fiscal Impact: $49,420 for FY 2018-19, $85,036 for FY 2019-20, $146,372 for FY
2020-21, and $154,777 in FY 2021-22)
11. Approve a Memorandum of Understanding (MOU) (Labor Agreement) between
the City of EI Segundo and the El Segundo City Employees' Association, adopt
Resolution No. 5145 approving the Memorandum of Understanding and adopt
Resolution No. 5146 approving and authorizing changes to the City's medical
premium to CalPERS for each year of the MOU.
(Fiscal Impact: $228,988 for FY 2018-19, $690,354 for FY 2019-20, $820,146 for
FY 2020-21, $974,317 for FY 2021-22, and $1,012,452 for FY 2022-23)
12. Approve a request to allow a new restaurant (JETTA) to serve beer and wine for
on-site consumption. JETTA is located at 243 Main Street, within the Downtown
Specific Plan area. Environmental Assessment (Exemption pursuant to California
Environmental Quality Act). Applicant: SISSNME, LLC.
(Fiscal Impact: None)
13. PULLED BY COUNCIL MEMBER PIMENTEL
14. Approve Resolution No. 5136 approving and accepting Final Vesting Parcel Map
No. 73137 for a four -unit commercial mixed-use condominium subdivision located
at 123, 123A, 125, and 127 Nevada Street and authorize the appropriate City
Officials to sign and record said Map.
(Fiscal Impact: N/A)
MOTION by Council Member Nicol, SECONDED by Council Member Brann approving
Consent Agenda items 8, 10, 11, 12, and 14. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0
PULLED ITEM:
9. Approve Special City Council Meeting Minutes of March 5, 2019 and Regular
City Council Meeting Minutes of March 5, 2019.
Council Member Nicol introduced the item
MINUTES OF REGULAR COUNCIL MEETING
MARCH 19, 2019
PAGE NO. 15
Council Member Nicol asked and made a motion to continue the approval of the
minutes to the April 16,, 2019 City Council Meeting, Tracy Weaver unavailable to
confirm if meeting minutes from March 3, 2019 Regular Council Meeting are correct
MOTION by Council Member Nicol, SECONDED by Mayor Boyles to continue Special
and Regular Council Meeting minutes of March 5, 2019 to the April 16, 2019 Regular
City Council meeting. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
13. Receive and file report regarding an update since the implementation of the
City's Social Host Ordinance.
(Fiscal Impact: None)
Council Member Pimentel introduced the item
Council Pimentel asked Chief Whalen to speak on the item.
Council Discussion
MOTION by Council Member Nicol, SECONDED by Council Member Pirsztuk Boyles to
receive and file report regarding an update of the City's Social Host Ordinance.
MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
F. NEW BUSINESS
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
15. Consideration and possible action regarding Council consensus to cancel the
Tuesday, April 2, 2019 City Council Meeting.
(Fiscal Impact: None)
Mayor Boyles, introduced the item.
Council Discussion
MOTION by Council Member Nicol, SECONDED by Mayor ProTem Pirsztuk approving
the cancellation of the April 2, 2019 regular City Council Meeting.
16. Consideration and possible action to introduce an ordinance amending section 1-
4-4A of the EI Segundo Municipal Code ("ESMC") to change the Regular City
Council Meetings held on the first and third Tuesday of every calendar month
beginning time from five o'clock (5:00) p.m. to four o'clock (4:00) p.m. for closed
session matters and interviews or appointments for committees, boards and
commissions in the West Conference Room and change the beginning time of the
MINUTES OF REGULAR COUNCIL MEETING
MARCH 19, 2019
PAGE NO. 16
seven o'clock (7:00) p.m. to six o'clock (6:00) p.m. in the Council Chamber for all
other matters addressed in open session.
(Fiscal Impact: None)
Mayor Boyles, introduced the item.
Council Discussion
Mark Hensley, City Attorney, read by title only:
ORDINANCE NO. 1582
AN ORDINANCE AMENDING EL SEGUNDO MUNICIPAL CODE SECTION 1-4-4A
RELATING TO CITY COUNCIL MEETINGS.
Council Member Brann introduced the Ordinance. The second reading is scheduled for
the April 16, 2019 regular City Council meeting.
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Pimentel —
Thanked staff, especial Paul Samaras for the work put into the Shared Mobility Service
staff report, every single item of concern was addressed in the staff report
Council Member Nicol —
Requesting the scheduling for the Wiseburn Aquatics Center be brought back to Council
Reported Mayor ProTem Pirsztuk and himself attended the ground breaking of the
APM, Automated People Mover at LAX, various officials spoke at the event. Just wants
to make the public aware there are a lot of big things that are happening, would like the
public to pay attention, do research and then voice their opinions to Council to be your
voice
Council Member Brann —
Looking forward to his upcoming Police Ride Alongs
Mayor Pro Tem Pirsztuk —
Just wanted to wish Barbie a Happy Birthday! It was her 60th Birthday last Saturday and
Mayor ProTem Pirsztuk was able to attend the celebration.
Also, want to thank City Staff and congratulate the EI Segundo High School for
participating in Civic Day, there were about 50 high school seniors here to shadow
MINUTES OF REGULAR COUNCIL MEETING
MARCH 19, 2019
PAGE NO. 17
employees though out the City including Council and the project they have been
empowered with is to look at is the teen center. They will participate as a class and
come up with some ideas on how to improve the teen center and then partner with their
assigned City employee, then come and pitch their ideas to the mock Council. Hoping to
get some really good ideas on how to improve the teen center.
Mayor Boyles —
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total)
None
MEMORIALS — None
ADJOURNMENT at PM 10:19pm
Mona Shilling, Deputy City Clerk II
MINUTES OF REGULAR COUNCIL MEETING
MARCH 19, 2019
PAGE NO. 18
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
WEDNESDAY, APRIL 10, 2019
7:00 PM
A COMMUNITY (RESIDENTIAL AND BUSINESS)
TOWN HALL MEETING
WHAT ARE YOU LOOKING FOR IN A CITY MANAGER?
7:00 P.M. SESSION
CALL TO ORDER — Mayor Boyles at 7:00 PM
PLEDGE OF ALLEGIANCE — Mayor Boyles
ROLL CALL
Mayor Boyles
Present
Mayor Pro Tem Pirsztuk
Present
Council Member Brann
Present
Council Member Pimentel
Absent
Council Member Nicol
Absent
PUBLIC COMMUNICATIONS — (Related to City Business Only) — None
Mayor Boyles gave an introduction
David King, Assistant City Attorney, stated the ground rules for how the meeting will run.
Mayor Pro Tem Pirsztuk asked those in attendance to express their honest opinions and thoughts.
SPECIAL ORDERS OF BUSINESS:
The City Council will be selecting a new City Manager in May of 2019. Our current City
Manager, Greg Carpenter, will be retiring in June 2019. The Council is seeking input from
the Community (residential and business) on what you are looking for in the next City
Manager?
Examples of the questions the City Council is seeking input from the community (under
each question is the input received by the Community);
❖ What are the important challenges facing the City of EI Segundo and what
skills are needed by the City Manager to address them?
• Fiscally focused
• Structural deficit/Infrastructure issues
• Main Street Plan
• Housing availability
• Senior Housing — maintain and remain
• Airport Expansion
• Proactive code enforcement
• State and local legislation/regulations
106
• Environment opportunities
❖ What qualities and traits do you believe are important for a City Manager?
• CEO, CFO, Marketing and Sales
• Know how to manage a business/HR, Budgets, Leadership &
Operations
• Lifetime learner — be open & ready for change
■ Be reflective, not regressive
• Challenge "status quo" and data focused
• Get it done attitude
• Start with, "How can I, not "Why I can't"
• Not a yes man/woman
• Thinks on feet
• Strong communication skills
• Grow with our City
■ Accountability — Own it
• Engaged in the Community/Be visible
■ Don't play favorites/Equal communication (with Community and
Council Members)
■ Transparency and ethics
• Problem solver/Advocate/Good Listener/Decision maker
• Provide opinions & input — don't just rely on Council to
recommend change
• Don't try to please everyone
■ Strong conviction for residents, businesses and EI Segundo
• Think of the Community/Businesses as shareholders
❖ What knowledge should the new City Manager know about the EI Segundo
Community (residential and business)?
• Hosts many Fortune 500 firms/businesses as well as small
shops, LAX and LAAFB.
• Majority of City Budget comes from business
® Many multi -generational families as well as new families
• Need space to expand businesses
® City is slow to respond and react
• LAX expansion threats
• Numerous State encroachments into local control
• City must be immediate in response to public/business
• City Manager is a leadership post and must work through staff to
model
• Citizens (want & expect) immediate feed back/resu Its from City
which is often unreasonable
■ Be able to identify what's missing to enhance/expand the
business base
107
❖ What is the preferred method of interaction you want the City Manager to have
with the community and what topics do you feel are important for the future
City Manager to communicate? (Combined last two questions into one
discussion)
• Once a quarter interact with Community
■ Don't eat lunch in your office
• Engage
• Push out information (Nixel, text, social media, etc.)
• Proactively let the Community know what is on the agenda
• Targeted communication (Don't forget the Senior Citizens)
communication for all residents/businesses
• Align messages in order that all employees know the priority
topics, thus the employees will be better equipped to direct
residents for information
• Business outreach — first 100 days as City Manager
• Meet and greets and attend events
• Q & A sessions that will stimulate engagement
• Welcoming events
• Saturday hours
• Buy into the Community/be a part of the community
These items were for discussion and Community input only; no action was taken by the City
Council at this meeting. All members of the public were encouraged to attend and provide input.
ADJOURNMENT at 8:21 PM
Tracy Weaver, City Clerk
ily-P
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, APRIL 16, 2019 — 5:00 PM
(Ran simultaneously with Regular Closed Session)
5:00 P.M. SESSION
CALL TO ORDER — Mayor Boyles at 5:00 PM
ROLL CALL
Mayor Boyles
Present
Mayor Pro Tem Pirsztuk
Present
Council Member Brann
Present
Council Member Pimentel
Present
Council Member Nicol
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) None
SPECIAL ORDER OF BUSINESS:
Mayor Boyles announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1-
matters.
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matter.
ADJOURNMENT at 6:55 PM
Tracy Weaver, City Clerk
WE
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, APRIL 16, 2019 — 7:00 PM
(Ran simultaneously with Regular Open Session)
7:00 P.M. SESSION
CALL TO ORDER — Mayor Boyles at 7:00 PM
ROLL CALL
Mayor Boyles
Present
Mayor Pro Tem Pirsztuk
Present
Council Member Brann
Present
Council Member Pimentel
Present
Council Member Nicol
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) None
REPORTS — CITY COUNCIL MEMBERS
Mayor Boyles —
Consideration and possible action to authorize the Mayor to execute the attached
letter to the Los Angeles County Metropolitan Transportation Authority ("Metro")
supporting the use of South Bay Measure M Metro funds to develop and
implement a fiber optic project to assist the South Bay cities in reducing traffic
congestion.
(Fiscal Impact: N/A)
Mayor Boyles introduced the item.
Council Discussion
MOTION by Council Member Nicol, SECONDED by Mayor Boyles authorizing the
Mayor to execute a letter to the Los Angeles County Metropolitan Transportation
Authority ("Metro'). MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 (Council
Member Brann had left the dais for a brief period and was unavailable during the
vote).
ADJOURNMENT at 9:29 PM
Tracy Weaver, City Clerk
110
MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, APRIL 16, 2019 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Mayor Boyles at 5:00 PM
ROLL CALL
Mayor Boyles
Present
Mayor Pro Tem Pirsztuk
Present
Council Member Brann
Present
Council Member Pimentel
Present
Council Member Nicol
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) None
SPECIAL ORDER OF BUSINESS:
Mayor Boyles announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -0- matters
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -0-
matters.
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matters
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
MINUTES OF THE REGULAR COUNCIL MEETING
APRIL 16, 2019
PAGE NO. 1
111
PUBLIC EMPLOYMENT (Gov't Code § 54957) -1- matter
1. City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -5-
matters
Employee Organizations: Police Management Association; Police Support
Services Employees Association; Supervisory, Professional Employees
Association; and Executive and Management/Confidential Employees
(unrepresented groups).
Agency Designated Representative: Irma Moisa Rodriquez, City Manager,
Greg Carpenter and Human Resources Director, David Serrano.
Adjourned at 6:55 PM
Tracy Weaver, City Clerk
MINUTES OF THE REGULAR COUNCIL MEETING
APRIL 16, 2019
PAGE NO. 2
112
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, APRIL 16, 2019 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Boyles at 7:00 PM
INVOCATION — Tracy Weaver, City Clerk
PLEDGE OF ALLEGIANCE — Council Member Pimentel
PRESENTATIONS — None
ROLL CALL
Mayor Boyles
Mayor Pro Tem Pirsztuk
Council Member Brann
Council Member Pimentel
Council Member Nicol
Present
Present
Present
Present (Left at 9:06 PM)
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total)
Tracey Miller-Zarneke, Environmental committee chair and resident, wished everyone a
Happy Earth Week and invited the community to visit their booth at the Farmer's Market
on Thursday. Commented on the EDCO transition and made recommendations
encouraging the community to make greener choices.
Chief Donovan thanked Chevron for the recent local grant which enabled the Fire
Department to purchase a new fire engine.
Rod Spackman, Chevron USA, Inc, commented on the grant and thanked the fire
department for their help in purchasing the fire truck and mentioned that a second grant
is forthcoming for the purchase of a new ambulance.
Mark Prince, resident, invited the community to the Run For Education on April 27,
2019.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
MOTION by Council Member Brann, SECONDED by Council Member Pimentel to read
all ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
MINUTES OF THE REGULAR COUNCIL MEETING
APRIL 16, 2019
PAGE NO. 3
113
1. Consideration and possible action regarding approval of an amendment to
Environmental Assessment No. EA -1154, amendment to Specific Plan No. SP
16-01, amended and restated conditions of approval and a Second Amendment
to Development Agreement No. DA 16-01, amending the requirement that the
developer provide six affordable units for low, very low and extremely low
qualified households within the residential development to increase the number
of affordable units to eight and to allow the eight units to be purchased by
qualified moderate income households.
An Addendum to the Environmental Impact Report (EIR) for the development
project was certified by the City Council on September 28, 2016. The requested
revision to the affordable housing requirement does not introduce new significant
environmental effects or substantially increase the severity of the environmental
impacts that previously were identified and analyzed in the certified EIR
Addendum. Additionally, the project does not include changed circumstances or
new information, which were not known at the time the EIR was certified, that
would require the preparation of a subsequent environmental analysis pursuant
to CEQA Guidelines.
(Applicant: DR Horton CA2, Inc.).
(Fiscal Impact: As part of the proposed amendment, the developer has agreed to
provide the City an additional $100,000 for the City's costs of administering the
program for two additional units.)
Mayor Boyles stated this was the time and place for a Public Hearing regarding
approval of an amendment to Environmental Assessment No. EA -1154, amendment to
Specific Plan No. SP 16-01, amended and restated conditions of approval and a
Second Amendment to Development Agreement No. DA 16-01, amending the
requirement that the developer provide six affordable units for low, very low and
extremely low qualified households within the residential development to increase the
number of affordable units to eight and to allow the eight units to be purchased by
qualified moderate income households.
City Clerk Weaver stated that proper notice had been given in a timely manner and that
written communication has been received in the City Clerk's office.
Gregg McClain, Planning Manager, reported on the item and answered Council
questions.
Public Comment:
The following two DR Horton CA2, Inc., employees spoke, Marianne Adriatico, Vice
President and Division Council and Keltie B. Cole, Senior Vice President.
Erica Berardi, resident, in favor of the Ordinance and Resolution.
MOTION by Council Member Brann, SECONDED by Council Member Nicol to close the
public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Council Discussion
MINUTES OF THE REGULAR COUNCIL MEETING
APRIL 16, 2019
PAGE N0. 4
114
Sam Lee, Planning and Building Safety Director, Mark Hensley, City Attorney, Tracyi
Nelson, consultant and David King, Assistant City Attorney, answered Council
questions.
Council consensus directing staff to refine the amendment with DR Horton CA2, Inc.
MOTION by Mayor Pro Tem Pirsztuk, SECONDED by Mayor Boyles to continue the
Public Hearing to the regular City Council meeting on May 21, 2019. MOTION PASSED
BY VOICE VOTE. 4/1 YES: Boyles Nicol Pimentel Pirsztuk NO: Brann
B. UNFINISHED BUSINESS
C. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
D. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
2. Approve Warrant Numbers 3025269 through 3025345 on Register No. 12a in the
total amount of $380,637.63 and Wire Transfers from 3/11/19 through 3/17/19 in
the total amount of $2,108,725.71. Warrant Numbers 3025346 through 3025445
on Register No. 12b in the total amount of $360,326.16 and Wire Transfers from
3/18/19 through 3/24/19 in the total amount of $533,445.13. Warrant Numbers
3025446 through 3025554 on Register No. 13a in the total amount of
$700,637.87 and Wire Transfers from 3/25/19 through 3/31/19 in the total
amount of $905,211.69. Warrant Numbers 3025555 through 3025676 and
9000863 through 9000904 on Register No. 13b in the total amount of
$815,116.78 and Wire Transfers from 4/1/19 through 4/7/19 in the total amount
of $210,166.36. Ratified Payroll and Employee Benefit checks; checks released
early due to contracts or agreement; emergency disbursements and/or
adjustments; and wire transfers.
3. Approve Special City Council Meeting Minutes of March 5, 2019 and Regular
City Council Meeting Minutes of March 5, 2019. Special & Regular City Council
Meeting Minutes of March 19, 2019 pulled until the May 7, 2019 City Council
Meeting.
4. Adopt Resolution No. 5138 approving the Plans and Specifications for the
McCarthy Court Street Improvement Project and authorize advertising for bids.
Project No. PW 19-10.
(Fiscal Impact: TBD)
MINUTES OF THE REGULAR COUNCIL MEETING
APRIL 16, 2019
PAGE NO. 5
115
5. Authorize the City Manager to amend the Professional Services Agreement,
Amendment No. 5617A, with KOA Corporation in a form approved by the City
Attorney for additional on-call construction inspection in the amount of $25,000
on call construction inspection.
(Fiscal Impact: $25,000)
6. Adopt Resolution No. 5139 approving Plans and Specifications for the FY18/19
Slurry Seal Project in the area south of Mariposa Avenue, east of Sheldon Street,
west of PCH and north of Franklin Ave. Project No. PW 19-19.
(Fiscal Impact: estimated $280,000)
7. Adopt Resolution No. 5137 identifying which projects will be funded with SB -1,
"Road Repair and Accountability Act" funds.
(Fiscal Impact: approximately $500,000 in FY 19-20 in SB1, Gas Tax, Prop C
and Measure R Local Return Funds)
8. Receive and file the adjustment to use $73,748.45 from the Prop C fund and
$100,000 from the Measure R fund and return the same combined amount
$173,748.45 to the Gas Tax Account from the FY 17/18 Pavement Rehabilitation
Project, Project No. PW18-18.
(Fiscal Impact: None)
9. Appropriate $232,128 from the Measure R Local Return fund, authorize the City
Manager to execute a standard Public Works Contract in a form approved by the
City Attorney with Hardy and Harper, Inc. in the amount of $482,268.00 for
FY18/19 Pavement Rehabilitation Project, No. PW 19-01, Agreement No. 5684
(add Cedar St., Walnut Ave., Mariposa Ave., Nevada St., Oregon St. and
California St. to the project), authorize an additional $288,860 for additional
project locations based on the Contractor's unit bid price and immediately amend
the contract amount to $771,128.00, Amendment No. 5684A authorize an
additional $77,000 for construction related contingencies, authorize the City
Manager to execute a standard Professional Services Agreement No. 5685 in a
form approved by the City Attorney with KOA Corporation in the amount of
$76,300.00 for construction inspection and testing services on the project,
authorize an additional $7,700.00 for construction related contingencies and
authorize to transfer $38,860.00 from the Water Enterprise Fund account #501-
400-7103-8206 to the Gas Tax Local Street Rehab account #106-400-8203-
8943.
(Fiscal Impact: estimated $932,128.00)
10. Authorize the City Manager to transfer $45,000 in funds budgeted for Fiscal Year
FY 2018/19 for employee salaries and benefits to professional/technical service
charges; and increase contract amount with JLee Engineering, Inc., Amendment
No. 3790R, in a total amount not to exceed $165,000.
(Fiscal Impact: $0)
MINUTES OF THE REGULAR COUNCIL MEETING
APRIL 16, 2019
PAGE NO. 6
116
11. Authorize the City Manager to execute a 5 year agreement, Agreement No.
5686, with Central Square Technologies, in a form approved by the City Attorney,
to provide implementation, Software as a Service (SAAS) hosting and ongoing
maintenance services for the City's Permitting System project.
(Fiscal Impact: $300,000.00 for FY 2018-19, $683,642.00 over 5 years)
12. Waive the second reading and adopt Ordinance No. 1582, regarding an
ordinance amending section 1-44A of the EI Segundo Municipal Code ("ESMC")
to change the Regular City Council Meetings held on the first and third Tuesday
of every calendar month beginning time from five o'clock (5:00) p.m. to four
o'clock (4:00) p.m. for closed session matters and interviews or appointments for
committees, commissions and boards in the West Conference Room and
change the beginning time of the seven o'clock (7:00) p.m. to six o'clock (6:00)
p.m. in the Council Chamber for all other matters addressed in open session.
(Fiscal Impact: None)
13. PULLED BY COUNCIL MEMBER PIMENTEL
14. Authorize the City Manager to execute an agreement, Amendment No.48101, to
the Robert Half International, Inc. (dba Accountemps) Agreement No. 4810 for
temporary staffing in the Departments of Information Systems, Human
Resources, Police Department, Public Works and Finance.
(Fiscal Impact: $352,500.00)
15. Adopt Resolution No. 5140 increasing the City's Manager's settlement authority
to $50,000.00, pursuant to Government Code § 935.4
(Fiscal Impact: None)
16. Adopt Job Classification Title Changes for Recreation Leaders I-IV positions for
Recreation and Parks Department, adopt changes/revisions to Classification
Specifications (Class Specs) to Recreation Leaders I-IV in Recreation and Parks
Department, adopt the creation of two part-time classifications of Swim Instructor
and Shuttle Driver Job Classifications, reclassify Incumbents into new positions
by title, readopt part-time class wage table showing new job titles, elimination of
charging various pay grades and adopt Exam Plan updates.
(Fiscal Impact: None)
MOTION by Council Member Brann, SECONDED by Council Member Pimentel
approving Consent Agenda items 2, 3 (as amended), 4, 5, 6, 7, 8, 9, 10, 11, 12, 14, 15,
and 16. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
PULLED ITEM:
13. Consideration and possible action to authorize the Police Department to replace
five (5) 2013 Honda ST1300P motorcycles which are due for replacement by
purchasing five (5) new 2019 BMW R1250 RT -P motorcycles under an existing
contract from Long Beach BMW. The City's purchase would "piggy -back" on
MINUTES OF THE REGULAR COUNCIL MEETING
APRIL 16, 2019
PAGE NO. 7
117
existing City of Sacramento contract #2017-0327. Authorize the City Manager or
designee to repurpose, sell or auction the department's used motorcycles.
(Fiscal Impact: $150,195.00)
Mayor Boyles introduced the item
Council Pimentel asked Lt. Garcia to speak on the item.
MOTION by Council Member Brann, SECONDED by Mayor Boyles to approve the
replacement of five (5) 2013 Honda ST1300P motorcycles with five (5) new 2019 BMW
R1250 RT -P motorcycles. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
F. NEW BUSINESS
Moved to last item for consideration on the agenda. Council Member Pimentel left
the meeting due to both a medical issue and a possible conflict of interest on the
item.
17. Consideration and possible action to allocate pool space to South Bay United
and Trojan youth water polo clubs at the City of EI Segundo — Wiseburn Unified
School District Aquatics Center (2240 E. Grand Avenue).
(Fiscal Impact: N/A)
Greg Carpenter, City Manager, introduced the item
Meredith Petit, Recreation and Parks Director, reported on the item.
Council Discussion
MOTION by Mayor Boyles, SECONDED by Council Member Nicol approving staff's
recommendation to allocate the available pool space designated for water polo between
South Bay United and Trojan youth water polo clubs as follows: 3 weekdays (M/W/F) +
1 weekend day (Sat) per week — SBU and 2 weekdays (T/Th) + 1 weekend day (Sun)
per week — Trojan. MOTION PASSED BY VOICE VOTE. 3/1 YES: Boyles Pirsztuk
Nicol NO: Brann
18. Consideration and possible action to approve the design concepts for Acacia
Park and Washington Playground as presented by RHA Landscape Architects -
Planners and recommended by the Recreation and Parks Commission.
(Fiscal Impact: $950,000)
Greg Carpenter, City Manager, introduced the item
Meredith Petit, Recreation and Parks Director, reported on the item.
Doug Grove and Greg Meek, RHA Landscape Architects -Planners Inc., gave a
presentation.
Council Discussion
MINUTES OF THE REGULAR COUNCIL MEETING
APRIL 16, 2019
PAGE NO. 8
118
MOTION by Council Member Nicol, SECONDED by Mayor Boyles, approving Acacia
Park Concept 2 design option (includes removal of the existing swimming pool and
restroom) and approving Washington Playground Concept 1 design option. MOTION
FAILED. VOTE 2/3 YES: Boyles Nicol NO: Pimentel Pirsztuk Brann
MOTION by Council Member Pimentel, SECONDED by Council Member Brann
approving Acacia Park Concept 1 design option (includes renovation of existing
swimming pool and restroom) and approving Washington Playground Concept 1 design
option. MOTION PASSED BY VOICE VOTE. 4/1 YES: Brann Nicol Pimentel Pirsztuk
NO: Boyles
G. REPORTS — CITY MANAGER — Reported an update on the SBCOG (South Bay
Council of Governments) Scooter Pilot Program and mentioned Hermosa Beach
has agreed to the pilot program, Manhattan Beach and Redondo Beach have yet
to commit. Thanked Chevron for our new fire truck and ambulance. Ken
Berkman, Public Works Director, gave an update on the conversion from
Republic Services to EDCO for the City's trash hauling services.
H. REPORTS — CITY ATTORNEY
19. Consideration and possible action to send letter opposing Senate Bill 13
which would allow for conversion of garages to Accessory Dwelling Units
without requiring replacement parking.
Mark Hensley, City Attorney, introduced the item and gave a presentation.
Council discussion
MOTION by Mayor Boyles, SECONDED by Council Member Brann directing staff to
send a letter in opposition of Senate Bill 13. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0
REPORTS — CITY CLERK — Passed
J. REPORTS — CITY TREASURER — Not present
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Pimentel — left the meeting at 9:06 PM.
Council Member Nicol — Invited the community to the Mayor's Good Friday Breakfast
and thanked Mattel for partnering with the Automobile Driving Museum's Kid's Area at
the Automobile Driving Museum.
Council Member Brann — Wished everyone a Happy Easter!
MINUTES OF THE REGULAR COUNCIL MEETING
APRIL 16, 2019
PAGE NO. 9
119
Mayor Pro Tem Pirsztuk — Invited the community to join the Run For Education on
Saturday, April 27, 2019 and would like the Council to look into the fees charged to the
Run For Education and the possibility of lowering the fees. Council Member Nicol asked
to place this item on the agenda at a future meeting. Thanked the Recreation and Parks
Department, along with the Tree Musketeers, Next Generation on a successful Arbor
Day. Thanked Officer Villarreal for sharing his story with Project 99 and the EI Segundo
High School's Suicide program.
Has an item on the Special Agenda running simultaneously with this meeting. See
the minutes from the Special Agenda 4-16-19 for the item and outcome.
Mayor Boyles — Mentioned a great State of the City Address event and thanked all
those who contributed to the success of the event.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total)
Lee Davis, resident and Recreation and Parks Commission member, shared information
from the Commission on the discussion around the Acacia Park Playground and Pool
upgrades. Also stated he was looking forward to hearing the goals and evaluation
criteria for the Aquatics Center now that all teams are in the pool.
MEMORIALS — None
ADJOURNMENT at 9:29 PM
Tracy Weaver, City Clerk
MINUTES OF THE REGULAR COUNCIL MEETING
APRIL 16, 2019
PAGE NO. 10
120
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
THURSDAY, APRIL 25, 2019 9:00 AM
9:00 AM SESSION
CALL TO ORDER — Mayor Boyles at 9:03 AM
ROLL CALL
Mayor Boyles
Present
Mayor Pro Tem Pirsztuk
Present
Council Member Brann
Present
Council Member Pimentel
Present
Council Member Nicol
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) None
SPECIAL ORDER OF BUSINESS:
Mayor Boyles announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
PUBLIC EMPLOYMENT (Gov't Code § 54957) -1- matter
City Manager
ADJOURNMENT at 3:47 PM
Tracy Weaver, City Clerk
121
EL SEGUNDO CITY COUNCIL MEETING DATE: May 7, 2019
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to approve the revised fee schedule for the City of El Segundo
Wiseburn Unified School District Aquatics Center (2240 E. Grand Avenue) to add an "alternative use"
rate to be applicable to for-profit rental groups. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
(1) Approve a resolution to adopt the proposed fee schedule'to establish "alternative use" rates
applicable to for-profit rental organizations; and,
(2) Authorize the City Manager to enter into a License Agreement with South -Bay United Water
Polo in a form approved by the City Attorney for usage of the Urho Saari Swim Stadium at a
rate of $35 per hour for the main pool for a term of one year; and,
(3) Authorize the City Manager to enter into a License Agreement with Trojan Water Polo in a
form approved by the City Attorney for usage of the Urho Saari Swim Stadium at a rate of
$45 per hour for the main pool for a term of one year; and,
(4) Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
(1) Resolution with Exhibit A: Revised fee chart for rental rates at the El Segundo Wiseburn
Aquatics Center
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: None
Account Number(s): N/A
STRATEGIC PLAN:
Goal: lA El Segundo provides unparalleled service to internal and external
customers.
Objective: 2 City services are convenient, efficient and user-friendly for all residents,
businesses, and visitors.
Goal: 5 El Segundo approaches its work in a financially strategic and
responsible way.
ORIGINATED BY: Meredith Petit, Director of Recreation and Parks
REVIEWED BY: Meredith Petit, Director of Recr ation and Parks
APPROVED BY: Greg Carpenter, City Manager °
BACKGROUND & DISCUSSION:
On February 5, 2019, the City Council approved a fee schedule for hourly rental rates at the City of
El Segundo Wiseburn Unified School District Aquatics Center, located at 2240 E. Grand Avenue, to
include user group categories of For -Profit, Non -Profit, and Alternate Use. Furthermore, the fee
schedule adjusted the hourly rates based on the term of agreement with a user group, providing for a
discount for ongoing renters who utilize the facility an average of ten or more hours per week.
In an effort to provide incentive to groups who desire to utilize the facility during times of the day that
the facility would not otherwise be fully maximized, the City Council further approved "off-peak"
rental rates on February 19, 2019. At the time, the fee chart indicated that both the "off-peak" and
"alternative use" rates would apply only to non-profit organizations.
122
Over the past several months the City has undergone a thorough vetting of potential user groups and
has entered into agreements with seven long-term user groups offering a variety of competitive,
recreational and fitness opportunities for all ages. While it is customary for public agencies to charge
higher rates to for-profit groups, the current fee structure has some inconsistency in the alternative use
category that provides for a disproportionate increase in the rate charged to a for-profit organization
that would be considered an "alternate use" (i.e. youth water polo). Under the current rate structure a
for-profit alternate use group would be charged $200 for half -pool while a non-profit would be charged
$65 for the same space, over 300% the discounted rate. To alleviate the inconsistency, staff
recommends the addition of an "alternate use" rate for for-profit groups set at approximately 30%
higher which is consistent when comparing other non-profit versus for-profit rates.
Furthermore, staff is recommending minor revisions to the Full -Pool Alternate Rate to be equal to two
times the Half -Pool option. Staff believes the originally adopted fee to be a typo, as it was listed at an
hourly rate equal to more than two half -pool rates combined. This recommendation is consistent to the
rates listed for the Teaching Pool — there is no discount or surcharge for renting a full pool. If approved,
fees will be effective immediately.
Additionally, to finalize the aquatics user groups' scheduling, staff is requesting approval of License
Agreements in a form approved by the City Attorney's Office to enter into one-year agreements with
South Bay United Water Polo (non-profit) and Trojan Water Polo (for-profit) for use of the Urho Saari
Swim Stadium (The Plunge) at hourly rates of $35 and $45 respectively. Each group has been assigned
various weekdays from 6:00-7:30pm and will be using the facility primarily to train and develop youth
under the age of ten years old in the sport of water polo with the goal to feed the athletes into the more
competitive age groups over time.
123
RESOLUTION NO.
A RESOLUTION ADOPTING NEW FEES FOR THE EL
SEGUNDO-WISEBURN AQUATICS CENTER
BE IT RESOLVED by the Council of the City of EI Segundo as follows:
SECTION 1: The City Council finds as follows:
A. The City Council may establish fees for the use of park property and
facilities pursuant to state law (Gov. Code § 37112);
B. Fees and charges imposed for entrance to or use, rental or lease of
governmental property are excepted from the definition of "tax" under
Proposition 26 and may be adopted by the City Council (Cal. Const. art.
XI IIC, § 1(e)(4));
C. In addition, EI Segundo Municipal Code (ESMC) § 9-8-6 allows to fees for
the use of park property and facilities to be established by City Council
resolution;
D. Based on the recommendation of the City Manager and the Director of
Recreation and Parks, the City Council believes that it is in the public
interest to establish the recommended fees.
SECTION 2: The City Council approves and adopts the fees attached as Exhibit "A" and
incorporated into this Resolution as if fully set forth. Such fees will be incorporated into
the City's fee schedule.
SECTION 3: This Resolution is exempt from review under the California Environmental
Quality Act (Cal. Pub. Res. Code §§ 21000, et seq.; "CEQX) and CEQA Guidelines (14
Cal. Code Regs. §§ 15000, et seq.) because it establishes, modifies, structures,
restructures, and approves rates and charges for meeting operating expenses;
purchasing supplies, equipment, and materials; meeting financial requirements; and
obtaining funds for capital projects needed to maintain service within existing service
areas. This Resolution, therefore, is categorically exempt from further CEQA review
under § 15273 of the CEQA Guidelines.
SECTION 4: This Resolution will become effective immediately upon adoption and will
remain effective unless repealed or superseded.
SECTION 5: The City Clerk will certify to the passage and adoption of this Resolution;
will enter the same in the book of original Resolutions of said City; and will make a minute
of the passage and adoption thereof in the record of proceedings of the City Council of
said City, in the minutes of the meeting at which the same is passed and adopted.
124
PASSED AND ADOPTED this 7th day of May, 2019.
Drew Boyles, Mayor
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of EI Segundo, California, hereby certify that the
whole number of members of the City Council of the City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved
and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a
regular meeting of said Council held on the 7th day of May 2019, and the same was so
passed and adopted by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley,
City Attorney
125
Exhibit A: Revised Fee Chart (May 7, 2019)
City of EI Segundo Wiseburn Unified School District Aquatics Center
Fee Schedule
Short Term Rental
Long Term Rental Non -Prime Time
Hourly Rate
Hourly Rate Hourly Rate
Before 3pm or After Bpm
weekdays and
( < 10hrs / week)
(> 10hrs / week) Before 12pm weekends
Competition Pool
Short Course - For Profit
$25
$20
Long Course - For Profit
$45
$35
Short Course - Non -Profit
$20
$15 $10
Long Course - Non -Profit
$40
$30 $20
Half Pool - Alternate Use (For -Profit)
$105
$85
Full Pool - Alternate Use (For -Profit)
$210
$170
Half Pool - Alternate Use (Non -Profit)
$85
$65
Full Pool -Alternate Use (Non -Profit)
42Og-$170
4+� $130
Teaching Pool
For Profit
$25
$20
Non -Profit
$15
$10
Full Pool - For Profit
$100
$80
Full Pool - Non -Profit
$60
$40
Event Pricing
Full Day Competition Pool (6+ hours)
$3,500
Half Day Competition Pool (less than 6 hrs)
$1,850
Full Day Teaching Pool (6+ hours)
$700
Half Day Teaching Pool (less than 6 hours)
$425
Lighting Fee (if applicable)
$20/hour
Timing System (if applicable)
$55/event
Extra Staff (if applicable)
$25/hour
126
EL SEGUNDO CITY COUNCIL MEETING DATE: May 7, 2019
AGENDA STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action to authorize the City Manager to execute a contract amendment
with Michael Baker International, Inc. (MBI) for additional work related to traffic engineering and
analysis for the Park Place Extension project. (Fiscal Impact: $15,000) (Applicant: City of El
Segundo).
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute a contract amendment with Michael Baker
International, in a form approved by the City Attorney, for additional work related to
traffic engineering and analysis for the Park Place Extension project;
2. Authorize the expenditure of $15,000 from the Park Place Extension Measure R project
account (301-400-8203-6679); or,
3. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
MBI Scope of Work
FISCAL IMPACT:
Amount Budgeted: $409,623
Additional Appropriation: Yes
Account Number(s): $15,000 from Park Place Extension Project Measure R
account 301-400-8203-6679
STRATEGIC PLAN: N/A
PREPARED BY: Ken Berkman, Director of Public Works
APPROVED BY: Greg Carpenter, City Manager /a
BACKGROUND AND DISCUSSION:
On January 15, 2015, the City entered into an agreement with Michael Baker International (MBI)
for the purpose of preparing the CEQA and NEPA documentation for the Park Place extension
project. The initial agreement was for $271,424 and was subsequently amended three times to
cover additional work on required technical studies ($13,754); development of additional design
alternatives for the project ($108,475); and to make modifications to the documents to comply
with revised Caltrans requirements ($15,700). The total amount budgeted for MBI's CEQA and
NEPA documentation services is $409,623. The additional work currently proposed would bring
the amount up to $424,353.
The additional work is required at the request of Metro staff to justify the City's $5M Design and
Right -of -Way Engineering request for Measure R funds, which, with Council's certification of the
Final EIR (also considered as part of this Council Meeting's agenda), is the next phase of the
Project. If approved, this would be the 7th amendment to the original agreement. As noted above,
127
the agreement was amended three times before to increase the cost and twice more to extend its
term.
To accommodate this amendment's scope of work, the contract required an amendment to extend
its term a third time, which was executed administratively under the authority of the City Manager.
With that action, the current term of the agreement expires December 31, 2019.
128
I N T E R N AT 1 0 N A L
We Make o Difference
JN: 145070
Request No.: 5
Date: April 24, 2019
ADDITIONAL WORK REQUEST SUMMARY
Client: City of EI Segundo
Project: Park Place Extension and Railroad Grade Separation Project
Work Requested By: Mr. Ken Berkman, Public Works Director
Summary of Additional Work:
This Additional Work Request has been submitted to the City of EI Segundo for Michael Baker
International to provide traffic -related assistance in support of the City's pursuit of grant funding for the
proposed project.
TASK 1: DEVELOP SYNCHRO SIM -TRAFFIC SIMULATIONS
Michael Baker will develop a SYNCHRO software -based Sim Traffic simulation for conditions without and
conditions with the Park Place extension. The area that will be included in the simulation is as follows:
• Rosecrans Avenue from west of Pacific Coast Highway to Douglas Street;
• Park Place from Pacific Coast Highway to Douglas Street;
• Pacific Coast Highway from north of Hughes Way to south of Rosecrans Avenue; and
• Douglas Street from north of Park Place to south of Rosecrans Avenue.
Traffic simulations will be prepared for conditions during the morning and evening peak periods. Video
clips will be prepared for a representative 5 -minute period during the peak hours.
TASK 2: DEVELOP MEASURES OF EFFECTIVENESS FOR TRAFFIC IMPROVEMENT
Michael Baker will develop several measures that can be used to demonstrate benefits offered by the
Park Place Extension and Grade Separation Project. These could include, but are not limited to the
following types of measures:
• Daily or weekly vehicle delay reductions during peak periods at individual intersections.
• Travel time savings along Rosecrans Avenue and Pacific Coast Highway during peak periods.
• Time saved waiting at the Pacific Coast Highway railroad crossing.
MBAKERINTL.COM 5 Hutton Centre, Suite 5001 Santa Ana, CA 92707
Office: 949-472.35051 Fax: 949.472.8373
129
Park Place Extension
April 24, 2019
Qualitative discussion of system capacity enhancements that may reduce shorter trips using 1-405
Freeway.
• Brief and qualitative discussion of system capacity enhancements that may reduce shorter trips
using the 105 Freeway.
Michael Baker will further develop these measures in coordination with the City and collaborate in the
development of additional traffic and transportation measures the demonstrate the benefits of the
project.
Michael Baker will assist in the development of tables and graphics that can be used in documents and/or
PowerPoint presentations.
TASK 3: PROJECT MANAGEMENT AND CONFERENCE CALLS
Mr. Bob Davis will provide coordination and oversight of the work effort under this Additional Work
Request. This task will include consultation with City staff, coordination and management of technical
specialists, and QA/QC of the deliverables identified above. Mr. Alan Ashimine will provide administrative
support for this effort (invoicing, data needs and background, etc.).
This task assumes discussions with City staff will occur via up to four (4) conference calls, and specifically
excludes in-person meetings.
i
A 1 SeniorA ii.# •
FEE ESTIMATE
Accepted By /Date
T
6i
STP
$19T
ATE,
Q�T
'ATP' Tau �i
$t F1�»�rss
cost
1. Develo. SYNCHRO Sim -Traffic Simulations
0
10
22
24 56
$6,244.0
2. Develop Measures of Effectiveness
0
10
20
22 52
$5.670.0
3. Project Mane ement and Conference Calls
5
8
0
0 13
$2,651.00
Totaf Labor Hours
5
28
42
46 121
% Labor Hours
4%
23•%
35%
38% 100%
(Direct Costs
$235
Tote)osr
S151000
Notes: PM a Project Manager, STP = SeniorTranepatabon Planner, ATE =Assistant Traft Engineer;
ATP - Assistant Trensportetion Planner
130
EL SEGUNDO CITY COUNCIL MEETING DATE: May 7, 2019
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to award a standard Public Works Contract to Superior
Pavement Markings Inc., in a form approved by the City Attorney, for construction of the
Class III Bike Route Improvements on Main St., Grand Ave., Nash St. and Utah Ave.,
Project No. PW 19-03. (Fiscal Impact: $54,275.00)
RECOMMENDED COUNCIL ACTION:
1. Waive minor irregularities in the bid from Superior Pavement Markings Inc.;
2. Authorize the City Manager to execute a standard Public Works Contract, in a form
approved by the City Attorney, with Superior Pavement Markings Inc. in the amount
of $49,341.00, and authorize an additional $4,934.00 for construction related
contingencies;
3. Appropriate $42,184 from TDA Article 3- SB 821 Bikeway Fund to the Project; or,
4. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Location Map
FISCAL IMPACT: Included in Adopted FY 2018-19 Budget
Amount Budgeted: $150,000
Additional Appropriation: Yes. Appropriate $42,184 from TDA Article 3- SB 821
Bikeway fund.
Account Number(s): 301-400-8141-8219 (Class III Bike Route Improvements)
$42,184 from TDA Article 3 Fund (Account number to be
determined)
STRATEGIC PLAN:
Goal: 4 Develop Quality Infrastructure & Technology
Objective: (a) El Segundo's physical infrastructure supports an appealing, safe,
and effective City
ORIGINATED BY: Orlando Rodriguez, Senior Civil Engineer
REVIEWED BY: Ken Berkman, Public Works Director Yp
APPROVED BY: Greg Carpenter, City Manager 0
BACKGROUND AND DISCUSSION:
On March 5, 2019, Council approved the complete set of plans and specifications for the Class
III Bike Route Improvements Project in the following locations and authorized staff to advertise
for construction bids:
10
131
Main St. from Imperial Highway to El Segundo Blvd. (5,300 Ft.)
Grand Ave. from Loma Vista St. to Duley St. (11,300 Ft)
Nash St. from Imperial Highway to El Segundo Blvd. (5,300 Ft.)
Utah.Ave. From Douglas St. to Aviation Blvd. (1,350 Ft.)
Total: 23,250 Ft. or —4 1/2 Miles
On April 16, 2019, the City Clerk received and opened two bids, as follows:
Base Bid Items
1. Superior Pavement Markings Inc. $49,314.00
2. Pacific Tennis Courts, Inc. $64,278.00
The lowest responsive and responsible bidder for the base bid items is Superior Pavement
Markings Inc.(Superior). Staff checked the Contractor's references and license status and
determined that they have satisfactorily completed similar projects for other public agencies and
their license is in good standing.
On April 18, 2019, Pacific Tennis Courts, Inc. submitted a bid protest letter to the City Clerk via
email regarding Superior's bid. Superior incorrectly labeled the outside of the envelope
containing their bid for another bid opening occurring at the same day and time (PW 19-15, El
Segundo On -Street Parking Pilot Project). Staff have reviewed the bid protest letter with
assistance from City Attorney's office and are of the opinion that Superior has met its obligations
related to the bidding requirements.
In an abundance of caution, however, staff recommends that the following item be identified as a
minor irregularity and waived by the City Council:
1. The lowest bidder, Superior Pavement Markings Inc. incorrectly labeled their bid
envelope.
The design and construction of the project is eligible for TDA Article 3 -SB 821 Bikeway Funds,
wherein there is $42,184 available for appropriation and $34,594 of which must be spent by
June 30, 2019. Staff recommends using TDA Article 3 funds for this project to avoid the lapse
deadline. Staff will make the adjustment to use $20,000 from the TDA Article 3 fund for the
completed design contract with JMDiaz, Inc. for the project and return the same amount to the
project account #301-400-8141-8219. The remaining $22,184 TDA Article 3 fund will be used
for the construction phase.
Therefore, staff respectfully recommends that City Council: 1) waive minor irregularities in the
bid from Superior Pavement Markings Inc.; 2) authorize the City Manager to execute a standard
Public Works Contract in a form approved by the City Attorney with Superior Pavement
Markings Inc. in the amount of $49,341.00, and authorize an additional $4,934.00 for
construction related contingencies; and, 3) appropriate $42,184 from TDA Article 3- SB 821
Bikeway Funds to the Project.
With Council's approval, construction is estimated to occur this June and July.
132
w
w
EL SEGUNDO CITY COUNCIL MEETING DATE: May 7, 2019
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to award a standard Public Works Contract to Pacific Tennis
Courts, Inc., in a form approved by the City Attorney, for construction of the El Segundo
Boulevard On -Street Parking Pilot Project, Project No. PW 19-15. (Fiscal Impact: $82,487.00)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to transfer $82,487 of funds from General Fund Reserves
to a designated Smoky Hollow Parking In -Lieu account for the purpose of funding an
on -street parking pilot project on El Segundo Boulevard;
2. Authorize the City Manager to execute a standard Public Works Contract, in a form
approved by the City Attorney, with Pacific Tennis Courts, Inc. in the amount of
$74,988.00 and authorize an additional $7,499.00 for construction related
contingencies; or,
3. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None.
FISCAL IMPACT: $82,487.00
Amount Budgeted: $0
Additional Appropriation: Yes, $82,487.00
Account Number(s): From: General Fund Reserves (001-299-000-2990)
To: Smoky Hollow Parking In Lieu (001-400-4101-6304)
STRATEGIC PLAN:
Goal: 4 Develop Quality Infrastructure & Technology
Objective: (a) El Segundo's physical infrastructure supports an appealing, safe,
and effective City
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective 5A: El Segundo promotes economic growth and vitality for businesses
and the community
PREPARED BY: Paul Samaras, AICP, Principal Planner
Orlando Rodriguez, Senior Civil Engineer
REVIEWED BY: Sam Lee, Planning and Building Safet VD'ector�
Ken Berkman, Public Works Director
APPROVED BY: Greg Carpenter, City Manager.
1 1
134
DISCUSSION
On October 2, 2018, the City Council adopted the Smoky Hollow Specific Plan. During the public
hearing on this item, the City Council directed staff to proceed with a pilot project to add on -street
parking on the north side of El Segundo Boulevard. The pilot project would add a parking lane on
four blocks of El Segundo Boulevard from the alley east of Main Street to the alley east of Sheldon
Street. Pursuant to Council's direction, staff entered into a Professional Services Agreement with
KOA Corporation to provide engineering design and construction cost estimating services for the
pilot project.
On March 5, 2019, Council approved the complete set of plans and specifications for the project
and authorized staff to advertise the project for construction bids. On April 16, 2019, the City
Clerk received and opened one bid, as follows:
Base Bid Items
Pacific Tennis Courts, Inc. $74,988.00
The lowest responsive and responsible bidder for the base bid items is Pacific Tennis Courts, Inc.
Staff checked the Contractor's references and license status and determined that they have
satisfactorily completed similar projects for other public agencies and their license is in good
standing.
Therefore, staff respectfully recommends that City Council authorize the City Manager to execute
a standard Public Works Contract in a form approved by the City Attorney with Pacific Tennis
Courts, Inc. in the amount of $74,988.00, and authorize an additional $7,499.00 for construction
related contingencies.
With Council's approval, construction is estimated to occur this June and July.
2
135
EL SEGUNDO CITY COUNCIL MEETING DATE: May 7, 2019
AGENDA STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Consideration and possible action to authorize a budget appropriation of $100,000 to the existing
Citizens Option for Public Safety (COPS) Supplemental Law Enforcement Services Fund
(SLESF) account as part of the City's Fiscal Year 2018-19 budget, pursuant to Government Code
§ 30061(c)(2). The grant requires that expenditures be utilized to supplement "front line law
enforcement." Front line law enforcement includes funding special enforcement details and
purchasing equipment. (Fiscal Impact: $100,000 COPS grant funding)
RECOMMENDED COUNCIL ACTION:
1. Authorize a budget appropriation of $100,000 to the existing Citizens Option for Public
Safety (COPS) Supplemental Law Enforcement Services Fund (SLESF) account as part of
the City's Fiscal Year 2018-19 budget;
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS: None.
FISCAL IMPACT: $100,000 COPS grant funding
Amount Budgeted: $0
Additional Appropriation: $100,000 from COPS Fund Balance (Fund 120)
Account Number(s): From 120-299-0000-2990 to 120-400-0000-8104
STRATEGIC PLAN:
Goal: 2. Support Community Safety and Preparedness
Objectives: 1. El Segundo has a proactive approach to risk and crime
3. El Segundo approaches safety in a financially responsible way
ORIGINATED BY: Raymond Garcia, Lieutenant
REVIEWED BY: Bill Whalen, Chief of Police
Joe Lillio, Finance Director
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
In 2002, Senate Bill 823 (SB 823) (Poochigian — Local law enforcement funding) became law,
creating supplemental local law enforcement funding. SB 823 provides $100,000,000 statewide
for the Citizens for Public Safety (COPS) Program. The City of El Segundo participates in the
COPS Program and receives its share of any funds available for the purpose of ensuring public
12
136
safety. The City has established its own Supplemental Law Enforcement Service Fund (SLESF)
in accordance with Government Code § 30061.
For fiscal year 2018/19, the City was awarded $100,000 in COPS grant funds. All funds received
under this grant must be utilized to supplement law enforcement activities and cannot be used to
supplant existing funding (Gov. Code § 30062). In the past, the funds have been used to purchase
equipment directly used in "front line law enforcement" including replacement handguns, less -
than -lethal shotguns, electronic control devices, DUI enforcement, and tactical transportation
vehicle upgrades. By this action, staff is requesting that the City Council authorize the
appropriation of such funds as part of this fiscal year 2018/19 Budget as required by state law
(Gov. Code § 30061(c)(2)).
It is anticipated that these monies will be utilized during this fiscal year to purchase similar
equipment and fund specialized enforcement plans. Staff is considering the following items for
approval by Council as possible utilizations to be made with all accrued funds in the COPS
account. Any single equipment purchase that exceeds $50,000 per fiscal year will be submitted to
Council for consideration and approval at a future meeting.
1. Overtime funding for special enforcement details.
2. Fund infrastructure and expansion of ALPR's.
3. Fund mobile automated external defibrillators (AED's).
4. Fund department patrol safety equipment.
5. Fund helmet communications equipment for motorcycle officers.
6. Fund new traffic accident and crime scene reconstruction technology.
7. Fund specialty uniforms for special assignments.
8. Fund drone equipment.
9. CSI lab equipment.
10. Crisis negotiations equipment.
RECOMMENDATION:
Staff requests that City Council authorize a budget appropriation of $100,000 to the SLESF
account within the City's fiscal year 2018/19 Budget.
137
EL SEGUNDO CITY COUNCIL MEETING DATE: May 7, 2019
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Consideration and possible action to receive an informational report on the quarterly update for the
Strategic Work Plan for the second quarter of Fiscal Year (FY) 2018-19. (Fiscal Impact: none)
RECOMMENDED COUNCIL ACTION:
1. Receive and file an informational report on the Strategic Work Plan for the second quarter of
FY 2018-19.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
A. Exhibit A — 2nd Quarter FY 2018-19 Strategic Work Plan update
STRATEGIC PLAN:
Goal: 5(b) Champion Economic Development and Fiscal Sustainability:
El Segundo approaches its work in a financially disciplined and
responsible way
Objective: 2 The City will maintain a stable, efficient, and transparent financial
environment
FISCAL IMPACT: $ (0)
Amount Budgeted: $0
Additional Appropriation: N/A
PREPARED BY: Joseph Lillio, Finance Director
APPROVED BY: Greg Carpenter, City Manager 91
BACKGROUND & DISCUSSION:
The Mayor and City Council, the City Manager, and City staff worked diligently to develop and
update the three-year Strategic Plan for FY 2018-19. The mission, "Provide a great place to live, work
and visit," serves as the foundation for the City's five major goals. These goals are:
1. Enhance Customer Service and Engagement;
2. Support Community Safety and Preparedness;
3. Develop as a Choice Employer and Workforce;
4. Develop and Maintain Quality Infrastructure and Technology; and
5. Champion Economic Development and Fiscal Sustainability.
This is the second quarter update on the strategic work plan progress. The quarterly reporting of the
work plan status and reporting on the City-wide performance indicators are part of the approved
strategic work plan. Identifying these goals enables the City to align its efforts and resources to
13
138
accomplish the goals and achieve positive progress for the community of El Segundo. This plan sets
the course for the City of El Segundo to ensure the City's mission is accomplished.
The City's quarterly strategic work plan update includes a status column that delineates whether
there is compliance with each activity.
Green- : Activity Completed/ Underway in FY 2018-19: City is on target to fully
implement or has already implemented the stated activity.
Yellow Activity delayed & to be completed in 2019-20: City activity is not fully
implemented as identified in the Strategic Plan but the estimated date to
achieve full implementation has been delayed.
Red : Activity unattainable in 2019 or 2020; may need to modify: City activity is
not currently attainable as identified in the Strategic Plan and staff recommends
suspending attempts to pursue implementation at this time. This may
necessitate a change in the activity in the future.
Some key highlights of the work plan update are:
• Of the 60 work plan items identified for FY 2018-19, fifty-one (5 1) of the items have either
already been completed or are underway to be completed by the end of FY 2018-19. This is
a completion rate of 85% of the work plan items will be done during the current fiscal year.
Nine (9) items, 15%, will be carried over to FY 2019-20 for completion. There are currently
no items that will be unattainable.
• This remarkable success rate speaks to the dedication staff has in achieving City Council's
strategic vision and accomplishing the identified work plan items.
With the development and implementation of the strategic plan, the City of El Segundo reaffirms its
commitment to continue to provide exceptional services and programs to its community.
139
Exhibit A
City of EI Segundo Strategic Plan 2019 to 2021
Status Report as of March 31, 2019
This document contains all of the goals, objectives and activities in the current strategic plan. The status of each activity is shown. The items
highlighted in green are the Priority Activities as determined by the Council in 2018.
GOAL 1: Enhance Customer Service and
Engagement
Tier 1 Priority Activities
Activity
Activity
delayed & to unattainStatus and Comments
able i
be completed 2019 or 2020,,,
may need to
in 2019-20
modify
a. Develop an effective strategy for improving
City Manager
X
Communications Program formed under Deputy
communications with the public
City Manager. Plan to be presented to Council May.
b. Clarify roles and expectations of the
City Manager
X
Staff working with Committees to clarify bylaws.
Council, committees, boards,
subcommittees and task forces
c. Strengthen relationships between Council,
City Manager
X
Teambuilding held with School Board Executives to
executives and staff
discuss during retreat
Other Activities
d. Streamline the contract policy for greater
Finance/City
X
Streamlined portions of the contract processing
Clerk
within the City Clerk's Office. In the process of
efficiency and effectiveness
completing IS Charter to implement possible
technology solutions related to inter departmental
processes. Conducted a review workshop for City
Staff with the City Attorney's Office.
e. Develop and implement an operations and
Rec/Parks
X
Aquatics Center opened in January 2019; user
management plan for the new aquatics
groups have been selected and full programming
center
will be implemented in Spring/Summer 2019
Exhibit A
f. Implement the business center for Planning/BS
increased customer service and efficiency
g. Develop options for expanding Library
services
h. Provide GIS software access to basic
property information and relevant
documents
Activity
delayed & to
be completed
in 2019-20
X
For FY 2019 — 20, focusing on implementing the
new citywide permit system. Necessary technology
for the city's business center.
Library X Updated technology for better customer service,
including improving Wi-Fi access and implementing
self -checkout, wireless printing, public scanning,
and online booking of the library's meeting rooms.
Introduced new library partnerships and programs
and facilitated a series of Community Conversations
with teens and older adults to learn about
residents' aspirations for EI Segundo.
Additional options for expanding Library services
will be presented for City Council consideration
during Strategic Planning.
IS x The City's GIS services continues to fulfill requests
that come in from all departments, such as routine
address changes, quarterly parcel updates, aerial
imagery re -prints, and maintenance of our mailing
list generator website amongst other things.
Recently, we have participated in the selection
process for the city's new permitting systems by
offering technical expertise and recommendations.
We have also performed a major upgrade to our GIS
server to better equip our department's ability to
fulfill needs and requests. We are looking to bring
more Web GIS to the City and its many departments
as we make the transition to our GIS Enterprise
system with eye on empowering people's
geographic mind set.
2
Exhibit A
Goal 18: EI Segundo's engagement with the
community ensures excellence.
Other Activities
Activity
delayed & to
be completed
in 2019-20
Finance/City X
NPS based surveys conducted, results analyzed and
a. Obtain customer feedback, assess customer Manager
action plans being developed; transactional surveys
satisfaction and use it to improve services
underway; annual surveys to be implemented for
through surveys and other methods (e.g.,
residential and businesses
annual resident and business survey,
transactional and event questionnaires, and
personal outreach throughout the year)
b. Proactively identify City successes and City Manager X
Part of City e -newsletter. To be expanded with
highlight them to the public
communications program/website replacement.
c. Update the website and create a mobile is X
Discovery Phase - A city-wide survey requesting
app for full interface with the website
feedback and input about the new city website was
sent to residents/community with a target number
of 375 desired respondents. As of 2/22/19, there
were 209 responses. With an additional push via
city newsletter database, as of 2/26/19 at noon,
there were 550 responses, exceeding survey
response goal. Survey was covered in the EI
Segundo Herald and shared via city social channels,
as well as distributed via city chamber and various
locations around the city. Survey close date is
2/28/19. An internal city staff/department survey
sent and currently has received 15 responses and
closes on 2/27/19. Survey feedback and analysis be
shared 3/8/19 by Granicus.
3
Exhibit A
c. Cont'd — Update the website and create a Is
d.
mobile app for full interface with the
website.
Expand use of social media as
communication tool
CM
Activity
Activity
Activity
unattainable inStatus
Completed/
delayed & to
and Comments
Underway in
be completed
2019 or 2020;
FW 2018-3-9
in 2019-20
may need to
need
modify
X
Granicus will be conducting topline current site
usability for input and UX considerations with a
sample group of non -EI Segundo community
members. Sample task questions were shared with
Website Sub Committee on 2/19/19.
One-on-one new site internal consensus
building/briefing meetings were conducted with
Fire, PD, City Clerk, and Treasury departments.
Additional one-on-one department meetings to be
scheduled throughout March.
All -hands website committee and core team weekly
meetings are held on Mondays at gam with all
departments. Two meetings have been held -
2/11/19 and 2/25/19.
On March 8, a committee and core team meeting
will be held with Granicus to discuss UX and
creative discussion. Feedback and
recommendations will be presented at Tech Sub -
Committee, Tech Committee, and Council.
An ongoing regular bi-weekly meeting is scheduled
with the website sub -committee.
X Use of social media increased with communications
program to be expanded with website replacement.
4
Exhibit A
Goal 2: Support Community Safety and
Preparedness
Goal 2A: EI Segundo is a safe and prepared city.
Tier 1 Priority Activities
Activity
Activity
delayed & to
unattainabi
be completed
2019 or 20
in 2019-20
may need
modify
a. Implement strategies for recruitment and PD X
HR Director and Chief of Police, along with Police
training of police officers
Command Staff, are currently reviewing and
analyzing current efforts, and developing strategy
for recruitment of Lateral officers, along with
Academy Graduates, and Police Officer Trainees.
Implement strategy with open Academies for in-
person recruitment of pre -service candidates.
Review issues and concerns regarding Lateral
transfers by "classic" safety members compared to
PEPRA Laterals
b. Increase community awareness of the need for PD/Fire X
The second hybrid Community Emergency
preparedness; increase the number of people
Response Training (CERT) class is scheduled for
who are prepared for disaster and involved in
delivery on May 1, 2019 with 24 members enrolled.
CERT services we offer
This new hybrid class includes on-line training at the
CERT member's discretion with a hands-on 8 hour
manipulative training session scheduled for June 1,
2019 to complete the program.
Tier 2 Priority Activities
c. Enhance the public safety in the City's streets PW X
Completed each and every year as part of the CIP
and sidewalks
Plan and through Traffic Committee actions.
Pedestrian Safety study underway.
Other Priorities
d. Initiate the fire accreditation process, to include Fire X Fire department exploring costs and work
a response coverage study requirements with potential for mid -year budget
request or FY 19-20 budget allocation
5
Exhibit A
e. Meet and where feasible exceed national Fire x
standards for in-service training and employee
development
f
Activity
delayed & to
be completed
in 2019-20
All EI Segundo Firefighters continue to receive at
minimum two (2) hours of mandatory training each
day to meet and when possible exceed the national
standards.
Establish and maintain a local all -hazard Emergency x The Incident Management Team has been
Incident Management Team (IMT) Management established. Maintenance and exercising will
be ongoing. Specifically, maintenance has
occurred by entering all members of the
incident management team into
OneResponder, a software program that tracks
team member training and performance. One
of our finance section chiefs attended the All -
Hazards Incident Management Teams
Association annual conference in December. A
group within EverBridge has been created that
assists with the activation of the incident
management team. The Incident Command
Post (formally known as the EOC) has been
cleaned out, TV's have been remounted on the
walls, the indoor Satellite phone has been
checked for operation, inoperable phones have
been fixed/replaced/ and old surplus
equipment has been turned in.
A
Future maintenance includes a Table Top
Exercise scheduled for May 22. An emergency
operations plan review, three training courses
will also be scheduled.
Exhibit A
Goal 3: Develop as a Choice Employer and
Activity
delayed & to
be completed
in 2019-20
Workforce
Goal 3A:
El Segundo is a City employer of choice and
consistently hiring for the future, with a workforce
that is inspired, world-class and engaged,
demonstrating increasing stability and innovation
Tier 1 Priority Activities
a. Develop a new approach to human HR X
This is an on-going continual process improvement
resources that will position the City for
strategy. Develop and implement "Learning
being a choice employer and meeting
Based" organization principles: held inaugural
Leadership Development Academy. Develop and
future workforce needs
implement Mid -Mgr retreat, as well as town hall
and strategy meetings with Managers & Executive
Mgmt. Strengthen overall recruitment efforts by
collecting and managing data related to
recruitment and hiring timelines; Develop and
implement computer based training opportunities
for all City staff; coordinate and implement an
Employee Wellness program.
Efforts to be completed in 2019-20 include: Lunch
and Learn program —for ongoing learning
opportunities; Wellness Program update and
improvements based upon employee feedback/use
patterns; align training programs and tailor training
programs for employee development and growth
Tier 2 Priority Activities
b. Complete current labor negotiations HR X Completed the following labor negotiations in
FY 18-19: POA, FFA, PSSEA and CEA. Expectation to
resolve PMA, SPEA, Mgmt. Confidential; and Exec
Mgmt.
rn
7
Exhibit A
c. Improve our employees' experience in our HR X
organization and enhance
employee/management relations
d. Conduct a review of part-time classifications HR
and wages to ensure the City can attract and
retain needed staff
e. Fill vacant positions in order to provide needed HR
services to the community
Other Activities
Activity
delayed & to
be completed
in 2019-20
X
Implementation of multi-year provisions of each
MOU in timely and coordinated effort with Labor
unattainable it
2019 or 2020;
may need to
modify
Ongoing, continual process improvement strategy.
Current HR Department outreach to all Labor
Associations, for ongoing communication and staff
development opportunities.
Review of PT classifications (non -covered), for
attraction and retention following completion of all
labor negotiations.
X Ongoing, continual process improvement strategy;
Developed and implemented a monthly vacancy
report continue to review vacancy reporting and
recruitment data mining for process improvement;
and in conjunction with Goal #2 above (police
recruitment and training).
f. Engage a third -party to conduct a Human Finance/HR X
Independent assessment of HR complete.
Resources audit to identify best practices that
Implementation on projects/focus areas is
will enable the City to become a choice
underway.
employer
g. Improve our attention on employee HR X
Ongoing, continual process improvement strategy,
development and engagement (e.g., develop
currently reviewing the organization and HR will
leadership bench -strength professional
develop a vision for employee development and
development plans, meaningful employee
engagements. Implemented Leadership
evaluations, succession planning)
Development Academy; and will coordinate future
staff development and training with Executive
Team, and City workforce. Working with City
Management., and labor associations to develop
additional staff development and engagement
strategies.
v
P
Exhibit A
h. Enhance employee safety and reduce accidents HR
and costs
Implement formal and informal methods of
recognizing employees which are valued by the
City
Goal 4: Develop and Maintain Quality
Infrastructure and Technology
Goal 4A: El Segundo's physical infrastructure
supports an appealing, safe and effective community.
Tier 1 Priority Activities
a. Focus on improving City facilities through
completing a conditions assessment and
making improvements
Tier 2 Priority Activities
b. Develop and deliver a multi-year capital
improvement plan (CIP)
Other Activities
c. Develop a plan to utilize increased
transportation funding
d. Regularly assess Citywide facility conditions
meet safety standards and best practices
e. identify funding and commitment to future
O4nfrastructure needs.
HR
PW
PW
PW
PW
PW
X
Activity
Activi
delayed & to
unattainai�€e m
be completed
2019 or 2020;
kd
in 2019-20
may need to
modify -
X
Ongoing continual process improvement strategy,
including focus training on loss leaders. Currently
working with our third party administrator to
review and analyze employee injury trends.
Develop and implement City-wide employee safety
training program, with focus on WC loss leaders.
Employee softball game held in October 2018;
Employee Appreciation luncheon held in December
2018; Employee Service Awards recognition was
held in March 2019; Working with labor
associations and through other work committees,
to develop other informal methods for employee
recognition and efforts.
X Underway. All draft reports completed and under
staff review. Anticipated to be brought to Council
in June 2019.
X Completed each and every year.
X In process as part of the development of the multi-
year CIP
X Done by staff each day to ensure a safe user
environment. FCA will highlight deficiencies that
9
need to be corrected.
X New Multi-year CIP will assist with this process.
Exhibit A
f. Monitor the desalinization plant project of the CM X
water district
Goal 48: EI Segundo's technology supports effective,
efficient and proactive operations
Tier 1 Priority Activities
a. Successfully implement new technology as
prioritized in the Technology Master Plan
Tier 2 Priority Activities
b. Digitize document imaging of historical plans
and records to aid in public accessibility
c. Implement emergency operations center (EOC)
software
Other Activities
d. Use the full potential of software
&I
IS
CM
I.1
Activity Activity'
delayed & to unattainableStatus and Comments
be completed 7-fl19 or 2020;
in 2019-20 may need
modify
Comments provided on draft EIR —waiting for
release of FEIR.
X ISD staff is implementing 11 high priority projects
from the Technology Master Project list. 6 projects
are pending initiation, and 10 projects have been
successfully completed. As a mid -year check, the
department will meet with Directors and the Tech
subcommittee to review, validate and reprioritize
projects where appropriate.
X Interdepartmental meetings underway to discuss
implementation.
X Have received preliminary approval for a grant from
LA County in order to acquire the software.
10
X Analysis of a number of preexisting business
applications is in process to increase usage and
efficiency where applicable:
Eden HR Module — a gap analysis is schedule to kick-
off in March 2019
Eden Requisition Module — use of the electronic
automated requisition module
Expanded usage of the conference call capability
within the existing phone system.
ISD continues to work with Departments to
promote efficiency and process improvement.
Exhibit A
e. Implement paperless goals. IS/All City
Departments
f. Install Wi-Fi in all critical facilities.
cn
0
161
11
Activity
delayed & to
be completed
in 2019-20
X
ISD staff is continuing to work with Departments to
identify stretch goals to reduce paper use and
automate processes.
Examples: Expanded use of the Eden requisition
modules which allows City staff to submit purchase
requisitions to the purchasing agent in an
automated/paperless fashion. Three Departments
are currently utilizing the software, while training is
still in process for the remainder of the
Departments.
Additionally, in the upcoming months ISD will be
replacing the City's Multifunction Printers (MFP)
fleet with newer models. Software will be installed
to monitor and manage the City's print volumes to
promote conservative printing practices and reduce
the City's print volumes.
Wi-Fi has been installed in the most critical
facilities; this is an ongoing project and will take a
number of years to fully optimize:
-A wireless assessment of the City is in process to
determine the City's current system capacity to
offer additional Wi-Fi options.
-Recently ISD optimized free Wi-Fi services by doing
away with user login to access Wi-Fi services.
-ISD worked with the Library to implemented
wireless printing and self-service check-out.
Exhibit A
Goal 5: Champion Economic Development and
Fiscal Sustainability
Goal 5A:
El Segundo promotes economic growth and
vitality for businesses and the community.
Tier 1 Priority Activities
a. Advocate for the City's interests regarding the
impacts of LAX.
Tier 2 Priority Activities
b. Complete the golf course request for proposals
process and determine the future of the
property.
c. Implement the accessory dwelling unit
ordinance, reflecting amendments as
necessary.
d. Refine our focus on economic development to
define who we want to attract and why.
Other Activities
e. Implement Downtown improvements and "re -
imagine" the downtown, which includes
downtown beautification, developing a vision
for the downtown, promoting the downtown
and creating a funding source for marketing the
downtown.
f. Implement the economic development
strategic plan in order to promote business
crattraction, retention of existing businesses, and
industry diversification.
CM
Rec/Park
P&BS
CM
CM & Downtown
Sub -committee
CM
X
Activity
delayed & to
be completed
in 2019-20
Ongoing
X Council subcommittee entered exclusive
negotiations with Centercal/Topgolf; negotiations
are ongoing with anticipated Council discussion in
lune 2019 for final approvals.
X Adopted ADU Ordinance.
X
Will revisit in FY 19/20 based on changes in state
requirements.
Ongoing
X Completed landscaping upgrades and ongoing
maintenance, installed lighting over three
downtown intersections, working on parklet design
review and approval. The downtown area is
highlighted on new websites
(ElSegundoBusiness.com and
Destination ElSegundo.com). Landscape lighting is
underway and scheduled to be complete in 2018/19
X Plan is complete; implementation is underway
12
Exhibit A
g. Conduct proactive outreach with existing CM X
businesses as part of the City's business
retention program.
h. Enhance new business attraction, marketing
and branding efforts through public relations
and advertising.
L Launch hospitality and tourism marketing
program
j. Identify EI Segundo's advantages for employers
and use that to inform marketing campaigns to
attract new employers.
Goal Se: EI Segundo approaches its work in a
financially strategic and responsible way.
Tier 1 Priority Activities
a. Continue to implement a strategy to shrink
pension liabilities.
Activity
delayed & to
be completed
in 2019-20
Developing Mayor's CEO Roundtable Program.
Working with EDAC Business Retention Committee
to schedule visits.
CM X Completed two new websites
(ElSegundoBusiness. com, and
Destination ElSegundo.com). Enhanced digital
advertising campaign launched in January 2019.
Ongoing social media posting.
CM X Hospitality & Tourism, R&D, and communication
strategy complete. Implementation of
communications plan is underway.
CM X Information available on Elsegundobusiness.com
and ongoing.
Finance X City Council has approved actions that have saved
the City—$6.2million over the next 25-30 years. City
Council approved $2.5million with the FY 18-19
budget to address pension liabilities. This is a
priority activity that will be continuously monitored,.
POA, FFA, PSSEA & CEA Employees picked up
additional pension costs in their new MOUs.
b. Continue on a sustainable financial path, solve Finance X Being done through labor negotiations, Pension Ad-
;5future structural deficits and maintain reserves. Hoc committee, and through Strategic Plan &
ry Budget
13
Exhibit A
Tier 2 Priority Activities
c. Negotiate the trash contract, assess services, PW X
and determine how to pay for the services.
d. Identify new revenue options for operations Finance X
and infrastructure.
e. Explore developing a strategy in collaboration
with other cities to get relief from low property
tax with the potential of working toward a
future statewide ballot measure.
f. Create a development fee for the arts to help
with economic development.
g. Review the business license tax to determine
the appropriate level.
h. Evaluate creating a risk manager position to
establish a coordinated program of
management and reduction of costs associated
with liability claims and workers' compensation.
Other Activities
I. Conduct a water and sewer rate study to ensure
adequacy of rates to support the water and
sewer system.
j. Annual review of the City's master fee schedule
and cost recovery policy to support City
Uprograms and needs.
W
Finance
Library
Finance
X Received direction from City Council to develop a
Percent for the Arts proposal in coordination with
the Arts and Culture Advisory Committee for
consideration in Spring 2019. In partnership with
Economic Development, commissioned a Creative
Economy Report from Beacon Economics for
presentation to City Council in May 2019.
X Will be discussed during Strategic Planning Meeting.
HR
Finance X
Finance X
14
X City currently evaluating Joint Powers Insurance
program with Risk Management option,
requirements and services.
Process underway
Will review all fees w/ Budget Process and apply an
appropriate CPI factor.
Activity
Activity
unattainable in
Status
delayed & to
2019 or 2020,
and Comments
be completed
may need to
in 2019-20
modify
RFP and Prop 218 process approved. New trash
service to be implemented in May 2019.
Measure C passed. City-wide fee study complete.
Staff continues to research further options. Prop
218 process for Solid Waste completed. Annual
update to the master fee schedule planned.
X
In preliminary discussions with other cities.
X Received direction from City Council to develop a
Percent for the Arts proposal in coordination with
the Arts and Culture Advisory Committee for
consideration in Spring 2019. In partnership with
Economic Development, commissioned a Creative
Economy Report from Beacon Economics for
presentation to City Council in May 2019.
X Will be discussed during Strategic Planning Meeting.
HR
Finance X
Finance X
14
X City currently evaluating Joint Powers Insurance
program with Risk Management option,
requirements and services.
Process underway
Will review all fees w/ Budget Process and apply an
appropriate CPI factor.
EL SEGUNDO CITY COUNCIL MEETING DATE: May 07, 2019
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action of support for Assembly Bill 720 introduced by Assembly
Members Muratsuchi and Smith, on Separating Instructional Services Agreements from the
Student Centered Funding Formula and authorizing the Mayor to sign a letter of support (Fiscal
Impact: $0).
RECOMMENDED COUNCIL ACTION:
1. Authorize the Mayor to sign a letter of Support for Assembly Bill 720 (Muratsuchi &
Smith)
2. Alternately, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Assembly Bill 720 Letter of Support
2. El Camino College Background Paper on Assembly Bill 720
FISCAL IMPACT: $0
Amount Budgeted: $0
Additional Appropriation: $0
Account Number(s): n/a
STRATEGIC PLAN:
Goal: 2 Support Community Safety & Preparedness
Objective: 1 The City of El Segundo is a safe and prepared City. The City has a
proactive approach to risk and crime that is outcome focused
ORIGINATED BY: Carol Lynn Urner, Senior Management Analyst OYL�
REVIEWED BY: Christopher Donovan, Fire ChiefAA
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Police and fire personnel in California have mandated, ongoing training required through their
respective State agencies. Community colleges partner with their local police and fire departments
to offer this training under the state's apportionment funding model. Nearly a third of California's
community colleges maintain such partnerships built on revenue sharing agreements called
Instructional Services Agreements (ISAs). The City of El Segundo partners with El Camino
College in the delivery of public safety training. Revenues received from the State pay for the
cost of the training and are divided between the college and its partner to cover program expenses.
imI
154
In the past, 100 percent of the funds received from the State for these training programs came from
Full Time Equivalent Students (FTES) apportionment. However, under the new student -centered
community college funding formula approved during the 2017-2018 legislative session, over the
next three years colleges will receive 60 percent of the funding based on apportionment. The
remaining 40 percent is based on serving students of need and student outcomes—criteria that do
not apply to the ISA scenario.
Assembly Bill 720, introduced for the 2019-2020 legislative session, modifies section 84750.4 of
the Education Code dealing with community college apportionment, and, specifically, program -
based funding. The proposed additional language states:
"The FTES earned under Instructional Service Agreements with public safety agencies
shall be the applicable credit revenue rate for the 2017-2018 fiscal year adjusted for 2018-
19 fiscal year cost -of -living adjustment and other base adjustments, and adjusted for the
changes in the cost -of -living and other base adjustments in subsequent annual budget acts."
AB 720 (Muratsuchi & Smith), requires that courses offered by California's community colleges
to public safety agencies via instructional service agreements (ISAs) be funded outside the new
student -centered funding formula. In doing so, support of AB 720 will re -align the relationship
that El Segundo has with El Camino College in the delivery of police and fire training. As such,
staff respectfully requests Support for Assembly Bill 720 (Muratsuchi & Smith) and authorization
for the Mayor to sign the AB 720 support letter.
155
Office of the Mayor
Drew Boyles
Mayor
350 Main Street, El Segundo, California 90245-3813
Phone (310)524-2302 Fax (310) 322-7137
156
May 7, 2019
Elected officials:
Assembly Member Jose Medina
Drew Boyles,
Chair, Assembly Higher Education Committee
Mayor
State Capitol, Rm. 2141
Carol Pirsztuk
Mayor Pro Tem
Sacramento, CA 95814
Don Brann,
Council Member
Chris Pimenfel,
RE: AB 720 (Muratsuchl)—SUPPORT
Council Member
Scot Nicol,
Council Member
Dear Assembly Member Medina:
Tracy Weaver,
City Clerk
On behalf of the City of EI Segundo, I write to voice my support for AB 720, which requires that
Crista Binder,
City Treasurer
courses offered by California's community colleges to public safety agencies via instructional service
agreements (ISAs) be funded outside the new student -centered funding formula. While the funding
formula has the potential to yield some positive outcomes for our students, it also carries unintended
Appointed officials:
consequences. One of the most concerning is its impact on a community college's partnerships with
public agencies, especially fire and police departments.
Greg Carpenter,
CifManager
Mark D. Hensley,
Police and fire personnel have ongoing training mandated by their respective state agencies.
City Attorney
Colleges collaborate with local agencies to offer this training under the California Community College
apportionment -funding model. These partnerships exist at a considerable number of colleges across
the system. According to data for the 2016-17 academic year, there are 32 districts—almost 30
Department directors:
percent of California's community college system—that offer public safety classes through ISAs.
JosephLillio,
These courses serve nearly 15,000 Full Time Equivalent Students (FTES) statewide. In the past, 100
Finance
David Serrano
percent of the funds received from the State for these training programs came from FTES
Human Resources
Chris Donovan,
apportionment.
Fire Chief
Charles Mallory,
Under the new funding formula, however, over the next three years colleges will receive 60 percent
Information Systems
Melissa McCollum,
of the funding based on apportionment. The remaining 40 percent is based on 1) serving students of
Library Services
need, and 2) student outcomes such as graduation rates, degrees, and employment. Students who
Sam Lee,
Planning and
participate in ISAs, however, are already employed, already hold credentials, and are not students of
Building Safety
Bill Whalen,
need. The criteria tied to the remaining 40 percent are not applicable to the students served through
Police Chief
these partnerships.
Ken Berkman,
Public Works
Meredith Petit, -
The impact of the change in FTES funding will limit the ability of colleges to serve this important role
Recreation a Parks
in our State and may jeopardize public safety training in our communities.
Barbara Voss,
Deputy City Manager
Time is of the essence on this issue. The funding formula's oversight committee has until 2022 to
determine whether to incorporate ISAs into the funding formula—far too long given the urgency of
resolving the problem. Therefore, the legislative solution provided by AB 720—separating this
category of FTES from the current metrics and keeping ISA classes outside the funding formula—is
www.alseoerndo.w_g
www.ols(toundobusine�s.con)
vitally important. For that reason, I respectfully urge you to support AB 720.
www,els euundo TUtf.erq
Sincerely,
Drew Boyles
Mayor
350 Main Street, El Segundo, California 90245-3813
Phone (310)524-2302 Fax (310) 322-7137
156
W'CA EL CAMINO COMMUNITY COLLEGE DISTRICT
• 16007 Crenshaw Blvd., Torrance, CA 90506
�+ rd(310) 532-3670 or 1-866-ELCAMINO LL��
AB 720: Separating Instructional Services Agreements
From the Student Centered Funding Formula
The Bill
Assembly Bill 720, introduced for the 2019-2020 legislative session, modifies section 84750.4 of the Education
Code dealing with community college apportionment, and, specifically, program -based funding. The proposed
additional language states:
"The FTES earned under Instructional Service Agreements with public safety agencies shall be the
applicable credit revenue rate for the 17-18 fiscal year adjusted for 2018-19 fiscal year cost -of -living
adjustment and other base adjustments, and adjusted for the changes in the cost -of -living and other base
adjustments in subsequent annual budget acts."
El Camino College and College of the Canyons have worked with Assembly member Al Muratsuchi to draft this
bill, which will require ISA courses offered in partnership with public safety agencies be funded outside the new
funding formula. Given the structure for making changes to the Student Centered Funding Formula and the
potentially lengthy review process by the Oversight Committee, legislation was ultimately the best solution.
The Need
The 2018 Budget Act that included the new funding formula also created the Oversight Committee to evaluate
and review the implementation of the formula, including whether to incorporate Public Safety ISAs in the funding
formula. However, the timeline for the committee's work is far too long given the urgency of resolving the ISA
issue. Additionally, the Chancellor's Office indicated it does not intend to make any changes to the funding
formula over the next two years. Another solution is needed to have this category of FTES removed from the
current metrics and keep the FTES generated through ISA classes offered in partnership with public safety
agencies outside the funding formula.
The Issue
Police and fire personnel in California have mandated, ongoing training required through their respective state
agencies. Community colleges partner with their local police and fire departments to offer this training under the
state's apportionment funding model. Nearly a third of California's community colleges maintain such
partnerships built on revenue sharing agreements called Instructional Services Agreements (ISAs). Revenues
received from the state pay for the cost of the training and are divided between the college and its partner to cover
program expenses.
In the past, 100 percent of the funds received from the state for these training programs came from FTES
apportionment. However, under the new student -centered community college funding formula approved during
the 2017-18 legislative session, over the next three years colleges will receive 60 percent of the funding based on
apportionment. The remaining 40 percent is based on serving students of need and student outcomes—criteria that
do not apply to the ISA scenario.
Accordingly, the revenue needed to support ISA training is now limited and may not cover the cost of instruction
for colleges that offer continuing education, certified POST training, or additional coursework required for public
safety officers in California. CEOs across the system raised this issue during the development of the new funding
formula, but the final version did not address it.
157
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: May 07, 2019
AGENDA HEADING: Consent Agenda
Consideration and possible action to approve an amendment #4 to the original agreement with
Michael T. Little dba Counter Risk, Inc. to provide consultant services for the Regional Training
Group (RTG) and fire chiefs within the region.. (Fiscal Impact: $201,640).
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to sign the Amendment to the Professional Services
Agreement, in a form approved by the City Attorney, with Michael T. Little dba Counter
Risk, Inc.;
2. Authorize an increase of the blanket purchase order by $201,640 to enable the Fire
Department to receive the services provided by Michael T. Little dba Counter Risk, Inc.
3. Authorize and approve additional appropriation to expense account 124-400-3785-6214
4. Alternately, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Amendment #4 to Agreement 5348D
FISCAL IMPACT: $201,640
Amount Budgeted: $0
Additional Appropriation: $201,640
Account Number(s): $201,640 (124-400-3785-6214)
STRATEGIC PLAN:
Goal: 2 Support Community Safety & Preparedness
Objective: 1 The City of El Segundo is a safe and prepared City. The City has a
proactive approach to risk and crime that is outcome focused
ORIGINATED BY: Carol Lynn Urner, Senior Management Analyst
REVIEWED BY: Christopher Donovan, Fire Chief CiZ�_
cA
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
On June 06, 2017, the Fire Department entered into an agreement with Michael T. Little dba
Counter Risk, Inc. to provide consulting services to integrate with the Regional Training Group
and assist with, support, and further develop the training and response readiness of Los Angeles
area fire agencies for incidents of national significance including, but not limited to: acts of
terrorism, natural disasters, public health threats, cyber -attacks, major crime, and other large-scale
incidents that pose a threat to public or first -responder safety. This position is a grant funded
is
158
position through the City of Los Angeles 2016 Urban Areas Security Initiative (UASI), and the
County of Los Angeles 2017 State Homeland Security Grant Program (SHSGP). At this time the
City of Los Angeles and the County of Los Angeles are reallocating additional funds and
increasing El Segundo's contract amount by $201,640 to cover the costs of an Intelligence Officer
position that will serve as a consultant to the Regional Training Group (RTG) and fire chiefs within
the region. The modifications and amendments as outlined in the respective sub -recipient
agreements does not require a written amendment from the pass-through entity (e.g., Los Angeles
City/County) in order to process an amendment, but may be effectuated by a written notification
to the Sub -recipient.
While the sub -recipient agreements for these two grants allow for modification and amendments
which in essence increases the total grant amount for this position, the fire department is required
to seek approval to increase this professional services agreement in accordance with the increase
in grant allocation (this request is generated to allow for approval of the internal purchase
authority). The Fire Department recommends the City Council approve an extension to the term
of the agreement beginning January 01, 2019 through September 30, 2020 and approve the
increase to the total amount of the agreement not to exceed $601,270. Staff requests that the City
Council authorize the City Manager to sign the Amendment, in a form approved by the City
Attorney and increase the blanket purchase order to Michael T. Little dba Counter Risk, Inc., not
to exceed $601,270 for the life of the agreement. Lastly, the El Segundo Fire Department requests
the City Council authorize and approve additional appropriation to expense account 124-400-
3785-6214 to cover the increase in this agreement.
159
Agreement No. 5348D
FOURTH AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
MICHAEL T. LITTLE, dba
COUNTER RISK, INC.
This Fourth Amendment is entered into this 29h day of April, 2019, by and between the
CITY OF EL SEGUNDO, a municipal corporation and general law city ("CITY") and MICHAEL
T. LITTLE dba COUNTER RISK, INC ("CONSULTANT").
The term of the Agreement is extended from January 01, 2018 to September 30, 2020.
2. The parties also desire to amend the Agreement to increase the total amount of the
Agreement by $201,640, so that the total, not -to -exceed amount of the Agreement is
$601,270.
3. This Amendment may be executed in any number or counterparts, each of which will
be an original, but all of which together constitutes one instrument executed on the
same date.
4. Except as modified by this Amendment, all other terms and conditions of Agreement
No. 5348 remain the same.
[Signatures on next page]
-1-
160
Agreement No. 5348D
IN WITNESS WHEREOF the parties hereto have executed this Amendment the day and
year first hereinabove written.
CITY OF EL SEGUNDO
Greg Carpenter,
City Manager
ATTEST:
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley,
City Attorney
MICHAEL T. LITTLE
dba COUNTER RISK, INC.
Michael T. Little
Taxpayer ID No. 82-145453{)
-2-
161
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: May 7, 2019
AGENDA HEADING: Consent
Consideration and possible action regarding approval and adoption of 1) A Resolution providing
for salary and benefit changes to Chapter IA2 (Management -Confidential Series) of the El
Segundo Administrative Code.
(Fiscal Impact: $180,287 for FY 2018-19; $1,052,534 for FY 2019-20)
RECOMMENDED COUNCIL ACTION:
1. Adopt attached Resolution amending the City's Administrative Code setting Salary and
Benefits for Executive, Management and Confidential Series;
2. Adopt the Resolution approving the Contract Amendment with CalPERS for the additional
PERS pickup;
3. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Resolutions
FISCAL IMPACT: $180,287 for FY 2018-19
Amount Budgeted: $180,287 (vacancy savings of various positions throughout
the City will be used to cover the additional MOU costs for FY 2018-19)
Additional Appropriation: None
Account Number(s): 00 1 -400-XXXX-XXXX (various salary and benefit
accounts within each operational department in the General
Fund)
STRATEGIC PLAN:
Goal: 1 Develop as a choice employer and workforce
Objective: 1 Fairness, balanced approach, build trust, competitive total
compensation,
ORIGINATED BY: David Serrano, Human Resources Directoi,� ,( j,( r aaJA Sevomw
REVIEWED BY: Joe Lillio, Director of Finance [�'
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The City has signed labor agreements with POA, FFA, PSSEA, and CEA, regarding terms and
conditions of employment, including setting of salaries and benefits. The Executive, Management,
and Confidential are unrepresented, and do not engage in collective bargaining. The City has set
out specific criteria for labor relations, including fairness, balance approach, built trust and develop
within fiscal limitations a competitive total compensation approach.
MOV
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In review of the Executive, Management and Confidential salaries, it is noted that based upon a
comparison of local jurisdictions, the City had significant number of positions significantly under
market. Within the Executive Series, all most all 10 positions were below market, with 8 out of
10 positions being significantly below market. In fact, upon a review of competitive salaries, 6 of
10 positions are in excess of 20% below market. It is fiscally imprudent to attempt to normalize
salaries to meet competitive forces — this would require in some instance of attempting to increase
salaries by 40%. Rather, a more fiscally responsible approach is utilized, by providing strategic
increases to specified position, in relation to competitive salaries. This strikes a fair and balanced
approach with the Executive series.
In regards to the Management Series (mid -management), they fair slightly better, with a total
average of 12% below market rates. However, there are several position that are significantly
below market rate, compared with only two positions slightly above market rate, within this group.
Again, it would be fiscally imprudent to attempt to normalize salaries at this time, as there is one
position that is 32% below market rate, and at least 5 positions in excess of 20% below market.
With this series, a more fiscally responsible approach is utilized by providing strategic increases
to specified positions, in relation to competitive salaries. This strikes a fair and balance approach
with the Management Series (mid -management).
With respect to the Confidential Series, they measure an overall 17% below market rate on
average. There is one position only minimally below market, with all other positions within this
group to be a significantly below market rates. As with the other two series above, it would be
fiscally imprudent to attempt to normalize salaries to meet competitive market rates. A more
balanced approach is to provide strategic increases to specified positions, in relation to competitive
salaries. This strikes a fair and balanced approach with the Confidential series.
The following are highlights of changes to Administrative Code associated with the positions
outlined with the Administrative code, and as listed on the attached Resolution. Salary and benefit -
related items are effective the pay period following adoption of the attached Resolution by Council,
unless otherwise noted:
Salary Adjustments:
■ Executive Series: create Minimum and Maximum Salary range (eliminate step
increase), strategic adjustments to salary, as reflected on the attached resolution
■ Management Series: create Minimum and Maximum Salary range (eliminate step
increase), strategic adjustments to salary, as reflected on the attached resolution
• Confidential: create Minimum and Maximum Salary range (eliminate step
increase), strategic adjustments to salary, as reflected on the attached resolution.
2. Evaluations: any salary adjustment with the Adopted Salary Range, shall occur only with
an accompanying Evaluation; evaluation methodology amended to meet positional
competencies, as outlined in the attached Resolution (no step increases for Executive, Mid -
Management, and Confidential employees).
3. PERS Pick-up: Classic Miscellaneous Members agree to pick-up an additional 1% of
PERS Payment (total of 8%); Classic Safety Members agree to pick-up an additional 3%
of PERS Payment (total of 12%.)
4. Health Insurance: an increase in the City's Health benefit:
• The City will increase the flex benefit portion for all Executive, Management and
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Classified, for combined total of $1,500 monthly City contribution, to be used to
fund any allowable benefit (use it or lose it)
5. Eliminate opt -out cash -back program. Employees covered by this provision may opt -out,
but they will not be eligible for any cash -back.
6. New City Hall hours: Effective July 8, 2019, City Hall will be open five days per week,
Monday through Thursday, 7:00am to 5:pm; and Friday, 7:00 am to 4:00 pm.
The attached resolution outlines the specific amendments to the City's Administrative Code.
While the City is not currently seeking to move all salaries that are significantly below market to
meet market rates, the City can address that issue over time, including a full salary and
compensation study. It is believed with these changes, the City will continue to seek and retain
highly qualified and professional staff ready to meet the Community needs..
The Resolution as attached, contains all essential changes/amendments.
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RESOLUTION NO.
A RESOLUTION PROVIDING FOR SALARY AND BENEFIT CHANGES TO
CHAPTER 1A2 (MANAGEMENT -CONFIDENTIAL SERIES) OF THE EL
SEGUNDO ADMINISTRATIVE CODE
The City Council of the City of EI Segundo does resolve as follows:
SECTION 1: Section 1A2.010 of the Administrative Code, entitled "Basic Salary
Schedule," shall be effective the first full pay -period following adoption of this
Resolution, and is amended as follows:
A. Executive Management Series: as per the table below,
Position Title
Minimum Salary
Ran a/month
Maximum Salary
Range/month
Deputy City Manager
$11,821.71
$14,186.05
Chief of Police
$17,620.73
$21,737.72
Fire Chief
$16,760.14
$20,112.17
Director of Finance
$13,414.80
$16,097.76
Director of Human Resources
$13,116.91
$15,740.29
Director of Information Systems
$13,414.80
$16,097.76
Director of Library_ Services
Director of Planning, Building &
Safet
Director of Public Works
Director of Recreation & Parks$12,542.73
$11,499.30
$14,186.05
$16,097.76
$13,414.80
$13,414.80
$16,097.76
General Services Manager
$15,015.28
B. Management — Confidential: as per the tables shown below,
1. Management Series:
Title
Accounting Manager
Min. Salary
Range/month
$10,070.98
Max Salary
Range/month
$12,085.18
Assistant City Engineer
$10,521.52
$12,625.83
Battalion Chief
$1,3041.06
$15,649.27
Building Safety Manager
$11,236.58
$13,483.89
City Engineer At -Will)
$11,943.54
$14,332.25
Community Cable Program Manager
$10,070.98
$12,085.18
Deputy City Clerk II
$ 6,859.26
$8,231.11
Deputy City Treasurer II
$ 7,635.47
$9,162.56
Finance Manager
$10,292.33
$12,350.80
General Services Manager
$10,233.12
$12,279.74
Human Resources Manager
$10,070.98
$12,085.18
Information S stems Mana er
$10,753.00
$12,903.60
Librarian II
$ 7,274.57
$8,729.48
Park Maintenance Superintendent
$ 9,437.67
$11,325.20
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Plannin Mana er $11,236.58 $13,483.89
Recreation Superintendent $ 9,854.65 $11,825.58
Revenue Manager $10,070.98 $12,085.18
Senior Librarian $7,796.33 $ 9,355.60
2. Confidential Series:
Title
Accountant
Min. Salary
Range/mo:
Max Salary
Range/mo:
$6,614.09
$7,936.91
Deputy City Clerk 1
$6,104.99
$7,325.99
Executive Assistant
$6,582.92
$7,899.51
Human Resources Analyst
$7,030.31
$8,436.37
Human Resources Assistant
$5,127.76
$6,153.32
Management Analyst
$7176.04
$8,611.25
Payroll Accountant
$6,614.09
$7,936.91
Principal Civil Engineer (At -Will)
$10,070.98
$12,085.18
Senior Civil Engineer At -Will
$9,437.67
$11,325.20
Senior Executive Assistant At -Will
$7,176.04
$8,611.25
Senior Human Resources
$7,796.33
$9,355.60
Senior Kana ement Anal st
$7,796.33
$9,355.60
C. City Manager shall be authorized to make individual salary adjustments for all
Staff included in part A, B, or C, above, subject to the approved maximum salary
range or maximum salary step above.
SECTION 2: Section 1A2.060 of the Administrative Code, entitled, "Evaluation by
City Manager — Department Heads is amended as follows:
A. Employees within the Management -Confidential group (including
Executive Management Series; Management Series; and the
Confidential Employee Series), hereinafter referred to as "covered
employees," shall be evaluated based upon criteria established by the
City Manager.
SECTION 3: Section 1A2.070 of the Administrative Code, entitled, "Salary
Increases based upon Performance" is amended to include the following:
A. Covered employees may be evaluated immediately upon adoption of
this resolution and may receive an appropriate salary increase at the
discretion of the reviewing authority, subject to an employee evaluation.
B. Salary increase shall be based upon performance evaluation, and shall
not exceed the maximum salary range identified in 1A2.010 (table
outlined in Section 1 above, as may be amended from time to time).
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C. All other provisions of Section 1A2.070 shall remain in effect, including
annual employee evaluation requirements.
SECTION 4: Section 1A2.105 of the Administrative Code entitled, "Flexible Benefit
Plan, is amended as follows:
1. Section 1A2.105 (A) — Flexible Benefit amount is amended as follows:
A. Executive Management Series: effective July 1, 2019, all positions listed
in Section 1 (A) above (and as may be amended thereafter), shall be
eligible to participate in the City's Flexible Benefit Plan, as per table
below:
Health City Flex Benefit — City City Contribution
Contribution per Contribution per Monthly total:
_ month j month
$782 $718.00 $1,500.00
B: Management —Confidential Series: effective July 1, 2019, all positions
listed in Section 1 (B) and (C) above, and as may be created thereafter,
shall be eligible to participate in the City's Flexible Benefit Plan as per
the table below:
Health City
Contribution per
month
$585.00
2. Section 1A2.105 (B) —
amended as follows:
Flex Benefit — City City Contribution
Contribution per Monthly total:
month
$915.00 $1,500.00
City contribution to medical premium shall be
A. Executive Management Series: effective July 1, 2019, all positions listed
in Section 1 (A) above, and as may be created thereafter within this
Series, shall be eligible to participate in the City's Health Benefit Plan as
per the table below:
Health City Flex Benefit — City City Contribution
Contribution per Contribution per Monthly total:
month month
$782.00 $718.00 $1,500.00
B. Management — Confidential Series: effective July 1, 2019, all positions
listed in Section 1 (B) and (C) above, and as may be created thereafter
167
within this Series, shall be eligible to participate in the City's Health
Benefit Plan as per the table below:
Health City Flex Benefit — City City Contribution j
Contribution per Contribution per Monthly total:
month month
$585.00 $915.00 i $_1,500.00
C. Employees covered by Section 4(A) and 4(B) shall not be entitled to cash out
any excess monies that are not allocated to purchasing any of the specified
benefits within the City's portfolio. The employee shall be responsible for any and
all out-of-pocket costs in excess of the City's monthly contribution.
SECTION 5: Section 1A2.153 of the Administrative Code entitled, "PERS member
contribution is amended as follows:
A. Effective July 1, 2019, the CalPERS Classic Members in the
Miscellaneous Classifications in Executive, and Management -
Confidential Series shall pay a total employee contribution of 8%; 7%
shall be the member contribution, and 1% shall be employee -paid
cost-sharing of the City's contribution under Gov. Code section
20516(a). CalPERS New Members in the Miscellaneous
Classifications in Executive, and Management -Confidential Series
shall pay 50% of normal cost. The salary for the Miscellaneous
Classifications shall increase by 1%, and such increase is included
and reflected within the salary table in Section 1.
B. Effective July 1, 2019, CalPERS Classic Members in the Safety
Classifications in Executive, and Management -Confidential Series
shall pay a total employee contribution of 12%; 9% shall be the
member contribution, and 3% shall be the employee -paid cost-
sharing of the City's contribution under Gov. Code section 20516(a).
CalPERS New Members in the Safety Classifications in Executive,
and Management -Confidential Series shall pay 50% of normal cost.
The salary for Safety Classifications in Executive, and Management -
Confidential Series shall increase by 3%, and such increase is
included and reflected within the salary table in Section 1.
SECTION 6: The City shall eliminate the Computer Loan Program for all
employees within the Executive, Management -Confidential series, effective upon
adoption of this resolution.
SECTION 7: This resolution shall empower City staff to take all effective actions
to put in place and to implement all changes consistent with the actions mentioned
herein, including those necessary and proper to implementation of City Council
action herein
.:
SECTION 8: The City Clerk will certify to the passage and adoption of this
resolution; enter the same in the book of original resolutions of said City, and will
make a minute of the passage and adoption thereof in the records of the
proceedings of the City Council of said City, in the minutes of the meeting at which
the same is passed and adopted
SECTION 9: This resolution will remain in effect until superseded by subsequent
resolution.
SECTION 10: This resolution will become effective immediately upon adoption,
and where specifically indicated within this resolution.
PASSED AND ADOPTED this 16th day of April, 2019
Drew Boyles, Mayor
ATTEST
Tracey Weaver, City Clerk
APROVED AS TO FORM
Mark D. Hensley, City Attorney
Mark. D. Hensley,
City Attorney
We
RESOLUTION NO.
AGREEMENT BETWEEN MEMBERS OF THE UNREPRESENTED MANAGEMENT -
CONFIDENTIAL GROUP AND THE CITY OF EL SEGUNDO TO SHARE THE COSTS
OF THE EMPLOYER CONTRIBUTION PURSUANT TO GOVERNMENT CODE
SECTION 20516
The City Council of the City of EI Segundo does hereby resolve as follows:
Section 1: The undersigned member of the City of EI Segundo unrepresented
Management -confidential group, consisting of executive series, including the Elected City
Clerk, and Elected City Treasurer, the Chief of Police, Fire Chief, and City Manager; the
mid -management series; and, the confidential series, and the City of EI Segundo, hereby
agree that effective on such date as CalPERS approves a contract amendment
implementing a cost sharing agreement pursuant to Government Code Section 20516
("Section 20516"), "Classic" Management -Confidential currently pay 7%, and "Classic"
Management -Confidential employees shall pay an additional 1 % for a total of 8% of their
compensation towards the City of EI Segundo employer contribution rate pursuant to
Section 20516. The forgoing additional 1% shall be over and above the current 7%
employees normal contribution rate.
Section 2: This Resolution shall include all "Classic" Management -Confidential group
employees currently constituted, or as may be amended from time with new job titles, or
classifications.
Section 3: "PEPRA" employees within the Management -Confidential group are exempt from
this specific resolution, as their rates are currently set by law, through CalPERS.
Section 4: Staff is authorized to take all actions and steps necessary to implement an
amendment to the CalPERS contracts, consistent with this Resolution.
Section 5: The City Clerk is directed to certify the adoption of this Resolution; record this
Resolution in the book of the City's original resolutions, and make a minute of this adoption of
the Resolution in the City Council's records and minutes of this meeting.
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Section 6: This Resolution will become effective immediately upon adoption and
PASSED AND ADOPTED this
Approved as to Form:
Mark D. Hensley, City Attorney
Management -Confidential Members:
Elected Series —
Tracy Weaver, City Clerk
Executive Series —
Greg Carpenter, City Manager
day of
CITY OF EL SEGUNDO:
Drew Boyles, Mayor
2018.
Crista Binder, City Treasurer
Barbara Voss, Deputy City Manager,
171
Bill Whalen, Police Chief
Chris Donovan, Fire Chief
Sam Lee, Director PBS
Joe Lillio, Director Finance
Ken Berkman, Director PW
Mid -Management Series —
Lukas Quach, Build.Safety Mgr
Dino Marsocci, Dep. City Treas.11
Juliana Demers, Rev. Mgr.
Shawn Bonfield, Batt. Chief
Breck Slover, Batt. Chief
Mark Herbert, Senior Librarian
Melissa McCollum, Director Library
Charles Mallory, Director IT
Meredith Petit, Director Rec & Parks
David Serrano, Director HR
Mona Shilling, Dep. City Clerk II
Lifan Xu, City Engineer
David Davis, Finance Mgr.
Deena Lee, Batt. Chief
Scott Kim, IS Mgr.
Cynthia Pickens, Librarian II
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Julie Todd, Senior Librarian Chris Hentzen, Park Maint. Super.
Gregg McClain, Planning Mgr.
Arecia Hester, Rec. Superintendent
Ron Fajardo, Gen. Serv. Mgr.
Lauren Daniels, HR Manager
Confidential Series -
Lilli Sandoval, Dep. City Clerk I
Mishia Jennings, Exec. Assistant
Marie Perez de Tagle, Sr. Exec Asst.
Floriza Rivera, Principal Civil Engineer
Jasmine Allen, Sr. Mgt. Analyst
Cheryl Ebert, Senior Civil Engineer
Orlando Rodriguez, Sen. Civil Eng.
Daisy Benoit, Accountant
Wei Cao, Accountant
Darryl Felder, Payroll Accountnt
Elizabeth Lydic, Mgmt. Analyst
Carol Lynn Urner, Sr. Mgmt. Analyst
Minerva Hernandez, HR Assistant
Leslie Campbell, HR Analyst
173
Jesusa Le May, Exec. Assistant Amanda O'Donnell, Exec. Assistant
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EL SEGUNDO CITY COUNCIL MEETING DATE: May 7, 2019
AGENDA STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action to introduce and waive first reading of a proposed ordinance
amending El Segundo Municipal Code Chapter 1-7C to increase the dollar limit for the
administrative "no bid" award of Public Works Contracts in accordance with state law.
(Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Introduce by title only and waive first reading of proposed Ordinance No. XX;
2. Schedule adoption of the ordinance at the Council's next regularly scheduled meeting; or,
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Proposed Ordinance.
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN: N/A.
ORIGINATED BY: Ken Berkman, Director of Public Works
Joe Lillio, Director of Finance
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
In 2006 and 2015, the City Council elected to become subject to the Uniform Public Construction
Cost Accounting Act (Pub. Cont. Code § § 22000, et seq.; "Act"). Prior to 2019, the Act authorized
public projects of $45,000 or less in value to be performed by the employees of a public agency
by force account, negotiated contract, or purchase order, and public projects of $175,000 or less in
value to be let to contract by informal procedures established by the Act. Although state law allows
the City Council to delegate authority to award informal contracts to the City Manager or Director
of Public Works, the City's code allows those public projects of $45,000 or less to be awarded by
the City Manager.
On January 1, 2019, Assembly Bill 2249 (Cooley) became law. The bill increased the dollar limits
for such projects to $60,000 and $200,000, respectively, due to rising public construction costs.
Staff has prepared the attached ordinance which, if adopted by the City Council, would allow those
projects that are valued at $60,000 or less in value to either be performed by City employees or
17
175
awarded administratively. Staff recommends this change to increase the City Manager's
discretionary authority to solicit bids and award contracts without prior City Council approval to
increase efficiency and ensure a quicker procurement time for a greater number of smaller public
works projects.
The ordinance also makes a similar change to the bid security requirements (bid security is a
percentage of the total amount of bid which guarantees the bid and is intended to deter bidders
from withdrawing their bids). The ordinance, however, leaves the current limit for public projects
let by informal procedures — $175,000 — in place with no change.
Staff recommends that the City Council introduce the ordinance and schedule second reading and
adoption of the ordinance at the Council's next regularly scheduled meeting. If adopted, the
ordinance would take effect 30 days later.
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ORDINANCE NO.
AN ORDINANCE AMENDING EL SEGUNDO MUNICIPAL CODE
CHAPTER 1-7C TO INCREASE THE DOLLAR LIMIT FOR THE
ADMINISTRATIVE, "NO BID" AWARD OF PUBLIC WORKS PROJECTS
IN ACCORDANCE WITH STATE LAW.
The City Council of the City of EI Segundo does ordain as follows:
SECTION 1. The City Council finds and determines as follows:
A. On January 17, 2006, the City Council adopted Resolution No. 4449
wherein the City elected to become subject to the Uniform Public
Construction Cost Accounting Act (Pub. Cont. Code §§ 22000, et seq.;
"Act") for purposes of contracting maintenance work;
B. On April 7, 2015, the City Council adopted Resolution No. 4911 electing to
become subject to the Act for purposes of all "public projects" as defined in
the Act;
C. Prior to 2019, the Act authorized public projects of $45,000 or less to be
performed by the employees of a public agency by force account, by
negotiated contract, or by purchase order, and public projects of $175,000
or less to be let to contract by informal procedures established by the Act;
D. On January 1, 2019, Assembly Bill 2249 (Cooley) became law; the bill
increased the dollar limits for such projects to $60,000 and $200,000,
respectively, due to rising public construction costs;
E. The City Council desires to increase the amount for those public projects
performed by force account, negotiated contract or purchase order, in
accordance with state law.
SECTION 2. EI Segundo Municipal Code ("ESMC") § 1-7C-4 is amended as follows:
1-7C-4: SOLICITING BIDS AND AWARDING CONTRACTS:
The city manager may solicit bids, award contracts, and execute contracts
for public projects up to foFty five sixty thousand dollars ($45—,0 &-0Q
60,000.00). Contracts for public projects costing more than forty five sixty
thousand dollars ($45,000.00 60,000.00) must be awarded by the city
council.
SECTION 3. ESMC § 1-7C-7 is amended as follows:
1-7C-7: BID SECURITY:
Page 1 of 3 177
A. Bid security is required for all bids on public projects when the city manager
estimates that the price will exceed feFty five sixty thousand dollars ($4 99-89
50,000.00). Bid security may be a bond issued by a licensed and duly qualified
corporate surety, or the equivalent in cash, money order, cashier's check, certified
check, unconditional letter of credit, or other form approved by the city attorney.
Nothing in this section prevents the city from requiring bid security on public
projects of feFty five sixty thousand dollars ($45,000,00 6_O,000.00) or less when
the city manager believes such security is needed to protect the city's interests.
B. Bid security must equal at least ten percent (10%) of the bid amount.
C. If the notice inviting bids requires a bid security, noncompliance or defective,
inadequate, or incomplete security will render the bid nonresponsive.
D. Bid security will be forfeited or paid to the city should the bidder fail to execute
a contract within the time specified in the notice inviting bids.
SECTION 4. Environmental Assessment. The City Council finds that the Ordinance is
exempt from additional environmental review under the California Environmental Quality
Act (Cal. Pub. Res. Code §§ 21000, et seq. "CEQA") and CEQA regulations (14 Cal.
Code of Regs. §§ 15000, et seq.) because it establishes rules and procedures to permit
operation of existing facilities and consists only of minor revisions and clarifications to
existing regulations. This ordinance, therefore, does not have the potential to cause
significant effects on the environment. Consequently, it is categorically exempt from
further CEQA review under 14 Cal. Code Regs. §§ 15301, 15305.
SECTION 5. Validity of Previous Code Sections. If the entire Ordinance or its application
is deemed invalid by a court of competent jurisdiction, any repeal of the ESMC or other
regulation by this Ordinance will be rendered void and cause such ESMC provision or
other regulation to remain in full force and effect for all purposes.
SECTION 6. Validity of Previous Code Sections. If the entire Ordinance or its application
is deemed invalid by a court of competent jurisdiction, any repeal of the ESMC or other
regulation by this Ordinance will be rendered void and cause such ESMC provision or
other regulation to remain in full force and effect for all purposes.
SECTION 7. Enforceability. Repeal or amendment of any previous Code Sections does
not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and
imposition of penalties for any violation occurring before this Ordinance's effective date.
Any such repealed part will remain in full force and effect for sustaining action or
prosecuting violations occurring before the effective date of this Ordinance.
SECTION 8. Severability. If any part of this Ordinance or its application is deemed invalid
by a court of competent jurisdiction, the City Council intends that such invalidity will not
affect the effectiveness of the remaining provision or application and, to this end, the
provisions of this Ordinance are severable.
2 178
SECTION 9. The City Clerk, or her duly appointed deputy, is directed to certify the
passage and adoption of this Ordinance; cause it to be entered into the City of EI
Segundo's book of original ordinances; make a note of the passage and adoption in the
records of this meeting; and, within fifteen (15) days after the passage and adoption of
this Ordinance, cause it to be published or posted in accordance with California law.
SECTION 10. Effective Date. This Ordinance will become effective on the 31St day
following its passage and adoption.
PASSED AND ADOPTED this day of
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
2019.
Drew Boyles, Mayor
I, Tracy Weaver, City Clerk of the City of EI Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Ordinance No. was duly introduced by said City Council at a regular meeting held
on the day of '2019, and was duly passed and adopted by said City
Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a
regular meeting of said Council held on the day of 2019, and the same
was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
3 179
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: May 7, 2019
AGENDA HEADING: New Business
Consideration and possible action regarding Fiscal Year (FY) 2018-19 Midyear Financial
Review. (Fiscal Impact: Increase of $68,387 to the General Fund Expenditures and an increase of
$175,000 to Fund 109 {Asset Forfeiture) expenditures)
RECOMMENDED COUNCIL ACTION:
(1) Receive and File FY 2018-19 2nd Quarter Financial Review.
(2) Approve the appropriation requests itemized in Attachment A.
(3) Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
A. Itemization of Mid -year appropriation requests.
FISCAL IMPACT: Budget Adjustment Required
Additional Appropriation: Yes $68,387 increase to General expenditures; and
$175,000 increase to fund 109 expenditures
Account Number(s): See Attachment A
STRATEGIC PLAN:
Goal: 5(b) Champion Economic Development and Fiscal Sustainability:
El Segundo approaches its work in a financially disciplined and
responsible way
Objective: 1 The City will maintain a structurally balanced budget
2 The City will maintain a stable, efficient, and transparent financial
environment
ORIGINATED BY: David Davis, Finance Manager & Juliana Demers, Revenue Manager
REVIEWED BY: Joseph Lillio, Director of Finance
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Staff has reviewed all revenues and expenditures for the second quarter of FY 2018-19, with an
emphasis on the General Fund, to determine if all sources and uses are on target with the
originally adopted budget. As we review the mid -year results, the City continues to experience
steady economic growth, as well as financial challenges related to rising Ca1PERS pension costs.
1
i
Mid ear Financial Review Fiscal fear 2018-2019
Table 1 below represents the City's General Fund balance and reserves. The fund balance is the
amount of financial resources immediately available for use. The City also has a Council policy
to maintain a 19% general fund reserve for the current year. The additional fund balance that is
not designated towards the required 19% reserve is referred to as "unassigned" fund balance.
These unassigned funds can be used at the discretion of City Council. Staff will continue to
monitor revenues and expenditures and reevaluate the funds in the unassigned fund balance
throughout the fiscal year. Due to a consistent vacancy number of about 30 full-time employees,
there will be budgetary savings for the current fiscal year. The new Memorandum of
Understandings (MOUs) for the Police Officers' Association (POA), the FireFighters'
Association (FFA), the City Employees' Association (CEA), and the Police Support Services
Employees' Association (PSSEA) utilized a majority of the vacancy savings for the current fiscal
year; about $1.5 million. It is anticipated the Management/Confidential group and the Executive
group proposed salary/benefit adjustments will cost $180,287 for FY 2018-19. The net result,
after factoring in the cost of the new MOUs, is a budget savings of $673,100 compared to the
adopted budget. The revenues are anticipated to be trending slightly higher than the adopted
budget by $8,395. The adjustment to both the expenditures and revenues results in a budget
surplus of $681,495. The adopted budget left an unassigned reserve balance of $182,657. The
budget surplus of $681,495 combined with the current unassigned reserve, brings the total
unassigned reserve balance to $864,152. Staff will be making a recommendation to Council,
based on the City's adopted strategic plan, to set priorities on the potential uses of these
unassigned funds totaling $864,152.
Table 1: Revised General Fund balance for Fiscal Year-end 2018-19
FY 2018-19
-Am iona& a
Beginning Unassigned Fund Balance at October 1, 2018 $18,732,046 $18,732,046
Plus adopted/revised revenues for FY 2018-19
Less adopted/revised expenditures for FY 2018-19 (includes
transfers out)
Ending Unassigned Fund Balance at September 30, 2019
Designated reserve requirement (19% of expenditures,
excluding Transfers Out & one-time additional payments
towards UAL)
Unassigned General Fund Reserves for FY 2018-19
2
74,465,624 74,474,019
(79,062,784) (78,389,684)
$14,134,886 $14,816,381
$13,952,229 $13,952,229
$182,657 $864,152
181
General Fund Revenues
$12,120,000
$320,000
Sales & Use Tax 11,900,000
11,400,000
The following is a list of major General Fund revenues
and the performance of each
source
through the second quarter:
Transient Occupancy (TOT) 14,500,000
14,000,000
(500,000)
Charges for Services 5,393,625
Table 2: General Fund Revenues 2111 Quarter
160,170
Utility User's Tax (UUT) 5,010,000
5,338,373
328,373
Prior Year
Actual
Current Year I
FY 2018-2019
`,�
..Source
,el
Through
03131119
1,701,600
Received
Fines & Forfeitures 317,700
03131118
50,000
ilk
Business License
$10,944,572
$11,741,335
$11,800,000
99.5%
Sales & Use Tax
4,758,012
4,320,449
11,900,000
36%
Property Tax
3,860,833
4,656,766
8,057,164
58%
Transient Occupancy (TOT)
4,240,728
3,960,514
14,500,000
27%
Charges for Services
2,651,905
2,064,365
5,393,625
38%
Utility User's Tax (UUT)
2,256,874
3,351,681
5,010,000
67%
Franchise Tax
95,685
94,549
3,900,000
2%
Cogeneration Electric
383,613
568,288
925,000
61%
License & Permits
775,195
951,186
1,668,388
57%
Fines & Forfeitures
213,611
284,934,
317,700
90%
Tax Resolution Agreement
6,589,528
6,171,627
5,800,000
106%
Interest on Investments
178,239
882,998
824,000
107%
Other Revenues
1,924,857
1,333,145
4,369,747
63%
Total General Fund
$38,873,653
$40,381,837
$74,465,624
56%
Revenues, Net of Transfers
Transfers In
-
Total General Fund
$38,404,796
$40,381,837
$74,465,624
56%
Revenues
Table 3: FY 2018-19 adopted Revenues compared to FY 2018-19 Year-end Estimates
Business License $11,800,000
$12,120,000
$320,000
Sales & Use Tax 11,900,000
11,400,000
(500,000)
Property Tax 8,057,164
8,037,664
(19,500)
Transient Occupancy (TOT) 14,500,000
14,000,000
(500,000)
Charges for Services 5,393,625
5,553,795
160,170
Utility User's Tax (UUT) 5,010,000
5,338,373
328,373
Franchise Tax 3,900,000
3,600,000
(300,000)
Cogeneration Electric 925,000
1,100,000
175,000
License & Permits 1,668,388
1,701,600
33,212
Fines & Forfeitures 317,700
367,700
50,000
3
WA
Tax Resolution Agreement
Interest on Investments
Other Revenues
Total General Fund Revenues, Net of Transfers
Transfers In
Total General Fund Revenues
5,800,000
824,000
4,369,747
$74,465,624
6,171,627 1 371,627
824,000
0
4,259,260
(110,487)
$74,474,019
8,395
$74,€74,019
_ 8,395
Sales & Use Tax : This current fiscal year, sales tax is the second largest revenue source,
accounting for about 16% of the total estimated General Fund revenues. Sales and Use Tax
receipts for the first half of the current year are slightly lower than that from the same period
last year and staff is projecting to come under budget by $500,000.
FY 2017-18 2nd Quarter $4,758,012
FY 2017-18 Year-end
$12,201,208
FY 2018-19 2nd Quarter $ 4,320,449
FY 2018-19 YEE
$11,400,000
Business License Tax is the City's third largest General Fund revenue source, accounting for
just under 16% of its total estimated revenues. The majority of this revenue stream is collected
in January and February. It is anticipated that the revenue will slightly above budget this year
due to an increase in filming activity and audit and field work for revenue compliance. With a
budget adjustment this revenue will become the second largest general fund revenue accounting
for 17% of the City's total revenues
FY 2017-18 2nd Quarter
$10,944,572
FY 2017-18 Year-end
$11,447,994
FY 2018-19 2n61 Quarter
$ 11,741,335
FY 2018-19 YEE
$12,100,000
Property Tax is $796,000 higher than the same period last year mainly due to value granted to
continuous restorations and remodels that increases the assessed value. Also, from the 2% CPI
increase applied by the Assessor's Office. Despite the increased revenue for the first two quarters
this revenue is anticipated to come in slightly under budget; $19,500 under. Staff will be
monitoring and will provide updates if there is a change. The bulk of property tax revenue is
received from the County in four large payments that occur in December, January, March and
April of each year.
FY 2017-18 2°d Quarter
$ 3,860,833 FY 2017-18 Year-end
$ 7,050,511
FY 2018-19 2nd Quarter
$ 4,656,766 1 FY 2018-19 YEE
$ 8,037,664
Transient Occupancy Tax (TOT) Although TOT revenues are the largest source of tax revenue
for the City and we anticipate a couple new properties to open within the next several months,
The City's TOT revenues for this year are trending lower due to a 5% decline in occupancy rate
in the area as a result of multiple new properties being established in the airport corridor. Staff
estimates the revenues will come in at $14,000,000 for year-end; $500,000 under the adopted
budget. Staff will continue to monitor occupancy and the tax receipts closely.
0
183
FY 2017-18 2"d Quarter
$4,240,728
FY 2017-18 Year-end
$12,876,631
FY 2018-19 2"d Quarter
$3,960,514
FY 2018-19 YEE
$14,000,000
Charges for Services includes Zoning and Planning fees, Plan Check fees, Plan Retention fees,
Energy Plan Check fees, Planning Service fees, Paramedic Transport, and Recreation and Park
Fees have a combined mid -year revenue of $2,064,365, or 38% of budget received. For this
period, there is a delay in recognizing the Paramedic Transport revenue due to the third party
vendor having reporting delays to the City. The total revenue for charges for services is a little
less than the same period last year and it is anticipated to be tracking slightly above budget;
$160,170 above budget.
FY 2017-18 2"d Quarter
$2,651,905
FY 2017-18 Year-end
$5,221,266
FY 2018-19 2nd Quarter
$2,064,365 1
FY 2018-19 Adopted Budget
1 $5,553,795
Franchise Tax is another one of the City's major revenue sources that is always impacted by the
price of natural gas, its consumption demand, the price of electricity and its demand. The annual
payments from Southern California Edison (SCE) and The Gas Co are received in April of each
year. Staff is aware the current year payments will be trending below the estimated budget. Staff
estimates this revenue will come in $300,000 below budget.
FY 2017-18 2"d Quarter
$ 95,685
FY 2017-18 Year-end $2,865,581
FY 2018-19 2nd Quarter
$ 94,549
FY 2018-19 Adopted Budget $3,600,000
Utility User's Tax revenue collection has increased and it is higher than the same period last
year, and tracking slightly higher than the anticipated budget. Staff will be closely monitoring
this revenue item to see if the spring and summer revenue will trend with the adopted budget. At
this time, staff is anticipating an additional $328,373 to the Gas UUT only, and no change to the
Electric, Water or Phone UUT.
FY 2017-18 2"d Quarter
$2,256,874
FY 2017-18 Year-end
$ 5,077,622
FY 2018-19 2nd Quarter
$3,351,681
FY 2018-19 Adopted Budget
$ 5,338,373
Cogenerated Electric Utility User's Tax is higher than the same period last year with 61% of
budget received. The revenue source is trending higher than the adopted budget. Staff anticipates
an additional $175,000 in revenue.
FY 2017-18 2"d Quarter $383,613 FY 2017-18 Year-end $ 1,096,271
FY 2018-19 2"d Quarter ' $568,288 FY 2018-19 Adopted Budget $1,100,000
License and Permits includes animal licensing, various building permits, and street permits.
5
The City recorded revenues of $951,186 or 57% of budget. Although revenue stream is
somewhat seasonal it is anticipated to pick up in the spring and summer and is trending slightly
higher than the adopted budget; $33,212 higher.
FY 2017-18 2 nd Quarter
$775,195
FY 2017-18 Year-end
$ 1,687,062
1
FY 2018-19 2"d Quarter
$951,186
FY 2018-19 Adopted Budget
$1,701,600
The annual Tax Resolution Agreement (TRA) payment is based on the prior years' actual tax
revenue received from Chevron and a "true -up" payment paid in the following fiscal year once
the actual tax revenues have been reconciled. There is an established annual tax ceiling for
Chevron that is increased each year by the CPI -U. FY 2018-19 TRA received is consistent with
previous year due to the CPI escalator and slightly higher CPI for the same period compared to
previous years. The TRA payment for FY 2018-19 is higher than the budgeted amount by
$371,627. Therefore, staff is revising the year-end estimate to reflect this.
FY 2017-18 2nd Quarter
$6,589,528
FY 2017-18 Year-end $6,589,528
FY 2018-19 2nd Quarter
$6,171,627
FY 2018-19 YEE $6,171,627
Table 4 — General Fund Expenditures by Department — Current Year Compared to Prior Year
m
185
/
/ '
/
',
1epartments
2nd Qtr
2nd Qtr
Adopted
ActualsI
iExpensed
City Attorney
$264,739
224,834
611,250
37%
City Clerk
198,686
205,927
513,901
40%
City Council
116,073
122,674
288,541
43%
City Manager
566,863
664,538
1,893,414
35%
City Treasurer
122,265
133,869
312,273
43%
Finance
980,638
877,921
2,331,337
38%
Fire
6,158,545
7,965,453
15,964,187
50%
Human Resources
282,739
426,679
1,004,459
42%
Library
989,617
1,146,288
2,345,526
49%
Planning & Building Safety
1,256,675
1,165,687
2,830,338
41%
Police
8,648,479
10,528,895
21,746,192
48%
Information Services
581,897
964,167
2,059,988
47%
Public Works
2,721,772
3,147,306
8,507,761
37%
Recreation and Parks
2,281,163
2,829,557
7,272,244
39%
Nondepartment
2,918,451
4,463,148
8,251,373
43%
28,088,602
34,866,943
75,932,784
46%
Total General Fund
Expenditures, Net of Transfers
Transfers Out
2,804,000
3,130,000
3,130,000
100%
$30,892,602
$37,996,943
$79,062,784
48%
Total General Fund
Expenditures
m
185
Second quarter Com arison — FY 2018 v. FY 2019
In comparing between the second quarter of the year between current and prior years, the major
differences are due to the following:
- City Manager expenditures increased $97,675 or 17% over the same period last year. This is
due to step (salary) increases in staff assigned to the CM's Department and the additional
costs associated with the creation of the Deputy City Manager position.
- The Information Services department expenditures increased $382,270 or 66% over the
same period last year. This is due to the filling of the Director position which was vacant for
Q1 in 2018 and the increase in professional services due to implementation of IS projects.
- Human Resources department expenditures increased $143,940 or 51 % over the same period
last year. This is due to the increase in professional services.
- The Police department expenditures increased $1,880,416 or 22% over the same period last
year. This is primarily due to the prepayment of the unfunded liability portion of pension
costs, an increase in O.T. due to vacant positions, and the new MOU for POA.
- The Fire department expenditures increased $1,867,605 or 31% over the same period last
year. This is primarily due to the prepayment of the unfunded liability portion of pension
costs, an increase in O.T. due to vacant positions, and the new MOU for FFA.
- The Public Works department expenditures increased $425,534 or 16% over the same period
last year. This is primarily due several positions being vacant last year are filled in the
current year.
- The Recreation and Parks department expenditures increased $593,394 or 27% over the
same period last year. This is primarily due to an increase related to the Wiseburn Aquatic
Center.
- The Library department expenditures increased $156,670 or 16% over the same period last
year. This is primarily due to the filling of the Director position which was vacant for the
second quarter in 2018.
- Non -department expenditures increased $1,544,696 or 53% over the same period last year.
This is due to the additional PERS payments authorized by Council: $1.5 million.
In summary, General Fund expenditures are trending below budget. However, the new MOUS
approved and in place for FFA, POA, PSSEA, CEA, and the pending labor agreements with
SPEA, Management/Confidential, Executive, and Police Management (PMA) will erode most of
the savings from vacancies. The net result is an expected budget savings in the amount of
$673,100.
Estimated Revenues and Expenditures for Golf Fund
The Golf Course Fund is currently at 42% of revenue budget received. Revenue at the Golf
Course typically increases in the spring and summer and is projected to be in line with the
adopted revenue budget of $1,453,699. Expenditures are at 47% of budget which will see an
increase in the spring and summer. As a result, the expenditures will be on track to meet the
adopted budget of $1,692,814.
VA
:.
Discussion on Special Revenue Funds
The funds under the Special Revenue Funds are primarily from Federal, State, and County
programs such as: Traffic Safety, State Gas Tax, Asset Forfeiture, Measure R, Prop A & C,
CDBG, COPS, and Federal and State Grants. These funds are on track to meet budget at year-
end.
Discussion on Debt Service Fund
The Debt Service Fund records the City's facility lease activity for the Douglas Street Gap
Closure. On September 1, 2005, the City entered into a facility lease agreement with the
California Infrastructure and Economic Development Bank (CIEDB) whereby CIEDB issued
bonds in the amount of $10,000,000 to finance the Douglas Street Gap Closure Project. The City
will make lease payments over a 30 -year period, which began on February 1, 2006. The interest
rate on the bonds is 2.87% per annum. Payments on the lease obligation are due February 1 and
August 1 of each year. The debt service fund is on target to meet the revenue and expenditure
budgets.
Discussion on Internal Service Funds
There are three funds that comprise this category: Equipment Replacement Fund, Liability
Insurance Fund and the Workers Comp Insurance Fund. The Equipment Replacement Fund is
trending under budget. The Worker's Comp fund is on track to meet budget at year-end. The
General Liability Insurance Fund is on target to meet the adopted budget. Staff will continue to
monitor and report any changes during the 3`a quarter financial review.
Budget An12ropriation Requests
General Fund:
The General Fund has an unassigned fund balance of $864,152 as reflected in Table 1 above.
Staff is recommending the following requests to City Council resulting in utilizing $741,487 of
the unassigned funds: $673,100 is coming from previous approved budget items in the form of
salary savings and $68,387 as an additional appropriation from General Fund Balance. There is
also a request to redistribute previously approved funds already allocated towards the facility
assessment upgrades to be reallocated to the Acacia Park Project and Pool:
• $250,000 for additional funding of the section 155 pension trust administered by PARS.
City Council approved establishing the 115 pension trust in November 2017. City
Council approved funding an initial $1 million during the FY 2017-18 mid -year review,
followed by an additional $1 million in the adopted FY 2018-19 budget. If approved, this
will bring the principal funding by the City to $2,250,000, plus interest earned. Staff will
monitor the investments on a monthly basis, meet quarterly with the Investment Advisory
8
187
Committee to evaluate the investment strategy, meet annually with PARS staff to
evaluate the annual report and investment strategy return, and report out the annual report
to City Council. Staff will continue to evaluate additional future funding opportunities
into the trust.
■ $150,000 towards the additional funding of legal fees to oppose the LAX expansion.
$120,000 towards the Richmond Street Field: accessible pathways, new fencing
throughout, and new spectator bleachers.
• $100,000 towards a project to replace missing sections of sidewalks in the residential
areas of town.
■ $82,487 towards a pilot project to add on -street parking on the north side of El Segundo
Blvd. The pilot project would add a parking lane on four blocks of El Segundo Blvd.,
from the alley east of Main Street to the alley east of Sheldon Street. On October 2, 2018,
City Council adopted the Smoky Hollow Specific Plan. During the public hearing, City
Council directed staff to proceed with a pilot project. The $82,487 request will fund this
pilot project request.
■ $39,000 for consideration of a request from the ES Art Walk to allow use of City
property and reimbursement by the City of up to $39,000 of their event costs.
Other Funds:
• $175,000 as an appropriation from Asset Forfeiture Fund (Fund 109) balance to the Asset
Forfeiture operating expense account, non -capitalized purchases (account 109-400-3105-
5209). The purpose of this request is to cover training opportunities that have been
identified but not budgeted for and to upgrade outdated equipment to improve the overall
safety for officers.
• $800,000 to be reallocated from the City-wide facilities repair (already approved by
Council in the current fiscal year budget) in the Capital Improvement Fund (Fund 301)
towards the Acacia Park Project & Pool. City Council gave staff direction during the
April 16th, 2019 Council meeting to fully fund the Acacia Park Project at a cost of $1
million. Proposition 68 (State of California Parks and Water Bond of 2018) will provide
the City a minimum per capita allocation of $200,000. This guaranteed funding of
$200,000 will be applied towards Acacia Park. Staff has already submitted an
application to the State to secure the $200,000 funding. The difference, $800,000, is
proposed to come from the City-wide facilities repair account in Fund 301.
Personnel request:
• Budget neutral request - Planning & Building Safety — Reclassify the Office Specialist II
position to a Senior Administrative Specialist. The current listed job duties of the Office
I
Specialist II do not meet the department's needs and not what we have come to rely on
the staff member in this position to perform. In reviewing other existing job
classifications, the position of Senior Administrative Specialist most accurately reflects
how this position functions in the department while still allowing room for professional
growth and flexibility for us to adjust to the Department's evolving needs. The cost to
reclassify is $3,999 for a full fiscal year. The professional & Technical line item budget
will be reduced by the amount to cover the cost of this request. Future fiscal years will
evaluate the upgrade cost and ensure the request, if approved by Council, will remain
budget neutral.
Table 5 — Recommended General Fund Balance and Reserves for Fiscal Year 2018-2019 Year-end
Beginning Unassigned Fund Balance at October 1, $18,732,046 $18,732,046
2018
Plus revised revenues for FY 2018-19
Less adopted expenditures for FY 2018-19
Ending Unassigned Fund Balance at September 30,
2019
Less: Designated reserve requirement (18%)
Undesignated General Fund Reserves for FY
2018-19
Less: Mid -Year recommendations (pending Council
Approval)
Undesignated General Fund Reserves for FY
2018-19
74,474,019
(78,389,684)
$14,816,381
$13,952,229
$864,152
74,474,019
(78,389,684)
$14,816,381
$13,952,229
$864,152
(741,487)
$122,665
Conclusion
The current year operational expenditures in the General Fund, less personnel costs, are trending
in line with the adopted budget. The personnel costs are trending below the adopted budget
primarily due to vacancies. Overall, revenues are tracking just slightly above budget. Staff will
continue to monitor the expenditures and revenues closely and begin planning for the preparation
of the FY 2019-20 budget.
10
:•
Executive Summary
Exhibit A: Fiscal Year 2018-2019 Mid -Year Budget Adjustments
Item #
Description
General Fund Expenditures
Additional funding of the section 115 pension trust adminstered through
1 PARS as established by City Council in November 2017
Fiscal Impact
$ 250,000
2 Additional funding of legal fees fees to oppose the LAX expansion 150,000
3 Transfer Out to Capital Improvements - Richmond Street Field 120,000
Transfer Out to Capital Improvements - Sidewalk improvements to the
4 residential areas 100,000
This item is no longer a request. The City received a check in the amount of
$112,000 in Smoky Hollow Parking In -lieu Fees.
Funding for the Smoky Hollow Specific Plan adopted by City Council - pilot
5 project to add on -street parking on the north side of EI Segundo Blvd. 82,487
6 Partial funding of the ES Art Walk event costs 39,000
Personnel Request: Planning & Building Safety — Reclassify the Office
Specialist II position to a Senior Administrative Specialist. This request is
budget nuetral. Increase personnel busget by $3,999 and decrease
7 professional/Technical Budget by $3,999
Other Funds
Asset Forfeiture Fund - Approve an appropriation from available asset
forfeiture fund balance to fund upcoming training opportunities and to 175,000
8 upgrade outdated equipment to improve the overall safety for officers
CIP Fund - Reallocate $800,000 from the City-wide facilities CIP towards the
Acacia Park & Pool Project. City Council gave staff direction to come up with
the additional funding for the Acacia Park & Pool project during the April 16, 800,000
9(a) 2019 City Council meeting
CIP Fund - Reduce funding in the City-wide facilities improvements CIP
9(b) account to fund the Acacia Park & Pool Project (800,000)
1
Detail
Exhibit A: Fiscal Year 2018-2019 Mid -Year Budget Adjustments
Fiscal Impact
Item # Description Expenses Revenues Account
Other Funds
Approve an appropriation from available asset forfeiture fund
balance to fund upcoming training opportunities and to upgrade
8 outdated equipment to improve the overall safety for officers
Increase in Asset Forfeiture Fund 109 Expenses
3(b) Capital Improvements - Richmond Street Field
4 (b) Capital Improvements - Sidewalk Improvements
Reallocate $800,000 from the City-wide facilities CIP towards the
Acacia Park & Pool Project. City Council gave staff direction to come
up with the additional funding for the Acacia Park & Pool project
9(a) during the April 16, 2019 City Council meeting.
Reduce funding in the City-wide facilities CIP account to fund the
9(b) Acacia Park & Pool Project
Increase in CIP Fund 301 Expenses
Transfer in from General Fund to Capital Projects - Richmond Street
3 (c) Field
Transfer in from General Fund to Capital Projects - Sidewalk
4 (c) Improvements
Increase in CIP Fund 301 Revenues
Comments
175,000 109-400-3105-5209 Asset Forfeiture (109)
$ 175,000
120,000 301-400-8202-8218 CIP (301)
100,000 301-400-8203-8705 CIP (301)
800,000 301-400-8202-8423 CIP (301)
(800,000) 301-400-8201-8209 CIP (301)
$ 220,000
120,000 301-300-0000-9399 CIP (301)
100,000 301-300-0000-9399 CIP (301)
$ 220,000
2
General Fund Expenditures
Additional funding of the section 115 pension trust adminstered
1
through PARS as established by City Council in November 2017 $
250,000
001-400-2901-4209
2
Additional funding of legal fees fees to oppose the LAX expansion
150,000
001-400-2101-6406
3(a)
Transfer Out to Capital Improvements - Richmond Street Field
120,000
001-400-0000-9499
Transfer Out to Capital Improvements - Sidewalk improvements to
4(a)
the residential areas
100,000
001-400-0000-9499
This item is no loneer a request. The City received a check in the
amount of $112,000 in Smoky Hollow Parking In -lieu Fees.
Funding for the Smoky Hollow Specific Plan adopted by City Council -
pilot project to add on -street parking on the north side of EI Segundo
5
Blvd.
82,487
001-400-4101-6304
6
Partial funding of the ES Art Walk event costs
39,000
001-400-2401-6401
Personnel Request: Planning & Building Safety — Reclassify the Office
Specialist II position to a Senior Administrative Specialist. This request
7(a)
is budget nuetral.
3,999
001-400-2404-4101
Personnel Request: Planning & Building Safety — Reclassify the Office
Specialist II position to a Senior Administrative Specialist. This request
7(b)
is budget nuetral.
(3,999)
001-400-2404-6214
Total General Fund Request
741,487
Less utilization of budget savings from vacancies
(673,100)
Total additional appropriation from GF fund balance $
68,387
Other Funds
Approve an appropriation from available asset forfeiture fund
balance to fund upcoming training opportunities and to upgrade
8 outdated equipment to improve the overall safety for officers
Increase in Asset Forfeiture Fund 109 Expenses
3(b) Capital Improvements - Richmond Street Field
4 (b) Capital Improvements - Sidewalk Improvements
Reallocate $800,000 from the City-wide facilities CIP towards the
Acacia Park & Pool Project. City Council gave staff direction to come
up with the additional funding for the Acacia Park & Pool project
9(a) during the April 16, 2019 City Council meeting.
Reduce funding in the City-wide facilities CIP account to fund the
9(b) Acacia Park & Pool Project
Increase in CIP Fund 301 Expenses
Transfer in from General Fund to Capital Projects - Richmond Street
3 (c) Field
Transfer in from General Fund to Capital Projects - Sidewalk
4 (c) Improvements
Increase in CIP Fund 301 Revenues
Comments
175,000 109-400-3105-5209 Asset Forfeiture (109)
$ 175,000
120,000 301-400-8202-8218 CIP (301)
100,000 301-400-8203-8705 CIP (301)
800,000 301-400-8202-8423 CIP (301)
(800,000) 301-400-8201-8209 CIP (301)
$ 220,000
120,000 301-300-0000-9399 CIP (301)
100,000 301-300-0000-9399 CIP (301)
$ 220,000
2
EL SEGUNDO CITY COUNCIL MEETING DATE: May 7, 2019
AGENDA ITEM STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action to receive and file a report from Robert Kleinhenz, Economist
and Executive Director of Research at Beacon Economics, on the creative economy in El Segundo.
(Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Receive and file El Segundo Creative Economy report; and/or,
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS: El Segundo Creative Economy Report
STRATEGIC PLAN:
Goal: 5 Champion Economic Development & Fiscal Sustainability
Objective: 1 The City will implement a comprehensive economic development
strategy to ensure the City encourages a vibrant business climate that is
accessible, user-friendly and welcoming to all resident and visitors.
FISCAL IMPACT: None
PREPARED BY: Barbara Voss, Deputy City Manager
APPROVED BY: Greg Carpenter, City Manager 9l�
BACKGROUND & DISCUSSION:
In 2007 Otis College of Art and Design began commissioning an annual "Otis Report on the
Creative Economy". The report highlights the ways the creative industries in California and the Los
Angeles region form an essential part of its overall economy. In 2016, Culver City commissioned a
Creative Economy Report specific to Culver City in order to inspire government and the private
sector to consider the creative economy in future planning and programming efforts.
Inspired by the impact of Culver City's report, the City of El Segundo's Arts and Culture Advisory
Committee partnered with City Manager's office of economic development in August 2018 to
commission a similar economic analysis for El Segundo. In September 2018, the city entered into
an agreement with Beacon Economics to develop the first El Segundo Creative Economy Report.
The findings in this report will be instrumental in shaping the city's economic development and
business attraction efforts specific to businesses in the creative economy.
The industries studied in the El Segundo Creative Economy Report are: Architecture and Related
Services, Creative Goods and Products, Entertainment and Digital Media, Fashion, and Fine Arts
and Performing Arts. The creative sector is growing rapidly, provides high-quality jobs for the
residents of El Segundo and the region, and has a positive impact on the city's revenues. The Arts 19
191
and Culture Advisory Committee and the economic development office view the report as a first
step to developing a collaborative action plan for establishing El Segundo as a hub for the creative
economy and an attractive location for workers in these industries.
Key findings in the report include:
• Despite the city's small population, El Segundo has a robust creative economy, where
workers work in a diverse range creative sectors for firms of various sizes.
■ Even though the city's population is less than 0.2% of the entire Los Angeles County's
population, it employs roughly 1.4% of the County's creative workforce.
• In 2017, the creative economy in El Segundo generated $3.3 billion in economic output.
$2.3 billion was generated by the creative industries directly.
■ Total employment supported by the creative economy in the city was 11,433, of which 5,888
positions were supported directly by the creative industries.
• A creative industries' worker in El Segundo was paid almost forty percent higher than the
county wide average in 2017.
• Entertainment and Digital Media accounted for the largest share of the city's employment in
the creative industries (55%).
• There were 262 establishments in the city's creative industries in 2017, 36% more than in
2008.
There was 13% increase in the number of firms in 2017 alone.
Robert Kleinhenz, Ph.D. is Economist and Executive Director of Research at Beacon Economics,
LLC and is one of California's leading economists with 30 years of experience in analyzing the
national and state economies, as well as the economies of California's many diverse regions. Dr.
Kleinhenz will provide a summary of the key finding in the report and the impact of the creative
sector on the El Segundo economy.
192
ITEM #19 —ATTACHMENT
EL SEGUNDO CREATIVE ECONOMY REPORT
https://docs.elsegundo.org/webIink8/0/doc/954558/Electronic.aspx
A PAPER COPY IS AVAILABLE IN THE CITY CLERK'S OFFICE
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: May 7, 2019
AGENDA HEADING: Council Member Nicol
Consideration and possible action to discuss the current subsidy of fees for the Run for Education and
potentially modify to a different subsidy level. (Fiscal Impact: currently $12,000. Increase TBD))
RECOMMENDED COUNCIL ACTION:
1. City Council discuss and consider potentially modify the subsidy for the Run for Education
special event.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
A. February 17, 2015 City Council Agenda Item in which the fee waiver was increased from
25% to 50% of fees for the Run for Education event
STRATEGIC PLAN:
Goal: 5(b) Champion Economic Development and Fiscal Sustainability:
El Segundo approaches its work in a financially disciplined and
responsible way
Objective: 2 The City will maintain a stable, efficient, and transparent financial
environment
FISCAL IMPACT: $ (0)
Amount Budgeted: $0
Additional Appropriation: N/A
PREPARED BY: Joseph Lillio, Director of Finance
)w'�Jjj;tLjo
APPROVED BY: Greg Carpenter, City Manager Jel
BACKGROUND & DISCUSSION:
During the April 16, 2019 City Council meeting, Council Member Nicol requested staff to bring an
agenda item under his name for a discussion on the fees charged to and waived for the special event,
Run for Education.
The fees for the Run for Education have been waived as part of the Special Event Fee Waiver list
approved by City Council in 2011. In February 2015, (see attachment A) the event qualified for a Level
III subsidy.
During fiscal year (FY) 2017-18, City Council directed staff to conduct a City-wide fee study and
comprehensive cost allocation plan. This was also identified in the FY 2017-18 Strategic Work Plan as
a priority item by City Council. A comprehensive fee study had not been conducted by the City in over
ten years. Additionally, the fees had not been adjusted by any type of cost inflator or consumer price
20
267
index (cpi). The cost allocation and fee study was completed in FY 2017-18 and presented to City
Council in several study sessions that also encouraged the public to participate. In June 2018 City
Council formally adopted the new City-wide fee schedule and cost allocation plan. The new fees
became effective over several months and were fully implemented by October 2019.
There was significant outreach conducted by City staff during the entire process while the fee study was
underway and after the new fees were adopted by City Council.
The Run for Education currently has a City Council authorized fee waiver of 50%. This 50% subsidy of
fees means the City absorbs 50% of the costs to the City and the Run for Education is responsible for
paying the other 50% of costs to the City, directly to the City. The cost for the current year is estimated
at $24,000. The Run for Education will be responsible for 50% of this estimated cost, or $12,000. The
City of El Segundo will absorb the remaining 50%, or $12,000 in its General Fund operating budget.
It is important to consider that while the fee itself appears to have significantly increased from prior
years, the prior years' fees were not inclusive of the City's true costs due to the fact the fees and cost
allocation plan had not been updated in over ten years. This in turn resulted in all special events having
fee waivers much greater than what City Council had authorized because the costs to the City had been
significantly understated for many years.
The current fee waiver policy approved by City Council is:
• Level I: Non -Fund raising & free to attend = up to 100% fee waiver
• Level II: Scores 20-25 = up to a 75% fee waiver
• Level III: Scores 16-19 = up to a 50% fee waiver
• Level IV: Scores 11-15 = up to a25% fee waiver
The policy questions for City Council consideration are as follows:
+ Should the City retain the current level of fee waiver/subsidy for the Run for Education event,
currently at Level III or 50%, or should the threshold be modified to an alternative amount?
• Should the City Council decide to increase the fee waiver for the Run for Education, should
staff be directed to review the level of fee waiver for other special events?
.:
EL SEGUNDO CITY COUNCIL MEETING DATE: February 17,2015
AGENDA ITEM STATEM AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Discussion and possible action regarding an appeal from the El Segundo Council of Parents and
Teachers, Inc., to adjust their given score indicating the fee waiver percentage for city support services
associated with the Run for Education. (Fiscal hnpact: Estimated $3,183)
RECOMMENDED COUNCIL ACTION:
1. Discussion regarding the appeal from the El Segundo Council of Parents and Teachers, Inc., to
adjust their given score indicating the fee waiver percentage; and,
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Original Scorecard for Run for Education
2. Scorecard Summary as approved by City Council July 15, 2014
3. Letter of Appeal from Fl Segundo Council of Parents and Teachers, Inc.
FISCAL IMPACT: Estimated $3,183
Amount Budgeted: $3,183
Additional Appropriation: Yes
Account Number(s): Various Run for Education Accounts (702-400-5416-****)
ORIGINATED BY: Meredith Petit, Director of Recreation and Parks
REVIEWED BY: Meredith Petit, Director of Recreation and Parks
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
At the regular City Council meeting July 15, 2014, the City Council approved a new process of identifying
amounts in which the City would waive expenses as a result of supporting non-profit organizations'
community special events. As part of the process, a City Council appointed sub -committee created a "City
of El Segundo Fee Waiver Scorecard" that assigned point values in the following categories: Type of
Organization, Fundraising Status, Target Audience, Cost to Participate, Perceived Community Benefit, and
Impact. The total score was then placed on a scale that indicated the percentage of the fees to be waived by
the City.
At the time of City Council approval, the Run for Education event was assigned a score of 15 out of 25 (sec
Attachment 41). As the Scorecard Summary (Attachment 112) illustrates, a score of 15 placed the event in
Level IV. The fee waiver levels are as follows:
Level I: Non-Fundraising/Free to Attend = 100% Fee Waiver
I.,cvcl Il: Scores 20-25 = 75% Fee Waiver
Level III: Scores I6-19 = 50% Fee Waiver
Level IV: Scores 11-15 = 25% Fee Waiver
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121
ME
On February 5, 2015, the E1 Segundo Council of Parents and Teachers, Inc., submitted a letter to the
Department of Recreation and Parks requesting that the City Council consider adjusting the score in three
of the scoring categories: Type of Organization, Target Audience, and Perceived Community Benefit. The
justification for score changes are presented in the Letter of Appeal (Attachment #3). With just one of the
adjustments as requested, the event would enter into Level IIT and receive a 50% Fee Waiver.
The estimated City expenses for the Run for Education are $12,732. A Special Events account has been set
up by the Finance Department to track expenses for all community special events and under the original
25% fee waiver the City has budgeted approximately $3,183 to support the event. The City would incur
another $3,183 by increasing the fee waiver to 50% of the total expenses to support the Run for Education.
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270
CITY OF EL SEGUNDO FEE WAIVER SCORECARD
EVENT NAME & DATE: PTA - Run for Education 5K & 10K
CategoEy Comments Score
ORGANIZATION INFORMATION
This section considers the organization'sfinancial status and the percentage
of the organization's f ►nds that are used directLy jar• social programs.
Type of Organization
Resident / EI Segundo Non -Profit (10)
EI Segundo School Org. (8)
8
Non -Resident Non -Profit (6)
Resident Commercial (4)
Non -Resident Commercial (2)
Other (0)
EVENT/PROGRAM INFORMATION
This section considers whether or not the event is a fundraiser.
/t also considers who the event or ►•o ►ant is *# •tied fot•.
Fundraising Status
Non -fundraising (4)
3
Fundraising for ES Org (3)
1� undraising for other (1)
Target Audience
(Defined as the population that the event or
program is intended to serve )
3
EI Segundo Residents (4)
General Public (3)
Exclusive Use (0)
Cost to Participate
0
Free to attend (2)
Fee charged (0)
CONSIDERATIONS
This section considers the perceived benefits and the impacts
o/•the event or program to the residents of rhe Citlr El Scxt►ndo.
Perceived Community Benefit
Mostly Community (5)
Considerable Community (4)
4
Balanced (3)
Considerably Individual (2)
Mostly Individual (0)
Impact
Street Closures; Property:
Street Closure (-I)
Library Park, Tables, Chairs;
-3
Property Wear & Tear (A)
Sound Impact (-I)
Sound Permit
Other Considerations &
Recommendations
TOTAL SCORE
15
Total Amount Requested to be Waived $
Total Amount Waived $
Level I: 25-20 = Consider waiving most fees (75%) Level III: 14-12 — Consider waiving minimal fees (25%)
Level 11: 19-15 = Consider waiving partial fees (50%) Level IV: <12 =Do not consider waiving fees (01/6)
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271
Annual Special Events
Sample Fee Waiver Scorecard Summary
EVENT
SCORE
SPONSORED BY (out of 25)
Estimated
City Fees
Estimated Fees Paid
by Organization
(if waived according to
Sample Score and Proposed
Percentage)
Level I: Non-FundralsinglFree to Attend -100% Fee Waiver
Candy Cane Lane
(Residents of E. Acacia Avenue NIA
$
1,035
5
Holiday Parade
'El Segundo Chamber of Commerce NIA
$
13,835
S
Make a Difference Day
Tree Musketeers NIA
$
1,370
S
Opening Day Parade
'EI Segundo Little Lea ue NIA
S
4,100
$
Pancake Breakfast
EI Segundo Police & Fire Associations NIA
$
535
$
(Promotional Dance
El Segundo PTA NIA
$
700
$
Soap Box Derby
EI Segundo Bos Scouts Association NIA
$
1,671
$
Tasling Bee
EI Segundo Gills Scouts NIA
$
500
S
Homecoming Parade
EI Segundo Hi2h School NIA
$
7,735
$
`Lavol 11: 75% Fee Waiver (8cores 24.25)
Movie in the Park
EI Se undo Rotary Club
21
$
6.700
1 S
1.675
Arbor Day
Tree Musketeers
_ 20
20
$
2,200
$
550
Main Street Car Show
EI Segundo Police Officers Association
S 1,935 S
484
Richmond Street Fair
EI Segundo Kiwanis Club
20
S
4.135
S
1,034
Broadway in the Park
EI Segundo Broadway in the Park
20
$
2,752
S
688
Level NI: SOX Fee Waiver (Scores 16-19)
Level N: 25% Fee Walver (Scores 11-15)
Run for Education 5K & 10K
IEl Segundo PTA 15
$
7,635
$
5.726
i) Fee Waiver (Non EI Segundo Organiratlon)
Relay for Life
jAmerican Cancer Society
N!A
S
7,235
S
7,235
TOTALS
$
64,0731
$
17,392
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272
EI Segundo Council of Parents and Teachers, Inc. `-L
641 Sheldon St,,,,., uirivFoaEDUCATION
eveiychild.onevoice. EI Segundo, CA 90245-3036
February 5, 2015
Meredith Petit
Director of Recreation and Parks
339 Sheldon Street
El Segundo, CA 90245
Dear Ms. Petit:
First, we would like to thank the City of El Segundo and the Recreation and Parks Department for
working with the El Segundo Council of PTAs to make the Run for Education a success. Without
everyone working together, the Run for Education would not be such an outstanding community event.
The El Segundo Council of PTAs was recently reviewing the enclosed July 15, 2014 Run for Education
Scorecard. We believe a few areas warrant an adjustment as follows:
The Run for Education was assigned a score of 15. According to the published table, a score of 15
is Level II and a partial fee waiver of 50% is indicated. Our Council believes the Run for Education
was assigned the wrong fee waiver level based upon the table on the Fee Waiver Scorecard. The
City Staff gave the Run a score of 15, but only recommended a 25% fee waiver. Here's what the
table on the scorecard says:
Level I: 25-20 = Consider waiving most fees (75%)
Level Il: 19-15 = Consider waiving partial fees (501/6)
Level III: 14-12 = Consider waiving minimal fees (25%)
Level IV: <12 = Do not consider waiving fees (0%)
The Run should get a 50% fee waiver, based on the table.
2. Type of Organization: The Run for Education is listed as an El Segundo School Organization. The
El Segundo Council of PTA's Inc. is actually a Resident/El Segundo Non – Profit. While the PTA
works closely with the El Segundo Unified School District, it is a separate, IRS 501(c)(3) legal
entity with its own Tax ID. We think the Run for Education should be moved up to a Resident/El
Segundo Non -Profit which would give us a score increase to 10.
3. Target Audience: The target audience for the Run has always been El Segundo since the Run's
inception. The bulk of our advertising and outreach is actually inside the city limits particularly
within the schools. With the advent of the internet and on-line registration, the Run gets a great
deal of exposure outside of El Segundo—especially since it has become a high quality event that has
a very good reputation with runners in Southern California. And that benefits El Segundo business
which is part of our main target audience. Starting this year, rather than going for the lowest price
for things like t -shirts, printing and signage, we are giving a preference to businesses located in El
Page 1 of 2
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273
Segundo. We are focusing our efforts on making this a community event, bringing together the
schools, the city and especially our local businesses. Our target audience is El Segundo, not the
general public. We believe our score should be "4" in this category.
4. The Run for Education is 100% Community Benefit. All money raised is donated directly back to
EI Segundo Schools. As a result, we feel we should be awarded another point in this category.
With these adjustments, our score would be increased by 4 points, giving us a score of 19 out of 25. This
number represents a 50% fee waiver based on the table.
We appreciate your willingness to take our appeal to the City Council so they can make a final
determination, if necessary. If you need any additional information or would like me to appear before
the Council, I would be happy to do so. I can be reached at ptathoman@gmail.com or 310-640-8057.
Thank you for your support.
Sincerely,
Kim Thoman
President
El Segundo Council of Parents and Teachers, Inc.
Enclosure
City of El Segundo Fee Waiver Scorecard: PTA - Run for Education 5K & 10K, July 15, 2014
Page 2 of 2
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274
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: May 7, 2019
AGENDA HEADING: Mayor
Consideration and possible action to (1) allocate $39,000 to help fund the 2019 El Segundo Art
Walk to be held on the third Thursday during the months of June, July, and August 2019, (2) allow
use of city property as a central venue, and (3) permit the operation of a beer/wine garden on public
property for the 2019 El Segundo Art Walk. (Fiscal Impact: $39,000)
RECOMMENDED COUNCIL ACTION:
1. Allocate $39,000 to help fund the 2019 El Segundo Art Walk on June 20, July 18, and August
15, 2019;
2. Grant permission to the El Segundo Art Walk organization to use city property as a central
venue during the three days of the 2019 El Segundo Art Walk;
3. Approve the request to operate a beer/wine garden at the central venue on public property
during the three days of the 2019 Art Walk; and/or,
4. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS: None
FISCAL IMPACT: $39,000
Amount Budgeted: $0
Additional Appropriation: $39,000
Account Number(s): TBD
STRATEGIC PLAN:
Goal: 1 Enhance Customer Service, Engagement, and Communications
Objective: (a) El Segundo's engagement with the community ensures excellence
Goal: 5 Champion Economic Development and Fiscal Sustainability
Objective: (a) El Segundo promotes economic growth and vitality for businesses
and the community
ORIGINATED BY: Drew Boyles, Mayor
REVIEWED BY: City Attorney's Office
APPROVED BY: Greg Carpenter, City Manager
276
2 1
BACKGROUND AND DISCUSSION:
Founded in 2015, the El Segundo Art Walk (ESAW) is an independently organized, self -guided
art event. Creative businesses throughout Downtown El Segundo and Smoky Hollow transform
their spaces to allow Los Angeles -based artists to showcase their work. Attractions also include
food trucks, live music, and a beer/wine garden. The ESAW strives to "improve the local
community, inspire culture and create economic opportunities for artists, galleries, and businesses
in El Segundo."
2018 ESAW highlights include:
• 3500 participants per event
• 48 businesses, 122 artists, and 22 musicians
• New Main Venue
• Significant social and traditional media impact
■ Over 50% of attendees rated their experience 10 out of 10 on the Guest Survey
ESAW organizers identified several goals for the 2019 ESAW, including enhancing the event
infrastructure and staffing, increasing attendance, continuing to attract top talent from El Segundo
and across Los Angeles, and partnering with Salt Magazine and other publishing entities to
increase local and regional marketing and elevate brand awareness.
To help meet ESAW goals and in recognition of related benefits to the City of El Segundo, such
as tourism marketing, revenue for businesses and taxes, and culture building, ESAW organizers
propose a City of El Segundo partnership similar to 2018 in terms of contributing funding and
approving the use of city property for a central venue and beer/wine garden.
Organizers request $13,000 per event ($39,000 total), an increase of $6000 compared to 2018 City
funding, in order to help support the following:
• Additional permitting costs
• Bolstered local advertising spend (Daily Breeze, El Segundo Herald)
■ Regional advertising spend (Facebook, LA Weekly)
• Additional printing (flyers, banners, and posters)
• Central venue buildout (tenting, fencing, bathrooms, special art exhibits)
• Live entertainment (music and art)
• ESAW support staff and security
ESAW organizers estimate total expenses for 2019 will be $70,500. The proposed City
contribution of $39,000 represents 55% of the budget.
In addition, organizers request use of the same location for the central venue as last year — the Fire
Department's Parking Lot at Main Street and Grand Avenue. This location was selected last year
with the intention of maintaining optimal visibility to the public, accommodating large numbers
of attendees, providing access for the El Segundo Police Department and El Segundo Fire
Department, enabling easier event setup and breakdown, and minimizing the impact on City
resources.
277
elsegundo
art wak
Same Location: Fire department Parking Lot
The ESAW organization is also requesting permission to serve alcohol at the central venue in a
beer/wine garden type setting. El Segundo Municipal Code Section 7-6-8 states that it is unlawful
to drink any alcoholic beverage or possess an open container of any alcoholic beverage upon any
public street, alley, sidewalk, pathway, parking lot, park, beach, or other public property. ESAW
is requesting City Council waive the enforcement of Municipal Code Section 7-6-8 and allow the
sale and consumption of beer and wine at their event. The alcohol would be restricted to the
location; attendees would not be allowed to leave the area while consuming alcohol. The beer/wine
garden would also be regulated according to all applicable ABC License requirements and public
health codes.
The use of public property would require the ESAW organization to obtain a Special Event Permit,
Amplified Sound Permit, and any other permits deemed necessary to ensure a safe event. Some
City staff support services may be required. All reimbursable city expenses and permit fees will
be subtracted from the $39,000 contribution from the City if funding is approved.
2019 ESAW organizers John McCullough and George Renfro will be available to make an ESAW
presentation during this item at the City Council Meeting on May 7, 2019.
278
EL SEGUNDO CITY COUNCIL MEETING DATE: May 7, 2019
AGENDA STATEMENT AGENDA HEADING: Mayor Drew Boyles
AGENDA DESCRIPTION:
Consideration and possible action to direct staff to allocate funding from the mid -year budget
surplus for the purpose of developing a policy and project to replace missing sections of sidewalk
in the residential areas of the City. (Fiscal Impact: TBD)
RECOMMENDED COUNCIL ACTION:
1. Direct Staff to develop a plan including funding and policy direction to replace missing
sections of sidewalk in the residential areas of the City and return to Council for review and
potential adoption, or
2. Discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Map of missing sidewalk segments throughout the City
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: 4 Develop and maintain quality infrastructure and technology
Objective: 4A El Segundo's physical infrastructure supports an appealing, safe and
effective community.
ORIGINATED BY: Greg Carpenter, City Manager
REVIEWED BY:
APPROVED BY: Drew Boyles, Mayor
BACKGROUND AND DISCUSSION:
The City has approximately sixty miles of streets and thus approximately 120 miles of sidewalk,
4-5' in width on average. As with all public infrastructure such as roads, sewers and water mains,
with limited exceptions sidewalks were installed when the adjacent properties were originally
developed. There are, however, numerous sections of roadways that do not have sidewalk
throughout the City (see attached map). There are likely a number of reasons for this; for example,
the properties were developed prior to the installation requirement; there may be extreme physical
conditions such as the grade of the ground or the property, or there could be obstructions such as
a catch basin or other utility infrastructure where there has been no remodeling or redevelopment
of the parcel since it was first constructed.
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279
The City has an established priority -based policy in place to repair or replace broken sections of
existing sidewalk in order to reduce tripping hazards and liability. With respect to missing
sections, the City does require developers to install missing sidewalk if and when there is
development of the adjacent property. This approach is likely to be more successful in areas like
Smoky Hollow where there is more development activity than in established residential
neighborhoods. For this reason, I would request that staff develop a draft policy for prioritizing
where missing sidewalk sections are to be installed for the Council's review and potential adoption,
as well as a plan for allocating a portion of the FY 18-19 mid -year budget surplus towards a project
to install missing sections of sidewalk in the City's residential area based upon the draft guidelines.
Figure 4: EI Segundo Missing Sidewalk Segments
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