CONTRACT 5680 Professional Services Agreement CLOSEDAgreement No. 5680
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
BUCKNAM INFRASTRUCTURE GROUP, INC.
This AGREEMENT is made and entered into this 9th day of April, 2019, by and
between the CITY OF EL SEGUNDO, a municipal corporation and general law city
("CITY") and BUCKNAM INFRASTRUCTURE GROUP, INC., a California Corporation
("CONSULTANT"). The parties agree as follows:
1. CONSIDERATION,
A. As partial consideration, CONSULTANT agrees to perform the work listed
in the SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by
the terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not
to exceed Thirty-six thousand, eighty-six dollars ($36,086.00) for
CONSULTANT's services. CITY may modify this amount as set forth
below. Unless otherwise specified by written amendment to this
Agreement, CITY will pay this sum as specified in the attached Exhibit "A,"
which is incorporated by reference.
2. SCOPE OF SERVICES,
A. CONSULTANT will perform services listed in the attached Exhibit "A,"
which is incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor,
technical, administrative, professional and other personnel, all supplies
and materials, equipment, printing, vehicles, transportation, office space
and facilities, and all tests, testing and analyses, calculation, and all other
means whatsoever, except as herein otherwise expressly specified to be
furnished by CITY, necessary or proper to perform and complete the work
and provide the professional services required of CONSULTANT by this
Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at
the time of performance utilized by persons engaged in providing similar services. CITY
will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of
any deficiencies and CONSULTANT will have fifteen (15) days after such notification to
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Agreement No. 5680
cure any shortcomings to CITY's satisfaction. Costs associated with curing the
deficiencies will be borne by CONSULTANT.
4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in
Exhibit "A") the tasks performed, the percentage of the task completed during the billing
period, the cumulative percentage completed for each task, the total cost of that work
during the preceding billing month and a cumulative cash flow curve showing projected
and actual expenditures versus time to date.
5. NON -APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT
for current services are within the current budget and within an available, unexhausted
and unencumbered appropriation of the CITY. In the event the CITY has not
appropriated sufficient funds for payment of CONSULTANT services beyond the current
fiscal year, this Agreement will cover only those costs incurred up to the conclusion of
the current fiscal year.
6. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
Carefully investigated and considered the scope of services to be
performed;
Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully
acquainted with the conditions there existing, before commencing the
services hereunder. Should CONSULTANT discover any latent or
unknown conditions that may materially affect the performance of the
services, CONSULTANT will immediately inform CITY of such fact and will
not proceed except at CONSULTANT's own risk until written instructions
are received from CITY.
7. TERM. The term of this Agreement will be from April 10, 2019, to June 30, 2021.
Unless otherwise determined by written amendment between the parties, this
Agreement will terminate in the following instances:
A. Completion of the work specified in Exhibit "A";
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Agreement No. 5680
B. Termination as stated in Section 15.
8. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
CONSULTANT furnishes proof of insurance as required under
Section 22 of this Agreement; and
CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work
written authorization to proceed,
CONSULTANT's own risk.
on any phase in advance of receiving
any such professional services are at
9. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the
contracted services. If delay occurs, CONSULTANT must notify the Manager within
forty-eight (48) hours, in writing, of the cause and the extent of the delay and how such
delay interferes with the Agreement's schedule. The Manager will extend the
completion time, when appropriate, for the completion of the contracted services.
10. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the
main body of this Agreement takes precedence over the attached Exhibits; this
Agreement supersedes any conflicting provisions. Any inconsistency between the
Exhibits will be resolved in the order in which the Exhibits appear below:
A. Exhibit: A: Scope of Work and Consultant Fees
11. CHANGES. CITY may order changes in the services within the general scope of
this Agreement, consisting of additions, deletions, or other revisions, and the contract
sum and the contract time will be adjusted accordingly. All such changes must be
authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY
resulting from changes in the services will be determined in accordance with written
agreement between the parties.
12.TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
13. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and
certificates that may be required in connection with the performance of services under
this Agreement.
14. WAIVER. CITY's review or acceptance of, or payment for, work product prepared
by CONSULTANT under this Agreement will not be construed to operate as a waiver of
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Agreement No. 5680
any rights CITY may have under this Agreement or of any cause of action arising from
CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant,
or condition contained in this Agreement will not be deemed to be a waiver of any
subsequent breach of the same or any other term, covenant, or condition contained in
this Agreement, whether of the same or different character.
15. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any
time with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's
mutual consent. Notice will be in writing at least thirty (30) days before the
effective termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately
cease performance under this Agreement unless otherwise provided in the
termination notice. Except as otherwise provided in the termination notice,
any additional work performed by CONSULTANT after receiving a
termination notice will be performed at CONSULTANT's own cost; CITY
will not be obligated to compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data,
studies, surveys, drawings, maps, reports and other materials prepared by
CONSULTANT will, at CITY's option, become CITY's property, and
CONSULTANT will receive just and equitable compensation for any work
satisfactorily completed up to the effective date of notice of termination,
not to exceed the total costs under Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may
procure on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this
Section.
16.OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps,
models, photographs and reports prepared by CONSULTANT under this Agreement are
CITY's property. CONSULTANT may retain copies of said documents and materials as
desired but will deliver all original materials to CITY upon CITY's written notice. CITY
agrees that use of CONSULTANT's completed work product, for purposes other than
identified in this Agreement, or use of incomplete work product, is at CITY's own risk.
17. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art
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work, prepared pursuant to this Agreement, will be released by CONSULTANT to any
other person or public CITY without CITY's prior written approval. All press releases,
including graphic display information to be published in newspapers or magazines, will
be approved and distributed solely by CITY, unless otherwise provided by written
agreement between the parties.
18. INDEMNIFICATION.
A. CONSULTANT agrees to the following:
Indemnification for Professional Services. CONSULTANT will
save harmless and indemnify and at CITY's request reimburse
defense costs for CITY and all its officers, volunteers,
employees and representatives from and against any and all
suits, actions, or claims, of any character whatever, brought
for, or on account of, any injuries or damages sustained by
any person or property resulting or arising from any negligent
or wrongful act, error or omission by CONSULTANT or any of
CONSULTANT's officers, agents, employees, or
representatives, in the performance of this Agreement, except
for such loss or damage arising from CITY's sole negligence
or willful misconduct.
ii. Indemnification for other Damages. CONSULTANT indemnifies
and holds CITY harmless from and against any claim, action,
damages, costs (including, without limitation, attorney's fees),
injuries, or liability, arising out of this Agreement, or its
performance, except for such loss or damage arising from
CITY's sole negligence or willful misconduct. Should CITY be
named in any suit, or should any claim be brought against it
by suit or otherwise, whether the same be groundless or not,
arising out of this Agreement, or its performance,
CONSULTANT will defend CITY (at CITY's request and with
counsel satisfactory to CITY) and will indemnify CITY for any
judgment rendered against it or any sums paid out in
settlement or otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will
survive termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 22, and any
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Agreement No. 5680
approval of said insurance by CITY, are not intended to and will not in any
manner limit or qualify the liabilities and obligations otherwise assumed by
CONSULTANT pursuant to this Agreement, including, without limitation, to
the provisions concerning indemnification.
MASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without
CITY's written approval are prohibited and will be null and void.
20. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work
and the manner in which it is performed. CONSULTANT will be free to contract for
similar service to be performed for other employers while under contract with CITY.
CONSULTANT is not an agent or employee of CITY and is not entitled to participate in
any pension plan, insurance, bonus or similar benefits CITY provides for its employees.
Any provision in this Agreement that may appear to give CITY the right to direct
CONSULTANT as to the details of doing the work or to exercise a measure of control
over the work means that CONSULTANT will follow the direction of the CITY as to end
results of the work only.
21.AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free
access at all reasonable times to such records, and the right to examine and audit the
same and to make transcript therefrom, and to inspect all program data, documents,
proceedings and activities. CONSULTANT will retain such financial and program
service records for at least three (3) years after termination or final payment under this
Agreement.
04111! &M X"I `M =1
A. Before commencing performance under this Agreement, and at all other
times this Agreement is effective, CONSULTANT will procure and
maintain the following types of insurance with coverage limits complying,
at a minimum, with the limits set forth below:
Commercial general liability:
Professional Liability
Business automobile liability
Workers compensation
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Limits
$2,000,000
$1,000,000
$1,000,000
Statutory requirement
Agreement No. 5680
B. Commercial general liability insurance will meet or exceed the
requirements of the most recent ISO -CGL Form. The amount of
insurance set forth above will be a combined single limit per occurrence
for bodily injury, personal injury, and property damage for the policy
coverage. Liability policies will be endorsed to name CITY, its officials,
and employees as "additional insureds" under said insurance coverage
and to state that such insurance will be deemed "primary" such that any
other insurance that may be carried by CITY will be excess thereto. Such
endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or
equivalent. Such insurance will be on an "occurrence," not a "claims
made," basis and will not be cancelable or subject to reduction except
upon thirty (30) days prior written notice to CITY.
C. Professional liability coverage will be on an "occurrence basis" if such
coverage is available, or on a "claims made" basis if not available. When
coverage is provided on a "claims made basis," CONSULTANT will
continue to renew the insurance for a period of three (3) years after this
Agreement expires or is terminated. Such insurance will have the same
coverage and limits as the policy that was in effect during the term of this
Agreement and will cover CONSULTANT for all claims made by CITY
arising out of any errors or omissions of CONSULTANT, or its officers,
employees or agents during the time this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form
CA 00 01 06 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of
Insurance evidencing maintenance of the insurance required under this
Agreement and such other evidence of insurance or copies of policies as
may be reasonably required by CITY from time to time. Insurance must
be placed with insurers with a current A.M. Best Company Rating
equivalent to at least a Rating of "AMI."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the
insurance required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from
payments due to CONSULTANT under this Agreement or terminate
pursuant to Section 155.
23. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such
approval must approve of the proposed consultant and the terms of compensation.
24. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative
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description of progress during the past month for each major task, a description of the
work remaining and a description of the work to be done before the next schedule
update.
25. NOTICES. All communications to either party by the other party will be deemed
made when received by such party at its respective name and address as follows:
If to CONSULTANT:
Bucknam Infrastructure Group, Inc.
3548 Seagate Way, Suite 230
Oceanside, CA 92056
Attention: Peter Bucknam
Phone: 760-216-6529
Email: petere-bucknam-inc.com
If to CITY:
City of EI Segundo
350 Main Street
EI Segundo, CA 90245
Attention: Lifan Xu
Phone: 310-524-2368
Email: Ixxu elsecundo.orc
Any such written communications by mail will be conclusively deemed to have been
received by the addressee upon deposit thereof in the United States Mail, postage
prepaid and properly addressed as noted above. In all other instances, notices will be
deemed given at the time of actual delivery. Changes may be made in the names or
addresses of persons to whom notices are to be given by giving notice in the manner
prescribed in this paragraph.
26. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
27. SOLICITATION. CONSULTANT maintains and warrants that it has not employed
nor retained any company or person, other than CONSULTANT's bona fide employee,
to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not
paid nor has it agreed to pay any company or person, other than CONSULTANT's bona
fide employee, any fee, commission, percentage, brokerage fee, gift or other
consideration contingent upon or resulting from the award or making of this Agreement.
Should CONSULTANT breach or violate this warranty, CITY may rescind this
Agreement without liability.
28. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of
any other party. There will be no incidental or other beneficiaries of any of
CONSULTANT's or CITY's obligations under this Agreement.
29. INTERPRETATION. This Agreement was drafted in and will be construed in
accordance with the laws of the State of California, and exclusive venue for any action
involving this agreement will be in Los Angeles County.
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Agreement No. 5680
30. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
31. ENTIRE AGREEMENT. This Agreement, and its Exhibit(s), sets forth the entire
understanding of the parties. There are no other understandings, terms or other
agreements expressed or implied, oral or written. This Agreement will bind and inure to
the benefit of the parties to this Agreement and any subsequent successors and
assigns.
32. RULES OF CONSTRUCTION. Each Party had the opportunity to independently
review this Agreement with legal counsel. Accordingly, this Agreement will be
construed simply, as a whole, and in accordance with its fair meaning; it will not be
interpreted strictly for or against either Party.
33. SEVERABILITY. If any portion of this Agreement is declared by a court of
competent jurisdiction to be invalid or unenforceable, then such portion will be deemed
modified to the extent necessary in the opinion of the court to render such portion
enforceable and, as so modified, such portion and the balance of this Agreement will
continue in full force and effect.
34.AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this
Agreement and to engage in the actions described herein. This Agreement may be
modified by written amendment.
35.ACCEPTANCE OF ELECTRONIC SIGNATURES. The Parties agree that this
Agreement, agreements ancillary to this Agreement, and related documents to be
entered into in connection with this Agreement will be considered signed when the
signature of a party is delivered by electronic (.pdf) or facsimile transmission. Such
electronic or facsimile signature will be treated in all respects as having the same effect
as an original signature.
36. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience
of reference only and will not affect the interpretation of this Agreement.
37. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
38. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire,
flood, explosion, acts of terrorism, war, embargo, government action, civil or military
authority, the natural elements, or other similar causes beyond the Parties' reasonable
control, then the Agreement will immediately terminate without obligation of either party
to the other.
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Agreement No. 5680
39.STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness
and capacity to perform the Agreement in a manner satisfactory to CITY.
CONSULTANT represents that its financial resources, surety and insurance experience,
service experience, completion ability, personnel, current workload, experience in
dealing with private consultants, and experience in dealing with public agencies all
suggest that CONSULTANT is capable of performing the proposed contract and has a
demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY.
[Signatures on next page]
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Agreement No. 5680
IN WITNESS WHEREOF the parties hereto have executed this Agreement the
day and year first hereinabove written.
CITJ�nag
S NDO Bucknam Infrastructure Group, Inc.
GrPete ucknam
CitPresid nt
ATTEST:
Tracy Werer,'"�
City Clerk
APPROVED AS TO FORM:
4rD,Hensley,
City Attorney
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March 31, 2019
Mrs. Cheryl Ebert, P.E.
Senior Civil Engineer
CITY OF EL SEGUNDO
350 Main Street
EI Segundo, CA 90245
Agreement No. 5680
0:1:11.3
Subject: Proposal for Pavement Management Program Consulting Services — 2019/20
Dear Cheryl:
It is our pleasure to submit our proposal to assist the City of EI Segundo in the continuing
management of your Pavement Management Program (PMP). With the City seeking to move
toward stronger infrastructure management methodologies through advanced pavement
inspections, district maintenance, PMP software use, Capital Improvement reporting (CIP),
METRO compliance and GIS development, Bucknam Infrastructure Group, Inc. has identified a
proactive and cost efficient method to assist the City in implementing a successful PMP. Our team
will focus our long-term PMP knowledge, extensive - Los Angeles County experience and GIS/GPS
technologies to optimize the City's maintenance dollars by implementing a manageable and
reliable PMP methodology.
Our project staff can be relied upon to provide outstanding service to the City because we will
assist the City in implementing a common-sense PMP, formulate a proactive CIP budget and make
realistic maintenance recommendations through our:
Relevant and accurate PMP services based on our ongoing work with the Los Angeles
County local agencies (Bucknam has assisted twenty-two (22) LA agencies comply with
METRO in the past two years);
•: Army Corps of Engineers ASTM D6433-16 compliant surveying, reporting and pavement
analysis on an annual basis; completed PMP schedule within 16 weeks of council award
/NTP
Local -Los Angeles County knowledge and experience gained through our management of
70 local agency PMP's within Southern California; Our team is currently performing PMP
services for numerous local agencies in the Los Angeles area (i.e. Pomona, Rancho Palos
Verdes, Monterey Park, EI Segundo, Pico Rivera, Palmdale, Alhambra, Hermosa Beach,
Culver City, Diamond Bar, La Habra Heights, Arcadia, Rosemead, EI Segundo, Lomita,
Sierra Madre, South Pasadena, Bellflower2 and he has personally managed over 300 PMP
projects over the past twenty years
BUCKNAM INFRASTRUCTURE GROUP, INC.
3548 Seagate Way, Suite 230 Oceanside, CA 92056
T. 760116.6S29 F. 760.216.6549
wwwbucknam-incx=
Agreement No. 5680
Project/engineering experience that brings the understanding that MicroPAVER results
are not set in stone; we proactively use the available data to enhance budget forecasting,
project planning and maintenance zone development
•: Cost effective management methodologies, from the project kickoff through final
reporting, gained through our Project Manager's experience and use of GIS tablet -based
/ digital roadway imaging surveys
•: Professional Engineering experience through our Principal, Mr. Steve Bucknam, P.E. who
brings 40+ years of public/private local agency experience. Mr. Bucknam has served as
City Engineer, Deputy City Manager, Design Engineer and Utilities Director for numerous
public agencies and brings a tremendous amount of relative pavement management
knowledge to this project.
As Project Manager, my goal is not just to meet the requirements of this project but establish a
living document (Arterial & Local pavement CIP / METRO submittal) that will be used throughout
the term of the CIP as well as implement achievable long-term infrastructure management goals
in coordination with City schedules.
Offeror: Bucknam Infrastructure Group, 3548 Seagate Way, Suite 230, Oceanside, CA
92056;
Mr. Steve Bucknam, P.E. (Principal) will be responsible for all project oversight and
deliverables (stevebucknam.net). Mr. Peter Bucknam (Project Manager) will be
providing day-to-day operational and management services; he is authorized to sign the
agreement for this contract. He can be contacted at 760-216-6529 (work) 714-501-1024
(cell) or email at oeterl@bucknam-inc.com.
By selecting Bucknam Infrastructure Group, Inc., the City of EI Segundo will continue to receive a
strong, knowledgeable, innovative, and communicative team with the experience to implement
a cost-effective pavement management program. Our handpicked pavement management
professionals are committed to delivering quality services to the City. We have already scheduled
time for your project and eagerly await our kick-off meeting with City staff and you. This proposal
is valid for ninety (90) days.
Respectfully submitted,
Bucknam Infrastructure Group, Inc.
Peter J. Bucknam
President
Scope of Work
Scope of Services
We have defined a detailed scope of work in accordance to the City's goals;
1. Project Implementation
2. Client Satisfaction
3. Project Schedule
4. Scope of Work (Major Tasks 1.1 thru 4.7)
1) Project Implementation
TASK 1.1: Project Kickoff
Agreement No. 5680
The first step in updating a successful pavement management program truly resides in
frequent communication and timely scheduled data updates. For the City of EI Segundo
it will be essential to establish, up front, the Public Works and Maintenance department
PMP priorities. Our team will set a Project Kickoff meeting to further discuss and review
in detail the expectations of the project, technical approach, finalization of the scope of
work and the review of schedule and budget. With three years between major pavement
inspections and reporting, Bucknam will ensure that all available work history,
public/private designations and accurate street segmentation is established prior to
survey; data accuracy and knowledge will be essential for this project.
This effort will build consensus between the Maintenance and Public Works departments
as well as build stronger ARTERIAL and RESIDENTIAL maintenance programs. Our staff
already has the necessary data pertaining to the City's street centerlines, PMP sectioning
and city limits. If changes have been made to this data, we will incorporate the changes
within the new EI Segundo PMP database.
The first key topics to be discussed will include the review and assessment of previous
pavement plans/data, Los Angeles County MTA (METRO) compliance, pavement
segmentation, survey areas based on recent maintenance work and schedules, new
construction, data quality and condition, current pavement procedures, historical
expenditure levels, MicroPAVER implementation and desired service levels.
Deliverable: Meeting minutes, revised project schedule (if necessary)
TASK 1.2: Project Status Meetings - Quality Vontrol Program
Status Meetings and Progress Reports
• Minimum of four meetings during the project (kickoff, field, and status meetings
—30%, 65% and 100% )
• Field review meetings
• Monthly progress status reports will be delivered to City project manager
1-1
Agreement No. 5680
Scope of Work
Quality Control (QC)
We will use a statistical sampling approach for measuring the quality of our field
technician's work. In this manner, 10 percent (6.2 miles out of 62 miles) of the original
surveys will be re -surveyed by an independent survey crew, supervised by a field
supervisor, and the results will be compared to the original surveys.
Our QC process involves checking the field crews' work in a "blind study" fashion. Quality
control checks will be performed at the end of each survey week. PCI variance analysis
will also be performed by comparing 2015 PCI data to new 2019 PCI data. This will ensure
that all field personnel are properly collecting distresses and pavement quantities for all
street segments. Since we are collecting distress information on our field Tablets with
the EI Segundo PMP database live, our staff will perform several quality control tests
within the MicroPAVER software using a sample set of the City of EI Segundo's street
distress data. This will ensure that all system and analysis settings as well as City
recommendations and standards are being followed.
Over the past two years, Bucknam has submitted twenty-two (22) METRO compliant
reports for LA municipalities, they include:
------------
Pomona.....
Alhambra
Pico Rivera _ Culver Cib
........RPV ` Diamond Bar
South Pasadena 1 La Habra Heigh ......................... h
EI Segundo ..................
Lomita
South Gate
Sierra Madre
- ........................................._,m_,....__........,,.. I......... c...-... ...........th Pasadena
MoYnterpety.....a......................�,,...,.,......,,,.....,.Lynwood La,. I......Sout.,.orwalk.......�.�.,.� •.,,.
r
N
Coni .....�.........................,.....
......La Verne................................................Rose,mead.., ..................Bellflower...........,..,,...
Palmdale
Over the past year, Bucknam has submitted seventeen (17) OCTA compliant reports for
OC municipalities, they include:
Brea.....................
Costa Mesa
La una Hills ...._...,......I'
Fountain Val...........�e.d .�....—
Huntinon Be
Seal Beach
ne
IViejo
RSM
.........stin
Alis
Tu
una Beach ...
Westminster
.........................................................
.La ......................... ................
San Juan Capistrano .........ort.Beach�.......,...
La Habra �...
NewP..........................................
.........................,....,,.,..,_„
.................. Santa Ana
Fullerton b
Our field surveys follow the accepted ASTM D6433-16 walki'ne requirements and are
proven and continue to be utilized for our Orange and Los Angeles clients shown above.
A copy of the QA/QC plan utilized by our staff during the project will be submitted along
with the PMP certification documents.
Deliverable: Monthly Project Status reports (City format), field review and project
status meetings, QA/QC Plan
1-2
Agreement No. 5680
Scope of Work
2) Client Satisfaction
TASK 2.1: Project Deliverables
Shown throughout our Scope of Work, each Task is summarized with project deliverables. Client
satisfaction will derive from frequent communication with the Project Manager and key staff
members from the Engineering and Street Maintenance departments. Project success is created
by delivering on three main factors;
1) Adherence to scope tasks and deliverables
2) Performing to the standard set by the Project Schedule; and
3) Controlling costs. Our Project Manager will follow each of these factors throughout
the duration of the project
Deliverable: Project Status Updates, as stated in Task 1.2
3) Project Schedule
TASK 3.1: Work Flow / Project Schedule
Our project schedule shows each major task identified in our scope of work, as well as quality
control milestones and meetings. Bucknam currently has ample staff to apply to this project in
order to meet an aggressive schedule (2 to 3 field technicians will drive the proactive schedule).
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}I d
Agreement No. 5680
Scope of Work
With a completed survey, our team will work with you to establish a PMP that provides specific,
manageable pavement segments, detailed maintenance schedules of needed repairs and cost
conscious maintenance recommendations that will assist you in preparing budget estimates
required to complete the scheduled work for fiscal year 2019-20 and beyond. See project
schedule below:
Based on the survey methodology used or the deterioration analysis reporting option, our staff
will be able to meet and exceed the City's project schedule.
• Project Kickoff— May 6, 2019
• Survey Completion —July 22, 2019
• Delivery of Draft CIP PMP —July 29, 2019
• City comments returned to Consultant—August 12, 2019
• Delivery of multi -yr CIP Final Report (METRO Report) — August 19, 2019
4) Scope of Work (Major Tasks)
TASK 4.1: Update Maintenance and Rehabilitation Activities
Based on the pavement maintenance that has been performed by in-house staff as well as
contractual maintenance, our staff will review all street activities that have been performed
during the past two years. This data will be entered into MicroPAVER to enhance the
recommendations for the upcoming budgetary analysis and CIP reporting. Bucknam will also
review, in detail, all pavement segmentation with City staff to ensure both parties agree on known
PMP segmentation currently managed by Public Works/Engineering.
Within the first month of the contract Bucknam will perform a PCI analysis utilizing the last three
years of CIP/slurry projects to determine the approximate weighted PCI is for FY 2019.
Deliverable: Citywide Work History Report
TASK4.2: Conduct Pavement Condition Survey
Once the pavement segmentation has been assessed and verified, the inspection of
approximately 62.5 section miles of Arterial / Collector and Local streets will be performed. Our
survey methodologies will include one of the following approaches based on the City's cost and
benefit analysis:
1. Wal'kkin /Windshield - All sections are surveyed through walking methodologies. Distress
types will be collected based upon actual surface conditions and physical characteristics
of the segment. Sample locations, distress types, extents and severities will be collected
based upon actual surface conditions and physical characteristics of the segment.
1-4
Scope of Work
Agreement No. 5680
Surveying methods will be conducted by remaining consistent with ASTM D6433-16
sampling guidelines while being flexible to current City practices. Live GIS files will be
used to enhance field survey locations, data access and quality control measures.
All sample locations are observed through walking surveys; additional unique conditional
factors such as unique distress areas found outside our sample areas will be recorded.
• Base Survev - The inspection of approximately 62.5 miles of Arterial, Collector and
Local streets;
• On an annual basis, recent slurry seal and overlay maintenance will reduce the
amount of necessary survey, Bucknam will coordinate mileage reduction with City
prior to survey.
Distress types will be collected based upon actual surface conditions and physical characteristics
of the segment. Surveying methods will be conducted by remaining consistent with MicroPAVER
& the Army Corp of Engineers sampling guidelines while being flexible to current City practices.
Through our surveys, we use a mixture of walking and windshield surveys based on the functional
classification of the roadway and the street conditions found.
We will use the City's GIS centerline live in the field to reduce survey times and project schedules.
If the City has a recent high-resolution aerial (approx. 3") we will use this file during our field
survey efforts to verify street measurements and other segment attributes.
Our use of MicroPAVER-Tablet units allows our staff to collect pavement data with the City of
El Segundo's MicroPAVER database live in the field. At the end of the day all electronic data is
transferred to our office for quality control and management.
Our Tablet methodology sets us apart from the competition since we are using a paper -less
inventory process to enter data; this in turn generates cost savings to enhance other portions
of the project such as CIP reporting, MicroPAVER training, and on-call services.
Roadway Verification Survey - A listing of the field attribute data that is updated/verified during
the survey for the pavement management database is listed below:
Uleld Attribute Data (updated and'/or verified)
❖ From/to, indicating the assigned limits of the section, sample test areas, street
name, a street codification (i.e. truck route, school zone, maintenance district)
❖ Street ranking indicating local, alley, arterial, collector, # of lanes, surface type
❖ Historical PCI tracking from previous inspections and 2019 PCI inspections
❖ Segment quantities, indicating the length, width, and total true area of the section
2.Conditional data will be evaluated for all street .segments and will include:
❖ MicroPAVER 20 AC & 19 PCC distresses by type, severity and sample area
❖ PCI ratings (0-100), taking into account the surface condition, level of distress
❖ Variance reporting between found 2019 conditions and previous inspections
1-5
Agreement No. 5680
Scope of Work
❖ Drainage Condition Rating (standing water)
We welcome staff members from the City of EI Segundo to join our surveys. All pavement
data will be entered into the EI Segundo MicroPAVER database which is maintained by
Bucknam Infrastructure Group (version 7.0.8). All items listed above will be maintained by
our staff for the duration of this project. Data management will be performed in-house at
our Oceanside office. At the completion of the project, the MicroPAVER database will be
exported and delivered to the City in an .e70 file format for backup and future use.
3.Section Distress and PCI Reporting
Once inspections are completed, we will generate a draft Pavement Condition Index (PCI)
Report for City staff to review. The City and our staff will review these reports to ensure
that all inventory data is correct and the project is running smoothly.
Our submittal will include:
1. Street centerline miles, lane miles, and pavement area
a. Reported as an entire network
b. Reported by functional classification (arterial, collector, local)
2. Current street network Pavement Condition Index ratings
a. Report as an entire network
b. Reported by functional classification (arterial, collector, local)
3. Pavement segment tabular listing for the entire street network
a. PCI Report — sorted by PCI (worst to best)
b. PCI Report—sorted alphabetically
Deliverable: Citywide draft PCI reports, PCI variance report, quality control reports
TASK 4.3: Mapping and GIS Update
As an enhancement and proactive approach to this project, our staff will implement a Pavement -
GIS link between MicroPAVER and the City's GIS system (ESRI ArcGIS Server / ArcGIS Online 10
and/or publish the City's updated PMP GIS layer within the City's GIS Enterprise). The City's
centerline will be used as base file for the update of a unique Pavement Management -GIS layer.
Bucknam has, in -hand, the most recent PMP -GIS layer from the 2015 study.
Prior to the establishment of pavement surveys, we will update the necessary MicroPAVER-GIS
linkages to ensure that all new/adopted or removed streets match between MicroPAVER and the
GIS/PMP layer. By using the unique ID's within the PMP and the City's GIS street segment ID's,
we will verify a one-to-one match for each pavement section in the GIS. As new pavement
inspections and edits are entered into the PMP the link that we have created will display the most
current PMP data through the City's GIS.
1-6
Agreement No. 5680
Scope of Work
City of Compton, CA
PCI Range of Surveyed Streets 1
,, "" J.uo
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a a A
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SAMPLE OF PMP -GIS LINK "r
�ci Rano• AND THE CITY'S GIS jy Fti„ F p„
BETWEEN PMP DATABASE i
=S ENTREPRISE (CITY OF
_a COMPTON) — LEGEND
M. 79 SHOW PCI CONDITION
—, e' City of Compton, CA
✓r
„u,,.., Pavement Management
RANGES Program
The maps described below will be incorporated into the City's Final PMP report:
❖ PCI values for every section
❖ Work History identifications
❖ Multi -yr Arterial/ Residential Rehabilitation and Slurry Seal Program Maps
❖ Functional classification maps
Deliverable: Complete GIS files/themes based on list above (shapefiles).
1-7
Agreement No. 5680
Scope of Work
DEVELOP RECOMMENDED MASTER PLAN OF STREETS
TASK 4.4: METRO Compliance Reports/ CIP-Maintenance Report
With the City desiring to update and develop a comprehensive multi-year Pavement CIP internally,
our staff will review all pavement treatments that were previously recommended as well as
current 2019-20 applications. Through our experience in developing numerous pavement CIP
reports on a yearly basis, we will support city staff through each essential phase of the
development of the CIP. These services will include:
❖ Review and determination of maintenance strategies
❖ Review of grant applications and status
❖ Analysis of alternative pavement materials and applications for possible use by the City in
upcoming years
❖ Assistance with METRO Pavement Compliance reporting (required to submit PMP report
every three years)
We will assist the City by preparing the report in a format that uses the information found in the
PCI reports in conjunction with the information and analyses performed by our team. The report
will include:
❖ Current inventory and pavement conditions indices (PCI) shown in tabular and GIS layouts
for all road classes and surface types (pavement condition report, priority listings);
❖ Assessment of current unit costs for materials and application of asphalt treatments as well
as future costs over the five-year program;
❖ Projected annual repair/rehabilitation programs for street maintenance, for each street, for
a defined CIP term (Pavement CIP report) that demonstrates the greatest return on
investment;
❖ Three options will be included in the CIP report, they typically include:
■ #1— Model current "actual budget" funding against found 2019 conditions
■ #2 — Model a recommended report that proactively increases the City's weighted
PCI and lowers backlog of maintenance
* #3 — Model a constrained budget to demonstrate the impacts of reducing CIP and
maintenance funding
❖ Identification of potential funding sources for the street rehabilitation projects;
❖ Recommendations for each section and/or neighborhood zones will be identified that will
include maintenance type, estimated cost to complete and encumbered inflation;
❖ A distinct and separate section will identify the City's annual slurry seal program that will
cover yearly priority recommendations, neighborhood programs and annual estimated
costs;
1-8
Agreement No. 5680
Scope of Work
❖ A detailed breakdown of deferred maintenance (backlog) which will allow ity to
measure and understand its impact to current and future capital projects;
❖ Final budgetary mapping will include: recommended maintenance year, specific
minor/major recommendations, PCI's
Deliverable: We will submit two copies (one original) of the draft Final PMP Report, in binder
form, to be reviewed by the City. Two (2) copies of the Final Pavement Management Program
Report will be delivered to the City once all comments and reviews are completed. Digital
copies of the Final report and original final project files will also be delivered to the City as well
(DVD).
Our final deliverable for the project will include the following items below:
1. PCI database refinement — list of deletions/modifications
2. PCI survey data (incorporated into an PCI Excel report)
3. Pavement statistics (PCI Report)
4. Exported MicroPAVER database file (.e70 file for backup)
5. Final GIS files with associated MicroPAVER data linked (i.e..mxd files, .shp files)
6. Final Report (METRO Compliant)
a. Executive Summary
b. Pavement Condition Index (PCI report)
L Alphabetical order (A to Z)
ii. PCI Ranking (0-100)
iii. Alphabetical by maintenance zone
c. PCI, Historical and Budgetary Mapping of the network
d. Condition distribution map
e. EI Segundo Pavement CIP Budget Scenarios; typically includes:
L Actual
ii. Recommended
iii. Constrained
1-9
Agreement No. 5680
Scope • •
b NIpL Yo
TASK4.6: Pavement Field& Software Training
We will provide City staff with the quality, certified training and necessary skills needed to steward
and maintain the PMP. This will include operation manuals for both field data collection and
software use. Peter Bucknam, who is certified in the use of MicroPAVER, will conduct
comprehensive multi -day training sessions covering segmentation management, reporting, and
editing/updating the database. This is estimated to consist of a minimum of 12 hours of training.
There is no minimum or maximum amount of people that can be trained under this methodology.
Bucknam will provide training in the AC and PCC pavement field survey techniques. Engineering,
Street Maintenance and GIS staff will have a clear understanding of how the system is developed
and data recorded. City staff will be versed in the proper procedures for field data collection,
thereby ensuring the ability of the City to repeat the pavement survey on its own when the need
arises.
At the completion of the training, the City will be able to update each individual portions of the
dataset as maintenance and future inspection are completed. The training will include:
❖ General MicroPAVER use
❖ Annual data entry needs, reporting requests and deterioration modeling
❖ Annual budget projection reports — PCI report generation
❖ Update of maintenance costs, strategy assignments, engineering data, and
deterioration curves; interpretation and utilization of management reports)
❖ Querying, managing and plotting from PMP — GIS mapping
Deliverable: Training materials used in workshops, field survey forms
TASK 4.7. On -Call PMP Services
Pavement Management Program Support
Bucknam will provide annual support for a period of two years where we will provide quality and
accurate use of the in-house operation of MicroPAVER software. Once the City has approved the
Pavement Condition Index Report under this year's work effort, this service will become active.
Our typical On -Call services include:
❖ Update of work history within the City's MicroPAVER database;
❖ Additional budget scenarios, general reporting, deterioration studies;
❖ Additional visual inspections above the mileage amount indicated in Task 4.2
❖ Additional pavement management — GIS mapping
❖ Additional MicroPAVER training, operation use
❖ Enter annual work ARTERIAL and RESIDENTIAL maintenance records
1-10
Scope of Work
Agreement No. 5680
AV
Also, if requested, Bucknam assess and review the City's upcoming maintenance schedule for that
fiscal year. The agreement will continue to include the provision of onsite and telephone support
for the City staff.
Proposed Fee
Task Items 1 through 4 can be accomplished on a time and materials not to exceed basis in
accordance with the standard hourly rate schedule attached. Our anticipated fee including labor
and reimbursable expenses is projected to be $36,086 for a four-month period.
Should the City desire to increase the service level above the hours outlined above for the Task
items 1 through 4 or require other services not described herein, a fee adjustment would be
negotiated and mutually agreed upon by both parties. We have included our fee schedule below
for the City consideration.
Rase
SSB51hr5145/hrS92/hr
S80/hrnmm����
Task1 cf Mee[in�PMPServices mm mm ^mm m ^^ mm��
m mm$285/hi
Y9
Taski 11Project Kick-off
1
A
$SSO
F'a#rja Pr !!ct Status Meetmes- Quality Control Program
4
21
2
4
$1,026
Task2 ClientSatisfaction
._... ....Y......
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........ ....$1,1 17
Tbsk 3 Pro'ed Schedule
M
Task 3A work Fllow/ Prosect Schedule
1
2
3
1
$1.011
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Update Maintenance and Rehabilitation Activities
Task to mote Rehabilitation
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$1.657
'^ 5 32.5 Artenal- CollectPr miles
as't42 Pavement,Condi[ion Survea..,..i,.,....._.,._.._-.,-..,",...__,.._,....._..�-.,.,�,!!N.............__............'._,......__,,,...
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Task4SiPMPTraining and Technical
Technical Support
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$1,986
.,.Task 4^B; 0n.Ca,II PMP Servires mm, ._...,....,_......................._.........._.._........,.,.,....._......,----
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Reimbursables jprinting, materiels, mileafle)
$1,495
All clCiverables lil become crooertvofthe Citvof6l Segundo
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199
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iTotal ease Fee
! 255 u $
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2,755 S
22410 s
240
$36,666
Additional services outside of this contract will be negotiated with the City where we wi I I use the Standard Hourly Rate schedule
1.
As indicated within our fee, all tasks are negotiable,
Agreement No. 5680
Scope of Work
Standard Hourly Rate Schedule
Catehory Rate
Principal
$185
Senior Project Manager
215
Senior Engineer / Planner
195
Construction Manager
190
Pavement Management / GIS Project Manager
185
Management Analyst
165
Project Engineer / Planner
155
Engineer / Senior Technician / GIS Planner / Senior Inspector
145
Assistant Engineer / Technician / GIS Analyst / Inspector
135
CADD Operator
125
Administrative Assistant
105
Field / GIS Technician
92
Clerical / Word Processing
80
Forensic Services
Quote
Reimbursables
Mileage
$ 0.67/mile
Subconsultant Services
Cost + 15%
Reproduction
Cost + 15%
Travel & Subsistence
Cost + 15%
Fees & Permits
Cost + 15%
Computer Services (External)
Cost + 15%
BUCKNAM INFRASTRUCTURE GROUP, INC.
3548 Seagate Way, Suite 230 Qceanside, CA 92056
T. 760.216.6529 F. 760216.6549
wwwbudmam-inc tom
1-12