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2019 Feb 19 - CC MIN MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 19, 2019 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER — Mayor Boyles at 5:00 PM ROLL CALL Mayor Boyles Present Mayor Pro Tem Pirsztuk Present Council Member Brann Present Council Member Pimentel Present Council Member Nicol Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) None SPECIAL ORDER OF BUSINESS: Mayor Boyles announced that Council would be meeting in closed session pursuant to the items listed on the Agenda. CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d)(1): -1- matters 1. Galloway v. City of EI Segundo, Los Angeles Superior Court Case No. BC709378 CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1- matters. Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matters MINUTES OF THE REGULAR COUNCIL MEETING FEBRUARY 19,2019 PAGE NO.. 1 APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -6- matters 1. Employee Organizations: Police Management Association; Police Support Services Employees Association; Supervisory, Professional Employees Association; City Employee Association; and Executive and Management/Confidential Employees (unrepresented groups). Agency Designated Representative: Irma Moisa Rodriquez, City Manager, Greg Carpenter and Human Resources Director. Adjourned at 6:52 PM MINUTES OF THE REGULAR COUNCIL MEETING FEBRUARY 19,2019 PAGE NO.2 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 19 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Boyles at 7:00 PM INVOCATION — Father Alexi, St. Andrew Russian Greek Catholic Church PLEDGE OF ALLEGIANCE — Council Member Pimentel PRESENTATIONS a. Presentation by Dan Engler, FD Captain, Battle of the Badges and Barbara Briney, EI Segundo ED! Foundation. ED! received a $3000.00 check on behalf of the POA and FFA. b. Presentation by Chris Donovan, Fire Chief, introducing the Fire Department's new firefighters; Khalid Abdelshife, Alissa Connell, Dylan Lowell, Javier Olmedo and internal promotions; Eric Anderson from Firefighter to Paramedic and Kevin Heronema from Paramedic to Engineer. c. Proclamation read by Council Member Pimentel and presented to Arecia Hester, Recreation and Parks Department Superintendent proclaiming February as National Black History Month. ROLL CALL Mayor Boyles Present Mayor Pro Tem Pirsztuk Present Council Member Brann Present Council Member Pimentel Present Council Member Nicol Present PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per person, 30 minute limit total) Rod Spackman, Chevron USA, Inc. spoke regarding the recent lightning strike at the refinery. Mark Leestma, Major Account Executive, Canon Copiers, commented on item #E10. Ryan Quinnan, resident, commented on item #C1. Julie Quinnan, resident, commented on item #C1. Alex Heck, resident and South Bay United Water Polo Coach, commented on item #E12 and expressed the need for clarification on "peak" and "non-peak" hours usage. Kirk Frye, President South Bay United Water Polo Club, commented on item #E12. Rebecca Parker, resident and a school psychologist in the area, invited the community to attend the "Out of the Darkness" Campus walk at Torrance High School on Saturday, March 23, 2019 from 9:00 AM to 12:00 PM. This walk is sponsored by the American MINUTES OF THE REGULAR COUNCIL MEETING FEBRUARY 19,2019 PAGE NO.3 Foundation for Suicide Prevention and the South Bay Association of School Psychologist. Joe Krebbs, resident, commented on item #C1. Patrick Stanford, resident and representing AYSO, Region 92, commented on lack of EI Segundo Campus field use for the Spring Soccer program. Tim Hughes, resident, commented on item #C1. CITY COUNCIL COMMENTS — (Related to Public Communications) Council Member Brann commented on the Aquatics Center time slots and usage. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Council Member Brann, SECONDED by Mayor Pro Tem Pirsztuk to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MAYOR BOYLES MOVED ITEM #F11 ON THE AGENDA — TIME CONSIDERATION FOR CONSULTANT ON THE EAST COAST. 19.Consideration and possible action to receive and file a presentation on the City's second annual customer satisfaction survey results that were conducted with residents and businesses which were based on the Net Promoter Score methodology and part of the City's strategic work plan. (Fiscal Impact: $20,000.00) Greg Carpenter, City Manager, introduced the item. Joe Lillio, Finance Director and John Dickey, Quality Solutions, Inc., gave a presentation and answered Council questions on the item. Council discussion Council consensus to receive and file the presentation on the City's second annual customer satisfaction survey. MAYOR BOYLES MOVED ITEM #F11 ON THE AGENDA — TIME CONSIDERATION FOR CONSULTANT ON THE EAST COAST. 20.Consideration and possible action to receive and file results for the first and second quarter transaction point survey, explore discussion of evaluating the current effectiveness of the transaction point survey, and recommendations for potential restructure of the process during the Fiscal Year 2019-20 Strategic Planning Budgeting session. (Fiscal Impact: $0) Greg Carpenter, City Manager, introduced the item. MINUTES OF THE REGULAR COUNCIL MEETING FEBRUARY 19,2019 PAGE NO 4 Joe Lillio, Finance Director and John Dickey, Quality Solutions, Inc., reported and answered Council questions on the item. Council discussion Council consensus to receive and file the presentation on the City's second annual customer satisfaction survey. B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) C. UNFINISHED BUSINESS 1. Consideration and possible action regarding the possible installation of additional Stop Signs on Walnut Avenue at Sheldon Street. (Fiscal Impact: None) Greg Carpenter, Office Manager, introduced the item. Ken Berkman, Public Works Director, reported and answered Council questions on the item. Mark Hensley, City Attorney, answered Council questions. Council Discussion MOTION by Council Member Nicol, SECONDED by Council Member Pimentel approving the installation of a stop sign at the corner of Walnut Avenue at Sheldon Street. MOTION PASSED BY VOICE VOTE. 4/1 YES: Boyles Pirsztuk Pimentel Nicol NO: Brann Council moved to Consent Agenda and came back to item #C2 after recessing at 9:50 PM. Mayor Boyles left the dais due to possible conflict of interest. 2. Consideration and possible action to execute an exclusive franchise Agreement No. 5652 with EDCO Waste & Recycling Services (EDCO) to provide automated residential and municipal solid waste hauling services to one and two- unit residential properties. (Fiscal Impact: $10,506,410 over 10 years + annual CPI increase) Greg Carpenter, City Manager, introduced the item. Ken Berkman, Public Works Director, gave a presentation. Council Discussion MINUTES OF THE REGULAR COUNCIL MEETING FEBRUARY 19,2019 PAGE NO.5 MOTION by Council Member Nicol, SECONDED by Council Member Pimentel authorizing the Mayor to execute an exclusive 10-year franchise agreement with EDCO Waste & Recycling Services to provide automated residential and municipal solid waste hauling services, in a form approved by the City Attorney, with an annual estimated cost of $1,050,641 (plus annual CPI increases). MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 3. Consideration and possible action to adopt a resolution to impose solid waste collection and disposal fees on one and two unit residential properties. The City conducted a Proposition 218 property protest process regarding the proposed fees and the Council held a public hearing on the proposed solid waste collection and disposal fees on November 6, 2018, and continued its deliberations to this Council Meeting. (Fiscal Impact: $48,837.60 per year if the City imposes a monthly $20.00 per unit fee and $775,200 per year if no fee is imposed) Greg Carpenter, City Manager, introduced the item. Mark Hensley, City Attorney, reported on the item. Council Discussion Mark Hensley, City Attorney, read by title only; RESOLUTION NO. 5128 A RESOLUTION ADOPTING NEW FEES FOR COLLECTION AND DISPOSAL OF SOLID WASTE (TRASH) FEES FOR ONE AND TWO UNIT RESIDENTIAL PROPERTIES MOTION by Council Member Nicol, SECONDED by Mayor Pro Tem Pirsztuk to adopt a Resolution imposing a solid waste collection and disposal on one and two unit residential properties at $20.00 per month to begin May 1, 2019. MOTION DID NOT PASS. 2/2 Yes: Nicol Pirsztuk No: Brann Pimentel. Continued Council Discussion Amended Motion MOTION by Mayor Pro Tem Pirsztuk, SECONDED by Council Member Pimentel adopting amended Resolution No. 5128, (In Sect. 4, the current language will be replaced; this Resolution will become effective immediately upon adoption, but only $15.00 of the fee shall be imposed on May 1, 2019 and a $5.00 fee shall be suspended unless and until the City Council passes a resolution removing all or part of the suspended amount). MOTION PASSED BY VOICE VOTE. 3/1 YES: Pirsztuk Pimentel Nicol NO: Brann MINUTES OF THE REGULAR COUNCIL MEETING FEBRUARY 19,2019 PAGE NO.6 4. Consideration and possible action regarding 1) Introduction of an Ordinance authorizing an amendment to the contract between the City Council of the City of EI Segundo and the Board of Administration of the California Public Employees' Retirement System (CalPERS); 2) Adoption of a Resolution of Intention to approve an Amendment to the Contract between the Board of Administration of CalPERS and the EI Segundo City Council to provide Section 20516 (Employee Sharing Additional cost) of 3% for classic local police members in El Segundo Police Officer's Association as per POA MOU 2018-2021, and 3% for classic local fire members in the EI Segundo Firefighters' Association on the basis described in the Resolution of Intention adopted by the City Council of the City of EI Segundo, as per FFA MOU 2018-2021; and 3) Approval for Staff to administer the required Employee Election. (Fiscal Impact: None) Greg Carpenter, City Manager, introduced the item. David Serrano, Human Resources Manager, reported on the item. Council Discussion Mark Hensley, City Attorney, read by title only; RESOLUTION NO. 5129 RESOLUTION OF INTENTION TO APPROVE AN AMENDMENT TO CONTRACT BETWEEN THE BOARD OF ADMINISTRATION CALIFORNIA PULBIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY COUNCIL CITY OF EL SEGUNDO MOTION by Council Member Brann, SECONDED by Mayor Boyles adopting Resolution No. 5129. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Mark Hensley, read by title only; ORDINANCE NO. 1581 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF EL SEGUNDO AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM. Council Member Brann introduced the Ordinance. Second reading of the ordinance is scheduled for the regular City Council Meeting of March 19, 2019. D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS E. CONSENT AGENDA MINUTES OF THE REGULAR COUNCIL MEETING FEBRUARY 19,2019 PAGE NO.7 All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 5. Approve Warrant Numbers 3024683 through 3024757 and 9000743 through 9000743 on Register No. 9a in the total amount of $423,192.57 and Wire Transfers from 1/28/19 through 2/3/19 in the total amount of$478,956.15. Warrant Numbers 3024758 through 3024873 and 9000782 through 9000820 on Register No. 9b in the total amount of$417,377.32 and Wire Transfers from 2/4/19 through 2/10/19 in the total amount of$824,135.09. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and/or adjustments; and wire transfers. 6. Approve Special Joint City Council Meeting Minutes of January 23, 2019 and Regular City Council Meeting Minutes of February 5, 2019. *With a correction to item #11 on the February 5, 2019 minutes. 7. Authorize the City Manager to execute a standard Public Works Contract No. 5656, in a form approved by the City Attorney, with Corral Construction & Development in the amount of $66,400.00, for the Fire Station #1 Chiefs' Living Quarters Improvements Project, authorize an additional $13,280 for construction related contingencies and authorize to transfer $14,680 from the Eucalyptus Storm Drain Abandonment account (301-400-8205-8313) and $20,000 from Police Dept. Upgrades account (301-400-8201-8708) to the project account for shortfall in the project budget. Project No. PW 18-01. (Fiscal Impact: $79,680.00) 8. PULLED BY COUNCIL MEMBER BRANN 9. PULLED BY COUNCIL MEMBER PIMENTEL 10.PULLED BY COUNCIL MEMBER PIMENTEL 11.PULLED BY COUNCIL MEMBER PIMENTEL 12.Approve the proposed fee schedule for the City of EI Segundo —Wiseburn Unified School District Aquatics Center (2240 E. Grand Avenue) to include off- peak hourly rental rates titled "Non-Prime Time" for user groups that are categorized as a non-profit organization renting swimming pool lanes before the hours of 3:00pm or after 8:00pm on weekdays or before 12:00pm on weekend days. (Fiscal Impact: None) NOTE: off peak hour rental rates included with previously approved rental rates approved by Council February 5, 2019 on Resolution No. 5127. MINUTES OF THE REGULAR COUNCIL MEETING FEBRUARY 19,2019 PAGE NO.8 13.Receive an informational report on the use of the professional and technical services for the Department of Planning and Building Safety for the first quarter of the Fiscal Year (FY) 2018-19. (Fiscal Impact: None) 14.Adopt Resolution No. 5130 regarding City-paid Medical Contributions for the El Segundo Police Officers' Association pursuant to Government Code 22892(a). (Fiscal Impact: $1,263,600.00) 15.Approve the Revocation of Resolution No. 4943 and adopt Resolution No. 5131 regarding City-paid Medical contributions for the EI Segundo Firefighters Association pursuant to Government Code 22892(a). (Fiscal Impact: $982,800.00) 16.Approve a request to allow the sale and consumption of beer wine, and distilled spirits at a new hotel (AC Hotel by Marriott). The Hotel is within the Corporate Campus Specific Plan (CCSP) at 2130 East Maple Avenue. EA-1237 and AUP 18-08. The project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to 14 California Code of Regulations §1 5301 as a Class 1 categorical exemption (Existing Facilities). Applicant: Amarjit Shokeen on behalf of Welcome El Segundo, LLC. (Fiscal Impact: None) 17.PULLED BY COUNCIL MEMBER PIMENTEL 18.Receive and file a report regarding the Fiscal Year 2018-19 First Quarter Financial Review. (Fiscal Impact: None) MOTION by Mayor Pro Tem Pirsztuk, SECONDED by Council Member Brann approving Consent Agenda items 5, 6 (as corrected), 7, 12, 13, 14, 15, 16, and 18, MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 PULLED ITEMS: 8. Consideration and possible action to award a standard Public Works Contract to R. E. Schultz for the Holly Valley Playground Project, Project No. PW 18-33. (Fiscal Impact: $148,794.00) Council Member Brann had a concern regarding an alternate bid concerning installing a low 3' fence around the park. Dr. Brann would like to know if the Recreation and Parks Commission has approved this alternate bid item. MINUTES OF THE REGULAR COUNCIL MEETING FEBRUARY 19,2019 PAGE NO.9 Greg Carpenter, City Manager, answered for Meredith Petit, Recreation and Parks Director, who was not present this evening. Mr. Carpenter stated the Recreation and Parks Commission was not in favor of fences/walls around parks, therefore, the short fence alternative bid item can be pulled from the bid until the Recreation and Parks Commission reviews. MOTION by Council Member Brann, SECONDED by Council Member Pimentel authorizing the City Manager to execute a standard Public Works Contract No. 5657, in a form approved by the City Attorney, with R.E. Schultz, in the amount of$135,294 for the Holly Valley Playground Project and authorize an additional $13,500 for construction related contingencies, minus the alternate bid of a 3' low wall. Project No. PW 18-33. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 9. Consideration and possible action to accept a new Rescue Ambulance from Braun Northwest in a sum not to exceed $213,389.22, following a local grant from Chevron USA and to refurbish an existing Rescue Ambulance from Braun Northwest for a sum not to exceed $135,000.00, utilizing designated strike team reimbursement funds. (Fiscal Impact: Not to exceed $135,000.00) Council Member Pimentel asked Chief Donovan to explain the reason for purchasing a gasoline platform vehicle versus a clean diesel technology vehicle. Council discussion MOTION by Council Member Pimentel, SECONDED by Mayor Pro Tem Pirsztuk authorizing the City Manager, in a form approved by the City Attorney, to accept a new 2019 Braun Northwest Ambulance from Chevron USA, Agreement No. 5658, in conformance with a local grant totaling $213,289.22 and authorize the City Manager, in a form approved by the City Attorney, to refurbish an existing Rescue Ambulance from Braun Northwest, agreement no. 5659 for a sum not to exceed $135,000. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 10.Consideration and possible action to authorize the City Manager to execute a 5 year agreement with Kyocera Document Solutions, to replace and service the City's multi-function printer fleet as well as implement PaperCut MF print control software. (Fiscal Impact: $516,454.00) Charles Mallory, Information Systems Director, answered Council questions regarding the item. Joe Lillio, Finance Director, answered Council questions regarding the item. MINUTES OF THE REGULAR COUNCIL MEETING FEBRUARY 19,2019 PAGE NO. 10 Council Discussion MOTION by Mayor Boyles, SECONDED by Mayor Pro Tem Pirsztuk authorizing the City Manager to execute a 5-year agreement with Kyocera Document Solutions Agreement No. 5660, in a form approved by the City Attorney, with the addition of adding a mechanism into the contract for discounting services based on volume. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 11. Consideration and possible action to approve the EI Segundo Senior Housing Board Corporation (Park Vista) proposed annual budget for calendar year 2019. (Fiscal Impact: None to the General Fund) Council Member Pimentel asked Neil Cadman, Cadman Group, Property Management for Park Vista, to answer Council questions and update the Council on the property. Council Discussion MOTION by Council Member Brann, SECONDED by Council Member Nicol approving the EI Segundo Senior Housing Board Corporation (Park Vista) proposed annual budget for calendar year 2019. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 17.Consideration and possible action to waive the formal bidding process and approve a five-year contract with Vigilant Solutions to purchase and install twenty-six (26) fixed Automated License Plate Recognition (ALPR) cameras and (8) mobile ALPR's to be mounted on (2) marked police vehicles using funds from the City's General Fund and Asset Forfeiture. (Fiscal Impact: $597,364.00) Council Member Pimentel asked Lt. Garcia to explain the Automated License Plate Recognition (ALPR) cameras and program. Bill Whalen, Police Chief and Greg Mills, Vigilant Solutions, answered Council questions regarding the system. Council Discussion MOTION by Mayor Boyles, SECONDED by Mayor Pro Tem Pirsztuk to waive the formal bidding process, approve a five-year contract and authorize the City Manager to execute a contract No. 5661, in form approved by the City Attorney's office, with Vigilant Solutions using funds from the City's General Fund and Asset Forfeiture and authorize. MOTION PASSED BY VOICE VOTE. 4/1 YES: Boyles Brann Nicol Pirsztuk NO.- Pimentel O:Pimentel Recessed at 9:50 PM Reconvened at 9:59 PM MINUTES OF THE REGULAR COUNCIL MEETING FEBRUARY 19,2019 PAGE NO. 11 F. NEW BUSINESS 19. MOVED UP ON THE AGENDA 20. MOVED UP ON THE AGENDA 21. Consideration and possible action to present the EI Segundo Police Department reorganization plan. Additionally, consideration and possible action to upgrade a Police Assistant 1/11 position to Management Analyst 1/11; a Police Officer position to Police Sergeant; and, convert the part-time contract Crime Analyst to a full-time City of EI Segundo Crime Analyst position. (Fiscal Impact: $102,877.00) Greg Carpenter, City Manager, introduced the item Bill Whalen, Police Chief, gave a presentation, Council Discussion Council consensus to receive and file report, MOTION by Mayor Boyles, SECONDED by Council Member Brann approving to upgrade a Police Officer position to a Police Sergeant position, upgrade a Police Assistant 1/II position to a Management Analyst 1/11 position and eliminate the part-time contracted Crime Analyst position and create a full-time Crime Prevention/Analyst position, with the understanding the City will address the added position in the upcoming budget cycle. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 G, REPORTS — CITY MANAGER —Thanked all Department Heads and the City Clerk's office, along with the City Attorney's office, on the work put into the Agenda. H, REPORTS — CITY ATTORNEY— Commented on the recent housing bill generated by a Northern California Senator, will bring back to Council more information and the possibility of sending an opposition letter on behalf of the City. I. REPORTS — CITY CLERK— Let Council know she will miss the March 19, 2019 and April 2, 2019 Council Meetings due to a trip. J. REPORTS — CITY TREASURER — Not Present K. REPORTS — CITY COUNCIL MEMBERS Council Member Pimentel — Passed Council Member Nicol — Passed MINUTES OF THE REGULAR COUNCIL MEETING FEBRUARY 19,2019 PAGE NO. 12 Council Member Brann —Attended the Community Room renaming at the EI Segundo Public Library in honor of Sue Carter, concerned about the hours allocation at the Aquatics Center, didn't agree with the stop sign approved at the Sheldon and Walnut intersection and thanked the Police Department for the last report, but mentioned he would like to see all the open positions filled. Mayor Pro Tem Pirsztuk —Thanked the Public Works Department for a job well done during our recent storms. Mayor Boyles — Passed PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per person, 30 minute limit total) None MEMORIALS — None ADJOURNMENT at 11:46 PM Trak 'elver . it4 ,, y CO,e M.... MINUTES OF THE REGULAR COUNCIL MEETING FEBRUARY 19,2019 PAGE NO. 13