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2019 Mar 05 - CC PACKET AGENDA ' EL SEGUNDO CITY COUNCIL WEST CONFERENCE ROOM - 350 MAIN STREET The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City-related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2)working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MARCH 5, 2019 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER ROLL CALL PUBLIC COMMUNICATION — (Related to Citv Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of$50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of$250. 1 1 SPECIAL ORDER OF BUSINESS: CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d)(1): -5- matters 1. Galloway v. City of EI Segundo, Los Angeles Superior Court Case No. BC709378 2. Sarrafiesh v. City of EI Segundo, Workers Compensation Appeals Board Case No. ADJ 10068763, etc. 3. Nixt v. City of EI Segundo, Workers Compensation Appeals Board Case No. ADJ 9802836 4. Whitehead v. City of EI Segundo, Workers Compensation Appeals Board Case No. ADJ 11048959 5. Hatcher v. City of EI Segundo, Workers Compensation Appeals Board Case No. ADJ (To Be Assigned) CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -0- matters. Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matters APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter 2 2 PUBLIC EMPLOYMENT (Gov't Code § 54957) -1- matter 1. City Manager CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -6- matters 1. Employee Organizations: Police Management Association; Police Support Services Employees Association; Supervisory, Professional Employees Association; City Employee Association; and Executive and Management/Confidential Employees (unrepresented groups). Agency Designated Representative: Irma Moisa Rodriquez, City Manager, Greg Carpenter and Human Resources Director. 3 3 .rte: AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBER - 350 MAIN STREET The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet, are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City-related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2)working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MARCH 5 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Pastor George Lopez, The Bridge Church PLEDGE OF ALLEGIANCE — Mayor Pro Tem Pirsztuk PRESENTATIONS 4 4 a) Proclamation —Tree Musketeers, National Arbor Day March 7th, 2019. b) Proclamation — ESHS Boys' Soccer Team CIF Champions c) Presentation — Treasury Department Investment Portfolio Report and Year in Review. ROLL CALL PUBLIC COMMUNICATIONS — (Related to Citv Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of$50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of$250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. CITY COUNCIL COMMENTS — (Related to Public Communications) A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. Recommendation —Approval. B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 5 5 1. Warrant Numbers 3024874 through 3024963 and 9000821 through 9000821 on Register No. 10a in the total amount of $369,135.70 and Wire Transfers from 2/11/19 through 2/17/19 in the total amount of $2,240,442.18. Warrant Numbers 3024964 through 3025055 and 9000822 through 9000823 on Register No. 10b in the total amount of $413,586.96 and Wire Transfers from 2/18/2019 through 2/24/2019 in the total amount of $269,159.77. Recommendation — Approve Warrant Demand Register and authorize staff to release. Ratify Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and/or adjustments; and wire transfers. 2. Economic Development Advisory Council/City Council Joint Meeting Minutes of January 16, 2019 and Regular City Council Meeting Minutes of February 19, 2019. Recommendation — 1) Approval 3. Consideration and possible action to adopt a Resolution approving Plans and Specifications for the EI Segundo Boulevard Parking Pilot Project (narrowing travel lanes and eliminating shoulder on north side of street between Sheldon Street and Main Street to provide additional parking), Project No. PW 19-15, to authorize staff to advertise the project for construction bids. (Fiscal Impact: To Be Determined) Recommendation — 1) Adopt the attached Resolution approving the Plans and Specifications for the EI Segundo Boulevard Parking Pilot project, Project No. PW 19-15; 2) Authorize staff to advertise the project for construction bids; 3) Alternatively, discuss and take other action related to this item. 4. Consideration and possible action regarding a request to allow a new restaurant (BURGERIM) to serve beer and wine for on-site consumption. BURGERIM is located at 831 North Douglas Street, within the Corporate Campus Specific Plan area. EA 1238 AUP 18-09. Applicant: FLOMAE, LLC. (Fiscal Impact: None) Recommendation — 1) Receive and file this report without objecting to the issuance of the alcohol permit for the new restaurant at 831 North Douglas Street; 2) Alternatively, discuss and take other action related to this item. 6 6 5. Consideration and possible action to award a standard Public Works Contract to G2K Construction for the Campus EI Segundo Shade Structure Project (installation of shade structures on soccer fields) at 2201 E. Mariposa Ave., Project No. PW 18-28. (Fiscal Impact: $121,700.00) Recommendation — 1) Authorize the City Manager to execute a standard Public Works Contract, in a form approved by the City Attorney, with G2K Construction in the amount of $110,700, for the Campus EI Segundo Shade Structure Project, Project No. PW 18-28, and authorize an additional $11,000 for construction related contingencies; 2) Alternatively, discuss and take other action related to this item. 6. Consideration and possible action to amend the standard Public Works Contract with Corral Construction & Development, Inc. for the Library Wi-Fi and Reading Lounge Renovation Project, Project No. PW18-04. (Fiscal Impact: $37,368.00) Recommendation — 1) Authorize the City Manager to amend the standard Public Works Contract, in a form approved by the City Attorney, with Corral Construction & Development Inc. for additional work in the amount of $33,968.00 and approve an additional construction contingency of $3,400; 2) Alternatively, discuss and take other action related to this item. 7. Consideration and possible action to adopt a Resolution approving the Plans and Specifications for Class III Bike Routes to be located on Main St.; Grand Ave.; Nash St. from Imperial Hwy. to EI Segundo Blvd.; EI Segundo Blvd. from Loma Vista St. to Main St.; Loma Vista St. from Grand Ave. to Binder PI.; and Utah Ave. from Douglas St. to Aviation Blvd., Project No. PW 19-03. (Fiscal Impact: To Be Determined) Recommendation — 1) Adopt the Resolution approving the Plans and Specification for Class III Bike Routes, Project No. PW 19-03; 2) Alternatively, discuss and take other action related to this item. 8. Consideration and possible action to adopt a Resolution for the City to opt out of the California Congestion Management Program (CMP). (Fiscal Impact: None) Recommendation — 1) Adopt the resolution electing the City to be exempt from the Congestion Management Program; 2) Alternatively, discuss and take other action related to this item. 7 7 9. Consideration and possible action to adopt a Resolution approving plans and specifications for FY 18/19 Pavement Rehabilitation at Center St. and Maple Ave., Project No. PW 19-01, and authorize staff to advertise the project for receipt of construction bids (Fiscal Impact: TBD) Recommendation — 1) Adopt the attached Resolution approving plans and specifications for FY 18/19 Pavement Rehabilitation at Center St. and Maple Ave., Project No. PW 19-01; 2) Authorize staff to advertise the project for receipt of construction bids; 3) Alternatively, discuss and take other action related to this item. 10.Consideration and possible action regarding approval of an amendment to the Prosum Technology Services Agreement No. 5346 for technical consulting, business analysis and project management services for the Information Systems Department. (Fiscal Impact: $600,000.00) Recommendation — 1) Authorize the City manager to execute a contract amendment, in a form approved by the City Attorney, with Prosum Technology Services to provide technical consulting services and temporary business analysts and project management staffing for the Information Systems Department; 2) Alternatively, discuss and take other action related to this item. F. NEW BUSINESS 11.Consideration and possible action to receive an informational report on the quarterly update for the Strategic Work Plan for the first quarter of Fiscal Year (FY) 2018-19. (Fiscal Impact: None) Recommendation — 1) Receive and file an informational report on the Strategic Work Plan for the first quarter of FY 2018-19; 2) Alternatively, discuss and take other action related to this item. G. REPORTS — CITY MANAGER H. REPORTS — CITY ATTORNEY I. REPORTS — CITY CLERK J. REPORTS — CITY TREASURER K. REPORTS — CITY COUNCIL MEMBERS 8 8 Council Member Pimentel — Council Member Nicol — Council Member Brann — 12.Consideration and possible action to clarify the direction to staff related to selection of user groups for the City of EI Segundo — Wiseburn Unified School District Aquatics Center (2240 E. Grand Avenue). (Fiscal Impact: None) Recommendation — 1) Discuss and provide clear direction on either (1) how heavily to weigh each decision-making criteria, (2) further define the criteria, and/or (3) select specific user groups to allocate space to on a priority basis; 2) Alternatively, discuss and take other action related to this item. Mayor Pro Tem Pirsztuk — Mayor Boyles — 13.Consideration and possible action to amend the Municipal Code to change the starting time of City Council Meetings. (Fiscal Impact: N/A) Recommendation — 1) Direct staff to prepare an ordinance amending the Municipal Code to change the starting time of City Council meetings; 2) Alternatively, discuss and take other action related to this item. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of$50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of$250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. MEMORIALS — CLOSED SESSION 9 9 The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED: DATE: TIME: NAME: 10 10 ro r1amatt" o 11 Cttp of (ft �begunbo, Caftfornta WHEREAS, In 1872,J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees, Arbor Day celebrated nationally on March 7', 2019 will be commemorated by the City of El Segundo with a Tree Care Celebration on April 13,2019; and WHEREAS, This holiday,was first observed with the planting of more than a million trees in Nebraska and is now observed throughout the nation and the world; and WHEREAS, Trees can reduce the erosion of our precious topsoil by wind and water,cut heating and cooling costs, moderate the temperature, clean the air,produce life-giving oxygen, and provide habitat for wildlife; and WHEREAS, Trees in our city increase property values, enhance the economic vitality of business areas, and beautify our community,and wherever trees are planted,they are a source life,joy and spiritual renewal that bring people together as neighbors; and WHEREAS, As a result of our City's commitment to its community forest, El Segundo has been named a Tree City USA since 2003; and WHEREAS, El Segundo Arbor Day celebration events have been presented annually since 1988 by local youth; and 2019 marks the second year of a renewed partnership with TREE MUSKETEERS, THE NEXT GENERATION; and WHEREAS, TREE MUSKETEERS,THE NEXT GENERATION in partnership with the City of El Segundo, its conscientious business citizens, service clubs and residents tall or small will care for trees in Memory Row on April 13, 2019 at 10:00 AM in observance of El Segundo's 32"Arbor Day Celebration; and WHEREAS, This Arbor Day project further signifies the City of El Segundo's commitment to the community,the environment, and the fight against global warming. NOW, THEREFORE, the Mayor and members of the City Council of the City of El Segundo, California,join with communities in proclaiming National Arbor Day as March 7th, 2019 and invite all citizens to join TREE MUSKETEERS,THE NEXT GENERATION to otherwise honor all trees and the young people of our community for the important roles they play in improving our hometown quality of life. � L-C Saw% s Mayor brew Boyfes ' Mayor(Pro Tem Caro(Tirsvuk Council 9dember Dr. Don Brann Councd-Member Chris(Pimentef CouncdWember Scot Xicof 11 Proclamation ESHS Boys' Soccer Team CIF Champions 12 EL SEGUNDO CITY COUNCIL MEETING DATE: March 5, 2019 AGENDA STATEMENT AGENDA HEADING: Presentation AGENDA DESCRIPTION: Presentation of Investment Portfolio Report and the Year in Review (Fiscal Impact:None) RECOMMENDED COUNCIL ACTION: 1. Receive and File 2. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: Investment Portfolio Report—December, 2018 FISCAL IMPACT: None Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A STRATEGIC PLAN: Goal: 5 Champion Economic Development& Fiscal Sustainability Objective: 3 The City will maintain a stable, efficient, and transparent financial environment ORIGINATED BY: Dino Marsocci,Deputy City Treasurer II } l REVIEWED BY: Crista Binder, Treasurer APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: The Treasury Department presents the December, 2018 Investment Portfolio Report, which provides a status of Treasury Investment activities and related economic indicators. This report will be created and submitted to Council on a quarterly basis. The report will also be posted to the City's web site under the Treasury Department. 13 [LSEGUNPO-- 49 CIlice a/t& 6 Zy Ywao a w,->x Date: March 5, 2019 From: Office of the City Treasurer To: EI Segundo City Council RE: Investment Portfolio Report-As of December 31, 2018 Introduction: This report will serve as a summary for the City of EI Segundo's Treasury Department investment reporting, compliance, investment environment and future plans; as well as subsidiary schedules which will support the Portfolio Summary and provide additional analysis of our investments. Investment Summarv: The investments as of December 31, 2018 are as follows: December Portfolio Summary Market Securitv Tvoe Cost Market value WAM %Yield % of Total Reserve Portfolio Government 18,524,319.38 18,421,801.44 2.06 2.07% 25.94% Municipal Bonds 546,362.50 553,763.60 3.42 3.08% 0.78% Corp. Bonds 11,023,222.62 10,898,885.70 1.88 2.33% 15.35% SUPRA's 1,980,113.00 1,970,275.00 1.63 2.05% 2.77% CD's 16,814,700.20 16,324,899.95 2.28 2.21% 22.99% Union Bank Trust 48,688,717.70 48,169,625.69 2.09 2.19% 67.84% Liouidity Portfolio Pacific Prem Bank CBD 778.48 778.48 1.00 2.29% 0.00% CAMP- J PAP 11,561,333.28 11,561,333.28 1.00 2.46% 16.28% LAIF Immediate 2,613,291.08 2,613,291.08 1.00 2.29% 3.68% LAI F Sr. Housing 1,120,553.82 1,120,553.82 1.00 2.29% 1.58% LAI F- LAWA - - 1.00 2.29% 0.00% LAW Subtotal 3,733,844.90 3,733,844.90 1.00 2.29% 5.26% Total Invested 63.,984.,674.36 63,465,582.35 1.15 2.24% 89.38% Trust Acct. Cash 30,917.66 30,917.66 1.00 0.00% 0.04% Chase Bank- Cash 7,509,144.12 7,509,144.12 1.00 0.55% 10.58% Total Portfolio 71,524.,736.14 71,005,644.13 2.24% 100.00% Page 1 14 The portfolio Breakdown by Short Term (< 1 year)and Long Term is: Short Term Long Term Total Portfolio Value (Market) $ 28,069,820 $ 35,426,680 $ 63,496,500 Effective Yield 2.111% 2.351% 2.245% Average Wtd. Maturity 99 Days 2.62 Years 1.58 Years The interest income received during the period was: Interest Month Invested Cost Received % Yield October 75,741,097 203,155.70 3.22% November 74,255,439 95,206.39 1.54% December 63,984,684 157,026.11 2.94% Avg/Total* 71,327,074 455,388.20 2.55% *Note:the monthly fluctuation is because interest on most bonds is paid semi-annually,with LAIF paid quarterly,and some investments paid monthly. Compliance: It is the intention of the City Treasurer's office to ensure that our investments are in compliance with the maturity time limits and percentage allocation limits with all of our investments. The City is currently in compliance as demonstrated below: I Partial List of Allowable Investment Instruments for Local Agencies I Maiamum City of EI In Mab mum Minimum Quality Investment Type Maturity Specified % of Requirements Segundo Compliance Portfolio Investments Y/N Local Agency 5 years None None 0.78% Y Bonds U. S Treasury 5 years None None 0.00% Y Obligations US Agency 5 years None None 25.94% Y Obligations Negotiable Certificates of 5 years 30% None 22.99% Y Deposit Medium Term 5 years 15% "A" Rating 15.35% Y Notes Collateralized 5 years None None 0.00% Y Bank Deposits Local Agency Investment Fund N/A None None 5.26% Y (LAIF) SUPRA Nationals 5 years 10% "A A A" Rating 2.77% Y Commercial 5 years 10% "A-1/A" Rating 0.00% Y Paper Joint Powers N/A 30% Multiple 16.28% Y Authoritv Pool *Although% is greater than maximum specified,we were in compliance when investments were purchased. Page 12 15 Investment Type: Medium Term Notes, Supranationals, CD's&Commercial Paper-As of: D,cember 31, 2018 Mabmum Minimum S&P City of EI In Investment Type Issuer %of Quality Rating Segundo Compliance MARKET VALUE Portfolio Requirements Investments Y/N Medium Term Notes TOTAL 15% "A" Rating 15.35% Y. 10,898,886 Medium Term Notes AMERICAN HONDA FINANCE 3% "A" Rating A 1.39% Y 989,745 Medium Term Notes APPLE INC 3% "A" Rating AA+ 0.68% Y 483,465 Medium Term Notes BANK OF AMERICA 3% "A"Rating A- 0.70% Y 494.655 Medium Term Notes BANK OF NEW YORK MELLON 3% "A"Rating A 0.70% Y 498,845 Medium Term Notes BARCLAYS BANK PLC 3% "A"Rating A 0.69% Y 490,110 f Medium Term Notes CATERPILLAR FINANCIAL SVCS 3% "A" Rating A 0.69% Y 488.060 Medium Term Notes CISCO SYSTEMS 3% "A" Rating AA- 1.40% Y 994,690 Medium Term Notes DANAHER CORP. 3% "A" Rating A 0.70% Y 495,420 Medium Term Notes HSBC USA, INC. 3% "A" Rating A 0.68% Y 479,390 Medium Term Notes IBM CORPORATION 3% "A" Rating A 0.60% Y 424,448 Medium Term Notes JOHNS HOPKINS HEALTH SYS 3% "A" Rating AA- 0.20% Y 142,217 Medium Term Notes MICROSOFT CORP 3% "A" Rating AAA 0.70% Y 495,0251 Medium Term Notes NEW YORK LIFE GLOBAL 3% "A"Rating AA+ 0.68% Y 481,9551 Medium Term Notes ORACLE CORPORATION 3% "A"Ratinq AA- 0.68% Y 485.1051 Medium Term Notes PACCAR FINANCIAL CORP 3% "A"Rating A+ 0.70% Y 498,0051 Medium Term Notes TOYOTA 3% "A" Rating AA- 0.69% Y 493,410 Medium Term Notes TOYOTA MOTOR CREDIT CORP 3% "A" Rating AA- 0.70% Y 494,155 Medium Term Notes US BANK NA 3% "A" Rating AA- 0.70% Y 497.660 Medium Term Notes WALT DISNEY CO 3% "A" Rating A+ 0.69% Y 492,670 Medium Term Notes WELLS FARGO&COMPANY 3% "A" Rating A+/A- 1.38% Y _ 979,855 Supranational Obl. TOTAL 10% "AAA" Rating 2.77% Y 1,970,275 Supranational Obl. IADB-INTER-AMERICAN DEV 3% "AAA" Rating AAA 2.08% Y BANK 1.473.545 Supranational Obl. IBRD-INTERNATIONAL BANK 3% "AAA" Rating AAA 0.70% Y FOR RECON&DEV 496,730 .Commercial Paper TOTAL 10% "A-1/A"Rating 0.00% Y - �Commercial Paper 3% "A-1/A" Rating A-1+ 0.00% Y - CD'S TOTAL 30% 22.99% Y 16,324,9001 Joint Powers Auth. Pool TOTAL 30% 16.28% Y 11,561,333 JPAP CAMP 30% 16.28% Y 11.561.333 j Although%is greater than maximum specified,we were in compliance Nhen investments were purchased City of EI Segundo-Treasury Department Continuing Education Tracking -As of December 31, 2018 Requirement YTD Hours Excess/(Deficit) Notes Treasurer 5.00 (5.00) To attend GIOA 3/19 Deputy City Treasurer II 5.00 (5.00) To attend GIOA 3/19 1 Deputy City Treasurer 1 5.00 (5.00) To attend CMTA 1/19 Investment Environment: During the fourth quarter of 2018, rates up to one year increased, however the yield curve then inverted out to three years, with the five year up, but still below the one year Treasury. As of February 25th,the rates are about the same as they were at December 31st, with the one year and five year slightly lower. The FOMC raised the Federal Funds Rate at the December meeting to 2.25-2.50%, and at this time the forecast is that the Fed may raise rates one time in 2019.The current expectation is for one increase or to hold steady for now, but this could change depending on the current economic data. The graphs and charts below show some of the key interest rates on items we invest in. As rates are expected to rise over the next few years, we want to time our investments to take advantage of the increases as they occur. Page 13 16 i US Treasury Bonds Yield Curve as of 12/31/18 3.50 I 3.00 2.88 2-94 7..-$ 2.63 -r!7 1 2.56- 2.50 2.44 2_45 i - - - 2.59 ter►: G.: � 2.36 2.48 2.46-' 2.51-' d *�'2.19 2.00 2.12 d d 1.50 1.00 0.50 0.00 1 Mo 3 Mo 6 Mo 1 Yr 2 Yr 3 Yr 5 Yr 9/28/2018 12/31/2018 New Investment Yields vs.Treasury Yield Curve 3.50 3.00 a_nn � 3.00 3.10• 2.88 2.91 2.94 2.81 2.50 2.59 "L 2.51 .48 2.46 2.49 2.00 v m Y 1.50 1.00 - 0.50 0.00 1 2 Duration 3 ♦12/31/2018 9/28/2018 YTM @ Cost Page 14 17 Composite Bond Rates (as of 12/31118) US Treasury Bonds Rates Maturitv Yield Yesterdav Last Week Last Month 3 Month 2.45 2.40 2.45 2.37 6 Month 2.56 2.48 2.52 2.52 2 Year 2.48 2.52 2.55 2.80 3 Year 2.46 2.50 2.56 2.83 5 Year 2.51 2.56 2.58 2.84 Source: httr)s://www.treasury.aov/resource-center/data-chart-centerfinterest- rates/PaaeslTextView.asox?data=vieidYea r&vear=2018 Cash Flow Analvsis: The chart below shows the historical cash flow for the last 12 months. We can see that the majority of our funds are received in the second quarter of the fiscal year,January thru March, primarily due to Business License Renewals and the annual Chevron Payment. We also receive Sales and UUT taxes during the first few months of the year as well. Our investments will be purchased with the liquidity relative to our cash flow needs. Rolling 12 Month Cash Flow Analysis -*—Total Receipts -a Total Disbursements 25,000,000 20,000,000 15,000,000 a � 10,000,000 5,000,000 0 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Page 15 18 This chart shows the net change in Cash as related to the Cash Flow Analysis above. Some of the larger disbursements occur in the third and fourth quarters of the fiscal year. During Q-3, March to June, we have a significant payment to CalPers for our Other Post-Employment Benefits, and in Q-4,July- September, a payment to ICRMA for our citywide insurance premiums, a large payment to CalPers for the pension Unfunded Accrued Liability, and a large infrastructure payment for roadwork which was completed several years ago. We have added the prior year to highlight the changes that have occurred this year. Rolling 12 Month Net Change in Cash FY-2017/2018 FY-2018/2019 15,000,000 - - - 10,000,000 5,000,000 0 (5,000,000) (10,000,000) (15,000,000) JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Additional Economic Indicators: Economic Proiections from September Meeting The Economic Indicators presented below are key items that the Federal Reserve will look at in deciding whether or not to change interest rates going forward. The GDP, or Gross Domestic Product, represents the market value of all goods and services produced by the economy during the period measured, including personal consumption, government purchases, private inventories, paid-in construction costs and the foreign trade balance (exports are added, imports are subtracted). This is a key indicator the Federal Reserve will look at when deciding on interest rate changes. The target level for GDP is in the 2.5%to 3.5% range. The Unemployment Rate shows the percentage of the labor force that is unemployed but seeking work. The target level for Unemployment is around 5.6%. The PCE Inflation is the Personal Consumption Expenditures rate of inflation. This index is essentially a measure of goods and services targeted toward individuals and consumed by individuals. The long term Page 16 19 inflation target is around 2% per year. Core PCE Inflation excludes items such as food and energy due to the nature of their potential price swings. Fed Economic Projections(central tendencies as of Deceember 2018) Variable 2018 2019 2020 2021 Longer run Change in real GDP 3.0-3.1 2.3- 2.5 1.8- 2.0 1.5- 2.0 1.8-2.0 September projection 3.0-3.2 2.4- 2.7 1.8- 2.1 1.6- 2.0 1.8- 2.0 Unemployment rate 3.7 3.5-3.7 3.5-3.8 3.6-3.9 4.2-4.5 September projection 3.7 3.4-3.6 3.4- 3.8 3.5-4.0 4.3 -4.6 PCE inflation 1.8- 1.9 1.8- 2.1 2.0- 2.1 2.0-2.1 2.0 September projection 2.0- 2.1 2.0- 2.1 2.1- 2.2 2.0- 2.2 2.0 Core PCE inflation 4 1.8- 1.9 2.0- 2.1 2.0- 2.1 2.0- 2.1 September projection 1.9- 2.0 2.0- 2.1 2.1- 2.2 2.0- 2.2 Memo: Projected appropriate policy path Federal funds rate 2.4 2.6- 3.1 2.9- 3.4 2.6-3.1 2.5 - 3.0 September projection 2.1- 2.4 2.9-3.4 3.1- 3.6 2.9-3.6 2.8- 3.0 Unemployment 4.75- 4.5- 4.25- 4- 3.75- 1 V l I I I I I 01, 1703/1705/1707/1709/1711/1701/1803/1805;1807/1809II /1811/I18 Month Source:htto://data.bis.gov/cgi-bin/survevmost?bis Inflation: Page 17 20 Inflation Rates by Month —. 2017--W 2018 3.5 3.0 —� 2.5 - 2.0 - - - o� 1.5 1.0 — 0.5 0.0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Average Inflation Rates by Year 4.5 4.0 ! 3.5 3.0 2.5 2.0 ` o� 1.5 1.0 0.5 VF— (0.5) (1.0) ' 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Source: htto://www.usinflationcalculator.com/inflation/current-inflation-rates/ Page 18 21 Retail Trade & Food Services,ex Auto,US Total 2017 —2018 Seasonally Adjusted Sales (Millions of$) 420,000 410,000 400,000 390,000 380,000 370,000 360,000 350,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Source: United States Census Bureau-http://www.census.gov/retail/index.html Investment Stratem It is the City and City Treasurer's policy to invest funds in accordance with the Investment Policy and to meet all legal requirements regarding the safeguarding of funds. In the past we maintained a higher cash balance at the bank in order to offset our bank fees since our Earnings Credit rate was higher than the LAIF rate. Now that the LAIF interest rate exceeds our Earnings Credit rate we have lowered our bank balance and invested more short term funds in LAIF. We will now pay bank fees but earn more interest income, and will continue to monitor our cash flow needs in order to determine which investments will maximize return while providing the proper level of liquidity. The Liquidity Schedule provides an overview of when our current investments are due to mature. We will plan our future investments to coordinate with these maturities in order to ensure a liquidity balance to our portfolio. The Investments by Security Type schedule provides an additional breakdown of how our funds are presently allocated. The Portfolio Summary for the month is included as an attachment to this report. Additional Notes: The City has funds of$1,120,553.82 which belong to the EI Segundo Senior Citizens Housing Fund and is now shown as its own LAIF balance. The applicable interest for this account is posted quarterly in the same manner as the regular City LAIF interest posting. On December 31, 2018 we returned funds of$10,543,429.96 previously included in the City's LAIF balances for LAWA RSI (Los Angeles World Airports Residential Sound Insulation) to LAWA. Page 19 22 In June of 2018 the City Council approved Resolution No. 5094 which now allows the City to invest in a Joint Powers Authority Pool with a maximum of 30%of the total portfolio. The City has established an account with the California Asset Management Program—CAMP, and continues to add to the account when possible. The City of EI Segundo utilizes the following Brokers/Dealers to conduct investment trades: Cantor Fitzgerald &Co. CastleOak Securities, L.P. Higgins Capital Management, Inc. Multi-Bank Securities, Inc. Mutual Securities, Inc. Vining Sparks IBG, L.P. Wells Fargo Securities, LLC Page 1 10 23 City of EI Segundo Investment Advisory Committee Liquidity Schedule As of: December 31, 2018 Cumulative %of Total %of Total Item Availability Par Value Cumulative Balances Assets Assets Cash in Bank Chase Immediate 7,509,144.12 Union Bank-Trust Account Immediate 30,917.66 Cash in Bank-Total $7,540,061.78 $7,540,061.78 10.52% 10.52% L.A.I.F. (State of California) LAW Immediate 2,613,291.08 $10,153,352.86 14.17% 3.65% Cash Immediate $10,153,352.86 L.A.I.F. -Senior Housing Fund LAIF Immediate 1,120,553.82 $11,273,906.68 15.73% 1.56% L.A.I.F. - LAWA(Restricted) LAIF Immediate - $11,273,906.68 15.73% 0.00% Pacific Prem Bank CBD 778.48 $11,274,685.16 15.73% 0.00% CAMP-J PAP 11,561,333.28 $22,836,018.44 31.87% 16.13% Portfolio Investments: <30 Days 9.92 $11,274,695.08 15.73% 0.00% 31 to 90 Days $1,000,000.00 $12,274,695.08 17.13% 1.40% 91 to 180 Days $4,725,000.00 $16,999,695.08 23.72% 6.59% 181 to 365 Days $7,100,000.00 $24,099,695.08 33.63% 9.91% 1 to 2 Years $14,358,000.00 $38,457,695.08 53.67% 20.04% 2 to 3 Years $10,155,000.00 $48,612,695.08 67.84% 14.17% 3 to 4 Years $6,685,000.00 $55,297,695.08 77.16% 9.33% 4 to 5 Years $4,803,000.00 $60,100,695M 83.87% 6.70% Subtotal 61,508,675.50 Grand Total $71,662,028.36 100.00% Investment Portfolio subtotal $64,152,884.24 Investments by Maturity Date Parvalue $16,000,000.00 -- $14,000,000.00 $12,000,000.00 $10,000,000.00 — $8,000,000.00 $6,000,000.00 I $4,000,000.00 $2,000,000.00 $0.00 avQ ��� `t0a a 4 v`' 4`' tg �s 10 cy �a� t,• � a y�4pa hQ� �A�ycP X03 ea `�y�a �oC) No �o ti ti 3 n �kQ2 Page 11 - 24 City of EI Segundo I nvestment Advisory CommifRee Investments by Security Type As of. December 31, 2018 Cumulative %of Total %of Total Item Availabilitv Market Value Cumulative Balances Assets Assets Cash in Bank Chase Immediate 7,509,144.12 Union Bank-Trust Account Immediate 30,917.66 Cash in Bank-Total $7,540,061.78 $7,540,061.78 10.62% 10.62% L.Al.F. (State of California) LAIF Immediate 2,613,291.08 $10,153,352.86 14.30% 3.68% Cash Immediate $10,153,352.86 L.A.I.F. - Senior Housing Fund LAIF Immediate 1,120,553.82 $11,273,906.68 15.88% 1.58% L.A.I.F. - LAWA(Restricted) LAIF Immediate - $11,273,906.68 15.88% 0.00% Pacific Prem Bank CBD 778.48 $11,274,685.16 15.88% 0.00% CAMP-J PAP 11,561,333.28 $22,836,018.44 32.16% 16.28% Portfolio Investments: CD's 16,324,899.95 r $27,599,585.11 38.87% 22.99% Gov't Obligations 18,421,801.44 $46,021,386.55 64.81% 25.94% Municipal Bonds 553,763.60 $46,575,150.15 65.59% 0.78% SUPRA's 1,970,275.00 $47,991,661.55 67.59% 2.77% Bonds 10,898,885.70 $58,890,547.25 82.94% 15.35% Subtotal $60,852,291.27 Grand Total $71,005,644.13 100.00% Investment Portfolio subtotal $63,496,500.01 INVESTMENTS BY SECURITY TYPE Cash Immediate, $7,540,062 Bonds,$10,898,886 LAIF Immediate, $2,6130291 LAI F.-Senior Housing, $1,120,554 SUPRA's, 1,970,275.00 LAi F-LAWA,$0 Municipal Bonds, Pacific Prem Bank CBD, 5530763.60 $778 CAMP-J PAP, $11,561,333 Gov't Obligations, 18,421,801.44 CD's,$16,324,900 Page 12 25 CITY OF EL SEGUNDO WARRANTS TOTALS BY FUND 3024674 - 3624963 DATE OF APPROVAL: AS OF 3!5119 REGISTER#10a 9000621 9000821 (l01 GENERAL FUND 227,719.74 1D4 TRAFFIC SAFETY FUND - 106 STATE GAS TAX FUND 124.28 108 ASSOCIATED RECREATION ACTIVITIES FUND 109 ASSET FORFEITURE FUND 11,787,$8 111 COMM REVEL.BLOCK GRANT - 112 PROP'A"TRANSPORTATION - 114 PROP'C"TRANSPORTATION - 115 AIR QUALITY INVESTMENT PROGRAM - Ile HOME SOUND INSTALLATION FUND - III HYPERION MITIGATION FUND - Ila 70A ARTICLE 3-58821 BIKEWAY FUND - 119 MTA GRANT - 121 FEMA 120 COP.S,FUND 122 LA.W.A.FUND 123 PSAF PROPERTY TAX PUBLIC SAFETY 202 ASSESSMENT DISTRICT 973 301 CAPITAL IMPROVEMENT FUND 95,62221 302 INFRASTRUCTURE REPLACEMENTFUND 405 FACILITIES MAINTENANCE - 501 WATER UTILITY FUND 4,92282 502 WASTEWATER FUND 2,26602 503 GOLF COURSE FUND 624-00 601 EQUIPMENT REPLACEMENT - 602 LIABILITY INSURANCE 197.40 603 WORKERS COMP.RESERVEANSURANCE 112,61 701 RETIRED EMP.INSURANCE 79.89 702 EXPENDABLE TRUST FUND-DEVELOPER FEES 65.70 703 EXPENDABLE TRUST FUND-OTHER 9,000.00 708 OUTSIDE SERVICES TRUST - f T07ALWARRANTS $ 369,135-70 .Yfi STATE OF CALIFORNIA ^ COUNTY OF LOS ANGELES Information on actual expenditures is available in the Director of Finance's office in the City of EI Segundo. I certify as to the accuracy of the Demands and the availability of fund far payment thereof. For Approval:Regular checks held for City council authorization to release. CODES: VOID CHECKS DUET ,PALIGNMENT: IA R= Computer generated checks for all non-emergencylurgency payments for materials,supplies and services in support of City Operations VOID CHECKS DUE TO INCORRECT CHECK DATE: For Retiflcallon: A= Payroll and Employee Benefit checks VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR: B-F= Computer generated Early Release disbursements andfor adjustments approved by the City Manager. Such as:payments for utility services,patty cash and employee travel expense NOTES rr} reimbursements,various refunds,contract employee services consislLnl wilh current contractual agroament5,in5taate5 where prompt payment OiScpunl5 can be oSWmed or sale payment penalties can be avoided or when a Situation arises that The City Manager approves. H= Handwritten EBfly Relea disbta nts andlor aA lm r)M appfoved 4y the City Manager- FINANCE DIRECTOR _ � CITY MANAGER DATE: �1 r. .�� GATE: ? j'I /! N d f �—iJ CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 2111119 THROUGH 2117119 Date Pavee Description 2/11/2019 IRS 246,477.85 Federal 941 Deposit 2/11/2019 Employment Development 54,088.11 State PIT Withholding 2/11/2019 Employment Development 4,139.73 State SDI payment 2/11/2019 Health Comp 547.14 Weekly claims 2/11/2019 Nationwide NRS EFT 37,517.53 EFT 457 payment 2/1112019 West Basin 1,858,212.08 H2O payment 2/12/2019 State of CA EFT 1,452.91 EFT Child support payment 2/15/2019 Health Camp 2,500.00 Weekly claims 2/1412019 Lane Donovan Golf Ptr 19,778.00 Payroll Transfer 2/4/19-2110/19 Workers Comp Activity 13,907.83 SCRMA checks issued 2/4/19-2/10/19 liability Trust-Claims 0.00 Claim checks issued 2/4119-2110/19 Retiree Health Insurance 0.00 Health Reimbursment checks issued 214119-2/10/19 Flexible Spending Card 1,821.00 Employee Health and DCA card charges 2,240,442.18 DATE OF RATIFICATION: 2116119 TOTAL PAYMENTS BY WIRE: 2,240,442.18 Certified as to the accuracy of the wire transfers by, / Deputy C': Trea urer II Date Direct a er Date City ager Date I Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo- PACity Treasurer\Wire TransfersZopy of Wire Transfers 10-01-18 to 9-30-19 2/16/2019 111 27 CITY OF EL SEGUNDO WARRANTS TOTALS BY FUND 3024964 - 3025055 DATE OF APPROVAL: AS OF 315149 REGISTER 6 10b 9000622 9000823 V 001 GENERAL FUND 273,620.69 104 TRAFFIC SAFETY FUND - 106 STATE GAS TAX FUND 116,638.37 100 ASSOCIATED RECREATION ACTIVITIES FUND - 109 ASSET FORFEITURE FUND - ill COMM.DEVEL BLOCK GRANT 112 PROP"A"TRANSPORTATION 5.96 114 PROP C"TRANSPORTATION 115 AIR QUALITY INVESTMENT PROGRAM - 118 HOME SOUND INSTALLATION FUND 117 HYPERION MITIGATION FUND 55-59 11e TDA ARTICLE 3-SB 821 BIKEWAY FUND - 119 MTA GRANT - 121 FEMA 120 C.O-P S FUND 122 L.A.W.A FUND - 123 PSAF PROPERTY TAX PUBLIC SAFETY 202 ASSESSMENT DISTRICT 973 301 CAPITAL IMPROVEMENT FUND 302 INFRASTRUCTURE REPLACEMENT FUND - 405 FACILITIES MAINTENANCE - 501 WATER UTILITY FUND 2,90178 502 WASTEWATER FUND 3,038.43 503 GOLF COURSE FUND - Sol EQUIPMENT REPLACEMENT 6,918.40 602 LIABILITY INSURANCE 603 WORKERS COMP,RESERVOINSURANCE 701 RETIRED EMP.INSURANCE - 702 EXPENDABLE TRUST FUND-DEVELOPER FEES 36.96 703 EXPENDABLE TRUST FUND-OTHER 8,370.75 708 OUTSIDE SERVICES TRUST - TOTAL WARRANTS $ 413,586.93 STATE OF CALIFORNIA COUNTY OF LOS ANGELES Information on actual expenditures is available in the Director of Finance's office in the City of EI Segundo. certify as to the accuracy of the Demands and the availability of fund for payment thereof. For Approval:Regular checks held for City council authorization to release. CODES: VOID CHECKS DUE Tg ALIGNMENT: /A R= Computer generated checks for all non-emergarlcylurgency payments for materials,supplies and services In support of City Operations VOID CHECKS DUE TO INCORRECT CHECK DATE: For Ratification: A= Payroll and Employee Benefit checks VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR: B-F= Computer generated Early Release disbursements andlDr adjustments approved by the City Manager. Such as:payments for utility services,petty cash and employee travel expense NOTES 09 reimbursements,various refunds,contract employee services consistent with current contractual agreements,instances where prompt payment discounts can be obtained or late payment penalties can be avoided or when a situation arises that The City Manager approves- H= Handwritten Early Release disbursements and/or adjustments approved by the City Manager. FINANCE DIRECT CITY MANAGER DATE: G q DATE: J -W ,l 00 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 2118119 THROUGH 2124119 Date Fes! ee Descrir)tion 2/20/2019 Cal Pers 4,207,08 EFT Retirement Safety-Fire-PEPRA New 25020 2/20/2019 Cal Pers 7,540.43 EFT Retirement Safety-Police-PEPRA New 25021 2/20/2019 Cal Pers 22,575.56 EFT Retirement Misc-PEPRA New 26013 2/2012019 Cal Pers 48,251.79 EFT Retirement Misc-Classic 27 2/20/2019 Cal Pers 71,168.73 EFT Retirement Safety Police Classic- 1st Tier 28 2/2012019 Cal Pers 47,013.86 EFT Retirement Safety Fire-Classic 30168 2/20/2019 Cal Pers 4,170.29 EFT Retirement Sfty Police Classic-2nd Tier 30169 2/22/2019 Health Comp 873.77 Weekly claims 2/22/2019 Manufacturers&Traders 25,480.63 457 payment Vantagepoint 2/22/2019 Manufacturers&Traders 1,300.00 IRA payment Vantagepoint 2111/19-2/17/19 Workers Comp Activity 30,340.94 SCRMA checks issued 2111/19-2/17/19 Liability Trust-Claims 592.00 Claim checks issued 2111119-2117119 Retiree Health Insurance 0.00 Health Reimbursment checks issued 2/11/19-2117/19 Flexible Spending Card 5,644.69 Employee Health and DCA card charges 269,159.77 DATE OF RATIFICATION: 2/25/19 TOTAL PAYMENTS BY WIRE: 269,159 77 Certified as to the accuracy of the wiretransfersby: Deputy City Treasur r 11 Date Directf Fance_.__ Date d � City a r f� Date Information on actual expenditures is available in the City Treasurer's Office of the City of EI Segundo. P:1City TreasureAWire TransferslCopy of Wire Transfers 10-01-18 to 9-30-19 2/25/2019 1/1 29 JOINT MEETING OF THE EL SEGUNDO CITY COUNCIL AND ECONOMIC DEVELOPMENT ADVISORY COUNCIL January 16"', 2019 Meeting Minutes CALL TO ORDER Chair Al Keahi called to order the Joint Meeting of the EI Segundo City Council and Economic Development Advisory Council at 4:40PM on Wednesday January 16th, 2019 at DoubleTree Hotel 1985 E. Grand Ave, EI Segundo, CA 90245. ROLL CALL The following EI Segundo City Council members were present: • Mayor Drew Boyles • Mayor Pro Tem Carol Pirsztuk • Dr. Don Brann • Chris Pimentel • Scot Nicol The following EI Segundo City Staff were present: • Greg Carpenter, City Manager • Barbara Voss, Economic Development Manager • Mona Shilling, Deputy City Clerk II ■ Mark Hensley, City Attorney The following Economic Development Advisory Council members were present: • Al Keahi (Chair) • Gary Horwitz • Alex Abad • Rick Yuse ■ Spencer Bauer ■ Michael Mothner • Lily Craig • Lance Ralls ■ Jim McCaulley • Corinne Murat • Richard Lundquist • Matthew Tompkins • Bob Healey The following Economic Development Advisory Council members were absent: • Rob Croxall • Tim Harris • Vandad Espahbodi • Lance Giroux • Shar Franklin Approval of Minutes r- G 30 Alex Abad motioned to approve the minutes of the December 12th, 2018 meeting. Jim McCaulley seconded, unanimous approval. Public Communications • A. Keahi thanked Director of Sales, Gabe Romero and General Manager Tim Woolslayer for hosting the EDAC meeting at DoubleTree Hotel. • A. Keahi introduced new EDAC members Rick Yuse and Matthew Tompkins to City Council and EDAC. • A. Keahi and B. Voss thanked Bob Gray and Sandy Jacobs for their volunteer service with EDAC. Presentations Myra Marayag, Vice President- Los Angeles Times ■ World Urban Games presentation deferred to the February 20th, 2019 EDAC meeting. Josh Gausman, the Private Suites LAX Chief Operating Officer & Co-Founder • J. Gausman shared the Private Suites LAX provides a private terminal for members to have a stress free flight experience that avoids airport traffic and crowded check- in lines. ° Members are allowed to leave facility to eat and/or go shop. ° Members are allowed to have non traveling guest to meet at facility to conduct a business meeting. ° Non-member and membership rates available. • J. Gausman stated the Private Suites LAX has decreased paparazzi incidents with high profile public figures. • J. Gausman shared the facility has thirteen private suites, private TSA screening, transportation to aircraft and more. • J. Gausman offered to give the Economic Development Advisory Council a tour of the Private Suites LAX. • S. Bauer asked if an individual can fly with any airline with the Private Suites LAX. ° J. Gausman stated an individual can fly any airline inbound and outbound. ■ J. McCaulley asked about the maximum room occupancy for a suite. ° J. Gausman stated there are different suite sizes that can accommodate small and/ or large parties. • A. Abad asked about the loading and transportation of large items from the facility to the aircraft. ° J. Gausman ensured the facility's baggage claim is accommodating to on-time transportation with large and/or small items. Bob Healey, CBRE Senior Vice President & Gary Horwitz, JILL Management Director- Commercial Real Estate Update 31 • B. Healey and G. Horwitz provided an overview on EI Segundo's commercial real estate. ° Shared high level statistics for the office market in EI Segundo: Total inventory is 10 million square feet of office product that are class A and class B. ° 2019 total vacancy rate in EI Segundo is 16%. ■ G. Horwitz discussed large new development projects in EI Segundo. • Hackman Capital- the District is 550,000 square feet • Flyte is 580,000 square feet • Alta Oficina is 160,000 square feet • Nash Street Exchange is 75,000 square feet • Standard Works is 30,000 square feet • Beach Cities Media Campus is 300,000 square feet • B. Healey and G. Horwitz shared vacant spaces in EI Segundo ° 2030 Maple Ave ° 300 North Pacific Coast Highway ° 101 Continental Blvd ° Ascend Utah Campus ° 555/777 Aviation • M. Tomkins asked if it is uncommon for a company to refurbish an entire building then sell. ° G. Horwitz stated it is not typical for a company to spend money on refurbishing a building then sell. ■ B. Healey shared there has been over a billion dollars of office space sold in the City of EI Segundo. • G. Horwitz revealed the co-working space has grown to 4 million feet in Los Angeles. ° 10% of the shared office space is in EI Segundo ■ B. Voss asked what type of industries are entering EI Segundo. ° G. Horwitz stated there is a lot of young vibrant companies coming into the city in healthcare, social media, bioscience and aerospace. Unfinished Business ■ A. Keahi shared the 2018 Art Walk event balance sheet. New Business • A. Keahi discussed an amendment of the EDAC bylaws to eliminate the requirement to complete the FPPC Conflict of Interest Form 700. • A Keahi appointed EDAC members Jim McCaulley and Lance Giroux to meet with city staff and the City Attorney's office to clarify EDAC's role and responsibilities to defer from completing the FPPC Conflict of Interest Form 700. • M. Hensley stated he would help EDAC understand their roles and responsibilities and how it relates to government relations. 32 • A. Keahi discussed nominating an EDAC chair and vice chair for a one-year term. • Lance Ralls motioned to appoint Al Keahi to serve as the EDAC chair for a one- year term. Jim McCaulley seconded, unanimous approval. • A. Keahi recommended EDAC to nominate an EDAC vice chair for a one-year term at the February 20th, 2019 EDAC meeting. Council Member/EDAC Comments • A. Keahi commented on adding an hotelier to EDAC to help out with the hospitality/tourism initiatives reflected in the EDAC Work Plan. • A. Keahi commented on Tim Harris, President of Business Operations for the Los Angeles Lakers to present an overview on the e-gaming industry. Adjournment The meeting adjourned at 6:02PM. PASSED ON THIS 16TH DAY of January, 2019. Megan Covarrubias Economic Development Intern 33 MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 19, 2019 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER — Mayor Boyles at 5:00 PM ROLL CALL Mayor Boyles Present Mayor Pro Tem Pirsztuk Present Council Member Brann Present Council Member Pimentel Present Council Member Nicol Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) None SPECIAL ORDER OF BUSINESS: Mayor Boyles announced that Council would be meeting in closed session pursuant to the items listed on the Agenda. CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d)(1): -1- matters 1. Galloway v. City of EI Segundo, Los Angeles Superior Court Case No. BC709378 CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1- matters. Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matters 1 MINUTES OF THE REGULAR COUNCIL MEETING FEBRUARY 19, 2019 PAGE NO. 1 34 APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -6- matters 1. Employee Organizations: Police Management Association; Police Support Services Employees Association; Supervisory, Professional Employees Association; City Employee Association; and Executive and Management/Confidential Employees (unrepresented groups). Agency Designated Representative: Irma Moisa Rodriquez, City Manager, Greg Carpenter and Human Resources Director. Adjourned at 6:52 PM 2 MINUTES OF THE REGULAR COUNCIL MEETING FEBRUARY 19,2019 PAGE NO.2 35 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 19 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Boyles at 7:00 PM INVOCATION — Father Alexi, St. Andrew Russian Greek Catholic Church PLEDGE OF ALLEGIANCE — Council Member Pimentel PRESENTATIONS a. Presentation by Dan Engler, FD Captain, Battle of the Badges and Barbara Briney, EI Segundo ED! Foundation. ED! received a $3000.00 check on behalf of the POA and FFA. b. Presentation by Chris Donovan, Fire Chief, introducing the Fire Department's new firefighters; Khalid Abdelshife, Alissa Connell, Dylan Lowell, Javier Olmedo and internal promotions; Eric Anderson from Firefighter to Paramedic and Kevin Heronema from Paramedic to Engineer. c. Proclamation read by Council Member Pimentel and presented to Arecia Hester, Recreation and Parks Department Superintendent proclaiming February as National Black History Month. ROLL CALL Mayor Boyles Present Mayor Pro Tem Pirsztuk Present Council Member Brann Present Council Member Pimentel Present Council Member Nicol Present PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per person, 30 minute limit total) Rod Spackman, Chevron USA, Inc. spoke regarding the recent lightning strike at the refinery. Mark Leestma, Major Account Executive, Canon Copiers, commented on item #E10. Ryan Quinnan, resident, commented on item #C1. Julie Quinnan, resident, commented on item #C1. Alex Heck, resident and South Bay United Water Polo Coach, commented on item #E12 and expressed the need for clarification on "peak" and "non-peak" hours usage. Kirk Frye, President South Bay United Water Polo Club, commented on item #E12. Rebecca Parker, resident and a school psychologist in the area, invited the community to attend the "Out of the Darkness" Campus walk at Torrance High School on Saturday, 3 MINUTES OF THE REGULAR COUNCIL MEETING FEBRUARY 19,2019 PAGE NO.3 36 March 23, 2019 from 9:00 AM to 12:00 PM. This walk is sponsored by the American Foundation for Suicide Prevention and the South Bay Association of School Psychologist. Joe Krebbs, resident, commented on item #C1. Patrick Stanford, resident and representing AYSO, Region 92, commented on lack of EI Segundo Campus field use for the Spring Soccer program. Tim Hughes, resident, commented on item #C1. CITY COUNCIL COMMENTS — (Related to Public Communications) Council Member Brann commented on the Aquatics Center time slots and usage. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Council Member Brann, SECONDED by Mayor Pro Tem Pirsztuk to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MAYOR BOYLES MOVED ITEM#F11 ON THE AGENDA — TIME CONSIDERATION FOR CONSULTANT ON THE EAST COAST. 19.Consideration and possible action to receive and file a presentation on the City's second annual customer satisfaction survey results that were conducted with residents and businesses which were based on the Net Promoter Score methodology and part of the City's strategic work plan. (Fiscal Impact: $20,000.00) Greg Carpenter, City Manager, introduced the item. Joe Lillio, Finance Director and John Dickey, Quality Solutions, Inc., gave a presentation and answered Council questions on the item. Council discussion Council consensus to receive and file the presentation on the City's second annual customer satisfaction survey. MAYOR BOYLES MOVED ITEM#F11 ON THE AGENDA — TIME CONSIDERATION FOR CONSULTANT ON THE EAST COAST. 20.Consideration and possible action to receive and file results for the first and second quarter transaction point survey, explore discussion of evaluating the current effectiveness of the transaction point survey, and recommendations for potential restructure of the process during the Fiscal Year 2019-20 Strategic Planning Budgeting session. (Fiscal Impact: $0) 4 MINUTES OF THE REGULAR COUNCIL MEETING FEBRUARY 19,2019 PAGE NO.4 37 Greg Carpenter, City Manager, introduced the item. Joe Lillio, Finance Director and John Dickey, Quality Solutions, Inc., reported and answered Council questions on the item. Council discussion Council consensus to receive and file the presentation on the City's second annual customer satisfaction survey. B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) C. UNFINISHED BUSINESS 1. Consideration and possible action regarding the possible installation of additional Stop Signs on Walnut Avenue at Sheldon Street. (Fiscal Impact: None) Greg Carpenter, Office Manager, introduced the item. Ken Berkman, Public Works Director, reported and answered Council questions on the item. Mark Hensley, City Attorney, answered Council questions. Council Discussion MOTION by Council Member Nicol, SECONDED by Council Member Pimentel approving the installation of a stop sign at the corner of Walnut Avenue at Sheldon Street. MOTION PASSED BY VOICE VOTE. 4/1 YES: Boyles Pirsztuk Pimentel Nicol NO: Brann Council moved to Consent Agenda and came back to item #C2 after recessing at 9:50 PM. Mayor Boyles left the dais due to possible conflict of interest. 2. Consideration and possible action to execute an exclusive franchise Agreement No. 5652 with EDCO Waste & Recycling Services (EDCO) to provide automated residential and municipal solid waste hauling services to one and two- unit residential properties. (Fiscal Impact: $10,506,410 over 10 years + annual CPI increase) Greg Carpenter, City Manager, introduced the item. Ken Berkman, Public Works Director, gave a presentation. 5 MINUTES OF THE REGULAR COUNCIL MEETING FEBRUARY 19,2019 PAGE NO.5 38 Council Discussion MOTION by Council Member Nicol, SECONDED by Council Member Pimentel authorizing the Mayor to execute an exclusive 10-year franchise agreement with EDCO Waste & Recycling Services to provide automated residential and municipal solid waste hauling services, in a form approved by the City Attorney, with an annual estimated cost of$1,050,641 (plus annual CPI increases). MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 3. Consideration and possible action to adopt a resolution to impose solid waste collection and disposal fees on one and two unit residential properties. The City conducted a Proposition 218 property protest process regarding the proposed fees and the Council held a public hearing on the proposed solid waste collection and disposal fees on November 6, 2018, and continued its deliberations to this Council Meeting. (Fiscal Impact: $48,837.60 per year if the City imposes a monthly $20.00 per unit fee and $775,200 per year if no fee is imposed) Greg Carpenter, City Manager, introduced the item. Mark Hensley, City Attorney, reported on the item. Council Discussion Mark Hensley, City Attorney, read by title only; RESOLUTION NO. 5128 A RESOLUTION ADOPTING NEW FEES FOR COLLECTION AND DISPOSAL OF SOLID WASTE (TRASH) FEES FOR ONE AND TWO UNIT RESIDENTIAL PROPERTIES MOTION by Council Member Nicol, SECONDED by Mayor Pro Tem Pirsztuk to adopt a Resolution imposing a solid waste collection and disposal on one and two unit residential properties at $20.00 per month to begin May 1, 2019. MOTION DID NOT PASS. 2/2 Yes: Nicol Pirsztuk No: Brann Pimentel. Continued Council Discussion Amended Motion MOTION by Mayor Pro Tem Pirsztuk, SECONDED by Council Member Pimentel adopting amended Resolution No. 5128, (In Sect. 4, the current language will be replaced; this Resolution will become effective immediately upon adoption, but only $15.00 of the fee shall be imposed on May 1, 2019 and a $5.00 fee shall be suspended unless and until the City Council passes a resolution removing all or part of the 6 MINUTES OF THE REGULAR COUNCIL MEETING FEBRUARY 19,2019 PAGE NO.6 39 suspended amount). MOTION PASSED BY VOICE VOTE. 3/1 YES: Pirsztuk Pimentel Nicol NO: Brann 4. Consideration and possible action regarding 1) Introduction of an Ordinance authorizing an amendment to the contract between the City Council of the City of El Segundo and the Board of Administration of the California Public Employees' Retirement System (CaIPERS); 2) Adoption of a Resolution of Intention to approve an Amendment to the Contract between the Board of Administration of CalPERS and the El Segundo City Council to provide Section 20516 (Employee Sharing Additional cost) of 3% for classic local police members in El Segundo Police Officer's Association as per POA MOU 2018-2021, and 3% for classic local fire members in the EI Segundo Firefighters' Association on the basis described in the Resolution of Intention adopted by the City Council of the City of EI Segundo, as per FFA MOU 2018-2021; and 3) Approval for Staff to administer the required Employee Election. (Fiscal Impact: None) Greg Carpenter, City Manager, introduced the item. David Serrano, Human Resources Manager, reported on the item. Council Discussion Mark Hensley, City Attorney, read by title only; RESOLUTION NO. 5129 RESOLUTION OF INTENTION TO APPROVE AN AMENDMENT TO CONTRACT BETWEEN THE BOARD OF ADMINISTRATION CALIFORNIA PULBIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY COUNCIL CITY OF EL SEGUNDO MOTION by Council Member Brann, SECONDED by Mayor Boyles adopting Resolution No. 5129. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Mark Hensley, read by title only; ORDINANCE NO. 1581 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF EL SEGUNDO AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM. Council Member Brann introduced the Ordinance. Second reading of the ordinance is scheduled for the regular City Council Meeting of March 19, 2019. 7 MINUTES OF THE REGULAR COUNCIL MEETING FEBRUARY 19,2019 PAGE NO.7 40 D_ REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 5. Approve Warrant Numbers 3024683 through 3024757 and 9000743 through 9000743 on Register No. 9a in the total amount of $423,192.57 and Wire Transfers from 1/28/19 through 2/3/19 in the total amount of$478,956.15. Warrant Numbers 3024758 through 3024873 and 9000782 through 9000820 on Register No. 9b in the total amount of$417,377.32 and Wire Transfers from 2/4/19 through 2/10/19 in the total amount of$824,135.09. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and/or adjustments; and wire transfers. 6. Approve Special Joint City Council Meeting Minutes of January 23, 2019 and Regular City Council Meeting Minutes of February 5, 2019. *With a correction to item #11 on the February 5, 2019 minutes. 7. Authorize the City Manager to execute a standard Public Works Contract No. 5656, in a form approved by the City Attorney, with Corral Construction & Development in the amount of$66,400.00, for the Fire Station #1 Chiefs' Living Quarters Improvements Project, authorize an additional $13,280 for construction related contingencies and authorize to transfer $14,680 from the Eucalyptus Storm Drain Abandonment account (301-400-8205-8313) and $20,000 from Police Dept. Upgrades account (301-400-8201-8708) to the project account for shortfall in the project budget. Project No. PW 18-01. (Fiscal Impact: $79,680.00) 8. PULLED BY COUNCIL MEMBER BRANN 9. PULLED BY COUNCIL MEMBER PIMENTEL 10.PULLED BY COUNCIL MEMBER PIMENTEL 11.PULLED BY COUNCIL MEMBER PIMENTEL 8 MINUTES OF THE REGULAR COUNCIL MEETING FEBRUARY 19,2019 PAGE NO.8 41 12.Approve the proposed fee schedule for the City of EI Segundo —Wiseburn Unified School District Aquatics Center (2240 E. Grand Avenue) to include off- peak hourly rental rates titled "Non-Prime Time" for user groups that are categorized as a non-profit organization renting swimming pool lanes before the hours of 3:00pm or after 8:00pm on weekdays or before 12:00pm on weekend days. (Fiscal Impact: None) NOTE: off peak hour rental rates included with previously approved rental rates approved by Council February 5, 2019 on Resolution No. 5127. 13.Receive an informational report on the use of the professional and technical services for the Department of Planning and Building Safety for the first quarter of the Fiscal Year (FY) 2018-19. (Fiscal Impact: None) 14.Adopt Resolution No. 5130 regarding City-paid Medical Contributions for the EI Segundo Police Officers' Association pursuant to Government Code 22892(a). (Fiscal Impact: $1,263,600.00) 15.Approve the Revocation of Resolution No. 4943 and adopt Resolution No. 5131 regarding City-paid Medical contributions for the EI Segundo Firefighters Association pursuant to Government Code 22892(a). (Fiscal Impact: $982,800.00) 16.Approve a request to allow the sale and consumption of beer wine, and distilled spirits at a new hotel (AC Hotel by Marriott). The Hotel is within the Corporate Campus Specific Plan (CCSP) at 2130 East Maple Avenue. EA-1237 and AUP 18-08. The project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to 14 California Code of Regulations §1 5301 as a Class 1 categorical exemption (Existing Facilities). Applicant: Amarjit Shokeen on behalf of Welcome EI Segundo, LLC. (Fiscal Impact: None) 17.PULLED BY COUNCIL MEMBER PIMENTEL 18.Receive and file a report regarding the Fiscal Year 2018-19 First Quarter Financial Review. (Fiscal Impact: None) MOTION by Mayor Pro Tem Pirsztuk, SECONDED by Council Member Brann approving Consent Agenda items 5, 6 (as corrected), 7, 12, 13, 14, 15, 16, and 18. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 9 MINUTES OF THE REGULAR COUNCIL MEETING FEBRUARY 19,2019 PAGE NO.9 42 PULLED ITEMS: 8. Consideration and possible action to award a standard Public Works Contract to R. E. Schultz for the Holly Valley Playground Project, Project No. PW 18-33. (Fiscal Impact: $148,794.00) Council Member Brann had a concern regarding an alternate bid concerning installing a low 3' fence around the park. Dr. Brann would like to know if the Recreation and Parks Commission has approved this alternate bid item. Greg Carpenter, City Manager, answered for Meredith Petit, Recreation and Parks Director, who was not present this evening. Mr. Carpenter stated the Recreation and Parks Commission was not in favor of fences/walls around parks, therefore, the short fence alternative bid item can be pulled from the bid until the Recreation and Parks Commission reviews. MOTION by Council Member Brann, SECONDED by Council Member Pimentel Authorize the City Manager to execute a standard Public Works Contract, No. 5657 in a form approved by the City Attorney with R.E. Schultz, in the amount of $135,294 for the Holly Valley Playground Project and authorize an additional $13,500 for construction related contingencies, minus the alternate bid of a 3' low wall. Project No. PW 18-33. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 9. Consideration and possible action to accept a new Rescue Ambulance from Braun Northwest in a sum not to exceed $213,389.22, following a local grant from Chevron USA and to refurbish an existing Rescue Ambulance from Braun Northwest for a sum not to exceed $135,000.00, utilizing designated strike team reimbursement funds. (Fiscal Impact: Not to exceed $135,000.00) Council Member Pimentel asked Chief Donovan to explain the reason for purchasing a gasoline platform vehicle versus a clean diesel technology vehicle. Council discussion MOTION by Council Member Pimentel, SECONDED by Mayor Pro Tem Pirsztuk authorizing the City Manager, in a form approved by the City Attorney, to accept a new 2019 Braun Northwest Ambulance from Chevron USA, Agreement No. 5658 in conformance with a local grant totaling $213,289.22 and authorize the City Manager, in a form approved by the City Attorney, to refurbish an existing Rescue Ambulance from Braun Northwest, agreement no. 5659 for a sum not to exceed $135,000. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 10 MINUTES OF THE REGULAR COUNCIL MEETING FEBRUARY 19,2019 PAGE NO. 10 43 10.Consideration and possible action to authorize the City Manager to execute a 5 year agreement with Kyocera Document Solutions, to replace and service the City's multi-function printer fleet as well as implement PaperCut MF print control software. (Fiscal Impact: $516,454.00) Charles Mallory, Information Systems Director, answered Council questions regarding the item. Joe Lillio, Finance Director, answered Council questions regarding the item. Council Discussion MOTION by Mayor Boyles, SECONDED by Mayor Pro Tem Pirsztuk authorizing the City Manager to execute a 5-year agreement with Kyocera Document Solutions Agreement No. 5660, in a form approved by the City Attorney, with the addition of adding a mechanism into the contract for discounting services based on volume. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 11.Consideration and possible action to approve the EI Segundo Senior Housing Board Corporation (Park Vista) proposed annual budget for calendar year 2019. (Fiscal Impact: None to the General Fund) Council Member Pimentel asked Neil Cadman, Cadman Group, Property Management for Park Vista, to answer Council questions and update the Council on the property. Council Discussion MOTION by Council Member Brann, SECONDED by Council Member Nicol approving the EI Segundo Senior Housing Board Corporation (Park Vista) proposed annual budget for calendar year 2019. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 17.Consideration and possible action to waive the formal bidding process and approve a five-year contract with Vigilant Solutions to purchase and install twenty-six (26) fixed Automated License Plate Recognition (ALPR) cameras and (8) mobile ALPR's to be mounted on (2) marked police vehicles using funds from the City's General Fund and Asset Forfeiture. (Fiscal Impact: $597,364.00) Council Member Pimentel asked Lt. Garcia to explain the Automated License Plate Recognition (ALPR) cameras and program. Bill Whalen, Police Chief and Greg Mills, Vigilant Solutions, answered Council questions regarding the system. Council Discussion 11 MINUTES OF THE REGULAR COUNCIL MEETING FEBRUARY 19,2019 PAGE NO. 11 44 MOTION by Mayor Boyles, SECONDED by Mayor Pro Tem Pirsztuk to waive the formal bidding process, approve a five-year contract and authorize the City Manager to execute a contract No. 5661, in form approved by the City Attorney's office, with Vigilant Solutions using funds from the City's General Fund and Asset Forfeiture and authorize. MOTION PASSED BY VOICE VOTE. 4/1 YES: Boyles Brann Nicol Pirsztuk NO: Pimentel Recessed at 9:50 PM Reconvened at 9:59 PM F. NEW BUSINESS 19. MOVED UP ON THE AGENDA 20. MOVED UP ON THE AGENDA 21.Consideration and possible action to present the EI Segundo Police Department reorganization plan. Additionally, consideration and possible action to upgrade a Police Assistant 1/11 position to Management Analyst 1/11; a Police Officer position to Police Sergeant; and, convert the part-time contract Crime Analyst to a full-time City of EI Segundo Crime Analyst position. (Fiscal Impact: $102,877.00) Greg Carpenter, City Manager, introduced the item Bill Whalen, Police Chief, gave a presentation. Council Discussion Council consensus to receive and file report. MOTION by Mayor Boyles, SECONDED by Council Member Brann approving to upgrade a Police Officer position to a Police Sergeant position, upgrade a Police Assistant 1/11 position to a Management Analyst 1/11 position and eliminate the part-time contracted Crime Analyst position and create a full-time Crime Prevention/Analyst position, with the understanding the City will address the added position in the upcoming budget cycle. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 G. REPORTS — CITY MANAGER—Thanked all Department Heads and the City Clerk's office, along with the City Attorney's office, on the work put into the Agenda. 12 MINUTES OF THE REGULAR COUNCIL MEETING FEBRUARY 19,2019 PAGE NO. 12 45 H. REPORTS — CITY ATTORNEY— Commented on the recent housing bill generated by a Northern California Senator, will bring back to Council more information and the possibility of sending an opposition letter on behalf of the City. I. REPORTS — CITY CLERK— Let Council know she will miss the March 19, 2019 and April 2, 2019 Council Meetings due to a trip. J. REPORTS — CITY TREASURER — Not Present K. REPORTS — CITY COUNCIL MEMBERS Council Member Pimentel — Passed Council Member Nicol — Passed Council Member Brann — Attended the Community Room renaming at the EI Segundo Public Library in honor of Sue Carter, concerned about the hours allocation at the Aquatics Center, didn't agree with the stop sign approved at the Sheldon and Walnut intersection and thanked the Police Department for the last report, but mentioned he would like to see all the open positions filled. Mayor Pro Tem Pirsztuk—Thanked the Public Works Department for a job well done during our recent storms. Mayor Boyles — Passed PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per person, 30 minute limit total) None MEMORIALS — None ADJOURNMENT at 11:46 PM Tracy Weaver, City Clerk 13 MINUTES OF THE REGULAR COUNCIL MEETING FEBRUARY 19,2019 PAGE NO. 13 46 EL SEGUNDO CITY COUNCIL MEETING DATE: March 5, 2019 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to adopt a Resolution approving Plans and Specifications for the El Segundo Boulevard Parking Pilot Project(narrowing travel lanes and eliminating shoulder on north side of street between Sheldon Street and Main Street to provide additional parking), Project No. PW 19-15, to authorize staff to advertise the project for construction bids. (Fiscal Impact: To be determined) RECOMMENDED COUNCIL ACTION: 1. Adopt the attached Resolution approving the Plans and Specifications for the El Segundo Boulevard Parking Pilot project, Project No. PW 19-15; 2. Authorize staff to advertise the project for construction bids; 3. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: 1. Resolution 2. El Segundo Blvd. Parking Pilot Plan FISCAL IMPACT: To be determined Amount Budgeted: $0 Additional Appropriation: N/A Account Number(s): Smoky Hollow Parking In Lieu- #001-400-4101-6304 STRATEGIC PLAN: Goal 5: Champion Economic Development and Fiscal Sustainability Objective 5A: El Segundo promotes economic growth and vitality for businesses and the community PREPARED BY: Paul Samaras,AICP, Principal Planner Lifan Xu, City Engineer � ,j,, REVIEWED BY: Sam Lee,Planning and Building Safety Directo ' Ken Berkman,Public Works Director APPROVED BY: Greg Carpenter, City Manager DISCUSSION On October 2,2018,the City Council adopted the Smoky Hollow Specific Plan. During the public hearing on this item,the City Council directed staff to proceed with a pilot project to add on-street parking on the north side of El Segundo Boulevard. The pilot project would add a parking lane, painted bulb-outs and red curb areas on four blocks of El Segundo Boulevard from the alley east of Main Street to the alley east of Sheldon Street. Pursuant Council's direction, staff entered into 1 47 a Professional Services Agreement with KOA Corporation to provide engineering design and construction cost estimate services for the pilot project. On February 14, 2019, KOA completed and submitted the engineering design and construction cost estimate to staff. Based on the design, 15 parking spaces would be added on this segment of El Segundo Boulevard. The estimated construction cost is $ 76,000. The adopted budget for Fiscal Year 2018/19 did not allocate funds for this pilot project. As a result, staff will recommend at a later Council meeting that the City Council authorize the City Manager to transfer adequate funding from General Fund Reserves to an account designated for this pilot project after the bid results are known. Staff anticipates that this initial funding for the pilot project will be"repaid"as the City begins to collect parking in-lieu fees in the Smoky Hollow area. Staff respectfully recommends City Council adopt the attached resolution approving the plans and specifications for the project and authorize advertising for bids. The schedule for the project is estimated as follows: Advertise for bids March 2019 Award by City Council April 2019 Construction Start May 2019 Construction End June 2019 2 48 RESOLUTION NO. _ A RESOLUTION APPROVING THE DESIGN AND PLANS FOR THE CONSTRUCTION OF PROJECT PW 19-15, EL SEGUNDO BLVD. PARKING PILOT PURSUANT TO GOVERNMENT CODE § 830.6 AND ESTABLISHING A PROJECT PAYMENT ACCOUNT. The City Council of the City of EI Segundo does resolve as follows: SECTION 1: The City Council finds and declares as follows: A. The City retained KOA Corporation ("Consultant") as the engineer to design and prepare the plans for project PW 19-15, EI Segundo Blvd. Parking Pilot to add on-street parking on the north side of EI Segundo Boulevard; B. The Consultant informed the City Engineer that these plans are complete and that construction of the Project may begin; C. The City Engineer reviewed the completed design and plans for the Project and agrees with the Consultant that the plans are complete and the Project may be constructed; D. The City Council wishes to obtain the immunities set forth in Government Code § 830.6 with regard to the plans and construction of the Project. SECTION 2: Design Immunity, Authorization. A. The design and plans for the Project are determined to be consistent with the City's standards and are approved. B. The design approval set forth in this Resolution occurred before actual work on the Project construction commenced. C. The approval granted by this Resolution conforms with the City's General Plan. D. The City Engineer, or designee, is authorized to act on the City's behalf in approving any alterations or modifications of the design and plans approved by this Resolution. E. The approval and authorization granted by this Resolution is intended to avail the City of the immunities set forth in Government Code § 830.6. SECTION 3: Project Payment Account. For purposes of the Contract Documents administering the Project, the City Council directs the City Manager, or designee, to establish a fund containing sufficient monies from the current fiscal year budget to pay for the Project ("Project Payment Account"). The Project Payment Account is the sole Page 1 of 2 49 source of funds available for the Contract Sum, as defined in the Contract Document administering the Project. SECTION 4: The City Clerk is directed to certify the adoption of this Resolution. SECTION 5: This Resolution will become effective immediately upon adoption. PASSED AND ADOPTED this day of 2019. Drew Boyles, Mayor ATTEST: Tracy Weaver, City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney Page 2 of 2 50 In o � < a -y Ir 11�a I .z. 0 Jr � H _... J �,.x �� Lu l Z r Lu w Z w w 1 Q X ! > 1115.til llssli R J Q T'l�d ue' 0' J i Q 0' J V �R�•r a ELSEGUNDO� N Q I 6IDEEAti.al N N Q BOULEVARD Lu SICE) _ H wl•i w.xpq n f i pL(o)a 9 IENOT TIM / �L>1��xm M 11 rr llf s 1 Imo` Il nla pp-z 1¢ I 1i n r ! x �M• I I !LJ w � ✓� 1❑� l� i 411 II 1p +f 1 rl PDsr o s trAvc .a` bS nuiq[¢ I•r -Jin M �IaabC III+1I � NI.1�1 ID 1 f . L MDOaC OM Ye a'q lxraaq A Iln.i lar I —# Z Lu 'I VFLLL a ! EL SEGUNDO a (�„ a (z ,;„ BOULEVARD¢ �I--� r+�.-, — Igi1lKlp, _ ..,, _. � �.,.L �. ,y Ix]•,r.....1 ¢.,.� a,..E � a".", I 610 W! 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BEACH f xE paraavur rRw�m vac Iw.pp.l ro u Le a u pl,w pxsa onaeNsl:xorm ,1x1INSTALL 11E1D ZINE PER CA MUTCD FlLVRE 39-16 ACCESS I�A9p4 CITY OF EL SEGUNDO NO DATE BY 11.ALL IAlIE UXES AT NIEIHCTa APPROA06 AHO OFPARmRES SHALL BEaN ANO ETO NRH 50 fFET 6 HNOI SaD N1plE IME 1 13IAla{x,Ea-W T 4seYN PFR PC]AL-h- CADFORNIA r IlvrrL oar-vur asoxw Por xrAw v'. .-m o.�rl. 9LN A- PUBLIC WORKS DEPARTMENT Iz lea lTa aWIIG I,Ii3 leo el>e✓C aUp;Eaaver m M r�uoelA II•T14L v udEld TerrlD Dalllli KxT�uu3[masa iI�3 INSTALL PA 0 STALL PER DETAIL•C, iu aWUTuv IiGuSEYANG AN0­11-STREET"riT7TmN PLOT Frc'--- 1]ALL PAMD.F]If MAAOH6 9lui CONFUipI m G.RLIR.NI6 SrAroARO PIANS Aro SPEaFlGTaS M1E5'f EDITION). Pim r•.po.e]IT. SIGNING AND STRIPING PLAN UJC" 1 II IISII/i sar a CGI AM TNYST PQ pEftlrlAnaa 11.AIL PROPGYD 9a Pm159WLE41NST.WIDAT OR NEAR PROPFATY UNES H EL SEGUNDO BOULEVARD �ptW[GptIRIG CnrYCTITC TITpnIp L•wAYdtllt RIIpmNS. •N � ©alymr EmTHc asx Iw RDaT.I�aou11 cxsrNo swu b„ u(E1116 FROM MAIN STREET TO SHELDON STREET s-Xl HA TO�. Aw(w KLA x,w^ EL SEGUNDO CITY COUNCIL MEETING DATE: March 5,2019 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding a request to allow a new restaurant(BURGERIM)to serve beer and wine for on-site consumption. BURGERIM is located at 831 North Douglas Street, within the Corporate Campus Specific Plan area. EA 1238 AUP 18-09. Applicant: FLOMAE, LLC. (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: 1. Receive and file this report without objecting to the issuance of the alcohol permit for the new restaurants at 831 North Douglas Street; and/or 2. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: 1. Crime and Arrest Statistics by Reporting Districts (RD) for July to December 2018 2. Police Reporting Districts Map 3. Administrative Use Permit approval letter and conditions, dated January 16, 2019 4. Planning Commission Staff Report, dated January 24, 2019 FISCAL IMPACT: None Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A STRATEGIC PLAN: N/A ORIGINATED BY: Brenna Callero, Assistant PlannerRC- REVIEWED BY: Sam Lee, Planning and Building Safety Directo APPROVED BY: Greg Carpenter, City Manager 4 On January 16, 2019, the Director of Planning and Building Safety approved an Administrative Use Permit application with conditions of approval, allowing the sale of beer and wine at BURGERIM, located at 831 North Douglas. Planning Commission Received and Filed the Director's decision on January 24,2019. Pursuant to City Council direction from 1995,this matter is brought to the Council's attention at this time. Analysis According to the most recent Crime and Arrest statistics report prepared by the Police Department, the proposed restaurants are located in Reporting District(RD) 303 Based on the July- December 2018 data reported by the Police Department, the district had a total of 5 Part I & II crimes and 1 felony/misdemeanor arrest. This rate is 68%lower than the City's average. The Police Department 4 52 and the Planning and Building Safety Department do not object to the issuance of the alcohol permit for the new restaurant. The Planning Commission's decision to receive and file the Director's decision on January 24, 2019 granted approval for an Administrative Use Permit. The approval will allow BURGERIM to serve beer and wine during their hours of operation from 10:30 am to 8:30 pm daily, with alcohol service operating at the same hours. The restaurant is roughly 1,193 square feet. The project site is located in the Corporate Campus Specific Plan area. Restaurants are a permitted use by right. On-site and off-site sale of alcohol at a restaurant requires an Administrative Use Permit in accordance with the Municipal Code. As noted above, this permit was approved by the Director of Planning and Building Safety and confirmed by the Planning Commission. The ABC license review process is separate from the City's AUP process. ABC is responsible for running a complete background check on all alcohol license applicants, as well as conducting site inspections, before issuing any type of alcohol license. The City reviews compatibility issues. Environmental Review The project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to 14 California Code of Regulations §15301 as a Class 1 categorical exemption(Existing Facilities). Conclusion Staff recommends that the Council receive and file this report without objecting to the issuance of a new alcohol permit for the site, or alternatively discuss and take another action related to this item. 53 EL SEGUNDO POLICE DEPARTMENT REPORTED PERIOD: JULY - DECEMBER 2018 PART I &II CRIMES AND ARRESTS BY REPORTING DISTRICT RD) REPORTING PART I&II FELONY/MISD TOTAL VERAGE BY RD DISTRICT CRIMES ARRESTS PERCENTAGE+/- 101 27 16 43 +126% 102 18 7 25 +32% 103 5 0 5 -74% 104 14 5 19 0% 105 13 7 20 +5% 106 2 3 5 -74% 107 37 11 48 +153% 108 55 17 72 +279% 109 2 1 3 -84% 110 2 3 5 -74% 111 34 7 41 +116% 112 16 5 21 +11% 113 38 11 49 +158% 114 1 1 2 -89% 115 10 4 14 -26% 116 3 2 5 -74% 201 7 3 10 -47% 202 14 5 19 0% 203 9 0 9 -53% 204 6 5 11 -42% 205 24 6 30 +58% 206 10 2 12 -37% _ 207 31 10 41 +116% 208 18 3 21 +11% 209 21 3 24 +26% 210 27 10 37 +95% 211 24 9 33 +74% 212 16 3 19 0% 213 7 1 - - - 8 - --58% 301 14 6 20 _ +5% 302 7 3 10 -47% 303 5 1 6 -68% 304 2 1 3 -84% 305 14 4 18 -5°/a 306 6 2 8 -58% 307 13 2 15 -21% 308 34 11 45 +137% 309 6 4 10 -47% 310 3 2 5 -74% 311 11 5 16 -16% 312 11 4 15 -21% 313 2 2 4 -79% _ 314 0 0 0 0% 315 6 4 10 -47% 316 4 2 6 -68% 317 15 2 16 -16% 318 53 12 65 1 +242% 319 26 9 35 A +84% 320 7 2 9 -53% 321 1 1 2 -89% 322 2 0 2 -89% 323 4 2 6 -68% TOTALS 737 241 977 Number of Reporting Districts=52 Average#of Part I&II Crimes per Reporting District=14 Average#of Felony/Misdemeanor Part I&11 Crime Arrests per Reporting District=5 Average#of Crimes and Arrests per Reporting District=19 (Results from 07/01/2018 throu, h 12/31/2018) Hiqh Crime Area per B&P Code Section 23958.4=a20% RECORDS/EJ PAGE 1/22/2019 54 EL SEGUNDO POLICE DEPARTMENT HIGH CRIME AREA MAP EL SEGUNDO POLICE DEPARTMENT 1165 I MPE R4IL 1'105 1�r pnft8 YLMPEF JAL HVdV .......•. i�„u�-- _ Imperial 3 201 101 ACACIA 102 -10ACACIA202204 ~I�1 .' I VVX. y =r�Rs WALNUT �} t a02 :•L'�E7 : �1- e4-t 0 o; w 5YCAVGRE I 301 NS" •� 105 ~ z 11 R•H r MARL•E-AVE DA>� X94 °AK" I z E 205 u° AK 206 20y 304 �1Q 307 303 106..yyam++�m ELRiALM 306 306 hlAAiaSA 102 MARIPOSA AV E..--_- 8 M PINE I rJJI 107 tr 106Ow 26'8 270 209 308 909 310 I Ggt O LY GRAND GR1 0 AVE �- •• 314 s .� e NO I 1 113 - ELSE1' o 212' 311 31 313 .316 EL SEGUNDO:EL SEGUNDO BLVD E EL SEGUNC EELS GU d" S 213 1R . 75'. m. 316 .1322 343 � a � �yfsi9x 317 �coru p 116 rwn s//".2"/ IFTAH114R)DµkALASKA NW E318 rlVvf! 379 Y j 9110 ROSECRANS.AVE 9awcrans tr"7r! 7t c �YF CITY OF EL SEGUNDO s° L°r RECORDS/EJ PAGE 1/22/2019 55 �ELSEGUHDD Planning & Building Safety Department •IXC ��t�*11 11117• January 16, 2019 FLOMAE, LLC 831 N. Douglas Street EI Segundo, CA 90245 RE: Environmental Assessment 1238: Administrative Use Permit 18-09 Address: 831 North Douglas Street, EI Segundo, CA 90245 Dear Mr. Jones: Your request for an Administrative Use Permit allowing the sale and dispensing of beer and wine (Type 41) at the proposed Burgerim Restaurant is approved and subject to the conditions of approval in the attached Exhibit A. The associated environmental determination and findings supporting the decision are described in Exhibit B. Please note that this letter does not constitute the City's final decision in this matter. This determination is scheduled to be "received and filed" by the Planning Commission at the January 24, 2019, meeting. Any Planning Commissioner may request that this permit be discussed and a decision be made by the Commission instead of "received and filed." Should you have any questions, please contact Brenna Callero, Assistant Planner at (310) 524-2342. L -r ctornt of Planning and Building Safety 56 Exhibit A CONDITIONS OF APPROVAL In addition to all applicable provisions of the EI Segundo Municipal Code ("ESMC"), Trevino Jones of Flomae, LLC ("Applicant") agrees that it will comply with the following provisions as conditions for the City of EI Segundo's approval of Administrative Use Permit No. 18-09 ("Project Conditions"): 1. The hours of operation to sell alcohol for on-site consumption is limited to between 10:30 am to 8:30 pm daily. Any change to the hours of operation or the hours that alcohol may be served is subject to review and approval by the Director of Planning and Building Safety. 2. Any subsequent modification to the project as approved must be referred to the Director of Planning and Building Safety for approval or a determination regarding the need for Planning Commission review of the proposed modification. 3. The Planning and Building Safety Department and the Police Department must be notified of any change of ownership of the approved use in writing within 10 days of the completion of the change of ownership. A change in project ownership may be cause to schedule a hearing before the Planning Commission regarding the status of the administrative use permit. 4. The applicant must obtain and maintain all licenses and comply with all regulations of the Alcoholic Beverage Control (ABC) Act (Business & Professions Code Section 23300) and the regulations promulgated by the Board, including the regulations set forth in 4 Cal. Code of Regs. §§55, of seq. 5. All employees tasked to sell alcoholic beverages must provide evidence that they have either: a. Obtained an ABC-issued certificate for completion of the Leadership and Education in Alcohol and Drugs (LEAD) program; or, b. Completed an accepted equivalent training offered by the ABC district office to ensure proper distribution of beer, wine, and distilled spirits to adults of legal age. c. If a prospective employee designated to sell alcoholic beverages does not have LEAD or equivalent training, then the applicant must within 15 days of this decision confirm with the Planning and Building Safety Department that a date is scheduled with the local ABC district office to complete the LEAD course. d. Within 30 days of taking LEAD or equivalent course, employees or their employer must deliver each required certificate showing completion to the Police Department. 57 6. The licensee must have readily identifiable personnel to monitor and control the behavior of customers inside the building premises. Staff must monitor activity immediately adjacent to the property under the establishment's control to ensure the areas are generally free of nuisances. 7. If complaints are received regarding excessive noise, or other nuisances associated with the sale of beer, wine, and distilled spirits the City may, in its discretion, take action to review the Administrative Use Permit and add conditions or revoke the permit. 8. There must be no exterior advertising of any kind or type indicating the availability of specific alcoholic beverage products. 9. The building must not be occupied by more persons than allowed by the California Building Code, as adopted by the ESMC. 10. The building and any outdoor seating must comply with the California Building and Fire Code requirements, as adopted by the ESMC. 11. The Applicant agrees to indemnify and hold the City harmless from and against any claim, action, damages, costs (including, without limitation, attorney fees), injuries, or liability, arising from the City's approval of Environmental Assessment 1238 or Administrative Use Permit 18-09. Should the City be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of the City approval of Environmental Assessment 1238 or Administrative Use Permit 18-09, the Applicant agrees to defend the City (at the City's request and with counsel satisfactory to the City) and will indemnify the City for any judgment rendered against it or any sums paid out in settlement or otherwise. For purposes of this section, "the City" includes the City of EI Segundo's elected officials, appointed officials, officers, and employees. 12. Trevino Jones, of Flomae, LLC must acknowledge receipt and acceptance of the project conditions by executing the acknowledgement below. These Conditions are binding upon Trevino Jones, of Flomae LLC and all successors and assigns to the property at 831 North Douglas Street, EI Segundo, CA 90245 until superseded by another approval letter or rescinded. ` yr Trevino J nes, Flomae�LLC 3 58 Exhibit B Environmental Determination and Required Findings Environmental Assessment 1238: After considering the above facts and findings, the Director finds this project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to 14 California Code of Regulations §15301 as a Class 1 categorical exemption (Existing Facilities) because the proposed project consists of the permitting of existing private structures and involves a negligible expansion of the use. Administrative Use Permit 18-09: The following are the facts in support of each finding for this decision: Finding 1: There is compatibility of the particular use on the particular site in relationship to other existing and potential uses within the general area in which the use is proposed to be located. 1. The project is located in a commercial area and is in proper relation to industrial and commercial adjacent uses within this area. The project is situated in a environment that includes offices, retail, service uses, and other restaurants nearby. The subject site is located in the Corporate Campus Specific Plan area, where restaurants are permitted. Finding 2: The proposed use is consistent and compatible with the purpose of the Zone in which the site is located. 1. The zone of the property is Corporate Campus Specific Plan (CCSP). The CCSP consists of a mixed-use development program that accommodates a range of uses, heights, and building square footages. The CCSP's goals provide consistency and reflect the vision of the General Plan, including facilitating economic development and promoting compatible land uses. The intent of the CCSP is met by having several types of uses occupy a single building. The proposed restaurant and the addition of alcohol sales as an ancillary use are consistent with this purpose. Finding 3: The proposed location and use, and the conditions under which the use would be operated or maintained will not be detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity. 1. The restaurant will be located inside an existing retail commercial building and no new construction is proposed as part of the current request for the alcohol license. The proposed closing hours are 8:30 pm every day, so it is unlikely that the consumption of alcohol in a restaurant setting will cause the establishment to become a nuisance. 4 59 Finding 4: Potential impacts that could be generated by the proposed use, such as noise, smoke, dust, fumes, vibration, odors, traffic, and hazards have been recognized and mitigated. 1. The consumption of beer and wine will not create any new impacts that would not be normally associated with the operation of a restaurant. Finding 5: The State Department of Alcoholic Beverage Control has issued or will issue a license to sell beer, wine and distilled spirits to the Applicant. 1. The City expects the Applicant will obtain a license from the State of California Department of Alcoholic Beverage Control for on-site sale and consumption of beer, and wine for restaurants (Type 41). 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BUILDING ' BUlLD1NG I THE _ s oox:ULTAxT 1 T woxro.m DErainoxox c°xsrwcriox news. w.s<Ew�rEnuUs wE,lxwrExs,� 1 �r. c I l I Rnua,na M°easeos�no.elovEur.HDDr,EmEorxa—oAus ' .er.Rxe E,°Dx°xE<— �"`® -_- -- --------r------F------t LEGEND ----- ;o��xD�IDAE.PE DDE ID�xD X,rmm r Mota.M IIS a ZJ uj � w C Z > C FV aw I I J -- BUILDING 5 $ Z LU w U -1 s_ _ w a �,14w r rI -- i E . . BUILDING --HEI ruwE"xo uj •���� J f I l l l l � l l l l l 111111 1 L ��° N d SXE ET NYiA 6LR n' AS's r EXISTING SITE PLAN-(FOR REFERENCE ONLY) g ,•a za-0• EL SEGUNDO PLANNING COMMISSION MEETING DATE: January 24, 2019 AGENDA STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action regarding approval of Environmental Assessment 1239 and Administrative Adjustment No.ADJ 18-01 for the elimination of the required 6"tall concrete tire stops for 500 parking spaces at a new five-story parking structure. The project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to 14 California Code of Regulations § 15301 as a Class 1 categorical exemption(Existing Facilities). Address: 722 North Nash Street. Applicant: Vanessa Yeh on behalf of EVA Airways Corporation. RECOMMENDED PLANNING COMNIISSION ACTION: I. Receive and file this report regarding the Director's approval of an Administrative Adjustment eliminating the required tire stops; or 2. Alternatively, any Planning Commissioner may request that a decision on the application be made by the Planning Commission instead of received and filed. ATTACHED SUPPORTING DOCUMENTS: Approval letter dated January 15,2019 ORIGINATED BY: Maria Baldenegro,Assistant Planner REVIEWED BY: Gregg McClain,Planning Manager APPROVED BY: Sam Lee,Director of Planning and Building Safety On January 15, 2019, the Director of Planning and Building Safety granted approval to eliminate the required 6"tall concrete tire stops for 500 parking spaces at a new five-story parking structure. The conditions, findings of approval, and environmental assessment are provided in the attached approval letter. Staff recommends that the Commission receive and file this report. 1 28 63 EL SEGUNDO CITY COUNCIL MEETING DATE: March 5,2019 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to award a standard Public Works Contract to G2K Construction for the Campus El Segundo Shade Structure Project (installation of shade structures on soccer fields) at 2201 E. Mariposa Ave., Project No. PW 18-28. (Fiscal Impact: $121,700) RECOMMENDED COUNCIL ACTION: 1. Authorize the City Manager to execute a standard Public Works Contract, in a form approved by the City Attorney, with G2K Construction in the amount of$110,700, for the Campus El Segundo Shade Structure Project, Project No. PW 18-28, and authorize an additional $11,000 for construction related contingencies; or, 2. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Included In the Adopted FY2017-18 and 18/19 Budgets Amount Budgeted: $125,000 Additional Appropriation: None. Account Number(s): 301-400-8202-8420 (Park Facilities Upgrades) STRATEGIC PLAN: Goal: 4 Develop Quality Infrastructure and Technology Objective: (a) El Segundo's physical infrastructure supports an appealing, safe, and effective City. ORIGINATED BY: Cheryl Ebert, Senior Civil Engineer REVIEWED BY: Ken Berkman, Public Works Director Meredith Petit, Recreation and Parks Director APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: The Campus El Segundo (CES) athletic fields are a highly-used recreational facility in the City of El Segundo. Through various needs assessments and resident surveys, residents and organizations have expressed the need for more shaded areas within the parks and athletic fields, and specifically at the CES athletic fields. AYSO recently approached the City and offered financial assistance to add shade to CES. This project includes the procurement and installation of two (2) shade structures over the concrete bleachers on the east and west side of the concessions building and two (2) shade structures over each of the exterior benches along the outer perimeter of the field. 64 On December 18, 2018, Council adopted the plans and specifications for the Campus El Segundo Shade Structure Project, Project No. PW 18-28, and authorized staff to advertise for construction bids. On February 5, 2019, the City Clerk received and opened five (5) bids as follows: Base Bid Alternate Bid 1. Shade Comforts $149,158 $176,778 2. Minako Construction $289,600 $325,600 3. NR Development Inc. $104,500 $109,953 4. NoHo Constructors $127,700 $205,700 5. G2K Construction $98,700 $110,700 The alternate bid is for two (2) 50-ft long shade structures over the bleachers, in lieu of two (2) 35-ft shade structures as described in the base bid. The Public Works Department, in collaboration with the Recreation and Parks Department, has reviewed the base bids and alternative bids, and suggest installing the longer 50-ft long shade structures as described in the alternative bids to take advantage of the economy of scale and current construction prices to provide larger shade areas for the field patrons. The bid package states that the award to the apparent lowest bidder is based on the total of the base bid items. Although, NR Development Inc.'s alternative bid is lower, G2K Construction is the apparent lowest bidder based on the total of the base bid. Staff reviewed G2K Construction's bid package and deemed the contractor as the lowest responsive and responsible bidder. Staff also checked G2K Construction's references and license status and determined that they have satisfactorily completed similar projects for other public agencies and their license is in good standing. Staff respectfully recommends City Council authorize the City Manager to execute a standard Public Works Contract in a form approved by the City Attorney with G2K Construction in the amount of$110,700 and authorize an additional $11,000 for construction related contingencies. With approval, the project is expected to commence in June and be completed in August 2019. 65 EL SEGUNDO CITY COUNCIL MEETING DATE: March 5, 2019 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to amend the standard Public Works Contract with Corral Construction & Development, Inc. for the Library Wi-Fi and Reading Lounge Renovation Project, Project No. PW18-04. (Fiscal Impact: $37,368) RECOMMENDED COUNCIL ACTION: 1. Authorize the City Manager to amend the standard Public Works Contract, in a form approved by the City Attorney, with Corral Construction & Development Inc. for additional work in the amount of$33,968.00 and approve an additional construction contingency of$3,400; or, 2. Alternatively, discuss and take other possible actions related to this item. ATTACHED SUPPORTING DOCUMENTS: None. FISCAL IMPACT: Included in Adopted Budget Amount Budgeted: $153,000 Additional Appropriation: No Account Number(s): 301-400-8201-8417 (Library Wi-Fi Zone) STRATEGIC PLAN: Goal: 4 Develop Quality Infrastructure and Technology Objective: (a) El Segundo's physical infrastructure supports an appealing, safe, and effective City Goal: 1 Enhance Customer Service and Engagement Objective: 2 City services are convenient, efficient and user-friendly for all residents, businesses, and visitors ORIGINATED BY: Arianne Bola, Senior Associate Engineer Rib REVIEWED BY: Ken Berkman, Public Works Director Melissa McCollum, Library Director APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: On September 4, 2018, City Council awarded a standard Public Works Contract with Corral Construction & Development, Inc. in the amount of $38,805.31 and approved an additional $7,000 for construction-related contingencies. This project involved converting the reference section area to a Wi-Fi and reading lounge area that involved demolition, electrical, flooring 66 preparation and interior painting work. Most of the original work identified in the contract has been completed to staff s satisfaction. Library and Public Works staff would like to take advantage of the low bid price and the excellent work of the Contractor to make additional and needed improvements at the Library. The interior of the library has never been repainted since the renovation in the 1990s and is in need of fresh paint due to normal wear and tear. In addition, it is prudent to incorporate the repainting work into the ongoing project now to minimize the impact to Library patrons. The cost to paint the rest of the general floor area of the library and the conference room in the basement is $33,968.00. There is sufficient funding within the original project budget to fund the additional paint work. Therefore, staff respectfully recommends City Council to authorize the City Manager to amend the Public Works Contract with Corral Construction and Development, Inc. in a form approved by the City Attorney for additional work in an amount of$33,968.00 and approve an additional construction contingency of$3,400. 67 EL SEGUNDO CITY COUNCIL MEETING DATE: March 5,2019 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to adopt a Resolution approving the Plans and Specifications for Class III Bike Routes to be located on Main St.; Grand Ave.; Nash St. from Imperial Hwy. to El Segundo Blvd.; El Segundo Blvd. from Loma Vista St. to Main St.; Loma Vista St. from Grand Ave. to Binder Pl.; and Utah Ave. from Douglas St. to Aviation Blvd., Project No. PW 19-03. (Fiscal Impact: To Be Determined). RECOMMENDED COUNCIL ACTION: 1. Adopt the attached Resolution approving the Plans and Specification for Class III Bike Routes, Project No. PW 19-03. 2. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: Resolution Location Map FISCAL IMPACT: Included in Adopted FY 2018-19 Budget Amount Budgeted: $150,000 Additional Appropriation: N/A Account Number(s): 301-8141-8219 (Class III Bike Route Improvements) TDA Article 3 Grant (account number to be determined) STRATEGIC PLAN: Goal: 2 Support Community Safety and Preparedness Objective: (a) The City has a proactive approach to public safety, preparedness and crime that is outcome focused. Goal: 4 Develop Quality Infrastructure & Technology Objective: (a) El Segundo's physical infrastructure supports an appealing, safe, and effective City ORIGINATED BY: Orlando Rodriguez, Senior Civil Engineer REVIEWED BY: Ken Berkman, Public Works Director APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: In December of 2009, the South Bay Bicycle Coalition (SBBC) approached a number of South Bay cities to ask for their support and involvement in the multi-city bicycle master planning process. Seven of the cities responded favorably and those seven responsive cities are the cities represented in the master plan, including El Segundo, Gardena, Hermosa Beach, Lawndale, 68 Manhattan Beach, Redondo Beach, and Torrance. The master plan calls for the installation of the following bikeways: • Class I Bike Path—bikeway in the public right-of-way, but separated from the roadway. • Class II Bike Lanes—bikeway in the roadway with dedicated, marked bike lanes. • Class III Bike Routes — bike route in the roadway with shared travel lanes between vehicles and bicycles. This project will install Class III Bike Routes throughout the City, which consists of applying the recognizable "sharrow" bicycle marking on the pavement as well as the installation of Bike Route signage. The goal of this project is to increase bicycle ridership, as well as create a larger base of utilitarian bicyclists including bicycle commuters through safe, accessible and consistent bicycle infrastructure. The proposed Class III Bike Routes in the Bicycle Master Plan are the following street segments: Main St. from Imperial Highway to El Segundo Blvd. (5,300 Ft.) Grand Ave. from Loma Vista St. to Duley St. (11,300 Ft) Nash St. from Imperial Highway to El Segundo Blvd. (5,300 Ft.) El Segundo Blvd. Loma Vista St. to Main St. (via Binder Pl. & Whiting St.) (2,000 Ft.) Loma Vista from Grand Ave. to Binder Pl. (750 Ft.) Utah Ave. From Douglas St. to Aviation Blvd. (1,350 Ft.) Total: 26,000 feet or about five (5) miles. Staff respectfully recommends City Council adopt the attached Resolution approving the Plans and Specifications and authorize advertising for bids. With approval, staff expects to return to Council in April and construction to occur in May and June, 2019. 69 RESOLUTION NO. _ A RESOLUTION APPROVING THE DESIGN AND PLANS FOR THE CLASS III BIKEWAY PROJECT. PURSUANT TO GOVERNMENT CODE SECTION 830.6 AND ESTABLISHING A PROJECT PAYMENT ACCOUNT. The City Council of the City of EI Segundo does resolve as follows: SECTION 1: The City Council finds and declares as follows: A. The City Engineer prepared specifications and plans for PW 19-03, the Class III Bikeway (the "Project"). These plans are complete. Bidding for construction of the Project may begin; B. The City Council wishes to obtain the immunities set forth in Government Code § 830.6 with regard to the plans and construction of the Project. SECTION 2: Design Immunity; Authorization. A. The design and plans for the Project are determined to be consistent with the City's standards and are approved. B. The design approval set forth in this Resolution occurred before actual work on the Project construction commenced. C. The approval granted by this Resolution conforms with the City's General Plan. D. The City Engineer, or designee, is authorized to act on the City's behalf in approving any alterations or modifications of the design and plans approved by this Resolution. E. The approval and authorization granted by this Resolution is intended to avail the City of the immunities set forth in Government Code § 830.6. SECTION 3: Project Payment Account. For purposes of the Contract Documents administering the Project, the City Council directs the City Manager, or designee, to establish a fund containing sufficient monies from the current fiscal year budget to pay for the Project ("Project Payment Account") following receipt of construction bids. The Project Payment Account will be the sole source of funds available for the Contract Sum, as defined in the Contract Document administering the Project. SECTION 4: The City Clerk is directed to certify the adoption of this Resolution. SECTION 5: This Resolution will become effective immediately upon adoption. Page 1 of 2 70 PASSED AND ADOPTED this 5t" day of March, 2019. Drew Boyles, Mayor APPROVED AS TO FORM: Mark D. Hensley, City Attorney By: David H. King, Assistant City Attorney Page 2 of 2 71 I PW 19-03 N CLASS III BIKE ROUTE PROJECT LOCATIONS DDD ❑❑ X71 +❑ � - L121d ❑CJ'� H U�01❑ ❑ �Do ❑o❑❑❑❑�'o❑ ❑ IRE Ul ED FILIE111 TM nn rrll f'�� Q 4 J�®❑ ❑❑❑u❑❑I lel❑ Z ❑ �. } 1� aim I 7 ❑ GRANDAVE I .1 MIMI I Ild"Lu"LlIMLIMULLILL [Li >� TIETT FUMED � I a �I UTAH AVE ,a I 0 500 1.000 1.500 2=Feet r�'�['�f'�I II 't7F] jI II7I-jj--]n F--�,hDSECRAMSAVE r —I I EL SEGUNDO CITY COUNCIL MEETING DATE: March 5,2019 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to adopt a Resolution for the City to opt out of the California Congestion Management Program (CMP). (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: 1. Adopt the resolution electing the City to be exempt from the Congestion Management Program; or, 2. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: Resolution FISCAL IMPACT: None Amount Budgeted: N/A Additional Appropriation: None Account Number(s): N/A STRATEGIC PLAN: Goal: 4 Develop Quality Infrastructure and Technology Objective: (a) El Segundo's physical infrastructure supports an appealing, safe, and effective City. ORIGINATED BY: Lifan Xu, City Engineer REVIEWED BY: Ken Berkman, Public Works Director Gregg McClain, Planning Manager APPROVED BY: Greg Carpenter, City Manage BACKGROUND AND DISCUSSION: Los Angeles County Metropolitan Authority (Metro) is required by state law to prepare and update, on a biennial basis, a Congestion Management Program (CMP) for the County of Los Angeles. The CMP process was established as part of a 1990 legislative package to implement Proposition 111, which increased the state gas tax from 9 to 18 cents. The intent of the CMP was to tie the appropriation of new gas tax revenues to congestion reduction efforts by improving land use/transportation coordination. While the CMP requirement was one of the pioneering efforts to conduct performance-based planning, the approach has become antiquated and expensive. CMP primarily uses a level of service (LOS) performance metric which is a measurement of vehicle delay that is inconsistent with new state-designated performance measures, such as vehicle miles travelled (VMT), enacted by SB743 for California Environmental Quality Act (CEQA) transportation analysis. 73 In accordance with California Government Code §65088.3,jurisdictions within a county may opt out of the CMP requirement without penalty, if a majority of local jurisdictions representing a majority of the county's population formally adopt resolutions requesting to opt out of the program. There is no anticipated impact to the continued flow of State Gas Tax revenues to local jurisdictions. On June 28, 2018, the Metro Board approved a staff recommendation to initiate the process to opt out of the state mandated CMP. The action allows Metro staff to proceed with the next step in the process, which is to determine if a majority of its public agency partners support Metro's intent to opt out of the CMP. If a majority of the 88 participating local jurisdictions adopt resolutions requesting to opt out of the Program, Metro will notify the State Controller, Caltrans, and SCAG that LA County has opted out of the CMP in accordance with statutory requirements. Other counties, including San Diego, Fresno, Santa Cruz and San Luis Obispo counties have already opted out of the CMP. According to Metro, the CMP has been found to contradict the region's own efforts to promote a more sustainable and equitable transportation system. The passage of Measure M and the update of the Long-Range Transportation Plan give Metro an opportunity to consider new ways to measure transportation system performance that help combat climate change, support sustainable, vibrant communities and improve mobility. As such, the CMP is becoming increasingly outdated and is an impediment in pursuing current local and regional transportation goals and policies. There are additional reasons to opt out of the CMP, including: • Relieves Metro and local jurisdictions of the mandate to use a single measure (LOS) to determine roadway deficiencies • Eliminates the risk to local jurisdictions of losing their state gas tax funds or being ineligible to receive state and federal Transportation Improvement Program funds, as a result of failing to comply with CMP requirements or performance standards. • Eliminates the administrative and financial burden to cities associated with the preparation of documents to demonstrate conformance with the CMP. The City has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a "Project" as defined under Section 15378 of the State CEQA Guidelines; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is necessary. Therefore, staff respectively recommends City Council adopt the attached resolution electing the City to be exempt from the Congestion Management Program. 74 RESOLUTION NO. A RESOLUTION OF THE EL SEGUNDO CITY COUNCIL ELECTING THE CITY TO BE EXEMPT FROM THE CALIFORNIA CONGESTION MANAGEMENT PROGRAM BE IT RESOLVED by the Council of the City of EI Segundo as follows: SECTION 1: The City Council finds as follows: A. In 1990 the voters of California passed Proposition 111 and the requirement that urbanized counties develop and implement a Congestion Management Program; B. The legislature and governor established the specific requirements of the Congestion Management Program by passage of legislation which was a companion to Proposition 111 and is encoded in California Government Code §§ 65088 to 65089.10; C. The Los Angeles County Metropolitan Transportation Authority (Metro) has been designated as the Congestion Management Agency responsible for Los Angeles County's Congestion Management Program; D. California Government Code § 65089.3 allows urbanized counties to be exempt from the Congestion Management Program based on resolutions passed by local jurisdictions representing a majority of a county's jurisdictions with a majority of the county's population; E. The Congestion Management Program is outdated and increasingly out of step with current regional, State, and federal planning processes and requirements, including new State requirements for transportation performance measures related to greenhouse gas reduction; and F. On June 28, 2018, the Metro Board of Directors directed Metro staff to work with local jurisdictions to prepare the necessary resolutions to exempt Los Angeles County from the Congestion Management Program. SECTION 2: The City of EI Segundo hereby elects to be exempt from the Congestion Management Program as described in California Government Code §§ 65088 to 65089.10. SECTION 3: The adoption of this Resolution is exempt from review under the California Environmental Quality Act (Cal. Pub. Res. Code §§ 21000, et seq.; "CEQA") and CEQA Guidelines (14 Cal. Code Regs. §§ 15000, et seq.) because it can be seen with certainty that there is no possibility such action will have a significant effect on the environment. Any future projects or plans will be evaluated for environmental impacts, including traffic impacts, pursuant to CEQA at the time the project or plan is considered. Page 1 of 2 75 SECTION 4: The City Clerk is directed to certify the adoption of this Resolution. SECTION 5: This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded. PASSED AND ADOPTED this day of , 20% Drew Boyles, Mayor STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Tracy Weaver, City Clerk of the City of EI Segundo, California, hereby certify that the whole number of members of the City Council of the City is five; that the foregoing Resolution No_ was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the day of March 2019, and the same was so passed and adopted by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Tracy Weaver, City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney Page 2 of 2 76 EL SEGUNDO CITY COUNCIL MEETING DATE: March 5,2019 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to adopt a Resolution approving plans and specifications for FY 18/19 Pavement Rehabilitation at Center St. and Maple Ave., Project No. PW 19-01, and authorize staff to advertise the project for receipt of construction bids. (Fiscal Impact: TBD) RECOMMENDED COUNCIL ACTION: 1. Adopt the attached Resolution approving plans and specifications for FY 18/19 Pavement Rehabilitation at Center St. and Maple Ave., Project No. PW 19-01; and, 2. Authorize staff to advertise the project for receipt of construction bids; or, 3. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: Resolution Map of Project Area FISCAL IMPACT: Included in Adopted Budget Amount Budgeted: $700,000 Additional Appropriation: N/A Account Number(s): $279,709 from Account# 128-400-0000-8383 (SB-1 Expenditures) As needed from 106-400-8203-8943 (Gas Tax Local Street rehab.) STRATEGIC PLAN: Goal: 4 Develop Quality Infrastructure and Technology Objective: (a) El Segundo's physical infrastructure supports an appealing, safe, and effective City ORIGINATED BY: Arianne Bola, Senior Associate Engineer fib REVIEWED BY: Ken Berkman, Public Works Dir ctor APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: The Public Works Department administers a 5-year(2016-2021) Pavement Management Program (PMP) to ensure public health and safety and efficiently and effectively manage the life of the City's roadway system. Based upon existing records and field reviews, the PMP assigns a Pavement Condition Index (PCI) to all roadway segments in the City on a scale from 0-100, with 100 representing the best/like new pavement. Scores below 75 require some type of preventive maintenance depending on the extent of the roadway distress, which can range from a slurry seal, to an overlay, to complete reconstruction. 77 A best-value based approach is used to ensure that the most cost effective rehabilitation method is applied system-wide. The two primary resurfacing treatments for our roadway system, which was rated at "Fair" with an overall average PCI of 65.7 in the 2015 PMP, are overlays and surface seals. Overlays place a new layer of asphalt concrete on top of the existing roadway, after removal and reconstruction of existing pavement sections that are in severe distress. It is used on pavements with more advanced deterioration. Surface seals include slurry seals, chip seals, cape seals, or similar thin(less than one inch)treatments that are less costly than overlays but have a shorter life. Sealing is primarily used on residential streets that have low traffic indexes (traffic volumes with minimal trucks)to maintain pavement that is in"good" condition(PCI= 75-85). The residential area in the City has been slurry sealed in quadrants from 2013-2016. Due to the lack of available funding to do more than the slurry seal program since the Great Recession, the City has fallen behind in its pavement management program. Staff fully agrees with the PMP findings that a significant amount of overlay work is needed to ensure we do not fall too far behind and have the City's roadway system slip into an overall "poor" condition (PCI below 60), which would require far more costly rehabilitation methods. As such, like the previous two fiscal years' efforts, this year's pavement rehabilitation project will focus on the most deteriorated roadway sections. However,given the significant pavement rehabilitation work that has been accomplished over the past couple of years, staff believes the next slurry program cycle should be initiated, and it will restart this summer with southeast quadrant in the residential area via a separate report to Council. Under the City's PMP, the following streets are high priority and in urgent need of repair with a 2" removal and replacement (R&R) strategy, along with R&R of severely deteriorated pavement areas: • Center St. —between Imperial Ave. and Mariposa Ave. (PCI of 45) • Maple Ave. —between Sheldon St. and Pacific Coast Highway (PCI of 55) This work was identified and approved in FY 2018/2019 Budget as part of the Capital Improvement Program and will advance our ultimate goal to achieve an overall weighted average PCI of 73 by FY 2020/21. Given the system wide condition of the City's pavement in 2015, a PCI of 73 was determined to be the most efficient and cost-effective value for the City to invest in its roadway rehabilitation program. Staff respectfully recommends that City Council approve the actions requested in this report. With approval, construction is expected to occur in June and July while the Center Elementary School is not in session. 78 RESOLUTION NO. _ A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS FOR THE CONSTRUCTION OF FY 18/19 PAVEMENT REHABILITATION, PROJECT NO. PW 19-01, PURSUANT TO GOVERNMENT CODE § 830.6 AND ESTABLISHING A PROJECT PAYMENT ACCOUNT. The City Council of the City of EI Segundo does resolve as follows: SECTION 1: The City Council finds and declares as follows: A. The City Engineer prepared plans and specifications for FY 18/19 Pavement Rehabilitation, Project NO. PW 19-01 ("Project"). These plans and specifications are complete. Construction of the Project may begin; B. The City Council wishes to obtain the immunities set forth in Government Code § 830.6 with regard to the plans and construction of the Project. SECTION 2: Design Immunity, Authorization. A. The design and plans for the Project are determined to be consistent with the City's standards and are approved. B. The design approval set forth in this Resolution occurred before actual work on the Project construction commenced. C. The approval granted by this Resolution conforms with the City's General Plan. D. The City Engineer, or designee, is authorized to act on the City's behalf in approving any alterations or modifications of the design and plans approved by this Resolution. E. The approval and authorization granted by this Resolution is intended to avail the City of the immunities set forth in Government Code § 830.6. SECTION 3: Project Payment Account. For purposes of the Contract Documents administering the Project, the City Council directs the City Manager, or designee, to establish a fund containing sufficient monies from the current fiscal year budget to pay for the Project ("Project Payment Account"). The Project Payment Account is the sole source of funds available for the Contract Sum, as defined in the Contract Document administering the Project. SECTION 4: The City Clerk is directed to certify the adoption of this Resolution. SECTION 5: This Resolution will become effective immediately upon adoption. Page 1 of 2 79 PASSED AND ADOPTED this day of , 2019. Drew Boyles, Mayor ATTEST: Tracy Weaver, City Clerk APPROVED AS TO FORM: for Mark D. Hensley City Attorney Page 2of2 80 s� PW 19-01 FY 18/19 PAVEMENT REHABILITATION E$Se :undo m S A Legend World Street Map Project Locations 1 W-Imperial Ftwy Loot P+arfr _ �,?ntury-Fwy —- � F Imperi nFiwy - j� - FJ Segundo, r) High Sc hoof U) E Mariposa Avg Z v (A --ti p 4 FirL�kgn cn - ti Par k ) Z Z EI Segundo-:E-Grand:Av€ - 4' o z Los•+ts EFaS W Grand Ave. tj ?pit Force E Franklin Ave Y am– Sas De Aire CL EELS-egundo Blvd Park Raytheon Space aril Airtorre Sysboms T t* Lakes o I t Cour e od, on Notes 4,716.9 0 2,358.46 4,716.9 Feet DISCLAIMER:The information shown on this map was compiled from different GIS sources.The land base and facility information on this map is for display purposes only and should not be relied upon without independent verification as to its accuracy.The City of EI Segundo will not be held responsible for any claims,losses or damages resulting WG S_1984_Web_Mercator Auxiliary_Sphere from the use of this map. EL SEGUNDO CITY COUNCIL MEETING DATE: March 5, 2019 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding approval of an amendment to the Prosum Technology Services agreement number 5346 for technical consulting, business analysis and project management services for the Information Systems Department. (Fiscal Impact$600,000) RECOMMENDED COUNCIL ACTION: 1. Authorize the City manager to execute a contract amendment, in a form approved by the City Attorney, with Prosum Technology Services to provide technical consulting services and temporary business analysts and project management staffing for the Information Systems Department. 2. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: City of EI Segundo IS Project Status List Second Amendment to PSA No. 5346 FISCAL IMPACT: $600,000 Amount Budgeted: $300,000 remainder of FY19-18 Additional Appropriation: Salary Savings Account Number(s): 001-400-2505-4100 Salary Savings 001-400-2505-2000 Employee Benefits 001-400-2505-6214 Professional/Technical STRATEGIC PLAN: Goal: 413 El Segundo's technology supports effective, efficient and proactive operations Objective: a. Successfully implement new technology as prioritized in the Technology Master Plan ORIGINATED BY: Shantae Duren, Information Systems Administr e pecialist REVIEWED BY: Charles Mallory, Information Systems Director APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: In July 2017, the City Manager approved a 1 year agreement for staffing services with Prosum Technology Services to provide project based consulting and technical services to aid in implementing, upgrading and supporting critical business systems. The contract has been used to compliment staff skills in the Information Systems Division (ISD). In the coming months, there are a number of projects that need specialized skills to augment staff;therefore, it is anticipated an 10 82 additional amount of$600,000 will be necessary to meet the operational and project needs of the Information Systems Department. Currently there are vacant positions within the department that result in salary and benefit savings which can be used to execute the requested contract services. This amendment, if approved, will bring the contract total to an amount not to exceed $900,000. Through the strategic planning and budgeting process for 2019-2020, the Information Systems Department will reassess staffing needs for the coming years. Additionally, staff in conjunction with the Technology Committee has determined the most efficient way to execute the approved projects is with the addition of project managers and business analysts to aid in the following activities: ■ Assist with the management of the project portfolio of over 20 projects Manage the projects selection criteria, plans and budgets ® Lead the design, testing, data migration Ensure consistency of stakeholder communication Develop and document policy, standards and operating procedures • Manage the vendors, City staff selections and implementation teams These professionals will work with City staff, as well as the vendors contracted by the City to ensure the successful and timely completion of projects. It is anticipated that an additional amount of$600,000 will be necessary to meet the project and operational needs of the department. Amending the professional services contract with Prosum will allow ISD to continue to deliver projects and enhanced services that meet the needs of the residential and business community. There are currently 17 large scale projects in queue, of which eleven are active. Many of these projects need specialized skills to augment staffing shortfalls. Therefore it is recommended that the City enter into a longer agreement with Prosum Technology Services by increasing the contract amount by $600,000. This increase will allow the project managers and business analysis to complete the approved technology projects currently in process. The salary savings and professional services funds are sufficient to cover the increase. Given the current working relationship with Prosum Technology Services, a local El Segundo company, we would like to continue this partnership. At this time, staff recommends approving a second amendment to agreement 95346, extending the term of the agreement to March 31, 2020, adding an additional amount of$600,000 for Prosum Technology Services to provide temporary staffing services to the Information Systems Department. 83 Exhibit B a1:2/2fi/2019 ISD Projects vd.dry vcicRP DewRmerR/a Buaget PM/BABudget -blued 8udget Amrak F,MIrigSourm m/BA Dewr,neltt roc —t Dare Enaom statin (1-3) flemlv<a lealpal -PD&FD P.11ry,few Is wnllnutng Web-based policy development system provitling zlatezpenfic policy -FD review and cleanup In-D- -6. 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Lt. Mona Shllltn CI Clerk •P.Ilm Oewrtmen has sent 20 boa,m Matrlalma for sonnln ❑ Fnance system(Eden) L-N [nL Kan Indedng luereche Add-O..(Cky Cl-) •The Cltyclerk portlon of the prolert Is pending re 1p,ofa pr.leuch.r [t�an❑Ine[BahadafJdWmmM Imapr•L TYOIrYa m1141ad0aa A-dyr,N tartls kept in IM1e Gly Clerk's Office an d alher depadment(s)rx ds.5el- up Archtwn&real ds retenllon schedules and-11,,h"Trustworthy, Elxtromc D.cumenl or Record Preservallon [try Clerk ICI Radle System(User Equlpmern) The Ory's pubbc safety radio system Is supported by the flegi.nal Publlc5afery Equipment 0 Cammumw uon Center(RCCI.Theappliwlions and lnlras0ucNre areated g g FO/PD S 1,300,000110 $ 15,fi00.00 T ],315,60000 T 1,160,32269 Replammenl Fund Margare[Uu BC BonfleM 8/1/2018 3/31/2019 •RAp lmellatl.n atb.tn.d by 1`511/FIN snd the RCC has loaned Ine INSB to Install a newirunked system. •Tezting will be wordllsaled by INSB/fl[C Technology wmmlttee •Target llve Eats:FD-March//PD-TBD CAD/RMS Me Gry'swmputer al❑e❑tlispalch(CAD),Ponce rewrds management 9/$/1&PD flM$ •Cupllnk and F11—ci ln[egro[lons are In progress i ryz,m(RMS)and Fwr and Pobce..b.11 data wmpule,(M—)are 1 FD/PD $ 35,00000 $ 15,60000 T 365,60000 $ 3,12028 TBD Margaret Uu Emma Johnson ]118 aw Assn.. rLaserflNe&Omega lntegratlom—ft-TBD rtetl by the Reponal Cnmmuniw[ion Center(PGCE Theappluallons .famed -CAD project for PD/FD b begln Spring 2019 are dated antl Ilse PCC has issued an RFP for a new system. Webshe&Inm Trtlmeygy gelwatal Fawn F.,-! .rlh W srtm I Thlx pr.ject it la pla the City',current webnte to Improve i,ease of 1 g All Ctry T isol—DO $ 78,000.00 $ 330,00000 $ 20,01318 ImpY,.u.utlan Cl! Margaret Uu (wrlaz Malwv 9/11/2017 10/31/2019 •Wrrh psi:Oraads.t Bg p.arrMarbq use NL igrcn[•uVrattliw t.m,w.- 1.11dl.KPer m.gSystem TM1is protect would procure a COTS(tommerclal off IM1e shel f solution that •PBS working on workn..and docamermtlpn auld support developer dep.si,(ment rrly a manual Protes),W-­ •Created Ian For Me code clur,e Inert er profedp process. get d..1. Locumenl ima&n8 support eledronic plan submission antl review, have new ardl...m approved Is the end of June 3019 ued rep.ntng(i e.AOM D,SMIP,SCAG)and support .pilv1L:It—o—xMw praurr11L11ltr M1r BI.14au workllowto track ac[ivllyln adtllh.n,mobde guess forfield Inspectors [aHins0ogy lellwa•a/ 5 L< 9/1/2018 9/30/20]9 `2/20/19:Flnallze veMor aeledlan 7 xndc.dt,.b emenl officers is J.11r itdLr asa IMwxamr+gatwlM $ g P&8 $ 300,00000 $ 78,00000 $ 318,00000 $ 59,16330 tnyralvnl.lpnLlP Tautagdrlgwr am a x3/20/19:Pf,ent*,,teams Anal felertlonto the Tech Subwmmlttee public mdude the ahllity to Wew project slalus,requ,t inspections and x3/19/19:Present flrul selectl.n to Clry C...11 ler approval vit-msp,bons­.l.,and Ine abdrty to search permit History by k,tatian.mlegmuan wlrn me finance avalem wagla diminale tnewnwt pr«ea winch requires agpbtabon ar ex.rc m enter permit mr.rmalion Fit.IM1e Class point of sale system I.past w h remip,. 00 Exhibit B As-01:2/26/2019 PPC/CBP (1-3) 11— Oeparbnem/s lb PM/9ABWDet Ombmed Bud{et asuak wndlry5 inx Pill DeWrtmern POC Stan DaR WDoh Sb«u (1-3( SO T*wb l['lIe11Y P{{Fa{wcIILLH•F Allows payroll,purcM1 mg,accounts payable andrecetvahle,human e cez,and my deck la z tore and tlisseminale information such as tas 2 % Uranin $ 19,03000 $ 4,20000 $ 23,]3000 $ TRD UN Karl"'.. !vL•nl One•rc TBD »Hr es, stuhs,Inwitts,and punM1ase ortlers eleclr4niolly.Thu feature haultl pay alz.!,. edbythe uhlny Billing Module to«ease hills to he sent Online. ONIIH elllln{ Mplement an ehillmg and e-payment platform that offers a varreH of 9 n[lypes antl channels,createefficien[communimnonz between OH 2 % Ilnanm $ 60,00000 $ 4,20000 $ 64,200.00 $ TBO SaLY xehl{uer 1WIIna Oamen 1110 iA0 Staff and the commun,Iy and fa«litates the access L.tlmumentz such as bill dna payment h,-,m an easy and simple one vendor solunom 11re/Po11s Stall Sdnduling Stall schedules are completed uzing Excel spreadsheets.This project would Iwrrcoresvppaalw vm•aaV6whi—ww—Iirbh Mpil Fbe•rr _we nae d, ]0 Ppl.lLi.....Id further streamline manual Processes lheschedulinguf 1 I( FD/PD $ 25,00000 S 10,400.00 $ 35,40000 S 34,51226 gs n a[ar�var Lu C.SIwn 7/3/2018 TBD •FD/PO-ventlorseleMon complete--sbe9i.-{contnsrevlew fire personnel follows s,,&lah4r agreed prasices winch are very mplex,yet L—vi—mimics exisfing hiring Prance s and completely summates Imm leave usage Lo p.,ii—filling HR ApplloHon In Eden Acq.—an HA module m support Human Reznumez asiwH.The HR bepartment does not have a system to track antl mansge personnel le lW-p{y fin�ye/ W Sib] j 11 cords,"'I"'accompinhmenn,pouuon mn«at,training.-1-­and 2 HR $ 20,00000 $ 4,200.00 $ 24.200.00 $ � Ima4rnri4[wn C� f4Ly mw,l{uar luYaa{Oam•n mD TBO •Proles chatter In pre{ress rting.Excel spreatlsheets are usetl to sack longevity,benefits,step syatNe,FMN,ACP,etc,The HR.ppi,c.ii.n iz typically included in ERP ms,which allows-,d­L...helween payroll duhez antl HR.. A{erMa Matta{ement5ystem Agenda Management System/Software workflow to automate the labor- 12 w assembly,approval and d.iLl.-­process and assn!-11, 1 CIH CIerk $ ]O,W000 $ 15,60000 $ e5,60000 $ TBD Darlene Fennel Aft-%bmi�{ TKD TBD •Proles cM1arter In proLrers in na{eines!maks,connect to lazerfiche(document lmagtng uyslem(ma ALPR Ombra Syrtem •Cammunlry meeNn{wu Will on Decemher 11th,2010 Installation of Automated«cense Plate Reader(ALPH(ca •Prepping forceundl me g on Fehruazy 190h ]3 Jeslgnated M1igh-Traffic perimeter in[ersechons.This will enhance E$PD's 1 PD $ 3]5,00000 $ 15,600.00 $ 390,60000S 1,40]02 FM.4I.F-A ma 't uu LL Ray Q.r 10/12/2017 TBA •La{Izd4 with Manhattan Beach are m IP —secure wr«ten «ng mobde ALPR program.Integra wit Lh current PIPS p1W., n QOM'C4WHII s,Ib ea dnued/essential n+LpWp•kemkl9rm W myp4le Cloud Exchan{e/OHI¢ ISO/Clry Phase ane 14 Cloud Sernces for Emarl and Office Smte.[loud broad for all CCB Members 2 % pnorney $ 45,00000 $ 15,60000 $ io,i0 $ 11.83]00 ISD Op.—g Bud{er Smn Klm/Slvntae Duren Ornsln ptalfbry 4/15/2018 12/31/2018 -Ph ase..e ICCR email(c Plete Oer request of the Oty Attorney 15 glade Server Replacement(11-1 Desktop and Servers( 1 M S 400,00000 $ 411,00000 L 4411,00000 $ - Equlpmertt Replacement Fund ylsartas{d+IN4 Smtt Klm TBD TBO •1•]41"�n11H 4zOmmMnM 4danrndN lLhnLlr�a p•1WNpMIs MrrW Replace 1Artual D—P and Servers before end of hfe. 16 Smra{e--ii— 2 11 S 500,00000 $ 40,00000 $ 540.00000 $ P-,—.I Clwln Mak%ey Smn Klm TBD TBD —Lh,{.mh.rA.em 1l re and Wn lark leewd Replace the eusnng SAN before endo(Afe h te Eapandmrrentsmrage Rehpl e ,ch 1] place theaisNng network switch before It is at entl-of-life for vendor 1 ti $ 200,00000 $ 26,000.00 $ 226,00000 $ - {gv*prl•am RrOlKI.TIHrFw•i [Nrin Marlery Smtt Klm TBO TBD •Workln{wlN zubmmmMee[o determine tlmellne and hest path forward ..PPort /00 V 1 Exhibit Aa x2/26/:019 —j- Pdprfty PC/CRP D P_tnt/s Bwt. PM/BABW l 6e to Bpd{.{ Acbuls FurdM{SOurm PM/B21 Deprt .POC Sbrt Da¢ Fnd Dat Store (1-3j kt�v EfBj[s1�i'2r1S{19:.f90e: • Projen lnl[lated and runnlrl{wlMln hutl{el,tlmellne,antl PrIOrlryGuldellnes: erprclatlwi 1-High TQTALG, $ 4,345,03000 S 42460000 $ 4,769,83000 $ 1,3]0,10262 Some aspen oF-prof..is Mrisk or deserves special atterM.n 2-Medium ew$9r aspen of the project has toile.dramallrally behlM,has 3-L.w •o hrN 4maEPe-N.A.Is.ver hud{.torts.—Ide the expected 0]5MLg.ary(rn has not yet been 1--d LvmPj�¢7ro�CLs: _ M164 51gpu•o•vnr buvvana4rmeappinabons,pavmenls antl Issuance.An aCgmPl daN Llve-My llblranrwalLalrre�+dn.w{/anE•anewlU r n y tP rl.t Fi.ry fnu.e 4laenn is desired t.eliminate d.pl-to I•er�•s• yClass P.Int of sale system {mmrrr Srrvrra:Lernraena4l u i Ilnuv $ ti-00000 f "K. S 11.3Da00 5 1ki89-DO Sxbn SaW.edv— 3ullan4 Oemers 1PI12201] 1]161201) Flber Im011atlon&Implemematl.n 19 Fber optic cable.hangi-11F.dmn.eni.g IM1e east and west sides of Lh, 1 15 $ 550,00000 $ $ 550'MOD $ 612.01623 P.bllc Facility CIP t3 12/31/2017 --jen Complete CIry Ubnry Publlc lnR—Work tt— Technnl0{y Software/ •Profen Complete A UdY40etlYt•hIW 4.1{11 P+terrrt lOzwiDnr i Lit— 5 20,00000 S 23.55000 S 4195000 T i4.SV 50 1...y.m.wtb.,[Jp 'Tle—u 1r113/1Wy 111$/10[{ Retread..Mana{emen[Software The Oazs recreation software apPhcabon Is.hsolele and the ventl.r's •prof..Complete pp.,ends In December 2015.A fanliry leservali.ns ISD Equlpmerd ftp--/ m.d S1 ulenisnsutlesired. ri/4 nee/A.n S SP.Pp0 Do 3 t0-40001 L U30/2D111 Th [aablel i,stem�Etlenj TecM1n.l.{y5.f[ware/ 'M1=lanCPmpk]a is proje.ist.pr.curea new cashienng system to replace CM55 { TloMa f 60.000.00 S -6no D0 S 75--60000 5 449.022 1.0--tion CIP —,C 2!1!261. 6f13f201{ Payment Get—kr 4edh Card Pmceel.{ Techn.l.ry Sohware/ 23 Ih.protea would pl-1.11 I..&Point of sale system for cash 11-PI 5 IFANm $ $ $ $ 3,040.00 Implemenratl.n ClD 7/5/2016 sN.j'ac—pine antl cltdlt card oc—, mall Archlwl 20i arcM1ival of all Cily Staff email for lbe purpose of Public Records Act 1 15 $ 30,000.00 $ 4,20000 $ 34,20000 $ 16,012.20 Opemlln{Bud{. Ka•9nlu tixM1 Smtt Klm 5/]/2016 ]/31/2016 aprofen Complete IlequesD Revised End Date: niar 8 B.dy Worn Cameras ft 1p frmp•- Nw TBO 25 UpBratle Lhel.-car-ride.recordmgsyslem I. &-,..wthb.dy-worn 1 PO $ 450,000.00 S 15,600.00 $ 465,60000 $ 5041336.9 Wit—, Ma —tu. {a pay4ania 6/]6/2016 od4.lD— /2,owI]nlwwmegan.elsaltw�.a]mwe+•gr4]r Cameras udesired/Essential 1. D%Patth Pr MA SVs -Wtstne[ A Computer—d D,-h(CAD)mttpated system Ihal pr.A-bre Cpt.Atlee 26 Ltalion p—lert lanes wWd Lh.emerge.ry d,p tther c.minues to t FD $ 220,000.00 L 15,60D.00 $ 235,60000 f 124,46204 ]MmWfy 641tvrYf4/ Ma tUu 6 3/16/2018 9/30/2016 ryYlf'•e 404 PeN/g$ea1W t14ay16r04w Thisinlumve sohware will'Pre- rylrrrleflmtkn{N BC BAnneld •Pmjen Complete Merl"IM1e fire slab..before the disp--has tM1 opp.rtumty t.Ione Out1M1e fire slab..,saving valuable response time. .H&.1 D— PT t, mFlher Ivelladon D ImplemeMatl.n-Aq—Comer 30/ls/zOl 2] kber.ptirc-1.dam center tm Aquatic Center S Rec/Park $ 20,000.00 S 4,200.00 3 z4,2DO DD $ 4]086 Reaead.nand Parks Smtt Klm Janet Gard 12/20/201] el le mrtes End -.len Complete 01/31/2019 TOTALS: S -.....00 $ 91350.00 $ 1.520.350.00 $ L3{8391.96 TW R\ SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF EL SEGUNDO AND PROSUM,INC. THIS SECOND AMENDMENT ("Amendment") is made and entered into this day of March, 2019, by and between CITY OF EL SEGUNDO, a general law city and municipal corporation existing under the laws of California ("CITY"), and PROSUM, INC., a California Corporation("CONSULTANT"). 1. Pursuant to Paragraph 12 of Professional Services Agreement No. 5346 ("Agreement"), Paragraph 1 of the Agreement is amended to read as follows: "1. CONSIDERATION. A. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES,below; B. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement; C. As additional consideration, CITY agrees to pay CONSULTANT an additional Two Hundred Thousand Dollars ($600,000.00) for CONSULTANT's services not to exceed a total of Three Hundred Thousand Dollars ($900,000)." 2. Pursuant to Paragraph 8 of the Professional Services Agreement dated July 7, 2017 ("Agreement"), CONSULTANT and CITY desire to extend the term of the Agreement, so that the Agreement will now expire on March 31, 2020, unless terminated as set out in Paragraph 16 of the Agreement. 3. This Amendment may be executed in any number of counterparts, each of which will be an original, but all of which together constitutes one instrument executed on the same date. 4. Except as modified by this Amendment, all other terms and conditions of the Agreement will remain the same. [SIGNATURES ON NEXT PAGE] 1 87 IN WITNESS WHEREOF the parties hereto have executed this Amendment the day and year first hereinabove written. CITY OF EL SEGUNDO, PROSUM, INC. a general law city a California corporation Greg Carpenter, Rick Tyner, City Manager VP Business Development ATTEST: Taxpayer ID No.: 33-0776224 Tracy Weaver, City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney 2 88 EL SEGUNDO CITY COUNCIL MEETING DATE: March 5,2019 AGENDA ITEM STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION: Consideration and possible action to receive an informational report on the quarterly update for the Strategic Work Plan for the first quarter of Fiscal Year(FY) 2018-19. (Fiscal Impact: none) RECOMMENDED COUNCIL ACTION: 1. Receive and file an informational report on the Strategic Work Plan for the first quarter of FY 2018-19. 2. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: A. Exhibit A— 1St Quarter FY 2018-19 Strategic Work Plan update STRATEGIC PLAN: Goal: 5(b) Champion Economic Development and Fiscal Sustainability: El Segundo approaches its work in a financially disciplined and responsible way Objective: 2 The City will maintain a stable, efficient, and transparent financial environment FISCAL IMPACT: $ (0) Amount Budgeted: $0 Additional Appropriation: N/A PREPARED BY: Joseph Lillio,Finance Director APPROVED BY: Greg Carpenter, City Ma�naget�� BACKGROUND & DISCUSSION: The Mayor and City Council, the City Manager, and City staff worked diligently to develop and update the three-year Strategic Plan for FY 2018-19.The mission, "Provide a great place to live,work and visit," serves as the foundation for the City's five major goals. These goals are: 1. Enhance Customer Service and Engagement; 2. Support Community Safety and Preparedness; 3. Develop as a Choice Employer and Workforce; 4. Develop and Maintain Quality Infrastructure and Technology; and 5. Champion Economic Development and Fiscal Sustainability. This is the first quarter update on the strategic work plan progress.The quarterly reporting of the work plan status and reporting on the City-wide performance indicators is part of the approved strategic work plan. Identifying these goals enables the City to align its efforts and resources to accomplish 89 the goals and achieve positive progress for the community of El Segundo. This plan sets the course for the City of El Segundo to ensure the City's mission is accomplished. With the development and implementation of the strategic plan, the City of El Segundo reaffirms its commitment to continue to provide exceptional services and programs to its community. 90 Exhibit A City of EI Segundo Strategic Plan 2019 to 2021 Status Report December 31, 2018 This document contains all of the goals, objectives and activities in the current strategic plan.The status of each activity is shown. The items highlighted in green are the Priority Activities as determined by the Council in 2018. Activity Activity or ActivityW Responsible Completed/ delayed &to unattainable in Goals Status and Comments „ , Underway in be completed 2019 or 2020; FY 2018-19 in 2019-20 knay need to modify GOAL 1: Enhance Customer Service and Engagement Tier 1 Priority Activities a. Develop an effective strategy for improving City Manager X Communications Program formed under Deputy communications with the public City Manager. Plan to be presented to Council March/April b. Clarify roles and expectations of the City Manager X Staff working with Committees to clarify bylaws. Council, committees, boards, subcommittees and task forces c. Strengthen relationships between Council, City Manager X Teambuilding held with School Board Executives to executives and staff discuss during retreat Other Activities Finance/City X Streamlined portions of the contract processing d. Streamline the contract policy for greater Clerk within the City Clerk's Office. In the process of efficiency and effectiveness completing IS Charter to implement possible technology solutions related to inter departmental processes. Conducted a review workshop for City Staff with the City Attorney's Office. e. Develop and implement an operations and Rec/Parks X Aquatics Center opened in January 2019; user management plan for the new aquatics groups have been selected and full programming center will be implemented in Spring/Summer 2019 1 Exhibit A Activity Activity Activity Responsible completed/ delayed &to unattainable in Matus and comments Goals and Activitiesimo Department Underway in be completed or 2020; 19 ayneed to FY 2018-19 in 2019-20 modify A f. Implement the business center for Planning/BS X For FY 2019—20,focusing on implementing the increased customer service and efficiency new citywide permit system. Necessary technology for the city's business center. g. Develop options for expanding Library Library X Updated technology for better customer service, services including improving Wi-Fi access and implementing self-checkout,wireless printing, public scanning, and online booking of the library's meeting rooms. Introduced new library partnerships and programs and facilitated a series of Community Conversations with teens and older adults to learn about residents'aspirations for EI Segundo. Additional options for expanding Library services will be presented for City Council consideration during Strategic Planning. h. Provide GIS software access to basic IS X The City's GIS services continues to fulfill requests property information and relevant that come in from all departments,such as routine documents address changes,quarterly parcel updates,aerial imagery re-prints,and maintenance of our mailing list generator website amongst other things. Recently,we have participated in the selection process for the city's new permitting systems by offering technical expertise and recommendations. We have also performed a major upgrade to our GIS server to better equip our department's ability to fulfill needs and requests.We are looking to bring more Web GIS to the City and its many departments as we make the transition to our GIS Enterprise system with eye on empowering people's geographic mind set. 2 Exhibit A Activity Activity Activity ■ Responsible completed/ delayed &to unattainable in Status and Comments Goals and Activitiesimo Department Underway in be completed or 2020; 19 ayneed to FY 2018-19 in 2019-20 modify P17 Goal 18:El Segundo's engagement with the community ensures excellence. Other Activities Finance/City X NPS based surveys conducted, results analyzed and a. Obtain customer feedback, assess customer Manager action plans being developed;transactional surveys satisfaction and use it to improve services underway;annual surveys to be implemented for through surveys and other methods (e.g., residential and businesses annual resident and business survey, transactional and event questionnaires, and personal outreach throughout the year) b. Proactively identify City successes and City Manager X Part of City e-newsletter.To be expanded with highlight them to the public communications program/website replacement. c. Update the website and create a mobile is X Discovery Phase-A city-wide survey requesting app for full interface with the website feedback and input about the new city website was sent to residents/community with a target number of 375 desired respondents.As of 2/22/19,there were 209 responses.With an additional push via city newsletter database, as of 2/26/19 at noon, there were 550 responses,exceeding survey response goal. Survey was covered in the EI Segundo Herald and shared via city social channels, as well as distributed via city chamber and various locations around the city. Survey close date is 2/28/19. An internal city staff/department survey sent and currently has received 15 responses and closes on 2/27/19. Survey feedback and analysis be shared 3/8/19 by Granicus. 3 Exhibit A Activity Activity Activity _ Responsible completed/ delayed &to unattainable in Matus and comments Goals and Activitiesimo Department Underway in be completed or 2020; 19 ay need to FY 2018-19 in 2019-20 modify A c. Cont'd — Update the website and create a Is X Granicus will be conducting topline current site mobile app for full interface with the usability for input and UX considerations with a sample group of non-EI Segundo community Website. members.Sample task questions were shared with Website Sub Committee on 2/19/19. One-on-one new site internal consensus building/briefing meetings were conducted with Fire, PD,City Clerk, and Treasury departments. Additional one-on-one department meetings to be scheduled throughout March. All-hands website committee and core team weekly meetings are held on Mondays at gam with all departments. Two meetings have been held- 2/11/19 and 2/25/19. On March 8,a committee and core team meeting will be held with Granicus to discuss UX and creative discussion. Feedback and recommendations will be presented at Tech Sub- Committee,Tech Committee,and Council. An ongoing regular bi-weekly meeting is scheduled with the website sub-committee. d. Expand use of social media as CM X Use of social media increased with communications communication tool program to be expanded with website replacement. 4 Exhibit A Activity Activity Activity Responsible Completed/ delayed &to unattainable in iemi.Wn d comments Goals and Activitiesimo Department Underway in be completed or 2020; 19 ayneed to FY 2018-19 in 2019-20 modify PW Goal 2: Support Community Safety and Preparedness Goal 2A:EI Segundo is a safe and prepared city. Tier 1 Priority Activities a. Implement strategies for recruitment and PD X HR Director and Chief of Police, along with Police training of police officers Command Staff, are currently reviewing and analyzing current efforts, and developing strategy for recruitment of Lateral officers, along with Academy Graduates,and Police Officer Trainees. Implement strategy with open Academies for in- person recruitment of pre-service candidates. Review issues and concerns regarding Lateral transfers by"classic"safety members compared to PEPRA Laterals b. Increase community awareness of the need for PD/Fire X New hybrid training initiated with 14 members preparedness; increase the number of people added to the Community Emergency Response who are prepared for disaster and involved in Training(CERT) program. This new hybrid class CERT services we offer included on-line training at the CERT member's discretion with a hands-on 8 hour manipulative training session to complete the program. Tier 2 Priority Activities c. Enhance the public safety in the City's streets PW X Completed each and every year as part of the CIP and sidewalks Plan and through Traffic Committee actions. Other Priorities d. Initiate the fire accreditation process,to include Fire X Fire department exploring costs and work a response coverage study requirements with potential for mid-year budget request or FY 19-20 budget allocation 5 Exhibit A Activity Activity Activity Responsible Completed/ delayed &to unattainable in Status and Comments Goals and Activitiesimo �Department Underway in be completed or 2020; 19 ay need to FY 2018-19 in 2019-20 modify e. Meet and where feasible exceed national Fire X All EI Segundo Firefighters are receiving at minimum standards for in-service training and employee two(2) hours of mandatory training each day to development meet and when possible exceed the national standards.. f. Establish and maintain a local all-hazard Emergency X The Incident Management Team has been Incident Management Team (IMT) Management established. Maintenance and exercising will be ongoing. Goal 3: Develop as a Choice Employer and Workforce Goal 3A: El Segundo is a City employer of choice and consistently hiring for the future, with a workforce that is inspired, world-class and engaged, demonstrating increasing stability and innovation Tier 1 Priority Activities a. Develop a new approach to human HR X This is an on-going continual process improvement resources that will position the City for strategy. Develop and implement"Learning Based"organization principles: held inaugural being a choice employer and meeting Leadership Development Academy. Develop and future workforce needs implement Mid-Mgr town hall and strategy meetings with Executive Mgmt.Strengthen overall recruitment efforts by collecting and managing data related to recruitment and hiring timelines; Develop and implement computer based training opportunities for all City staff;coordinate and implement an Employee Wellness program. Efforts to be completed in 2019-20 include: Lunch and Learn program—for ongoing learning opportunities;Wellness Program update and improvements based upon employee feedback/use patterns; align training programs and tailor training programs for employee development and growth 6 Exhibit A Activity Activity Activity rr Responsible Completed/ delayed &to unattainable in ?Ws and Comments Goals and Activitiesimo �Department Underway in be completed or 2020; 19ay need to FY 2018-19 in 2019-20 modify Tier 2 Priority Activities b. Complete current labor negotiations HR X Completed the following labor negotiations in FY 18-19: POA, FFA, and CEA. Expectation to resolve PMA,SPEA, PSSEA, Mgmt. Confidential; and Exec Mgmt. Implementation of multi-year provisions of each MOU in timely and coordinated effort with Labor and with internal operating departments. c. Improve our employees' experience in our HR X Ongoing,continual process improvement strategy. organization and enhance Current HR Department outreach to all Labor employee/management relations Associations,for ongoing communication and staff development opportunities. d. Conduct a review of part-time classifications HR X Review of PT classifications(non-covered),for and wages to ensure the City can attract and attraction and retention following completion of all retain needed staff labor negotiations. e. Fill vacant positions in order to provide needed HR X Ongoing,continual process improvement strategy; services to the community Developed and implemented a monthly vacancy report continue to review vacancy reporting and recruitment data mining for process improvement; and in conjunction with Goal#2 above (police recruitment and training). Other Activities f. Engage a third-party to conduct a Human Finance/HR X Independent assessment of HR complete. Resources audit to identify best practices that will enable the City to become a choice employer 7 Exhibit A Activity Activity Activity Responsible completed/ delayed &to unattainable in Matus and comments Goals and Activitiesimo Department Underway in be completed or 2020; 19 ay need to FY 2018-19 in 2019-20 modify A g. Improve our attention on employee HR X Ongoing,continual process improvement strategy, development and engagement (e.g., develop currently reviewing the organization and HR will leadership bench-strength professional develop a vision for employee development and development plans, meaningful employee engagements. Implemented Leadership evaluations, succession planning) Development Academy; and will coordinate future staff development and training with Executive Team,and City workforce. Working with City Management.,and labor associations to develop additional staff development and engagement strategies. h. Enhance employee safety and reduce accidents HR X Ongoing continual process improvement strategy, and costs including focus training on loss leaders. Currently working with our third party administrator to review and analyze employee injury trends. Develop and implement City-wide employee safety training program,with focus on WC loss leaders. i. Implement formal and informal methods of HR X Employee softball game held in October 2018; recognizing employees which are valued by the Employee Appreciation luncheon held in December City 2018; Employee Service Awards recognition scheduled for March 2019;Working with labor associations and through other work committees, to develop other informal methods for employee recognition and efforts. Goal 4: Develop and Maintain Quality Infrastructure and Technology Goal 4A:El Segundo's physical infrastructure supports an appealing,safe and effective community. Tier 1 Priority Activities a. Focus on improving City facilities through PW X Underway.All draft reports completed and under completing a conditions assessment and staff review. making improvements Tier 2 Priority Activities 8 Exhibit A I Activity Activity Activity — delayed &to unattainable in statusand comments • . • Responsible Completed/Department Underway in be completed 2019 or 2020; FY 2018-19 in 2019-20 may need to modify A b. Develop and deliver a multi-year capital PW X Completed each and every year. improvement plan (CIP) Other Activities c. Develop a plan to utilize increased PW X In process as part of the development of the multi- transportation funding year CIP d. Regularly assess Citywide facility conditions PW X Done by staff each day to ensure a safe user meet safety standards and best practices environment. FCA will highlight deficiencies that need to be corrected. e. Identify funding and commitment to future PW X New Multi-year CIP will assist with this process. infrastructure needs. f. Monitor the desalinization plant project of the CM X Comments provided on draft EIR—waiting for water district release of FEIR. Goal 48:El Segundo's technology supports effective, efficient and proactive operations Tier 1 Priority Activities a. Successfully implement new technology as IS X ISD staff is implementing 11 high priority projects prioritized in the Technology Master Plan from the Technology Master Project list. 6 projects are pending initiation,and 10 projects have been successfully completed. As a mid-year check,the department will meet with Directors and the Tech subcommittee to review,validate and reprioritize projects where appropriate. Tier 2 Priority Activities b. Digitize document imaging of historical plans IS X Interdepartmental meetings underway to discuss and records to aid in public accessibility implementation. c. Implement emergency operations center(EOC) CM X Have received preliminary approval for a grant from software LA County in order to acquire the software. 9 Exhibit A Activity Activity Activity _ • • completed/ delayed &to unattainable in • . • Aiom 19 or 2020; Stat'us and Comments Department Underway in be completeday need to FY 2018-19 in 2019-20 modify F5 Other Activities d. Use the full potential of software IS X Analysis of a number of preexisting business applications is in process to increase usage and efficiency where applicable: Eden HR Module—a gap analysis is schedule to kick- off in March 2019 Eden Requisition Module—use of the electronic automated requisition module Expanded usage of the conference call capability within the existing phone system. ISD continues to work with Departments to promote efficiency and process improvement. e. Implement paperless goals. IS/All City X ISD staff is continuing to work with Departments to Departments identify stretch goals to reduce paper use and automate processes. Examples: Expanded use of the Eden requisition modules which allows City staff to submit purchase requisitions to the purchasing agent in an automated/paperless fashion.Three Departments are currently utilizing the software,while training is still in process for the remainder of the Departments. Additionally, in the upcoming months ISD will be replacing the City's Multifunction Printers(MFP) fleet with newer models.Software will be installed to monitor and manage the City's print volumes to promote conservative printing practices and reduce the City's print volumes. 10 Exhibit A Activity Activity Activity Responsible Completed/ delayed &to unattainable in Status and Comments Goals and Activitiesimo Department Underway in be completed or 2020; 19 ay need to FY 2018-19 in 2019-20 modify A f. Install Wi-Fi in all critical facilities. IS X Wi-Fi has been installed in the most critical facilities;this is an ongoing project and will take a number of years to fully optimize: -A wireless assessment of the City is in process to determine the City's current system capacity to offer additional Wi-Fi options. -Recently ISD optimized free Wi-Fi services by doing away with user login to access Wi-Fi services. -ISD worked with the Library to implemented wireless printing and self-service check-out. Goal 5: Champion Economic Development and Fiscal Sustainability Goal SA: El Segundo promotes economic growth and vitality for businesses and the community. Tier 1 Priority Activities a. Advocate for the City's interests regarding the CM X Ongoing impacts of LAX. Tier 2 Priority Activities b. Complete the golf course request for proposals Rec/Park X Council subcommittee entered exclusive process and determine the future of the negotiations with Centercal/Topgolf; negotiations property. are ongoing with anticipated Council discussion in March/April 2019 for final approvals. c. Implement the accessory dwelling unit P&BS X Adopted ADU Ordinance. ordinance, reflecting amendments as necessary. Will revisit in FY 19/20 based on changes in state requirements. 11 Exhibit A Activity Activity Activity • • completed/ delayed &to unattainable in • . • Aiom 19 or 2020; .Wtatus Manromments Department Underway in be completeday need to FY 2018-19 in 2019-20 modify V7 d. Refine our focus on economic development to CM X Ongoing define who we want to attract and why. Other Activities e. Implement Downtown improvements and "re- CM & Downtown X Completed landscaping upgrades and ongoing imagine"the downtown, which includes Sub-committee maintenance, installed lighting over three downtown beautification, developing a vision downtown intersections,working on parklet design for the downtown, promoting the downtown review and approval. The downtown area is and creating a funding source for marketing the highlighted on new websites (ElSegundoBusiness.com and downtown. Destination ElSegundo.com). Landscape lighting is underway and scheduled to be complete in 2018/19 f. Implement the economic development CM X Plan is complete; implementation is underway strategic plan in order to promote business attraction, retention of existing businesses, and industry diversification. g. Conduct proactive outreach with existing CM X Developing Mayor's CEO Roundtable Program. businesses as part of the City's business Working with EDAC Business Retention Committee retention program. to schedule visits. h. Enhance new business attraction, marketing CM X Completed two new websites and branding efforts through public relations (ElSegundoBusiness.com, and and advertising. Destination ElSegundo.com). Enhanced digital advertising campaign launched in January 2019. Ongoing social media posting. i. Launch hospitality and tourism marketing CM X Hospitality&Tourism, R&D,and communication program. strategy complete. Implementation of communications plan is underway. 12 Exhibit A Activity Activity Activity — Responsible Completed/ delayed &to unattainable in Status and Comments Goals and Activitiesimodify Department Underway in be completed or 2020; FY 18-19 in 2019-20 may need to 019 A j. Identify EI Segundo's advantages for employers CM X Information available on Elsegundobusiness.com and use that to inform marketing campaigns to and ongoing. attract new employers. Goal 58:El Segundo approaches its work in a financially strategic and responsible way. Tier 1 Priority Activities a. Continue to implement a strategy to shrink Finance X City Council has approved actions that have saved pension liabilities. the City—$6.2million over the next 25-30 years.City Council approved 2.5million with the FY 18-19 budget to address pension liabilities.This is a priority activity that will be continuously monitored. POA and FFA Employees picked up additional pension costs as of December 2018 b. Continue on a sustainable financial path, solve Finance X Being done through labor negotiations, Pension Ad- future structural deficits and maintain reserves. Hoc committee,and through Strategic Plan Tier 2 Priority Activities c. Negotiate the trash contract, assess services, PW X RFP and Prop 218 process underway. and determine how to pay for the services. d. Identify new revenue options for operations Finance X Measure C passed.City-wide fee study complete. and infrastructure. Staff continues to research further options. Prop 218 process for Solid Waste completed. e. Explore developing a strategy in collaboration Finance X In preliminary discussions with other cities. with other cities to get relief from low property tax with the potential of working toward a future statewide ballot measure. 13 Exhibit A Activity Activity Activity Responsible completed/ delayed &to unattainable in Status and Comments Goals and Activitiesimo Department Underway in be completed or 2020; 19 ayneed to I FY 2018-19 in 2019-20 modify A f. Create a development fee for the arts to help Library X Received direction from City Council to develop a with economic development. Percent for the Arts proposal in coordination with the Arts and Culture Advisory Committee for consideration in Spring 2019. In partnership with Economic Development,commissioned a Creative Economy Report from Beacon Economics for presentation to City Council in April 2019. g. Review the business license tax to determine Finance X Will be discussed during Strategic Planning Meeting. the appropriate level. In. HR X X City currently evaluating Joint Powers Insurance i. Evaluate creating a risk manager position to program with Risk Management option, establish a coordinated program of requirements and services. management and reduction of costs associated with liability claims and workers' compensation. Other Activities j. Conduct a water and sewer rate study to ensure Finance X Process underway adequacy of rates to support the water and sewer system. k. Annual review of the City's master fee schedule Finance X Will review all fees w/Budget Process and apply an and cost recovery policy to support City appropriate CPI factor. programs and needs. 14 EL SEGUNDO CITY COUNCIL MEETING DATE: March 5, 2019 AGENDA STATEMENT AGENDA HEADING: Council Member Brann AGENDA DESCRIPTION: Consideration and possible action to clarify the direction to staff related to selection of user groups for the City of El Segundo — Wiseburn Unified School District Aquatics Center (2240 E. Grand Avenue). (Fiscal Impact: N/A) RECOMMENDED COUNCIL ACTION: 1. Discuss and provide clear direction on either (1) how heavily to weigh each decision-making criteria, (2) further define the criteria, and/or (3) select specific user groups to allocate space to on a priority basis; and/or, 2. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: None Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A STRATEGIC PLAN: Goal: la El Segundo provides unparalleled service to internal and external customers. Objective: 2 City Services are convenient, efficient and user-friendly for all residents, businesses, and visitors. ORIGINATED BY: Meredith Petit, Director of Recreation and Parks REVIEWED BY: Dr. Don Brann, Councilmember APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: On February 5, 2019, the City Council discussed the results of the RFP process for selection of user groups to utilize the El Segundo Wiseburn Aquatics Center. While the discussion was primarily related to granting priority space based on a group's overall percentage of El Segundo (and Wiseburn Unified School District)residents versus financial return to the City,ultimately the City Council outlined the following five criteria to be used by staff to try to accommodate the four youth groups vying for pool time: (1)Maximize financial impact (2) Consider current and future residents (3)Add off-peak pricing (4) Offer diversity of programs (5)Prioritize programs with the greatest number of participants during peak times 12 92 After further discussions with some of the user groups and initial allocations of pool space, it is apparent that the direction by Council was interpreted in different ways and clarification is needed in order to finalize the pool schedule. What was clearly directed was to allocate space during "peak time" to Alpha Aquatics. Beyond that, however, there are different interpretations of how heavily to prioritize residency rates and how that relates to the time of day a group may be allocated pool time, as well as the role the initial RFP results should effect allocation of space, if at all. Residency rates by group are as follows: Total Total Residency Group Name Non-Profit Members Percentage(ES & WUSD) .Alpha Aquatics Yes 142 56% :Beach Cities Swimming Yes 312 4% South Bay United Water Polo Yes 141 26% (Trojan Water Polo No 262 2% Additionally,to meet the criteria of establishing"off-peak"rates, City Council adopted the full fee schedule below on February 19, 2019: City of El Segundo Wiseburn Unified Short Term Long Term School District Aquatics Center Rental Rental Non-Prime Time Hourly Rate Hourly Rate Hourly Rate Before 3pm or After Bpm weekdays and t<1Ohrs/week) (> 1Ohrs/week) Before 121)m weekends Competition Pool Short Course -For Profit $25 $20 n/a Long Course -For Profit $45 $35 n/a Short Course-Non-Profit $20 $15 $10 ]Long Course-Non-Profit $40 $30 $20 Half Pool -Alternate Use(Non-Profit) $85 $65 n/a :Full Pool-Alternate Use(Non-Profit) $200 $150 n/a Teaching Pool ;For Profit $25 $20 n/a 93 INon-Profit $15 $10 n/a 'Full Pool -For Profit $100 $80 n/a Full Pool -Non-Profit $500 $40 n/a The original intent was that water polo groups could be categorized as an"Alternate Use",thereby paying a rate less than half that of a swim team during peak time. However, in order to meet the above-listed criteria "maximize financial impact", the South Bay United Water Polo Club has confirmed their ability to pay the same rate as swim teams ($15/lane/hour between 3-8pm and $10/lane/hour at all other times on weekdays). Furthermore, Trojan Water Polo Club has indicated that they are not a non-profit organization and therefore would be charged the rate of For-Profit if allocated space. Based on the criteria set forth and the Council motion which passed 4-0 on February 5,2019, staff proceeded with offering the following schedule to the various groups: (1) Alpha Aquatics - 10 Lanes Competition Pool from 5:00-7:00pm Monday through Friday - 4 Lanes Teaching Pool from 5:00-8:00pm Monday through Thursday and 5:00-7:00pm on Fridays - 10 Lanes Competition Pool from 8:00-10:00am Saturdays - 5 Lanes Competition Pool from 5:30-7:00am on Tuesdays and Thursdays during the summer (2) Beach Cities Swimming - 10 Lanes Competition Pool from 6:00-8:00pm Monday through Friday - 10 Lanes Competition Pool from 7:00-10:00am Sundays - Possible morning hours during the summer TBD (3) South Bay United Water Polo - Half-Pool (10 Lanes) from 7:15-9:00pm Monday through Friday - Additional Half-Pool (10 Lanes) from 8:00-9:00pm Monday through Friday - Plunge (8 Lanes) from 6:00-7:00pm for 2-3 days per week to hold younger age groups at an earlier time The intent with offering space in the above-listed priority was based on the following and offered in this order: (1) Clear Council direction to offer Alpha Aquatics priority space in the prime-time.Alpha received priority by getting space on the half-pool section that allows for the earliest entry immediately following the end of ESHS practice. Alpha is also receiving priority by being allocated the entire teaching pool during their practice time and for an additional hour past their competition pool time. Alpha was flexible from their original request for 14 Competition lanes; staff recommended only reserving youth groups in 10-lane increments to maximize the usable space for diversity of programs. (2)Beach Cities Swimming ranked the highest in the RFP evaluations based on the content of their proposal, highest proposed rental rate, cohesive organization structure and vision, ability to host large-scale meets, and thorough answers to interview questions. BCS essentially set the bar 94 for the non-profit rate structure that has proven to be what the market will bear as the other groups have indicated their ability to pay the same rate that BCS originally proposed,which has now been adopted as the established fee schedule. While BCS originally proposed a 4-hour time block,they have been flexible in reducing their time to as low as 10 lanes for 2 hours per day. They received less priority by being offered the later start time of 6:00pm on the side of the pool following WUSD. Staff offered until 8:00pm with the intent of allowing a water polo group to expand into the full pool from 8:00-9:00pm. Having two swim teams available to residents and participants from neighboring cities offers diversity of programs in that each swim team has a unique set of characteristics, coaching and training approaches, and practice schedules/locations. (3) The City Council motion indicated that South Bay United(SBU)Water Polo should be allocated space during "off-peak" time, which was defined as after 8:00pm. Knowing that and 8:00pm start time is not ideal for any group, staff offered SBU time at the Plunge for their younger groups from 6:00-7:00pm and half-pool at the Aquatics Center beginning at 7:15pm immediately following Alpha Aquatics. Furthermore, at 8:00pm following BCS, SBU was offered the additional half-pool until 9:00pm(or later) for full-pool access. SBU's official request is half-pool from 6:00-9:00pm Monday through Friday, with the 6:00pm start time as a critical component. (4) At this time, Trojan Water Polo has not been offered any specific time slots. The discrepancy with the various interpretations of the City Council direction lies in whether SBU should have priority before BCS based on their higher residency participation, diversity of programs in that it is a different sport, and their willingness to pay the same rate as a swim club and forego the identification within the "alternate use" category. Should SBU be given priority before BCS,BCS would be offered lane space similar to the current offer available to SBU(Plunge time at 6:00pm and Aquatics Center start time at 7:15pm). It is unknown whether BCS would accept. Respectfully requested is clarification on which group to prioritize. 95 EL SEGUNDO CITY COUNCIL MEETING DATE: March 5, 2019 AGENDA STATEMENT AGENDA HEADING: Mayor Drew Boyles AGENDA DESCRIPTION: Consideration and possible action to amend the Municipal Code to change the starting time of City Council meetings (Fiscal Impact: N/A) RECOMMENDED COUNCIL ACTION: 1. Direct Staff to prepare an ordinance amending the Muncipal Code to change the starting time of City Council meetings, or 2. Discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: Section 1-4-4 Meetings, El Segundo Municipal Code FISCAL IMPACT: None Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A STRATEGIC PLAN: Goal: 1 Enhance Customer Service and Engagement Objective: 1 El Segundo's engagement with the community ensures excellence. ORIGINATED BY: Greg Carpenter, City Manager REVIEWED BY: APPROVED BY: Drew Boyles, Mayor BACKGROUND AND DISCUSSION: The City Council from time to time, has lengthy meetings that can extend in to late evening, early morning hours. This practice can be detrimental in a number of ways including: • Reduced citizen participation and access to information due to late hours, • Decreased effectiveness with decisions being made late in the work day, • Increased cost/overtime due to staff members working later, • Decreased productivity from staff the on the day following the City Council meeting due to reduced rest, The City Council strives to be efficient in the use of everyone's time, allow appropriate public participation and debate. However, the complexity and volume of the issues that cities are now deal with is creating longer meetings. In order to address this, the Mayor is recommending that the City Council direct staff to prepare an amendment to the Section 1-4-4 of the Municipal Code (attached)to change the start times for regular City Council meetings to 4 P.M. for Closed Session and 5 P.M. for Regular Session. Ideally, this change will allow for better use of time, improved 13 96 efficiency and earlier adjournment of City Council meetings. If City Council agrees, staff will prepare and ordinance to amend the Municipal Code for City Council consideration. 97 1-4-1 1-4-4 CHAPTER 4 CITY COUNCIL SECTION: 1-4-4: MEETINGS: 1-4-1: Election And Terms Of Office A. Regular Meetings: Regular city council 1-4-2: Selection Of Mayor And Mayor meetings are scheduled for the first Pro Tem and third Tuesdays of every calendar 1-4-3: Compensation Of Council month in the council chambers. Regu- Members lar city council meetings begin at five 1-4-4: Meetings o'clock (5:00) P.M. for closed session 1-4-5: Disturbance At Meetings matters and interviews or appoint- 1-4-6: Rules Of Order ments for committees, boards and commissions, and at seven o'clock (7:00) P.M. for all other matters ad- dressed in open session. (Ord. 1346, 1-4-1: ELECTION AND TERMS OF 8-20-2002) OFFICE: The city council mem- bers, five (5) in number, shall be elected B. Holidays: Should the date of a regular and serve four (4) year terms, as provided meeting fall upon a holiday when city by statute. (2000 Code) hall offices are closed then the regular meeting will be scheduled for the next succeeding business day. (Ord. 1434, 1-4-2: SELECTION OF MAYOR AND 11-3-2009) MAYOR PRO TEM: After the election results are certified by the city C. Special Meetings: Special meetings clerk, the newly seated city council shall may be called at any time by the may- meet and choose one of its members as or, or by a majority of the council, mayor, and one of its members as mayor upon providing twenty four (24) hours' pro tem. (Ord. 1517, 2-2-2016) notice, pursuant to Government Code section 54956. 1-4-3: COMPENSATION OF COUNCIL D. Open Meetings: Unless otherwise MEMBERS: Pursuant to Califor- provided by the Government Code, all nia Government Code section 36516, each city council meetings are open and city council member will receive a salary of public. All persons are permitted to nine hundred dollars ($900.00) per month attend any city council meeting, ex- as compensation for serving on the city cept as otherwise provided in the council. In addition, council members may Government Code. (Ord. 1346, also be reimbursed for actual and neces- 8-20-2002) sary expenses incurred in the performance of their official duties as determined by city council resolution. (Ord. 1392, 3-7-2006) w May 2017 City of El Segundo 98