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2019 Mar 05 - CC PACKET AGENDA
' EL SEGUNDO CITY COUNCIL
WEST CONFERENCE ROOM -
350 MAIN STREET
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City-related business that is
within the jurisdiction of the City Council and/or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2)working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MARCH 5, 2019 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to Citv Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of$50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of$250.
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SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator, and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -5- matters
1. Galloway v. City of EI Segundo, Los Angeles Superior Court Case No.
BC709378
2. Sarrafiesh v. City of EI Segundo, Workers Compensation Appeals Board Case
No. ADJ 10068763, etc.
3. Nixt v. City of EI Segundo, Workers Compensation Appeals Board Case No. ADJ
9802836
4. Whitehead v. City of EI Segundo, Workers Compensation Appeals Board Case
No. ADJ 11048959
5. Hatcher v. City of EI Segundo, Workers Compensation Appeals Board Case No.
ADJ (To Be Assigned)
CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -0-
matters.
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matters
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
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PUBLIC EMPLOYMENT (Gov't Code § 54957) -1- matter
1. City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -6-
matters
1. Employee Organizations: Police Management Association; Police Support
Services Employees Association; Supervisory, Professional Employees
Association; City Employee Association; and Executive and
Management/Confidential Employees (unrepresented groups).
Agency Designated Representative: Irma Moisa Rodriquez, City Manager,
Greg Carpenter and Human Resources Director.
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.rte:
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBER -
350 MAIN STREET
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City-related business that is
within the jurisdiction of the City Council and/or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2)working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MARCH 5 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Pastor George Lopez, The Bridge Church
PLEDGE OF ALLEGIANCE — Mayor Pro Tem Pirsztuk
PRESENTATIONS
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a) Proclamation —Tree Musketeers, National Arbor Day March 7th, 2019.
b) Proclamation — ESHS Boys' Soccer Team CIF Champions
c) Presentation — Treasury Department Investment Portfolio
Report and Year in Review.
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to Citv Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of$50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of$250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the
Agenda by title only.
Recommendation —Approval.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
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1. Warrant Numbers 3024874 through 3024963 and 9000821 through 9000821
on Register No. 10a in the total amount of $369,135.70 and Wire Transfers
from 2/11/19 through 2/17/19 in the total amount of $2,240,442.18. Warrant
Numbers 3024964 through 3025055 and 9000822 through 9000823 on
Register No. 10b in the total amount of $413,586.96 and Wire Transfers
from 2/18/2019 through 2/24/2019 in the total amount of $269,159.77.
Recommendation — Approve Warrant Demand Register and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due
to contracts or agreement; emergency disbursements and/or adjustments; and
wire transfers.
2. Economic Development Advisory Council/City Council Joint Meeting
Minutes of January 16, 2019 and Regular City Council Meeting Minutes of
February 19, 2019.
Recommendation — 1) Approval
3. Consideration and possible action to adopt a Resolution approving Plans
and Specifications for the EI Segundo Boulevard Parking Pilot Project
(narrowing travel lanes and eliminating shoulder on north side of street
between Sheldon Street and Main Street to provide additional parking),
Project No. PW 19-15, to authorize staff to advertise the project for
construction bids.
(Fiscal Impact: To Be Determined)
Recommendation — 1) Adopt the attached Resolution approving the Plans and
Specifications for the EI Segundo Boulevard Parking Pilot project, Project No.
PW 19-15; 2) Authorize staff to advertise the project for construction bids; 3)
Alternatively, discuss and take other action related to this item.
4. Consideration and possible action regarding a request to allow a new
restaurant (BURGERIM) to serve beer and wine for on-site consumption.
BURGERIM is located at 831 North Douglas Street, within the Corporate
Campus Specific Plan area. EA 1238 AUP 18-09. Applicant: FLOMAE, LLC.
(Fiscal Impact: None)
Recommendation — 1) Receive and file this report without objecting to the
issuance of the alcohol permit for the new restaurant at 831 North Douglas
Street; 2) Alternatively, discuss and take other action related to this item.
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5. Consideration and possible action to award a standard Public Works
Contract to G2K Construction for the Campus EI Segundo Shade Structure
Project (installation of shade structures on soccer fields) at 2201 E.
Mariposa Ave., Project No. PW 18-28. (Fiscal Impact: $121,700.00)
Recommendation — 1) Authorize the City Manager to execute a standard Public
Works Contract, in a form approved by the City Attorney, with G2K Construction
in the amount of $110,700, for the Campus EI Segundo Shade Structure Project,
Project No. PW 18-28, and authorize an additional $11,000 for construction
related contingencies; 2) Alternatively, discuss and take other action related to
this item.
6. Consideration and possible action to amend the standard Public Works
Contract with Corral Construction & Development, Inc. for the Library Wi-Fi
and Reading Lounge Renovation Project, Project No. PW18-04.
(Fiscal Impact: $37,368.00)
Recommendation — 1) Authorize the City Manager to amend the standard Public
Works Contract, in a form approved by the City Attorney, with Corral
Construction & Development Inc. for additional work in the amount of $33,968.00
and approve an additional construction contingency of $3,400; 2) Alternatively,
discuss and take other action related to this item.
7. Consideration and possible action to adopt a Resolution approving the
Plans and Specifications for Class III Bike Routes to be located on Main St.;
Grand Ave.; Nash St. from Imperial Hwy. to EI Segundo Blvd.; EI Segundo
Blvd. from Loma Vista St. to Main St.; Loma Vista St. from Grand Ave. to
Binder PI.; and Utah Ave. from Douglas St. to Aviation Blvd., Project No.
PW 19-03.
(Fiscal Impact: To Be Determined)
Recommendation — 1) Adopt the Resolution approving the Plans and
Specification for Class III Bike Routes, Project No. PW 19-03; 2) Alternatively,
discuss and take other action related to this item.
8. Consideration and possible action to adopt a Resolution for the City to opt
out of the California Congestion Management Program (CMP).
(Fiscal Impact: None)
Recommendation — 1) Adopt the resolution electing the City to be exempt from
the Congestion Management Program; 2) Alternatively, discuss and take other
action related to this item.
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9. Consideration and possible action to adopt a Resolution approving plans
and specifications for FY 18/19 Pavement Rehabilitation at Center St. and
Maple Ave., Project No. PW 19-01, and authorize staff to advertise the
project for receipt of construction bids (Fiscal Impact: TBD)
Recommendation — 1) Adopt the attached Resolution approving plans and
specifications for FY 18/19 Pavement Rehabilitation at Center St. and Maple
Ave., Project No. PW 19-01; 2) Authorize staff to advertise the project for receipt
of construction bids; 3) Alternatively, discuss and take other action related to this
item.
10.Consideration and possible action regarding approval of an amendment to
the Prosum Technology Services Agreement No. 5346 for technical
consulting, business analysis and project management services for the
Information Systems Department.
(Fiscal Impact: $600,000.00)
Recommendation — 1) Authorize the City manager to execute a contract
amendment, in a form approved by the City Attorney, with Prosum Technology
Services to provide technical consulting services and temporary business
analysts and project management staffing for the Information Systems
Department; 2) Alternatively, discuss and take other action related to this item.
F. NEW BUSINESS
11.Consideration and possible action to receive an informational report on the
quarterly update for the Strategic Work Plan for the first quarter of Fiscal
Year (FY) 2018-19.
(Fiscal Impact: None)
Recommendation — 1) Receive and file an informational report on the Strategic
Work Plan for the first quarter of FY 2018-19; 2) Alternatively, discuss and take
other action related to this item.
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
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Council Member Pimentel —
Council Member Nicol —
Council Member Brann —
12.Consideration and possible action to clarify the direction to staff related to
selection of user groups for the City of EI Segundo — Wiseburn Unified
School District Aquatics Center (2240 E. Grand Avenue).
(Fiscal Impact: None)
Recommendation — 1) Discuss and provide clear direction on either (1) how
heavily to weigh each decision-making criteria, (2) further define the criteria,
and/or (3) select specific user groups to allocate space to on a priority basis; 2)
Alternatively, discuss and take other action related to this item.
Mayor Pro Tem Pirsztuk —
Mayor Boyles —
13.Consideration and possible action to amend the Municipal Code to change
the starting time of City Council Meetings.
(Fiscal Impact: N/A)
Recommendation — 1) Direct staff to prepare an ordinance amending the
Municipal Code to change the starting time of City Council meetings; 2)
Alternatively, discuss and take other action related to this item.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of$50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of$250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS —
CLOSED SESSION
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The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property
Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or
discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE:
TIME:
NAME:
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ro
r1amatt" o
11 Cttp of (ft �begunbo, Caftfornta
WHEREAS, In 1872,J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be
set aside for the planting of trees, Arbor Day celebrated nationally on March 7', 2019 will be
commemorated by the City of El Segundo with a Tree Care Celebration on April 13,2019; and
WHEREAS, This holiday,was first observed with the planting of more than a million trees in Nebraska and
is now observed throughout the nation and the world; and
WHEREAS, Trees can reduce the erosion of our precious topsoil by wind and water,cut heating and cooling
costs, moderate the temperature, clean the air,produce life-giving oxygen, and provide habitat
for wildlife; and
WHEREAS, Trees in our city increase property values, enhance the economic vitality of business areas, and
beautify our community,and wherever trees are planted,they are a source life,joy and spiritual
renewal that bring people together as neighbors; and
WHEREAS, As a result of our City's commitment to its community forest, El Segundo has been named a
Tree City USA since 2003; and
WHEREAS, El Segundo Arbor Day celebration events have been presented annually since 1988 by local
youth; and 2019 marks the second year of a renewed partnership with TREE MUSKETEERS,
THE NEXT GENERATION; and
WHEREAS, TREE MUSKETEERS,THE NEXT GENERATION in partnership with the City of El Segundo, its
conscientious business citizens, service clubs and residents tall or small will care for trees in
Memory Row on April 13, 2019 at 10:00 AM in observance of El Segundo's 32"Arbor Day
Celebration; and
WHEREAS, This Arbor Day project further signifies the City of El Segundo's commitment to the
community,the environment, and the fight against global warming.
NOW, THEREFORE, the Mayor and members of the City Council of the City of El Segundo, California,join
with communities in proclaiming National Arbor Day as March 7th, 2019 and invite all citizens to join TREE
MUSKETEERS,THE NEXT GENERATION to otherwise honor all trees and the young people of our community for
the important roles they play in improving our hometown quality of life.
� L-C Saw% s
Mayor brew Boyfes '
Mayor(Pro Tem Caro(Tirsvuk Council 9dember Dr. Don Brann
Councd-Member Chris(Pimentef CouncdWember Scot Xicof
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Proclamation
ESHS Boys' Soccer Team CIF Champions
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EL SEGUNDO CITY COUNCIL MEETING DATE: March 5, 2019
AGENDA STATEMENT AGENDA HEADING: Presentation
AGENDA DESCRIPTION:
Presentation of Investment Portfolio Report and the Year in Review
(Fiscal Impact:None)
RECOMMENDED COUNCIL ACTION:
1. Receive and File
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Investment Portfolio Report—December, 2018
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: 5 Champion Economic Development& Fiscal Sustainability
Objective: 3 The City will maintain a stable, efficient, and transparent financial
environment
ORIGINATED BY: Dino Marsocci,Deputy City Treasurer II } l
REVIEWED BY: Crista Binder, Treasurer
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The Treasury Department presents the December, 2018 Investment Portfolio Report, which
provides a status of Treasury Investment activities and related economic indicators.
This report will be created and submitted to Council on a quarterly basis. The report will also be
posted to the City's web site under the Treasury Department.
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[LSEGUNPO--
49
CIlice a/t& 6 Zy Ywao a w,->x
Date: March 5, 2019
From: Office of the City Treasurer
To: EI Segundo City Council
RE: Investment Portfolio Report-As of December 31, 2018
Introduction:
This report will serve as a summary for the City of EI Segundo's Treasury Department investment reporting,
compliance, investment environment and future plans; as well as subsidiary schedules which will support the
Portfolio Summary and provide additional analysis of our investments.
Investment Summarv:
The investments as of December 31, 2018 are as follows:
December Portfolio Summary
Market
Securitv Tvoe Cost Market value WAM %Yield % of Total
Reserve Portfolio
Government 18,524,319.38 18,421,801.44 2.06 2.07% 25.94%
Municipal Bonds 546,362.50 553,763.60 3.42 3.08% 0.78%
Corp. Bonds 11,023,222.62 10,898,885.70 1.88 2.33% 15.35%
SUPRA's 1,980,113.00 1,970,275.00 1.63 2.05% 2.77%
CD's 16,814,700.20 16,324,899.95 2.28 2.21% 22.99%
Union Bank Trust 48,688,717.70 48,169,625.69 2.09 2.19% 67.84%
Liouidity Portfolio
Pacific Prem Bank CBD 778.48 778.48 1.00 2.29% 0.00%
CAMP- J PAP 11,561,333.28 11,561,333.28 1.00 2.46% 16.28%
LAIF Immediate 2,613,291.08 2,613,291.08 1.00 2.29% 3.68%
LAI F Sr. Housing 1,120,553.82 1,120,553.82 1.00 2.29% 1.58%
LAI F- LAWA - - 1.00 2.29% 0.00%
LAW Subtotal 3,733,844.90 3,733,844.90 1.00 2.29% 5.26%
Total Invested 63.,984.,674.36 63,465,582.35 1.15 2.24% 89.38%
Trust Acct. Cash 30,917.66 30,917.66 1.00 0.00% 0.04%
Chase Bank- Cash 7,509,144.12 7,509,144.12 1.00 0.55% 10.58%
Total Portfolio 71,524.,736.14 71,005,644.13 2.24% 100.00%
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The portfolio Breakdown by Short Term (< 1 year)and Long Term is:
Short Term Long Term Total
Portfolio Value (Market) $ 28,069,820 $ 35,426,680 $ 63,496,500
Effective Yield 2.111% 2.351% 2.245%
Average Wtd. Maturity 99 Days 2.62 Years 1.58 Years
The interest income received during the period was:
Interest
Month Invested Cost Received % Yield
October 75,741,097 203,155.70 3.22%
November 74,255,439 95,206.39 1.54%
December 63,984,684 157,026.11 2.94%
Avg/Total* 71,327,074 455,388.20 2.55%
*Note:the monthly fluctuation is because interest on most bonds is paid semi-annually,with LAIF paid quarterly,and some investments paid monthly.
Compliance:
It is the intention of the City Treasurer's office to ensure that our investments are in compliance with the maturity
time limits and percentage allocation limits with all of our investments. The City is currently in compliance as
demonstrated below:
I Partial List of Allowable Investment Instruments for Local Agencies
I Maiamum City of EI In
Mab mum Minimum Quality
Investment Type Maturity Specified % of Requirements Segundo Compliance
Portfolio Investments Y/N
Local Agency 5 years None None 0.78% Y
Bonds
U. S Treasury 5 years None None 0.00% Y
Obligations
US Agency 5 years None None 25.94% Y
Obligations
Negotiable
Certificates of 5 years 30% None 22.99% Y
Deposit
Medium Term 5 years 15% "A" Rating 15.35% Y
Notes
Collateralized 5 years None None 0.00% Y
Bank Deposits
Local Agency
Investment Fund N/A None None 5.26% Y
(LAIF)
SUPRA Nationals 5 years 10% "A A A" Rating 2.77% Y
Commercial 5 years 10% "A-1/A" Rating 0.00% Y
Paper
Joint Powers N/A 30% Multiple 16.28% Y
Authoritv Pool
*Although% is greater than maximum specified,we were in compliance when investments were purchased.
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Investment Type: Medium Term Notes, Supranationals, CD's&Commercial Paper-As of: D,cember 31, 2018
Mabmum Minimum S&P City of EI In
Investment Type Issuer %of Quality Rating Segundo Compliance MARKET VALUE
Portfolio Requirements Investments Y/N
Medium Term Notes TOTAL 15% "A" Rating 15.35% Y. 10,898,886
Medium Term Notes AMERICAN HONDA FINANCE 3% "A" Rating A 1.39% Y 989,745
Medium Term Notes APPLE INC 3% "A" Rating AA+ 0.68% Y 483,465
Medium Term Notes BANK OF AMERICA 3% "A"Rating A- 0.70% Y 494.655
Medium Term Notes BANK OF NEW YORK MELLON 3% "A"Rating A 0.70% Y 498,845
Medium Term Notes BARCLAYS BANK PLC 3% "A"Rating A 0.69% Y 490,110
f Medium Term Notes CATERPILLAR FINANCIAL SVCS 3% "A" Rating A 0.69% Y 488.060
Medium Term Notes CISCO SYSTEMS 3% "A" Rating AA- 1.40% Y 994,690
Medium Term Notes DANAHER CORP. 3% "A" Rating A 0.70% Y 495,420
Medium Term Notes HSBC USA, INC. 3% "A" Rating A 0.68% Y 479,390
Medium Term Notes IBM CORPORATION 3% "A" Rating A 0.60% Y 424,448
Medium Term Notes JOHNS HOPKINS HEALTH SYS 3% "A" Rating AA- 0.20% Y 142,217
Medium Term Notes MICROSOFT CORP 3% "A" Rating AAA 0.70% Y 495,0251
Medium Term Notes NEW YORK LIFE GLOBAL 3% "A"Rating AA+ 0.68% Y 481,9551
Medium Term Notes ORACLE CORPORATION 3% "A"Ratinq AA- 0.68% Y 485.1051
Medium Term Notes PACCAR FINANCIAL CORP 3% "A"Rating A+ 0.70% Y 498,0051
Medium Term Notes TOYOTA 3% "A" Rating AA- 0.69% Y 493,410
Medium Term Notes TOYOTA MOTOR CREDIT CORP 3% "A" Rating AA- 0.70% Y 494,155
Medium Term Notes US BANK NA 3% "A" Rating AA- 0.70% Y 497.660
Medium Term Notes WALT DISNEY CO 3% "A" Rating A+ 0.69% Y 492,670
Medium Term Notes WELLS FARGO&COMPANY 3% "A" Rating A+/A- 1.38% Y _ 979,855
Supranational Obl. TOTAL 10% "AAA" Rating 2.77% Y 1,970,275
Supranational Obl. IADB-INTER-AMERICAN DEV 3% "AAA" Rating AAA 2.08%
Y
BANK 1.473.545
Supranational Obl. IBRD-INTERNATIONAL BANK 3% "AAA" Rating AAA 0.70% Y
FOR RECON&DEV 496,730
.Commercial Paper TOTAL 10% "A-1/A"Rating 0.00% Y -
�Commercial Paper 3% "A-1/A" Rating A-1+ 0.00% Y -
CD'S TOTAL 30% 22.99% Y 16,324,9001
Joint Powers Auth.
Pool TOTAL 30% 16.28% Y 11,561,333
JPAP CAMP 30% 16.28% Y 11.561.333 j
Although%is greater than maximum specified,we were in compliance Nhen investments were purchased
City of EI Segundo-Treasury Department
Continuing Education Tracking -As of December 31, 2018
Requirement YTD Hours Excess/(Deficit) Notes
Treasurer 5.00 (5.00) To attend GIOA 3/19
Deputy City Treasurer II 5.00 (5.00) To attend GIOA 3/19 1
Deputy City Treasurer 1 5.00 (5.00) To attend CMTA 1/19
Investment Environment:
During the fourth quarter of 2018, rates up to one year increased, however the yield curve then inverted out to three
years, with the five year up, but still below the one year Treasury. As of February 25th,the rates are about the same
as they were at December 31st, with the one year and five year slightly lower. The FOMC raised the Federal Funds
Rate at the December meeting to 2.25-2.50%, and at this time the forecast is that the Fed may raise rates one time in
2019.The current expectation is for one increase or to hold steady for now, but this could change depending on the
current economic data.
The graphs and charts below show some of the key interest rates on items we invest in. As rates are expected to rise
over the next few years, we want to time our investments to take advantage of the increases as they occur.
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i
US Treasury Bonds Yield Curve as of 12/31/18
3.50
I
3.00 2.88 2-94
7..-$
2.63 -r!7
1 2.56-
2.50 2.44 2_45 i - - - 2.59 ter►: G.: �
2.36 2.48 2.46-' 2.51-'
d *�'2.19
2.00 2.12
d
d
1.50
1.00
0.50
0.00
1 Mo 3 Mo 6 Mo 1 Yr 2 Yr 3 Yr 5 Yr
9/28/2018 12/31/2018
New Investment Yields vs.Treasury Yield Curve
3.50
3.00 a_nn � 3.00
3.10•
2.88 2.91 2.94
2.81
2.50
2.59 "L 2.51
.48 2.46 2.49
2.00
v
m
Y
1.50
1.00 -
0.50
0.00
1 2 Duration 3 ♦12/31/2018 9/28/2018 YTM @ Cost
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Composite Bond Rates (as of 12/31118)
US Treasury Bonds Rates
Maturitv Yield Yesterdav Last Week Last Month
3 Month 2.45 2.40 2.45 2.37
6 Month 2.56 2.48 2.52 2.52
2 Year 2.48 2.52 2.55 2.80
3 Year 2.46 2.50 2.56 2.83
5 Year 2.51 2.56 2.58 2.84
Source: httr)s://www.treasury.aov/resource-center/data-chart-centerfinterest-
rates/PaaeslTextView.asox?data=vieidYea r&vear=2018
Cash Flow Analvsis:
The chart below shows the historical cash flow for the last 12 months. We can see that the majority of our funds are
received in the second quarter of the fiscal year,January thru March, primarily due to Business License Renewals and
the annual Chevron Payment. We also receive Sales and UUT taxes during the first few months of the year as well.
Our investments will be purchased with the liquidity relative to our cash flow needs.
Rolling 12 Month Cash Flow Analysis -*—Total Receipts
-a Total Disbursements
25,000,000
20,000,000
15,000,000
a �
10,000,000
5,000,000
0
Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18
Page 15
18
This chart shows the net change in Cash as related to the Cash Flow Analysis above. Some of the larger
disbursements occur in the third and fourth quarters of the fiscal year. During Q-3, March to June, we have
a significant payment to CalPers for our Other Post-Employment Benefits, and in Q-4,July- September, a
payment to ICRMA for our citywide insurance premiums, a large payment to CalPers for the pension
Unfunded Accrued Liability, and a large infrastructure payment for roadwork which was completed several
years ago. We have added the prior year to highlight the changes that have occurred this year.
Rolling 12 Month Net Change in Cash FY-2017/2018
FY-2018/2019
15,000,000 - - -
10,000,000
5,000,000
0
(5,000,000)
(10,000,000)
(15,000,000)
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Additional Economic Indicators:
Economic Proiections from September Meeting
The Economic Indicators presented below are key items that the Federal Reserve will look at in deciding
whether or not to change interest rates going forward.
The GDP, or Gross Domestic Product, represents the market value of all goods and services produced by
the economy during the period measured, including personal consumption, government purchases, private
inventories, paid-in construction costs and the foreign trade balance (exports are added, imports are
subtracted). This is a key indicator the Federal Reserve will look at when deciding on interest rate changes.
The target level for GDP is in the 2.5%to 3.5% range.
The Unemployment Rate shows the percentage of the labor force that is unemployed but seeking work.
The target level for Unemployment is around 5.6%.
The PCE Inflation is the Personal Consumption Expenditures rate of inflation. This index is essentially a
measure of goods and services targeted toward individuals and consumed by individuals. The long term
Page 16
19
inflation target is around 2% per year. Core PCE Inflation excludes items such as food and energy due to
the nature of their potential price swings.
Fed Economic Projections(central tendencies as of Deceember 2018)
Variable 2018 2019 2020 2021 Longer run
Change in real GDP 3.0-3.1 2.3- 2.5 1.8- 2.0 1.5- 2.0 1.8-2.0
September projection 3.0-3.2 2.4- 2.7 1.8- 2.1 1.6- 2.0 1.8- 2.0
Unemployment rate 3.7 3.5-3.7 3.5-3.8 3.6-3.9 4.2-4.5
September projection 3.7 3.4-3.6 3.4- 3.8 3.5-4.0 4.3 -4.6
PCE inflation 1.8- 1.9 1.8- 2.1 2.0- 2.1 2.0-2.1 2.0
September projection 2.0- 2.1 2.0- 2.1 2.1- 2.2 2.0- 2.2 2.0
Core PCE inflation 4 1.8- 1.9 2.0- 2.1 2.0- 2.1 2.0- 2.1
September projection 1.9- 2.0 2.0- 2.1 2.1- 2.2 2.0- 2.2
Memo: Projected appropriate policy path
Federal funds rate 2.4 2.6- 3.1 2.9- 3.4 2.6-3.1 2.5 - 3.0
September projection 2.1- 2.4 2.9-3.4 3.1- 3.6 2.9-3.6 2.8- 3.0
Unemployment
4.75-
4.5-
4.25-
4-
3.75-
1 V l I I I I I
01, 1703/1705/1707/1709/1711/1701/1803/1805;1807/1809II /1811/I18
Month
Source:htto://data.bis.gov/cgi-bin/survevmost?bis
Inflation:
Page 17
20
Inflation Rates by Month —. 2017--W 2018
3.5
3.0 —�
2.5 -
2.0 - - -
o�
1.5
1.0 —
0.5
0.0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Average Inflation Rates by Year
4.5
4.0 !
3.5
3.0
2.5
2.0 `
o�
1.5
1.0
0.5
VF—
(0.5)
(1.0) '
1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Source: htto://www.usinflationcalculator.com/inflation/current-inflation-rates/
Page 18
21
Retail Trade & Food Services,ex Auto,US Total
2017 —2018
Seasonally Adjusted Sales (Millions of$)
420,000
410,000
400,000
390,000
380,000
370,000
360,000
350,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Source: United States Census Bureau-http://www.census.gov/retail/index.html
Investment Stratem
It is the City and City Treasurer's policy to invest funds in accordance with the Investment Policy and to meet all legal
requirements regarding the safeguarding of funds.
In the past we maintained a higher cash balance at the bank in order to offset our bank fees since our Earnings Credit
rate was higher than the LAIF rate. Now that the LAIF interest rate exceeds our Earnings Credit rate we have lowered
our bank balance and invested more short term funds in LAIF. We will now pay bank fees but earn more interest
income, and will continue to monitor our cash flow needs in order to determine which investments will maximize
return while providing the proper level of liquidity.
The Liquidity Schedule provides an overview of when our current investments are due to mature. We will plan our
future investments to coordinate with these maturities in order to ensure a liquidity balance to our portfolio. The
Investments by Security Type schedule provides an additional breakdown of how our funds are presently allocated.
The Portfolio Summary for the month is included as an attachment to this report.
Additional Notes:
The City has funds of$1,120,553.82 which belong to the EI Segundo Senior Citizens Housing Fund and is now shown
as its own LAIF balance. The applicable interest for this account is posted quarterly in the same manner as the
regular City LAIF interest posting. On December 31, 2018 we returned funds of$10,543,429.96 previously included in
the City's LAIF balances for LAWA RSI (Los Angeles World Airports Residential Sound Insulation) to LAWA.
Page 19
22
In June of 2018 the City Council approved Resolution No. 5094 which now allows the City to invest in a Joint Powers
Authority Pool with a maximum of 30%of the total portfolio. The City has established an account with the California
Asset Management Program—CAMP, and continues to add to the account when possible.
The City of EI Segundo utilizes the following Brokers/Dealers to conduct investment trades:
Cantor Fitzgerald &Co.
CastleOak Securities, L.P.
Higgins Capital Management, Inc.
Multi-Bank Securities, Inc.
Mutual Securities, Inc.
Vining Sparks IBG, L.P.
Wells Fargo Securities, LLC
Page 1 10
23
City of EI Segundo
Investment Advisory Committee
Liquidity Schedule
As of: December 31, 2018
Cumulative
%of Total %of Total
Item Availability Par Value Cumulative Balances Assets Assets
Cash in Bank
Chase Immediate 7,509,144.12
Union Bank-Trust Account Immediate 30,917.66
Cash in Bank-Total $7,540,061.78 $7,540,061.78 10.52% 10.52%
L.A.I.F. (State of California) LAW Immediate 2,613,291.08 $10,153,352.86 14.17% 3.65%
Cash Immediate $10,153,352.86
L.A.I.F. -Senior Housing Fund LAIF Immediate 1,120,553.82 $11,273,906.68 15.73% 1.56%
L.A.I.F. - LAWA(Restricted) LAIF Immediate - $11,273,906.68 15.73% 0.00%
Pacific Prem Bank CBD 778.48 $11,274,685.16 15.73% 0.00%
CAMP-J PAP 11,561,333.28 $22,836,018.44 31.87% 16.13%
Portfolio Investments: <30 Days 9.92 $11,274,695.08 15.73% 0.00%
31 to 90 Days $1,000,000.00 $12,274,695.08 17.13% 1.40%
91 to 180 Days $4,725,000.00 $16,999,695.08 23.72% 6.59%
181 to 365 Days $7,100,000.00 $24,099,695.08 33.63% 9.91%
1 to 2 Years $14,358,000.00 $38,457,695.08 53.67% 20.04%
2 to 3 Years $10,155,000.00 $48,612,695.08 67.84% 14.17%
3 to 4 Years $6,685,000.00 $55,297,695.08 77.16% 9.33%
4 to 5 Years $4,803,000.00 $60,100,695M 83.87% 6.70%
Subtotal 61,508,675.50
Grand Total $71,662,028.36 100.00%
Investment Portfolio subtotal $64,152,884.24
Investments by Maturity Date Parvalue
$16,000,000.00 --
$14,000,000.00
$12,000,000.00
$10,000,000.00 —
$8,000,000.00
$6,000,000.00
I
$4,000,000.00
$2,000,000.00
$0.00
avQ ��� `t0a a 4 v`' 4`' tg �s 10 cy
�a� t,• � a y�4pa hQ� �A�ycP X03 ea `�y�a �oC)
No �o ti ti 3 n
�kQ2
Page 11 -
24
City of EI Segundo
I nvestment Advisory CommifRee
Investments by Security Type
As of. December 31, 2018
Cumulative
%of Total %of Total
Item Availabilitv Market Value Cumulative Balances Assets Assets
Cash in Bank
Chase Immediate 7,509,144.12
Union Bank-Trust Account Immediate 30,917.66
Cash in Bank-Total $7,540,061.78 $7,540,061.78 10.62% 10.62%
L.Al.F. (State of California) LAIF Immediate 2,613,291.08 $10,153,352.86 14.30% 3.68%
Cash Immediate $10,153,352.86
L.A.I.F. - Senior Housing Fund LAIF Immediate 1,120,553.82 $11,273,906.68 15.88% 1.58%
L.A.I.F. - LAWA(Restricted) LAIF Immediate - $11,273,906.68 15.88% 0.00%
Pacific Prem Bank CBD 778.48 $11,274,685.16 15.88% 0.00%
CAMP-J PAP 11,561,333.28 $22,836,018.44 32.16% 16.28%
Portfolio Investments: CD's 16,324,899.95 r $27,599,585.11 38.87% 22.99%
Gov't Obligations 18,421,801.44 $46,021,386.55 64.81% 25.94%
Municipal Bonds 553,763.60 $46,575,150.15 65.59% 0.78%
SUPRA's 1,970,275.00 $47,991,661.55 67.59% 2.77%
Bonds 10,898,885.70 $58,890,547.25 82.94% 15.35%
Subtotal $60,852,291.27
Grand Total $71,005,644.13 100.00%
Investment Portfolio subtotal $63,496,500.01
INVESTMENTS BY SECURITY TYPE
Cash Immediate,
$7,540,062
Bonds,$10,898,886 LAIF Immediate,
$2,6130291 LAI F.-Senior Housing,
$1,120,554
SUPRA's, 1,970,275.00 LAi F-LAWA,$0
Municipal Bonds, Pacific Prem Bank CBD,
5530763.60 $778
CAMP-J PAP,
$11,561,333
Gov't Obligations,
18,421,801.44
CD's,$16,324,900
Page 12
25
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
3024674 - 3624963 DATE OF APPROVAL: AS OF 3!5119 REGISTER#10a
9000621 9000821
(l01 GENERAL FUND 227,719.74
1D4 TRAFFIC SAFETY FUND -
106 STATE GAS TAX FUND 124.28
108 ASSOCIATED RECREATION ACTIVITIES FUND
109 ASSET FORFEITURE FUND 11,787,$8
111 COMM REVEL.BLOCK GRANT -
112 PROP'A"TRANSPORTATION -
114 PROP'C"TRANSPORTATION -
115 AIR QUALITY INVESTMENT PROGRAM -
Ile HOME SOUND INSTALLATION FUND -
III HYPERION MITIGATION FUND -
Ila 70A ARTICLE 3-58821 BIKEWAY FUND -
119 MTA GRANT -
121 FEMA
120 COP.S,FUND
122 LA.W.A.FUND
123 PSAF PROPERTY TAX PUBLIC SAFETY
202 ASSESSMENT DISTRICT 973
301 CAPITAL IMPROVEMENT FUND 95,62221
302 INFRASTRUCTURE REPLACEMENTFUND
405 FACILITIES MAINTENANCE -
501 WATER UTILITY FUND 4,92282
502 WASTEWATER FUND 2,26602
503 GOLF COURSE FUND 624-00
601 EQUIPMENT REPLACEMENT -
602 LIABILITY INSURANCE 197.40
603 WORKERS COMP.RESERVEANSURANCE 112,61
701 RETIRED EMP.INSURANCE 79.89
702 EXPENDABLE TRUST FUND-DEVELOPER FEES 65.70
703 EXPENDABLE TRUST FUND-OTHER 9,000.00
708 OUTSIDE SERVICES TRUST - f
T07ALWARRANTS $ 369,135-70 .Yfi
STATE OF CALIFORNIA ^
COUNTY OF LOS ANGELES
Information on actual expenditures is available in the Director of Finance's office in the
City of EI Segundo.
I certify as to the accuracy of the Demands and the availability of fund far payment thereof.
For Approval:Regular checks held for City council authorization to release.
CODES: VOID CHECKS DUET
,PALIGNMENT:
IA
R= Computer generated checks for all non-emergencylurgency payments for materials,supplies and
services in support of City Operations
VOID CHECKS DUE TO INCORRECT CHECK DATE:
For Retiflcallon:
A= Payroll and Employee Benefit checks VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR:
B-F= Computer generated Early Release disbursements andfor adjustments approved by the City
Manager. Such as:payments for utility services,patty cash and employee travel expense NOTES
rr} reimbursements,various refunds,contract employee services consislLnl wilh current contractual
agroament5,in5taate5 where prompt payment OiScpunl5 can be oSWmed or sale payment penalties
can be avoided or when a Situation arises that The City Manager approves.
H= Handwritten EBfly Relea disbta nts andlor aA lm r)M appfoved 4y the City Manager-
FINANCE DIRECTOR _ � CITY MANAGER
DATE: �1 r. .�� GATE: ? j'I /!
N d f �—iJ
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
2111119 THROUGH 2117119
Date Pavee Description
2/11/2019 IRS 246,477.85 Federal 941 Deposit
2/11/2019 Employment Development 54,088.11 State PIT Withholding
2/11/2019 Employment Development 4,139.73 State SDI payment
2/11/2019 Health Comp 547.14 Weekly claims
2/11/2019 Nationwide NRS EFT 37,517.53 EFT 457 payment
2/1112019 West Basin 1,858,212.08 H2O payment
2/12/2019 State of CA EFT 1,452.91 EFT Child support payment
2/15/2019 Health Camp 2,500.00 Weekly claims
2/1412019 Lane Donovan Golf Ptr 19,778.00 Payroll Transfer
2/4/19-2110/19 Workers Comp Activity 13,907.83 SCRMA checks issued
2/4/19-2/10/19 liability Trust-Claims 0.00 Claim checks issued
2/4119-2110/19 Retiree Health Insurance 0.00 Health Reimbursment checks issued
214119-2/10/19 Flexible Spending Card 1,821.00 Employee Health and DCA card charges
2,240,442.18
DATE OF RATIFICATION: 2116119
TOTAL PAYMENTS BY WIRE: 2,240,442.18
Certified as to the accuracy of the wire transfers by, /
Deputy C': Trea urer II Date
Direct a er Date
City ager Date
I
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo-
PACity Treasurer\Wire TransfersZopy of Wire Transfers 10-01-18 to 9-30-19 2/16/2019 111
27
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
3024964 - 3025055 DATE OF APPROVAL: AS OF 315149 REGISTER 6 10b
9000622 9000823 V
001 GENERAL FUND 273,620.69
104 TRAFFIC SAFETY FUND -
106 STATE GAS TAX FUND 116,638.37
100 ASSOCIATED RECREATION ACTIVITIES FUND -
109 ASSET FORFEITURE FUND -
ill COMM.DEVEL BLOCK GRANT
112 PROP"A"TRANSPORTATION 5.96
114 PROP C"TRANSPORTATION
115 AIR QUALITY INVESTMENT PROGRAM -
118 HOME SOUND INSTALLATION FUND
117 HYPERION MITIGATION FUND 55-59
11e TDA ARTICLE 3-SB 821 BIKEWAY FUND -
119 MTA GRANT -
121 FEMA
120 C.O-P S FUND
122 L.A.W.A FUND -
123 PSAF PROPERTY TAX PUBLIC SAFETY
202 ASSESSMENT DISTRICT 973
301 CAPITAL IMPROVEMENT FUND
302 INFRASTRUCTURE REPLACEMENT FUND -
405 FACILITIES MAINTENANCE -
501 WATER UTILITY FUND 2,90178
502 WASTEWATER FUND 3,038.43
503 GOLF COURSE FUND -
Sol EQUIPMENT REPLACEMENT 6,918.40
602 LIABILITY INSURANCE
603 WORKERS COMP,RESERVOINSURANCE
701 RETIRED EMP.INSURANCE -
702 EXPENDABLE TRUST FUND-DEVELOPER FEES 36.96
703 EXPENDABLE TRUST FUND-OTHER 8,370.75
708 OUTSIDE SERVICES TRUST -
TOTAL WARRANTS $ 413,586.93
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Information on actual expenditures is available in the Director of Finance's office in the
City of EI Segundo.
certify as to the accuracy of the Demands and the availability of fund for payment thereof.
For Approval:Regular checks held for City council authorization to release.
CODES: VOID CHECKS DUE Tg ALIGNMENT:
/A
R= Computer generated checks for all non-emergarlcylurgency payments for materials,supplies and
services In support of City Operations
VOID CHECKS DUE TO INCORRECT CHECK DATE:
For Ratification:
A= Payroll and Employee Benefit checks VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR:
B-F= Computer generated Early Release disbursements andlDr adjustments approved by the City
Manager. Such as:payments for utility services,petty cash and employee travel expense NOTES
09 reimbursements,various refunds,contract employee services consistent with current contractual
agreements,instances where prompt payment discounts can be obtained or late payment penalties
can be avoided or when a situation arises that The City Manager approves-
H= Handwritten Early Release disbursements and/or adjustments approved by the City Manager.
FINANCE DIRECT CITY MANAGER
DATE:
G q DATE: J -W
,l
00
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
2118119 THROUGH 2124119
Date Fes! ee Descrir)tion
2/20/2019 Cal Pers 4,207,08 EFT Retirement Safety-Fire-PEPRA New 25020
2/20/2019 Cal Pers 7,540.43 EFT Retirement Safety-Police-PEPRA New 25021
2/20/2019 Cal Pers 22,575.56 EFT Retirement Misc-PEPRA New 26013
2/2012019 Cal Pers 48,251.79 EFT Retirement Misc-Classic 27
2/20/2019 Cal Pers 71,168.73 EFT Retirement Safety Police Classic- 1st Tier 28
2/2012019 Cal Pers 47,013.86 EFT Retirement Safety Fire-Classic 30168
2/20/2019 Cal Pers 4,170.29 EFT Retirement Sfty Police Classic-2nd Tier 30169
2/22/2019 Health Comp 873.77 Weekly claims
2/22/2019 Manufacturers&Traders 25,480.63 457 payment Vantagepoint
2/22/2019 Manufacturers&Traders 1,300.00 IRA payment Vantagepoint
2111/19-2/17/19 Workers Comp Activity 30,340.94 SCRMA checks issued
2111/19-2/17/19 Liability Trust-Claims 592.00 Claim checks issued
2111119-2117119 Retiree Health Insurance 0.00 Health Reimbursment checks issued
2/11/19-2117/19 Flexible Spending Card 5,644.69 Employee Health and DCA card charges
269,159.77
DATE OF RATIFICATION: 2/25/19
TOTAL PAYMENTS BY WIRE: 269,159 77
Certified as to the accuracy of the wiretransfersby:
Deputy City Treasur r 11 Date
Directf Fance_.__ Date
d �
City a r f� Date
Information on actual expenditures is available in the City Treasurer's Office of the City of EI Segundo.
P:1City TreasureAWire TransferslCopy of Wire Transfers 10-01-18 to 9-30-19 2/25/2019 1/1
29
JOINT MEETING OF THE EL SEGUNDO CITY COUNCIL
AND ECONOMIC DEVELOPMENT ADVISORY COUNCIL
January 16"', 2019 Meeting Minutes
CALL TO ORDER
Chair Al Keahi called to order the Joint Meeting of the EI Segundo City Council and
Economic Development Advisory Council at 4:40PM on Wednesday January 16th, 2019
at DoubleTree Hotel 1985 E. Grand Ave, EI Segundo, CA 90245.
ROLL CALL
The following EI Segundo City Council members were present:
• Mayor Drew Boyles
• Mayor Pro Tem Carol Pirsztuk
• Dr. Don Brann
• Chris Pimentel
• Scot Nicol
The following EI Segundo City Staff were present:
• Greg Carpenter, City Manager
• Barbara Voss, Economic Development Manager
• Mona Shilling, Deputy City Clerk II
■ Mark Hensley, City Attorney
The following Economic Development Advisory Council members were present:
• Al Keahi (Chair) • Gary Horwitz
• Alex Abad • Rick Yuse
■ Spencer Bauer ■ Michael Mothner
• Lily Craig • Lance Ralls
■ Jim McCaulley • Corinne Murat
• Richard Lundquist • Matthew Tompkins
• Bob Healey
The following Economic Development Advisory Council members were absent:
• Rob Croxall • Tim Harris
• Vandad Espahbodi • Lance Giroux
• Shar Franklin
Approval of Minutes r-
G
30
Alex Abad motioned to approve the minutes of the December 12th, 2018 meeting. Jim
McCaulley seconded, unanimous approval.
Public Communications
• A. Keahi thanked Director of Sales, Gabe Romero and General Manager Tim
Woolslayer for hosting the EDAC meeting at DoubleTree Hotel.
• A. Keahi introduced new EDAC members Rick Yuse and Matthew Tompkins to City
Council and EDAC.
• A. Keahi and B. Voss thanked Bob Gray and Sandy Jacobs for their volunteer service
with EDAC.
Presentations
Myra Marayag, Vice President- Los Angeles Times
■ World Urban Games presentation deferred to the February 20th, 2019 EDAC
meeting.
Josh Gausman, the Private Suites LAX Chief Operating Officer & Co-Founder
• J. Gausman shared the Private Suites LAX provides a private terminal for members
to have a stress free flight experience that avoids airport traffic and crowded check-
in lines.
° Members are allowed to leave facility to eat and/or go shop.
° Members are allowed to have non traveling guest to meet at facility to conduct
a business meeting.
° Non-member and membership rates available.
• J. Gausman stated the Private Suites LAX has decreased paparazzi incidents with
high profile public figures.
• J. Gausman shared the facility has thirteen private suites, private TSA screening,
transportation to aircraft and more.
• J. Gausman offered to give the Economic Development Advisory Council a tour of
the Private Suites LAX.
• S. Bauer asked if an individual can fly with any airline with the Private Suites LAX.
° J. Gausman stated an individual can fly any airline inbound and outbound.
■ J. McCaulley asked about the maximum room occupancy for a suite.
° J. Gausman stated there are different suite sizes that can accommodate small
and/ or large parties.
• A. Abad asked about the loading and transportation of large items from the facility
to the aircraft.
° J. Gausman ensured the facility's baggage claim is accommodating to on-time
transportation with large and/or small items.
Bob Healey, CBRE Senior Vice President & Gary Horwitz, JILL Management
Director- Commercial Real Estate Update
31
• B. Healey and G. Horwitz provided an overview on EI Segundo's commercial
real estate.
° Shared high level statistics for the office market in EI Segundo: Total
inventory is 10 million square feet of office product that are class A and class
B.
° 2019 total vacancy rate in EI Segundo is 16%.
■ G. Horwitz discussed large new development projects in EI Segundo.
• Hackman Capital- the District is 550,000 square feet
• Flyte is 580,000 square feet
• Alta Oficina is 160,000 square feet
• Nash Street Exchange is 75,000 square feet
• Standard Works is 30,000 square feet
• Beach Cities Media Campus is 300,000 square feet
• B. Healey and G. Horwitz shared vacant spaces in EI Segundo
° 2030 Maple Ave
° 300 North Pacific Coast Highway
° 101 Continental Blvd
° Ascend Utah Campus
° 555/777 Aviation
• M. Tomkins asked if it is uncommon for a company to refurbish an entire
building then sell.
° G. Horwitz stated it is not typical for a company to spend money on
refurbishing a building then sell.
■ B. Healey shared there has been over a billion dollars of office space sold in
the City of EI Segundo.
• G. Horwitz revealed the co-working space has grown to 4 million feet in Los
Angeles.
° 10% of the shared office space is in EI Segundo
■ B. Voss asked what type of industries are entering EI Segundo.
° G. Horwitz stated there is a lot of young vibrant companies coming into the
city in healthcare, social media, bioscience and aerospace.
Unfinished Business
■ A. Keahi shared the 2018 Art Walk event balance sheet.
New Business
• A. Keahi discussed an amendment of the EDAC bylaws to eliminate the
requirement to complete the FPPC Conflict of Interest Form 700.
• A Keahi appointed EDAC members Jim McCaulley and Lance Giroux to meet with
city staff and the City Attorney's office to clarify EDAC's role and responsibilities to
defer from completing the FPPC Conflict of Interest Form 700.
• M. Hensley stated he would help EDAC understand their roles and responsibilities
and how it relates to government relations.
32
• A. Keahi discussed nominating an EDAC chair and vice chair for a one-year term.
• Lance Ralls motioned to appoint Al Keahi to serve as the EDAC chair for a one-
year term. Jim McCaulley seconded, unanimous approval.
• A. Keahi recommended EDAC to nominate an EDAC vice chair for a one-year term
at the February 20th, 2019 EDAC meeting.
Council Member/EDAC Comments
• A. Keahi commented on adding an hotelier to EDAC to help out with the
hospitality/tourism initiatives reflected in the EDAC Work Plan.
• A. Keahi commented on Tim Harris, President of Business Operations for the
Los Angeles Lakers to present an overview on the e-gaming industry.
Adjournment
The meeting adjourned at 6:02PM.
PASSED ON THIS 16TH DAY of January, 2019.
Megan Covarrubias
Economic Development Intern
33
MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, FEBRUARY 19, 2019 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Mayor Boyles at 5:00 PM
ROLL CALL
Mayor Boyles Present
Mayor Pro Tem Pirsztuk Present
Council Member Brann Present
Council Member Pimentel Present
Council Member Nicol Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) None
SPECIAL ORDER OF BUSINESS:
Mayor Boyles announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -1- matters
1. Galloway v. City of EI Segundo, Los Angeles Superior Court Case No.
BC709378
CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1-
matters.
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matters
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APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -6-
matters
1. Employee Organizations: Police Management Association; Police Support
Services Employees Association; Supervisory, Professional Employees
Association; City Employee Association; and Executive and
Management/Confidential Employees (unrepresented groups).
Agency Designated Representative: Irma Moisa Rodriquez, City Manager,
Greg Carpenter and Human Resources Director.
Adjourned at 6:52 PM
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REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, FEBRUARY 19 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Boyles at 7:00 PM
INVOCATION — Father Alexi, St. Andrew Russian Greek Catholic Church
PLEDGE OF ALLEGIANCE — Council Member Pimentel
PRESENTATIONS
a. Presentation by Dan Engler, FD Captain, Battle of the Badges and Barbara
Briney, EI Segundo ED! Foundation. ED! received a $3000.00 check on behalf of
the POA and FFA.
b. Presentation by Chris Donovan, Fire Chief, introducing the Fire Department's
new firefighters; Khalid Abdelshife, Alissa Connell, Dylan Lowell, Javier Olmedo
and internal promotions; Eric Anderson from Firefighter to Paramedic and Kevin
Heronema from Paramedic to Engineer.
c. Proclamation read by Council Member Pimentel and presented to Arecia Hester,
Recreation and Parks Department Superintendent proclaiming February as
National Black History Month.
ROLL CALL
Mayor Boyles Present
Mayor Pro Tem Pirsztuk Present
Council Member Brann Present
Council Member Pimentel Present
Council Member Nicol Present
PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per
person, 30 minute limit total)
Rod Spackman, Chevron USA, Inc. spoke regarding the recent lightning strike at the
refinery.
Mark Leestma, Major Account Executive, Canon Copiers, commented on item #E10.
Ryan Quinnan, resident, commented on item #C1.
Julie Quinnan, resident, commented on item #C1.
Alex Heck, resident and South Bay United Water Polo Coach, commented on item #E12
and expressed the need for clarification on "peak" and "non-peak" hours usage.
Kirk Frye, President South Bay United Water Polo Club, commented on item #E12.
Rebecca Parker, resident and a school psychologist in the area, invited the community
to attend the "Out of the Darkness" Campus walk at Torrance High School on Saturday,
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36
March 23, 2019 from 9:00 AM to 12:00 PM. This walk is sponsored by the American
Foundation for Suicide Prevention and the South Bay Association of School
Psychologist.
Joe Krebbs, resident, commented on item #C1.
Patrick Stanford, resident and representing AYSO, Region 92, commented on lack of EI
Segundo Campus field use for the Spring Soccer program.
Tim Hughes, resident, commented on item #C1.
CITY COUNCIL COMMENTS — (Related to Public Communications)
Council Member Brann commented on the Aquatics Center time slots and usage.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
MOTION by Council Member Brann, SECONDED by Mayor Pro Tem Pirsztuk to read
all ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
MAYOR BOYLES MOVED ITEM#F11 ON THE AGENDA — TIME CONSIDERATION
FOR CONSULTANT ON THE EAST COAST.
19.Consideration and possible action to receive and file a presentation on the City's
second annual customer satisfaction survey results that were conducted with
residents and businesses which were based on the Net Promoter Score
methodology and part of the City's strategic work plan.
(Fiscal Impact: $20,000.00)
Greg Carpenter, City Manager, introduced the item.
Joe Lillio, Finance Director and John Dickey, Quality Solutions, Inc., gave a
presentation and answered Council questions on the item.
Council discussion
Council consensus to receive and file the presentation on the City's second annual
customer satisfaction survey.
MAYOR BOYLES MOVED ITEM#F11 ON THE AGENDA — TIME CONSIDERATION
FOR CONSULTANT ON THE EAST COAST.
20.Consideration and possible action to receive and file results for the first and
second quarter transaction point survey, explore discussion of evaluating the
current effectiveness of the transaction point survey, and recommendations for
potential restructure of the process during the Fiscal Year 2019-20 Strategic
Planning Budgeting session.
(Fiscal Impact: $0)
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Greg Carpenter, City Manager, introduced the item.
Joe Lillio, Finance Director and John Dickey, Quality Solutions, Inc., reported and
answered Council questions on the item.
Council discussion
Council consensus to receive and file the presentation on the City's second annual
customer satisfaction survey.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
1. Consideration and possible action regarding the possible installation of additional
Stop Signs on Walnut Avenue at Sheldon Street.
(Fiscal Impact: None)
Greg Carpenter, Office Manager, introduced the item.
Ken Berkman, Public Works Director, reported and answered Council questions on the
item.
Mark Hensley, City Attorney, answered Council questions.
Council Discussion
MOTION by Council Member Nicol, SECONDED by Council Member Pimentel
approving the installation of a stop sign at the corner of Walnut Avenue at Sheldon
Street. MOTION PASSED BY VOICE VOTE. 4/1 YES: Boyles Pirsztuk Pimentel Nicol
NO: Brann
Council moved to Consent Agenda and came back to item #C2 after recessing at
9:50 PM.
Mayor Boyles left the dais due to possible conflict of interest.
2. Consideration and possible action to execute an exclusive franchise
Agreement No. 5652 with EDCO Waste & Recycling Services (EDCO) to provide
automated residential and municipal solid waste hauling services to one and two-
unit residential properties.
(Fiscal Impact: $10,506,410 over 10 years + annual CPI increase)
Greg Carpenter, City Manager, introduced the item.
Ken Berkman, Public Works Director, gave a presentation.
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Council Discussion
MOTION by Council Member Nicol, SECONDED by Council Member Pimentel
authorizing the Mayor to execute an exclusive 10-year franchise agreement with EDCO
Waste & Recycling Services to provide automated residential and municipal solid waste
hauling services, in a form approved by the City Attorney, with an annual estimated cost
of$1,050,641 (plus annual CPI increases). MOTION PASSED BY UNANIMOUS VOICE
VOTE. 4/0
3. Consideration and possible action to adopt a resolution to impose solid waste
collection and disposal fees on one and two unit residential properties. The City
conducted a Proposition 218 property protest process regarding the proposed
fees and the Council held a public hearing on the proposed solid waste collection
and disposal fees on November 6, 2018, and continued its deliberations to this
Council Meeting.
(Fiscal Impact: $48,837.60 per year if the City imposes a monthly $20.00 per unit
fee and $775,200 per year if no fee is imposed)
Greg Carpenter, City Manager, introduced the item.
Mark Hensley, City Attorney, reported on the item.
Council Discussion
Mark Hensley, City Attorney, read by title only;
RESOLUTION NO. 5128
A RESOLUTION ADOPTING NEW FEES FOR COLLECTION AND DISPOSAL OF
SOLID WASTE (TRASH) FEES FOR ONE AND TWO UNIT RESIDENTIAL
PROPERTIES
MOTION by Council Member Nicol, SECONDED by Mayor Pro Tem Pirsztuk to adopt a
Resolution imposing a solid waste collection and disposal on one and two unit
residential properties at $20.00 per month to begin May 1, 2019. MOTION DID NOT
PASS. 2/2 Yes: Nicol Pirsztuk No: Brann Pimentel.
Continued Council Discussion
Amended Motion
MOTION by Mayor Pro Tem Pirsztuk, SECONDED by Council Member Pimentel
adopting amended Resolution No. 5128, (In Sect. 4, the current language will be
replaced; this Resolution will become effective immediately upon adoption, but only
$15.00 of the fee shall be imposed on May 1, 2019 and a $5.00 fee shall be suspended
unless and until the City Council passes a resolution removing all or part of the
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suspended amount). MOTION PASSED BY VOICE VOTE. 3/1 YES: Pirsztuk Pimentel
Nicol NO: Brann
4. Consideration and possible action regarding 1) Introduction of an Ordinance
authorizing an amendment to the contract between the City Council of the City of
El Segundo and the Board of Administration of the California Public Employees'
Retirement System (CaIPERS); 2) Adoption of a Resolution of Intention to
approve an Amendment to the Contract between the Board of Administration of
CalPERS and the El Segundo City Council to provide Section 20516 (Employee
Sharing Additional cost) of 3% for classic local police members in El Segundo
Police Officer's Association as per POA MOU 2018-2021, and 3% for classic
local fire members in the EI Segundo Firefighters' Association on the basis
described in the Resolution of Intention adopted by the City Council of the City of
EI Segundo, as per FFA MOU 2018-2021; and 3) Approval for Staff to
administer the required Employee Election.
(Fiscal Impact: None)
Greg Carpenter, City Manager, introduced the item.
David Serrano, Human Resources Manager, reported on the item.
Council Discussion
Mark Hensley, City Attorney, read by title only;
RESOLUTION NO. 5129
RESOLUTION OF INTENTION TO APPROVE AN AMENDMENT TO CONTRACT
BETWEEN THE BOARD OF ADMINISTRATION CALIFORNIA PULBIC EMPLOYEES'
RETIREMENT SYSTEM AND THE CITY COUNCIL CITY OF EL SEGUNDO
MOTION by Council Member Brann, SECONDED by Mayor Boyles adopting Resolution
No. 5129. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Mark Hensley, read by title only;
ORDINANCE NO. 1581
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO
AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY
COUNCIL OF THE CITY OF EL SEGUNDO AND THE BOARD OF ADMINISTRATION
OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM.
Council Member Brann introduced the Ordinance. Second reading of the ordinance is
scheduled for the regular City Council Meeting of March 19, 2019.
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D_ REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
5. Approve Warrant Numbers 3024683 through 3024757 and 9000743 through
9000743 on Register No. 9a in the total amount of $423,192.57 and Wire
Transfers from 1/28/19 through 2/3/19 in the total amount of$478,956.15.
Warrant Numbers 3024758 through 3024873 and 9000782 through 9000820 on
Register No. 9b in the total amount of$417,377.32 and Wire Transfers from
2/4/19 through 2/10/19 in the total amount of$824,135.09. Ratified Payroll and
Employee Benefit checks; checks released early due to contracts or agreement;
emergency disbursements and/or adjustments; and wire transfers.
6. Approve Special Joint City Council Meeting Minutes of January 23, 2019 and
Regular City Council Meeting Minutes of February 5, 2019. *With a correction
to item #11 on the February 5, 2019 minutes.
7. Authorize the City Manager to execute a standard Public Works Contract No.
5656, in a form approved by the City Attorney, with Corral Construction &
Development in the amount of$66,400.00, for the Fire Station #1 Chiefs' Living
Quarters Improvements Project, authorize an additional $13,280 for construction
related contingencies and authorize to transfer $14,680 from the Eucalyptus
Storm Drain Abandonment account (301-400-8205-8313) and $20,000 from
Police Dept. Upgrades account (301-400-8201-8708) to the project account for
shortfall in the project budget. Project No. PW 18-01.
(Fiscal Impact: $79,680.00)
8. PULLED BY COUNCIL MEMBER BRANN
9. PULLED BY COUNCIL MEMBER PIMENTEL
10.PULLED BY COUNCIL MEMBER PIMENTEL
11.PULLED BY COUNCIL MEMBER PIMENTEL
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12.Approve the proposed fee schedule for the City of EI Segundo —Wiseburn
Unified School District Aquatics Center (2240 E. Grand Avenue) to include off-
peak hourly rental rates titled "Non-Prime Time" for user groups that are
categorized as a non-profit organization renting swimming pool lanes before the
hours of 3:00pm or after 8:00pm on weekdays or before 12:00pm on weekend
days.
(Fiscal Impact: None)
NOTE: off peak hour rental rates included with previously approved rental rates
approved by Council February 5, 2019 on Resolution No. 5127.
13.Receive an informational report on the use of the professional and technical
services for the Department of Planning and Building Safety for the first quarter
of the Fiscal Year (FY) 2018-19.
(Fiscal Impact: None)
14.Adopt Resolution No. 5130 regarding City-paid Medical Contributions for the EI
Segundo Police Officers' Association pursuant to Government Code 22892(a).
(Fiscal Impact: $1,263,600.00)
15.Approve the Revocation of Resolution No. 4943 and adopt Resolution No. 5131
regarding City-paid Medical contributions for the EI Segundo Firefighters
Association pursuant to Government Code 22892(a).
(Fiscal Impact: $982,800.00)
16.Approve a request to allow the sale and consumption of beer wine, and distilled
spirits at a new hotel (AC Hotel by Marriott). The Hotel is within the Corporate
Campus Specific Plan (CCSP) at 2130 East Maple Avenue. EA-1237 and AUP
18-08. The project is categorically exempt from the requirements of the
California Environmental Quality Act (CEQA) pursuant to 14 California Code of
Regulations §1 5301 as a Class 1 categorical exemption (Existing Facilities).
Applicant: Amarjit Shokeen on behalf of Welcome EI Segundo, LLC.
(Fiscal Impact: None)
17.PULLED BY COUNCIL MEMBER PIMENTEL
18.Receive and file a report regarding the Fiscal Year 2018-19 First Quarter
Financial Review.
(Fiscal Impact: None)
MOTION by Mayor Pro Tem Pirsztuk, SECONDED by Council Member Brann
approving Consent Agenda items 5, 6 (as corrected), 7, 12, 13, 14, 15, 16, and 18.
MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
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PULLED ITEMS:
8. Consideration and possible action to award a standard Public Works Contract to
R. E. Schultz for the Holly Valley Playground Project, Project No. PW 18-33.
(Fiscal Impact: $148,794.00)
Council Member Brann had a concern regarding an alternate bid concerning installing a
low 3' fence around the park. Dr. Brann would like to know if the Recreation and Parks
Commission has approved this alternate bid item.
Greg Carpenter, City Manager, answered for Meredith Petit, Recreation and Parks
Director, who was not present this evening. Mr. Carpenter stated the Recreation and
Parks Commission was not in favor of fences/walls around parks, therefore, the short
fence alternative bid item can be pulled from the bid until the Recreation and Parks
Commission reviews.
MOTION by Council Member Brann, SECONDED by Council Member Pimentel
Authorize the City Manager to execute a standard Public Works Contract, No. 5657 in a
form approved by the City Attorney with R.E. Schultz, in the amount of $135,294 for the
Holly Valley Playground Project and authorize an additional $13,500 for construction
related contingencies, minus the alternate bid of a 3' low wall. Project No. PW 18-33.
MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
9. Consideration and possible action to accept a new Rescue Ambulance from
Braun Northwest in a sum not to exceed $213,389.22, following a local grant
from Chevron USA and to refurbish an existing Rescue Ambulance from Braun
Northwest for a sum not to exceed $135,000.00, utilizing designated strike team
reimbursement funds.
(Fiscal Impact: Not to exceed $135,000.00)
Council Member Pimentel asked Chief Donovan to explain the reason for purchasing a
gasoline platform vehicle versus a clean diesel technology vehicle.
Council discussion
MOTION by Council Member Pimentel, SECONDED by Mayor Pro Tem Pirsztuk
authorizing the City Manager, in a form approved by the City Attorney, to accept a new
2019 Braun Northwest Ambulance from Chevron USA, Agreement No. 5658 in
conformance with a local grant totaling $213,289.22 and authorize the City Manager, in
a form approved by the City Attorney, to refurbish an existing Rescue Ambulance from
Braun Northwest, agreement no. 5659 for a sum not to exceed $135,000. MOTION
PASSED BY UNANIMOUS VOICE VOTE. 5/0
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10.Consideration and possible action to authorize the City Manager to execute a 5
year agreement with Kyocera Document Solutions, to replace and service the
City's multi-function printer fleet as well as implement PaperCut MF print control
software.
(Fiscal Impact: $516,454.00)
Charles Mallory, Information Systems Director, answered Council questions regarding
the item.
Joe Lillio, Finance Director, answered Council questions regarding the item.
Council Discussion
MOTION by Mayor Boyles, SECONDED by Mayor Pro Tem Pirsztuk authorizing the
City Manager to execute a 5-year agreement with Kyocera Document Solutions
Agreement No. 5660, in a form approved by the City Attorney, with the addition of
adding a mechanism into the contract for discounting services based on volume.
MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
11.Consideration and possible action to approve the EI Segundo Senior Housing
Board Corporation (Park Vista) proposed annual budget for calendar year 2019.
(Fiscal Impact: None to the General Fund)
Council Member Pimentel asked Neil Cadman, Cadman Group, Property Management
for Park Vista, to answer Council questions and update the Council on the property.
Council Discussion
MOTION by Council Member Brann, SECONDED by Council Member Nicol approving
the EI Segundo Senior Housing Board Corporation (Park Vista) proposed annual budget
for calendar year 2019. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
17.Consideration and possible action to waive the formal bidding process and
approve a five-year contract with Vigilant Solutions to purchase and install
twenty-six (26) fixed Automated License Plate Recognition (ALPR) cameras and
(8) mobile ALPR's to be mounted on (2) marked police vehicles using funds from
the City's General Fund and Asset Forfeiture.
(Fiscal Impact: $597,364.00)
Council Member Pimentel asked Lt. Garcia to explain the Automated License Plate
Recognition (ALPR) cameras and program.
Bill Whalen, Police Chief and Greg Mills, Vigilant Solutions, answered Council questions
regarding the system.
Council Discussion
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MOTION by Mayor Boyles, SECONDED by Mayor Pro Tem Pirsztuk to waive the formal
bidding process, approve a five-year contract and authorize the City Manager to
execute a contract No. 5661, in form approved by the City Attorney's office, with Vigilant
Solutions using funds from the City's General Fund and Asset Forfeiture and authorize.
MOTION PASSED BY VOICE VOTE. 4/1 YES: Boyles Brann Nicol Pirsztuk NO:
Pimentel
Recessed at 9:50 PM
Reconvened at 9:59 PM
F. NEW BUSINESS
19. MOVED UP ON THE AGENDA
20. MOVED UP ON THE AGENDA
21.Consideration and possible action to present the EI Segundo Police
Department reorganization plan. Additionally, consideration and possible
action to upgrade a Police Assistant 1/11 position to Management Analyst 1/11; a
Police Officer position to Police Sergeant; and, convert the part-time
contract Crime Analyst to a full-time City of EI Segundo Crime Analyst position.
(Fiscal Impact: $102,877.00)
Greg Carpenter, City Manager, introduced the item
Bill Whalen, Police Chief, gave a presentation.
Council Discussion
Council consensus to receive and file report.
MOTION by Mayor Boyles, SECONDED by Council Member Brann approving to
upgrade a Police Officer position to a Police Sergeant position, upgrade a Police
Assistant 1/11 position to a Management Analyst 1/11 position and eliminate the part-time
contracted Crime Analyst position and create a full-time Crime Prevention/Analyst
position, with the understanding the City will address the added position in the
upcoming budget cycle. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
G. REPORTS — CITY MANAGER—Thanked all Department Heads and the City
Clerk's office, along with the City Attorney's office, on the work put into the
Agenda.
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H. REPORTS — CITY ATTORNEY— Commented on the recent housing bill
generated by a Northern California Senator, will bring back to Council more
information and the possibility of sending an opposition letter on behalf of the
City.
I. REPORTS — CITY CLERK— Let Council know she will miss the March 19, 2019
and April 2, 2019 Council Meetings due to a trip.
J. REPORTS — CITY TREASURER — Not Present
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Pimentel — Passed
Council Member Nicol — Passed
Council Member Brann — Attended the Community Room renaming at the EI Segundo
Public Library in honor of Sue Carter, concerned about the hours allocation at the
Aquatics Center, didn't agree with the stop sign approved at the Sheldon and Walnut
intersection and thanked the Police Department for the last report, but mentioned he
would like to see all the open positions filled.
Mayor Pro Tem Pirsztuk—Thanked the Public Works Department for a job well done
during our recent storms.
Mayor Boyles — Passed
PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per
person, 30 minute limit total) None
MEMORIALS — None
ADJOURNMENT at 11:46 PM
Tracy Weaver, City Clerk
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EL SEGUNDO CITY COUNCIL MEETING DATE: March 5, 2019
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to adopt a Resolution approving Plans and Specifications for
the El Segundo Boulevard Parking Pilot Project(narrowing travel lanes and eliminating shoulder
on north side of street between Sheldon Street and Main Street to provide additional parking),
Project No. PW 19-15, to authorize staff to advertise the project for construction bids. (Fiscal
Impact: To be determined)
RECOMMENDED COUNCIL ACTION:
1. Adopt the attached Resolution approving the Plans and Specifications for the El
Segundo Boulevard Parking Pilot project, Project No. PW 19-15;
2. Authorize staff to advertise the project for construction bids;
3. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Resolution
2. El Segundo Blvd. Parking Pilot Plan
FISCAL IMPACT: To be determined
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s): Smoky Hollow Parking In Lieu- #001-400-4101-6304
STRATEGIC PLAN:
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective 5A: El Segundo promotes economic growth and vitality for businesses and the
community
PREPARED BY: Paul Samaras,AICP, Principal Planner
Lifan Xu, City Engineer � ,j,,
REVIEWED BY: Sam Lee,Planning and Building Safety Directo '
Ken Berkman,Public Works Director
APPROVED BY: Greg Carpenter, City Manager
DISCUSSION
On October 2,2018,the City Council adopted the Smoky Hollow Specific Plan. During the public
hearing on this item,the City Council directed staff to proceed with a pilot project to add on-street
parking on the north side of El Segundo Boulevard. The pilot project would add a parking lane,
painted bulb-outs and red curb areas on four blocks of El Segundo Boulevard from the alley east
of Main Street to the alley east of Sheldon Street. Pursuant Council's direction, staff entered into
1
47
a Professional Services Agreement with KOA Corporation to provide engineering design and
construction cost estimate services for the pilot project. On February 14, 2019, KOA completed
and submitted the engineering design and construction cost estimate to staff. Based on the design,
15 parking spaces would be added on this segment of El Segundo Boulevard. The estimated
construction cost is $ 76,000.
The adopted budget for Fiscal Year 2018/19 did not allocate funds for this pilot project. As a
result, staff will recommend at a later Council meeting that the City Council authorize the City
Manager to transfer adequate funding from General Fund Reserves to an account designated for
this pilot project after the bid results are known. Staff anticipates that this initial funding for the
pilot project will be"repaid"as the City begins to collect parking in-lieu fees in the Smoky Hollow
area.
Staff respectfully recommends City Council adopt the attached resolution approving the plans and
specifications for the project and authorize advertising for bids.
The schedule for the project is estimated as follows:
Advertise for bids March 2019
Award by City Council April 2019
Construction Start May 2019
Construction End June 2019
2
48
RESOLUTION NO. _
A RESOLUTION APPROVING THE DESIGN AND PLANS FOR THE
CONSTRUCTION OF PROJECT PW 19-15, EL SEGUNDO BLVD.
PARKING PILOT PURSUANT TO GOVERNMENT CODE § 830.6 AND
ESTABLISHING A PROJECT PAYMENT ACCOUNT.
The City Council of the City of EI Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The City retained KOA Corporation ("Consultant") as the engineer to
design and prepare the plans for project PW 19-15, EI Segundo Blvd.
Parking Pilot to add on-street parking on the north side of EI Segundo
Boulevard;
B. The Consultant informed the City Engineer that these plans are complete
and that construction of the Project may begin;
C. The City Engineer reviewed the completed design and plans for the
Project and agrees with the Consultant that the plans are complete and
the Project may be constructed;
D. The City Council wishes to obtain the immunities set forth in Government
Code § 830.6 with regard to the plans and construction of the Project.
SECTION 2: Design Immunity, Authorization.
A. The design and plans for the Project are determined to be consistent with
the City's standards and are approved.
B. The design approval set forth in this Resolution occurred before actual
work on the Project construction commenced.
C. The approval granted by this Resolution conforms with the City's General
Plan.
D. The City Engineer, or designee, is authorized to act on the City's behalf in
approving any alterations or modifications of the design and plans
approved by this Resolution.
E. The approval and authorization granted by this Resolution is intended to
avail the City of the immunities set forth in Government Code § 830.6.
SECTION 3: Project Payment Account. For purposes of the Contract Documents
administering the Project, the City Council directs the City Manager, or designee, to
establish a fund containing sufficient monies from the current fiscal year budget to pay
for the Project ("Project Payment Account"). The Project Payment Account is the sole
Page 1 of 2
49
source of funds available for the Contract Sum, as defined in the Contract Document
administering the Project.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution.
SECTION 5: This Resolution will become effective immediately upon adoption.
PASSED AND ADOPTED this day of 2019.
Drew Boyles, Mayor
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Page 2 of 2
50
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EL SEGUNDO CITY COUNCIL MEETING DATE: March 5,2019
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding a request to allow a new restaurant(BURGERIM)to
serve beer and wine for on-site consumption. BURGERIM is located at 831 North Douglas Street,
within the Corporate Campus Specific Plan area. EA 1238 AUP 18-09. Applicant: FLOMAE,
LLC. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Receive and file this report without objecting to the issuance of the alcohol permit for the
new restaurants at 831 North Douglas Street; and/or
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Crime and Arrest Statistics by Reporting Districts (RD) for July to December 2018
2. Police Reporting Districts Map
3. Administrative Use Permit approval letter and conditions, dated January 16, 2019
4. Planning Commission Staff Report, dated January 24, 2019
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN: N/A
ORIGINATED BY: Brenna Callero, Assistant PlannerRC-
REVIEWED BY: Sam Lee, Planning and Building Safety Directo
APPROVED BY: Greg Carpenter, City Manager
4
On January 16, 2019, the Director of Planning and Building Safety approved an Administrative
Use Permit application with conditions of approval, allowing the sale of beer and wine at
BURGERIM, located at 831 North Douglas. Planning Commission Received and Filed the
Director's decision on January 24,2019. Pursuant to City Council direction from 1995,this matter
is brought to the Council's attention at this time.
Analysis
According to the most recent Crime and Arrest statistics report prepared by the Police Department,
the proposed restaurants are located in Reporting District(RD) 303 Based on the July- December
2018 data reported by the Police Department, the district had a total of 5 Part I & II crimes and 1
felony/misdemeanor arrest. This rate is 68%lower than the City's average. The Police Department
4
52
and the Planning and Building Safety Department do not object to the issuance of the alcohol
permit for the new restaurant.
The Planning Commission's decision to receive and file the Director's decision on January 24,
2019 granted approval for an Administrative Use Permit. The approval will allow BURGERIM to
serve beer and wine during their hours of operation from 10:30 am to 8:30 pm daily, with alcohol
service operating at the same hours. The restaurant is roughly 1,193 square feet.
The project site is located in the Corporate Campus Specific Plan area. Restaurants are a permitted
use by right. On-site and off-site sale of alcohol at a restaurant requires an Administrative Use
Permit in accordance with the Municipal Code. As noted above, this permit was approved by the
Director of Planning and Building Safety and confirmed by the Planning Commission.
The ABC license review process is separate from the City's AUP process. ABC is responsible for
running a complete background check on all alcohol license applicants, as well as conducting site
inspections, before issuing any type of alcohol license. The City reviews compatibility issues.
Environmental Review
The project is categorically exempt from the requirements of the California Environmental Quality
Act (CEQA) pursuant to 14 California Code of Regulations §15301 as a Class 1 categorical
exemption(Existing Facilities).
Conclusion
Staff recommends that the Council receive and file this report without objecting to the issuance of
a new alcohol permit for the site, or alternatively discuss and take another action related to this
item.
53
EL SEGUNDO POLICE DEPARTMENT
REPORTED PERIOD: JULY - DECEMBER 2018
PART I &II CRIMES AND ARRESTS BY REPORTING DISTRICT RD)
REPORTING PART I&II FELONY/MISD TOTAL VERAGE BY RD
DISTRICT CRIMES ARRESTS PERCENTAGE+/-
101 27 16 43 +126%
102 18 7 25 +32%
103 5 0 5 -74%
104 14 5 19 0%
105 13 7 20 +5%
106 2 3 5 -74%
107 37 11 48 +153%
108 55 17 72 +279%
109 2 1 3 -84%
110 2 3 5 -74%
111 34 7 41 +116%
112 16 5 21 +11%
113 38 11 49 +158%
114 1 1 2 -89%
115 10 4 14 -26%
116 3 2 5 -74%
201 7 3 10 -47%
202 14 5 19 0%
203 9 0 9 -53%
204 6 5 11 -42%
205 24 6 30 +58%
206 10 2 12 -37% _
207 31 10 41 +116%
208 18 3 21 +11%
209 21 3 24 +26%
210 27 10 37 +95%
211 24 9 33 +74%
212 16 3 19 0%
213 7 1 - - - 8 - --58%
301 14 6 20 _ +5%
302 7 3 10 -47%
303 5 1 6 -68%
304 2 1 3 -84%
305 14 4 18 -5°/a
306 6 2 8 -58%
307 13 2 15 -21%
308 34 11 45 +137%
309 6 4 10 -47%
310 3 2 5 -74%
311 11 5 16 -16%
312 11 4 15 -21%
313 2 2 4 -79% _
314 0 0 0 0%
315 6 4 10 -47%
316 4 2 6 -68%
317 15 2 16 -16%
318 53 12 65 1 +242%
319 26 9 35 A +84%
320 7 2 9 -53%
321 1 1 2 -89%
322 2 0 2 -89%
323 4 2 6 -68%
TOTALS 737 241 977
Number of Reporting Districts=52
Average#of Part I&II Crimes per Reporting District=14
Average#of Felony/Misdemeanor Part I&11 Crime Arrests per Reporting District=5
Average#of Crimes and Arrests per Reporting District=19
(Results from 07/01/2018 throu, h 12/31/2018)
Hiqh Crime Area per B&P Code Section 23958.4=a20%
RECORDS/EJ PAGE 1/22/2019
54
EL SEGUNDO POLICE DEPARTMENT
HIGH CRIME AREA MAP
EL SEGUNDO POLICE DEPARTMENT
1165
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YLMPEF JAL HVdV .......•. i�„u�-- _ Imperial
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Ggt O LY GRAND GR1 0 AVE �- •• 314
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EL SEGUNDO:EL SEGUNDO BLVD
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CITY OF EL SEGUNDO s°
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RECORDS/EJ PAGE 1/22/2019
55
�ELSEGUHDD
Planning & Building Safety Department
•IXC ��t�*11 11117•
January 16, 2019
FLOMAE, LLC
831 N. Douglas Street
EI Segundo, CA 90245
RE: Environmental Assessment 1238: Administrative Use Permit 18-09
Address: 831 North Douglas Street, EI Segundo, CA 90245
Dear Mr. Jones:
Your request for an Administrative Use Permit allowing the sale and dispensing of beer
and wine (Type 41) at the proposed Burgerim Restaurant is approved and subject to
the conditions of approval in the attached Exhibit A. The associated environmental
determination and findings supporting the decision are described in Exhibit B.
Please note that this letter does not constitute the City's final decision in this matter.
This determination is scheduled to be "received and filed" by the Planning Commission
at the January 24, 2019, meeting. Any Planning Commissioner may request that this
permit be discussed and a decision be made by the Commission instead of "received
and filed."
Should you have any questions, please contact Brenna Callero, Assistant Planner at
(310) 524-2342.
L
-r ctornt of Planning and Building Safety
56
Exhibit A
CONDITIONS OF APPROVAL
In addition to all applicable provisions of the EI Segundo Municipal Code ("ESMC"),
Trevino Jones of Flomae, LLC ("Applicant") agrees that it will comply with the following
provisions as conditions for the City of EI Segundo's approval of Administrative Use
Permit No. 18-09 ("Project Conditions"):
1. The hours of operation to sell alcohol for on-site consumption is limited to
between 10:30 am to 8:30 pm daily. Any change to the hours of operation or
the hours that alcohol may be served is subject to review and approval by the
Director of Planning and Building Safety.
2. Any subsequent modification to the project as approved must be referred to the
Director of Planning and Building Safety for approval or a determination
regarding the need for Planning Commission review of the proposed
modification.
3. The Planning and Building Safety Department and the Police Department must
be notified of any change of ownership of the approved use in writing within 10
days of the completion of the change of ownership. A change in project
ownership may be cause to schedule a hearing before the Planning
Commission regarding the status of the administrative use permit.
4. The applicant must obtain and maintain all licenses and comply with all
regulations of the Alcoholic Beverage Control (ABC) Act (Business &
Professions Code Section 23300) and the regulations promulgated by the
Board, including the regulations set forth in 4 Cal. Code of Regs. §§55, of seq.
5. All employees tasked to sell alcoholic beverages must provide evidence that
they have either:
a. Obtained an ABC-issued certificate for completion of the Leadership and
Education in Alcohol and Drugs (LEAD) program; or,
b. Completed an accepted equivalent training offered by the ABC district office
to ensure proper distribution of beer, wine, and distilled spirits to adults of
legal age.
c. If a prospective employee designated to sell alcoholic beverages does not
have LEAD or equivalent training, then the applicant must within 15 days of
this decision confirm with the Planning and Building Safety Department that
a date is scheduled with the local ABC district office to complete the LEAD
course.
d. Within 30 days of taking LEAD or equivalent course, employees or their
employer must deliver each required certificate showing completion to the
Police Department.
57
6. The licensee must have readily identifiable personnel to monitor and control
the behavior of customers inside the building premises. Staff must monitor
activity immediately adjacent to the property under the establishment's control
to ensure the areas are generally free of nuisances.
7. If complaints are received regarding excessive noise, or other nuisances
associated with the sale of beer, wine, and distilled spirits the City may, in its
discretion, take action to review the Administrative Use Permit and add
conditions or revoke the permit.
8. There must be no exterior advertising of any kind or type indicating the
availability of specific alcoholic beverage products.
9. The building must not be occupied by more persons than allowed by the
California Building Code, as adopted by the ESMC.
10. The building and any outdoor seating must comply with the California Building
and Fire Code requirements, as adopted by the ESMC.
11. The Applicant agrees to indemnify and hold the City harmless from and against
any claim, action, damages, costs (including, without limitation, attorney fees),
injuries, or liability, arising from the City's approval of Environmental
Assessment 1238 or Administrative Use Permit 18-09. Should the City be
named in any suit, or should any claim be brought against it by suit or otherwise,
whether the same be groundless or not, arising out of the City approval of
Environmental Assessment 1238 or Administrative Use Permit 18-09, the
Applicant agrees to defend the City (at the City's request and with counsel
satisfactory to the City) and will indemnify the City for any judgment rendered
against it or any sums paid out in settlement or otherwise. For purposes of this
section, "the City" includes the City of EI Segundo's elected officials, appointed
officials, officers, and employees.
12. Trevino Jones, of Flomae, LLC must acknowledge receipt and acceptance of
the project conditions by executing the acknowledgement below.
These Conditions are binding upon Trevino Jones, of Flomae LLC and all successors and
assigns to the property at 831 North Douglas Street, EI Segundo, CA 90245 until
superseded by another approval letter or rescinded.
` yr
Trevino J nes, Flomae�LLC
3
58
Exhibit B
Environmental Determination and Required Findings
Environmental Assessment 1238:
After considering the above facts and findings, the Director finds this project is
categorically exempt from the requirements of the California Environmental Quality Act
(CEQA) pursuant to 14 California Code of Regulations §15301 as a Class 1 categorical
exemption (Existing Facilities) because the proposed project consists of the permitting of
existing private structures and involves a negligible expansion of the use.
Administrative Use Permit 18-09:
The following are the facts in support of each finding for this decision:
Finding 1: There is compatibility of the particular use on the particular site in relationship
to other existing and potential uses within the general area in which the use is proposed
to be located.
1. The project is located in a commercial area and is in proper relation to industrial
and commercial adjacent uses within this area. The project is situated in a
environment that includes offices, retail, service uses, and other restaurants
nearby. The subject site is located in the Corporate Campus Specific Plan area,
where restaurants are permitted.
Finding 2: The proposed use is consistent and compatible with the purpose of the Zone
in which the site is located.
1. The zone of the property is Corporate Campus Specific Plan (CCSP). The CCSP
consists of a mixed-use development program that accommodates a range of
uses, heights, and building square footages. The CCSP's goals provide
consistency and reflect the vision of the General Plan, including facilitating
economic development and promoting compatible land uses. The intent of the
CCSP is met by having several types of uses occupy a single building. The
proposed restaurant and the addition of alcohol sales as an ancillary use are
consistent with this purpose.
Finding 3: The proposed location and use, and the conditions under which the use would
be operated or maintained will not be detrimental to the public health, safety, or welfare,
or materially injurious to properties or improvements in the vicinity.
1. The restaurant will be located inside an existing retail commercial building and
no new construction is proposed as part of the current request for the alcohol
license. The proposed closing hours are 8:30 pm every day, so it is unlikely
that the consumption of alcohol in a restaurant setting will cause the
establishment to become a nuisance.
4
59
Finding 4: Potential impacts that could be generated by the proposed use, such as noise,
smoke, dust, fumes, vibration, odors, traffic, and hazards have been recognized and
mitigated.
1. The consumption of beer and wine will not create any new impacts that would
not be normally associated with the operation of a restaurant.
Finding 5: The State Department of Alcoholic Beverage Control has issued or will issue
a license to sell beer, wine and distilled spirits to the Applicant.
1. The City expects the Applicant will obtain a license from the State of California
Department of Alcoholic Beverage Control for on-site sale and consumption of
beer, and wine for restaurants (Type 41). In the event the Applicant does not
receive such license, the City's approval will be null (Condition No. 4).
5
60
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EL SEGUNDO PLANNING COMMISSION MEETING DATE: January 24, 2019
AGENDA STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Consideration and possible action regarding approval of Environmental Assessment 1239 and
Administrative Adjustment No.ADJ 18-01 for the elimination of the required 6"tall concrete tire
stops for 500 parking spaces at a new five-story parking structure. The project is categorically
exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to
14 California Code of Regulations § 15301 as a Class 1 categorical exemption(Existing Facilities).
Address: 722 North Nash Street.
Applicant: Vanessa Yeh on behalf of EVA Airways Corporation.
RECOMMENDED PLANNING COMNIISSION ACTION:
I. Receive and file this report regarding the Director's approval of an Administrative
Adjustment eliminating the required tire stops; or
2. Alternatively, any Planning Commissioner may request that a decision on the application
be made by the Planning Commission instead of received and filed.
ATTACHED SUPPORTING DOCUMENTS: Approval letter dated January 15,2019
ORIGINATED BY: Maria Baldenegro,Assistant Planner
REVIEWED BY: Gregg McClain,Planning Manager
APPROVED BY: Sam Lee,Director of Planning and Building Safety
On January 15, 2019, the Director of Planning and Building Safety granted approval to eliminate
the required 6"tall concrete tire stops for 500 parking spaces at a new five-story parking structure.
The conditions, findings of approval, and environmental assessment are provided in the attached
approval letter. Staff recommends that the Commission receive and file this report.
1
28
63
EL SEGUNDO CITY COUNCIL MEETING DATE: March 5,2019
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to award a standard Public Works Contract to G2K
Construction for the Campus El Segundo Shade Structure Project (installation of shade
structures on soccer fields) at 2201 E. Mariposa Ave., Project No. PW 18-28. (Fiscal
Impact: $121,700)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute a standard Public Works Contract, in a form
approved by the City Attorney, with G2K Construction in the amount of$110,700,
for the Campus El Segundo Shade Structure Project, Project No. PW 18-28, and
authorize an additional $11,000 for construction related contingencies; or,
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included In the Adopted FY2017-18 and 18/19 Budgets
Amount Budgeted: $125,000
Additional Appropriation: None.
Account Number(s): 301-400-8202-8420 (Park Facilities Upgrades)
STRATEGIC PLAN:
Goal: 4 Develop Quality Infrastructure and Technology
Objective: (a) El Segundo's physical infrastructure supports an appealing, safe,
and effective City.
ORIGINATED BY: Cheryl Ebert, Senior Civil Engineer
REVIEWED BY: Ken Berkman, Public Works Director
Meredith Petit, Recreation and Parks Director
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The Campus El Segundo (CES) athletic fields are a highly-used recreational facility in the City
of El Segundo. Through various needs assessments and resident surveys, residents and
organizations have expressed the need for more shaded areas within the parks and athletic fields,
and specifically at the CES athletic fields. AYSO recently approached the City and offered
financial assistance to add shade to CES.
This project includes the procurement and installation of two (2) shade structures over the
concrete bleachers on the east and west side of the concessions building and two (2) shade
structures over each of the exterior benches along the outer perimeter of the field.
64
On December 18, 2018, Council adopted the plans and specifications for the Campus El Segundo
Shade Structure Project, Project No. PW 18-28, and authorized staff to advertise for construction
bids.
On February 5, 2019, the City Clerk received and opened five (5) bids as follows:
Base Bid Alternate Bid
1. Shade Comforts $149,158 $176,778
2. Minako Construction $289,600 $325,600
3. NR Development Inc. $104,500 $109,953
4. NoHo Constructors $127,700 $205,700
5. G2K Construction $98,700 $110,700
The alternate bid is for two (2) 50-ft long shade structures over the bleachers, in lieu of two (2)
35-ft shade structures as described in the base bid. The Public Works Department, in
collaboration with the Recreation and Parks Department, has reviewed the base bids and
alternative bids, and suggest installing the longer 50-ft long shade structures as described in the
alternative bids to take advantage of the economy of scale and current construction prices to
provide larger shade areas for the field patrons.
The bid package states that the award to the apparent lowest bidder is based on the total of the
base bid items. Although, NR Development Inc.'s alternative bid is lower, G2K Construction is
the apparent lowest bidder based on the total of the base bid. Staff reviewed G2K Construction's
bid package and deemed the contractor as the lowest responsive and responsible bidder. Staff
also checked G2K Construction's references and license status and determined that they have
satisfactorily completed similar projects for other public agencies and their license is in good
standing.
Staff respectfully recommends City Council authorize the City Manager to execute a standard
Public Works Contract in a form approved by the City Attorney with G2K Construction in the
amount of$110,700 and authorize an additional $11,000 for construction related contingencies.
With approval, the project is expected to commence in June and be completed in August 2019.
65
EL SEGUNDO CITY COUNCIL MEETING DATE: March 5, 2019
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to amend the standard Public Works Contract with
Corral Construction & Development, Inc. for the Library Wi-Fi and Reading Lounge
Renovation Project, Project No. PW18-04. (Fiscal Impact: $37,368)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to amend the standard Public Works Contract, in a form
approved by the City Attorney, with Corral Construction & Development Inc. for
additional work in the amount of$33,968.00 and approve an additional construction
contingency of$3,400; or,
2. Alternatively, discuss and take other possible actions related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None.
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $153,000
Additional Appropriation: No
Account Number(s): 301-400-8201-8417 (Library Wi-Fi Zone)
STRATEGIC PLAN:
Goal: 4 Develop Quality Infrastructure and Technology
Objective: (a) El Segundo's physical infrastructure supports an appealing, safe,
and effective City
Goal: 1 Enhance Customer Service and Engagement
Objective: 2 City services are convenient, efficient and user-friendly for all
residents, businesses, and visitors
ORIGINATED BY: Arianne Bola, Senior Associate Engineer Rib
REVIEWED BY: Ken Berkman, Public Works Director
Melissa McCollum, Library Director
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
On September 4, 2018, City Council awarded a standard Public Works Contract with Corral
Construction & Development, Inc. in the amount of $38,805.31 and approved an additional
$7,000 for construction-related contingencies. This project involved converting the reference
section area to a Wi-Fi and reading lounge area that involved demolition, electrical, flooring
66
preparation and interior painting work. Most of the original work identified in the contract has
been completed to staff s satisfaction.
Library and Public Works staff would like to take advantage of the low bid price and the
excellent work of the Contractor to make additional and needed improvements at the Library.
The interior of the library has never been repainted since the renovation in the 1990s and is in
need of fresh paint due to normal wear and tear. In addition, it is prudent to incorporate the
repainting work into the ongoing project now to minimize the impact to Library patrons. The
cost to paint the rest of the general floor area of the library and the conference room in the
basement is $33,968.00. There is sufficient funding within the original project budget to fund the
additional paint work.
Therefore, staff respectfully recommends City Council to authorize the City Manager to amend
the Public Works Contract with Corral Construction and Development, Inc. in a form approved
by the City Attorney for additional work in an amount of$33,968.00 and approve an additional
construction contingency of$3,400.
67
EL SEGUNDO CITY COUNCIL MEETING DATE: March 5,2019
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to adopt a Resolution approving the Plans and
Specifications for Class III Bike Routes to be located on Main St.; Grand Ave.; Nash St.
from Imperial Hwy. to El Segundo Blvd.; El Segundo Blvd. from Loma Vista St. to Main
St.; Loma Vista St. from Grand Ave. to Binder Pl.; and Utah Ave. from Douglas St. to
Aviation Blvd., Project No. PW 19-03. (Fiscal Impact: To Be Determined).
RECOMMENDED COUNCIL ACTION:
1. Adopt the attached Resolution approving the Plans and Specification for Class III
Bike Routes, Project No. PW 19-03.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution
Location Map
FISCAL IMPACT: Included in Adopted FY 2018-19 Budget
Amount Budgeted: $150,000
Additional Appropriation: N/A
Account Number(s): 301-8141-8219 (Class III Bike Route Improvements)
TDA Article 3 Grant (account number to be determined)
STRATEGIC PLAN:
Goal: 2 Support Community Safety and Preparedness
Objective: (a) The City has a proactive approach to public safety, preparedness
and crime that is outcome focused.
Goal: 4 Develop Quality Infrastructure & Technology
Objective: (a) El Segundo's physical infrastructure supports an appealing, safe,
and effective City
ORIGINATED BY: Orlando Rodriguez, Senior Civil Engineer
REVIEWED BY: Ken Berkman, Public Works Director
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
In December of 2009, the South Bay Bicycle Coalition (SBBC) approached a number of South
Bay cities to ask for their support and involvement in the multi-city bicycle master planning
process. Seven of the cities responded favorably and those seven responsive cities are the cities
represented in the master plan, including El Segundo, Gardena, Hermosa Beach, Lawndale,
68
Manhattan Beach, Redondo Beach, and Torrance. The master plan calls for the installation of
the following bikeways:
• Class I Bike Path—bikeway in the public right-of-way, but separated from the roadway.
• Class II Bike Lanes—bikeway in the roadway with dedicated, marked bike lanes.
• Class III Bike Routes — bike route in the roadway with shared travel lanes between
vehicles and bicycles.
This project will install Class III Bike Routes throughout the City, which consists of applying the
recognizable "sharrow" bicycle marking on the pavement as well as the installation of Bike
Route signage. The goal of this project is to increase bicycle ridership, as well as create a larger
base of utilitarian bicyclists including bicycle commuters through safe, accessible and consistent
bicycle infrastructure.
The proposed Class III Bike Routes in the Bicycle Master Plan are the following street segments:
Main St. from Imperial Highway to El Segundo Blvd. (5,300 Ft.)
Grand Ave. from Loma Vista St. to Duley St. (11,300 Ft)
Nash St. from Imperial Highway to El Segundo Blvd. (5,300 Ft.)
El Segundo Blvd. Loma Vista St. to Main St. (via Binder Pl. & Whiting St.) (2,000 Ft.)
Loma Vista from Grand Ave. to Binder Pl. (750 Ft.)
Utah Ave. From Douglas St. to Aviation Blvd. (1,350 Ft.)
Total: 26,000 feet or about five (5) miles.
Staff respectfully recommends City Council adopt the attached Resolution approving the Plans
and Specifications and authorize advertising for bids. With approval, staff expects to return to
Council in April and construction to occur in May and June, 2019.
69
RESOLUTION NO. _
A RESOLUTION APPROVING THE DESIGN AND PLANS FOR THE
CLASS III BIKEWAY PROJECT. PURSUANT TO GOVERNMENT CODE
SECTION 830.6 AND ESTABLISHING A PROJECT PAYMENT
ACCOUNT.
The City Council of the City of EI Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The City Engineer prepared specifications and plans for PW 19-03, the
Class III Bikeway (the "Project"). These plans are complete. Bidding for
construction of the Project may begin;
B. The City Council wishes to obtain the immunities set forth in Government
Code § 830.6 with regard to the plans and construction of the Project.
SECTION 2: Design Immunity; Authorization.
A. The design and plans for the Project are determined to be consistent with
the City's standards and are approved.
B. The design approval set forth in this Resolution occurred before actual
work on the Project construction commenced.
C. The approval granted by this Resolution conforms with the City's General
Plan.
D. The City Engineer, or designee, is authorized to act on the City's behalf in
approving any alterations or modifications of the design and plans
approved by this Resolution.
E. The approval and authorization granted by this Resolution is intended to
avail the City of the immunities set forth in Government Code § 830.6.
SECTION 3: Project Payment Account. For purposes of the Contract Documents
administering the Project, the City Council directs the City Manager, or designee, to
establish a fund containing sufficient monies from the current fiscal year budget to pay
for the Project ("Project Payment Account") following receipt of construction bids. The
Project Payment Account will be the sole source of funds available for the Contract
Sum, as defined in the Contract Document administering the Project.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution.
SECTION 5: This Resolution will become effective immediately upon adoption.
Page 1 of 2
70
PASSED AND ADOPTED this 5t" day of March, 2019.
Drew Boyles, Mayor
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
By:
David H. King, Assistant City Attorney
Page 2 of 2
71
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EL SEGUNDO CITY COUNCIL MEETING DATE: March 5,2019
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to adopt a Resolution for the City to opt out of the
California Congestion Management Program (CMP). (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Adopt the resolution electing the City to be exempt from the Congestion Management
Program; or,
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: None
Account Number(s): N/A
STRATEGIC PLAN:
Goal: 4 Develop Quality Infrastructure and Technology
Objective: (a) El Segundo's physical infrastructure supports an appealing, safe,
and effective City.
ORIGINATED BY: Lifan Xu, City Engineer
REVIEWED BY: Ken Berkman, Public Works Director
Gregg McClain, Planning Manager
APPROVED BY: Greg Carpenter, City Manage
BACKGROUND AND DISCUSSION:
Los Angeles County Metropolitan Authority (Metro) is required by state law to prepare and
update, on a biennial basis, a Congestion Management Program (CMP) for the County of Los
Angeles. The CMP process was established as part of a 1990 legislative package to implement
Proposition 111, which increased the state gas tax from 9 to 18 cents. The intent of the CMP was
to tie the appropriation of new gas tax revenues to congestion reduction efforts by improving
land use/transportation coordination. While the CMP requirement was one of the pioneering
efforts to conduct performance-based planning, the approach has become antiquated and
expensive. CMP primarily uses a level of service (LOS) performance metric which is a
measurement of vehicle delay that is inconsistent with new state-designated performance
measures, such as vehicle miles travelled (VMT), enacted by SB743 for California
Environmental Quality Act (CEQA) transportation analysis.
73
In accordance with California Government Code §65088.3,jurisdictions within a county may opt
out of the CMP requirement without penalty, if a majority of local jurisdictions representing a
majority of the county's population formally adopt resolutions requesting to opt out of the
program. There is no anticipated impact to the continued flow of State Gas Tax revenues to local
jurisdictions.
On June 28, 2018, the Metro Board approved a staff recommendation to initiate the process to
opt out of the state mandated CMP. The action allows Metro staff to proceed with the next step
in the process, which is to determine if a majority of its public agency partners support Metro's
intent to opt out of the CMP. If a majority of the 88 participating local jurisdictions adopt
resolutions requesting to opt out of the Program, Metro will notify the State Controller, Caltrans,
and SCAG that LA County has opted out of the CMP in accordance with statutory requirements.
Other counties, including San Diego, Fresno, Santa Cruz and San Luis Obispo counties have
already opted out of the CMP.
According to Metro, the CMP has been found to contradict the region's own efforts to promote a
more sustainable and equitable transportation system. The passage of Measure M and the update
of the Long-Range Transportation Plan give Metro an opportunity to consider new ways to
measure transportation system performance that help combat climate change, support
sustainable, vibrant communities and improve mobility. As such, the CMP is becoming
increasingly outdated and is an impediment in pursuing current local and regional transportation
goals and policies.
There are additional reasons to opt out of the CMP, including:
• Relieves Metro and local jurisdictions of the mandate to use a single measure (LOS) to
determine roadway deficiencies
• Eliminates the risk to local jurisdictions of losing their state gas tax funds or being
ineligible to receive state and federal Transportation Improvement Program funds, as a
result of failing to comply with CMP requirements or performance standards.
• Eliminates the administrative and financial burden to cities associated with the
preparation of documents to demonstrate conformance with the CMP.
The City has reviewed the proposed activity for compliance with the California Environmental
Quality Act (CEQA) and has determined that the activity is not a "Project" as defined under
Section 15378 of the State CEQA Guidelines; therefore, pursuant to Section 15060(c)(3) of the
State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is
necessary.
Therefore, staff respectively recommends City Council adopt the attached resolution electing the
City to be exempt from the Congestion Management Program.
74
RESOLUTION NO.
A RESOLUTION OF THE EL SEGUNDO CITY COUNCIL ELECTING
THE CITY TO BE EXEMPT FROM THE CALIFORNIA CONGESTION
MANAGEMENT PROGRAM
BE IT RESOLVED by the Council of the City of EI Segundo as follows:
SECTION 1: The City Council finds as follows:
A. In 1990 the voters of California passed Proposition 111 and the
requirement that urbanized counties develop and implement a Congestion
Management Program;
B. The legislature and governor established the specific requirements of the
Congestion Management Program by passage of legislation which was a
companion to Proposition 111 and is encoded in California Government
Code §§ 65088 to 65089.10;
C. The Los Angeles County Metropolitan Transportation Authority (Metro)
has been designated as the Congestion Management Agency responsible
for Los Angeles County's Congestion Management Program;
D. California Government Code § 65089.3 allows urbanized counties to be
exempt from the Congestion Management Program based on resolutions
passed by local jurisdictions representing a majority of a county's
jurisdictions with a majority of the county's population;
E. The Congestion Management Program is outdated and increasingly out of
step with current regional, State, and federal planning processes and
requirements, including new State requirements for transportation
performance measures related to greenhouse gas reduction; and
F. On June 28, 2018, the Metro Board of Directors directed Metro staff to
work with local jurisdictions to prepare the necessary resolutions to
exempt Los Angeles County from the Congestion Management Program.
SECTION 2: The City of EI Segundo hereby elects to be exempt from the Congestion
Management Program as described in California Government Code §§ 65088 to
65089.10.
SECTION 3: The adoption of this Resolution is exempt from review under the California
Environmental Quality Act (Cal. Pub. Res. Code §§ 21000, et seq.; "CEQA") and CEQA
Guidelines (14 Cal. Code Regs. §§ 15000, et seq.) because it can be seen with
certainty that there is no possibility such action will have a significant effect on the
environment. Any future projects or plans will be evaluated for environmental impacts,
including traffic impacts, pursuant to CEQA at the time the project or plan is considered.
Page 1 of 2
75
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution.
SECTION 5: This Resolution will become effective immediately upon adoption and will
remain effective unless repealed or superseded.
PASSED AND ADOPTED this day of , 20%
Drew Boyles, Mayor
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of EI Segundo, California, hereby certify that the
whole number of members of the City Council of the City is five; that the foregoing
Resolution No_ was duly passed and adopted by said City Council,
approved and signed by the Mayor of said City, and attested to by the City Clerk of said
City, all at a regular meeting of said Council held on the day of March 2019, and
the same was so passed and adopted by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley,
City Attorney
Page 2 of 2
76
EL SEGUNDO CITY COUNCIL MEETING DATE: March 5,2019
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to adopt a Resolution approving plans and specifications for
FY 18/19 Pavement Rehabilitation at Center St. and Maple Ave., Project No. PW 19-01, and
authorize staff to advertise the project for receipt of construction bids. (Fiscal Impact: TBD)
RECOMMENDED COUNCIL ACTION:
1. Adopt the attached Resolution approving plans and specifications for FY 18/19 Pavement
Rehabilitation at Center St. and Maple Ave., Project No. PW 19-01; and,
2. Authorize staff to advertise the project for receipt of construction bids; or,
3. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution
Map of Project Area
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $700,000
Additional Appropriation: N/A
Account Number(s): $279,709 from Account# 128-400-0000-8383 (SB-1
Expenditures)
As needed from 106-400-8203-8943 (Gas Tax Local Street
rehab.)
STRATEGIC PLAN:
Goal: 4 Develop Quality Infrastructure and Technology
Objective: (a) El Segundo's physical infrastructure supports an appealing, safe, and
effective City
ORIGINATED BY: Arianne Bola, Senior Associate Engineer fib
REVIEWED BY: Ken Berkman, Public Works Dir ctor
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The Public Works Department administers a 5-year(2016-2021) Pavement Management Program
(PMP) to ensure public health and safety and efficiently and effectively manage the life of the
City's roadway system. Based upon existing records and field reviews, the PMP assigns a
Pavement Condition Index (PCI) to all roadway segments in the City on a scale from 0-100, with
100 representing the best/like new pavement. Scores below 75 require some type of preventive
maintenance depending on the extent of the roadway distress, which can range from a slurry seal,
to an overlay, to complete reconstruction.
77
A best-value based approach is used to ensure that the most cost effective rehabilitation method is
applied system-wide. The two primary resurfacing treatments for our roadway system, which was
rated at "Fair" with an overall average PCI of 65.7 in the 2015 PMP, are overlays and surface
seals. Overlays place a new layer of asphalt concrete on top of the existing roadway, after removal
and reconstruction of existing pavement sections that are in severe distress. It is used on pavements
with more advanced deterioration. Surface seals include slurry seals, chip seals, cape seals, or
similar thin(less than one inch)treatments that are less costly than overlays but have a shorter life.
Sealing is primarily used on residential streets that have low traffic indexes (traffic volumes with
minimal trucks)to maintain pavement that is in"good" condition(PCI= 75-85).
The residential area in the City has been slurry sealed in quadrants from 2013-2016. Due to the
lack of available funding to do more than the slurry seal program since the Great Recession, the
City has fallen behind in its pavement management program. Staff fully agrees with the PMP
findings that a significant amount of overlay work is needed to ensure we do not fall too far behind
and have the City's roadway system slip into an overall "poor" condition (PCI below 60), which
would require far more costly rehabilitation methods. As such, like the previous two fiscal years'
efforts, this year's pavement rehabilitation project will focus on the most deteriorated roadway
sections. However,given the significant pavement rehabilitation work that has been accomplished
over the past couple of years, staff believes the next slurry program cycle should be initiated, and
it will restart this summer with southeast quadrant in the residential area via a separate report to
Council.
Under the City's PMP, the following streets are high priority and in urgent need of repair with a
2" removal and replacement (R&R) strategy, along with R&R of severely deteriorated pavement
areas:
• Center St. —between Imperial Ave. and Mariposa Ave. (PCI of 45)
• Maple Ave. —between Sheldon St. and Pacific Coast Highway (PCI of 55)
This work was identified and approved in FY 2018/2019 Budget as part of the Capital
Improvement Program and will advance our ultimate goal to achieve an overall weighted average
PCI of 73 by FY 2020/21. Given the system wide condition of the City's pavement in 2015, a PCI
of 73 was determined to be the most efficient and cost-effective value for the City to invest in its
roadway rehabilitation program.
Staff respectfully recommends that City Council approve the actions requested in this report. With
approval, construction is expected to occur in June and July while the Center Elementary School
is not in session.
78
RESOLUTION NO. _
A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS FOR
THE CONSTRUCTION OF FY 18/19 PAVEMENT REHABILITATION,
PROJECT NO. PW 19-01, PURSUANT TO GOVERNMENT CODE § 830.6
AND ESTABLISHING A PROJECT PAYMENT ACCOUNT.
The City Council of the City of EI Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The City Engineer prepared plans and specifications for FY 18/19
Pavement Rehabilitation, Project NO. PW 19-01 ("Project"). These plans
and specifications are complete. Construction of the Project may begin;
B. The City Council wishes to obtain the immunities set forth in Government
Code § 830.6 with regard to the plans and construction of the Project.
SECTION 2: Design Immunity, Authorization.
A. The design and plans for the Project are determined to be consistent with
the City's standards and are approved.
B. The design approval set forth in this Resolution occurred before actual
work on the Project construction commenced.
C. The approval granted by this Resolution conforms with the City's General
Plan.
D. The City Engineer, or designee, is authorized to act on the City's behalf in
approving any alterations or modifications of the design and plans
approved by this Resolution.
E. The approval and authorization granted by this Resolution is intended to
avail the City of the immunities set forth in Government Code § 830.6.
SECTION 3: Project Payment Account. For purposes of the Contract Documents
administering the Project, the City Council directs the City Manager, or designee, to
establish a fund containing sufficient monies from the current fiscal year budget to pay
for the Project ("Project Payment Account"). The Project Payment Account is the sole
source of funds available for the Contract Sum, as defined in the Contract Document
administering the Project.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution.
SECTION 5: This Resolution will become effective immediately upon adoption.
Page 1 of 2
79
PASSED AND ADOPTED this day of , 2019.
Drew Boyles, Mayor
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
for
Mark D. Hensley
City Attorney
Page 2of2
80
s� PW 19-01 FY 18/19 PAVEMENT REHABILITATION
E$Se :undo
m
S A
Legend
World Street Map
Project Locations 1
W-Imperial Ftwy Loot P+arfr _ �,?ntury-Fwy —- �
F Imperi nFiwy -
j� -
FJ Segundo, r)
High Sc hoof
U) E Mariposa Avg Z v
(A --ti p 4
FirL�kgn cn - ti
Par k ) Z
Z
EI Segundo-:E-Grand:Av€ - 4' o z Los•+ts EFaS
W Grand Ave. tj ?pit Force
E Franklin Ave Y am– Sas De Aire
CL
EELS-egundo Blvd Park
Raytheon Space aril
Airtorre Sysboms
T t*
Lakes
o I t Cour e
od,
on Notes
4,716.9 0 2,358.46 4,716.9 Feet DISCLAIMER:The information shown on this map was compiled from different GIS
sources.The land base and facility information on this map is for display purposes only
and should not be relied upon without independent verification as to its accuracy.The City
of EI Segundo will not be held responsible for any claims,losses or damages resulting
WG S_1984_Web_Mercator Auxiliary_Sphere from the use of this map.
EL SEGUNDO CITY COUNCIL MEETING DATE: March 5, 2019
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding approval of an amendment to the Prosum Technology
Services agreement number 5346 for technical consulting, business analysis and project
management services for the Information Systems Department.
(Fiscal Impact$600,000)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City manager to execute a contract amendment, in a form approved by the City
Attorney, with Prosum Technology Services to provide technical consulting services and
temporary business analysts and project management staffing for the Information Systems
Department.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
City of EI Segundo IS Project Status List
Second Amendment to PSA No. 5346
FISCAL IMPACT: $600,000
Amount Budgeted: $300,000 remainder of FY19-18
Additional Appropriation: Salary Savings
Account Number(s): 001-400-2505-4100 Salary Savings
001-400-2505-2000 Employee Benefits
001-400-2505-6214 Professional/Technical
STRATEGIC PLAN:
Goal: 413 El Segundo's technology supports effective, efficient and proactive
operations
Objective: a. Successfully implement new technology as prioritized in the
Technology Master Plan
ORIGINATED BY: Shantae Duren, Information Systems Administr e pecialist
REVIEWED BY: Charles Mallory, Information Systems Director
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
In July 2017, the City Manager approved a 1 year agreement for staffing services with Prosum
Technology Services to provide project based consulting and technical services to aid in
implementing, upgrading and supporting critical business systems. The contract has been used to
compliment staff skills in the Information Systems Division (ISD). In the coming months, there
are a number of projects that need specialized skills to augment staff;therefore, it is anticipated an
10
82
additional amount of$600,000 will be necessary to meet the operational and project needs of the
Information Systems Department. Currently there are vacant positions within the department that
result in salary and benefit savings which can be used to execute the requested contract services.
This amendment, if approved, will bring the contract total to an amount not to exceed $900,000.
Through the strategic planning and budgeting process for 2019-2020, the Information Systems
Department will reassess staffing needs for the coming years. Additionally, staff in conjunction
with the Technology Committee has determined the most efficient way to execute the approved
projects is with the addition of project managers and business analysts to aid in the following
activities:
■ Assist with the management of the project portfolio of over 20 projects
Manage the projects selection criteria, plans and budgets
® Lead the design, testing, data migration
Ensure consistency of stakeholder communication
Develop and document policy, standards and operating procedures
• Manage the vendors, City staff selections and implementation teams
These professionals will work with City staff, as well as the vendors contracted by the City to
ensure the successful and timely completion of projects. It is anticipated that an additional amount
of$600,000 will be necessary to meet the project and operational needs of the department.
Amending the professional services contract with Prosum will allow ISD to continue to deliver
projects and enhanced services that meet the needs of the residential and business community.
There are currently 17 large scale projects in queue, of which eleven are active. Many of these
projects need specialized skills to augment staffing shortfalls. Therefore it is recommended that
the City enter into a longer agreement with Prosum Technology Services by increasing the contract
amount by $600,000. This increase will allow the project managers and business analysis to
complete the approved technology projects currently in process. The salary savings and
professional services funds are sufficient to cover the increase. Given the current working
relationship with Prosum Technology Services, a local El Segundo company, we would like to
continue this partnership.
At this time, staff recommends approving a second amendment to agreement 95346, extending
the term of the agreement to March 31, 2020, adding an additional amount of$600,000 for
Prosum Technology Services to provide temporary staffing services to the Information Systems
Department.
83
Exhibit B a1:2/2fi/2019
ISD Projects
vd.dry vcicRP DewRmerR/a Buaget PM/BABudget -blued 8udget Amrak F,MIrigSourm m/BA Dewr,neltt roc —t Dare Enaom statin
(1-3) flemlv<a
lealpal
-PD&FD P.11ry,few Is wnllnutng
Web-based policy development system provitling zlatezpenfic policy -FD review and cleanup In-D-
-6.
D.
1 narlr 6.",Il w".and aaveb w MILL 02MVL.support T N FD/PD $ 75,00000 $ 15,60000 $ 911,60000 $ 53,50611 Operaltng Budget Margar.tw Cp,Grl,maC., 5/31/3010 6/30/2019 -FD devel.pinL pollry lssulnL Plan
Policeoffice,and firefighters intheir daily achwttes,whslereducing the x1.1—ds 11 avallahllNy In PD/FD
E,'s exposure to daims and Inigahon. -PD portlon Is curromly on hold
llewrtls Management System Upgn and Fhe CAD to RMS Interfam •CAD ery Is up and runntrlg—a dab Is being received
The FireM1ouse retards mana6emeN System(RMS)version Is at en ftae kava d•Idl Mtraeltad
3 (hb proj«will upgrade to a new.«6 management system that will 2 g FO $ 6,000 DO $ 0.20000 $ 10,200.00 $ 8,-1(i Flre-PrevS.Ppl Opervdng hta.".Uq (Th C.tt 0/2/3010 0/0/2019 aT,.I.I BETA testplanNng,In grope h
le 11 dre kee Il as businessa I SupPll, FM Carver aTralning uneduled for eheweek of Feh l&22
mPr.ve Ba yrequire ptppI pp lcanons etarjglaap NAPM IJz
IM1e[will fully automate Ine department applications I.become papell,s.
lala-sL43at AAI Hlf-141) PD/P&B/FD
Scan microfiche and plans 1.pd—d have it available via Lazerfiche
Luerllche Add—(C.-11.,, Mgmt.W.M.,UpLnde)
Enhancement of Contract/Insurance/Management workflow currently a$Ox of the vnytFrough aenning the Plannl.,and Bulldln6—ty
•mPlemenUng in Iaser6 to ma nage contract templates,approvals, bepartmen,dpcumen,.Planning and Bullding Safety Is.,king wkh
ompllance with SSMC,terms,along—ass«rated required proof ofClry Clerk/ Swtt Klin/Darlene Fennel/ Emma Johnson-PD Complete Paperless S.lutlans to wrl,scrlp,tlut will clean up some of the
3 liability imurance terms,,sale repods,automatic email reminders,lie lnb 3 Fl.a $ 350,000 DO 5 26,000 DO $ 3 ,000.00 $ 17,90081 Tl.pI Y�MBwcl•I Sally Rodrlguea/Margaret Sam Lee-P&BS 10/1/2017 13/31/20191 I.g
upl,irnla[lan[I! Lt. Mona Shllltn CI Clerk •P.Ilm Oewrtmen has sent 20 boa,m Matrlalma for sonnln ❑
Fnance system(Eden) L-N [nL Kan
Indedng
luereche Add-O..(Cky Cl-) •The Cltyclerk portlon of the prolert Is pending re 1p,ofa pr.leuch.r
[t�an❑Ine[BahadafJdWmmM Imapr•L TYOIrYa m1141ad0aa A-dyr,N
tartls kept in IM1e Gly Clerk's Office an d alher depadment(s)rx ds.5el-
up Archtwn&real ds retenllon schedules and-11,,h"Trustworthy,
Elxtromc D.cumenl or Record Preservallon [try Clerk
ICI Radle System(User Equlpmern)
The Ory's pubbc safety radio system Is supported by the flegi.nal Publlc5afery Equipment
0 Cammumw uon Center(RCCI.Theappliwlions and lnlras0ucNre areated g g FO/PD S 1,300,000110 $ 15,fi00.00 T ],315,60000 T 1,160,32269 Replammenl Fund Margare[Uu BC BonfleM 8/1/2018 3/31/2019 •RAp lmellatl.n atb.tn.d by 1`511/FIN
snd the RCC has loaned Ine INSB to Install a newirunked system. •Tezting will be wordllsaled by INSB/fl[C Technology wmmlttee
•Target llve Eats:FD-March//PD-TBD
CAD/RMS
Me Gry'swmputer al❑e❑tlispalch(CAD),Ponce rewrds management 9/$/1&PD flM$ •Cupllnk and F11—ci ln[egro[lons are In progress
i ryz,m(RMS)and Fwr and Pobce..b.11 data wmpule,(M—)are 1 FD/PD $ 35,00000 $ 15,60000 T 365,60000 $ 3,12028 TBD Margaret Uu Emma Johnson ]118 aw Assn.. rLaserflNe&Omega lntegratlom—ft-TBD
rtetl by the Reponal Cnmmuniw[ion Center(PGCE Theappluallons .famed -CAD project for PD/FD b begln Spring 2019
are dated antl Ilse PCC has issued an RFP for a new system.
Webshe&Inm Trtlmeygy gelwatal Fawn F.,-! .rlh W srtm
I Thlx pr.ject it la pla the City',current webnte to Improve i,ease of 1 g All Ctry T isol—DO $ 78,000.00 $ 330,00000 $ 20,01318 ImpY,.u.utlan Cl! Margaret Uu (wrlaz Malwv 9/11/2017 10/31/2019 •Wrrh psi:Oraads.t Bg p.arrMarbq
use NL igrcn[•uVrattliw t.m,w.-
1.11dl.KPer m.gSystem
TM1is protect would procure a COTS(tommerclal off IM1e shel f solution that •PBS working on workn..and docamermtlpn
auld support developer dep.si,(ment
rrly a manual Protes),W- •Created Ian For Me code clur,e Inert er
profedp process. get d..1.
Locumenl ima&n8 support eledronic plan submission antl review, have new ardl...m approved Is the end of June 3019
ued rep.ntng(i e.AOM D,SMIP,SCAG)and support .pilv1L:It—o—xMw praurr11L11ltr M1r BI.14au
workllowto track ac[ivllyln adtllh.n,mobde guess forfield Inspectors [aHins0ogy lellwa•a/ 5 L< 9/1/2018 9/30/20]9 `2/20/19:Flnallze veMor aeledlan
7 xndc.dt,.b emenl officers is J.11r itdLr asa IMwxamr+gatwlM $ g P&8 $ 300,00000 $ 78,00000 $ 318,00000 $ 59,16330 tnyralvnl.lpnLlP Tautagdrlgwr am a x3/20/19:Pf,ent*,,teams Anal felertlonto the Tech Subwmmlttee
public mdude the ahllity to Wew project slalus,requ,t inspections and x3/19/19:Present flrul selectl.n to Clry C...11 ler approval
vit-msp,bons.l.,and Ine abdrty to search permit History by
k,tatian.mlegmuan wlrn me finance avalem wagla diminale tnewnwt
pr«ea winch requires agpbtabon ar ex.rc m enter permit mr.rmalion
Fit.IM1e Class point of sale system I.past w h remip,.
00
Exhibit B As-01:2/26/2019
PPC/CBP
(1-3) 11— Oeparbnem/s lb PM/9ABWDet Ombmed Bud{et asuak wndlry5 inx Pill DeWrtmern POC Stan DaR WDoh Sb«u
(1-3(
SO T*wb l['lIe11Y P{{Fa{wcIILLH•F
Allows payroll,purcM1 mg,accounts payable andrecetvahle,human
e cez,and my deck la z tore and tlisseminale information such as tas 2 % Uranin $ 19,03000 $ 4,20000 $ 23,]3000 $ TRD UN Karl"'.. !vL•nl One•rc TBD »Hr
es, stuhs,Inwitts,and punM1ase ortlers eleclr4niolly.Thu feature
haultl pay alz.!,. edbythe uhlny Billing Module to«ease hills to he sent
Online.
ONIIH elllln{
Mplement an ehillmg and e-payment platform that offers a varreH of
9 n[lypes antl channels,createefficien[communimnonz between OH 2 % Ilnanm $ 60,00000 $ 4,20000 $ 64,200.00 $ TBO SaLY xehl{uer 1WIIna Oamen 1110 iA0
Staff and the commun,Iy and fa«litates the access L.tlmumentz such as
bill dna payment h,-,m an easy and simple one vendor solunom
11re/Po11s Stall Sdnduling
Stall schedules are completed uzing Excel spreadsheets.This project would
Iwrrcoresvppaalw vm•aaV6whi—ww—Iirbh Mpil Fbe•rr _we nae d,
]0 Ppl.lLi.....Id further streamline manual Processes lheschedulinguf 1 I( FD/PD $ 25,00000 S 10,400.00 $ 35,40000 S 34,51226 gs n a[ar�var Lu C.SIwn 7/3/2018 TBD •FD/PO-ventlorseleMon complete--sbe9i.-{contnsrevlew
fire personnel follows s,,&lah4r agreed prasices winch are very
mplex,yet
L—vi—mimics exisfing hiring Prance s and completely
summates Imm leave usage Lo p.,ii—filling
HR ApplloHon In Eden
Acq.—an HA module m support Human Reznumez asiwH.The HR
bepartment does not have a system to track antl mansge personnel le lW-p{y fin�ye/ W Sib] j
11 cords,"'I"'accompinhmenn,pouuon mn«at,training.-1-and 2 HR $ 20,00000 $ 4,200.00 $ 24.200.00 $ � Ima4rnri4[wn C� f4Ly mw,l{uar luYaa{Oam•n mD TBO •Proles chatter In pre{ress
rting.Excel spreatlsheets are usetl to sack longevity,benefits,step
syatNe,FMN,ACP,etc,The HR.ppi,c.ii.n iz typically included in ERP
ms,which allows-,dL...helween payroll duhez antl HR..
A{erMa Matta{ement5ystem
Agenda Management System/Software workflow to automate the labor-
12 w assembly,approval and d.iLl.-process and assn!-11, 1 CIH CIerk $ ]O,W000 $ 15,60000 $ e5,60000 $ TBD Darlene Fennel Aft-%bmi�{ TKD TBD •Proles cM1arter In proLrers
in na{eines!maks,connect to lazerfiche(document lmagtng
uyslem(ma
ALPR Ombra Syrtem •Cammunlry meeNn{wu Will on Decemher 11th,2010
Installation of Automated«cense Plate Reader(ALPH(ca •Prepping forceundl me g on Fehruazy 190h
]3 Jeslgnated M1igh-Traffic perimeter in[ersechons.This will enhance E$PD's 1 PD $ 3]5,00000 $ 15,600.00 $ 390,60000S 1,40]02 FM.4I.F-A ma 't uu LL Ray Q.r 10/12/2017 TBA •La{Izd4 with Manhattan Beach are m IP —secure wr«ten
«ng mobde ALPR program.Integra wit Lh current PIPS p1W., n QOM'C4WHII s,Ib ea
dnued/essential n+LpWp•kemkl9rm W myp4le
Cloud Exchan{e/OHI¢ ISO/Clry Phase ane
14 Cloud Sernces for Emarl and Office Smte.[loud broad for all CCB Members 2 % pnorney $ 45,00000 $ 15,60000 $ io,i0 $ 11.83]00 ISD Op.—g Bud{er Smn Klm/Slvntae Duren Ornsln ptalfbry 4/15/2018 12/31/2018 -Ph ase..e ICCR email(c Plete
Oer request of the Oty Attorney
15 glade Server Replacement(11-1 Desktop and Servers( 1 M S 400,00000 $ 411,00000 L 4411,00000 $ - Equlpmertt Replacement Fund ylsartas{d+IN4 Smtt Klm TBD TBO •1•]41"�n11H 4zOmmMnM 4danrndN lLhnLlr�a p•1WNpMIs MrrW
Replace 1Artual D—P and Servers before end of hfe.
16 Smra{e--ii— 2 11 S 500,00000 $ 40,00000 $ 540.00000 $ P-,—.I Clwln Mak%ey Smn Klm TBD TBD —Lh,{.mh.rA.em 1l re and Wn lark leewd
Replace the eusnng SAN before endo(Afe h
te Eapandmrrentsmrage
Rehpl e ,ch
1] place theaisNng network switch before It is at entl-of-life for vendor 1 ti $ 200,00000 $ 26,000.00 $ 226,00000 $ - {gv*prl•am RrOlKI.TIHrFw•i [Nrin Marlery Smtt Klm TBO TBD •Workln{wlN zubmmmMee[o determine tlmellne and hest path forward
..PPort
/00
V 1
Exhibit Aa x2/26/:019
—j- Pdprfty PC/CRP D P_tnt/s Bwt. PM/BABW l 6e to Bpd{.{ Acbuls FurdM{SOurm PM/B21 Deprt .POC Sbrt Da¢ Fnd Dat Store
(1-3j kt�v
EfBj[s1�i'2r1S{19:.f90e:
• Projen lnl[lated and runnlrl{wlMln hutl{el,tlmellne,antl
PrIOrlryGuldellnes: erprclatlwi
1-High TQTALG, $ 4,345,03000 S 42460000 $ 4,769,83000 $ 1,3]0,10262 Some aspen oF-prof..is Mrisk or deserves special atterM.n
2-Medium ew$9r aspen of the project has toile.dramallrally behlM,has
3-L.w •o hrN 4maEPe-N.A.Is.ver hud{.torts.—Ide the expected
0]5MLg.ary(rn has not yet been 1--d
LvmPj�¢7ro�CLs: _
M164
51gpu•o•vnr buvvana4rmeappinabons,pavmenls antl Issuance.An aCgmPl daN Llve-My llblranrwalLalrre�+dn.w{/anE•anewlU
r n y tP rl.t Fi.ry fnu.e 4laenn is desired t.eliminate d.pl-to
I•er�•s• yClass P.Int of sale system {mmrrr Srrvrra:Lernraena4l
u i Ilnuv $ ti-00000 f "K. S 11.3Da00 5 1ki89-DO Sxbn SaW.edv— 3ullan4 Oemers 1PI12201] 1]161201)
Flber Im011atlon&Implemematl.n
19 Fber optic cable.hangi-11F.dmn.eni.g IM1e east and west sides of Lh, 1 15 $ 550,00000 $ $ 550'MOD $ 612.01623 P.bllc Facility CIP t3 12/31/2017 --jen Complete
CIry
Ubnry Publlc lnR—Work tt— Technnl0{y Software/ •Profen Complete
A UdY40etlYt•hIW 4.1{11 P+terrrt lOzwiDnr i Lit— 5 20,00000 S 23.55000 S 4195000 T i4.SV 50 1...y.m.wtb.,[Jp 'Tle—u 1r113/1Wy 111$/10[{
Retread..Mana{emen[Software
The Oazs recreation software apPhcabon Is.hsolele and the ventl.r's
•prof..Complete
pp.,ends In December 2015.A fanliry leservali.ns ISD Equlpmerd ftp--/
m.d
S1 ulenisnsutlesired. ri/4 nee/A.n S SP.Pp0 Do 3 t0-40001 L U30/2D111
Th
[aablel i,stem�Etlenj TecM1n.l.{y5.f[ware/ 'M1=lanCPmpk]a
is proje.ist.pr.curea new cashienng system to replace CM55 { TloMa f 60.000.00 S -6no D0 S 75--60000 5 449.022 1.0--tion CIP —,C 2!1!261. 6f13f201{
Payment Get—kr 4edh Card Pmceel.{ Techn.l.ry Sohware/
23 Ih.protea would pl-1.11 I..&Point of sale system for cash 11-PI 5 IFANm $ $ $ $ 3,040.00 Implemenratl.n ClD 7/5/2016 sN.j'ac—pine
antl cltdlt card oc—,
mall Archlwl
20i arcM1ival of all Cily Staff email for lbe purpose of Public Records Act 1 15 $ 30,000.00 $ 4,20000 $ 34,20000 $ 16,012.20 Opemlln{Bud{. Ka•9nlu tixM1 Smtt Klm 5/]/2016 ]/31/2016 aprofen Complete
IlequesD
Revised End Date:
niar 8 B.dy Worn Cameras ft 1p frmp•- Nw TBO
25 UpBratle Lhel.-car-ride.recordmgsyslem I. &-,..wthb.dy-worn 1 PO $ 450,000.00 S 15,600.00 $ 465,60000 $ 5041336.9 Wit—, Ma —tu. {a pay4ania 6/]6/2016 od4.lD—
/2,owI]nlwwmegan.elsaltw�.a]mwe+•gr4]r
Cameras udesired/Essential 1.
D%Patth Pr MA SVs -Wtstne[
A Computer—d D,-h(CAD)mttpated system Ihal pr.A-bre Cpt.Atlee
26 Ltalion p—lert lanes wWd Lh.emerge.ry d,p tther c.minues to t FD $ 220,000.00 L 15,60D.00 $ 235,60000 f 124,46204 ]MmWfy 641tvrYf4/ Ma tUu 6 3/16/2018 9/30/2016
ryYlf'•e 404 PeN/g$ea1W t14ay16r04w Thisinlumve sohware will'Pre- rylrrrleflmtkn{N BC BAnneld •Pmjen Complete
Merl"IM1e fire slab..before the disp--has tM1 opp.rtumty t.Ione
Out1M1e fire slab..,saving valuable response time.
.H&.1 D—
PT t,
mFlher Ivelladon D ImplemeMatl.n-Aq—Comer 30/ls/zOl
2] kber.ptirc-1.dam center tm Aquatic Center S Rec/Park $ 20,000.00 S 4,200.00 3 z4,2DO DD $ 4]086 Reaead.nand Parks Smtt Klm Janet Gard 12/20/201] el le mrtes End -.len Complete
01/31/2019
TOTALS: S -.....00 $ 91350.00 $ 1.520.350.00 $ L3{8391.96
TW
R\
SECOND AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF EL SEGUNDO AND
PROSUM,INC.
THIS SECOND AMENDMENT ("Amendment") is made and entered into this day of
March, 2019, by and between CITY OF EL SEGUNDO, a general law city and municipal
corporation existing under the laws of California ("CITY"), and PROSUM, INC., a California
Corporation("CONSULTANT").
1. Pursuant to Paragraph 12 of Professional Services Agreement No. 5346
("Agreement"), Paragraph 1 of the Agreement is amended to read as follows:
"1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work
listed in the SCOPE OF SERVICES,below;
B. As additional consideration, CONSULTANT and CITY agree to abide by
the terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT an
additional Two Hundred Thousand Dollars ($600,000.00) for
CONSULTANT's services not to exceed a total of Three Hundred
Thousand Dollars ($900,000)."
2. Pursuant to Paragraph 8 of the Professional Services Agreement dated July 7, 2017
("Agreement"), CONSULTANT and CITY desire to extend the term of the
Agreement, so that the Agreement will now expire on March 31, 2020, unless
terminated as set out in Paragraph 16 of the Agreement.
3. This Amendment may be executed in any number of counterparts, each of which will
be an original, but all of which together constitutes one instrument executed on the
same date.
4. Except as modified by this Amendment, all other terms and conditions of the
Agreement will remain the same.
[SIGNATURES ON NEXT PAGE]
1
87
IN WITNESS WHEREOF the parties hereto have executed this Amendment the day and
year first hereinabove written.
CITY OF EL SEGUNDO, PROSUM, INC.
a general law city a California corporation
Greg Carpenter, Rick Tyner,
City Manager VP Business Development
ATTEST:
Taxpayer ID No.: 33-0776224
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley,
City Attorney
2
88
EL SEGUNDO CITY COUNCIL MEETING DATE: March 5,2019
AGENDA ITEM STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action to receive an informational report on the quarterly update for the
Strategic Work Plan for the first quarter of Fiscal Year(FY) 2018-19. (Fiscal Impact: none)
RECOMMENDED COUNCIL ACTION:
1. Receive and file an informational report on the Strategic Work Plan for the first quarter of
FY 2018-19.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
A. Exhibit A— 1St Quarter FY 2018-19 Strategic Work Plan update
STRATEGIC PLAN:
Goal: 5(b) Champion Economic Development and Fiscal Sustainability:
El Segundo approaches its work in a financially disciplined and
responsible way
Objective: 2 The City will maintain a stable, efficient, and transparent financial
environment
FISCAL IMPACT: $ (0)
Amount Budgeted: $0
Additional Appropriation: N/A
PREPARED BY: Joseph Lillio,Finance Director
APPROVED BY: Greg Carpenter, City Ma�naget��
BACKGROUND & DISCUSSION:
The Mayor and City Council, the City Manager, and City staff worked diligently to develop and
update the three-year Strategic Plan for FY 2018-19.The mission, "Provide a great place to live,work
and visit," serves as the foundation for the City's five major goals. These goals are:
1. Enhance Customer Service and Engagement;
2. Support Community Safety and Preparedness;
3. Develop as a Choice Employer and Workforce;
4. Develop and Maintain Quality Infrastructure and Technology; and
5. Champion Economic Development and Fiscal Sustainability.
This is the first quarter update on the strategic work plan progress.The quarterly reporting of the work
plan status and reporting on the City-wide performance indicators is part of the approved strategic
work plan. Identifying these goals enables the City to align its efforts and resources to accomplish
89
the goals and achieve positive progress for the community of El Segundo. This plan sets the course
for the City of El Segundo to ensure the City's mission is accomplished.
With the development and implementation of the strategic plan, the City of El Segundo reaffirms its
commitment to continue to provide exceptional services and programs to its community.
90
Exhibit A
City of EI Segundo Strategic Plan 2019 to 2021
Status Report December 31, 2018
This document contains all of the goals, objectives and activities in the current strategic plan.The status of each activity is shown. The items
highlighted in green are the Priority Activities as determined by the Council in 2018.
Activity Activity or ActivityW
Responsible Completed/ delayed &to unattainable in
Goals Status and Comments
„ , Underway in be completed 2019 or 2020;
FY 2018-19 in 2019-20 knay need to
modify
GOAL 1: Enhance Customer Service and
Engagement
Tier 1 Priority Activities
a. Develop an effective strategy for improving City Manager X Communications Program formed under Deputy
communications with the public City Manager. Plan to be presented to Council
March/April
b. Clarify roles and expectations of the City Manager X Staff working with Committees to clarify bylaws.
Council, committees, boards,
subcommittees and task forces
c. Strengthen relationships between Council, City Manager X Teambuilding held with School Board Executives to
executives and staff discuss during retreat
Other Activities
Finance/City X Streamlined portions of the contract processing
d. Streamline the contract policy for greater Clerk within the City Clerk's Office. In the process of
efficiency and effectiveness completing IS Charter to implement possible
technology solutions related to inter departmental
processes. Conducted a review workshop for City
Staff with the City Attorney's Office.
e. Develop and implement an operations and Rec/Parks X Aquatics Center opened in January 2019; user
management plan for the new aquatics groups have been selected and full programming
center will be implemented in Spring/Summer 2019
1
Exhibit A
Activity Activity Activity
Responsible completed/ delayed &to unattainable in
Matus and comments
Goals and Activitiesimo
Department Underway in be completed or 2020;
19 ayneed to
FY 2018-19 in 2019-20 modify A
f. Implement the business center for Planning/BS X For FY 2019—20,focusing on implementing the
increased customer service and efficiency new citywide permit system. Necessary technology
for the city's business center.
g. Develop options for expanding Library Library X Updated technology for better customer service,
services including improving Wi-Fi access and implementing
self-checkout,wireless printing, public scanning,
and online booking of the library's meeting rooms.
Introduced new library partnerships and programs
and facilitated a series of Community Conversations
with teens and older adults to learn about
residents'aspirations for EI Segundo.
Additional options for expanding Library services
will be presented for City Council consideration
during Strategic Planning.
h. Provide GIS software access to basic IS X The City's GIS services continues to fulfill requests
property information and relevant that come in from all departments,such as routine
documents address changes,quarterly parcel updates,aerial
imagery re-prints,and maintenance of our mailing
list generator website amongst other things.
Recently,we have participated in the selection
process for the city's new permitting systems by
offering technical expertise and recommendations.
We have also performed a major upgrade to our GIS
server to better equip our department's ability to
fulfill needs and requests.We are looking to bring
more Web GIS to the City and its many departments
as we make the transition to our GIS Enterprise
system with eye on empowering people's
geographic mind set.
2
Exhibit A
Activity Activity Activity ■
Responsible completed/ delayed &to unattainable in
Status and Comments
Goals and Activitiesimo
Department Underway in be completed or 2020;
19 ayneed to
FY 2018-19 in 2019-20
modify P17
Goal 18:El Segundo's engagement with the
community ensures excellence.
Other Activities
Finance/City X NPS based surveys conducted, results analyzed and
a. Obtain customer feedback, assess customer Manager action plans being developed;transactional surveys
satisfaction and use it to improve services underway;annual surveys to be implemented for
through surveys and other methods (e.g., residential and businesses
annual resident and business survey,
transactional and event questionnaires, and
personal outreach throughout the year)
b. Proactively identify City successes and City Manager X Part of City e-newsletter.To be expanded with
highlight them to the public communications program/website replacement.
c. Update the website and create a mobile is X Discovery Phase-A city-wide survey requesting
app for full interface with the website feedback and input about the new city website was
sent to residents/community with a target number
of 375 desired respondents.As of 2/22/19,there
were 209 responses.With an additional push via
city newsletter database, as of 2/26/19 at noon,
there were 550 responses,exceeding survey
response goal. Survey was covered in the EI
Segundo Herald and shared via city social channels,
as well as distributed via city chamber and various
locations around the city. Survey close date is
2/28/19. An internal city staff/department survey
sent and currently has received 15 responses and
closes on 2/27/19. Survey feedback and analysis be
shared 3/8/19 by Granicus.
3
Exhibit A
Activity Activity Activity _
Responsible completed/ delayed &to unattainable in
Matus and comments
Goals and Activitiesimo
Department Underway in be completed or 2020;
19 ay need to
FY 2018-19 in 2019-20 modify A
c. Cont'd — Update the website and create a Is X Granicus will be conducting topline current site
mobile app for full interface with the usability for input and UX considerations with a
sample group of non-EI Segundo community
Website. members.Sample task questions were shared with
Website Sub Committee on 2/19/19.
One-on-one new site internal consensus
building/briefing meetings were conducted with
Fire, PD,City Clerk, and Treasury departments.
Additional one-on-one department meetings to be
scheduled throughout March.
All-hands website committee and core team weekly
meetings are held on Mondays at gam with all
departments. Two meetings have been held-
2/11/19 and 2/25/19.
On March 8,a committee and core team meeting
will be held with Granicus to discuss UX and
creative discussion. Feedback and
recommendations will be presented at Tech Sub-
Committee,Tech Committee,and Council.
An ongoing regular bi-weekly meeting is scheduled
with the website sub-committee.
d. Expand use of social media as CM X Use of social media increased with communications
communication tool program to be expanded with website replacement.
4
Exhibit A
Activity Activity Activity
Responsible Completed/ delayed &to unattainable in
iemi.Wn d comments
Goals and Activitiesimo
Department Underway in be completed or 2020;
19 ayneed to
FY 2018-19 in 2019-20
modify PW
Goal 2: Support Community Safety and
Preparedness
Goal 2A:EI Segundo is a safe and prepared city.
Tier 1 Priority Activities
a. Implement strategies for recruitment and PD X HR Director and Chief of Police, along with Police
training of police officers Command Staff, are currently reviewing and
analyzing current efforts, and developing strategy
for recruitment of Lateral officers, along with
Academy Graduates,and Police Officer Trainees.
Implement strategy with open Academies for in-
person recruitment of pre-service candidates.
Review issues and concerns regarding Lateral
transfers by"classic"safety members compared to
PEPRA Laterals
b. Increase community awareness of the need for PD/Fire X New hybrid training initiated with 14 members
preparedness; increase the number of people added to the Community Emergency Response
who are prepared for disaster and involved in Training(CERT) program. This new hybrid class
CERT services we offer included on-line training at the CERT member's
discretion with a hands-on 8 hour manipulative
training session to complete the program.
Tier 2 Priority Activities
c. Enhance the public safety in the City's streets PW X Completed each and every year as part of the CIP
and sidewalks Plan and through Traffic Committee actions.
Other Priorities
d. Initiate the fire accreditation process,to include Fire X Fire department exploring costs and work
a response coverage study requirements with potential for mid-year budget
request or FY 19-20 budget allocation
5
Exhibit A
Activity Activity Activity
Responsible Completed/ delayed &to unattainable in
Status and Comments
Goals and Activitiesimo
�Department Underway in be completed or 2020;
19 ay need to
FY 2018-19 in 2019-20
modify
e. Meet and where feasible exceed national Fire X All EI Segundo Firefighters are receiving at minimum
standards for in-service training and employee two(2) hours of mandatory training each day to
development meet and when possible exceed the national
standards..
f. Establish and maintain a local all-hazard Emergency X The Incident Management Team has been
Incident Management Team (IMT) Management established. Maintenance and exercising will be
ongoing.
Goal 3: Develop as a Choice Employer and
Workforce
Goal 3A:
El Segundo is a City employer of choice and
consistently hiring for the future, with a workforce
that is inspired, world-class and engaged,
demonstrating increasing stability and innovation
Tier 1 Priority Activities
a. Develop a new approach to human HR X This is an on-going continual process improvement
resources that will position the City for strategy. Develop and implement"Learning
Based"organization principles: held inaugural
being a choice employer and meeting Leadership Development Academy. Develop and
future workforce needs implement Mid-Mgr town hall and strategy
meetings with Executive Mgmt.Strengthen overall
recruitment efforts by collecting and managing
data related to recruitment and hiring timelines;
Develop and implement computer based training
opportunities for all City staff;coordinate and
implement an Employee Wellness program.
Efforts to be completed in 2019-20 include: Lunch
and Learn program—for ongoing learning
opportunities;Wellness Program update and
improvements based upon employee feedback/use
patterns; align training programs and tailor training
programs for employee development and growth
6
Exhibit A
Activity Activity Activity
rr
Responsible Completed/ delayed &to unattainable in ?Ws and Comments
Goals and Activitiesimo
�Department Underway in be completed or 2020;
19ay need to
FY 2018-19 in 2019-20 modify
Tier 2 Priority Activities
b. Complete current labor negotiations HR X Completed the following labor negotiations in
FY 18-19: POA, FFA, and CEA. Expectation to
resolve PMA,SPEA, PSSEA, Mgmt. Confidential; and
Exec Mgmt.
Implementation of multi-year provisions of each
MOU in timely and coordinated effort with Labor
and with internal operating departments.
c. Improve our employees' experience in our HR X Ongoing,continual process improvement strategy.
organization and enhance Current HR Department outreach to all Labor
employee/management relations Associations,for ongoing communication and staff
development opportunities.
d. Conduct a review of part-time classifications HR X Review of PT classifications(non-covered),for
and wages to ensure the City can attract and attraction and retention following completion of all
retain needed staff labor negotiations.
e. Fill vacant positions in order to provide needed HR X Ongoing,continual process improvement strategy;
services to the community Developed and implemented a monthly vacancy
report continue to review vacancy reporting and
recruitment data mining for process improvement;
and in conjunction with Goal#2 above (police
recruitment and training).
Other Activities
f. Engage a third-party to conduct a Human Finance/HR X Independent assessment of HR complete.
Resources audit to identify best practices that
will enable the City to become a choice
employer
7
Exhibit A
Activity Activity Activity
Responsible completed/ delayed &to unattainable in
Matus and comments
Goals and Activitiesimo
Department Underway in be completed or 2020;
19 ay need to
FY 2018-19 in 2019-20 modify A
g. Improve our attention on employee HR X Ongoing,continual process improvement strategy,
development and engagement (e.g., develop currently reviewing the organization and HR will
leadership bench-strength professional develop a vision for employee development and
development plans, meaningful employee engagements. Implemented Leadership
evaluations, succession planning) Development Academy; and will coordinate future
staff development and training with Executive
Team,and City workforce. Working with City
Management.,and labor associations to develop
additional staff development and engagement
strategies.
h. Enhance employee safety and reduce accidents HR X Ongoing continual process improvement strategy,
and costs including focus training on loss leaders. Currently
working with our third party administrator to
review and analyze employee injury trends.
Develop and implement City-wide employee safety
training program,with focus on WC loss leaders.
i. Implement formal and informal methods of HR X Employee softball game held in October 2018;
recognizing employees which are valued by the Employee Appreciation luncheon held in December
City 2018; Employee Service Awards recognition
scheduled for March 2019;Working with labor
associations and through other work committees,
to develop other informal methods for employee
recognition and efforts.
Goal 4: Develop and Maintain Quality
Infrastructure and Technology
Goal 4A:El Segundo's physical infrastructure
supports an appealing,safe and effective community.
Tier 1 Priority Activities
a. Focus on improving City facilities through PW X Underway.All draft reports completed and under
completing a conditions assessment and staff review.
making improvements
Tier 2 Priority Activities
8
Exhibit A
I
Activity Activity Activity —
delayed &to unattainable in statusand
comments
• . • Responsible Completed/Department Underway in be completed 2019 or 2020;
FY 2018-19 in 2019-20 may need to
modify A
b. Develop and deliver a multi-year capital PW X Completed each and every year.
improvement plan (CIP)
Other Activities
c. Develop a plan to utilize increased PW X In process as part of the development of the multi-
transportation funding year CIP
d. Regularly assess Citywide facility conditions PW X Done by staff each day to ensure a safe user
meet safety standards and best practices environment. FCA will highlight deficiencies that
need to be corrected.
e. Identify funding and commitment to future PW X New Multi-year CIP will assist with this process.
infrastructure needs.
f. Monitor the desalinization plant project of the CM X Comments provided on draft EIR—waiting for
water district release of FEIR.
Goal 48:El Segundo's technology supports effective,
efficient and proactive operations
Tier 1 Priority Activities
a. Successfully implement new technology as IS X ISD staff is implementing 11 high priority projects
prioritized in the Technology Master Plan from the Technology Master Project list. 6 projects
are pending initiation,and 10 projects have been
successfully completed. As a mid-year check,the
department will meet with Directors and the Tech
subcommittee to review,validate and reprioritize
projects where appropriate.
Tier 2 Priority Activities
b. Digitize document imaging of historical plans IS X Interdepartmental meetings underway to discuss
and records to aid in public accessibility implementation.
c. Implement emergency operations center(EOC) CM X Have received preliminary approval for a grant from
software LA County in order to acquire the software.
9
Exhibit A
Activity Activity Activity _
• • completed/ delayed &to unattainable in
• . • Aiom
19 or 2020; Stat'us and Comments
Department Underway in be completeday need to
FY 2018-19 in 2019-20
modify F5
Other Activities
d. Use the full potential of software IS X Analysis of a number of preexisting business
applications is in process to increase usage and
efficiency where applicable:
Eden HR Module—a gap analysis is schedule to kick-
off in March 2019
Eden Requisition Module—use of the electronic
automated requisition module
Expanded usage of the conference call capability
within the existing phone system.
ISD continues to work with Departments to
promote efficiency and process improvement.
e. Implement paperless goals. IS/All City X ISD staff is continuing to work with Departments to
Departments identify stretch goals to reduce paper use and
automate processes.
Examples: Expanded use of the Eden requisition
modules which allows City staff to submit purchase
requisitions to the purchasing agent in an
automated/paperless fashion.Three Departments
are currently utilizing the software,while training is
still in process for the remainder of the
Departments.
Additionally, in the upcoming months ISD will be
replacing the City's Multifunction Printers(MFP)
fleet with newer models.Software will be installed
to monitor and manage the City's print volumes to
promote conservative printing practices and reduce
the City's print volumes.
10
Exhibit A
Activity Activity Activity
Responsible Completed/ delayed &to unattainable in
Status and Comments
Goals and Activitiesimo
Department Underway in be completed or 2020;
19 ay need to
FY 2018-19 in 2019-20 modify A
f. Install Wi-Fi in all critical facilities. IS X Wi-Fi has been installed in the most critical
facilities;this is an ongoing project and will take a
number of years to fully optimize:
-A wireless assessment of the City is in process to
determine the City's current system capacity to
offer additional Wi-Fi options.
-Recently ISD optimized free Wi-Fi services by doing
away with user login to access Wi-Fi services.
-ISD worked with the Library to implemented
wireless printing and self-service check-out.
Goal 5: Champion Economic Development and
Fiscal Sustainability
Goal SA:
El Segundo promotes economic growth and
vitality for businesses and the community.
Tier 1 Priority Activities
a. Advocate for the City's interests regarding the CM X Ongoing
impacts of LAX.
Tier 2 Priority Activities
b. Complete the golf course request for proposals Rec/Park X Council subcommittee entered exclusive
process and determine the future of the negotiations with Centercal/Topgolf; negotiations
property. are ongoing with anticipated Council discussion in
March/April 2019 for final approvals.
c. Implement the accessory dwelling unit P&BS X Adopted ADU Ordinance.
ordinance, reflecting amendments as
necessary. Will revisit in FY 19/20 based on changes in state
requirements.
11
Exhibit A
Activity Activity Activity
• • completed/ delayed &to unattainable in
• . • Aiom
19 or 2020; .Wtatus Manromments
Department Underway in be completeday need to
FY 2018-19 in 2019-20
modify V7
d. Refine our focus on economic development to CM X Ongoing
define who we want to attract and why.
Other Activities
e. Implement Downtown improvements and "re- CM & Downtown X Completed landscaping upgrades and ongoing
imagine"the downtown, which includes Sub-committee maintenance, installed lighting over three
downtown beautification, developing a vision downtown intersections,working on parklet design
for the downtown, promoting the downtown review and approval. The downtown area is
and creating a funding source for marketing the highlighted on new websites
(ElSegundoBusiness.com and
downtown. Destination ElSegundo.com). Landscape lighting is
underway and scheduled to be complete in 2018/19
f. Implement the economic development CM X Plan is complete; implementation is underway
strategic plan in order to promote business
attraction, retention of existing businesses, and
industry diversification.
g. Conduct proactive outreach with existing CM X Developing Mayor's CEO Roundtable Program.
businesses as part of the City's business Working with EDAC Business Retention Committee
retention program. to schedule visits.
h. Enhance new business attraction, marketing CM X Completed two new websites
and branding efforts through public relations (ElSegundoBusiness.com, and
and advertising. Destination ElSegundo.com). Enhanced digital
advertising campaign launched in January 2019.
Ongoing social media posting.
i. Launch hospitality and tourism marketing CM X Hospitality&Tourism, R&D,and communication
program. strategy complete. Implementation of
communications plan is underway.
12
Exhibit A
Activity Activity Activity —
Responsible Completed/ delayed &to unattainable in
Status and Comments
Goals and Activitiesimodify
Department Underway in be completed or 2020;
FY 18-19 in 2019-20 may need to
019 A
j. Identify EI Segundo's advantages for employers CM X Information available on Elsegundobusiness.com
and use that to inform marketing campaigns to and ongoing.
attract new employers.
Goal 58:El Segundo approaches its work in a
financially strategic and responsible way.
Tier 1 Priority Activities
a. Continue to implement a strategy to shrink Finance X City Council has approved actions that have saved
pension liabilities. the City—$6.2million over the next 25-30 years.City
Council approved 2.5million with the FY 18-19
budget to address pension liabilities.This is a
priority activity that will be continuously monitored.
POA and FFA Employees picked up additional
pension costs as of December 2018
b. Continue on a sustainable financial path, solve Finance X Being done through labor negotiations, Pension Ad-
future structural deficits and maintain reserves. Hoc committee,and through Strategic Plan
Tier 2 Priority Activities
c. Negotiate the trash contract, assess services, PW X RFP and Prop 218 process underway.
and determine how to pay for the services.
d. Identify new revenue options for operations Finance X Measure C passed.City-wide fee study complete.
and infrastructure. Staff continues to research further options. Prop
218 process for Solid Waste completed.
e. Explore developing a strategy in collaboration Finance X In preliminary discussions with other cities.
with other cities to get relief from low property
tax with the potential of working toward a
future statewide ballot measure.
13
Exhibit A
Activity Activity Activity
Responsible completed/ delayed &to unattainable in
Status and Comments
Goals and Activitiesimo
Department Underway in be completed or 2020;
19 ayneed to
I FY 2018-19 in 2019-20 modify A
f. Create a development fee for the arts to help Library X Received direction from City Council to develop a
with economic development. Percent for the Arts proposal in coordination with
the Arts and Culture Advisory Committee for
consideration in Spring 2019. In partnership with
Economic Development,commissioned a Creative
Economy Report from Beacon Economics for
presentation to City Council in April 2019.
g. Review the business license tax to determine Finance X Will be discussed during Strategic Planning Meeting.
the appropriate level.
In. HR X X City currently evaluating Joint Powers Insurance
i. Evaluate creating a risk manager position to program with Risk Management option,
establish a coordinated program of requirements and services.
management and reduction of costs associated
with liability claims and workers' compensation.
Other Activities
j. Conduct a water and sewer rate study to ensure Finance X Process underway
adequacy of rates to support the water and
sewer system.
k. Annual review of the City's master fee schedule Finance X Will review all fees w/Budget Process and apply an
and cost recovery policy to support City appropriate CPI factor.
programs and needs.
14
EL SEGUNDO CITY COUNCIL MEETING DATE: March 5, 2019
AGENDA STATEMENT AGENDA HEADING: Council Member Brann
AGENDA DESCRIPTION:
Consideration and possible action to clarify the direction to staff related to selection of user groups
for the City of El Segundo — Wiseburn Unified School District Aquatics Center (2240 E. Grand
Avenue). (Fiscal Impact: N/A)
RECOMMENDED COUNCIL ACTION:
1. Discuss and provide clear direction on either (1) how heavily to weigh each decision-making
criteria, (2) further define the criteria, and/or (3) select specific user groups to allocate space
to on a priority basis; and/or,
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: la El Segundo provides unparalleled service to internal and external
customers.
Objective: 2 City Services are convenient, efficient and user-friendly for all
residents, businesses, and visitors.
ORIGINATED BY: Meredith Petit, Director of Recreation and Parks
REVIEWED BY: Dr. Don Brann, Councilmember
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
On February 5, 2019, the City Council discussed the results of the RFP process for selection of
user groups to utilize the El Segundo Wiseburn Aquatics Center. While the discussion was
primarily related to granting priority space based on a group's overall percentage of El Segundo
(and Wiseburn Unified School District)residents versus financial return to the City,ultimately the
City Council outlined the following five criteria to be used by staff to try to accommodate the four
youth groups vying for pool time:
(1)Maximize financial impact
(2) Consider current and future residents
(3)Add off-peak pricing
(4) Offer diversity of programs
(5)Prioritize programs with the greatest number of participants during peak times 12
92
After further discussions with some of the user groups and initial allocations of pool space, it is
apparent that the direction by Council was interpreted in different ways and clarification is needed
in order to finalize the pool schedule.
What was clearly directed was to allocate space during "peak time" to Alpha Aquatics. Beyond
that, however, there are different interpretations of how heavily to prioritize residency rates and
how that relates to the time of day a group may be allocated pool time, as well as the role the initial
RFP results should effect allocation of space, if at all.
Residency rates by group are as follows:
Total Total Residency
Group Name Non-Profit Members Percentage(ES &
WUSD)
.Alpha Aquatics Yes 142 56%
:Beach Cities Swimming Yes 312 4%
South Bay United Water Polo Yes 141 26%
(Trojan Water Polo No 262 2%
Additionally,to meet the criteria of establishing"off-peak"rates, City Council adopted the full fee
schedule below on February 19, 2019:
City of El Segundo Wiseburn Unified Short Term Long Term
School District Aquatics Center Rental Rental Non-Prime Time
Hourly Rate Hourly Rate Hourly Rate
Before 3pm or After
Bpm weekdays and
t<1Ohrs/week) (> 1Ohrs/week) Before 121)m weekends
Competition Pool
Short Course -For Profit $25 $20 n/a
Long Course -For Profit $45 $35 n/a
Short Course-Non-Profit $20 $15 $10
]Long Course-Non-Profit $40 $30 $20
Half Pool -Alternate Use(Non-Profit) $85 $65 n/a
:Full Pool-Alternate Use(Non-Profit) $200 $150 n/a
Teaching Pool
;For Profit $25 $20 n/a
93
INon-Profit $15 $10 n/a
'Full Pool -For Profit $100 $80 n/a
Full Pool -Non-Profit $500 $40 n/a
The original intent was that water polo groups could be categorized as an"Alternate Use",thereby
paying a rate less than half that of a swim team during peak time. However, in order to meet the
above-listed criteria "maximize financial impact", the South Bay United Water Polo Club has
confirmed their ability to pay the same rate as swim teams ($15/lane/hour between 3-8pm and
$10/lane/hour at all other times on weekdays). Furthermore, Trojan Water Polo Club has indicated
that they are not a non-profit organization and therefore would be charged the rate of For-Profit if
allocated space.
Based on the criteria set forth and the Council motion which passed 4-0 on February 5,2019, staff
proceeded with offering the following schedule to the various groups:
(1) Alpha Aquatics
- 10 Lanes Competition Pool from 5:00-7:00pm Monday through Friday
- 4 Lanes Teaching Pool from 5:00-8:00pm Monday through Thursday and 5:00-7:00pm on
Fridays
- 10 Lanes Competition Pool from 8:00-10:00am Saturdays
- 5 Lanes Competition Pool from 5:30-7:00am on Tuesdays and Thursdays during the summer
(2) Beach Cities Swimming
- 10 Lanes Competition Pool from 6:00-8:00pm Monday through Friday
- 10 Lanes Competition Pool from 7:00-10:00am Sundays
- Possible morning hours during the summer TBD
(3) South Bay United Water Polo
- Half-Pool (10 Lanes) from 7:15-9:00pm Monday through Friday
- Additional Half-Pool (10 Lanes) from 8:00-9:00pm Monday through Friday
- Plunge (8 Lanes) from 6:00-7:00pm for 2-3 days per week to hold younger age groups at an
earlier time
The intent with offering space in the above-listed priority was based on the following and offered
in this order:
(1) Clear Council direction to offer Alpha Aquatics priority space in the prime-time.Alpha
received priority by getting space on the half-pool section that allows for the earliest entry
immediately following the end of ESHS practice. Alpha is also receiving priority by being
allocated the entire teaching pool during their practice time and for an additional hour past their
competition pool time. Alpha was flexible from their original request for 14 Competition lanes;
staff recommended only reserving youth groups in 10-lane increments to maximize the usable
space for diversity of programs.
(2)Beach Cities Swimming ranked the highest in the RFP evaluations based on the content
of their proposal, highest proposed rental rate, cohesive organization structure and vision, ability
to host large-scale meets, and thorough answers to interview questions. BCS essentially set the bar
94
for the non-profit rate structure that has proven to be what the market will bear as the other groups
have indicated their ability to pay the same rate that BCS originally proposed,which has now been
adopted as the established fee schedule. While BCS originally proposed a 4-hour time block,they
have been flexible in reducing their time to as low as 10 lanes for 2 hours per day. They received
less priority by being offered the later start time of 6:00pm on the side of the pool following
WUSD. Staff offered until 8:00pm with the intent of allowing a water polo group to expand into
the full pool from 8:00-9:00pm. Having two swim teams available to residents and participants
from neighboring cities offers diversity of programs in that each swim team has a unique set of
characteristics, coaching and training approaches, and practice schedules/locations.
(3) The City Council motion indicated that South Bay United(SBU)Water Polo should be
allocated space during "off-peak" time, which was defined as after 8:00pm. Knowing that and
8:00pm start time is not ideal for any group, staff offered SBU time at the Plunge for their younger
groups from 6:00-7:00pm and half-pool at the Aquatics Center beginning at 7:15pm immediately
following Alpha Aquatics. Furthermore, at 8:00pm following BCS, SBU was offered the
additional half-pool until 9:00pm(or later) for full-pool access. SBU's official request is half-pool
from 6:00-9:00pm Monday through Friday, with the 6:00pm start time as a critical component.
(4) At this time, Trojan Water Polo has not been offered any specific time slots.
The discrepancy with the various interpretations of the City Council direction lies in whether SBU
should have priority before BCS based on their higher residency participation, diversity of
programs in that it is a different sport, and their willingness to pay the same rate as a swim club
and forego the identification within the "alternate use" category. Should SBU be given priority
before BCS,BCS would be offered lane space similar to the current offer available to SBU(Plunge
time at 6:00pm and Aquatics Center start time at 7:15pm). It is unknown whether BCS would
accept.
Respectfully requested is clarification on which group to prioritize.
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EL SEGUNDO CITY COUNCIL MEETING DATE: March 5, 2019
AGENDA STATEMENT AGENDA HEADING: Mayor Drew Boyles
AGENDA DESCRIPTION:
Consideration and possible action to amend the Municipal Code to change the starting time of City
Council meetings (Fiscal Impact: N/A)
RECOMMENDED COUNCIL ACTION:
1. Direct Staff to prepare an ordinance amending the Muncipal Code to change the starting time
of City Council meetings, or
2. Discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Section 1-4-4 Meetings, El Segundo Municipal Code
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: 1 Enhance Customer Service and Engagement
Objective: 1 El Segundo's engagement with the community ensures excellence.
ORIGINATED BY: Greg Carpenter, City Manager
REVIEWED BY:
APPROVED BY: Drew Boyles, Mayor
BACKGROUND AND DISCUSSION:
The City Council from time to time, has lengthy meetings that can extend in to late evening, early
morning hours. This practice can be detrimental in a number of ways including:
• Reduced citizen participation and access to information due to late hours,
• Decreased effectiveness with decisions being made late in the work day,
• Increased cost/overtime due to staff members working later,
• Decreased productivity from staff the on the day following the City Council meeting due
to reduced rest,
The City Council strives to be efficient in the use of everyone's time, allow appropriate public
participation and debate. However, the complexity and volume of the issues that cities are now
deal with is creating longer meetings. In order to address this, the Mayor is recommending that
the City Council direct staff to prepare an amendment to the Section 1-4-4 of the Municipal Code
(attached)to change the start times for regular City Council meetings to 4 P.M. for Closed Session
and 5 P.M. for Regular Session. Ideally, this change will allow for better use of time, improved 13
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efficiency and earlier adjournment of City Council meetings. If City Council agrees, staff will
prepare and ordinance to amend the Municipal Code for City Council consideration.
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1-4-1 1-4-4
CHAPTER 4
CITY COUNCIL
SECTION: 1-4-4: MEETINGS:
1-4-1: Election And Terms Of Office A. Regular Meetings: Regular city council
1-4-2: Selection Of Mayor And Mayor meetings are scheduled for the first
Pro Tem and third Tuesdays of every calendar
1-4-3: Compensation Of Council month in the council chambers. Regu-
Members lar city council meetings begin at five
1-4-4: Meetings o'clock (5:00) P.M. for closed session
1-4-5: Disturbance At Meetings matters and interviews or appoint-
1-4-6: Rules Of Order ments for committees, boards and
commissions, and at seven o'clock
(7:00) P.M. for all other matters ad-
dressed in open session. (Ord. 1346,
1-4-1: ELECTION AND TERMS OF 8-20-2002)
OFFICE: The city council mem-
bers, five (5) in number, shall be elected B. Holidays: Should the date of a regular
and serve four (4) year terms, as provided meeting fall upon a holiday when city
by statute. (2000 Code) hall offices are closed then the regular
meeting will be scheduled for the next
succeeding business day. (Ord. 1434,
1-4-2: SELECTION OF MAYOR AND 11-3-2009)
MAYOR PRO TEM: After the
election results are certified by the city C. Special Meetings: Special meetings
clerk, the newly seated city council shall may be called at any time by the may-
meet and choose one of its members as or, or by a majority of the council,
mayor, and one of its members as mayor upon providing twenty four (24) hours'
pro tem. (Ord. 1517, 2-2-2016) notice, pursuant to Government Code
section 54956.
1-4-3: COMPENSATION OF COUNCIL D. Open Meetings: Unless otherwise
MEMBERS: Pursuant to Califor- provided by the Government Code, all
nia Government Code section 36516, each city council meetings are open and
city council member will receive a salary of public. All persons are permitted to
nine hundred dollars ($900.00) per month attend any city council meeting, ex-
as compensation for serving on the city cept as otherwise provided in the
council. In addition, council members may Government Code. (Ord. 1346,
also be reimbursed for actual and neces- 8-20-2002)
sary expenses incurred in the performance
of their official duties as determined by city
council resolution. (Ord. 1392, 3-7-2006)
w
May 2017
City of El Segundo
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