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2018 Dec 18 - CC MIN MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, DECEMBER 18, 2018 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER — Mayor Boyles at 5:00 PM ROLL CALL Mayor Boyles Present Mayor Pro Tem Pirsztuk Present Council Member Brann Present Council Member Pimentel Present Council Member Nicol Present PUBLIC COMMUNICATION — (Related to City Business Only— 5 minute limit per person, 30 minute limit total) None SPECIAL ORDER OF BUSINESS: 1. Consideration and possible action to interview candidates of the Economic Development Advisory Council (EDAC) and the Technology Committee. (Fiscal Impact: None) Council interviewed candidates and the following were appointed to the following committees; EDAC — Richard Lundquist, (full term), Al Keahi, (full term), Bob Healey, (full term), Matthew Thompkins, (full term) and to the Technology Committee —Todd Felker, (partial term). Mayor Boyles announced that Council would be meeting in closed session pursuant to the items listed on the Agenda. CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL— EXISTING LITIGATION (Gov't Code §54956.9(d)(1): -0- matters CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1- matters. MINUTES OF THE REGULAR COUNCIL MEETING DECEMBER 18,2018 PAGE NO. 1 Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -2- matters. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matters APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter PUBLIC EMPLOYMENT (Gov't Code § 54957) -1- matter 1. Position: City Manager CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6)-. -6- matters 54957.6): -6- matters 1. Employee Organizations: Police Management Association; Police Support Services Employees Association; Supervisory, Professional Employees Association; City Employee Association; and Executive and Management/Confidential Employees (unrepresented groups). Agency Designated Representative: Irma Moisa Rodriquez, City Manager, Greg Carpenter and Human Resources Director. Adjourned at 5:50 PM MINUTES OF THE REGULAR COUNCIL MEETING DECEMBER 18,2018 PAGE NO.2 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, DECEMBER 18, 2018 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Boyles at 7:01 PM INVOCATION — Pastor Lee Carlile, Methodist Church PLEDGE OF ALLEGIANCE — Council Member Nicol PRESENTATIONS a) Proclamation read by Council Member Nicol, proclaiming December 25th at 12:00 PM the Annual Christmas Dinner at the Recreation and Parks Department's Joslyn Center. Proclamation was presented the Recreation and Parks Department and the Kiwanis Club. b) Presentation by Chief Whalen, Sgt. Perez and Officer Deer of the EI Segundo Police Department presenting and demonstrating the developing Unmanned Aerial Vehicle Program. Lt. Leyman is the managing team leader on this project. c) Presentation by Joe Lillio, Finance Director, introducing the departments' new employee, Darryl Felder, Payroll Accountant. d) Presentation by Meredith Petit, Recreation and Parks Director, introducing the departments' new employee, Devon (Bargmann) Zamora , Recreation Coordinator. ROLL CALL Mayor Boyles Present Mayor Pro Tem Pirsztuk Present Council Member Brann Present Council Member Pimentel Present Council Member Nicol Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Lance Giroux, resident, commented on the recent RFP regarding the Aquatics Center Lane usage and the possible Clubs that will use the Center if chosen during the RFP process. In favor of South Bay United, due to the fact that most members are EI Segundo residents. Bonnie Kerker, resident, commented on the recent RFP regarding the Aquatics Center Lane usage and the possible Clubs that will use the Center if chosen during the RFP process. In favor of South Bay United, due to the fact that most members are EI Segundo residents. MINUTES OF THE REGULAR COUNCIL MEETING DECEMBER 18,2018 PAGE NO 3 Max Keldorf, resident and ESMS student, spoke on behalf of South Bay United, his Water Polo Club with regards to the Lane Usage RFP. Michelle Keldorf, resident, thanked the Council and City on the process regarding the Lane Usage RFP. Kara Baldino, resident, invited the Council and EI Segundo residents to attend the Young American's Program at the EI Segundo High School on January 13, 2019. She gave a brief background on what Young American's are all about. Carl Jacobson, resident, commented on item #C4, in favor of manual trash pick-up, not automated service. Ray Growth, General Manager, Republic Services, commented on item #C4, stating he would like Council to reconsider the top proposals as a courtesy to his Company who has served the City for 25 years. Jeanette Gant, Recreation and Parks Pool Manager, invited Council to the Grand Opening of the Aquatic Center on Saturday, January 5, 2019 from 10:30 - 3:00 PM. Julie Stolnak, resident, commented on a previous item regarding high density housing. Ms. Stolnak expressed the desire for EI Segundo to remain a hometown feel and is not in favor of high density housing. CITY COUNCIL COMMENTS — (Related to Public Communications) Council commented on the Public comments A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Council Member Brann, SECONDED by Mayor Boyles to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) 1. Consideration and possible action (Public Hearing) authorizing a proposed change to the City's Community Development Block Grant (CDBG) 2018-2019 Program to cancel, "Installation of Americans with Disabilities Act (ADA) Compliant Curb Ramps (CDBG Project Number 601959-18)", and alternatively, implement a new 2018-2019 CDBG Project entitled, "City Facilities Americans with Disabilities Act (ADA)-Compliant Parking Lot Restriping and Signage". 2018-2019 CDBG funds in the amount of$53,608 from the cancelled project will be used to implement the new, proposed project. Pursuant to the provisions of the California Environmental Quality Act, the proposed action is exempt from CEQA pursuant to CEQA Guidelines §15061(b)(3), as it can be seen with certainty that there is no possibility that the activity will have a significant effect on the environment. (Fiscal Impact: $53,608.00) Mayor Pro Tem Pirsztuk stated this was the time and place for a Public Hearing regarding authorizing a proposed change to the City's Community Development Block MINUTES OF THE REGULAR COUNCIL MEETING DECEMBER 18, 2018 PAGE NO 4 Grant (CDBG) 2018-2019 Program to cancel, "Installation of Americans with Disabilities Act (ADA) Compliant Curb Ramps (CDBG Project Number 601959-18)", and alternatively, implement a new 2018-2019 CDBG Project entitled, "City Facilities Americans with Disabilities Act (ADA)-Compliant Parking Lot Restriping and Signage". City Clerk Weaver stated that proper notice had been given in a timely manner and that no written communication has been received in the City Clerk's office. Greg Carpenter, City Manager, introduced the item. Tina Gall, CDBG Consultant, reported on the item. Public Comment: None MOTION by Council Member Nicol SECONDED by Mayor Pro Tem Pirsztuk to close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Council Discussion MOTION by Council Member Brann, SECONDED by Council Member Pimentel to approve the cancellation of 2018-2019 CDBG Project, "Installation of Americans with Disabilities Act (ADA) Compliant Curb Ramps (CDBG Project Number 601959-18)"; approve a new 2018-2019 CDBG Project, "City Facilities Americans with Disabilities Act (ADA) Compliant Parking Lot Restriping and Signage" and authorize the City Manager to execute all contracts, in a form approved by the City Attorney, with the Los Angeles County Community Development Commission (CDC). MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 2. Consideration and possible action regarding (Public Hearing) the proposed project and budget for the 2019-2020 Community Development Block Grant (CDBG) Program Year. The estimated CDBG budget allocation for Program Year 2019-2020 is approximately $56,584. Additionally, previously unspent CDBG funds from prior years in the amount of$43,501 will be added to the 2019- 2020 CDBG allocation for a total of$100,085 to implement a new CDBG project, entitled, "Americans with Disabilities Act (ADA)-Compliant Restroom Facilities at the Josyln Center." Pursuant to the provisions of the California Environmental Quality Act, the proposed action is exempt from CEQA pursuant to CEQA Guidelines §15061(b)(3), as it can be seen with certainty that there is no possibility that the activity will have a significant effect on the environment. (Fiscal Impact: $100,085) Mayor Pro Tem Pirsztuk stated this is the time and place for a Public Hearing regarding the proposed project and budget for the 2019-2020 Community Development Block Grant (CDBG) Program Year. City Clerk Weaver stated that proper notice had been given in a timely manner and that no written communication has been received in the City Clerk's office. MINUTES OF THE REGULAR COUNCIL MEETING DECEMBER 18,2018 PAGE NO.5 Greg Carpenter, City Manager, introduced the item. Tina Gall, CDBG Consultant, reported on the item. Public Comment: None MOTION by Mayor Pro Tem Pirsztuk, SECONDED by Council Member Brann to close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Council Discussion MOTION by Council Member Brann, SECONDED by Council Member Pimentel to adopt the new 2019-2020 CDBG project and budget and authorize the City Manager to execute the contracts, in a form approved by the City Attorney, with the Los Angeles County Community Development Commission (CDC). MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 3. Consideration and possible action to (1) receive and file a report from Public Works on the Downtown Traffic and Pedestrian Safety Study, and (2) provide staff direction on follow up actions. (Fiscal Impact: $26,000.00 estimated) Greg Carpenter, City Manager, introduced the item. Ken Berkman, Public Works Director, gave a report. Council Discussion Council consensus to receive and file the report. Recessed at 8:31 PM Reconvened at 8:38 PM C. UNFINISHED BUSINESS 4. Consideration and possible action to direct staff to enter into negotiations for an exclusive franchise to EDCO Waste & Recycling Services (EDCO) to provide residential and municipal solid waste hauling services. (Fiscal Impact: Est. $7,620,000.00 over 7 years) Greg Carpenter, City Manager, introduced the item. Ken Berkman, Public Works Director, gave a report. Mayor Boyles recused himself due to a possible conflict of interest. MINUTES OF THE REGULAR COUNCIL MEETING DECEMBER 18,2018 PAGE NO. 6 Ken Berkman, Public Works Director, Mark Hensley, City Attorney and Michelle Leonard, CSC Engineers consultant answered Council questions. Council Discussion MOTION by Council Member Brann to continue manual waste pick-up and engage in negotiations with the solid waste company with the lowest bid for manual pick-up. The motion did not receive a second, therefore, the motion is dead. MOTION by Council Member Nicol to enter into negotiations for an exclusive franchise to EDCO Waste & Recycling Services (EDCO) to provide residential and municipal solid waste hauling services and move to automated pick-up. The motion did not receive a second, therefore, the motion is dead. MOTION by Council Member Nicol, SECONDED by Mayor Pro Tem Pirsztuk to continue the item to the January 15, 2018 regular City Council meeting. MOTION PASSED BY VOICE VOTE. 3/1 YES: Nicol Pimentel Pirsztuk NO: Brann Mayor Boyles returned to the dais 5. Consideration and possible action to review and approve the three-year strategic plan and the associated work plan (FY 2019 through 2021). (Fiscal Impact: $0) Greg Carpenter, City Manager, introduced the item Joe Lillio, Finance Director, gave a presentation Council Discussion MOTION by Mayor Boyles, SECONDED by Council Member Brann approving the three- year Strategic Plan and associated Work Plan (FY 2019 through 2021). MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS 6. Consideration and possible action to open the recruitment process for the positions on the Committees, Commissions and Boards ("CCBs") that expires in the year 2019. (Fiscal Impact: None) Greg Carpenter, City Manager, introduced the item, Tracy Weaver, City Clerk, stated the Environmental Committee makeup had a change from 2 residents/2 Business persons to 3 residents/3 Business persons. Council Discussion MINUTES OF THE REGULAR COUNCIL MEETING DECEMBER 18,2018 PAGE NO.7 MOTION by Council Member Nicol, SECONDED by Council Member Brann directing staff to open the recruitment process for the positions on the CCB's, as listed. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 (Item #7 moved to #5 by Mayor Pro Tem Pirsztuk due to time) 7. Consideration and possible action regarding development of Arts and Culture Advisory Committee proposals for a fee to be imposed on commercial development for purposes of funding art in public places ("Percent for Arts ordinance") and the formation of a City non-profit organization to support public art and programming in EI Segundo. (Fiscal Impact: City Attorney Time and City Staff Time (Library, Planning, Finance, Public Works, and Economic Development Departments) and retaining special tax/legal counsel for preparing non-profit documents (approximately $30,000 for special counsel) Greg Carpenter, City Manager, introduced the item. Melissa McCollum, Library Director introduced both the item and Michael Kreski, Member of the Arts and Culture Advisory Committee who gave a presentation. Council Discussion MOTION by Council Member Brann, SECONDED by Council Member Pimentel to receive and file the presentation and directed staff to develop different possible proposals for Council's consideration. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 (Item #8 moved to the January 15, 2018 Regular City Council Meeting) 8. Consideration and possible action to receive and file an informational update from the Information Systems Department and the Technology Committee regarding the projects completed in 2018. (Fiscal Impact: None) E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 9. Approve Warrant Numbers 3023870 through 3023975 and 600656 and 6000656 on Register No. 5a in the total amount of$403,666.54 and Wire Transfers from 11/26/18 through 12/2/18 in the total amount of $111,521.78. Warrant Numbers 3023976 through 3024064 on Register No. 5b in the total amount of$447,930.76 and Wire Transfers from 12/3/18 through 12/9/18 in the total amount of $1,068,054.32. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and/or adjustments; and wire transfers. MINUTES OF THE REGULAR COUNCIL MEETING DECEMBER 18,2018 PAGE NO.8 10.Approve Regular City Council Meeting Minutes of December 4, 2018, 11. PULLED BY COUNCIL MEMBER PIMENTEL 12.Adopt Resolution No. 5120 approving plans and specifications for the Holly Valley Park Playground Project and authorize staff to advertise the project for construction bids. Project No. PW 18-33. (Fiscal Impact: To be Determined) 13.Adopt Resolution No. 5121 confirming the use of Pump Station 18 Basin and Sandhill's Retention Basin as infiltration basins for the National Pollutant Discharge Elimination System (NPDES) Permit's Best Management Practices. (Fiscal Impact: None) 14.Authorize the City Manager to amend the standard Professional Services Agreement with J.C. Chang & Associates, Inc., amendment no. 5485A, for Pump Station 17 Equipment Repair, in a total amount not-to-exceed $75,465.00 and amend the contingency to a total amount not-to-exceed $7,500.00. Project No. PW 18-13. (Fiscal Impact: $32,965) 15.Adopt Resolution No. 5122 approving plans and specifications for the Campus EI Segundo Shade Structure Project and authorize staff to advertise the project for receipt of construction bids. Project No. PW 18-28. (Fiscal Impact: To Be Determined) 16.PULLED BY MAYOR PRO TEM PIRSZTUK 17.PULLED BY COUNCIL MEMBER BRANN 18.Authorize the City Manager, in a form approved by the City Attorney, to accept specialized rescue equipment, personal protective equipment and utility truck from Chevron USA in a sum equal to $249,950 in conformance with requirements of the Federal Consent Decree and authorize the City Manager, in a form approved by the City Attorney, to accept a new 2019 fire engine from Pierce Manufacturing, utility truck and emergency radio equipment from Chevron USA in conformance with a local grant totaling $900,000. (Fiscal Impact: $0) MOTION by Mayor Boyles, SECONDED by Council Member Brann approving Consent Agenda items 9, 10, 12, 13, 14, 15, and 18. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 PULLED ITEMS: MINUTES OF THE REGULAR COUNCIL MEETING DECEMBER 18,2018 PAGE NO.9 11. Consideration and possible action regarding authorization for the Police Department to purchase a SWAT vehicle from Emergency Vehicles, Inc., using Asset Forfeiture Funds approved in the 2018/2019 Council budget. (Fiscal impact: not to exceed $320,000.00) Council Member Pimentel requested Chief Whalen give a brief overview of the reason for the new vehicle. MOTION by Council Member Pimentel, SECONDED by Mayor Pro Tem Pirsztuk to waive the bidding procedures and authorize the Police Department to purchase a SWAT truck directly from Emergency Vehicles, Inc., using Asset Forfeiture Funds approved in the 2018/2019 Council budget, without a competitive selection process, declare the current 1993 SWAT vehicle to be surplus property and authorize staff to remove it from the fleet entirely to either repurpose it or auction it. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 16. Consideration and possible action to award a standard Public Works Contract to Delta Electric, agreement no. 5638, for the Downtown Landscape Lighting Project, Project No. PW 18-24. (Fiscal Impact: $210,518.83) Mayor Pro Tem Pirsztuk and Greg Carpenter, City Manager left the dais due to possible conflict of interest. Barbara Voss, Deputy City Manager and Ken Berkman, Public Works Director gave an overview of the item. Council discussion MOTION by Mayor Boyles, SECONDED by Council Member Brann to authorize the City Manager to execute a standard Public Works Contract, in a form approved by the City Attorney, with Delta Electric in the amount of$158,351.14, thus reducing the scope of work to remain within the allocated project budget. Project No. PW 18-24. MOTION PASSED BY VOICE VOTE. 4/0 Mayor Pro Tem Pirsztuk and Greg Carpenter returned to the dais. 17. Consideration and possible action to approve a license agreement no 5639 with Swimming Los Angeles Swim School (Swimming L.A.) in a form approved by the City Attorney. (Fiscal Impact: $5,400.00 estimated annual revenue) Council Discussion MOTION by Council Member Brann, SECONDED by Council Member Pimentel approving the license agreement with Swimming Los Angeles Swim School (Swimming L.A.) in a form approved by the City Attorney. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MINUTES OF THE REGULAR COUNCIL MEETING DECEMBER 18,2018 PAGE NO. 10 F. NEW BUSINESS 19.Consideration and possible action to incorporate an Environmental Consideration Statement in all Staff Reports not subject to the California Environmental Quality Act (CEQA) (Fiscal Impact: None) Greg Carpenter, City Manager, introduced the item. Ken Berkman, Public Works Director, reported on the item. Council discussion MOTION by Mayor Boyles, SECONDED by Council Member Brann directing staff to incorporate an Environmental Consideration Statement in all Staff Reports and directed staff and the attorney's office to fine tune the proper wording. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Due to electronic difficulties, Council moved onto Reports and revisited this item once reports were completed. 20.Consideration and possible action regarding Fiscal Year (FY) 2017-18 Fourth Quarter Financial Review of the General Fund (GF) and Enterprise Funds. (Fiscal Impact: None) Greg Carpenter, City Manager, introduced the item Joe Lillio, Finance Director, gave a presentation. Council discussion Council consensus to receive and File FY 2017-18 Fourth Quarter Financial Review. G. REPORTS — CITY MANAGER —With this meeting the last of the year, Mr. Carpenter commented that 2018 was a productive year for the City and thanked City staff for their efforts this year. Wished everyone Happy Holidays. Thanked Chevron USA for their efforts in funding a new fire engine, along with the Consent Decree in which the Fire Department will receive a new Utility Truck and all firefighters will receive new turnouts. Mr. Carpenter stated the donation was over a million dollars and believes the Fire Department is in good shape, equipment wise, for the next 10 years. Thanked all City employees working over the Holidays. H. REPORTS — CITY ATTORNEY MINUTES OF THE REGULAR COUNCIL MEETING DECEMBER 18, 2018 PAGE NO. 11 20a.Consideration and possible action to amend the City of EI Segundo's Social Media Policy. (Fiscal Impact: N/A) Greg Carpenter, City Manager, introduced the item Mark Hensley, City Attorney, reported on the item Council discussion Mark Hensley, read by title only: RESOLUTION NO. 5123 A RESOLUTION ADOPTING A SOCIAL MEDIA POLICY MOTION by Mayor Boyles, SECONDED by Council Member Nicol adopting Resolution No. 5123. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 I. REPORTS — CITY CLERK— Passed J. REPORTS — CITY TREASURER — Gave a presentation earlier in the evening K. REPORTS — CITY COUNCIL MEMBERS Council Member Pimentel —Thanked the Police Department for their efforts in maintaining and monitoring Candy Cane Lane this year. Council Member Nicol —Was reminded of a program the Methodist Church organizes, by Pastor Carlile; Family Promises and highly recommends the program and encourages the Community to get involved if ever asked to help out. Thanked the POA (Police Officers Association) and the Kiwanis Club for another successful year with the Santa Sleigh event. Council Member Brann — Passed Mayor Pro Tem Pirsztuk — Invited all Senior Citizens to the Jocelyn Center on Christmas Day for lunch. Mayor Boyles — It's been an incredible 2018, here's to 2019 21.Consideration and possible action regarding the annual request of Mr. S. Claus for variances from the Municipal Code. (Fiscal Impact: None) MINUTES OF THE REGULAR COUNCIL MEETING DECEMBER 18,2018 PAGE NO. 12 MOTION by Council Member Brann, SECONDED by Mayor Boyles waiving the use of air rights and waiver of the Santa Monica Radial 160 R procedure, granting a free business license for a non-profit organization, waiving of the Noise Ordinance to permit the sound of bells, waiving of the Trespass Ordinance including dealing with trespassing animals and waiving of the ordinance on Animal Regulations. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Jack Axelrod, resident, commented on various item of concern. MEMORIALS — None ADJOURNMENT at 11:15 PM ou Tracy 1Nea r, City Clerk MINUTES OF THE REGULAR COUNCIL MEETING DECEMBER 18,2018 PAGE NO. 13