CONTRACT 4647C Amendment CLOSED Agreement No. 4647C
THIRD AMENDMENT TO
AGREEMENT NO. 4647 BETWEEN
THE CITY OF EL SEGUNDO AND
ENVIRONMENTAL SCIENCE ASSOCIATES INC. (FORMERLY PCR SERVICES
CORPORATION)
THIS THIRD AMENDMENT ("Amendment") is made and entered into this 17th day of
September, 2018, by and between CITY OF EL SEGUNDO, a California general law city and
municipal corporation ("CITY") and ENVIRONMENTAL SCIENCE ASSOCIATES INC., a
California corporation("CONSULTANT").
1. Pursuant to Section 35 of Agreement No. 4647 ("Agreement"), Section 7 is amended
to read as follows:
"7. TERM. The term of this Agreement is from January 1,2018 to September 30,
2019. Unless otherwise determined by written amendment between the parties,this
Agreement will terminate in the following instances:
A. Completion of the work specified in Exhibit "A" (dated August 31,
2018), attached to this Third Amendment;
B. Termination as stated in Section 15."
2. Pursuant to Section 35 of Agreement No. 4647 ("Agreement"), CITY agrees to pay
CONSULTANT an additional amount of$45,890.00, resulting in a maximum not-to-
exceed grand total of $505,075.00 for the preparation of the Environmental Impact
Report(EIR) for the Continental Grand Campus Specific Plan. The additional amount
of$45,890.00 includes additional out-of-scope work necessary to complete the EIR.
As consideration, CONSULTANT agrees to perform the additional services listed in
the attached Exhibit"A".
3. This Amendment may be executed in any number of counterparts, each of which will
be an original, but all of which together constitutes one instrument executed on the
same date.
4. Except as modified by this Amendment, all other terms and conditions of the
Agreement remain the same.
[SIGNATURES ON FOLLOWING PAGE]
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Agreement No. 4647C
IN WITNESS WHEREOF, the parties hereto have executed this Amendment the day and
year first hereinabove written.
CITY OF EL SEGUNDO ENVIRONMENTAL SCIENCE ASSOCIATES INC.
a gene al law city a Califop i'a�a Corporation
Greg C enter, Jay Ziff,
City ager Director
ATTEST:
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Weaver, Nanx�
City Clerk Title
Taxpayer ID No. 94-1698350
APPROVED AS TO FORM:
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Mark D. ensley,
City Attorney
V11 VA
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Agreement No. 4647C
Exhibit
Scope of Work
And
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Agreement No. 4647C
233 Wilshire Boulevard W*Ml c,r;CAM
d Suite 150
Santa Monica,CA 90401
310.451 4488 phone
310.451.5279 fax
August 31, 2018
Mr. Eduardo Schornborn
Principal Planner
City of El Segundo
350 Main Street
El Segundo, CA 90245-3813
Subject: Continental Grand Campus(Mattel)—Contract Amendment No. 4
Dear Eduardo:
The City of El Segundo and PCR Services Corporation(now ESA)entered into Agreement 4647, a Contract for
Professional Services(Agreement),for the preparation of the Environmental Impact Report(EIR)for the
Continental Grand Campus Specific Plan. The Agreement was signed in November 2015 and includes a scope of
work dated November 2014, as modified through three subsequent amendments executed for the company name
change and out of scope work associated with publication of the Draft EIR. Since authorization of the contract
amendment for out of scope work on the Draft EIR and preparation of the Final EIR, a decision has been made to
prepare a Partial Recirculated Draft EIR in response to comments received on the Draft EIR. The scope work and
costs are outlined below.
Scope of Work
Preparation of Partial Recirculated Draft EIR:Additional screening efforts related to the traffic analysis were
undertaken as a result of comments received on the Draft EIR. Based on the preliminary analysis and research,
the City has determined that a partial Recirculated Draft EIR(RDEIR)should be prepared.
ESA will prepare the RDEIR, which will include an Introduction that explains the process and provides the
rationale for recirculation.The document will also summarize CEQA Guidelines Section 15088.5 that addresses
recirculation of documents prior to certification. The RDEIR will include those sections of the EIR that contain
revised or new information, which will include the Traffic Section with additional intersection modeling results,
and the Air Quality Section with addition information related to toxic air contaminants(TACs). Kimley-Horn will
prepare a revised Traffic Study to address comments received on the Draft EIR as further described below.ESA
will coordinate with Kimley-Horn regarding the analysis and will summarize the revised Traffic Study in the EIR
section. In addition, it has been determined that ESA will prepare a refined-level quantitative health risk
assessment(HRA)to address comments received on the Draft EIR,which will be included in the RDEIR to
enable the public the opportunity to review the information. The technical effort to prepare a response to
comment was previously authorized as part of Amendment No.3. A small additional amount is included to
prepare the EIR section for distribution.
ESA will prepare a Screencheck RDEIR for City review. This scope of work assumes two(2)round(s)of City
comments will need to be incorporated before the Public Review RDEIR copy is finalized. As the precise
Agreement No. 4647C
Mr. Eduardo Schornborn
August 31, 2018
Page 2
amount of time and associated fees required for review and incorporation of City comments cannot be
specifically predicted since such staff time and fees will be dependent upon the extent of comments, ESA has
proposed an"allowance"for completion of these tasks. Thus, if the fee is less than the fee cited in the fee table
below,the balance will not be billed. In addition, if fees are more than required, ESA will seek written
authorization prior to proceeding.
ESA will prepare a Notice of Completion and a Notice of Availability for the RDEIR. ESA will assist in the
distribution of the document using the list from the distribution of the Draft EIR. Commenters on the Draft EIR
will be added to the list,which will also include State Clearinghouse,the County Clerk, Responsible Agencies,
local libraries, agencies, organizations, and individuals who commented on the Draft EIR, and other interested
parties identified in coordination with the City. ESA will also prepare files for posting the document on the
City's website and produce CDs for City distribution.
In addition, in light of the recirculation, additional budget is requested for other direct costs,such as printing,
mileage, and postage.
Products
• 1st Screencheck RDEIR City Review(1 electronic copy)
■ 2nd Screencheck RDEIR(Proof-Check)for City Review(2 hard copies, 1 electronic copy)
■ Public Review RDEIR (25 hard copies with appendices on CD, 35 CDs (15 for State
Clearinghouse), and 1 electronic copy)
Notice of Completion and Availability
Cost: $17,560(Labor)+ODCs$1,100
Preparation of Final EIR
It is anticipated that a second set of public comments will be received on the RDEIR.ESA will prepare the Final
EIR, which will include responses to the comments on the Draft EIR as well as responses to comments on the
RDEIR. In light of the limited nature of the recirculation,a low volume of comments is anticipated although it is
likely that LA CREED will submit a comment letter that could be technical in nature. Thus,the complexity of the
comments is unknown. Therefore,the budget for this task is considered an allowance.
Cost: $7,750
Management and Meeting
Our authorized scope of work and contract amendment includes budget for management and meetings. In light of
the recirculation, additional management time will be necessary and additional meetings will occur to address
questions that arise during the preparation of the document. The estimate provided is as before considered an
.................................................. .............................
Agreement No. 4647C
Mr.Eduardo Schornborn
August 31,2018
Page 3
allowance. In the event less effort is required for meetings and hearings than provided for,ESA will not bill the
balance. Similarly, if these allowances are not sufficient ESA will request additional authorization from the City.
Cost: $2,980
Subconsultant Technical Study(Kimley-Horn—Traffic Study)
Revised Traffic Study:Kimley-Horn will prepare a revised Traffic Study to include the analysis of four(4)
additional intersections requested in the City of Hawthorne comment letter. The Traffic Study revisions will
include:
a. Conduct intersection analysis for all study scenarios;
b. Modify the report text to reference the revised study locations and the analysis results;
c.Modify all study figures to include the new study intersections;
d. Modify all report tables to include the new study locations;
e. Evaluate potential mitigation for significantly impacted intersections.
In addition, ongoing coordination with the Project Team will be necessary. The scope includes up to six(6)
conference calls.
Final EIR: In light of the revised traffic study, it is anticipated that comments regarding the analysis will be
submitted to the City. Kimley-Horn will assist in responding to the comments. The budget is considered an
allowance as the number and technical nature of the comments is not known.
Cost: $16,500(includes the 10% administrative cost)
This amendment totals$45,890, including the other direct costs of$1,100. Together with the current contract
amount of$459,185 ($408,035 original contract plus$51,150 contract amendment 3),the total amount of the
contract would be$505,075. Please let us know if you have any questions or need additional information
regarding the contract amendment request.
Sincerely,
Jay4z,'�/ Luci Hise-Fisher,AICP
Director Project Manager