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CC RESOLUTION 5105 RESOLUTION NO. 5105 A RESOLUTION AUTHORIZING THE DESTRUCTION OF PUBLIC RECORDS IN ACCORDANCE WITH THE CALIFORNIA GOVERNMENT CODE. The Council of the City of EI Segundo does resolve as follows: SECTION 1: The City Council finds as follows: A. Certain documents from the City Clerk, City Manager, Recreation and Parks, Library and Fire departments are proposed to be destroyed in accord with Government Code § 34090; B. The City Attorney gave written consent to the destruction of these records pursuant to Government Code § 34090; C. Based upon the documents presented for destruction, it does not appear to the City Council that these records need be retained and that such records are occupying valuable storage space. SECTION 2, Approval and Authorization. Pursuant to Government Code § 34090, the City Council approves the destruction of the records referred to in attached Exhibit 'A," which is incorporated by reference, and authorizes the City Clerk to dispose of the records in any lawful manner. SECTION 3: Upon destroying these documents, the City Clerk is directed to complete a certificate verifying the destruction of these records and file the certificate with the City's official records. SECTION 4: The City Clerk is directed to certify the adoption of this Resolution; record this Resolution in the book of the City's original resolutions; and make a minute of the adoption of the Resolution in the City Council's records and the minutes of this meeting. SECTION 5: This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded by a subsequent resolution. [SIGNATURES ON NEXT PAGE] PASSED, APPROVED, AND ADOPTED RESOLUTION No. 5105 this 18th day of September 2018. Dre i Soyer Mayor ATTEST: �)Jwvo Tracy We%r City Clerk APPROVED AS TO FORM' WL Mark . Hensley, City Attorney CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Tracy Weaver, City Clerk of the City of EI Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No. 5105 was duly passed, approved and adopted by said City Council at a regular meeting held on the 18th day of September, 2018, approved and signed by the Mayor, and attested to by the City Clerk, by the following vote: AYES: Mayor Boyles, Mayor Pro Tem Pirsztuk, Council Member Brann, Council Member Pimentel and Council Member Nicol NOES: None ABSENT: None ABSTAIN: None WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day of October, 2018. cy Weaver, City Clerk of the City of EI Segundo, California EXHIBIT A CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM. The records listed below are scheduled to be destroyed: _... ............ , Records�Descr I iption Start End Box # Retention Dept Date Date Period City Council Agenda Packets 1/4/09 3/15/05 6/20161 5 years City Clerk City Council Agenda Packets 4/19/05 10/4/05 6/20162 5 years City Clerk City Council Agenda Packets 11/1/05 12/20/05 6/20163 5 years City Clerk Completed/Expired 2004 2005 6/20164 11 years City Clerk Contracts Completed/Expired 2004 2005 6/20165 11 years City Clerk Contracts Bids and RFP Submittals 2006 2006 6/20166 2 years City Clerk City Council Agenda Packets 1/8/13 10/28/13-- 6/20167 5 years City Clerk _City Council Agenda Packets 11/5/13 12/17/13 6/2016 8 5 years City Clerk Completed/Expired 2004 2006 6/20171 11 years City Clerk Contracts Bids and RFP Submittals 26 6/2017 2 2 years City Clerk -Bids and RFP Submittals 2006 2006 6/20173 __g years Citi Clerk Bids and RFP Submittals 2006 2006 6/20174 2 years City Clerk City Council Agenda Packets 1/17/06 12/19/06 6/20175 5 years City Clerk Completed/Expired 2005 2006 6/20176 11 years City Clerk Contracts Bids and RFP Submittals 2011 2011 6/20177 ' 2years City Clerk Bids and RFP Submittals 2011 2012 6/20178 2 years City Clerk Bids and RFP Submittals 2011 2012 --d/-20179 2 years CityC1 e r'k- Bids and RFP Submittals 2012 2012 6/201710 2 years" City Clerk ..... .......... City Council Agenda Packets 1/7/07 9/16/07 6/201711 5 years City Clerk City Council Agenda Packets 10/2/07 12/16/07 6/201712 5 years City Clerk months City Clerk General Municipal Election - 2016 2016 6/20 713 April 12, 2016 -Voted Ballots and Post Count VBM and Provisionals ............... General Municipal Election'-— 2016 2016 6/2017 14 6 months City Clerk April 12, 2016 -VBM Yellow used envelopes General Municipal Election - 2016 2016 6/2017 15 6 months City Clerk IT April 12, 2016 -VBM Yellow P:\City Clerk\Destruction-Retention\2018\2018 CITY CLERK Records Destruction Fo"r,m.doc ................ used envelopes General Municipal Election - 2016 2016 6/2017 16 6 months City Clerk April 12, 2016 - used provisional ballot envelopes, not counted ballots,, Late VBM Applications, unused ballots for duplication General Municipal Election - 2016 2016 6/2017 17 6 months City Clerk April 12, 2016 VBM returned by Post office General Municipal Election - 2016 2016 6/2017 18 6 months City Clerk April 12, 2016 - Unused sample ballots General Municipal Election - 2016 2016 6/2017 19 6 months City Clerk April 12, 2016 - Unused Ballots #3944-4129 Spanish #4130-4391 General Municipal Election - 2016 2016 6/2017 20 6" months"——Ci t y--C' I—er k April 12, 2016 - Unused Ballots #4392-4653 -General Municipal Election - 2016 2016 6/201721 6 months City Clerk ................ April 12, 2016 - Unused Ballots #4654-4920 General Municipal Election - 2016 2016 6/2017 2-26 months City Cl I erk April 12, 2016- Unused Ballots #4921-5149 General Municipal Election - 2016 2016 6/2017 23 6 months '-'City Clerk April 12, 2016- Unused Ballots #5150-5194 ......... --de-neral Municipal Election ........... 2016 2--- . 016 6/2017 24 6 months City Clerk April 12, 2016- Unused Ballots #5195-5459 General Municipal Election - 2016......2016 6/2017 2-5 -6 months City Clerk April 12, 2016- Unused Ballots #5501-5550 Completed/Expired 2006 2006 7 26 11 years City Clerk Contracts Bids and RFP Submittals 2007 2007 6/20181 2 years City Clerk Bids and RFP Submittals --2007— — 2007 6/2018 2' —, 2 years' City Clerk .......... Bids and RFP Submittals 2007 2007 6/2018 3 2years City Clerk Bids and RFP Submittals 2007 2007 6/20184 2 years City Clerk City Council Agenda Packets 1/16/08 12/18/08 6/20185 2 years City Clerk 'I Bids and RFP Submittals 2009 2009 01862 years I City Clerk Bids and RFP—Su6rnittals 2009 2009 6/20187 2 years— City Clerk Bids and RFP Submittals 2009 2009 6/20188 2 years City Clerk Bids and RFP Submittals 2009 2009 6/20189 2 years City Clerk PACity Clerk\Destruction—Retention1201812018 CITY CLERK Records Destruction Form.doc Completed/Expired 2007 2008 6/2018 10 11 years City Clerk Contracts January 20, 2015 - Prop 218 2015 2015 6/2018i-1--d months City Clerk –Water/Sewer Protest Ballots January 20,2015 - Prop 218 2015 2015 6/2018 12 6 months City Clerk – Water/Sewer Protest Ballots – returned ballots January 20,2015 - Prop 218 2015 2015 6/2018 13 6 months City Clerk –Water/Sewer Protest Ballots – ballots received after 11/18/2014 council meeting January 20,2015 - Prop 218 2015 2015 6/2018 1 4 6 months City Clerk –Water/Sewer Protest Ballots- Water Ballots –January 20,2015 - Prop 218 2015 2015............ 612018 1—5 –6 months City Clerk –Water/Sewer Protest Ballots – Sewer Ballots January 20,2015 - Prop 218 2015 2015 6/2018 16 6 months City Clerk –Water/Sewer Protest Ballots –Water Ballots –January 20,2015 - Prop 218 2015 -2015 6/2018 17 -6 months' City Clerk –Water/Sewer Protest Ballots – Sewer Ballots ............. January 20,2015 - Prop 218 2015 2015 6/2018 18 6 months City Clerk –Water/Sewer Protest Ballots – Returned Protest Ballots .. . ... ........... Generil'"Mun"Fc7ip—al Election 2016 2016 6/2018 19 2 years City Clerk April 12, 2016 – Voter Information Closed/Complete Public 2013 6/2018 20 2 years City Clerk Records Requests APPROVED FOR DESTRUCTION: Depart enhtH/ead Date APPROVED FOR DESTRUCTION: up I qk3jl'% City AttorneD Date PACity Clerk\Destruction—Retention1201812018 CITY CLERK Records Destruction Form.doc I TRACY WEAVER, CITY CLERK, HEREBY CERTIFY that the items listed above are approved for destruction on s I a °, + in accordance with City policies and procedures: CJA& � /0. �• 1� "racy W ver, City Clerk Date *NOTE:: The Records Description must be from the Secretary of State Local Government Records Management Guidelines February 2006. It must include the Index (document type), Category and page number (Refer to pages C5-C15) PA Ity Cler,l e3tr uct�on_Retentio N,2018'w 018 TY CN_ERK Recards Destruction Form.doc 554 DOCUMENTS FOR DESTRUCTION 6/2016 BOX 1 Agenda Packets 01/04/05 —CANCELED 01/18/05 01/25/05 02/01/05 02/15/05 02/22/05 03/01/05 03/15/05 DOCUMENTS FOR DESTRUCTION 6/2016 BOX 2 Agenda Packets 4/1/9/05 4/5/05 5/3/05 5/20/05 5/17/05 6/7/05 6/21/05 7/5/05 — CANCELED 7/19/05 7/25/05 8/16/05 8/20/05 9/6/05 9/20/05 10/4!05 DOCUMENTS FOR DESTRUCTION 6/2016 BOX 3 Agenda Packets 11/1/05 10/18/05 12/20/05 12/6/05 11/29/05 11/15/05 DOCUMENTS FOR DESTRUCTION 6/2016 BOX 4 Contract No. Completed/Expired Contractor 1800 8/8/05 Gannett Outdoor Bus Shelters 2553 6/21/04 Don LaFrance, ADA Doors 2603 5/31/05 Prosum 2691 5/31/05 Prosum 2702 12/31/00 El Camino Community College 2737 2/22/05 Wyle Laboratories 2795 8/31/05 LDM Associates 2796 8/31/05 Tina Gall 2826 6/3/05 Burke, Williams & Sorensen 2845 12/21/05 Data Microimaging 2846 2/23/05 California Traffic Safety Institute 2882 8/8/05 Denn Engineers 2887 12/31/08 The Omega Group 2910 3/3/05 LPA 2921 3/12/05 UCLA Medical Center 2959 9/13/05 Motorola Service Agreement 2961 8/18/05 Empire Pipe Cleaning 2967 12/29/05 Waste Management 2970 12/14/05 Falcon Fuels 3019 3/3/05 CBM Consulting, Inc. construction inspection 3037 1111105 Flow Systems Inc. 3042 611/05 Prosum, technical support 3049 9/13/05 Motorola, radio workstations and software 3057 12/21/05 Data Microimaging 3286 5125105 Bell Event Services, Microphone Rental 3312 8/9/05 SPCLA, Animal Shelter 3314 2/22/05 NSA Construction, RSI Bid Group 4 3318 2/23/05 Science Adventures 3324 2/2/05 Burke, Williams and Sorensen, bond disclosure 3342 6/21/05 Tekton Building Library Interior Modifications 3352 5130105 Prosum 3371 11110/05 Nick's Independent Contract Sports Officials 3377 9/30/05 Amy Lane, Contract Instructor 3409 1/24/05 Karcher Environmental, asbestos abatement clubhouse 3431 3/17/05 HH Construction VOIDED CONTRACT 3440 7/20/05 Premium Construction, Playground Equipment 3447 11/18/05 Marcy Dugan Photography 3452 5/4/05 Daphine Painting, George E. Gordon Clubhouse 3453 5/4/05 All Area Plumbing 3465 12/6/05 John T. Malloy, Inc., water line replacement 3473 5/11/05 Sapphire Technologies 3487 10/18/05 Advanced Environmental Services, fuel tank repair 3488 10/18/05 Ford Inc. 3489 9/9/05 Belaire Landscape 6/2016 .BOX 5 Contract No. Completed/Expired Contractor 3141 3/30/05 The Glass Professionals 3100 8/31/05 Tina Gall, CDBG Consultant 3099 8/31/05 Los Angeles Co. CDBG ADA Elevator 3091 12/31/05 Bob Murray&Assoc. Recruitment 3078 11/1/05 Flo-Systems, Inc. Pump Station Motor 3195 11/4/05 Rehab Financial Corp, Minor Home Repair 3185 3/3/05 CBM Consulting, construct management 3183 6/18/05 LDM, Consultants 3178 8/24/05 Willdan, Consultants Land Use 3176 2/8/05 BOA Architecture, Refurb Design Chamber 3148 8/9/05 SPCLA, Animal Shelter 3285 9/28/05 Healthsouth Training Center 3299 3/2/05 Harris &Assoc., consultant design services 3269 12/31/04 Marx Bros. Fire Extinguisher 3268 12/31/04 Dewey Pest Control 3263 11/8/04 Dr. Maureen Sassoon, Health & Safety Services 3258 2/16/05 Cassidy&Associates, LAX Master Plan 3252 9/28/05 Diane Graner-Gallas, Coach Master Swim Team 3249 9/28/05 Robin Ford, Kids Crafts Instructor 3245 12/16/06 Data Microimaging 3241 9/8/05 Jamie Sanchez, Tennis Program Coord. 3232 12/12/05 Tremco Weatherproofing Tech. 3239 8/21/05 Polaris Electric 3229 8/24/05 Polaris Electric 3221 12/12/05 Tremco Weatherproofing Tech. 3220 6/20/05 Sunset Home Improvement, Carpet 3209 3/3/05 Harris & Assoc. Consultants 3207 12/12/05 Tremco Weatherproofing Tech. 3205 8/8/05 Denn Engineers 3198 12/31/05 ASCI, Security Gates NOTE TO FILE—ROOM IN BOX 6/2016 BOX 6 RFP 06-01 3/7/06 July 4"' Fireworks RFP 06-02 3/8/06 Police Vehicles RSI 06-03 3/25/06 Residential Sound Insulation RSI Group 9 RSI 06-04 3/25/06 Residential Sound Insulation RSI Group 10 DOCUMENTS FOR DESTRUCTION 6/2016 BOX 7 Agenda Packets 01/08/13 01/15/13 02/05/13 02/19/13 03/05/13 03/19/13 03/28/13 —SPECIAL 04/02/13 04/02/13 —SPECIAL 04/10/13 —SPECIAL 04/16/13 04/23/13 —SPECIAL 04/30/13 —SPECIAL 05/07/13 05/14/13 —SPECIAL 05/21/13 06/04/13 06/12/13 06/18/13 06/27/13—SPECIAL 07/02/13 —CANCELED 07/16/13 08/06/13 08/20/13 08/22/13 -SPECIAL 09/03/13 09/17/13 09/25/13 - SPECIAL 10/01/13 10/15/13 10/28/13 -SPECIAL DOCUMENTS FOR DESTRUCTION 6/2016 BOX 8 Cont. Agenda Packet 11/05/13 11/19/13 11/26/13 12/03/13 12/11/13 12/17/13 DOCUMENTS FOR DESTRUCTION 6/2017 BOX I Recreation & Parks Individual Contract Instructor Agreements FY 2004/2005 and FY 2005/2006 R&P # Name Services 06-129 Paul Alford Musical Accomp Summer Youth Drama 06-002 Lidia Barillas Masters Swim Coach 05-002A Lidia Barillas Adv. Swim Workouts Coach 06-003 Lori Barraza Youth Swim Team 05-080 Lori Barraza Youth Swim Team Asst. Coach 05-065 Jennifer Barry Private Swim Lessons 05-091 James Batton Technician Youth Drama 06-082 Jennifer Bazilius Private Swim 06-006 Trevor Berens Musical Theater Workshop 05-094 Trevor Berens Musical Theater Workshop 05-104 Ryan Berezoski Skateboard Instructor 06-007 Jillian Berry Private Swim Lessons 05-083 Jillian Berry Private Swim Lessons 07-006 Lauren Blair Asst. Costumer and Choreographer 06-122 Lauren Blair Asst. Costumer and Choreographer 06-105 Sergui Boerica Tennis Instructor 06-104 Natalie Bongioanni Ballroom Dance 06-120 Thomas Bruce Youth Basketball 06-011 Jean Bue Youth Cooking Class 05-109 Madeline Burke Youth Drama 05-085 Madeline Burke Youth Drama 06-014 Laurine Carreon Jr. Drama Show 06-127 Michael Cason Youth Drama Consultant 06-016 Jean Anne Chick Masters Swim Team 06-092 Jeffrey Cason Youth Drama Consultant 06-093 Michael Cason Youth Drama Consultant 06-015 Vicki Chaney Dog Obedience 06-005 Derek Chapin Skateboard Instructor 05-105 Jeananne Chick Masters Swim Coach 06-134 Scott Cummings Private Swim Lessons 05-013 Anne Manic D*Agostino Masters Swim Asst. Coach 06-017 Marina Darowish Belly Dance Workout 06-018 Caleb Davidge Private Swim Lessons 05-066 Caleb Davidge Private Swim Lessons 06-019 Carlie Day Private Swim Lessons 06-020 Steven Demshki Private Swim Lessons 05-067 Steven Demshki Private Swim Lessons DOCUMENTS FOR DESTRUCTION 6/2017 BOX I Recreation & Parks Individual Contract Instructor Agreements FY 2004/2005 and FY 2005/2006 - CONTINUED R&P # Name Services 05-116 Baron Desrosiers Private Swim Lessons 06-090 Baron Desrosiers Private Swim Lessons 06-021 Bobby Dugan Private Swim Lessons 06-138 Lisa Edelman Musical Accompaniment 06-023 Tornme Ellis Tai Ci Chuan Instructor 05-092 Jim Gamble Puppet Productions 06-139 Jeanette Gant Private Swim Lessons 05-082 Jeanette Gant Private Swim Lessons 05-069 Gemma Gaudio Private Swim Lessons 06-026 Tracy Gibson Skateboard Instructor 2012-2013 Public Records Requests 6/2017 BOX 2 RFP 06-01 3/7/06 July 4th Fireworks REP 06-02 3/8/06 Police Vehicles RSI 06-03 3/25/06 Residential Sound Insulation RSI Group 9 RSI 06-04 3/25/06 Residential Sound Insulation RSI Group 10 RFP 06-07 6/30/06 Nash/Douglas Conversion IFP 06-08 8/29/08 HVAC Maintenance City Buildings RFP 06-09 10/10/06 Fire Station 2 Architect Services 6/2017 BOX 3 RFP 06-10 8/22/06 Plan Check Services RSI 06-11 10/24/06 Residential Sound Insulation RSI Group 11 RSI 06-12 11/21/06 Residential Sound Insulation RSI Group 12 RSI 06-13 11/21/06 Residential Sound Insulation RSI Group 13 RSI 06-16 11/28/06 Residential Sound Insulation RSI Group 16 RSI 06-14 11/28/06 Residential Sound Insulation RSI Group 14 RSI 06-15 11/28/06 Residential Sound Insulation RSI Group 15 RSI 06-17 12/5/08 Residential Sound Insulation RSI Group 17 RSI 06-18 12/5/06 Residential Sound Insulation RSI Group 18 RSI Specs and Standard Details Vol I Groups 9 and 10 RSI Specs and Standard Details Vol I Group 11 RSI Specs and Standard Details Vol 2 Group 11 6/2017 BOX 4 PW 06-01 8/15/08 Installation of Telemetry SCADA System NO BIDS RECENED PW 06-02 3/7/06 Tennis and Basketball Courts Refurb PW 06-03 2/28/06 Refurb Driving Range Lakes Golf Course PW 06-05 5/23/06 Curb, Gutter and Sidewalk Improvements PW 06-09 8/10/06 2005-2006 Slurry Sea] PW 06-12 12/5/06 Blue Stone Paving Replacement Main/Grand PW 06-13 11/22/06 El Segundo Athletic Fields 6/2017 BOX 5 City Council Agenda Packets (scanned into Questys Document Imaging) 1/17/06 2/7/06 2/21/06 3/7/06 3/23/06 4/4/06 4/18/06 5/2/06 5/16/06 6/7/06 6/20/06 7/5/06 7/18/06 7/24/06 8/1/06 8/15/06 9/5/06 9/19/06 9/25/06 10/8/06 10/17/06 11/8/06 11/21/06 12/5/06 12/19/06 DOCUMENTS FOR DESTRUCTION 6/2017 BOX 6 Contract# Completion Name Service(s) 2002 01/13/06 SCRMA Workers' Comp. 2746 01/13/06 So Ca Risk Mgmt Assoc. Workers' Comp. 2880 04/25/06 Christopher A. Joseph Consult Water Well 2993 09/07/06 Christopher A. Joseph Environmental Impact 3080 01/08/07 Warehouse Uniforms Police Dept. supplier 3088 01/08/07 Carmen's Uniforms Fire Dept. supplier 3174 02/06/06 City of Redondo Beach Counseling Services 3257 09/09/06 Christopher Joseph Assoc. Environmental Services 3272 02/09/06 Westchester Medical Eval Safety Personnel 3279 12/14/06 Garland Associates Traffic Engr. Service 3332 06/12/06 Hunter-Kennedy&Assoc. Consultant 3332A 06/12/06 John L. Hunter Consultant 3335 01/24/06 Pyro-Spectaculars by Souza 4th 2004 3379 02/09/06 Westchester Medical Group Fitness Eval PD 3381 10111105 Cassidy&Associates LAX Master Plan 3382 10111105 MMWW LAX Master Plan 3389 09/27/05 Ford, Robin Kids Inst. 3388 09/27/05 Elia, Victoria Yoga Inst. 3390 09/27/05 Pottenger, Aleta Youth Instructor 3391 09/27/05 Borgerding, Wanda Tot Musical Inst. 3392 09/27/05 Graner-Gallas, Diane Master Swim Team Coach 3393 09/27/05 Sanchez, Jamie Tennis Inst. 3394 09/27/06 Shultz, Kimberly Youth Swim Coach 3401 09/27/05 Rutledge, Kristie Youth Drama Program 3402 09/27/05 Beahm, Michael Youth Drama Consultant 3408 03/13/06 RJM Design Group ES Aquatic Master Plan 3419 01/25/06 Range Maint. Service PD 3456 03/01/06 Wildan Interim Sr. Planner 3466 02/08/06 Y & M Construction Sidewalk Improvements 34780 3/16/06 Prosum, Inc. IST Consulting 3496 01/26/06 Munifiancial Traffic Congestion 3523 11/14/06 Beahm, Michael Theatre Arts 3524 11/14/06 Borgerding, Wanda Youth Musical Inst. 3524 11/14/06 Elia, Victoria Yoga Inst. 3526 11/14/06 Graner-Gallas, Diane Masters Swim Inst. 3528 11/14/16 Pottenger, Aleta Youth Dance Inst. 3529 11/14/06 Rutledge, Kristie Theatre Arts 3530 11/14/06 Sanchez, Jamie Tennis Instructor 3531 11/14/06 Shultz, Kimberly Youth Swim Team 3533 11/14/06 Gibson, Tracy Skateboard Inst. 3535 12/21/06 Cassidy&Associates LAX Lobby DC 3537 12/14/06 Powertronics Light control Rec Pk 3538 01/06/06 Martin& Chapman Co GM Election 2006 3559 06/07/06 All American Asphalt Continental-Grand-ES Blvd. 3564 06/20/06 Don LA Force Assoc. ADA Access PD 3580 08/15/06 Belaire West Landscape Driving Range Golf Course 3581 06/20/06 Trueline Rec Pk BB & Tennis Ct. 3603A 12/31/06 City of Redondo Beach So Bay Child Health Ctr 3621 10/18/06 Trueline Rec Pk Raquetball ct Contract# Completion Name Service(s) 2721 02/26/07 Rom Takeichi Assoc, ESSHC BD. DOCUMENTS FOR DESTRUCTION 6/2017 BOX 7 PW 11-13 City-wide Fiber Optic Installation Project PW 11-09 Sanitary Sewer System Rehab Project PW 11-09 Refurbish Racquetball Courts at Recreation Park PW 11-04 Miscellaneous Roof Repairs at City Hall PW 11-03 Install Surveillance Equipment at Police Department PW 11-02 Maryland St Improvements—Mariposa.to Palm PW 11-01 2010/2011 Curb and Gutter DOCUMENTS FOR DESTRUCTION 6/2017 BOX 8 RFP 11-02 Lease of Water Pumping Rights FY 2010/2011 RSI 11-04 Residential Sound Insulation Group 41 RFP 11-03 Residential and Municipal Facilities Waste Collection Services RSI 10-10 Residential Sound Insulation Group 41 —CANCELLED RSI 12-02 Residential Sound Insulation Group 43 RSI 11-04 Residential Sound Insulation Group 41 RSI 11-04 Residential Sound Insulation Group 42 DOCUMENTS FOR DESTRUCTION 6/2017 BOX 9 RS 12-05 Residential Sound Insulation Program Group 46 RS] 12-06 Residential Sound Insulation Program Group 46 RSI 12-07 Residential Sound Insulation Program Group 47 R,FP 12-0Park Place Extension RFP 1 .1-0 Maple Ave Improvements DOCUMENTS FOR DESTRUCTION 6/2017 BOX 10 RSI 12-03 Residential Sound Insulation Group 44 RFP 12-15 Elevator Maintenance—CANCELLED RFP 12-16 Custodial Services RSI 12-12 Residential Sound Insulation Group 48 RSI 12-11 Residential Sound Insulation Group 47 RSI 12-09 Residential Sound Insulation Group 46 DOCUMENTS FOR DESTRUCTION 6/2017 BOX 11 Agenda Packets 01/07/07—CANCELED 01/21/07 02/04/07 02/18/07 03/04/07 03/10/07 03/18/07 03/26/07 04/01/07 04/04/07 04/15/07 04/17/07 05/06/07 05/06/07—SPECIAL 05/14/07 05/20/07 05/29/07 05/29/07—SPECIAL 06/06/07 06/03/07—SPECIAL 06/11/07 06/17/07 06/24/07 06/26/07 07/01/07 07/08/07 07/15/07 07/21/07— SPECIAL 07/22/07— SPECIAL 08/04/07 08/05/07 08/12/07 08/19/07 08/26/07 09/02/07 09/02/07 09/09/07 09/16/07 DOCUMENTS FOR DESTRUCTION 6/2017 BOX 12 Cont. Agenda Packets 10/02/07 10/07/07 10/21/07 11/04/07 11/04/07 — SPECIAL 11/18/07 12/02/07 12/16/07 DOCUMENTS FOR DESTRUCTION 6/2017 BOX 13 April 12, 2016 General Municipal Elections— Voted Ballots and Post Count VBM and Provisional for Precincts 18, Precinct 20, & Precinct 30. DOCUMENTS FOR DESTRUCTION 6/2017 BOX 14 April 12, 2016 General Municipal Election— Vote by Mail Ballots—Yellow used envelopes for Precinct 20 and Precinct 30 DOCUMENTS FOR DESTRUCTION 6/2017 BOX 15 April 12, 2016 General Municipal Election— Vote by Mail Ballots—Yellow used envelopes for Precinct 18 and Vote by Mail Applications DOCUMENTS FOR DESTRUCTION 6/2017 BOX 16 April 12, 2016 General Municipal Election— • Used Provisional ballot envelopes for Precinct 18, Precinct 20 and Precinct 30 • Not counted ballots—Received late/No Signatures/Unable to Verify/ Spoiled used for Training/ Returned Unsigned. • Late Vote by Mail Applications—Not Processed • Unused Ballots used for Duplication DOCUMENTS FOR DESTRUCTION 6/2017 BOX 17 April 12, 2016 General Municipal Election— • Vote By Mails returned by Post Office DOCUMENTS FOR DESTRUCTION 6/2017 BOX 18 April 12, 2016 General Municipal Election— • Unused Sample ballots from Precinct 18, Precinct 20 and Precinct 30 DOCUMENTS FOR DESTRUCTION 6/2017 BOX 19 April 12, 2016 General Municipal Election— • Unused ballots (Box 1-#3944-4129 Spanish) • Unused ballots (Box 2 - #4130-4391) DOCUMENTS FOR DESTRUCTION 6/2017 BOX 20 April 12, 2016 General Municipal Election— Unused ballots (Box 3 - #4392-4653) DOCUMENTS FOR DESTRUCTION 6/2017 BOX 21 April 12, 2016 General Municipal Election— Unused ballots (Box 4 - #4654-4920) DOCUMENTS FOR DESTRUCTION 6/2017 BOX 22 April 12, 2016 General Municipal Election— 0 Unused ballots (box 5A - #4921-5149) DOCUMENTS FOR DESTRUCTION 6/2417 BOX 23 April 12, 2016 General Municipal Election— +� Unused ballots (Box 5B - #5154-5194) DOCUMENTS FOR DESTRUCTION 6/2017 BOX 24 April 12, 2016 General Municipal Election— Unused Ballots (Box 6 - #5195-5459) DOCUMENTS FOR DESTRUCTION 6/2017 BOX 25 April 12, 2016 General Municipal Election— * Unused ballots (Box 7 - #5501-5550) DOCUMENTS FOR DESTRUCTION 6/2017 BOX 26 Contract# Completion Name Service(s) 3621 11/3/2006 Trueline PW 06-10 3603 (A-C) 12/22/2006 SB Children's Health CDBG 3581 6/20/2006 Trueline Refurbish courts 3580 8/15/2006 Belaire-West Landscape renovate driving range 3564 6/20/2006 Don La Force Associates PW 05-13 ADA Doors 3559 6/7/2006 All American Asphalt PW 05-12 Rehab Continental 3538 1/1/2006 Martin & Chapman Election 4/11/2006 3537 12/14/2006 Powertronics RP Powerlink lighting 3535 12/21/2006 Cassidy& Associates Consultant 3533 11/14/2006 Tracy Gibson Individual Contract Agr. 3531 11/14/2006 Kimberly Shultz Individual Contract Agr. 3530 11/14/2006 Jamie Sanchez Individual Contract Agr. 3529 11/14/2006 Kristie Rutlege Individual Contract Agr. 3528 11/14/2006 Aleta Pottenger Individual Contract Agr. 3526 11/14/2006 Diane Graner-Gallas Individual Contract Agr. 3525 11/14/2006 Victoria Elia Individual Contract Agr. 3524 11/14/2006 Wanda Borgerding Individual Contract Agr. 3523 11/14/2006 Michael Beahm Individual Contract Agr. 3496 1/26/2006 MuniFinancial Traffic Congestion Fee 3478 3/16/2006 Prosum IS Consulting 3466 2/8/2006 Y&M Construction PW 04-11 curb &ramps 3456 3/1/2006 Willdan Associates Interim Sr. Planner 3419 1/26/2006 Range Maintenance Svs. Maintenance 3408 3/13/2006 RJM Design Aquatics Consultant 3402 2/28/2006 Michael Beahm Assist Cultural Arts Program 3401 9/28/2006 Kristie Rutledge Cultural Arts Program 3394 9/28/2006 Kimberly Shultz Youth Swim Coach 3393 9/28/2006 Jamie Sanchez Tennis Coach 3392 9/28/2006 Diane Graner-Gallas Masters Swim Coach 3391 9/28/2006 Wanda Borgerding Tot Music instructor 3389 9/28/2006 Robin Ford Parent &Me classes 3388 9/28/2006 Victoria Elia Yoga instructor 3390 9/28/2006 Aleta Pottenger Assist Instructors 3382 9/28/2006 MWW Group LAX 3381 10/12/2006 Cassidy& Assoc. LAFB & BRAC & LAX 3379 6/9/2006 Westchester Medical FY 04/05 physical 3335 1/24/2006 Pyro-Spectaculars July 4th celebration 3332 6/12/2006 John Hunter Assoc. Storm Water consultant 3279 12/14/2005 Garland Associates Consultant 3272 2/9/2006 Westchester Medical 2003/2004 physical exams Contract# Completion Name Service(s) 3257 9/7/2006 Chris Joseph&Assoc. BIR Northwest Honeywell 3174 2/7/2006 City of Redondo Beach SBYP Youth Project 3088 1/9/2007 Mr. Uniform Fire Dept Uniforms 3080 1/8/2007 Warehouse Uniform Police Uniforms 2993 9/7/2006 Chris Joseph Consultant 2880 4/26/2006 Chris Joseph&Assoc. Professional Service Agr. 2746 1/14/2006 SCRMA HR Workers Comp 2002 1/14/2006 So Cal Risk Mgmt Workers Compensation DOCUMENTS FOR DESTRUCTION 6/2018 BOX 1 RSI 07-01 4/10/07 Residential Sound Insulation RSI Group 19 RSI 07-02 5/1/07 Residential Sound Insulation RSI Group 20 RSI 07-03 5/22/07 Residential Sound Insulation RSI Group 21 RFP 07-04 6/21/07 3.1 M Gal Circular Reservoir Seismic Eval RSI 07-05 6/12/07 Residential Sound Insulation RSI Group 22 RFP 00-20 10/20/00 Management Services Park Vista 2005-2007 Rec Park Individual Instructor Contracts DOCUMENTS FOR DESTRUCTION 6/2018 BOX 2 I.ZFQ 07-06, 9/11/07 Design& Testing Services RSI Program RFQ 07-07 9/11/07 Compliance Monitoring Services RSI Program RFP 07-08 9/25/07 4" Trailer Mounted Pump 1 5 07-10 1/8/108 Residential Sound Insulation RSI Group 23 DOCUMENTS FOR DESTRUCTION 6/2018 BOX PW 07-01 3/6/07 Playground Equip at Rec Park and Candy Cane Park PW 07-02 5/22/07 2006/2007 Curb, Gutter and Sidewalk Improvements PW -7-03 4/24/07 Library Children's Area Water Damage Restoration PW 07-04 6/5/07 Virginia Street Reconstruction PW 07-05 7/24/07 Install Water Mixers Water Reservoir PW 07-07 7/3/07 Baseball Field Scoreboard and Softball Field Lighting NO BIDS RECEIVED PW 07-08 7/10/07 Rehab Rosecrans Avenue Douglas to Sepulveda PW 07-09 8/21/08 Slurry Seal Nash and Douglas DOCUMENTS FOR DESTRUCTION 6/2418 BOX 4 PW 47-10 9/18/07 2006 Replacement Water Lines PW 07-11 8/14/07 2006-2007 Slurry Seal PW 07-12 1/22/08 Painting of Public Facilities DOCUMENTS FOR DESTRUCTION 5/2018 BOX 5 City Council Agenda Packets (scanned into document imaging system) 09/04/08 09/18/08 10/02/08 10/16/08 11/07/08 07/l/7/08 12/04/08 12/18/08 11/20/08 08/21/08 06/19/08 05/01/08 08/20/08 08/08/08 08/07/08 07/03/08 06/05/08 05/15/08 04/17/08 04/03/08 03/20/08 03/06/08 02/20/08 01/02/08 02/06/08 01/22/08 01/16/08 DOCUMENTS FOR DESTRUCTION 6/2018 BOX 6 Unsuccessful Bids: RSI 09-01 RSI 09-02 RSI 09-03 DOCUMENTS FOR DESTRUCTION 6/2018 BOX 7 Unsuccessful Bids: RSI 09-04 RSI 09-05 RSI 09-06 RSI 09-07 RSI 09-08 DOCUMENTS FOR DESTRUCTION 6/2018 BOX 8 UJISUCCeSSfUl Bids: RSI 09-09 RSI 09-10 RSI 09-11 RSI 09-12 RFP 09-12 Aquatics Site CEQA RFP 09-13 HVAC Maintenance DOCUMENTS FOR DESTRUCTION 6/2018 BOX 9 RSI 09-14 RFP 09-15 Design Beach Lifeguard Station RFP 09-17 Towing Service RSI 09-19 DOCUMENTS FOR DESTRUCTION 6/2018 BOX 10 Contract# Completion Name Service(s) 2721 02/26/07 Rom Takeichi Assoc. ESSHC BD. 2875 02/26/07 CHMS Management Park Vista 2917 09/26/07 City of Redondo Beach So. Bay Youth Proj. 2983 09/29/07 Cal-Air Inc. HVAC SERVICES 3076 01/15/07 Spectra Contract Floor City Hall Floor 3317 03/22/07 Gall, Tina CDBG Consultant 3348 10/31/07 Always Right Home Care Sr. In Home Care 3400 10/31/07 St. Vincent Nutrition Meals-on-Wheels 3414 01/15/07 Spectra Contract Floor City Library Floor 3436 01/15/07 Spectra Contract Floor Clubhouse Floor 3445 06/27/07 Science Adventure Library Park Inst. 3527 11/14/07 Lane. Amy Adult Tennis Inst. 3534 01/18/07 LA Ice Ventures Skating& Hockey Inst. 3536 05/07/07 MWW Group LAWA Lobby DC 3548 07/26/07 Jazzy Gym Rec Park Instructor 3552 05/07/07 MWW Group LAWA Litigation 3569 02/20/07 Bartel Assoc. LLC Future medical costs 3573 02/09/07 W. Solutions, Inc. PD Fitness Program 3586 05/07/07 MWW Group LAWA extension 3601 02/27/07 Fireworks America 4 1 Rec Park 3620 01/03/07 CA Fence & Supply Reservoir Enclosure 3631 5/5/07 So Calif Geotechnical Geotechnical Investigation 3644 3/20/07 Industrial Maint Services Auto. Engine Control Panel 3652 4/24/07 Martin & Chapman Admin. Prop 218 Ballot 3654 10/29/07 MWW Group LAWA settlement 3655 10/29/07 Cassidy& Associates Douglas St. Gap Close. 3660 10/16/07 Borgerding, Wanda Youth Musical Tots Inst. 3661 10/16/07 Elia, Victoria Yoga Inst. 3662 10/06/07 Graner-Gallas, Diane Masters Swim Team 3664 10/16/07 Lane, Amy Youth/Adult Tennis Inst. 3665 10/16/07 Pottenger, Aleta Youth Dance, Etc. Inst. 3671 04/03/07 Elite Bob Cat Services Street Improvements 3680 12/11/07 OHNO Const. Co. Athletic Field Const. 3686 11/19/08 Keyser Marston Assoc. Phase II Plaza ES 3687 03/26/07 MG Enterprizes Blue Stone crosswalk 3689 12/13/07 LA Ice Ventures Skating& Hockey 3691 09/18/08 Tron Construction RSI Group 6-16 3697 06/11/08 Bartel Associates Consultants 3713 06/05/08 So. CA Geotechnical Consultant to City 3718 11/11/07 C.S. Legacy Construction Handicap Ramps 3731 12/19/07 All American Asphalt Rehab Rosecran To Douglas 3732 12/19/07 CC Lane & Sons Cabinets Camp Eucalyptus 3737 10/17/07 DenBoer Engr. Const. Water Mixer Lomita St. 3743 11/21/07 All American Asphalt Slurry Seal 06/07 streets 3786 02/18/08 Bernards Bros. Inc. Const. Management 3877 Canceled So Bay Audio Video PD 3944 12/31/07 Thomas Properties Grp. See Contract 29445 DOCUMENTS FOR DESTRUCTION 6/2018 BOX 11 Prop 218—Water/Sewer Protest Ballots 2015-01-20 Water Water Ballots without envelops— 123 Water Exceptions—95 Water Duplicate Ballots—9 Sewer Sewer Ballots without Envelops—166 Sewer Exceptions— 81 Sewer Duplicate Ballots—8 DOCUMENTS FOR DESTRUCTION 6/2018 BOX 12 CANCELED—Prop 218—Water/Sewer Protest Ballots 2015-01-20 Returned Protest Ballots DOCUMENTS FOR DESTRUCTION 6/2018 BOX 13 CANCELED—Prop 218—Water/ Sewer Protest Ballots 2015-01-20 Protest Ballots Received after 2014-11-18 Council Meeting DOCUMENTS FOR DESTRUCTION 6/2018 BOX 14 Prop 218—Water/ Sewer Protest Ballots 2015-01-20 WATER BALLOTS 2014-12-09 Thru 2015-01-20 DOCUMENTS FOR DESTRUCTION 6/2018 BOX 15 Prop 218—Water/ Sewer Protest Ballots 2015-01-20 SEWER BALLOTS 2014-12-09 thru 2015-01-20 DOCUMENTS FOR DESTRUCTION 6/2018 BOX 16 CANCELED—Prop 218 Water/Sewer Protest Ballots 2015-01-20 Water Ballots 2014-10-27 thru 2014-11-17 DOCUMENTS FOR DESTRUCTION 6/2018 BOX 17 CANCELED—Prop 218 Water/Sewer Protest Ballots 2015-01-20 Sewer Ballots 2014-10-27 thru 2014-11-17 DOCUMENTS FOR DESTRUCTION 6/2018 BOX 18 Prop 218 Water/ Sewer Protest Ballots 2015-01-20 Returned Protest Ballots DOCUMENTS FOR DESTRUCTION 6/2018 BOX 19 April 12, 2016 General Municipal Election— Voter Information DOCUMENTS FOR DESTRUCTION 6/2018 BOX 20 Closed/Completed 2013 —2015 Public Records Requests CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed: 4 Start End Date Box Re tention Dept Records Description, DPeriod ate , ' � 2009 City Council Agenda 1/1/18 12/31/18 1 3 City Clerk — Duplicate Records/Not Originals. 2002 Employee 1/1/02 12/31/02 Recognition Banquet Committee Meeting Correspondences Finance Correspondences 1/1/97 12/31/04 1 3 Finance regarding Business License, Tax Study Memo, Insurance Documents, GASB Accounting Practices, Water Billing, Capital Improvement Budget, Purchasing Category Matrix, Payroll Process LA Air Force Base 1/1/00 12/31/05 3 3 City Correspondences Council/ Manaqer Copies of Travel 1/1/00 12/31/03 2 4/7 City Reimbursements Council/ .___NanaAer City Manager 1/1/00 12/31/00 4 3 City Correspondences re: Manager SBCCOG Monthly Meeting Availability Request; Pool Car; Workshops City Treasurer 1/1/00 12/31/00 4 3 City Correspondence re: Treasurer Portfolio and Summary LAX Oversight 1/1/00 12/31/04 5 3 City Subcommittee Documents Manager & Correspondences re: Regional Airport Plan Resolution Copies; JPA', C:\Users\mshilling\AppData\Loca[\Microsoft\Windows\Temporary Internet Files\Content.OutlookNHLKHFC41\2 CM Office Records Destruction Form 2018,doc Plan Presentation; ASNAC Agendas Copies of Committees, 1/1/98 12/31/04 4 3 City Commissions, & Boards Council Applications, Interviews, & Manager Recognition, Ads, Video, Procedures; City Council External Committees Communication Center 1/1/00 12/31/00 4 3 1.-Police Documents re: Agenda, Budget, Correspondences Correspondences re: 1/1/05 12/31/06 4 3 City-wide Economic Development; Edison, Electronic Communication Policy, Elections, Electricity, Aquatics Program, ES Blvd., Employers, Herald, SSMC, Housing Association, Sales Tax, ESUSD, News, ECIC Plan & Radio Station, Area G, Emergency Preparedness, Woman's Club, El Toro. ............ ....... Copies of LA Board of 6 Supervisors & Equalization Correspondences re: 6 Boeing Satellite Systems ..... ....... Copies of Budget 1999 2006 6 Documents Business License Tax 1999 2001 6 Procedures & Correspondences Correspondences re: 6 Community Economic and Development Services (CEDS) & Block Grant (CDBG) Copies of Events 6 Documents re: Candy Cane Lane, Baseball Games, Good Friday, Employee Banquet; Christmas Dinner, Hometown Fair C:\Users\mshilling\AppD@ta\Loca[\Microsoft\Windows\Temporary Internet Files\Content,Outlook\HLKHFC41\2 CM Office Records Destruction Form 2018.doc Copies of Community 2002 2009 7 Cable History, Promax Systes; Committee A Correspondences re: 7 CalCard FLqgra,m Correspondences re: CA 7 Public Utilities Commission Correspondences re: 7 ,-Census ....... Correspondences re- CA 7 Space Tech Alliance Grant Application Correspondences re: 7 Capital Improvement Program CAMP Eucalyptus 7 Correspondences Candle Software 7 Correspondences Car Wash 7 Correspondences Cellular Sites 7 Correspondences .......... w._.... Copies of Chamber of 7 Commerce Government Affairs Agenda & Correspondences & Steering Committee regiment Downtown El Segundo 7 Revitalization / Specific Plan/Ad Hoc Committee Correspondences Chevron 8 Correspondences Circulation Element Plan 2002 2004 8 & Task Force Correspondences ..............................--.............. City Attorney 2005 8 Active + 1 Correspondences with Bridges & Bridges, Carpenter, Rothans, & Dumont, Jenkins & _±!2gins,.Jones Meter, C:\Users\mshilling\AppData\Local\Microsoft\Windows\Temporary Internet Files\Conterit.0utlook\HLKHFC41\2 CIVI Office Records Destruction Form 2018.doc Copy of the Budget Book 2002 2005 8 Copies of Shute & Mihaly 1998 2006 8 Invoices Copy of Facilities 9 Inventory Federal Express 9 Correspondences FAA Meeting at The 9 Lakes, Task Force, & Correspondences Fire Dept Automatic Aid & 9 SEMS, Inspections, " Disaster Council Meetings, Surveys, & Correspondences Copy of General Plan 9 Zoning Code GIS System 9 u Correspondence Copies of Golf Course 2001 2006 9 Correspondence, Proposals, Financial Statements, Management Contract APPR;epa;rtent DESTRUCTION: d Date APPROVED FOR DESTRUCTION: ity Attorney Date I TRACY WEAVER, CITY CLERK, HEREBY CERTIFY" that the items listed above are approved for destruction on i ;wit" in accordance with City policies and procedures: C) ham jo •4-. /g C:\Users\mshiliing\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.OutlooMHLKHFC41\2 CM Office Records Destruction Form 2018.doc 600 Tracy Weaver, City Clerk Date *NOTE: The Records Description must be from the Secretary of State Local Government Records Management Guidelines February 2006. It must include the Index (document type), Category and page number (Refer to pages C5-C15) 4' C:\Users\mshilling\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\HLKHFC41\2 CM Office Records Destruction Form 2018.doc CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed.- Records Description Start End Box # Retention Dept Dod Pg. C-22 2008 2010 279775509 T+ 5 Rec& Parks Contracts &Agreements In Storage Pg. C-22 2009 2010 279775510 Tf+ 5 Rec& Parks Contracts &Agreements In Storage Pg. C-42 2011 2011 279775520 CU + 2 Rec & Parks Schedules, arksSchedules, Class & Events In Storaqe Pg. C-42 2010 2010 279775518 CU + 2 Rec& Parks Schedules, Class& Events In Storage Pg. C-42 2012 2012 279775516 CU + 2 Rec & Parks Schedules, Class & Events In St e -Pg. . g. P . C-42 2011 2011 279775517 CO +"'2'–— .•-___.....—Re c-'&"..........P—arks Schedules, Class & Events In Storage .......... Pg. C-42 2012 2012 279775515 '-"d-U—+2........... Rec& Parks Schedules, Class & Events In Storage ................. Pg. C-42 2010 2011 279775519 CU + 2 Rec& Parks Schedule, Class& Events In Storage .............._1111........ Pg. C-29 2009 2010 279775504 AU +4 Rec& Parks Deposits, Receipts Deposit Summary Reports In Stq[age., ................. APPROVED FOR DESTRUCTION: ti Depart ent Idea Date APPROVED FOR DESTRUCTION: Date tyAt� � a it , a'—J�7p� C:\Users\jday\Desktop\Records Retention\1. Records Destruction Form(Updated 2018).doc I TRACY WEAVER, CITY CLERK, HEREBY CERTIFY that the items listed above are approved for destruction on in accordance with City policies and procedures: Tracy 11 ver, City Clerk Date *NOTE:: The Records Description must be from the Secretary of State Local Government Records Management Guidelines February 2006. It must include the Index (document type), Category and page number (Refer to pages C5-C15) CAUsemjday\Desktop\Records RetenVon\l.Records Destruction Form(Updated 2018).doc 603 CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM, The records listed below are scheduled to be destroyed: Start RecEnd Box # Retention Dept ords Description Date Daod Timesheets 2006 '2011 229775514 Duplicates Rec& Parks In Stora-qe ............... —-—--------- Pg. C-40 ... ........ '+-2 Rec& Parks Parades& Special Events On Site Pg. C-29 7/19/2012 9/30/2012 2 AU + 1 4—111-- Rec& Parks Deposits, Receipts Deposit Summary Reports OnSite ................ g. C-22 1975 2014 3 CU + 2............................. Rec& OarlFs Agendas Recreation & Parks On Site Pg. C-40 2609.......- 2014 4 CL + 2 Ric & Parks Parades & Special Events On Site ....................... Pg. C-22 2006 2011 5 Duplicates Rec & Parks arks Contracts &Agreements Excl. Capital Improvement Vendors A-Z .......... ............... ...... APPROVED FOR DESTRUCTION: 917,7 D6parRtmen` Head '�' Date APPROVED FOR DESTRUCTION: FDIZ- 0 gi�tYABttorn`ey Date I TRACY WEAVER, CITY CLERK, HEREBY CERTIFY that the items listed above are approved for destruction on C:\Users\jday\Desktop\Records Retention\2.Records Destruction Form(Updated 2018)doc in accordance with City policies and procedures: NTracly -eaver, City Clerk Date *NOTE:: The Records Description must be from the Secretary of State Local Government Records Management Guidelines February 2006. It must include the Index(document type), Category and page number (Refer to pages C5-C15) C:\Users\jday\Desktop\Records Retention\2.Rerwords Destruction Form(Updated 2018).doc 605 CITY OF EL SEGUNDO RECORDS MANAGEMENT RECORDS DESTRUCTION FORM (PQ I of 41 The records listed below are scheduled to be destroyed: 112012009 1512009 1 N/A-copy not required Library Minutes to City C011Z to be retained Meeting in be retained City Council 115/2010 12/21/2010 2 N/A-copy riot require—d _Library--_'_1 Meeting Minutes to be retained City Council 1/412011 12/20/2011 µM4 3 N/A-copy not required Library mm Meeting Minutes to be retained City Council 11110/2012 12/18/2011 4 N/A-copy not required Library ,-Meeting Minutes to be retained City Council 1115/2013 7/2014 N/A-copy not required Library Jfleeting Minutes to be retained City Council 812014 10/2015 6 N/A-copy not required Library Meeting Minutcs to be retained City Council 11/2015 1-2/2016 7 NIA-copy not required Library Meeting Minutes to be retained "Please see attached-3 Tsheets for additional box listiligs. APPROVED FOR DESTRUCTION, Department Head Date APPROVED FOR DESTRUC TION, jq lity Attarmrey Date I HEIZUY CEJUIFY that the items listed above wet c approved for destruction on 11 C, t. n accordance with City policies and proc d tires: Tra y Weave City Clerk Date 606 CITY OF EL SEGUNDO RE CORDS MANAGEMENT RECORDS DESTRUCTION FORM (PG 2 of 4) The records listed below are scheduled to be destroyed: AB 380Fitial Report(pilot 1978 1978 8 N/A-public viewing copy Library water conservation program) not required to be retained -2 copics Proposed WWRP Not listed Not listed 8 N/A-public viewing copy Library (Wastewater Revenue not required to be retained Maintenance Report of 2/10/1993 2/10/93 8 N/A-public viewing copy Library Cit 7-9� ed.qld not required to be retained yn Economic Base Study m5/1983 5/14-8�-— -- 8 N/A-public viewing copy Library Final lie tort 2 coples not required to be retained ve Summary, 6/16/1992 n/a 8 N/A-public viewing copy Library Business climate survey not required to be retained Capital Improvement 1991 99-6— —8 ..........'J� A- ilic viewing copy Library not required to be retained Prog,_-am Preliminary Capital Improvement 1983 1995 8 N/A-public viewing copy Library not required to be retained grr m (4 does) Multi Tamil v 4/1981 n/a 8 N/A-public viewing copy Residential stu not required to be Library add Coma prehensive Annual 2005 2006 8 N/A- dditional copy nretainedot Library Financial Report(duplicate required to be retained NA- dditional copnot.__ Comprehensive innual 2002 2004 4 ......... ...... —L-i,b-r—ary- Financial Reporduplicate re/quiared to be retai Comprehensive Annual 1989 1991 8 N/A-additional copy not Library Financial Report (duplicate required to be retained Comprehensive Annual 1984 1985 8 N/A-additional copy not Library Financial Report(duplicate required to be retained Preliminary operating 1996 1998 8 N/A-public viewing copy Library not required to be retained N Preliminary operating 1999 2000 /A-public viewing copy Library budget m not required to be retained CITY OF EL SEGUNDO RECORDS MANAGEMJ$,NT RECORDS DESTRUCTION FORM (PG 3 of 4) The records listed below are scheduled to be destroyed: Preliminary 2013 2014 9 N/A-copy not required Library operating budget I to be retained Preliminary 2001 20109 N/A-copy not required Library operating budgets I I to be retained Park & Ree 2000 2008 10 N/A-copy not required Library meeting minutes to be retained Senior Housing 2007 2015 10 N/A-copy--norequired .Library board agendas & to be retained meeting minutes Subdivision& 19931 1997 10 N/A-copy not required Library Zoning code to be retained Planning 1/2007 12/2007 10 N/A-copy not required Library commission to be retained agendas Community 2/4/1998 2/4/1998 10 N/A-copy not required Library Cable Advisory to be retained Committee draft minutes Community 3/10104 3/10/04 10 N/A-copy not required ! Library Cable Advisory to be retained Committee agenda Capital 5/2004 5/2006 mm� 10 N/A-copy'—not required Library Improvement to be retained Program Advisory Committee Agendas Water and 3/2004 5/2004 10 N/A-copy not required Library wastewater rate to be retained study task force agenda -n CITY OF EL SEGUNDO RECORDS MANAGEMENT RECORDS DESTRUCTION FORM (PG 4 of 4) The records listed below are scheduled to be destroyed: WIN ii 1 Preliminary FY 1996 FY 2001 10 N/A-copy not required Library capital to be retained improvement oto ram ................. —---—-- ------- N/A-copy not required Library Draft EIR general 1991 2010 10 to be retained plan ----------- Planning 2008 2011 11 N/A-copy not required Library Commission to be retained Agendas & meeting minutes ............. CITY OF EL SEGUNDO RECORDS MANAGEMENT RECORDS DESTRUCTION FORM (PG I of 4) The records listed below are scheduled to be destroyed: Budget book 2002 2003 1 Copy only- not Library Duplicate copy required to retain Budget book 2011 2012 1 Copy only-not Library Duplicate copy required to retain Budget book 2012 12013 1 Copy only-not Library Dplicate copy required to retain Rudget Book 2013 2014 1 Copy only-not Library Du licate Coy required to retain Budget Book 2014 2015 1 Copy only-not Library, Duplicate copy required to retain Library 2007 2014 2 AU+6 LibraiN Timesheets I Cable Timesheets 2004 2006 1 3 AU+6 Library *Please see attached sheets for additional box listings. APPROVED FOR DESTRUCTION: Department Head Date APPROVED PDR DESTRUCTION, 0 q 1pe&_ 600/11a City y tt'rney Date I HEREBY CERTIFY that the items listed above were approved for destruction on C' ;,Oin in accordance with City policies and pr cedazres: Date ti&4—weave , City Clerk T4 Weave 610 CITY OF EL SEGUNDO RECORDS MANAGEMENT RECORDS DESTRUCTION FORM (PG of 41 The records listed below are scheduled to be destroyed: NOW Expenditure Detail TiStatus 1999 2014 Copy only-not required to Library Report retain. *Original inEden --- Credit Card Transaction Log 2007 2015 4 AU+? Library Employee Leave Form 2007 2015 4 CU+2 Library -Baker& Taylor Invoices 2009 20-15 5 AU-+2 --Library INVOICES: Library OCLC 2008 2013 6 Atf+2-- aLibrary of the Library 6 Library Friends 2010"—"- ----_- Book Sales The Library Store 20031 2011 6 Library Recorded Books 2011 2013 6 Library Iff B--S C—O -- 2 2015 6 Library Random House 2013 2014 6 1 Library Jim's Exotic Fish 2002 2015 6 Library Dun&Bradstreet 2000 2012 16 Library Midwest Tape 2007..._-_--2009 6 Library Standard &Poorts 2001 2 011 6 Library P� est 2001 2006 Library Fidelity Credit Service 201_m IT2 2015 6 Library Follett 2006 2008 6 Library Haines & Co. 2000 2010 6— Library Fenton 2002 2009-- 6 ._......_...,......_.w_..— Library_.._ �' Nolo ibraryNolo Press 2002 2015 6 Library ............... MCLS (+misc 2001 2017 6 Library correspondence) The H.W. Wilson 2001 2010 6 Library CITY OF EL SEGUNDO RECORDS MANAGEMENT RLCORDS DESTRUCTION FORM (PG 3 of 4) The records listed below are scheduled to be destroyed: 111lilill lig Info USA 2001 2008 6 AU+2 Library Newsbank 2001 2010 1' 6 Library M. Cavendish 2005 2011 6 Library Office Depot 2010 2015 6 Library World Bank 2001 2014 6 Library Bell Bldg. Maint 22004 i 2012 7 Library AT&T 12011 12012 7 Library Liberty City 2012 12015 7 Library Audio Editions 2008 2015 7 Library Bowker 2002 12012 7 Library Material 2010 2015 7 CU+2 Library Allocation(IFR) R. House 2012 2015 8 Library Rainbow Book 2004 2012 8 Library Quality Books 12013 2014 8 Library West Group 2001 2013 8 Library Vital Signs 1 2012 2015 8 Library Upstart 2011 2013 8 Library Scholastic 2004 2009 8 Library Penill : 20 04 ..................... 2013 8 Library Meeting Room 2012 2015 8 CL Library LA plication CITY OF EL SEGUNDO RECORDS MANAGEMENT RECORDS DESTRUCTION FOR:"' (PG 4 of 4) The records listed below are scheduled to be destroyed: r Donation 2006 201 a 9 & 10 10 CU f 2 Library Rece Final rNotice for 1993 2001 10 p.._.. ._...... �m l?._._____.._ ..... " �� Library Overdue Items Deposit receipts _ 2004 2014 10 _ Library Recruitment 2006 _. __. 2014 11 CL+3 Library (employment „ interview docs) Restraining Order 1999 1999 11 Expiration of Order Library Iron Mountain Please see .._.. Boxes attached list 0 0 z z 0 > z u ut c3 LA CLLij Cc cc 0 0- U.1 V�k > z LL 0 C0- L u < U) LU uj V)En tA L(f)IJ uj m L) u u2 y (A LW z > > >0 > 0 000w >Z z(D oK9iEKUO , ; - �e Lu L" o uj 20- 0000�: W u L) O5 — < < < < .n M 0 u tQ w > LU LLJ Z = "'06 oa 06 06 V) = w cc 0 > 0 LU LLI LccU uj z ~ z nc az le I- to cc m m m LL < < < rL to M r- r- r• r, a 0 0 0 N rN 04 CN m m m en m m 0 r14 N (N r1l NN C-4 r-i 1-4 -1 " r-, Ln N H C-4 -*- 0 Cl 0 0 0 0 CD C) 0 CD 0 0 0 0 0 0 0 N N N N N N f14 N 0 Cp 0 0 0 0 0 0 CN rN tv It tt 14- -Izr r1l cli rN C4 N kN MW 00 co 00 00 00 00 00 00 r- N 00 Wo m �T Lr) LO ko 00 LD U:� 00 00 00 00 x0) m ti) ON of al at of o CD 0 C 0 0 0 0 0 H I-t -4 -f -1 14 H r-i co U) to to Ln Ln Ln Ln Ln ;r vI:r t �r It IT �r cry N C4 r14 rlJ rlJ CN C'Q z 0 ot cc u In ui W a 0 R: ca 0cr cc qF LD UO to to IZ tlo kc to cc CL C ui CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed-, Start • ox # Retention' ; ■ - • • •s'Descriptio Incident 01/06 06/06 09-2016 CL+3 Fire Incident Reports 01/06 06/06 09-2016 CL+7 Firem _ Incident101/06 06/06 10-2016 CL+3 Fire ............... _._._ Incident Reports 01/06 06/06 10-2016 CL+7 Fire Incident _ 07/06 12,/06 11-2016 C„L+3 Fire Incident 07/06 /06 11-2016 CL+7 Fire Incident Reports . 07/06 12.__ .�.. . ....��. ..�m. /06 12-2016 CL+3 Fire I� .....7.11/11............. 1.......2016 CL+7 Fire Incident Reports 07/06 12/06 12- , Incident 01/0706/07 21-2015 CL+3 Fire ........................ ..._ w Incident 01/07 06/07 21-2015 CL+3 Fire .._...... m................... mm..... . Incident Reports 01/07 06/07 21-2015 CL+7IT Fire Incident07/07 12/07 22-2015 CL+3 Fire ................... _ _........................_......... Incident 07/07 12/07 22-2015 CL+3 Fire _.. ..............__...................._...................mm Incident Resorts 07/07 12/07 22-2015 CL+7 Fire Reports-Activity 01/12 12/12 23-2015 CU+2 Fire p p y U+2 Fire Re orts-Activit 01/12 12/15 23-2015 C Reports-Activity 01/13 12/15 23-2015 CU+2 Fire ............ ...... .. CU+2 Fire Reports-Staff vo . 5 AU-2 Fire................mm_ Invoices 01/14 12/14 24-2015 AU+2 Fire Incident............. 01/08 06/08..... 26-2017.._.-....CL+.3....... Fir.........................._ .. e _.... ................................. �w_............................ _� IncidentReports01/08 06/0.8.............. 26-2017 C..�.{'. .................. .. Fire ..........mm...................m......__ Incident 01/08 12/08 27-2017 CL+3 Fire _............................................... _.. Incident 07/08 1_2/08 27-2017 CL+3 Fire Incident Incident Reports _._.____� 01/09 _07/08 12/09 28-20172/08 W W CL+3 Fire X � ..............._ ................. - _...... �. V Incident 07/09 12/09 28-2017 CL+3 Fire Incident Reports 01/09 ...............06/092.9-201�7ITmm mmCL+7 Fire ... __. Accounts Receivable 07/13 06/17 30-2018 AU+4 Fire (non-record.s.)... Reports-Activity 01/11 12/12_ 31-2018 CU+2 Fire 32-2018 CU+2 Fire Report.s.-Activity ..........___.....� /13 12/13 ...............................J..m p....... .. � y _. Fire Re orts-Activit _............_ 01/14 12/14 33-2018 CU+2 .........................................�_................................. NARecords management\Destruction Form\2018-09 Records Destruction Form(Updated 2018)after.docx DOCUMENTS FOR DESTRUCTION 6/2016 BOX 8 Cont. Agenda Packet 11105,113 11/19,113 1 1,126/13 12/03/13 12/I L"I 3 12'1 7/13 DOCUMENTS FOR DESTRUCTION 6/2016 BOX 9 2006 Fire Department Records Dispatch Summaries-Jan 06-June 06 Dispatch Printouts- Jan 06—June 06 EMS Reports—Jan 06—June 06 DOCUMENTS FOR DESTRUCTION 6/2016 BOX 10 2006 Fire Department Records Dispatch Summaries-Jan 06-June 06 Dispatch Printouts- Jan 06—June 06 EMS Reports—Jan 06—June 06 DOCUMENTS FOR DESTRUCTION 6/2016 BOX 11 2006 Fire Department-records Dispatch Summaries -July 06—Dec 06 Dispatch PrintOLA.S-July 06 -Dec 06 EMS Reports -July 06 -Dec 06 DOCUMENTS FOR DESTRUCTION 6/2016 BOX 12 2006 Fire Department Records Dispatch Summaries -.July 06 -Dec 06 [)ispatrh Printouts-July 06 -Dec 06 EMS Reports -July 06—Dec 06 APPROVED FOR DESTRUCTION: Depa i nt He d D to APPROVED FOR DESTRUCTION:Fez- pity Attorne Date I TRACY WEAVER, CITY CLERK, HEREBY CERTIFY that the items listed above are approved for destruction on yFWa� . r$ ►25 in accordance with City policies and procedures: __... WTra6cyl—ever, City Clerk Date :: The Records Description must be from the Secretary of State Local Government Records Management Guidelines February 2006. It must include the Index (document type), Category and page number (Refer to pages C5-C15) NARecords management\Destruction Form12018-09 Records Destruction Form(Updated 2018)after.docx 621