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2018 Dec 04 - CC PACKET AGENDA
EL SEOUNDO CITY COUNCIL
WEST CONFERENCE ROOM -
350 MAIN STREET
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City-related business that is
within the jurisdiction of the City Council and/or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 4, 2018 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of$50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of$250.
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SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -0- matters
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1-
matters.
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matters
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYMENT (Gov't Code § 54957) -1- matter
Position: City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -6-
matters
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I. Employee Organizations: Police Management Association; Police Support
Services Employees Association; Supervisory, Professional Employees
Association; City Employee Association; and Executive and
Management/Confidential Employees (unrepresented groups).
Agency Designated Representative: Irma Moisa Rodriquez, City Manager, Greg
Carpenter and Human Resources Director.
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AGENDA
EL SEOUNDO CITY COUNCIL
- COUNCIL CHAMBER - 350 MAIN STREET
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City-related business that is
within the jurisdiction of the City Council and/or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 4, 2018 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Pastor Wes Harding, The Bridge Church
PLEDGE OF ALLEGIANCE — Council Member Nicol
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PRESENTATIONS
a) Presentation — Honoring Girls' Softball League All Stars
b) Presentation — Introducing the Police Departments' New Canine Officer
c) Presentation — Introducing the Fire Departments' new employees; Liz Lydic —
Management Analyst and Vanessa Arias —Administrative Specialist.
d) Presentation — Introducing Public Works new employee, Jasmine Allen — Sr.
Management Analyst.
e) Commendation — Allen Gragg, EI Segundo Police Department's 2018 RSVP
(Retired Senior Volunteer) of the Year
f) Proclamation — El Segundo's Candy Cane Lane from December 8, 2018 at 7:00
PM through December 23, 2018.
g) Proclamation — Sunday, December 9, 2018 the 55th Annual EI Segundo Holiday
Parade.
h) Presentation — Treasury Investment Portfolio Report
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of$50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of$250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the
Agenda by title only.
Recommendation —Approval.
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B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
1. Consideration and possible action regarding a discussion on the City's
accomplishments made towards addressing the California Public
Employees Retirement System (CaIPERS) rising annual costs and long-
term liabilities.
(Fiscal Impact: None)
Recommendation — 1) Consideration and possible action regarding a
discussion on the City's accomplishments made towards addressing the
California Public Employees Retirement System (CaIPERS) rising annual
costs and long-term liabilities; 2) Alternatively, discuss and take other action
related to this item.
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
2. Warrant Numbers 3023597 through on Register No. 4a in the total
amount of $1,744,663.74 and Wire Transfers from 11/05/18 through
11/11/18 in the total amount of $1,094,426.63. Warrant Numbers 3023699
through 3023839 3023698 and 9000616 through 9000655 on Register No.
4b in the total amount of $1,075,606.11 and Wire Transfers from 11/12/18
through 11/18/18 in the total amount of $2,198,586.62. Warrant Numbers
3023840 through 3023869 on Register No. 4c in the total amount of
$1,177,477.48 and Wire Transfers from 11/19/18 through 11/25/18 in the
total amount $537,557.59.
Recommendation — Approve Warrant Demand Register and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early
due to contracts or agreement; emergency disbursements and/or
adjustments; and wire transfers.
3. Special City Council Meeting Minutes of November 20, 2018 and Regular
City Council Meeting Minutes of November 20, 2018.
Recommendation — 1) Approval
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4. Consideration and possible action to approve Final Vesting Parcel Map
No. 74713 for a three-unit residential condominium subdivision located
at 231 Virginia Street, 406 West Grand Avenue, and 412 West Grand
Avenue.
(Fiscal Impact: N/A)
Recommendation — 1) Approve Resolution approving and accepting Final
Vesting Parcel Map No. 74713; 2) Authorize the appropriate City Officials to
sign and record said Map; 3) Alternatively, discuss and take other action
related to this item.
5. Consideration and possible action to receive an informational report on
the quarterly update for the City Council's Strategic Work Plan and the
Key Performance Indicators (KPIs) for the fourth quarter of Fiscal Year
(FY) 2017-18.
(Fiscal Impact: None)
Recommendation — 1) Receive and file an informational status report on the
Strategic Work Plan for FY 2017-18; 2) Receive and file an informational
report on KPIs July through September; 3) Alternatively, discuss and take
other action related to this item.
6. Consideration and possible action to increase the Fiscal Year 2018-2019
Adopted Budget for continuing appropriations.
(Fiscal Impact: $0 — {Appropriations of $6,739,061 from FY 2017-18
requested to be continued into FY 2018-19})
Recommendation — 1) Approve continuing appropriations from FY 2017-2018
to FY 2018-2019, thereby amending the Fiscal Year 2018-2019 Adopted
Budget in the Funds and by the amounts contained in Attachment 1 and 2; 2)
Alternatively, discuss and take other action related to this item.
7. Consideration and possible action regarding the adoption of a Conflict
of Interest Code required by The Political Reform Act (Government Code
Section 81000 et. seq.) rescinding Resolution No. 4887, and adopting a
new resolution approving a new Conflict of Interest Code.
(Fiscal Impact: None)
Recommendation — 1) Adopt 2018 updated Conflict of Interest Draft
Resolution; 2) Alternatively, discuss and take other action related to this item.
8. Consideration and possible action regarding adoption of a resolution
authorizing the destruction of identified records for the Police
Department in accordance with the provisions of Section 34090 of the
Government Code of the State of California.
(Fiscal Impact: Not to exceed $500.00)
Recommendation — 1) Adopt Resolution authorizing the destruction of records
for the Police Department; 2) Alternatively, discuss and take other action
related to this item.
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F. NEW BUSINESS
9. Consideration and possible action to receive and file a report of
emergency communications protocol.
(Fiscal Impact: None)
Recommendation — 1) Receive and file update and direct staff to develop a
citywide emergency communications policy and procedures memo; 2)
Alternatively, discuss and take other action related to this item.
10.Consideration and possible action to receive and file a Fire Department
Environmental Safety Division Overview Report.
(Fiscal Impact: $0)
Recommendation — 1) Receive and file; 2) Alternatively, discuss and take
other action related to this item.
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
11.Consideration and possible action regarding Council consensus to
cancel the January 2, 2019 City Council Meeting.
(Fiscal Impact: None)
Recommendation — 1) Approve cancellation of the January 2, 2019 City
Council Meeting; 2) Alternatively, discuss and take other action related to this
item.
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Pimentel —
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Council Member Nicol —
12.Consideration and possible action to direct staff to research the
possibility of higher density residential in the area east of and abutting
Washington Park.
(Fiscal Impact: None with this action.)
Recommendation — 1) Discuss the possibility of considering higher density
residential in certain areas of the City, and direct staff to research the
possibility of higher density residential in the area east of and abutting
Washington Park; and/or 2) Alternatively, discuss and take other possible
action related to this item.
Council Member Brann —
Mayor Pro Tem Pirsztuk —
13.Consideration and possible to explore discussion of evaluating the
current business license tax structure and recommendations for
potential reform during the Fiscal Year 2019-20 Strategic Planning and
Budgeting sessions.
(Fiscal Impact: None)
Recommendation — 1) City Council discuss and consider possible action to
explore reevaluating the current business license tax structure during the
Fiscal Year 2019-20 Strategic Planning and Budgeting sessions; 2)
Alternatively, discuss and take other action related to this item.
Mayor Boyles —
PUBLIC COMMUNICATIONS — (Related to Citv Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of$50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of$250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS —
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CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property
Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation; and/or
discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE: )�/
TIME:
NAME:���m�L
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Presentation
Honoring Girls' Softball League All Stars
11
Presentation
Introducing the Police Departments' New Canine Officer
12
Presentation
Introducing the Fire Departments' new employees
Liz Lydic — Management Analyst and
Vanessa Arias — Administrative Specialist.
13
Presentation
Introducing Public Works new employee
Jasmine Allen — Sr. Management Analyst.
14
(I: Ommenbatt" 011
QCitp of (111 begunbo, California
WHEREAS, the goal of the El Segundo Police Department's Retired Senior Volunteer Program
("RSVP")is to assist the Police Department in their efforts to better serve the citizens of
the City of El Segundo; and
WHEREAS, RSVP members are the "eyes and the ears" of the Police Department and, as
representatives of the City and the Police Department,must maintain an image at all
times that parallels the professionalism of the El Segundo Police Department;and
WHEREAS, Allen Gragg has been an El Segundo Police Department RSVP since July 20, 2015,
providing routine patrol but contributing additional hours working the Downtown
Neighborhood Watch,the Little League Parade,the Centennial Fireworks Celebration,
Candy Cane Lane, the Homecoming Parade, the 10k Walk for Education and
performed a street light survey. Allen also removes graffiti,repairs Crime Prevention
and station equipment at home during his off hours and assists the Crime Prevention
Unit with additional duties; and
WHEREAS, Allen Gragg always comes to work with a smile and an eagerness to help with any
request, and makes invaluable contributions to the RSVP program and to our
community with enthusiasm and support; and
WHEREAS, Allen Gragg has been selected by the City of El Segundo as the recipient of the El
Segundo Police Department's RSVP of the Year award in recognition of the 187 plus
hours he has volunteered to the El Segundo Police Department's Retired Senior
Volunteer Program.
NOW,THEREFORE,the Mayor and Members of the City Council of the City of El Segundo,California,
on this 4th day of December,2018,hereby commend Allen Gragg for his invaluable contributions to the
Retired Senior Volunteer Program,and invite all citizens in recognizing Allen Gragg as the El Segundo
Police Department's 2018 RSVP of the Year.
q �
Mayor Drew Boyles
W ayor Fro Tem Carol Tirsvuk Council W ember Or. (Don Brann
Council9Wem6er Chris Timentel CouncilWem6erScot Xicol
15
rortamatt" 011
Citp of CI *egunbo, California
WHEREAS, Great and wonderful events are many times the inspiration of one person,like Ken Bailey,
whose simple idea, that a decorated tree be placed at the end of the cul-de-sac on the 1200
Block of East Acacia in celebration of a neighborhood Christmas in 1949,is over 69 years
later an annual holiday tradition in El Segundo, worthy of national media coverage, and
known as Candy Cane Lane, and
WHEREAS, Candy Cane Lane features Santa Claus arriving on top of a horn-blowing El Segundo fire
engine to light the beautifully decorated homes on Candy Cane Lane as he makes his way
into his sleigh in a Christmas Village situated at the end of the cul-de-sac, from which he
sends good cheer each year for 11 nights this year to thousands of boys and girls,residents
and tourists; and
WHEREAS, Homes,yards and magnolia trees are brightly decorated.The El Segundo Community Band
plays and property owners dress up their homes for all the oohs and aahs and the tradition of
Candy Cane Lane. A few good merry men of Candy Cane Lane,have given their merry
Ho,Ho,Ho's,year after year,in the Santa suit donated by Chevron. A big thanks to Spring
Cleaners for generously making sure Santa's suit is sparkling for the season. The El Segundo
Police Department RSVP's and El Segundo High School ASB volunteers make sure the
crowds maneuver down the Lane in a safe and orderly fashion; and
WHEREAS, Least we forget, we herein list the names of the folks that are synonymous with Candy
Cane Lane. Eyres, Hoods, Hendrixs,Piccirillis, Esdins, Salehs,McEwans,Warwicks,
Moores,Turnbulls, Rady, de Lambertyes, Guidone & Stretch, McCulloughs,
Mitchells, Gans, Hudspeths, Harts, Doukakises,Brunnenkants, Phillipses,Stosser&
Szeto, Leachs, Kehls,Wongs, Schlenderings,Moys, Stroes &Lobjois.
NOW,THEREFORE,on this 41h day of December,2018,the Mayor and Members of the City Council of
the City of El Segundo, California, proclaim the 1200 Block of East Acacia Avenue as CANDYCAIVE
LA VEfrom December 8,2018 at 7:00 p.m.,through December 23,2018,and invite the young and young
at heart to experience the wonders of this El Segundo holiday tradition.
J WE 9A
C,
16
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Cite of (EY �begunbo, (California
WHEREAS, The E1 Segundo Chamber of Commerce has given E1 Segundo
the Annual Holiday Parade for the past 55 years, a tradition
which both celebrates E1 Segundo and calls forth the Holiday
Season; and
WHEREAS, The parade, to be held Sunday, December 9, 2018 from 1:00
p.m. to 3:00 p.m., with a theme of Seaside Yuletide, will
assemble on the corner of Imperial Avenue and Main, and
continue down Main Street, disbanding at E1 Segundo
Boulevard; and
WHEREAS, The parade will start with the Grand Marshall, end with the
traditional Grand Finale - the Chevron Fire Truck, bringing
Santa Claus through downtown El Segundo, and in between,
the crowds will be treated to a few surprises.
NOW, THEREFORE,the Mayor and Members of the City Council of the City
of E1 Segundo, California, do hereby proclaim Sunday, December 9, 2018,
as the 55th Annual E1 Segundo Holiday Parade, and invite the community to
all the traditional E1 Segundo holiday events and wish the Chamber of
Commerce many more years of marching down Main Street.
co
a ?`�
JKayor Drew Boyles
W ayor(Pro Tem Carol(Pirsztuk Council JKem6er Dr. Don Brann
Council96m6er Chris Timentef Councif9Vem6erScot Nicol
17
EL SEGUNDO CITY COUNCIL MEETING DATE: December 4,2018
AGENDA STATEMENT AGENDA HEADING: Presentation
AGENDA DESCRIPTION:
Presentation of Investment Portfolio Report and the Year in Review
(Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Receive and File
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Investment Portfolio Report— September, 2018
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: 5 Champion Economic Development& Fiscal Sustainability
Objective: 3 The City will maintain a stable, efficient, and transparent financial
environment
ORIGINATED BY: Dino Marsocci, Deputy City Treasurer II
REVIEWED BY: Crista Binder, Treasurer
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The Treasury Department presents the September, 2018 Investment Portfolio Report and the Year
in Review which provides a status of Treasury Investment activities and related economic
indicators.
This report will be created and submitted to Council on a quarterly basis. The report will also be
posted to the City's web site under the Treasury Department.
18
' ELSUN
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N M mfr-S1�'11;
r
Cllice of t& 6Zy Yww
Date: December 4, 2018
From: Office of the City Treasurer
To: EI Segundo City Council
RE: Investment Portfolio Report-As of September 30, 2018
Introduction:
This report will serve as a summary for the City of EI Segundo's Treasury Department investment reporting,
compliance, investment environment and future plans; as well as subsidiary schedules which will support the
Portfolio Summary and provide additional analysis of our investments.
Investment 5ummarv:
The investments as of September 30, 2018 are as follows:
September Portfolio Summary
Market
Securitv Tvoe Cost Market value WAM %Yield %of Total
Reserve Portfolio
Government 21,524,319.38 21,283,858.28 2.02 2.09% 25.42%
Municipal Bonds 546,362.50 545,523.20 3.67 3.08% 0.65%
Corp.Bonds 11,023,222.62 10,862,266.55 2.13 2.33% 12.97%
SUPRA's 1,980,113.00 1,955,485.00 1.88 2.05% 2.34%
CD's 16,614,638.95 16.345,618.05 2.47 2.19% 19.52%
Union Bank Trust 51,688,656.45 50,992.751.08 2.19 2.16% 60.90%
LinuiditV Portfolio
Pacific Prem Bank CBD 5,008,557.83 5,008,557.83 1.00 2.08% 5.98%
CAMP-JPAP 7,015,978.24 7,015,978.24 1.00 2.14% 8.38%
LAIF Immediate 3,055,968.28 3,055,968.28 1.00 2.06% 3.65%
LAW Sr. Housing 1,114,930.54 1,114,930.54 1.00 2.06% 1.33%
LAIF-IAWA 10,486,289.21 10,486,289.21 1.00 2.06% 12.52%
LAW Subtotal 14,657,188.03 14,657,188.03 1.00 2.06% 17.51%
Total Invested 76,370,380.55 77,674.475.18 1.15 2.11% 84.39%
Trust Acct.Cash 957.17 957.17 1.00 0.00% 0.00%
Chase Bank-Cash 6,050,286.71 6,050,286.71 1.00 0.55% 7.23%
Total Portfolio 84,421,624.43 83,725,719.06 2.11% 91.62%
Page 1 1
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The portfolio Breakdown by Short Term (< 1 year) and Long Term is:
Short Term Long Term Total
Portfolio Value (Market) $ 38,950,974 $ 38,724,458 $ 77,675,432
Effective Yield 1.938% 2.284% 2.110%
Average Wtd. Maturity 69 Days 2.70 Years 1.44 Years
The interest income received during the period was:
Interest
Month Invested Cost Received %Yield
July 79,709,126 212,543.44 3.20%
August 79,140,871 84,445.61 1.28%
September 78,370,381 83,575.14 1.28%
Avg/Total * 79,073,459 380,564.19 1.93%
*Note:the monthly fluctuation is because interest on most bonds is paid semi-annually,with LAIF paid quarterly,and some investments paid monthly.
Compliance:
It is the intention of the City Treasurer's office to ensure that our investments are in compliance with the maturity
time limits and percentage allocation limits with all of our investments. The City is currently in compliance as
demonstrated below:
Partial List of Allowable Investment Instruments for Local Agencies
I Mabmum City of EI In
Ma�amum Minimum Quality
Investment Type Maturity Specified % of Requirements Segundo Compliance
Portfolio Investments Y/N
Local Agency 5 years None None 0.65% Y
Bonds
1 U. S Treasury °
Obligations 5 years None None 0.00% Y
US Agency 5 years None None 25.42% Y
Obligations
Negotiable
Certificates of 5 years 30% None 19.52% Y
Deposit
Medium Term
Notes 5 years 15% "A" Rating 12.97% Y
Collateralized 5 years None None 5.98% Y
Bank Deposits
Local Agency
Investment Fund N/A None None 17.51% Y
(LAIR
SUPRA Nationals 5 years 10% "A A A" Rating 2.34% Y
Commercial 5 years 10% "A-1/A" Rating 0.00% Y
Paper
Joint Powers N/A 30% Multiple 8.38% Y
Authority Pool
Page 12
20
j Investment Type: Medium Term Notes, Supranationals, CD's&Commercial Paper-As of: September 30, 2018
Maximum Minimum S&P City of EI In
Investment Type Issuer % of Quality Rating Segundo Compliance MARKET VALUE
Portfolio Requirements Investments YIN
j Medium Term Notes TOTAL 15% "A"Rating 12.97% Y 10,862,267
j Medium Term Notes AMERICAN HONDA FINANCE 3% "A"Rating A+ 1.18% Y 987,685
j Medium Term Notes APPLE INC 3% "A"Rating AA+ 0.57% Y 480,710
j Medium Term Notes BANK OF AMERICA 3% "A"Rating A- 0.59% Y 493,610
j Medium Term Notes BANK OF NEW YORK MELLON 3% "A"Rating A 0.60% Y 498,680
j Medium Term Notes BARCLAYS BANK PLC 3% "A"Rating A 0.59% Y 494,780
j Medium Term Notes CATERPILLAR FINANCIAL SVCS 3% "A"Rating A 0.58% Y 484,635
j Medium Term Notes CISCO SYSTEMS 3% "A"Rating AA- 1.18% Y 992,070
j Medium Term Notes DANAHER CORP. 3% "A"Rating A 0.59% Y 491,885
j Medium Term Notes HSBC USA, INC 3% "A" Rating A 0.56% Y 472,085
j Medium Term Notes IBM CORPORATION 3% "A"Rating A+ 0.51% Y 423,994
j Medium Term Notes JOHNS HOPKINS HEALTH SYS 3% "A" Rating AA- 0.17% Y 140,463
j Medium Term Notes MICROSOFT CORP 3% "A" Rating AAA 0.59% Y 493,590
j Medium Term Notes NEW YORK LIFE GLOBAL 3% "A" Rating AA+ 0.57% Y 480.135
j Medium Term Notes ORACLE CORPORATION 3% "A" Rating AA- 0.58% Y 482,765
j Medium Term Notes PACCAR FINANCIAL CORP 3% "A" Rating A+ 0.59% Y 497.730
j Medium Term Notes TOYOTA 3% "A" Rating AA- 0.59% Y 493.380
j Medium Term Notes TOYOTA MOTOR CREDIT CORP 3% "A" Ratinq AA- 0.59% Y 490.285
j Medium Term Notes US BANK NA 3% "A" Ratinq AA- 0.59% Y 496.570
j Medium Term Notes WALT DISNEY CO 3% "A" Ratinq A+ 0.59% Y 490.545 j
j Medium Term Notes WELLS FARGO&COMPANY 3% "A" Rating A+/A- 1.17% Y 976.670
Supranational Obl. TOTAL 10% "AAA" Ratinq 2.34% Y 1,955,485
Supranational Obl. IADB-INTER-AMERICAN DEV 3% "AAA" Rating AAA 1.75% Y
BANK 1,461,8401
Supranational ON IBRD-INTERNATIONAL BANK 3% "AAA" Rating AAA 0.59% Y
FOR RECON& DEV 493,645
Commercial Paper TOTAL 10% "A-1/A" Ratinq 0.00% Y -
Commercial Paper 3% "A-1/A" Ratinq A-1+ 0.00% Y - j
CD'S TOTAL 30% 19.52% Y 16,345,6181
Joint Powers Auth.
Pool TOTAL 30% 8.38% Y 7,015,978
J PAP CAMP 30% 8.38% Y 7,015,978 j
City of EI Segundo-Treasury Department
Continuing Education Tracking -As of September 30, 2018
Requirement YTD Hours Excess/(Deficit) Notes
GIOA- March, 2018,
Treasurer 5.00 21.90 16.90 NACHA-April, 2018
Deputv Citv Treasurer II 5.00 11.90 6.90 GIOA- March, 2018
Investment Environment:
During the third quarter of 2018, rates up to five years increased, continuing the trend from the prior quarter. As of
November 26th, the rates up to two years have increased from where they were at September 30th, but have
decreased slightly in the 3-7 year range. The FOMC raised the Federal Funds Rate at the September meeting to 2.00-
2.25%, and at this time there is a high probability that the Fed may raise rates one more time in 2018 and two to
three times in 2019.The current expectation is for gradual increases, but this could change depending on the current
economic data and the new Federal Reserve Chairperson.
Page 13
21
The graphs and charts below show some of the key interest rates on items we invest in. As rates are expected to rise
over the next few years, we want to time our investments to take advantage of the increases as they occur.
US Treasury Bonds Yield Curve as of 9/30/18
3.50
3.00
2 # 2.73
J x.n
2.50 2 3 �
X2.00 2.125 ' IP ■ 13
Y
v *-1./7
a�
c 1.50
0
1.00
0.50
0.00
1 Mo 3 Mo 6 Mo 1 Yr 2 Yr 3 Yr 5 Yr
6/29/2018 -0.9/28/2018
New Investment Yields vs.Treasury Yield Curve
3.50
3.30 3 30 3.30
3.31 3.27
� 3.10 3.05 � 3.10 3.10
3.20 3.25
300
2.90
�.ti❑ 2.91 2.94
2.88
2.70 r 2.81
2.73
2.50 z az 2.68
2.37
2.52
2.33
2.00
e
v
a
1.50
100
0.50
0.00
1 2 3 4 5
Duration --O---9/2g/2018 ---G--6/29/2018 i YTM CM Cost
Page 14
22
Composite Bond Rates (as of 9130/18)
US Treasury Bonds Rates
Maturitv Yield Yesterdav Last Week Last Month
3 Month 2.19 2.18 2.18 2.13
6 Month 2.36 2.37 2.38 2.28
2 Year 2.81 2.83 2.81 2.67
3 Year 2.88 2.89 2.89 2.73
5 Year 2.94 2.98 2.95 2.77
Source:https://www.treasurV.gov/resource-center/data-chart-center/interest-
rates/Pages/TextView.asgx?data=vieldYear&vear=2018
Cash Flow Analvsis:
The chart below shows the historical cash flow for the last 12 months. We can see that the majority of our funds are
received in the second quarter of the fiscal year,January thru March, primarily due to Business License Renewals and
the annual Chevron Payment. We also receive Sales and UUT taxes during the first few months of the year as well.
Our investments will be purchased with the liquidity relative to our cash flow needs.
Rolling 12 Month Cash Flow Analysis Total Receipts
Notal Disbursements
20,000,000
18,000,000
16,000,000
14,000,000
12,000,000 Z. --
c
10,000,000 -
a ZI
8,000,000
6,000,000
4,000,000
2,000,000 — -
0
Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18
Page 15
23
This chart shows the net change in Cash as related to the Cash Flow Analysis above. Some of the larger
disbursements occur in the third and fourth quarters of the fiscal year. During Q-3, March to June, we have
a significant payment to CalPers for our Other Post-Employment Benefits, and in Q-4,July- September, a
payment to ICRMA for our citywide insurance premiums, a large payment to CalPers for the pension
Unfunded Accrued Liability, and a large infrastructure payment for roadwork which was completed several
years ago. We have added the prior year to highlight the changes that have occurred this year.
Rolling 12 Month Net Change in Cash FY-2016/2017
- s-FY-2017/2018
15,000,000
10,000,000
5,000,000
0 — -
(5,000,000)
10,000,000
( )
(15,000,000)
OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP
Additional Economic Indicators:
Economic Proiections from September Meeting
The Economic Indicators presented below are key items that the Federal Reserve will look at in deciding
whether or not to change interest rates going forward.
The GDP, or Gross Domestic Product, represents the market value of all goods and services produced by
the economy during the period measured, including personal consumption, government purchases, private
inventories, paid-in construction costs and the foreign trade balance (exports are added, imports are
subtracted). This is a key indicator the Federal Reserve will look at when deciding on interest rate changes.
The target level for GDP is in the 2.5%to 3.5% range.
The Unemployment Rate shows the percentage of the labor force that is unemployed but seeking work.
The target level for Unemployment is around 5.6%.
Page 16
24
The PCE Inflation is the Personal Consumption Expenditures rate of inflation. This index is essentially a
measure of goods and services targeted toward individuals and consumed by individuals. The long term
inflation target is around 2% per year. Core PCE Inflation excludes items such as food and energy due to
the nature of their potential price swings.
Fed Economic Projections (central tendencies as of September 2018)
Variable 2018 2019 2020 2021 Longer run
Change in real GDP 3.0- 3.2 2.4- 2.7 1.8- 2.1 1.6- 2.0 1.8 - 2.0
June projection 2.7 - 3.0 2.2 - 2.6 1.8- 2.0 n.a. 1.8 - 2.0
Unemployment rate 3.7 3.4- 3.6 3.4- 3.8 3.5 - 4.0 4.3 - 4.6
June projection 3.6- 3.7 3.4- 3.5 3.4- 3.7 n.a. 4.3 - 4.6
PCE inflation 2.0- 2.1 2.0- 2.1 2.1- 2.2 2.0- 2.2 2.0
June projection 2.0- 2.1 2.0- 2.2 2.1- 2.2 n.a. 2.0
Core PCE inflation4 1.9- 2.0 2.0- 2.1 2.1- 2.2 2.0- 2.2
June projection 1.9- 2.0 2.0- 2.2 2.1- 2.2 n.a.
Memo: Projected appro)riate policy path
1Federal funds rate 2.1- 2.4 2.9- 3.4 3.1- 3.6 2.9 - 3.6 2.8 - 3.0
June projection 2.1- 2.4 2.9- 3.4 3.1- 3.6 n.a. 2.8 - 3.0
Unemplovment
4.75-
4.5-
4.25- �4
4-
t
3.75-
1 I I I I f I 3 k I
01/1703/17 05/17 07/17 09/17 11/17 01/1803/18 05/18 07/18 09/18
A-1 o nth
Source:htto:lldata.bIs.eov/cel-binAurvevmost?hIs
Page 17
25
Inflation:
Inflation Rates by Month 201,X2018
' 3.5
3
2.5
2
o�
1.5
1
0.5
0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Average Inflation Rates by Year
4.5
4.0
3.5
3.0
2.5
2.0
%
1.5
1.0
0.5
(0.5)
(1.0)
1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Source: httD://www.usinflationcalculator.com/inflation/current-inflation-rates/
Page 18
26
Retail Trade & Food Services, ex Auto, US Total
2017 —2018
Seasonally Adjusted Sales (Millions of$)
410,000
400,000
390,000
380,000
370,000
360,000
350,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Source: United States Census Bureau- http://www.census.gov/retail/index.html
Investment Strateev:
It is the City and City Treasurer's policy to invest funds in accordance with the Investment Policy and to meet all legal
requirements regarding the safeguarding of funds.
In the past we maintained a higher cash balance at the bank in order to offset our bank fees since our Earnings Credit
rate was higher than the LAIF rate. Now that the LAIF interest rate exceeds our Earnings Credit rate we have lowered
our bank balance and invested more short term funds in LAIF. We will now pay bank fees but earn more interest
income, and will continue to monitor our cash flow needs in order to determine which investments will maximize
return while providing the proper level of liquidity.
The Liquidity Schedule provides an overview of when our current investments are due to mature. We will plan our
future investments to coordinate with these maturities in order to ensure a liquidity balance to our portfolio. The
Investments by Security Type schedule provides an additional breakdown of how our funds are presently allocated.
The Portfolio Summary for the month is included as an attachment to this report.
Additional Notes:
The City has funds of$1,114,930.54 which belong to the EI Segundo Senior Citizens Housing Fund and is now shown
as its own LAIF balance. There are also LAWA RSI (Los Angeles World Airports Residential Sound Insulation) funds of
Page 19
27
$10,486,289.21 included in the City's LAIF balances. The applicable interest for these accounts is posted quarterly in
the same manner as the regular City LAIF interest posting.
In June of 2018 the City Council approved Resolution No. 5094 which now allows the City to invest in a Joint Powers
Authority Pool with a maximum of 30%of the total portfolio. The City has established an account with the California
Asset Management Program—CAMP, and funded the account with a $7,000,000.00 deposit on August 23, 2018.
The City of EI Segundo utilizes the following Brokers/Dealers to conduct investment trades:
Cantor Fitzgerald &Co.
CastleOak Securities, L.P.
Higgins Capital Management, Inc.
Multi-Bank Securities, Inc.
Mutual Securities, Inc.
Vining Sparks IBG, L.P.
Wells Fargo Securities, LLC
Page 1 10
28
City of EI Segundo
Investment Advisory Committee
Liquidity Schedule
As of: September 30,2018
Cumulative
%of Total %of Total
Item Availabilitv Par Value Cumulative Balances Assets Assets
Cash in Bank
Chase Immediate 6,050,286.71
Union Bank-Trust Account Immediate 957.17
Cash in Bank-Total $6,051,243.88 $6,051,243.88 7.16% 7.16%
LA.1.F. (State of California) LAW Immediate 3,055,968.28 $9,107,212.16 10.77% 3.61%
Cash Immediate $9,107,212.16
L.A.I.F.-Senior Housing Fund LAW Immediate 1,114,930.54 $10,222,142.70 12.09% 1.32%
L.A.I.F.-LAWA(Restricted) LAIF Immediate 10,486,289.21 $20,708,431.91 24.49% 12.40%
Pacific Prem Bank CBD 5,008,557.83 $25,716,989.74 30.41% 5.92%
CAMP-JPAP 7,015,978.24 $32,732,967.98 38.71% 8.30%
Portfolio Investments: <30 Days . r $25,716,989.74 30.41% 0.00%
31 to 90 Days $3,245,000.00 $28,961,989.74 34.25% 3.84%
91 to 180 Days $1,000,000.00 $29,961,989.74 35.43% 1.18%
181 to 365 Days $8,095,000.00 $38,056,989.74 45.01% 9.57%
1 to 2 Years $15,108,000.00 $53,164,989.74 62.87% 17.87%
2 to 3 Years $10,910,000.00 $64,074,989.74 75.78% 12.90%
3 to 4 Years $8,165,000.00 $72,239,989.74 85.43% 9.66%
4 to 5 Years $5,303,000.00 $77,542,989.74 91.70% 6.27%
Subtotal 75,451,755.82
Grand Total $84,558,967.98 100.00%
Investment Portfolio subtotal $78,508,681.27
Investments by Maturity Date ■Part Value
$16,000,000.00
$14,000,000.00
$12,000,000.00
$10,000,000.00
$8,000,000.00
$6,000,000.00
$4,000,000.00
$2,000,000.00
$0.00 —
a`awe a`,q6 ,�(.� �1 AQP ��`' Qom' a��i a�y ���ty yWac`' �eb�h meat`'
�FQ ,� Z° � q' 0 soop y�4 o3�Oy �0`b �p3 A wok
Sk QaL
Pagel 11
29
City of EI Segundo
Investment Advisory Committee
Investments by Security Type
As of: September 30, 2018
Cumulative
%of Total % of Total
Item Availabilitv Market Value Cumulative Balances Assets Assets
Cash in Bank
Chase Immediate 6,050,286.71
Union Bank-Trust Account Immediate 957.17
Cash in Bank-Total $6,051,243.88 $6,051,243.88 7.23% 7.23%
L.A.I.F. (State of California) LAIF Immediate 3,055,968.28 $9,107,212.16 10.88% 3.65%
Cash Immediate $9,107,212.16
L.A.I.F. - Senior Housing Fund LAIF Immediate 1,114,930.54 $10,222,142.70 12.21% 1.33%
L.A.I.F. - LAWA(Restricted) LAIF Immediate 10,486,289.21 $20,708,431.91 24.73% 12.52%
Pacific Prem Bank CBD 5,008,557.83 $25,716,989.74 30.72% 5.98%
CAMP-J PAP 7,015,978.24 $32,732,967.98 39.10% 8.38%
Portfolio Investments: CD's 16,345,618.05 $42,062,607.79 50.24% 19.52%
GoVt Obligations 21,283,858.28 $63,346,466.07 75.66% 25.42%
Municipal Bonds 545,523.20 $63,891,989.27 76.31% 0.65%
SUPRA's 1,955,485.00 $65,301,951.07 78.00% 2.34%
Bonds 10,862,266.55 $76,164,217.62 90.97% 12.97%
Subtotal $74,618,506.90
Grand Total $83,725,719.06 100.00%
Investment Portfolio subtotal $77,675,432.35
INVESTMENTS BY SECURITY TYPE
Cash Immediate,
$6,451,244 LAW Immediate,
Bonds,$10,862,267 $3,055,968
SUPRA's, 1,955,485.00 LAI F.-Senior Housing,
Municipal Bonds, $1,114,931
545,523.20 LAIF-LAWA,
$10,486,289
Pacific Prem Bank CBD,
+ $5,008,558
Gov't Obligations,
21,283,858.28
CAMP-JPAP,
$7,015,978
CD's,$16,345,618
Page 12
30
EL SEGUNDO CITY COUNCIL MEETING DATE: December 4, 2018
AGENDA STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Consideration and possible action regarding a discussion on the City's accomplishments made
towards addressing the California Public Employees Retirement System (Ca1PERS)rising annual
costs and long-term liabilities. (Fiscal Impact: $0)
RECOMMENDED COUNCIL ACTION:
1. Consideration and possible action regarding a discussion on the City's
accomplishments made towards addressing the California Public Employees
Retirement System(Ca1PERS) rising annual costs and long-term liabilities.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
A. Informational brochure on the City's accomplishments towards addressing the
financial issues related to the Ca1PERS pension costs and liabilities.
B. Bartel &Associates report on the City's unfunded pension liabilities
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: 5(b) Champion Economic Development and Fiscal Sustainability:
El Segundo approaches its work in a financially disciplined and
responsible way
Objective: 2 The City will maintain a stable, efficient, and transparent financial
environment
ORIGINATED BY: Joseph Lillio, Director of Finance'✓ �
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
At the December 21, 2016, CaIPERS Board (the "Board")meeting, it was approved by the Board
to lower the Ca1PERS discount rate assumption. The discount rate, or long-term rate of return,
was adjusted from 7.5% to 7.0%. This adjustment will be phased in over a three year period.
31
The result of this Board action is an increase of public agency employee contribution costs
beginning in Fiscal Year (FY) 2018-19.
The phase-in of the discount rate change approved by the Board for the next three years is as
follows:
Valuation Date FY for Required Contribution Discount Rate
June 30, 2016 2018-19 7.375%
June 30, 2017 2019-20 7.25%
June 30, 2018 2020-21 7.00%
The lowering of the discount rate had an adverse effect on the City's annual pension related costs
to Ca1PERS. The City's pension plans will see an increase in both the normal cost (the cost of
pension benefits accruing in one year for active members) and the accrued liabilities (the future
cost of pension benefits). These increases to the normal cost and accrued liabilities will result in
higher required employer contributions beginning in FY 2018-19. In addition to the lowering of
the discount rate, Ca1PERS is contemplating additional changes to the pension system to further
mitigate risk. These changes will have added budgetary pressures to the City of El Segundo.
At the request of Dr. Brann, on April 4, 2017, staff brought forth a Council report to consider the
concept of forming an ad-hoc committee in order to effectively address the rising pension costs,
the fiscal challenges, as well as potential solutions the City will need to confront in the coming
years. The composition of this ad-hoc committee was scheduled for the following Council
meeting.
April 18, 2017, City Council approved the formation of an ad-hoc pension committee and
appointed two Council Members to the ad-hoc committee: Mayor Boyles and Council Member
Dr. Brann. This ad-hoc committee was tasked with exploring potential solutions to effectively
address the rising pension costs the City will need to confront in the coming years.
The first ad-hoc meeting was conducted on June 5, 2017 and included the following participants:
• Mayor pro tem Drew Boyles • One Executive/Managerial
• Council Member Dr. Brann representative from each department
• City Manager Greg Carpenter • Two representatives from each of the
• Finance Director Joseph Lillio bargaining units (a primary&
• Finance Manager alternate)
There were five additional ad-hoc meetings in 2017, that were heavily attended, and then the
meetings went to a quarterly rotational schedule beginning in 2018, with the last meeting held on
October 16, 2018. Bartel Associates came to the October meeting and presented a detailed
report on the status of the City's pension plans. Mary Beth from Bartel Associates provided a
presentation (exhibit B) about the City's unfunded pension liabilities, what steps the City has
taken so far to address these liabilities, and potential steps it can take in subsequent years to
2
32
continue addressing the unfunded pension liability of approximately $130 million to the
California Public Employees' Retirement System (CaIPERS).
In addition to forming an ad-hoc committee, the City took the position to have a proactive voice
and directly participate in a CalPERS Board meeting in order to have a unique opportunity to
directly impact CalPERS policy. Mayor pro tem Boyles and the Director of Finance, Joseph
Lillio, attended and represented the City of El Segundo's interests at the CalPERS Board
workshop and Board meeting in Sacramento on November 14-15, 2017.
The CalPERS Board workshop included discussion on the various factors impacting the pension
formula (the discount rate, mortality assumptions, market rate assumptions (how much the fund
is projected to earn in the next 10, 20 and 30 years), economic inflation rates, how the assets are
invested (percent in equities versus percent in fixed income), divestment from particular sectors
of the market, social policy, etc. The discussions that came out of this workshop had a direct
influence on CalPERS policy and the rates charged to member agencies. The League of
California Cities (the "League") encouraged member agencies to attend this workshop that only
occurs once every four years. The workshop was well attended by other member agencies and
League representatives.
The City of El Segundo and the League's efforts to have more local influence on CalPERS board
policy is an approach worthy of continuing to explore moving forward.
Through the process of actively engaging in this very important topic, the City Council and staff
have become well versed on CalPERS pensions and the significant challenges that are eminent in
the coming years. This has allowed the City to effectively position itself to successfully manage
the fiscal challenges facing the City in the years to come.
Through City Council's prudent actions, the City has saved a total of $6,153,000. This
savings has been implemented over the past two years through being proactive & strategic at
addressing the rising pension costs. The details of these savings are as follows as well as
outlined in a pension FAQ (exhibit A):
• Additional Payment towards Unfunded Pension Liabilities in FY 2017-18 and 2018-
19 in the total amount of $3,401,141 (direct reduction of principal) resulting in a
savings of$3,745,000 in interest payments to CalPERS over the next 25-30 years
• Complete Fresh Start (Refinance): In December 2017 City Council approved staff
recommendations to refinance the Miscellaneous Plan (refinanced from 30 years to
22 years), PD 2 n Tier Plan (refinanced to 10 years), and PD PEPRA Plan(refinanced
to 10 years). The City saved $1.86 million in interest payments to CalPERS over the
next 30 years by adopting the recommendations.
• Pre-payment of the Annual Unfunded Liability (UAL)
o Prepaid the UAL for FY 2017-18, saving$258,000 (immediate savings)
o Prepaid the UAL for FY 2018-19, saving$290,000(immediate savings)
o The City will continue to evaluate this approach each fiscal year. It is
estimated that the savings in subsequent years will be $300,000+per year.
3
33
• Set-up IRS Section 115 Pension Trust—Pension Stabilization Fund with PARS
o Initial deposit of$1,000,000 made in April 2018
o Additional $1,000,000 deposit made in October 2018
o $2,000,000 principal plus interest at an annual rate of—5%-6%
• Creation of 2nd Misc Tier (2%@55 to 2% @ 60 was effective 1/1/2013) and 2nd PD
Tier(3% @50 to 3% @ 55 was effective Nov. 2012)
• All Miscellaneous (non-sworn) employees are paying their full employee share of
pension costs, 7%, as of January 1, 2018.
• All Public Safety employees (except police management) are paying their full
employee share of pension costs, 9%, as of June 1, 2017 and will begin paying an
additional 3%, for a total of 12%, as of November 24, 2018.
Staff will continue to seek opportunities to reduce the City's short-term and long-term exposure
to the risks associated with managing public employees' pensions. The City will also continue to
be proactive and engaged in finding viable solutions to address the fiscal concerns with the
Ca1PERS pension system. Taking this active approach will give the City the flexibility to
successfully navigate the looming fiscal challenges that lie ahead.
4
34
}
1 [
CITY OF E �. SEGUNaD
, r
r-
'� i� � .. •� � -'• � . -. Vit. . � � � �- �. '✓.�. '
"". - ^4rw•yL� YyF�� - t ,.. .����31t-..�P` r,,}�f *��.+' �. y`f+.0..:� '_1' � ,-
� VERVIEVI� S / FABS
•
-r-.11r 1*
EL [OUR v
S i
PENSION COSTS
OVERVIEWS & FAQS
Over Ae past 'eviyo yea is d-ie vjk'y proactivel-y a�
s���3 3c al c.ddresse'd s, r i uC, y��'�nSi0n
g ti
-Osis.
S ;
FAG: How much have we saved?
Answer: Total cost savings of $6,153,000.
1
FAG: How much have we paid and what were the
results?
Answer: In FY17-18 the City made a payment of
$1,901,141 (direct reduction of principal) resulting in
savings of $2,587,000 in interest payments to
7 CalPERS over the next 25 years.
i,lLk !M�• �,_ _ r-u, [fl- lILLd _-M 1 .0-M
]ILSIGUNDO Page 1
Fiscal Year 2018-2019
Prepared by Finance Department 36
E � � 00
•IMf fffRR [f H)•
OVERVIEWS & FAGS
(CONTINUED)
• Additional payment towards Unfunded Pension
_ Liabilities. (FY18-19)
FAQ: How much have we paid and what were the
results?
Answer: In FY18-19 the City made a payment of
$1,500,000 (direct reduction of principal) resulting in
savings of $1,158,000 in interest payments to
CalPERS over the next 25 years.
r'----lete Fresh Start (Refinance
FAQ: How was refinancing structured and what were
the results?
Answer: In December 2017 City Council approved
staff recommendations to refinance the
Miscellaneous Plan (refinanced from 30 years to 22
years), PD 2nd Tier Plan (refi to 10 years), and PD
PEPRA Plan (refi to 10 years). The City saved $1.86
million in interest payments to CalPERS over the
next 30 years.
Page 2
Fiscal Year 2018-2019
'
Prepared by Finance Department 37
ELsEcuN o
Q
OVERVIEWS & FAQS
(CONTINUED )
Pre-paymeni of the Annual Unfunded Liability
(UAL)
FAQ: What were the results of the pre-payment?
4W ki
Answer:
♦ ti -Prepaid the UAL for FY 2017-18, saving $258k
(immediate savings).
�•
-Prepaid the UAL for FY 2018-19, saving $290k
(immediate savings).
- • Set-up IRS Section 115 Pension Trust - Pension
I ee Stabilizatir . -nd vv t'
rT:
FAQ: How is the trust structured?
Answer:
*Initial deposit of $1,000,000 made in April 2018.
-Additional $1,000,000 deposit made in October
2018.
-- •$2,000,000 principal plus interest at an annual rate
of -5%-6%.
Page 3
Fiscal Year 2018-2019
Prepared by Finance Department 38
•r s r area+ +
OVERVIEWS & FAQS
(CONTINUED)
WWICreation of new Tiers for new members of the
'-� City
' - • ' FAQ: Which Tiers were created?
Answer:
y A: k Creation of 2nd Misc Tier (2%@55 to 2% @ 60 was
effective 1/1/2013) and 2nd PD Tier (5% @50 to 3% @
55 was effective Nov. 2012).
•
Employees have picked up their full pension
costs
FAQ: Which groups have made these changes?
v.i
Answer:
•AII Miscellaneous (non-sworn) employees are
paying the full employee share of 7% as of January 1,
2018.
. .. •AII Public Safety employees (except police
management) are paying the full employee share of
9% as of June 1, 2017.
4'
f
Page 4
Fiscal Year 2018-2019
Prepared by Finance Department 39
F�sE � Qa
OVERVIEWS & FAQS
CONTINUED
The City has worked closely with professionals in
the pension field and have complied the following
V study and information.
FAQ: How did the pension cost get here?
V. a At Answer:
• Investment Losses
,tom, •CaIPERS Contribution Policy
-Enhanced Benefits
-Demographics
Annual Return on'Market Value ofAtcets
i
u
:,�•;', %I Y '95 ^S '?3 'al �`�'G3 1 W '03'r,6 lY 9E "R 10 'f:
:}.]fit t9S
�y�e�rttx1"162�ssstzFe�r:sc--41- al - s'-wv+a• - n� - :.
abort a stones ronmbarioas.pa=euta.etc,received evenly d rottghout sesr.
USISGUNDO Page 5
Fiscal Year 2018-2019
wwi�' Prepared by Finance Department 40
f�SEGI�N��
w
-�rera�asare■�air
OVERVIEWS & FAGS
(CONTINUED )
Miscellaneous
3 0°0
vw,
rr
r`
r
r/
2 0°,0
r
rr
i
rr
r
rr rr
r
1-5°B
50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 7.0
2.'i0°'R 55 3°r.•ri 60 —PEPRA"'ort G2
Safety
3-0^° ------------------ ---��.�.�:w� �..�
2-04°
l-5?0
1.0°0
50 51 52 53 51 55 56 57 58 59 60
°bn55 _°-dtt50 ---3°og55 - - --•3°oa50 — --�
PEPRA:°o rc 57 - PEPRA 1 S-4jj 57 —PEPFU'_-.,it 57
]ILSIGUNDO Page 6
Fiscal Year 2018-2019
woio� Prepared by Finance Department 41
_! .ems
ECSEGUNon
.iao ai•sure■ nir•
OVERVIEWS & FAQS
(CONTINUED )
Miscellaneous Demographics
�o
250
200
150
100
"how— 50
o. ,3 w w c-1 v; w cs rx a as n: 18 1:lxt -97 IF] ]0r :I1 :1: �3 I'l
!49 3A! 11i .3i MS a13 1:6
�17L•csn Pn� Si! lal:]ai 170 IN lu 19 IV _14 -1 � ST .4 :.f .1 :3* _A A2 300 NsI3.53
Safety Demographics
250
_00
150 — — —
100
;Q
t
iiA7:e i1S t!a .E i� i'i• ��< lib lI= 1:1 IL i l:i L ]IS 19f i0a �7C f l:4 i' J
IITr.S�aQ Pr• � 1!' [:I S:I ff E3S 131 W 1u ice' l4: i�S ]EC 1"_I fbC 3!6 iwx S! `J4 m I?16 7'1
BISO'U ad Page 7
Fiscal Year 2018-2019
jjjjjjjjjjj����' Prepared by Finance Department 42
aid a1-•
E�SIGum .
OVERVIEWS & FAQS
(CONTINUED )
FAQ: What is our current Miscellaneous group's
Funded Status?
Answer:
v
f'i1�f:d l'I:Ith.\errlxandlrunu•iel Liehililirr!.�\1i114rnn
51 LII
� �lllll
s_ f
l'ofunJnl.�S'_
�,v1 1 nfirndld.LU
V60
4n
]16 X17
=�� 1 ''_'' R`{ -� • r lo.elirr ■lellrc •\x.clx
FAQ: What is the Miscellaneous group's historical
funded ratio?
Answer:
IIistoricaIFunded Rylio
1".
IOOe o
80`0
R
Oee ro81+M tl4 T!S i 16J f ��tlE Yd 1 �3
\S1.\lo. 11[.1 11,I I VI[ 'Y `41 41 hi 116 3 M f E 1 b •�! 1 �i
SG S'o� �. iillll:r;nmlted
ILS I UNDO Page 8
Fiscal Year 2018-2019
NUNN" Prepared by Finance Department 43
E� BON U
•I�C�■/Okk i[F Ifli•
OVERVIEWS & FAQS
(CONTINUED)
Historical AAL vs.NIVA
S1-10
• $120
r: ye
�f� ;. " ..r $100
aw. 1 4, _
5R0
5GU -
5-10 - - -
$20
SO
u 4
6.30:13.4`630..1 19 funded status estimated
FAQ: What is the Miscellaneous group's historical
employer contribution rate?
�Y
Answer:
Historical Employer Contribution Rates(Percent or Payroll)
301
t �
1 ■
•
21rn
s
r
w
1GOo
t�
10°b -41r
• •• r • • • • •-t • a • • • • •
a
' San ■ �'
1
neo
Fl- F1• F1' - FY iF Y r 5-Fs-iFY NF1-•FY•FY FY -11 F1-I'll"IFY. FlFl99 DO O1 02 03 OJ OS 1l1M 07 OS i79 10 tl l2 13 U _Normal Cost 6J `? 53 %0 ?.6 '.'7915: 8318-118�6-,I%4� � •6�6.%I �.tTotalRate .6.0 0 r ti�r� 0 0 0.0 o.06.,*IIIA`m 16 to 0_10 1. 13 ]I" 161 I' 39] 3„:6
env
11 GUNDO Page 9
Fiscal Year 2018-2019
lwiw� Prepared by Finance Department 44
ILL U N �
. --3-
-Sa/
•I/C/R//R/!1/ If1f•
OVERVIEWS & FAQS
(CONTINUED)
FAQ: What is the projected contribution rate &
funded status for Miscellaneous group?
Answer:
$,AW, y : ContribeltiooProjection—Percent ofPay
NP
_ .zS•
?0°. ='1'' ^qgy ^qp.y ti6b'y tilt^� y�1'1' ti13 11
J'
Hr.
r i f
*�
=9b Pcrccmdc ;Olh PerccnGle -Sth Pcrcentde
,��•
Contribution Projection—Percent of Pak)
(50'k Percentile)
Scala
Mr.
?d°a '99» 30.3%31.1%3L7%32-3%
325%335
36.7%27.1%2754''
29.0%-
31%
_0'a
!.log.
�•
8.9v93% 9.6% 9.7% 10.0% lo_1% t0.2% 1913% 10.4%10.4% 103%
R-1%
0°o
19119 14-20 _0^1 11''^ =3'^4 21.2, 2j"_5 _'6
Tout Yontnl Cmr —:,-A;.Paentnn
9 Ls a%TJ Page 10
Fiscal Year 2018-2019
Prepared by Finance Department 45
ILSIGUNqu ,
— 1�s� •il Clla OiRlf■ Ifil•
OVERVIEWS & FAQS
(CONTINUED)
Amortization Policy Comparison
(25th,59th and 75th Percentile)
�-- .�� r° :�,;,M�,-,�. �:• � .. tea° ,
gab ti.:
`p.
lUSo
� 1 1, I 1 l ' ��• -
~�_. _•R�}-5'�r'^� �nAi�.;�t"•=._'z1.`.•tiV 1�'.+:.�14 4 i ti, A �.�•
MMI Pcaantik-NCw Pclit} r`+f7th Pcicculik-Old Polity
'YY
Funded Status Projection
t-5¢s
l._ 0 1•.i
r a
,ice• ,P' d,{!' �••' }. Y. .. �.- .• _ .�� ��
-5th Percenfik 501h Percentile 25th Percentile
Page 11
Fiscal Year 2018-2019
MOWN" Prepared by Finance Department 46
EL Slag
n�ne���uea+nr•
OVERVIEWS & FAQS
(CONTINUED )
FAQ: What is our current Safety group's Funded
Status?
t Answer:
AW, ' f' City[':d IT HS V—i,:uuI 1tlum iel 1 is Lilldrn C"Milliumi
k
IRA
I„n•�a.,l ani
p i m�mad-ems
�-
FAQ: What is the Safety group's historical funded
ratio?
Answer: HialuricalFunded Ratio
. 1IfMo
[Co.. I +
60!o
=p°u
0�u t!t]IIIVT t111d6 A'I1 '1,'Ll 1 •3•dl'I-_ISf'4
H49e qx VU riA�A 99191
DIVA 1 11 ]7fL 11:111 AI 6l 77 H �E4 4'+ S} fd W A•
Goo
�{ ds d11ai M1t 61
6.30'l8&6'30.19 feuded status estimated
.— I n■■ mi• •..JI
]ILS GUNDO Page 12
Fiscal Year 2018-2019
Prepared by Finance Department 47
EsEcU .
,,
�wiid•Ldi� »ir•
OVERVIEWS & FAQS
(CONTINUED)
Elistorical A,1Lvti.�I�'.�
$350
5:;na
. �
-4 $250
5250
AW, 0' .0 i
5200
S150
5100
$50
.SO
w 31 _i i'` 11T M 13 (id i4d I 1 !_� !S
..�_.eu
: Y} 9:�f: 1lS.E t :OS sI Fad 041/+b I46 !6! i5'Y to!
9 la_ 10 142 C_ tIS136.74
63W13 St 6.30219 funded stains estimated
FAQ: What is the Safety group Is historical employer
contribution rate?
Answer:
Historical Employer Contribution Rates(Percent of Payroll)
90°.
SO"a •
'gyp o
•
GO°o
i
SM o
40% '
3Wo
10°0 -�� • �
qgr dq•40.'aE.a`, a},o:'a3.`OF.'a`.�IFIX1?a0.' 1Ar E1� 1�IS' 13: sa 1
is 13: ter 101 E-/{rIG•la
99 no a1 C' a} 1a9 10111 1 , _I! •'�Ed�ta Y1
I•Velma Costs.I III r�.3!IS.'t7i :1`1Iit a-/ssS2f'. 6,�F7
Iroaln.l. t}_i! t.nfa.sds1aL�. 34y.. &6A.40 t�I'4
Page 13
Fiscal Year 2018-2019
Prepared by Finance Department 48
ti
. s0._
E�sfGu M o
OVERVIEWS & FAQS
(CONTINUED)
FAQ: What is the projected contribution rate &
funded status for Safety group?
Answer:
A"
1:.1�►t T` I Contribution Rate—Percent of Pay
lati°o
tilt•a lva. �- .j't'q�k�yh yy51'
au ,1:
ill°n
1,
-5ih Percemile 101h Percen ile 251h Percentile
Contribution Rale—Percent of PaF-
(501h Perceatile)
12tH.
low.
. 88b% 923-A%A%
84.2%26A'%
Sill. %9A% c
7ld%-7�% ,
60o. :62.,;%
•� �'' ICAs 4 .
'_lN. 30376 21 S%22.6%23.0%23.1%23 M 27.3%73.4%23.4%23_3%27.29E 23.1%
13.19 ll'2o 2021 2L22 2'-23 2_'_4 2-b:5 2526 262- 2-.+8 2S'29 29.30
Total \rnnnl Ccxl AC=A L RAymau t
� +S it GO Page 14
Fiscal Year 2018-2019
wlm� Prepared by Finance Department 49
lei alp
E�sIcuN o
•Ivcom angles 1911•
OVERVIEWS & FAQS
(CONTINUED)
Amortization Policy Comparison
(25th,50th and 751h Percentile)
ik
a'
84°0
1
ern
\fir•_
Wo
��.�; �r...._a..�..c..'1�.y�l sC+�\,ai_��.�'}��.a�1 v4':1)�'ham?.'A*,A�"s'7.1�-}A,SI�'•?4,}�L•
- ,..� `T�,.1,,,1�..�,�n}nf.�H`�..,�'n'.td'�ti'ti•^ti'�S'ti:^i.0 j••+t �a a�1r}�y,�\i~�}}�al•�•'n'}'
mmw�oTli Peru:tile-New Polir mmwxoa.Pm=-ile-Old Policy
Funded Status Projection
a' .
dee
We
�~ - ;o° - r ��,��•s�ih^arm 4- .r.., _
.Qzo ti ♦: • t` �\..' �s to 1�1•ti. sA v .•C i •� i• f'-.]t .:-_? �..
5UI?enxnele 50tt Peremule _SUI Percenlile
Page 15
Fiscal Year 2018-2019
Prepared by Finance Department 50
_ 7 r
EL SEGU N 0
_ .. •saes+rea+res r+sr•
OVERVIEWS & FAQS
(CONTINUED)
FAQ: What is our combined group's contribution
projection amounts?
Answer:
_ Contribution Pmjedkm(S0110s)
49 -%iWellaneoos&S2110
' S30.090
5�a.�4 '1t,194
S _L
5'_CiJJ4n3 - 1 .
1699 1son
'M7 }s]ry
!G.4 17.l1Fi
51'_Gl74 k3k! i kdA*T tk.IR9 1i�15:,6'
11.725
S10-C-00 9-M99X9 18726
s
3.621 X751 3.974 4.2% 424M -4,737 4.9-* 518-5
1a 34 M20 20'21 23,22 - 2i-24 .1n; 25'26 2F:-
� I ��115CtL4lOZ[!ILS_S][k'^ ��1LKYtr.3[IRl14
FAQ: What would it cost to leave CalPERS?
Answer:
CalPERS Terminatiou Estimares on June 30.2017(Amounts is 3h[loss)
Basis
Dlscoaet Rate �Ongoing Plan� 1.?r�a�3.00ye
I Miscellaneous
XL. 4113 S_09 $1S7
Assets 81 81 S1
_3.L• 32 128 106
Safety
aI $271 S53' 5492
Assets 166 165 166
L-U lW 371 316
Total
IE{1 $136 5499 $422
Funded Ratio ` 64.44E 33.14'9 36.9D6
F, A M i Mai J lig "a tL.—A i+ Y— -L--L LL■III
]ILS MVNDO Page 16
Fiscal Year 2018-2019
MOMEM Prepared by Finance Department 51
EL SES
�r
•i�eo�r��ar�■ Her•
OVERVIEWS & FAQS
(CONTINUED)
FAQ: Where can I get more resources?
Answer:
t• ' -j Visit CalPERS's website for more info on City's pension
,Awl i fry
costs and actuarial projections.
https://www.calpers.ca.gov/
4 -
It SGUNDO Page 16
Fiscal Year 2018-2019
+•>� '` = Prepared by Finance Department 52
r:
CITY OF EL SEGUNDO
L L MISCELLANEOUS & SAFETY PLANS
s. i IC
CalPERS Actuarial Issues — 6/30/17 Valuation
Preliminary Results
Mary Beth Redding, Vice President 1
Bianca Lin, Assistant Vice President
Matthew Childs, Actuarial Analyst
Bartel Associates, LLC
October 16, 2018
Agenda
Topic Page
How We Got Here 1
Ca1PERS Changes 6
Miscellaneous Plan: 8
Safety Plan:
Combined Miscellaneous and Safety 17
Payments to Ca1PERS 28
Irrevocable Supplemental (§115) Pension trust 30
OPEB Benefits 33
liEA
October 16.2018 IIQZW
53
I
HOW WE GOT HERE
■ Investment Losses
■ Ca1PERS Contribution Policy
■ Enhanced Benefits
■ Demographics
I
I
I
I
I '
October 16,2018 1
HOW WE GOT HERE—INVESTMENT RETURN
Annual Return on Market'Value of Assets
30.00°0.
22 50oo
15.00°0 --
7-50°0 €
0-00'.
f
-7.50°0
I
-22.50oo
-30.004o
'96 '98 '99 '00203 'Ol 'OS '06 '07 '08 '09 10 '112 '1314 '15 16 171�.rT�'A 15.3 0.1 19.5 12.5 10.5-i 2 -6.1 3.7°•16.6 12911.8 19.1 -5.1' ?a. 133 21.7 €1°%13.E18h—Discmnt Rate 8501297
S-25 8 925 25I7.75�7-7517-75I7.75I7.75I7.75J7.7517 75 750 750 7.50 7.50 750-7.37 725 7.00
Above assumes contributions,payments,etc.received evenly throughout year-
October 16,2018 2
54
' How WE GOT HERE-OLD CONTRIBUTION POLICY
■ Effective with 2003 valuations
■ Designed to:
• First smooth rates and
■ Second pay off UAL
■ Mitigated contribution_volatility
I
I
October 16,2018 3
I
HOW WE GOT HERE-ENHANCED BENEFITS
I
■ At CalPERS, Enhanced Benefits implemented using all (future & prior) service
■ Typically not negotiated with cost sharing
■ City of El Segundo Tier 1 Tier 2 PEPRA
• Miscellaneous 2%@55 FAE1 2%@60 FAE1 2%@62 FAE3
(Not Enhanced)
• Safety Police 3%@50 FAE1 3%@55 FAE1 2.7%@57 FAE3
• Safety Fire 3%@55 FAE1 N/A 2.7%@57 FAE3
• Note:
❑ FAE1 is highest one year (typically final) average earnings
❑ FAE3 is highest three years (typically final three) average earnings
October 16,2018 4
55
HOW WE GOT HERE—DEMOGRAPHICS
1
■ Around the State
• Large retiree liability compared to actives
❑ State average: 55% for Miscellaneous, 65% for Safety
• Declining active population and increasing number of retirees
• Higher percentage of retiree liability increases contribution volatility
■ City of El Segundo percentage of liability belonging to inactives is higher than
State average:
■ Miscellaneous 62%
• Safety 71%
October 16,2018 5
CALPERS CHANGES
■ Contribution policy changes:
• No asset smoothing
• No rolling amortization
• First impact 15/16 rates; full impact 19/20
■ Assumption changes:
■ Future mortality improvement
• First impact 16/17 rates; full impact 20/21
■ Ca1PERS Board changed their discount rate:
Rate Initial Impact Full Impact
• 6/30/16 valuation 7.375% 18/19 22/23
• 6/30/17 valuation 7.25% 19/20 23/24
• 6/30/18 valuation 7.00% 20/21 24/25
I
October 16,2018 6 0
56
CALPERS CHANGES
■ Risk Mitigation Strategy
• Move to more conservative investments over time to reduce volatility
• Only when investment return is better than expected
• Lower discount rate in concert
• Likely get to 6.0% (from 7.0%) over 20+years
■ February 2018 Ca1PERS adopted new amortization policy
• Applies only to newly established amortization bases
Fixed dollar amortization rather than % pay
y Amortize gains/losses over 20 rather than 30 years
5-year ramp up (not down) for investment gains and losses
f • Minimizes total interest paid over time and pays off UAL faster
y- Minimizes future "negative amortization"
■ Effective June 30, 2019 valuation for 2021/22 contributions
} October 16,2018 7
SUMMARY OF DEMOGRAPHIC INFORMATION-MISCELLANEOUS 1
I
1997 2007 2016 2017
Actives
■ Counts 174 186 175 168
■ Average
. Age 44 45 45 45
. City Service 8 9 10 10
■ PERSable Wages $ 41,300 $ 58,000 $ 72,200 $ 74,100
N Total PERSable Wages 7,200,000 13,400,000 13,800,000 13,600,000
Inactive Members
■ Counts
Transferred 99 120 137 141
r Separated 50 105 145 152
. Retired
❑ Service 184 273 287
❑ Disability 22 26 28
❑ Beneficiaries 21 29 28
❑ Total 155 227 328 343
■ Average Annual City Provided Benefit
for Service Retirees] N/A $ 13,600 $ 18,000 $ 18,700
■ Active/Retiree Ratio(City) 1.1 0.9 0.5 0.5
■ Active/Retiree Ratio(All CaIPERS) N/A 1.7 1.3 1.3
Average City-provided pensions are based on City service&City benefit formula,and are not
representative of benefits for long-service employees.
��-
October 16,2018 8
57
SUMMARY OF DEMOGRAPHIC INFORMATION-MISCELLANEOUS
350 =
300
250
200
150
100
I
50
i
'97 '9899 '00 '01 '02 '03 '04 '05 '06 '07 '08 '09 '10 '11 '12 '13 '14 '15 16 '17
I:Acdve 174 167 180 204 211 215 221 204 199 196 209 211 226 203 176 177 177 171 173 175 168
RecehugPayments 155 165 168 170 174 183 187 197 214 224 227 237 246 275 291 286 294 302 309 328 343
l�.
October 16,2018 9
PLAN FUNDED STATUS-MISCELLANEOUS
Unfunded Accrued Liabilitv Changes
■ Unfunded Accrued Liability on 6/30/16 $32,600,000
■ Expected Unfunded Accrued Liability on 6/30/17 33,600,000
■ Other Changes
• Asset Loss (Gain) (11.2% return for FYI 7) (2,800,000)
• Assumption Change
(Mainly discount rate change 7.375%to 7.25%) 2,1002000
• Contribution & Experience Loss (Gain) (600.000)
• Total (1,300.000)
N Unfunded Accrued Liability on 6/30/17 32,300,000
FAAi
�i..
October 16,2018 10 vw
58
FUNDED RATIO-MISCELLANEOUS
L
Historical Funded Ratio
140%
120%
100%
80%
60%
40% -
20% - - -
0%
96 '97 '9S '99 '00 '01 '02 '03 '04 '05 '06 '07 '08 '09'10 'i f '121-131-141'1[51-161-171-191-191
MVAC 10 12 14 13 13 11 98 87 94 96 10 10 94 64 66 73 69 73 78 75 7U 72 71 71
6/30/18&6/30/19 funded status estimated
October 16,2018 1 1
CONTRIBUTION RATES-MISCELLANEOUS
Historical Employer Contribution Rates(Percent of Payroll)
30% _.
25%
20%
15%
10%
5%
0
° FY FY FAY FY 'FY FY FY FY FY FY :FY FY FY FY FY FY IFY FY FY 'FY FY FY
99 00 01 02 03 04 05 06 -07 08 iD9 10 11 12 13 14 15 16 17 18 19 20
Nonual Cost 6.4 5.3 5.3 7.0 7.6 7.7 7.9 8.2 8.3 8.1 8.0 8.0 7.9 7.8 7.6 8.7 7.7 8.0 8.1 7.8 8.1 8.9
-41F Total Rate 6.0 0.0 0.0 0.0 0.0 0.0 6.4 J0210,010,410,5 10.5 10.8 12.4.13.4 17.016.1 17.719.1 20.623.2..16-S�
October 16.2018 12
59
11 CONTRIBUTION RATES-MISCELLANEOUS
6/30/16 6/30/17
2018/2019 2019/2020
■ Total Non-nal Cost 14.8% 15.5%
■ Employee Non-nal Cost 6.7% 6.7%
■ Employer Normal Cost 8.1% 8.9%
■ Amortization Payments 15.1% 17.9%
■ Total Employer Contribution Rate 23.2% 26.8%
■ 2018/19 Employer Contribution Rate 23.2%
0 Payroll < Expected 0.7%
• Lump Sum Payment $578,992 (0.3%)
• Fresh Start 2.1%
■ 6/30/17 Discount Rate & Inflation (I"Year) 1.1%
• 6/30/17 (Gains)/Losses (I"Year) (0.0%)
■ 2019/20 Employer Contribution Rate 26.8%
n, ,
October 16,2018 13
CONTRIBUTION PROJECTIONS-MISCELLANEOUS
■ Investment Return:
• June 30, 2018 8.6%2
• Future returns based on stochastic analysis using 1,000 trials- ti
25"h Percentile 50th Percentile 75`h Percentile
Current Investment Mix 0.1% 7.0% 14.8%
• Ultimate Investment Mix 0.8% 6.0% 11.4%
■ Assumes investment returns average 6.5% (as compared to 7.0%) over the next 10
years and higher beyond that
• Additional Discount Rate decreases due to Risk Mitigation policy
■ No Other: Gains/Losses, Method/Assumption Changes, Benefit Improvements
■ New hire assumptions: Employee headcount remains the same but more PEPRA
employees over tirne
'- based July 2018 CalPERS press release
N'"percentile means N percentage of our trials result in returns lower than the indicated rates
ni U19
October 16,2018 14 IRW
60
CONTRIBUTION PROJECTIONS-MISCELLANEOUS
[
I
50%
40% — --
;b"
30%
s^'�'fir: •=�",r+•c• i
ly.
10% +�~•InA1 cpy'q}'�n3N•� } }4'090'
i�
0% - -
ti°i rrD h� .. - r.y1 ..4 ,,� ,d ,� .�'1..,!T� *�'tyh S`r fSA t`4 "a Baa �� �• ah '�' ah at°•a1 s� aq ,roq I
.� lR, :` `:n�^:-=` ^`r-)' -? ;=•;�.;��'�•$ hy''.Y' �^ �q�•�n �a at a^} aM. a°t' ag+ � a�� ag' y�
25th Percentile 50th Percentile 75th Percentile
October 16,2018 15
I
CONTRIBUTION PROJECTIONS-MISCELLANEOUS
Contribution Projection-$000s
(501h Percentile)
$7.000
I
$6.000 51991
5,664
5,422
5.195
$5.000 4,943
1 4,500 4,737
$4.000 3,974 4,256 7
3,621 3,762 Yom,-g>
3.203
S3,000
1$2.000 1.624
1,744 1,804 I W4
1$1.000 1.115 1.200 1,290 1,368 19426 1,507 1,565 1.624 1.684 —--—
I
so
18/19 19/20 20/21 21/22 22/23 23/24 24/25 25/26 26/27 27/28 28/29 29/30
Total - -Normal Cost MM7AL Payment
1' ' 7
October 16,2018 16
61
I SUMMARY OF DEMOGRAPHIC INFORMATION-SAFETY C
1997 2008 2016 2017
Actives
■ Counts 115 126 97 97
■ Average
• Age 40 49 N/A N/A
r City Service 14 15 N/A N/A
PERSable Wages $ 68,900 $ 115,500 $ 140,200 $ 132,400
■ Total PERSable Wages 7,900,000 14,500,000 13,600,000 12,800,000
Inactive Members
■ Counts
Transferred 27 49 39 41
• Separated 16 ' 15 18 18
Retired
❑ Service 70 N/A N/A
❑ Disability 87 N/A N/A
❑ Beneficiaries 15 N/A N/A
❑ Total 117 172 221 i 225
■ Active/Retiree Ratio(City) 1.0 0.7 0.4 0.4
■ Active/Retiree Ratio(All Ca1PERS) N/A 1.7 1.3 1.3
October 16,2018 17
I
SUMMARY OF DEMOGRAPHIC INFORMATION-SAFETY
I �
250
200
150
100
50
97 '98 '99 '00 '01 '02 '03 '04 '05 '06 '07 '08 '09 '10 'll '12 '13 '14 '15 '16 '17
�mActive 115 116 121 122 117 124 122 118 114 121 118 126 125 122 115 106 106 106 101 97 97
��Reai�ingPayments 117 121 12S 131 141 146 154 162 162 165 169 172 180 186 194 206 208 208 216 221 225
�j--1
Fail
October 16,2018 18
62
I� PLAN FUNDED STATUS- SAFETY
June 30, 2016 June 30, 2017
Active AAL $ 81,600,000 $ 75,200,000
Retiree AAL 175,100,000 190,800,000
Inactive AAL 4,200,000 4.600,000
Total AAL 260,900,000 270,600,000
Assets 159.100,000 166,400,000
Unfunded Liability 101,800,000 104,200,000
Funded Ratio 61.0% 61.5%
E I
October 16,2018 19
lFUNDED RATIO-SAFETY J
l '1
Historical Funded Ratio
140%
120%
100%
80%
60%
40%
20%
0%
'96 '4798 44 '40 b!1%021-031'641105 b6 tiZ^ OS b9 '16 '1l '12 '13 '14 '15 116
XIVA 106 118 123117 ltd 44 Si 79 84 89 89 47 85 56 59 65 60 ba 68 6S 61 61 69 64
6/30/18&6/30/19 funded status estimated
�i.
October 16,2018 20
63
CONTRIBUTION RATES-SAFETY
Historical Employer Contribution Rates(Percent of Payroll)
90%
80% #-
70%
60% i
50% `
I
40%
30%
4'J
20% ��-A- -A-
10% r
1
0%
98/ 99/ 00/ 01/ 02/ 03/ 04/ 05/ 06/ 07/ 08/ 09/ 10/ 11/ 12/ 13/ 14/ 15/ 16/ 17/ 18/ 19/
99 00 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20
j f Nomial Cost 13.111,112.5'15.5117.3 17.117.115.816-316-2 15.=15.6 B.716.8 16.9 17.717.5 17.7 18.819.0 20.3.25.2
(Total Rate 13.5 4.5 1.6 6.3 6.6 17.829.6.31.42 5.725.5 25.,26.8 26.0 332 35.4.38.4 43.3 46.6'0.055.061.979.3
f
October 16.2018 21
I
CONTRIBUTION RATES-SAFETY
6/30/16 6/30/17
2018/2019 2019/2020
■ Total Normal Cost 29.4% 30.8%
■ Employee Normal Cost 9.0% 9.2%
■ Employer Normal Cost 20.3% 21.5%
■ Amortization Payments 42.1% 50.4%
■ Total Employer Contribution Rate 62.5% 72.0%
■ 2018/19 EmDlayer Contribution Rate 62.5%
• Payroll <Expected 3.6%
• Payment. & Amortization chars es in 2017/18 (0.6%)
• Asset Method Change (5" Year 2.3%
0 6/30/14 Assumption Change (41' Year) 1.9%
• 6/30/14 (Gains)/Lasses (4"' Year) (2.1%)
• 6/30/15 (Gains)/Losses (3rd Year) 0.7%
6/30/16 Discount Rate Change (2"d Year) 0.6%
■ 6/30/16 (Gains)/Losses (2"d Year) 1.0%
6/30/17 Discount Rate & Inflation (1S1Year) 2.0%
• 6/30/17 (Gains)/Losses (151Year) 0.1%
IS 2019/20 Employer Contribution Rate 72.0%
October 16,2018 22
64
lCONTRIBUTION PROJECTION-SAFETY
Contribution Rate—Percent of Pay
140% —
120%
100% 5°19
6� °Jo �°J° 94Aofo ��q. q9•
80%
°
oro 1q' � 12• �2�'
60% dl• - — —
I
40% -
I ,
I
20% —
0% —
♦° ��20 0�2♦ ♦�1� b 1b\gyp q\50
♦ ♦ b L L L ti ti ti ti ti ti
75th Percentile 50th Percentile 25th Percentile
I
i IV
ly October 16,2018 23
CONTRIBUTION PROJECTION-SAFETY 1
I
Contribution Rate—Percent of Pay
140%
120%
100% �' 40]1�='` •igq��.
cq.. �,t,q4• �1��
l•a�!°a'ti' � a5
M1•i•
5�• �d
,t���'� 1r•t`�°�'•R�..gyp y a°•�YE".,.. w^. ��•h
60% 0—
S�•lo
53°
Sv
40% - y '-
�•N
20%
0°/O
��♦� Ory♦ ry\y� D\' bPq O\' 4\' 4, b, 4
75th Percentile --50th Percentile 25th Percentile
October 16,2018 24
65
CONTRIBUTION PROJECTION- SAFETY
Projected Contributions-S000s
:$20.000 (50th Percentile)
$18.000 1$ ��
17,084
'£16,000 16 166
15 562
14,888
:£14,000 - 14,189
13,467
12,737
1312,000 11,77-5
10,726
:310,000 9,989 ---
9,289
$8.000 —
$6.000 6
$4,000
3,024 3,013 3,241 3,393 39497 3,657 3,751 3,847 3,943 4,040 4,137 4,234
$2,000
$0 -
18/19 19/20 20/21 21/22 22/23 23/24 24/25 25/26 26/27 27/28 28/29 29/30
----Total +Nomial Cost mmUAL Payment
i; l October 16,2018 25
COMBINED MISCELLANEOUS AND SAFETY
Contribution Projection($000s)
Miscellaneous& Safety
$3v.avo
$35.000 23.190
X2,7
21,78
30,74
19.13
1$20.000 17,96 1'8.92
16.991 18.199
15,6 2 16 366 17.084
15.000 -13.61 -1<4,4 - 14.888 1S,S6
1-'•39' 13.467 14.189
12,737
� 1I.72q
$10.000 9.289 9,989 10.726
$5,000 663 5.99I'
3,762 3,974 4,256 4,500
4,737 4,943 5,185 5,422 {,
3,203 3,621
$0
18/19 19/20 20/21 21/22 22/23 23/24 24/25 25/26 26/27 27/28 28/29 29/30
�•-Miscellatteolis r Safety emmk14iseeliweotts MM!$Aft•
I P11
October 16,2018 26
66
COMBINED MISCELLANEOUS AND SAFETY
l I
Funded Status Summary on June 30, 2017
(Amounts in $Millions)
Miscellaneous I Safety Total
• AAL $ 113 I $ 271 $ 383
■ Assets 81 166 247
■ Unfunded AAL 32 104 136
■ Funded Ratio 71.4% 61.5% 64.4%
P
October 16,2018 27
JADDITIONAL CONTRIBUTIONS TO CALPERS
I � 1
■ Make payments directly to Ca1PERS:
• Likely best long-term investment return
• Must be considered an irrevocable decision
■ City has used both options
• Option #1: Request shorter amortization period (Fresh Start):
■ Option #2: Target specific amortization bases:
P,
October 16,2018 28
67
ADDITIONAL CONTRIBUTIONS TO CALPERS
f
Estimated Savings
Miscellaneous Safety
2017/18 Additional Contributions to Ca1PERS
Contribution Amount $ 578,992 $1,322,149
Total $ Savings (Interest) 801,000 1,786,000
PV Savings �,7a 3% 342,000 760,000
Miscellaneous Safety
2018/19 Additional Contributions to CalPERS i
Contribution Amount $306,791 $1,193,209
Total $ Savings (Interest) 260,000 898,000
PV Savings @ 3% 114,000 384,000
�1 l
October 16.2018 29
�I IRREVOCABLE SUPPLEMENTAL(§115) PENSION TRUST
■ City has established a Supplemental Trust with PARS
■ Can only be used to:
• Reimburse City for CalPERS contributions
• Make payments directly to CalPERS
■ More flexibility than paying CalPERS directly
• City decides if and when and how much money to put into Trust
• City decides if and when and how much to withdraw to pay CalPERS or
reimburse Agency
■ Can be used to stabilize contribution rates
❑ Mitigate expected contribution rates to better manage budget
October 16,2018 30
68
- i
IRREVOCABLE SUPPLEMENTAL (§115)PENSION TRUST I
Miscellaneous Safety
Trust Contributions • April 2018: $1 Million
• October 2018: $1 Million
• April 2019: $0.5 Million
• October 2019: $1 Million
• October 2020: $1 Million
• Allocation: 20% Miscellaneous,
40% Police and 40% Fire
Trust Earnings 5% 5%
Trust Target
- Target Contribution Rate 33.5% 93.5%
1 - 1 st Year 2029/30 2027/28
- Last Year 2035/36 2033/2634
$ Savings over 20 years $781,000 $2,749,000
PV Savings @ 3% 292,000 956,000
R,
October 16,2018 31
I —
IRREVOCABLE SUPPLEMENTAL(§115)PENSION TRUST
In0al 6/30/19 Fund Balance 15001 Soo calculate j
Slabdl]aOn,Fund-It— fItc— s.ox Miscellaneous Plan Rate Stabilization hind Balance
Target Pate 335%
19/20 20/21 21/22 22/23 23/24 24/25 25/26 26/27 27/2. 26/29 29/30 30/31 31/32 32/33 33/39 30/35 35/36 36/37 37/30 36/39 39/90
(A�Add'I CantrlbuOon S($000) 200 200 - - - - - - - - - - - - - - - - '
Bf Add'ICOnlObul1,,-%ol pay 0,0% OA% 0.0% 0.0% 0.0% 00% 0A% 0.0% 0.0% 0.0% 0.0% 0110% 000% 0.00% 000% 000% 0W 0,00% ODOM 000% 000%
(AI,�B)as%01Pay 15% 19% 00% 00% 00% 00% 00% 00% 00% 00% 00% 00% 00% 00% 00% 00% 00% 00% 00% 00% 00%
Budget-CaIPEgS gate 26]% 2]1% 27 B% 29 0% 299% 306% 311% 31]% 32 3% 32.% 33 5% 33 5% 33 5% 33 5% 33 5% 33 5% 33 5% 32 5% 30 B% 300% 2.B%
Conlnbute a l Target gate? N N N N N N N N N N Y y Y Y Y Y Y N N N N
Contribution Rate Projection
36%
� 347Yo 34,99 35.2%
34% 33 B%
32 3%
32°G. 31.7%
32 3
30 6°
31.1%31 7.
3X!F 30.6 30.0%
2e g%
27 g':
2X% 26.7?"27.11
1
269/6 26.7%27,1%
24%,
22%
20%
q ti p1ry ti410a .011, r\\14 q�19 1\� 4\ 'Ili, .� \1" I'll, '�b\11 ,w\ 4P .q\40.
' ti b 'Y '
�I'.rQel Shill I-e-enlile
�7
October 16,2018 32
69
i
fOPEB BENEFITS J
■ Health care benefits paid to retirees
i Benefits capped at about $1,200 to $1,400 per month per retiree
• City pre-funds the OPEB Obligation through CERBT
(Trust managed by Ca1PERS)
• Participants at 6/30/17:
Mise I Police Fire Total
Is Actives Count 159 I 47 39 245
�■ Retirees Count 222 I 66 52 340
October 16,zoo s 33
OPEB BENEFITS
■ Actuarial liabilities for OPEB
6/30/17
■ Actuarial Accrued Liability
■ Actives (future retirees) 17,709
• Retirees 44,006
• Total 61,715
■ Actuarial Value of Assets 20,553
■ Unfunded AAL 41,162
■ Funded Status 33.3%
October 16,2018 34 ,
70
I� OPEB BENEFITS
Funded Status
(Amounts in 000's)
$70.000 -
$60.000
$50.000
$40.000 � •� -� �
$30,000 —
$20,000
$10.000
so
6/30/06 6/30/08 6/30/10 6/30/11 6/30/13 6/30/15 6/30/17
©Retiree pay-go =Retiree AAL less pav-go =Active AAL -f-AVA —r MVA
October 16,2018 35
OPEB BENEFITS
10-Year Proiection of City Contributions
(Amounts in 000's)
Fiscal Year Projected City Contribution as a
Ending Contribution Percent of Payroll
2019 $ 4,306 17.0%
2020 4,436 17.1%
2021 4,570 17.1%
2022 4,708 17.1%
2023 4,850 17.1%
2024 4,996 17.1%
2025 5,147 17.1%
2026 5,302 17.1%
2027 5,462 17.1%
2028 5,246 15.9%
Contribution rate drops to 6.3% in FY 2042.
October 16,2018 36
71
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
3023597- 3023698 DATE OF APPROVAL: AS OF 1414118 REGISTER 9 4a
001 GENERAL FUND 404,554 12
104 TRAFFIC SAFETY FUND -
106 STATE GAS TAX FUND -
108 ASSOCIATED RECREATION ACTIVITIES FUND
109 ASSET FORFEITURE FUND 2,87961
111 COMM.DEVEL.BLOCK GRANT -
112 PROP'W TRANSPORTATION 7000
114 PROP'C"TRANSPORTATION
115 AIR QUALITY INVESTMENT PROGRAM -
116 HOME SOUND INSTALLATION FUND -
117 HYPERION MITIGATION FUND -
118 TDA ARTICLE 3-56 821 BIKEWAY FUND -
119 TATA GRANT
121 FEMA
120 C O.P.S.FUND
122 LA W-A-FUND -
123 PSAF PROPERTY TAX PUBLIC SAFETY -
202 ASSESSMENT DISTRICT 073
301 CAPITAL IMPROVEMENT FUND 1,DOB DO
302 INFRASTRUCTURE REPLACEMENT FUND -
405 FACILITIES MAINTENANCE -
501 WATER UTILITY FUND 76286
502 WASTEWATER FUND 1,980.55
503 GOLF COURSE FUND -
601 EQUIPMENT REPLACEMENT 1,154.74005
602 LIABILITY INSURANCE 1000
503 WORKERS COMP.RESERVEANSURANCE
701 RETIRED EMP.INSURANCE
702 EXPENDABLE TRUST FUND-DEVELOPER FEES 172.444.45
703 EXPENDABLE TRUST FUND-OTHER 6,000.00
708 OUTSIDE SERVICES TRUST -
TOTAL WARRANTS S 1.744.663.74
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Information on actual expenditures is available in the Director of Finance's office in the
City of EI Segundo-
I certify as to the accuracy of the Demands and the availability of fund for payment thereof.
For Approval.Regular checks held for City council authorization to release.
CODES: _VOID CHECKS DUE TO ALIGNMENT:
NTA
R= Computer generated checks for all non-emergencylurgency payments for materials,supplies and
services in support of City Operations
VOID CHECKS DUE TO INCORRECT CHECK DATE:
For Ratification:
A- Payroll and Employee Benefit checks VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR:
B-F= Computer generated Early Release disbursements and/or adjustments approved by the City
Manager. Such as'payments for utility services,petly rash and employee travel expense NOTES _
reimbursements,various refuinds,conlract employee services consistenl with current contractual
t lr' agreements,instances where prompt payment discounts can be obtained or late payment peneities
' can be avoided or when a situation arises that the City Manager approves.
H= Handwritten Early Relpase df5bw3emenls and/or adjustments approved by the City Manager.
l
FINANCE DIRECTORS CITY MANAGER
� DATE; ��_ �� � � DATE:
N !
1 �/
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
11/5/18 THROUGH 11/11/18
Hate Pavee Description
11/5/2018 IRS 246,049.60 Federal 941 Deposit
11/5/2018 Employment Development 56,757.92 State PIT Withholding
11/5/2018 Employment Development 3,926.14 State SDI payment
11/5/2018 Cal Pers 2,250.00 GASB 68 Reporting Services Fee
11/8/2018 Cal Pers 492,206.09 EFT Health Insurance Payment
11/9/2018 Health Comp 1,545.43 Weekly claims
11/9/2018 Cal Pers 4,579.37 EFT Retirement Safety-Fire-PEPRA New 25020
1119/2018 Cal Pers 6,701.48 EFT Retirement Safety-Police-PEPRA New 25021
11/9/2018 Cal Pers 23,380.83 EFT Retirement Misc-PEPRA New 26013
11/9/2018 Cal Pers 48,470.71 EFT Retirement Misc-Classic 27
11/912018 Cal Pers 68,890.81 EFT Retirement Safety Police Classic- 1 st Tier 28
11/9/2018 Cal Pers 47,972.73 EFT Retirement Safety Fire- Classic 30168
11/912018 Cal Pers 4,033.90 EFT Retirement Sfty Police Classic-2nd Tier 30169
11/8/2018 Lane Donovan Golf Ptr 23,572.97 Payroll Transfer
10/29/18-11/4118 Workers Comp Activity 41,488.96 SCRMA checks issued
10/29/18-1114/18 Liability Trust-Claims 4,700.00 Claim checks issued
10/29/18-1114/18 Retiree Health Insurance 17,899.69 Health Reimbursment checks issued
1,094,426.63
DATE OF RATIFICATION: 11/13/18
TOTAL PAYMENTS BY WIRE: 1,094,426.63
Certified as to the accuracy of the wire transfers by:
f r
Deputy Cit Treasurer It Date
Director o 6 appae
Date
i,44
� Y
City Maar Date
Information on actual expenditures is available in the City Treasurer's Office of the City of EI Segundo.
PACity TreasurerMire Transfers\Copy of Wire Transfers 10-01-18 to 9-30-19 11/13/2018 1/1
73
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
3023699 - 3D23B39 DATE OF APPROVAL: AS OF 12x4118 REGISTER#4b
9000616 - 9000655
001 GENERAL FUND 299,212-93
104 TRAFFIC SAFETY FUND
106 STATE GAS TAX FUNO s
ice ASSOCIATED RECREATION ACTIVITIES FUND
109 ASSET FORFEITURE FUND 2,600.00
111 COMM OEVEL BLOCKGRANT
112 PROP"A"TRANSPORTATION
114 PROP"C'TRANSPORTATiON -
115 AIR QUALITY INVESTMENT PROGRAM
116 HOME SOUND INSTALLATION FUND
117 HYPERION MITIGATION FUND
118 TDA ARTICLE 3-SS 821 BIKEWAY FUND 185.25
119 IATA GRANT
121 FEMA -
120 C.O.P.S.FUND -
122 L.A.WA.FUND
123 PSAF PROPERTY TAX PUBLIC SAFETY -
202 ASSESSMENT DISTRICT#73
301 CAPITAL IMPROVEMENT FUND
302 INFRASTRUCTURE REPLACEMENT FUND -
405 FACILITIES MAINTENANCE -
501 WATER UTILITY FUND 8,929.55
502 WASTEWATER FUND 730,050,28
503 GOLF COURSE FUND -
601 EQUIPMENT REPLACEMENT -
602 LIABILITY INSURANCE -
603 WORKERS COMP.RES£RVEIINSURANCE
701 RETIRED EMP_INSURANCE -
702 EXPENDABLE TRUST FUND-DEVELOPER FEES 12,873.91
703 EXPENDABLE TRUST FUND-OTHER 3,639.62
708 OUTSIDE SERVICES TRUST
TOTAL WARRANTS S 1.07 606.11 t/
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Information on actual expendilures is available in the Director of Finance's office in the
City of EI Segundo
I certify as to the accuracy of the Demands and the availability of fund for payment thereof
For Approval:Regular Checks held for City council authorization to release.
CODES: VOID CHECKS DUE TO ALIGNMENT:
NIA
R= Computer generated checks for all non-emergencylurgency payments for materials,supplies and
services in support of City Operations
VOID CHECKS DUE TO INCORRECT CHECK DATE:
For Ralificetion;
A= Payroll and Employee Benefit checks VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR:
B-F= Computer generated Early Release disbursements and/or adjustments approved by the City
Manager. Such as:payments fof utility services,petty cash and employee travel expense NOTES
reimbursements,various refunds,contract employee services consistent with current contractual
t, agreements,instances where prompt payment discounts can be obtained or late payment penalties
V� can be avoided or when a situation arises that the City Manager approves.
H= Handwritten Eatly Reiaas Sbursremenls andfor adjustments approved by the City Manager
FINANCE DIRECTOR •YI'�A�+�� CITY MANAGER/
DATE: ���"—"��r_�` DATE: fp..
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
11/12/18 THROUGH 11/18/18
Date Paye Description
11/13/2018 West Basin 2,105,019.81 H2O payment
11/16/2018 Manufacturers &Traders 25,178.94 457 payment Vantagepoint
11/16/2018 Manufacturers &Traders 550.00 IRA payment Vantagepoint
11/16/2018 Nationwide NRS EFT 29,094.36 EFT 457 payment
11/5118-11/11/18 Workers Comp Activity 13,565.01 SCRMA checks issued
11/5/18-11/11/18 Liability Trust-Claims 25,178.50 Claim checks issued
11/5/18-11/11118 Retiree Health Insurance 0.00 Health Reimbursment checks issued
2,198,586.62
DATE OF RATIFICATION: 11/16118
TOTAL. PAYMENTS BY WIRE: 2,198,586.62
Certified as to the,accuracy of the wire transfers by:
Deputy City Treasurrer Il Dat
Eire r of Fi ce I�at
Citenage Date
Information on actual expenditures is available in the City Treasurer's Office of the City of EI Segundo.
PACity Treasurer\Wire Transfers\Copy of Wire Transfers 10-01-18 to 9-30-19 11/16/2018 1/1
75
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
3023640 _ 3023669 DATE OF APPROVAL AS OF IV4/18 REGISTER N 4c
001 GENERAL FUND 103,821.79
104 TRAFFIC SAFETY FUND _
106 STATE GAS TAX FUND 752,615.36
106 ASSOCIATED RECREATION ACTIVITIES FUND -
109 ASSET FORFEITURE FUND 425.130
111 COMM.DEVEL.BLOCK GRANT -
112 PROP"A"TRANSPORTATION
114 PROP"C'TRANSPORTATION
115 AIR QUALITY INVESTMENT PROGRAM
lis HOME SOUND INSTALLATION FUND
117 HYPERION MITIGATION FUND
116 TOA ARTICLE 3-SB 621 BIKEWAY FUND -
119 MTA GRANT
121 FEMA
120 C.O.P.S.FUND
122 L-A-W-A FUND
123 PSAF PROPERTY TAX PUBLIC SAFETY
202 ASSESSMENT DISTRICT*73
301 CAPITAL IMPROVEMENT FUND
302 INFRASTRUCTURE REPLACEMENT FUND -
405 FACILITIES MAINTENANCE
501 WATER UTILITY FUND 929.50
502 WASTEWATER FUND 10,376.13
503 GOLF COURSE FUND _
601 EQUIPMENT REPLACEMENT
6D2 LIABILITY INSURANCE 10,524.13
603 WORKERS COMP.RESERVEINSURANCE 4,762.10
701 RETIRED EMP.INSURANCE 26.63
702 EXPENDABLE TRUST FUND-DEVELOPER FEES -
703 EXPENDABLE TRUST FUND-OTHER
708 OUTSIDE SERVICES TRUST -
TOTAL WARRANTS S 1.177.477,46
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Informalion On aclual expenditures is available in the Director or Finance's office in the
City of EI Segundo.
I certify as to the accuracy of the Demands and the availability of fund for payment thereof.
For Approval:Regular checks held for City council authorization to release
CODES: VOID CHECKS DUE 1/AO ALIGNMENT:
R= Computer generated checks for all non-emergency/urgency payments for materiels,supplies and
Services in support of City Operations
For RalHicalion:
VOID CHECKS DUE TO INCORRECT CHECK DATE:
A= Payroll and Employee Benefit checks VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR:
B-F= Computer generated Early Release disbursements and/w aduslments approved by the City
Manager. Such as:payments for utility services,petty cash and employee travel expense NOTES
reimbursements,various refunds,contract employee services consistent with current contractual
1 agreements,instances where prompt payment discounts can be obtained or late payment penalties
can be avoided or when a situation arises that the City Manager approves-
H=
pproves.H= Handwritten Ea y ReE2asC"dlstrirserm s and/or adustr1wt8 approved by the City Matlager
FINANCE DIRECTOR r y©©7�""r� CITY MANAGER/14
DATE: JI .( — 1 C1 DATE:
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
11119118 THROUGH 11125/18
Date Payee Description
1 111 9/201 8 IRS 240,426.14 Federal 941 Deposit T
11/19/2018 Employment Development 56,331.25 State PIT Withholding
11/19/2018 Employment Development 3,708.94 State SDI payment
11/19/2018 State of CA EFT 1,452.91 EFT Child support payment
11/21/2018 Cal Pers 4,466.39 EFT Retirement Safety-Fire-PEPRA New 25020
11/21/2018 Cal Pers 6,639.67 EFT Retirement Safety-Police-PEPRA New 25021
11/21/2018 Cal Pers 23,345.85 EFT Retirement Misc-PEPRA New 26013
11/21/2018 Cal Pers 48,224.42 EFT Retirement Misc-Classic 27
11/21/2018 Cal Pers 68,124.54 EFT Retirement Safety Police Classic- 1 st Tier 28
11/21/2018 Cal Pers 46,225.31 EFT Retirement Safety Fire- Classic 30168
11/21/2018 Cal Pers 4,033,90 EFT Retirement Sfty Police Classic-2nd Tier 30169
11/20/2018 Lane Donovan Golf Ptr 22,112.19 Payroll Transfer
11112/18-11118/18 Workers Comp Activity 12,466.08 SCRMA checks issued
11/12/18-11/18/18 Liability Trust-Claims 0.00 Claim checks issued
11112/18-11/18/18 Retiree Health Insurance 0.00 Health Reimbursment checks issued
537,557.59
DATE OF RATIFICATION: 11/26/18
TOTAL PAYMENTS BY WIRE: 537,557.59
Certified as to the accuracy of the wire transfers by: /
��%:��.:�/ ��- � �� it�i� F�/1•li
DeputX City Treas6rer II Date
Dire # of han� Date
Cit #aner Date
Information on actual expenditures is available in the City Treasurer's Office of the City of EI Segundo.
P:1City TreasurerMire TransfersUire Transfers 10-01-18 to 9-30-19 11/26/2018 1/1
77
MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, NOVEMBER 20, 2018 — 6:15 PM
(CLOSED SESSION)
6:15 PM SESSION
CALL TO ORDER — Mayor Boyles at 6:15 PM (Meeting ran in conjunction with the
regularly scheduled closed session)
ROLL CALL
Mayor Boyles Present
Mayor Pro Tem Pirsztuk Present
Council Member Brann Present
Council Member Pimentel Present
Council Member Nicol Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) None
SPECIAL ORDER OF BUSINESS:
Mayor Boyles announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
1. PUBLIC EMPLOYMENT (Gov't Code § 54957) -1- matter
Position: City Manager
ADJOURNMENT at 6:55 PM
Tracy Weaver, City Clerk
MINUTES OF THE SPECIAL COUNCIL MEETING
NOVEMBER 20,2018
PAGE NO. 1
78
MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, NOVEMBER 20, 2018 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Mayor Boyles at 6:15 PM (The 5:00 PM meeting was adjourned to
6:15 PM due to a lack of quorum)
ROLL CALL
Mayor Boyles Present
Mayor Pro Tem Pirsztuk Present
Council Member Brann Present
Council Member Pimentel Present
Council Member Nicol Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) None
SPECIAL ORDER OF BUSINESS:
Mayor Boyles announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -0- matters
CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1-
matters.
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matters
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
MINUTES OF THE REGULAR COUNCIL MEETING
NOVEMBER 20, 2018
PAGE NO. 1
79
PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -8-
matters
1. Employee Organizations: Police Management Association; Police Officers
Association; Police Support Services Employees Association; Fire Fighters
Association; Supervisory, Professional Employees Association; City Employee
Association; and Executive and Management/Confidential Employees
(unrepresented groups).
Agency Designated Representative: Irma Moisa Rodriquez, City Manager, Greg
Carpenter and Human Resources Director.
Adjourned at 5:55 PM
MINUTES OF THE REGULAR COUNCIL MEETING
NOVEMBER 20,2018
PAGE N0.2
80
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, NOVEMBER 20, 2018 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Boyles at 7:00 PM
INVOCATION —Tracy Weaver, City Clerk
PLEDGE OF ALLEGIANCE — Council Member Pimentel
PRESENTATIONS
a) Presentation — Police Chief Whalen introduced the departments new Police
Assistant, Dominique Alvarez.
ROLL CALL
Mayor Boyles Present
Mayor Pro Tem Pirsztuk Present
Council Member Brann Present
Council Member Pimentel Present
Council Member Nicol Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total)
Kathy Adkins, resident, commented on the recent Prop 218 regarding Solid Waste
Collection.
CITY COUNCIL COMMENTS — (Related to Public Communications)
Council answered Ms. Adkins questions.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
MOTION by Council Member Brann, SECONDED by Council Member Pimentel to read
all ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
MINUTES OF THE REGULAR COUNCIL MEETING
NOVEMBER 20,2018
PAGE NO. 3
81
1 . Consideration and possible action regarding approval of 1) A Memorandum of
Understanding (MOU) (Labor Agreement) between the City of EI Segundo and
the EI Segundo Police Officers' Association (POA); 2) Adoption of Resolution
approving the Memorandum of Understanding; and 3) Adoption of Resolution
approving and authorizing changes to the City's medical premium to CaIPERS
for each year of the MOU:
(Fiscal Impact: $570,000 for FY 2018-19, $684,321 for FY 2019-20, and
$1,111,809 for FY 2020-21)
Greg Carpenter, City Manager, introduced the item.
David Serrano, Human Resources Director, gave a presentation
Council Discussion
MOTION by Mayor Boyles, SECONDED by Mayor Pro Tem Pirsztuk to approve the
POA Labor Agreement, adopt Resolution No. 5112 approving the Memorandum of
Understanding, Agreement No. 5627 and adopt Resolution No. 5113 approving
changes to the medical premium pursuant to MOU. Note: An updated longevity table
was presented and is included in the MOU. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0
2. Consideration and possible action regarding approval of 1) A Memorandum of
Understanding (MOU) (Labor Agreement) between the City of EI Segundo and
the EI Segundo Firefighters' Association; 2) Adoption of Resolution approving the
Memorandum of Understanding; and 3) Adoption of Resolution approving and
authorizing changes to the City's medical premium to CalPERS for each year of
the MOU:
(Fiscal Impact: $507,800 for FY 2018-19, $797,595 for FY 2019-20, and
$1,017,993 for FY 2020-21)
Greg Carpenter, City Manager, introduced the item.
David Serrano, Human Resources Director, gave a presentation
Council Discussion
MOTION by Council Member Nicol, SECONDED by Mayor Pro Tem Pirsztuk to approve
the Labor Agreement, adopt Resolution No. 5114 approving the Memorandum of
Understanding, Agreement No. 5628 and adopt Resolution No. 5115 approving
changes to the medical premium pursuant to MOU. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
MINUTES OF THE REGULAR COUNCIL MEETING
NOVEMBER 20,2018
PAGE NO.4
82
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
3. Approve Warrant Numbers 3023438 through 3023512 and 9000614 through
9000614 on Register No. 3a in the total amount of $333,049.88 and Wire
Transfers from 10/22/18 through 10/28/18 in the total amount of $548,335.77.
Warrant Numbers 3023512 through 3023596 and 9000615 through 9000615 on
Register No. 3b in the total amount of$296,387.49 and Wire Transfers from
10/29/18 through 11/4/18 in the total amount of $317,705.59. Ratified Payroll and
Employee Benefit checks; checks released early due to contracts or agreement;
emergency disbursements and/or adjustments; and wire transfers.
4. Approve Special City Council Meeting Minutes of November 5, 2018 and Regular
City Council Meeting Minutes of November 6, 2018.
5. Approve Resolution No. 5116 approving the Plans and Specifications for Fire
Station #1 Chiefs' Living Quarters Improvements, Project No. PW 18-01.
(Fiscal Impact: TBD)
6. Waive the second reading and adopt Ordinance No. 1577 regarding
Environmental Assessment No. EA-1199 and Zone Text Amendment No. ZTA
17-07 to amend the EI Segundo Municipal Code (ESMC) prohibiting almost all
commercial marijuana activity to the extent allowed by State Law. The adoption
of this ordinance is exempt from the California Environmental Quality Act (CEQA)
pursuant to 14 Cal. Code Regs. § 15061(b)(3) because can be seen with
certainty that there is no possibility that the ordinance will have a significant effect
on the environment. In addition to the foregoing general exemption, the following
categorical exemption applies: 14 Cal. Code Regs. § 15308 (actions taken for
the protection of the environment). (Applicant: City of EI Segundo)
(Fiscal Impact: None)
MOTION by Council Member Brann, SECONDED by Council Member Pirsztuk
approving Consent Agenda items 3, 4, 5, and 6. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0
F. NEW BUSINESS
G. REPORTS — CITY MANAGER — Mentioned he attended a meeting with South
Bay Fire Chief's and City Managers; one idea that was brought up by Redondo
Beach was Task Force's that report to the City Manager and in turn the City
Manager relays the task force discussion to Council. Suggested this might be
something our City would consider. Thanked Joe Lillio for his work on the labor
negotiations over the past few months and wished all a Happy Thanksgiving.
H. REPORTS — CITY ATTORNEY — Mentioned a Criminal complaint has been filed
against the home on Virginia Street (the owner and individual living in the garage) which
has been an issue to the surrounding neighbors. Wished all a Happy Thanksgiving.
MINUTES OF THE REGULAR COUNCIL MEETING
NOVEMBER 20,2018
PAGE NO.5
83
I. REPORTS — CITY CLERK
7. Consideration and possible action regarding the City's Conflict of Interest Code
required by The Political Reform Act (Government Code § 81000 et. seq.).
(Fiscal Impact: None)
Mona Shilling, Deputy City Clerk II, introduced the item
Council Discussion
Council consensus to exclude the Economic Development Advisory Committee (EDAC)
and Technology Committee from the Conflict of Interest Code at this time. The adoption
of the Conflict of Interest Code 2018 (Resolution) will be brought back to Council on
December 4, 2018. Council will revisit the involvement of EDAC and the Technology
committee in the upcoming months and at that time the Resolution can be updated to
include or exclude those two committees.
8. Consideration and possible action regarding adoption of an ordinance to take
effect immediately consolidating future standalone municipal elections in the City
with statewide March even year elections effective 2020 to comply with California
Voter Participation Rights Act (California State Senate Bill 415).
(Fiscal Impact: N/A)
Tracy Weaver, City Clerk, introduced the item
Council Discussion
David King, Assistant City Attorney, read by title only:
ORDINANCE NO. 1578
AN ORDINANCE ESTABLISHING THE DATE OF THE CITY'S GENERAL MUNICIPAL
ELECTION TO THE FIRST TUESDAY AFTER THE FIRST MONDAY IN MARCH OF
EVEN-NUMBERED YEARS BEGINNING IN MARCH 2020; AMENDING TITLE 1 OF
THE EL SEGUNDO MUNICIPAL CODE; REQUESTING CONSOLIDATION WITH LOS
ANGELES COUNTY PURSUANT TO ELECTIONS CODE SECTION 10403; AND
REPEALING ORDINANCE NO. 1563
MOTION by Mayor Boyles, SECONDED by Council Member Nicol adopting Ordinance
No. 1578 establishing the new General Municipal Election Dates to be held in March of
even years beginning in March 2020. MOTION PASSED BY UNANIMOUS VOICE
VOTE. 5/0
J. REPORTS — CITY TREASURER — Not Present
K. REPORTS — CITY COUNCIL MEMBERS
MINUTES OF THE REGULAR COUNCIL MEETING
NOVEMBER 20, 2018
PAGE NO. 6
84
Council Member Pimentel — Had a visit with Mychal's Learning Place, an organization
that provides children & adults with developmental disabilities opportunities that build
self-esteem & independence, creating long term success for life and was happy to see
them working the Mattel Mixer, congratulated Dick Croxall, Citizen of the Year and
wished everyone a Happy Thanksgiving.
Council Member Nicol — Invited everyone to attend the EI Segundo Chamber's
Downtown Holiday Open House on Thursday, November 29th from 5:00 — 8:00 PM,
attended the Mattel Mixer and congratulated Dick Croxall, Citizen of the Year.
Council Member Brann — Shout out to the new Human Resource Director, David
Serrano and thanked Joe Lillio for his work on the labor negotiations, mentioned the
election brought out many signs in places where our City Ordinance doesn't allow and
wished everyone a Happy Thanksgiving. (City Clerk Weaver mentioned that if a sign is
out of place, to call the Clerk's office and they will have it removed)
Mayor Pro Tem Pirsztuk —Wished everyone a Happy Thanksgiving
Mayor Boyles — Attended the Los Angeles Air Force Association Schriever Chapter Ball
at the Beverly Hilton Hotel, attended the Mattel Mixer, attended the retirement party for
Dr. Masood Hassan, President of Teledyne Controls, who had worked for Teledyne
Technologies for over 35 years, wished David Truax, in the audience for a school
project, a happy birthday and wished everyone a Happy Thanksgiving.
PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per
person, 30 minute limit total)
Jack Axelrod, resident, commented on items of concern.
MEMORIALS — None
ADJOURNMENT at 8:13 PM
Tracy Weaver, City Clerk
MINUTES OF THE REGULAR COUNCIL MEETING
NOVEMBER 20,2018
PAGE NO.7
85
EL SEGUNDO CITY COUNCIL MEETING DATE: December 4,2018
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to approve Final Vesting Parcel Map No. 74713 for a three-
unit residential condominium subdivision located at 231 Virginia Street, 406 West Grand
Avenue, and 412 West Grand Avenue. (Fiscal Impact: N/A)
RECOMMENDED COUNCIL ACTION:
1. Approve Resolution approving and accepting Final Vesting Parcel Map No. 74713;
2. Authorize the appropriate City Officials to sign and record said Map; and/or
3. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Vesting Parcel Map No. 74713
2. Planning Commission Resolution No. 2811
FISCAL IMPACT: None.
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: Champion economic development and fiscal sustainability.
Objective: Promote economic growth and vitality fryryo��r business and the community.
PREPARED BY: Maria Baldenegro, Assistant Planner X1111 &t.(
REVIEWED BY: Gregg McClain, Planning Manage qw�'
Sam Lee, Planning and Building Safety Director
APPROVED BY: Greg Carpenter, City Manager
Background and Discussion
On April 27, 2017, the Planning Commission held a public hearing on the proposed subdivision
located at 231 Virginia Street, 406 West Grand Avenue, and 412 West Grand Avenue.
Subsequently, the Planning Commission adopted Resolution No. 2811 approving Environmental
Assessment No. EA-1179, Adjustment No. ADJ 17-01, and Subdivision No. SUB 16-10 for
Vesting Tentative Parcel Map No. VTPM 74713 for three residential condominium units.
The Final Vesting Parcel Map conforms to the Vesting Tentative Parcel Map and has been
reviewed and approved by the Los Angeles County Department of Public Works. City staff has
determined that the Final Vesting Parcel Map No. 74713 is in substantial conformance with the
General Plan and applicable zoning and building ordinances.
4
86
The Final Vesting Parcel Map is now ready for approval by the City Council. After approval, it
will be recorded at the County Recorder's Office by the Los Angeles County Department of
Public Works staff.
PAPlanning&Building Safety\_Planning\Projects\1176-1200\EA-1179 Virginia Condo Subdivision\CC Final Map\EA-1179.CC staff report.doc
87
RESOLUTION NO.
A RESOLUTION APPROVING A FINAL VESTING PARCEL MAP NO.
74713 FOR ENVIRONMENTAL ASSESSMENT NO. EA-1179, AND
SUBDIVISION NO. SUB 16-10 FOR A 3-UNIT RESIDENTIAL
CONDOMINIUM SUBDIVISION LOCATED AT 231 VIRGINIA STREET,
406 WEST GRAND AVENUE, AND 412 WEST GRAND AVENUE
The City Council of the City of EI Segundo does resolve as follows
SECTION 1: The City Council finds and declares that
A. On December 6, 2016, Craig Maples on behalf of CAM Development
Corporation filed an application for Environmental Assessment No. EA-
1179 and Subdivision No. SUB 16-10 for Vesting Tentative Parcel Map
No. VTPM 74713 for a three-unit residential condominium development;
B. On April 27, 2017, the Planning Commission adopted Resolution No. 2811
approving Environmental Assessment No. EA-1179, Adjustment No. ADJ
17-01, and Subdivision No. SUB 16-10 for Vesting Tentative Parcel Map
No. VTPM 74713;
C. The Final Vesting Parcel Map now requires approval by the City Council.
SECTION 2: Final Map Findings. Based upon the entirety of the record including,
without limitation, the staff report, the City Council approves Final Vesting Map No.
73137 for the following reasons:
A. The Final Vesting Parcel Map substantially conforms to Vesting Tentative
Parcel Map. 74713 approved by Resolution No. 2811; and
B. The Final Vesting Parcel Map conforms to the EI Segundo Municipal Code
and Subdivision Map Act (Governmental Code §§ 66410, et seq.).
SECTION 3: Authorization. The Director of Planning and Building Safety is hereby
authorized to sign and record said Map and take any further actions needed to
effectuate this Resolution.
SECTION 4: This Resolution will become effective immediately upon adoption and
remain effective unless superseded by a subsequent resolution.
SECTION 5: The City Clerk is directed mail a copy of this Resolution to Smoky Hollow,
LLC and to any other person requesting a copy.
SECTION 6: This Resolution is the City Council's final decision and will become
effective immediately upon adoption.
-1
88
PASSED, APPROVED AND ADOPTED this 4th day of December, 2018.
Drew Boyles, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of EI Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five, that the foregoing
Resolution No. was duly passed, approved and adopted by said City Council at a
regular meeting held on the 4th day of December, 2018, approved and signed by the
Mayor, and attested to by the City Clerk, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
P:Tlanning&Building Safety)_Planning\Projects'\1176-1200\EA-1179 Virginia Condo Subdivision\CC Final Map\EA-1179 CC Final Vesting Map Reso.doc
'2-
89
1 LOT VESTING SHEET 1 OF 2 SHEETS
6,244 SQ.FT PARCEL MAP N 0 . 74713
IN THE CITY OF EL SEGUNDO
COUNTY OF LOS ANGELES
STATE OF CALIFORNIA
BEING A SUBDIVISION OF LOT 16, BLOCK 19, EL SEGUNDO TRACT,
AS PER MAP RECORDED IN BOOK 18, PAGE 69 OF MAPS, IN THE
OFFICE OF THE COUNTY RECORDER OF SAID COUNTY.
FOR CONDOMINIUM IPURPOSES
� �TA1E TFUITF f iU1 THE SUBDIVIDER OF THE LANDS INCLUDED THI!r AP WASA�R-ED BY ME OR UNDER MY DIRECTION AND IS BASED
WITHIN THE SUBDIVISION SHOWN ON THIS MAP WITHIN THE DSTINCTIVE UPON A TRUE AND COMPLETE FIELD SURVEY PERFORMED BY ME OR
BORDER LINES,AND I CONSENT TO THE PREPARATION AND FILING OF SAIDppAI ESS1p,,, UNDER MY DIRECTION IN NOV, 2016, IN CONFORMANCE WITH THE
MAP AND SUBDIVISION- J• REQUIREMENTS OF THE SUBDIVISION MAP ACT AND LOCAL ORDINANCE AT
M1 THE REQUEST OF THE GRAND LOFTS, LLC., ON DECEMBER 1, 2017. 1
a HEREBY STATE THAT THIS TRACT MAP SUBSTANTIALLY CONFORMS TO THE
B,. APPROVED OR CONDITIONALLY APPROVED TENTATIVE MAP, IF ANY;THAT ALL
bvqDwIElERk e THE MONUMENTS ARE OF THE CHARACTER AND OCCUPY THE POSITIONS
CPT I'hAPC..F��j �i INDICATED;AND THAT THE MONUMENTS ARE SUFFICIENT TO ENABLE THE
SURVEY TO BE RETRACED.
RFrr]RO OMFR 14: THE GRAND LOFTS, LLC„
A CALIFORNIA LIMITED LIABILITY COMPANY(OWNER) �� — „�y/'Is J.ROEIHL, R.C.E.Na
j),Ghnil LAM
OFO OCCIDENTAL PETROLEUM CORPORATION, A
BASIS
OF Df��,
THE SIf.LJAIU THE BEARINGS SHOWN HEREON ARE BASED ON THE BEARING NORTH
CORPORATION, HOLDER OF OIL, GAS. OR MINERAI RIGHTS BY LEASE �NDD'00'00"E)OF THE CENTERLINE OF WHfT1NG STREEC, AS SHOWN ON EL
RECORDED JULY FIC 1965 O INSTRUMENT N0. 3879, IN BOOK M-1912 EGVNDO TRACT, M.B. 18, PAM 69, OF MAPS,RECORDS OF SAID COUNTY:
PAGE 677 OF OFFICIAL RECORDS, HAS BEEN OMITTED PURSUANT TO THE
PROVISIONS OF SECTION 66436 (A)(3)(C) OF THE SUBDIVISION MAP ACT. y�ERI�FT/�
I HETHAT IAHAVE EXAMINED THIS MAP;THAT IT CONFORMS
SUBSTANTIALLY TO THE TENTATIVE MAP AND ALL APPROVED ALTERATIONS
THEREOF; THAT ALL PROVISIONS OF THE SUBDIVISION ORDINANCES OF THE
CIN OF EL SEGUNDO APPLICABLE AT THE TIME OF APPROVAL OF THE
TENTATIVE MAP HAVE BEEN COMPLIED WITH; THAT ALL PROVISIONS OF THE
SUBDIVISION MAP ACT SECTION 66442 (0)(1)(2)AND (3) HAVE BEEN
[�;J}��(}�c COMPLIED WITH;AND THAT I AM SATISFIED THIS MAP IS TECHNICALLY
THIS 3UEDIVISION 15 APPROVED AS A CONDOMINIUM PROJECT FOR 3 CORRECT WITH RESPECT TO CITY RECORDS.
(THREE) UNITS. WHEREBY THE OWNERS OF THE UNITS OF AIR SPACE
WILL HOLD AN UNDIVIDED INTEREST IN THE COMMON AREAS THAT WILL, /
IN TURN, PROVIDE THE NECESSARY ACCESS AND UTILITY EASEMENTS FOR STEPHANIE KATSOULEAS, R.C.E. NO. 61997 ATE
THE UNITS. CITY ENGINEER, CITY OF EL SEGUNDO
I HEREBY CERTIFY THAT ALL CERTIFICATES HAVE BEEN FILED AND MI (NIMMTHE CITY COUNCIL OF THE CITY OF EL SEGUNDO
DEPOSITS HAVE BEEN MADE THAT ARE REQUIRED UNDER THE PROVISIONS BY RESOLUTION ADOPTED AT ITS SESSION HELD ON
OF SECTIONS 66492 AND 66493 OF THE SUBDIVISION MAP ACT. THE DAY OF - APPROVED THE
ANNEXED MAP AND SUBDIVISION.
EXECUTIVE OFFICER, BOARD OF SUPERVISORS
OF THE COUNTY OF LOS ANGELES, STATE OF CALIFORNIA
CIN CLERK, CITY OF EL SEGUNDO �Ali
HY ! /
DEPUTY DATE Ps1Y TncaldFR's rFRrrFlr�rF
I HEREBY CERTIFY THAT ALL SPECIAL ASSESSMENTS LEVIED UNDER THE
JURISDICTION OF THE CITY OF EL SEGUNDO, TO WHICH THE LAND
INCLUDED WITHIN THIS SUBDIVISION OR ANY PART THEREOF IS SUBJECT,
AND WHICH MAY BE PAID IN FULL, HAVE BEEN PAID IN FULL.
A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS c /
CERTIFICATE VERIFIES ONLY THE IDENTITY OF THE INDIVIDUAL WHO CRISTA BINDER GATE
SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE I,ATTACHED, CITY TREASURER, CITY OF EL SEGUNDO
AND NOT THE TRUTHFULNESS.ACCURACY,OR VALIDITY OF THAT
DOCUMENT. Sj �J7��'/ JY�
STATE OF CALIFORNIA ) MIN l y}'j�I 'I'HHITMING COMMISSION OF THE CITY OF EL
COUNTY of LOS ANGELES) p SEGUNDO BY RESOLUTION NO. 2811, ADOPTED AT ITS SESSION HELD ON
ON JUAe IS BEFORE ME,.IfRlk 'fleO(. kr APRIL 27, 2017 APPROVED THE ANNEXED MAP AND SUBDIVISION.
A NOTARY PUBLIC, PERSONALLY APPEARED
WHO PROVED TO ME ON THE BASIS OF 55TgFACi9RY ENDENL7=TO OE THE
PERSON(S)WHOSE NAME(g) IS/TIRE SUBSCRIBED TO THE WITHIN INSTRUMENT
AND ACKNOWLEDGED TO ME THAT HE/SMEfiNEY EXECUTED THE SAME IN
HIS/4GR4UIBR AUTHOItI2EO CAPACTTTOW AND THAT BY HISAIB SAM LEE �Ali
SIGNATUREKCN THE INSTRUMENT,THE PERSON(B)OR THE ENTI%UPON SECRETARY OF THE PLANNING COMMISSION
BEHALF OF WHICH THE PERSON(8)ACTED, EXECUTED THE INSTRUMENT, CITY OF EL SEGUNDO
I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF �{` jAq����jj'T��(�'pE�
CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT. I M I.'LRTF'V THAT I HAVET&AMINED THIS MAP;THAT IT COMPLIES
WITNESS MY HAND AND OFFICIAL SEAL WITH ALL PROVISIONS OF STATE LAW APPLICABLE AT THE TIME OF
SIGNATURE.- APPROVAL APPROVAL OF THE TENTATIVE MAP;AND THAT I AM SATISFIED THAT THIS
PRINTED R+UIE".0'k tle,,bF e—,—F MAP IS TECHNICALLY CORRECT IN ALL RESPECTS NOT CERTIFIED BY THE
CITY ENGINEER.
MY PRINCIPAL PLACE OF BUSINESS IS IN LOS ANGELES COUNTY
MY COMMISSION NO. 2 f r6 To-IL COUNTY SURVEYOR
MY COMMISSION EXPIRES: ."d ?(..26,20
BY
FABRIZIO G. PACHANO, DEPUTY A
LS NO. 7274
I HEREBY CERTIFY THAT SECURITY IN THE AMOUNT OF S
HAS BEEN FILED WITH THE EXECUTIVE OFFICER, BOARD OF SUPERVISORS
OF THE COUNTY OF LOS ANGELES AS SECURITY FOR THE PAYMENT OF
TAXES AND SPECIAL ASSESSMENTS COLLECTED AS TAXES ON THE LAND
SHOWN ON MAP OF PARCEL MAP NO. 74713 AS REQUIRED BY LAW.
EXECUTIVE OFFICER, BOARD OF SUPERVISORS
OF THE COUNTY OF LOS ANGELES, STATE OF CALIFORNIA
BY ( /
DEPUTY ATE
90
SCALE: 1"=20' SHEET 2 OF 2 SHEETS
VESTING
PARCEL MAP N0 . 74713
IN THE CITY OF EL SEGUNDO
COUNTY OF LOS ANGELES
STATE OF CALIFORNIA
FOR CONDOMINIUM PURPOSES
LEGEND:
- INDICATES THE BOUNDARY OF THE
LAND BEING SUSDNIDED BY THIS MAP
A9ETur.rAGGEORFE 30676,
:I.W ELY OP GGRNER ON
PROPRIM UNE PROM
SET 66TK TAGOEDRO.E]0576,
B 3.80WLYOF CORINN ON
PROPERTY LANE PROs
+ ELSBWROOTRAET
M0,sear
I
ESTABLISHED GL INTERSECTION
ON MANHOLE PER ALL FOUND
EVAN -S(4)PER C E RE N$5,
ACCEPTED AS CENTERLINE ry
INTERSECTION - -ESTABLISHED OIL INTERSECTION
I N BB'69'4BW _ 350.01' b ON MANHOLE PER ALL FOUND
TIES TQ PER CEFS N-7,
1 174.19 — -" _ — 175.12' ACCEPTED AS CENTERLINE
�tt , GRAND AVENUE , INTERSECTION
_ II N 80'S9'48'W 143.71' �- •A
—ESTABLISHED CA,INTERSECTION 1W' r- • ■ •
ON MANHOLE PER ALL FOUND II
ml SWING TIES PER C E F B NE, rl
ACCEPTED AS CENTERLINE
mINTERSECTION- _ 25 y I 26
6,244 SQ.FT.
l I 6
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�A NB9'5.T45"W^ ♦ 175,09',
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v/ B ESTABLISHED BY PRONATION.
5
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(' I r l r �
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= I Z
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91
RESOLUTION NO. 2811
A RESOLUTION APPROVING ENVIRONMENTAL ASSESSMENT NO.
EA-1179, ADJUSTMENT NO. 17-01 FOR A 12.5% REDUCTION IN
PARKING, AND SUBDIVISION NO. 16-10 FOR VESTING TENTATIVE
PARCEL MAP NO. 74713 TO ALLOW THE CONSTRUCTION OF A
THREE-UNIT MULTI-FAMILY RESIDENTIAL DEVELOPMENT IN THE
MULTI-FAMILY RESIDENTIAL (R-3) ZONE LOCATED AT 231 VIRGINIA
STREET.
The Planning Commission of the City of EI Segundo does resolve as follows:
SECTION 1: The Planning Commission finds and declares that:
A. On December 6, 2016, Craig Maples for CAM Development Corporation
filed an application for Environmental Assessment No. EA-1179,
Adjustment No. ADJ 17-01 to allow a 12.5% reduction to the total number
of parking spaces required for the project, and Subdivision No. 16-10 for
Vesting Tentative Parcel Map No. VTPM 74713 to allow the construction of
a three multi-family residential condominium units.
B. The application was reviewed by the City's Planning and Building Safety
Department for, in part, consistency with the General Plan and conformity
with the EI Segundo Municipal Code ("ESMC");
C. In addition, the City reviewed the project's environmental impacts under the
California Environmental Quality Act (Public Resources Code §§ 21000, et
seq., "CEQA"), the regulations promulgated thereunder (14 Cal. Code of
Regulations §§15000, et seq., the "CEQA Guidelines"), and the City's
Environmental Guidelines (City Council Resolution No. 3805, adopted
March 16, 1993);
D. The Planning and Building Safety Department completed its review and
scheduled a public hearing regarding the application before this
Commission for April 27, 2017;
E. On April 27, 2017, the Commission held a public hearing to receive public
testimony and other evidence regarding the application including, without
limitation, information provided to the Commission by Craig Maples for CAM
Construction Development Corporation; and
F. The Commission considered the information provided by City staff, public
testimony, and Craig Maples for CAM Construction Development
Corporation. This Resolution and its findings are made based upon the
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evidence presented to the Commission at its April 27, 2017 hearing
including, without limitation, the staff report submitted by the Planning and
Building Safety Department.
SECTION 2: Factual Findings. The Commission finds that the following facts exist:
A. The subject site is located in the Multi-Family Residential (R-3) Zone.
B. The surrounding land uses consist of multi-family residential, service, office
and retail.
C. The subject site is approximately 6,244 square feet (43.72 feet by 143.11
feet).
D. The site currently contains two residential dwelling units and a detached
two-car garage.
E. The proposed project would consist of one building containing three
residential dwelling units with six fully enclosed parking spaces and one
visitor parking space.
F. Vehicular access to the proposed semi-subterranean parking level is
provided from a 12-foot wide driveway and from an existing 14-foot wide
alley on the west side of the property. An enclosed two-car garage is
provided for each residential condominium unit and one visitor parking
space is provided adjacent to the alley.
G. Each residential dwelling unit will have its own private open space on the
roof of the building.
H. The proposed building will be two stories tall and a maximum height of 26'-
9" to the top of the roof parapet and the top of the guardrail for each roof
deck.
SECTION 3: Environmental Assessment. Based upon the facts identified in Section 2 of
this Resolution and the evidence presented to the Planning Commission at its April 27,
2017 hearing, the proposed project is exempt from the requirements of the California
Environmental Quality Act(CEQA) pursuant to 14 California Code of Regulations § 15303
as a Class 3 exemption (New Construction) involving new construction of a multifamily
residential structure totaling no more than 3 dwelling units, and § 15332 as a Class 32
exemption (Infill Development) for infill projects consistent with the applicable General
Plan designation and General Plan policies as well as the applicable zoning designation
and regulations on a site that is less than 5 acres in size. The project will allow the
construction of three residential condominium units on a parcel in the Multi-Family
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Residential (R-3) Zone and will result in a net increase of one additional residential
dwelling unit at the site. The proposed development is on a site of not more than five
acres surrounded by urban uses. The project is consistent with the City's General Plan,
and is not anticipated to have any significant impacts with regard to traffic, noise, air
quality, or water quality. Furthermore, the site has no value as habitat for endangered,
rare, or threatened species, and there are adequate utilities, public services and facilities
available to serve the project.
SECTION 4: General Plan and Zoning. The proposed project conforms with the City's
General Plan and the zoning regulations in the ESMC as follows:
A. The Land Use Designation of the project site is Multi-Family Residential. The
Project conforms with Goal 3 of the Housing Element which seeks to provide
housing opportunities through new construction, in a variety of locations and
densities in accordance with the Land Use Element. The project conforms with
Land Use Element Objective LU 3-2, which designates the site for multi-family
residential use. Policy 3.1 of the Housing Element specifies providing for the
construction of 69 new housing units during the 2014-2021 timeframe in order
to meet the goals of the Regional Housing Needs Assessment. This Project will
help facilitate the achievement of this goal by providing a net of one new
residential unit. The Project is also consistent with Housing Element Goal 4 to
remove governmental constraints on housing development and in turn improve
the overall quality of housing through the private sector.
B. The ESMC zoning classification for the project is Multi-Family Residential (R-
3), which allows condominium developments in conformance with ESMC
Chapter 15-4(C).
C. The proposed project meets all the site development standards of Chapter 15-
4(C) of the ESMC.
D. The proposed project complies with the applicable provisions of ESMC Chapter
14-1, since proper notification and a public hearing were provided, proper
hearing decision and records will be complied with and the required findings
will be considered.
SECTION 5: Adjustment. After considering the above facts, the Commission finds as
follows:
A. The proposed adjustment would not be detrimental to the neighborhood or
district in which the property is located.
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1. The General Plan Land Use designation of the site is Multi-Family Residential.
The project is consistent with the current land use designation of the property.
2. The site is in the Multi-Family Residential (R-3)zone. The project complies with
all the zoning development standards, with the exception to a second required
visitor parking space. ESMC § 15-15-6(A), requires a minimum of two visitor
parking spaces for the first 3 to 5 dwelling units.
3. The proposed visitor parking space is adequate for the development of three
new residential dwelling units, as more street parking spaces will be added in
the neighborhood with the removal of the two existing driveway curb cuts that
are on Virginia Street and Grand Avenue. The approval of the project will add
street parking to the neighborhood and will benefit both the residents in the
area and the adjacent businesses operating in the Neighborhood Commercial
(C-2) zone to the east of the site. Removing the driveway curb.cuts will change
the existing vehicle access provided at the site. Vehicle access to the proposed
semi-subterranean parking level will take place from a 14-foot wide alley on the
west side of the property, as required by current parking standards. Additional
street parking adjacent to the site provides the opportunity to have more than
four visitor spaces. The proposed project will comply with the minimum required
number of enclosed parking spaces for each dwelling unit and approving the
proposed 12.5% parking reduction will not be detrimental to the neighboring
properties in the City.
B. The proposed adjustment is necessary in order that the applicant may not be
deprived unreasonably in the use or enjoyment of his property.
1. The property is in the Multi-Family Residential (R-3) and this zoning district
allows for more than one residential dwelling unit at each site. The intent of this
zoning district is to provide for and promote the development of multi-family
residential homes within a safe and healthy environment for existing and future
residents.
2. The project site currently contains two residential dwelling units and a two-car
garage. ESMC § 15-15-4C-5(F) allows four units on a lot that is 6,244 square
feet in size. The proposed project will allow the owner to build a third unit at the
site and add the required parking for each unit, including one visitor parking
space with direct access from a 14-foot wide alley.
3. Without the approval of the project, the subject property will remain developed
with two single-family residential dwelling units surrounded by properties that
are developed with multi-family residential units.
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C. The proposed adjustment is consistent with the legislative intent of the zoning
regulations.
1. The proposed adjustment is intended to provide relief from the strict application
of the parking regulations, on a case by case basis.
2. The proposed adjustment is consistent with the General Plan Goals, Objectives
and Policies. Specifically,the proposed adjustment is consistent with Goal LU3-
2.2 which promotes "Multi-Family Residential developments be located only in
appropriate places evaluated carefully to ensure these developments are not
detrimental to the character of the neighborhood." The proposed adjustment
will allow the new construction of three residential condominium units on an
existing lot and will be consistent with the density that is allowed to be
developed in the Multi-Family Residential.
3. The project conforms with Goal 3 of the City's 2014-2021 Housing Element
which focuses on providing housing opportunities through new construction,
but also in a variety of locations and densities in accordance with the land use
designations detailed in the Land Use Element.
4. Policy 3.1 of the Housing Element specifies providing for the construction of 69
new housing units during the 2014-2021 timeframe in order to meet the goals
of the Regional Housing Needs Assessment. This Project will help facilitate the
achievement of this goal by providing a net of one new residential unit.
5. The Project is also consistent with the Housing Element Goal 4 to remove
governmental constraints on housing development and in turn improve the
overall quality of housing through the private sector.
SECTION 6: Subdivision. The Planning Commission cannot make any of the findings for
denial set forth in ESMC §14-1-6 for the following reasons:
1. The proposed map is consistent with applicable general and specific plans as
specified in Government Code § 65451. As set forth in Section 4, this project
meets the goals and objectives of the General Plan.
2. The design of the proposed subdivision is consistent with applicable general
and specific plans. As set forth in Section 4, this project meets the development
standards established in the ESMC and the goals and objectives of the General
Plan.
3. The site is physically suitable for the type of development in that it is a relatively
flat, rectangular in shape, and is in the Multi-Family Residential (R-3) zoning
designation. The proposed development meets the zoning development
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standards including but not limited to, setbacks, height, required parking, and
landscaping. As set forth in Section 4, this project is suitable for the type of
development.
4. The site is physically suitable for the proposed density of development. The
proposed project involves the construction of three condominium units. The
proposed density is one-unit per 2,081.33 square feet, which meets the 1,613
square feet per unit required densities in the Multi-Family Residential R-3 Zone.
5. The design of the subdivision or the proposed improvements is unlikely to
cause substantial damage or substantially and avoidably injure fish or wildlife
or their habitat. The proposed project site is located in an urbanized area and
is currently developed with two residential dwelling units and a detached two-
car garage. The proposed development is not likely to result in any substantial
environmental damage or cause injury to fish or wildlife or their habitat.
6. The design of the subdivision or type of improvements is unlikely to cause
serious public health problems. There is no evidence demonstrating that the
proposed development is likely to cause any serious public health problem.
7. The design of the subdivision or the type of improvements will not conflict with
easements, acquired by the public at large, for access through or use of
property within the proposed subdivision. The subdivision of the three
residential condominium units will not conflict with any known easements
located at, or near the property.
SECTION 7: Approval. Subject to the conditions listed on the attached Exhibit"A,"which
are incorporated into this Resolution by reference, the Planning Commission approves
Environmental Assessment No. EA-1179, Adjustment No. ADJ 17-01, and Subdivision
No. 16-10 (VTPM 74713).
SECTION 8: Notice of Exemption. The Planning and Building Safety Director or
designee, is directed to file a Notice of Exemption in accordance with Public Resources
Code §§ 21152 and 21167(f); CEQA Guidelines § 15094; and any other applicable law.
SECTION 9: This Resolution will remain effective until superseded by a subsequent
resolution.
SECTION 10: The Commission Secretary is directed to mail a copy of this Resolution to
Craig Maples for CAM Development Corporation and to any other person requesting a
copy.
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SECTION 11: This Resolution may be appealed within ten (10) calendar days after its
adoption.All appeals must be in writing and filed with the City Clerk within this time period.
Failure to file a timely written appeal will constitute a waiver of any right of appeal.
SECTION 12. Except as provided in Section 11, this Resolution is the Planning
Commission's final decision and will become effective immediately upon adoption.
PASSED AND ADOPTED this 27th day of April 2017.
y ' 1
Ryan'Baldino, Jhairperson
City of EI Segundo Planning Commission
jA ST:
Sa e, Secretary .
Baldino -Aye
Newman -Aye
Nicol -Aye
Nisley -Aye
Wingate -Aye
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
By:
David King, Assi to City Attorney
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PLANNING COMMISSION RESOLUTION NO. 2811
Exhibit A
CONDITIONS OF APPROVAL
In addition to all applicable provisions of the EI Segundo Municipal Code ("ESMC"), CAM
Development Corporation agrees to comply with the following provisions as conditions
for the City of EI Segundo's approval of Environmental Assessment No. 1179, Adjustment
No.ADJ 17-01, and Subdivision No. 16-10 for Vesting Tentative Map No. 74713, ("Project
Conditions"):
Plannina Division Conditions
1. Before the City issues a building permit, the applicant must submit plans
which show that the Project substantially complies with plans and conditions
approved and on file with the Planning and Building Safety Department.
2. Any subsequent modification to the approved Project must be referred to the
Planning and Building Safety Director to determine whether Planning
Commission approval is required for the proposed modification.
3. A maximum number of three dwelling units may be developed on the subject
site.
4. All exterior mechanical equipment, including Southern California Edison
transformers, must be screened from public view with landscaping or behind
a solid material screen.
5. All fire sprinkler system risers, bollards for gas meters and other equipment
within front yard area must be fully screened from public view with
landscaping. The equipment cannot be placed within the driveway visibility
triangle area.
6. The plans must be designed to provide sufficient space to store the necessary
containers required for the regular collection of residential solid waste and
recyclable materials in multiple bins for each residential dwelling unit. Any
cleaning and/or maintenance of refuse at the site must be described within
the Project's Covenants, Conditions and Restrictions (CC&R's).
7. A complete Landscape and Irrigation Plan must be submitted for review and
approval to the City. The Landscape and Irrigation Plan must have a planting
schedule, proposed water budget for the project, and a description of the
irrigation system. The proposed Landscape and Irrigation Plan must meet the
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requirements of ESMC § 15-4C-6 regarding Open Space, § 15-4C-5(I)
regarding Landscaping, and § 15-15A regarding Water Conservation in
Landscaping.
8. Prior to the issuance of a Final for the proposed Landscaping and Irrigation
Plan for the project, the applicant must submit an Irrigation Audit Report to
the City, to the satisfaction of the Planning and Building Safety Director. The
Irrigation Audit must report how much water was used for a three month
period after the installation of the Landscaping has been completed.
9. Prior to the issuance of a Certificate of Occupancy for the project, the
applicant must submit to the City a draft copy of the CC&R's for review by the
Planning and Building Safety Director and the City Attorney.A final conforming
copy of the recorded CC&R's must be submitted to the Planning and Building
Safety Director before requesting a Final Certificate of Occupancy for the
project from the City.
10. The applicant must incorporate the following items into the Project's CC&R's,
to the satisfaction of the Planning and Building Safety Director, and approved
as to form by the City Attorney:
a_ Any leaks or spills on project driveways must be cleaned on a regular
basis from all pavement and landscaped areas;
b. The project's surface parking lots and driveways must be swept clean
of debris on a regular basis;
C. Oils or other pollutants must be cleaned from surface parking areas on
a regular basis either by utilizing biodegradable solvents or by spreading
sand and vacuuming the residual matter; and
d. Any hazardous waste generated by the project must be removed and
disposed of in accord with Los Angeles County requirements.
e. CC&R's must address the project conditions of approval, the
management and maintenance of the property, and must specify that
no storage is permitted within the required parking spaces and
common open space areas consistent with the ESMC.
f. The CC&R's must include a provision notifying dwelling unit residents
that a permit is required by the City for operating any home security
alarm system, whether audible or monitored by a security company
and False Alarm regulations are enforced by the City.
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Police Department Conditions
11. Before the City issues Building Permits, the applicant must submit plans to
the Planning and Building Safety Department and the Police Department for
review and approval. The plans must indicate compliance with the following
addressing requirements:
a. Street addressing and unit numbers must be a minimum of four (4)
inches high. Street numbers must be visible from the street or driving
surface, of contrasting color to the background, and directly illuminated
during hours of darkness. If the street addressing has multiple numerical
addresses (e.g., 425-429), this must be reflected in the numbering street
side.
b. All addressing locations and sizes shall be depicted on the elevation
pages.
c. Direct or backlit illumination shall be noted in the plans.
12. Before the City issues Building Permits, the applicant must submit plans to
the Planning and Building Safety Department and the Police Department
for review and approval. The plans must indicate compliance with the
following landscaping requirements:
a. All landscaping must be low profile around perimeter fencing, windows,
doors and entryways taking special care not to limit visibility or provide
climbing access. Floral or grass ground cover is recommended.
b. Bushes must be trimmed to 2 to 3 feet and away from buildings. Dense
bushes must not be clumped together; this provides a hiding place for
criminal activity.
c. Trees must be trimmed up to 7 feet.
d. Trees/bushes/shrubs must not be planted next to or near any light fixture
or light standard. When grown to maturity this landscaping will block the
light and reduce lighting on the ground surface.
13. Before the City issues Building Permits, the applicant must submit plans,
including without limitation, a site plan and a photometric study, to the
Planning and Building Safety Department and the Police Department for
review and approval. The photometric study must be point-by-point and
include the light loss factor (.7). The plans must indicate compliance with
the following lighting requirements:
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a. Addressing, all types of entry doors, open parking lots, driving surfaces,
driveways, walkways, bike racks, shipping/receiving doors, and trash
dumpsters must be illuminated with a maintained minimum of 1
footcandle of light on the ground surface during hours of darkness.
b. Aisles, passageways and recesses related to and within all sides of the
complex must be illuminated with a maintained minimum of .25
footcandles on the ground surface during hours of darkness.
c. Lighting devices must be enclosed and protected by weather and vandal
resistant covers.
d. The site plan must show buildings, parking areas, walkways, and the
point-by-point photometric calculation of the required light levels.
Footcandles must be measured on a horizontal plane and conform to a
uniformity ratio of 4:1 average/minimum.
e. Street lighting must not be included in the calculations.
14. The project must be secured to the satisfaction of the Police Department.
15. Bicycle racks must be located in a busy, well-lit location.
16. Mailboxes must be placed in a secure, central location to provide for easy
surveillance. Both mailboxes and mail receptacles must be locking.
17. All main entry doors for dwelling units (including entry doors from the
driveway and the garage into the residence) must be of solid core
construction with a minimum thickness of 1 3/ inches.
18. Dwelling unit main entry doors constructed of glass are not permitted.
However, glass panels in the top eighth of the door may be considered upon
submission and review.
19. Dwelling unit main entry doors where windows are set alongside the entry
door must either reverse the swing of the door, or reverse the position of
the window to be opposite the locking mechanism.
20. A panoramic door viewer with a minimum of 200 degree viewing angle must
be installed in each main entry door for individual dwelling units.
21- Strike plates must be made with a minimum of 16 U.S. gauge steel, bronze
or brass and secured to the jamb by a minimum of two screws, off-set and
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which must penetrate at least three (3) inches into solid backing beyond the
surface to which the strike plate is attached.
22. Double or French doors must have a secondary locking device, such as a
cane or flush bolt in addition to a deadbolt. The inactive leaf of double
door(s) must be equipped with metal flush bolts having a minimum
embedment of 5/8 inch into the head and threshold of the door frame.
Buiidina Division Conditions
23. The applicant must comply with the applicable State Water Conservation
requirements, the 2016 California Green Building Code, and the 2016
California Building Code as adopted and amended by the City of EI
Segundo, the California Residential Code, California Electrical Code,
California Mechanical Code, California Plumbing Code, and California
Energy Code.
24. Construction projects must comply with Best Management Practices for
construction and storm-water runoff requirements of the National Pollutant
Discharge Elimination System MS4 Permit. Construction activity resulting
in a land disturbance of one acre or more, or less than one acre but part of
a larger common plan of development or sale must obtain the Storm Water
Pollution Prevention Plan (SWPPP) Construction Activities Storm Water
General Permit.
25. The applicant must indicate on the plans if the structure is equipped with
fire sprinklers.
26. A site-specific soils and geotechnical report must be submitted to Building
and Safety Division for review and approval before building permits are
issued. The report must comply with the minimum requirements of Chapter
18 of the CBC and must address the possible sulfate content of the soils.
27. A stamped setback certification by a Licensed Surveyor will be required to
certify the location of the new construction in relation to the setbacks prior
to the first foundation inspection and a stamped setback certification by a
Licensed Surveyor will be required to certify the height of the structure prior
to the issuance of a Certificate of Occupancy.
28. Plans submitted for plan check must be stamped by State-licensed architect
or engineer and must include:
ID A demolition plan, complete structural calculations, details, notes and
material specifications, a site specific soils and geotechnical report to
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include sulfide tests (CBC§1904A.1)to the Planning and Building Safety
Department for review and approval.
A stamped and signed Boundary and Topographic survey by a California
licensed Land Surveyor
Before the City issues grading permits, the applicant must submit a
complete grading and drainage plan showing compliance with the Los
Angeles Regional Water Quality Control Board (LARWQCB) Low Impact
Development (LID) requirement. The Los Angeles County LID Manual
may be used as a guideline for preparing the LID report.
Hydrology report along with hydraulic calculations.
• Stair configuration satisfying the requirements of CBC 1011 or CRC
R311 as applicable.
29. Prior to issuance of permits, the 30-day excavation notification to adjacent
property owners must be provided as required by California Civil Code
Section 832.
30. Construction located within 3 feet to 5 feet of a property line must comply
with Building standards for fire-resistance:
a. The maximum percentage of openings in exterior walls located between 3
feet and 5 feet from the property line is 25 percent
b. The fire-resistance rating for any building less than 5 feet from the property
line shall be 1-hour. The posts shall be rated. Options include heavy timber
and stuccoing.
c. Provide 1-hour fire-resistant exterior walls if fire separation distance is:
i. Less than 5 feet, or
ii. Less than 3 feet if the building is equipped throughout with an
automatic residential fire sprinkler system installed
d. Projections located between 2 feet and 5 feet from the property line must
have a minimum 1-hour fire-resistance rating on the underside. For
sprinklered structures, projects located between 2 feet to 3 feet from
property line must have a minimum 1-hour rating on the underside.
e. Projections beyond the plane of the exterior wall shall not extend:
i. To a point closer than 2 feet from the lot line;
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ii. More than 4 inches at the roof eave for detached garages accessory
to a dwelling when located within 2 feet of a lot line.
31. Shoring plans prepared by a California licensed Civil or Structural Engineer
shall be submitted for a separate plan check. The plans shall detail methods
for performing and supporting temporary excavations in accordance with
the geotechnical report referenced above. All shoring and subdrain
elements must be located solely on the subject side of adjacent property
lines.
32. The project site must comply with the Residential Noise Insulation
Standards contained in ESMC 13-1-4.
Public Works Decartment Conditions
33. The Final Map must be recorded and filed with the City Engineer of the City
of El Segundo and Los Angeles Recorder's Office before requesting final
for a Certificate of Occupancy.
34. The applicant must ensure that encroachment permits required by the City
are secured from the Public Works Department before commencing any
and all work in the public right-of-way, including lane closure.
35. The applicant must construct new curb ramps at the southwest corner of
Grand Avenue and Virginia Street, and at the southeast corner of Grand
Avenue and Virginia Street. The new curb ramps must be constructed per
Standard Plans for Public Works Construction (SPPWC)standard plan 111-
5.
36. All unused driveways must be closed off with full-height curb, parkway, and
sidewalk per SPPWC standards.
37. PG-64-10 tack coat and hot mix asphalt shall be used for all slot paving
required next to new concrete installations. Slot paving shall be 3 feet wide
and 1 foot deep, consisting of 6 inches of asphalt over 6 inches of base.
38. Any unused water or sanitary sewer laterals shall be abandoned and
properly capped at the City main. The contractor is to obtain necessary
permits and licenses, and provide traffic control plans and shoring plans.
39. A utility plan shall be provided that shows all existing and proposed utility
lines and their sizes (sewer, water, gas, storm drain, electrical, etc.)
including easements, around the project site. The required fees will be
determined based upon the information provided on the Site plan.
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40. All construction-related parking must be accommodated on-site. No
construction related parking shall be permitted off-site.
41. The project must comply with the National Pollutant Discharge Elimination
System (NPDES) requirements and must provide Best Management
Practices (BMPs) for sediment control, construction material control and
erosion control.
42. All record drawings (As-built drawings) and supporting documentation must
be submitted to the Public Works Engineering Division prior to scheduling
the project's final inspection.
Fire Department Conditions
43. The applicant must comply with the applicable requirements of the 2016
California Building and Fire Codes and the 2015 International Fire Code as
adopted by the City of EI Segundo and EI Segundo Fire Department
Regulations.
Service Fees
44. Pursuant to ESMC §§ 15-27A-1, et seq., and before building permits are
issued, the applicant must pay the Development Impact Fees adopted by
the City for police, fire, library and park facilities, in accordance with
Resolution No. 4687. The fee amount must be based upon the adopted fee
at the time the building permit is issued.
45. Pursuant to ESMC §§ 15-27A-1, et seq., and before requesting a final for
the building permit the applicant must pay a one-time traffic mitigation fee
in accordance with Resolution No. 4443.
46. Before building permits are issued, the applicant must pay the required
sewer connection fees for the increase in dwelling units on the property (as
specified in ESMC Title 12-3).
47. Before building permits are issued, the applicant must pay the required
School Fees. This condition does not limit the applicant's ability to appeal
or protest the payment of these fees to the school district(s).
Construction Conditions
48. The applicant must keep soil stockpiled for two days or more covered,
moist, or treated with soil binders to prevent dust generation.
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49. The applicant must cover or maintain two feet of free board on any stock
pile of debris, dirt or rusty materials on-site.
50. All haul trucks hauling soil, sand, and other loose materials must either be
covered or maintain two feet of freeboard.
51. The owner or contractor must conduct daily street sweeping and truck wheel
cleaning to prevent dirt in the storm drain system.
52. During clearing, grading, earth moving, excavation or transportation of cut
or fill materials, streets and sidewalks within 150 feet of the site perimeter
must be swept and cleaned a minimum of twice weekly.
53. All diesel equipment must be operated with closed engine doors and must
be equipped with factory-recommended mufflers.
54. The applicant must provide a telephone number for local residents to call to
submit complaints associated with the construction noise. The number must
be posted on the project site and must be easily viewed from adjacent public
areas.
55. All construction related parking must be accommodated on-site. No
construction parking will be permitted off-site.
Miscellaneous Conditions
56. The vesting tentative parcel map expires 24 months after approval or
conditional approval, but may be extended for a period not to exceed 12
months pursuant to Government Code § 66452.6 and ESMC § 14-2-3. The
development rights expire when the vesting tentative map expires unless a
final map is approved before the expiration date. Once the final map is
approved, the development rights remain valid for one year pursuant to
SSMC § 14-2-3(B) and may be extended for one year pursuant to ESMC §
14-2-3(D).
57. Before recordation of the Final Map, the applicant must submit the
Covenants, Conditions and Restrictions (CC&R's)to the City for review. The
CC&R's must be approved by the Planning and Building Safety Director and
approved as to form by the City Attorney and the Final Map requires City
Council approval before recordation with the Los Angeles County
Department of Public Works. The Applicant must pay for all fees incurred
by the City as a result of the City Attorney's review of the CC&R's before
-16-
107
the Final map is approved for recordation with the Los Angeles County
Department of Public Works, and before the City issues a certificate of
occupancy.
58. CAM Development Corporation agrees to indemnify and hold the City
harmless from and against any claim, action, damages, costs (including,
without limitation, attorney's fees), injuries, or liability, arising from the City's
approval of Environmental Assessment No. EA-1179, Adjustment No. ADJ
17-01, and Subdivision No. 16-10 (VTPM 74713). Should the City be named
in any suit, or should any claim be brought against it by suit or otherwise,
whether the same be groundless or not, arising out of the City approval of
Environmental Assessment No. EA-1179, Adjustment No. ADJ 17-01, and
Subdivision No. 16-10 (VTPM 74713) CAM Development Corporation
agrees to defend the City(at the City's request and with counsel satisfactory
to the City) and will indemnify the City for any judgment rendered against it
or any sums paid out in settlement or otherwise. For purposes of this
section "the City" includes the City of EI Segundo's elected officials,
appointed officials, officers, and employees.
By signing this document, Craig Maples on behalf of CAM Development Corporation
certifies that he has read, understood, and agrees to the Project Conditions listed in this
document.
C
Craig Maples on behalf of CAM Development Corporation
{If Corporation or similar entity, needs two officer signatures or evidence that one signature binds the
company)
-17-
108
EL SEGUNDO CITY COUNCIL MEETING DATE: December 4,2018
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Consideration and possible action to receive an informational report on the quarterly update for the
City Council's Strategic Work Plan and the Key Performance Indicators (KPIs) for the fourth
quarter of Fiscal Year (FY) 2017-18. (Fiscal Impact: none)
RECOMMENDED COUNCIL ACTION:
1. Receive and file an informational status report on the Strategic Work Plan for FY 2017-18.
2. Receive and file an informational report on KPIs July through September.
3. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Exhibit A—4th Quarter FY 2017-18 Strategic Work Plan update
2. Exhibit B - Key Performance Indicator results for 4th Quarter FY 2017-18
3. Exhibit C—ESPD Performance Metrics (July - September)
STRATEGIC PLAN:
Goal: 5(b) Champion Economic Development and Fiscal Sustainability:
Objective: 2 The City will maintain a stable, efficient, and transparent financial
environment
FISCAL IMPACT: $ (0)
Amount Budgeted: $0
Additional Appropriation: N/A
PREPARED BY: Joseph Lillio, Finance Director
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
The Mayor and City Council,the City Manager, and City staff worked diligently to update the three-
year Strategic Plan for FY 2017-18. The mission, "Provide a great place to live, work and visit,"
serves as the foundation for the City's five major goals. These goals are:
1. Enhance Customer Service and Engagement;
2. Support Community Safety and Preparedness;
3. Develop as a Choice Employer and Workforce;
4. Develop Quality Infrastructure and Technology; and
5. Champion Economic Development and Fiscal Sustainability.
This is the fourth quarter update on the strategic work plan progress and KPIs.The quarterly reporting
of the work plan status and reporting on the City-wide key performance indicators is part of the
approved strategic plan and falls under the Strategic Goals 1 and 5. Identifying these goals enables
109
the City to align its efforts and resources to accomplish the goals and achieve positive progress for
the community of El Segundo. This plan sets the course for the City of El Segundo to ensure the
City's mission is accomplished.
Some key highlights in the fourth quarter KPI report are:
• Under Goal 1,the number of monthly average circulation materials in the Library significantly
increased from the previous quarter; and
• Under Goal 3,the number of recruitments filled for full-time positions, as well as the internal
promotions, significantly increased from the previous quarter and the previous year reflecting
the operational changes incorporated into the Human Resources Department during this
quarter; and
• Under Goal 4, the number of IS tickets issued and closed increased from the prior quarter
reflecting the increased service delivery to employees.
The three-year Strategic Plan is a living document and should not be considered static by any means.
The strategic plan features a framework that can be adjusted based on the current needs of the
community. The goals,objectives, activities, and key performance indicators(KPIs)will be reviewed
annually and Council can modify these if necessary. Also, on a quarterly basis the City will provide
updates on the progress and performance of the work plan and the KPIs. As such, the plan may be
modified to ensure that stated goals are aligned with the needs of the community.
The City's quarterly strategic work plan update includes a status column that delineates whether
there is compliance with each activity.
Green — Current compliance with stated activity: City is on target to fully implement
or has already implemented the stated activity.
Yellow Current non-compliance with stated activity: City activity is not fully
implemented as identified in the Strategic Plan but the estimated date to
achieve full implementation has been delayed.
Red ® : Current 11011-compliance and cannot comply with stated activity: City
activity is not currently attainable as identified in the Strategic Plan and staff
recommends suspending attempts to pursue implementation at this time. This
may necessitate a change in the activity in the future.
Some key highlights of the work plan update are:
• Of the 58 work plan items identified, 55 of the items have either already been completed or
are underway to be completed. There are two items (yellow) that will begin to be addressed
in FY 2018-19 and completed in 2018-19 or 2019-20:
c Implement the business center for increased customer service and efficiency; and the
implement a formal employee recognition program.
There is one item that will be put on hold-and reevaluated in FY 2019-20:
o Begin the general plan update.
With the development and implementation of the strategic plan, the City of El Segundo reaffirms its
commitment to continue to provide exceptional services and programs to its community.
110
Exhibit A
City of EI Segundo Strategic Plan 2018 to 2021
Status Report June 8, 2018
This document contains all of the goals, objectives and activities in the current strategic plan.The status of each activity is shown. The items
highlighted in green are the Priority Activities as determined by the Council in 2017.
Activity Will
GoalsActivities Responsible Activity Continue into Status and Comments
DepartmentFY 2018-19
GOAL 1: Enhance Customer Service and Engagement ...
Goal 1A:El Segundo provides unparalleled service to
internal and external customers.
Priority Activities for FY 2017-18
a. Streamline the purchasing policy for business process Finance X X New purchasing policy was approved by City Council in
improvement December 2017. Next steps are to streamline the
contract policy and to implement paperless business
processes.Online requisitions will begin initial testing
with Finance and IS.Will roll out city-wide by end of
December.
b. Develop an operations and management plan for the new Parks&Rec X Will be completed prior to Aquatics Center opening in
aquatics center late 2018
c. Implement the business center for increased customer PB&S Assess during the development of the FY 2018-19 budget
service and efficiency
Other Activities
d. Enhance ability to accommodate Citywide teleconference IS X Implemented in June 2018 and currently being used by
abilities some Departments. Formal training has been scheduled
with administrative staff in each department.
e. Report research on expanding Library services Library X X Development of options for expanding Library services in
process
1
Exhibit A
f. Provide GIS software access to basic property information IS X X Latest Accomplishments/Projects Completed:
and relevant documents -Updates to Zoning Layer for Building and Planning
-Updates to address layer including Address changes and
new Addresses for building and Planning and for Police
Department
-Updates to data in Public Works Tablets
-Updates to maps for Fire Station 1 and 2 and updates to
Aerial Imagery. Purchase from vendor for Aerial Imagery
pending approval from Fire Department
-Updates for MUNI processed as of August
-Working to upgrade GIS software to enterprise version
including ArcGIS server upgrades,account upgrades,
online capability upgrades with the option of onsite
hosted services through portal for ArcGIS
-As a result of this upgrade we will be able to
create various online maps that will enable/empower
users to create their own maps with the underlying data
I will provide/update on a regular/scheduled basis. In
addition,we can create online maps that public users
can access with underlying data that is approved which
will allow the public to interact with their city in a more
informed and connected manor.
g. Complete year-long festivities and celebration of the City's Parks&Rec X The Arts and Culture Advisory Committee has selected
Centennial an artist's proposal for an art installation with the
remaining Centennial Celebration funds,to be
completed in FY 18/19
h. Identify areas of internal service improvement from Human HR X X Consultant proposal being prepared;relates to Goal 3,
Resources activity a below
N
2
Exhibit A
Activity Will
Goals # ActivitiesResponsible Activity Continue into Status and Comments
Department Completed FY 2018-19
i. Amend zoning code in response to emerging issues PB&S X X Completed in FY 2017/18
discovered by staff and customers 1 Sign chapter—November 2017
2 Service uses in CO zone—June 2018
3 Loud and Unruly Gatherings—June 2018
4 Accessory Uses in M-1 Zone—August 2018
5 Smoky Hollow Specific Plan—September 2018
6 Smoky Hollow In-lieu Parking—September 2018
7 Building Height Measurement—September 2018
8 Site Plan Review Process—September 2018
Will continue into FY 2018-19
Goal IB:El Segundo-s engagement with the community
ensures excellence.
Priority Activities for FY 2017-18
a. Obtain customer feedback and use it to improve services City X H NPS based surveys conducted, results analyzed and
Manager action plans being developed;transactional surveys
underway;annual surveys to be implemented for
residential and businesses
b. Refine the strategic plan and create a short version to use Finance X
asa communication vehicle
c. Proactively identify City successes and highlight them to City X X See Item F below
the public Manager
d. Update the website and create a mobile app for full IS X X Staff's vendor selection has been made and will be
interface with the website presented to Council for approval on November 6,2018.
Contract negotiations will take place upon Council's
approval of the selected vendor,and the project kick-off
will begin shortly after.
Other Activities
X Surveys completed;other elements to be initiated;this
e. Assess customer satisfaction via Finance X
detail will become part of"a" above in update to
• Annual resident and business survey
• Posting service and event questionnaires strategic plan.Transactional customer surveys began in
July.Annual business and residential surveys will go out
• Personal outreach throughout the year
in November.
w
3
Exhibit A
Activity Will
GoalsActivities Responsible Activity Continue into Status and Comments
Department Completed FY 2018-19
f. Expand and use social media as communication tool CM X X Developing proposal for communication program for FY
18-19 budget.
Goal 2: Support Community Safety and
Preparedness
Goal 2A:EI Segundo is a safe and prepared city.
Priority Activities for FY 2017-18
a. Remain focused on traffic and pedestrian safety PW X X Main Street Pedestrian Lighting Project completed;
Downtown Traffic Safety Study completed.Class III Bike
Route Project(Sharrows and signage)is in this FY's CIP.
The Police Department expanded their traffic division by
one motor officer. In addition to regular enforcement,
there were two heavy enforcement days when traffic
officers from neighboring jurisdictions assisted ESPD
with traffic enforcement.
b. Implement a new Automated License Place Recognition PD X X Pending approval from City of L.A.to place ESPD
(ALPR)system equipment on City of L.A. property. Will begin installing
on locations where City of EI Segundo light poles can be
used;recommend remove as strategic activity
(operational role)
Other Activities
c. Emphasize in-service training to reach a higher level of Fire X X Meet and where feasible exceed national standards for
competency in the area of fire suppression,technical in-service training and employee development
rescue and emergency medical response
d. Establish and maintain a local all-hazard Incident Fire X X Key IMT position training underway and drill completed
Management Team (IMT) during the recent"California Great Shakeout"
e. Grow the community emergency response team program Fire X X New online learning format implemented with an
(CERT) additional 10 community members trained.
4
Exhibit A
Activity Will
Goals ResponsibleActivity Continue into Status and Comments
Department Complet-. FY 2018-19
f. Train all staff as disaster service workers CM/Em. X X Initial training complete;position specific training in
Mgt. progress;will train new employees as they are hired;will
conduct disaster drill
g. Ensure ordinances are current with new/emerging risks X X Earthquake and hazard mitigation plan complete
h. Evaluate operational readiness of emergency medical Fire x X The accreditation process which includes a standards of
services(EMS)and fire suppression resources response coverage study is being delayed, however the
department continues to ensure apparatus and
equipment is in a continual state of operational
readiness through daily and weekly checks, and
personnel receive the needed training to maintain
competency. In addition,the Emergency Medical
Services Division is audited by the County annually and
received a perfect evaluation with no deficiencies.
Goal 3: Develop as a Choice Employer and
Workforce
Goal 3A:El Segundo is a City employer of choice and
consistently hires for the future.
Goal 38:The El Segundo workforce is inspired,world-class
engaged—increasing stability and innovation.
Priority Activities for FY 2017-18
a. Engage a third-party to conduct a Human Resources HR X HR assessment has begun and will be completed by Sept.
assessment to ascertain updates needed to the municipal 30, 2018
code,systems and other components
b. Conduct an employee survey(e.g.,gauge morale,gather HR X Survey completed;Council approved a budget of
$200,000 towards new employee engagement activities
information about employee needs)
X X Development of an employee engagement committee,
c. Focus on employee development and engagement(e.g., HR
development of a leadership academy,and the new
develop leadership bench-strength professional
Director of HR to evaluate additional initiatives.
development plans,employee evaluations,succession
planning)
d. Enhance employee safety and reduce accidents and costs HR/Finance X X Safety prevention programs and employee training being
researched
5
Exhibit A
Other Activities
e. Implement a formal Employee Recognition Program City Will be developed in FY 2018-19
Manager
f. Review online platforms,such as Glassdoor.com,that HR X X
report on employee satisfaction and salary and benefits
g. Use the 3rd party audit results to ensure process HR X X Independent assessment of HR underway
improvements to attract highly qualified applicants F 71
Activity Will
Goals and Activities Responsible Activity Continue into Status and Comments
DepartmentFY 2018-19
Goal 4: Develop Quality Infrastructure and Recommend: Add "and Maintain"
Recommend this Goal be divided into two Goals(one
Technology for infrastructure and one for technology)
Goal 4A:EI Segundo's physical infrastructure supports an
appealing,safe and effective community.
Priority Activities for FY 2017-18
a. Develop a plan to utilize increased transportation funding PW X X In process as part of the development of the multi-year
CIP
b. Conduct a Citywide facilities condition assessment PW X X In process. Expected completion Feb 2019.
(FCA)
Other Activities
c. Regularly assess Citywide facility needs meet safety PW X X Done by staff each day to ensure a safe user
standards and best practices environment. FCA will highlight deficiencies that need to
be corrected.
d. Identify funding and commitment to future infrastructure PW X X New Multi-Year CIP will assist with this process.
needs
e. Develop and deliver the Citywide CIP program PW X Completed each and every year.
Goal 48:EI Segundo's technology supports effective,
efficient and proactive operations
Priority Activities for FY 2017-18
a. Successfully implement new technology as prioritized in the IS X X ISD staff is currently working on implementing 11 high
Technology Master Plan priority projects from the Technology Master Project list
throughout the City.Additionally from the master list,8
projects are currently pending initiation,and 9 projects
have been successfully completed in the last 10 months.
rn
6
Exhibit A
Other Activities
b. Use the full potential of software IS X X Development of metrics to baseline and track software
usage is in process.
ISD has been working with Departments to turn on
modules in existing software that have not been utilized
historically to promote efficiency and to use current
software to its full potential.
c. Each department will set paperless goals IS X X ISD staff is continuing to work with Departments to
identify stretch goals to reduce paper use and automate
processes.
Example: Recently ISD has worked with the Finance
Department to turn on a module in the City's ERP system
that allows City staff to submit purchase requisitions to
the purchasing agent in an automated/paperless fashion.
Training is still in process.
d. Install Wi-Fi in all critical City facilities IS X X Wi-Fi has been installed in some facilities;this is an
ongoing project as we include new facilities.
Recently ISD optimized free Wi-Fi services by doing away
with user login to access Wi-Fi services.ISD is also
working with the Library to implemented wireless
printing and self-service check-out.
Currently the IS staff is working to install fiber
capabilities to the City's new aquatics center.
IS staff has also secured a vendor to perform a wireless
assessment of the City to determine the City's current
capacity to offer additional Wi-Fi options throughout the
City.
v
7
Exhibit A
Goal 5: Champion Economic Development and Fiscal
Sustainability
Activity Will
ResponsibleGoals and Activities Activity Continue into Status and Comments
Department FY 2018-19
Goal 5A:El Segundo promotes community engagement and
economic vitality
Priority Activities for FY 2017-18
a. Downtown improvements Ec. Dev. X X Completed landscaping upgrades and ongoing
maintenance,installed lighting over three downtown
L implement downtown beautification Manager&
ii. develop a vision for the downtown Downtown intersections,working on parklet design review and
iii. promote the downtown and create a funding source Sub- approval. The downtown area is highlighted on new
for marketing the downtown committee websites(ElSegundoBusiness.com and
DestinationElSegundo.com). Landscape lighting is
underway and scheduled to be complete in 2018/19
b. Complete the economic development strategic plan and Ec. Dev. X X X Plan is complete;implementation is underway
implement its goals Manager
c. Begin the General Plan update(or determine if this is a P&BS Activity on hold.Will revisit for FY 19/20 Budget year.
good expenditure of funds)
d. Implement the accessory dwelling unit ordinance P&BS X X Adopted ADU Ordinance.
Will revisit in FY 19/20 based on changes in state
requirements.
e. Advocate for City concerns regarding impacts of LAX City X X Ongoing
expansion Manager
f. Determine future of The Lakes Golf Course Rec&Park X X Nine proposals received;Council subcommittee created:
evaluation underway with anticipated selection by end
of 2018
Other Activities
g. Promote business attraction and industry diversification Ec. Dev. X X Hosted Champions of Business Celebration. 300+
attendees from multiple industries. Ongoing business
attraction marketing and outreach.
h. Retain businesses through proactive outreach Ec. Dev, X X Developing Mayor's CEO Roundtable Program.Working
with EDAC Business Retention Committee to schedule
visits.
00
8
Exhibit A
i. Enhance new business attraction, marketing and branding Ec. Dev. X X Completed two new websites(ElSegundoBusiness.com,
efforts through public relations and advertising and Destination ElSegundo.com). Enhanced digital
advertising campaign to launch in 2019. Ongoing social
media posting.
j. Launch hospitality and tourism marketing program Ec. Dev. X x Hospitality&Tourism, R&D, and communication strategy
complete. Implementation of communications plan in FY
18/19.
Goal 58:El Segundo approaches its work in a financially
strategic and responsible way.
Priority Activities for FY 2017-18
Activity Will
Activity Continue into , Comments
• ' ' FY 2018-19
Department I
a. Address pension liability Finance X X City Council has approved actions that have saved the
City—$5.4million over the next 25-30 years.City Council
approved 2.5million with the FY 18-19 budget to address
pension liability.This is a priority activity that will be
continuously monitored.
b. Assess trash services,the current residential contract and PW X X RFP and Prop 218 process underway.
determine how to pay for it
c. Develop options for increased revenue for operations and Finance X X Measure C passed,City-wide fee study complete,staff
infrastructure continues to research further options
d. Conduct a waters and sewer rate study Finance X X RFP to be issued in Q1 of FY 18-19
e. Research insurance options(liability and workers' Finance X
compensation)
Other Activities
f. Develop revenue streams and reserve fund to keep Finance K X Passage of Measure M and SB1 have created new
infrastructure advancing revenue streams dedicated to improving infrastructure.
County Measure W(on the November 2018 ballot)will
potentially bring ongoing revenue to cities for storm
water drain mitigation.
g. Develop a comprehensive master fee schedule and cost Finance X
recovery policy to support City needs
h. Review financial policies(annually) Finance X Current policy of 18%General Fund reserve and $2M
Economic Uncertainty Fund balance
i. aPresent quarterly financial status report to community and Finance X X Continuous
Council
9
Exhibit B Key Performance Indicators for FY 17-18
4th Quarter (July-September 2018)
Enhonce Customer:5ervice and Engagement
Goal 1 a: EI Segundo provides unparalleled service to internal and external customers
Objectives
I. City operations are unified and integrated.
FI. City services are convenient,efficient and user-friendly for all residents,businesses,and visitors.
K?is
Average workdays to process plan check reviews &the number of plan checks(P&BS)
Quarterly Avg.#of Plan Checks
350
296
300
250
199
200 183
150
100 85
51 61
38
50 27 25 f� 21 0
t>• . .� 4
0
Building Electrical Mechanical Plumbing Grading Total
Avg.#of Plan Checks FYI 7-18/4th Quarter
■Avg.#of Plan Checks Previous Quarter
Avg.days to review per plan check
14
12.8
11.7
12 11.2
10
10 B.B 9.24
8,7
8 6.8 7.04
6.1
6 5.3
4
2
fl
0
Building Electrical Mechanical Plumbing Grading Total
r Avg.days to review FYI 7-18/4th Quarter
a Avg.days to review Previous Quarter
Page 1 120
Exhibit B Key Performance Indicators for FY 17-18
4th Quarter (July-September 2018)
Average workdays to process film permits &the number of film permits per FTE (Finance)
Monthly Average
FYI 7-18 04 Prior FY Q4 Previous Quarter(02)
18 Permits for an 5 permits reviewed for 17 Permits
average of 5 days an average of 60 for an average of 8 -
turnaround hours turnaround 10 days turnaround
Turnaround time to process all City contracts &the number of contracts processed per FTE (City
Clerk)
Monthly Average
FY 17-18 Q4 Prior FY Q4 Previous Quarter
' 6.3 days/ 6.8 days/16.5 8.9 Days /
16.3 agreements agreements/ 23 agreements
/.75 FTE .75 FTE / .75 FTE
Enhance Customer Service and Engagement
Goal 1 b: EI Segundo's engagement with the community ensures excellences
Objectives
1. The City is transparent regarding services and performance
11. The City engages in regular,intentional information gathering
Ill. City communication is comprehensive and integrated
Number of new Library card holders, users attending programs offered, number of
programs, number of library visitors (Library)
Monthly Avg.#(Library)
18000 16,372
16000
13,966
14000 12,982 12,744
12000 (�
10000
sono
6000
4000
2000 344 226 430 355
0
Avg.#of new Card Holders Avg.#of Visitors Avg.#of ciruclations of Avg.#of attendance of
materials programs
FY 17-18/4th Quarter Previous Quarter
121
Page 2
Exhibit B Key Performance Indicators for FY 17-18
4th Quarter (July-September 2018)
Enrollment in programs offered and event attendance (Rec/Park)
FY 17-18 Q4 Results
F 2,000 1,836
1,800 1,630
1,600
1,400
1,2001,037 1,152
f�
1,000
800
600
400
200 4 6
Q4 17-18 Last Q Q4 17-18 Last Q Q4 17-18 Last Q
Class Enrollment Special Events Home Delivered Meals
Aquatics Program(Direct Program Costs Only)
Lap Swim
16,000 $14,699.36
14,000 $12,571 56
12,000
10,000
8,000
6,000
4,000 2,483 2,229
2,000 ■
$592 $5 64
Q4 17-18 Last Q Q4 17.18 Last Q Q4 17-18 Last Q
(per attendee) (per attendee)
Attendees Cost Total Cost
MSwimnastics
2,500
$2,067.69
2,000
1,500 $1,418.12
1,000
471 484
500
$4.39 $2.93
Q4 17-18 Last Q Q4 17-18 Last Q Q4 17-18 Last Q
(per attendee) (per attendee)
Attendees Cost Total Cost
I Recreation Swim
r 5,000 4,447
4,500 $4,046.77
4,000
3,500
3,000 $2,694.52
2,500
2,000 1,643 '
1,500
1,000
500 $0.91 $1.64
Q4 17-18 Last Q Q4 17-18 Last Q Q4 17-18 Last Q
(per attendee) (per attendee)
Attendees Cost Total Cost
122
Page 3
Exhibit B Key Performance Indicators for FY 17-18
4th Quarter (July-September 2018)
f Transportation Services(Direct Program Costs Only) 5
F Dial-A-Ride
14,000
12,000 $11,707.54
$10,706.00
10,000
8,000
6,000
4,000
2,000 1,217 1,060
- AN $9.62 $10.10
Q4 17-18 Last Q Q4 17-18 Last Q Q4 17-18 Last Q
(per rider) (per rider)
Riders Cost Total Cost
I Lunchtime Shuttle
7,000
6,000 $5,729.76 $5,924.55
5,000
4,000
3,000
2,000
1.104 933
1,000 ■
$5.19 $6.35
Q4 17-18 Last Q Q4 17-18 Last Q Q4 17-18 Last Q
(per rider) (per rider)
Riders Cost Total Cost
Doctor Dial-A-Ride
1,800
$1,610.56
1,600 $1,493.91
1,400
1,200
1,000
800
600
400
200 27 28 $55.33 $57.52
Q417-18 Last Q417-18 Last Q417-18 Last
(per rider) (per rider)
Riders Cost Total Cost
Page 4 123
Exhibit B Key Performance Indicators for FY 17-18
4th Quarter(July-September 2018)
Support Community Safety and Preparedness
Goal 2: EI Segundo is a safe and prepared city
Objectives
I. The City has a proactive approach to public safety, preparedness and crime that is outcome focused
W. The City participates in proactive communication and community engagement
Monthly report on Crime Statistics(P.D.)
Reported Monthly
Monthly report on Priority 1 response times (P.D.)
Benchmark Monthly Average
All RCC Agencies FYI 7-18 Q4(June-Aug) Prior FY Q4 Previous Quarter(Mar-May)
2213 calls 172 Calls 164 calls 151 Calls
Response Time Response Time Reponse Time Response Time
5 Min 30 Sec 4 min 1 Sec 3 min 36 sec 4 min 2 sec
857o of City Staff(non-first responders)have attended one Disaster Worker Training per year
Number of Fire Dept.in-service training hours per employee compared to national average
Benchmark Monthly Average
National Average FY 17-18 Q4 Prior FY Q4 Previous Quarter
2.0 hours 1.9 hours n/a 2.50 hours
/shift/employee /shift/employee /shift/employee
Average total response time for Fire 8 EMS calls(FD)
EMS Calls
Monthly Avg.Time Dispatch to Arrive on Scene
FYI 7-18 Q4 Prior FY Q4 Previous Quarter
' 4 min 13 sec 5 min 4 min 12 sec
Fire Calls
Monthly Avg.Time Dispatch to Arrive on Scene
FYI 7-18 Q4 Prior FY Q4 Previous Quarter
5 min 48 sec 5 min 8 sec 5 min 54 sec
124
Page 5
Exhibit a Key Performance Indicators for FY 17-18
4th Quarter(July-September 2018)
Number of CERT training courses conducted annually(goal of six courses)(F.D.)
Number of CERT training Members trained this
courses conducted annually quarter
1 10
125
Page 6
Exhibit a Key Performance Indicators for FY 17-18
4th Quarter(July-September 2018)
Develop as a Choice Employer and Work Force
Goal 3a EI Segundo is a City employer of choice and consistently hires for the future appealing to a
workforce that is inspired,world class, and engaged.
Objectives
I. The City has a strong culture of customer service,employee retention,and internal feedback
II. The City provides a competitive environment and nimble hiring/on-boarding process for its employees
III. The City has a comprehensive,intentional plan for staff development,training and succession
IV. The City has a culture of innovation,trust and efficiency in which all aboard rise together
KP14'
Average time to fill recruitments
Full-time Recruitments
FYI 7-18 Q4 Prior FY Q4 Previous Quarter(Q2)
17 FTE 7 FTE 6 FTE
Average days per Recruitments
46 days 101 days 162 days
Quarterly Employee turnover(H.R.)
Total Employee Turnover per Quarter
FY 17-18 Q4 Prior FY Q4 Previous Quarter(Q2)
13 FTEs 2 FTEs 6 FTEs
52 PTEs* 3 PTEs 10 PTEs
"Higher than usual due to system audit and cleanup
Number of vacancies (H.R.)
Monthly Average Vacancies
FYI 7-18 Q4 Prior FY Q4 Previous Quarter(Q2)
32 vacancies/ 22 vacancies/ 28 vacancies / month
month month
1
•20 of the 32 vacancies are in process
Employee satisfaction surveys (H.R.)
Employee Survey completed;78%participation.Action planning to follow
Number of internal promotions(H.R.)
Total Internal Promotions per Quarter
FYI 7-18 Q4 Prior FY Q4 Previous Quarter(Q2)
8 1 2
Page 7 126
Exhibit a Key Performance Indicators for FY 17-18
4th Quarter (July-September 2018)
Develop Quality Infrastructvre & Technoiogy
Goal 4a EI Segundo's physical infrastructure supports an appealing,safe,and effective Community.
Objectives
I. The City optimizes its physical resources
KPIs INW 9W 1V
Quarterly report on status of capital improvement plan implementation (PW)
Monthly report on number of pothole repairs and sidewalk repairs completed (PW)
Monthly Average of Repairs
160 143
140 124
7
120
100
so 72
60 46
40
20 10 46 43
Potholes Sidwalk Grinding/AC Skim Patches AC R&RS
Repairs
FYI 7-18/4th Quarter ■Previous Quarter
Develop Quality Infrastructure & Technology
Goal 4b EI Segundo's technology supports effective,efficient,and proactive operations.
Objectives
I. The City has an integrated focus on technology
ll. The City has an effective structure to meet the technology needs of the City and its constituents
III. The City invests in systems as necessary in order to add citizen value,provide access to information that is easily
available,engage residents in civic participation,and provide mass notification
KPI%
Quarterly Status update of IS master plan implementation (IS)
Under Technology Committee review
Number of online transactions conducted from residents, businesses and employees
(City-wide/Finance to report)
Monthly Average
Water Bills-Online Payments
FY 17-18 Q4 Prior FY Q4 Previous Quarter
572 496 457
Page 8 127
Exhibit B Key Performance Indicators for FY 17-18
4th Quarter (July-September 2018)
Quarterly Totals
Business License-Online Payments
FY17-18 Q4 Prior FY Q4 Previous Quarter
216 n/a 268
Monthly reporting of Total IS tickets, closed tickets, and hours spent resolving tickets
Monthly Average Information Systems Services
400
357
350 310
295 278
300 263
246
250
200
iso
100
so
Tickets Issues Tickets Closed Hours Spent
M FY17-18/4th Quarter ■Previous Quarter
Page 9 128
Exhibit B Key Performance Indicators for FY 17-18
4th Quarter(July-Sept.2018)
Champlon Economic Development & Fiscal Sustainability
Goal 5a EI Segundo's technology supports effective,efficient and proactive operations
Objectives
I Implement a comprehensive economic development strategy to ensure the City encourages a vibrant business climate that
is accessible,user-friendly and welcoming to all residents,businesses and visitors
KPIs
Tracking of economic indicators and tax revenue annually(Econ Dev)
General Economic Indicators Q4 FY 2017-18 04 FY 2016-17
Direct Lease Rate PSF/MTH* $3.76 $3.46
pirect Vacancy Rate* 15.3% 10.4%
Number of New Business Licenses 68 57
Number of New Jobs/Employees 941 234
(;Associated with New Business Licenses,does not include expansions)
City Estimated Revenues Q4 FY 2017-18 Q4 FY 2016-17
Plan Check Fees(3808) 508,255 710,158
Sales and Use Tax Revenue(3201 +3208) 4,398,035 4,714,674
Total Business License Revenue(3301 -3307) 339,654 213,894
Transient Occupancy Tax Revenue(3203) 6,305,542 5,857,025
Permit Fees 467,419 652,863
lrotal of Items Listed Above 12,018,905 12,148,614
lrotal Revenues General Fund(FY17-18Year-to-Q4) 17,158,168 17,148,897
*Source:CBRE South Bay Office Market Overview,Q4 2018
Business retention/attraction/satisfaction surveys (Econ Dev -to develop retention survey)
Completed annual survey during Q1 FY 2017-18-NPS score of 32 for business survey
Champion Economic Development& Fiscal Sustaincibility
—U 71=
Goal 5b EI Segundo approaches its work in a financially strategic and responsible way
Objectives
I. The City will maintain a structurally balanced budget with appropriate reserve levels
II. The City will maintain a stable,efficient,and transparent financial environment
K?ls
Quarterly status report to City Council on the strategic work plan progress (Finance)
4th Quarterly report presented to City Council on December 4th
Quarterly investment policy compliance (Treasury)
Fully in Compliance
Page 10 129
Exhibit C
ESPD Performance Metrics
Monthly Report-June 2018
#of Crimes #of Crimes % I e
Percent Change
CRIME TYPE El Segundo El Segundo YTD MBch Change HBch Change Gar change Haw Change
June 2018 YTD June (YTD) June (YTO) June (YTD) June (YTD)
Homicide 0 0 0% 0 0% 0 0% 0 150% 0 0%
Rape 0 1 57% 0 0% 0 0% 1 0% 3 0%
Robbory 1 9 -10% 3 -24% 2 50% 9 -14% 22 21%
A todAssault 0 8 0% 0 5% 0 •20% 11 -9%, 9 57%.
��nLVIOLENT 1 18 44% 3 -16% 2 30% 21 40% 34 -9%
CRIMES
Burglary 15 113 19% 7 .39% 12 38% 23 45% 18 50%
Theft I Larcany 33 211 1% $4 3% 34 -30% 52 4% 90 -27%
Vehicle Theft 2 29 -29% 2 -48% 4 -22% 32 -5 17 49%
Arnott 0 0 0% 0 -10014 0 -100% 1 3394 0 40074 z
TOTAL PROPERTY 50 353 2% 63 -10% 50 -16% 108 3% 125 -25%
CRIMES
TOTAL PART 1 51 371 1% 66 40% 52 -17% 129 -4% 159 -22%
CRIMES
PRIORITY TYPE #of Calls Response Times All RCC Agencies—#of Cells I Response Times
EI Segundo (Dispatch to Onscene) (Dispatch to On-scene)
Priority E 2 1:36 83 calls 103:25 minutes
Priority 1 167 :'.1 2,070 calls/05:20 minutes
Total 169 1:00 2,153 calls/05:15 minutes
POSITION RECRUITMENT B HIRING
Entry-Police Officer No Entry Police Test in June. K.Ross and C.Lamb deep in backgrounds,set to be hired in late July.S.Thompson in
backgrounds.
Pre-Service I Lateral Juan Perez in backgrounds.
Police Service Officer List exhausted,starting newtesting process,waiting on HR for testing.
Police Assistant Written test on 614118 and 61`7118.Oral board was on 6120118 and will be on 712118.After the July oral board exam we
will develop a list.
Police Cadet Hired candidates B.Mendoza and J.Heredia.Cadet staff is now 9.
Crime Scene Inv. No position available as of yet.
DATE SPECIAL ENFORCEMENT,EDUCATION&MEETINGS,AUDITS&INSPECTIONS
611 Members of Command Staff volunteered to serve Ice Cream at the Middle School Ice Cream Social
614 Detective Sergeant attended public information officer training
615 Attended monthly INSB Operations Committee Meeting
615 Community Lead Officers assisted the School Resource Officers with extra patrol of ESHS
618 Grant funded ABC decoy detail
6111 Juvenile Detective attended the Internet Crimes Again Children conference in Atlanta,Georgia
6115 Deployed bait car
6120 Members of Command Staff attended promotion ceremony for Torrance Police Sergeant Kent Krumbach. Kent is the
son of Walt Krumbach,who retired from ESPD and was later killed in tragic motorcycle accident.
6120 Detectives attended training on LA Crime Stoppers website and how it can be useful to solve EI Segundo crimes
6121 Beginnning of Citizen's Academy Class#4,Session#1
6121 SWAT team was activated to serve a high risk search warrant
6122 Officers participated in the South Bay DUI Task Force
6127 Patrol Lieutenants attended monthly regional crime control meeting at Inglewood Police Department
6128 Deployed bait car
6128 Citizen's Academy Session#2
6128 Grant funded ABC"trap door"detail
6130 Numerous officers participated in a prostitution sting in the city.Assistance was given by FBI and DCFS.Sting
resulted in six arrests
Naloxone program was initiated within the patrol division
LAX parking survey conducted throughout the month of June
P:SUPER:ESPD MONTHLY METRICS
130
ESPD Performance Metrics
Monthly Report-July 2018
#of Crimes #of Crimes % % % %
CRIME TYPE EI Segundo July EI Segundo Percent ChangeYTD Mach Change HBch Change Gar change Haw Change
201(1 YTD Jaly (YTD) Juiy (YTD) July (YTD) July (YTD)
Ho-leldo 0 0 0% 0 OK 0 0% 0 150% 0 33%
R.P. 0 1 57% 1 20% 0 0% 1 -10% 3 50%
Robbs+ 1 10 -17% 4 30% 0 50% 13 -16% 7 46%
T9+v31cd Assault 0 6 -20% 1 .207E 4 .279E 10 .159E 7 3O%
TA1.VipLEN1 1 19 -24% 6 -15% 4 -31% 24 -14% 17 -20%
CRIMES
Durglary 11 126 19% 9 -a% f4 54% 25 -18% 17 -35%
Theft/Lemony 50 261 5% 91 12% 25 -29% 65 8% 40 -19%
Vehicle Theft 7 36 -18% 3 42% 1 -32% 47 8% 17 51%
Amon 0 0 OR 2 413% 0 -109% 0 ,33% 0 50%
TOTAL PROPERTY 70 423 6% 107 -2% 40 -14% 137 1% 74 JO%
CRIMES
TOTAL PART 1 71 412 4% 113 -3% 44 -15% 161 -2% 91 -28%
CRIMES
PRIORITY TYPE #of Cells Response Times All RCC Agencies-#of Cells/Response Times
EI Segundo (Dispatch to Onscene) (Dispatch to On-scene)
PA"V E 2 4:49 66-11s 102:59 miovma
pa.,11Y 1 164 4:37 2,346 calls 105:35 minutes
Tow 166 4:37 2,432 calls 105:29 minutes
POSITION RCCRU ITME NT E HIRL`iG
Entry-Police Officer Hired Lamb and Ross as Police Officer recruits 7/23/18.Officer oralboard on 7124/18 5 candidates passed oral
interview.Written and physical agility test on 7/25/18 26 took written test and 11 passed.
Pre-Service/Lateral Pre-service Kevin Nance has background packet,Juan Perez in backgrounds.
Police Service Officer Waiting on test for PSO.
Police Assistant Oralboard test 712118.9 candidates passed the interview.
Police Cadet Testing will resume in Fall
Crime Scene Inv. No position available as of yet.
DATE SPECIAL ENFORCEMENT,EDUCATION 8 MEETINGS,AUDITS B INSPECTIONS
7/4 Staffed the annual 4th of July celebration event with minimal incidents
715 The department Is currently undergoing an organizational audit to examine alignment,work structure and other
organizational issues.
7/5 Suspect Angel Richie arrested for burglary again Richie is a local who has been arrested numerous times by ESPD for
burglary.
716 Bait car deployed.
777 Command staff attended the academy graduation of Officer Joshua Gilberts.
7110 The Department welcomed its newest police officer Joah Gilberts with a swearing in ceremony held in the EOC.Officer
Gilbert's famlly and friends arrended the ceremony.
7116 The station renovation project kicked off.The station is getting new flooring,painting,and a much deserved overall
facelift after more than 20 years.
7117 Department staff attended training on new body worn camera system(Utility),slated to be rolled out later In the year.
7120 Detectives served a search warrant in the 300 block of Bungalow Drive for child pornography.
7/24 After receiving complaints of thefts along the blke path In EI Segundo,detectives deployed the ball bike in the area
which resulted In 2 arrests.
7124 Conducted site location walks for upcoming Automated License Plate Reader project.
7/26 Hosted monthly patrol crime control meeting for South Bay Lieutenants.
7/26 Hosted farewell reception in the EOD for retiring Sergeant Vince Martinez.
7128 DopanfaeAt dofp-lve Ia Ik staff honled a woman's So#Dolonye else&-
7/31 The Department sent three new police recruits to Rio Hondo Police Academy(one hes since quit).
7131 Bait bike deployed In the area of the EI Segundo bike path which resulted in 1 arrest.
Law enforcement Iyp sync challenge created for community outreach.Video received recognition on KTLA-
Electric scooter public outreach video created and shared with community
Facebook video created to share the new signing bonuses for officers and laterals.
Community Lead Officers worked with the family of a local resident who has continuous mental issues.Officers were
able to get her assistance through Department of Mental Health.
ASUP .-ESPD MONINLYMEIB/CS
131
ESPD Performance Metrics
Monthly Report-August 2018
0 o Comes #of Comes #of Crimes % % % %
Percent Change
CRIME TYPE E18egundo E19eguntlo El Segundo YTD Mach Change HachChange Gar Oha� Hew Change
AUG 2018 2017 YTD 2016 YTD An (YTD) Aep (YTD) Aeg (YTD) Aug (YTD)
Ilomkhde 0 0 0 0% 00% 0 0% 2 250% 0 -20%
Ropy ❑ 3 t -67% + 1 17 1 100. 2 0% s 2 Y.
Robbery 2 13 12 -8% 2 -111% F 0% 12 43% 19 -fa%
A'a■/C!voted Assiut 0 10 13 30% 4 as% 1 a% 9 4% 31 -1?%
ll]T.MME9CNT 10 26 26 0% 7 40% 7 0% 25 -13% 58 44%
CRIMES
Surylary 0 in 135 13% 16 -38% 7 49% 19 -21% 24 -33%
ThaD Greeny ba 262 301 7% 80 11% 77 -41% 10 3% 31 -26%
Yehici-TheH 4 46 40 43% f0 •2T% 4 -31% 26 0:L 21 -61%
Aryan 0 0 0 0% 0 ,3116 0 100% i •17% 0 dots
TOTAL PROPE97Y 63 445 476 6% a5 -1% 44 -18% 69 -4% 76 -34%
CRIMES.
TOTAL PAR TI 63 474 502 6% 92 -2% 51 .17% 123 A% 134 40%
CRIMES
PRIORRY TYPE Re1Penav Tl—.(Olspatch mDnuene) #of Calls All RCC Agencies—#of CaIlslResponse Times
EI Segundo (Dispatch to Oneeene)
Priority E 3:01 6 82 calls 103:13 minutes
Priority 1 4:03 167 7,224 all.r 05:35 mi-as,
Total 4:02 192 2,306 calls 105:30 minutes
POSITION A EC RUITMENT a HIRiRG
Entry-Police Officar Tested for police officer entry level 116 apps.,75 Invited,11 passed written,6 passed.Oral Int—lew on September 6th.
Pre-Service I Lateral 11 Preservlcellaterals tested Majority are preservice and did not make training at other deparhnents.
Police Service Officer Test on hold.
Pollee Aeaiatent One solid candidate In backgrounds.Working down the list ellglbllty list for additonal pollee assiatent
Police Cadet Waiting on test W open
Come Scene Inv. Position closed
HR Analyst Position filled.
DATE SPECIAL ENFORCEMENT,EDUCATION&MEETINGS,AUDITS&INSPECTIONS
814 Start provided personnel and extra patrol for several events within the city:Movie In the Park,Space X party,and volleyball
tournament
8n Community Lead Officers and deparhnent staff attended the National Night Outeventon Main Street.
8M Come Prevantlom officer hosted a Neighborhood Watch meeting-
6110 Staff conducted a robbery presentation at Exceen Financial Credit Union.
a114 Staff hosted a Coffee with a Cop event at Coffee Bean(909 N.PCH).
8116 SWAT and CNT participated In a high risk sea tell warrant detail for ESPD detectives.
ails The department is undergoing an organlnU,nal audit which Included numerous personnel Interviews
8123 Community Lead Officers made a presentaton at Security Breakfast on the topic of 1st Arnmendment auditors.
6120-1124 Several department members attended the All-Hamrda Incident Management Teams tralnnng with other city departments.
a123 Community Police Academy Class#4 graduated
5124 8Wit co Vr tad an ABC de eslt.
8128 Staff attended File Hondo Poke Academy Recruitment Day and formal Academy Inspection.
8126 The suspect In a$2.4 million theft from a business In the City of EI Segundo pled te 35 counts and sentenced to 14 years In prison.
8129 Stall attended monthly crime control meeting.
8120 Staff attended the EI Snurhde Downtown CommltWo M,cU g to dlscuss public safety Issures related to street"parhettes."
8131 U.11 eo+efoCted..ABC de esll
Enforcement details Staff from Spvcral Operow s Dwxlen assisted Manhattan Beach PD with a DUI checkpoint,conducted 2 tactical action plans on
dlreckd dvpPoylne nts of U.M.office—
Social Media posts Information on the following topics were posted on social media:Bird scooter laws,Paws on Patrol crime prevention campaign,
throughout month catalytic converter theft Information,and dangers of using marijuana.
Crime Analyst The department crime analyst developed weekly crime reports to be used by patrol officers for directed enforcement
P:9UPep;aSPo MOMXLY Ma7p1e3
132
ESPD Performance Metrics
Monthly Report-September 2018
Mof Crimea #,(Crimes Rof Crimes % % % %
CRIME TYPE EIS Percent Change
egu IS El Segundo El Segundo YTO MBch Cheng HEI Chenge O.rMe, Chanes Hew Chenge
SEP 2015 2017 YM 2019 YTD 1 p ,(YTD) N (m)TD) I ) (YTD)
Homkks 0 0 0 m 0 OS 129 1 1WIl 0 014
Rape 0 -TRN 1 14% a 760% 0 0% 0 13%
Robbery ] l0 15 VA 1 4g% 0 0% 1 A^ 17 -11%
Vff=t 7 t2 16 16% 3 41% 13 in Tr 111 A -T%
10 32 31 3X 4 ASIA 13 73% 34 8A 59 41%
AMIa9
vfPlPn 23 1]0 1y 17% 1. 47% E 9614 29 -1B% 23 30%
Tlasb llxunY 2' 32. 775 -1% 56 1011 7P 47% 47 2% SB .26%
VA1rIeMT 5 5a 4S -N% S 4YL i 411A 13 -11% 12 aeX
Arson 0 0 D 0% 0 4114 0 -160Y 11 -)M% 0 39+4
TOa( PROoBRTT 52 .1 529 1% S4 4% M -7% 99 -7% 103 42%
L.FWS
IOTA:PAfit r 92 SKI 559 1% 0 -5% 53 4% 123 41% 159 .27%
cR.x t
PRIORITY TYPE Response Tim,(Dispatch to Onscene) Mof Calla All RCC Agandes–A of Cells l Response Timm
El Segundo (Dtpatch to On—ane)
PriorityE 1:07 2 Uties 10.:01—v-
Priority 1 6:32 144 1,924 calls 105:39 mint.,
Total 4:03 146 1,990ce1Is 105:20 minutes
POSITION RECRUITMENT a HIRING
Entry-Police Officer Nownitsoleettl,m.nlh Oralboardon SM Slxlested......aed Three police officer candldales In background,
PreServicel Lateral Two lateral pollee officer candidates in process.Four pre-service Pollee officer candidate,In the process.
Pall=Service Officer Testing to begin In December 2010
PoliceAesNlant Onepclkeasslstanthlred9124 On,pollceaml,tantlnbwkgm,nds
P,Ilce Cadet Tealing In November.
C rime Scene Inv. No Position avallble.
HR Analyst No Position available-
DATE SPECIAL ENFORCEMENT,EDUCATION 8 MEETINGS,AUDITS a INSPECTIONS
916 Community Lead Officer,attended a crime prwmtbn meeting wigs Crime PrevenOion Officer Laurie Risk at Beach gables
SU,9116,and 9/26 Community Lead Officers conducted a hometa,oulreech detail
9111 Co=11I OlRcer,a11,"dad a week bng III sex trafficking class provMed by the National Center for Missing and Exploited
Child en.
9111 Community Leed Ofncers attended a Neighborhood Watch meeting
112 Supervlwls Mena!training on probationary employees and how aup,,I,Wm,n,g,Mem appropriately.
W12 Community Lead Officer,attended a hornets,meeting in Torrence.
9M3 Thetleparanwl began the transition and review process la Lexipol poncb,and procedure,
911 Patrol ofncar,deployed Naloxone on an...m,wvldtm Thi,seasthegrsldepbymwloftherwmtlyacquned...Ideas drug.
W19 Petrol oificerc mmled 2 suspects for burglary and PAssem,n of burglary,l=I,
W21 Community Lead Olfi=rs fac91laled a homeless plan meatng for dap,b [head,
9111 Cemmuelry LW Once.s waaenlaa a rmr=snmlda.lhl cl Ll sent aria vrelanan i—W.
gal Community Lead Officers conducted a grant unded ABC delell with one vi lalbn.
Bn2 Attended,Job fair at Nation,[Univ fly in San Diego.
912440 Detective Jon„attonded the CAHN wnferwce and Delediv,Sa[dana allwdW ICI Domestic violence training.
e124 Lo=I lransienlacwpled..slam,,and taken We long term sh.1t.rwith PATH This Is the 7th transient tie Community Lead
Officers neve..elated with housing.
�5 The deparm,wrs recruHing unit kicked off the marketing research and lnfomhallon g,lhering with lgnned,the c"',wwly hired
mer Wine nrm
We Supervisors attended POST Caroled Mental l/sielh Tralnng In Lar2 Beach on 1—1 eft.0 alar ere pnalsay lel
Snat Commun lty Lead Olficers met eilh FBI regarding human trMfbking operations In the city.
Sw Patrolomer,arrested 3,uapecls for burglary and pea session of burglary tool,
School Resource Participated In ESUSD slaty=mmlttee meeling.Participated In ROAD meeting Attended ESHS beck to school night Provided
Officer. adtltl...I security at ES High School football games.
P.WDwrMon oap3uyAd tmdsr[PnT vahle{sa nn myt�lee[eaYena Macglbwl city to ra”a hands d truck lat�ste that[,,3rd teat seat t,efla,
anfelwmwN detail,andYsto-cAhungwise.C.,WoebM+Wnsere IeeAf or ata"iota Is which t 0."Jam
s W tura in the city.Addn..IPI.foasp enlwcanhsal.BorLLwn,mwtby.Mghls M Ci~.0k ..
SPeoief OparMlon
Olvtl.n NPprtwunt Conducted Iwo ledlral.cion pins on failure to yield vlotllana at crosawalNs an Mem Street
details
Crime Analyst The department cnmean,Iy,td,vel.pad vveekly crime reports to be used by patrolofficer,for directed enforcement
P.9UP®i:�P.MtwINLV MARL:,
133
EL SEGUNDO CITY COUNCIL MEETING DATE: December 4, 2018
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to increase the Fiscal Year 2018-2019 Adopted Budget
for continuing appropriations. (Fiscal Impact$0— {Appropriations of$6,739,061 from FY
2017-18 requested to be continued into FY 2018-19})
RECOMMENDED COUNCIL ACTION:
1. Approve continuing appropriations from FY 2017-2018 to FY 2018-2019,
thereby amending the Fiscal Year 2018-2019 Adopted Budget in the Funds
and by the amounts contained in Attachment 1 and 2.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Schedule of Continuing Appropriations - Fiscal Year 2017-2018 to Fiscal
Year 2018-2019.
2. Schedule of Purchase Orders and Budget Carryovers - Fiscal Year 2017-2018
to Fiscal Year 2018-2019.
FISCAL IMPACT:
Amount Budgeted: $6,739,061
Additional Appropriation: Carryover of$6,739,061 from FY 2017-18 to FY 2018-19
Account Number(s): Various
STRATEGIC PLAN:
Goal: 5(b) Champion Economic Development and Fiscal Sustainability:
El Segundo approaches its work in a financially disciplined and
responsible way
Objective: 2 The City will maintain a stable, efficient, and transparent financial
environment
ORIGINATED BY: Joseph Lillio, Director of Finance 'All
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND:
Continuine Annronriations
At the end of the fiscal year, staff prepares a summary of budgeted appropriations that are
required be carried over to the next fiscal year in order to complete multi-year CIP projects,
professional service agreements (PSA) that continue over fiscal years, and projects that were
anticipated to be completed by September 30 but were not and the funds associated with those
projects that should carry-over into the new budget year in order to complete the project. The
134
attached schedule of FY 2017-2018 Continuing Appropriations (Attachment 1) identifies
projects/purchases that were included in the FY 2017-2018 budget, but were not completed by
September 30, 2018. The attached document provides detail of each request and its justification.
As a result, staff is requesting to carryover the appropriation to FY 2018-2019. The majority of
continuing appropriations relate to ongoing capital improvement projects. For reference
purposes, the amount carried over last year was $5.4 million.
The following table(see attachment#1 for details) is a summary of the continuing appropriations
requests by fund.
Table 1:
Fund Name Fund Number Total Request
General Fund 001 $ 20,000
Gas Tax 106 144,037
AQMD (Air Quality) 115 42,000
CIP Fund 301 2,475,891
Wastewater 502 1,557,775
Total $4,239,703
There were also various goods and services encumbered but not received or paid for by the end
of the fiscal year. These items represent previously approved purchase orders and therefore
should be carried over to FY 2018-2019. The carryover of these encumbrances also requires the
appropriation be carried over, as sufficient appropriations would not exist in the current year
budget to fund both the continued projects and the new projects approved in the Fiscal Year
2018-2019 adopted budget. The Schedule of Purchase Orders and Budget Carryovers
(Attachment 2) lists the account number, vendor, and a brief description for each item.
Table 2 (see attachment #2 for details) is a summary of the schedule of purchase orders and
budget carryovers - Fiscal Year 2017-2018 to Fiscal Year 2018-2019. For reference purposes,
the amount carried over last year was $6.2 million.
Table 2:
Fund Name Fund Number Total Request
General Fund 001 $ 639,248
Gas Tax 106 84,894
Asset Forfeiture 109 2,089
Measure R 110 64,676
Federal Grant 124 90,125
SB-1 Gas Funds 128 381
CIP Fund 301 459,654 j
Water 501 109,795 `
Wastewater 502 1,033,244
Equip. Replacement 601 10,000
Trust Fund 708 5,252
Total $2,499,358
135
The continuing appropriations from ongoing projects/purchases and encumbrances at the end
of the fiscal year do not represent an additional appropriation of funds, but a carryover of
unexpended fluids from the prior fiscal year. Staff presented budgeted appropriations for FY
2017 - 2018, including the amounts requested as continuing appropriations on Attachment 1
and 2, in the analysis performed as part of the FY 2018-2019 Strategic Planning and Budget
process. The estimated beginning fund balances presented in the FY 2018-2019 budget factored
in the proposed continuing appropriations. Approval of these items will have minimal impact
on estimated ending fund balances at September 30, 2018.
136
City of EI Segundo
Attachment 1-Schedule of Continuing Appropriations
Fiscal Year 2017-2018 to Fiscal Year 2018-2019
Expenses/ Remaining Carryover
Budget Encumbrances/ Balance @ FYE Request
Account Number Account Name FY 2017-18 FY 2017-18 FY 2017-18 FY 2018-19
General Fund
001-400-5418-6206 Centennial-Contractual Services for Art 59,641 5,634 54,007 20,000
Total General Fund $ 59,641 $ 5,634 $ 54,007 $ 20,000
State Gas Tax Fund
106-400-8203-8357 Local Street Rehab Program $ 1,010,000 $ 865,963 144,037 $ 144,037
Total Gas Tax Fund $ 1,010,000 $ 865,963 $ 144,037 $ 144,037
Air Polution Reduction Fund
115-400-0000-8105 Automotive(AB 2766) $ 42,000 $ - $ 42,000 $ 42,000
Total Air Polution Reduction Fund $ 42,000 $ $ 42,000 $ 42,000
Capital Improvement Fund
301-400-8201-8410 Access Control Facility Security PD/Fire $ 199,000 $ $ 199,000 $ 199,000
301-400-8201-8411 Facility Needs Assessment 200,000 96,404 103,596 103,596
301-400-8201-8413 Fire Small Bathroom Remodel 45,000 45,000 45,000
301-400-8201-8416 Business Center Design 70,000 - 70,000 70,000
301-400-8201-8410 Library Wi-Fi Zone Conversion 182,000 15,462 166,538 166,538
301-400-8201-8702 Seismically Retrofit FSI/Install Doors 281,418 218,832 62,586 62,586
301-400-8201-8708 Police Dept Upgrades 202,361 113,420 88,941 88,941
301-400-8202-8420 Park Facilities Upgrades&Maint. 250,000 - 250,000 250,000
301-400-8202-8423 Acacia Park Design 50,000 50,000 50,000
301-400-8202-8424 Hockey Rink Replacement 80,000 - 80,000 80,000
301-400-8203-8705 Sidewalk Construction/Rpcmt(Citywide) 233,337 200,196 33,141 33,141
301-400-8203-8909 Downtown Upgrades&Beautification 200,000 40,641 159,359 159,359
301-400-8203-8910 SCE/Energy Efficiency Strategic Planning 5,144 - 5,144 5,144
301-400-8205-8313 Eucalyptus Storm Drain Abandonment 116,150 66,506 49,644 49,644
301-400-8205-8314 Pump Replacement Stormwater Pump#17 220,000 - 220,000 220,000
301-400-8208-8704 Finance Software Upgrades(Utility Billing) 25,000 25,000 25,000
301-400-8208-8710 Computer Fiber Netwk-Server Room Fire 50,000 50,000 50,000
301-400-8208-8712 Computr/Fiber Netwrk Bridgewave Wireless 15,002 15,002 15,002
301-400-8208-8713 New City Website 150,000 150,000 150,000
301-400-8208-8714 Website&Intranet 100,000 100,000 100,000
137
City of EI Segundo
Attachment 1-Schedule of Continuing Appropriations
Fiscal Year 2017-2018 to Fiscal Year 2018-2019
Expenses/ Remaining Carryover
Budget Encumbrances/ Balance @ FYE Request
Account Number Account Name FY 2017-18 FY 2017-18 FY 2017-18 FY 2018-19
301-400-8208-8715 HR Module-Eden 20,000 20,000 20,000
301-400-8208-8717 LaserFische Workflow&Scan 350,000 137,060 212,940 212,940
301-400-8208-8718 Building Permit System 300,000 - 300,000 300,000
301-400-8208-8720 Fire W1-Fi 20,000 - 20,000 20,000
Total Capital Improvement Fund $ 3,364,412 $ 888,521 $ 2,475,891 $ 2,475,891
Wastewater Fund
502-400-8204-8635 Forcemain&Pump Stations 1,400,000 814,000 586,000 586,000
502-400-8204-8648 Sewer Main Repairs(Annual Program) 2,487,379 1,515,604 971,775 971,775
Total Wastewater Fund $ 3,887,379 $ 2,329,604 $ 1,557,775 $ 1,557,775
Total Citywide $ 8,363,432 $ 4,089,722 $ 4,273,710 $ 4,239,703
138
City of EI Segundo
Attachment 2-Schedule of Purchase Orders and Budget Carryovers
Fiscal Year 2017-2018 to Fiscal Year 2018-2019
PO# Vendor Name Deaartment Account Number PO Balance Description
General Fund
24-00325 Harrington Decorating Co. Eco Dev 001-400-2401-6201 5,781.60 Pole banner project extended
24-00327 Signvertise Eco Dev 001-400-2401-6201 10,144.96 Pole banner project extended
24-00330 Beacon Eco Dev 001-400-2401-6201 7,290.00 Creative economy report
24-00330 Beacon Eco Dev 001-400-2401-6206 17,210.00 Creative economy report
24-00322 Vsion Technology Solutions,LLC Eco Dev 001-400-2401-8108 41,363.00 extented to FY 2019
25-00739 Avenu/Muniservices Finance 001-400-2501-6214 6,581.94 On-going services
25-00752 Bartel Associates Finance 001-400-2901-6214 20,381.00 Ongoing GASB 75 Work
25-00764 US Healthworks HR 001-400-2506-6214 4,851.00 On-going services
25-00783 Robert Half International HR 001-400-2506-6214 19,409.14 On-going Staffing needs
25-00762 Progressive Solutions,Inc Finance/ISD 001-400-2504-6214 9,700.00 project
25-00749 Prosum Inc. ISD 001-400-2505-6214 115,595.28 Departmental staffing,project managers
25-00782 Robert Half International,Inc. ISD 001-400-2505-6214 25,629.39 Departmental staffing,project managers
25-00698 Insight Public Sector ISD 001-400-2505-6217 9,601.03 Microsoft Software for the City-Pending
25-00743 Equinix,Inc ISD 001-400-2505-6254 14,333.34 Pending invoice payments to the data
25-00748 Tyler Technologies,Inc ISD/Finance 001-400-2505-8108 11,490.00 Possible Pending invoices
26-00762 Fish Window Cleaning Public Works 001-400-2601-6206 8,150.00 Project/work ongoing
26-00765 Sea Clear Pools Public Works 001-400-2601-6206 44,280.00 Project/work ongoing
26-00767 C.C.Layne&Sons,Inc. Public Works 001-400-2601-6281 10,000.00 On-going construction.
32-00527 MAK Fire Protection Fire 001-400-3204-6214 20,639.00 On-going 2 yr contract
41-00119 DKS Associates Public Works 001-400-4101-6206 10,406.17 Project/work ongoing
41-00116 Garland Associates,Inc. Public Works 001-400-4101-6206 14,040.00 Project/work ongoing
41-00121 Alagia Engineering Public Works 001-400-4101-6206 22,075.00 Project/work ongoing
41-00122 KPFF Public Works 001-400-4101-6206 23,515.00 Project/work ongoing
43-00226 Geo-Advantec Public Works 001-400-4101-6206 5,125.00 Construction not begun yet
41-00111 RTI Consulting Public Works 001-400-4101-6206 13,723.22 Project/work ongoing
43-00226 Geo-Advantec Public Works 001-400-4302-6206 10,000.00 Construction not begun yet
43-00213 Geosyntec Consultants Public Works 001-400-4302-6206 13,562.81 Project/work ongoing
43-00221 J.C.Chang&Associate Inc. Public Works 001-400-4302-6206 12,444.00 Project/work ongoing
43-00224 Denn Engineers Public Works 001-400-4302-6206 14,500.00 Designs pending
43-00223 Ocean Blue Environmental Public Works 001-400-4302-6206 30,000.00 Project/work ongoing
43-00227 Lund&Assoc. Public Works 001-400-4302-6206 8,700.00 Project/work ongoing
43-00223 Ocean Blue Environmental Public Works 001-400-4302-6215 22,576.00 Project/work ongoing
30-00355 Ramona,Inc. Public Works 001-400-4302-6215 36,150.00 Construction not begun yet
Total General Fund $639,247.88
State Gas Tax
30-00354 Psomas Public Works 106-400-8203-8943 3,270.00 Project/work ongoing
30-00348 KOA Corporation Public Works 106-400-8203-8943 78,560.00 Project/work ongoing
30-00351 All American Asphalt Public Works 106-400-8203-8943 3,063.75 Project/work ongoing
Total State Gas Tax 84,893.75
Asset Forfeiture Fund
31-00779 Huntington Honda PD 109-400-3105-6241 2,089.00 Project/work ongoing
Total Asset Forfeiture 2,089.00
Measure R Fund
30-00307 NCM Public Works 110-400-8203-8929 63,866.00 Project/work ongoing
30-00351 All American Asphalt Public Works 110-400-8203-8943 809.70 Project/work ongoing
Total Measure R Fund 64,675.70
Federal Grant Fund
99-00378 Counter Risk,Inc Fire 124-400-3785-6214 90,125.00 On-going grant/prof svcs
Total Federal Grant Fur 90,125.00
SB-1 Fund
30-00351 All American Asphalt Public Works 128-400-0000-8383 380.55 Project/work ongoing
Total SB-1 Expenditure 380.55
139
PO# Vendor Name Department Account Number PO Balance Description
CIP Fund
30-00349 EMG Public Works 301-400-8201-8411 96,403.50 Project/work ongoing
30-00345 Cinbad Industry,Inc. Public Works 301-400-8201-8415 16,461.01 On-going construction.
30-00340 CWA,AIA Inc. Public Works 301-400-8201-8417 2,912.40 Project/work ongoing
30-00345 Cinbad Industry,Inc. Public Works 301-400-8201-8708 23,270.41 On-going construction.
30-00307 NCM Public Works 301-400-8203-6679 939.43 Project/work ongoing
30-00280 Michael Baker Int(MBI) Planning 301-400-8203-6679 15,944.86 Park Place Project
30-00337 Rojas Construction Public Works 301-400-8203-8705 66,843.09 Project/work ongoing
30-00347 Palp,Inc.,dba Excel Paving Co. Public Works 301-400-8203-8908 4,800.00 On-going construction.
30-00352 Vincent Alpino Public Works 301-400-8203-8909 9,400.00 Project/work ongoing
30-00353 B+U Public Works 301-400-8203-8909 4,200.00 Project/work ongoing
30-00355 Ramona,Inc. Public Works 301-400-8205-8313 64,850.00 Construction not begun yet
25-00771 Matrix Imaging Products ISD 301-400-8208-8717 123,060.00 scanning project for PD and Planning and
30-00346 Westnet,Inc. Fire 301-400-8208-8719 30,569.75 Fire Alerting System
Total CIP Fund 459,654.45
Water Fund
71-00307 Cannon Public Works 501-400-7102-6206 22,294.50 Project/work ongoing
71-00304 Babcok Laboratories,Inc Public Works 501-400-7102-6214 6,440.00 Project/work ongoing
43-00225 Downstream Services,Inc. Public Works 501-400-7102-6215 10,000.00 On-going construction.
30-00342 Omnis Consulting Public Works 501-400-7103-8206 8,800.00 Project/work ongoing
71-00306 Omnis Consulting Public Works 501-400-7103-8206 8,600.00 On-going construction.
30-00316 Ramona Inc Public Works 501-400-7103-8206 15,929.39 Project/work ongoing
30-00317 Stephen Doreck Equipment Public Works 501-400-7103-8206 37,731.40 Project/work ongoing
Total Water Fund 109,795.29
Sewer Fund
71-00299 Morrow-Meadows Corp. Public Works 502-400-4301-6206 14,000.00 Project/work ongoing
43-00222 EEC Public Works 502-400-4301-6206 20,993.49 Project/work ongoing
43-00225 Downstream Services,Inc. Public Works 502-400-4301-6215 80,000.00 On-going construction.
71-00305 Omnis Consulting Public Works 502-400-7103-8206 11,017.00 Project/work ongoing
30-00290 Ramona Inc. Public Works 502-400-8204-8647 19,321.31 Project/work ongoing
30-00299 AKM Consulting Engineers Public Works 502-400-8204-8647 89,318.88 Project/work ongoing
30-00323 Stephen Doreck Equipment Public Works 502-400-8204-8647 45,000.00 Project/work ongoing
30-00298 Steve P.Rados,Inc. Public Works 502-400-8204-8647 449,801.61 Project/work ongoing
30-00298 Steve P.Rados,Inc. Public Works 502-400-8204-8650 303,791.47 Project/work ongoing
Sewer Fund 1,033,243.76
Eauinment Replacement Fund
60-01258 Civic Plus Rec Park/ISD 601-400-2505-8108 10,000.00 Possible future invoices
Total Equipment Replacemei 10,000.00
Trust/Prosect Fund
24-00304 MIG Planning 708-400-2402-6206 5,252.25 Ongoing prject(EA-1011 Smoky Hollow)
Total Trust/Project Fun $5,252.25
Grand Total $ 2,499,357.63
140
EL SEGUNDO CITY COUNCIL MEETING DATE: December 4, 2018
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the adoption of a Conflict of Interest Code
required by The Political Reform Act (Government Code Section 81000 et. seq.)
rescinding Resolution No. 4887, and adopting a new resolution approving a new Conflict
of Interest Code.
(Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Adopt 2018 updated Conflict of Interest Draft Resolution;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. 2018 updated Conflict of Interest Draft Resolution
2. November 20, 2018 Staff Report and attachments
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation:N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal IA: El Segundo provides unparalleled service to internal and external
customers.
Objective I: City operations are unified and integrated.
ORIGINATED BY: Mona F. Shilling, Deputy City Clerk AT
REVIEWED BY: City Attorney's Office
APPROVED BY: Tracy Weaver, City Clerl
APPROVED BY: Greg Carpenter, City Manager*
BACKGROUND AND DISCUSSION:
The California Government Code requires that of each even numbered year, the City Council
shall direct the City Clerk to review and recommend changes to the City's Conflict of Interest
Code to be adopted. The City's Code lists certain "designated employees" that make or
participate in the making of decisions which may foreseeably have a material effect on economic
interests. The City's Code supplements state law (which already requires certain City officials to
file conflict of interest disclosure statements) and its requirements are in addition to other
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requirements of the Political Reform Act ("PRA"), such as a general prohibition against conflicts
of interest.
Since the update of the Code in 2014 (In 2016, the Clerk's Office notified the state that there
were no substantive changes to the Code required at that time.) the Clerk's office has reviewed
the current Code and is recommending the following changes resulting from the re-titled,
addition or deletion of designated positions pursuant to Government Code Section 87302.:
"Designated Employees" updates:
(PLEASE NOTE: The updates represent changes to the current Conflict of Interest Code,
Resolution No. 4887 only)
Re-titled:
Finance Manager
Revenue Manager
Senior Management Analyst
Librarian II
Building Inspector 1
License Permit Specialist 11
License Permit Specialist I
Street Maintenance Supervisor
Waste Water Supervisor
Parks Maintenance Superintendent
Added:
Deputy City Manager
Emergency Management Coordinator
Director of Information Systems
Code Compliance Inspector
City Engineer
Senior Management Analyst
Deleted:
Residential Sound Insulation Manager
Construction Coordinator
Economic Development Analyst
Property Owner Coordinator
RSI Design Coordinator
In addition the City Clerk's Office and City Attorney's Office presented a report and options for
the City's new Conflict of Interest Code to Council at the November 20, 2018 meeting regarding
Committees, Commissions and Boards. As a code reviewing body, the City Council may exempt
certain bodies from its conflict of interest code, provided that the body does not make final
governmental decisions, compel or prevent governmental decisions, or make substantive
recommendations that are, and over an extended period of time have been, regularly approved
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without significant amendment or modification by the City Council (FPPC Regs. §
18701(a)(1)(A)).
After Council discussion a consensus was made as follows:
Add:
Members of the Arts and Culture Advisory Committee
Delete:
Members of the Aviation Safety and Noise Abatement Committee
Members of the Disaster Council
Defer for further consideration and to be brought back to Council:
Members of the Economic Development Advisory Council (EDAQ
Members of the Technology Committee
RECOMMENDATION:
The City Clerk's Office recommends the City Council adopt the 2018 updated Conflict of
Interest Code Resolution.
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RESOLUTION NO. XXXX
A RESOLUTION ADOPTING THE 2018 CONFLICT OF INTEREST
CODE FOR THE CITY OF EL SEGUNDO IN ACCORDANCE WITH
THE POLITICAL REFORM ACT.
The City Council of the City of EI Segundo does resolve as follows,-
SECTION
ollows:SECTION 1: The City Council finds and declares as follows:
A. The Political Reform Act (Gov't. Code §§ 81000, et seq.; the "PRA") and
regulations adopted pursuant to the PRA (2 Cal. Code of Regs. §§ 18700, et
seq.; "FPPC Regs.") require local governments adopt conflict of interest
codes.
B. Section 18730 of the FPPC Regs. sets forth a standard conflict of interest code
that may be adopted by local agencies.
C. On or about November 2018 the City Clerk's Office conducted a review of the
City's conflict of interest code in accordance with Government Code § 87306.5
and determined that changes to the code were needed at that time.
D. To fulfill its obligations under the PRA and FPPC Regs., the City Council will
repeal Resolution No. 4887, adopted September 16, 2014 and adopt a new
conflict of interest code as set forth below.
SECTION 2: 2018 Conflict of Interest Code; Generally. FPPC Regs. § 18730 is adopted
by reference as the City of EI Segundo's 2018 Conflict of Interest Code. Except as
modified in this Resolution, all requirements of FPPC Regs. § 18730 apply as if fully set
forth in this Resolution.
SECTION 3: 2018 Conflict of Interest Code, Changes. The 2018 Conflict of Interest Code
includes the following changes:
A. The term "investment" applies to financial interests in non-profit
organizations as well as business entities;
B. The term "Appendix" refers to Section 4 of this Resolution.
SECTION 4: Designated Officials, Employees and Consultants. For purposes of FPPC
Regs. § 18730, designated employees and consultants are set forth below:
A. Designated Officials and Employees:
The positions listed below are designated positions. Officers and employees
holding those positions are designated employees and are deemed to make or
participate in making decisions which may foreseeably have a material effect on a
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144
financial interest. Disclosure includes specific types of investments, business positions,
interests in real property, and sources of income which may foreseeably be materially
affected by any decision made or participated in by the designated employee. Such
disclosures must be made at the times and circumstances described by the City's
Conflict of Interest Code.
Designated employees must disclose all interests as required by the PRA and
regulations promulgated thereto. When a new position classification is created by the
Human Resources Department for City Council approval, the Human Resources
Department will recommend that the City Council decide whether the new position will
be required to file a Statement of Economic Interest and be included as a designated
position in the Conflict of Interest Code.
When the City Council establishes a Commission, Committee, or Board, the City
Council will decide whether the members of the Commission, Committee or Boards be
included as a designated position in the Conflict of Interest Code and the members of
the Commission, Committee or Board so designated by the City Council, will be
required to file a Statement of Economic Interest.
COUNCIL, COMMISSIONS, COMMITTEES, &BOARDS
* Members of the City Council
* Members of the Planning Commission
Mvmtcrc of the Aviation SQ-fny gni Abatement Cvmmitteee
(deleted)
Members of the Arts and Culture Advisory Committee (added)
Members of the Capital Improvement Program Advisory Committee
Me4:Rbo,,,s of the Dbacor ✓ommittoe (deleted)
Members of the Environmental Committee
Members of the Investment Advisory Committee
Members of the Library Board of Trustees
Members of the Recreation & Parks Commission
Members of the Senior Citizen Housing Board
OFFICE OF THE CITY MANAGER:
City Manager
Assistant City Manager
Deputy City Manager (added)
Emergency Management Coordinator (added)
OFFICE OF THE CITY ATTORNEY:
* City Attorney
Assistant City Attorney
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145
OFFICE OF THE CITY CLERK:
City Clerk
Deputy City Clerk II
OFFICE OF THE CITY TREASURER:
* City Treasurer
Deputy City Treasurer II
FINANCE DEPARTMENT:
Director of Finance
Finance Manager (re-titled position)
Accounting Manager
Revenue Manager (re-titled position)
Manager Purchasing Agent
FIRE DEPARTMENT
Fire Chief
Fire Marshal
Environment Safety Manager
Battalion Chief
Senior Management Analyst (re-titled position)
HUMAN RESOURCES DEPARTMENT
Director of Human Resources
Human Resources Manager
INFORMATION SYSTEMS DEPARTMENT (added)
Director of Information Systems (added)
Information Systems Manager (moved from Office of the City Manager)
LIBRARY DEPARTMENT.
Director of Library Services
Librarian II (re-titled positions)
Senior Librarian
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146
PLANNING &BUILDING SAFETY DEPARTMENT
Director of Planning & Building Safety
Planning Manager
Building Safety Manager
esi n i�l Sewn ln3►1ckion Man4or (deleted)
Principal Planner
Assistant Planner
Associate Planner
Senior Plan Check Engineer
Plan Check Engineer
Senior Building Inspector
Building Inspector I (re-titled position)
Code Compliance Inspector (added)
✓onctruotion Cjordinator (deleted)
Eoonomio Dent Anwlyst (deleted)
Prciorty Owrur Ccordinctor (deleted)
!RSI '�l iSn Cctirdinaor (deleted)
License Permit Specialist II (re-titled position)
License Permit Specialist I (re-titled position)
POLICE DEPARTMENT
Police Chief
Police Captain
PUBLIC WORKS DEPARTMENT
Director of Public Works
City Engineer (added)
Assistant City Engineer
Principal Engineer
General Services Manager
Street Maintenance Supervisor (re-titled position)
Water Supervisor
Waste Water Supervisor (re-titled position)
Senior Management Analyst (added)
Management Analyst
RECREATION AND PARKS
Director of Recreation and Parks
Park Maintenance Superintendent (re-titled position)
Recreation Superintendent
Senior Administrative Analyst
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147
* Listed in the code for information purposes only. These positions file under
Government Code Section 87200 with the Fair Political Practices Commission.
B. Consultants:
The City Manager may determine in writing that a particular consultant, although
a "designated position," is hired to perform a range of duties that requires the consultant
to fully comply with the disclosure requirements described in this section. Such written
determination must include a description of the consultant's duties and, based upon that
description, a statement of the extent of disclosure requirements. The City Manager
determination is a public record and must be retained for public inspection in the same
manner and location as this conflict of interest code.
SECTION 5: Statement of Economic Interests: Place of Filing. Designated employees
must file Statements of Economic Interests with the City of EI Segundo, on forms
created by the Fair Political Practices Commission, in conformance with the individual
disclosure categories and state guidelines, when requested by the City Clerk. The City
Clerk will retain custody of the Statements and make them available for public
inspection and reproduction. Designated employees listed in the Code with an asterisk
(*) must either file their Statements directly with the Fair Political Practices Commission
in conformance with state guidelines, or file one original copy of their Statement of
Economic Interest with the City Clerk, who must make and retain a copy and forward
the original to the California Fair Political Practices Commission. All other designated
employees must file one original copy of their Statement of Economic Interest with the
City Clerk.
SECTION 6: Disclosure and Disqualification — Interest and Positions in Non-Profit
Organizations. Whenever a disclosure category requires disclosure of specific financial
interests or positions in business entitles, disclosure of equivalent financial interests or
positions in non-profit organizations is required. Disqualification must be required as to
a disclosed interest or position in a non-profit organization whenever disqualification
would have been required as a result of an equivalent financial interest or position in a
business entity.
SECTION 7: Travel Payments, Advances and Reimbursements. If a payment,
including an advance or reimbursement, for travel is required to be reported pursuant
to Government Code § 87207, it may be reported on a separate travel reimbursement
schedule which shall be included in the filer's statement of economic interests. A filer
who chooses not to use the travel schedule shall disclose payments for travel as a gift,
unless it is clear from all surrounding circumstances that the services provided were
equal to or greater in value than the payments for the travel, in which case the travel
may be reported as income.
SECTION 8: Resolution No. 4887 (adopted September 16, 2014) and any other
resolution or policy purporting to establish a conflict of interest code, are superseded by
this Resolution and thus repealed in their entirety.
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SECTION 9: Repeal of any provision of any resolution or policy herein will not affect
any penalty, forfeiture, or liability incurred before, or preclude prosecution and
imposition of penalties for any violation occurring before, this Resolution's effective
date. Any such repealed part will remain in full force and effect for sustaining action or
prosecuting violations occurring before the effective date of this Resolution.
SECTION 10: The City Clerk will certify to the passage and adoption of this Resolution
and enter it into the book of original resolutions.
SECTION 11: This Resolution will become effective immediately upon adoption.
PASSED AND ADOPTED this _ day of December 2018.
Drew Boyles, Mayor
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
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EL SEGUNDO CITY COUNCIL MEETING DATE: November 20,2018
AGENDA STATEMENT AGENDA HEADING: City Clerk's Report
AGENDA DESCRIPTION:
Consideration and possible action regarding the City's Conflict of Interest Code required
by The Political Reform Act (Government Code § 81000 et. seq.). (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Consider staff's presentation and this report relating to options for the City's new
Conflict of Interest Code;
2. Provide direction to staff regarding preparation of the Code;
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution No. 4887 adopting 2014 Conflict of Interest Code
September 16,2014 staff report
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal 1A: El Segundo provides unparalleled service to internal and external
customers
Objective I: City operations are unified
�and integrated.
ORIGINATED BY: Tracy Weaver. City Clerk
�U
REVIEWED BY: City Attorney's office &4
APPROVED BY: Greg Carpenter, City Manager
OVERVIEW:
The purpose of this report is to advise the City Council of the need to adopt a Conflict of Interest
Code and to seek the City Council's direction on any potential changes to the Code. As discussed
below, the city has traditionally included most appointed commissions, committees and boards
("CCBs") within the city's code, meaning that the members of such GCBs are required to fill out
Form 700s. Because the City Council is the city's code reviewing body, the City Council may
decide to exempt certain CCBs from the Code, if those CCBs do not make recommendations on
purchases, policies, budget decisions, or are involved in the negotiation of city contracts.
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BACKGROUND AND DISCUSSION:
Conflict of Interest Code
State law requires the city adopt a Conflict of Interest Code every two years. The City's Conflict
of Interest Code supplements the state's Political Reform Act and is intended to:
1. Outline rules for the disclosure of income and assets and the process for disqualification
from certain decisions or actions;
2. Designate local agency positions required to file a Statement of Economic Interests
(otherwise known as a "Form 700");
3. List disclosure categories to be assigned to the designated positions indicating the type of
income and assets to be disclosed on the Form 700s.
The City Council adopted the Conflict of Interest Code in 2014 (attached). In 2016, the clerk's
office notified the state that there were not substantive changes to the Code required at that time.
The clerk's office is now seeking the Council's direction on any proposed changes to the Code.
Once the clerk's office has the Council's direction, it will bring back a proposed resolution
adopting the new Code at a future City Council meeting.
The Code lists certain officials and employees who must file a Form 700, some of whom must
file under state law (Gov. Code § 87200). These officials and employees include:
1. Members of the City Council
2. The City Treasurer
3. Members of the Planning Commission
4. City Manager
5. City Attorney
In addition to these mandatory filers, the City Council may designate other officials and
employees who must also file a Form 700. State law and the Code use the term "Designated
Employees" but this category includes members of CCBs as well. State law requires that those
who are involved in the "the making or participation in the making of decisions which may
foreseeably have a material effect on any financial interest" be designated on the Conflict of
Interest Code. (Gov. Code § 87302.) This generally includes any employee or official who
makes recommendations on purchases, policies, budget decisions, or is involved in negotiating
contracts.
With regard to advisory bodies in particular, conflict of interest rules only apply to those bodies
that either (i) make final governmental decisions, (ii) compel or prevent governmental decisions,
or (iii) make substantive recommendations that are, and over an extended period of time have
been, regularly approved without significant amendment or modification by the City Council,
need to be listed in the city's Conflict of Interest Code. (FPPC Regs. § 18701(a)(1)(A).) Other
than the Planning Commission, none of the city's CCBs have final decision-making authority.
Instead, such CCBs make recommendations to the City Council, which means that they are only
subject to conflict of interest rules if they make substantive recommendations that are regularly
approved by the City Council over an extended period of time. Unfortunately, this standard is
subjective, and the FPPC has provided little guidance on what "an extended period of time"
means. For this reason, to protect the City and the CCB members, the city attorney's office
recommends a conservative approach and that the City Council include within the city's Conflict
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of Interest Code those CCBs that make recommendations on purchases, land use issues budget
decisions, or are involved in the contracting process.
/1
Citv's 2014 Conflict of Interest Code
Historically, for decades, the City Council has taken a conservative approach and listed most of
the CCB's within the city's Conflict of Interest Code and required members to fill out a Form
700. For example, in the 2014 Conflict of Interest Code, the Council designated the following
CCBs as designated filers:
"Designated positions
The following positions entail the making or participation in the making of decisions that
may have a foreseeable material effect on the official's or officer's financial interests.
COMMISSIONS, COMMITTEES & BOARDS
Members of the Aviation Safety and Noise Abatement Committee
Members of the Capital Improvement Program Advisory Committee
'o Aivics A'Y 'em nin. (deleted in 2011)
Members of the Disaster Committee
? rnb.� o L"cot�.�r +c-- nw- xF�- Gftflei1 (deleted in 2014)
Members of the Environmental Committee
Members of the Investment Advisory Committee
Members of the Library Board of Trustees
Members of the Recreation &Parks Commission
Members of the Senior Housing Board"
The City Council removed the Community Cable Advisory Committee and EDAC from the list
of designated filers. The reason EDAC was removed was that, at the time, EDAC was engaged
in high level policy discussions but were not actually making many, if any at the time,
recommendations to the Council regarding expenditures or land use matters.
Other commissions that have since been created may also need to be included on the 2018 list of
designated filers, depending on whether the members of those bodies will participate in the
making of decisions which may foreseeably have a material effect on any financial interest.
Proposed 2018 Conflict of Interest Code
Based on the city clerk's and city attorney's understanding of the current roles performed by the
CCBs, and the City Council's desire to have most CCBs involved in the City's budget process,
the following changes to the list of CCBs that are designated filers are presented to Council for
its consideration:
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"Designated positions
The following positions entail the making or participation in the making of decisions that
may have a foreseeable material effect on the official's or officer's financial interests.
COMMISSIONS, COMMITTEES & BOARDS
Members of the Arts and Culture Advisory Committee (added)
.,Vvimioi F..nI'ep.�� Nzcior. .,�' aien-jnt Coziminee (deleted)
Members of the Capital Improvement Program Advisory Committee
44en*m�u of:Kv Diuexcr C-^w-vil (deleted)
Members of the Economic Development Advisory Council (added)
Members of the Environmental Committee
Members of the Investment Advisory Committee
Members of the Library Board of Trustees
Members of the Recreation & Parks Commission
Members of the Senior Housing Board
With regard to the Arts and Culture Advisory Committee, this committee was recently formed
and is expected to make recommendations on vendors, such as the artist for the city's centennial
art project. The committee has also expressed interest in making recommendations on city
policies, such as developing an "art in public places" development fee. The Committee has also
been discussing other avenues for pursuing funding. It is also staff's understanding that the city
council desires to include the committee in the city's budget process.
With regard to Aviation Safety and Noise Abatement Committee and the Disaster Council, it
is staff's understanding that neither of these advisory bodies is involved in making
recommendations on city purchases or vendors or involved in budget decisions or negotiating
contracts. For this reason, staff recommends that they be removed from the list of designated
filers.
With regard to the Economic Development Advisory Council (EDAC), as noted above, EDAC
was removed from the list of designated filers in 2014 because it was staff's understanding at the
time that EDAC was engaged in high level policy discussions but was not making many
recommendations to the Council regarding expenditures or land use matters. Since that time,
EDAC has made a formal recommendation on the Top Golf project, the economic development
marketing budget and the addition of a position for economic development. EDAC members
have also expressed an interest in being involved in a recommendation to Council to study the
economic impact to the City of land use decisions.
If the Council wants EDAC to be involved in making recommendations related to land use or
anticipates that EDAC will increase its activities in a manner that may result in EDAC making
more recommendations relating to expenditures and the City's budget, then staff recommends
the Council add EDAC to the list of filers. Conversely, if the Council anticipates that EDAC will
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be making very few and infrequent recommendations regarding such issues. then EDAC does not
need to be added to the list of filers.
With regard to the Technology Committee, the Council established the committee in 2016. As
part of its original bylaws, the committee was required to fill out a Form 700. In 2017, when the
clerk's office began to request Form 700's from committee members, certain members expressed
concern to city staff. In March 2018, the committee's bylaws were amended to remove the Form
700 requirement based upon the bylaws providing that the committee members would not be
involved in selecting or recommending vendors to the Council but would rather only provide
quality assurance/success criteria and feedback and that staff would select vendors. However;
other committee members recently expressed an interest in being more involved in the selection
of city vendors and the committee will be discussing the potential of amending its bylaws again.
It is recommended that the Council not include the Committee at this time and that the
Committee can be added to the list of filers after a determination is made regarding amending the
bylaws.
Once the Clerk's office has the Council's direction, it will bring back a proposed resolution
adopting the new Code at a future City Council meeting.
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RESOLUTION NO. 4887
A RESOLUTION ADOPTING THE 2014 CONFLICT OF INTEREST
CODE FOR THE CITY OF EL SEGUNDO IN ACCORD WITH THE
POLITICAL REFORM ACT.
The City Council of the city of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The Political Reform Act ("PRA"; Gov't. Code §§ 81000, et seq.) and regulations
adopted pursuant to the PRA ("FPPC Regs.; 2 Cal. Code of Regs. §§ 18700; et seq.)
requires local government to adopt conflict of interest codes.
B. Section 18730 of the FPPC Regs. sets forth a standard conflict of interest code that
may be adopted by local agencies.
C. On or about July 2014 City Clerk's Office conducted a review of the City's conflict
of interest code in accord with Government Code § 87306.5 and determined that
changes to the code, were needed at that time.
D. To fulfill its obligations under the PRA and FPPC Regs.,the City Council will repeal
Resolution 4778, adopted July 17, , and adopt a new conflict of interest code as set
forth below.
SECTION 2: Pursuant to FPPC Regs. § 18730, the City of El Segundo adopts a Conflict of
Interest Code to read as follows:
"CONFLICT OF INTEREST CODE FOR THE CITY OF EL SEGUNDO
A. Incorporation of Standard Code.
Under the terms of the Political Reform Act (Gov't Code §§ 81000 et seq.) and
regulations promulgated by the Fair Political Practices Commission(2 Cal. Code of Regs.
§§ 18700, et seq.), the City is required to adopt a conflict of interest code. The City of El
Segundo incorporates by reference 2 Cal. Code of Regs. § 18730, and its amendments,
into this Conflict of Interest Code including, without limitation, the designation of
officials and employees and the disclosure categories set forth below (collectively, "the
Conflict of Interest Code").
B. Filing of Statements
Designated officials, officers and employees must file Statements of Economic Interest
(Form 700) with the City Clerk or Deputy City Clerk. After receiving Statements of
Economic Interests from City Council members, the City Treasurer, Planning
Commission members, City Attorney, and City Manager, the City Clerk or Deputy City
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155
Clerk, must forward the original to the Fair Political Practices Commission and retain a
copy for the City's files.
Under Govermnent Code § 82011(c), the City Council is the code reviewing body with
respect to the Conflict of Interest Code.
C. Review Procedure
Under Government Code § 87306.5, not later than July 1 of each even numbered year,
the City Council must direct the City Clerk, or Deputy City Clerk, to review the Conflict
of Interest Code. The City Clerk or Deputy City Clerk must submit an amended Conflict
of Interest Code to the City Council if a change in the Conflict of Interest Code is
necessitated by changed circumstance. If changes are not required, the City Clerk or
Deputy City Clerk must submit a written statement to that effect to the City Council not
later than October 1 of the same year.
D. Designated Positions
The following positions entail the making or participation in the making of decisions that
may have a foreseeable material effect on the officials or officer's financial interests.
COUNCIL, COMMISSIONS, COMMITTEES, &BOARDS
* Members of the City Council
* Members of the Planning Commission
Members of the Aviation Safety and Noise Abatement Committee
Members of the Capital Improvement Program Advisory Committee
M bsra of tht, Co nsyvarity G b�-- Camrwtie-(deleted)
Members of the Disaster Committee
Mm*r-rz of 11w Dta(vcpr clat lle.'%-i3ory Gol4 oil (deleted)
Members of the Environmental Committee
Members n_fthe.Investment Advisory Connimittee
Members of the Library Board of Trustees
Members of the Recreation & Parks Commission
Members of the Senior Housing Board
OFFICE OF THE CITY MANAGER:
* City Manager
Assistant City Manager
'r..I'vrt ai3:SyArn is h1w,xiger (listed under Police Department)
OFFICE OF THE CITY ATTORNEY:
* City Attorney
Assistant City Attorney
Page 2 of 6
50
156
OFFICE OF THE CITY CLERK:
City Clerk
Deputy City Clerk II (re-titled position)
OFFICE OF THE CITY TREASURER:
* City Treasurer
Deputy City Treasurer II (re-titled position)
FINANCE DEPARTMENT:
Director of Finance
Fiscal Services Manager
Accounting Manager
Business Services Manager
Purchasing Agent
FIRE DEPARTMENT
Fire Chief
Dope, Fire whiff. (deleted position)
Fire Marshal (added position)
Environment Safety Manager(added position)
Battalion Chief(s)
Management Analyst (added position)
HUMAN RESOURCES DEPARTMENT
Director of Human Resources
Human Resources Manager
LIBRARY DEPARTMENT:
Director of Library Services
Librarian
Senior Librarian(s)
PLANNING & BUILDING SAFETY DEPARTMENT:
Director of Planning& Building Safety
Planning Manager
Building Safety Manager
Residential Sound Insulation Manager
Assistant Planner
Associate Planner
Page 3 of 6
51
157
Building Inspector(s)
Construction Coordinator(s)
Economic Development Analyst
Plan Check Engineer
Plan%inq T:,. zl,\-�czian (deleted position)
Principal Planner
Property Owner Coordinator
RSI Design Coordinator(added position)
License Permit Specialist (added position)
Senior Building Inspector(s)
Senior Plan Check Engineer
POLICE DEPARTMENT
Police Chief
Police Captain(s)
Information Systems Manager (reassigned Information Systems to Police
Department from Office of the City Manager)
PUBLIC WORKS DEPARTMENT
Director of Public Works
Assistant City Engineer
Principal Engineer
General Services Manager
Streets Supervisor
Water Supervisor
Wastewater Supervisor
Manaeemcnt Analyst (added position)
RECREATION AND PARKS DEPARTMENT
Director of Recreation and Parks
Parks Superintendent
Recreation Superintendent
Senior Administrative Analyst (added position)
* Listed in the code for information purposes only. These positions file under
Government Code Section 87200 with the Fair Political Practices Commission.
CONSULTANTS:
All consultants except those included by the City Manager in accordance with the
following procedure:
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158
The City Manager may determine in writing that a particular consultant,
although a "designated position," is hired to perform a range of duties that
requires the consultant to fully comply with the disclosure requirements
described in this section. Such written determination must include a
description of the consultant's duties and, based upon that description, a
statement of the extent of disclosure requirements. The City Manager
determination is a public record and must be retained for public inspection
in the same manner and location as this conflict of interest code.
E. Disclosure Requirements
Designated employees must disclose all interests as required by the Political Reform Act
and regulations promulgated thereto. When a new position classification is created by the
Human Resources Department for City Council approval, the Duman Resources
Department will recommend that the City Council decide whether the new position will
be required to file a Statement of Economic Interest and be included as a designated
position in the Conflict of Interest Code.
When the City Council establishes a Commission, Committee, or Board,the City Council
will decide whether the members of the Commission, Committee or Boards be included
as a designated position in the Conflict of Interest Code and the members of the
Commission, Committee or Board so designated by the City Council, will be required to
file a Statement of Economic Interest."
SECTION 3: Resolution No. 4778 (adopted July 17, 2012)and any other resolution or policy
purporting to establish a conflict of interest code, are superseded by this Resolution and thus
repealed in their entirety.
SECTION 4: Repeal of any provision of any resolution or policy herein will not affect any
penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of
penalties for any violation occurring before, this Resolution's effective date. Any such repealed
part vv.11 remain in fiµll force and eff�Ct for sustaiping action or prosecuting �Anlafinnc nor_.iirrino
before the effective date of this Resolution.
SECTION 5: The City Clerk will certify to the passage and adoption of this Resolution and
enter it into the book of original resolutions.
SECTION 6: This Resolution will become effective immediately upon adoption.
PASSED AND ADOPTED this 161}i day of 2014,
SPU zann�tes, Mayor
ATTEST:
Page 5 of 6
53
159
f �i�
Tracy Weaver, City C'161:
APPROVED AS TO FORM:
Mark D. Hensley,City Attorney
By:
Karl H. B rger,Assistant City Attorney
Page 6 of 6
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-It Pr. /I,, Rp(;-I
EL SEGUNDO CITY COUNCIL MEETING DATE: st 5,201'4
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the adoption of a Conflict of Interest Code
required by The Political Reform Act (Government Code Section 81000 et. seq.)
rescinding Resolution No. 4778, and adopting a new resolution approving a new Conflict
of Interest Code. (Fiscal Impact:None)
RECOMMENDED COUNCIL ACTION:
1. Adopt resolution;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Draft Resolution
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Cathy Domann,Deputy City Clerk 1:11
REVIEWED BY: Tracy Weaver, City Clerk
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The California Government Code requires that no later than July of each even numbered year,
the City Council shall direct the City Clerk to review and recommend changes to the City's
Conflict of Interest Code to be adopted no later than October 1, 2014. The City's Code lists
certain "designated employees" that make or participate in the making of decisions which may
foreseeably have a material effect on economic interests. The City's Code supplements state law
(which already requires certain City officials to file conflict of interest disclosure statements) and
its requirements are in addition to other requirements of the Political Reform Act("PRA"), such
as a general prohibition against conflicts of interest.
Since the update of the Code in 2012, the City Clerk's office has reviewed the current Code and
is recommending the following changes resulting from the addition or deletion of designated
positions pursuant to Government Code Section 87302. The addition of the new class
specification of RSI Design Coordinator, the elimination of the Deputy Fire Chief class
specification, and the re-titled class specifications of Deputy City Clerk II (formerly Deputy City
Clerk) and Deputy City Treasurer II (formerly Deputy City Treasurer). The class specifications
of Fire Marshal, and Environmental Safety Manager were inadvertently left off the last code
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update. It has also been determined that the position of License Permit Specialist should be
added and the position of Planning Technician should be deleted.
Additionally, the City Manager, in consultation with the City Attorney, is recommending that
members of certain advisory committees, such as the Economic Development Advisory Council
and the Community Cable Advisory Committee, be removed from the list of designated
employees. As a code reviewing body, the City may exempt certain bodies from its conflict of
interest code, provided that the body does not make final governmental decisions, compel or
prevent governmental decisions, or make substantive recommendations that are, and over an
extended period of time have been, regularly approved without significant amendment or
modification by the City Council (FPPC Regs. § 18701(a)(1)(A)).
With regard to the Economic Development Advisory Council and the Community Cable
Advisory Committee, these committees are solely advisory committees and do not possess
decisionmaking authority as defined by the Fair Political Practices Commission. Indeed, a
review of these committees' by-laws and reports to the City Council confirm that they are
exclusively advisory committees. Accordingly, the City Manager has determined that they are
exempt from the disclosure regulations of the PRA. This exemption shall remain in effect until
the basis for the grant of exemption no longer exists or the expiration of two years, whichever
occurs earlier.
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EL SEGUNDO CITY COUNCIL MEETING DATE: December 04, 2018
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding adoption of a resolution authorizing the
destruction of identified records for the Police Department in accordance with the
provisions of Section 34090 of the Government Code of the State of California.
(Fiscal Impact: Not to exceed $500.00)
RECOMMENDED COUNCIL ACTION:
1. Adopt Resolution authorizing the destruction of records for the Police Department;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution with Attachment
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $500
Additional Appropriation: N/A
Account Number(s): 001-400-1301-6214 (Professional &Technical)
STRATEGIC PLAN:
Goal: IA: El Segundo provides unparalleled service to internal and external customers.
Objective: City operations are unified and integrated
ORIGINATED BY: Mona Shilling, Deputy City Clerk
REVIEWED BY: Tracy Weaver, City ClerlF'
APPROVED BY: Greg Carpenter, City Manager,
BACKGROUND AND DISCUSSION:
The Police Department has requested to transition older documents for destruction and make
space for new records. The documents have been cataloged and are attached as Exhibit A to the
Resolution for consideration by Council for approval.
Documents from the Police Department are proposed to be destroyed in accordance with
Government Code Section 34090.
The Police Department has reviewed the listed records, verified that the documents may be
destroyed based on the applicable retention schedule adopted by City Council Resolutions 4291,
4471 and 4487 and the Secretary of State Local Government Records Management Guidelines.
As required by state law, the City Attorney has given written consent to the destruction of these
records.
STAFF RECOMMENDATION:
The City Council approve the attached Resolution and Exhibit A authorizing the destruction of
the specified records in accordance with the California Government Code.
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RESOLUTION NO.
A RESOLUTION AUTHORIZING THE DESTRUCTION OF
RECORDS FOR THE POLICE DEPARTMENT IN ACCORDANCE
WITH THE CALIFORNIA GOVERNMENT CODE.
The Council of the City of EI Segundo does resolve as follows:
SECTION 1: The City Council finds as follows:
A. Certain documents from the Police Department are proposed to be
destroyed in accordance with Government Code § 34090;
B. The City Attorney gave written consent to the destruction of these
records pursuant to Government Code § 34090;
C. Based upon the documents presented for destruction, it does not
appear to the City Council that these records need be retained.
SECTION 2: Approval and Authorization. Pursuant to Government Code §
34090, the City Council approves the destruction of the records referred to in
attached Exhibit 'A," which is incorporated by reference, and authorizes the City
Clerk to dispose of the records in any lawful manner.
SECTION 3: Upon destroying these documents, the City Clerk is directed to
complete a certificate verifying the destruction of these records and file the
certificate with the City's official records.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution;
record this Resolution in the book of the City's original resolutions; and make a
minute of the adoption of the Resolution in the City Council's records and the
minutes of this meeting.
SECTION 5: This Resolution will become effective immediately upon adoption
and will remain effective unless repealed or superseded by a subsequent
resolution.
[SIGNATURES ON NEXT PAGE]
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PASSED AND ADOPTED this 4th day of December 2018.
Drew Boyles
Mayor
ATTEST.-
Tracy
TTEST:Tracy Weaver
City Clerk
APPROVED AS TO FORM-
Mark D. Hensley,
City Attorney
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EXHIBIT A
166
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed:
- .
Records Description Start End Box # Retention
Date Date Period
Pg. C-33 1992 1998 1 CL+5 Police
Administrative/Internal
In Storage
Pg. C-33 1978 1999 2 CL+5 Police
Administrative/Internal
In Storage
Pg. C-33 1992 1999 3 CL+5 Police
Administrative/ Internal
In Storage
Pg. C-33 1982 1998 4 CL+5 Police
Administrative/ Internal
In Storage
Pg. C-33 1983 2007 5 CL+5 Police
Administrative/Internal
In Storage
Pg. C-33 2005 2005 6 CL+5 Police
Administrative/ Internal
In Storage
Pg. C-33 1994 2007 7 CL+5 Police
Administrative/ Internal
In Storage _
Pg. C-33 1967 1998 8 CL+5 Police
Administrative/Internal
In Storage
Pg. C-33 1991 2000 9 CL+5 Police
Administrative/ Internal
In Storage
Pg. C-33 1992 2000 10 CL+5 Police
Administrative/Internal
In Storage
Pg. C-33 1994 2000 11 CL+5 Police
Administrative/ Internal
In Storage
Pg. C-33 1996 2004 12 CL+5 Police
Administrative/ Internal
In Storage
Pg. C-33 2003 2003 13 CL+5 Police
Administrative/Internal
In Storage
Pg. C-33 2004 2004 14 CL+5 Police
Administrative/ Internal
In Storage
Pg. C-33 2004 2004 15 CL+5 Police
Administrative/ Internal
\\pdfileshare\win7user$\jbermudez\Desktop\Documents Destruction\Records Destruction Form ESPD 2018.doc
167
In Storage
Pg. C-33 1992 2004 16 CL+5 Police
Administrative/ Internal
In Storage
Pg. C-33 2004 2012 17 CL+5 Police
Administrative/ Internal
In Storage
Pg. C-33 2007 2011 18 CL+5 Police
Administrative/ Internal
In Storage
Pg. C-33 2000 2005 19 CL+5 Police
Administrative/ Internal
In Storage
Pg. C-33 2000 2003 20 CL+5 Police
Administrative/ Internal
In Storage
Pg. C-33 1998 1999 21 CL+5 Police
Administrative/ Internal
In Storage
Pg. C-33 1994 2001 22 CL+5 Police
Administrative/ Internal
In Storage
Pg. C-33 2001 2001 23 CL+5 Police
Administrative/ Internal
In Storage
Pg. C-33 2001 2002 24 CL+5 Police
Administrative/ Internal
In Storage
Pg. C-33 2003 2009 25 CL+5 Police
Administrative/ Internal
In Storage
Pg. C-33 2009 2010 26 CL+5 Police
Administrative/ Internal
In Storage
Pg. C-33 2010 2012 27 CL+5 Police
Administrative/ Internal
In Storage
APPROVED FOR DESTRUCTION:
Department Head Date
APPROVED FOR DESTRUCTION:
City Attorney Date
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168
I TRACY WEAVER, CITY CLERK, HEREBY CERTIFY that the
items listed above are approved for destruction on
in accordance with City policies and
procedures:
Tracy Weaver, City Clerk Date
*NOTE:: The Records Description must be from the Secretary of State Local
Government Records Management Guidelines February 2006. It must include the
Index (document type), Category and page number (Refer to pages C5-C15)
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EL SEGUNDO CITY COUNCIL MEETING DATE: December 4,2018
AGENDA ITEM STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action to receive and file a report of emergency communications
protocol. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Receive and file update and direct staff to develop a citywide emergency communications
policy and procedures memo; and/or,
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS: Emergency Communications Flow Charts
STRATEGIC PLAN:
Goal: Support Community Safety and Preparedness
Objective: The City has a proactive approach to public safety, preparedness and crime
that is outcome focused.
FISCAL IMPACT: None
PREPARED BY: Barbara Voss, Economic Develo ment Manage
;/
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
At the October 2, 2018 City Council meeting, Council directed staff to review the city's emergency
communications procedures with the objective of improving internal and external communications
and ensuring that city council, city manager, department heads, and the public are notified of
significant events quickly.
When a significant event occurs that generates interest and/or concern from the community or
media attention, it is important that the city be on the leading edge of public notifications. With the
prevalence of social media, the speed at which information is distributed to the public via various
channels is unprecedented. In an effort to ensure that accurate and timely information is available
to the public,the city is updating its emergency communication notification protocol.
DEFINING A SIGNIFICANT EVENT
Incidents requiring public notification include, but are not limited to, the following:
Type 1 —Imminent Threat or Protective Action Required
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• Hazardous material spills or release involving injuries and/or evacuations
• Significant fire
■ Active shooter
• Credible Bomb threat
■ Drinking Water Contamination
■ Significant water quality issues
■ Widespread, simultaneous incidents that overwhelm our resources (significant flooding,
wind, earthquakes, etc.)
■ Confirmed or highly likely incidents with pre-warning, such as substantiated terrorist threats
and/or possible civil unrest
• Tsunami
• Any Type 2 event that city officials deem necessary to alert the public in mass
Type 2—Potential for Public Concern and/or Disruption to Routine Activities
• Road closures
• Fatal traffic collisions
■ Traffic signal outages the disrupt the flow of traffic
• Officer involved shooting
• Homicide
• Unscheduled water outages
• Urban Search and Rescue (USAR) calls that have an economic impact or receive attention in
the media or the community
• Incidents where mutual aid is called into the city
• Rescue calls that are major or likely to cause broad-based community concern
■ Large water main breaks
• Power outage that affects a significant portion of the community
• Wastewater spills
• Controlled incidents at the refinery (smoke, flare, etc.) that may be noticeable to the public
• Any significant event involving media coverage
COMMUNICATIONS TOOLS
The following communications tools will be utilized to notify the public during a significant event.
Holding Statement: The holding statement will be used when public safety is responding to an
incident and cannot responsibly report reliable information or key messages yet. Holding
statements will be prepared in advance, so that they can be issued with only slight modifications
specific to the incident. The holding statement will notify the public that the city is aware that the
incident has occurred and is working on resolving the situation.
Nixle: Nixle is a text alert system to notify the members of the community who have signed up for
the service. Nixle is used to issue urgent updates in a Type 1 or Type 2 event.
Reverse 911: Reverse 911 is a public alert system used to alert residents and businesses to a
significant public safety event using a recorded voice message to landline telephone and registered
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cell phones within a specific area. Reverse 911 would be utilized only in at Type 1 event where
there is an imminent threat to public safety.
Social Media (Facebook, Twitter): The city has several social media channels. The city's recently
enacted social media policy will guide social media practices. Facebook and Twitter will be used in
emergency communications for the following reasons:
Facebook: Posting clear and accurate information on Facebook will enable subscribers and
their contacts to access official updates from the city and share the city's messages quickly
to minimize confusion and misinformation.
Twitter: Twitter is a platform that can be accessed by a wide audience and is an effective
tool in disseminating limited and short but accurate and timely information to the public.
Tweets will direct citizens back to more comprehensive sources of information being
provided by the city.
Both Facebook and Twitter can easily link to the city's website to provide more information.
During a significant event, updates will be provided on the following Facebook and Twitter pages:
Facebook: City of El Segundo, El Segundo Police Department and El Segundo Fire
Department
Twitter: El Segundo Police Department and El Segundo Fire Department
Website Homepage: During a Type 1 or Type 2 incident, official statements will be posted on the
City's homepage.
Website Dedicated Page: In a situation where ongoing updates are required, a dedicated web page
will be activated to assist in providing information to the public. This page will be pre-prepared and
ready to be launched during a Type 1 incident. This page will serve as a platform where information
regarding the incident will be collected and accessible to the public.
Press Statement: In a situation where a press statement is required(e.g. Type 1 incident or media
interest), a brief statement will be proactively distributed to the local media, shared on social media
and posted on the city's website. The statement will include basic facts about the incident,
instructions on what actions residents and other members of the community should take, a point of
contact, and where to locate answers for questions and concerns the community may have.
Press Release: In a situation where a press release is required (e.g. Type 1 incident or media
interest), a press release will be issued that provides a detailed account of the incident. The press
release may include formal quotes from city officials and/or the incident commander. The press
release will be proactively distributed to the local media, shared on social media and posted on the
city's website.
Media Interviews: A spokesperson will be available for media calls and/or proactively reach out
to the local media. The spokesperson will ensure that information provided to reporters is accurate.
The spokesperson will conduct interviews with the media and will assist reporters in accessing city
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officials for interviews.
NOTIFICATION PROCESS
The fire chief,police chief or the highest-ranking department management staff who receives
notification of the event will be responsible for notification of city manager, city council and
department heads. If immediate detailed information is not available (investigations are in
progress), a holding statement will be issued and every effort will be made to provide details as soon
as practical. If more than one city department responds to an incident, the primary,handling
department will be determined and will be responsible for notifications.
The incident commander will lead outreach efforts and coordinate notifications. Please refer to the
attached flow charts for Type 1 and Type 2 incidents.
NEXT STEPS
At the direction of City Council, staff will develop and disseminate a citywide emergency
communications policy and procedures memo, determine training needed, and coordinate access to
the communications tools listed above.
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ProtectiveType I Incident
Imminent Threat or Action Required
1 / / Ste4
/ j 1 /
Action Notify City Council,City Holding Statement More Detailed Ongoing Updates Press Statement Incident Resolved
Manager,Executive Statement and/or Press Release Statement
Team,and Emergency
Coordinator
Responsible Party/ Incident Commander Incident Commander Incident Commander Incident Commander Incident Commander Incident Commander
Communications
Lead
Secondary Deputy City Manager Deputy City Manager Deputy City Manager Deputy City Manager Deputy City Manager Deputy City Manager
Communications Emergency Coordinator Emergency Coordinator Emergency Coordinator Emergency Coordinator
Support
Communications Email and Text • Email and text to City • Email and text to • Email and text to City • Phone Calls and/or • Email and text to City
Channels Council City Council Council emails to local Council
• Reverse 911 • Reverse 911 • Reverse 911 media contacts • Reverse 911
• Nixie • Nixle • Nixie • Social Media • Nixie
• Social Media • Social Media • Social Media • City Website • Social Media
• City Website • City Website • Dedicated page on • City Website
Dedicated page on • Dedicated page on city website • Dedicated page on
city website city website city website
v
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Action Notify City Council,City Holding Statement More Detailed Statement Ongoing updates Incident Resolved
Manager,Executive Team,
and Emergency Coordinator
Responsible Party/ Incident Commander Incident Commander Incident Commander Incident Commander Incident Commander
Communications Lead
Secondary Deputy City Manager Deputy City Manager Deputy City Manager Deputy City Manager Deputy City Manager
Communications Emergency Coordinator Emergency Coordinator Emergency Coordinator Emergency Coordinator
Support
Communications Email and Text • Email and text to City • Email and text to City • Email and text to City • Email and text to City
Channels Council Council Council Council
• Nixle • Nixle • Nixle • Nixle
• Social Media • Social Media • Social Media • Social Media
v
U1
EL SEGUNDO CITY COUNCIL MEETING DATE: December 4,2018
AGENDA STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action to receive and file a Fire department Environmental Safety
Division Overview report (Fiscal Impact: $0)
RECOMMENDED COUNCIL ACTION:
1. Receive and File
2. Alternatively, discuss and take other possible action related to this item
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: 2 El Segundo is a safe and prepared City
Objective: 1 The City has a proactive approach to risk and crime that is outcome focused
and are prepared to respond appropriately when called upon with positive
outcomes.
ORIGINATED BY: Victor Morales, Environmental Safety Manager VM-
REVIEWED BY: Chris Donovan, Fire Chief
APPROVED BY: Greg Carpenter, City Manager.%
BACKGROUND AND DISCUSSION:
The Environmental Safety Division has been established to comply with the mandates of the State
Legislature as an administering agency of the State Hazardous Materials Disclosure Program. The
Division is designed to be self-sufficient and derives revenues through the requirements of
business compliance. The Environmental Safety Division oversees the Certified Unified Program
Agency(CUPA) which is tasked with regulatory oversight, administration, permitting, inspection
and enforcement on those El Segundo business that handle, use or store specific chemicals. The
overall efforts of the El Segundo CUPA, in collaboration with the California Environmental
Protection Agency (CalEPA), Department of Toxic Substance Control (DTSC), State Water
Resource Control Board (State Water Board), South Coast Air Quality Management District
(AQMD) and other State and County agencies are geared towards ensuring community safety
related to hazardous materials.
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Given the recent unplanned activities at the Chevron El Segundo facility related to flares and other
minor emergencies,the timing is right to provide an overview of the El Segundo Fire Department
Environmental Safety Division. Specifically, this report seeks to provide a review of the efforts
and actions that are taken to safe-guard the community prior to, during and after a hazardous
materials emergency. Supporting this report is a PowerPoint presentation that provides important
information related to the City of El Segundo CUPA while reviewing the roles, responsibilities
and coordination of those agencies that have administrative oversight and enforcement within our
community.
The CUPA responds to emergencies involving hazardous materials and encompasses five
programs directly related to community safety:
• Hazardous Material Emergency Response Plans (Business Plans)
• Underground Storage Tank Program (UST)
• Aboveground Petroleum Storage Tank Program(APSA)
• Hazardous Waste Generator Program (Tiered Permitting)
• California Accidental Release Prevention(CalARP)
Each of these programs has specific regulatory oversight, inspection and reporting elements that
allows for the mitigation of hazardous conditions through collaboration with businesses. The
CUPA also provides support to the fire suppression crews in the event of a hazardous materials
emergency and is a resource for abatement, clean up and enforcement following any hazardous
materials release or chemical spill. That said, the regulatory influence of the CUPA is limited to
those five elements identified and does not encompass the entirety of the regulatory framework
established to ensure community safety. In fact, there exists Federal, State and County regulatory
agencies that conduct separate inspection and enforcement activity outside of the CUPA sphere of
influence. A great example is Federal and State laws related to clean air. The El Segundo CUPA
has oversight on those businesses that meet certain chemical thresholds,however, if a business has
a hazardous material release that involve air quality and air emissions,then Federal EPA,Ca1EPA,
and the AQMD take over the regulatory compliance, enforcement and abatement actions.
Using the recent flare activities at Chevron as an example,the CUPA regularly inspects the facility
for compliance with current laws and regulations. El Segundo CUPA has a solid relationship with
Chevron staff and work collaboratively to ensure community safety through the development of
Hazardous Material Emergency Response Plans, inspections of Underground Storage Tanks
(UST), inspections of Aboveground Petroleum Storage Tanks (APSA), compliance with the
Hazardous Waste Generator Program (Tiered Permitting) and compliance with the California
Accidental Release Prevention(CaIARP). Yet even with the regular inspection cycle and hundreds
of CUPA staff hours dedicated to facility safety at Chevron,process mishaps occur and hazardous
materials events, like flaring, occur. During these emergency events CUPA staff, along with fire
suppression forces, respond to the facility and initiate mitigation efforts, including notifications to
such agencies as CalEPA, AQMD and Los Angeles County Public Health. Once the emergency
has concluded, CUPA staff meet with Chevron staff and begin the post-incident investigation
process, including reviews of the emergency response plans to identify gaps and make
improvement recommendations as needed. El Segundo CUPA is an active participant through all
phases of a hazardous materials emergency.
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The El Segundo Environmental Safety Division is tasked with community safety as it relates to
chemicals and other hazardous materials,including working with all business(including Chevron)
to improve safety elements of operations. As the CUPA continues to enhance the work efforts,
emphasis will be placed on emergency notifications allowing incident commanders faster
communications streams. By way of example,future flare activities will seek to increase the speed
and frequency of communication between Chevron and the community. And with the changes to
the El Segundo CUPA (namely the CalARP Program 4), the El Segundo Fire department will be
gradually more involved with the routine day-to-day activities that are known to prevent accidental
chemical releases.
178
EL SEGUNDO CITY COUNCIL MEETING DATE: Dec 4, 2018
AGENDA STATEMENT AGENDA HEADING: City Clerk
AGENDA DESCRIPTION:
Consideration and possible action regarding Council consensus to cancel the January 2, 2019
City Council Meeting.
(Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Approve cancellation of the January 2, 2019 City Council Meeting;
2. Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS: None
STRATEGIC PLAN: None
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Tracy Weaver, City Clerk( v
REVIEWED BY: "
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The first regular 2019 City Council meeting is scheduled for Wednesday, January 2, 2019, per
the ESMC 1-4-4, Section B, should the date of a regular meeting fall upon a holiday when city
hall offices are closed then the regular meeting will be scheduled for the next succeeding
business day. City Hall will be closed Tuesday, January 1, 2019. Therefore, due to the fact that
City Hall will be closed for certain established holidays and because of the additional meeting
workload and scheduled travel plans, it would be difficult to meet legal noticing requirements
and to properly prepare for the meeting.
Traditionally, the first City Council meeting of the new year has been cancelled and therefore
staff recommends that Council consider cancelling the January 2, 2019 meeting.
179
EL SEGUNDO CITY COUNCIL MEETING DATE: December 4, 2018
AGENDA STATEMENT AGENDA HEADING: Council Member Nicol
AGENDA DESCRIPTION:
Consideration and possible action to direct staff to research the possibility of higher density
residential in the area east of and abutting Washington Park.
(Fiscal Impact: None with this action.)
RECOMMENDED COUNCIL ACTION:
1. Discuss the possibility of considering higher density residential in certain areas of the
City, and direct staff to research the possibility of higher density residential in the area
east of and abutting Washington Park; and/or
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Zoning Map
FISCAL IMPACT:None.
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: N/A
Objective: N/A
PREPARED BY: Eduardo Schonborn, AICP, Principal Plan
REVIEWED BY: Scot Nicol, Council Member
APPROVED BY: Greg Carpenter, City Manager
DISCUSSION
In at least 30 years,I have not witnessed the construction of an apartment building or condominium
complex in the city of El Segundo. Some of the impediments may include land availability;zoning
regulations, including, height, parking and density; and/or construction costs. We may have
reached a point where we need to consider identifying areas in the city to allow for higher density
housing, especially in light of California's housing shortage and how El Segundo can evolve to
meet the housing needs (or demand).
The City's Single-Family (R-1) and Two-Family (R-2) Zoning Districts have helped preserve a
low density residential character. These zoning districts result in a density of 8 dwelling units per
acre in the R-1, and up to 12 dwelling units per acre in the R-2. The City's densest residential
12
1
180
zoning district is the R-3, Multi-Family Residential. Depending on parcel size, R-3 zoning allows
between 18 to 27 dwelling units per acre. For example, on property of 15,000 square feet or less,
one unit for every 1,613 square feet is allowed; while on property greater than 15,000 square feet,
one unit for every 2,400 square feet is allowed.The feasibility may be limited by height restrictions
(26-feet), parking requirements (2 spaces per unit, plus visitor spaces); setback requirements (that
are similar to R-1 standards); and/or lot coverage limits (53% maximum).
The purpose of this item is to start a dialogue about housing, and whether the City Council wants
to encourage higher density residential. If so, then discuss the possibility of identifying
opportunity areas within the city to allow for higher density residential, while continuing to
preserve the low density character of neighborhoods. For example, as illustrated in the attached
Zoning Map, the area bounded by Washington Park on the west, Holly Avenue on the south,
Pacific Coast Highway on the east, and Walnut Avenue on the north, is somewhat distinguishable
from the core residential neighborhoods of El Segundo and is somewhat isolated. This can be an
opportunity area since it does not abut other residentially zoned properties; rather it is separated
from R-1 zoned properties by Washington Park. Further,the area abuts non-residential properties
that are developed with commercial and office uses, and is also closest to transit. Thus, if the
council wanted to encourage higher density housing,this may be the area in which to study further.
Ultimately, to allow for higher density housing anywhere in the city will require a General Plan
amendment and zone change. Thus, to identify and make an informed policy decision regarding
higher density residential zoning, I would suggest that the Council direct staff to research the
possibility of higher density residential in the area bounded by Washington Park, Holly Avenue,
PCH, and Sycamore Avenue (i.e., the area east of and abutting Washington Park). Staff could
develop a proposed approach, schedule and budget, and return to City Council for direction to
proceed; include this in the strategic planning prioritization; or take other action as directed by the
City Council.
2
181
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EL SEGUNDO CITY COUNCIL MEETING DATE: December 4,2018
AGENDA ITEM STATEMENT AGENDA HEADING:Council Member Pirsztuk
AGENDA DESCRIPTION:
Consideration and possible action to explore discussion of evaluating the current business license tax
structure and recommendations for potential reform during the Fiscal Year 2019-20 Strategic Planning
and Budgeting sessions. (Fiscal Impact: $0)
RECOMMENDED COUNCIL ACTION:
1. City Council discuss and consider possible action to explore reevaluating the current
business license tax structure during the Fiscal Year 2019-20 Strategic Planning and
Budgeting sessions.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
STRATEGIC PLAN:
Goal: 5b El Segundo approaches its work in a financially disciplined and
responsible way.
Objective: 2 The City will maintain a stable, efficient, and transparent financial
environment.
FISCAL IMPACT: $ (0)
Amount Budgeted: $0
Additional Appropriation: N/A
PREPARED BY: Joseph Lillio,Finance Director 0
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
The City of El Segundo's(the"City")current business license tax structure is detailed in Title 4 of the
El Segundo Municipal Code. Most of the current language in Title 4 was developed in the 1960s and
70s,with revisions taking place by Ordinance in 1988, 1996, and 2000.
The fee structure is specified in section 4-1-12 of the Municipal Code.
A. Basis For Fee: In all cases,the amount of business license fee to be paid under the provision of
this Title,by any person,is based upon the number of persons employed,or upon the number of
square feet of floor space, or upon square acre of space owned, leased, or rented, or upon the
number of vehicles used, or upon the number of machines or other devices used for any
business, enterprise, game or activity, or upon the number of rooms or units in any building or
structure.
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184
Listed below in table 1 are some of the general business license fees only. These fees do not necessarily
apply to all business types.
Table 1: Partial listing of the general business license tax (effective Jan. 1, 2019)
Business Tax First 10 employees and 5,000 sq. ft. $105.90
Employee Per employee over 10 $131.20
Square Footage Per square foot over 5,000 $0.26
Home Occupation Flat fee $25.25
1 Contractor–General Engineering,Building,Electrical $154.05
In addition to the tax structure,the City currently offers a sales and use tax credit to businesses to offset
the cost of the business license. This credit was implemented as a business attraction tool. The current
structure of this credit permits businesses to utilize this credit each year without a sunset date. Some
businesses may be entitled to a sales tax credit if sales tax is collected and apportioned to the City of El
Segundo. This credit is based solely on the 1% local sales and use tax allocated to the City and is
calculated on the actual amount of sales and use tax received by the City that was generated by the
business. This credit may offset up to 100% of the business license tax.
Table 2 below depicts a five years history of the annual sales tax credit the City has provided to
businesses.
Table 2: Sales tax credits provided to businesses from FY 13-14 through 17-18
Fiscal Year Sales Tax Credit Claimed
FY 13-14 1,213,618
FY 14-15 1,370,039
FY 15-16 1,368,535
FY 16-17 1,320,048 —
FY 17-181,1985370
Total.
The City also offers a credit to businesses that pay late and are assessed a late penalty. The late penalty
credit offers businesses a 50%credit of the total amount paid in late penalties as a credit to the amount
due the subsequent year. For example, if a business submitted the renewal late(after January 31)and
was assessed a penalty of$1,000,50%of this amount($500)would be credited to the business account
the subsequent renewal year.
It is recommended,during the FY 2019-20 strategic planning and budgeting sessions,that City Council
and City staff discuss the current business license tax structure and potential reforms that would result in
the business license tax being more effectively implemented with today's changing business climate. In
addition,there are many outdated categories of business types and outlined processes that were created
in the City's business license tax code in the 1950s and 1960s that no longer exist. There needs to be a
general"clean-up"of these categories and processes in order to modernize the language in the code. In
order to make any changes to the business license tax structure,the voters in El Segundo will have to
185
approve these changes during a general City election. The next election is in 2020.The proposed ballot
measure would need to be finalized four months prior to the election date.
186
