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2018 Dec 04 - CC PACKET AGENDA EL SEOUNDO CITY COUNCIL WEST CONFERENCE ROOM - 350 MAIN STREET The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City-related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, DECEMBER 4, 2018 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER ROLL CALL PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of$50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of$250. 1 1 SPECIAL ORDER OF BUSINESS: CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d)(1): -0- matters CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1- matters. Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matters APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter PUBLIC EMPLOYMENT (Gov't Code § 54957) -1- matter Position: City Manager CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -6- matters 2 2 I. Employee Organizations: Police Management Association; Police Support Services Employees Association; Supervisory, Professional Employees Association; City Employee Association; and Executive and Management/Confidential Employees (unrepresented groups). Agency Designated Representative: Irma Moisa Rodriquez, City Manager, Greg Carpenter and Human Resources Director. 3 3 AGENDA EL SEOUNDO CITY COUNCIL - COUNCIL CHAMBER - 350 MAIN STREET The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet, are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City-related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, DECEMBER 4, 2018 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Pastor Wes Harding, The Bridge Church PLEDGE OF ALLEGIANCE — Council Member Nicol 4 4 PRESENTATIONS a) Presentation — Honoring Girls' Softball League All Stars b) Presentation — Introducing the Police Departments' New Canine Officer c) Presentation — Introducing the Fire Departments' new employees; Liz Lydic — Management Analyst and Vanessa Arias —Administrative Specialist. d) Presentation — Introducing Public Works new employee, Jasmine Allen — Sr. Management Analyst. e) Commendation — Allen Gragg, EI Segundo Police Department's 2018 RSVP (Retired Senior Volunteer) of the Year f) Proclamation — El Segundo's Candy Cane Lane from December 8, 2018 at 7:00 PM through December 23, 2018. g) Proclamation — Sunday, December 9, 2018 the 55th Annual EI Segundo Holiday Parade. h) Presentation — Treasury Investment Portfolio Report ROLL CALL PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of$50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of$250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. CITY COUNCIL COMMENTS — (Related to Public Communications) A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. Recommendation —Approval. 5 5 B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) C. UNFINISHED BUSINESS 1. Consideration and possible action regarding a discussion on the City's accomplishments made towards addressing the California Public Employees Retirement System (CaIPERS) rising annual costs and long- term liabilities. (Fiscal Impact: None) Recommendation — 1) Consideration and possible action regarding a discussion on the City's accomplishments made towards addressing the California Public Employees Retirement System (CaIPERS) rising annual costs and long-term liabilities; 2) Alternatively, discuss and take other action related to this item. D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 2. Warrant Numbers 3023597 through on Register No. 4a in the total amount of $1,744,663.74 and Wire Transfers from 11/05/18 through 11/11/18 in the total amount of $1,094,426.63. Warrant Numbers 3023699 through 3023839 3023698 and 9000616 through 9000655 on Register No. 4b in the total amount of $1,075,606.11 and Wire Transfers from 11/12/18 through 11/18/18 in the total amount of $2,198,586.62. Warrant Numbers 3023840 through 3023869 on Register No. 4c in the total amount of $1,177,477.48 and Wire Transfers from 11/19/18 through 11/25/18 in the total amount $537,557.59. Recommendation — Approve Warrant Demand Register and authorize staff to release. Ratify Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and/or adjustments; and wire transfers. 3. Special City Council Meeting Minutes of November 20, 2018 and Regular City Council Meeting Minutes of November 20, 2018. Recommendation — 1) Approval 6 6 4. Consideration and possible action to approve Final Vesting Parcel Map No. 74713 for a three-unit residential condominium subdivision located at 231 Virginia Street, 406 West Grand Avenue, and 412 West Grand Avenue. (Fiscal Impact: N/A) Recommendation — 1) Approve Resolution approving and accepting Final Vesting Parcel Map No. 74713; 2) Authorize the appropriate City Officials to sign and record said Map; 3) Alternatively, discuss and take other action related to this item. 5. Consideration and possible action to receive an informational report on the quarterly update for the City Council's Strategic Work Plan and the Key Performance Indicators (KPIs) for the fourth quarter of Fiscal Year (FY) 2017-18. (Fiscal Impact: None) Recommendation — 1) Receive and file an informational status report on the Strategic Work Plan for FY 2017-18; 2) Receive and file an informational report on KPIs July through September; 3) Alternatively, discuss and take other action related to this item. 6. Consideration and possible action to increase the Fiscal Year 2018-2019 Adopted Budget for continuing appropriations. (Fiscal Impact: $0 — {Appropriations of $6,739,061 from FY 2017-18 requested to be continued into FY 2018-19}) Recommendation — 1) Approve continuing appropriations from FY 2017-2018 to FY 2018-2019, thereby amending the Fiscal Year 2018-2019 Adopted Budget in the Funds and by the amounts contained in Attachment 1 and 2; 2) Alternatively, discuss and take other action related to this item. 7. Consideration and possible action regarding the adoption of a Conflict of Interest Code required by The Political Reform Act (Government Code Section 81000 et. seq.) rescinding Resolution No. 4887, and adopting a new resolution approving a new Conflict of Interest Code. (Fiscal Impact: None) Recommendation — 1) Adopt 2018 updated Conflict of Interest Draft Resolution; 2) Alternatively, discuss and take other action related to this item. 8. Consideration and possible action regarding adoption of a resolution authorizing the destruction of identified records for the Police Department in accordance with the provisions of Section 34090 of the Government Code of the State of California. (Fiscal Impact: Not to exceed $500.00) Recommendation — 1) Adopt Resolution authorizing the destruction of records for the Police Department; 2) Alternatively, discuss and take other action related to this item. 7 7 F. NEW BUSINESS 9. Consideration and possible action to receive and file a report of emergency communications protocol. (Fiscal Impact: None) Recommendation — 1) Receive and file update and direct staff to develop a citywide emergency communications policy and procedures memo; 2) Alternatively, discuss and take other action related to this item. 10.Consideration and possible action to receive and file a Fire Department Environmental Safety Division Overview Report. (Fiscal Impact: $0) Recommendation — 1) Receive and file; 2) Alternatively, discuss and take other action related to this item. G. REPORTS — CITY MANAGER H. REPORTS — CITY ATTORNEY I. REPORTS — CITY CLERK 11.Consideration and possible action regarding Council consensus to cancel the January 2, 2019 City Council Meeting. (Fiscal Impact: None) Recommendation — 1) Approve cancellation of the January 2, 2019 City Council Meeting; 2) Alternatively, discuss and take other action related to this item. J. REPORTS — CITY TREASURER K. REPORTS — CITY COUNCIL MEMBERS Council Member Pimentel — 8 8 Council Member Nicol — 12.Consideration and possible action to direct staff to research the possibility of higher density residential in the area east of and abutting Washington Park. (Fiscal Impact: None with this action.) Recommendation — 1) Discuss the possibility of considering higher density residential in certain areas of the City, and direct staff to research the possibility of higher density residential in the area east of and abutting Washington Park; and/or 2) Alternatively, discuss and take other possible action related to this item. Council Member Brann — Mayor Pro Tem Pirsztuk — 13.Consideration and possible to explore discussion of evaluating the current business license tax structure and recommendations for potential reform during the Fiscal Year 2019-20 Strategic Planning and Budgeting sessions. (Fiscal Impact: None) Recommendation — 1) City Council discuss and consider possible action to explore reevaluating the current business license tax structure during the Fiscal Year 2019-20 Strategic Planning and Budgeting sessions; 2) Alternatively, discuss and take other action related to this item. Mayor Boyles — PUBLIC COMMUNICATIONS — (Related to Citv Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of$50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of$250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. MEMORIALS — 9 9 CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED: DATE: )�/ TIME: NAME:��m�L 10 10 Presentation Honoring Girls' Softball League All Stars 11 Presentation Introducing the Police Departments' New Canine Officer 12 Presentation Introducing the Fire Departments' new employees Liz Lydic — Management Analyst and Vanessa Arias — Administrative Specialist. 13 Presentation Introducing Public Works new employee Jasmine Allen — Sr. Management Analyst. 14 (I: Ommenbatt" 011 QCitp of (111 begunbo, California WHEREAS, the goal of the El Segundo Police Department's Retired Senior Volunteer Program ("RSVP")is to assist the Police Department in their efforts to better serve the citizens of the City of El Segundo; and WHEREAS, RSVP members are the "eyes and the ears" of the Police Department and, as representatives of the City and the Police Department,must maintain an image at all times that parallels the professionalism of the El Segundo Police Department;and WHEREAS, Allen Gragg has been an El Segundo Police Department RSVP since July 20, 2015, providing routine patrol but contributing additional hours working the Downtown Neighborhood Watch,the Little League Parade,the Centennial Fireworks Celebration, Candy Cane Lane, the Homecoming Parade, the 10k Walk for Education and performed a street light survey. Allen also removes graffiti,repairs Crime Prevention and station equipment at home during his off hours and assists the Crime Prevention Unit with additional duties; and WHEREAS, Allen Gragg always comes to work with a smile and an eagerness to help with any request, and makes invaluable contributions to the RSVP program and to our community with enthusiasm and support; and WHEREAS, Allen Gragg has been selected by the City of El Segundo as the recipient of the El Segundo Police Department's RSVP of the Year award in recognition of the 187 plus hours he has volunteered to the El Segundo Police Department's Retired Senior Volunteer Program. NOW,THEREFORE,the Mayor and Members of the City Council of the City of El Segundo,California, on this 4th day of December,2018,hereby commend Allen Gragg for his invaluable contributions to the Retired Senior Volunteer Program,and invite all citizens in recognizing Allen Gragg as the El Segundo Police Department's 2018 RSVP of the Year. q � Mayor Drew Boyles W ayor Fro Tem Carol Tirsvuk Council W ember Or. (Don Brann Council9Wem6er Chris Timentel CouncilWem6erScot Xicol 15 rortamatt" 011 Citp of CI *egunbo, California WHEREAS, Great and wonderful events are many times the inspiration of one person,like Ken Bailey, whose simple idea, that a decorated tree be placed at the end of the cul-de-sac on the 1200 Block of East Acacia in celebration of a neighborhood Christmas in 1949,is over 69 years later an annual holiday tradition in El Segundo, worthy of national media coverage, and known as Candy Cane Lane, and WHEREAS, Candy Cane Lane features Santa Claus arriving on top of a horn-blowing El Segundo fire engine to light the beautifully decorated homes on Candy Cane Lane as he makes his way into his sleigh in a Christmas Village situated at the end of the cul-de-sac, from which he sends good cheer each year for 11 nights this year to thousands of boys and girls,residents and tourists; and WHEREAS, Homes,yards and magnolia trees are brightly decorated.The El Segundo Community Band plays and property owners dress up their homes for all the oohs and aahs and the tradition of Candy Cane Lane. A few good merry men of Candy Cane Lane,have given their merry Ho,Ho,Ho's,year after year,in the Santa suit donated by Chevron. A big thanks to Spring Cleaners for generously making sure Santa's suit is sparkling for the season. The El Segundo Police Department RSVP's and El Segundo High School ASB volunteers make sure the crowds maneuver down the Lane in a safe and orderly fashion; and WHEREAS, Least we forget, we herein list the names of the folks that are synonymous with Candy Cane Lane. Eyres, Hoods, Hendrixs,Piccirillis, Esdins, Salehs,McEwans,Warwicks, Moores,Turnbulls, Rady, de Lambertyes, Guidone & Stretch, McCulloughs, Mitchells, Gans, Hudspeths, Harts, Doukakises,Brunnenkants, Phillipses,Stosser& Szeto, Leachs, Kehls,Wongs, Schlenderings,Moys, Stroes &Lobjois. NOW,THEREFORE,on this 41h day of December,2018,the Mayor and Members of the City Council of the City of El Segundo, California, proclaim the 1200 Block of East Acacia Avenue as CANDYCAIVE LA VEfrom December 8,2018 at 7:00 p.m.,through December 23,2018,and invite the young and young at heart to experience the wonders of this El Segundo holiday tradition. J WE 9A C, 16 rorlamatl' on Cite of (EY �begunbo, (California WHEREAS, The E1 Segundo Chamber of Commerce has given E1 Segundo the Annual Holiday Parade for the past 55 years, a tradition which both celebrates E1 Segundo and calls forth the Holiday Season; and WHEREAS, The parade, to be held Sunday, December 9, 2018 from 1:00 p.m. to 3:00 p.m., with a theme of Seaside Yuletide, will assemble on the corner of Imperial Avenue and Main, and continue down Main Street, disbanding at E1 Segundo Boulevard; and WHEREAS, The parade will start with the Grand Marshall, end with the traditional Grand Finale - the Chevron Fire Truck, bringing Santa Claus through downtown El Segundo, and in between, the crowds will be treated to a few surprises. NOW, THEREFORE,the Mayor and Members of the City Council of the City of E1 Segundo, California, do hereby proclaim Sunday, December 9, 2018, as the 55th Annual E1 Segundo Holiday Parade, and invite the community to all the traditional E1 Segundo holiday events and wish the Chamber of Commerce many more years of marching down Main Street. co a ?`� JKayor Drew Boyles W ayor(Pro Tem Carol(Pirsztuk Council JKem6er Dr. Don Brann Council96m6er Chris Timentef Councif9Vem6erScot Nicol 17 EL SEGUNDO CITY COUNCIL MEETING DATE: December 4,2018 AGENDA STATEMENT AGENDA HEADING: Presentation AGENDA DESCRIPTION: Presentation of Investment Portfolio Report and the Year in Review (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: 1. Receive and File 2. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: Investment Portfolio Report— September, 2018 FISCAL IMPACT: None Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A STRATEGIC PLAN: Goal: 5 Champion Economic Development& Fiscal Sustainability Objective: 3 The City will maintain a stable, efficient, and transparent financial environment ORIGINATED BY: Dino Marsocci, Deputy City Treasurer II REVIEWED BY: Crista Binder, Treasurer APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: The Treasury Department presents the September, 2018 Investment Portfolio Report and the Year in Review which provides a status of Treasury Investment activities and related economic indicators. This report will be created and submitted to Council on a quarterly basis. The report will also be posted to the City's web site under the Treasury Department. 18 ' ELSUN .0 N M mfr-S1�'11; r Cllice of t& 6Zy Yww Date: December 4, 2018 From: Office of the City Treasurer To: EI Segundo City Council RE: Investment Portfolio Report-As of September 30, 2018 Introduction: This report will serve as a summary for the City of EI Segundo's Treasury Department investment reporting, compliance, investment environment and future plans; as well as subsidiary schedules which will support the Portfolio Summary and provide additional analysis of our investments. Investment 5ummarv: The investments as of September 30, 2018 are as follows: September Portfolio Summary Market Securitv Tvoe Cost Market value WAM %Yield %of Total Reserve Portfolio Government 21,524,319.38 21,283,858.28 2.02 2.09% 25.42% Municipal Bonds 546,362.50 545,523.20 3.67 3.08% 0.65% Corp.Bonds 11,023,222.62 10,862,266.55 2.13 2.33% 12.97% SUPRA's 1,980,113.00 1,955,485.00 1.88 2.05% 2.34% CD's 16,614,638.95 16.345,618.05 2.47 2.19% 19.52% Union Bank Trust 51,688,656.45 50,992.751.08 2.19 2.16% 60.90% LinuiditV Portfolio Pacific Prem Bank CBD 5,008,557.83 5,008,557.83 1.00 2.08% 5.98% CAMP-JPAP 7,015,978.24 7,015,978.24 1.00 2.14% 8.38% LAIF Immediate 3,055,968.28 3,055,968.28 1.00 2.06% 3.65% LAW Sr. Housing 1,114,930.54 1,114,930.54 1.00 2.06% 1.33% LAIF-IAWA 10,486,289.21 10,486,289.21 1.00 2.06% 12.52% LAW Subtotal 14,657,188.03 14,657,188.03 1.00 2.06% 17.51% Total Invested 76,370,380.55 77,674.475.18 1.15 2.11% 84.39% Trust Acct.Cash 957.17 957.17 1.00 0.00% 0.00% Chase Bank-Cash 6,050,286.71 6,050,286.71 1.00 0.55% 7.23% Total Portfolio 84,421,624.43 83,725,719.06 2.11% 91.62% Page 1 1 19 The portfolio Breakdown by Short Term (< 1 year) and Long Term is: Short Term Long Term Total Portfolio Value (Market) $ 38,950,974 $ 38,724,458 $ 77,675,432 Effective Yield 1.938% 2.284% 2.110% Average Wtd. Maturity 69 Days 2.70 Years 1.44 Years The interest income received during the period was: Interest Month Invested Cost Received %Yield July 79,709,126 212,543.44 3.20% August 79,140,871 84,445.61 1.28% September 78,370,381 83,575.14 1.28% Avg/Total * 79,073,459 380,564.19 1.93% *Note:the monthly fluctuation is because interest on most bonds is paid semi-annually,with LAIF paid quarterly,and some investments paid monthly. Compliance: It is the intention of the City Treasurer's office to ensure that our investments are in compliance with the maturity time limits and percentage allocation limits with all of our investments. The City is currently in compliance as demonstrated below: Partial List of Allowable Investment Instruments for Local Agencies I Mabmum City of EI In Ma�amum Minimum Quality Investment Type Maturity Specified % of Requirements Segundo Compliance Portfolio Investments Y/N Local Agency 5 years None None 0.65% Y Bonds 1 U. S Treasury ° Obligations 5 years None None 0.00% Y US Agency 5 years None None 25.42% Y Obligations Negotiable Certificates of 5 years 30% None 19.52% Y Deposit Medium Term Notes 5 years 15% "A" Rating 12.97% Y Collateralized 5 years None None 5.98% Y Bank Deposits Local Agency Investment Fund N/A None None 17.51% Y (LAIR SUPRA Nationals 5 years 10% "A A A" Rating 2.34% Y Commercial 5 years 10% "A-1/A" Rating 0.00% Y Paper Joint Powers N/A 30% Multiple 8.38% Y Authority Pool Page 12 20 j Investment Type: Medium Term Notes, Supranationals, CD's&Commercial Paper-As of: September 30, 2018 Maximum Minimum S&P City of EI In Investment Type Issuer % of Quality Rating Segundo Compliance MARKET VALUE Portfolio Requirements Investments YIN j Medium Term Notes TOTAL 15% "A"Rating 12.97% Y 10,862,267 j Medium Term Notes AMERICAN HONDA FINANCE 3% "A"Rating A+ 1.18% Y 987,685 j Medium Term Notes APPLE INC 3% "A"Rating AA+ 0.57% Y 480,710 j Medium Term Notes BANK OF AMERICA 3% "A"Rating A- 0.59% Y 493,610 j Medium Term Notes BANK OF NEW YORK MELLON 3% "A"Rating A 0.60% Y 498,680 j Medium Term Notes BARCLAYS BANK PLC 3% "A"Rating A 0.59% Y 494,780 j Medium Term Notes CATERPILLAR FINANCIAL SVCS 3% "A"Rating A 0.58% Y 484,635 j Medium Term Notes CISCO SYSTEMS 3% "A"Rating AA- 1.18% Y 992,070 j Medium Term Notes DANAHER CORP. 3% "A"Rating A 0.59% Y 491,885 j Medium Term Notes HSBC USA, INC 3% "A" Rating A 0.56% Y 472,085 j Medium Term Notes IBM CORPORATION 3% "A"Rating A+ 0.51% Y 423,994 j Medium Term Notes JOHNS HOPKINS HEALTH SYS 3% "A" Rating AA- 0.17% Y 140,463 j Medium Term Notes MICROSOFT CORP 3% "A" Rating AAA 0.59% Y 493,590 j Medium Term Notes NEW YORK LIFE GLOBAL 3% "A" Rating AA+ 0.57% Y 480.135 j Medium Term Notes ORACLE CORPORATION 3% "A" Rating AA- 0.58% Y 482,765 j Medium Term Notes PACCAR FINANCIAL CORP 3% "A" Rating A+ 0.59% Y 497.730 j Medium Term Notes TOYOTA 3% "A" Rating AA- 0.59% Y 493.380 j Medium Term Notes TOYOTA MOTOR CREDIT CORP 3% "A" Ratinq AA- 0.59% Y 490.285 j Medium Term Notes US BANK NA 3% "A" Ratinq AA- 0.59% Y 496.570 j Medium Term Notes WALT DISNEY CO 3% "A" Ratinq A+ 0.59% Y 490.545 j j Medium Term Notes WELLS FARGO&COMPANY 3% "A" Rating A+/A- 1.17% Y 976.670 Supranational Obl. TOTAL 10% "AAA" Ratinq 2.34% Y 1,955,485 Supranational Obl. IADB-INTER-AMERICAN DEV 3% "AAA" Rating AAA 1.75% Y BANK 1,461,8401 Supranational ON IBRD-INTERNATIONAL BANK 3% "AAA" Rating AAA 0.59% Y FOR RECON& DEV 493,645 Commercial Paper TOTAL 10% "A-1/A" Ratinq 0.00% Y - Commercial Paper 3% "A-1/A" Ratinq A-1+ 0.00% Y - j CD'S TOTAL 30% 19.52% Y 16,345,6181 Joint Powers Auth. Pool TOTAL 30% 8.38% Y 7,015,978 J PAP CAMP 30% 8.38% Y 7,015,978 j City of EI Segundo-Treasury Department Continuing Education Tracking -As of September 30, 2018 Requirement YTD Hours Excess/(Deficit) Notes GIOA- March, 2018, Treasurer 5.00 21.90 16.90 NACHA-April, 2018 Deputv Citv Treasurer II 5.00 11.90 6.90 GIOA- March, 2018 Investment Environment: During the third quarter of 2018, rates up to five years increased, continuing the trend from the prior quarter. As of November 26th, the rates up to two years have increased from where they were at September 30th, but have decreased slightly in the 3-7 year range. The FOMC raised the Federal Funds Rate at the September meeting to 2.00- 2.25%, and at this time there is a high probability that the Fed may raise rates one more time in 2018 and two to three times in 2019.The current expectation is for gradual increases, but this could change depending on the current economic data and the new Federal Reserve Chairperson. Page 13 21 The graphs and charts below show some of the key interest rates on items we invest in. As rates are expected to rise over the next few years, we want to time our investments to take advantage of the increases as they occur. US Treasury Bonds Yield Curve as of 9/30/18 3.50 3.00 2 # 2.73 J x.n 2.50 2 3 � X2.00 2.125 ' IP ■ 13 Y v *-1./7 a� c 1.50 0 1.00 0.50 0.00 1 Mo 3 Mo 6 Mo 1 Yr 2 Yr 3 Yr 5 Yr 6/29/2018 -0.9/28/2018 New Investment Yields vs.Treasury Yield Curve 3.50 3.30 3 30 3.30 3.31 3.27 � 3.10 3.05 � 3.10 3.10 3.20 3.25 300 2.90 �.ti❑ 2.91 2.94 2.88 2.70 r 2.81 2.73 2.50 z az 2.68 2.37 2.52 2.33 2.00 e v a 1.50 100 0.50 0.00 1 2 3 4 5 Duration --O---9/2g/2018 ---G--6/29/2018 i YTM CM Cost Page 14 22 Composite Bond Rates (as of 9130/18) US Treasury Bonds Rates Maturitv Yield Yesterdav Last Week Last Month 3 Month 2.19 2.18 2.18 2.13 6 Month 2.36 2.37 2.38 2.28 2 Year 2.81 2.83 2.81 2.67 3 Year 2.88 2.89 2.89 2.73 5 Year 2.94 2.98 2.95 2.77 Source:https://www.treasurV.gov/resource-center/data-chart-center/interest- rates/Pages/TextView.asgx?data=vieldYear&vear=2018 Cash Flow Analvsis: The chart below shows the historical cash flow for the last 12 months. We can see that the majority of our funds are received in the second quarter of the fiscal year,January thru March, primarily due to Business License Renewals and the annual Chevron Payment. We also receive Sales and UUT taxes during the first few months of the year as well. Our investments will be purchased with the liquidity relative to our cash flow needs. Rolling 12 Month Cash Flow Analysis Total Receipts Notal Disbursements 20,000,000 18,000,000 16,000,000 14,000,000 12,000,000 Z. -- c 10,000,000 - a ZI 8,000,000 6,000,000 4,000,000 2,000,000 — - 0 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 Page 15 23 This chart shows the net change in Cash as related to the Cash Flow Analysis above. Some of the larger disbursements occur in the third and fourth quarters of the fiscal year. During Q-3, March to June, we have a significant payment to CalPers for our Other Post-Employment Benefits, and in Q-4,July- September, a payment to ICRMA for our citywide insurance premiums, a large payment to CalPers for the pension Unfunded Accrued Liability, and a large infrastructure payment for roadwork which was completed several years ago. We have added the prior year to highlight the changes that have occurred this year. Rolling 12 Month Net Change in Cash FY-2016/2017 - s-FY-2017/2018 15,000,000 10,000,000 5,000,000 0 — - (5,000,000) 10,000,000 ( ) (15,000,000) OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP Additional Economic Indicators: Economic Proiections from September Meeting The Economic Indicators presented below are key items that the Federal Reserve will look at in deciding whether or not to change interest rates going forward. The GDP, or Gross Domestic Product, represents the market value of all goods and services produced by the economy during the period measured, including personal consumption, government purchases, private inventories, paid-in construction costs and the foreign trade balance (exports are added, imports are subtracted). This is a key indicator the Federal Reserve will look at when deciding on interest rate changes. The target level for GDP is in the 2.5%to 3.5% range. The Unemployment Rate shows the percentage of the labor force that is unemployed but seeking work. The target level for Unemployment is around 5.6%. Page 16 24 The PCE Inflation is the Personal Consumption Expenditures rate of inflation. This index is essentially a measure of goods and services targeted toward individuals and consumed by individuals. The long term inflation target is around 2% per year. Core PCE Inflation excludes items such as food and energy due to the nature of their potential price swings. Fed Economic Projections (central tendencies as of September 2018) Variable 2018 2019 2020 2021 Longer run Change in real GDP 3.0- 3.2 2.4- 2.7 1.8- 2.1 1.6- 2.0 1.8 - 2.0 June projection 2.7 - 3.0 2.2 - 2.6 1.8- 2.0 n.a. 1.8 - 2.0 Unemployment rate 3.7 3.4- 3.6 3.4- 3.8 3.5 - 4.0 4.3 - 4.6 June projection 3.6- 3.7 3.4- 3.5 3.4- 3.7 n.a. 4.3 - 4.6 PCE inflation 2.0- 2.1 2.0- 2.1 2.1- 2.2 2.0- 2.2 2.0 June projection 2.0- 2.1 2.0- 2.2 2.1- 2.2 n.a. 2.0 Core PCE inflation4 1.9- 2.0 2.0- 2.1 2.1- 2.2 2.0- 2.2 June projection 1.9- 2.0 2.0- 2.2 2.1- 2.2 n.a. Memo: Projected appro)riate policy path 1Federal funds rate 2.1- 2.4 2.9- 3.4 3.1- 3.6 2.9 - 3.6 2.8 - 3.0 June projection 2.1- 2.4 2.9- 3.4 3.1- 3.6 n.a. 2.8 - 3.0 Unemplovment 4.75- 4.5- 4.25- �4 4- t 3.75- 1 I I I I f I 3 k I 01/1703/17 05/17 07/17 09/17 11/17 01/1803/18 05/18 07/18 09/18 A-1 o nth Source:htto:lldata.bIs.eov/cel-binAurvevmost?hIs Page 17 25 Inflation: Inflation Rates by Month 201,X2018 ' 3.5 3 2.5 2 o� 1.5 1 0.5 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Average Inflation Rates by Year 4.5 4.0 3.5 3.0 2.5 2.0 % 1.5 1.0 0.5 (0.5) (1.0) 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Source: httD://www.usinflationcalculator.com/inflation/current-inflation-rates/ Page 18 26 Retail Trade & Food Services, ex Auto, US Total 2017 —2018 Seasonally Adjusted Sales (Millions of$) 410,000 400,000 390,000 380,000 370,000 360,000 350,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Source: United States Census Bureau- http://www.census.gov/retail/index.html Investment Strateev: It is the City and City Treasurer's policy to invest funds in accordance with the Investment Policy and to meet all legal requirements regarding the safeguarding of funds. In the past we maintained a higher cash balance at the bank in order to offset our bank fees since our Earnings Credit rate was higher than the LAIF rate. Now that the LAIF interest rate exceeds our Earnings Credit rate we have lowered our bank balance and invested more short term funds in LAIF. We will now pay bank fees but earn more interest income, and will continue to monitor our cash flow needs in order to determine which investments will maximize return while providing the proper level of liquidity. The Liquidity Schedule provides an overview of when our current investments are due to mature. We will plan our future investments to coordinate with these maturities in order to ensure a liquidity balance to our portfolio. The Investments by Security Type schedule provides an additional breakdown of how our funds are presently allocated. The Portfolio Summary for the month is included as an attachment to this report. Additional Notes: The City has funds of$1,114,930.54 which belong to the EI Segundo Senior Citizens Housing Fund and is now shown as its own LAIF balance. There are also LAWA RSI (Los Angeles World Airports Residential Sound Insulation) funds of Page 19 27 $10,486,289.21 included in the City's LAIF balances. The applicable interest for these accounts is posted quarterly in the same manner as the regular City LAIF interest posting. In June of 2018 the City Council approved Resolution No. 5094 which now allows the City to invest in a Joint Powers Authority Pool with a maximum of 30%of the total portfolio. The City has established an account with the California Asset Management Program—CAMP, and funded the account with a $7,000,000.00 deposit on August 23, 2018. The City of EI Segundo utilizes the following Brokers/Dealers to conduct investment trades: Cantor Fitzgerald &Co. CastleOak Securities, L.P. Higgins Capital Management, Inc. Multi-Bank Securities, Inc. Mutual Securities, Inc. Vining Sparks IBG, L.P. Wells Fargo Securities, LLC Page 1 10 28 City of EI Segundo Investment Advisory Committee Liquidity Schedule As of: September 30,2018 Cumulative %of Total %of Total Item Availabilitv Par Value Cumulative Balances Assets Assets Cash in Bank Chase Immediate 6,050,286.71 Union Bank-Trust Account Immediate 957.17 Cash in Bank-Total $6,051,243.88 $6,051,243.88 7.16% 7.16% LA.1.F. (State of California) LAW Immediate 3,055,968.28 $9,107,212.16 10.77% 3.61% Cash Immediate $9,107,212.16 L.A.I.F.-Senior Housing Fund LAW Immediate 1,114,930.54 $10,222,142.70 12.09% 1.32% L.A.I.F.-LAWA(Restricted) LAIF Immediate 10,486,289.21 $20,708,431.91 24.49% 12.40% Pacific Prem Bank CBD 5,008,557.83 $25,716,989.74 30.41% 5.92% CAMP-JPAP 7,015,978.24 $32,732,967.98 38.71% 8.30% Portfolio Investments: <30 Days . r $25,716,989.74 30.41% 0.00% 31 to 90 Days $3,245,000.00 $28,961,989.74 34.25% 3.84% 91 to 180 Days $1,000,000.00 $29,961,989.74 35.43% 1.18% 181 to 365 Days $8,095,000.00 $38,056,989.74 45.01% 9.57% 1 to 2 Years $15,108,000.00 $53,164,989.74 62.87% 17.87% 2 to 3 Years $10,910,000.00 $64,074,989.74 75.78% 12.90% 3 to 4 Years $8,165,000.00 $72,239,989.74 85.43% 9.66% 4 to 5 Years $5,303,000.00 $77,542,989.74 91.70% 6.27% Subtotal 75,451,755.82 Grand Total $84,558,967.98 100.00% Investment Portfolio subtotal $78,508,681.27 Investments by Maturity Date ■Part Value $16,000,000.00 $14,000,000.00 $12,000,000.00 $10,000,000.00 $8,000,000.00 $6,000,000.00 $4,000,000.00 $2,000,000.00 $0.00 — a`awe a`,q6 ,�(.� �1 AQP ��`' Qom' a��i a�y ��ty yWac`' �eb�h meat`' �FQ ,� Z° � q' 0 soop y�4 o3�Oy �0`b �p3 A wok Sk QaL Pagel 11 29 City of EI Segundo Investment Advisory Committee Investments by Security Type As of: September 30, 2018 Cumulative %of Total % of Total Item Availabilitv Market Value Cumulative Balances Assets Assets Cash in Bank Chase Immediate 6,050,286.71 Union Bank-Trust Account Immediate 957.17 Cash in Bank-Total $6,051,243.88 $6,051,243.88 7.23% 7.23% L.A.I.F. (State of California) LAIF Immediate 3,055,968.28 $9,107,212.16 10.88% 3.65% Cash Immediate $9,107,212.16 L.A.I.F. - Senior Housing Fund LAIF Immediate 1,114,930.54 $10,222,142.70 12.21% 1.33% L.A.I.F. - LAWA(Restricted) LAIF Immediate 10,486,289.21 $20,708,431.91 24.73% 12.52% Pacific Prem Bank CBD 5,008,557.83 $25,716,989.74 30.72% 5.98% CAMP-J PAP 7,015,978.24 $32,732,967.98 39.10% 8.38% Portfolio Investments: CD's 16,345,618.05 $42,062,607.79 50.24% 19.52% GoVt Obligations 21,283,858.28 $63,346,466.07 75.66% 25.42% Municipal Bonds 545,523.20 $63,891,989.27 76.31% 0.65% SUPRA's 1,955,485.00 $65,301,951.07 78.00% 2.34% Bonds 10,862,266.55 $76,164,217.62 90.97% 12.97% Subtotal $74,618,506.90 Grand Total $83,725,719.06 100.00% Investment Portfolio subtotal $77,675,432.35 INVESTMENTS BY SECURITY TYPE Cash Immediate, $6,451,244 LAW Immediate, Bonds,$10,862,267 $3,055,968 SUPRA's, 1,955,485.00 LAI F.-Senior Housing, Municipal Bonds, $1,114,931 545,523.20 LAIF-LAWA, $10,486,289 Pacific Prem Bank CBD, + $5,008,558 Gov't Obligations, 21,283,858.28 CAMP-JPAP, $7,015,978 CD's,$16,345,618 Page 12 30 EL SEGUNDO CITY COUNCIL MEETING DATE: December 4, 2018 AGENDA STATEMENT AGENDA HEADING: Unfinished Business AGENDA DESCRIPTION: Consideration and possible action regarding a discussion on the City's accomplishments made towards addressing the California Public Employees Retirement System (Ca1PERS)rising annual costs and long-term liabilities. (Fiscal Impact: $0) RECOMMENDED COUNCIL ACTION: 1. Consideration and possible action regarding a discussion on the City's accomplishments made towards addressing the California Public Employees Retirement System(Ca1PERS) rising annual costs and long-term liabilities. 2. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: A. Informational brochure on the City's accomplishments towards addressing the financial issues related to the Ca1PERS pension costs and liabilities. B. Bartel &Associates report on the City's unfunded pension liabilities FISCAL IMPACT: None Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A STRATEGIC PLAN: Goal: 5(b) Champion Economic Development and Fiscal Sustainability: El Segundo approaches its work in a financially disciplined and responsible way Objective: 2 The City will maintain a stable, efficient, and transparent financial environment ORIGINATED BY: Joseph Lillio, Director of Finance'✓ � APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: At the December 21, 2016, CaIPERS Board (the "Board")meeting, it was approved by the Board to lower the Ca1PERS discount rate assumption. The discount rate, or long-term rate of return, was adjusted from 7.5% to 7.0%. This adjustment will be phased in over a three year period. 31 The result of this Board action is an increase of public agency employee contribution costs beginning in Fiscal Year (FY) 2018-19. The phase-in of the discount rate change approved by the Board for the next three years is as follows: Valuation Date FY for Required Contribution Discount Rate June 30, 2016 2018-19 7.375% June 30, 2017 2019-20 7.25% June 30, 2018 2020-21 7.00% The lowering of the discount rate had an adverse effect on the City's annual pension related costs to Ca1PERS. The City's pension plans will see an increase in both the normal cost (the cost of pension benefits accruing in one year for active members) and the accrued liabilities (the future cost of pension benefits). These increases to the normal cost and accrued liabilities will result in higher required employer contributions beginning in FY 2018-19. In addition to the lowering of the discount rate, Ca1PERS is contemplating additional changes to the pension system to further mitigate risk. These changes will have added budgetary pressures to the City of El Segundo. At the request of Dr. Brann, on April 4, 2017, staff brought forth a Council report to consider the concept of forming an ad-hoc committee in order to effectively address the rising pension costs, the fiscal challenges, as well as potential solutions the City will need to confront in the coming years. The composition of this ad-hoc committee was scheduled for the following Council meeting. April 18, 2017, City Council approved the formation of an ad-hoc pension committee and appointed two Council Members to the ad-hoc committee: Mayor Boyles and Council Member Dr. Brann. This ad-hoc committee was tasked with exploring potential solutions to effectively address the rising pension costs the City will need to confront in the coming years. The first ad-hoc meeting was conducted on June 5, 2017 and included the following participants: • Mayor pro tem Drew Boyles • One Executive/Managerial • Council Member Dr. Brann representative from each department • City Manager Greg Carpenter • Two representatives from each of the • Finance Director Joseph Lillio bargaining units (a primary& • Finance Manager alternate) There were five additional ad-hoc meetings in 2017, that were heavily attended, and then the meetings went to a quarterly rotational schedule beginning in 2018, with the last meeting held on October 16, 2018. Bartel Associates came to the October meeting and presented a detailed report on the status of the City's pension plans. Mary Beth from Bartel Associates provided a presentation (exhibit B) about the City's unfunded pension liabilities, what steps the City has taken so far to address these liabilities, and potential steps it can take in subsequent years to 2 32 continue addressing the unfunded pension liability of approximately $130 million to the California Public Employees' Retirement System (CaIPERS). In addition to forming an ad-hoc committee, the City took the position to have a proactive voice and directly participate in a CalPERS Board meeting in order to have a unique opportunity to directly impact CalPERS policy. Mayor pro tem Boyles and the Director of Finance, Joseph Lillio, attended and represented the City of El Segundo's interests at the CalPERS Board workshop and Board meeting in Sacramento on November 14-15, 2017. The CalPERS Board workshop included discussion on the various factors impacting the pension formula (the discount rate, mortality assumptions, market rate assumptions (how much the fund is projected to earn in the next 10, 20 and 30 years), economic inflation rates, how the assets are invested (percent in equities versus percent in fixed income), divestment from particular sectors of the market, social policy, etc. The discussions that came out of this workshop had a direct influence on CalPERS policy and the rates charged to member agencies. The League of California Cities (the "League") encouraged member agencies to attend this workshop that only occurs once every four years. The workshop was well attended by other member agencies and League representatives. The City of El Segundo and the League's efforts to have more local influence on CalPERS board policy is an approach worthy of continuing to explore moving forward. Through the process of actively engaging in this very important topic, the City Council and staff have become well versed on CalPERS pensions and the significant challenges that are eminent in the coming years. This has allowed the City to effectively position itself to successfully manage the fiscal challenges facing the City in the years to come. Through City Council's prudent actions, the City has saved a total of $6,153,000. This savings has been implemented over the past two years through being proactive & strategic at addressing the rising pension costs. The details of these savings are as follows as well as outlined in a pension FAQ (exhibit A): • Additional Payment towards Unfunded Pension Liabilities in FY 2017-18 and 2018- 19 in the total amount of $3,401,141 (direct reduction of principal) resulting in a savings of$3,745,000 in interest payments to CalPERS over the next 25-30 years • Complete Fresh Start (Refinance): In December 2017 City Council approved staff recommendations to refinance the Miscellaneous Plan (refinanced from 30 years to 22 years), PD 2 n Tier Plan (refinanced to 10 years), and PD PEPRA Plan(refinanced to 10 years). The City saved $1.86 million in interest payments to CalPERS over the next 30 years by adopting the recommendations. • Pre-payment of the Annual Unfunded Liability (UAL) o Prepaid the UAL for FY 2017-18, saving$258,000 (immediate savings) o Prepaid the UAL for FY 2018-19, saving$290,000(immediate savings) o The City will continue to evaluate this approach each fiscal year. It is estimated that the savings in subsequent years will be $300,000+per year. 3 33 • Set-up IRS Section 115 Pension Trust—Pension Stabilization Fund with PARS o Initial deposit of$1,000,000 made in April 2018 o Additional $1,000,000 deposit made in October 2018 o $2,000,000 principal plus interest at an annual rate of—5%-6% • Creation of 2nd Misc Tier (2%@55 to 2% @ 60 was effective 1/1/2013) and 2nd PD Tier(3% @50 to 3% @ 55 was effective Nov. 2012) • All Miscellaneous (non-sworn) employees are paying their full employee share of pension costs, 7%, as of January 1, 2018. • All Public Safety employees (except police management) are paying their full employee share of pension costs, 9%, as of June 1, 2017 and will begin paying an additional 3%, for a total of 12%, as of November 24, 2018. Staff will continue to seek opportunities to reduce the City's short-term and long-term exposure to the risks associated with managing public employees' pensions. The City will also continue to be proactive and engaged in finding viable solutions to address the fiscal concerns with the Ca1PERS pension system. Taking this active approach will give the City the flexibility to successfully navigate the looming fiscal challenges that lie ahead. 4 34 } 1 [ CITY OF E �. SEGUNaD , r r- '� i� � .. •� � -'• � . -. Vit. . � � � �- �. '✓.�. ' "". - ^4rw•yL� YyF�� - t ,.. .��31t-..�P` r,,}�f *��.+' �. y`f+.0..:� '_1' � ,- � VERVIEVI� S / FABS • -r-.11r 1* EL [OUR v S i PENSION COSTS OVERVIEWS & FAQS Over Ae past 'eviyo yea is d-ie vjk'y proactivel-y a� s��3 3c al c.ddresse'd s, r i uC, y��'�nSi0n g ti -Osis. S ; FAG: How much have we saved? Answer: Total cost savings of $6,153,000. 1 FAG: How much have we paid and what were the results? Answer: In FY17-18 the City made a payment of $1,901,141 (direct reduction of principal) resulting in savings of $2,587,000 in interest payments to 7 CalPERS over the next 25 years. i,lLk !M�• �,_ _ r-u, [fl- lILLd _-M 1 .0-M ]ILSIGUNDO Page 1 Fiscal Year 2018-2019 Prepared by Finance Department 36 E � � 00 •IMf fffRR [f H)• OVERVIEWS & FAGS (CONTINUED) • Additional payment towards Unfunded Pension _ Liabilities. (FY18-19) FAQ: How much have we paid and what were the results? Answer: In FY18-19 the City made a payment of $1,500,000 (direct reduction of principal) resulting in savings of $1,158,000 in interest payments to CalPERS over the next 25 years. r'----lete Fresh Start (Refinance FAQ: How was refinancing structured and what were the results? Answer: In December 2017 City Council approved staff recommendations to refinance the Miscellaneous Plan (refinanced from 30 years to 22 years), PD 2nd Tier Plan (refi to 10 years), and PD PEPRA Plan (refi to 10 years). The City saved $1.86 million in interest payments to CalPERS over the next 30 years. Page 2 Fiscal Year 2018-2019 ' Prepared by Finance Department 37 ELsEcuN o Q OVERVIEWS & FAQS (CONTINUED ) Pre-paymeni of the Annual Unfunded Liability (UAL) FAQ: What were the results of the pre-payment? 4W ki Answer: ♦ ti -Prepaid the UAL for FY 2017-18, saving $258k (immediate savings). �• -Prepaid the UAL for FY 2018-19, saving $290k (immediate savings). - • Set-up IRS Section 115 Pension Trust - Pension I ee Stabilizatir . -nd vv t' rT: FAQ: How is the trust structured? Answer: *Initial deposit of $1,000,000 made in April 2018. -Additional $1,000,000 deposit made in October 2018. -- •$2,000,000 principal plus interest at an annual rate of -5%-6%. Page 3 Fiscal Year 2018-2019 Prepared by Finance Department 38 •r s r area+ + OVERVIEWS & FAQS (CONTINUED) WWICreation of new Tiers for new members of the '-� City ' - • ' FAQ: Which Tiers were created? Answer: y A: k Creation of 2nd Misc Tier (2%@55 to 2% @ 60 was effective 1/1/2013) and 2nd PD Tier (5% @50 to 3% @ 55 was effective Nov. 2012). • Employees have picked up their full pension costs FAQ: Which groups have made these changes? v.i Answer: •AII Miscellaneous (non-sworn) employees are paying the full employee share of 7% as of January 1, 2018. . .. •AII Public Safety employees (except police management) are paying the full employee share of 9% as of June 1, 2017. 4' f Page 4 Fiscal Year 2018-2019 Prepared by Finance Department 39 F�sE � Qa OVERVIEWS & FAQS CONTINUED The City has worked closely with professionals in the pension field and have complied the following V study and information. FAQ: How did the pension cost get here? V. a At Answer: • Investment Losses ,tom, •CaIPERS Contribution Policy -Enhanced Benefits -Demographics Annual Return on'Market Value ofAtcets i u :,�•;', %I Y '95 ^S '?3 'al �`�'G3 1 W '03'r,6 lY 9E "R 10 'f: :}.]fit t9S �y�e�rttx1"162�ssstzFe�r:sc--41- al - s'-wv+a• - n� - :. abort a stones ronmbarioas.pa=euta.etc,received evenly d rottghout sesr. USISGUNDO Page 5 Fiscal Year 2018-2019 wwi�' Prepared by Finance Department 40 f�SEGI�N�� w -�rera�asare■�air OVERVIEWS & FAGS (CONTINUED ) Miscellaneous 3 0°0 vw, rr r` r r/ 2 0°,0 r rr i rr r rr rr r 1-5°B 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 7.0 2.'i0°'R 55 3°r.•ri 60 —PEPRA"'ort G2 Safety 3-0^° ------------------ ---��.�.�:w� �..� 2-04° l-5?0 1.0°0 50 51 52 53 51 55 56 57 58 59 60 °bn55 _°-dtt50 ---3°og55 - - --•3°oa50 — --� PEPRA:°o rc 57 - PEPRA 1 S-4jj 57 —PEPFU'_-.,it 57 ]ILSIGUNDO Page 6 Fiscal Year 2018-2019 woio� Prepared by Finance Department 41 _! .ems ECSEGUNon .iao ai•sure■ nir• OVERVIEWS & FAQS (CONTINUED ) Miscellaneous Demographics �o 250 200 150 100 "how— 50 o. ,3 w w c-1 v; w cs rx a as n: 18 1:lxt -97 IF] ]0r :I1 :1: �3 I'l !49 3A! 11i .3i MS a13 1:6 �17L•csn Pn� Si! lal:]ai 170 IN lu 19 IV _14 -1 � ST .4 :.f .1 :3* _A A2 300 NsI3.53 Safety Demographics 250 _00 150 — — — 100 ;Q t iiA7:e i1S t!a .E i� i'i• ��< lib lI= 1:1 IL i l:i L ]IS 19f i0a �7C f l:4 i' J IITr.S�aQ Pr• � 1!' [:I S:I ff E3S 131 W 1u ice' l4: i�S ]EC 1"_I fbC 3!6 iwx S! `J4 m I?16 7'1 BISO'U ad Page 7 Fiscal Year 2018-2019 jjjjjjjjjjj��' Prepared by Finance Department 42 aid a1-• E�SIGum . OVERVIEWS & FAQS (CONTINUED ) FAQ: What is our current Miscellaneous group's Funded Status? Answer: v f'i1�f:d l'I:Ith.\errlxandlrunu•iel Liehililirr!.�\1i114rnn 51 LII � �lllll s_ f l'ofunJnl.�S'_ �,v1 1 nfirndld.LU V60 4n ]16 X17 =�� 1 ''_'' R`{ -� • r lo.elirr ■lellrc •\x.clx FAQ: What is the Miscellaneous group's historical funded ratio? Answer: IIistoricaIFunded Rylio 1". IOOe o 80`0 R Oee ro81+M tl4 T!S i 16J f ��tlE Yd 1 �3 \S1.\lo. 11[.1 11,I I VI[ 'Y `41 41 hi 116 3 M f E 1 b •�! 1 �i SG S'o� �. iillll:r;nmlted ILS I UNDO Page 8 Fiscal Year 2018-2019 NUNN" Prepared by Finance Department 43 E� BON U •I�C�■/Okk i[F Ifli• OVERVIEWS & FAQS (CONTINUED) Historical AAL vs.NIVA S1-10 • $120 r: ye �f� ;. " ..r $100 aw. 1 4, _ 5R0 5GU - 5-10 - - - $20 SO u 4 6.30:13.4`630..1 19 funded status estimated FAQ: What is the Miscellaneous group's historical employer contribution rate? �Y Answer: Historical Employer Contribution Rates(Percent or Payroll) 301 t � 1 ■ • 21rn s r w 1GOo t� 10°b -41r • •• r • • • • •-t • a • • • • • a ' San ■ �' 1 neo Fl- F1• F1' - FY iF Y r 5-Fs-iFY NF1-•FY•FY FY -11 F1-I'll"IFY. FlFl99 DO O1 02 03 OJ OS 1l1M 07 OS i79 10 tl l2 13 U _Normal Cost 6J `? 53 %0 ?.6 '.'7915: 8318-118�6-,I%4� � •6�6.%I �.tTotalRate .6.0 0 r ti�r� 0 0 0.0 o.06.,*IIIA`m 16 to 0_10 1. 13 ]I" 161 I' 39] 3„:6 env 11 GUNDO Page 9 Fiscal Year 2018-2019 lwiw� Prepared by Finance Department 44 ILL U N � . --3- -Sa/ •I/C/R//R/!1/ If1f• OVERVIEWS & FAQS (CONTINUED) FAQ: What is the projected contribution rate & funded status for Miscellaneous group? Answer: $,AW, y : ContribeltiooProjection—Percent ofPay NP _ .zS• ?0°. ='1'' ^qgy ^qp.y ti6b'y tilt^� y�1'1' ti13 11 J' Hr. r i f *� =9b Pcrccmdc ;Olh PerccnGle -Sth Pcrcentde ,��• Contribution Projection—Percent of Pak) (50'k Percentile) Scala Mr. ?d°a '99» 30.3%31.1%3L7%32-3% 325%335 36.7%27.1%2754'' 29.0%- 31% _0'a !.log. �• 8.9v93% 9.6% 9.7% 10.0% lo_1% t0.2% 1913% 10.4%10.4% 103% R-1% 0°o 19119 14-20 _0^1 11''^ =3'^4 21.2, 2j"_5 _'6 Tout Yontnl Cmr —:,-A;.Paentnn 9 Ls a%TJ Page 10 Fiscal Year 2018-2019 Prepared by Finance Department 45 ILSIGUNqu , — 1�s� •il Clla OiRlf■ Ifil• OVERVIEWS & FAQS (CONTINUED) Amortization Policy Comparison (25th,59th and 75th Percentile) �-- .�� r° :�,;,M�,-,�. �:• � .. tea° , gab ti.: `p. lUSo � 1 1, I 1 l ' ��• - ~�_. _•R�}-5'�r'^� �nAi�.;�t"•=._'z1.`.•tiV 1�'.+:.�14 4 i ti, A �.�• MMI Pcaantik-NCw Pclit} r`+f7th Pcicculik-Old Polity 'YY Funded Status Projection t-5¢s l._ 0 1•.i r a ,ice• ,P' d,{!' �••' }. Y. .. �.- .• _ .�� -5th Percenfik 501h Percentile 25th Percentile Page 11 Fiscal Year 2018-2019 MOWN" Prepared by Finance Department 46 EL Slag n�ne��uea+nr• OVERVIEWS & FAQS (CONTINUED ) FAQ: What is our current Safety group's Funded Status? t Answer: AW, ' f' City[':d IT HS V—i,:uuI 1tlum iel 1 is Lilldrn C"Milliumi k IRA I„n•�a.,l ani p i m�mad-ems �- FAQ: What is the Safety group's historical funded ratio? Answer: HialuricalFunded Ratio . 1IfMo [Co.. I + 60!o =p°u 0�u t!t]IIIVT t111d6 A'I1 '1,'Ll 1 •3•dl'I-_ISf'4 H49e qx VU riA�A 99191 DIVA 1 11 ]7fL 11:111 AI 6l 77 H �E4 4'+ S} fd W A• Goo �{ ds d11ai M1t 61 6.30'l8&6'30.19 feuded status estimated .— I n■■ mi• •..JI ]ILS GUNDO Page 12 Fiscal Year 2018-2019 Prepared by Finance Department 47 EsEcU . ,, �wiid•Ldi� »ir• OVERVIEWS & FAQS (CONTINUED) Elistorical A,1Lvti.�I�'.� $350 5:;na . � -4 $250 5250 AW, 0' .0 i 5200 S150 5100 $50 .SO w 31 _i i'` 11T M 13 (id i4d I 1 !_� !S ..�_.eu : Y} 9:�f: 1lS.E t :OS sI Fad 041/+b I46 !6! i5'Y to! 9 la_ 10 142 C_ tIS136.74 63W13 St 6.30219 funded stains estimated FAQ: What is the Safety group Is historical employer contribution rate? Answer: Historical Employer Contribution Rates(Percent of Payroll) 90°. SO"a • 'gyp o • GO°o i SM o 40% ' 3Wo 10°0 -�� • � qgr dq•40.'aE.a`, a},o:'a3.`OF.'a`.�IFIX1?a0.' 1Ar E1� 1�IS' 13: sa 1 is 13: ter 101 E-/{rIG•la 99 no a1 C' a} 1a9 10111 1 , _I! •'�Ed�ta Y1 I•Velma Costs.I III r�.3!IS.'t7i :1`1Iit a-/ssS2f'. 6,�F7 Iroaln.l. t}_i! t.nfa.sds1aL�. 34y.. &6A.40 t�I'4 Page 13 Fiscal Year 2018-2019 Prepared by Finance Department 48 ti . s0._ E�sfGu M o OVERVIEWS & FAQS (CONTINUED) FAQ: What is the projected contribution rate & funded status for Safety group? Answer: A" 1:.1�►t T` I Contribution Rate—Percent of Pay lati°o tilt•a lva. �- .j't'q�k�yh yy51' au ,1: ill°n 1, -5ih Percemile 101h Percen ile 251h Percentile Contribution Rale—Percent of PaF- (501h Perceatile) 12tH. low. . 88b% 923-A%A% 84.2%26A'% Sill. %9A% c 7ld%-7�% , 60o. :62.,;% •� �'' ICAs 4 . '_lN. 30376 21 S%22.6%23.0%23.1%23 M 27.3%73.4%23.4%23_3%27.29E 23.1% 13.19 ll'2o 2021 2L22 2'-23 2_'_4 2-b:5 2526 262- 2-.+8 2S'29 29.30 Total \rnnnl Ccxl AC=A L RAymau t � +S it GO Page 14 Fiscal Year 2018-2019 wlm� Prepared by Finance Department 49 lei alp E�sIcuN o •Ivcom angles 1911• OVERVIEWS & FAQS (CONTINUED) Amortization Policy Comparison (25th,50th and 751h Percentile) ik a' 84°0 1 ern \fir•_ Wo ��.�; �r...._a..�..c..'1�.y�l sC+�\,ai_��.�'}��.a�1 v4':1)�'ham?.'A*,A�"s'7.1�-}A,SI�'•?4,}�L• - ,..� `T�,.1,,,1�..�,�n}nf.�H`�..,�'n'.td'�ti'ti•^ti'�S'ti:^i.0 j••+t �a a�1r}�y,�\i~�}}�al•�•'n'}' mmw�oTli Peru:tile-New Polir mmwxoa.Pm=-ile-Old Policy Funded Status Projection a' . dee We �~ - ;o° - r ��,��•s�ih^arm 4- .r.., _ .Qzo ti ♦: • t` �\..' �s to 1�1•ti. sA v .•C i •� i• f'-.]t .:-_? �.. 5UI?enxnele 50tt Peremule _SUI Percenlile Page 15 Fiscal Year 2018-2019 Prepared by Finance Department 50 _ 7 r EL SEGU N 0 _ .. •saes+rea+res r+sr• OVERVIEWS & FAQS (CONTINUED) FAQ: What is our combined group's contribution projection amounts? Answer: _ Contribution Pmjedkm(S0110s) 49 -%iWellaneoos&S2110 ' S30.090 5�a.�4 '1t,194 S _L 5'_CiJJ4n3 - 1 . 1699 1son 'M7 }s]ry !G.4 17.l1Fi 51'_Gl74 k3k! i kdA*T tk.IR9 1i�15:,6' 11.725 S10-C-00 9-M99X9 18726 s 3.621 X751 3.974 4.2% 424M -4,737 4.9-* 518-5 1a 34 M20 20'21 23,22 - 2i-24 .1n; 25'26 2F:- � I ��115CtL4lOZ[!ILS_S][k'^ ��1LKYtr.3[IRl14 FAQ: What would it cost to leave CalPERS? Answer: CalPERS Terminatiou Estimares on June 30.2017(Amounts is 3h[loss) Basis Dlscoaet Rate �Ongoing Plan� 1.?r�a�3.00ye I Miscellaneous XL. 4113 S_09 $1S7 Assets 81 81 S1 _3.L• 32 128 106 Safety aI $271 S53' 5492 Assets 166 165 166 L-U lW 371 316 Total IE{1 $136 5499 $422 Funded Ratio ` 64.44E 33.14'9 36.9D6 F, A M i Mai J lig "a tL.—A i+ Y— -L--L LL■III ]ILS MVNDO Page 16 Fiscal Year 2018-2019 MOMEM Prepared by Finance Department 51 EL SES �r •i�eo�r��ar�■ Her• OVERVIEWS & FAQS (CONTINUED) FAQ: Where can I get more resources? Answer: t• ' -j Visit CalPERS's website for more info on City's pension ,Awl i fry costs and actuarial projections. https://www.calpers.ca.gov/ 4 - It SGUNDO Page 16 Fiscal Year 2018-2019 +•>� '` = Prepared by Finance Department 52 r: CITY OF EL SEGUNDO L L MISCELLANEOUS & SAFETY PLANS s. i IC CalPERS Actuarial Issues — 6/30/17 Valuation Preliminary Results Mary Beth Redding, Vice President 1 Bianca Lin, Assistant Vice President Matthew Childs, Actuarial Analyst Bartel Associates, LLC October 16, 2018 Agenda Topic Page How We Got Here 1 Ca1PERS Changes 6 Miscellaneous Plan: 8 Safety Plan: Combined Miscellaneous and Safety 17 Payments to Ca1PERS 28 Irrevocable Supplemental (§115) Pension trust 30 OPEB Benefits 33 liEA October 16.2018 IIQZW 53 I HOW WE GOT HERE ■ Investment Losses ■ Ca1PERS Contribution Policy ■ Enhanced Benefits ■ Demographics I I I I I ' October 16,2018 1 HOW WE GOT HERE—INVESTMENT RETURN Annual Return on Market'Value of Assets 30.00°0. 22 50oo 15.00°0 -- 7-50°0 € 0-00'. f -7.50°0 I -22.50oo -30.004o '96 '98 '99 '00203 'Ol 'OS '06 '07 '08 '09 10 '112 '1314 '15 16 171�.rT�'A 15.3 0.1 19.5 12.5 10.5-i 2 -6.1 3.7°•16.6 12911.8 19.1 -5.1' ?a. 133 21.7 €1°%13.E18h—Discmnt Rate 8501297 S-25 8 925 25I7.75�7-7517-75I7.75I7.75I7.75J7.7517 75 750 750 7.50 7.50 750-7.37 725 7.00 Above assumes contributions,payments,etc.received evenly throughout year- October 16,2018 2 54 ' How WE GOT HERE-OLD CONTRIBUTION POLICY ■ Effective with 2003 valuations ■ Designed to: • First smooth rates and ■ Second pay off UAL ■ Mitigated contribution_volatility I I October 16,2018 3 I HOW WE GOT HERE-ENHANCED BENEFITS I ■ At CalPERS, Enhanced Benefits implemented using all (future & prior) service ■ Typically not negotiated with cost sharing ■ City of El Segundo Tier 1 Tier 2 PEPRA • Miscellaneous 2%@55 FAE1 2%@60 FAE1 2%@62 FAE3 (Not Enhanced) • Safety Police 3%@50 FAE1 3%@55 FAE1 2.7%@57 FAE3 • Safety Fire 3%@55 FAE1 N/A 2.7%@57 FAE3 • Note: ❑ FAE1 is highest one year (typically final) average earnings ❑ FAE3 is highest three years (typically final three) average earnings October 16,2018 4 55 HOW WE GOT HERE—DEMOGRAPHICS 1 ■ Around the State • Large retiree liability compared to actives ❑ State average: 55% for Miscellaneous, 65% for Safety • Declining active population and increasing number of retirees • Higher percentage of retiree liability increases contribution volatility ■ City of El Segundo percentage of liability belonging to inactives is higher than State average: ■ Miscellaneous 62% • Safety 71% October 16,2018 5 CALPERS CHANGES ■ Contribution policy changes: • No asset smoothing • No rolling amortization • First impact 15/16 rates; full impact 19/20 ■ Assumption changes: ■ Future mortality improvement • First impact 16/17 rates; full impact 20/21 ■ Ca1PERS Board changed their discount rate: Rate Initial Impact Full Impact • 6/30/16 valuation 7.375% 18/19 22/23 • 6/30/17 valuation 7.25% 19/20 23/24 • 6/30/18 valuation 7.00% 20/21 24/25 I October 16,2018 6 0 56 CALPERS CHANGES ■ Risk Mitigation Strategy • Move to more conservative investments over time to reduce volatility • Only when investment return is better than expected • Lower discount rate in concert • Likely get to 6.0% (from 7.0%) over 20+years ■ February 2018 Ca1PERS adopted new amortization policy • Applies only to newly established amortization bases Fixed dollar amortization rather than % pay y Amortize gains/losses over 20 rather than 30 years 5-year ramp up (not down) for investment gains and losses f • Minimizes total interest paid over time and pays off UAL faster y- Minimizes future "negative amortization" ■ Effective June 30, 2019 valuation for 2021/22 contributions } October 16,2018 7 SUMMARY OF DEMOGRAPHIC INFORMATION-MISCELLANEOUS 1 I 1997 2007 2016 2017 Actives ■ Counts 174 186 175 168 ■ Average . Age 44 45 45 45 . City Service 8 9 10 10 ■ PERSable Wages $ 41,300 $ 58,000 $ 72,200 $ 74,100 N Total PERSable Wages 7,200,000 13,400,000 13,800,000 13,600,000 Inactive Members ■ Counts Transferred 99 120 137 141 r Separated 50 105 145 152 . Retired ❑ Service 184 273 287 ❑ Disability 22 26 28 ❑ Beneficiaries 21 29 28 ❑ Total 155 227 328 343 ■ Average Annual City Provided Benefit for Service Retirees] N/A $ 13,600 $ 18,000 $ 18,700 ■ Active/Retiree Ratio(City) 1.1 0.9 0.5 0.5 ■ Active/Retiree Ratio(All CaIPERS) N/A 1.7 1.3 1.3 Average City-provided pensions are based on City service&City benefit formula,and are not representative of benefits for long-service employees. ��- October 16,2018 8 57 SUMMARY OF DEMOGRAPHIC INFORMATION-MISCELLANEOUS 350 = 300 250 200 150 100 I 50 i '97 '9899 '00 '01 '02 '03 '04 '05 '06 '07 '08 '09 '10 '11 '12 '13 '14 '15 16 '17 I:Acdve 174 167 180 204 211 215 221 204 199 196 209 211 226 203 176 177 177 171 173 175 168 RecehugPayments 155 165 168 170 174 183 187 197 214 224 227 237 246 275 291 286 294 302 309 328 343 l�. October 16,2018 9 PLAN FUNDED STATUS-MISCELLANEOUS Unfunded Accrued Liabilitv Changes ■ Unfunded Accrued Liability on 6/30/16 $32,600,000 ■ Expected Unfunded Accrued Liability on 6/30/17 33,600,000 ■ Other Changes • Asset Loss (Gain) (11.2% return for FYI 7) (2,800,000) • Assumption Change (Mainly discount rate change 7.375%to 7.25%) 2,1002000 • Contribution & Experience Loss (Gain) (600.000) • Total (1,300.000) N Unfunded Accrued Liability on 6/30/17 32,300,000 FAAi �i.. October 16,2018 10 vw 58 FUNDED RATIO-MISCELLANEOUS L Historical Funded Ratio 140% 120% 100% 80% 60% 40% - 20% - - - 0% 96 '97 '9S '99 '00 '01 '02 '03 '04 '05 '06 '07 '08 '09'10 'i f '121-131-141'1[51-161-171-191-191 MVAC 10 12 14 13 13 11 98 87 94 96 10 10 94 64 66 73 69 73 78 75 7U 72 71 71 6/30/18&6/30/19 funded status estimated October 16,2018 1 1 CONTRIBUTION RATES-MISCELLANEOUS Historical Employer Contribution Rates(Percent of Payroll) 30% _. 25% 20% 15% 10% 5% 0 ° FY FY FAY FY 'FY FY FY FY FY FY :FY FY FY FY FY FY IFY FY FY 'FY FY FY 99 00 01 02 03 04 05 06 -07 08 iD9 10 11 12 13 14 15 16 17 18 19 20 Nonual Cost 6.4 5.3 5.3 7.0 7.6 7.7 7.9 8.2 8.3 8.1 8.0 8.0 7.9 7.8 7.6 8.7 7.7 8.0 8.1 7.8 8.1 8.9 -41F Total Rate 6.0 0.0 0.0 0.0 0.0 0.0 6.4 J0210,010,410,5 10.5 10.8 12.4.13.4 17.016.1 17.719.1 20.623.2..16-S� October 16.2018 12 59 11 CONTRIBUTION RATES-MISCELLANEOUS 6/30/16 6/30/17 2018/2019 2019/2020 ■ Total Non-nal Cost 14.8% 15.5% ■ Employee Non-nal Cost 6.7% 6.7% ■ Employer Normal Cost 8.1% 8.9% ■ Amortization Payments 15.1% 17.9% ■ Total Employer Contribution Rate 23.2% 26.8% ■ 2018/19 Employer Contribution Rate 23.2% 0 Payroll < Expected 0.7% • Lump Sum Payment $578,992 (0.3%) • Fresh Start 2.1% ■ 6/30/17 Discount Rate & Inflation (I"Year) 1.1% • 6/30/17 (Gains)/Losses (I"Year) (0.0%) ■ 2019/20 Employer Contribution Rate 26.8% n, , October 16,2018 13 CONTRIBUTION PROJECTIONS-MISCELLANEOUS ■ Investment Return: • June 30, 2018 8.6%2 • Future returns based on stochastic analysis using 1,000 trials- ti 25"h Percentile 50th Percentile 75`h Percentile Current Investment Mix 0.1% 7.0% 14.8% • Ultimate Investment Mix 0.8% 6.0% 11.4% ■ Assumes investment returns average 6.5% (as compared to 7.0%) over the next 10 years and higher beyond that • Additional Discount Rate decreases due to Risk Mitigation policy ■ No Other: Gains/Losses, Method/Assumption Changes, Benefit Improvements ■ New hire assumptions: Employee headcount remains the same but more PEPRA employees over tirne '- based July 2018 CalPERS press release N'"percentile means N percentage of our trials result in returns lower than the indicated rates ni U19 October 16,2018 14 IRW 60 CONTRIBUTION PROJECTIONS-MISCELLANEOUS [ I 50% 40% — -- ;b" 30% s^'�'fir: •=�",r+•c• i ly. 10% +�~•InA1 cpy'q}'�n3N•� } }4'090' i� 0% - - ti°i rrD h� .. - r.y1 ..4 ,,� ,d ,� .�'1..,!T� *�'tyh S`r fSA t`4 "a Baa �� • ah '�' ah at°•a1 s� aq ,roq I .� lR, :` `:n�^:-=` ^`r-)' -? ;=•;�.;��'�•$ hy''.Y' �^ �q�•�n �a at a^} aM. a°t' ag+ � a�� ag' y� 25th Percentile 50th Percentile 75th Percentile October 16,2018 15 I CONTRIBUTION PROJECTIONS-MISCELLANEOUS Contribution Projection-$000s (501h Percentile) $7.000 I $6.000 51991 5,664 5,422 5.195 $5.000 4,943 1 4,500 4,737 $4.000 3,974 4,256 7 3,621 3,762 Yom,-g> 3.203 S3,000 1$2.000 1.624 1,744 1,804 I W4 1$1.000 1.115 1.200 1,290 1,368 19426 1,507 1,565 1.624 1.684 —--— I so 18/19 19/20 20/21 21/22 22/23 23/24 24/25 25/26 26/27 27/28 28/29 29/30 Total - -Normal Cost MM7AL Payment 1' ' 7 October 16,2018 16 61 I SUMMARY OF DEMOGRAPHIC INFORMATION-SAFETY C 1997 2008 2016 2017 Actives ■ Counts 115 126 97 97 ■ Average • Age 40 49 N/A N/A r City Service 14 15 N/A N/A PERSable Wages $ 68,900 $ 115,500 $ 140,200 $ 132,400 ■ Total PERSable Wages 7,900,000 14,500,000 13,600,000 12,800,000 Inactive Members ■ Counts Transferred 27 49 39 41 • Separated 16 ' 15 18 18 Retired ❑ Service 70 N/A N/A ❑ Disability 87 N/A N/A ❑ Beneficiaries 15 N/A N/A ❑ Total 117 172 221 i 225 ■ Active/Retiree Ratio(City) 1.0 0.7 0.4 0.4 ■ Active/Retiree Ratio(All Ca1PERS) N/A 1.7 1.3 1.3 October 16,2018 17 I SUMMARY OF DEMOGRAPHIC INFORMATION-SAFETY I � 250 200 150 100 50 97 '98 '99 '00 '01 '02 '03 '04 '05 '06 '07 '08 '09 '10 'll '12 '13 '14 '15 '16 '17 �mActive 115 116 121 122 117 124 122 118 114 121 118 126 125 122 115 106 106 106 101 97 97 ��Reai�ingPayments 117 121 12S 131 141 146 154 162 162 165 169 172 180 186 194 206 208 208 216 221 225 �j--1 Fail October 16,2018 18 62 I� PLAN FUNDED STATUS- SAFETY June 30, 2016 June 30, 2017 Active AAL $ 81,600,000 $ 75,200,000 Retiree AAL 175,100,000 190,800,000 Inactive AAL 4,200,000 4.600,000 Total AAL 260,900,000 270,600,000 Assets 159.100,000 166,400,000 Unfunded Liability 101,800,000 104,200,000 Funded Ratio 61.0% 61.5% E I October 16,2018 19 lFUNDED RATIO-SAFETY J l '1 Historical Funded Ratio 140% 120% 100% 80% 60% 40% 20% 0% '96 '4798 44 '40 b!1%021-031'641105 b6 tiZ^ OS b9 '16 '1l '12 '13 '14 '15 116 XIVA 106 118 123117 ltd 44 Si 79 84 89 89 47 85 56 59 65 60 ba 68 6S 61 61 69 64 6/30/18&6/30/19 funded status estimated �i. October 16,2018 20 63 CONTRIBUTION RATES-SAFETY Historical Employer Contribution Rates(Percent of Payroll) 90% 80% #- 70% 60% i 50% ` I 40% 30% 4'J 20% ��-A- -A- 10% r 1 0% 98/ 99/ 00/ 01/ 02/ 03/ 04/ 05/ 06/ 07/ 08/ 09/ 10/ 11/ 12/ 13/ 14/ 15/ 16/ 17/ 18/ 19/ 99 00 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 j f Nomial Cost 13.111,112.5'15.5117.3 17.117.115.816-316-2 15.=15.6 B.716.8 16.9 17.717.5 17.7 18.819.0 20.3.25.2 (Total Rate 13.5 4.5 1.6 6.3 6.6 17.829.6.31.42 5.725.5 25.,26.8 26.0 332 35.4.38.4 43.3 46.6'0.055.061.979.3 f October 16.2018 21 I CONTRIBUTION RATES-SAFETY 6/30/16 6/30/17 2018/2019 2019/2020 ■ Total Normal Cost 29.4% 30.8% ■ Employee Normal Cost 9.0% 9.2% ■ Employer Normal Cost 20.3% 21.5% ■ Amortization Payments 42.1% 50.4% ■ Total Employer Contribution Rate 62.5% 72.0% ■ 2018/19 EmDlayer Contribution Rate 62.5% • Payroll <Expected 3.6% • Payment. & Amortization chars es in 2017/18 (0.6%) • Asset Method Change (5" Year 2.3% 0 6/30/14 Assumption Change (41' Year) 1.9% • 6/30/14 (Gains)/Lasses (4"' Year) (2.1%) • 6/30/15 (Gains)/Losses (3rd Year) 0.7% 6/30/16 Discount Rate Change (2"d Year) 0.6% ■ 6/30/16 (Gains)/Losses (2"d Year) 1.0% 6/30/17 Discount Rate & Inflation (1S1Year) 2.0% • 6/30/17 (Gains)/Losses (151Year) 0.1% IS 2019/20 Employer Contribution Rate 72.0% October 16,2018 22 64 lCONTRIBUTION PROJECTION-SAFETY Contribution Rate—Percent of Pay 140% — 120% 100% 5°19 6� °Jo �°J° 94Aofo ��q. q9• 80% ° oro 1q' � 12• �2�' 60% dl• - — — I 40% - I , I 20% — 0% — ♦° ��20 0�2♦ ♦�1� b 1b\gyp q\50 ♦ ♦ b L L L ti ti ti ti ti ti 75th Percentile 50th Percentile 25th Percentile I i IV ly October 16,2018 23 CONTRIBUTION PROJECTION-SAFETY 1 I Contribution Rate—Percent of Pay 140% 120% 100% �' 40]1�='` •igq��. cq.. �,t,q4• �1�� l•a�!°a'ti' � a5 M1•i• 5�• �d ,t��'� 1r•t`�°�'•R�..gyp y a°•�YE".,.. w^. ��•h 60% 0— S�•lo 53° Sv 40% - y '- �•N 20% 0°/O ��♦� Ory♦ ry\y� D\' bPq O\' 4\' 4, b, 4 75th Percentile --50th Percentile 25th Percentile October 16,2018 24 65 CONTRIBUTION PROJECTION- SAFETY Projected Contributions-S000s :$20.000 (50th Percentile) $18.000 1$ �� 17,084 '£16,000 16 166 15 562 14,888 :£14,000 - 14,189 13,467 12,737 1312,000 11,77-5 10,726 :310,000 9,989 --- 9,289 $8.000 — $6.000 6 $4,000 3,024 3,013 3,241 3,393 39497 3,657 3,751 3,847 3,943 4,040 4,137 4,234 $2,000 $0 - 18/19 19/20 20/21 21/22 22/23 23/24 24/25 25/26 26/27 27/28 28/29 29/30 ----Total +Nomial Cost mmUAL Payment i; l October 16,2018 25 COMBINED MISCELLANEOUS AND SAFETY Contribution Projection($000s) Miscellaneous& Safety $3v.avo $35.000 23.190 X2,7 21,78 30,74 19.13 1$20.000 17,96 1'8.92 16.991 18.199 15,6 2 16 366 17.084 15.000 -13.61 -1<4,4 - 14.888 1S,S6 1-'•39' 13.467 14.189 12,737 � 1I.72q $10.000 9.289 9,989 10.726 $5,000 663 5.99I' 3,762 3,974 4,256 4,500 4,737 4,943 5,185 5,422 {, 3,203 3,621 $0 18/19 19/20 20/21 21/22 22/23 23/24 24/25 25/26 26/27 27/28 28/29 29/30 �•-Miscellatteolis r Safety emmk14iseeliweotts MM!$Aft• I P11 October 16,2018 26 66 COMBINED MISCELLANEOUS AND SAFETY l I Funded Status Summary on June 30, 2017 (Amounts in $Millions) Miscellaneous I Safety Total • AAL $ 113 I $ 271 $ 383 ■ Assets 81 166 247 ■ Unfunded AAL 32 104 136 ■ Funded Ratio 71.4% 61.5% 64.4% P October 16,2018 27 JADDITIONAL CONTRIBUTIONS TO CALPERS I � 1 ■ Make payments directly to Ca1PERS: • Likely best long-term investment return • Must be considered an irrevocable decision ■ City has used both options • Option #1: Request shorter amortization period (Fresh Start): ■ Option #2: Target specific amortization bases: P, October 16,2018 28 67 ADDITIONAL CONTRIBUTIONS TO CALPERS f Estimated Savings Miscellaneous Safety 2017/18 Additional Contributions to Ca1PERS Contribution Amount $ 578,992 $1,322,149 Total $ Savings (Interest) 801,000 1,786,000 PV Savings �,7a 3% 342,000 760,000 Miscellaneous Safety 2018/19 Additional Contributions to CalPERS i Contribution Amount $306,791 $1,193,209 Total $ Savings (Interest) 260,000 898,000 PV Savings @ 3% 114,000 384,000 �1 l October 16.2018 29 �I IRREVOCABLE SUPPLEMENTAL(§115) PENSION TRUST ■ City has established a Supplemental Trust with PARS ■ Can only be used to: • Reimburse City for CalPERS contributions • Make payments directly to CalPERS ■ More flexibility than paying CalPERS directly • City decides if and when and how much money to put into Trust • City decides if and when and how much to withdraw to pay CalPERS or reimburse Agency ■ Can be used to stabilize contribution rates ❑ Mitigate expected contribution rates to better manage budget October 16,2018 30 68 - i IRREVOCABLE SUPPLEMENTAL (§115)PENSION TRUST I Miscellaneous Safety Trust Contributions • April 2018: $1 Million • October 2018: $1 Million • April 2019: $0.5 Million • October 2019: $1 Million • October 2020: $1 Million • Allocation: 20% Miscellaneous, 40% Police and 40% Fire Trust Earnings 5% 5% Trust Target - Target Contribution Rate 33.5% 93.5% 1 - 1 st Year 2029/30 2027/28 - Last Year 2035/36 2033/2634 $ Savings over 20 years $781,000 $2,749,000 PV Savings @ 3% 292,000 956,000 R, October 16,2018 31 I — IRREVOCABLE SUPPLEMENTAL(§115)PENSION TRUST In0al 6/30/19 Fund Balance 15001 Soo calculate j Slabdl]aOn,Fund-It— fItc— s.ox Miscellaneous Plan Rate Stabilization hind Balance Target Pate 335% 19/20 20/21 21/22 22/23 23/24 24/25 25/26 26/27 27/2. 26/29 29/30 30/31 31/32 32/33 33/39 30/35 35/36 36/37 37/30 36/39 39/90 (A�Add'I CantrlbuOon S($000) 200 200 - - - - - - - - - - - - - - - - ' Bf Add'ICOnlObul1,,-%ol pay 0,0% OA% 0.0% 0.0% 0.0% 00% 0A% 0.0% 0.0% 0.0% 0.0% 0110% 000% 0.00% 000% 000% 0W 0,00% ODOM 000% 000% (AI,�B)as%01Pay 15% 19% 00% 00% 00% 00% 00% 00% 00% 00% 00% 00% 00% 00% 00% 00% 00% 00% 00% 00% 00% Budget-CaIPEgS gate 26]% 2]1% 27 B% 29 0% 299% 306% 311% 31]% 32 3% 32.% 33 5% 33 5% 33 5% 33 5% 33 5% 33 5% 33 5% 32 5% 30 B% 300% 2.B% Conlnbute a l Target gate? N N N N N N N N N N Y y Y Y Y Y Y N N N N Contribution Rate Projection 36% � 347Yo 34,99 35.2% 34% 33 B% 32 3% 32°G. 31.7% 32 3 30 6° 31.1%31 7. 3X!F 30.6 30.0% 2e g% 27 g': 2X% 26.7?"27.11 1 269/6 26.7%27,1% 24%, 22% 20% q ti p1ry ti410a .011, r\\14 q�19 1\� 4\ 'Ili, .� \1" I'll, '�b\11 ,w\ 4P .q\40. ' ti b 'Y ' �I'.rQel Shill I-e-enlile �7 October 16,2018 32 69 i fOPEB BENEFITS J ■ Health care benefits paid to retirees i Benefits capped at about $1,200 to $1,400 per month per retiree • City pre-funds the OPEB Obligation through CERBT (Trust managed by Ca1PERS) • Participants at 6/30/17: Mise I Police Fire Total Is Actives Count 159 I 47 39 245 �■ Retirees Count 222 I 66 52 340 October 16,zoo s 33 OPEB BENEFITS ■ Actuarial liabilities for OPEB 6/30/17 ■ Actuarial Accrued Liability ■ Actives (future retirees) 17,709 • Retirees 44,006 • Total 61,715 ■ Actuarial Value of Assets 20,553 ■ Unfunded AAL 41,162 ■ Funded Status 33.3% October 16,2018 34 , 70 I� OPEB BENEFITS Funded Status (Amounts in 000's) $70.000 - $60.000 $50.000 $40.000 � •� -� � $30,000 — $20,000 $10.000 so 6/30/06 6/30/08 6/30/10 6/30/11 6/30/13 6/30/15 6/30/17 ©Retiree pay-go =Retiree AAL less pav-go =Active AAL -f-AVA —r MVA October 16,2018 35 OPEB BENEFITS 10-Year Proiection of City Contributions (Amounts in 000's) Fiscal Year Projected City Contribution as a Ending Contribution Percent of Payroll 2019 $ 4,306 17.0% 2020 4,436 17.1% 2021 4,570 17.1% 2022 4,708 17.1% 2023 4,850 17.1% 2024 4,996 17.1% 2025 5,147 17.1% 2026 5,302 17.1% 2027 5,462 17.1% 2028 5,246 15.9% Contribution rate drops to 6.3% in FY 2042. October 16,2018 36 71 CITY OF EL SEGUNDO WARRANTS TOTALS BY FUND 3023597- 3023698 DATE OF APPROVAL: AS OF 1414118 REGISTER 9 4a 001 GENERAL FUND 404,554 12 104 TRAFFIC SAFETY FUND - 106 STATE GAS TAX FUND - 108 ASSOCIATED RECREATION ACTIVITIES FUND 109 ASSET FORFEITURE FUND 2,87961 111 COMM.DEVEL.BLOCK GRANT - 112 PROP'W TRANSPORTATION 7000 114 PROP'C"TRANSPORTATION 115 AIR QUALITY INVESTMENT PROGRAM - 116 HOME SOUND INSTALLATION FUND - 117 HYPERION MITIGATION FUND - 118 TDA ARTICLE 3-56 821 BIKEWAY FUND - 119 TATA GRANT 121 FEMA 120 C O.P.S.FUND 122 LA W-A-FUND - 123 PSAF PROPERTY TAX PUBLIC SAFETY - 202 ASSESSMENT DISTRICT 073 301 CAPITAL IMPROVEMENT FUND 1,DOB DO 302 INFRASTRUCTURE REPLACEMENT FUND - 405 FACILITIES MAINTENANCE - 501 WATER UTILITY FUND 76286 502 WASTEWATER FUND 1,980.55 503 GOLF COURSE FUND - 601 EQUIPMENT REPLACEMENT 1,154.74005 602 LIABILITY INSURANCE 1000 503 WORKERS COMP.RESERVEANSURANCE 701 RETIRED EMP.INSURANCE 702 EXPENDABLE TRUST FUND-DEVELOPER FEES 172.444.45 703 EXPENDABLE TRUST FUND-OTHER 6,000.00 708 OUTSIDE SERVICES TRUST - TOTAL WARRANTS S 1.744.663.74 STATE OF CALIFORNIA COUNTY OF LOS ANGELES Information on actual expenditures is available in the Director of Finance's office in the City of EI Segundo- I certify as to the accuracy of the Demands and the availability of fund for payment thereof. For Approval.Regular checks held for City council authorization to release. CODES: _VOID CHECKS DUE TO ALIGNMENT: NTA R= Computer generated checks for all non-emergencylurgency payments for materials,supplies and services in support of City Operations VOID CHECKS DUE TO INCORRECT CHECK DATE: For Ratification: A- Payroll and Employee Benefit checks VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR: B-F= Computer generated Early Release disbursements and/or adjustments approved by the City Manager. Such as'payments for utility services,petly rash and employee travel expense NOTES _ reimbursements,various refuinds,conlract employee services consistenl with current contractual t lr' agreements,instances where prompt payment discounts can be obtained or late payment peneities ' can be avoided or when a situation arises that the City Manager approves. H= Handwritten Early Relpase df5bw3emenls and/or adjustments approved by the City Manager. l FINANCE DIRECTORS CITY MANAGER � DATE; ��_ �� DATE: N ! 1 �/ CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 11/5/18 THROUGH 11/11/18 Hate Pavee Description 11/5/2018 IRS 246,049.60 Federal 941 Deposit 11/5/2018 Employment Development 56,757.92 State PIT Withholding 11/5/2018 Employment Development 3,926.14 State SDI payment 11/5/2018 Cal Pers 2,250.00 GASB 68 Reporting Services Fee 11/8/2018 Cal Pers 492,206.09 EFT Health Insurance Payment 11/9/2018 Health Comp 1,545.43 Weekly claims 11/9/2018 Cal Pers 4,579.37 EFT Retirement Safety-Fire-PEPRA New 25020 1119/2018 Cal Pers 6,701.48 EFT Retirement Safety-Police-PEPRA New 25021 11/9/2018 Cal Pers 23,380.83 EFT Retirement Misc-PEPRA New 26013 11/9/2018 Cal Pers 48,470.71 EFT Retirement Misc-Classic 27 11/912018 Cal Pers 68,890.81 EFT Retirement Safety Police Classic- 1 st Tier 28 11/9/2018 Cal Pers 47,972.73 EFT Retirement Safety Fire- Classic 30168 11/912018 Cal Pers 4,033.90 EFT Retirement Sfty Police Classic-2nd Tier 30169 11/8/2018 Lane Donovan Golf Ptr 23,572.97 Payroll Transfer 10/29/18-11/4118 Workers Comp Activity 41,488.96 SCRMA checks issued 10/29/18-1114/18 Liability Trust-Claims 4,700.00 Claim checks issued 10/29/18-1114/18 Retiree Health Insurance 17,899.69 Health Reimbursment checks issued 1,094,426.63 DATE OF RATIFICATION: 11/13/18 TOTAL PAYMENTS BY WIRE: 1,094,426.63 Certified as to the accuracy of the wire transfers by: f r Deputy Cit Treasurer It Date Director o 6 appae Date i,44 � Y City Maar Date Information on actual expenditures is available in the City Treasurer's Office of the City of EI Segundo. PACity TreasurerMire Transfers\Copy of Wire Transfers 10-01-18 to 9-30-19 11/13/2018 1/1 73 CITY OF EL SEGUNDO WARRANTS TOTALS BY FUND 3023699 - 3D23B39 DATE OF APPROVAL: AS OF 12x4118 REGISTER#4b 9000616 - 9000655 001 GENERAL FUND 299,212-93 104 TRAFFIC SAFETY FUND 106 STATE GAS TAX FUNO s ice ASSOCIATED RECREATION ACTIVITIES FUND 109 ASSET FORFEITURE FUND 2,600.00 111 COMM OEVEL BLOCKGRANT 112 PROP"A"TRANSPORTATION 114 PROP"C'TRANSPORTATiON - 115 AIR QUALITY INVESTMENT PROGRAM 116 HOME SOUND INSTALLATION FUND 117 HYPERION MITIGATION FUND 118 TDA ARTICLE 3-SS 821 BIKEWAY FUND 185.25 119 IATA GRANT 121 FEMA - 120 C.O.P.S.FUND - 122 L.A.WA.FUND 123 PSAF PROPERTY TAX PUBLIC SAFETY - 202 ASSESSMENT DISTRICT#73 301 CAPITAL IMPROVEMENT FUND 302 INFRASTRUCTURE REPLACEMENT FUND - 405 FACILITIES MAINTENANCE - 501 WATER UTILITY FUND 8,929.55 502 WASTEWATER FUND 730,050,28 503 GOLF COURSE FUND - 601 EQUIPMENT REPLACEMENT - 602 LIABILITY INSURANCE - 603 WORKERS COMP.RES£RVEIINSURANCE 701 RETIRED EMP_INSURANCE - 702 EXPENDABLE TRUST FUND-DEVELOPER FEES 12,873.91 703 EXPENDABLE TRUST FUND-OTHER 3,639.62 708 OUTSIDE SERVICES TRUST TOTAL WARRANTS S 1.07 606.11 t/ STATE OF CALIFORNIA COUNTY OF LOS ANGELES Information on actual expendilures is available in the Director of Finance's office in the City of EI Segundo I certify as to the accuracy of the Demands and the availability of fund for payment thereof For Approval:Regular Checks held for City council authorization to release. CODES: VOID CHECKS DUE TO ALIGNMENT: NIA R= Computer generated checks for all non-emergencylurgency payments for materials,supplies and services in support of City Operations VOID CHECKS DUE TO INCORRECT CHECK DATE: For Ralificetion; A= Payroll and Employee Benefit checks VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR: B-F= Computer generated Early Release disbursements and/or adjustments approved by the City Manager. Such as:payments fof utility services,petty cash and employee travel expense NOTES reimbursements,various refunds,contract employee services consistent with current contractual t, agreements,instances where prompt payment discounts can be obtained or late payment penalties V� can be avoided or when a situation arises that the City Manager approves. H= Handwritten Eatly Reiaas Sbursremenls andfor adjustments approved by the City Manager FINANCE DIRECTOR •YI'�A�+�� CITY MANAGER/ DATE: ��"—"��r_�` DATE: fp.. CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 11/12/18 THROUGH 11/18/18 Date Paye Description 11/13/2018 West Basin 2,105,019.81 H2O payment 11/16/2018 Manufacturers &Traders 25,178.94 457 payment Vantagepoint 11/16/2018 Manufacturers &Traders 550.00 IRA payment Vantagepoint 11/16/2018 Nationwide NRS EFT 29,094.36 EFT 457 payment 11/5118-11/11/18 Workers Comp Activity 13,565.01 SCRMA checks issued 11/5/18-11/11/18 Liability Trust-Claims 25,178.50 Claim checks issued 11/5/18-11/11118 Retiree Health Insurance 0.00 Health Reimbursment checks issued 2,198,586.62 DATE OF RATIFICATION: 11/16118 TOTAL. PAYMENTS BY WIRE: 2,198,586.62 Certified as to the,accuracy of the wire transfers by: Deputy City Treasurrer Il Dat Eire r of Fi ce I�at Citenage Date Information on actual expenditures is available in the City Treasurer's Office of the City of EI Segundo. PACity Treasurer\Wire Transfers\Copy of Wire Transfers 10-01-18 to 9-30-19 11/16/2018 1/1 75 CITY OF EL SEGUNDO WARRANTS TOTALS BY FUND 3023640 _ 3023669 DATE OF APPROVAL AS OF IV4/18 REGISTER N 4c 001 GENERAL FUND 103,821.79 104 TRAFFIC SAFETY FUND _ 106 STATE GAS TAX FUND 752,615.36 106 ASSOCIATED RECREATION ACTIVITIES FUND - 109 ASSET FORFEITURE FUND 425.130 111 COMM.DEVEL.BLOCK GRANT - 112 PROP"A"TRANSPORTATION 114 PROP"C'TRANSPORTATION 115 AIR QUALITY INVESTMENT PROGRAM lis HOME SOUND INSTALLATION FUND 117 HYPERION MITIGATION FUND 116 TOA ARTICLE 3-SB 621 BIKEWAY FUND - 119 MTA GRANT 121 FEMA 120 C.O.P.S.FUND 122 L-A-W-A FUND 123 PSAF PROPERTY TAX PUBLIC SAFETY 202 ASSESSMENT DISTRICT*73 301 CAPITAL IMPROVEMENT FUND 302 INFRASTRUCTURE REPLACEMENT FUND - 405 FACILITIES MAINTENANCE 501 WATER UTILITY FUND 929.50 502 WASTEWATER FUND 10,376.13 503 GOLF COURSE FUND _ 601 EQUIPMENT REPLACEMENT 6D2 LIABILITY INSURANCE 10,524.13 603 WORKERS COMP.RESERVEINSURANCE 4,762.10 701 RETIRED EMP.INSURANCE 26.63 702 EXPENDABLE TRUST FUND-DEVELOPER FEES - 703 EXPENDABLE TRUST FUND-OTHER 708 OUTSIDE SERVICES TRUST - TOTAL WARRANTS S 1.177.477,46 STATE OF CALIFORNIA COUNTY OF LOS ANGELES Informalion On aclual expenditures is available in the Director or Finance's office in the City of EI Segundo. I certify as to the accuracy of the Demands and the availability of fund for payment thereof. For Approval:Regular checks held for City council authorization to release CODES: VOID CHECKS DUE 1/AO ALIGNMENT: R= Computer generated checks for all non-emergency/urgency payments for materiels,supplies and Services in support of City Operations For RalHicalion: VOID CHECKS DUE TO INCORRECT CHECK DATE: A= Payroll and Employee Benefit checks VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR: B-F= Computer generated Early Release disbursements and/w aduslments approved by the City Manager. Such as:payments for utility services,petty cash and employee travel expense NOTES reimbursements,various refunds,contract employee services consistent with current contractual 1 agreements,instances where prompt payment discounts can be obtained or late payment penalties can be avoided or when a situation arises that the City Manager approves- H= pproves.H= Handwritten Ea y ReE2asC"dlstrirserm s and/or adustr1wt8 approved by the City Matlager FINANCE DIRECTOR r y©©7�""r� CITY MANAGER/14 DATE: JI .( — 1 C1 DATE: CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 11119118 THROUGH 11125/18 Date Payee Description 1 111 9/201 8 IRS 240,426.14 Federal 941 Deposit T 11/19/2018 Employment Development 56,331.25 State PIT Withholding 11/19/2018 Employment Development 3,708.94 State SDI payment 11/19/2018 State of CA EFT 1,452.91 EFT Child support payment 11/21/2018 Cal Pers 4,466.39 EFT Retirement Safety-Fire-PEPRA New 25020 11/21/2018 Cal Pers 6,639.67 EFT Retirement Safety-Police-PEPRA New 25021 11/21/2018 Cal Pers 23,345.85 EFT Retirement Misc-PEPRA New 26013 11/21/2018 Cal Pers 48,224.42 EFT Retirement Misc-Classic 27 11/21/2018 Cal Pers 68,124.54 EFT Retirement Safety Police Classic- 1 st Tier 28 11/21/2018 Cal Pers 46,225.31 EFT Retirement Safety Fire- Classic 30168 11/21/2018 Cal Pers 4,033,90 EFT Retirement Sfty Police Classic-2nd Tier 30169 11/20/2018 Lane Donovan Golf Ptr 22,112.19 Payroll Transfer 11112/18-11118/18 Workers Comp Activity 12,466.08 SCRMA checks issued 11/12/18-11/18/18 Liability Trust-Claims 0.00 Claim checks issued 11112/18-11/18/18 Retiree Health Insurance 0.00 Health Reimbursment checks issued 537,557.59 DATE OF RATIFICATION: 11/26/18 TOTAL PAYMENTS BY WIRE: 537,557.59 Certified as to the accuracy of the wire transfers by: / ��%:��.:�/ ��- � �� it�i� F�/1•li DeputX City Treas6rer II Date Dire # of han� Date Cit #aner Date Information on actual expenditures is available in the City Treasurer's Office of the City of EI Segundo. P:1City TreasurerMire TransfersUire Transfers 10-01-18 to 9-30-19 11/26/2018 1/1 77 MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, NOVEMBER 20, 2018 — 6:15 PM (CLOSED SESSION) 6:15 PM SESSION CALL TO ORDER — Mayor Boyles at 6:15 PM (Meeting ran in conjunction with the regularly scheduled closed session) ROLL CALL Mayor Boyles Present Mayor Pro Tem Pirsztuk Present Council Member Brann Present Council Member Pimentel Present Council Member Nicol Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) None SPECIAL ORDER OF BUSINESS: Mayor Boyles announced that Council would be meeting in closed session pursuant to the items listed on the Agenda. CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators; as follows: 1. PUBLIC EMPLOYMENT (Gov't Code § 54957) -1- matter Position: City Manager ADJOURNMENT at 6:55 PM Tracy Weaver, City Clerk MINUTES OF THE SPECIAL COUNCIL MEETING NOVEMBER 20,2018 PAGE NO. 1 78 MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, NOVEMBER 20, 2018 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER — Mayor Boyles at 6:15 PM (The 5:00 PM meeting was adjourned to 6:15 PM due to a lack of quorum) ROLL CALL Mayor Boyles Present Mayor Pro Tem Pirsztuk Present Council Member Brann Present Council Member Pimentel Present Council Member Nicol Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) None SPECIAL ORDER OF BUSINESS: Mayor Boyles announced that Council would be meeting in closed session pursuant to the items listed on the Agenda. CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d)(1): -0- matters CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1- matters. Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matters APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter MINUTES OF THE REGULAR COUNCIL MEETING NOVEMBER 20, 2018 PAGE NO. 1 79 PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -8- matters 1. Employee Organizations: Police Management Association; Police Officers Association; Police Support Services Employees Association; Fire Fighters Association; Supervisory, Professional Employees Association; City Employee Association; and Executive and Management/Confidential Employees (unrepresented groups). Agency Designated Representative: Irma Moisa Rodriquez, City Manager, Greg Carpenter and Human Resources Director. Adjourned at 5:55 PM MINUTES OF THE REGULAR COUNCIL MEETING NOVEMBER 20,2018 PAGE N0.2 80 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, NOVEMBER 20, 2018 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Boyles at 7:00 PM INVOCATION —Tracy Weaver, City Clerk PLEDGE OF ALLEGIANCE — Council Member Pimentel PRESENTATIONS a) Presentation — Police Chief Whalen introduced the departments new Police Assistant, Dominique Alvarez. ROLL CALL Mayor Boyles Present Mayor Pro Tem Pirsztuk Present Council Member Brann Present Council Member Pimentel Present Council Member Nicol Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Kathy Adkins, resident, commented on the recent Prop 218 regarding Solid Waste Collection. CITY COUNCIL COMMENTS — (Related to Public Communications) Council answered Ms. Adkins questions. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Council Member Brann, SECONDED by Council Member Pimentel to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) C. UNFINISHED BUSINESS MINUTES OF THE REGULAR COUNCIL MEETING NOVEMBER 20,2018 PAGE NO. 3 81 1 . Consideration and possible action regarding approval of 1) A Memorandum of Understanding (MOU) (Labor Agreement) between the City of EI Segundo and the EI Segundo Police Officers' Association (POA); 2) Adoption of Resolution approving the Memorandum of Understanding; and 3) Adoption of Resolution approving and authorizing changes to the City's medical premium to CaIPERS for each year of the MOU: (Fiscal Impact: $570,000 for FY 2018-19, $684,321 for FY 2019-20, and $1,111,809 for FY 2020-21) Greg Carpenter, City Manager, introduced the item. David Serrano, Human Resources Director, gave a presentation Council Discussion MOTION by Mayor Boyles, SECONDED by Mayor Pro Tem Pirsztuk to approve the POA Labor Agreement, adopt Resolution No. 5112 approving the Memorandum of Understanding, Agreement No. 5627 and adopt Resolution No. 5113 approving changes to the medical premium pursuant to MOU. Note: An updated longevity table was presented and is included in the MOU. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 2. Consideration and possible action regarding approval of 1) A Memorandum of Understanding (MOU) (Labor Agreement) between the City of EI Segundo and the EI Segundo Firefighters' Association; 2) Adoption of Resolution approving the Memorandum of Understanding; and 3) Adoption of Resolution approving and authorizing changes to the City's medical premium to CalPERS for each year of the MOU: (Fiscal Impact: $507,800 for FY 2018-19, $797,595 for FY 2019-20, and $1,017,993 for FY 2020-21) Greg Carpenter, City Manager, introduced the item. David Serrano, Human Resources Director, gave a presentation Council Discussion MOTION by Council Member Nicol, SECONDED by Mayor Pro Tem Pirsztuk to approve the Labor Agreement, adopt Resolution No. 5114 approving the Memorandum of Understanding, Agreement No. 5628 and adopt Resolution No. 5115 approving changes to the medical premium pursuant to MOU. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS E. CONSENT AGENDA MINUTES OF THE REGULAR COUNCIL MEETING NOVEMBER 20,2018 PAGE NO.4 82 All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 3. Approve Warrant Numbers 3023438 through 3023512 and 9000614 through 9000614 on Register No. 3a in the total amount of $333,049.88 and Wire Transfers from 10/22/18 through 10/28/18 in the total amount of $548,335.77. Warrant Numbers 3023512 through 3023596 and 9000615 through 9000615 on Register No. 3b in the total amount of$296,387.49 and Wire Transfers from 10/29/18 through 11/4/18 in the total amount of $317,705.59. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and/or adjustments; and wire transfers. 4. Approve Special City Council Meeting Minutes of November 5, 2018 and Regular City Council Meeting Minutes of November 6, 2018. 5. Approve Resolution No. 5116 approving the Plans and Specifications for Fire Station #1 Chiefs' Living Quarters Improvements, Project No. PW 18-01. (Fiscal Impact: TBD) 6. Waive the second reading and adopt Ordinance No. 1577 regarding Environmental Assessment No. EA-1199 and Zone Text Amendment No. ZTA 17-07 to amend the EI Segundo Municipal Code (ESMC) prohibiting almost all commercial marijuana activity to the extent allowed by State Law. The adoption of this ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to 14 Cal. Code Regs. § 15061(b)(3) because can be seen with certainty that there is no possibility that the ordinance will have a significant effect on the environment. In addition to the foregoing general exemption, the following categorical exemption applies: 14 Cal. Code Regs. § 15308 (actions taken for the protection of the environment). (Applicant: City of EI Segundo) (Fiscal Impact: None) MOTION by Council Member Brann, SECONDED by Council Member Pirsztuk approving Consent Agenda items 3, 4, 5, and 6. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 F. NEW BUSINESS G. REPORTS — CITY MANAGER — Mentioned he attended a meeting with South Bay Fire Chief's and City Managers; one idea that was brought up by Redondo Beach was Task Force's that report to the City Manager and in turn the City Manager relays the task force discussion to Council. Suggested this might be something our City would consider. Thanked Joe Lillio for his work on the labor negotiations over the past few months and wished all a Happy Thanksgiving. H. REPORTS — CITY ATTORNEY — Mentioned a Criminal complaint has been filed against the home on Virginia Street (the owner and individual living in the garage) which has been an issue to the surrounding neighbors. Wished all a Happy Thanksgiving. MINUTES OF THE REGULAR COUNCIL MEETING NOVEMBER 20,2018 PAGE NO.5 83 I. REPORTS — CITY CLERK 7. Consideration and possible action regarding the City's Conflict of Interest Code required by The Political Reform Act (Government Code § 81000 et. seq.). (Fiscal Impact: None) Mona Shilling, Deputy City Clerk II, introduced the item Council Discussion Council consensus to exclude the Economic Development Advisory Committee (EDAC) and Technology Committee from the Conflict of Interest Code at this time. The adoption of the Conflict of Interest Code 2018 (Resolution) will be brought back to Council on December 4, 2018. Council will revisit the involvement of EDAC and the Technology committee in the upcoming months and at that time the Resolution can be updated to include or exclude those two committees. 8. Consideration and possible action regarding adoption of an ordinance to take effect immediately consolidating future standalone municipal elections in the City with statewide March even year elections effective 2020 to comply with California Voter Participation Rights Act (California State Senate Bill 415). (Fiscal Impact: N/A) Tracy Weaver, City Clerk, introduced the item Council Discussion David King, Assistant City Attorney, read by title only: ORDINANCE NO. 1578 AN ORDINANCE ESTABLISHING THE DATE OF THE CITY'S GENERAL MUNICIPAL ELECTION TO THE FIRST TUESDAY AFTER THE FIRST MONDAY IN MARCH OF EVEN-NUMBERED YEARS BEGINNING IN MARCH 2020; AMENDING TITLE 1 OF THE EL SEGUNDO MUNICIPAL CODE; REQUESTING CONSOLIDATION WITH LOS ANGELES COUNTY PURSUANT TO ELECTIONS CODE SECTION 10403; AND REPEALING ORDINANCE NO. 1563 MOTION by Mayor Boyles, SECONDED by Council Member Nicol adopting Ordinance No. 1578 establishing the new General Municipal Election Dates to be held in March of even years beginning in March 2020. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 J. REPORTS — CITY TREASURER — Not Present K. REPORTS — CITY COUNCIL MEMBERS MINUTES OF THE REGULAR COUNCIL MEETING NOVEMBER 20, 2018 PAGE NO. 6 84 Council Member Pimentel — Had a visit with Mychal's Learning Place, an organization that provides children & adults with developmental disabilities opportunities that build self-esteem & independence, creating long term success for life and was happy to see them working the Mattel Mixer, congratulated Dick Croxall, Citizen of the Year and wished everyone a Happy Thanksgiving. Council Member Nicol — Invited everyone to attend the EI Segundo Chamber's Downtown Holiday Open House on Thursday, November 29th from 5:00 — 8:00 PM, attended the Mattel Mixer and congratulated Dick Croxall, Citizen of the Year. Council Member Brann — Shout out to the new Human Resource Director, David Serrano and thanked Joe Lillio for his work on the labor negotiations, mentioned the election brought out many signs in places where our City Ordinance doesn't allow and wished everyone a Happy Thanksgiving. (City Clerk Weaver mentioned that if a sign is out of place, to call the Clerk's office and they will have it removed) Mayor Pro Tem Pirsztuk —Wished everyone a Happy Thanksgiving Mayor Boyles — Attended the Los Angeles Air Force Association Schriever Chapter Ball at the Beverly Hilton Hotel, attended the Mattel Mixer, attended the retirement party for Dr. Masood Hassan, President of Teledyne Controls, who had worked for Teledyne Technologies for over 35 years, wished David Truax, in the audience for a school project, a happy birthday and wished everyone a Happy Thanksgiving. PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per person, 30 minute limit total) Jack Axelrod, resident, commented on items of concern. MEMORIALS — None ADJOURNMENT at 8:13 PM Tracy Weaver, City Clerk MINUTES OF THE REGULAR COUNCIL MEETING NOVEMBER 20,2018 PAGE NO.7 85 EL SEGUNDO CITY COUNCIL MEETING DATE: December 4,2018 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to approve Final Vesting Parcel Map No. 74713 for a three- unit residential condominium subdivision located at 231 Virginia Street, 406 West Grand Avenue, and 412 West Grand Avenue. (Fiscal Impact: N/A) RECOMMENDED COUNCIL ACTION: 1. Approve Resolution approving and accepting Final Vesting Parcel Map No. 74713; 2. Authorize the appropriate City Officials to sign and record said Map; and/or 3. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: 1. Vesting Parcel Map No. 74713 2. Planning Commission Resolution No. 2811 FISCAL IMPACT: None. Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A STRATEGIC PLAN: Goal: Champion economic development and fiscal sustainability. Objective: Promote economic growth and vitality fryryo��r business and the community. PREPARED BY: Maria Baldenegro, Assistant Planner X1111 &t.( REVIEWED BY: Gregg McClain, Planning Manage qw�' Sam Lee, Planning and Building Safety Director APPROVED BY: Greg Carpenter, City Manager Background and Discussion On April 27, 2017, the Planning Commission held a public hearing on the proposed subdivision located at 231 Virginia Street, 406 West Grand Avenue, and 412 West Grand Avenue. Subsequently, the Planning Commission adopted Resolution No. 2811 approving Environmental Assessment No. EA-1179, Adjustment No. ADJ 17-01, and Subdivision No. SUB 16-10 for Vesting Tentative Parcel Map No. VTPM 74713 for three residential condominium units. The Final Vesting Parcel Map conforms to the Vesting Tentative Parcel Map and has been reviewed and approved by the Los Angeles County Department of Public Works. City staff has determined that the Final Vesting Parcel Map No. 74713 is in substantial conformance with the General Plan and applicable zoning and building ordinances. 4 86 The Final Vesting Parcel Map is now ready for approval by the City Council. After approval, it will be recorded at the County Recorder's Office by the Los Angeles County Department of Public Works staff. PAPlanning&Building Safety\_Planning\Projects\1176-1200\EA-1179 Virginia Condo Subdivision\CC Final Map\EA-1179.CC staff report.doc 87 RESOLUTION NO. A RESOLUTION APPROVING A FINAL VESTING PARCEL MAP NO. 74713 FOR ENVIRONMENTAL ASSESSMENT NO. EA-1179, AND SUBDIVISION NO. SUB 16-10 FOR A 3-UNIT RESIDENTIAL CONDOMINIUM SUBDIVISION LOCATED AT 231 VIRGINIA STREET, 406 WEST GRAND AVENUE, AND 412 WEST GRAND AVENUE The City Council of the City of EI Segundo does resolve as follows SECTION 1: The City Council finds and declares that A. On December 6, 2016, Craig Maples on behalf of CAM Development Corporation filed an application for Environmental Assessment No. EA- 1179 and Subdivision No. SUB 16-10 for Vesting Tentative Parcel Map No. VTPM 74713 for a three-unit residential condominium development; B. On April 27, 2017, the Planning Commission adopted Resolution No. 2811 approving Environmental Assessment No. EA-1179, Adjustment No. ADJ 17-01, and Subdivision No. SUB 16-10 for Vesting Tentative Parcel Map No. VTPM 74713; C. The Final Vesting Parcel Map now requires approval by the City Council. SECTION 2: Final Map Findings. Based upon the entirety of the record including, without limitation, the staff report, the City Council approves Final Vesting Map No. 73137 for the following reasons: A. The Final Vesting Parcel Map substantially conforms to Vesting Tentative Parcel Map. 74713 approved by Resolution No. 2811; and B. The Final Vesting Parcel Map conforms to the EI Segundo Municipal Code and Subdivision Map Act (Governmental Code §§ 66410, et seq.). SECTION 3: Authorization. The Director of Planning and Building Safety is hereby authorized to sign and record said Map and take any further actions needed to effectuate this Resolution. SECTION 4: This Resolution will become effective immediately upon adoption and remain effective unless superseded by a subsequent resolution. SECTION 5: The City Clerk is directed mail a copy of this Resolution to Smoky Hollow, LLC and to any other person requesting a copy. SECTION 6: This Resolution is the City Council's final decision and will become effective immediately upon adoption. -1 88 PASSED, APPROVED AND ADOPTED this 4th day of December, 2018. Drew Boyles, Mayor ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Tracy Weaver, City Clerk of the City of EI Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five, that the foregoing Resolution No. was duly passed, approved and adopted by said City Council at a regular meeting held on the 4th day of December, 2018, approved and signed by the Mayor, and attested to by the City Clerk, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Tracy Weaver, City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney P:Tlanning&Building Safety)_Planning\Projects'\1176-1200\EA-1179 Virginia Condo Subdivision\CC Final Map\EA-1179 CC Final Vesting Map Reso.doc '2- 89 1 LOT VESTING SHEET 1 OF 2 SHEETS 6,244 SQ.FT PARCEL MAP N 0 . 74713 IN THE CITY OF EL SEGUNDO COUNTY OF LOS ANGELES STATE OF CALIFORNIA BEING A SUBDIVISION OF LOT 16, BLOCK 19, EL SEGUNDO TRACT, AS PER MAP RECORDED IN BOOK 18, PAGE 69 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. FOR CONDOMINIUM IPURPOSES � �TA1E TFUITF f iU1 THE SUBDIVIDER OF THE LANDS INCLUDED THI!r AP WASA�R-ED BY ME OR UNDER MY DIRECTION AND IS BASED WITHIN THE SUBDIVISION SHOWN ON THIS MAP WITHIN THE DSTINCTIVE UPON A TRUE AND COMPLETE FIELD SURVEY PERFORMED BY ME OR BORDER LINES,AND I CONSENT TO THE PREPARATION AND FILING OF SAIDppAI ESS1p,,, UNDER MY DIRECTION IN NOV, 2016, IN CONFORMANCE WITH THE MAP AND SUBDIVISION- J• REQUIREMENTS OF THE SUBDIVISION MAP ACT AND LOCAL ORDINANCE AT M1 THE REQUEST OF THE GRAND LOFTS, LLC., ON DECEMBER 1, 2017. 1 a HEREBY STATE THAT THIS TRACT MAP SUBSTANTIALLY CONFORMS TO THE B,. APPROVED OR CONDITIONALLY APPROVED TENTATIVE MAP, IF ANY;THAT ALL bvqDwIElERk e THE MONUMENTS ARE OF THE CHARACTER AND OCCUPY THE POSITIONS CPT I'hAPC..F��j �i INDICATED;AND THAT THE MONUMENTS ARE SUFFICIENT TO ENABLE THE SURVEY TO BE RETRACED. RFrr]RO OMFR 14: THE GRAND LOFTS, LLC„ A CALIFORNIA LIMITED LIABILITY COMPANY(OWNER) �� — „�y/'Is J.ROEIHL, R.C.E.Na j),Ghnil LAM OFO OCCIDENTAL PETROLEUM CORPORATION, A BASIS OF Df��, THE SIf.LJAIU THE BEARINGS SHOWN HEREON ARE BASED ON THE BEARING NORTH CORPORATION, HOLDER OF OIL, GAS. OR MINERAI RIGHTS BY LEASE �NDD'00'00"E)OF THE CENTERLINE OF WHfT1NG STREEC, AS SHOWN ON EL RECORDED JULY FIC 1965 O INSTRUMENT N0. 3879, IN BOOK M-1912 EGVNDO TRACT, M.B. 18, PAM 69, OF MAPS,RECORDS OF SAID COUNTY: PAGE 677 OF OFFICIAL RECORDS, HAS BEEN OMITTED PURSUANT TO THE PROVISIONS OF SECTION 66436 (A)(3)(C) OF THE SUBDIVISION MAP ACT. y�ERI�FT/� I HETHAT IAHAVE EXAMINED THIS MAP;THAT IT CONFORMS SUBSTANTIALLY TO THE TENTATIVE MAP AND ALL APPROVED ALTERATIONS THEREOF; THAT ALL PROVISIONS OF THE SUBDIVISION ORDINANCES OF THE CIN OF EL SEGUNDO APPLICABLE AT THE TIME OF APPROVAL OF THE TENTATIVE MAP HAVE BEEN COMPLIED WITH; THAT ALL PROVISIONS OF THE SUBDIVISION MAP ACT SECTION 66442 (0)(1)(2)AND (3) HAVE BEEN [�;J}��(}�c COMPLIED WITH;AND THAT I AM SATISFIED THIS MAP IS TECHNICALLY THIS 3UEDIVISION 15 APPROVED AS A CONDOMINIUM PROJECT FOR 3 CORRECT WITH RESPECT TO CITY RECORDS. (THREE) UNITS. WHEREBY THE OWNERS OF THE UNITS OF AIR SPACE WILL HOLD AN UNDIVIDED INTEREST IN THE COMMON AREAS THAT WILL, / IN TURN, PROVIDE THE NECESSARY ACCESS AND UTILITY EASEMENTS FOR STEPHANIE KATSOULEAS, R.C.E. NO. 61997 ATE THE UNITS. CITY ENGINEER, CITY OF EL SEGUNDO I HEREBY CERTIFY THAT ALL CERTIFICATES HAVE BEEN FILED AND MI (NIMMTHE CITY COUNCIL OF THE CITY OF EL SEGUNDO DEPOSITS HAVE BEEN MADE THAT ARE REQUIRED UNDER THE PROVISIONS BY RESOLUTION ADOPTED AT ITS SESSION HELD ON OF SECTIONS 66492 AND 66493 OF THE SUBDIVISION MAP ACT. THE DAY OF - APPROVED THE ANNEXED MAP AND SUBDIVISION. EXECUTIVE OFFICER, BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES, STATE OF CALIFORNIA CIN CLERK, CITY OF EL SEGUNDO �Ali HY ! / DEPUTY DATE Ps1Y TncaldFR's rFRrrFlr�rF I HEREBY CERTIFY THAT ALL SPECIAL ASSESSMENTS LEVIED UNDER THE JURISDICTION OF THE CITY OF EL SEGUNDO, TO WHICH THE LAND INCLUDED WITHIN THIS SUBDIVISION OR ANY PART THEREOF IS SUBJECT, AND WHICH MAY BE PAID IN FULL, HAVE BEEN PAID IN FULL. A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS c / CERTIFICATE VERIFIES ONLY THE IDENTITY OF THE INDIVIDUAL WHO CRISTA BINDER GATE SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE I,ATTACHED, CITY TREASURER, CITY OF EL SEGUNDO AND NOT THE TRUTHFULNESS.ACCURACY,OR VALIDITY OF THAT DOCUMENT. Sj �J7��'/ JY� STATE OF CALIFORNIA ) MIN l y}'j�I 'I'HHITMING COMMISSION OF THE CITY OF EL COUNTY of LOS ANGELES) p SEGUNDO BY RESOLUTION NO. 2811, ADOPTED AT ITS SESSION HELD ON ON JUAe IS BEFORE ME,.IfRlk 'fleO(. kr APRIL 27, 2017 APPROVED THE ANNEXED MAP AND SUBDIVISION. A NOTARY PUBLIC, PERSONALLY APPEARED WHO PROVED TO ME ON THE BASIS OF 55TgFACi9RY ENDENL7=TO OE THE PERSON(S)WHOSE NAME(g) IS/TIRE SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT HE/SMEfiNEY EXECUTED THE SAME IN HIS/4GR4UIBR AUTHOItI2EO CAPACTTTOW AND THAT BY HISAIB SAM LEE �Ali SIGNATUREKCN THE INSTRUMENT,THE PERSON(B)OR THE ENTI%UPON SECRETARY OF THE PLANNING COMMISSION BEHALF OF WHICH THE PERSON(8)ACTED, EXECUTED THE INSTRUMENT, CITY OF EL SEGUNDO I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF �{` jAq��jj'T��(�'pE� CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT. I M I.'LRTF'V THAT I HAVET&AMINED THIS MAP;THAT IT COMPLIES WITNESS MY HAND AND OFFICIAL SEAL WITH ALL PROVISIONS OF STATE LAW APPLICABLE AT THE TIME OF SIGNATURE.- APPROVAL APPROVAL OF THE TENTATIVE MAP;AND THAT I AM SATISFIED THAT THIS PRINTED R+UIE".0'k tle,,bF e—,—F MAP IS TECHNICALLY CORRECT IN ALL RESPECTS NOT CERTIFIED BY THE CITY ENGINEER. MY PRINCIPAL PLACE OF BUSINESS IS IN LOS ANGELES COUNTY MY COMMISSION NO. 2 f r6 To-IL COUNTY SURVEYOR MY COMMISSION EXPIRES: ."d ?(..26,20 BY FABRIZIO G. PACHANO, DEPUTY A LS NO. 7274 I HEREBY CERTIFY THAT SECURITY IN THE AMOUNT OF S HAS BEEN FILED WITH THE EXECUTIVE OFFICER, BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES AS SECURITY FOR THE PAYMENT OF TAXES AND SPECIAL ASSESSMENTS COLLECTED AS TAXES ON THE LAND SHOWN ON MAP OF PARCEL MAP NO. 74713 AS REQUIRED BY LAW. EXECUTIVE OFFICER, BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES, STATE OF CALIFORNIA BY ( / DEPUTY ATE 90 SCALE: 1"=20' SHEET 2 OF 2 SHEETS VESTING PARCEL MAP N0 . 74713 IN THE CITY OF EL SEGUNDO COUNTY OF LOS ANGELES STATE OF CALIFORNIA FOR CONDOMINIUM PURPOSES LEGEND: - INDICATES THE BOUNDARY OF THE LAND BEING SUSDNIDED BY THIS MAP A9ETur.rAGGEORFE 30676, :I.W ELY OP GGRNER ON PROPRIM UNE PROM SET 66TK TAGOEDRO.E]0576, B 3.80WLYOF CORINN ON PROPERTY LANE PROs + ELSBWROOTRAET M0,sear I ESTABLISHED GL INTERSECTION ON MANHOLE PER ALL FOUND EVAN -S(4)PER C E RE N$5, ACCEPTED AS CENTERLINE ry INTERSECTION - -ESTABLISHED OIL INTERSECTION I N BB'69'4BW _ 350.01' b ON MANHOLE PER ALL FOUND TIES TQ PER CEFS N-7, 1 174.19 — -" _ — 175.12' ACCEPTED AS CENTERLINE �tt , GRAND AVENUE , INTERSECTION _ II N 80'S9'48'W 143.71' �- •A —ESTABLISHED CA,INTERSECTION 1W' r- • ■ • ON MANHOLE PER ALL FOUND II ml SWING TIES PER C E F B NE, rl ACCEPTED AS CENTERLINE mINTERSECTION- _ 25 y I 26 6,244 SQ.FT. l I 6 W I!gl� ^ 1 II W LU k r143.OW 2s.ar LLJ �A NB9'5.T45"W^ ♦ 175,09', r ��Y� NLYUNEOF LATIS,OLOCKID.'. v/ B ESTABLISHED BY PRONATION. 5 1 26' 2q (' I r l r � Z I Q = I Z J to I NOT A PARTI IUj " OF THIS Q I � WLY LINE OF LOTS SUBDIVISION ELY LINE OF LOTS THROUGH 15 INCLUSIVE, THROUGH 16 INCLUSIVE' BLOCK IO, SLOCX112-. coal I _ I g ESTABLISHED C&INTERSECTION Z H SWING IES(4)PER CEFB P-S, I Il26'y ACCEPTED AS CENTERLINE INTERSECTION, I ppp�I l�lI$ to p� B'Sfi11BLOCK ilk o it OF LOT 9, 8 BLOCK •. � N 80'N 192.93' +I I FRANKLIN AVENUE ✓) ry n _ ---- ---�— FOUALL NDS PK,PER B I 174,97 F 174.82OASCWNGES (4). _ — — — 1ACCEPTED AS CENTERLINE N BS89N INTERSECTION 398.84' ESTAB.CIL INTERSECTION BY PRORATION.SETS&W,TAGGED R.0 E 30826 ACCEPTED AS CIL INTERSECTION 91 RESOLUTION NO. 2811 A RESOLUTION APPROVING ENVIRONMENTAL ASSESSMENT NO. EA-1179, ADJUSTMENT NO. 17-01 FOR A 12.5% REDUCTION IN PARKING, AND SUBDIVISION NO. 16-10 FOR VESTING TENTATIVE PARCEL MAP NO. 74713 TO ALLOW THE CONSTRUCTION OF A THREE-UNIT MULTI-FAMILY RESIDENTIAL DEVELOPMENT IN THE MULTI-FAMILY RESIDENTIAL (R-3) ZONE LOCATED AT 231 VIRGINIA STREET. The Planning Commission of the City of EI Segundo does resolve as follows: SECTION 1: The Planning Commission finds and declares that: A. On December 6, 2016, Craig Maples for CAM Development Corporation filed an application for Environmental Assessment No. EA-1179, Adjustment No. ADJ 17-01 to allow a 12.5% reduction to the total number of parking spaces required for the project, and Subdivision No. 16-10 for Vesting Tentative Parcel Map No. VTPM 74713 to allow the construction of a three multi-family residential condominium units. B. The application was reviewed by the City's Planning and Building Safety Department for, in part, consistency with the General Plan and conformity with the EI Segundo Municipal Code ("ESMC"); C. In addition, the City reviewed the project's environmental impacts under the California Environmental Quality Act (Public Resources Code §§ 21000, et seq., "CEQA"), the regulations promulgated thereunder (14 Cal. Code of Regulations §§15000, et seq., the "CEQA Guidelines"), and the City's Environmental Guidelines (City Council Resolution No. 3805, adopted March 16, 1993); D. The Planning and Building Safety Department completed its review and scheduled a public hearing regarding the application before this Commission for April 27, 2017; E. On April 27, 2017, the Commission held a public hearing to receive public testimony and other evidence regarding the application including, without limitation, information provided to the Commission by Craig Maples for CAM Construction Development Corporation; and F. The Commission considered the information provided by City staff, public testimony, and Craig Maples for CAM Construction Development Corporation. This Resolution and its findings are made based upon the -1- 92 evidence presented to the Commission at its April 27, 2017 hearing including, without limitation, the staff report submitted by the Planning and Building Safety Department. SECTION 2: Factual Findings. The Commission finds that the following facts exist: A. The subject site is located in the Multi-Family Residential (R-3) Zone. B. The surrounding land uses consist of multi-family residential, service, office and retail. C. The subject site is approximately 6,244 square feet (43.72 feet by 143.11 feet). D. The site currently contains two residential dwelling units and a detached two-car garage. E. The proposed project would consist of one building containing three residential dwelling units with six fully enclosed parking spaces and one visitor parking space. F. Vehicular access to the proposed semi-subterranean parking level is provided from a 12-foot wide driveway and from an existing 14-foot wide alley on the west side of the property. An enclosed two-car garage is provided for each residential condominium unit and one visitor parking space is provided adjacent to the alley. G. Each residential dwelling unit will have its own private open space on the roof of the building. H. The proposed building will be two stories tall and a maximum height of 26'- 9" to the top of the roof parapet and the top of the guardrail for each roof deck. SECTION 3: Environmental Assessment. Based upon the facts identified in Section 2 of this Resolution and the evidence presented to the Planning Commission at its April 27, 2017 hearing, the proposed project is exempt from the requirements of the California Environmental Quality Act(CEQA) pursuant to 14 California Code of Regulations § 15303 as a Class 3 exemption (New Construction) involving new construction of a multifamily residential structure totaling no more than 3 dwelling units, and § 15332 as a Class 32 exemption (Infill Development) for infill projects consistent with the applicable General Plan designation and General Plan policies as well as the applicable zoning designation and regulations on a site that is less than 5 acres in size. The project will allow the construction of three residential condominium units on a parcel in the Multi-Family -2- 93 Residential (R-3) Zone and will result in a net increase of one additional residential dwelling unit at the site. The proposed development is on a site of not more than five acres surrounded by urban uses. The project is consistent with the City's General Plan, and is not anticipated to have any significant impacts with regard to traffic, noise, air quality, or water quality. Furthermore, the site has no value as habitat for endangered, rare, or threatened species, and there are adequate utilities, public services and facilities available to serve the project. SECTION 4: General Plan and Zoning. The proposed project conforms with the City's General Plan and the zoning regulations in the ESMC as follows: A. The Land Use Designation of the project site is Multi-Family Residential. The Project conforms with Goal 3 of the Housing Element which seeks to provide housing opportunities through new construction, in a variety of locations and densities in accordance with the Land Use Element. The project conforms with Land Use Element Objective LU 3-2, which designates the site for multi-family residential use. Policy 3.1 of the Housing Element specifies providing for the construction of 69 new housing units during the 2014-2021 timeframe in order to meet the goals of the Regional Housing Needs Assessment. This Project will help facilitate the achievement of this goal by providing a net of one new residential unit. The Project is also consistent with Housing Element Goal 4 to remove governmental constraints on housing development and in turn improve the overall quality of housing through the private sector. B. The ESMC zoning classification for the project is Multi-Family Residential (R- 3), which allows condominium developments in conformance with ESMC Chapter 15-4(C). C. The proposed project meets all the site development standards of Chapter 15- 4(C) of the ESMC. D. The proposed project complies with the applicable provisions of ESMC Chapter 14-1, since proper notification and a public hearing were provided, proper hearing decision and records will be complied with and the required findings will be considered. SECTION 5: Adjustment. After considering the above facts, the Commission finds as follows: A. The proposed adjustment would not be detrimental to the neighborhood or district in which the property is located. -3- 94 1. The General Plan Land Use designation of the site is Multi-Family Residential. The project is consistent with the current land use designation of the property. 2. The site is in the Multi-Family Residential (R-3)zone. The project complies with all the zoning development standards, with the exception to a second required visitor parking space. ESMC § 15-15-6(A), requires a minimum of two visitor parking spaces for the first 3 to 5 dwelling units. 3. The proposed visitor parking space is adequate for the development of three new residential dwelling units, as more street parking spaces will be added in the neighborhood with the removal of the two existing driveway curb cuts that are on Virginia Street and Grand Avenue. The approval of the project will add street parking to the neighborhood and will benefit both the residents in the area and the adjacent businesses operating in the Neighborhood Commercial (C-2) zone to the east of the site. Removing the driveway curb.cuts will change the existing vehicle access provided at the site. Vehicle access to the proposed semi-subterranean parking level will take place from a 14-foot wide alley on the west side of the property, as required by current parking standards. Additional street parking adjacent to the site provides the opportunity to have more than four visitor spaces. The proposed project will comply with the minimum required number of enclosed parking spaces for each dwelling unit and approving the proposed 12.5% parking reduction will not be detrimental to the neighboring properties in the City. B. The proposed adjustment is necessary in order that the applicant may not be deprived unreasonably in the use or enjoyment of his property. 1. The property is in the Multi-Family Residential (R-3) and this zoning district allows for more than one residential dwelling unit at each site. The intent of this zoning district is to provide for and promote the development of multi-family residential homes within a safe and healthy environment for existing and future residents. 2. The project site currently contains two residential dwelling units and a two-car garage. ESMC § 15-15-4C-5(F) allows four units on a lot that is 6,244 square feet in size. The proposed project will allow the owner to build a third unit at the site and add the required parking for each unit, including one visitor parking space with direct access from a 14-foot wide alley. 3. Without the approval of the project, the subject property will remain developed with two single-family residential dwelling units surrounded by properties that are developed with multi-family residential units. -4- 95 C. The proposed adjustment is consistent with the legislative intent of the zoning regulations. 1. The proposed adjustment is intended to provide relief from the strict application of the parking regulations, on a case by case basis. 2. The proposed adjustment is consistent with the General Plan Goals, Objectives and Policies. Specifically,the proposed adjustment is consistent with Goal LU3- 2.2 which promotes "Multi-Family Residential developments be located only in appropriate places evaluated carefully to ensure these developments are not detrimental to the character of the neighborhood." The proposed adjustment will allow the new construction of three residential condominium units on an existing lot and will be consistent with the density that is allowed to be developed in the Multi-Family Residential. 3. The project conforms with Goal 3 of the City's 2014-2021 Housing Element which focuses on providing housing opportunities through new construction, but also in a variety of locations and densities in accordance with the land use designations detailed in the Land Use Element. 4. Policy 3.1 of the Housing Element specifies providing for the construction of 69 new housing units during the 2014-2021 timeframe in order to meet the goals of the Regional Housing Needs Assessment. This Project will help facilitate the achievement of this goal by providing a net of one new residential unit. 5. The Project is also consistent with the Housing Element Goal 4 to remove governmental constraints on housing development and in turn improve the overall quality of housing through the private sector. SECTION 6: Subdivision. The Planning Commission cannot make any of the findings for denial set forth in ESMC §14-1-6 for the following reasons: 1. The proposed map is consistent with applicable general and specific plans as specified in Government Code § 65451. As set forth in Section 4, this project meets the goals and objectives of the General Plan. 2. The design of the proposed subdivision is consistent with applicable general and specific plans. As set forth in Section 4, this project meets the development standards established in the ESMC and the goals and objectives of the General Plan. 3. The site is physically suitable for the type of development in that it is a relatively flat, rectangular in shape, and is in the Multi-Family Residential (R-3) zoning designation. The proposed development meets the zoning development -5- 96 standards including but not limited to, setbacks, height, required parking, and landscaping. As set forth in Section 4, this project is suitable for the type of development. 4. The site is physically suitable for the proposed density of development. The proposed project involves the construction of three condominium units. The proposed density is one-unit per 2,081.33 square feet, which meets the 1,613 square feet per unit required densities in the Multi-Family Residential R-3 Zone. 5. The design of the subdivision or the proposed improvements is unlikely to cause substantial damage or substantially and avoidably injure fish or wildlife or their habitat. The proposed project site is located in an urbanized area and is currently developed with two residential dwelling units and a detached two- car garage. The proposed development is not likely to result in any substantial environmental damage or cause injury to fish or wildlife or their habitat. 6. The design of the subdivision or type of improvements is unlikely to cause serious public health problems. There is no evidence demonstrating that the proposed development is likely to cause any serious public health problem. 7. The design of the subdivision or the type of improvements will not conflict with easements, acquired by the public at large, for access through or use of property within the proposed subdivision. The subdivision of the three residential condominium units will not conflict with any known easements located at, or near the property. SECTION 7: Approval. Subject to the conditions listed on the attached Exhibit"A,"which are incorporated into this Resolution by reference, the Planning Commission approves Environmental Assessment No. EA-1179, Adjustment No. ADJ 17-01, and Subdivision No. 16-10 (VTPM 74713). SECTION 8: Notice of Exemption. The Planning and Building Safety Director or designee, is directed to file a Notice of Exemption in accordance with Public Resources Code §§ 21152 and 21167(f); CEQA Guidelines § 15094; and any other applicable law. SECTION 9: This Resolution will remain effective until superseded by a subsequent resolution. SECTION 10: The Commission Secretary is directed to mail a copy of this Resolution to Craig Maples for CAM Development Corporation and to any other person requesting a copy. -6- 97 SECTION 11: This Resolution may be appealed within ten (10) calendar days after its adoption.All appeals must be in writing and filed with the City Clerk within this time period. Failure to file a timely written appeal will constitute a waiver of any right of appeal. SECTION 12. Except as provided in Section 11, this Resolution is the Planning Commission's final decision and will become effective immediately upon adoption. PASSED AND ADOPTED this 27th day of April 2017. y ' 1 Ryan'Baldino, Jhairperson City of EI Segundo Planning Commission jA ST: Sa e, Secretary . Baldino -Aye Newman -Aye Nicol -Aye Nisley -Aye Wingate -Aye APPROVED AS TO FORM: Mark D. Hensley, City Attorney By: David King, Assi to City Attorney -7- 98 PLANNING COMMISSION RESOLUTION NO. 2811 Exhibit A CONDITIONS OF APPROVAL In addition to all applicable provisions of the EI Segundo Municipal Code ("ESMC"), CAM Development Corporation agrees to comply with the following provisions as conditions for the City of EI Segundo's approval of Environmental Assessment No. 1179, Adjustment No.ADJ 17-01, and Subdivision No. 16-10 for Vesting Tentative Map No. 74713, ("Project Conditions"): Plannina Division Conditions 1. Before the City issues a building permit, the applicant must submit plans which show that the Project substantially complies with plans and conditions approved and on file with the Planning and Building Safety Department. 2. Any subsequent modification to the approved Project must be referred to the Planning and Building Safety Director to determine whether Planning Commission approval is required for the proposed modification. 3. A maximum number of three dwelling units may be developed on the subject site. 4. All exterior mechanical equipment, including Southern California Edison transformers, must be screened from public view with landscaping or behind a solid material screen. 5. All fire sprinkler system risers, bollards for gas meters and other equipment within front yard area must be fully screened from public view with landscaping. The equipment cannot be placed within the driveway visibility triangle area. 6. The plans must be designed to provide sufficient space to store the necessary containers required for the regular collection of residential solid waste and recyclable materials in multiple bins for each residential dwelling unit. Any cleaning and/or maintenance of refuse at the site must be described within the Project's Covenants, Conditions and Restrictions (CC&R's). 7. A complete Landscape and Irrigation Plan must be submitted for review and approval to the City. The Landscape and Irrigation Plan must have a planting schedule, proposed water budget for the project, and a description of the irrigation system. The proposed Landscape and Irrigation Plan must meet the -8- 99 requirements of ESMC § 15-4C-6 regarding Open Space, § 15-4C-5(I) regarding Landscaping, and § 15-15A regarding Water Conservation in Landscaping. 8. Prior to the issuance of a Final for the proposed Landscaping and Irrigation Plan for the project, the applicant must submit an Irrigation Audit Report to the City, to the satisfaction of the Planning and Building Safety Director. The Irrigation Audit must report how much water was used for a three month period after the installation of the Landscaping has been completed. 9. Prior to the issuance of a Certificate of Occupancy for the project, the applicant must submit to the City a draft copy of the CC&R's for review by the Planning and Building Safety Director and the City Attorney.A final conforming copy of the recorded CC&R's must be submitted to the Planning and Building Safety Director before requesting a Final Certificate of Occupancy for the project from the City. 10. The applicant must incorporate the following items into the Project's CC&R's, to the satisfaction of the Planning and Building Safety Director, and approved as to form by the City Attorney: a_ Any leaks or spills on project driveways must be cleaned on a regular basis from all pavement and landscaped areas; b. The project's surface parking lots and driveways must be swept clean of debris on a regular basis; C. Oils or other pollutants must be cleaned from surface parking areas on a regular basis either by utilizing biodegradable solvents or by spreading sand and vacuuming the residual matter; and d. Any hazardous waste generated by the project must be removed and disposed of in accord with Los Angeles County requirements. e. CC&R's must address the project conditions of approval, the management and maintenance of the property, and must specify that no storage is permitted within the required parking spaces and common open space areas consistent with the ESMC. f. The CC&R's must include a provision notifying dwelling unit residents that a permit is required by the City for operating any home security alarm system, whether audible or monitored by a security company and False Alarm regulations are enforced by the City. -9- 100 Police Department Conditions 11. Before the City issues Building Permits, the applicant must submit plans to the Planning and Building Safety Department and the Police Department for review and approval. The plans must indicate compliance with the following addressing requirements: a. Street addressing and unit numbers must be a minimum of four (4) inches high. Street numbers must be visible from the street or driving surface, of contrasting color to the background, and directly illuminated during hours of darkness. If the street addressing has multiple numerical addresses (e.g., 425-429), this must be reflected in the numbering street side. b. All addressing locations and sizes shall be depicted on the elevation pages. c. Direct or backlit illumination shall be noted in the plans. 12. Before the City issues Building Permits, the applicant must submit plans to the Planning and Building Safety Department and the Police Department for review and approval. The plans must indicate compliance with the following landscaping requirements: a. All landscaping must be low profile around perimeter fencing, windows, doors and entryways taking special care not to limit visibility or provide climbing access. Floral or grass ground cover is recommended. b. Bushes must be trimmed to 2 to 3 feet and away from buildings. Dense bushes must not be clumped together; this provides a hiding place for criminal activity. c. Trees must be trimmed up to 7 feet. d. Trees/bushes/shrubs must not be planted next to or near any light fixture or light standard. When grown to maturity this landscaping will block the light and reduce lighting on the ground surface. 13. Before the City issues Building Permits, the applicant must submit plans, including without limitation, a site plan and a photometric study, to the Planning and Building Safety Department and the Police Department for review and approval. The photometric study must be point-by-point and include the light loss factor (.7). The plans must indicate compliance with the following lighting requirements: -10- 101 a. Addressing, all types of entry doors, open parking lots, driving surfaces, driveways, walkways, bike racks, shipping/receiving doors, and trash dumpsters must be illuminated with a maintained minimum of 1 footcandle of light on the ground surface during hours of darkness. b. Aisles, passageways and recesses related to and within all sides of the complex must be illuminated with a maintained minimum of .25 footcandles on the ground surface during hours of darkness. c. Lighting devices must be enclosed and protected by weather and vandal resistant covers. d. The site plan must show buildings, parking areas, walkways, and the point-by-point photometric calculation of the required light levels. Footcandles must be measured on a horizontal plane and conform to a uniformity ratio of 4:1 average/minimum. e. Street lighting must not be included in the calculations. 14. The project must be secured to the satisfaction of the Police Department. 15. Bicycle racks must be located in a busy, well-lit location. 16. Mailboxes must be placed in a secure, central location to provide for easy surveillance. Both mailboxes and mail receptacles must be locking. 17. All main entry doors for dwelling units (including entry doors from the driveway and the garage into the residence) must be of solid core construction with a minimum thickness of 1 3/ inches. 18. Dwelling unit main entry doors constructed of glass are not permitted. However, glass panels in the top eighth of the door may be considered upon submission and review. 19. Dwelling unit main entry doors where windows are set alongside the entry door must either reverse the swing of the door, or reverse the position of the window to be opposite the locking mechanism. 20. A panoramic door viewer with a minimum of 200 degree viewing angle must be installed in each main entry door for individual dwelling units. 21- Strike plates must be made with a minimum of 16 U.S. gauge steel, bronze or brass and secured to the jamb by a minimum of two screws, off-set and -11- 102 which must penetrate at least three (3) inches into solid backing beyond the surface to which the strike plate is attached. 22. Double or French doors must have a secondary locking device, such as a cane or flush bolt in addition to a deadbolt. The inactive leaf of double door(s) must be equipped with metal flush bolts having a minimum embedment of 5/8 inch into the head and threshold of the door frame. Buiidina Division Conditions 23. The applicant must comply with the applicable State Water Conservation requirements, the 2016 California Green Building Code, and the 2016 California Building Code as adopted and amended by the City of EI Segundo, the California Residential Code, California Electrical Code, California Mechanical Code, California Plumbing Code, and California Energy Code. 24. Construction projects must comply with Best Management Practices for construction and storm-water runoff requirements of the National Pollutant Discharge Elimination System MS4 Permit. Construction activity resulting in a land disturbance of one acre or more, or less than one acre but part of a larger common plan of development or sale must obtain the Storm Water Pollution Prevention Plan (SWPPP) Construction Activities Storm Water General Permit. 25. The applicant must indicate on the plans if the structure is equipped with fire sprinklers. 26. A site-specific soils and geotechnical report must be submitted to Building and Safety Division for review and approval before building permits are issued. The report must comply with the minimum requirements of Chapter 18 of the CBC and must address the possible sulfate content of the soils. 27. A stamped setback certification by a Licensed Surveyor will be required to certify the location of the new construction in relation to the setbacks prior to the first foundation inspection and a stamped setback certification by a Licensed Surveyor will be required to certify the height of the structure prior to the issuance of a Certificate of Occupancy. 28. Plans submitted for plan check must be stamped by State-licensed architect or engineer and must include: ID A demolition plan, complete structural calculations, details, notes and material specifications, a site specific soils and geotechnical report to -12- 103 include sulfide tests (CBC§1904A.1)to the Planning and Building Safety Department for review and approval. A stamped and signed Boundary and Topographic survey by a California licensed Land Surveyor Before the City issues grading permits, the applicant must submit a complete grading and drainage plan showing compliance with the Los Angeles Regional Water Quality Control Board (LARWQCB) Low Impact Development (LID) requirement. The Los Angeles County LID Manual may be used as a guideline for preparing the LID report. Hydrology report along with hydraulic calculations. • Stair configuration satisfying the requirements of CBC 1011 or CRC R311 as applicable. 29. Prior to issuance of permits, the 30-day excavation notification to adjacent property owners must be provided as required by California Civil Code Section 832. 30. Construction located within 3 feet to 5 feet of a property line must comply with Building standards for fire-resistance: a. The maximum percentage of openings in exterior walls located between 3 feet and 5 feet from the property line is 25 percent b. The fire-resistance rating for any building less than 5 feet from the property line shall be 1-hour. The posts shall be rated. Options include heavy timber and stuccoing. c. Provide 1-hour fire-resistant exterior walls if fire separation distance is: i. Less than 5 feet, or ii. Less than 3 feet if the building is equipped throughout with an automatic residential fire sprinkler system installed d. Projections located between 2 feet and 5 feet from the property line must have a minimum 1-hour fire-resistance rating on the underside. For sprinklered structures, projects located between 2 feet to 3 feet from property line must have a minimum 1-hour rating on the underside. e. Projections beyond the plane of the exterior wall shall not extend: i. To a point closer than 2 feet from the lot line; -13- 104 ii. More than 4 inches at the roof eave for detached garages accessory to a dwelling when located within 2 feet of a lot line. 31. Shoring plans prepared by a California licensed Civil or Structural Engineer shall be submitted for a separate plan check. The plans shall detail methods for performing and supporting temporary excavations in accordance with the geotechnical report referenced above. All shoring and subdrain elements must be located solely on the subject side of adjacent property lines. 32. The project site must comply with the Residential Noise Insulation Standards contained in ESMC 13-1-4. Public Works Decartment Conditions 33. The Final Map must be recorded and filed with the City Engineer of the City of El Segundo and Los Angeles Recorder's Office before requesting final for a Certificate of Occupancy. 34. The applicant must ensure that encroachment permits required by the City are secured from the Public Works Department before commencing any and all work in the public right-of-way, including lane closure. 35. The applicant must construct new curb ramps at the southwest corner of Grand Avenue and Virginia Street, and at the southeast corner of Grand Avenue and Virginia Street. The new curb ramps must be constructed per Standard Plans for Public Works Construction (SPPWC)standard plan 111- 5. 36. All unused driveways must be closed off with full-height curb, parkway, and sidewalk per SPPWC standards. 37. PG-64-10 tack coat and hot mix asphalt shall be used for all slot paving required next to new concrete installations. Slot paving shall be 3 feet wide and 1 foot deep, consisting of 6 inches of asphalt over 6 inches of base. 38. Any unused water or sanitary sewer laterals shall be abandoned and properly capped at the City main. The contractor is to obtain necessary permits and licenses, and provide traffic control plans and shoring plans. 39. A utility plan shall be provided that shows all existing and proposed utility lines and their sizes (sewer, water, gas, storm drain, electrical, etc.) including easements, around the project site. The required fees will be determined based upon the information provided on the Site plan. -14- 105 40. All construction-related parking must be accommodated on-site. No construction related parking shall be permitted off-site. 41. The project must comply with the National Pollutant Discharge Elimination System (NPDES) requirements and must provide Best Management Practices (BMPs) for sediment control, construction material control and erosion control. 42. All record drawings (As-built drawings) and supporting documentation must be submitted to the Public Works Engineering Division prior to scheduling the project's final inspection. Fire Department Conditions 43. The applicant must comply with the applicable requirements of the 2016 California Building and Fire Codes and the 2015 International Fire Code as adopted by the City of EI Segundo and EI Segundo Fire Department Regulations. Service Fees 44. Pursuant to ESMC §§ 15-27A-1, et seq., and before building permits are issued, the applicant must pay the Development Impact Fees adopted by the City for police, fire, library and park facilities, in accordance with Resolution No. 4687. The fee amount must be based upon the adopted fee at the time the building permit is issued. 45. Pursuant to ESMC §§ 15-27A-1, et seq., and before requesting a final for the building permit the applicant must pay a one-time traffic mitigation fee in accordance with Resolution No. 4443. 46. Before building permits are issued, the applicant must pay the required sewer connection fees for the increase in dwelling units on the property (as specified in ESMC Title 12-3). 47. Before building permits are issued, the applicant must pay the required School Fees. This condition does not limit the applicant's ability to appeal or protest the payment of these fees to the school district(s). Construction Conditions 48. The applicant must keep soil stockpiled for two days or more covered, moist, or treated with soil binders to prevent dust generation. -15- 106 49. The applicant must cover or maintain two feet of free board on any stock pile of debris, dirt or rusty materials on-site. 50. All haul trucks hauling soil, sand, and other loose materials must either be covered or maintain two feet of freeboard. 51. The owner or contractor must conduct daily street sweeping and truck wheel cleaning to prevent dirt in the storm drain system. 52. During clearing, grading, earth moving, excavation or transportation of cut or fill materials, streets and sidewalks within 150 feet of the site perimeter must be swept and cleaned a minimum of twice weekly. 53. All diesel equipment must be operated with closed engine doors and must be equipped with factory-recommended mufflers. 54. The applicant must provide a telephone number for local residents to call to submit complaints associated with the construction noise. The number must be posted on the project site and must be easily viewed from adjacent public areas. 55. All construction related parking must be accommodated on-site. No construction parking will be permitted off-site. Miscellaneous Conditions 56. The vesting tentative parcel map expires 24 months after approval or conditional approval, but may be extended for a period not to exceed 12 months pursuant to Government Code § 66452.6 and ESMC § 14-2-3. The development rights expire when the vesting tentative map expires unless a final map is approved before the expiration date. Once the final map is approved, the development rights remain valid for one year pursuant to SSMC § 14-2-3(B) and may be extended for one year pursuant to ESMC § 14-2-3(D). 57. Before recordation of the Final Map, the applicant must submit the Covenants, Conditions and Restrictions (CC&R's)to the City for review. The CC&R's must be approved by the Planning and Building Safety Director and approved as to form by the City Attorney and the Final Map requires City Council approval before recordation with the Los Angeles County Department of Public Works. The Applicant must pay for all fees incurred by the City as a result of the City Attorney's review of the CC&R's before -16- 107 the Final map is approved for recordation with the Los Angeles County Department of Public Works, and before the City issues a certificate of occupancy. 58. CAM Development Corporation agrees to indemnify and hold the City harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising from the City's approval of Environmental Assessment No. EA-1179, Adjustment No. ADJ 17-01, and Subdivision No. 16-10 (VTPM 74713). Should the City be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of the City approval of Environmental Assessment No. EA-1179, Adjustment No. ADJ 17-01, and Subdivision No. 16-10 (VTPM 74713) CAM Development Corporation agrees to defend the City(at the City's request and with counsel satisfactory to the City) and will indemnify the City for any judgment rendered against it or any sums paid out in settlement or otherwise. For purposes of this section "the City" includes the City of EI Segundo's elected officials, appointed officials, officers, and employees. By signing this document, Craig Maples on behalf of CAM Development Corporation certifies that he has read, understood, and agrees to the Project Conditions listed in this document. C Craig Maples on behalf of CAM Development Corporation {If Corporation or similar entity, needs two officer signatures or evidence that one signature binds the company) -17- 108 EL SEGUNDO CITY COUNCIL MEETING DATE: December 4,2018 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action to receive an informational report on the quarterly update for the City Council's Strategic Work Plan and the Key Performance Indicators (KPIs) for the fourth quarter of Fiscal Year (FY) 2017-18. (Fiscal Impact: none) RECOMMENDED COUNCIL ACTION: 1. Receive and file an informational status report on the Strategic Work Plan for FY 2017-18. 2. Receive and file an informational report on KPIs July through September. 3. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: 1. Exhibit A—4th Quarter FY 2017-18 Strategic Work Plan update 2. Exhibit B - Key Performance Indicator results for 4th Quarter FY 2017-18 3. Exhibit C—ESPD Performance Metrics (July - September) STRATEGIC PLAN: Goal: 5(b) Champion Economic Development and Fiscal Sustainability: Objective: 2 The City will maintain a stable, efficient, and transparent financial environment FISCAL IMPACT: $ (0) Amount Budgeted: $0 Additional Appropriation: N/A PREPARED BY: Joseph Lillio, Finance Director APPROVED BY: Greg Carpenter, City Manager BACKGROUND & DISCUSSION: The Mayor and City Council,the City Manager, and City staff worked diligently to update the three- year Strategic Plan for FY 2017-18. The mission, "Provide a great place to live, work and visit," serves as the foundation for the City's five major goals. These goals are: 1. Enhance Customer Service and Engagement; 2. Support Community Safety and Preparedness; 3. Develop as a Choice Employer and Workforce; 4. Develop Quality Infrastructure and Technology; and 5. Champion Economic Development and Fiscal Sustainability. This is the fourth quarter update on the strategic work plan progress and KPIs.The quarterly reporting of the work plan status and reporting on the City-wide key performance indicators is part of the approved strategic plan and falls under the Strategic Goals 1 and 5. Identifying these goals enables 109 the City to align its efforts and resources to accomplish the goals and achieve positive progress for the community of El Segundo. This plan sets the course for the City of El Segundo to ensure the City's mission is accomplished. Some key highlights in the fourth quarter KPI report are: • Under Goal 1,the number of monthly average circulation materials in the Library significantly increased from the previous quarter; and • Under Goal 3,the number of recruitments filled for full-time positions, as well as the internal promotions, significantly increased from the previous quarter and the previous year reflecting the operational changes incorporated into the Human Resources Department during this quarter; and • Under Goal 4, the number of IS tickets issued and closed increased from the prior quarter reflecting the increased service delivery to employees. The three-year Strategic Plan is a living document and should not be considered static by any means. The strategic plan features a framework that can be adjusted based on the current needs of the community. The goals,objectives, activities, and key performance indicators(KPIs)will be reviewed annually and Council can modify these if necessary. Also, on a quarterly basis the City will provide updates on the progress and performance of the work plan and the KPIs. As such, the plan may be modified to ensure that stated goals are aligned with the needs of the community. The City's quarterly strategic work plan update includes a status column that delineates whether there is compliance with each activity. Green — Current compliance with stated activity: City is on target to fully implement or has already implemented the stated activity. Yellow Current non-compliance with stated activity: City activity is not fully implemented as identified in the Strategic Plan but the estimated date to achieve full implementation has been delayed. Red ® : Current 11011-compliance and cannot comply with stated activity: City activity is not currently attainable as identified in the Strategic Plan and staff recommends suspending attempts to pursue implementation at this time. This may necessitate a change in the activity in the future. Some key highlights of the work plan update are: • Of the 58 work plan items identified, 55 of the items have either already been completed or are underway to be completed. There are two items (yellow) that will begin to be addressed in FY 2018-19 and completed in 2018-19 or 2019-20: c Implement the business center for increased customer service and efficiency; and the implement a formal employee recognition program. There is one item that will be put on hold-and reevaluated in FY 2019-20: o Begin the general plan update. With the development and implementation of the strategic plan, the City of El Segundo reaffirms its commitment to continue to provide exceptional services and programs to its community. 110 Exhibit A City of EI Segundo Strategic Plan 2018 to 2021 Status Report June 8, 2018 This document contains all of the goals, objectives and activities in the current strategic plan.The status of each activity is shown. The items highlighted in green are the Priority Activities as determined by the Council in 2017. Activity Will GoalsActivities Responsible Activity Continue into Status and Comments DepartmentFY 2018-19 GOAL 1: Enhance Customer Service and Engagement ... Goal 1A:El Segundo provides unparalleled service to internal and external customers. Priority Activities for FY 2017-18 a. Streamline the purchasing policy for business process Finance X X New purchasing policy was approved by City Council in improvement December 2017. Next steps are to streamline the contract policy and to implement paperless business processes.Online requisitions will begin initial testing with Finance and IS.Will roll out city-wide by end of December. b. Develop an operations and management plan for the new Parks&Rec X Will be completed prior to Aquatics Center opening in aquatics center late 2018 c. Implement the business center for increased customer PB&S Assess during the development of the FY 2018-19 budget service and efficiency Other Activities d. Enhance ability to accommodate Citywide teleconference IS X Implemented in June 2018 and currently being used by abilities some Departments. Formal training has been scheduled with administrative staff in each department. e. Report research on expanding Library services Library X X Development of options for expanding Library services in process 1 Exhibit A f. Provide GIS software access to basic property information IS X X Latest Accomplishments/Projects Completed: and relevant documents -Updates to Zoning Layer for Building and Planning -Updates to address layer including Address changes and new Addresses for building and Planning and for Police Department -Updates to data in Public Works Tablets -Updates to maps for Fire Station 1 and 2 and updates to Aerial Imagery. Purchase from vendor for Aerial Imagery pending approval from Fire Department -Updates for MUNI processed as of August -Working to upgrade GIS software to enterprise version including ArcGIS server upgrades,account upgrades, online capability upgrades with the option of onsite hosted services through portal for ArcGIS -As a result of this upgrade we will be able to create various online maps that will enable/empower users to create their own maps with the underlying data I will provide/update on a regular/scheduled basis. In addition,we can create online maps that public users can access with underlying data that is approved which will allow the public to interact with their city in a more informed and connected manor. g. Complete year-long festivities and celebration of the City's Parks&Rec X The Arts and Culture Advisory Committee has selected Centennial an artist's proposal for an art installation with the remaining Centennial Celebration funds,to be completed in FY 18/19 h. Identify areas of internal service improvement from Human HR X X Consultant proposal being prepared;relates to Goal 3, Resources activity a below N 2 Exhibit A Activity Will Goals # ActivitiesResponsible Activity Continue into Status and Comments Department Completed FY 2018-19 i. Amend zoning code in response to emerging issues PB&S X X Completed in FY 2017/18 discovered by staff and customers 1 Sign chapter—November 2017 2 Service uses in CO zone—June 2018 3 Loud and Unruly Gatherings—June 2018 4 Accessory Uses in M-1 Zone—August 2018 5 Smoky Hollow Specific Plan—September 2018 6 Smoky Hollow In-lieu Parking—September 2018 7 Building Height Measurement—September 2018 8 Site Plan Review Process—September 2018 Will continue into FY 2018-19 Goal IB:El Segundo-s engagement with the community ensures excellence. Priority Activities for FY 2017-18 a. Obtain customer feedback and use it to improve services City X H NPS based surveys conducted, results analyzed and Manager action plans being developed;transactional surveys underway;annual surveys to be implemented for residential and businesses b. Refine the strategic plan and create a short version to use Finance X asa communication vehicle c. Proactively identify City successes and highlight them to City X X See Item F below the public Manager d. Update the website and create a mobile app for full IS X X Staff's vendor selection has been made and will be interface with the website presented to Council for approval on November 6,2018. Contract negotiations will take place upon Council's approval of the selected vendor,and the project kick-off will begin shortly after. Other Activities X Surveys completed;other elements to be initiated;this e. Assess customer satisfaction via Finance X detail will become part of"a" above in update to • Annual resident and business survey • Posting service and event questionnaires strategic plan.Transactional customer surveys began in July.Annual business and residential surveys will go out • Personal outreach throughout the year in November. w 3 Exhibit A Activity Will GoalsActivities Responsible Activity Continue into Status and Comments Department Completed FY 2018-19 f. Expand and use social media as communication tool CM X X Developing proposal for communication program for FY 18-19 budget. Goal 2: Support Community Safety and Preparedness Goal 2A:EI Segundo is a safe and prepared city. Priority Activities for FY 2017-18 a. Remain focused on traffic and pedestrian safety PW X X Main Street Pedestrian Lighting Project completed; Downtown Traffic Safety Study completed.Class III Bike Route Project(Sharrows and signage)is in this FY's CIP. The Police Department expanded their traffic division by one motor officer. In addition to regular enforcement, there were two heavy enforcement days when traffic officers from neighboring jurisdictions assisted ESPD with traffic enforcement. b. Implement a new Automated License Place Recognition PD X X Pending approval from City of L.A.to place ESPD (ALPR)system equipment on City of L.A. property. Will begin installing on locations where City of EI Segundo light poles can be used;recommend remove as strategic activity (operational role) Other Activities c. Emphasize in-service training to reach a higher level of Fire X X Meet and where feasible exceed national standards for competency in the area of fire suppression,technical in-service training and employee development rescue and emergency medical response d. Establish and maintain a local all-hazard Incident Fire X X Key IMT position training underway and drill completed Management Team (IMT) during the recent"California Great Shakeout" e. Grow the community emergency response team program Fire X X New online learning format implemented with an (CERT) additional 10 community members trained. 4 Exhibit A Activity Will Goals ResponsibleActivity Continue into Status and Comments Department Complet-. FY 2018-19 f. Train all staff as disaster service workers CM/Em. X X Initial training complete;position specific training in Mgt. progress;will train new employees as they are hired;will conduct disaster drill g. Ensure ordinances are current with new/emerging risks X X Earthquake and hazard mitigation plan complete h. Evaluate operational readiness of emergency medical Fire x X The accreditation process which includes a standards of services(EMS)and fire suppression resources response coverage study is being delayed, however the department continues to ensure apparatus and equipment is in a continual state of operational readiness through daily and weekly checks, and personnel receive the needed training to maintain competency. In addition,the Emergency Medical Services Division is audited by the County annually and received a perfect evaluation with no deficiencies. Goal 3: Develop as a Choice Employer and Workforce Goal 3A:El Segundo is a City employer of choice and consistently hires for the future. Goal 38:The El Segundo workforce is inspired,world-class engaged—increasing stability and innovation. Priority Activities for FY 2017-18 a. Engage a third-party to conduct a Human Resources HR X HR assessment has begun and will be completed by Sept. assessment to ascertain updates needed to the municipal 30, 2018 code,systems and other components b. Conduct an employee survey(e.g.,gauge morale,gather HR X Survey completed;Council approved a budget of $200,000 towards new employee engagement activities information about employee needs) X X Development of an employee engagement committee, c. Focus on employee development and engagement(e.g., HR development of a leadership academy,and the new develop leadership bench-strength professional Director of HR to evaluate additional initiatives. development plans,employee evaluations,succession planning) d. Enhance employee safety and reduce accidents and costs HR/Finance X X Safety prevention programs and employee training being researched 5 Exhibit A Other Activities e. Implement a formal Employee Recognition Program City Will be developed in FY 2018-19 Manager f. Review online platforms,such as Glassdoor.com,that HR X X report on employee satisfaction and salary and benefits g. Use the 3rd party audit results to ensure process HR X X Independent assessment of HR underway improvements to attract highly qualified applicants F 71 Activity Will Goals and Activities Responsible Activity Continue into Status and Comments DepartmentFY 2018-19 Goal 4: Develop Quality Infrastructure and Recommend: Add "and Maintain" Recommend this Goal be divided into two Goals(one Technology for infrastructure and one for technology) Goal 4A:EI Segundo's physical infrastructure supports an appealing,safe and effective community. Priority Activities for FY 2017-18 a. Develop a plan to utilize increased transportation funding PW X X In process as part of the development of the multi-year CIP b. Conduct a Citywide facilities condition assessment PW X X In process. Expected completion Feb 2019. (FCA) Other Activities c. Regularly assess Citywide facility needs meet safety PW X X Done by staff each day to ensure a safe user standards and best practices environment. FCA will highlight deficiencies that need to be corrected. d. Identify funding and commitment to future infrastructure PW X X New Multi-Year CIP will assist with this process. needs e. Develop and deliver the Citywide CIP program PW X Completed each and every year. Goal 48:EI Segundo's technology supports effective, efficient and proactive operations Priority Activities for FY 2017-18 a. Successfully implement new technology as prioritized in the IS X X ISD staff is currently working on implementing 11 high Technology Master Plan priority projects from the Technology Master Project list throughout the City.Additionally from the master list,8 projects are currently pending initiation,and 9 projects have been successfully completed in the last 10 months. rn 6 Exhibit A Other Activities b. Use the full potential of software IS X X Development of metrics to baseline and track software usage is in process. ISD has been working with Departments to turn on modules in existing software that have not been utilized historically to promote efficiency and to use current software to its full potential. c. Each department will set paperless goals IS X X ISD staff is continuing to work with Departments to identify stretch goals to reduce paper use and automate processes. Example: Recently ISD has worked with the Finance Department to turn on a module in the City's ERP system that allows City staff to submit purchase requisitions to the purchasing agent in an automated/paperless fashion. Training is still in process. d. Install Wi-Fi in all critical City facilities IS X X Wi-Fi has been installed in some facilities;this is an ongoing project as we include new facilities. Recently ISD optimized free Wi-Fi services by doing away with user login to access Wi-Fi services.ISD is also working with the Library to implemented wireless printing and self-service check-out. Currently the IS staff is working to install fiber capabilities to the City's new aquatics center. IS staff has also secured a vendor to perform a wireless assessment of the City to determine the City's current capacity to offer additional Wi-Fi options throughout the City. v 7 Exhibit A Goal 5: Champion Economic Development and Fiscal Sustainability Activity Will ResponsibleGoals and Activities Activity Continue into Status and Comments Department FY 2018-19 Goal 5A:El Segundo promotes community engagement and economic vitality Priority Activities for FY 2017-18 a. Downtown improvements Ec. Dev. X X Completed landscaping upgrades and ongoing maintenance,installed lighting over three downtown L implement downtown beautification Manager& ii. develop a vision for the downtown Downtown intersections,working on parklet design review and iii. promote the downtown and create a funding source Sub- approval. The downtown area is highlighted on new for marketing the downtown committee websites(ElSegundoBusiness.com and DestinationElSegundo.com). Landscape lighting is underway and scheduled to be complete in 2018/19 b. Complete the economic development strategic plan and Ec. Dev. X X X Plan is complete;implementation is underway implement its goals Manager c. Begin the General Plan update(or determine if this is a P&BS Activity on hold.Will revisit for FY 19/20 Budget year. good expenditure of funds) d. Implement the accessory dwelling unit ordinance P&BS X X Adopted ADU Ordinance. Will revisit in FY 19/20 based on changes in state requirements. e. Advocate for City concerns regarding impacts of LAX City X X Ongoing expansion Manager f. Determine future of The Lakes Golf Course Rec&Park X X Nine proposals received;Council subcommittee created: evaluation underway with anticipated selection by end of 2018 Other Activities g. Promote business attraction and industry diversification Ec. Dev. X X Hosted Champions of Business Celebration. 300+ attendees from multiple industries. Ongoing business attraction marketing and outreach. h. Retain businesses through proactive outreach Ec. Dev, X X Developing Mayor's CEO Roundtable Program.Working with EDAC Business Retention Committee to schedule visits. 00 8 Exhibit A i. Enhance new business attraction, marketing and branding Ec. Dev. X X Completed two new websites(ElSegundoBusiness.com, efforts through public relations and advertising and Destination ElSegundo.com). Enhanced digital advertising campaign to launch in 2019. Ongoing social media posting. j. Launch hospitality and tourism marketing program Ec. Dev. X x Hospitality&Tourism, R&D, and communication strategy complete. Implementation of communications plan in FY 18/19. Goal 58:El Segundo approaches its work in a financially strategic and responsible way. Priority Activities for FY 2017-18 Activity Will Activity Continue into , Comments • ' ' FY 2018-19 Department I a. Address pension liability Finance X X City Council has approved actions that have saved the City—$5.4million over the next 25-30 years.City Council approved 2.5million with the FY 18-19 budget to address pension liability.This is a priority activity that will be continuously monitored. b. Assess trash services,the current residential contract and PW X X RFP and Prop 218 process underway. determine how to pay for it c. Develop options for increased revenue for operations and Finance X X Measure C passed,City-wide fee study complete,staff infrastructure continues to research further options d. Conduct a waters and sewer rate study Finance X X RFP to be issued in Q1 of FY 18-19 e. Research insurance options(liability and workers' Finance X compensation) Other Activities f. Develop revenue streams and reserve fund to keep Finance K X Passage of Measure M and SB1 have created new infrastructure advancing revenue streams dedicated to improving infrastructure. County Measure W(on the November 2018 ballot)will potentially bring ongoing revenue to cities for storm water drain mitigation. g. Develop a comprehensive master fee schedule and cost Finance X recovery policy to support City needs h. Review financial policies(annually) Finance X Current policy of 18%General Fund reserve and $2M Economic Uncertainty Fund balance i. aPresent quarterly financial status report to community and Finance X X Continuous Council 9 Exhibit B Key Performance Indicators for FY 17-18 4th Quarter (July-September 2018) Enhonce Customer:5ervice and Engagement Goal 1 a: EI Segundo provides unparalleled service to internal and external customers Objectives I. City operations are unified and integrated. FI. City services are convenient,efficient and user-friendly for all residents,businesses,and visitors. K?is Average workdays to process plan check reviews &the number of plan checks(P&BS) Quarterly Avg.#of Plan Checks 350 296 300 250 199 200 183 150 100 85 51 61 38 50 27 25 f� 21 0 t>• . .� 4 0 Building Electrical Mechanical Plumbing Grading Total Avg.#of Plan Checks FYI 7-18/4th Quarter ■Avg.#of Plan Checks Previous Quarter Avg.days to review per plan check 14 12.8 11.7 12 11.2 10 10 B.B 9.24 8,7 8 6.8 7.04 6.1 6 5.3 4 2 fl 0 Building Electrical Mechanical Plumbing Grading Total r Avg.days to review FYI 7-18/4th Quarter a Avg.days to review Previous Quarter Page 1 120 Exhibit B Key Performance Indicators for FY 17-18 4th Quarter (July-September 2018) Average workdays to process film permits &the number of film permits per FTE (Finance) Monthly Average FYI 7-18 04 Prior FY Q4 Previous Quarter(02) 18 Permits for an 5 permits reviewed for 17 Permits average of 5 days an average of 60 for an average of 8 - turnaround hours turnaround 10 days turnaround Turnaround time to process all City contracts &the number of contracts processed per FTE (City Clerk) Monthly Average FY 17-18 Q4 Prior FY Q4 Previous Quarter ' 6.3 days/ 6.8 days/16.5 8.9 Days / 16.3 agreements agreements/ 23 agreements /.75 FTE .75 FTE / .75 FTE Enhance Customer Service and Engagement Goal 1 b: EI Segundo's engagement with the community ensures excellences Objectives 1. The City is transparent regarding services and performance 11. The City engages in regular,intentional information gathering Ill. City communication is comprehensive and integrated Number of new Library card holders, users attending programs offered, number of programs, number of library visitors (Library) Monthly Avg.#(Library) 18000 16,372 16000 13,966 14000 12,982 12,744 12000 (� 10000 sono 6000 4000 2000 344 226 430 355 0 Avg.#of new Card Holders Avg.#of Visitors Avg.#of ciruclations of Avg.#of attendance of materials programs FY 17-18/4th Quarter Previous Quarter 121 Page 2 Exhibit B Key Performance Indicators for FY 17-18 4th Quarter (July-September 2018) Enrollment in programs offered and event attendance (Rec/Park) FY 17-18 Q4 Results F 2,000 1,836 1,800 1,630 1,600 1,400 1,2001,037 1,152 f� 1,000 800 600 400 200 4 6 Q4 17-18 Last Q Q4 17-18 Last Q Q4 17-18 Last Q Class Enrollment Special Events Home Delivered Meals Aquatics Program(Direct Program Costs Only) Lap Swim 16,000 $14,699.36 14,000 $12,571 56 12,000 10,000 8,000 6,000 4,000 2,483 2,229 2,000 ■ $592 $5 64 Q4 17-18 Last Q Q4 17.18 Last Q Q4 17-18 Last Q (per attendee) (per attendee) Attendees Cost Total Cost MSwimnastics 2,500 $2,067.69 2,000 1,500 $1,418.12 1,000 471 484 500 $4.39 $2.93 Q4 17-18 Last Q Q4 17-18 Last Q Q4 17-18 Last Q (per attendee) (per attendee) Attendees Cost Total Cost I Recreation Swim r 5,000 4,447 4,500 $4,046.77 4,000 3,500 3,000 $2,694.52 2,500 2,000 1,643 ' 1,500 1,000 500 $0.91 $1.64 Q4 17-18 Last Q Q4 17-18 Last Q Q4 17-18 Last Q (per attendee) (per attendee) Attendees Cost Total Cost 122 Page 3 Exhibit B Key Performance Indicators for FY 17-18 4th Quarter (July-September 2018) f Transportation Services(Direct Program Costs Only) 5 F Dial-A-Ride 14,000 12,000 $11,707.54 $10,706.00 10,000 8,000 6,000 4,000 2,000 1,217 1,060 - AN $9.62 $10.10 Q4 17-18 Last Q Q4 17-18 Last Q Q4 17-18 Last Q (per rider) (per rider) Riders Cost Total Cost I Lunchtime Shuttle 7,000 6,000 $5,729.76 $5,924.55 5,000 4,000 3,000 2,000 1.104 933 1,000 ■ $5.19 $6.35 Q4 17-18 Last Q Q4 17-18 Last Q Q4 17-18 Last Q (per rider) (per rider) Riders Cost Total Cost Doctor Dial-A-Ride 1,800 $1,610.56 1,600 $1,493.91 1,400 1,200 1,000 800 600 400 200 27 28 $55.33 $57.52 Q417-18 Last Q417-18 Last Q417-18 Last (per rider) (per rider) Riders Cost Total Cost Page 4 123 Exhibit B Key Performance Indicators for FY 17-18 4th Quarter(July-September 2018) Support Community Safety and Preparedness Goal 2: EI Segundo is a safe and prepared city Objectives I. The City has a proactive approach to public safety, preparedness and crime that is outcome focused W. The City participates in proactive communication and community engagement Monthly report on Crime Statistics(P.D.) Reported Monthly Monthly report on Priority 1 response times (P.D.) Benchmark Monthly Average All RCC Agencies FYI 7-18 Q4(June-Aug) Prior FY Q4 Previous Quarter(Mar-May) 2213 calls 172 Calls 164 calls 151 Calls Response Time Response Time Reponse Time Response Time 5 Min 30 Sec 4 min 1 Sec 3 min 36 sec 4 min 2 sec 857o of City Staff(non-first responders)have attended one Disaster Worker Training per year Number of Fire Dept.in-service training hours per employee compared to national average Benchmark Monthly Average National Average FY 17-18 Q4 Prior FY Q4 Previous Quarter 2.0 hours 1.9 hours n/a 2.50 hours /shift/employee /shift/employee /shift/employee Average total response time for Fire 8 EMS calls(FD) EMS Calls Monthly Avg.Time Dispatch to Arrive on Scene FYI 7-18 Q4 Prior FY Q4 Previous Quarter ' 4 min 13 sec 5 min 4 min 12 sec Fire Calls Monthly Avg.Time Dispatch to Arrive on Scene FYI 7-18 Q4 Prior FY Q4 Previous Quarter 5 min 48 sec 5 min 8 sec 5 min 54 sec 124 Page 5 Exhibit a Key Performance Indicators for FY 17-18 4th Quarter(July-September 2018) Number of CERT training courses conducted annually(goal of six courses)(F.D.) Number of CERT training Members trained this courses conducted annually quarter 1 10 125 Page 6 Exhibit a Key Performance Indicators for FY 17-18 4th Quarter(July-September 2018) Develop as a Choice Employer and Work Force Goal 3a EI Segundo is a City employer of choice and consistently hires for the future appealing to a workforce that is inspired,world class, and engaged. Objectives I. The City has a strong culture of customer service,employee retention,and internal feedback II. The City provides a competitive environment and nimble hiring/on-boarding process for its employees III. The City has a comprehensive,intentional plan for staff development,training and succession IV. The City has a culture of innovation,trust and efficiency in which all aboard rise together KP14' Average time to fill recruitments Full-time Recruitments FYI 7-18 Q4 Prior FY Q4 Previous Quarter(Q2) 17 FTE 7 FTE 6 FTE Average days per Recruitments 46 days 101 days 162 days Quarterly Employee turnover(H.R.) Total Employee Turnover per Quarter FY 17-18 Q4 Prior FY Q4 Previous Quarter(Q2) 13 FTEs 2 FTEs 6 FTEs 52 PTEs* 3 PTEs 10 PTEs "Higher than usual due to system audit and cleanup Number of vacancies (H.R.) Monthly Average Vacancies FYI 7-18 Q4 Prior FY Q4 Previous Quarter(Q2) 32 vacancies/ 22 vacancies/ 28 vacancies / month month month 1 •20 of the 32 vacancies are in process Employee satisfaction surveys (H.R.) Employee Survey completed;78%participation.Action planning to follow Number of internal promotions(H.R.) Total Internal Promotions per Quarter FYI 7-18 Q4 Prior FY Q4 Previous Quarter(Q2) 8 1 2 Page 7 126 Exhibit a Key Performance Indicators for FY 17-18 4th Quarter (July-September 2018) Develop Quality Infrastructvre & Technoiogy Goal 4a EI Segundo's physical infrastructure supports an appealing,safe,and effective Community. Objectives I. The City optimizes its physical resources KPIs INW 9W 1V Quarterly report on status of capital improvement plan implementation (PW) Monthly report on number of pothole repairs and sidewalk repairs completed (PW) Monthly Average of Repairs 160 143 140 124 7 120 100 so 72 60 46 40 20 10 46 43 Potholes Sidwalk Grinding/AC Skim Patches AC R&RS Repairs FYI 7-18/4th Quarter ■Previous Quarter Develop Quality Infrastructure & Technology Goal 4b EI Segundo's technology supports effective,efficient,and proactive operations. Objectives I. The City has an integrated focus on technology ll. The City has an effective structure to meet the technology needs of the City and its constituents III. The City invests in systems as necessary in order to add citizen value,provide access to information that is easily available,engage residents in civic participation,and provide mass notification KPI% Quarterly Status update of IS master plan implementation (IS) Under Technology Committee review Number of online transactions conducted from residents, businesses and employees (City-wide/Finance to report) Monthly Average Water Bills-Online Payments FY 17-18 Q4 Prior FY Q4 Previous Quarter 572 496 457 Page 8 127 Exhibit B Key Performance Indicators for FY 17-18 4th Quarter (July-September 2018) Quarterly Totals Business License-Online Payments FY17-18 Q4 Prior FY Q4 Previous Quarter 216 n/a 268 Monthly reporting of Total IS tickets, closed tickets, and hours spent resolving tickets Monthly Average Information Systems Services 400 357 350 310 295 278 300 263 246 250 200 iso 100 so Tickets Issues Tickets Closed Hours Spent M FY17-18/4th Quarter ■Previous Quarter Page 9 128 Exhibit B Key Performance Indicators for FY 17-18 4th Quarter(July-Sept.2018) Champlon Economic Development & Fiscal Sustainability Goal 5a EI Segundo's technology supports effective,efficient and proactive operations Objectives I Implement a comprehensive economic development strategy to ensure the City encourages a vibrant business climate that is accessible,user-friendly and welcoming to all residents,businesses and visitors KPIs Tracking of economic indicators and tax revenue annually(Econ Dev) General Economic Indicators Q4 FY 2017-18 04 FY 2016-17 Direct Lease Rate PSF/MTH* $3.76 $3.46 pirect Vacancy Rate* 15.3% 10.4% Number of New Business Licenses 68 57 Number of New Jobs/Employees 941 234 (;Associated with New Business Licenses,does not include expansions) City Estimated Revenues Q4 FY 2017-18 Q4 FY 2016-17 Plan Check Fees(3808) 508,255 710,158 Sales and Use Tax Revenue(3201 +3208) 4,398,035 4,714,674 Total Business License Revenue(3301 -3307) 339,654 213,894 Transient Occupancy Tax Revenue(3203) 6,305,542 5,857,025 Permit Fees 467,419 652,863 lrotal of Items Listed Above 12,018,905 12,148,614 lrotal Revenues General Fund(FY17-18Year-to-Q4) 17,158,168 17,148,897 *Source:CBRE South Bay Office Market Overview,Q4 2018 Business retention/attraction/satisfaction surveys (Econ Dev -to develop retention survey) Completed annual survey during Q1 FY 2017-18-NPS score of 32 for business survey Champion Economic Development& Fiscal Sustaincibility —U 71= Goal 5b EI Segundo approaches its work in a financially strategic and responsible way Objectives I. The City will maintain a structurally balanced budget with appropriate reserve levels II. The City will maintain a stable,efficient,and transparent financial environment K?ls Quarterly status report to City Council on the strategic work plan progress (Finance) 4th Quarterly report presented to City Council on December 4th Quarterly investment policy compliance (Treasury) Fully in Compliance Page 10 129 Exhibit C ESPD Performance Metrics Monthly Report-June 2018 #of Crimes #of Crimes % I e Percent Change CRIME TYPE El Segundo El Segundo YTD MBch Change HBch Change Gar change Haw Change June 2018 YTD June (YTD) June (YTO) June (YTD) June (YTD) Homicide 0 0 0% 0 0% 0 0% 0 150% 0 0% Rape 0 1 57% 0 0% 0 0% 1 0% 3 0% Robbory 1 9 -10% 3 -24% 2 50% 9 -14% 22 21% A todAssault 0 8 0% 0 5% 0 •20% 11 -9%, 9 57%. ��nLVIOLENT 1 18 44% 3 -16% 2 30% 21 40% 34 -9% CRIMES Burglary 15 113 19% 7 .39% 12 38% 23 45% 18 50% Theft I Larcany 33 211 1% $4 3% 34 -30% 52 4% 90 -27% Vehicle Theft 2 29 -29% 2 -48% 4 -22% 32 -5 17 49% Arnott 0 0 0% 0 -10014 0 -100% 1 3394 0 40074 z TOTAL PROPERTY 50 353 2% 63 -10% 50 -16% 108 3% 125 -25% CRIMES TOTAL PART 1 51 371 1% 66 40% 52 -17% 129 -4% 159 -22% CRIMES PRIORITY TYPE #of Calls Response Times All RCC Agencies—#of Cells I Response Times EI Segundo (Dispatch to Onscene) (Dispatch to On-scene) Priority E 2 1:36 83 calls 103:25 minutes Priority 1 167 :'.1 2,070 calls/05:20 minutes Total 169 1:00 2,153 calls/05:15 minutes POSITION RECRUITMENT B HIRING Entry-Police Officer No Entry Police Test in June. K.Ross and C.Lamb deep in backgrounds,set to be hired in late July.S.Thompson in backgrounds. Pre-Service I Lateral Juan Perez in backgrounds. Police Service Officer List exhausted,starting newtesting process,waiting on HR for testing. Police Assistant Written test on 614118 and 61`7118.Oral board was on 6120118 and will be on 712118.After the July oral board exam we will develop a list. Police Cadet Hired candidates B.Mendoza and J.Heredia.Cadet staff is now 9. Crime Scene Inv. No position available as of yet. DATE SPECIAL ENFORCEMENT,EDUCATION&MEETINGS,AUDITS&INSPECTIONS 611 Members of Command Staff volunteered to serve Ice Cream at the Middle School Ice Cream Social 614 Detective Sergeant attended public information officer training 615 Attended monthly INSB Operations Committee Meeting 615 Community Lead Officers assisted the School Resource Officers with extra patrol of ESHS 618 Grant funded ABC decoy detail 6111 Juvenile Detective attended the Internet Crimes Again Children conference in Atlanta,Georgia 6115 Deployed bait car 6120 Members of Command Staff attended promotion ceremony for Torrance Police Sergeant Kent Krumbach. Kent is the son of Walt Krumbach,who retired from ESPD and was later killed in tragic motorcycle accident. 6120 Detectives attended training on LA Crime Stoppers website and how it can be useful to solve EI Segundo crimes 6121 Beginnning of Citizen's Academy Class#4,Session#1 6121 SWAT team was activated to serve a high risk search warrant 6122 Officers participated in the South Bay DUI Task Force 6127 Patrol Lieutenants attended monthly regional crime control meeting at Inglewood Police Department 6128 Deployed bait car 6128 Citizen's Academy Session#2 6128 Grant funded ABC"trap door"detail 6130 Numerous officers participated in a prostitution sting in the city.Assistance was given by FBI and DCFS.Sting resulted in six arrests Naloxone program was initiated within the patrol division LAX parking survey conducted throughout the month of June P:SUPER:ESPD MONTHLY METRICS 130 ESPD Performance Metrics Monthly Report-July 2018 #of Crimes #of Crimes % % % % CRIME TYPE EI Segundo July EI Segundo Percent ChangeYTD Mach Change HBch Change Gar change Haw Change 201(1 YTD Jaly (YTD) Juiy (YTD) July (YTD) July (YTD) Ho-leldo 0 0 0% 0 OK 0 0% 0 150% 0 33% R.P. 0 1 57% 1 20% 0 0% 1 -10% 3 50% Robbs+ 1 10 -17% 4 30% 0 50% 13 -16% 7 46% T9+v31cd Assault 0 6 -20% 1 .207E 4 .279E 10 .159E 7 3O% TA1.VipLEN1 1 19 -24% 6 -15% 4 -31% 24 -14% 17 -20% CRIMES Durglary 11 126 19% 9 -a% f4 54% 25 -18% 17 -35% Theft/Lemony 50 261 5% 91 12% 25 -29% 65 8% 40 -19% Vehicle Theft 7 36 -18% 3 42% 1 -32% 47 8% 17 51% Amon 0 0 OR 2 413% 0 -109% 0 ,33% 0 50% TOTAL PROPERTY 70 423 6% 107 -2% 40 -14% 137 1% 74 JO% CRIMES TOTAL PART 1 71 412 4% 113 -3% 44 -15% 161 -2% 91 -28% CRIMES PRIORITY TYPE #of Cells Response Times All RCC Agencies-#of Cells/Response Times EI Segundo (Dispatch to Onscene) (Dispatch to On-scene) PA"V E 2 4:49 66-11s 102:59 miovma pa.,11Y 1 164 4:37 2,346 calls 105:35 minutes Tow 166 4:37 2,432 calls 105:29 minutes POSITION RCCRU ITME NT E HIRL`iG Entry-Police Officer Hired Lamb and Ross as Police Officer recruits 7/23/18.Officer oralboard on 7124/18 5 candidates passed oral interview.Written and physical agility test on 7/25/18 26 took written test and 11 passed. Pre-Service/Lateral Pre-service Kevin Nance has background packet,Juan Perez in backgrounds. Police Service Officer Waiting on test for PSO. Police Assistant Oralboard test 712118.9 candidates passed the interview. Police Cadet Testing will resume in Fall Crime Scene Inv. No position available as of yet. DATE SPECIAL ENFORCEMENT,EDUCATION 8 MEETINGS,AUDITS B INSPECTIONS 7/4 Staffed the annual 4th of July celebration event with minimal incidents 715 The department Is currently undergoing an organizational audit to examine alignment,work structure and other organizational issues. 7/5 Suspect Angel Richie arrested for burglary again Richie is a local who has been arrested numerous times by ESPD for burglary. 716 Bait car deployed. 777 Command staff attended the academy graduation of Officer Joshua Gilberts. 7110 The Department welcomed its newest police officer Joah Gilberts with a swearing in ceremony held in the EOC.Officer Gilbert's famlly and friends arrended the ceremony. 7116 The station renovation project kicked off.The station is getting new flooring,painting,and a much deserved overall facelift after more than 20 years. 7117 Department staff attended training on new body worn camera system(Utility),slated to be rolled out later In the year. 7120 Detectives served a search warrant in the 300 block of Bungalow Drive for child pornography. 7/24 After receiving complaints of thefts along the blke path In EI Segundo,detectives deployed the ball bike in the area which resulted In 2 arrests. 7124 Conducted site location walks for upcoming Automated License Plate Reader project. 7/26 Hosted monthly patrol crime control meeting for South Bay Lieutenants. 7/26 Hosted farewell reception in the EOD for retiring Sergeant Vince Martinez. 7128 DopanfaeAt dofp-lve Ia Ik staff honled a woman's So#Dolonye else&- 7/31 The Department sent three new police recruits to Rio Hondo Police Academy(one hes since quit). 7131 Bait bike deployed In the area of the EI Segundo bike path which resulted in 1 arrest. Law enforcement Iyp sync challenge created for community outreach.Video received recognition on KTLA- Electric scooter public outreach video created and shared with community Facebook video created to share the new signing bonuses for officers and laterals. Community Lead Officers worked with the family of a local resident who has continuous mental issues.Officers were able to get her assistance through Department of Mental Health. ASUP .-ESPD MONINLYMEIB/CS 131 ESPD Performance Metrics Monthly Report-August 2018 0 o Comes #of Comes #of Crimes % % % % Percent Change CRIME TYPE E18egundo E19eguntlo El Segundo YTD Mach Change HachChange Gar Oha� Hew Change AUG 2018 2017 YTD 2016 YTD An (YTD) Aep (YTD) Aeg (YTD) Aug (YTD) Ilomkhde 0 0 0 0% 00% 0 0% 2 250% 0 -20% Ropy ❑ 3 t -67% + 1 17 1 100. 2 0% s 2 Y. Robbery 2 13 12 -8% 2 -111% F 0% 12 43% 19 -fa% A'a■/C!voted Assiut 0 10 13 30% 4 as% 1 a% 9 4% 31 -1?% ll]T.MME9CNT 10 26 26 0% 7 40% 7 0% 25 -13% 58 44% CRIMES Surylary 0 in 135 13% 16 -38% 7 49% 19 -21% 24 -33% ThaD Greeny ba 262 301 7% 80 11% 77 -41% 10 3% 31 -26% Yehici-TheH 4 46 40 43% f0 •2T% 4 -31% 26 0:L 21 -61% Aryan 0 0 0 0% 0 ,3116 0 100% i •17% 0 dots TOTAL PROPE97Y 63 445 476 6% a5 -1% 44 -18% 69 -4% 76 -34% CRIMES. TOTAL PAR TI 63 474 502 6% 92 -2% 51 .17% 123 A% 134 40% CRIMES PRIORRY TYPE Re1Penav Tl—.(Olspatch mDnuene) #of Calls All RCC Agencies—#of CaIlslResponse Times EI Segundo (Dispatch to Oneeene) Priority E 3:01 6 82 calls 103:13 minutes Priority 1 4:03 167 7,224 all.r 05:35 mi-as, Total 4:02 192 2,306 calls 105:30 minutes POSITION A EC RUITMENT a HIRiRG Entry-Police Officar Tested for police officer entry level 116 apps.,75 Invited,11 passed written,6 passed.Oral Int—lew on September 6th. Pre-Service I Lateral 11 Preservlcellaterals tested Majority are preservice and did not make training at other deparhnents. Police Service Officer Test on hold. Pollee Aeaiatent One solid candidate In backgrounds.Working down the list ellglbllty list for additonal pollee assiatent Police Cadet Waiting on test W open Come Scene Inv. Position closed HR Analyst Position filled. DATE SPECIAL ENFORCEMENT,EDUCATION&MEETINGS,AUDITS&INSPECTIONS 814 Start provided personnel and extra patrol for several events within the city:Movie In the Park,Space X party,and volleyball tournament 8n Community Lead Officers and deparhnent staff attended the National Night Outeventon Main Street. 8M Come Prevantlom officer hosted a Neighborhood Watch meeting- 6110 Staff conducted a robbery presentation at Exceen Financial Credit Union. a114 Staff hosted a Coffee with a Cop event at Coffee Bean(909 N.PCH). 8116 SWAT and CNT participated In a high risk sea tell warrant detail for ESPD detectives. ails The department is undergoing an organlnU,nal audit which Included numerous personnel Interviews 8123 Community Lead Officers made a presentaton at Security Breakfast on the topic of 1st Arnmendment auditors. 6120-1124 Several department members attended the All-Hamrda Incident Management Teams tralnnng with other city departments. a123 Community Police Academy Class#4 graduated 5124 8Wit co Vr tad an ABC de eslt. 8128 Staff attended File Hondo Poke Academy Recruitment Day and formal Academy Inspection. 8126 The suspect In a$2.4 million theft from a business In the City of EI Segundo pled te 35 counts and sentenced to 14 years In prison. 8129 Stall attended monthly crime control meeting. 8120 Staff attended the EI Snurhde Downtown CommltWo M,cU g to dlscuss public safety Issures related to street"parhettes." 8131 U.11 eo+efoCted..ABC de esll Enforcement details Staff from Spvcral Operow s Dwxlen assisted Manhattan Beach PD with a DUI checkpoint,conducted 2 tactical action plans on dlreckd dvpPoylne nts of U.M.office— Social Media posts Information on the following topics were posted on social media:Bird scooter laws,Paws on Patrol crime prevention campaign, throughout month catalytic converter theft Information,and dangers of using marijuana. Crime Analyst The department crime analyst developed weekly crime reports to be used by patrol officers for directed enforcement P:9UPep;aSPo MOMXLY Ma7p1e3 132 ESPD Performance Metrics Monthly Report-September 2018 Mof Crimea #,(Crimes Rof Crimes % % % % CRIME TYPE EIS Percent Change egu IS El Segundo El Segundo YTO MBch Cheng HEI Chenge O.rMe, Chanes Hew Chenge SEP 2015 2017 YM 2019 YTD 1 p ,(YTD) N (m)TD) I ) (YTD) Homkks 0 0 0 m 0 OS 129 1 1WIl 0 014 Rape 0 -TRN 1 14% a 760% 0 0% 0 13% Robbery ] l0 15 VA 1 4g% 0 0% 1 A^ 17 -11% Vff=t 7 t2 16 16% 3 41% 13 in Tr 111 A -T% 10 32 31 3X 4 ASIA 13 73% 34 8A 59 41% AMIa9 vfPlPn 23 1]0 1y 17% 1. 47% E 9614 29 -1B% 23 30% Tlasb llxunY 2' 32. 775 -1% 56 1011 7P 47% 47 2% SB .26% VA1rIeMT 5 5a 4S -N% S 4YL i 411A 13 -11% 12 aeX Arson 0 0 D 0% 0 4114 0 -160Y 11 -)M% 0 39+4 TOa( PROoBRTT 52 .1 529 1% S4 4% M -7% 99 -7% 103 42% L.FWS IOTA:PAfit r 92 SKI 559 1% 0 -5% 53 4% 123 41% 159 .27% cR.x t PRIORITY TYPE Response Tim,(Dispatch to Onscene) Mof Calla All RCC Agandes–A of Cells l Response Timm El Segundo (Dtpatch to On—ane) PriorityE 1:07 2 Uties 10.:01—v- Priority 1 6:32 144 1,924 calls 105:39 mint., Total 4:03 146 1,990ce1Is 105:20 minutes POSITION RECRUITMENT a HIRING Entry-Police Officer Nownitsoleettl,m.nlh Oralboardon SM Slxlested......aed Three police officer candldales In background, PreServicel Lateral Two lateral pollee officer candidates in process.Four pre-service Pollee officer candidate,In the process. Pall=Service Officer Testing to begin In December 2010 PoliceAesNlant Onepclkeasslstanthlred9124 On,pollceaml,tantlnbwkgm,nds P,Ilce Cadet Tealing In November. C rime Scene Inv. No Position avallble. HR Analyst No Position available- DATE SPECIAL ENFORCEMENT,EDUCATION 8 MEETINGS,AUDITS a INSPECTIONS 916 Community Lead Officer,attended a crime prwmtbn meeting wigs Crime PrevenOion Officer Laurie Risk at Beach gables SU,9116,and 9/26 Community Lead Officers conducted a hometa,oulreech detail 9111 Co=11I OlRcer,a11,"dad a week bng III sex trafficking class provMed by the National Center for Missing and Exploited Child en. 9111 Community Leed Ofncers attended a Neighborhood Watch meeting 112 Supervlwls Mena!training on probationary employees and how aup,,I,Wm,n,g,Mem appropriately. W12 Community Lead Officer,attended a hornets,meeting in Torrence. 9M3 Thetleparanwl began the transition and review process la Lexipol poncb,and procedure, 911 Patrol ofncar,deployed Naloxone on an...m,wvldtm Thi,seasthegrsldepbymwloftherwmtlyacquned...Ideas drug. W19 Petrol oificerc mmled 2 suspects for burglary and PAssem,n of burglary,l=I, W21 Community Lead Olfi=rs fac91laled a homeless plan meatng for dap,b [head, 9111 Cemmuelry LW Once.s waaenlaa a rmr=snmlda.lhl cl Ll sent aria vrelanan i—W. gal Community Lead Officers conducted a grant unded ABC delell with one vi lalbn. Bn2 Attended,Job fair at Nation,[Univ fly in San Diego. 912440 Detective Jon„attonded the CAHN wnferwce and Delediv,Sa[dana allwdW ICI Domestic violence training. e124 Lo=I lransienlacwpled..slam,,and taken We long term sh.1t.rwith PATH This Is the 7th transient tie Community Lead Officers neve..elated with housing. �5 The deparm,wrs recruHing unit kicked off the marketing research and lnfomhallon g,lhering with lgnned,the c"',wwly hired mer Wine nrm We Supervisors attended POST Caroled Mental l/sielh Tralnng In Lar2 Beach on 1—1 eft.0 alar ere pnalsay lel Snat Commun lty Lead Olficers met eilh FBI regarding human trMfbking operations In the city. Sw Patrolomer,arrested 3,uapecls for burglary and pea session of burglary tool, School Resource Participated In ESUSD slaty=mmlttee meeling.Participated In ROAD meeting Attended ESHS beck to school night Provided Officer. adtltl...I security at ES High School football games. P.WDwrMon oap3uyAd tmdsr[PnT vahle{sa nn myt�lee[eaYena Macglbwl city to ra”a hands d truck lat�ste that[,,3rd teat seat t,efla, anfelwmwN detail,andYsto-cAhungwise.C.,WoebM+Wnsere IeeAf or ata"iota Is which t 0."Jam s W tura in the city.Addn..IPI.foasp enlwcanhsal.BorLLwn,mwtby.Mghls M Ci~.0k .. SPeoief OparMlon Olvtl.n NPprtwunt Conducted Iwo ledlral.cion pins on failure to yield vlotllana at crosawalNs an Mem Street details Crime Analyst The department cnmean,Iy,td,vel.pad vveekly crime reports to be used by patrolofficer,for directed enforcement P.9UP®i:�P.MtwINLV MARL:, 133 EL SEGUNDO CITY COUNCIL MEETING DATE: December 4, 2018 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to increase the Fiscal Year 2018-2019 Adopted Budget for continuing appropriations. (Fiscal Impact$0— {Appropriations of$6,739,061 from FY 2017-18 requested to be continued into FY 2018-19}) RECOMMENDED COUNCIL ACTION: 1. Approve continuing appropriations from FY 2017-2018 to FY 2018-2019, thereby amending the Fiscal Year 2018-2019 Adopted Budget in the Funds and by the amounts contained in Attachment 1 and 2. 2. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: 1. Schedule of Continuing Appropriations - Fiscal Year 2017-2018 to Fiscal Year 2018-2019. 2. Schedule of Purchase Orders and Budget Carryovers - Fiscal Year 2017-2018 to Fiscal Year 2018-2019. FISCAL IMPACT: Amount Budgeted: $6,739,061 Additional Appropriation: Carryover of$6,739,061 from FY 2017-18 to FY 2018-19 Account Number(s): Various STRATEGIC PLAN: Goal: 5(b) Champion Economic Development and Fiscal Sustainability: El Segundo approaches its work in a financially disciplined and responsible way Objective: 2 The City will maintain a stable, efficient, and transparent financial environment ORIGINATED BY: Joseph Lillio, Director of Finance 'All APPROVED BY: Greg Carpenter, City Manager BACKGROUND: Continuine Annronriations At the end of the fiscal year, staff prepares a summary of budgeted appropriations that are required be carried over to the next fiscal year in order to complete multi-year CIP projects, professional service agreements (PSA) that continue over fiscal years, and projects that were anticipated to be completed by September 30 but were not and the funds associated with those projects that should carry-over into the new budget year in order to complete the project. The 134 attached schedule of FY 2017-2018 Continuing Appropriations (Attachment 1) identifies projects/purchases that were included in the FY 2017-2018 budget, but were not completed by September 30, 2018. The attached document provides detail of each request and its justification. As a result, staff is requesting to carryover the appropriation to FY 2018-2019. The majority of continuing appropriations relate to ongoing capital improvement projects. For reference purposes, the amount carried over last year was $5.4 million. The following table(see attachment#1 for details) is a summary of the continuing appropriations requests by fund. Table 1: Fund Name Fund Number Total Request General Fund 001 $ 20,000 Gas Tax 106 144,037 AQMD (Air Quality) 115 42,000 CIP Fund 301 2,475,891 Wastewater 502 1,557,775 Total $4,239,703 There were also various goods and services encumbered but not received or paid for by the end of the fiscal year. These items represent previously approved purchase orders and therefore should be carried over to FY 2018-2019. The carryover of these encumbrances also requires the appropriation be carried over, as sufficient appropriations would not exist in the current year budget to fund both the continued projects and the new projects approved in the Fiscal Year 2018-2019 adopted budget. The Schedule of Purchase Orders and Budget Carryovers (Attachment 2) lists the account number, vendor, and a brief description for each item. Table 2 (see attachment #2 for details) is a summary of the schedule of purchase orders and budget carryovers - Fiscal Year 2017-2018 to Fiscal Year 2018-2019. For reference purposes, the amount carried over last year was $6.2 million. Table 2: Fund Name Fund Number Total Request General Fund 001 $ 639,248 Gas Tax 106 84,894 Asset Forfeiture 109 2,089 Measure R 110 64,676 Federal Grant 124 90,125 SB-1 Gas Funds 128 381 CIP Fund 301 459,654 j Water 501 109,795 ` Wastewater 502 1,033,244 Equip. Replacement 601 10,000 Trust Fund 708 5,252 Total $2,499,358 135 The continuing appropriations from ongoing projects/purchases and encumbrances at the end of the fiscal year do not represent an additional appropriation of funds, but a carryover of unexpended fluids from the prior fiscal year. Staff presented budgeted appropriations for FY 2017 - 2018, including the amounts requested as continuing appropriations on Attachment 1 and 2, in the analysis performed as part of the FY 2018-2019 Strategic Planning and Budget process. The estimated beginning fund balances presented in the FY 2018-2019 budget factored in the proposed continuing appropriations. Approval of these items will have minimal impact on estimated ending fund balances at September 30, 2018. 136 City of EI Segundo Attachment 1-Schedule of Continuing Appropriations Fiscal Year 2017-2018 to Fiscal Year 2018-2019 Expenses/ Remaining Carryover Budget Encumbrances/ Balance @ FYE Request Account Number Account Name FY 2017-18 FY 2017-18 FY 2017-18 FY 2018-19 General Fund 001-400-5418-6206 Centennial-Contractual Services for Art 59,641 5,634 54,007 20,000 Total General Fund $ 59,641 $ 5,634 $ 54,007 $ 20,000 State Gas Tax Fund 106-400-8203-8357 Local Street Rehab Program $ 1,010,000 $ 865,963 144,037 $ 144,037 Total Gas Tax Fund $ 1,010,000 $ 865,963 $ 144,037 $ 144,037 Air Polution Reduction Fund 115-400-0000-8105 Automotive(AB 2766) $ 42,000 $ - $ 42,000 $ 42,000 Total Air Polution Reduction Fund $ 42,000 $ $ 42,000 $ 42,000 Capital Improvement Fund 301-400-8201-8410 Access Control Facility Security PD/Fire $ 199,000 $ $ 199,000 $ 199,000 301-400-8201-8411 Facility Needs Assessment 200,000 96,404 103,596 103,596 301-400-8201-8413 Fire Small Bathroom Remodel 45,000 45,000 45,000 301-400-8201-8416 Business Center Design 70,000 - 70,000 70,000 301-400-8201-8410 Library Wi-Fi Zone Conversion 182,000 15,462 166,538 166,538 301-400-8201-8702 Seismically Retrofit FSI/Install Doors 281,418 218,832 62,586 62,586 301-400-8201-8708 Police Dept Upgrades 202,361 113,420 88,941 88,941 301-400-8202-8420 Park Facilities Upgrades&Maint. 250,000 - 250,000 250,000 301-400-8202-8423 Acacia Park Design 50,000 50,000 50,000 301-400-8202-8424 Hockey Rink Replacement 80,000 - 80,000 80,000 301-400-8203-8705 Sidewalk Construction/Rpcmt(Citywide) 233,337 200,196 33,141 33,141 301-400-8203-8909 Downtown Upgrades&Beautification 200,000 40,641 159,359 159,359 301-400-8203-8910 SCE/Energy Efficiency Strategic Planning 5,144 - 5,144 5,144 301-400-8205-8313 Eucalyptus Storm Drain Abandonment 116,150 66,506 49,644 49,644 301-400-8205-8314 Pump Replacement Stormwater Pump#17 220,000 - 220,000 220,000 301-400-8208-8704 Finance Software Upgrades(Utility Billing) 25,000 25,000 25,000 301-400-8208-8710 Computer Fiber Netwk-Server Room Fire 50,000 50,000 50,000 301-400-8208-8712 Computr/Fiber Netwrk Bridgewave Wireless 15,002 15,002 15,002 301-400-8208-8713 New City Website 150,000 150,000 150,000 301-400-8208-8714 Website&Intranet 100,000 100,000 100,000 137 City of EI Segundo Attachment 1-Schedule of Continuing Appropriations Fiscal Year 2017-2018 to Fiscal Year 2018-2019 Expenses/ Remaining Carryover Budget Encumbrances/ Balance @ FYE Request Account Number Account Name FY 2017-18 FY 2017-18 FY 2017-18 FY 2018-19 301-400-8208-8715 HR Module-Eden 20,000 20,000 20,000 301-400-8208-8717 LaserFische Workflow&Scan 350,000 137,060 212,940 212,940 301-400-8208-8718 Building Permit System 300,000 - 300,000 300,000 301-400-8208-8720 Fire W1-Fi 20,000 - 20,000 20,000 Total Capital Improvement Fund $ 3,364,412 $ 888,521 $ 2,475,891 $ 2,475,891 Wastewater Fund 502-400-8204-8635 Forcemain&Pump Stations 1,400,000 814,000 586,000 586,000 502-400-8204-8648 Sewer Main Repairs(Annual Program) 2,487,379 1,515,604 971,775 971,775 Total Wastewater Fund $ 3,887,379 $ 2,329,604 $ 1,557,775 $ 1,557,775 Total Citywide $ 8,363,432 $ 4,089,722 $ 4,273,710 $ 4,239,703 138 City of EI Segundo Attachment 2-Schedule of Purchase Orders and Budget Carryovers Fiscal Year 2017-2018 to Fiscal Year 2018-2019 PO# Vendor Name Deaartment Account Number PO Balance Description General Fund 24-00325 Harrington Decorating Co. Eco Dev 001-400-2401-6201 5,781.60 Pole banner project extended 24-00327 Signvertise Eco Dev 001-400-2401-6201 10,144.96 Pole banner project extended 24-00330 Beacon Eco Dev 001-400-2401-6201 7,290.00 Creative economy report 24-00330 Beacon Eco Dev 001-400-2401-6206 17,210.00 Creative economy report 24-00322 Vsion Technology Solutions,LLC Eco Dev 001-400-2401-8108 41,363.00 extented to FY 2019 25-00739 Avenu/Muniservices Finance 001-400-2501-6214 6,581.94 On-going services 25-00752 Bartel Associates Finance 001-400-2901-6214 20,381.00 Ongoing GASB 75 Work 25-00764 US Healthworks HR 001-400-2506-6214 4,851.00 On-going services 25-00783 Robert Half International HR 001-400-2506-6214 19,409.14 On-going Staffing needs 25-00762 Progressive Solutions,Inc Finance/ISD 001-400-2504-6214 9,700.00 project 25-00749 Prosum Inc. ISD 001-400-2505-6214 115,595.28 Departmental staffing,project managers 25-00782 Robert Half International,Inc. ISD 001-400-2505-6214 25,629.39 Departmental staffing,project managers 25-00698 Insight Public Sector ISD 001-400-2505-6217 9,601.03 Microsoft Software for the City-Pending 25-00743 Equinix,Inc ISD 001-400-2505-6254 14,333.34 Pending invoice payments to the data 25-00748 Tyler Technologies,Inc ISD/Finance 001-400-2505-8108 11,490.00 Possible Pending invoices 26-00762 Fish Window Cleaning Public Works 001-400-2601-6206 8,150.00 Project/work ongoing 26-00765 Sea Clear Pools Public Works 001-400-2601-6206 44,280.00 Project/work ongoing 26-00767 C.C.Layne&Sons,Inc. Public Works 001-400-2601-6281 10,000.00 On-going construction. 32-00527 MAK Fire Protection Fire 001-400-3204-6214 20,639.00 On-going 2 yr contract 41-00119 DKS Associates Public Works 001-400-4101-6206 10,406.17 Project/work ongoing 41-00116 Garland Associates,Inc. Public Works 001-400-4101-6206 14,040.00 Project/work ongoing 41-00121 Alagia Engineering Public Works 001-400-4101-6206 22,075.00 Project/work ongoing 41-00122 KPFF Public Works 001-400-4101-6206 23,515.00 Project/work ongoing 43-00226 Geo-Advantec Public Works 001-400-4101-6206 5,125.00 Construction not begun yet 41-00111 RTI Consulting Public Works 001-400-4101-6206 13,723.22 Project/work ongoing 43-00226 Geo-Advantec Public Works 001-400-4302-6206 10,000.00 Construction not begun yet 43-00213 Geosyntec Consultants Public Works 001-400-4302-6206 13,562.81 Project/work ongoing 43-00221 J.C.Chang&Associate Inc. Public Works 001-400-4302-6206 12,444.00 Project/work ongoing 43-00224 Denn Engineers Public Works 001-400-4302-6206 14,500.00 Designs pending 43-00223 Ocean Blue Environmental Public Works 001-400-4302-6206 30,000.00 Project/work ongoing 43-00227 Lund&Assoc. Public Works 001-400-4302-6206 8,700.00 Project/work ongoing 43-00223 Ocean Blue Environmental Public Works 001-400-4302-6215 22,576.00 Project/work ongoing 30-00355 Ramona,Inc. Public Works 001-400-4302-6215 36,150.00 Construction not begun yet Total General Fund $639,247.88 State Gas Tax 30-00354 Psomas Public Works 106-400-8203-8943 3,270.00 Project/work ongoing 30-00348 KOA Corporation Public Works 106-400-8203-8943 78,560.00 Project/work ongoing 30-00351 All American Asphalt Public Works 106-400-8203-8943 3,063.75 Project/work ongoing Total State Gas Tax 84,893.75 Asset Forfeiture Fund 31-00779 Huntington Honda PD 109-400-3105-6241 2,089.00 Project/work ongoing Total Asset Forfeiture 2,089.00 Measure R Fund 30-00307 NCM Public Works 110-400-8203-8929 63,866.00 Project/work ongoing 30-00351 All American Asphalt Public Works 110-400-8203-8943 809.70 Project/work ongoing Total Measure R Fund 64,675.70 Federal Grant Fund 99-00378 Counter Risk,Inc Fire 124-400-3785-6214 90,125.00 On-going grant/prof svcs Total Federal Grant Fur 90,125.00 SB-1 Fund 30-00351 All American Asphalt Public Works 128-400-0000-8383 380.55 Project/work ongoing Total SB-1 Expenditure 380.55 139 PO# Vendor Name Department Account Number PO Balance Description CIP Fund 30-00349 EMG Public Works 301-400-8201-8411 96,403.50 Project/work ongoing 30-00345 Cinbad Industry,Inc. Public Works 301-400-8201-8415 16,461.01 On-going construction. 30-00340 CWA,AIA Inc. Public Works 301-400-8201-8417 2,912.40 Project/work ongoing 30-00345 Cinbad Industry,Inc. Public Works 301-400-8201-8708 23,270.41 On-going construction. 30-00307 NCM Public Works 301-400-8203-6679 939.43 Project/work ongoing 30-00280 Michael Baker Int(MBI) Planning 301-400-8203-6679 15,944.86 Park Place Project 30-00337 Rojas Construction Public Works 301-400-8203-8705 66,843.09 Project/work ongoing 30-00347 Palp,Inc.,dba Excel Paving Co. Public Works 301-400-8203-8908 4,800.00 On-going construction. 30-00352 Vincent Alpino Public Works 301-400-8203-8909 9,400.00 Project/work ongoing 30-00353 B+U Public Works 301-400-8203-8909 4,200.00 Project/work ongoing 30-00355 Ramona,Inc. Public Works 301-400-8205-8313 64,850.00 Construction not begun yet 25-00771 Matrix Imaging Products ISD 301-400-8208-8717 123,060.00 scanning project for PD and Planning and 30-00346 Westnet,Inc. Fire 301-400-8208-8719 30,569.75 Fire Alerting System Total CIP Fund 459,654.45 Water Fund 71-00307 Cannon Public Works 501-400-7102-6206 22,294.50 Project/work ongoing 71-00304 Babcok Laboratories,Inc Public Works 501-400-7102-6214 6,440.00 Project/work ongoing 43-00225 Downstream Services,Inc. Public Works 501-400-7102-6215 10,000.00 On-going construction. 30-00342 Omnis Consulting Public Works 501-400-7103-8206 8,800.00 Project/work ongoing 71-00306 Omnis Consulting Public Works 501-400-7103-8206 8,600.00 On-going construction. 30-00316 Ramona Inc Public Works 501-400-7103-8206 15,929.39 Project/work ongoing 30-00317 Stephen Doreck Equipment Public Works 501-400-7103-8206 37,731.40 Project/work ongoing Total Water Fund 109,795.29 Sewer Fund 71-00299 Morrow-Meadows Corp. Public Works 502-400-4301-6206 14,000.00 Project/work ongoing 43-00222 EEC Public Works 502-400-4301-6206 20,993.49 Project/work ongoing 43-00225 Downstream Services,Inc. Public Works 502-400-4301-6215 80,000.00 On-going construction. 71-00305 Omnis Consulting Public Works 502-400-7103-8206 11,017.00 Project/work ongoing 30-00290 Ramona Inc. Public Works 502-400-8204-8647 19,321.31 Project/work ongoing 30-00299 AKM Consulting Engineers Public Works 502-400-8204-8647 89,318.88 Project/work ongoing 30-00323 Stephen Doreck Equipment Public Works 502-400-8204-8647 45,000.00 Project/work ongoing 30-00298 Steve P.Rados,Inc. Public Works 502-400-8204-8647 449,801.61 Project/work ongoing 30-00298 Steve P.Rados,Inc. Public Works 502-400-8204-8650 303,791.47 Project/work ongoing Sewer Fund 1,033,243.76 Eauinment Replacement Fund 60-01258 Civic Plus Rec Park/ISD 601-400-2505-8108 10,000.00 Possible future invoices Total Equipment Replacemei 10,000.00 Trust/Prosect Fund 24-00304 MIG Planning 708-400-2402-6206 5,252.25 Ongoing prject(EA-1011 Smoky Hollow) Total Trust/Project Fun $5,252.25 Grand Total $ 2,499,357.63 140 EL SEGUNDO CITY COUNCIL MEETING DATE: December 4, 2018 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding the adoption of a Conflict of Interest Code required by The Political Reform Act (Government Code Section 81000 et. seq.) rescinding Resolution No. 4887, and adopting a new resolution approving a new Conflict of Interest Code. (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: 1. Adopt 2018 updated Conflict of Interest Draft Resolution; 2. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: 1. 2018 updated Conflict of Interest Draft Resolution 2. November 20, 2018 Staff Report and attachments FISCAL IMPACT: None Amount Budgeted: N/A Additional Appropriation:N/A Account Number(s): N/A STRATEGIC PLAN: Goal IA: El Segundo provides unparalleled service to internal and external customers. Objective I: City operations are unified and integrated. ORIGINATED BY: Mona F. Shilling, Deputy City Clerk AT REVIEWED BY: City Attorney's Office APPROVED BY: Tracy Weaver, City Clerl APPROVED BY: Greg Carpenter, City Manager* BACKGROUND AND DISCUSSION: The California Government Code requires that of each even numbered year, the City Council shall direct the City Clerk to review and recommend changes to the City's Conflict of Interest Code to be adopted. The City's Code lists certain "designated employees" that make or participate in the making of decisions which may foreseeably have a material effect on economic interests. The City's Code supplements state law (which already requires certain City officials to file conflict of interest disclosure statements) and its requirements are in addition to other 1 of 3 141 requirements of the Political Reform Act ("PRA"), such as a general prohibition against conflicts of interest. Since the update of the Code in 2014 (In 2016, the Clerk's Office notified the state that there were no substantive changes to the Code required at that time.) the Clerk's office has reviewed the current Code and is recommending the following changes resulting from the re-titled, addition or deletion of designated positions pursuant to Government Code Section 87302.: "Designated Employees" updates: (PLEASE NOTE: The updates represent changes to the current Conflict of Interest Code, Resolution No. 4887 only) Re-titled: Finance Manager Revenue Manager Senior Management Analyst Librarian II Building Inspector 1 License Permit Specialist 11 License Permit Specialist I Street Maintenance Supervisor Waste Water Supervisor Parks Maintenance Superintendent Added: Deputy City Manager Emergency Management Coordinator Director of Information Systems Code Compliance Inspector City Engineer Senior Management Analyst Deleted: Residential Sound Insulation Manager Construction Coordinator Economic Development Analyst Property Owner Coordinator RSI Design Coordinator In addition the City Clerk's Office and City Attorney's Office presented a report and options for the City's new Conflict of Interest Code to Council at the November 20, 2018 meeting regarding Committees, Commissions and Boards. As a code reviewing body, the City Council may exempt certain bodies from its conflict of interest code, provided that the body does not make final governmental decisions, compel or prevent governmental decisions, or make substantive recommendations that are, and over an extended period of time have been, regularly approved 2 of 3 142 without significant amendment or modification by the City Council (FPPC Regs. § 18701(a)(1)(A)). After Council discussion a consensus was made as follows: Add: Members of the Arts and Culture Advisory Committee Delete: Members of the Aviation Safety and Noise Abatement Committee Members of the Disaster Council Defer for further consideration and to be brought back to Council: Members of the Economic Development Advisory Council (EDAQ Members of the Technology Committee RECOMMENDATION: The City Clerk's Office recommends the City Council adopt the 2018 updated Conflict of Interest Code Resolution. 3 of 3 143 RESOLUTION NO. XXXX A RESOLUTION ADOPTING THE 2018 CONFLICT OF INTEREST CODE FOR THE CITY OF EL SEGUNDO IN ACCORDANCE WITH THE POLITICAL REFORM ACT. The City Council of the City of EI Segundo does resolve as follows,- SECTION ollows:SECTION 1: The City Council finds and declares as follows: A. The Political Reform Act (Gov't. Code §§ 81000, et seq.; the "PRA") and regulations adopted pursuant to the PRA (2 Cal. Code of Regs. §§ 18700, et seq.; "FPPC Regs.") require local governments adopt conflict of interest codes. B. Section 18730 of the FPPC Regs. sets forth a standard conflict of interest code that may be adopted by local agencies. C. On or about November 2018 the City Clerk's Office conducted a review of the City's conflict of interest code in accordance with Government Code § 87306.5 and determined that changes to the code were needed at that time. D. To fulfill its obligations under the PRA and FPPC Regs., the City Council will repeal Resolution No. 4887, adopted September 16, 2014 and adopt a new conflict of interest code as set forth below. SECTION 2: 2018 Conflict of Interest Code; Generally. FPPC Regs. § 18730 is adopted by reference as the City of EI Segundo's 2018 Conflict of Interest Code. Except as modified in this Resolution, all requirements of FPPC Regs. § 18730 apply as if fully set forth in this Resolution. SECTION 3: 2018 Conflict of Interest Code, Changes. The 2018 Conflict of Interest Code includes the following changes: A. The term "investment" applies to financial interests in non-profit organizations as well as business entities; B. The term "Appendix" refers to Section 4 of this Resolution. SECTION 4: Designated Officials, Employees and Consultants. For purposes of FPPC Regs. § 18730, designated employees and consultants are set forth below: A. Designated Officials and Employees: The positions listed below are designated positions. Officers and employees holding those positions are designated employees and are deemed to make or participate in making decisions which may foreseeably have a material effect on a 1 144 financial interest. Disclosure includes specific types of investments, business positions, interests in real property, and sources of income which may foreseeably be materially affected by any decision made or participated in by the designated employee. Such disclosures must be made at the times and circumstances described by the City's Conflict of Interest Code. Designated employees must disclose all interests as required by the PRA and regulations promulgated thereto. When a new position classification is created by the Human Resources Department for City Council approval, the Human Resources Department will recommend that the City Council decide whether the new position will be required to file a Statement of Economic Interest and be included as a designated position in the Conflict of Interest Code. When the City Council establishes a Commission, Committee, or Board, the City Council will decide whether the members of the Commission, Committee or Boards be included as a designated position in the Conflict of Interest Code and the members of the Commission, Committee or Board so designated by the City Council, will be required to file a Statement of Economic Interest. COUNCIL, COMMISSIONS, COMMITTEES, &BOARDS * Members of the City Council * Members of the Planning Commission Mvmtcrc of the Aviation SQ-fny gni Abatement Cvmmitteee (deleted) Members of the Arts and Culture Advisory Committee (added) Members of the Capital Improvement Program Advisory Committee Me4:Rbo,,,s of the Dbacor ✓ommittoe (deleted) Members of the Environmental Committee Members of the Investment Advisory Committee Members of the Library Board of Trustees Members of the Recreation & Parks Commission Members of the Senior Citizen Housing Board OFFICE OF THE CITY MANAGER: City Manager Assistant City Manager Deputy City Manager (added) Emergency Management Coordinator (added) OFFICE OF THE CITY ATTORNEY: * City Attorney Assistant City Attorney 2 145 OFFICE OF THE CITY CLERK: City Clerk Deputy City Clerk II OFFICE OF THE CITY TREASURER: * City Treasurer Deputy City Treasurer II FINANCE DEPARTMENT: Director of Finance Finance Manager (re-titled position) Accounting Manager Revenue Manager (re-titled position) Manager Purchasing Agent FIRE DEPARTMENT Fire Chief Fire Marshal Environment Safety Manager Battalion Chief Senior Management Analyst (re-titled position) HUMAN RESOURCES DEPARTMENT Director of Human Resources Human Resources Manager INFORMATION SYSTEMS DEPARTMENT (added) Director of Information Systems (added) Information Systems Manager (moved from Office of the City Manager) LIBRARY DEPARTMENT. Director of Library Services Librarian II (re-titled positions) Senior Librarian 3 146 PLANNING &BUILDING SAFETY DEPARTMENT Director of Planning & Building Safety Planning Manager Building Safety Manager esi n i�l Sewn ln3►1ckion Man4or (deleted) Principal Planner Assistant Planner Associate Planner Senior Plan Check Engineer Plan Check Engineer Senior Building Inspector Building Inspector I (re-titled position) Code Compliance Inspector (added) ✓onctruotion Cjordinator (deleted) Eoonomio Dent Anwlyst (deleted) Prciorty Owrur Ccordinctor (deleted) !RSI '�l iSn Cctirdinaor (deleted) License Permit Specialist II (re-titled position) License Permit Specialist I (re-titled position) POLICE DEPARTMENT Police Chief Police Captain PUBLIC WORKS DEPARTMENT Director of Public Works City Engineer (added) Assistant City Engineer Principal Engineer General Services Manager Street Maintenance Supervisor (re-titled position) Water Supervisor Waste Water Supervisor (re-titled position) Senior Management Analyst (added) Management Analyst RECREATION AND PARKS Director of Recreation and Parks Park Maintenance Superintendent (re-titled position) Recreation Superintendent Senior Administrative Analyst 4 147 * Listed in the code for information purposes only. These positions file under Government Code Section 87200 with the Fair Political Practices Commission. B. Consultants: The City Manager may determine in writing that a particular consultant, although a "designated position," is hired to perform a range of duties that requires the consultant to fully comply with the disclosure requirements described in this section. Such written determination must include a description of the consultant's duties and, based upon that description, a statement of the extent of disclosure requirements. The City Manager determination is a public record and must be retained for public inspection in the same manner and location as this conflict of interest code. SECTION 5: Statement of Economic Interests: Place of Filing. Designated employees must file Statements of Economic Interests with the City of EI Segundo, on forms created by the Fair Political Practices Commission, in conformance with the individual disclosure categories and state guidelines, when requested by the City Clerk. The City Clerk will retain custody of the Statements and make them available for public inspection and reproduction. Designated employees listed in the Code with an asterisk (*) must either file their Statements directly with the Fair Political Practices Commission in conformance with state guidelines, or file one original copy of their Statement of Economic Interest with the City Clerk, who must make and retain a copy and forward the original to the California Fair Political Practices Commission. All other designated employees must file one original copy of their Statement of Economic Interest with the City Clerk. SECTION 6: Disclosure and Disqualification — Interest and Positions in Non-Profit Organizations. Whenever a disclosure category requires disclosure of specific financial interests or positions in business entitles, disclosure of equivalent financial interests or positions in non-profit organizations is required. Disqualification must be required as to a disclosed interest or position in a non-profit organization whenever disqualification would have been required as a result of an equivalent financial interest or position in a business entity. SECTION 7: Travel Payments, Advances and Reimbursements. If a payment, including an advance or reimbursement, for travel is required to be reported pursuant to Government Code § 87207, it may be reported on a separate travel reimbursement schedule which shall be included in the filer's statement of economic interests. A filer who chooses not to use the travel schedule shall disclose payments for travel as a gift, unless it is clear from all surrounding circumstances that the services provided were equal to or greater in value than the payments for the travel, in which case the travel may be reported as income. SECTION 8: Resolution No. 4887 (adopted September 16, 2014) and any other resolution or policy purporting to establish a conflict of interest code, are superseded by this Resolution and thus repealed in their entirety. 5 148 SECTION 9: Repeal of any provision of any resolution or policy herein will not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before, this Resolution's effective date. Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Resolution. SECTION 10: The City Clerk will certify to the passage and adoption of this Resolution and enter it into the book of original resolutions. SECTION 11: This Resolution will become effective immediately upon adoption. PASSED AND ADOPTED this _ day of December 2018. Drew Boyles, Mayor ATTEST: Tracy Weaver, City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney 6 149 EL SEGUNDO CITY COUNCIL MEETING DATE: November 20,2018 AGENDA STATEMENT AGENDA HEADING: City Clerk's Report AGENDA DESCRIPTION: Consideration and possible action regarding the City's Conflict of Interest Code required by The Political Reform Act (Government Code § 81000 et. seq.). (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: 1. Consider staff's presentation and this report relating to options for the City's new Conflict of Interest Code; 2. Provide direction to staff regarding preparation of the Code; 3. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: Resolution No. 4887 adopting 2014 Conflict of Interest Code September 16,2014 staff report FISCAL IMPACT: None Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A STRATEGIC PLAN: Goal 1A: El Segundo provides unparalleled service to internal and external customers Objective I: City operations are unified �and integrated. ORIGINATED BY: Tracy Weaver. City Clerk �U REVIEWED BY: City Attorney's office &4 APPROVED BY: Greg Carpenter, City Manager OVERVIEW: The purpose of this report is to advise the City Council of the need to adopt a Conflict of Interest Code and to seek the City Council's direction on any potential changes to the Code. As discussed below, the city has traditionally included most appointed commissions, committees and boards ("CCBs") within the city's code, meaning that the members of such GCBs are required to fill out Form 700s. Because the City Council is the city's code reviewing body, the City Council may decide to exempt certain CCBs from the Code, if those CCBs do not make recommendations on purchases, policies, budget decisions, or are involved in the negotiation of city contracts. 1 44 150 BACKGROUND AND DISCUSSION: Conflict of Interest Code State law requires the city adopt a Conflict of Interest Code every two years. The City's Conflict of Interest Code supplements the state's Political Reform Act and is intended to: 1. Outline rules for the disclosure of income and assets and the process for disqualification from certain decisions or actions; 2. Designate local agency positions required to file a Statement of Economic Interests (otherwise known as a "Form 700"); 3. List disclosure categories to be assigned to the designated positions indicating the type of income and assets to be disclosed on the Form 700s. The City Council adopted the Conflict of Interest Code in 2014 (attached). In 2016, the clerk's office notified the state that there were not substantive changes to the Code required at that time. The clerk's office is now seeking the Council's direction on any proposed changes to the Code. Once the clerk's office has the Council's direction, it will bring back a proposed resolution adopting the new Code at a future City Council meeting. The Code lists certain officials and employees who must file a Form 700, some of whom must file under state law (Gov. Code § 87200). These officials and employees include: 1. Members of the City Council 2. The City Treasurer 3. Members of the Planning Commission 4. City Manager 5. City Attorney In addition to these mandatory filers, the City Council may designate other officials and employees who must also file a Form 700. State law and the Code use the term "Designated Employees" but this category includes members of CCBs as well. State law requires that those who are involved in the "the making or participation in the making of decisions which may foreseeably have a material effect on any financial interest" be designated on the Conflict of Interest Code. (Gov. Code § 87302.) This generally includes any employee or official who makes recommendations on purchases, policies, budget decisions, or is involved in negotiating contracts. With regard to advisory bodies in particular, conflict of interest rules only apply to those bodies that either (i) make final governmental decisions, (ii) compel or prevent governmental decisions, or (iii) make substantive recommendations that are, and over an extended period of time have been, regularly approved without significant amendment or modification by the City Council, need to be listed in the city's Conflict of Interest Code. (FPPC Regs. § 18701(a)(1)(A).) Other than the Planning Commission, none of the city's CCBs have final decision-making authority. Instead, such CCBs make recommendations to the City Council, which means that they are only subject to conflict of interest rules if they make substantive recommendations that are regularly approved by the City Council over an extended period of time. Unfortunately, this standard is subjective, and the FPPC has provided little guidance on what "an extended period of time" means. For this reason, to protect the City and the CCB members, the city attorney's office recommends a conservative approach and that the City Council include within the city's Conflict 2 45 151 of Interest Code those CCBs that make recommendations on purchases, land use issues budget decisions, or are involved in the contracting process. /1 Citv's 2014 Conflict of Interest Code Historically, for decades, the City Council has taken a conservative approach and listed most of the CCB's within the city's Conflict of Interest Code and required members to fill out a Form 700. For example, in the 2014 Conflict of Interest Code, the Council designated the following CCBs as designated filers: "Designated positions The following positions entail the making or participation in the making of decisions that may have a foreseeable material effect on the official's or officer's financial interests. COMMISSIONS, COMMITTEES & BOARDS Members of the Aviation Safety and Noise Abatement Committee Members of the Capital Improvement Program Advisory Committee 'o Aivics A'Y 'em nin. (deleted in 2011) Members of the Disaster Committee ? rnb.� o L"cot�.�r +c-- nw- xF�- Gftflei1 (deleted in 2014) Members of the Environmental Committee Members of the Investment Advisory Committee Members of the Library Board of Trustees Members of the Recreation &Parks Commission Members of the Senior Housing Board" The City Council removed the Community Cable Advisory Committee and EDAC from the list of designated filers. The reason EDAC was removed was that, at the time, EDAC was engaged in high level policy discussions but were not actually making many, if any at the time, recommendations to the Council regarding expenditures or land use matters. Other commissions that have since been created may also need to be included on the 2018 list of designated filers, depending on whether the members of those bodies will participate in the making of decisions which may foreseeably have a material effect on any financial interest. Proposed 2018 Conflict of Interest Code Based on the city clerk's and city attorney's understanding of the current roles performed by the CCBs, and the City Council's desire to have most CCBs involved in the City's budget process, the following changes to the list of CCBs that are designated filers are presented to Council for its consideration: 3 46 152 "Designated positions The following positions entail the making or participation in the making of decisions that may have a foreseeable material effect on the official's or officer's financial interests. COMMISSIONS, COMMITTEES & BOARDS Members of the Arts and Culture Advisory Committee (added) .,Vvimioi F..nI'ep.�� Nzcior. .,�' aien-jnt Coziminee (deleted) Members of the Capital Improvement Program Advisory Committee 44en*m�u of:Kv Diuexcr C-^w-vil (deleted) Members of the Economic Development Advisory Council (added) Members of the Environmental Committee Members of the Investment Advisory Committee Members of the Library Board of Trustees Members of the Recreation & Parks Commission Members of the Senior Housing Board With regard to the Arts and Culture Advisory Committee, this committee was recently formed and is expected to make recommendations on vendors, such as the artist for the city's centennial art project. The committee has also expressed interest in making recommendations on city policies, such as developing an "art in public places" development fee. The Committee has also been discussing other avenues for pursuing funding. It is also staff's understanding that the city council desires to include the committee in the city's budget process. With regard to Aviation Safety and Noise Abatement Committee and the Disaster Council, it is staff's understanding that neither of these advisory bodies is involved in making recommendations on city purchases or vendors or involved in budget decisions or negotiating contracts. For this reason, staff recommends that they be removed from the list of designated filers. With regard to the Economic Development Advisory Council (EDAC), as noted above, EDAC was removed from the list of designated filers in 2014 because it was staff's understanding at the time that EDAC was engaged in high level policy discussions but was not making many recommendations to the Council regarding expenditures or land use matters. Since that time, EDAC has made a formal recommendation on the Top Golf project, the economic development marketing budget and the addition of a position for economic development. EDAC members have also expressed an interest in being involved in a recommendation to Council to study the economic impact to the City of land use decisions. If the Council wants EDAC to be involved in making recommendations related to land use or anticipates that EDAC will increase its activities in a manner that may result in EDAC making more recommendations relating to expenditures and the City's budget, then staff recommends the Council add EDAC to the list of filers. Conversely, if the Council anticipates that EDAC will 4 47 153 be making very few and infrequent recommendations regarding such issues. then EDAC does not need to be added to the list of filers. With regard to the Technology Committee, the Council established the committee in 2016. As part of its original bylaws, the committee was required to fill out a Form 700. In 2017, when the clerk's office began to request Form 700's from committee members, certain members expressed concern to city staff. In March 2018, the committee's bylaws were amended to remove the Form 700 requirement based upon the bylaws providing that the committee members would not be involved in selecting or recommending vendors to the Council but would rather only provide quality assurance/success criteria and feedback and that staff would select vendors. However; other committee members recently expressed an interest in being more involved in the selection of city vendors and the committee will be discussing the potential of amending its bylaws again. It is recommended that the Council not include the Committee at this time and that the Committee can be added to the list of filers after a determination is made regarding amending the bylaws. Once the Clerk's office has the Council's direction, it will bring back a proposed resolution adopting the new Code at a future City Council meeting. 5 48 154 RESOLUTION NO. 4887 A RESOLUTION ADOPTING THE 2014 CONFLICT OF INTEREST CODE FOR THE CITY OF EL SEGUNDO IN ACCORD WITH THE POLITICAL REFORM ACT. The City Council of the city of El Segundo does resolve as follows: SECTION 1: The City Council finds and declares as follows: A. The Political Reform Act ("PRA"; Gov't. Code §§ 81000, et seq.) and regulations adopted pursuant to the PRA ("FPPC Regs.; 2 Cal. Code of Regs. §§ 18700; et seq.) requires local government to adopt conflict of interest codes. B. Section 18730 of the FPPC Regs. sets forth a standard conflict of interest code that may be adopted by local agencies. C. On or about July 2014 City Clerk's Office conducted a review of the City's conflict of interest code in accord with Government Code § 87306.5 and determined that changes to the code, were needed at that time. D. To fulfill its obligations under the PRA and FPPC Regs.,the City Council will repeal Resolution 4778, adopted July 17, , and adopt a new conflict of interest code as set forth below. SECTION 2: Pursuant to FPPC Regs. § 18730, the City of El Segundo adopts a Conflict of Interest Code to read as follows: "CONFLICT OF INTEREST CODE FOR THE CITY OF EL SEGUNDO A. Incorporation of Standard Code. Under the terms of the Political Reform Act (Gov't Code §§ 81000 et seq.) and regulations promulgated by the Fair Political Practices Commission(2 Cal. Code of Regs. §§ 18700, et seq.), the City is required to adopt a conflict of interest code. The City of El Segundo incorporates by reference 2 Cal. Code of Regs. § 18730, and its amendments, into this Conflict of Interest Code including, without limitation, the designation of officials and employees and the disclosure categories set forth below (collectively, "the Conflict of Interest Code"). B. Filing of Statements Designated officials, officers and employees must file Statements of Economic Interest (Form 700) with the City Clerk or Deputy City Clerk. After receiving Statements of Economic Interests from City Council members, the City Treasurer, Planning Commission members, City Attorney, and City Manager, the City Clerk or Deputy City Page 1 of 6 49 155 Clerk, must forward the original to the Fair Political Practices Commission and retain a copy for the City's files. Under Govermnent Code § 82011(c), the City Council is the code reviewing body with respect to the Conflict of Interest Code. C. Review Procedure Under Government Code § 87306.5, not later than July 1 of each even numbered year, the City Council must direct the City Clerk, or Deputy City Clerk, to review the Conflict of Interest Code. The City Clerk or Deputy City Clerk must submit an amended Conflict of Interest Code to the City Council if a change in the Conflict of Interest Code is necessitated by changed circumstance. If changes are not required, the City Clerk or Deputy City Clerk must submit a written statement to that effect to the City Council not later than October 1 of the same year. D. Designated Positions The following positions entail the making or participation in the making of decisions that may have a foreseeable material effect on the officials or officer's financial interests. COUNCIL, COMMISSIONS, COMMITTEES, &BOARDS * Members of the City Council * Members of the Planning Commission Members of the Aviation Safety and Noise Abatement Committee Members of the Capital Improvement Program Advisory Committee M bsra of tht, Co nsyvarity G b�-- Camrwtie-(deleted) Members of the Disaster Committee Mm*r-rz of 11w Dta(vcpr clat lle.'%-i3ory Gol4 oil (deleted) Members of the Environmental Committee Members n_fthe.Investment Advisory Connimittee Members of the Library Board of Trustees Members of the Recreation & Parks Commission Members of the Senior Housing Board OFFICE OF THE CITY MANAGER: * City Manager Assistant City Manager 'r..I'vrt ai3:SyArn is h1w,xiger (listed under Police Department) OFFICE OF THE CITY ATTORNEY: * City Attorney Assistant City Attorney Page 2 of 6 50 156 OFFICE OF THE CITY CLERK: City Clerk Deputy City Clerk II (re-titled position) OFFICE OF THE CITY TREASURER: * City Treasurer Deputy City Treasurer II (re-titled position) FINANCE DEPARTMENT: Director of Finance Fiscal Services Manager Accounting Manager Business Services Manager Purchasing Agent FIRE DEPARTMENT Fire Chief Dope, Fire whiff. (deleted position) Fire Marshal (added position) Environment Safety Manager(added position) Battalion Chief(s) Management Analyst (added position) HUMAN RESOURCES DEPARTMENT Director of Human Resources Human Resources Manager LIBRARY DEPARTMENT: Director of Library Services Librarian Senior Librarian(s) PLANNING & BUILDING SAFETY DEPARTMENT: Director of Planning& Building Safety Planning Manager Building Safety Manager Residential Sound Insulation Manager Assistant Planner Associate Planner Page 3 of 6 51 157 Building Inspector(s) Construction Coordinator(s) Economic Development Analyst Plan Check Engineer Plan%inq T:,. zl,\-�czian (deleted position) Principal Planner Property Owner Coordinator RSI Design Coordinator(added position) License Permit Specialist (added position) Senior Building Inspector(s) Senior Plan Check Engineer POLICE DEPARTMENT Police Chief Police Captain(s) Information Systems Manager (reassigned Information Systems to Police Department from Office of the City Manager) PUBLIC WORKS DEPARTMENT Director of Public Works Assistant City Engineer Principal Engineer General Services Manager Streets Supervisor Water Supervisor Wastewater Supervisor Manaeemcnt Analyst (added position) RECREATION AND PARKS DEPARTMENT Director of Recreation and Parks Parks Superintendent Recreation Superintendent Senior Administrative Analyst (added position) * Listed in the code for information purposes only. These positions file under Government Code Section 87200 with the Fair Political Practices Commission. CONSULTANTS: All consultants except those included by the City Manager in accordance with the following procedure: Page 4 of 6 52 158 The City Manager may determine in writing that a particular consultant, although a "designated position," is hired to perform a range of duties that requires the consultant to fully comply with the disclosure requirements described in this section. Such written determination must include a description of the consultant's duties and, based upon that description, a statement of the extent of disclosure requirements. The City Manager determination is a public record and must be retained for public inspection in the same manner and location as this conflict of interest code. E. Disclosure Requirements Designated employees must disclose all interests as required by the Political Reform Act and regulations promulgated thereto. When a new position classification is created by the Human Resources Department for City Council approval, the Duman Resources Department will recommend that the City Council decide whether the new position will be required to file a Statement of Economic Interest and be included as a designated position in the Conflict of Interest Code. When the City Council establishes a Commission, Committee, or Board,the City Council will decide whether the members of the Commission, Committee or Boards be included as a designated position in the Conflict of Interest Code and the members of the Commission, Committee or Board so designated by the City Council, will be required to file a Statement of Economic Interest." SECTION 3: Resolution No. 4778 (adopted July 17, 2012)and any other resolution or policy purporting to establish a conflict of interest code, are superseded by this Resolution and thus repealed in their entirety. SECTION 4: Repeal of any provision of any resolution or policy herein will not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before, this Resolution's effective date. Any such repealed part vv.11 remain in fiµll force and eff�Ct for sustaiping action or prosecuting �Anlafinnc nor_.iirrino before the effective date of this Resolution. SECTION 5: The City Clerk will certify to the passage and adoption of this Resolution and enter it into the book of original resolutions. SECTION 6: This Resolution will become effective immediately upon adoption. PASSED AND ADOPTED this 161}i day of 2014, SPU zann�tes, Mayor ATTEST: Page 5 of 6 53 159 f �i� Tracy Weaver, City C'161: APPROVED AS TO FORM: Mark D. Hensley,City Attorney By: Karl H. B rger,Assistant City Attorney Page 6 of 6 54 160 -It Pr. /I,, Rp(;-I EL SEGUNDO CITY COUNCIL MEETING DATE: st 5,201'4 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding the adoption of a Conflict of Interest Code required by The Political Reform Act (Government Code Section 81000 et. seq.) rescinding Resolution No. 4778, and adopting a new resolution approving a new Conflict of Interest Code. (Fiscal Impact:None) RECOMMENDED COUNCIL ACTION: 1. Adopt resolution; 2. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: Draft Resolution FISCAL IMPACT: None Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A ORIGINATED BY: Cathy Domann,Deputy City Clerk 1:11 REVIEWED BY: Tracy Weaver, City Clerk APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: The California Government Code requires that no later than July of each even numbered year, the City Council shall direct the City Clerk to review and recommend changes to the City's Conflict of Interest Code to be adopted no later than October 1, 2014. The City's Code lists certain "designated employees" that make or participate in the making of decisions which may foreseeably have a material effect on economic interests. The City's Code supplements state law (which already requires certain City officials to file conflict of interest disclosure statements) and its requirements are in addition to other requirements of the Political Reform Act("PRA"), such as a general prohibition against conflicts of interest. Since the update of the Code in 2012, the City Clerk's office has reviewed the current Code and is recommending the following changes resulting from the addition or deletion of designated positions pursuant to Government Code Section 87302. The addition of the new class specification of RSI Design Coordinator, the elimination of the Deputy Fire Chief class specification, and the re-titled class specifications of Deputy City Clerk II (formerly Deputy City Clerk) and Deputy City Treasurer II (formerly Deputy City Treasurer). The class specifications of Fire Marshal, and Environmental Safety Manager were inadvertently left off the last code 10 55 161 update. It has also been determined that the position of License Permit Specialist should be added and the position of Planning Technician should be deleted. Additionally, the City Manager, in consultation with the City Attorney, is recommending that members of certain advisory committees, such as the Economic Development Advisory Council and the Community Cable Advisory Committee, be removed from the list of designated employees. As a code reviewing body, the City may exempt certain bodies from its conflict of interest code, provided that the body does not make final governmental decisions, compel or prevent governmental decisions, or make substantive recommendations that are, and over an extended period of time have been, regularly approved without significant amendment or modification by the City Council (FPPC Regs. § 18701(a)(1)(A)). With regard to the Economic Development Advisory Council and the Community Cable Advisory Committee, these committees are solely advisory committees and do not possess decisionmaking authority as defined by the Fair Political Practices Commission. Indeed, a review of these committees' by-laws and reports to the City Council confirm that they are exclusively advisory committees. Accordingly, the City Manager has determined that they are exempt from the disclosure regulations of the PRA. This exemption shall remain in effect until the basis for the grant of exemption no longer exists or the expiration of two years, whichever occurs earlier. 56 162 EL SEGUNDO CITY COUNCIL MEETING DATE: December 04, 2018 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding adoption of a resolution authorizing the destruction of identified records for the Police Department in accordance with the provisions of Section 34090 of the Government Code of the State of California. (Fiscal Impact: Not to exceed $500.00) RECOMMENDED COUNCIL ACTION: 1. Adopt Resolution authorizing the destruction of records for the Police Department; 2. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: Resolution with Attachment FISCAL IMPACT: Included in Adopted Budget Amount Budgeted: $500 Additional Appropriation: N/A Account Number(s): 001-400-1301-6214 (Professional &Technical) STRATEGIC PLAN: Goal: IA: El Segundo provides unparalleled service to internal and external customers. Objective: City operations are unified and integrated ORIGINATED BY: Mona Shilling, Deputy City Clerk REVIEWED BY: Tracy Weaver, City ClerlF' APPROVED BY: Greg Carpenter, City Manager, BACKGROUND AND DISCUSSION: The Police Department has requested to transition older documents for destruction and make space for new records. The documents have been cataloged and are attached as Exhibit A to the Resolution for consideration by Council for approval. Documents from the Police Department are proposed to be destroyed in accordance with Government Code Section 34090. The Police Department has reviewed the listed records, verified that the documents may be destroyed based on the applicable retention schedule adopted by City Council Resolutions 4291, 4471 and 4487 and the Secretary of State Local Government Records Management Guidelines. As required by state law, the City Attorney has given written consent to the destruction of these records. STAFF RECOMMENDATION: The City Council approve the attached Resolution and Exhibit A authorizing the destruction of the specified records in accordance with the California Government Code. 163 RESOLUTION NO. A RESOLUTION AUTHORIZING THE DESTRUCTION OF RECORDS FOR THE POLICE DEPARTMENT IN ACCORDANCE WITH THE CALIFORNIA GOVERNMENT CODE. The Council of the City of EI Segundo does resolve as follows: SECTION 1: The City Council finds as follows: A. Certain documents from the Police Department are proposed to be destroyed in accordance with Government Code § 34090; B. The City Attorney gave written consent to the destruction of these records pursuant to Government Code § 34090; C. Based upon the documents presented for destruction, it does not appear to the City Council that these records need be retained. SECTION 2: Approval and Authorization. Pursuant to Government Code § 34090, the City Council approves the destruction of the records referred to in attached Exhibit 'A," which is incorporated by reference, and authorizes the City Clerk to dispose of the records in any lawful manner. SECTION 3: Upon destroying these documents, the City Clerk is directed to complete a certificate verifying the destruction of these records and file the certificate with the City's official records. SECTION 4: The City Clerk is directed to certify the adoption of this Resolution; record this Resolution in the book of the City's original resolutions; and make a minute of the adoption of the Resolution in the City Council's records and the minutes of this meeting. SECTION 5: This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded by a subsequent resolution. [SIGNATURES ON NEXT PAGE] 164 PASSED AND ADOPTED this 4th day of December 2018. Drew Boyles Mayor ATTEST.- Tracy TTEST:Tracy Weaver City Clerk APPROVED AS TO FORM- Mark D. Hensley, City Attorney 165 EXHIBIT A 166 CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed: - . Records Description Start End Box # Retention Date Date Period Pg. C-33 1992 1998 1 CL+5 Police Administrative/Internal In Storage Pg. C-33 1978 1999 2 CL+5 Police Administrative/Internal In Storage Pg. C-33 1992 1999 3 CL+5 Police Administrative/ Internal In Storage Pg. C-33 1982 1998 4 CL+5 Police Administrative/ Internal In Storage Pg. C-33 1983 2007 5 CL+5 Police Administrative/Internal In Storage Pg. C-33 2005 2005 6 CL+5 Police Administrative/ Internal In Storage Pg. C-33 1994 2007 7 CL+5 Police Administrative/ Internal In Storage _ Pg. C-33 1967 1998 8 CL+5 Police Administrative/Internal In Storage Pg. C-33 1991 2000 9 CL+5 Police Administrative/ Internal In Storage Pg. C-33 1992 2000 10 CL+5 Police Administrative/Internal In Storage Pg. C-33 1994 2000 11 CL+5 Police Administrative/ Internal In Storage Pg. C-33 1996 2004 12 CL+5 Police Administrative/ Internal In Storage Pg. C-33 2003 2003 13 CL+5 Police Administrative/Internal In Storage Pg. C-33 2004 2004 14 CL+5 Police Administrative/ Internal In Storage Pg. C-33 2004 2004 15 CL+5 Police Administrative/ Internal \\pdfileshare\win7user$\jbermudez\Desktop\Documents Destruction\Records Destruction Form ESPD 2018.doc 167 In Storage Pg. C-33 1992 2004 16 CL+5 Police Administrative/ Internal In Storage Pg. C-33 2004 2012 17 CL+5 Police Administrative/ Internal In Storage Pg. C-33 2007 2011 18 CL+5 Police Administrative/ Internal In Storage Pg. C-33 2000 2005 19 CL+5 Police Administrative/ Internal In Storage Pg. C-33 2000 2003 20 CL+5 Police Administrative/ Internal In Storage Pg. C-33 1998 1999 21 CL+5 Police Administrative/ Internal In Storage Pg. C-33 1994 2001 22 CL+5 Police Administrative/ Internal In Storage Pg. C-33 2001 2001 23 CL+5 Police Administrative/ Internal In Storage Pg. C-33 2001 2002 24 CL+5 Police Administrative/ Internal In Storage Pg. C-33 2003 2009 25 CL+5 Police Administrative/ Internal In Storage Pg. C-33 2009 2010 26 CL+5 Police Administrative/ Internal In Storage Pg. C-33 2010 2012 27 CL+5 Police Administrative/ Internal In Storage APPROVED FOR DESTRUCTION: Department Head Date APPROVED FOR DESTRUCTION: City Attorney Date \\pdfiles hare\win7user$\jberm udez\Desktop\Documents Destruction\Records Destruction Form ESPD 2018.doc 168 I TRACY WEAVER, CITY CLERK, HEREBY CERTIFY that the items listed above are approved for destruction on in accordance with City policies and procedures: Tracy Weaver, City Clerk Date *NOTE:: The Records Description must be from the Secretary of State Local Government Records Management Guidelines February 2006. It must include the Index (document type), Category and page number (Refer to pages C5-C15) \\pdfilesh a re\wi n 7u ser$\j berm udez\Desktop\Docu ments Destruction\Records Destruction Form ESPD 2018.doc 169 EL SEGUNDO CITY COUNCIL MEETING DATE: December 4,2018 AGENDA ITEM STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION: Consideration and possible action to receive and file a report of emergency communications protocol. (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: 1. Receive and file update and direct staff to develop a citywide emergency communications policy and procedures memo; and/or, 2. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: Emergency Communications Flow Charts STRATEGIC PLAN: Goal: Support Community Safety and Preparedness Objective: The City has a proactive approach to public safety, preparedness and crime that is outcome focused. FISCAL IMPACT: None PREPARED BY: Barbara Voss, Economic Develo ment Manage ;/ APPROVED BY: Greg Carpenter, City Manager BACKGROUND & DISCUSSION: At the October 2, 2018 City Council meeting, Council directed staff to review the city's emergency communications procedures with the objective of improving internal and external communications and ensuring that city council, city manager, department heads, and the public are notified of significant events quickly. When a significant event occurs that generates interest and/or concern from the community or media attention, it is important that the city be on the leading edge of public notifications. With the prevalence of social media, the speed at which information is distributed to the public via various channels is unprecedented. In an effort to ensure that accurate and timely information is available to the public,the city is updating its emergency communication notification protocol. DEFINING A SIGNIFICANT EVENT Incidents requiring public notification include, but are not limited to, the following: Type 1 —Imminent Threat or Protective Action Required 170 • Hazardous material spills or release involving injuries and/or evacuations • Significant fire ■ Active shooter • Credible Bomb threat ■ Drinking Water Contamination ■ Significant water quality issues ■ Widespread, simultaneous incidents that overwhelm our resources (significant flooding, wind, earthquakes, etc.) ■ Confirmed or highly likely incidents with pre-warning, such as substantiated terrorist threats and/or possible civil unrest • Tsunami • Any Type 2 event that city officials deem necessary to alert the public in mass Type 2—Potential for Public Concern and/or Disruption to Routine Activities • Road closures • Fatal traffic collisions ■ Traffic signal outages the disrupt the flow of traffic • Officer involved shooting • Homicide • Unscheduled water outages • Urban Search and Rescue (USAR) calls that have an economic impact or receive attention in the media or the community • Incidents where mutual aid is called into the city • Rescue calls that are major or likely to cause broad-based community concern ■ Large water main breaks • Power outage that affects a significant portion of the community • Wastewater spills • Controlled incidents at the refinery (smoke, flare, etc.) that may be noticeable to the public • Any significant event involving media coverage COMMUNICATIONS TOOLS The following communications tools will be utilized to notify the public during a significant event. Holding Statement: The holding statement will be used when public safety is responding to an incident and cannot responsibly report reliable information or key messages yet. Holding statements will be prepared in advance, so that they can be issued with only slight modifications specific to the incident. The holding statement will notify the public that the city is aware that the incident has occurred and is working on resolving the situation. Nixle: Nixle is a text alert system to notify the members of the community who have signed up for the service. Nixle is used to issue urgent updates in a Type 1 or Type 2 event. Reverse 911: Reverse 911 is a public alert system used to alert residents and businesses to a significant public safety event using a recorded voice message to landline telephone and registered 171 cell phones within a specific area. Reverse 911 would be utilized only in at Type 1 event where there is an imminent threat to public safety. Social Media (Facebook, Twitter): The city has several social media channels. The city's recently enacted social media policy will guide social media practices. Facebook and Twitter will be used in emergency communications for the following reasons: Facebook: Posting clear and accurate information on Facebook will enable subscribers and their contacts to access official updates from the city and share the city's messages quickly to minimize confusion and misinformation. Twitter: Twitter is a platform that can be accessed by a wide audience and is an effective tool in disseminating limited and short but accurate and timely information to the public. Tweets will direct citizens back to more comprehensive sources of information being provided by the city. Both Facebook and Twitter can easily link to the city's website to provide more information. During a significant event, updates will be provided on the following Facebook and Twitter pages: Facebook: City of El Segundo, El Segundo Police Department and El Segundo Fire Department Twitter: El Segundo Police Department and El Segundo Fire Department Website Homepage: During a Type 1 or Type 2 incident, official statements will be posted on the City's homepage. Website Dedicated Page: In a situation where ongoing updates are required, a dedicated web page will be activated to assist in providing information to the public. This page will be pre-prepared and ready to be launched during a Type 1 incident. This page will serve as a platform where information regarding the incident will be collected and accessible to the public. Press Statement: In a situation where a press statement is required(e.g. Type 1 incident or media interest), a brief statement will be proactively distributed to the local media, shared on social media and posted on the city's website. The statement will include basic facts about the incident, instructions on what actions residents and other members of the community should take, a point of contact, and where to locate answers for questions and concerns the community may have. Press Release: In a situation where a press release is required (e.g. Type 1 incident or media interest), a press release will be issued that provides a detailed account of the incident. The press release may include formal quotes from city officials and/or the incident commander. The press release will be proactively distributed to the local media, shared on social media and posted on the city's website. Media Interviews: A spokesperson will be available for media calls and/or proactively reach out to the local media. The spokesperson will ensure that information provided to reporters is accurate. The spokesperson will conduct interviews with the media and will assist reporters in accessing city 172 officials for interviews. NOTIFICATION PROCESS The fire chief,police chief or the highest-ranking department management staff who receives notification of the event will be responsible for notification of city manager, city council and department heads. If immediate detailed information is not available (investigations are in progress), a holding statement will be issued and every effort will be made to provide details as soon as practical. If more than one city department responds to an incident, the primary,handling department will be determined and will be responsible for notifications. The incident commander will lead outreach efforts and coordinate notifications. Please refer to the attached flow charts for Type 1 and Type 2 incidents. NEXT STEPS At the direction of City Council, staff will develop and disseminate a citywide emergency communications policy and procedures memo, determine training needed, and coordinate access to the communications tools listed above. 173 ProtectiveType I Incident Imminent Threat or Action Required 1 / / Ste4 / j 1 / Action Notify City Council,City Holding Statement More Detailed Ongoing Updates Press Statement Incident Resolved Manager,Executive Statement and/or Press Release Statement Team,and Emergency Coordinator Responsible Party/ Incident Commander Incident Commander Incident Commander Incident Commander Incident Commander Incident Commander Communications Lead Secondary Deputy City Manager Deputy City Manager Deputy City Manager Deputy City Manager Deputy City Manager Deputy City Manager Communications Emergency Coordinator Emergency Coordinator Emergency Coordinator Emergency Coordinator Support Communications Email and Text • Email and text to City • Email and text to • Email and text to City • Phone Calls and/or • Email and text to City Channels Council City Council Council emails to local Council • Reverse 911 • Reverse 911 • Reverse 911 media contacts • Reverse 911 • Nixie • Nixle • Nixie • Social Media • Nixie • Social Media • Social Media • Social Media • City Website • Social Media • City Website • City Website • Dedicated page on • City Website Dedicated page on • Dedicated page on city website • Dedicated page on city website city website city website v - n ' Action Notify City Council,City Holding Statement More Detailed Statement Ongoing updates Incident Resolved Manager,Executive Team, and Emergency Coordinator Responsible Party/ Incident Commander Incident Commander Incident Commander Incident Commander Incident Commander Communications Lead Secondary Deputy City Manager Deputy City Manager Deputy City Manager Deputy City Manager Deputy City Manager Communications Emergency Coordinator Emergency Coordinator Emergency Coordinator Emergency Coordinator Support Communications Email and Text • Email and text to City • Email and text to City • Email and text to City • Email and text to City Channels Council Council Council Council • Nixle • Nixle • Nixle • Nixle • Social Media • Social Media • Social Media • Social Media v U1 EL SEGUNDO CITY COUNCIL MEETING DATE: December 4,2018 AGENDA STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION: Consideration and possible action to receive and file a Fire department Environmental Safety Division Overview report (Fiscal Impact: $0) RECOMMENDED COUNCIL ACTION: 1. Receive and File 2. Alternatively, discuss and take other possible action related to this item ATTACHED SUPPORTING DOCUMENTS: FISCAL IMPACT: None Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A STRATEGIC PLAN: Goal: 2 El Segundo is a safe and prepared City Objective: 1 The City has a proactive approach to risk and crime that is outcome focused and are prepared to respond appropriately when called upon with positive outcomes. ORIGINATED BY: Victor Morales, Environmental Safety Manager VM- REVIEWED BY: Chris Donovan, Fire Chief APPROVED BY: Greg Carpenter, City Manager.% BACKGROUND AND DISCUSSION: The Environmental Safety Division has been established to comply with the mandates of the State Legislature as an administering agency of the State Hazardous Materials Disclosure Program. The Division is designed to be self-sufficient and derives revenues through the requirements of business compliance. The Environmental Safety Division oversees the Certified Unified Program Agency(CUPA) which is tasked with regulatory oversight, administration, permitting, inspection and enforcement on those El Segundo business that handle, use or store specific chemicals. The overall efforts of the El Segundo CUPA, in collaboration with the California Environmental Protection Agency (CalEPA), Department of Toxic Substance Control (DTSC), State Water Resource Control Board (State Water Board), South Coast Air Quality Management District (AQMD) and other State and County agencies are geared towards ensuring community safety related to hazardous materials. 10 176 Given the recent unplanned activities at the Chevron El Segundo facility related to flares and other minor emergencies,the timing is right to provide an overview of the El Segundo Fire Department Environmental Safety Division. Specifically, this report seeks to provide a review of the efforts and actions that are taken to safe-guard the community prior to, during and after a hazardous materials emergency. Supporting this report is a PowerPoint presentation that provides important information related to the City of El Segundo CUPA while reviewing the roles, responsibilities and coordination of those agencies that have administrative oversight and enforcement within our community. The CUPA responds to emergencies involving hazardous materials and encompasses five programs directly related to community safety: • Hazardous Material Emergency Response Plans (Business Plans) • Underground Storage Tank Program (UST) • Aboveground Petroleum Storage Tank Program(APSA) • Hazardous Waste Generator Program (Tiered Permitting) • California Accidental Release Prevention(CalARP) Each of these programs has specific regulatory oversight, inspection and reporting elements that allows for the mitigation of hazardous conditions through collaboration with businesses. The CUPA also provides support to the fire suppression crews in the event of a hazardous materials emergency and is a resource for abatement, clean up and enforcement following any hazardous materials release or chemical spill. That said, the regulatory influence of the CUPA is limited to those five elements identified and does not encompass the entirety of the regulatory framework established to ensure community safety. In fact, there exists Federal, State and County regulatory agencies that conduct separate inspection and enforcement activity outside of the CUPA sphere of influence. A great example is Federal and State laws related to clean air. The El Segundo CUPA has oversight on those businesses that meet certain chemical thresholds,however, if a business has a hazardous material release that involve air quality and air emissions,then Federal EPA,Ca1EPA, and the AQMD take over the regulatory compliance, enforcement and abatement actions. Using the recent flare activities at Chevron as an example,the CUPA regularly inspects the facility for compliance with current laws and regulations. El Segundo CUPA has a solid relationship with Chevron staff and work collaboratively to ensure community safety through the development of Hazardous Material Emergency Response Plans, inspections of Underground Storage Tanks (UST), inspections of Aboveground Petroleum Storage Tanks (APSA), compliance with the Hazardous Waste Generator Program (Tiered Permitting) and compliance with the California Accidental Release Prevention(CaIARP). Yet even with the regular inspection cycle and hundreds of CUPA staff hours dedicated to facility safety at Chevron,process mishaps occur and hazardous materials events, like flaring, occur. During these emergency events CUPA staff, along with fire suppression forces, respond to the facility and initiate mitigation efforts, including notifications to such agencies as CalEPA, AQMD and Los Angeles County Public Health. Once the emergency has concluded, CUPA staff meet with Chevron staff and begin the post-incident investigation process, including reviews of the emergency response plans to identify gaps and make improvement recommendations as needed. El Segundo CUPA is an active participant through all phases of a hazardous materials emergency. 177 The El Segundo Environmental Safety Division is tasked with community safety as it relates to chemicals and other hazardous materials,including working with all business(including Chevron) to improve safety elements of operations. As the CUPA continues to enhance the work efforts, emphasis will be placed on emergency notifications allowing incident commanders faster communications streams. By way of example,future flare activities will seek to increase the speed and frequency of communication between Chevron and the community. And with the changes to the El Segundo CUPA (namely the CalARP Program 4), the El Segundo Fire department will be gradually more involved with the routine day-to-day activities that are known to prevent accidental chemical releases. 178 EL SEGUNDO CITY COUNCIL MEETING DATE: Dec 4, 2018 AGENDA STATEMENT AGENDA HEADING: City Clerk AGENDA DESCRIPTION: Consideration and possible action regarding Council consensus to cancel the January 2, 2019 City Council Meeting. (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: 1. Approve cancellation of the January 2, 2019 City Council Meeting; 2. Alternatively discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: None STRATEGIC PLAN: None FISCAL IMPACT: None Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A ORIGINATED BY: Tracy Weaver, City Clerk( v REVIEWED BY: " APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: The first regular 2019 City Council meeting is scheduled for Wednesday, January 2, 2019, per the ESMC 1-4-4, Section B, should the date of a regular meeting fall upon a holiday when city hall offices are closed then the regular meeting will be scheduled for the next succeeding business day. City Hall will be closed Tuesday, January 1, 2019. Therefore, due to the fact that City Hall will be closed for certain established holidays and because of the additional meeting workload and scheduled travel plans, it would be difficult to meet legal noticing requirements and to properly prepare for the meeting. Traditionally, the first City Council meeting of the new year has been cancelled and therefore staff recommends that Council consider cancelling the January 2, 2019 meeting. 179 EL SEGUNDO CITY COUNCIL MEETING DATE: December 4, 2018 AGENDA STATEMENT AGENDA HEADING: Council Member Nicol AGENDA DESCRIPTION: Consideration and possible action to direct staff to research the possibility of higher density residential in the area east of and abutting Washington Park. (Fiscal Impact: None with this action.) RECOMMENDED COUNCIL ACTION: 1. Discuss the possibility of considering higher density residential in certain areas of the City, and direct staff to research the possibility of higher density residential in the area east of and abutting Washington Park; and/or 2. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: 1. Zoning Map FISCAL IMPACT:None. Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A STRATEGIC PLAN: Goal: N/A Objective: N/A PREPARED BY: Eduardo Schonborn, AICP, Principal Plan REVIEWED BY: Scot Nicol, Council Member APPROVED BY: Greg Carpenter, City Manager DISCUSSION In at least 30 years,I have not witnessed the construction of an apartment building or condominium complex in the city of El Segundo. Some of the impediments may include land availability;zoning regulations, including, height, parking and density; and/or construction costs. We may have reached a point where we need to consider identifying areas in the city to allow for higher density housing, especially in light of California's housing shortage and how El Segundo can evolve to meet the housing needs (or demand). The City's Single-Family (R-1) and Two-Family (R-2) Zoning Districts have helped preserve a low density residential character. These zoning districts result in a density of 8 dwelling units per acre in the R-1, and up to 12 dwelling units per acre in the R-2. The City's densest residential 12 1 180 zoning district is the R-3, Multi-Family Residential. Depending on parcel size, R-3 zoning allows between 18 to 27 dwelling units per acre. For example, on property of 15,000 square feet or less, one unit for every 1,613 square feet is allowed; while on property greater than 15,000 square feet, one unit for every 2,400 square feet is allowed.The feasibility may be limited by height restrictions (26-feet), parking requirements (2 spaces per unit, plus visitor spaces); setback requirements (that are similar to R-1 standards); and/or lot coverage limits (53% maximum). The purpose of this item is to start a dialogue about housing, and whether the City Council wants to encourage higher density residential. If so, then discuss the possibility of identifying opportunity areas within the city to allow for higher density residential, while continuing to preserve the low density character of neighborhoods. For example, as illustrated in the attached Zoning Map, the area bounded by Washington Park on the west, Holly Avenue on the south, Pacific Coast Highway on the east, and Walnut Avenue on the north, is somewhat distinguishable from the core residential neighborhoods of El Segundo and is somewhat isolated. This can be an opportunity area since it does not abut other residentially zoned properties; rather it is separated from R-1 zoned properties by Washington Park. Further,the area abuts non-residential properties that are developed with commercial and office uses, and is also closest to transit. Thus, if the council wanted to encourage higher density housing,this may be the area in which to study further. Ultimately, to allow for higher density housing anywhere in the city will require a General Plan amendment and zone change. Thus, to identify and make an informed policy decision regarding higher density residential zoning, I would suggest that the Council direct staff to research the possibility of higher density residential in the area bounded by Washington Park, Holly Avenue, PCH, and Sycamore Avenue (i.e., the area east of and abutting Washington Park). Staff could develop a proposed approach, schedule and budget, and return to City Council for direction to proceed; include this in the strategic planning prioritization; or take other action as directed by the City Council. 2 181 lip v — '.IfllllEl I II AC A. iiiiil Avg `n LLJ ®r, AVE — I — ' �.. ..--I t 11.411 ' 1f I.A EEt I �TI �I -{-I...� I W cn HIGH SCHOOL o PAL � *E ELE� FFIALr�I ib o 0. SCHOOL AVE l � I I 111�II 1i I.1 !1 CL -_- = _ — UP TF1 q- JA RI=CREATION PAR? Hoo 'Y" 'yygTEF2 _:MIDDLE DEPT SCHOOL a - "- u~,. 0 AVE1! 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Ir i ..II..p it-_I� I�'il 4I r.r.�rrrr q�'p r.�•:r�S. �� 1 ��+/"^. �� ILw, nnuc Vss 1 6N;X1;PI OPNrkFxIM]!9F) ,: �-t^•� CITY OF MANHATTAN BEACH a GN01 Ln0 SIJmli 0 500 1,000 2,000 3,000 4,000 Gr n Ln1 ,rest 'IE"J.SPJ f-F-1 HiIOIJ: EL SEGUNDO CITY COUNCIL MEETING DATE: December 4,2018 AGENDA ITEM STATEMENT AGENDA HEADING:Council Member Pirsztuk AGENDA DESCRIPTION: Consideration and possible action to explore discussion of evaluating the current business license tax structure and recommendations for potential reform during the Fiscal Year 2019-20 Strategic Planning and Budgeting sessions. (Fiscal Impact: $0) RECOMMENDED COUNCIL ACTION: 1. City Council discuss and consider possible action to explore reevaluating the current business license tax structure during the Fiscal Year 2019-20 Strategic Planning and Budgeting sessions. 2. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: None STRATEGIC PLAN: Goal: 5b El Segundo approaches its work in a financially disciplined and responsible way. Objective: 2 The City will maintain a stable, efficient, and transparent financial environment. FISCAL IMPACT: $ (0) Amount Budgeted: $0 Additional Appropriation: N/A PREPARED BY: Joseph Lillio,Finance Director 0 APPROVED BY: Greg Carpenter, City Manager BACKGROUND & DISCUSSION: The City of El Segundo's(the"City")current business license tax structure is detailed in Title 4 of the El Segundo Municipal Code. Most of the current language in Title 4 was developed in the 1960s and 70s,with revisions taking place by Ordinance in 1988, 1996, and 2000. The fee structure is specified in section 4-1-12 of the Municipal Code. A. Basis For Fee: In all cases,the amount of business license fee to be paid under the provision of this Title,by any person,is based upon the number of persons employed,or upon the number of square feet of floor space, or upon square acre of space owned, leased, or rented, or upon the number of vehicles used, or upon the number of machines or other devices used for any business, enterprise, game or activity, or upon the number of rooms or units in any building or structure. 13 184 Listed below in table 1 are some of the general business license fees only. These fees do not necessarily apply to all business types. Table 1: Partial listing of the general business license tax (effective Jan. 1, 2019) Business Tax First 10 employees and 5,000 sq. ft. $105.90 Employee Per employee over 10 $131.20 Square Footage Per square foot over 5,000 $0.26 Home Occupation Flat fee $25.25 1 Contractor–General Engineering,Building,Electrical $154.05 In addition to the tax structure,the City currently offers a sales and use tax credit to businesses to offset the cost of the business license. This credit was implemented as a business attraction tool. The current structure of this credit permits businesses to utilize this credit each year without a sunset date. Some businesses may be entitled to a sales tax credit if sales tax is collected and apportioned to the City of El Segundo. This credit is based solely on the 1% local sales and use tax allocated to the City and is calculated on the actual amount of sales and use tax received by the City that was generated by the business. This credit may offset up to 100% of the business license tax. Table 2 below depicts a five years history of the annual sales tax credit the City has provided to businesses. Table 2: Sales tax credits provided to businesses from FY 13-14 through 17-18 Fiscal Year Sales Tax Credit Claimed FY 13-14 1,213,618 FY 14-15 1,370,039 FY 15-16 1,368,535 FY 16-17 1,320,048 — FY 17-181,1985370 Total. The City also offers a credit to businesses that pay late and are assessed a late penalty. The late penalty credit offers businesses a 50%credit of the total amount paid in late penalties as a credit to the amount due the subsequent year. For example, if a business submitted the renewal late(after January 31)and was assessed a penalty of$1,000,50%of this amount($500)would be credited to the business account the subsequent renewal year. It is recommended,during the FY 2019-20 strategic planning and budgeting sessions,that City Council and City staff discuss the current business license tax structure and potential reforms that would result in the business license tax being more effectively implemented with today's changing business climate. In addition,there are many outdated categories of business types and outlined processes that were created in the City's business license tax code in the 1950s and 1960s that no longer exist. There needs to be a general"clean-up"of these categories and processes in order to modernize the language in the code. In order to make any changes to the business license tax structure,the voters in El Segundo will have to 185 approve these changes during a general City election. The next election is in 2020.The proposed ballot measure would need to be finalized four months prior to the election date. 186