CONTRACT 5314H Amendment CLOSED Agreement No. 5314H
Agreement No.
EIGHTH AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT NO. 5314
BETWEEN
THE CITY OF EL SEGUNDO AND
MANAGEMENT PARTNERS CORPORATION
This Eighth Amendment is entered into this Is'day of October, 2018, by and between the
CITY OF EL SEGUNDO, a municipal corporation and general law city ("CITY") and
MANAGEMENT PARTNERS CORP., an Ohio Corporation ("CONSULTANT"). The parties
agree as follows:
1. Pursuant to Section 35 of the Agreement between the parties, Section 2 of the
Agreement ("Scope of Services") is amended to add the services described in the
attached Exhibit J "Mid-Managers Teambuilding Workshop", and Exhibit K, "Two-
Day Executive Team Retreat and half-day Strategic Planning Workshop"; which is
incorporated herein by this reference.
2. The parties also desire to amend the Agreement by increasing the total amount of the
Agreement by $30,200, so that the total, not-to-exceed amount of the Agreement is
$95,300.
3. The term of this contract is amended to expire September 30, 2019.
4. This Amendment may be executed in any number or counterparts, each of which will
be an original, but all of which together constitutes one instrument executed on the
same date.
5. Except as modified by this Amendment, all other terms and conditions of Agreement
No. 5314 remain the same.
[Signatures on next page]
-1-
Agreement No. 5314H
Agreement No.
IN WITNESS WHEREOF the parties hereto have executed this Amendment the day and
year first hereinabove written.
CITY OF EL SEGUNDO MANAGEMENT PARTNERS
CORPORATIO
N
;reg4pe er, Gerald Newfarme
r
City anager President/CEO
A*I'I'E 'T':
a WW
U,�, Taxpayer ID No. 31-1407585
..........
TratWea er,
City Clerk
APPROVED AS TO FORM:
for
Mark D. Hensley,
City Attorney
-2-
Agreement No. 5314H
Exhibit J
Managernen�
W
a
PartnersM
October 18,2018
Mr. Greg Carpenter
City Manager
City of El Segundo
350 Main Street
El Segundo,CA 90245
Dear Mr. Carpenter:
Thank you for the opportunity to submit a proposal to facilitate a one-day teambuilding
workshop with your executive team and mid-managers this fall. We know the value of
allocating time for strengthening working relationships, ensuring that the team has a common
understanding of the City's priorities,and discussing ways the team can work most effectively
to carry out its important work.We have the experience and skills to organize and conduct the
workshop and would be pleased to do so.Jan Perkins,Senior Partner,will again serve as
facilitator.
As you may know,Management Partners is a professional management consulting firm
specializing in helping local government leaders. The firm is staffed with 80 professionals who
are experienced public service managers as well as qualified management consultants.Our
consultants carry out a full range of projects for local government leaders including
teambuilding,strategic planning,organization reviews, executive coaching,performance
management,and development process reviews. Each assignment we undertake receives
careful,professional attention and we take pride in the quality of our work.
.Approach
To make the best use of all team members'time during this workshop, careful advance
planning will be done.This will include meeting with you and your team before the staff
workshop,preparing agendas and other materials for the session and reviewing them with you,
and coordinating logistics.Following the workshop,we will prepare a summary of the
discussions and agreements reached.
1730 MADISON ROAD • CINCINNATI,OH 45206 a 513 8615400 • FAx 513 8613480 MANAGEMENTPARTNERS.COM
2107 NORTH FIRST STREET,SUITE 470 • SAN JOSE,CALIFORNIA 95131 • 408 437 5400 • FAx 408 453 6191
3152 RED HILL AVENUE,SUITE 210 • COSTA MESA,CALIFORNIA 92626 • 949 2221082 • Fax 408 453 6191
Agreement No. 5314H
Mr.Greg Carpenter Page 2
The following describes the plan of work anticipated for the engagement.
Activity 1 —Prepare for Workshop
Key tasks involved in preparing for the workshop include the following:
Meet with you and your team.Jan will meet with you and your executive team to learn
about the group's objectives for the session.
» Prepare agenda.Jan will prepare a draft agenda and review it with you or Finance
Director Joe Lillio.She will finalize the agenda based on feedback received.
» Coordinate logistics.Jan will provide advice about room set up and other logistics to
help ensure a smooth workshop.
» Prepare materials.Jan will prepare materials in advance to ensure a productive day.
Materials will include a PowerPoint and various handouts to be copied by the City for
distribution.
Activity 2—Facilitate Workshop
The workshop will be one day in length. It will be facilitated in a way that is engaging and
encourages all executive team members and mid-managers to fully participate.Jan will use a
combination of small and large group activities during the day.
After the workshop,we will prepare a report summarizing the results and follow-up steps to be
taken.
Facilitator
Jan Perkins will facilitate the workshop.She will be assisted at the workshop by one of our team
members.Jan's qualifications are provided below.
Jars Perkins, Senior Partner
Jan has 30 years of management experience in local government.Before joining Management
Partners in 2005 she served in several California and Michigan jurisdictions,including as city
manager in Fremont and Morgan Hill,California.She also served the cities of Santa Ana,
California;Grand Rapids,Michigan;and Adrian,Michigan. She provides assistance to
government leaders in organizational analysis, leadership development,facilitation,strategic
planning,teambuilding,executive performance evaluation, and policy board/staff effectiveness.
Jan is a frequent speaker at conferences and has authored a number of articles including
"Hiring 2.0: 23 Creative Ways to Recruit and Keep Great Staff,"which appeared in the
January/February 2011 issue of Public Management magazine;"Successful Leadership," which
appeared in the March 2005 issue of Public Management magazine; "The Value of Going Back to
the Basics," co-authored with former Fremont Mayor Gus Morrison,which appeared in the June
2005 issue of Western City magazine; "It's (Gulp)Evaluation Time,"July 2005, PM magazine;
Agreement No. 5314H
Mr.Greg Carpenter Page 3
"Ethics:Alive and Well," co-authored by Elizabeth Keller and published in the
January/February 2007 issue of Public Management,and "Assessing the Ethical Culture of Your
Agency," co-authored by JoAnne Speers and Arne Croce,which appeared in the
January/February 2007 issue of Public Management;"Building Career Resiliency:Hone Your
Ability to Grow From Adversity," co-authored with Pat Martel,which appeared in the March
2016 issue of Public Management; "Maximizing Manager Success," co-authored by Kevin
Duggan,Frank Behest and Kevin O'Rourke, published in the April 2016 issue of Public
Management, "A Constructive Dialogue:Facilitated Performance Reviews Can Provide
Meaningful Feedback," co-authored by Frank Benest,published in the November 2016 issue of
Public Management, and a variety of short articles published on the League of Women in
Government website.She has a masters' degree in public administration from the University of
Kansas,completed the Program for Senior Executives in State and Local Government from
Harvard University and is an 1CMA Credentialed Manager.
Project Hours and Cost
Management Partners estimates 54 hours will be required for planning and facilitating the
workshop.We will complete the plan of work described above for a fixed fee of$9,300,which
includes all expenses.
We would enjoy working with you once again.If you have any questions,please feel free to
contact Jan Perkins at 949-202-8870.
Sincerely,
Andrew S.Belknap
Regional Vice President
Accepted for the City of El Segundo by:
Name:
Joseph LOU% Finance Urectar
Title:
Date: 10 IJ
Agreement No. 5314H
Exhibit K
,,>: w
Management
W' 'I
Parte irs
October 25, 2018
Mr. Greg Carpenter
City Manager
City of El Segundo
350 Main Street
El Segundo, CA 90245
Dear Mr.Carpenter:
Thank you for the opportunity to submit a proposal to facilitate a two-day executive team
workshop and a half-day City Council/executive staff strategic planning session in 2019,and
then update the City's strategic plan document.Jan Perkins,Senior Partner,will again serve as
facilitator.
Management Partners is a professional management consulting firm specializing in helping
local government leaders.The firm is staffed with 80 professionals who are experienced public
service managers as well as qualified management consultants.Our consultants carry out a full
range of projects for local government leaders including teambuilding,strategic planning,
organization reviews,executive coaching, performance management,and development process
reviews. Each assignment we undertake receives careful,professional attention and we take
pride in the quality of our work.
Approach
To make the best use of Council's and executive team members' time during these two sessions,
careful advance planning will be done.This will include meeting with you and your team
before the staff workshop,conducting interviews with Council members for the strategic
planning session,preparing agendas and other materials for both sessions and reviewing them
with you, and coordinating logistics.Following both sessions,we will prepare a summary of the
discussions and direction provided.
The following describes the plan of work anticipated for the engagement.
1730 MADISON ROAD ! CINCINNATI,OH 45206 • 513 8615400 - FAX 513 8613480 MANAGEMENTPARTNERS.COM
2107 NORTH FIRSTSTREET,SUITE 470 • SAN JOSE,CALIFORNIA 95131 • 408 437 5400 a FAX 408 453 6191
3152 RED HILL AVENUE,SUITE 210 • COSTA MESA,CALIFORNIA 92626 • 949 2221082 * FAX 408 453 6191
Agreement No. 5314H
Mr.Greg Carpenter Page 2
Activity 1—Prepare for and Facilitate Executive Team Workshop
Key tasks involved in preparing for the workshop include the following:
Meet with you and your team.Jan will meet with you and your team to learn about the
group's objectives for the session.
» Prepare agenda and materials.Jan will prepare a draft agenda and various workshop
materials and review them with you.She will finalize the agenda based on your
feedback.Items that may be on the agenda include:
o Review progress made since the 2018 teambuilding workshop,
o Review expectations and team norms set in 2018,
o Discuss communication styles and preferences,
o Discuss current issues and concerns to the group, and
o Discuss the Council strategic planning session to be held in the summer.
» Coordinate logistics.Jan will provide advice about room set up and other logistics to
help ensure a smooth workshop.
» Facilitate Workshop.The executive team workshop will be two days in length.It will be
facilitated in a way that is engaging and achieves the intended objectives.Jan will use a
combination of small and large group activities during the day.
» Prepare Summary Report. After the workshop,we will prepare a report summarizing
the results and follow-up steps to be taken.
Activity 2—Prepare for and Facilitate City Council Strategic Planning Session
Key tasks involved in preparing for the workshop include the following:
» Interview Council members.Jan will spend a day on site to conduct individual
interviews with each Council member and to meet with you to discuss the strategic
planning session. She can conduct any of the interviews over the phone if one or more of
the Council members are not available for an in-person meeting but in person meetings
are preferred.
Some of the questions Jan will ask Council members include:
o What are some of the City's key accomplishments over the past year?
o What are the most important strategic issues facing El Segundo?
o What are your top three priorities for the coming year?
o What other issues would you like to discuss at the strategic planning sessions?
Jan will summarize the results of the interviews.
Prepare agenda. She will prepare an agenda and review it with you.She will finalize it
based on your input.
Agreement No. 5314H
Mr.Greg Carpenter Page 3
» Prepare workshop materials and coordinate with staff on other materials.We will
create a slide deck.for the workshop.Jan will also coordinate with staff on other
handouts,such as status updates of priorities established in 2018 and other items.
Facilitate strategic planning session.Jan will,facilitate the session in a way that is
engaging and interactive,using processes to encourage Council members and staff to
have an open dialogue about priorities and productively discuss their interests.Jan will
facilitate consensus building throughout the session.
Prepare updated strategic plate.After the strategic planning session,we will update the
strategic plan with the direction provided by the Council.
Facilitator
Jan Perkins will facilitate the workshops again this year.Her qualifications are provided below.
Jan Perkins, Senior Partner
Jan Perkins has 30 years of management experience in local government. Before joining
Management Partners in 2005 she served in several California and Michigan jurisdictions,
including as city manager in Fremont and Morgan Hill,California.She also served the cities of
Santa Ana,California;Grand Rapids,Michigan;and Adrian,Michigan.She provides assistance
to government leaders in organizational analysis, leadership development,facilitation,strategic
planning, teambuilding,executive performance evaluation, and policy board/staff effectiveness.
Jan is a frequent speaker at conferences and has authored a number of articles including
"Hiring 2.0: 23 Creative Ways to Recruit and Keep Great Staff," which appeared in the
January/February 2011 issue of Public Management magazine;"Successful Leadership,"which
appeared in the March 2005 issue of Public Management magazine; "The Value of Going Back to
the Basics," co-authored with former Fremont Mayor Gus Morrison,which appeared in the June
2005 issue of Western City magazine; "It's(Gulp)Evaluation Time,"July 2005,PM magazine;
"Ethics:Alive and Well," co-authored by Elizabeth Keller and published in the
January/February 2007 issue of Public Management, and "Assessing the Ethical Culture of Your
Agency,"co-authored by JoAnne Speers and Arne Croce,which appeared in the
January/February 2007 issue of Public Management; "Building Career Resiliency:Hone Your
Ability to Grow From Adversity," co-authored with Pat Martel,which appeared in the March
2016 issue of Public Management; "Maximizing Manager Success," co-authored by Kevin
Duggan,Frank Benest and Kevin O'Rourke,published in the April 2016 issue of Public
Management,"A Constructive Dialogue:Facilitated Performance Reviews Can Provide
Meaningful Feedback," co-authored by Frank Benest,published in the November 2016 issue of
Public Management, and a variety of short articles published on the League of Women in
Government website.She has a masters' degree in public administration from the University of
Kansas, completed the Program for Senior Executives in State and Local Government from
Harvard University and is an ICMA Credentialed Manager.
Agreement No. 5314H
Mr.Greg Carpenter Page 4
Project Hours and Cost
Management Partners estimates 113 hours will be required for the sessions.We will complete
the plan of work described above for a fixed fee of$20,900,which includes all expenses,as
shown in the following table.
1.Two-Day Executive Team Workshop $11,200
2.Council Strategic Planning Workshop and Update of Strategic.Plan $9,700
TOTAL $20,900
We would enjoy working with you once again.If you have any questions,please feel free to
contact Jan Perkins at 949--202-8870.
Sincerely,
Andrew S.Belknap
Regional Vice President
Accepted for the City of El Segundo by:
Name:
Title:
Date: