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2018 Oct 02 - CC MIN MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, OCTOBER 2, 2018 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER — Mayor Boyles at 6:00 PM (Opened at 6:OOPM due to a lack of quorum at 5:00 PM). ROLL CALL Mayor Boyles Present Mayor Pro Tem Pirsztuk Present Council Member Brann Present Council Member Pimentel Present Council Member Nicol Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) None SPECIAL ORDER OF BUSINESS: Mayor Boyles announced that Council would be meeting in closed session pursuant to the items listed on the Agenda. CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d)(1): -1- matters 1. Sean Norwood v. City of El Segundo, Workers Compensation Appeals Board Case No. ADJ 10243733 CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1- matters. Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters. MINUTES OF THE REGULAR COUNCIL MEETING OCTOBER 02,2018 PAGE NO. 1 DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -2- matters 1. Public Employee Performance Evaluation Title: City Manager 2. Public Employee Performance Evaluation Title: City Attorney APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -8- matters 1. Employee Organizations: Police Management Association; Police Officers Association; Police Support Services Employees Association; Fire Fighters Association; Supervisory, Professional Employees Association; City Employee Association; and Executive and Management/Confidential Employees (unrepresented groups). Agency Designated Representative: Irma Moisa Rodriquez, City Manager, Greg Carpenter and Human Resources Director. Adjourned at 10:22PM MINUTES OF THE REGULAR COUNCIL MEETING OCTOBER 02, 2018 PAGE NO.2 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, OCTOBER 2, 2018 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Boyles at 7:00 PM INVOCATION — Pastor George Lopez, The Bridge Church PLEDGE OF ALLEGIANCE — Council Member Brann PRESENTATIONS a) Presentation by Chief Whalen of the EI Segundo Police Department introducing New HR Analyst, Marilyn Dyson and New Police Assistant 1, Alejandra Rivera. b) Proclamation read by Council Member Council Member Brann, proclaiming Fire Prevention Week October 7 through October 13, 2018 and presented it to Chief Donovan. c) Presentation by Rod Spackman, Manager of Government affairs for Chevron, regarding the Chevron refinery catalyst dust release. ROLL CALL Mayor Boyles Present Mayor Pro Tem Pirsztuk Present Council Member Brann Present Council Member Pimentel Present Council Member Nicol Present PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per person, 30 minute limit total) Scott Houston —West Basin Municipal Water District— Gave an updated on upcoming events at the Water District. Daniel and twin brother Gabriel, Troops 762 of Scout House —Attending tonight to view a City hall Meeting to obtain their Communications Mayor badge. CITY COUNCIL COMMENTS — (Related to Public Communications) A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MINUTES OF THE REGULAR COUNCIL MEETING OCTOBER 02, 2018 PAGE NO. 3 MOTION by Council Member Brann, SECONDED by Mayor Pro Tem Pirsztuk to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) 1. Consideration and possible action to amend the Development Standards of the Corporate Campus Specific Plan (CCSP) § V(F)(4)(c)(8) to allow balconies to project up to 10 feet into a required setback. The City Council Certified a Final EIR (FEIR) on January 2, 2002 for the development of the CCSP. The proposed project is exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., "CEQA") and the regulations promulgated thereunder (14 California Code of Regulations §§ 15000, et seq., the "State CEQA Guidelines"), since it involves a minor revision to the Development Standards. No new significant effects previously analyzed in the FEIR will result from a minor modification to the Development Standards. Accordingly, no further environmental review is required pursuant to 14 Cal. Code Regs. § 15168(a)(3) in connection with the issuance of rules and regulations. (Applicant: William Messori, representing EVA Airways Corporation). (Fiscal Impact: None) Deputy City Clerk I Sandoval stated that proper notice had been given in a timely manner and that written communication had been received in the City Clerk's office.. Sam Lee, Director of Planning and Building Safety, introduced the item. William Messori, gave a presentation and answered Council's questions. Public Comment: No Public Comment MOTION by Council Member Brann, SECONDED by Mayor Pro Tem Pirsztuk to close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Council Discussion David King, Assistant City Attorney, read by title only: ORDINANCE NO. 1575 AN ORDINANCE APPROVING AN AMENDMENT TO THE CORPORATE CAMPUS SPECIFIC PLAN DEVELOPMENT STANDARDS TO ALLOW BALCONIES TO PROJECT INTO A REQUIREDS SETBACK. Council Member Brann introduced Ordinance No. 1575. The second reading and adoption of the Ordinance is scheduled for October 16, 2018. MINUTES OF THE REGULAR COUNCIL MEETING OCTOBER 02, 2018 PAGE NO.4 C. UNFINISHED BUSINESS 2. Consideration and possible action to receive and file report on Accessory Dwelling Unit (ADU) plan checks and permits since adoption of the ADU ordinance in July, 2017 (12 month review). (Fiscal Impact: None) Sam Lee, Director of Planning and Building Safety, gave a presentation. Council Discussion Council consensus to receive and file report regarding ADU plan checks and permits. D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 3. Approve Warrant Numbers 3022788 through 3023017 and 9000572 through 9000572 on Register No. 24 in the total amount of$1,788,369.39 and Wire Transfers from 9/10/18 through 9/23/18 in the total amount of $2,940,308.66. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and/or adjustments; and wire transfers. 4. Approve Special City Council Minutes of September 4, 2018 (Budget Session III), Regular City Council Minutes of September 4, 2018 and Regular City Council Minutes of September 18, 2018. 5. Authorize the City Manager to execute an amendment no 4698C to License Agreement No. 4698, in a form approved by the City Attorney, with The EI Segundo Nursery School Group ("Co-Op") to operate a non-profit pre-school at the Clubhouse Building for three years at $600.00 per year. (Fiscal Impact: estimated revenue of$1800.00) 6. Waive second reading and adopt Ordinance No. 1573 regarding Environmental Assessment No. EA-1011, General Plan Amendment No. GPA 13-01, Zone Change No. ZC 13-01, and Zone Text Amendment No. ZTA 13-01 for the Smoky Hollow Specific Plan update project. (Applicant: City of EI Segundo) Address: Smoky Hollow (Fiscal Impact: None) — Record noted that Mayor Boyles and Council Member Nicol did not vote on this item due to possible conflict of interest. Passed by verbal 3/0. MINUTES OF THE REGULAR COUNCIL MEETING OCTOBER 02, 2018 PAGE NO.5 7. Waive second reading and adopt Ordinance No. 1574 regarding City Council approval of Environmental Assessment No. EA-1198 and Zone Text Amendment No. ZTA 17-06 to establish a parking in-lieu fee program in the Smoky Hollow area. (Applicant: City of EI Segundo) Address: Citywide (Fiscal Impact: None) Item continued to the Regular City Council Meeting of October 16, 2018. 8. Approve the Joint Powers Agreement for the Los Angeles Area Regional Training Group (RTG), adopt Resolution No. XXX supporting the EI Segundo Fire Department's membership within the RTG authority and authorize the City Manager to execute the JPA. (Fiscal Impact: $0) — 9. PULLED BY COUNCIL MEMBER BRANN MOTION by Mayor Pro Tem Pirsztuk, SECONDED by Council Member Brann approving Consent Agenda items 3,4,5,6,7(see item #E6 and #E8 for notes). MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 PULLED ITEMS: 9. Approve ongoing professional service agreements and blanket purchase orders for FY 2018/2019 in excess of$50,000 for various departments; and possible action to waive the formal bidding process and authorize the continued purchase of various goods and services as described below. (Fiscal Impact: Included in the FY 18/19 Budget: General Fund $2,311,321; Asset Forfeiture Fund $13,000; Prop A Fund $30,000; Water Enterprise Fund $109,000; Wastewater (Sewer) Enterprise Fund $13,000; Golf Course Enterprise Fund $96,000) Recommendation — 1. Authorize the City Manager to execute an amendment no. 4095H to Agreement No. 4095 with High Point Strategies, LLC for City's advisors and advocate regarding issues relating to LAWA, LAX, FAA, MTA and other Los Angeles agencies, in a form approved by the City Attorney to (1) extend the term of the agreement to September 30, 2019; (2) authorize payment for services up to $75,000 (General Fund — City Manager); and (3) take such additional, related, action that may be desirable. 2. Authorize the City Manager to issue a blanket purchase order to Baker & Taylor Information Services for supplying books and other library materials for not to exceed amount of$ 85,145 in FY 2018/2019 (General Fund - Library). 3. Authorize the City Manager to extend ongoing service agreements with J. Lee Engineering provides plan check and inspection consulting services for the Building and Safety Division amendment no. 3790P in the amount not to exceed $120,000 in FY 2018/2019 (General Fund — Building Safety). MINUTES OF THE REGULAR COUNCIL MEETING OCTOBER 02, 2018 PAGE NO.6 4. Authorize the City Manager to extend ongoing service agreement with JAS to provide plan check and inspection consulting services for the Building and Safety Division Amendment No. 4695F in the amount not to exceed $60,000 in FY 2018/2019 (General Fund — Building Safety). 5. Authorize the City Manager to extend ongoing service agreement with Hayer Consultants, Inc. to provide plan check, permitting staff, and inspection consulting services for the Building and Safety Division Amendment No. 4907G in the amount not to exceed $75,000 in FY 2018/2019 (General Fund — Building Safety). 6. Authorize the City Manager to extend ongoing service agreement with Michael Baker International Amendment No. 4716F to provide professional planning consulting and interim staffing services for the City's Planning Division in the amount not to exceed $120,000 in FY 2018/2019 (General Fund — Building Safety). 7. Authorize the City Manager to extend ongoing service agreement with CSG Consultants to provide professional planning consulting services for the City's Planning Division Amendment No. 5236B in the amount not to exceed $100,000 in FY 2018-2019 (General Fund — Building Safety). 8. Authorize the City Manager to extend ongoing service agreement with Westchester Medical Group/Center for Heart and Health to provide annual fitness for duty, and annual physical examinations for public safety and executive physical examinations, Amendment No. 3912J with 5 year extension not to exceed $60,000 per FY, not to exceed $60,000 in FY 2018/2019 (General Fund — Human Resources/Fire). 9. Authorize the City Manager to amend the contract, Amendment No. 5545A with HR Dynamics & Performance Management to add consulting services in the Human Resources Department. The total cost for FY 18-19 is not to exceed $100,000 (General Fund - Human Resources). 10.Authorize the City Manager to amend the contract, Amendment No. 3881 D with All Cities Management Services, Inc. for ongoing services to provide crossing guard services for the EI Segundo School District not to exceed $103,626 in FY 2018/2019 (General Fund — Finance Administration (non-departmental). 11.Authorize the City Manager to issue a blanket purchase order to The Pun Group LLP for auditing services of the City's internal controls and annual financials not to exceed amount of$64,000, Agreement No. 5599 in FY 2018/2019 (General Fund —Accounting Services) 12.Authorize the issuance of a blanket purchase order to Hinderliter De Llamas & Associates (Agreement#3313) to provide professional services related to sales and use tax for an amount not to exceed $100,000 in FY 2018/2019 (General Fund — Finance Business Services). MINUTES OF THE REGULAR COUNCIL MEETING OCTOBER 02, 2018 PAGE NO. 7 13.Authorize the City Manager to amend the contract Amendment No. 481 OF with Robert Half International to provide professional staffing services to various departments for an amount not to exceed $500,000 in FY 2018-2019 (General Fund — City-wide departments). 14.Authorize the issuance of a blanket purchase order to Lane Donovan Partners, LLC (Agreement#3399) to provide management services for The Lakes Golf Course for an amount not to exceed $96,000 in FY 2018/2019 (Golf Course Enterprise Fund — Recreation & Parks). 15.Authorize the City Manager to extend Agreement # 4096 Amendment No. 40961 with Landcare USA, LLC in a form approved by the City Attorney and issuance of a blanket purchase order to provide weekly landscape services for an amount not to exceed $238,540 in FY 2018/2019 (General Fund — Recreation & Parks). 16.Authorize staff to continue to purchase gasoline and diesel fuel for City vehicles and equipment through the use of spot market purchasing in an amount not to exceed $315,000 in FY 2018/2019 (General Fund = $250,000; Asset Forfeiture Fund = $13,000; Prop "A" Fund = $30,000; Water Enterprise Fund = $9,000; Wastewater (sewer) Enterprise Fund = $13,000). 17.Authorize the issuance of a blanket purchase order to Metron Farnier in an amount not to exceed $100,000 in total for the purchase of single jet AMR water meters for the City's water system in FY 2018/2019 (Water Enterprise Fund). 18.Authorize the City Manager to extend the ongoing professional service Agreement #4269 with Aerotek Professional Services Amendment No. 42690 for providing temporary staffing service for the Public Works Department not to exceed $200,000 in FY 2018/2019 (General Fund — Public Works, Government Buildings). 19.Authorize the City Manager to amend contract #3957 with Galls LLC for purchasing uniforms and equipment for the Police Department, not to exceed $60,000 in FY 2018/2019 (General Fund — Police Department). Galls, LLC is the only physical location that provides in-house, appointment tailoring, embroidery and distribution of equipment in the State of California 20.Alternatively, discuss and take other possible actions related to these items. Council Discussion MOTION by Council Member Nicol, SECONDED by Mayor Pro Tem Pirsztuk to approve items 2,8,9,11,12,13,14,15,16,17,18,19. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MINUTES OF THE REGULAR COUNCIL MEETING OCTOBER 02, 2018 PAGE NO. 8 E9- 1. 1. Authorize the City Manager to execute an amendment to Agreement No. 4095 with High Point Strategies, LLC for City's advisors and advocate regarding issues relating to LAWA, LAX, FAA, MTA and other Los Angeles agencies, in a form approved by the City Attorney to (1) extend the term of the agreement to September 30, 2019; (2) authorize payment for services up to $75,000 (General Fund — City Manager); and (3) take such additional, related, action that may be desirable. Council Discussion MOTION by Council Member Boyles, SECONDED by Council Member Pirsztuk to approve an Amendment to Agreement No. 4095 with High Point Strategies, LLC. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/1. YES: Boyles, Pirsztuk, Pimentel, and Nicol NO: Brann E9- 3,4,5,6,7 3. Authorize the City Manager to extend ongoing service agreements with J. Lee Engineering provides plan check and inspection consulting services for the Building and Safety Division in the amount not to exceed $120,000 in FY 2018/2019 (General Fund — Building Safety). 4. Authorize the City Manager to extend ongoing service agreement with JAS to provide plan check and inspection consulting services for the Building and Safety Division in the amount not to exceed $60,000 in FY 2018/2019 (General Fund — Building Safety). 5. Authorize the City Manager to extend ongoing service agreement with Hayer Consultants, Inc. to provide plan check, permitting staff, and inspection consulting services for the Building and Safety Division in the amount not to exceed $75,000 in FY 2018/2019 (General Fund — Building Safety). 6. Authorize the City Manager to extend ongoing service agreement with Michael Baker International to provide professional planning consulting and interim staffing services for the City's Planning Division in the amount not to exceed $120,000 in FY 2018/2019 (General Fund — Building Safety). 7. Authorize the City Manager to extend ongoing service agreement with CSG Consultants to provide professional planning consulting services for the City's Planning Division in the amount not to exceed $100,000 in FY 2018-2019 (General Fund — Building Safety). MINUTES OF THE REGULAR COUNCIL MEETING OCTOBER 02,2018 PAGE NO. 9 Council Discussion MOTION by Council Member Nicol, SECONDED by Council Member Pirsztuk to approve items #E9- (3, 4, 5, 6, 7). MOTION PASSED BY UNANIMOUS VOICE VOTE, 4/1 YES: Boyles, Pirsztuk, Pimentel, Nicol NO: Brann E9- 10 10.Authorize the City Manager to amend the contract with All Cities Management Services, Inc. for ongoing services to provide crossing guard services for the EI Segundo School District not to exceed $103,626 in FY 2018/2019 (General Fund — Finance Administration (non-departmental). Council Discussion MOTION by Mayor Boyles, SECONDED by Council Member Brann to approve item #E9- 10. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Council Member Pirsztuk suggested to staff to reach out to ESUSD to do a study on how many crossing guards are needed at each school and what it would cost. F. NEW BUSINESS G. REPORTS — CITY MANAGER — Mentioned that 10/18/18 at 10:18AM is the great California Shake out and encourages everyone to participate in the drill. H. REPORTS — CITY ATTORNEY— None I. REPORTS — CITY CLERK— None J. REPORTS — CITY TREASURER — Not Present K. REPORTS — CITY COUNCIL MEMBERS Council Member Pimentel — Commented on the Smoky Hollow approval; spoke on his recent visit to the air force base; mentioned that Sunday, October 7th, there is a benefit for Jake Walker at Chevron Park and encouraged everyone to join. Council Member Nicol — Congratulated Greg onBizNow event; Ribbon cutting at the Aquatic Center; mentioned the large attendance at the Richmond Street Fair, thanked everyone in the community that participated; mentioned the Lakes subcommittee —two council members will be planning a trip to Orlando because they have a Drive Shack and Top Golf facility that can be visited on the same day, Council Member Brann — Commented on the Ribbon cutting at the Aquatics Center MINUTES OF THE REGULAR COUNCIL MEETING OCTOBER 02, 2018 PAGE NO. 10 Mayor Pro Tem Pirsztuk — Commented on meeting with the Ontario Mayor to discuss the airports and to move forward and partner with LAWA. Mentioned the Resurfacing on Imperial Hwy. asked that there be appropriate signs on Imperial Hwy along Dockweiler not to cross and directed staff to send letter to all businesses that operated along Imperial not to cross. Mayor Boyles — Mentioned Clean Air day October 3, 2018, encouraged everyone to participate. Motioned meeting with Ontario Mayor and discussion on LAWA. Mentioned his meeting with Aerospace corporation and Falcon 9 going up on Sunday. PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per person, 30 minute limit total) — None CLOSED SESSION — Returned at 9:12 PM ADJOURNMENT at 9:09PM Lili Sandoval, Deputy City Clerk I MINUTES OF THE REGULAR COUNCIL MEETING OCTOBER 02, 2018 PAGE NO. 11