CONTRACT 3000 Other . a
63 1 T 80722029 000
December 20, 2001 �Ir^'
Ms. Mary Strenn APR 1 9 2((L'
City Manager
Ci of El Segundo PUBLICENGINEERING
RING
350 Main Street
El Segundo, CA 90245-3895
Metropolitan
Transportation RE: LETTER OF AGREEMENT (LOA) FOR PROJECTS
Authority PROGRAMMED THROUGH THE STATE TRANSPORTATION
IMPROVEMENT PROGRAM(STIP)
One Gateway Plaza
Los Angeles,CA Dear Ms. Strenn:
90012-2952
As part of the 1999 Call for Projects and the 2000 State Transportation
Improvement Program (STIP), the Los Angeles County Metropolitan
Transportation Authority (MTA), at its meeting on July 29, 1999, and the
California Transportation Commission ("CTC"), at its meeting of December
1999, authorized the programming of funds to the City of El Segundo (the
"Project Sponsor") for the Douglas Street Gap Closure, MTA Call for Projects
ID# 6330 (the "Project") subject to the terms and conditions contained in this
STIP Letter of Agreement(LOA).
The terms and conditions of this LOA consist of the following and each is
incorporated by reference herein as if fully set forth herein: Specific Terms of the
LOA, General Terms of the LOA, Attachment A - the Programmed Budget,
Attachment B - the Financial Plan, Attachment C - the Scope of Work,
Attachment D - Reporting and Expenditure Guidelines, Attachment D1 -
Quarterly Progress/Expenditure Report, Attachment E - Special Conditions for
the Project, and any other attachments or referenced therein.
Please acknowledge your acceptance and agreement to the terms and conditions
of this LOA by signing below.
Very truly yours,
Roger Slaoble
"Chief Executive Officer
Accepted and Agreed to:
By:
Name: t�'i � .�':............
Title: -hike— Q APP
Date: K
ATTEST: GllYI/Vl (�(f`-� S ITY ATTORNEY'
T ;.�
City Clerk
For Agency Use Only LOA#P0006330
STPL#
STATE TRANSPORTATION IMPROVEMENT PROGRAM
LETTER OF AGREEMENT
PART I
SPECIFIC TERMS OF THE LOA
1. Title of the Project(the"Project"): Douglas Street Gap Closure
2. Amount of Funds Programmed (the "Funds"): $9,233,000. MTA Board action of July 29,
1999 and CTC approval December 1999, programmed funds to Project Sponsor for the
Project for one year,Fiscal Year(s) (FY)2001-2002.
3. The Funding Agency for this Project(the"Agency")is: CALTRANS
The Programming Agency for this Project is:MTA.
4. Reports and Certifications to be submitted to MTA by Project Sponsor:
• Quarterly Narrative Update on Project Progress(Attachment D1 to the LOA)
• Copies of all reports and information submitted to the Agency, including all progress
invoices and final invoice.
5. Pursuant to Part H Section 7.2, Project Sponsor will submit to MTA copies of Agency
Grant Applications, "Authorization To Proceed" documents(Caltrans Version E-76), and/or
Fund Transfer Agreements and/or the Fund Request it submits to the CTC. The Fund
Request shall be administratively approved by the MTA CEO or his designee before it is
submitted to the CTC.
6. Programmed Budget (the "Programmed Budget") for the sources of funds programmed for
the Project is attached to this LOA as Attachment A.
7. Financial Plan (the "Financial Plan") for the Project is attached to this LOA as
Attachment B.
8. Scope of Work (the "Scope of Work") for the Project is attached to this LOA as
Attachment C.
1
STIP-Letter of Agreement(LOA)P0006330
Douglas Street Gap Closure, Project#6330
9. Reporting and Expenditure Guidelines for the Project are attached as Attachment D.
10. The Quarterly Progress/Expenditure Report is attached as Attachment D1
11. Special Conditions for the Project,if any, are attached to this LOA as Attachment E.
13. No material changes to the Programmed Budget or the Scope of Work shall be funded or
allowed without prior written approval of the MTA and the Project Sponsor. Prior approval
of the CTC may also be required by Caltrans. Such prior approval shall be evidenced by an
amendment to this LOA approved and signed by the MTA Chief Executive Officer or his
designee and Project Sponsor. Project Sponsor shall give advance notice to MTA of all
proposed changes to the Programmed Budget or Scope of Work and both parties shall
participate in any application to the CTC for revised or supplemental Project funding if such
an application is required by Caltrans.
14. MTA's Address:
Los Angeles County Metropolitan Transportation Authority
One Gateway Plaza
Los Angeles, CA 90012
Attn: Jon Grace
Mail Stop 99-22-3
15. Project Sponsor's Address:
City of El Segundo
350 Main Street
El Segundo,CA 90245
Attn: Andres Santamaria
Director of Public Works
2
STIP-Letter ofA,greement(LOA)P0006330
Douglas Street Gap Closure, Project#6330
PART II
GENERAL TERMS OF THE LOA
1. PAYMENT OF FUNDS. Project Sponsor shall receive the Funds directly from the
Agency pursuant to a separate agreement with the Agency. Project Sponsor cannot be
reimbursed for any cost incurred without prior authorization from the Agency. Project
Sponsor shall be subject to, and comply with, all applicable requirements of the Agency and of the
MTA as required by the MTA to fulfill its responsibilities as the Programming agency. The
allowability of expenditures, the cost reimbursement schedule, eligibility issues, resolution of
disputes, and all other issues relating to this LOA shall be subject to the rules, regulations, and
requirements of the Agency and the MTA as the Programming agency.
2. TERM. The term of this LOA shall commence upon execution of this LOA and shall
terminate upon the completion of all of the following, unless terminated earlier as provided
herein:(i) the time at which the agreed upon Scope of Work, as more particularly described in
Attachment C attached hereto (the "Scope of Work"), has been completed and signed-off by the
MTA Project Manager; (ii) all Agency audit requirements have been met; (iii) all MTA and Agency
reporting requirements have been satisfied; (iv) all applicable requirements of the Agency have
been met, and (v) the final disbursement of the Funds from the Agency has been made to Project
Sponsor.
3. INVOICE BY PROJECT SPONSOR. Project Sponsor shall submit copies of each
invoice and the required Quarterly Progress / Expenditure Report (Attachment D) with supporting
documentation to the MTA. Project Sponsor shall also submit to the Agency the appropriate
invoicing forms in the form, manner, and schedule specified by the applicable requirements of the
Agency.
4. USE OF FUNDS,
4.1 Project Sponsor shall utilize the Funds to complete the Project as described
in the Scope of Work and in accordance with the applicable requirements of the Agency.
4.2 Attachment C shall constitute the agreed upon Scope of Work between
MTA and Project Sponsor for the Project. The Funds, as programmed under this LOA,can only be
used towards the completion of the Scope of Work originally approved by the MTA Board unless
modified by an amendment to this LOA. Project Sponsor shall also be subject to and comply with
all applicable requirements of the Agency administering this Project in regards to changes in the
Scope of Work and/or Project schedule.
3
STIP-Letter of Agreement(LOA)P0006330
Douglas Street Gap Closure, Project 66330
5. REPORTING AND AUDIT REQUIREMENTS.
5.1 Project Sponsor shall be subject to and comply with all applicable
requirements of the Agency regarding Project reporting and audit requirements. Project Sponsor
should use the STPL#, EA#, the MTA Call for Projects Project ID# and the PPNO# on all
correspondence.
5.2 Since this Project is funded exclusively with Federal/State funds and
contains no MTA local funding,the MTA as the Programming Agency has no audit responsibilities
on this Project. The Project Sponsor and the Agency shall comply with all Agency compliance,
pre-award and performance audit requirements as deemed necessary to assure that funding
expenditures conform to the terms of this LOA and all applicable Project funding guidelines, laws
and regulations.
5.3 In addition Project Sponsor shall submit the Quarterly Progress/Expenditure
Report to the MTA 60 days after the close of the quarter(on the last day of the months of
November,February,May, and August). The Quarterly Progress/Expenditure Report shall include
information that documents:
• How much was invoiced
• The amount of the Project complete
• Which milestones were met
• Remaining milestones and funds to complete the Project
• Revised quarterly cash flow
• Revised schedule to complete the Project
• Summary invoices
• If no activity has occurred during a particular quarter,Project Sponsor will still be required
to submit the Quarterly Progress/Expenditure Report indicating no dollars were expended
that quarter and the reason for no activity
All supporting documents must include a clear justification and explanation of their
relevance to the Project. [Note to Project Sponsor: Please be sure that your scope of work
and Project milestones are consistent with the lapsing policy stated in Part II section 7.1.1
6. EXPENDITURE AND DISPOSITION OF FUNDS.
6.1 The expenditure and disposition of the Funds by Project Sponsor shall be
subject to and in accordance with the terms and conditions of this LOA and the applicable
requirements of the Agency. Project Sponsor shall not utilize the Funds in any other way or on any
other project than that specified in this LOA and the applicable requirements of the Agency.
6.2 Project Sponsor shall be responsible for any and all cost overruns for the
4
w
STIP-Letter of Agreement(LOA)P0006330
Douglas Street Gap Closure, Project#6330
Project.
6.3 Project Sponsor shall be eligible for the Funds up to the programmed
amount specified in Part I, Section 2 of this LOA subject to the terms and conditions contained
herein and in all applicable requirements of the Agency.
6.4 Subject to the requirements and regulations of the Agency, and to the extent
allowed by the Agency, any underruns to the Programmed Budget shall be apportioned between
MTA and Project Sponsor in the same proportion as the Sources of Funds from each party to this
LOA as specified in Attachment A to this LOA. Upon completion of the Project described in the
Scope of Work and subject to the requirements and regulations of the Agency, and to the extent
allowed by the Agency, any unused allocation of the Funds shall revert back to MTA for future
programming at MTA's discretion.
6.5 The programming of the Funds does not imply nor obligate any future
funding commitment on the part of MTA or the Agency.
7. TIMELY USE OF FUNDS/REPROGRANEVIING OF FUNDS.
7.1 The following is the MTA's understanding of the state requirements for
timely use of funds, as of the date of this LOA; the terms of this section are subject to change by
Caltrans and/or the CTC.
• Programmed funds are available for a project specific allocation vote by the CTC only
until the end of the Fiscal Year (FY) for which they are programmed. The Project
Sponsor must present Caltrans District 7 with a completed Project specific allocation
request at least 60 days in advance of the CTC's meeting in June of the applicable Fiscal
Year. An allocation request will not be considered complete by Caltrans unless it
includes MTA concurrence.
• After funds are allocated by a specific vote of the CTC for construction or capital
purchase, the Project Sponsor has twelve (12) months to award a contract; otherwise,
funds may be rescinded by the CTC and the MTA will not be responsible for replacing
them.
• After award of a contract, the Project Sponsor has up to thirty-six (36) months to
complete such contract and expend and receive reimbursement of the expenditures.
• Funds allocated by the CTC for Project development or right-of-way costs must be
expended by the second Fiscal Year following the year in which the funds were
allocated.
The deadline for the Project specific allocation vote can be extended by the CTC,but only if the
5
17 0 (,
STIP-Letter of Agreement(LOA)P0006330
Douglas Street Gap Closure, Project#6330
CTC's action occurs by June of the Fiscal Year in which the funds are programmed. The
possible CTC extensions are one time and for up to 20 months, but only if the CTC finds that
an unforeseen and extraordinary circumstance beyond the control of the Project Sponsor has
occurred that justifies the extension.
Following the allocation, at the end of the period allowed for expenditure and reimbursement of
expenditures, subject to the requirements and regulations of the Agency and the CTC, and to
the extent allowed by the Agency and the CTC, Project Sponsor shall relinquish any Funds not
reimbursed to the State Highway Account for future programming at the CTC's discretion.
Assuming the above allocation and Project development/right-of-way expenditure and
reimbursement deadlines have been met, funds programmed for FY 2001-02 are subject to
lapse on June 30, 2005. Funds programmed for FY 2002-03 are subject to lapse on June 30,
2006. Funds programmed for FY 2003-04 are subject to lapse on June 30,2007.
Prior to an allocation, a STIP amendment reprogramming funds to a later year will postpone the
application of the lapsing provision. However, this extension request must be made 90 days
prior to the last CTC meeting of the Fiscal Year prior to the Fiscal Year in which the funds are
programmed. The CTC will not amend the STIP to change the program year of the funding
after the beginning of the fiscal year for which the Project is programmed. Project Sponsor may
request a one-time extension to the allocation deadline as noted above.
7.2 Project Sponsor must execute this LOA within 90 days or by December 31,
2001 which ever is later and demonstrate evidence of timely obligation of Funds programmed for
the Project within the time period described in Part 11, Section 7.1 of this LOA. Evidence of timely
obligation includes an executed "Authorization To Proceed" document (Caltrans Version E-76), an
approved Grant Application document with the Agency or Fund Request Project Sponsor submits
to the CTC.
7.3 In the event this LOA is not executed and/or evidence of timely obligation
of the Funds is not provided as described in Part II, Sections 7.1 and 7.2 of this LOA, the Project
will be reevaluated by MTA and MTA may apply to the CTC for deobligation and reprogramming
of Funds. In the event the Funds are deobligated or reprogrammed, this LOA shall automatically
terminate without further action by either party.
8. DEFAULT. A Default under this LOA is defined as any one or more of the following: (i)
Project Sponsor fails to comply with the terms and conditions contained herein; or (ii) Project
Sponsor fails to perform satisfactorily or makes a material change, as determined by MTA at its
sole discretion, to the Financial Plan, the Scope of Work, or the Programmed Budget without
MTA's prior written consent or approval as provided herein or (iii) Project Sponsor is in default
with the Agency.
6
w mu
STIP-Letter of Agreement(LOA)P0006330
Douglas Street Gap Closure, Project#6330
9. REMEDIES.
9.1 In the event of a Default by Project Sponsor, MTA shall provide written
notice of such Default to Project Sponsor with a 30-day period to cure the Default. In the event
Project Sponsor fails to cure the Default, or commit to cure the Default and commence the same,
within such 30-day period and to the satisfaction of MTA, the MTA may apply to the CTC for
deobligation and reprogramming of Funds. In the event the Funds are deobligated or
reprogrammed,this LOA shall automatically terminate without further action by either party.
9.2 Effective upon receipt of written notice of termination from MTA, Project
Sponsor shall not undertake any new work or obligation with respect to this LOA unless so directed
by MTA in writing.
9.3 The remedies described herein are non-exclusive. MTA shall have the right
to enforce any and all rights and remedies herein or which may be now or hereafter be available at
law or in equity.
10. OTHER TERMS AND CONDITIONS.
10.1 This LOA, along with the applicable requirements of the Agency,
constitutes the entire understanding between the parties, with respect to the subject matter herein.
The LOA shall not be amended, nor any provisions or breach hereof waived, except in writing
signed by the parties who agreed to the original LOA or the same level of authority.
10.2 In the event that there is any legal court (e.g. Superior Court of the State of
California, County of Los Angeles, or the U.S. District Court for the Central District of California)
proceeding between the parties to enforce or interpret this LOA, or the applicable requirements of
the Agency, to protect or establish any rights or remedies hereunder, the prevailing party shall be
entitled to its costs and expenses,including reasonable attorneys'fees.
10.3 Neither the MTA nor any officer or employee thereof shall be responsible
for any damage or liability occurring by reason of anything done or omitted to be done by Project
Sponsor under or in connection with any work performed by and or service provided by Project
Sponsor, its officers, agents employees and subcontractors under this LOA. Project Sponsor shall
fully indemnify, defend and hold the MTA, and its officers, agents and employees harmless from
and against any liability and expenses, including without limitation, defense costs, any costs or
liability on account of bodily injury, death or personal injury of any person or for damage to or loss
of risk of property, any environmental obligation, any legal fees and any claims for damages of any
nature whatsoever arising out of (i)misuse of the Funds by Project Sponsor, or its officers, agents,
employees or subcontractors; (ii) breach of the Project Sponsor's obligations under this LOA; or
(iii) any act or omission of the Project Sponsor, or its officers, agents, employees or subcontractors
in the performance of the work or the provision of the services in connection with the Project,
including,without limitation,the Scope of Work described in this LOA.
7
STIP-Letter of Agreement(LOA)P0006330
Douglas Street Gap Closure,Project#6330
10.4 Neither party hereto shall be considered in default in the performance of
its obligations hereunder to the extent that the performance of any such obligation is
prevented or delayed by unforeseen causes including acts of God, acts of a public enemy,
and government acts beyond the control and without fault or negligence of the affected
party. Each party hereto shall give notice promptly to the other of the nature and extent of
any such circumstances claimed to delay, hinder, or prevent performance of any obligations
under this LOA.
10.5 Project Sponsor shall comply with and insure that work performed
under this LOA is done in compliance with Federal Agency Regulations (FAR), Generally
Accepted Accounting Principles (GAAP), all applicable provisions of federal, state, and
local laws, statutes, ordinances, rules, regulations, and procedural requirements and the
applicable requirements and regulations of the Agency and MTA.
10.6 Project Sponsor shall not assign this LOA, or any part thereof, without
written consent and prior approval of the MTA Chief Executive Officer or his designee, and
any assignment without said consent shall be void and unenforceable.
10.7 This LOA shall be governed by California law. If any provision of this
LOA is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the
remaining provisions shall nevertheless continue in full force without being impaired or
invalidated in any way.
10.8 The terms of this LOA shall inure to the benefit of, and shall be binding
upon, each of the parties and their respective successors and assigns.
10.9 Project Sponsor agrees that all literature, advertisements, brochures,
video, radio and public service announcements, construction site signs, and all other
materials relating to the Project and distributed to the public will contain recognition of the
MTA's contribution as well as the approved METRO logo. If applicable, Project Sponsor
agrees to display the METRO logo on its buses, shuttle buses, vans, and taxis utilized for
services provided under this Project. The METRO logo is a copyrighted symbol, which
shall be reproduced and displayed in accordance with specific graphic guidelines available
from the MTA Graphics Department. Project Sponsor agrees to follow directions of the
MTA Marketing Department to comply with this Section of the LOA.
10.10 If Project Sponsor ceases to use the software/ITS for public purposes
or Project Sponsor sells, conveys, licenses or otherwise transfer the software / ITS, MTA
shall be entitled to a refund or credit, at MTA's sole option, equivalent to the amount of
funds spent in developing the software / ITS. Such refund or credit shall not be required,
subject to MTA approval of the intended use, if Project Sponsor dedicates the proceeds of
such sale, conveyance, license or transfer are reinvested into the Project to offset operating
or systems management costs.
8
STIP-Letter of Agreement LOA P0006330
Douglas Street Gap Closure, Project#16330
10.11 Project Sponsor agrees that the disposal of property purchased with grant
funds shall be disposed in accordance with applicable agency guidelines.
10.12 Notice will be given to the parties at the addresses specified in Part I,unless
otherwise notified in writing of change of address.
10.13 Project Sponsor in the performance of the work required by this LOA is not
a contractor nor an agent or employee of the MTA. Project Sponsor attests to no organizational or
personal conflicts of interest and agrees to notify the MTA immediately in the event that a conflict,
or the appearance thereof, arises. Project Sponsor shall not represent itself as an agent or employee
of the MTA and shall have no powers to bind the MTA in contract or otherwise.
10.14 Project Sponsor shall notify the MTA in advance of any key Project staffing
changes.
9
lfl a) O
Le
LL l r i 0 c
t:
O 0rm0P- 000
w
N � 0 (y 000
m mm000 00N �
N N0) - 0 — Lnr,-
6q�
,-
66-�
69. � �
a �
On
J rZ"
Li I
E0 ,
O N O
i W 0
Q °
� vLL
a O O
z � N
W 4-1 1 4- N
++ G1
V J W
N U
�
V bA 0, 0 0m0 - 000 bD
O N ;1- 0m 000
O m - ma c ri L() Lfi o Y
Op , m cmm000 OON — L
i N Nrn - 0 -1LOr- c�
cfr a
0- W
L a�
i 4-
O o
`~ Q 0 C
O
0 L)
V 0
O
� N
A ; U- C
iL �... O
i
O
„ ate.
0
C n Q N
z 4 C
in C � � N
E � +
o Li > O
O U
E << E N � ¢ w
a
� cn � w a _0 (5 Li- o :3
~ - - - � � Li p 4-1
Opp p�
(L -0 -0 -0 � ewa cn � m4-1 LO
C' Q LL. LL. Li 0 ulU— Na J Q
C/) O O
rn 0
> 0,-
ornm S�
P >> U)x C,-s-r- -.0
to Cf) 0> 0. 0
(1) (D r
t C7c
6-w k.0
0cn
z
.11
0 0
0 CD
O-n
-CA (AN)
to i Z,
Ln Ln 0
0 0
I--I
li �Ln
w CD
0 lo :o
Ln
to (,q 69
W {SI _:�.
0
Cl m 0
C) CD Cl
LTI
C) Cit
W 0
o CD
<D 0 (D
L" 0 Z
o (D(D
>
as Z
4ZR
(D Ln W W a) CD
W
(D
IwI P,) Z >
00 w CD
00
ICD
CD CD
(D
4A
00
4,
co OD m w
o 10 CD 0
Fa-69
rl) 1 (,q
w
co Go O0 0
a 0
0 0 0
0 0
KD-n
fl o
b9
co
CD 0 0
Wo
WS
65 6
p 4-
co cc
OO G7
Ii
C) C,
0
Q0
Gx)
Oo 0
7
CD
0
0—4
>
w
C� w
i
dill
Scope of Work
Douglas Street is a north-south secondary arterial transportation corridor that
serves the general South Bay employment region of Los Angeles County in
California. Currently, Douglas Street is discontinuous and dead ends on both the
north side and south side of the Burlington Santa Fe Railroad tracks and the
elevated Metro Green Line Light Rail Station.
This project will to close existing gap in Douglas Street by constructing a grade
separation structure, which will extend Douglas Street under both the Burlington
Santa Fe Railroad tracks and the Green Line Station.
The Scope of Work for the total project is as follows:
o Professional design and construction support services.
o Environmental certification.
o Right-of-way engineering and acquisition.
o Underpass grade separation structure for the railroad tracks, including a
shoo-fly construction detour track.
o Four (4) lane highway extension approximately 1,000 feet.
o Storm water disposal facilities, including pump station.
o Access to the Green Line Station from a new roadway.
o Utility relocations: 45" County waterline, 27" City waterline, telephone and
electrical lines, power poles, and oil and gas lines.
o Traffic signal modifications to existing signals at Douglas Street/Rosecrans
Avenue and at Douglas Street/EI Segundo Boulevard intersection and new
traffic signals at the Douglas Street entrance to the Intermodal facility and
at Douglas Street/Utah Avenue intersection as needed.
o Intermodal transit facility. This element will include construction of a park
n' ride facility to accommodate approximately fifty (50) vehicles, with
informational kiosks, lighting and landscaping, and spaces for public transit
and private car/van pool vehicles. 5309 funds will be used for construction
of the parking facility.
Project Milestones
August 2001: City executes a contract with Parson Transportation
Group for providing professional engineering service.
September 2001: Commencement of design
January 2002: Completion of environmental work.
May 2002: Completion of right-of-way engineering.
November 2002: Completion of Contract plans and specifications for
bidding.
January 2003: Construction contract award.
March 2003: Commence construction.
April 2004: Completion of construction.
Project Cost Breakdown
1. Design Engineering (PS&E) $1,400,000
2. Right-of-Way $1,378,182
3. Construction: Roadway $ 4,931,818
Utility Relocation $ 2,000,000
Access to Green Line Station $ 500,000
Grade Separation Structure $ 1,000,000
Railroad Short-fly $ 200,000
Storm Drain/Pump Station $ 750,000
Traffic Signals $ 300,000
Intermodal Facility $ 1,000,000
Construction Sub-total $10,681,818
Construction Contingencies $ 1.000,000
Total Construction $11,681,818
4. Construction Engineering $ 250.000
Project Total $14,710,000
MTA LOA ATTACHMENT DI FOP.MTA 5E ONL
QUARTERLY PROGRESS/EXPENSE REPORT
CFP #
..........-.....
Date Received
Project sponsors are requested to submit this report as soon as possible
after the close of each quarter,but no later than N.ovember 30, Project Manager
J cbruary 28,May 31 and Auust 3'1. Please note that letters or other forms
of documentation may not be substituted for this form. Refer to the Reporting
and Expenditure Guidelines(Attachment D)for further information.
SECTION 1: GENERAL INFORMATION
PROJECT TITLE
LOA Number
Project's Report Schedule:
Fiscal Year: 2000-2001 2001-2002 2002-2003 2003-2004
H_ 2004-2005
Quarter: Jul-Sep F Oct-Dec Jan-Mar Apr-Jun
Date Submitted:
Quarterly Progress/Expense
Report Number:
Freeway RSTI Signal SyncTDM
MTA Modal Category Bikeway HPedestrianHTransit HTEA
MTA Modal Team
Representative/Project Mgr.
Project Sponsor
Representative/Project Mgr.
I certify that I am the responsible Project Manager or fiscal officer and representative of
and that to the best of my knowledge and belief the information stated in
this report is true and correct.
Signature Date
Name Title
Rev.09/2001
MTA LOA AttA
Project Title:........ ........................
......................
LOA#:
SECTION 11: QUARTERLY EXPENSE REPORT
Please itemize grant-related charges for this quarter on Page 4 of this report and include totals in this
Section.
MTA Gra..nt Local Match Local Match....... Total
..........
$ (Incl.in-kind) % $
..................... .. . ....... ..... —............................
This Quarter Expenditure
Funds Expended to Date
(Include this Quarter)
...............
Total Project Budget
Balance
e .........—
--- --------
% of Project Budget Expended % of Project Completed
to Date to Date
�SECTION III: QUARTERLY PROGRESS REPORT
1. DELIVERABLES &MILESTONES
List all deliverables and milestones as stated in the LOA,with start and end dates. Calculate the total project duration. DO NOT
CHANGE THE ORIGINAL LOA MILESTONE START AND END DATES SHOWN IN THE 2AD AND 3RD COLUMNS
BELOW.
Sponsors must make every effort to accurately portray milestone dates in the original LOA scope of work,since this will provide the
basis for calculating any project delay. If milestone start and/or end dates change from those stated in the Original LOA Scope of
Work, indicate the new dates under Revised LOA Schedule below and re-calculate the project duration. Milestone dates for
Advertisement may be revised after the completion of Final Design or PSE; and, the original milestone date for Contract
CompletionlProject Operation may be revised after award of the construction,vehicle acquisition,etc.contract
Original ScoLOof WorkA Schedule in Revised LOA Schedule Actual Schedule
LOAMilestone pe 11111 11111IIIIIIVIII
Start Date End Date Start Date End Date Start Date End Date
III II
lllllllll
r.....
Total Project
Duration(months)
Project Delay(%)'' a. [(Revised Duration-Original Duration) Original Duration x I 00== %
(If applicable) b. [(Actual Duration- Original Duration)/Original Duration]x 100-- %
Rev.09/2001 2
MTA LOA Attachment D1
Project Title:
LOA#:
A. Based on the comparison of the original and actual project milestone schedules above,project is
(select only one):
E] On schedule per original LOA scope ®Less than 30%behind original schedule
n Between 31%-60%behind original schedule ®More than 60%behind original schedule
B. Was the project design started within 6 months of the date originally stated in the LOA?
❑ Yes ❑No E]Not Applicable
C. Was a construction contract or capital purchase executed within 9 months after completion of
design/specifications?
❑Yes No Not Applicable
D. If the project is 60%+behind schedule, check one of the following reasons for the delay. Section 3
below should be used to provide more detail as needed.
❑MTA-Requested Delay(attach documentation) Lawsuit or Litigation
❑ Other Agency Delay(attach documentation) ❑Natural Disasters/Acts of God
Other
Explain
_........... .............
..................
2. STATUS REPORT
List tasks accomplished this quarter based on the approved schedule of del4wrables (LOA Attachment C, Scope of Work). If no
deliverables,state as such.
3. PROBLEMS
Describe problem areas(this quarter only)and how they have been/will be resolved. Pay particular attention to schedule delays.
4. ACTION ITEMS FOR NEXT QUARTER
Ifproject is delayed,include appropriate action items to get project back on schedule or to avoid further delays.
Rev.09/2001 3
3("'"w0 0
b
N
v w
0
v o
0
v
v
CIO U I o n
v
Pit
;;9
aoi ar �,:,., qul6�li
y irvi x. Cd
V wlI f^Ir v
w
fl o p;id an
iIV',,k . u
tz
v 711@ p .G
} LOoIINry I qai+V�l�l'ilYlni;,ry
q':Yi NY
U d> �} ili ui n.I U ate..
CA
r N M `rJ V V7 k� Ota fT r+ .-
H..I _........
Attachment E JUL 19 2001 JUL 2 3 2001
M PuBuC WORKS
ENGINEERING SCANNED
IH RMC
Metropolitan July 17, 2001
Transportation
Authority
Mr. Andres Santamaria
One Gateway Plaza Director of Public Works
I Los Angeles,CA City of El Segundo
90012-2952 350 Main Street
El Segundo, CA 90245
Subject: Approval of Expenditures—Douglas St Gap Closure-#6330
Dear Mr. Santamaria:
This letter constitutes the Los Angeles County Metropolitan
Transportation Authority's (LACMTA) approval to expend local match
funds in an amount up to $1 million for preliminary design work on the
Douglas Street Gap Closure Project, #6330. Any elig, b]e local match
expenditures up to $1 million will be attributed to the City of El
Segundo's 35% local match commitment to the$9.233 million RIP grant,
but may not be simultaneously used to match other federal funds allocated
to the project. Please note that all funds must be expended in accordance
with applicable federal and state procedures.
Such authorization is effective from the date executed by an authorized
city representative until December 28, 2001, or until such time as an
LACMTA Letter of Agreement(LOA)is executed with the City of El
Segundo. The LACMTA is not obligated to authorize the project beyond
this period.
Please acknowledge acceptance of this agreement and conditions by signing
and returning this letter to:
Jon Grace M/S 99-22-3
Project Manager
LACMTA
One Gateway Plaza
Los Angeles, CA 90012
i
100
Mr. Andres Santamaria
Page 2
Sincerely,
IbLQk kqb�
RENEE BERLIN, Director
Arterials, Signals and Goods Movement
Concurrence:
Andres Santamaria DATE
Director of Public Works
City of El Segundo
m C'
(C) C) co'v),C4 C)
Cli Cli 6 (3i Ci`�
–.1 69 b% 69 to b9 1W)
<
1-- 1
0
D Do
ug� te
co
ca m
C,
(D
CN
w LL
Z
W 1 ro C>!0 CZ O °O'Co C> (D
61% " 40-1 m 0 1- tci
9 C4 co to M v
0 c"! U9 cli 1: C6
CD, w toto C*
C) 4&
Lu
u-
z
r- co -V ch to 0) 'IT C4
Nw1w _ 0 w -::f o t-
o' vI C.) M C) 613, 11 It,, It
>. 2 Fcq IC4169 6 (6 vi to to It
C< C> 169 #A — 6% 6%
0
C1.1
w
0
3:
0 0 C) CD 0 q 10. a
GODF to 69 W3. tot
60 WE).
W
CD�
z CD
0 C4
u-
C)
9
o
In 0)
z
Lu 0
o I LL
Z
CC
a.
z z
0 Ulu UTO G < —01
Lt. i 0 0
o 0 w w w1w1w w
F-4 -j -i w-j -i -j -j 1-i
0. Auld w < w w W .
I M 0 0 0
Q w w 0 i 0 0
-3 zzzm � zjz<. z
a. Ix 0 < < <'� ) < -�:< rn
.j (j) co (n z 0)
17u P
< a- DC70 0 0 0 o o < o '
m z
0)
LL
w
co
Z 2
m z w
O w0
2!
Z 'Au w
I>
0 w 0
w
Z Z
W Lu <1rL
w w w
0 lu < CLEO U)
z N z
iti -W*w > p;.
n n W U)io 0 Z lip C3
U) (X 0 W �< D
CL X! X 0! CL 0 M Lo
0 w (Al ce; 'a 2 W> cr 0
1:0 z
z 0 cli� 0
S:19 Ilk
ID a.—
CL z co w
< w
> 0 m
w m Z .JIZ l'- 0-
W
IZ. W 0'Cc cn
0 z i—
cc 0- 2W w 0 ;ui 0
w > — Iz > . I
IL 0 Z luj W 0 <1010< CIL
0 z —
z — cr- 0 D 13: tu Ix
0 cc 0 W,.a
M Lu z
< I
w CD,ci Z':R z
-i Z'
W Z z at
123 > it
z �w < 00
z
CC Z x w
(Wr F-
Z CL (n n D (o z
W;CL < < . D
4 �U�) w
u-
p
C14
4t C13 LO 'T m
Q It cn c)
0
w fl (D (D (c) co to W co CO (o
(L
* m t--ko LI)
C) Nr-
Eo t* m 0 rl- 0 w
(D 0 w m N tD m r- cn
oi!C4 b" C; cr; ri - ,1.-: (5
(9 to pyl^y V) U)
<
F- to
0 ol C) 0
60 to �j) v, ul)� 0) be V) Lo COP
9 bo)
o C.)
0 0�
6% a
CA
0
ILJ
LL
Z
S S 23 m
Zo W
690 &1, CN Vp N 03, (M LO r-- V)
C-4 (1) ba N;r'!
CV CN i 1-7 — to
0 C:) W3. f9 en
(.) c:) to
LU
LL
z
r- CN co (n 7---to) IT N
C) C14 co y
0 0 Oo It c) t-
to 0 I�r o W>•I,- Vt
Cli cq 61% ci 6)
0 to CS be(6
!C4
< bp)�
!
C:)
C14 0)
w
< LL
0:C) C74O q q
bFk 61% w9l te P.-,,
U9
Lu t CZ)P
0
Z 0
ON
LL
<
0 j: c) arr a C) cl C) Po 0
W
(L Z
z --)
w o
—
< 0 U-
z z 0
IXw V)l I-- � 1
0 z I(D 0
LL 0 0 0 cc
0-j WE (L ;V) CO ju) t to-j 0 Cn lw ww ILJ W:Cr W
-j F-
uj iw w < Lu W al
0 ui tIj 0 (D a to (D.0 0
ai
cc 'n, z z z Z 'Z:<,Z
IL 0 < < < 1 F- <
-i w (n 0) CO :) -CO co z U)
w F- < a_ 0 010 C)lo, L 0
tL z
or
w
Z
V- w CD
z
w
0 o i I'M 0
w
Z Au
0
U) I 0 w >
w
1P 0 i W
w tu W uj w
O
(n <
> w
z < < cu-
0
Ix W:w W 0 oiz
U)
Ix 0 z cc <
U) < tn'M;W W liw
w cc 1>
0 EL 0 co 0 Z
Z) U3
t
LZ m
-z W!UJ I's il
I-- > 0
0 0
w CD Z U)
0-
- < oi 'cr (0
fY
0' CL z 0 :R w Z �- iwi,tuo 11W 11 z
(t to U) .0. 0
0 uj 10 17( (L
F
'cr
0 U—j
Cn Lu CIL.0 oid Z) D U)
> 'Co
ZP:
UJ. 0
> >0 0100 0 1. 0
< UJ J-: I w
W z (D co Z ! z w
0
z �
0_j
W W "t
P iw 10-t:_- 0
w Xcr
cc ui 0. -( - D
(.) D, ZE, 00 53 -5 w U.
C14 c7 �IZ7 0
Lu N 0 V) 100)1,81 zot Vol)
0It 1p"
CL