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CONTRACT 5605 Professional Services Agreement CLOSED Agreement No. 5605 PROFESSIONAL SERVICES AGREEMENT BETWEEN ` THE CITY OF EL SEGUNDO AND w GEOSYNTEC ' CONSULTANTS This AGREEMENT is made and entered into this 9t" day of October, 2018, by and between the CITY OF EL SEGUNDO, a municipal corporation and general law city ("CITY") and GEOSYNTEC CONSULTANTS, a Corporation ("CONSULTANT"). The parties agree as follows: 1. CONSIDERATION, A. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, below; B. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement; C, As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed Forty-four thousand, seven hundred, twenty-nine dollars ($44,729.00) for CONSULTANT's services. CITY may modify this amount as set forth below. Unless otherwise specified by written amendment to this Agreement, CITY will pay this sum as specified in the attached Exhibit "A," which is incorporated by reference. 2. SCOPE OF SERVICES. A. CONSULTANT will perform services listed in the attached Exhibit "A," which is incorporated by reference. B. CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. 3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT will use the appropriate generally accepted professional standards of practice existing at the time of performance utilized by persons engaged in providing similar services. CITY will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any deficiencies and CONSULTANT will have fifteen (15) days after such notification to Page 1 of 11 Agreement No. 5605 cure any shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be borne by CONSULTANT. 4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit"A") the tasks performed, the percentage of the task completed during the billing period, the cumulative percentage completed for each task, the total cost of that work during the preceding billing month and a cumulative cash flow curve showing projected and actual expenditures versus time to date. 5. NON-APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for current services are within the current budget and within an available, unexhausted and unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement will cover only those costs incurred up to the conclusion of the current fiscal year. 6. FAMILIARITY WITH WORK, A. By executing this Agreement, CONSULTANT agrees that it has: i. Carefully investigated and considered the scope of services to be performed; ii. Carefully considered how the services should be performed; and iii. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. B, If services involve work upon any site, CONSULTANT agrees that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONSULTANT discover any latent or unknown conditions that may materially affect the performance of the services, CONSULTANT will immediately inform CITY of such fact and will not proceed except at CONSULTANT's own risk until written instructions are received from CITY. 7. TERM. The term of this Agreement will be from October 1, 2018, to December 31, 2019. Unless otherwise determined by written amendment between the parties, this Agreement will terminate in the following instances: A. Completion of the work specified in Exhibit"A"; Page 2 of 11 Agreement No. 5605 B. Termination as stated in Section 15, 8. TIME FOR PERFORMANCE. A. CONSULTANT will not periform any work under this Agreement until: i. CONSULTANT furnishes proof of insurance as required under Section 22 of this Agreement; and ii. CITY gives CONSULTANT a written notice to proceed. B. Should CONSULTANT begin work on any phase in advance of receiving written authorization to proceed, any such professional services are at CONSULTANT's own risk. 9. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond CONSULTANT's control, CITY may grant a time extension for the completion of the contracted services. if delay occurs, CONSULTANT must notify the Manager within forty-eight (48) hours, in writing, of the cause and the extent of the delay and how such delay interferes with the Agreement's schedule. The Manager will extend the completion time, when appropriate, for the completion of the contracted services. 10.CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order in which the Exhibits appear below: A. Exhibit: A: Scope of Work and Budget. 11.CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. 12.TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number. 13.PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain during the term of this Agreement, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. 14.WAIVER. CITY's review or acceptance of, or payment for, work product prepared by CONSULTANT under this Agreement will not be construed to operate as a waiver of Page 3 of 11 Agreement No. 5605 any rights CITY may have under this Agreement or of any cause of action arising from CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character. 15.TERMINATION, A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. B. CONSULTANT may terminate this Agreement at any time with CITY's mutual consent. Notice will be in writing at least thirty (30) days before the effective termination date. C. Upon receiving a termination notice, CONSULTANT will immediately cease performance under this Agreement unless otherwise provided in the termination notice. Except as otherwise provided in the termination notice, any additional work performed by CONSULTANT after receiving a termination notice will be performed at CONSULTANT's own cost; CITY will not be obligated to compensate CONSULTANT for such work. D. Should termination occur, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other materials prepared by CONSULTANT will, at CITY's option, become CITY's property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination, not to exceed the total costs under Section 1(C). E. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. F. By executing this document, CONSULTANT waives any and all claims for damages that might otherwise arise from CITY's termination under this Section. 16.OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by CONSULTANT under this Agreement are CITY's property. CONSULTANT may retain copies of said documents and materials as desired but will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of CONSULTANT's completed work product, for purposes other than identified in this Agreement, or use of incomplete work product, is at CITY's own risk. 17.PUBLICATION OF DOCUMENTS. Except as necessary for performance of service under this Agreement, no copies, sketches, or graphs of materials, including graphic art Page 4 of 11 Agreement No. 5605 work, prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or public CITY without CITY's prior written approval. All press releases, including graphic display information to be published in newspapers or magazines, will be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties. 18.INDEMNIFICATION. A. CONSULTANT agrees to the following: L Indemnification for Professional Services. CONSULTANT will save harmless and indemnify and at CITY's request reimburse defense costs for CITY and all its officers, volunteers, employees and representatives from and against any and all suits, actions, or claims, of any character whatever, brought for, or on account of, any injuries or damages sustained by any person or property resulting or arising from any negligent or wrongful act, error or omission by CONSULTANT or any of CONSULTANT's officers, agents, employees, or representatives, in the performance of this Agreement, except for such loss or damage arising from CITY's sole negligence or willful misconduct. iii. Indemnification for other Damages. CONSULTANT indemnifies and holds CITY harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising out of this Agreement, or its performance, except for such loss or damage arising from CITY's sole negligence or willful misconduct. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out -of this Agreement, or its performance, CONSULTANT will defend CITY (at CITY's request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or otherwise. 13. For purposes of this section "CITY" includes CITY's officers, officials, employees, agents, representatives, and certified volunteers. C. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement. D. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 22, and any Page 5 of 11 Agreement No. 5605 approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. MASSIGNABILITY. This Agreement is for CONSULTANT's professional services. CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's written approval are prohibited and will be null and void. 20.INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which it is performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. 21.AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with respect to all services and matters covered under this Agreement. CITY will have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcript therefrom, and to inspect all program data, documents, proceedings and activities. CONSULTANT will retain such financial and program service records for at least three (3) years after termination or final payment under this Agreement. 22.INSURANCE. A. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below: Toe of Insurance Limits Commercial general liability: $2,000,000 Professional Liability $1,000,000 Business automobile liability $1,000,000 Workers compensation Statutory requirement Page 6 of 11 Agreement No. 5605 B. Commercial general liability insurance will meet or exceed the requirements of the most recent ISO-CGL Form. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name CITY, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY. C. Professional liability coverage will be on an "occurrence basis" if such coverage is available, or on a "claims made" basis if not available. When coverage is provided on a "claims made basis," CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect. D. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto). E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of"AMI." F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT's expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to Section 155. 23.USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written approval to use any consultants while performing any portion of this Agreement. Such approval must approve of the proposed consultant and the terms of compensation. 24.INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status on the project, which will include a schedule update and a short narrative Page 7 of 11 Agreement No. 5605 description of progress during the past month for each major task, a description of the work remaining and a description of the work to be done before the next schedule update. 25.NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: If to CONSULTANT: If to CITY: Geosyntec Consultants City of EI Segundo 3415 S. Sepulveda Blvd, Ste. 5000 350 Main Street Los Angeles, CA 90034 EI Segundo, CA Attention: Chris Wessel Attention: Cheryl Ebert Phone: 310-957-6117 Phone: 310-524-2321 Email: cwessel@geosyntec.com Email: cebert@elsegundo.org Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. 26.CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY's conflict of interest regulations. 27.SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT's bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT's bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. 28.THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or CITY's obligations under this Agreement. 29.INTERPRETATION. This Agreement was drafted in and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. Page 8 of 11 Agreement No. 5605 30.COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state, and local laws applicable to this Agreement. 31.ENTIRE AGREEMENT. This Agreement, and its Exhibit(s), sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. This Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns. 32.RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. 33.SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect. 34.AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment. 35.ACCEPTANCE OF ELECTRONIC SIGNATURES. The Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by electronic (.pdf) or facsimile transmission. Such electronic or facsimile signature will be treated in all respects as having the same effect as an original signature. 36.CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement. 37.TIME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement. 38.FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, acts of terrorism, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties' reasonable control, then the Agreement will immediately terminate without obligation of either party to the other. Page 9 of 11 Agreement No. 5605 39.STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY. [Signatures on next page] Page 10 of 11 Agreement No. 5605 IN WITNESS WHEREOF the parties hereto have executed this Agreement the day and year first hereinabove written. CITY E GU O Geosyntec Consulting er„ Name: Cit Cit ger �l o Title: ATTEST: V ") Tracy Weaver„ City Clerk APPROVED AS TO FORM: Mark WDHebnsq1ey, - « City Attorney Page 11 of 11 Agreement No. 5605 Mr. Ken Berkman Mr. Lifan Xu October 5, 2018 EXHIBIT A Page 1 October 5, 2018 Ken Berkman, Director Lifan Xu, P.E., Principal Civil Engineer Department of Public Works, City Hall City of El Segundo 350 Main Street El Segundo, CA 90245-3813 Subject: Proposal for Statewide Trash Provisions, Track 1 Compliance Support Dear Mr. Berkman and Mr.Xu: Geosyntec Consultants (Geosyntec) is pleased to provide to you this proposal for consulting services to assist the City of El Segundo (City) in fulfilling the requirements of the Statewide Trash Provisions (Water Code Section 13383 Order) under the Track 1 compliance track. Track 1 allows the City to implement Full Capture Systems as defined in the Statewide Trash Provisions to achieve compliance. This proposal provides a scope of work to assist the City, a Phase I municipal separate storm sewer system (MS4) permittee in the Los Angeles region, in meeting its individual requirements under the Statewide Trash Provisions within the jurisdictional area not fully addressed by an existing trash total maximum daily load (TMDL). Geosyntec has subdivided the proposal into four separate tasks so that the effort can be effectively tracked. A detailed explanation of the work included in each task is summarized below. The task breakdown is as follows: • Task 1 –Project Management • Task 2–Jurisdictional Map • Task 3 –Implementation Plan • Task 4–On-Call Support SCOPE OF WORK The City is requesting full support for all Track 1 compliance elements at this time, as well as on-call support to address issues and needs as they arise after submittal of the Implementation Plan (discussed herein). The City includes portions of two watersheds within its boundary— The Santa Monica Bay Watershed and The Dominguez Channel Watershed.The western portion of the City lies within the Santa Monica Bay Watershed, which has a pre-existing Trash TMDL in place; therefore, it is not subject to the Agreement No. 5605 Mr. Ken Berkman Mr. Lifan Xu October 5, 2018 Page 2 compliance efforts described herein.The scope of this work applies to the eastern portion of the City (approximately 1,252 ac) that lies within the Dominguez Channel Watershed (Figure 1). u' IIII' II;I Ihllh9, ' uuum uo l l' Ell i ulllu i t,illuu ll Ill;luugp '� I I„I`,�, x City of EI Segundo � u I I flP4lullhll ulllll' I' Phtlf&Yipul�"f5fl1VMK1��,llu„Illi VI 7taLhutlaty Area' ”ii III(, � "y'IIIIumull��jl����IJmiP I;,'1�u ' I ul City of EI Segundo Legend Dominguez Channel Watershed ae—R City of El Segundo Land Use p;;hl;P' MF Residential Trash Provisions Application Area p9m^,ryr staitran N5 pagan Agri[Utture SF Re9itlenlial Pump Station 18 Tributary Area Commercial G�T�I Ih Transponation GCOS"IICC” r,000sna�o rAtlbFeel \ L Domin uezCnanne watershed rLl!Y'" Industrial tqp vacant Geosyntec" mw• 9 IIS I�'� I'.ryJ,ll, Figure 1. City of El Segundo Trash Provisions Application Area within the Dominguez Channel Watershed Task I --Proiect Mana em ent For successful implementation of the proposed scope of work, Geosyntec will attend a Project kick-off meeting with The City. The meeting will be held at the City of El Segundo Department of Public Works, or another location selected by the City. Geosyntec will also participate in up to three conference calls throughout the duration of the Project. This task also covers administrative support related to the Project. Agreement No. 5605 Mr. Ken Berkman Mr. Lifan Xu October 5, 2018 Page 3 "ask 2-.. Jurisdictional Map) Under Task 1, Geosyntec will provide the City with a map exhibit that contains the following information, as required by the Regional Board under the Statewide Trash Provisions: 1. Priority land uses within the jurisdictional area and corresponding storm drain network. 2. Any drainage areas already covered by existing trash TMDLs (i.e. Santa Monica Bay Nearshore and Offshore trash TMDL) 3. Proposed locations for Full Capture Systems, which will be delineated using a desktop analysis that considers optimal siting locations for both large (e.g., hydrodynamic separators) and inlet-based systems 4. Proposed equivalent alternative land uses, if applicable For the scope of this task, it is assumed that the City will provide Geosyntec with the most updated electronic data pertaining to the following (in the suggested formats listed in parenthesis): • Land use (shapefile containing land use categories down to the individual parcel level, including bus stops,public transportation stations; locations of schools and public parks; and private roads/inlets). • Storm drain network including inlets, manholes, outfalls, storm drain lines and flow direction (shapefile) • Locations that are known to generate high levels of trash (shapefile or Google Earth KMZ) • Existing Full Capture System locations (shapefile) • Proposed Full Capture System locations, if applicable (shapefile) • Land use constraints for Full Capture Systems, if known (shapefile or Google Earth KMZ) Approximately 35% of the Dominguez Channel Watershed within the City boundary currently contributes to Pump Station 18 Basin (Basin), which is sized to fully capture Agreement No. 5605 Mr. Ken Berkman Mr. Lifan Xu October 5, 2018 Page 4 the 85th percentile, 24-hr storm event.' Geosyntec will analyze this drainage area (as shown in Figure 1) to determine whether the Basin can fully capture runoff from the 1- yr, 1-hr event in order to be considered a Full Capture System,as defined in the Statewide Trash Provisions.Geosyntec will also work with the City to locate other opportunity areas for Full Capture Systems where they have not yet been proposed. Results from these analyses will be presented on the Jurisdictional Map (Task 2) and within the Implementation Plan (Task 3). Task 2 Deliverables • Draft Jurisdictional Map • Final Jurisdictional Map(to be presented as part of the Final Implementation Plan) Task 2 As.sunij)tions° • The Jurisdictional Map may be divided into multiple, scaled exhibits for visual clarity of data. The final Jurisdictional Map deliverable is not to exceed 10 exhibits. • Two (2) rounds of consolidated comments will be provided to Geosyntec by the City for the draft Jurisdictional Map • The final Jurisdictional Map will be presented to the City by two Geosyntec staff in a 2-hour meeting. • Locating opportunity areas for Full Capture Systems where they have not yet been proposed will consist of desktop GIS analyses based on the data layers provided in the Jurisdictional Map. No field visits will be conducted. The City will need to verify proposed storm drain system locations and dimensions and conduct field assessments to evaluate the feasibility of installing Full Capture Systems at the locations identified in the desktop analysis. The field assessment should examine the presence or absence of constraints, including existing flooding issues, potential storm drain system retrofits, utility conflicts, and maintenance access constraints. Geosyntec Consultants,2017. Sizing Analysis of Pump Station 18 in the City of EI Segundo Technical Memorandum. November 28. Agreement No. 5605 Mr. Ken Berkman Mr. Lifan Xu October 5, 2018 Page 5 Task 3— ImMementation Plan The Implementation Plan will demonstrate how the City will achieve Full Capture within the Dominguez Channel Watershed,per the Trash Provision Track 1 requirements. The Implementation Plan will include the following: I. The Final Jurisdictional Map; 2. Rationale for selecting equivalent alternative land uses that generate trash at rates that are equivalent to or greater than the priority land uses (if applicable); and 3. Implementation schedule and proposed approach for Full Capture System installation. Geosyntec will organize a meeting with the City to present and discuss the information included in the draft Implementation Plan. The meeting will be held at the City of El Segundo Department of Public Works, or another location selected by the City. The Implementation Plan will be submitted via the State Water Resources Control Board's (SWRCB) Storm Water Multiple Application and Report Tracking System (SMARTS). Task 3 Deliverables • Draft Implementation Plan (Assuming one (1)round of City comments) • Final Implementation Plan (to be submitted via SMARTS) Task 3 Assumptions • The draft Implementation Plan will be presented to the City by two(2)Geosyntec staff in a 2-hour meeting. • Design details will not be specified for the proposed Full Capture Systems. Agreement No. 5605 Mr. Ken Berkman Mr. Lifan Xu October 5, 2018 Page 6 Task 4—On-Call Support Geosyntec will provide as-needed assistance to City staff upon request in support of the Implementation Plan or any follow-up support related to the Trash Provisions, on a time-and-materials basis, not to exceed $3,000. Task 4 Assuny)1ions • If the City so chooses, comments received from the Regional Board after Implementation Plan submittal may be addressed by Geosyntec under Task 4 and are assumed to be minimal. IMPLEMENTATION SCHEDULE The proposed schedule considers the February 18,2019 deadline required by the Regional Board in the Water Code Section 13383 Order. Draft Final Task Deliverable Start Date Deliverable Deliverable Date to City Date to City_ Task 1: ProjectWithin two Management Kick-off meeting - - weeks of Project Initiation Task 2: Jurisdictional Jurisdictional Map 10/2/2018 11/16/2018 12/14/2018 Map Draft Task 3: Implementation - - 1/9/2019 Implementation Plan presentation Plan Implementation 12/17/2018 1/11/2019 2/1/2019 Plan As-needed Task 4: On-Call Support assistance to City ongoing ongoing ongoing staff Assumotions • All Deliverable Dates assume receipt of NTP from The City of El Segundo by October 2,2018. • The Jurisdictional Map and Implementation Plan are due to the Regional Board by February 18, 2019 via electronic submission. • All Deliverables assumed to be delivered electronically(except for the presentations). • The City of El Segundo PM will be responsible for rectifying any conflicting comments and will provide direction to Geosyntec. • Following the draft deliverable date,the City has a two-week maximum comment period.No comments received after agreed-upon schedule can be addressed within current scope and fee. • No direct involvement from external reviewers,stakeholders,or agencies are assumed. Agreement No. 5605 Mr. Ken Berkman Mr. Lifan Xu October 5, 2018 Page 7 COST PROPOSAL Geosyntec will conduct the work effort described in the Scope of Work based on actual time and materials expended, in accordance with Geosyntec Consultants 2018 Rate Schedule(attached).A budgetary cost breakdown is presented in Table 1. It is understood that reallocation of cost between tasks and subtasks may occur, or that entire tasks may be replaced in coordination with the City, so long as the total contract amount is not exceeded without prior approval. It is the nature of regulatory-driven programs to be subject to uncertainty and unpredictable events such as changes in regulatory requirements, emerging issues, enforcement action or third-party lawsuits, or simply additional support required by City staff that was unanticipated. If such unpredictable event(s) or needs arise, Geosyntec stands ready to assist the City and, at City staff's request, will submit a request for an authorization for scope change to provide the City with additional consulting services to respond to such an increased scope. Please do not hesitate to contact Stacy Luell if you have any questions or require additional information or scope clarification. We look forward to continuing to assist you and your colleagues at the City of El Segundo. EXCLUSIONS/CLARIFICATIONS # No CAD work is anticipated for the Project Agreement No. 5605 Mr. Ken Berkman Mr. Lifan Xu October 5, 2018 Page 8 Sincerely, Geosyntec Consultants,Inc. Stacy Luell, P.E. Engineer Ken Susilo, P.E.,D.WRE Vice President Attachments: Cost Breakdown Tables Geosyntec Consultants 2018 Rate Schedule Agreement No. 5605 � = wo "c U � Ri ate'+ �•-� rl rl M y H O �'° U H9 6R 6fi fA 619 d y C!' p vi �, � •� N N N O G R L � OAW L O dC U 6R 6A 69 e F, s N ~ b m x o = I a .._._......... m................ GO d L U e rn w wpoo s. p Q\ N N M cn •o y b7D a a r4V OO N ,Ny O � 1 d O N 7 O N N _ 6R a x —.............. ........... —................................................_,.............. o a 0 U 4no v', L M C/1 MO Pr ��, ►E- O O u Agreement No. 5605 GEOSYNTEC CONSULTANTS 2018 RATE SCHEDULE Staff Professional $123 Senior Staff Professional $143 Professional $164 Senior Professional $210 Principal $230 Project Administrator $ 67 Personal Automobile (per mile) Current Gov't Rate Rates are provided on a confidential basis and are client and project specific.