CONTRACT 5602 Professional Services Agreement CLOSED Agreement No. 5602
Agreement No.
PROFESSIONAL DESIGN SERVICES AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
This AGREEMENT is made and entered into this 15th day of October, 2018, by
and between the CITY OF EL SEGUNDO, a municipal corporation and general law city
("CITY") and RHA LANDSCAPE ARCHITECTS-PLANNERS INC. a California
Corporation ("CONSULTANT"). The parties agree as follows:
1. CONSIDERATION„
& As partial consideration, CONSULTANT agrees to perform the work listed
in the SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by
the terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not
to exceed Forty-Nine Thousand, Three hundred Eighty-Five dollars
($49,385) for CONSULTANT's services. CITY may modify this amount as
set forth below. Unless otherwise specified by written amendment to this
Agreement, CITY will pay this sum as specified in the attached Exhibit "A,"
which is incorporated by reference.
2. SCOPE OF SERVICES,
A. CONSULTANT will perform services listed in the attached Exhibit A,"
which is incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor,
technical, administrative, professional and other personnel, all supplies
and materials, equipment, printing, vehicles, transportation, office space
and facilities, and all tests, testing and analyses, calculation, and all other
means whatsoever, except as herein otherwise expressly specified to be
furnished by CITY, necessary or proper to perform and complete the work
and provide the professional services required of CONSULTANT by this
Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at
the time of performance utilized by persons engaged in providing similar services. CITY
will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of
any deficiencies and CONSULTANT will have fifteen (15) days after such notification to
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cure any shortcomings to CITY's satisfaction. Costs associated with curing the
deficiencies will be borne by CONSULTANT.
4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in
Exhibit "A") and the tasks performed. If applicable, include the percentage of the task
completed during the billing period, and the total cost of that work during the preceding
billing month.
5. NON-APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT
for current services are within the current budget and within an available, unexhausted
and unencumbered appropriation of the CITY. In the event the CITY has not
appropriated sufficient funds for payment of CONSULTANT services beyond the current
fiscal year, this Agreement will cover only those costs incurred up to the conclusion of
the current fiscal year.
6. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
i. Carefully investigated and considered the scope of services to be
performed;
in. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully
acquainted with the conditions there existing, before commencing the
services hereunder. Should CONSULTANT discover any latent or
unknown conditions that may materially affect the performance of the
services, CONSULTANT will immediately inform CITY of such fact and will
not proceed except at CONSULTANT's own risk until written instructions
are received from CITY.
7. TERM. The term of this Agreement will be from October 15, 2018 to June 30, 2019.
Unless otherwise determined by written amendment between the parties, this
Agreement will terminate in the following instances:
A. Completion of the work specified in Exhibit "A";
B. Termination as stated in Section 15.
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8. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
i. CONSULTANT furnishes proof of insurance as required under
Section 22 of this Agreement; and
ii. CITY gives CONSULTANT a written notice to proceed.
B, Should CONSULTANT begin work on any phase in advance of receiving
written authorization to proceed, any such professional services are at
CONSULTANT's own risk.
9. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the
contracted services. If delay occurs, CONSULTANT must notify the Manager within
forty-eight (48) hours, in writing, of the cause and the extent of the delay and how such
delay interferes with the Agreement's schedule. The Manager will extend the
completion time, when appropriate, for the completion of the contracted services.
10.CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the
main body of this Agreement takes precedence over the attached Exhibits; this
Agreement supersedes any conflicting provisions. Any inconsistency between the
Exhibits will be resolved in the order in which the Exhibits appear below:
A. Exhibit: A: Scope of Work.
B. Exhibit: A: Proposal for Services
C. Exhibit: B: Budget
11.CHANGES. CITY may order changes in the services within the general scope of
this Agreement, consisting of additions, deletions, or other revisions, and the contract
sum and the contract time will be adjusted accordingly. All such changes must be
authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY
resulting from changes in the services will be determined in accordance with written
agreement between the parties.
12.TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
13.PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and
certificates that may be required in connection with the performance of services under
this Agreement.
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14.WAIVER. CITY's review or acceptance of, or payment for, work product prepared
by CONSULTANT under this Agreement will not be construed to operate as a waiver of
any rights CITY may have under this Agreement or of any cause of action arising from
CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant,
or condition contained in this Agreement will not be deemed to be a waiver of any
subsequent breach of the same or any other term, covenant, or condition contained in
this Agreement, whether of the same or different character.
15.TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any
time with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's
mutual consent. Notice will be in writing at least thirty (30) days before the
effective termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately
cease performance under this Agreement unless otherwise provided in the
termination notice. Except as otherwise provided in the termination notice,
any additional work performed by CONSULTANT after receiving a
termination notice will be performed at CONSULTANT's own cost; CITY
will not be obligated to compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data,
studies, surveys, drawings, maps, reports and other materials prepared by
CONSULTANT will, at CITY's option, become CITY's property, and
CONSULTANT will receive just and equitable compensation for any work
satisfactorily completed up to the effective date of notice of termination,
not to exceed the total costs under Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may
procure on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this
Section.
16.OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps,
models, photographs and reports prepared by CONSULTANT under this Agreement are
CITY's property. CONSULTANT may retain copies of said documents and materials as
desired but will deliver all original materials to CITY upon CITY's written notice. CITY
agrees that use of CONSULTANT's completed work product, for purposes other than
identified in this Agreement, or use of incomplete work product, is at CITY's own risk.
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17.PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art
work, prepared pursuant to this Agreement, will be released by CONSULTANT to any
other person or public CITY without CITY's prior written approval. All press releases,
including graphic display information to be published in newspapers or magazines, will
be approved and distributed solely by CITY, unless otherwise provided by written
agreement between the parties.
18.INDEMNIFICATION. This Agreement contemplates that CONSULTANT will act both
as a design professional (as defined by Civil Code § 2782.8) and for other management
services. Accordingly, CONSULTANT agrees to provide indemnification as follows:
A. For Design Professional Services: CONSULTANT must save harmless,
indemnify and defend CITY and all its officers, employees and
representatives from and against any and all suits, actions, or claims, of
any character whatever, brought for, or on account of, any injuries or
damages sustained by any person or property arising from, pertaining to,
or relating to the negligence, recklessness, or willful misconduct of
CONSULTANT or any of CONSULTANT's officers, agents, employees, or
representatives. CONSULTANT's duty to defend consists of
reimbursement of defense costs incurred by CITY in direct proportion to
the CONSULTANT's proportionate percentage of fault. CONSULTANT's
percentage of fault will be determined, as applicable, by a court of law,
jury or arbitrator. In the event any loss, liability or damage is incurred by
way of settlement or resolution without a court, jury or arbitrator having
made a determination of the CONSULTANT's percentage of fault, the
parties agree to mediation to determine the CONSULTANT's
proportionate percentage of fault for purposes of determining the amount
of indemnity and defense cost reimbursement owed to the CITY;
CONSULTANT and CITY must each pay half the mediator's fees.
Notwithstanding the above, in the event one or more defendants to a
Claim is unable to pay its share of defense costs due to bankruptcy or
dissolution of the business, the CONSULTANT must meet and confer with
the CITY regarding unpaid defense costs.
B. For All Other Services. Notwithstanding the foregoing and without
diminishing any rights of the CITY under subsection A, for any liability,
claim, demand, allegation against CITY arising out of, related to, or
pertaining to any act or omission of CONSULTANT, but which is not a
design professional service, CONSULTANT must defend, indemnify, and
hold harmless Indemnitees from and against any and all damages, costs,
expenses (including reasonable attorneys' fees and expert witness fees),
judgments, settlements, and/or arbitration awards, whether for personal or
bodily injury, property damage, or economic injury, to the extent that they
arise out of, pertain to, or relate to the negligence, recklessness, or willful
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misconduct of the CONSULTANT.
C. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
D. It is expressly understood and agreed that the foregoing provisions will
survive termination of this Agreement.
E, The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 22, and any
approval of said insurance by CITY, are not intended to and will not in any
manner limit or qualify the liabilities and obligations otherwise assumed by
CONSULTANT pursuant to this Agreement, including, without limitation, to
the provisions concerning indemnification.
19.ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without
CITY's written approval are prohibited and will be null and void.
20.INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work
and the manner in which it is performed. CONSULTANT will be free to contract for
similar service to be performed for other employers while under contract with CITY.
CONSULTANT is not an agent or employee of CITY and is not entitled to participate in
any pension plan, insurance, bonus or similar benefits CITY provides for its employees.
Any provision in this Agreement that may appear to give CITY the right to direct
CONSULTANT as to the details of doing the work or to exercise a measure of control
over the work means that CONSULTANT will follow the direction of the CITY as to end
results of the work only.
21.AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free
access at all reasonable times to such records, and the right to examine and audit the
same and to make transcript therefrom, and to inspect all program data, documents,
proceedings and activities. CONSULTANT will retain such financial and program
service records for at least three (3) years after termination or final payment under this
Agreement.
22.INSURANCE.
A. Before commencing performance under this Agreement, and at all other
times this Agreement is effective, CONSULTANT will procure and
maintain the following types of insurance with coverage limits complying,
at a minimum, with the limits set forth below:
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Tvr.)e of Insurance Limits
Commercial general liability: $2,000,000
Professional Liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement
B. Commercial general liability insurance will meet or exceed the
requirements of the most recent ISO-CGL Form. The amount of
insurance set forth above will be a combined single limit per occurrence
for bodily injury, personal injury, and property damage for the policy
coverage. Liability policies will be endorsed to name CITY, its officials,
and employees as "additional insureds" under said insurance coverage
and to state that such insurance will be deemed "primary" such that any
other insurance that may be carried by CITY will be excess thereto. Such
endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or
equivalent. Such insurance will be on an "occurrence," not a "claims
made," basis and will not be cancelable or subject to reduction except
upon thirty (30) days prior written notice to CITY.
C„ The insurer will agree to waive all rights of subrogation against the CITY,
its officers, officials, employees and volunteers for losses arising from
work performed by the CONTRACTOR for the CITY.
D, Professional liability coverage will be on an "occurrence basis" if such
coverage is available, or on a "claims made" basis if not available. When
coverage is provided on a "claims made basis," CONSULTANT will
continue to renew the insurance for a period of three (3) years after this
Agreement expires or is terminated. Such insurance will have the same
coverage and limits as the policy that was in effect during the term of this
Agreement and will cover CONSULTANT for all claims made by CITY
arising out of any errors or omissions of CONSULTANT, or its officers,
employees or agents during the time this Agreement was in effect.
E. Automobile coverage will be written on ISO Business Auto Coverage Form
CA 00 01 06 92, including symbol 1 (Any Auto).
F. CONSULTANT will furnish to CITY duly authenticated Certificates of
Insurance evidencing maintenance of the insurance required under this
Agreement and such other evidence of insurance or copies of policies as
may be reasonably required by CITY from time to time. Insurance must
be placed with insurers with a current A.M. Best Company Rating
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equivalent to at least a Rating of"A-VII."
G. Should CONSULTANT, for any reason, fail to obtain and maintain the
insurance required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from
payments due to CONSULTANT under this Agreement or terminate
pursuant to Section 15.
23.USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such
approval must approve of the proposed consultant and the terms of compensation.
24.INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative
description of progress during the past month for each major task, a description of the
work remaining and a description of the work to be done before the next schedule
update.
25.NOTICES. All communications to either party by the other party will be deemed
made when received by such party at its respective name and address as follows:
If to CONSULTANT: If to CITY:
RHA Landscape Architects- Planners, Inc. City of EI Segundo
6800 Indiana Ave. Ste 245 350 Main Street
Riverside, A 92506 EI Segundo, CA 90245
Attention: Doug Grove Attention: Meredith Petit
Phone: (951) 781-1930 Phone: (310) 524-2880
Email: dougg@rhala.com Email: mpetit@elsegundo.org
Any such written communications by mail will be conclusively deemed to have been
received by the addressee upon deposit thereof in the United States Mail, postage
prepaid and properly addressed as noted above. In all other instances, notices will be
deemed given at the time of actual delivery. Changes may be made in the names or
addresses of persons to whom notices are to be given by giving notice in the manner
prescribed in this paragraph.
26.CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
27.SOLICITATION. CONSULTANT maintains and warrants that it has not employed
nor retained any company or person, other than CONSULTANT's bona fide employee,
to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not
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paid nor has it agreed to pay any company or person, other than CONSULTANT's bona
fide employee, any fee, commission, percentage, brokerage fee, gift or other
consideration contingent upon or resulting from the award or making of this Agreement.
Should CONSULTANT breach or violate this warranty, CITY may rescind this
Agreement without liability.
28.THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of
any other party. There will be no incidental or other beneficiaries of any of
CONSULTANT's or CITY's obligations under this Agreement.
29.INTERPRETATION. This Agreement was drafted in and will be construed in
accordance with the laws of the State of California, and exclusive venue for any action
involving this agreement will be in Los Angeles County.
30.COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
31.ENTIRE AGREEMENT. This Agreement, and its Exhibit(s), sets forth the entire
understanding of the parties. There are no other understandings, terms or other
agreements expressed or implied, oral or written. This Agreement will bind and inure to
the benefit of the parties to this Agreement and any subsequent successors and
assigns.
32.RULES OF CONSTRUCTION. Each Party had the opportunity to independently
review this Agreement with legal counsel. Accordingly, this Agreement will be
construed simply, as a whole, and in accordance with its fair meaning; it will not be
interpreted strictly for or against either Party.
33.SEVERABILITY. If any portion of this Agreement is declared by a court of
competent jurisdiction to be invalid or unenforceable, then such portion will be deemed
modified to the extent necessary in the opinion of the court to render such portion
enforceable and, as so modified, such portion and the balance of this Agreement will
continue in full force and effect.
34.AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this
Agreement and to engage in the actions described herein. This Agreement may be
modified by written amendment.
35.ACCEPTANCE OF ELECTRONIC SIGNATURES. The Parties agree that this
Agreement, agreements ancillary to this Agreement, and related documents to be
entered into in connection with this Agreement will be considered signed when the
signature of a party is delivered by electronic (.pdf) or facsimile transmission. Such
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electronic or facsimile signature will be treated in all respects as having the same effect
as an original signature.
36.CAPTIONS. The captions of the paragraphs of this Agreement are for convenience
of reference only and will not affect the interpretation of this Agreement.
37.TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
38.FORCE MAJEURE. Should performance of this Agreement be prevented due to fire,
flood, explosion, acts of terrorism, war, embargo, government action, civil or military
authority, the natural elements, or other similar causes beyond the Parties' reasonable
control, then the Agreement will immediately terminate without obligation of either party
to the other.
39.STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness
and capacity to perform the Agreement in a manner satisfactory to CITY.
CONSULTANT represents that its financial resources, surety and insurance experience,
service experience, completion ability, personnel, current workload, experience in
dealing with private consultants, and experience in dealing with public agencies all
suggest that CONSULTANT is capable of performing the proposed contract and has a
demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY.
[Signatures on next page]
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IN WITNESS WHEREOF the parties hereto have executed this Agreement the
day and year first hereinabove written.
CITY Of EL SEGUNDO RHA LANDSCAPE ARCHITECTS-
PLANNERS, IAC.
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Gre ar rater, Doug Gjo
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Cit anager Ire.
idnt
ATTEST:
Tracy ea er, '
City Clerk
APPROVED AS TO FORM:
Marr D. Hensley
City Attorney
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k Agreement No. 5602
EI Segundo Acacia &Washington Parks October 11, 2018
Meredith Petit Page 1 of 6
PROJECT PROPOSAL- SCOPE OF SERVICES
Mr. Greg Meek, Principal, Landscape Architect RLA, CPSC, will be the Principal-in-Charge of the Acacia
Park project. His extensive experience in Landscape Architecture and park planning and will ensure that
no details are overlooked in the preparation of the conceptual designs and design development
documents for Acacia park.
TASK 1: PRE-DESIGN
A. Project Meetings and Coordination
We will coordinate and attend a project kick-off meeting within one (1)week of receiving the Notice-
to-Proceed from the city. The purpose of the meeting will be to establish clear lines of
communications, review and redefine the proposed project scope and schedule and establish general
design guidelines, discuss project parameters and constraints and obtain background data.
Our goal is to have constant communication with you so that we feel like an extension of your staff.
Through emails,sharing files,and telephone conversations,you will always be aware of where we are
in the process. We will attend status meetings as necessary during the course of the project to keep
the city staff abreast of the project development. We will establish review milestones in the project
schedule and submit deliverable products in a timely manner for adequate city review and revision.
We have included the following meetings during the course of the project.
• Three (3) meetings with city staff
• Three (3) community meetings. The meetings will include two (2) initial community
workshops, one (1) design unveiling meeting, one (1) meeting with the Recreation and Parks
Commission and one (1)City Council meeting.
• Key Stakeholders Meeting (Optional) — If city staff feels that it would be beneficial to the
process, a meeting with key stakeholders in the Acacia Park neighborhood to address specific
Acacia Park concerns can be included in the scope of services.
B. Data Collection
We will perform all necessary data collection for Acacia and Washington Parks that will include a
review of existing right-of-way maps, utility, street record drawings, and hydrology data. We assume
that the City of EI Segundo will provide any available existing information relevant to this project.We
will review requirements by the City of EI Segundo (City), and other jurisdictions that may be affected
by this project. We will also conduct field reviews to analyze existing conditions and identify design
issues. We will document existing site conditions with field notes, drawings, and photographs.
C. Utility Research&Coordination
We will use the following process to capture critical information for both Acacia and Washington
Parks:
• Obtain utility companies listing from Underground Service Alert(USA)
• Contact the utility companies at the start of the project
• Create and maintain a database tracking of utility company responses.
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC,
Scope of Services
Agreement No. 5602
EI Segundo Acacia &Washington Parks October 11, 2018
Meredith Petit Page 2 of 6
• Perform record drawing research to determine existing utilities and their impacts on the
proposed improvements. Existing utilities documented during this process and proposed
adjustments will be indicated on the design plans.
D. Topographic Survey
Action Surveys will establish horizontal and vertical control to support the Acacia and Washington
park projects. The survey control will be tied into the North American Datum of 1983 (NAD83) and
North American Vertical Datum of 1988 (NAVD88), unless specified otherwise by the City. Survey
control will also be placed to facilitate the construction phase. Topographic field surveys will be
performed to collect critical tie-in points. The Acacia Park survey will include the entire park. The
Washington Park survey will include only the playground and walkways from both streets.
TASK 2:COMMUNITY ENGAGEMENT
This phase will begin the actual planning of the site. Through our many years of experience in planning
parks, we have developed a very thorough and comprehensive meeting process that involves City staff
and all members of the community. We have formulated the following strategies for dealing with the
potential conflicts and methods to resolve them.
A. Strategies for Building Consensus
• Conduct the meeting in a professional but friendly manor
• Provide a forum for open communication
• Use active listening to start dialogue with the group
• No question is a bad question and all comments and suggestions will be heard and recorded on
paper
• Encourage everyone to participate and become engaged in the design process
• Build relationships with various groups and/or influential members of the community
01 Develop goals for addressing all concerns for the park site and park users based on information
gathered before the first public meeting
• Provide clear, credible data about the project
• Produce high quality public information materials about the project
• Meet with groups and/or individuals "one-on-one" when needed to hear their concerns and
help them to understand the projects goals
• Opponents may be motivated by the status quo and are resistant to change. Help them
understand the benefits of change
• Recognize the seriousness of the concerns; don't down play them down and discuss options
• Demonstrate how the project will lead to an improved quality of life
• Appeal to sense of community and the benefits of building strong neighborhoods
• When land use controversies appear to be grounded on ideological conflict focus the groups on
mutual interests and not on non-mutual values or ethics
• Provide positive energy even if the meeting starts to turn negative
• Be respectful of everyone's time and keep the meeting moving forward in a positive direction and
to a positive conclusion
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Scope of Services
Agreement No. 5602
EI Segundo Acacia &Washington Parks October 11, 2018
Meredith Petit Page 3 of 6
• When opposition is related to governing agency, p�f i�l�litiii�llki II"�diAp yy''pW�pq �'I'
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council, staff, etc. show the participants how much llft G'1+''t ii¢at�srV.
they and their ideas are respected
• Refer to individuals by name
• Ask citizens to give their opinions and record and
respond to each of their concerns
• In order to implement the method poutlin d above
10
we have developed a process that typically entails a
three (3) Community meetings.
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B. Community Meetings
Two (2) community meetings will be scheduled to meet with the neighborhood to find out how they
will use the renovated Acacia and Washington Parks and what they would like to have included in the
designs. As landscape architects and park planners we could easily design the park that would be
beautiful and have high recreational value but in order for the neighborhoods to have a sense of
ownership they must be involved in the process.This park belongs to the neighborhoods and the City
of EI Segundo,these are your parks and we need you engaged in the design process.
The first meeting will provide an opportunity for all °'iri ntiil""'' " °"� Ib, ouuuuuuuuuugiiiipuuuuuuuuuuuuupgiiiiiiiiiiiiiiip
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interested community residents to give their input on the
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design of the park. We will utilize our laptop computer,
projector ector and screen along with Google Earth to create an
Interactive Workshop Environment. This will allow us to
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that all areas can be explored during the meeting.We will p
view the sites from unlimited angles and so
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also e of various site improvement
that canbe opvlerlaid on the aerial photo of the esite rto
clearly demonstrate and explore all possible options.
.
As the participants give their suggestions, the items will be listed on large sheets of paper as well as
placed on the electronic site plan. Participants will also be able to place paper templates on a site plan
at their table. Two rough concept plans will be developed over the course of the meeting. We will
then take this rough concept plans and use them along with all compiled comments to begin
development of the Concept Plans for the park site.
TASK 3:PREPARATION OF CONCEPT DESIGNS
A. Concept Design
Based on comments received from the community meeting and city staff, we will prepare three (3)
Concept Plans for Acacia Park and two (2) concept plans for Washington Park that will be fully
developed, detailed, and color rendered. The plans will be labeled and be accompanied by color
image boards showing the amenities chosen. We will also prepare preliminary estimates of probable
costs for each of the conceptual plans.
RHA LANDSCAPE ARCHITECTS-PLANNERS,INC.
Scope of Services
Agreement No. 5602
EI Segundo Acacia &Washington Parks October 11, 2018
Meredith Petit Page 4 of 6
For Acacia Park, one conceptual design will include keeping the swimming pool, one will include a
Splash Pad and the third will not include a Splash pad or the pool.
In addition to the splash pad and the pool at Acacia Park, we anticipate that the conceptual designs
for both parks will include 2-5 and 5-12 age appropriate play areas, picnic areas,walkways,seat walls,
benches,fencing,a drinking fountain,signage, lighting,trees,some turf,and shrub planting areas.The
plans may also include game tables, a small sports court, some skate elements, and shade structure
or gazebo.
"Green" design will also be an important part of the project development. Sustainable techniques
and materials will be used throughout the site design to demonstrate to the park visitors the principals
of sustainable design. Doug Grove, RHA president is a LEED Accredited Professional and will strive to
implement the following sustainable design concepts into the re-design of the Acacia Park site:
• Use solar panels where appropriate
• Plant deciduous trees in courtyards to allow winter sunshine
• Harvest rain water with cisterns to help reduce the use of potable water
• Use site specific weather and ET adjusting irrigation controllers
• Design low volume irrigation systems for shrub and groundcover areas
• Use of native trees,shrubs and groundcover and other water wise plant materials.
• Specify the use of locally sourced building and plant materials
• Specify products made from recycled materials
• Specify renewable wood products certified by the Forest Stewardship Council
• Design lighting systems which minimize night light pollution
• Provide bicycle parking
• Create useable areas which detain storm water on site
• Specify decomposed granite, porous concrete and/or permeable pavers for hardscape areas
• Specify organic mulch in shrub and groundcover areas to retain water and suppress weeds
• Specify the use of organic fertilizers and compost
• Design universal accessibility to site features
• Provide recycling bins for park users
At the completion of the conceptual designs and priorto presenting them to the community, RHA will
meet with city staff for review and discussion. We will also strategize how the concepts will be
presented to the community.
TASK 4:COMMUNITY MEETING TO PRESENT THE DESIGN CONCEPTS
B. Presentation Community Meeting
At the second community meeting, RHA will present the three (3) conceptual designs for Acacia Park
and the two (2) conceptual designs for Washington Park to the community. We will discuss in detail
all of the elements of each plan and compare the differences of each plan. We will then open up the
meeting to the community to answer questions and receive different feedback on the designs. From
our experience performing hundreds of workshops,the community will like elements on each of the
plans. Depending on the community feedback we get, we may have to use a "Colored Dot Exercise"
RHA LANDSCAPE ARCHITECTS-PLANNERS,INC.
Scope of Services
Agreement No. 5602
EI Segundo Acacia &Washington Parks October 11, 2018
Meredith Petit Page 5 of 6
to prioritize the different park elements. Colored stickers are passed out to each of the attending
community members and they are asked place a sticker on the park elements they most want to see
included in the renovated Park.The elements with the most stickers receive the highest priority.
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TASKS: FINAL CONCEPT PLANS
A. Final Concept Plans
We will prepare a Final Concept Plans for Acacia Park and Washington Park based on staff direction
and the comments and priorities we received during the second community meeting. The Final
Concept Plans will be fully developed, detailed, and color rendered. The plans will be labeled and be
accompanied by color image boards showing the materials and amenities chosen. We will also
prepare preliminary estimates of probable costs for the Plans.
C. Presentation Community Meeting
At the third community meeting, RHA will present the Final Concept Design for Acacia Park and the
Final Concept Design for Washington Park to the community. We will discuss in detail all of the
elements of each plan. We will then open up the meeting to the community to answer questions and
receive feedback on the final designs.
TASK 6: DESIGN DEVELOPMENT&PLAN APPROVAL
A. Final Design Plans
We will prepare Final Design Plans for Acacia Park and Washington Park based on staff direction and
the comments we received during the third community meeting. The Final Design Plans will be fully
developed, detailed, and color rendered. The plans will be labeled and be accompanied by color
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Scope of Services
Agreement No. 5602
EI Segundo Acacia &Washington Parks October 11, 2018
Meredith Petit Page 6 of 6
image boards showing the materials and amenities chosen. We will also update the preliminary
estimates of probable costs for the Plans.
B. Presentation to Recreation and Parks Commission and City Council
We will present the Final Design Plans to the Recreation and Parks Commission and the City Council.
We will record all comments made to be used in final plan revisions.
C. Final Plan Revisions and Project Closeout
Based on comments received at the Commission and Council meetings, we will make final plan
revisions and finalize the opinion of probable costs.
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Scope of Services
Agreement No. 5602
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