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2018 Sep 18 - CC MIN MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, SEPTEMBER 18, 2018 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER- Mayor Boyles at 5:00 PM ROLL CALL Mayor Boyles Present Mayor Pro Tem Pirsztuk Present Council Member Brann Present Council Member Pimentel Present Council Member Nicol Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) None SPECIAL ORDER OF BUSINESS: Mayor Boyles announced that Council would be meeting in closed session pursuant to the items listed on the Agenda. CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d)(1): -0- matters CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1- matters. Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -2- matters 1. Public Employee Performance Evaluation Title: City Manager MINUTES OF THE REGULAR COUNCIL MEETING SEPTEMBER 18,2018 PAGE NO. I 2. Public Employee Performance Evaluation Title: City Attorney APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -8- matters 1. Employee Organizations: Police Management Association; Police Officers Association; Police Support Services Employees Association; Fire Fighters Association; Supervisory, Professional Employees Association; City Employee Association; and Executive and Management/Confidential Employees (unrepresented groups). Agency Designated Representative: Irma Moisa Rodriquez, City Manager, Greg Carpenter and Human Resources Director. Adjourned at 6:55 PM MINUTES OF THE REGULAR COUNCIL,MEETING SEPTEMBER I8,2018 PAGE NO.2 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, SEPTEMBER 18, 2018 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Boyles at 7:02 PM INVOCATION — Pastor Mark Stepp, Oceanside Christian Fellowship PLEDGE OF ALLEGIANCE — Mayor Pro Tem Pirsztuk PRESENTATIONS a) Commendation given by Council Member Pimentel to the 9-10 year olds, 10-11 year olds and 11-12 year olds El Segundo Little League All Star Teams. b) Presentation by Recreation and Parks Summer Intern, Katherine Kakuske, on her completed projects in coordination with the Recreation and Parks and Library Departments. c) Proclamation read by Mayor Boyles, proclaiming "The Fair on Richmond Street" from 9:00am to 5:00pm, Saturday, September 22, 2018 organized by the EI Segundo Kiwanis Club, presented to Barry Gribon, Richmond St. Fair event coordinator. ROLL CALL Mayor Boyles Present Mayor Pro Tem Pirsztuk Present Council Member Brann Present Council Member Pimentel Present Council Member Nicol Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Cathy (last name unknown), resident, commented on the water rates and why the vote isn't a yes or no vote and also commented on the current employee salaries. Paul Lanyi, resident, read a letter from Melissa Caverty regarding item #E10. The letter can be found on the City's website. Paulette Caudill, resident, commented on and is in favor of item #E10. Barbara Briney, resident, commented on and is in favor of item #E11. Marc Rener, resident, commented on items regarding trash and pensions. Melissa Moore, EI Segundo Unified School District Superintendent, commented on and is in favor of item #E11. Coach Bolanos, EI Segundo Cross Country coach, thanked all involved in the Cross Country event held at the Lakes at EI Segundo, the event was a success. CITY COUNCIL COMMENTS — (Related to Public Communications) MINUTES OF THE REGULAR COUNCIL MEETING SEP`f'EMBEI2 18,2018 PAGE NO.3 Mayor Boyles asked Greg Carpenter to explain the Prop 218 process. Mayor Boyles addressed the concerns stated during Public Comments. Mayor Boyles and Council Member Nicol left the dais due to possible conflict of interest. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Council Member Brann, SECONDED by Council Member Pimentel to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 3/0 B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) 1. This item is continued from the August 21, 2018 City Council Meeting Consideration and possible action regarding Environmental Assessment No. EA- 1011, General Plan Amendment No. GPA 13-01, Zone Change No. ZC 13-01, and Zone Text Amendment No. ZTA 13-01 for the Smoky Hollow Specific Plan update project. (Applicant: City of EI Segundo) Address: Smoky Hollow (Fiscal Impact: None with this action) Mayor Pro Tem Pirsztuk stated this was the time and place to conduct a public hearing regarding Environmental Assessment No. EA-1011, General Plan Amendment No. GPA 13-01, Zone Change No. ZC 13-01, and Zone Text Amendment No. ZTA 13-01 for the Smoky Hollow Specific Plan update project. (Applicant: City of EI Segundo) Clerk Weaver stated that proper notice had been given in a timely manner and that written communication had been received in the City Clerk's office. Greg Carpenter, City Manager, introduced the items. Gregg McClain, Planning Manager, gave a presentation on the updated changes asked of Council at a prior Council meeting and answered Council's questions. Public Comment: Jay Hoeschler, resident and planning commission member, commented on the excitement of the transformation of Smoky Hollow and gave a few suggestions for the parking situation. Happy to see the area walkable, multimodal and getting people out of their cars. Mark Selis, representing a property owner, commented on the proposed new building height requirements, which he is in favor of. Dani Brubaker, property owner, commented on the parking situation and the proposed new building height requirements. Paul Schwartz, property owner, in favor of the parking proposals. MINUTES OF THE REGULAR COUNCIL MEETING SEPTEMBER 18.2018 PAGE NO.4 Brett Drogmund, property owner, commented on and is in favor of the proposed new building height requirements. Dale Inghram, resident and business owner, commented on wanting to open a coffee shop in Smoky Hollow and the walkability aspects of the Smoky Hollow Specific Plan. Encourage Council and the City to continue to look at the parking situation in town. MOTION by Council Member Brann, SECONDED by Council Member Pimentel to close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 3/0 Council Discussion Regarding the proposed height requirements, Council advised the following: 1. No, on adding 3 story limit to numeric height limit, 2. No, on restricting additional height to east side of Smoky Hollow and 3. Yes, on making-height related CBP subject to Council approval. Council Member Brann in favor of lifts/elevators when a building is more than 3 stories. Mark Hensley, City Attorney, read by title only: RESOLUTION NO. 5099 A RESOLUTION APPROVING ENVIRONMENTAL ASSESSEMENT NO. EA-1011, GENERAL PLAN AMENDMENT NO. GPA 13-01, AND A COMPHREHENSIVE UPDATE OF THE SMOKY HOLLOW SPECIFIC PLAN MOTION by Council Member Brann, SECONDED by Council Member Pimentel to adopt Resolution No. 5099. MOTION PASSED BY UNANIMOUS VOICE VOTE. 3/0 Mark Hensley, City Attorney, read by title only: ORDINANCE NO. 1573 AN ORDINANCE APPROVING ZONE CHANGE NO. 13-01 AND ZONE TEXT AMENDMENT NO. ZTA 13-01 AMENDING EL SEGUNDO MUNICIPAL CODE PROVISIONS RELATED TO THE COMPHREHENSIVE UPDATE OF THE SMOKY HOLLOW SPECIFIC PLAN. Council Member Pimentel introduced Ordinance No. 1573. The second reading and adoption of the Ordinance is scheduled for October 2, 2019. 2. This item is continued from the August 21, 2018 City Council Meeting Consideration and possible action regarding City Council approval of Environmental Assessment No. EA-1198 and Zone Text Amendment No. ZTA 17-06 to establish a parking in-lieu fee program in the Smoky Hollow area and adopt a parking in-lieu fee. (Applicant: City of EI Segundo). Address: Citywide (Fiscal Impact: None with this action) MINUTES OF'rijE REGULAR COUNCIL MEETING SEPTEMBER 18.2018 PAGE NO.5 Mayor Pro Tem Pirsztuk stated this was the time and place to conduct a public hearing regarding Environmental Assessment No. EA-1011, General Plan Amendment No. GPA 13-01, Zone Change No. ZC 13-01, and Zone Text Amendment No. ZTA 13-01 for the Smoky Hollow Specific Plan update project and regarding City Council approval of Environmental Assessment No. EA-1198 and Zone Text Amendment No. ZTA 17-06 to establish a parking in-lieu fee program in the Smoky Hollow area and adopt a parking in-lieu fee. Clerk Weaver stated that proper notice had been given in a timely manner and that no written communication had been received in the City Clerk's office. Greg Carpenter, City Manager, introduced both items. Gregg McClain, Planning Manager, answered Council questions on the item. Public Comment: None Mayor Pro Tem Pirsztuk closed the Public Hearing Council discussion Mark Hensley, City Attorney, read by title only: RESOLUTION NO. 5100 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO ESTABLISHING A PARKING IN-LIEU FEE AND PROCEDURES FOR PAYMENT OF SUCH FEES. MOTION by Council Member Pimentel, SECONDED by Council Member Brann to adopt Resolution No. 5100. MOTION PASSED BY UNANIMOUS VOICE VOTE. 3/0 Mark Hensley, City Attorney, read by title only: ORDINANCE NO. 1574 AN ORDINANCE APPROVING ENVIRONMENTAL ASSESSMENT NO. EA-1198 AND AMENDING TITLE 15 OF THE EL SEGUNDO MUNICIPAL CODE TO ESTABLISH A PARKING IN-LIEU FEE PROGRAM FOR THE SMOKY HOLLOW SPECIFIC PLAN AREA. Council Member Brann introduced Ordinance No. 1574. The second reading and adoption of the Ordinance is scheduled for October 2, 2018. Item #13 moved from Consent to Public Hearing section due to Mayor Boyles and Scot Nicol possible conflict of interest on this item as well. MINUTES OF THE REGULAR COUNCIL MEETING SEPTEMBER 18,2018 PAGE NO.6 13.Consideration and possible action to approve a contract extension, amendment no. 46645D through September 30, 2019 and authorize a budget appropriation of $5,000 related to an ongoing contract for professional services with MIG, Inc. for additional traffic analysis as part of the Smoky Hollow Specific Plan Update Project and authorize the City Manager to execute an amendment to the existing agreement with MIG, Inc. (Fiscal impact: $5,000) Greg Carpenter, City Manager, introduced the item. Council discussion MOTION by Council Member Pimentel, SECONDED by Council Member Brann approving a contract extension through September 30, 2019, authorize a budget appropriation of $5,000.00 for professional services with MIG, Inc. and authorize the City Manager to execute an amendment to the existing agreement with MIG, Inc. MOTION PASSED BY UNANIMOUS VOICE VOTE. 3/0 Recessed at 8:53 PM Reconvened at 8:58 PM Mayor Boyles and Council Member Nicol returned to the dais. 3. Consideration and possible action regarding the Fiscal Year 2018-2019 Budget (including all City Revenues and Expenditures), Adoption of Resolution approving the 2018-2019 Final Operating and Capital Improvement Budget and the 2018-2019 Appropriations Limit. Copies of the Fiscal Year 2018-2019 Preliminary Budget can be found in the Library, City Clerk's Office, and on the City's website. (Fiscal Impact: Total Revenues (including transfers-in) of $119,405,893, Total Expenditures (including transfers-out) of$137,608,498; General Fund Revenues of $74,465,624, Expenditures (including transfers-out) of $79,062,784) Greg Carpenter, City Manager, introduced the item. Joe Lillio, Finance Director, gave a presentation and answered Council questions, Council Discussion Mark Hensley, City Attorney, read by title only: RESOLUTION NO. 5103 A RESOLUTION ADOPTING THE 2018-2019 FINAL OPERATING AND CAPITAL IMPROVEMENT BUDGET AND THE 2018-2019 APPROPRIATIONS LIMIT FOR THE CITY OF EL SEGUNDO. MINUTES OF THE REGULAR COUNCIL MEETING SEPTEMBER 18,2018 PAGE NO. 7 MOTION by Mayor Boyles, SECONDED by Council Member Pimentel to adopt Resolution No. 5103. MOTION PASSED BY VOICE VOTE. 4/1 YES: Boyles Nicol Pimentel Pirsztuk NO: Brann MOTION by Mayor Boyles, SECONDED by Council Member Nicol approving the General Fund Reserve Policy, the Economic Uncertainty Reserve Policy and directed staff to return with an updated employee classification and salary schedule. MOTION PASSED BY VOICE VOTE. 4/1 YES: Boyles Nicol Pimentel Pirsztuk NO: Brann C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS E CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 4. Approve Warrant Numbers 3022630 through 3022787 and 9000533 through 9000571 on Register No. 23 in the total amount of $590,652.98 and Wire Transfers from 08/27/18 through 09/09/18 in the total amount of $1,201,162.00. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and/or adjustments; and wire transfers. 5. PULLED BY CITY CLERK 6. Authorize the acceptance of an additional $29,505 in grant funds from the UASI 2015 grant program, authorize the City Manager to sign an Amendment No. 5000B to the Sub-Recipient Agreement #5000 with the City of Los Angeles, who will serve as the grant administrator for the grant, authorize the City Manager to sign the Amendment No. 5348C to the Professional Services Agreement, in a form approved by the City Attorney, with Michael T. Little dba Counter Risk, Inc., authorize an increase of the blanket purchase order by $29,505 to enable the Fire Department to receive the services provided by Michael T. Little dba Counter Risk, Inc., and authorize and approve additional appropriation to expense account 124-400-3785-6214. (Fiscal Impact: $29,505.00) 7. Approve William J. Bonadiman's request to withdraw their bid due to a clerical error in accordance with Public Contract Code Section 5101, authorize the City Manager to execute a Standard Public Works Contract No. 5582, in a form approved by the City Attorney, with Williams Pipeline Contractors, Inc. in the amount of $542,544.00 and approve an additional $81,456.00 for construction- related contingencies, authorize the City Manager to execute a standard Public Works Professional Services Agreement No. 5583, in a form as approved by the City Attorney, with Berg & Associates, Inc. in the amount of$88,510.00 for MINUTES OF THE REGULAR COUNCIL MEETING SEPTEMBER 18.2018 PAGE NO. 8 construction inspection and geotechnical (compaction) oversight and testing, and approve an additional $8,500.00 for related contingencies for Water Main Improvement Project on Cedar Street and Walnut Avenue, Project No. PW18-10. (Fiscal Impact: $721,010.00 in FY 2017/18) 8. Accept the work as complete and authorize the City Clerk to file a Notice of Completion in the County Recorder's office the Fire Station 1 Seismic Retrofit Project, Project No. PW 15-23A. (Fiscal Impact: $179,595.52) 9. PULLED BY MAYOR BOYLES 10.PULLED BY COUNCIL MEMBER PIMENTEL 11.PULLED BY COUNCIL MEMBER BRANN 12.Adopt Resolution No. 5105 authorizing the annual destruction of identified records in accordance with the provisions of Section 34090 of the Government Code of the State of California. (Fiscal Impact: Not to exceed $1,200) 13. This item was moved to Public Hearing section. MOTION by Council Member Nicol, SECONDED by Council Member Brann approving Consent Agenda items 4, 6, 7, 8, and 12. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 PULLED ITEMS, 5. Special City Council Minutes of August 8, 2018 (Closed Session) and Special City Council Minutes of September 4, 2018 (Budget Study Session III). City Clerk pulled the Special City Council Minutes of September 4, 2018 (Budget Study Session III). MOTION by Mayor Boyles, SECONDED by Council Member Brann to approve the Special City Council Minutes of August 8, 2018. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 11.Consideration and possible action to (1) approve two Facility Use Agreements between the City and EI Segundo Unified School District (ESUSD) for EI Segundo-Wiseburn Aquatics Center Agreement No. 5585 and Urho Saari Swim Stadium, Agreement No. 5586 and (2) approve a Joint Use Agreement No. 4887C between the City and Wiseburn Unified School District (WUSD) for the use and operations of the new EI Segundo-Wiseburn Aquatics Center. (Fiscal Impact: Aquatics Center - $400,000 contribution by ESUSD for a 10 year use term, estimated $175,000 annual net operation expense to be paid by City, design and construction costs - $1.8 million by City, $6 million by Wiseburn MINUTES OF THE REGULAR COUNCIL MEETING SEPTEMBER 18.2018 PAGE NO.9 Unified School District plus land costs, $6 million by non-profit South Bay Sports, Health and Recreation; Urho Saari —the lesser of 24% or $1 million contribution by ESUSD towards refurbishment costs with City paying 76%/$3 million, ESUSD receives 10 year use term, City pays for annual operating expenses. Mayor Boyles, read the item. Mark Hensley, City Attorney and Greg Carpenter, City Manager answered Council's questions. Council Discussion MOTION by Mayor Boyles, SECONDED by Council Member Nicol to approve the Facility Use Agreement between the City and EI Segundo Unified School District for the EI Segundo-Wiseburn Aquatics Center, the Facility Use Agreement between the City and EI Segundo Unified School District for the Urho Saari Swim Stadium and approve the Joint Use Agreement between the City and Wiseburn School District for the use and operations of the new EI Segundo-Wiseburn Aquatics Center. 4/1 YES.. Boyles Nicol Pimentel Pirsztuk NO: Brann 9. Consideration and possible action regarding approval of a contract, no. 5584 for consulting services with Ignited, LLC a marketing agency, for the implementation of a marketing and Police Officer recruitment campaign exclusively for the EI Segundo Police Department. (Fiscal Impact: $250,000.00) Mayor Boyles read the item Lt. Jaime Bermudez answered Council's questions Council Discussion MOTION by Mayor Boyles, SECONDED by Council Member Brann to approve the contract as amended, one year contract, with an evaluation at the end of the contract term. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 10. This item is continued from the September 4, 2018 City Council Meeting Consideration and possible action regarding the second reading and adoption of Ordinance No. 1567 to prohibit gatherings where underage drinking or illegal marijuana use occurs, and adoption of Resolution No. 5104 establishing the schedule of fines for administrative citations when there are violations of Ordinance No. 1567. (Fiscal impact: None) Mayor Boyles read the item Council Discussion MINUTES OF THE REGULAR COUNCIL MEETING SEPTEMBER 18,2018 PAGE NO. 10 Mark Hensley, City Attorney, read by title only: ORDINANCE NO. 1567 AN ORDINANCE ADDING CHAPTER 13 TO TITLE 7 OF THE EL SEGUNDO MUNICIPAL CODE PROHIBITING THE HOSTING, PERMITTING OR ALLOWING OF GATERHINGS AT WHICH PERSONS UNDER 21 YEARS OF AGE ARE CONSUMING ALCOHOLIC BEVERAGES OR USING MARIJUANA. MOTION by Mayor Pro Tem Pirsztuk, SECONDED by Council Member Nicol approving Ordinance No. 1567. 4/1 YES: Boyles Brann Nicol Pirsztuk NO: Pimentel RESOLUTION NO. 5104 A RESOLUTION OF THE CITY OF EL SEGUNDO ESTABLISHING THE ADMINISTRATIVE FINES FOR VIOLATIONS OF CHAPTER 7-13 OF THE EL SEGUNDO MUNICIPAL CODE. MOTION by Mayor Boyles, SECONDED by Mayor Pro Tem Pirsztuk, approving Resolution No. 5104. 4/1 YES: Boyles Brann Nicol Pirsztuk NO: Pimentel F. NEW BUSINESS 14.Consideration and possible action to identify critical negotiating deal points for a lease agreement related to future operations and capital improvements at The Lakes at EI Segundo Golf Course and Driving Range and establish a City Council Subcommittee comprised of two Councilmembers to carry out the discussions with the selected bidders' representatives. (Fiscal Impact: None) Greg Carpenter, City Manager, introduced the item. Meredith Petit, Recreation and Parks Director, gave a report Council Discussion Council consensus to appoint Council Members' Pimentel and Nicol to a subcommittee to enter into discussions with selected bidders. Council directed staff and committee members to include the following, to the deal points already established in the staff report, during negotiations; renegotiate the term at the conclusion of the first term, allow the City to grant special permits for use of the golf course, outside company to run the golf course and non-technology driving range and expand the details for accommodating early entry, non-technology driving range hitting bays for golfers prior to on-course play. G. REPORTS — CITY MANAGER — Thanked everyone for the hours spent on the budget process, especially Joe Lillio, Finance Director and the finance department staff. MINUTES OF THE REGULAR COUNCIL MEETING SEPTEMBER 18,2018 PAGE NO. I 1 H. REPORTS — CITY ATTORNEY - Passed I. REPORTS — CITY CLERK— Passed J. REPORTS — CITY TREASURER — Not present K. REPORTS — CITY COUNCIL MEMBERS — Council Member Pimentel —Thanked staff for all the hard work they do for the City. Council Member Nicol — Invited the Community to The Fair on Richmond Street this Saturday, September 22, 2018. Council Member Brann — Passed Mayor Pro Tem Pirsztuk —Thanked Ron Swanson for the In & Out Lunch on 9/11 honoring our fallen heroes and City employees and thanked the Fire Department for the Pancake Breakfast event. Mayor Boyles —Attended the South Bay Council of Governments Steering and Transportation Committee meeting, mentioned the El Segundo Art Walk held an appreciation event at the Aloft Hotel, mentioned the Chevron burn off incident that occurred the day before and if a resident's car was affected, Chevron will provide a voucher for a car wash, mentioned the recent "Coffee with the Mayor" went well, commented on the successful Champions of Business event and thanked all involved in the event, mentioned the possibility of placing solar panels in the soon to be built shade shelters at EI Segundo Campus and attended the Future of LAX at ESMoA, a moderated discussion about the future of LAX which explored creative collaborations between LAX, EI Segundo and neighboring communities. PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per person, 30 minute limit total) None MEMORIALS — None ADJOURNMENT at 10:21 PM Tracy We 'er, City Clerk MINUTES OF THE REGULAR COUNCIL MEETING SEPTEMBER 18,2018 PAGE NO. 12