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CC RESOLUTION 5101 RESOLUTION NO. 5101 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO ADOPTING THE BY-LAWS FOR THE ECONOMIC DEVELOPMENT ADVISORY COUNCIL AS AMENDED. The City Council of the City of EI Segundo does resolve as follows: SECTION 1: Recitals: A. The EI Segundo City Council adopted the Economic Development Advisory Council (EDAC) by-laws on July 15, 2014. B. On August 15, 2018, EDAC approved an amendment to its by-laws to increase the maximum number of EDAC members from 18 to 19; to establish a term of service (3 years) and to change the requirement from 10 to 8 members to constitute a quorum, and requests that the City Council adopt the EDAC amended by-laws. C. The City Council now desires to adopt the Economic Development Advisory Council (EDAC) proposed by-laws, as amended. SECTION 2: Adoption of the By-laws; Implementation of Terms of Service. The by-laws recommended for adoption by the Committee and attached as Exhibit A are hereby adopted. To effectuate the change to the bylaws as to terms of service, the City Council approves of the following schedule for existing EDAC members: The term of service for EDAC members who were appointed before January 1, 2015, will expire on January 1, 2019. On that date, the seats will be deemed vacated and those individuals currently serving as members may request to be reappointed by the City Council. The term of service for EDAC members who were appointed between January 1, 2015 and December 31, 2017, will expire on January 1, 2020. On that date, the seats will be deemed vacated and those individuals currently serving as members may request to be reappointed by the City Council. The term of service for EDAC members who were appointed after January 1, 2018, will expire on January 1, 2021. On that date, the seats will be deemed vacated and those individuals currently serving as members may request to be reappointed by a majority of EDAC. SECTION 3: This Resolution will become effective immediately upon adoption and remain effective unless superseded by a subsequent resolution. Page 1 of 2 PASSED, APPROVED, AND ADOPTED RESOLUTION No. 5101 this 4th day of September, 2018. Drew Boylo , ayor ATTEST: Tracy Wea0r, City Clerk APPROVED AS TO FORM: Mark D, Hensley ty Attorney Page 2 of 2 EXHIBIT A CITY OF EL SEGUNDO ECONOMIC DEVELOPMENT ADVISORY COUNCIL BYLAWS ARTICLE I - NAME The name of this organization shall be the Economic Development Advisory Council otherwise known as EDAC. ARTICLE II - PURPOSE The purpose of the EDAC is to provide support and guidance to staff and to advise the City Council on business attraction and retention as well as the implementation of the City's Economic Development Program. The EDAC shall serve as a forum for effective collaboration leading to the identification of responsible development strategies ARTICLE III - QUALIFICATIONS Members of the EDAC shall represent a cross section of the community including both residents and non-residents who are actively conducting business within the City of E1 Segundo. ARTICLE IV- MEMBERSHIP The EDAC shall be composed of a minimum of twelve (12) members and a maximum of nineteen (19) members appointed by the City of Council. EDAC membership is not limited to Residents of El Segundo however, non-residents should represent a business actively engaged in the City of E1 Segundo. The purpose of the EDAC requires that its members represent a broad and diverse cross section of business and residents including but not limited to the following areas and/or organizations: 0 Real Estate Development o Smoky Hollow Retail and Restaurant 0 Hotel 0 Commercial Real Estate O Manufacturing (Large &Mid size) 4 Aerospace * High Growth/Technology 0 Fortune 100 @ Chamber of Commerce The City Council shall appoint two (2) members of the City Council to serve as liaison members to the City Council and shall have no voting rights. Section I - Selection of members The City of El Segundo shall advertise and solicit applications to fill any vacant position that might occur. After the application period has closed the Chair and two (2) members P II 2 of the EDAC shall review the applications with the sole purpose of making recommendation for selection to the Mayor and members of the City Council. The City Council shall make final selection and appointments. Section II - Term of Office Term of office shall be three (3) years.At the completion of a member's term, a member may request to be re-appointed as follows: 1. If the member has completed an odd-numbered term (i.e., first term, third term, etc.), at the completion of such term,the member's seat is vacated and the member may request to be reappointed by EDAC,with the reappointment to be approved by a majority vote. 2. If the member has completed an even-numbered term (i.e., second term, fourth term, etc.) at the completion of such term,the member's seat is vacated and the individual must apply for a new appointment and be appointed by the City Council. Section III - Compensation EDAC members shall serve without compensation Section IV- Removal Members are expected to attend all meetings. When any member has three or more absences in a 12 month-period, the EDAC shall forward this information to the City Council for review and possible removal of the member. ARTICLE V- MEETINGS All meetings shall be open and public pursuant to the Government Code of the State of California. Section I - Regular Meetings Regular meetings of the Board Shall be monthly, meeting on the third Wednesday at 4:30 PM Section II - Special Meetings Special Meetings of the Board may be held at any time upon the call of the Chairman or by a majority of the voting members or the City Council following at least 48 hours notice to each member. The Chairman or a majority of the EDAC shall determine the time and place of the Special Meeting. Section III - Study Sessions/Workshops/Seminars The EDAC may be convened as a whole or as a committee of the whole in the same manner as prescribed for the calling of a special meeting for the purpose of holding a study session,workshop or attending a seminar provided that no official action will be taken and no quorum shall be required. Section IV-Annual Meeting There shall be an annual meeting of the EDAC at the regular meeting in January of each year. Section V- Quorum Eight members of the EDAC shall constitute ar ouorurn. A quorum is necessary for action by the EDAC Section VI - Voting Each member shall have one vote. Section VII - Meeting Procedures Except as otherwise provided by these Bylaws or City Council Resolutions the EDAC will follow the latest edition of Robert's Rules of Order for the orderly conduct of meetings. ARTICLE VI - OFFICERS Officers of the EDAC shall be a Chairman, a Vice Chairman and a Secretary who shall serve at the pleasure of the EDAC. Term of office shall be for one (1) year. Duties of the officers shall conform to the regular parliamentary duties as set for by Robert's Rues of Order. Revised, unless otherwise stated. Section I - Chairman The Chairman shall preside over the meetings of the EDAC Section 11 - Vice-Chairman During the absence, disability, or disqualification of the Chairman, the Vice Chairman shall perform all the duties and be subject to all the responsibilities of the Chairman. The Vice Chairman shall succeed the Chairman if he/she vacates the office before the term expires. A new Vice Chairman shall be elected at the next regular meeting. Section III - Secretary The Secretary shall be responsible for the minutes of all actions of the EDAC. Section IV- Duties of the Economic Development Advisory Council It is intended that the EDAC shall be an advisory body to the City Council. Nothing herein contained shall be construed as a limitation on the power of the City Council or the administrative staff of the City in their supervision or authority over property or personnel under their jurisdictions. ARTICLE VII - OFFICIAL DOCUMENTS Section I - Minutes Minutes of all meetings shall be prepared and maintained with the EDAC records. Copies shall be distributed to each EDAC Member, City Council Member and to the City Clerk. Section 11 - Distribution of Documents Preparation and distribution of EDAC documents to the members, City Council and City Clerk shall be the responsibility of a designated employee as identified by the City Manager. ARTICLE VIII - CONDUCT OF MEMBERS p ;u 4 Section I - Personal EDAC members shall make no personal commitment to speak on behalf of the EDAC without majority approval. Section II - Conflict of Interest Members of the EDAC shall abstain from participating in any matter to come before the EDAC in which he or she has any direct or indirect economic interest. Should conflict of interest exist, the EDAC member shall remove himself/herself from discussions and abstain from voting. A yearly Conflict of Interest Statement shall be filed with the City Clerk. ARTICLE IX-ASSISTANCE OF STAFF The City Manager of the City of El Segundo shall provide the EDAC with such information and staff assistance as the EDAC may from time to time request subject to the limitations imposed by the City Council. The staff member designated by the City Manager shall attend meetings of the EDAC and submit such reports as said EDAC may request and as deemed necessary or desirable, subject to limitations imposed by the City Council. ARTICLE X-AMENDMENTS These Bylaws as well as any operating procedures may be amended by simple majority of those voting at any legal meeting of the Economic Development Advisory Council (EDAC) meeting subject to approval by the City Council PASSED AND ADOPTED by the Economic Development Advisory Council (EDAC) on August 15, 2018 PASSED AND ADOPTED by the El Segundo City Council on September 4, 2018 CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Tracy Weaver, City Clerk of the City of EI Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No. 5101 was duly passed, approved and adopted by said City Council at a regular meeting held on the 4th day of September, 2018, approved and signed by the Mayor, and attested to by the City Clerk, by the following vote: AYES: Mayor Boyles, Mayor Pro Tem Pirsztuk, Council Member Brann, Council Member Pimentel, and Council Member Nicol NOES: None ABSENT: None ABSTAIN: None WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day of October, 2018. bM',� Tr y Weaver, City Clerk of the City of EI Segundo, California