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2018 Aug 07 - CC MIN MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, AUGUST 7, 2018 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER — Mayor Boyles at 5:00 PM ROLL CALL Mayor Boyles Present Mayor Pro Tem Pirsztuk Present Council Member Brann Present Council Member Pimentel Present Council Member Nicol Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) None SPECIAL ORDER OF BUSINESS: Mayor Boyles announced that Council would be meeting in closed session pursuant to the items listed on the Agenda. CLOSED SESSION, The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d)(1): -6- matters 1. Achambault v. City of EI Segundo, WCAB Case Nos. 79049(39, 53 and 56) 2. James v. City of EI Segundo, WCAB Case No. ADJ 10523289 3. Turnbull v. City of EI Segundo WCAB and Cal PERS Matter 4. Gerten v. City of EI Segundo, LASC Case No. BC6920208 5. Cooper v. City of EI Segundo, LASC Case No. BC634197 6. Houston v. City of EI Segundo, Los Angeles County Civil Service Commission CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1- matters. MINUTES OF THE REGULAR COUNCIL MEETING AUGUST 7, 2018 PAGE NO. 1 Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -2- matters 1. Public Employee Performance Evaluation Title: City Manager 2. Public Employee Performance Evaluation Title: City Attorney APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6)-. -8- matters 54957.6): -8- matters 1. Employee Organizations: Police Management Association; Police Officers Association; Police Support Services Employees Association; Fire Fighters Association; Supervisory, Professional Employees Association; City Employee Association; and Executive and Management/Confidential Employees (unrepresented groups). Agency Designated Representative: Irma Moisa Rodriquez, City Manager, Greg Carpenter and Human Resources Director. Recessed at 6:50 PM MINUTES OF THE REGULAR COUNCIL MEETING AUGUST 7, 2018 PAGE NO.2 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, AUGUST 7, 2018 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Boyles at 7:00 PM INVOCATION —Wes Harding, The Bridge Church PLEDGE OF ALLEGIANCE — Council Member Dr. Don Brann PRESENTATIONS a) Introduction by Police Chief Whalen, introducing the City's New Crime Analyst, Tasha Horn. b) Presentation by Librarians Julie Todd and Kristina Kora-Beckman highlighting upcoming community conversations in EI Segundo informing the philosophies and methods of the Harwood Lab to our residents. The first of 12 community out reach conversations will take place the week of September 12th, actual date and time to be determined. ROLL CALL Mayor Boyles - Present Mayor Pro Tem Pirsztuk - Present Council Member Brann - Present Council Member Pimentel - Present Council Member Nicol - Present PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per person, 30 minute limit total) Jim Latta, resident, commented on item #E8, regarding the Homeless Plan. Amiel Farnam, Emergency Management Intern, invited the community to the Annual Preparedness Day on Thursday, September 13, 2018 from 3:00 PM — 7:00 PM in the EI Segundo Plaza area. CITY COUNCIL COMMENTS — (Related to Public Communications) A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Council Member Brann, SECONDED by Council Member Nicol to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MINUTES OF THE REGULAR COUNCIL MEETING AUGUST 7, 2018 PAGE NO. 3 B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) C. UNFINISHED BUSINESS 1. Consideration and possible action related to potential change in policies and previously approved fees for City Aquatics facilities and programs, including hourly rental rates, user group selection process, financial assistance program, admission fee policy and the fee implementation timeline. (Fiscal Impact: None) Greg Carpenter, City Manager, introduced the item. Meredith Petit, Recreation and Parks Director, reported on the item, Council Discussion MOTION by Council Member Nicol, SECONDED by Mayor Pro Tem Pirsztuk accepting the change to dismiss the drop in fees for the Plunge, but not the Aquatics Center at this time. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Council Consensus to accept the user group selection process; Proposed Evaluation Criteria for the Aquatics Center Long-Term Rental Group Request for Proposal, with an amendment to criteria #2; adding an EI Segundo resident element to this particular criteria. Meredith clarified the spectator fee and reported to Council the Aquatics Sub Committee has asked the Recreation and Parks Commission to establish a financial assistance program that will benefit all aspects of the Recreation and Parks Department programs, not just the aquatics programs. 2. Consideration and possible action to receive a presentation regarding traffic and pedestrian safety for the 1100 and 1200 block of East Acacia and surrounding neighborhood during the annual holiday lights event, commonly known as Candy Cane Lane. (Fiscal Impact: Unknown) Council Member Nicol excused himself due to a possible conflict of interest. Greg Carpenter, City Manager, introduced the item. Bill Whalen, Police Chief, reported on the item and answered Council's questions. Mark Hensley, City Attorney, answered Council's questions. Council Discussion MINUTES OF THE REGULAR COUNCIL MEETING AUGUST 7,2018 PAGE NO.4 Council consensus to receive and file report; the Council is in favor of full closure with direction to locate alternative parking for residents and a possible escort service by EI Segundo service groups for the residents needing to access their homes. Council Member Nicol returned to the dais. 3. Consideration and possible action to (1) receive an update regarding efforts to introduce shared mobility services in EI Segundo; (2) provide direction to staff regarding the direction of the pilot program, including financial terms; and (3) introduce for first reading an ordinance amending the EI Segundo Municipal Code (ESMC) to prohibit riding of motorized scooters, motorized bicycles, and similar forms of mobility on public sidewalks and to broaden the current prohibition of riding bicycles and skateboards to sidewalks throughout the City (not only in business districts, public parks or recreation areas). (Fiscal Impact: None) Mayor Boyles excused himself due to a possible conflict of interest. Greg Carpenter, City Manager, introduced the item and reported to Council what has transpired since the last Council meeting this item was discussed. Mark Hensley, City Attorney, commented on the item regarding what other cities are doing/not doing about the shared mobility services. Paul Samaras, Principle Planner, reported on the item and answered Council's questions. Council Discussion MOTION by Mayor Pro Tem Pirsztuk, SECONDED by Council Member Brann to remove all scooters immediately until a proper partnership and plan are in place and directed staff to continue to work with the shared mobility companies to derive a suitable plan for the City of EI Segundo. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Council consensus to shelve the Ordinance, amending the EI Segundo Municipal Code, prohibiting motorized scooter, bicycles and other forms of mobility from riding on the sidewalks. Mayor Boyles returned to the dais. D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. MINUTES OF THE REGULAR COUNCIL MEETING AUGUST 7, 2018 PAGE NO. 5 4. Approve Warrant Numbers 3021992 through 3022267 and 9000493 through 9000493 on Register No. 20 in the total amount of$1,749,182.64 and Wire Transfers from 07/19/18 through 07/29/18 in the total amount of$13,572,263.54. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and/or adjustments; and wire transfers. 5. Approve Regular City Council Meeting Minutes of June 19, 2018, Special City Council Minutes of June 25, 2018 and Special City Council Meeting of July 17, 2018. 6. Waive second reading and adopt Ordinance No. 1570 regarding Environmental Assessment No. 1203, and Zone Text Amendment No. 18-02 to amend certain sections of the EI Segundo Municipal Code pertaining to outdoor dining uses, allowed setback encroachments, and required parking for accessory uses in the Light Industrial (M-1) zone. Address: Light Industrial (M-1) Zone of EI Segundo (Fiscal Impact: None with this action) 7. PULLED BY COUNCIL MEMBER PIMENTEL 8. PULLED BY MAYOR BOYLES 9. PULLED BY MAYOR BOYLES MOTION by Mayor Pro Tem Pirsztuk, SECONDED by Council Member Brann approving Consent Agenda items 4, 5, and 6. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 PULLED ITEMS: 8. Consideration and possible action to accept a plan, developed by a consultant, to address homelessness in the City. (Fiscal Impact: TBD) Greg Carpenter, City Manager, introduced the item. Lt. Dan Kim reported on the item. Abby Arnold, Lois Starr and Jenny Swann, Consultants, gave a presentation on proposed plan. Council discussion MOTION by Council Member Brann, SECONDED by Mayor Boyles accepting the plan addressing homelessness. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MINUTES OF THE REGULAR COUNCIL MEETING AUGUST 7, 2018 PAGE NO. 6 7. Consideration and possible action to reduce the established facility rental fee for the EI Segundo High School Cross Country Invitational Meet to be hosted at the Lakes at EI Segundo Golf Course on September 8, 2018, from $1750 in half to $875 due to the course and driving range closure occurring only for half-day and the agreement that concessions will be operated by The Lakes with revenue generated to offset the reduced facility rental fee. (Fiscal Impact: $875.00) Greg Carpenter, City Manager, introduced the item. Mr. Bolanos, ESHS Cross Country coach, answered Council questions. Council Discussion MOTION by Council Member Brann, SECONDED by Council Member Pimentel agreeing to the fee of $875.00 for use of the EI Segundo Golf Course for a Cross Country Meet. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 9. Consideration and possible action to receive an informational report on the quarterly update for the City Council's Strategic Work Plan and the Key Performance Indicators (KPI's) for the third quarter of Fiscal Year (FY) 2017- 2018. (Fiscal Impact: None) Greg Carpenter, City Manager, answered Council's questions, Joe Lillio, Finance Director, answered Council's questions. Bill Whalen, Police Chief, answered Council's questions. Council Discussion MOTION by Mayor Boyles, SECONDED by Council Member Brann, to receive and file the report regarding the quarterly Strategic Work Plan and the KPI's for the third quarter. F. REPORTS — CITY MANAGER — Spotlighted a few employees on their recent willingness to accept tasks for their departments that are outside of their current duties. Chief Donovan gave an updated report on the current California fires. G. REPORTS — CITY ATTORNEY - Passed H. REPORTS — CITY CLERK — Mentioned Martin and Chapman (sole company for providing standalone elections service) are going out of business, therefore, the Clerk's office will bring back to Council in November a Resolution for moving to the County for the 2020 elections, which they previously voted to move to in 2022. MINUTES OF THE REGULAR COUNCIL MEETING AUGUST 7, 2018 PAGE NO. 7 I. REPORTS — CITY TREASURER — Not present J. REPORTS — CITY COUNCIL MEMBERS Council Member Pimentel — Met with Council Member Nicol and Assembly member Autumn Burke's staff on our City concerns and how they play into her role at the state and attended the Eighty-eight City summit to discuss homelessness and housing issues and met with new elected council members from various South Bay Cities. Council Member Nicol —Thanked all those who attended and planned the "National Night Out" program. Council Member Brann — Passed Mayor Pro Tem Pirsztuk —Thanked the Police Department for their role in the Homeless issue and also thanked the department for participating in the Lip Sync Challenge. Mayor Boyles — Passed PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Val Smith, resident, commented on the Candy Cane Lane issue and mentioned a program in Atlanta called the East Atlanta Security Patrol, gave a brief background on the program and suggested the City try something similar for fighting crime. MEMORIALS — None Council returned to Closed Session and adjourned at 10:52 PM, ADJOURNMENT at 9:57 PM Tracy 1Neav r, City Clerk MINUTES OF THE REGULAR COUNCIL MEETING AUGUST 7, 2018 PAGE NO. 8