2018 Jul 17 - CC MIN MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JULY 17, 2018 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER — Mayor Boyles at 5:00 PM ROLL CALL Mayor Boyles - Present Mayor Pro Tem Pirsztuk - Present Council Member Brann - Present Council Member Pimentel - Present Council Member Nicol - Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) None SPECIAL ORDER OF BUSINESS: Mayor Boyles announced that Council would be meeting in closed session pursuant to the items listed on the Agenda. CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d)(1): -0- matters CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1- matters. Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -1- matters Public Employee Performance Evaluation Title: City Manager MINUTES OF THE REGULAR COUNCIL MEETING JULY 17, 2018 PAGE NO. 1 APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0- matters CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -8- matters Employee Organizations: Police Management Association; Police Officers Association; Police Support Services Employees Association; Fire Fighters Association; Supervisory, Professional Employees Association; City Employee Association; and Executive and Management/Confidential Employees (unrepresented groups). Agency Designated Representative: Irma Moisa Rodriquez, City Manager, Greg Carpenter and Human Resources Director. Adjourned at 6:50 PM MINUTES OF THE REGULAR COUNCIL MEETING JULY 17, 2018 PAGE NO. 2 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JULY 17, 2018 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Boyles at 7:00 PM INVOCATION — Tracy Weaver, City Clerk PLEDGE OF ALLEGIANCE — Mayor Pro Tem Pirsztuk PRESENTATIONS a) Proclamation read by Mayor Boyles, presented to Shawn Green, Recreation and Parks Superintendent, proclaiming July is "Parks Make Life Better" Month. b) Presentation by Police Chief Whalen, introduced new Police Officer, Josh Gilberts. ROLL CALL Mayor Boyles - Present Mayor Pro Tem Pirsztuk - Present Council Member Brann - Present Council Member Pimentel - Present Council Member Nicol - Present PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per person, 30 minute limit total) Linda Cohen, resident, representing the South Bay Music Association, invited the community to the "Just for Laughs" concert to be held on Saturday, July 21, 2018 from 4:00 — 6:00 pm in the EI Segundo Performing Arts Theater. Also invited all to send in their funniest home videos to sbmusic.org, these videos will viewed during the concert. Wayne Mularz, resident and Rotary President, invited the community to see Mary Poppins at the 21 st annual Movie in the Park at Chevron Park on Saturday, August 4, 2018, gate opens at 4:00 PM. Tracey Miller-Zarneke, resident and Environmental Chairperson, commented on items #C3 and #F12 Barbara Joelson, resident, commented items #133 and #F12 CITY COUNCIL COMMENTS — (Related to Public Communications) A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MINUTES OF THE REGULAR COUNCIL MEETING JULY 17,2018 PAGE NO. 3 MOTION by Council Member Brann, SECONDED by Mayor Pro Tem Pirsztuk to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) 1. Consideration and possible action regarding Environmental Assessment No. 1203, and Zone Text Amendment No. 18-02 to amend certain sections of the EI Segundo Municipal Code pertaining to outdoor dining, allowed setback encroachments, and required parking for accessory uses in the Light Industrial (M-1) zone. Pursuant to the provisions of the California Environmental Quality Act, the proposed zone text amendment is not subject to CEQA pursuant to Section 15060(c)(2) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment. Address: Light Industrial (M-1) Zone of EI Segundo. (Fiscal Impact: None with this action.) Mayor Boyles stated this was the time and place to conduct a public hearing regarding Environmental Assessment No. 1203, and Zone Text Amendment No. 18-02 to amend certain sections of the EI Segundo Municipal Code pertaining to outdoor dining, allowed setback encroachments, and required parking for accessory uses in the Light Industrial (M-1) zone. Clerk Weaver stated that proper notice had been given in a timely manner and that no written communication had been received in the City Clerk's office. Greg Carpenter, City Manager, introduced the item. Gregg McClain, Planning Manager, gave a presentation and answered Council questions on the item. Public comment: Michael Jones, Sidley Jones Architects, spoke regarding the zone change. MOTION by Mayor Pro Tem Pirsztuk, SECONDED by Council Member Nicol to close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Council Discussion Mark Hensley, City Attorney, read by title only: ORDINANCE NO. 1570 AN ORDINANCE AMENDING EL SEGUNDO MUNICIPAL CODE SECTION 15-2-7 AND CHAPTER 15-6A TO: REMOVE THE REQUIREMENT THAT OUTDOOR DINNING AREAS OBTAIN A CUP IN THE M-1 ZONE; REDUCE THE REQUIRED MINUTES OF THE REGULAR COUNCIL MEETING JULY 17, 2018 PAGE NO. 4 SETBACKS FOR OUTDOOR DINING AREAS IN THE M-1 ZONE; AND, REVISE HOW PARKING REQUIREMENTS FOR ACCESSORY USES ARE TABULATED IN THE M-1 ZONE. Council Member Brann introduced Ordinance No. 1570. The second reading and adoption of the Ordinance is scheduled for August 7, 2018 at the regular meeting of the City Council. C. UNFINISHED BUSINESS 2. Consideration and possible action to continue the discussion of the Social Host Liability Ordinance No. 1567. (Fiscal Impact: None) Greg Carpenter, City Manager, introduced the item. Bill Whalen, Police Chief, mentioned a community outreach meeting regarding the item would be held on July 31, 2018 in the Council Chamber. Council Discussion MOTION by Council Member Brann, SECONDED by Council Member Nicol, to continue the discussion on the proposed Ordinance No. 1567 to the August 21, 2018 regular City Council meeting. 3. Consideration and possible action to (1) determine the scope of services and schedule for the Residential Solid Waste Collection Request for Proposals, (2) receive an update on the development of a Proposition 218 ballot to establish a maximum $20 monthly fee upon eligible residential dwellings for solid waste collection services, and (3) authorize the City Manager to execute an amendment to the Franchise Agreement with Republic Services (Consolidated Disposal) amendment no. 4189A to continue providing services under the current Agreement on a month-to-month basis for up to six months (through April 30, 2019). (Fiscal Impact: To Be Determined) Greg Carpenter, City Manager, introduced the item. Ken Berkman, Public Works Director, reported on the item and answered Council's questions. Council Discussion Michelle Leonard, SCS Engineers, answered Council's questions. MOTION by Mayor Boyles, SECONDED by Council Member Nicol to pursue the development of a Proposition 218 ballot to establish a maximum monthly fee of $20 for MINUTES OF THE REGULAR COUNCIL MEETING JULY 17, 2018 PAGE NO. 5 solid waste collection services, in addition; set CPI (Consumer Price Index) increases over 5 years. MOTION PASSED BY VOICE VOTE. 4/1 Yes: Boyles Nicol Pimentel Pirsztuk No: Brann MOTION by Mayor Boyles, SECONDED by Council Member Pimentel to schedule the Residential Solid Waste Collection Request for Proposals, with 2 requests from Council; 1) Continue to monitor the impact of 3 and 4 unit buildings and 2) include the Life Line provision for those in need. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MOTION by Mayor Pro Tem Pirsztuk, SECONDED by Mayor Boyles to authorize the City Manager to execute an amendment to the Franchise Agreement with Republic Services continue providing services under the current Agreement on a month-to-month basis for up to six months (through April 30, 2018). MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS 4. Consideration and possible action to adopt a resolution revising the Environmental Committee By-Laws. (Fiscal Impact: None) Greg Carpenter, City Manager, introduced the item. Tracey Miller-Zarneke, Environmental Committee Chairperson, answered Council's questions. MOTION by Council Member Brann, SECONDED by Mayor Pro Tem Pirsztuk to adopt Resolution No. 5096. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 5. Consideration and possible action to announce the appointments to the Library Board of Trustees and Economic Development Advisory Council. (Fiscal Impact: None) Mayor Boyles announced to the Library Board of Trustees David Jonta to a full term expiring Jun 30, 2021 and Carol Ericson to a partial term expiring June 30, 2019 and to the Economic Development Advisory Council (EDAC) Lance Giroux, Tim Harris, Corinne Murat and James McCaulley, all with no term expiration. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. MINUTES OF THE REGULAR COUNCIL MEETING JULY 17, 2018 PAGE NO. 6 6. Approve Warrant Numbers 3021645 through 3021828 and 9000453 through 9000454 on Register No. 18 in the total amount of $1,163,386.12 and Wire Transfers from 6/11/18 through 6/24/18 in the total amount of$2,220,135.71 and Warrant Numbers 3021829 through 3021991 and 9000455 through 9000492 on Register No. 19 in the total amount of $828,040.65 and Wire Transfers from 6/25/18 through 7/8/18 in the total amount of $1,000,321.75. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and/or adjustments; and wire transfers. 7. Approve Special City Council Minutes of June 13, 2018 (2 sets - Continued meeting regarding Social Host Ordinance and Strategic Planning Session). Pulled by Staff- The Regular City Council Meeting Minutes of June 19, 2018 and Special City Council Minutes of June 25, 2018. 8, Adopt Resolution No. 5097 approving Plans and Specifications for the Water Main Improvement on Cedar Street and Walnut Avenue, Project No. PW18-10. (Fiscal Impact: To Be Determined) 9, Adopt Resolution No. 5098 approving Plans and Specifications for the Library Wi-Fi and Reading Lounge Renovation Project, authorize advertising for bids, pursuant to El Segundo Municipal Code 1-7-9C, waive the bidding process and authorize the City Manager to issue a purchase order with J.K. Miklin Inc. dba Yamada Enterprises piggybacking on an existing County of San Bernardino FAS Standard Contract No. 16-153 to purchase furniture in the amount not to $66,246.05, approve transferring $46,000 from 001-400-6101-4101(Library Salary Fulltime) to 301-400-8201-8417 (Library Wi-Fi Zone) and authorize the City Manager or designee to repurpose, sell, or auction the Library's old furniture/bookshelves that will no longer apply to the project's improvement Project No. PW 18-04. (Fiscal Impact: To Be Determined) 10. PULLED BY MAYOR BOYLES 11. PULLED BY COUNCIL MEMBER NICOL MOTION by Mayor Pro Tem Pirsztuk, SECONDED by Council Member Brann approving Consent Agenda items 6, 7 (as amended), 8 and 9. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 PULLED ITEMS: MINUTES OF THE REGULAR COUNCIL MEETING JULY 17, 2018 PAGE NO. 7 10. Consideration and possible action to terminate the Residential Sound Insulation (RSI) Program and authorize the City Manager to take any actions needed to terminate the program, including but not limited to: 1) terminate existing agreements and notify applicable residents, 2) eliminate the RSI Manager position, and 3) direct staff to work with Los Angeles World Airport (LAWA) to transition to take over the responsibility of treating the remaining applicable homes. (Fiscal Impact: $50,000.00) Greg Carpenter, City Manager, introduced and reported on the item. Council Discussion MOTION by Mayor Boyles, SECONDED by Council Member Brann to approve the termination of the Residential Sound Insulation (RSI) Program and authorize the City Manager to take any actions needed to terminate the program, including but not limited to: 1) terminate existing agreements and notify applicable residents, 2) eliminate the RSI Manager position, and 3) direct staff to work with Los Angeles World Airport (LAWA) to transition to take over the responsibility of treating the remaining applicable homes. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 11. Consideration and possible action to receive and file report on revised Scope of Work to the Los Angeles County Metropolitan Transit Authority (Metro) related to a pending Transit Oriented Development Planning Grant and Metro's responses. (Fiscal Impact: None) Greg Carpenter, City Manager, updated Council on the results. Council Discussion MOTION by Council Member Nicol, SECONDED by Council Member Brann to receive and file the report on revised Scope of Work to the Los Angeles County Metropolitan Transit Authority (Metro). MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Recessed at 8:52 PM Reconvened at 9:01 PM Mayor Boyles recused himself due to possible conflict of interest. F. NEW BUSINESS MINUTES OF THE REGULAR COUNCIL MEETING JULY 17, 2018 PAGE NO. 8 12. Consideration and possible action to receive a presentation by both staff and a representative of the Bird Scooter Company on the impact of the Bird Scooters (motorized scooters that people pay to ride —they are operated from a standing position similar to a skateboard with handlebars) within the EI Segundo Community. (Fiscal Impact: Unknown) Bill Whalen, Police Chief, introduced and gave a presentation on the item. Tim Harter, Senior Manager, Government Relations - Bird, gave a presentation. Paul Samaras, Principal Planner, reported on the item Council Discussion Council consensus to establish a pilot program with Bird (electric scooter rental service) to include the following requests; liability, parking (designated areas), volume of scooters and a fiscal element made payable to the City (business partnership). Insurance should be provided ASAP (within the week) and obtain an encroachment permit within 30 days and the permit will be revaluated 30 days after the permit is obtained. 13. Consideration and possible action to adopt a policy for City elected and appointed officials regarding electronic communications related to City business. (Fiscal Impact: $5,000.00 initial set-up fee and $5,000.00 annually) Greg Carpenter, City Manager, introduced the item Mark Hensley, City Attorney, reported on the item. Council Discussion MOTION by Council Member Nicol, SECONDED by Mayor to adopt Boyles Resolution No. 5091. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 G. REPORTS — CITY MANAGER — Passed H. REPORTS — CITY ATTORNEY— Passed I. REPORTS — CITY CLERK — Passed J. REPORTS — CITY TREASURER — Not Present K. REPORTS — CITY COUNCIL MEMBERS Council Member Pimentel — Thanked all involved in the 4th of July festivities and thanked the Fire Department for allowing him to sit in on a fire training exercise. MINUTES OF THE REGULAR COUNCIL MEETING JULY 17, 2018 PAGE NO. 9 Council Member Nicol — Passed Council Member Brann — Passed Mayor Pro Tem Pirsztuk— Gave an Aquatics Center update, thanked the Recreation and Parks department on a great summer concert series, gave an update on Website RFP and gave an update on The Lakes RFP. Mayor Boyles — Thanked everyone involved in the 4th of July festivities, attended the League of Cities training in Monterey, congratulated both the 10U and 12U Little League All-Star teams, invited the community to the August 24, 2018 Dodger game benefiting One Legacy, an organization that inspires organ, eye and tissue donations 14. Consideration and possible action to send a letter of support of the South Bay Cities Council of Governments' (SBCCOG) to Metro for their planned modifications of the Green Line service. (Fiscal Impact: None) Mayor Boyles introduced the item. Council Discussion Council consensus to send a letter of support of the South Bay Cities Council of Governments' (SBCCOG). PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per person, 30 minute limit total) Val Smith, resident, in favor of item #C3 and would like recycling required of apartment buildings. Blair Fry, resident, commented on item #F12 and the need to create a safe place for bike and scooter riders. MEMORIALS — None ADJOURNMENT at 10:35 PM ..............M Trac We : er, City Clerk MINUTES OF THE REGULAR COUNCIL MEETING JULY 17, 2018 PAGE NO. 10