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2018 Jun 19 - CC MIN MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 19, 2018 —4:00 PM 4:00 P.M. SESSION CALL TO ORDER — Mayor Boyles at 4pm ROLL CALL Mayor Boyles Present Mayor Pro Tem Pirsztuk Present Council Member Brann Present Council Member Pimentel Present Council Member Nicol Present PUBLIC COMMUNICATION — (Related to Citv Business Only — 5 minute limit per person, 30 minute limit total) SPECIAL ORDER OF BUSINESS: 1. Consideration and possible action to (1) receive and file a report from Public Works on the City's Solid Waste Program and Waste Collection Services, and (2) provide staff direction on negotiations of a contract extension with Republic Services and future solid waste collection services. (Fiscal Impact: TBD) City Manager, Greg Carpenter introduced the item. Public Works Director, Ken Berkman spoke to the item, presentation, defined resident is one or two unit structure, current contract with Republic allows for four unit structure, contract expiring October 2018. SCS Consultant, Michelle Leonard, spoke to the Legislation and compliance requirements. Public Works Director, Ken Berkman spoke to CalRecycle compliance. SCS Consultant, Michelle Leonard spoke to the Organic Disposal Waste requirements. Public Works Director, Ken Berkman spoke to survey distributed to residents November 2017, sent to 3161 property owners, returned mail netted 3077, received 43% (1300) responses, five questions were asked. Republic agreement offered two year extension, manual service, year 1, $16.95/unit, year 2, $19.55/unit, also offered 1 year extension, manual service $19.55/unit. MINUTES OF THE REGULAR COUNCIL MEETING JUNE 19, 2018 PAGE NO. 1 SCS Consultant, Michelle Leonard spoke to the options moving forward, stay with existing manual service, or automated collection, cities surveyed for automated collection average paying $29 per month Public Works Director, Ken Berkman indicated staff would like to discuss with Council; future options, what do we do in the near term, what do we do in the long term, consider extended current contract for two year, negotiate long term agreement with Republic including automated system, prepare request for proposals for new agreement, seek automated and/or manual, publish five year notice of intend to franchise commercial haulers Council Discussion: Dr Brann asked City Attorney if trash services have to go out to bid, City Attorney, Mark Hensley responded no it does not, further discussion by Dr. Brann continued on to discuss prior Prop 218 conducted in 2010 at $10 per resident failed. Council Member Pimentel asked City Attorney if we can do a combination of resident pay a portion and city subsidize the rest, City Attorney, Mark Hensley stated a Prop 218 would be required, Council Member asked staff if we were to go to franchising commercial, would that be perceived as good intent to try and become compliant? Public Works Director, Ken Berkman responded yes would give the City a better ability to audit trash collection compliance requirements. City Attorney, Mark Hensley, stated if City attempts to franchise the haulers for the commercial haulers might have to go through a Prop 218. City Attorney, Mark Hensley believes if the City decides to have nothing to do with the billing or impose any additional fees a Prop 218 possibly would not be required. Public Works Director, Ken Berkman summarized what he is asking of Council; 1) What direction does the Council want to take regarding the existing Republic agreement due to expire, based on conversations possible extending the agreement for one to two years would allow staff to do the research and provide additional information for Council to make a long term decision. Mayor Boyles expressed the City needs to go out to RFP, 2011 was the last time went out for RFP, ask residents to pay for the service, should not continue to incur the costs along with costs for increased regulation/reporting requirements, better outreach to the community. Mayor Pro Tem Pirsztuk asked with the extension for first year at $16.96 per unit, second year,up to $20.00, what would it be if the City went to full automated service. Public Works Director, Ken Berkman responded, unkown at this time, would have to negotiate with Republic the option with an extension. Public Works Director Ken Berkman also responded to Mayor Drew Boyles comment regarding moving MINUTES OF THE REGULAR COUNCIL MEETING JUNE 19, 2018 PAGE NO. 2 to an RFP, we still need to define what the scope of services would be, we also need to define the timeframe needed to conduct an RFP. Mayor Boyles, advised, we should be able to provide a scope of services fairly quickly, ask in the RFP to provide for both types of service manual and automated. City Attorney, Mark Hensley responded the process required more detailed review to have haulers respond how they would comply with all the new regulatory requirements. Mayor Boyles, disagrees believe haulers have a course of action on how they would respond to an RFP. Further discussion on timeframes for an RFP between Staff and Council Members. Council Member Dr. Brann, agrees with Mayor Boyles we should go out to bid, assume we can change from manual to automate without going out to bid, doesn't believe community is ready to pay for solid waste service. Further discussion between Council continued regarding Prop 218 and Scope of Services requirement for RFP. Mayor Pro Tem Pirsztuk asked who is responsible for tracking related to SB1383 asked who are the penalties imposed penalties on up to $10,000.00 per day? SCS Consultant, Michelle Leonard, responded, stated partially existed with AB939 on City basically related to more if the City didn't implement any programs related to recycling, now there are potential fines on the haulers, the generator of the solid waste and the Cities. The City will be responsible for monitoring compliance and reporting to CalRecycle. Public Works Director, Ken Berkman, advised he will coordinate advising how quickly the RFP can be executed. He will discuss with Republic. He will ask outside of one or two year extension, is there a month to month extension. Council Member Nicol, stated we should go out for RFP, stated spoke to Joe Lillio regarding cost to do a Prop 218, was quoted, $12,000.00, believes this needs to go to a Prop 218. CONSENSUS to receive and file a report from Public Works related to the City's Solid Waste Program and Waste Collection Services. MOTION by Council Member Nicol, SECONDED by Mayor Boyles to conduct an RFP for Solid Waste services, MOTION PASSE BY UNANIMOUS VOICE VOTE. 5/0. MINUTES OF THE REGULAR COUNCIL MEETING JUNE 19, 2018 PAGE NO. 3 City Attorney, Mark Hensley interjected normally you would go out to RFP first, review, establish rate, then conduct Prop 218 with rates proposing to pass on to the residents Further discussion between Council continued regarding Prop 218 proposed rates. MOTION by Council Member Nicol, SECONDED by Mayor Boyles to conduct a Prop 218 to charge residents for Solid Waste not to exceed $20.00 per unit per month, MOTION PASSE BY VOICE VOTE. 4 YES, Mayor Boyles, Mayorl Pro Tem Pirsztuk, Council Member Nicol, Council Member Pimentel / 1 NO, Council Member Dr. Brann, VOICE VOTE 4/1. 2. Consideration and possible action to interview candidates of the Economic Development Advisory Council (EDAC) and the Library Board of Trustees. (Fiscal Impact: None) Council interviewed candidates and will announce appointment(s) at the 7:OOPM, July 17, 2018 City Council meeting The following candidates were selected by CONSENSUS, Lance Giroux, Tim Harris, Corinne Murat and James McCaulley to the Economic Development Advisory Council (EDAC), not term expiration, Library Board of Trustees, David Jonta, full term, expires June 30, 2021 and Carol Ericson, partial term, expires June 20 2019. Mayor Boyles announced that Council would be meeting in closed session pursuant to the items listed on the Agenda. CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d)(1): -0- matters CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -2- matters. Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -1- matters MINUTES OF THE REGULAR COUNCIL MEETING JUNE 19, 2018 PAGE NO.4 1. Public Employee Review Position: City Manager APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter_ CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0- matters CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters 1. Represented Group: EI Segundo Police Officer's Association City's Negotiators: Irma Moisa Rodriquez City Manager Human Resources Director Adjourned at 6:59PM MINUTES OF THE REGULAR COUNCIL MEETING JUNE 19, 2018 PAGE NO. 5 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 19, 2018 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Boyles at 7:OOPM INVOCATION — Father Alexei Smith, St. Andrew Russian Greek Catholic Church PLEDGE OF ALLEGIANCE — Council Member Pimentel PRESENTATIONS a) Presentation — Public Works quarterly update of the Capital Improvement Program. Mayor Boyles spoke to the official ceremony today of the name change of Sepulveda Blvd to Pacific Coast Highway Public Works Director, Ken Berkman presented b) Presentation — Receive and file a presentation from FilmLA. VP of Operations, Film LA, Donna Washington presented. City Manager, Greg Carpenter reiterated to Council the Finance Department is currently reviewing as this as an option to assist the City in coordinating Film Permit process. Mayor Pro Tem Pirsztuk asked what percentage increase have City's seen that entered into an agreement with FilmLA. VP of Operations, Flim LA, Doona Washington responded it varies by city ROLL CALL Mayor Boyles - Present Mayor Pro Tem Pirsztuk - Present Council Member Brann - Present Council Member Pimentel - Present Council Member Nicol - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Jill Jacobson, resident of EI Segundo, disappointment with new aquatic fees approved on June 51n MINUTES OF THE REGULAR COUNCIL MEETING JUNE 19, 2018 PAGE NO. 6 Michael Dueshaw, resident of EI Segundo, recent increase, access to the pool, quite upset with increases and method of enacting the policy, related to excluding persons with disabilities. Chris Keegel, with the South Bay Work Force Investment Board, provided third quarter report. The City can contact our organization for assistance at 310-970-7700, website www.sbwib.org CITY COUNCIL COMMENTS — (Related to Public Communications) Mayor Boyles, the city could have done better job as a City communicating the changes to the fees. More work to be done on the topic. City Manager, Greg Carpenter spoke to Council's request for staff to come back with fee waiver and an accommodation policy. Staff is currently working on options through the Recreation and Parks Commission. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Council Member Brann, SECONDED by Mayor Pro Tem Pirsztuk to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIOUS VOICE VOTE. 5/0. B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) 1. Consideration and possible action to conduct a Public Hearing to consider adopting new fees or amending current fees and service charges and other amendments to the City of EI Segundo Fee Schedule; not including water rate fees, sewer rate fees, and development impact fees. (Fiscal Impact: potential additional revenue for FY 2017-18 of approximately $50,000 & $602.700 in FY 2018-19) Mayor Boyles stated this was the time and place to conduct a public hearing regarding adopting new fees, amending current fees, service charges and other amendments to the City of EI Segundo Fee Schedule. Deputy City Clerk II, Mona Shilling stated that proper notice had been given in a timely manner and that no written communication had been received in the City Clerk's Office. Greg Carpenter, City Manager, introduced the item, announced Joseph Lillio and Revenue Cost Specialist, Eric Johnson would present this item to Council tonight. Finance Director, Joe Lillio and Revenue Cost Specialist, Eric Johnson gave a presentation and answered Council questions on the item. MINUTES OF THE REGULAR COUNCIL MEETING JUNE 19, 2018 PAGE NO. 7 Finance Director, Joe Lillio announced there are no Aquatic fees included in this item, Council asked questions of staff and the consultant City Manager, Greg Carpenter advised Library Director, Melissa Mcollum would speak related to the Library Study Room fees. Library Director, Melissa Mcollum, asked the Council to reconsider the recommended amounts in the Fee Study Report be reconsidered for the Study Rooms at the Library. Council asked questions related to the new online booking system and tracking of the study rooms usage. Mayor Boyles announced Public Hearing is now open for Public input. Public Comment: None MOTION by Council Member Brann, SECONDED by Council Member Nicol closed the public hearing. MOTION PASSE BY UNANIMOUS VOICE VOTE. 5/0. Council Discussion. Finance Director, Joe Lillio and Revenue Manager, Juliana Demers spoke and answered Council questions related to the Water Shut Off fees. City Manager, Greg Carpenter and Finance Director, Joe Lillio answered questions from Council explaining to Council they have the option of directing Council to charge less than the suggested fee as policy but the City cannot charge more than the suggested fees presented tonight. City Staff and the City Attorney answered Council question related to Development Impact Fees, also explained those fees are governed by different legislative code. Mayor Boyles asked that staff to agenize later this summer a review of the Developer Impact Fees. Council requested staff report back any changes in the volume of permits based on the new fees. Finance Director, Joe Lillio advised this could be done during the quarterly financial review. Deputy City Clerk, Mona Shilling asked for clarification on the Aquatic Fees, staff stated we are not adopting any Aquatic Fees at tonight's meeting, City Attorney, Mark Hensley, confirmed this item is not dealing with Recreation and Park fees and Aquatic Fees. MINUTES OF THE REGULAR COUNCIL MEETING JUNE 19,2018 PAGE NO. 8 Mark Hensley, City Attorney, read by title only: RESOLUTION NO. 5089 A RESOLUTION OF THE CITY OF EL SEGUNDO ESTABLISHING A SCHEDULE OF FEES AND CHARGES FOR RECOVERING COSTS INCURRED FROM PROVIDING VARIOUS CITY SERVICES MOTION by Mayor Boyles, SECONDED by Nicol approving Resolution No. 5089, MOTION PASSED UNANIMOUS VOICE VOTE. 5/0 CONSENSUS by Council to not enact the Library's Study Room fees Finance Director, Joe Lillio spoke to Council questions regarding how is the Community being informed of these fee increases. 2. Consideration and possible action regarding Environmental Assessment No. EA- 1218, General Plan Amendment No. GPA 18-01 and Zone Text Amendment No. - ZTA 18-01 to: 1) Approve a Negative Declaration in accordance with CEQA; 2) Amend text in the Corporate Office section of the General Plan Land Use Element; and, 3) Amend certain sections in Title 15 of the EI Segundo Municipal Code pertaining to the permitted uses, permitted accessory uses and conditionally permitted uses allowed in the Corporate Office (CO) Zone of the City. (Fiscal Impact: None with this action) Mayor Boyles stated this was the time and place to conduct a public hearing regarding adopting new fees, amending current fees, service charges and other amendments to the City of EI Segundo Fee Schedule. Deputy City Clerk II, Mona Shilling stated that proper notice had been given in a timely manner and that no written communication had been received in the City Clerk's Office. Greg Carpenter, City Manager, introduced the item Greg McClain, Planning Manager, gave a report and answered Council questions on the item. Recommendation — 1) Conduct the public hearing on the proposed fee adjustments; 2) Adopt a resolution establishing a schedule of fees and charges for City services; 3) Alternatively, discuss and take other possible action related to this item. Public Comment: Applicant: Maro Nety spoke asking for Zone Text amendment approval. MINUTES OF THE REGULAR COUNCIL MEETING JUNE 19, 2018 PAGE NO. 9 MOTION by Council Member Brann, SECONDED by Council Member Nicol to close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. Council Discussion Mark Hensley, City Attorney, read by title only: ORDINANCE NO. 1569 AN ORDINANCE AMENDING EL SEGUNDO MUNICIPAL CODE SECTION 15-5D-S, 15-5D-3 AND 15-5D-5, MODIFYING PERMITTED USES, PERMITTED ACCESSORY USES AND CONDITIONALLY PERMITTED USES IN THE CORPORATE OFFICE (CO) ZONE Council Member Nicol introduced Ordinance No. 1569 Council Consensus to continue this regular meeting to a special meeting next week, June 25th, at 9 am for second reading of ordinance. PASSED BY UNANIMOUS VOICE VOTE. 5/0. Mark Hensley, City Attorney, read by title only: RESOLUTION NO. 5090 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO APPROVING A NEGATIVE DECLARATION UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT FOR ENVIRONMENTAL ASSESSMENT NO. EA- 1218, GENERAL PLAN AMENDMENT NO. GPA 18-01 AND ZONE TEXT AMENDMENT NO. 18-01 ZTA 18-01; AND ADOPTING GENERAL PLAN AMENDMENT NO. 18-01 TO AMEND THE LAND USE ELEMENT OF THE GENERAL PLAN PERTAINING TO CORPORATE OFFICE. MOTION by Council Member Nicol, SECONDED by Council Member Brann approving Resolution No. 5090. MOTION PASSED UNANIMOUS VOICE VOTE. 5/0 C. UNFINISHED BUSINESS 3. Consideration and possible action (1) conduct a General Plan update for all properties located east of Pacific Coast Highway ("PCH"), including but not limited to updating the various non-residential zones and studying and possible rezoning some areas east of PCH for housing purposes; and, if the Council directs staff to conduct study housing east of PCH to provide some parameters/details of the issues to be studied; (2) determine whether the Council as a part of updating the general plan or for transit purposes wants to accept a grant from Metropolitan Transit Authority ("MTA") to study increasing densities on non-residential properties, developing affordable (low income) housing, MINUTES OF THE REGULAR COUNCIL MEETING JUNE 19, 2018 PAGE NO. 10 reconfiguring properties and their buildings and parking lots, and providing more pedestrian and bicycle friendly routes; all for purposes of attempting to increase transit ridership; (3) (if the Council wants to accept the MTA grant), to provide potential clarifications and amendments to the City's MTA application; and, consider other related actions. (Fiscal Impact; To Be Determined but range is likely between $0 and $2.5 million) Greg Carpenter, City Manager, introduced the item. Sam Lee, Planning and Building Safety Director presented and answered Council question. Presentation Options: 1 — Accept MTA Grant and Agreement (with housing) 2 — Direct Staff to formally request an amendment to the MTA Grant (ie proceed without housing) 3 — Reject Grant 4 — Direct Staff to develop a plan to update the General Plan (with or without housing east of PCH) Council discussed and asked questions of Staff and of City Attorney MOTION by Council Member Pirsztuk, SECONDED by Council Member Pimentel Council agreed to option two of staff presentation "Direct Staff to formally request an amendment to the MTA Grant to proceed without housing" and approve to update the City's General Plan east of PCH to update and/or modify current zones to be more compatible with current and future land use trends and potentially increasing the intensity of development in some areas; Request that MTA allow the City to change some of the proposed areas for study utilizing the MTA grant; Revise Resolution to make clarification of Council's requested changes to the MTA Grant and allow staff to if required execute an agreement with the understanding that no funds would be released until the City's requested amendment to the application is reviewed and approved by MTA. MOTION PASSED YES; MAYOR BOYLES, MAYOR PRO TEM PIRSZTUK; COUNCIL MEMBER PIMENTEL / NO; COUNCIL MEMBER BRANN VOICEVOTE 4/1 RESOLUTION NO. XXXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO AUTHORIZING THE AGREEMENT BETWEEN THE CITY AND LOS ANGLES COUNTY METROPOLITAN TRASPORTATION AUTHORITY AND DIRECTING THE CITY MANAGER TO EXECUTE THE AGREEMENT NO MOTION, Resolution to be amended and brought back to Council June 25th at the continued (special) meeting MINUTES OF THE REGULAR COUNCIL MEETING JUNE 19,2018 PAGE NO. 11 4. Consideration and possible action regarding the second reading and adoption of Ordinance No. 1568 to prohibit loud and unruly gatherings and provide a means for the City to hold responsible persons liable by imposing civil penalties, and adoption of Resolution No. 5092 amending the schedule of fines for administrative citations pertaining to violations of Ordinance No. 1568. (Fiscal Impact: To Be Determined) Council discussion and questions to staff Mark Hensley, City Attorney, read by title only: ORDINANCE NO. 1568 AN ORDINANCE AMENDING TITLE 7 OF THE EL SEGUNDO MUNICIPAL CODE TO PROHIBIT LOUD AND UNRULY GATHERINGS MOTION by Council Member Brann, SECONDED by Mayor Boyles to waive second reading and adopt Ordinance No. 1568. MOTION PASSED UNANIMOUS VOICE VOTE 5/0 Mark Hensley, City Attorney, read by title only: RESOLUTION NO. 5092 A RESOLUTION OF THE CITY OF EL SEGUNDO AMENDING EXHIBIT A TO RESOLUTION NO 4313 BY SETTING FORTH THE ADMINSTRATIVE FINES FOR VIOLATIONS OF CHAPTER 7-12 OF THE EL SEGUNDO MUNICIPAL CODE MOTION by Council Member Brann, SECONDED by Mayor Boyles approving Resolution No. 5092. MOTION PASSED UNANIMOUS VOICE VOTE. 5/0 Council commented on how staff is going to communicate to the community regarding this item; City Manager, Greg Carpenter agreed to post a summary of the ordinance through electronic media. D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS 5. Consideration and possible action to announce the appointments to the Recreation and Parks Commission, Planning Commission, Technology Committee, Investment Advisory Committee, Capital Improvement Program Advisory Committee, Senior Citizen Housing Corporation Board, Arts and Culture Advisory Committee and Environmental Committee. (Fiscal Impact: None) Mayor Boyles announced the following appointees: Recreation and Parks Commission, Julie Stolnack, full term, expires May 30, 2022; Planning Commission, Michelle Keldorf, full term, expires June 30-2022; Technology Committee, Joe Lipsey, partial term, MINUTES OF THE REGULAR COUNCIL MEETING JUNE 19, 2018 PAGE NO. 12 expires June 30, 2021 and Madelon Smith, partial term, expires June 30, 2021 and Jessica Davis, full term, expires June 30, 2021; Investment Advisory Committee, Stephen Smetana, full term, expires August 30, 2021; CIPAC, Eric Kari, full term, expires November 30, 2021; Sr. Housing Corporation Board, Paul Lanyi, partial term, June 30 2021 and Paula Rotolo, full term expires June 30, 2022; Arts and Culture Advisory Committee, Natalie Strong, partial term expires June 30, 2019, Brian Mitchell, full term expires June 30, 2021 and Eva Sweeney, full term expires June 30, 2021; Environmental Committee, Kevin Maggay, full term expires June 30, 2022. E. CONSENT AGENDA (NOTE CONSENT AGENDA WAS MOVED AHEAD OF "B. SPECIAL ORDER OF BUSINESS (PUBLIC HEARING)') All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 6. Approved Warrant Numbers 3021434 through 3021644 and 9000452 through 9000452 on Register No. 17 in the total amount of $969,206.19 and Wire Transfers from 5/28/18 through 6/10/18 in the total amount of $1,314,115.78. Warrant Demand Register and authorize staff to release, ratify Payroll and employee benefit checks; checks released early due to contracts or agreement; emergency disbursements and/or adjustments; and wire transfers. 7. Approved Regular City Council Meeting Minutes of June 5, 2018. 8. Authorized the City Manager to execute the annual unfunded liability (UAL) prepayment option to CalPERS in the total amount of $8,218,670 resulting in a total savings of$297,671 to the City's annual unfunded liability contribution (UAL) to California Public Employees Retirement System (CaIPERS) for the CalPERS Fiscal Year 2018-19. (Fiscal Impact: savings of $297,671: $74,418 for fiscal year (FY) 2017-18 and $223,253 in FY 2018-19) 9. Awarded the Public Works Contract No. 5559 to Ramona, Inc. for the Storm Drain Pipe Abandonment on Eucalyptus Drive Project, Project No. PW 18-11, authorize the City Manager to execute a standard Public Works Contract in a form as approved by the City Attorney with Ramona, Inc. in the amount of $101,000, approved an additional 15% contingency of $15,150 for unforeseen conditions. (Fiscal Impact: $116,150) 10.Authorized the City Manager to execute a Professional Services Agreement No. 5547 in a form approved by the City Attorney with EMG in the amount of $96,403.50 (Fiscal Impact: $96,403.50 to the General Fund) MINUTES OF THE REGULAR COUNCIL MEETING JUNE 19, 2018 PAGE NO. 13 11.PULLED FOR DISCUSSION BY MAYOR BOYLES 12.Authorized an additional budget appropriation of $7,115 for an existing Professional Services Agreement, Amendment No. 46648, with MIG, Inc. and transfer from the General Plan Maintenance Fund (GPMF) to provide for planning and environmental services related to the Smoky Hollow Specific Plan Update Project. (Fiscal Impact: $0) 13.Adopted Resolution No. 5088 identifying which projects will be funded with SB-1, "Road Repair and Accountability Act" funds. (Fiscal Impact: Approximately $700,000 in FY 18-19 in SB1, Gas Tax and Prop C funds) 14.Approved Amendment No. 5646A to the Prosum Technology Services Agreement Number 5346 for temporary staffing in the Information Systems Department. (Fiscal Impact: $200,000.00) 15. PULLED FOR DISCUSSION BY COUNCIL MEMBER NICOL 16.Adopted Resolution No. 5093 approving two new part-time classifications of Lifeguard and Senior Lifeguard and establishing an hourly pay rate for such positions. (Fiscal Impact: $N/A) 17.Approved to increase previously approved Professional Services Agreement No. 5515 in the amount of $75,916.40 with Wiland Associates LLC for Incident Management Training and Consulting Services of RFP No. 18-03 $36,083.60 for a total of$112,000.00. (Fiscal Impact: $112,000.00) 18.Approved appointment of Lily Craig to the South Bay Workforce Investment Board (SBWIB), City Clerk to forward a certified copy of the Council's action to the SBWIB. (Fiscal Impact: None) MOTION by Council Member Brann, SECONDED by Mayor Pro Tem Pirsztuk, approving Consent Agenda items 6, 7, 8, 9,10,12,13,14,16,17 and 18. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 PULLED ITEMS: 11.Consideration and possible action to 1) award a standard Public Works Contract No. 5551 to All American Asphalt for FY 17/18 Pavement Rehabilitation, Project No. PW 18-18, and 2) award a standard Professional Services Agreement No. 5546 to KOA Corporation for construction inspection services. (Fiscal Impact: $1,236,730) MINUTES OF THE REGULAR COUNCIL MEETING JUNE 19, 2018 PAGE NO. 14 Mayor Boyles pulled to understand what the plans are for bike lanes and multi-mobile means of transportation. Council Member Nicol, asked about restriping related to using the contingency plan. Public Works Director, Ken Berkman spoke to Mayor Boyles' questions and Council Member Nicol's request. MOTION by Mayor Boyles, SECONDED by Council Member Nicol authorizing the City Manager to execute a standard Public Works Contract, in a form approved by the City Attorney, with All American Asphalt in the amount of $1,050,770 for FY 17/18 Pavement Rehabilitation, Project No. PW 18-18, and authorize an additional $105,000 for construction related contingencies, authorized the City Manager to execute a standard Professional Services Agreement, in a form as approved by the City Attorney, with KOA Corporation in the amount of $73,660 for construction inspection and testing services, and authorize an additional $7,300 for construction related contingencies and during July 17th Budget Workshop staff to come back to Council with options for restriping streets. MOTION PASSED BY A UNANIMOUS VOICE VOTE. 5/0 15. Consideration and possible action regarding the acceptance of a donation from American Youth Soccer Organization (AYSO) Region 92 in the amount of $50,000 to help fund the capital improvement project to install shade structures at Campus EI Segundo Athletic Fields, and authorize the City Manager to execute an agreement in a form approved by the City Attorney designating the use of funds. (Fiscal Impact: $50,000.00 Revenue) Council Member Nicol wanted to make sure AYSO organization recognized for donating the funds to the City Mr. Grimmend, AYSO Regional Commissioner, spoke to the donation. MOTION by Council Member Nicol, SECONDED by Mayor Boyles accepted the donation from AYSO and authorized the City Manager to execute an agreement in a form approved by the City Attorney designating the use of funds. MOTION PASSED BY A UNANIMOUS VOICE VOTE. 5/0 F. NEW BUSINESS (NOTE NEW BUSINESS WAS MOVED AHEAD OF "B. SPECIAL ORDER OF BUSINESS (PUBLIC HEARING) ITEM#2') 19.Consideration and possible action to adopt a resolution approving the Statement of Investment Policy, as amended, to allow investment in Joint Powers Authority Pools for the California Asset Management Program and receive and file the Quarterly Investment Report for the period ending March 31, 2018. (Fiscal Impact: None) MINUTES OF THE REGULAR COUNCIL MEETING JUNE 19, 2018 PAGE NO. 15 City Treasurer, Christa Binder and Deputy City Treasurer Dino Marsocci presented and answered Council questions. Mark Hensley, City Attorney, read by title only: RESOLUTION NO. 5094 A RESOLUTION APPROVING THE STATEMENT OF INVESTMENT POLICY, AS -AMENDED, AND TO TAKE EFFECT JUNE 1, 2018 MOTION by Council Member Brann, SECONDED by, Council Member Nicol to adopt Resolution No. 5094 approving the Statement of Investment Policy, as amended and receive and file the Quarterly Investment Report for the period ending March 31, 2018. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 COUNCIL ADJOURNED FOR 10 MINUTE BREAK AT 8:47PM COUNCIL RECONVENED AT 8:57PM G. REPORTS — CITY MANAGER - None H. REPORTS — CITY ATTORNEY - Spoke to possible pending ballot measure related to requirements for government agencies implementing fees/taxes, will be brought back to Council. I. REPORTS — CITY CLERK - None J. REPORTS — CITY TREASURER — Reported earlier in the meeting K. REPORTS — CITY COUNCIL MEMBERS Council Member Pimentel — Excited to be part of Business activity this week, related to opening and ribbon cuttings, bringing employees into our community and discussing the businesses we have in EI Segundo. Appreciative of frank discussion Council has related to the Business Community. Council Member Nicol — Celebrating daughter's fourth Birthday. 20.Consideration and possible action to form a City Council Subcommittee to work with staff to develop a Social Media Communications Policy for Council Members. (Fiscal Impact: None) MINUTES OF THE REGULAR COUNCIL MEETING JUNE 19, 2018 PAGE NO. 16 Council Member Nicol requested City Attorney, Mark Hensley way in on this item. Mark discussed with Council when it is appropriate and when it is not. Examples, advising the community who to contact when address specific services is OK. Advising or speaking to policy or items to be presented to Council is probably not. Suggest forming a sub- committee come back to Council with policy to review. Council discussion and staff answered questions. CONSENSUS to defer to the Budget Workshop Session to discuss how to accomplish on a larger scale and at that point create sub-committee. Council Member Brann — Express appreciation for Hawaiian shirts. A shout out to SCE for infrastructure implementation. Requested staff invite representative to a future Council meeting to express our appreciation. City Manager responded in process of setting up annual meeting currently. This last Sunday, Father's Day, nice day and a shout out to bride, 51St wedding Anniversary Mayor Pro Tem Pirsztuk — A shout out to the Police Department, realignment of work force. The residents see more Police Offices out in the community. A shout out to graduates. Went to e-salons grand opening and thanked the staff for Strategic Planning session. Mayor Boyles — Asked City Manager about "Look Ahead" items to be addressed with Council in the future. Went to Air Force Base for Shriver Wall honorees. Requested we make sure to keep an open dialogue with the Air Force Base. 21.Consideration and possible action to form an Ad Hoc Committee to advise City Council regarding issues related to the City of EI Segundo's Aquatics Programs. (Fiscal Impact: None) Mayor Pro Tem Pirsztuk and Mayor Boyles discussed the purpose of adding an Ad-Hoc Committee to establish Aquatic programs to optimize the usage of the new Aquatics Facility. This will terminate the existing Aquatics Committee and establish a new Ad-Hoc Committee. MOTION by Mayor Boyles, SECONDED by Mayor Pro Tem Pirsztuk to form an Ad Hoc committee to advise the City Council on matters related to the City's Aquatics Programs, MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 PUBLIC COMMUNICATIONS — (Related to Citv Business Only — 5 minute limit per person, 30 minute limit total) None MEMORIALS — None Returned to Closed Session at 10:45 PM Opened to discuss Commission's Committee's and Board selections at 11:00 PM MINUTES OF THE REGULAR COUNCIL MEETING JUNE 19, 2018 PAGE NO. 17 Finished Commission's Committee's and Board selection at 11:10 PM Returned to Closed Session at 11:10 PM Adjourned Closed Session at 12:15 PM Continuing this regular 7:00 PM Open Session meeting to a (special) meeting June 25tH at 9:00 AM. CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators. Mona 1 °Shillir�'c�, Deput '6ty Clerk II MINUTES OF THE REGULAR COUNCIL MEETING JUNE 19,2018 PAGE NO. 18