CONTRACT 5547 Professional Services Agreement CLOSED Agreement No. 5547
Agreement No._
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
• CLAMPETT INDUSTRIES LLC dba EMG.
This AGREEMENT is made and entered into this 21st day of June, 2018, by and
between the CITY OF EL SEGUNDO, a municipal corporation and general law city
("CITY") and CLAMPETT INDUSTRIES LLC dba EMG, a Maryland limited liability
company ("CONSULTANT"). The parties agree as follows:
1. CONSIDERATION,
A. As partial consideration, CONSULTANT agrees to perform the work listed
in the SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by
the terms and conditions contained in this Agreement;
C, As additional consideration, CITY agrees to pay CONSULTANT a sum not
to exceed ninety six thousand four hundred three dollars and fifty cents
dollars ($96,403.50) for CONSULTANT's services. CITY may modify this
amount as set forth below. Unless otherwise specified by written
amendment to this Agreement, CITY will pay this sum as specified in the
attached Exhibit 'A" which is incorporated by reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit "A,"
which is incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor,
technical, administrative, professional and other personnel, all supplies
and materials, equipment, printing, vehicles, transportation, office space
and facilities, and all tests, testing and analyses, calculation, and all other
means whatsoever, except as herein otherwise expressly specified to be
furnished by CITY, necessary or proper to perform and complete the work
and provide the professional services required of CONSULTANT by this
Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at
the time of performance utilized by persons engaged in providing similar services in a
similar locality. CITY will continuously monitor CONSULTANT's services. CITY will
notify CONSULTANT of any deficiencies and CONSULTANT will have fifteen (15) days
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after such notification to cure any shortcomings to CITY's satisfaction. Costs
associated with curing the deficiencies will be borne by CONSULTANT.
4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in
Exhibit "A") the tasks performed, the percentage of the task completed during the billing
period, the cumulative percentage completed for each task, the total cost of that work
during the preceding billing month and a cumulative cash flow curve showing projected
and actual expenditures versus time to date.
5. NON-APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT
for current services are within the current budget and within an available, unexhausted
and unencumbered appropriation of the CITY. In the event the CITY has not
appropriated sufficient funds for payment of CONSULTANT services beyond the current
fiscal year, this Agreement will cover only those costs incurred up to the conclusion of
the current fiscal year.
6. FAMILIARITY WITH WORK,
A. By executing this Agreement, CONSULTANT agrees that it has:
i. Carefully investigated and considered the scope of services to be
performed;
ii. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully
acquainted with the conditions there existing, before commencing the
services hereunder. Should CONSULTANT discover any latent or
unknown conditions that may materially affect the performance of the
services, CONSULTANT will immediately inform CITY of such fact and will
not proceed except at CONSULTANT's own risk until written instructions
are received from CITY.
7. TERM. The term of this Agreement will be from June 21, 2018 until all required
services are provided. Unless otherwise determined by written amendment between
the parties, this Agreement will terminate in the following instances:
A. Completion of the work specified in Exhibit "A";
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B. Termination as stated in Section 15.
8. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
i. CONSULTANT furnishes proof of insurance as required under
Section 22 of this Agreement; and
ii. CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving
written authorization to proceed, any such professional services are at
CONSULTANT's own risk.
9. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the
contracted services. If delay occurs, CONSULTANT must notify the Manager within
forty-eight (48) hours, in writing, of the cause and the extent of the delay and how such
delay interferes with the Agreement's schedule. The Manager will extend the
completion time, when appropriate, for the completion of the contracted services.
10.CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the
main body of this Agreement takes precedence over the attached Exhibits; this
Agreement supersedes any conflicting provisions. Any inconsistency between the
Exhibits will be resolved in the order in which the Exhibits appear below:
A. Exhibit: A: Scope of Work, Budget, Proposal for Services,
11.CHANGES. CITY may order changes in the services within the general scope of
this Agreement, consisting of additions, deletions, or other revisions, and the contract
sum and the contract time will be adjusted accordingly. All such changes must be
authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY
resulting from changes in the services will be determined in accordance with written
agreement between the parties.
12.TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
13.PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and
certificates that may be required in connection with the performance of services under
this Agreement.
14.WAIVER. CITY's review or acceptance of, or payment for, work product prepared
by CONSULTANT under this Agreement will not be construed to operate as a waiver of
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any rights CITY may have under this Agreement or of any cause of action arising from
CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant,
or condition contained in this Agreement will not be deemed to be a waiver of any
subsequent breach of the same or any other term, covenant, or condition contained in
this Agreement, whether of the same or different character.
15.TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any
time with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's
mutual consent. Notice will be in writing at least thirty (30) days before the
effective termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately
cease performance under this Agreement unless otherwise provided in the
termination notice. Except as otherwise provided in the termination notice,
any additional work performed by CONSULTANT after receiving a
termination notice will be performed at CONSULTANT's own cost; CITY
will not be obligated to compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data,
studies, surveys, drawings, maps, reports and other materials prepared by
CONSULTANT will, at CITY's option, become CITY's property, and
CONSULTANT will receive just and equitable compensation for any work
satisfactorily completed up to the effective date of notice of termination,
not to exceed the total costs under Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may
procure on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this
Section.
16.OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps,
models, photographs and reports prepared by CONSULTANT under this Agreement are
CITY's property. CONSULTANT may retain copies of said documents and materials as
desired but will deliver all original materials to CITY upon CITY's written notice. CITY
agrees that use of CONSULTANT's completed work product, for purposes other than
identified in this Agreement, or use of incomplete work product, is at CITY's own risk.
17.PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art
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work, prepared pursuant to this Agreement, will be released by CONSULTANT to any
other person or public CITY without CITY's prior written approval; provided, however,
CONSULTANT may disclose any such documents if the disclosure is required by law.
All press releases, including graphic display information to be published in newspapers
or magazines, will be approved and distributed solely by CITY, unless otherwise
provided by written agreement between the parties.
18.INDEMNIFICATION.
A. CONSULTANT agrees to the following:
L Indemnification for Professional Services. CONSULTANT will
save harmless and indemnify and at CITY's request reimburse
defense costs for CITY and all its officers, volunteers,
employees and representatives from and against any and all
suits, actions, or claims, of any character whatever, brought
for, or on account of, any injuries or damages sustained by
any person or property resulting or arising from any negligent
or wrongful act, error or omission by CONSULTANT or any of
CONSULTANT's officers, agents, employees, or
representatives, in the performance of this Agreement, except
for such loss or damage arising from CITY's sole negligence
or willful misconduct.
ii. Indemnification for other Damages. CONSULTANT indemnifies
and holds CITY harmless from and against any claim, action,
damages, costs (including, without limitation, attorney's fees),
injuries, or liability, arising out of this Agreement, or its
performance, except for such loss or damage arising from
CITY's sole negligence or willful misconduct. Should CITY be
named in any suit, or should any claim be brought against it
by suit or otherwise, whether the same be groundless or not,
arising out of this Agreement, or its performance,
CONSULTANT will defend CITY (at CITY's request and with
counsel satisfactory to CITY) and will indemnify CITY for any
judgment rendered against it or any sums paid out in
settlement or otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will
survive termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be
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maintained by CONSULTANT as required by Section 22, and any
approval of said insurance by CITY, are not intended to and will not in any
manner limit or qualify the liabilities and obligations otherwise assumed by
CONSULTANT pursuant to this Agreement, including, without limitation, to
the provisions concerning indemnification.
19.ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without
CITY's written approval are prohibited and will be null and void.
20.INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work
and the manner in which it is performed. CONSULTANT will be free to contract for
similar service to be performed for other employers while under contract with CITY.
CONSULTANT is not an agent or employee of CITY and is not entitled to participate in
any pension plan, insurance, bonus or similar benefits CITY provides for its employees.
Any provision in this Agreement that may appear to give CITY the right to direct
CONSULTANT as to the details of doing the work or to exercise a measure of control
over the work means that CONSULTANT will follow the direction of the CITY as to end
results of the work only.
21.AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free
access at all reasonable times to such records, and the right to examine and audit the
same and to make transcript therefrom, and to inspect all program data, documents,
proceedings and activities. CONSULTANT will retain such financial and program
service records for at least three (3) years after termination or final payment under this
Agreement.
22.INSURANCE.
A, Before commencing performance under this Agreement, and at all other
times this Agreement is effective, CONSULTANT will procure and
maintain the following types of insurance with coverage limits complying,
at a minimum, with the limits set forth below:
rye of Insurance Limits
Commercial general liability: $2,000,000
Professional Liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement
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B. Commercial general liability insurance will meet or exceed the
requirements of the most recent ISO-CGL Form. The amount of
insurance set forth above will be a combined single limit per occurrence
for bodily injury, personal injury, and property damage for the policy
coverage. Liability policies will be endorsed to name CITY, its officials,
and employees as "additional insureds" under said insurance coverage
and to state that such insurance will be deemed "primary" such that any
other insurance that may be carried by CITY will be excess thereto. Such
endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or
equivalent. Such insurance will be on an "occurrence," not a "claims
made," basis. Should the above-described policies be cancelled before
the expiration date, notice will be delivered to the CITY in accordance with
the policy provisions.
C. Professional liability coverage will be on an "occurrence basis" if such
coverage is available, or on a "claims made" basis if not available. When
coverage is provided on a "claims made basis," CONSULTANT will
continue to renew the insurance for a period of three (3) years after this
Agreement expires or is terminated. Such insurance will have the same
coverage and limits as the policy that was in effect during the term of this
Agreement and will cover CONSULTANT for all claims made by CITY
arising out of any errors or omissions of CONSULTANT, or its officers,
employees or agents during the time this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form
CA 00 01 06 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of
Insurance evidencing maintenance of the insurance required under this
Agreement and such other evidence of insurance or copies of policies as
may be reasonably required by CITY from time to time. Insurance must
be placed with insurers with a current A.M. Best Company Rating
equivalent to at least a Rating of "A:VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the
insurance required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from
payments due to CONSULTANT under this Agreement or terminate
pursuant to Section 155.
23.USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such
approval must approve of the proposed consultant and the terms of compensation.
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24.INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative
description of progress during the past month for each major task, a description of the
work remaining and a description of the work to be done before the next schedule
update.
25.NOTICES. All communications to either party by the other party will be deemed
made when received by such party at its respective name and address as follows:
If to CONSULTANT: If to CITY:
Clampett Industries LLC, dba EMG City of EI Segundo
10461 Mill Run Circle, Suite 1100 350 Main Street
Owings Mills, MD 21117 EI Segundo, CA 90245
Attention: Erik Piller Attention: Ken Berkman
Phone: 800-733-0660 x2704 Phone: 310-524-2356
Email: epiller@emgcorp.com Email: kberkman@elsegundo.org
Any such written communications by mail will be conclusively deemed to have been
received by the addressee upon deposit thereof in the United States Mail, postage
prepaid and properly addressed as noted above. In all other instances, notices will be
deemed given at the time of actual delivery. Changes may be made in the names or
addresses of persons to whom notices are to be given by giving notice in the manner
prescribed in this paragraph.
26.CONFLICT OF INTE'RFST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
27.SOLICITATION. CONSULTANT maintains and warrants that it has not employed
nor retained any company or person, other than CONSULTANT's bona fide employee,
to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not
paid nor has it agreed to pay any company or person, other than CONSULTANT's bona
fide employee, any fee, commission, percentage, brokerage fee, gift or other
consideration contingent upon or resulting from the award or making of this Agreement.
Should CONSULTANT breach or violate this warranty, CITY may rescind this
Agreement without liability.
28.THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of
any other party. There will be no incidental or other beneficiaries of any of
CONSULTANT's or CITY's obligations under this Agreement.
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29.INTERPRETATION. This Agreement was drafted in and will be construed in
accordance with the laws of the State of California, and exclusive venue for any action
involving this agreement will be in Los Angeles County.
30.COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
31.ENTIRE AGREEMENT. This Agreement, and its Exhibit(s), sets forth the entire
understanding of the parties. There are no other understandings, terms or other
agreements expressed or implied, oral or written. This Agreement will bind and inure to
the benefit of the parties to this Agreement and any subsequent successors and
assigns.
32.RULES OF CONSTRUCTION. Each Party had the opportunity to independently
review this Agreement with legal counsel. Accordingly, this Agreement will be
construed simply, as a whole, and in accordance with its fair meaning; it will not be
interpreted strictly for or against either Party.
33.SEVERABILITY. If any portion of this Agreement is declared by a court of
competent jurisdiction to be invalid or unenforceable, then such portion will be deemed
modified to the extent necessary in the opinion of the court to render such portion
enforceable and, as so modified, such portion and the balance of this Agreement will
continue in full force and effect.
34.AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this
Agreement and to engage in the actions described herein. This Agreement may be
modified by written amendment.
35.ACCEPTANCE OF ELECTRONIC SIGNATURES. The Parties agree that this
Agreement, agreements ancillary to this Agreement, and related documents to be
entered into in connection with this Agreement will be considered signed when the
signature of a party is delivered by electronic (pdf) or facsimile transmission. Such
electronic or facsimile signature will be treated in all respects as having the same effect
as an original signature.
36.CAPTIONS. The captions of the paragraphs of this Agreement are for convenience
of reference only and will not affect the interpretation of this Agreement.
37.TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
38.FORCE MAJEURE. Should performance of this Agreement be prevented due to fire,
flood, explosion, acts of terrorism, war, embargo, government action, civil or military
authority, the natural elements, or other similar causes beyond the Parties' reasonable
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control, then the Agreement will immediately terminate without obligation of either party
to the other.
39.STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness
and capacity to perform the Agreement in a manner satisfactory to CITY.
CONSULTANT represents that its financial resources, surety and insurance experience,
service experience, completion ability, personnel, current workload, experience in
dealing with private consultants, and experience in dealing with public agencies all
suggest that CONSULTANT is capable of performing the proposed contract and has a
demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY.
ADDITIONAL TERMS:
40.RE-USE. In the event of any re-use or alteration of the documents by the CITY,
such re-use or alteration shall be the responsibility of CITY.
41.STANDARD OF CARE. CONSULTANT represents that the services, findings,
recommendations and/or advice provided to CITY will be prepared, performed, and
rendered in accordance with procedures, protocols and practices ordinarily exercised by
professionals in CONSULTANT's profession for use in similar assignments, and
prepared under similar conditions at the same time and locality. CITY acknowledges
and agrees that CONSULTANT has made no other implied or expressed
representation, warranty or condition with respect to the services, findings,
recommendations or advice to be provided by CONSULTANT pursuant to this
Agreement.
42.NON-SOLICITATION. The parties agree in good faith not to directly or indirectly
employ or otherwise solicit for employment any employee or any person employed by
the other party during the term of this Agreement without the prior written consent of the
other party. Newspaper, periodical or Internet-based listings of employment
opportunities by a party shall not be considered solicitation of an employee of the other
party.
[Signatures on next page]
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IN WITNESS WHEREOF the parties hereto have executed this Agreement the
day and year first hereinabove written.
E.....,....,_....,CITY SE NDO Q ND CLAMPTRI LLC dba
E ND
EMG
..................................... ......
Greg "pent Name: Erik Piller
City A na, er Title: Senior Vice resident
�11
ATTEST:
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
for
Mark DHensley,�
City Attorney
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�X I Agreement No. 5547
engineering environmental capital planning project management
A Bureau Veritas Group Company
June 11, 2018
Via Email: kberkman@elsegundo.com
Mr. Ken Berkman
Public Works Director
City of EI Segundo
350 Main Street
EI Segundo, CA 90245
RE: City-wide Facility Condition Assessments, EI Segundo, California
EMG Proposal No: 131118.18P—revision v1
Dear Mr. Berkman:
We are pleased to provide the Citv of EI Seaundo (hereinafter referred to as "Client") with the following proposal. If
accepted, EMG will perform the services listed below(collectively, the"Services")meeting the specifications hereafter
described.
PROPERTOES)
Various Properties—EI Segundo, CA—See Property List
PROPOSED SERVICE&LUMP SUM FEE(S)
Servicer ____ _w_ I Lump Sum Fee Initial
Facility Condition Assessment $55,137.50
Asset/Equipment Inventory $ 5,102.00
-.............._.r..................................................................................._................www .................
Preventive Maintenance Plans $ 5,102.00
Barcoding _ $ 3,827.00
ADA............. ...u.r.
vey a.n. . ransltlonanntrances and Areas) 27.235.00.............wwww
The proposed fees are limited to the specific Services described in this Proposal, performed according to the
requirements of the corresponding ASTM standard practices, or Client-specified Protocols.The fee includes up to one
(1) hour of post-delivery consulting time (per report)to discuss findings and/or make requested revisions.
DELIVERABLE(S)
The quoted price includes the delivery of:
#of Report Type Method of_Deliyermm
15 Draft Email Full Re ort PDF
5 Final Email Full Re ort PDF
2
1 Bound Copy 2 Copies ofXEa h ReITIT
ort
Unless otherwise specified, EMG will submit all reports in Final format. Timing for completion of any requested post-
delivery modifications to the report will be determined at the time of the request. Factors affecting this timing include
(but are not limited to): (a)Complexity of the requested modification(s); (b) Number of reports affected by the request,
and (c) EMG's capacity at the time of the request. In order to serve you best, we require that all requests for changes
to reports be submitted within 30 days of initial delivery.Additional charges may be requested for report changes after
30 days.
If different deliverables are required,please indicate the correct quantities,types and methods of delivery on the Project
Authorization page of this proposal.
engineering environmental capital planning project management
Agreement No. 5547
131118.18P
6/11/2018
Page 2 of 27
TIMING
EMG's report(s)will be delivered within 90 full business/working days after receipt and approval of the signed proposal
document. EMG reserves the right to extend the report delivery schedule as a result of any delay caused by:
• a delay by Client in providing EMG an acceptable written authorization to proceed; or
• a failure by Client to provide an accurate site address or an accurately identified and cooperative point of
contact for access to the property,where applicable.
During the course of the assignment, a call will be placed to the designated onsite Point of Contact(POC) provided by
the Client in order to schedule the site visit(s), where applicable. The Client acknowledges that the Point of Contact
provided shall be deemed an agent of the Client for the purposes of providing access and conveying information
pertaining to the Site.
PROJECTS PLACED ON HOLD OR CANCELED
Should the Client place the awarded project on hold or cancel the engagement after contract execution, the Client
agrees to pay project-specific costs incurred by EMG,such as administrative processing,regulatory database searches
and non-recoverable travel fees, as well as a percentage of the project fee, depending upon the time the project is
placed on hold or cancelled. Please note that EMG invoices canceled jobs at the time of cancellation.Jobs on hold will
be automatically invoiced 30 days from the date of the hold request. Requests to cancel or place projects on or off hold
must be received by EMG in writing (email acceptable) from the Client. Invoices billed as a result of projects being
placed on hold or canceled are fully collectible.
TERMS&CONDITIONS
EMG will perform its Services subject to the City of EI Segundo's"Professional Services Agreement."
Please feel free to contact me at (800) 733-0660 x.2704 or epiller@emgcorp.com should you have any questions.
EMG welcomes the opportunity to be of service.
Sincerely,
EMG
Erik S. Piller
Senior Vice President
Attachments:
Property List
Description of Services
Terms& Conditions
Project Authorization
EMG HEADQUARTERS 110461 MILL RUN CIRCLE,SUITE 1100 1 OWINGS MILLS,MARYLAND 211171800 733 0660 1 FAX 410 785 6220
www.EMGcoro,com
Agreement No. 5547
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131118.18P
6/11/2018
Page 3 of 27
PROPERTY LIST
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Facility Name Year ,, ............. Address City,State
Built
CIVIC CENTER-CITY HALL 1977 27,961 350 MAIN ST, EI Segundo
I CIVIC CENTER-POLICE STATION 1978 I 27,368 348 MAIN ST, EI Segundo
CIVIC CENTER-FIRE STATION#1 1961 17,800 314 MAIN ST. EI Segundo
CIVIC CENTER-HOSE TOWER 1978 105 314 MAIN ST. EI Segundo
._ .
_.............. ......._...
COMMUNICATION CENTER-POLICE 2000 5,500 !348 MAIN ST, EI Segundo
COMMUNICATION CENTER ADDITION
FIRE STATION II COMPLEX-FIRE STATION#2(NEW) 1965 6,000 2261 MARIPOSA AVE. EI Segundo
REC PARK MAIN COMPLEX-CHECKOUT BUILDING 1980 V 2,016 300 EAST PINE EI Segundo
REC PARK MAIN COMPLEX-CLUBHOUSE 1957 11,623 300 EAST PINE EI Segundo
REC PARK MAIN COMPLEX-CONCESSION 1978 584 300 EAST PINE EI Segundo
RESTROOMS
REC PARK MAIN COMPLEX-SCOREKEEPERS BOOTH 1978 77 300 EAST PINE EI Segundo
REC PARK MAIN COMPLEX-STORAGE OUTREACH 1976 510 339 SHELDON EI Segundo
BUILDING
._. .................___..._.._...__...................................
REC PARK MAIN COMPLEX-JOSLYN RECREATION 1966 7,010 339 SHELDON EI Segundo
CENTER
REC PARK MAIN COMPLEX-ELEVATOR 1981 I 100 339 SHELDON EI Segundo
REC PARK MAIN COMPLEX-PARK OFFICE SHOP 1970 I 1,848 339 SHELDON E!Segundo
BUILDING
REC PARK MAIN COMPLEX-SCOREKEEPERS 1961 ( 1,050 N EUCALYPTUS AND HOLLY EI Segundo
RESTROOMS
REC PARK MAIN COMPLEX-CONCESSION 1961 672 I EUCALYPTUS AND EI Segundo
GRAND
RESTROOMS u
AHILLTOP PARK CACIA PARK- WATER FAC LITY-RESTROOMS ,1 984 760 MARYLAND AND GRAND EI Segundo
151 600 ARCADIA EI Segundo
LIBRARY PARK-LIBRARY 1984 14,686 111 WEST MARIPOSA EI Segundo
(` LIBRARY PARK-LIBRARY ANNEX ADDITION 1991 15,643 111 WEST MARIPOSA EI Segundo
LIBRARY PARK-BAND STAND 1976 946 111 WEST MARIPOSA EI Segundo O
TEEN CENTER-TEEN CENTER 1980 5,480 405 EAST GRAND AVE. EI Segundo Vk
CITY MAINTENENCE FACILITY-ADMINISTRATION 1983 7,000 150 ILLINOIS ST EI Segundo
BUILDING
CITY MAINTENENCE FACILITY-MAINTENANCE SHOP 1983 17,170 150 ILLINOIS ST EI Segundo
CITY MAINTENENCE FACILITY-VEHICLE STORAGE 1983 8,814 150 ILLINOIS ST EI Segundo
CITY MAINTENENCE FACILITY-WAREHOUSE 1983 I 4,320 150 ILLINOIS ST EI Segundo
STORAGE
WATER DIVISION-OFFICE AND MAINTENANCE 1966 5,476 400 LOMITA EI Segundo
BUILDING
WATER DIVISION-CABLE BUILDING 1966 792 400 LOMITA EI Segundo
WATER DIVISION STATION-STORAGE BUILDING 1984 2,412 2151 E. EL SEGUN EI Segundo
CAMP EUCALYPTUS 2003 1,210 641 CALIFORNIA ST, EI Segundo
PARK VISTA SENIOR LIVING CENTER 1987 a 60,000 615 EAST HOLLY AVE EI Segundo
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DESCRIPTION OF SERVICES
Facility Condition Assessments, Inventory, Preventive Maintenance
Project Understanding
EMG understands that the Facility Condition Assessment for the City of EI Segundo("Client")will:
• Include a comprehensive facility condition assessment (FCA) of all buildings, building systems, and
infrastructure. The FCA will meet or exceed the ASTM E2018-15 Standard Guide for Property Condition
Assessments.
• Determine the present condition and estimated life expectancy of various building systems and components.
• Identify and document present condition of all physical assets including grounds,facilities,and infrastructure.
• Establish anticipated renewal and replacement costs for the various systems and components.
• Recommend corrections for all deficiencies and provide cost estimates for corrections.
• Prioritize and categorize deficient conditions, associated corrective actions, and information concerning
building systems and deficiency categories.
• Result in strategic plan for capital repairs, lifecycle component replacement, and building modernization.
• Calculate the Current Replacement Value(CRV)and Facility Condition Index(FCI)for each facility and site.
Establish a protocol for facility condition data to migrate/transfer to a CMMS system.
• Collect Equipment Inventory data for Client properties.
• Prepare a Preventive Maintenance plan for assets.
We understand that a key factor to performing Facility Condition Assessments is the evaluation of physical needs
and accurate forecasting for capital repair and replacement budgets.Pre-emptive measures to manage maintenance
budgets and programs are essential in ensuring the elimination of potential issues, which can range from deferred
maintenance,or premature replacement of building systems that can prove costly.
With each identified replacement or repair,the assessment results include estimates of cost and a numerical ranking
of importance based upon the Client's priorities and estimated useful lives of the building systems and components.
Also reflected in the assessment's results is the incorporation of any previously collected information in the Client's
possession. EMG reviews all information collected to ensure accuracy.
In summary, EMG's Project Approach has been developed to address the specific requirements of Client. EMG has
demonstrated experience in the assessment of various types of facilities similar to those at Client and understands
the special implementation, sensitivities, management and communication associated with each.
Data gathering and Interview
Our project plan details three distinct phases of the project. During each phase, we will require coordination and
support from facility management.
Data Gathering Phase—During this phase,we will need the support of staff who can provide us access to drawings
and records.The following is a typical list of exhibits requested.
• Inspection Reports(sewer, boiler,chiller, etc) • Fire Protection/Life Safety Plans
• Building Systems Maintenance Records • Rehabilitation budget&scope(draft or final)
• Owner Elected Repair list(if available) • Certificates of Occupancy/Facility License
• Current CM IVIS Data(export to Excel if possible) • Prior Assessments
• Original Building Plans(can be viewed on-site) • Site Plan/Floor Plans
• Capital Expenditure Schedules (prior or • Accessibility Transition Plans/Self Evaluations
planned)
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In addition to the drawings and records, we will supply a pre-survey questionnaire for each facility. Our expectation is
that someone with knowledge of maintenance and operations of the facility will complete this survey and be prepared
to discuss it with us while on-site
Site Phase—During the site phase,we will need support in the form of escorts while in the facilities to help us access
mechanical areas,to discuss with us any known issues in the facility,and to answer other technical questions.
Report Review Stage—During the reports review stage—we will provide a complete report for each building.This report
will include a narrative discussion of building systems and issues,as well as a 15-year projection of all capital needs. We
need the support of facilities management to review these reports and provide feedback. These reports will be
reviewed individually with facilities personnel most knowledgeable about the sites, and findings will be reviewed with
stakeholders at the department head and campus level.
Client Coordination
Project Directory: EMG will become familiar with Client's existing property directory and contact list for each location.
We will contact or interview the facilities contacts as part of tour process to determine current use requirements and
priority of properties based on agency goals.
Facility Access: Working with Client we will develop procedures to gain access to each facility. Our visits will be
coordinated and pre-approved by Client prior to the visit. We will work with Client to establish a protocol that will
ensure that our activities will have minimal disruption to the operation of each facility and will maintain a safe work
environment.
Existing Documentation: We will become familiar with the contents of existing documents and verify the accuracy of
the information provided including the history of changes if appropriate.We will return any documentation at the end
of the project(or earlier if requested). All paper documentation provided to Client will be digitized and an electronic
copy given to Client.
Where applicable-any existing equipment inventorywill be loaded into our data collection platform and will be updated
and added to during the field assessment. The goal will be to have all available studies and data loaded into our system
for use in the field phase.
Technical Approach
Prior to assessments beginning, EMG will conduct a Kickoff session to review requirements and to consolidate exhibits
such as drawings and prior completed reports.
During the term of the project, EMG will conduct regular Progress Meetings to maintain open communication with the
entire project team and Client. In these meetings, EMG will lead with an agenda that includes a focus on work plan,
schedule, and project needs. This will permit the opportunity to proactively address challenges encountered, so that
course adjustments may be made. Each meeting will conclude with task assignments,schedules,and goals to be met.
EMG will provide Client with a weekly written status report that tracks and monitors the progress of the assessments
against the schedule submitted. EMG has allocated the following in-person meetings: Kick Off Meeting, City Council
Meeting, and a Final Findings Presentation meeting. Any additional in-person meetings will be on a time and expense
basis.
Assessment Team Composition
The project will be managed by a Program Manager who will be your single point of contact for the project.
Reporting to the Program Manager will be several Project Managers who are architectural and engineering subject
matter experts (SME) in the evaluation of building systems and generating the reports. We evaluate the building
portfolio to determine which team members will be assigned to particular sites. Larger or more complex sites will
typically have both an architect and an engineering SME assessment team.Smaller or simpler buildings will have a single
SME field assessor that understands all building systems.
EMG will utilize the same assessment team used in the pilot program for the entire project to ensure continuity.
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EMG has several support staff that assist with the report and data development which include:
• Asset Management Team Leader who manages and configures the cost estimating database
• Technical Report Reviewers who review reports for accuracy and consistency
• Quality Assurance Manager for oversight of quality controls
• IT Manager who assists with data development and export
Pilot Program
To begin the work EMG proposes a Pilot Program where we will perform an assessment of a single building and prepare
a written Draft Report for review. A meeting will be held with Client staff to review the draft report before assessing
the remaining buildings. The assessment team will visit the building to evaluate the general condition of the buildings
and site improvements, review available construction documents in order to become familiar with, and be able to
comment on the in-place construction systems,life safety,mechanical,electrical and plumbing systems,and the general
built environment.
The assessment team will conduct a walk-through survey of the facility and site in order to observe systems and
components, identify physical deficiencies and formulate recommendations to remedy the physical deficiencies.
• As a part of the walk-through survey, the assessment team will survey 100%of each facility. In addition, EMG will
survey the exterior and grounds,including the building exterior, roofs,sidewalk/pavement,and recreational/other
areas as applicable.
• The assessment team will interview the building maintenance staff about the subject property's historical repairs
and replacements and their costs, level of preventive maintenance exercised, pending repairs and improvements,
and frequency of repairs and replacements.
• The assessment team will develop opinions based on their site assessment, interviews with Client's building
maintenance staff, and interviews with relevant maintenance contractors, municipal authorities, and experience
gained on similar properties previously evaluated. The assessment team may also question others who are
knowledgeable of the subject property's physical condition and operation or knowledgeable of similar systems to
gain comparative information to use in evaluation of the subject property.
• The assessment team will review documents and information provided by Client's maintenance staff that could also
aid the knowledge of the subject property's physical improvements, extent and type of use, and/or assist in
identifying material discrepancies between reported information and observed conditions.
Site Assessments
The facility condition assessment will focus on the following facility systems and components:
Site+Infrastructure
• Topography:Observe the general topography and note any unusual or problematic features or conditions observed
or reported.
• Ingress and Egress: Identify the major means of access and egress at the facility. Note the locations of the major
means of access and egress,and note any unusual or restraining conditions observed or reported.
• Paving,Curbing,and Parking: Identify the material types of paving and curbing systems at the subject property.
• Flatwork: Identify the material flatwork at the subject property(sidewalks, plazas, patios,etc.).
• Landscaping and Appurtenances: Identify the material landscaping features, material types of landscaping(fences,
retaining walls,etc.),and site appurtenances(irrigation systems,fountains, lighting,signage,ponds,etc.).
• Utilities: Identify the type and provider of the material utilities provided to the property(water, electricity, natural
gas,etc.). We will assess condition, physical deficiencies, life cycle repair,and replacement issues.
Structural Frame+Building Envelope
+ Identify the material elements of the structural frame and exterior walls, including the foundation system, floor
framing system, roof framing system, facade or curtain-wall system, glazing system, exterior sealant, doors,
commercial overhead doors,sliders,windows,and stairways,etc.
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• Observe the general conditions and note any physical deficiencies identified or any unusual items or conditions
observed.Observations may be subject to grade,and rooftop vantage points.
• Visual inspection of observable areas for cracking and moisture infiltration as well as areas of apparent foundation
settlement and displacement.
• In the event more information or exploratory testing is required,in order to provide remedial measures,the report
may include recommendation for additional investigative testing(Tier 1 or Tier 2).
Wall Evaluation
• Photograph elevations and details both from internal and external vantage points, as well as from adjacent
structures where possible.
• Observe representative operable and fixed panels on all facades,operating a representative sample of units to assess
hardware,and to visually inspect exterior conditions and the condition of waterproofing seals.
• Assess curtain wall condition to determine water infiltration,damage,caulk degradation, metal panel degradation,
stone degradation and anchoring, and other related curtain wall issues.
Curtain Wall—As Required
• Review curtain wall condition and a sampling of fixed panels on facades to assess hardware and visually review
exterior conditions and the condition of waterproofing seals, where accessible without the use of lifts, ladders,
scaffolding,suspension devices,or the like;this may include observations from internal and external vantage points,
as well as from adjacent structures. Observations are limited to grade and may include accessible balconies or
rooftop vantage points.
• Review provided drawings and records of repair, replacement,and maintenance of framing and glazing
Roofing(Non-Invasive Visual)
• Identify the material roof systems including roof type, reported age, slope, drainage, etc.Also identify any unusual
roofing conditions or rooftop equipment.
• Observe the general conditions of the roof system such as membranes, attachment methods, flashings, counter
flashings, pitch pans,gravel stops,parapets, miscellaneous appurtenances, insulation,etc.
• Observe for evidence of material repairs, significant ponding, or evidence of material roof leaks. Note if a roof
warranty is in effect. Note any physical deficiencies identified or any unusual items observed or reported.
• Identify the material rooftop equipment or accessories including antennas, lightning protection, HVAC equipment,
solar equipment,etc. Include any material problems reported.
• Clarification: Walking on pitched roofs or roofs lacking built-in access are not part of this scope.
Plumbing
• Identify the material plumbing systems at the subject property including domestic water supply,sanitary sewer, or
any special or unusual plumbing systems(such as water features,fuel systems,gas systems,etc.).
• Identify the type and condition of restroom fixtures, drinking fountains and/or other miscellaneous plumbing
equipment.
• Observe the general conditions and note any physical deficiencies identified or any unusual items or conditions
observed. Include any reported material system inadequacies.
Heating
• Identify the material heat generating systems at the subject property.
• Observe the general conditions, identify the reported age of the equipment, note past material component
replacements/upgrades, note the apparent level of maintenance,and identify if a maintenance contract is in place.
If heating equipment is not operational at the time of the walk-through survey, provide an opinion of the condition
to the extent reasonably possible.
• Identify and observe any special or unusual heating systems or equipment present (such as fireplaces, solar heat,
etc.)and note any reported material problems or inadequacies.
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Air-Conditioning+Ventilation
• Identify the material air-conditioning and ventilation systems at the subject property. Include material equipment
such as cooling towers,chillers(include type of refrigerant used), package units,split systems,air handlers,thermal
storage equipment,etc.
• Identify the material distribution systems(supply and return, make-up air,exhaust,etc.)at the subject property.
• Observe the general conditions, identify the reported age of the equipment, note past material component
upgrades/replacements, note the apparent level of maintenance,and identify if a maintenance contract is in place
(and the name of the contractor). If air-conditioning and ventilation systems are not operational at the time of the
walk-through survey, provide an opinion of the condition to the extent reasonably possible.
• Observe the general conditions and note any physical deficiencies identified or any unusual items or conditions
observed.Additionally,include any material reported system inadequacies or operating deficiencies.
• Identify and observe any special or unusual air-conditioning and ventilation systems or equipment (cold storage
systems, special computer cooling equipment, etc.) and note any material reported problems or system
inadequacies.
Electrical
• Identify the electrical service provided and distribution system at the subject property. Include material switchgear
disconnects,circuit breakers,transformers,meters,emergency generators,general lighting systems,and other such
equipment or systems.
• Observe general electrical items such as distribution panels,type of wiring,energy management systems,emergency
power, lightning protection,etc.
• Observe the general conditions and note any physical deficiencies identified or any unusual items or conditions
observed.Also note the presence of any special or unusual electrical equipment,systems, or devices at the subject
property, and include reported material problems or system inadequacies.
Elevators+Vertical Transportation
• Identify the vertical transportation systems at the subject property. Include the equipment manufacturer,
equipment type, location, number,capacity,etc.
• Observe elevator cabs,finishes, call and communication equipment,etc.
• Identify the company that provides elevator/escalator maintenance at the subject property. Observe the general
conditions and note any physical deficiencies identified or any unusual items or conditions observed or reported
including any reported material system inadequacies.
• Out of Scope Issues: Performing any calculations, examination of operating system components such as cables,
controller, motors, etc. Entering elevator/escalator pits or shafts.
Life Safety+Fire Protection
• Identify the material life safety/fire protection systems at the subject property, including sprinklers and stand pipes
(wet or dry), fire hydrants, fire alarm systems, water storage, smoke detectors, fire extinguishers, emergency
lighting,stairwell pressurization,smoke evacuation,etc.
• Observe the general conditions and note any material physical deficiencies identified or any unusual items or
conditions observed or reported including any reported system inadequacies.
Interior Elements
• Identify offices, special use areas and building standard finishes, including flooring, ceilings,walls, etc. Furnishings
and fixed components will be reviewed and included in the cost estimate tables for replacements. Additionally,EMG
will identify material building amenities or special features.
• Observe the general conditions and note any physical deficiencies identified or any unusual items or conditions
observed or reported.
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Food Service Spaces and Equipment
• Assess all Food Service equipment and spaces including kitchen,cafeteria,and dining and serving areas. Food service
equipment(fixed equipment)will be evaluated for adherence to life/safety code and ventilation requirements as
well for condition and capital replacement.
Special Systems and Equipment
• Include all special systems and equipment, such as Emergency Medical Systems (EMC), chillers, radio towers,
equipment lifts, chair lifts, chemical storage or treatment areas,storage tanks, dumbwaiters,vaults, public address
systems,and telephone systems.
Accessibility Compliance
• Provide a general statement of the subject building's compliance to the Americans with Disabilities Act to help
identify whether Client may be exposed to issues and whether there is the need for further review.
• We use an ADA Compliance checklist compliant with ASTM E2018-15.This review does not constitute a measured
study and a more detailed ADA evaluation or transition plan is available as an additional service.
• EMG will evaluate interior and exterior elements that could present external or internal barriers to accessibility by
disabled persons.
Moisture Affected Materials(Mold)
• EMG will perform a limited assessment of accessible areas for the presence of mold, conditions conducive to mold
growth,and/or evidence of moisture. We will also interview project personnel regarding the presence of any known
or suspected mold,elevated relative humidity,water intrusion, or mildew-like odors. Potentially affected areas will
be photographed and recommendations for any additional moisture intrusion studies will be made.
Environmental Features
• EMG will review environmental features of the property,to include appearance, cleanliness, acoustics,ventilation,
and humidity.
Lead-based Paint
• A review of existing testing data and other documentation regarding lead-based paint that is available onsite is
included in the cost of the Facilities Condition Assessment. EMG will evaluate physical condition and will develop
cost estimates for remediation of paint necessitated by pending renovations.
• EMG has the capability to provide a licensed lead-based paint inspector to conduct testing using an x-ray
fluorescence analyzer atthe Project as an additional service.The instrument is completely non-destructive and yields
instantaneous results.
Asbestos
• A review of existing testing data and other documentation regarding asbestos that is available onsite is included in
the cost of the Facilities Condition Assessment. EMG will evaluate physical condition and will develop cost estimates
for remediation of asbestos likely to be disturbed by renovations.
• If asbestos testing is requested, EMG will provide a licensed asbestos inspector to collect samples of suspect
asbestos-containing materials at the Project as an additional service.Scope of this sampling will be determined after
review of existing data,costs will be based on daily rate plus the cost of analysis.
Energy Conservation Analysis
• As part of the analysis of all evaluated systems mentioned above, EMG will consider energy conservation savings
when making repair or replace recommendations and include these projects in the project prioritization.
• EMG can provide as additional services an Energy Audit (ASHRAE Level I, ll, or III) or Benchmarking (EnergyStar)
services.
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Ranking and Classification
Based upon our observations, research and judgment, along with consulting commonly accepted empirical Expected
Useful Life(EUL)tables; EMG will render our opinion as to when a system or component will most probably necessitate
replacement.
Accurate historical replacement records provided by the facility manager are typically the best source for this data.
Exposure to the weather elements, initial system quality and installation, extent of use, the quality and amount of
preventive maintenance exercised are all factors that impact the effective age of a system or component.As a result,a
system or component may have an effective age that is greater or less than its actual age.The Remaining Useful Life
(RUL)of a component or system equals the EUL less its effective age.
The analysis will include all cost observations be ranked by Priority Classes. The five classes below are typical but can
be altered to meet your specifications and needs:
Priority 1:Currently Critical(Immediate): Requiring immediate action including a cited safety hazard and areas of
accelerated deterioration, returning a building component to normal operation.
Priority 2: Potentially Critical (Year 1): Requiring action in the next year including components experiencing
intermittent operations, potential life safety issues, and rapid deterioration, returning a building component to
normal operation.
Priority 3: Necessary — Not Yet Critical (Years 2-3): Requiring appropriate attention to preclude predictable
deterioration, potential downtime, additional damage,and higher costs to remediation if deferred further.
Priority4:Recommended(Years 4-10):Representing a sensible improvementto the existing conditions(not required
for the most basic function of the facility; however, will improve overall usability and/or reduce long-term
maintenance costs).
Priority5:Does Not Meet Current Code but"Grandfathered":No Action required at this time but should substantial
work be undertaken correction would be required.
The deficiencies observed will be classified into categories such as those below using the Uniformat System:
Site a Special Electrical Systems
Architectural a Fire Suppression Systems
■ Exterior Systems a Special Construction
Exterior Finishes X Interior Systems
Life Safety Systems ■ Interior Finishes
• Heating,Ventilation and Air Conditioning Vertical Transportation
Systems X Telephone infrastructure and systems
■ Plumbing Systems r Data Infrastructure and server rooms
■ Electrical and Service Distribution Systems
Cost Estimating
Each report will include a Capital Needs Analysis including an estimated cost for each system or component repair or
replacement anticipated during the evaluation term. The report narrative will discuss options for repair of the
deficiency,and the capital needs analysis will be presented as an Excel-based cost table that includes a summary of the
description of each component, the age and estimated remaining useful life, the anticipated year of repair or
replacement,quantity, unit cost and total cost for the repair of each line item.
EMG HEADQUARTERS 110461 MILL RUN CIRCLE,SUITE 1100 1 OWINGS MILLS,MARYLAND 21117 1 800 733 06601 FAX 410 785 6220
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A consolidated Capital Needs Analysis will be presented that includes all anticipated capital needs for all buildings. In
addition to the detailed description of the deficiencies,we will provide cost estimates for the deficiencies noted. The
cost estimate for capital deficiencies will be based on the estimate for maintenance and repair, but may at Client's
option, also include project management costs, construction fees, and design fees. Project management costs,
construction fees, and design fees will be derived using actual costs from previous projects. After determining these
costs,we will confirm these costs with Client's staff.
EMG's cost estimating database is comprised of both Whitestone Research and RS Means data,and further customized
with proprietary cost tables developed by EMG, based on historical and localized actual costs. EMG maintains and
updates our cost estimating system with information received from the field. Through construction monitoring work,
we have current cost data from hundreds of in-progress construction and rehabilitation projects. This data allows us to
calculate costs based on local conditions to maintain a cost database that is typically more current than Whitestone
Research and RS Means' models.
Report Deliverables
EMG will provide a report including a description of each of the building components and systems as described in the
approach sections above. Each report is organized by building system and will include digital photos of major systems
and components and of all deficiencies identified.Reports will include discussion of current and anticipated repairs and
deficiencies, recommended repair and component life-cycle replacements, and applicable options for repair or
maintenance of building components.
EMG will provide the following reports depending on the size of the buildings or campus:
• Building Condition Report—Standard: Each report will be generally organized by building system and will
include an analysis of all building systems and components. Each report will include color digital photos of
all major systems and components,and will include photos of all deficiencies identified. In addition to the
description of each building component and system, each report will include an analysis of current,
anticipated repairs, deficiencies, and any applicable options for repair or maintenance of building
components.These deficiencies will be summarized in a capital needs analysis table included throughout
each report.
• Builder Conditbon Report.—Ab6dtf ed: For buildings less than 5,000 SF the report format in comparison with
the standard will be abbreviated due to the fact that there are less major systems and conditions to observe
and report on.
• Group Building Condition Report:This report format is for sites with multiple buildings.An overall report
will represent the multiple building site,with individual building assessments contained within. In addition
to the hardcopy campus report,the data collection/capital planning software allows individual building data
reports to be generated.
The Capital Needs analysis will include a cost database sorted by building system and ranked by priority for repair. The
format of the database will allow for the customization of reporting by building,by system,or by priority for repair,and
a year-by-year analysis of capital needs.
Facility Condition Index
A Facility Condition Index will be calculated for each building. This index will be a function of required repairs compared
to building replacement costs.The Facility Condition Index will be generated from the data collection/capital planning
database and will be updated as components age or are replaced.
Capital Plan
A 1, 5, and 20 year capital plan will be provided based on EMG's 20-year building system evaluation.The analysis will
include a cost table sorted by building and system and ranked by priority for repair. Tables will allow for the
customization of reporting and a year-by-year capital needs analysis.The report will include:
• A 1, 5,-and 20 year Capital Plan with an Executive Summary with graphic presentation of results to provide a
quick, user-friendly summary of the property's observed condition and estimated costs assigned by category.
EMG HEADQUARTERS 110461 MILL RUN CIRCLE,SUITE 1100 1 OWINGS MILLS,MARYLAND 21117 1 800 733 06601 FAX 410 785 6220
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These estimated costs shall be cross-referenced to report sections where an elaboration of cost issues will be
presented.
• Components observed that are exhibiting deferred maintenance issues and provide estimates for immediate
and capital repair costs based on observed conditions, available maintenance history and industry-standard
useful life estimates. If applicable,this analysis will include the review of any available documents pertaining to
capital improvements completed within the last five-year periods, or currently under contract. EMG shall also
inquire about available maintenance records and procedures and interview current available on-site
maintenance staff.
• Recommended schedule for replacement or repairs(schedule of priorities).
• Digital photographs for the buildings including photos of deficiencies.
• General description of the property and improvements and comment generally on observed conditions.
• Critical repairs and life safety issues separately from repairs anticipated over the term of the analysis.
• Facility Condition Index(FCI)number for the building.
Program-wide Report
In addition to each building report, EMG will develop a program-wide report that includes a ranked system-wide Capital
Plan for all facilities with programmatic conclusions and recommendations. The Program Report includes a brief
narrative description of each facility/building component and system, and discusses the current, anticipated repairs,
deficiencies, and of all buildings assessed.The Program Report analyses will include tables sorted by building system
and ranked by priority for repair. The format of the tables will allow for the several perspectives of reporting by FCI,
building, system, or priority for repair, and a year-by-year analysis of capital needs. EMG can also prepare city-wide
reports prioritized by major system repair/replacement data so the City can compare building needs to each other.
Individual facility reports are submitted as drafts,and once finalized,the program summary report is provided to include
a roll-up of all prioritized capital needs across all facilities.
EMG will provide draft reports electronically via an Adobe Acrobat PDF. EMG can deliver bound hard copy final reports
(per the contract requirements) and CDs with complete reports on each.All electronic copies of the report will include
all text,deficiency tables,digital photos,and supporting documentation and report appendices.
Assessment Software:AssetCALCT""
EMG will utilize AssetCALC'" as its platform for all data collected on this project. AssetCALC'" is a cloud platform
developed,licensed,maintained,and supported solely by EMG for our clients.The use of this software is at your option
and there are no licensing fees for this software for one(1)year.
AssetCALC'"" is a web-based SQL database platform that enables users to:
■ query,edit,and analyze their facility condition data
a plan immediate and short-term repairs
■ budget capital expenditures throughout the life-cycle of a building or an entire portfolio
The system unites EMG's experienced field data collection methods with advanced planning and reporting tools,
construction cost libraries, location mapping(GIS)features,digital photo management,and document storage.
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AssetCALC'm includes a configurable facility hierarchy and asset data architecture-this will include all of your
assets grouped based on site location,asset group,and function.
■ Data can be exported to an Excel,XML,or an ODBC database format compatible for upload into your CIVIMS,
EAM,or work-order systems.
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Agreement No. 5547
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Facility Condition Assessment access:
o Component/system descriptions
o Locations
o Conditions and EUL/RUL
o Repair and replace recommendations
o Digital photos
Search and Sorting Functionality
Prioritization of maintenance projects
UniFormat II Cost Database
Project Budgets and Capital Plans
Unlimited concurrent user licensing
• Secure IT platform and back-ups
Client is the owner of data collected and residing in the database
Online User Training and Documentation
AssetCALC'" includes more than a dozen standard options for data summaries and reports:
0 Facility Condition Index(FCI)Calculation Reporting
Rank and Prioritize Capital Improvement Projects
Deferred Maintenance Backlog
Facility Queries(by building, priority,system,or dollar deficiency amount)
Capital Budget Planning
■ Year-by-Year Capital Needs Analysis
5, 10,or 20-Year Replacement Reserve Reports
Custom 3'd party form automation available
S C N'e c"V N 'r i'u a I n::;;
Actual screen shots of EMG's AssetCALCT"' Database and a live demo is available upon request.
Integration with CMMS
EMG will be delivering to Client a live asset management plan that can be maintained and kept up-to-date by staff. EMG
will provide training to staff on maintaining the on-going monitoring program to track facilities, work performed, re-
prioritization of maintenance projects,and how to update this information in the database.The data from the FCA can
be exported to Excel or ODBC Database for data migration to most CMMS or work-order systems (ie.
MaintenanceConnection).
Equipment Inventory
During the assessment, each field team will be responsible for collection and storing all of the inventory and condition
assessment data in an electronic format that is readily transferable to a standardized CMMS system.
EMG will collect information on the major pieces of facility equipment.Specifically,the data collection will focus on the
following components:
+ HVAC(level of detail for which Preventive Maintenance would be performed)
o Heating System
■ Identify boilers,furnaces,unit heaters and major labeled equipment.
o Ventilation System
■ Identify the major labeled equipment;exhaust hoods,fans.
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o Air Conditioning System
• Identify the material air-conditioning components, including cooling towers,compressors,
chillers,package units,roof top units,split systems and major labeled equipment. Excluded
are window units,terminal units,VAV boxes,thermostatic controls.
• Electrical
o Major panels only-for identification to track maintenance.
o Transformers
o Switchgear
• Equipment
o Building Automation System,
• Plumbing
o Pumps external to HVAC systems
o Domestic Hot Water heaters over 80 gallons
o Other major labeled equipment.
• Commercial Kitchen-major equipment(above approximately$2000 value)
o Walk-in freezer and refrigerator equipment
o Ovens,stoves, broilers,grills
o Reach-in refrigerators and freezers
o Dishwashers
o Fryers
• Life Safety/Security
o High Level(system level)only-for identification to track maintenance
• Alarm Panels
• Emergency generators
■ Exhaust hood fire suppression
• Vertical Transportation
Where appropriate,the following data will be collected for each component:
• Date placed in service(provided by Client)
• Inventory tag number(bar coded tag directly attached to the component,or to an attached tag)
•, Location data
•, Manufactured Date(if available)
• Manufacturer
• Model
• Serial Number
• Voltage Durable barcode tag to be attached to each piece of equipment.
Barcoding—For the above referenced equipment, EMG will apply a durable barcode with unique bar code number for use
as an identifier in the CMMS system. We will use a vinyl tag for indoor applications,and a durable foil tag for outdoor use.
Barcode numbers will be recorded in the database and all future work orders etc., can be tied back in to a single piece of
equipment or system.The cost of Barcoding will add 1.5 cents per square foot to the project.
Preventative Maintenance and Operations Plan
EMG will prepare a preventive maintenance plan for each facility based on industry standards and Original Equipment
Manufacturers' recommendations. The intent of the preventive maintenance plan will be to identify required
procedures and inspections required to maintain and extend the useful life of existing equipment.
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EMG will consult with Client to develop equipment naming conventions and to discuss options where appropriate. The
PMP will be delivered in a database or spreadsheet format and is intended to be uploaded to a CMMS or work order
management system.
The following is meant to establish detail of the deliverable that EMG will provide in the Preventive Maintenance Plan.
• Inventory data collection,tagging of equipment and naming conventions will be established during the data
collection phase of the project
• The inventory will obtain major component level detail.
• The deliverable for this phase of the project will include a narrative introduction, a table for each building
with equipment, recommended preventive maintenance routines,frequencies and time requirements.
• EMG will develop an export of the data customized for upload into the selected Maintenance Management
software system
• The preventive maintenance plan will be prepared following completion of field data collection and final
entries into the database
• It is important that room numbers and locations of equipment appear on work orders so technicians can
easily locate equipment. During the field data collection phase EMG will determine facility buildings,
locations, and area naming convention to be used, and will establish room and facility numbers consistent
with any existing Client conventions. Where no numbering exists, EMG will recommend best practices.
• During data collection phase EMG will determine Equipment nomenclature to be used (Air Handling Unit
(AHU), Unit Ventilator(UV)etc.),as directed by Client.
• During the data collection and equipment inventory stage, EMG will determine equipment schemes(Groups,
Classifications, and Types) to be used. Conduct a meeting with Client to review individual equipment
maintenance schedules(by wing,equipment type, etc).
• During data collection phase EMG will gather and record equipment locations and types through visual, on-
site, walkthrough and referencing facility documentation obtained from the Client (excludes equipment in
concealed spaces,crawl spaces or other inaccessible areas)
• Develop maintenance procedures referencing manufactures' printed recommendations and/or industry
standards for facility equipment.
• Maintenance procedures will include:
o Safety Points
o Start Up Procedures
o Appropriate tools required
o Time to complete maintenance
o Industry standards time to complete each maintenance work order
o Life expectance of equipment
o Step-by-step procedure to complete maintenance work order
• The preventive maintenance plan will include the establishment of key performance indicators or effective
maintenance including
o Planning and Scheduling
• Percent of planned work
• Schedule compliance
o Work Category
• Percent of corrective maintenance
• Percent of preventive maintenance
• Percent of predictive maintenance(condition monitoring)
o Work Type
• Percent of routine maintenance
• Percent of turnaround maintenance
o Percent of maintenance capital
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Sample Identified Equipment List
Air Cooled Chiller u:ii 0 6,
i
Air Cooled Condensing Unit a 0 11
Packaged A/C Unit ij� ji
Evaporator-Air Conditioning p a V
Evaporative Fluid Cooler ° �i 16 i.ii i
:.0
Water Cooled Chiller d:u LA
Condenser Pump 6 Q :u U i
Air Handling Unit 0G;u
Humidifier 0
Boiler J V i.a
Gas Fired Rooftop Unit 0 u;;ii u;ii i.0
Rooftop Unit u;u p b
Gravity Roof Ventilator G;u 0 us
Power Roof Exhauster i:ii 0
Boiler 61 LA iiii
Air Compressor u'i 1i.0 LA
B
Air Separator 16 LJ
Sediment Remover 10 u:h
Expansion Tank Vjl 0
Main System Pump i;i u
Sump Pump 16 uJii u;ii J
li
Domestic Expansion Tank u;i ki I U
i
Domestic Storage Tank u;4 u:V U U II
Heat Exchanger 0 y....... G! u.
Water Softener :a V
Inline Exhaust Fan
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Caviling Fan
Constant Air Volume Unit 10
II
Variable Air Volume Unit iiji 0 V
i
(Convector
Fan Coil Unit
Finned Tube Radiation U
Heat Pump u.0 u.0
Heat Pump Console 0 J
Unit Ventilator 0 %u
Cabinet Unit Heater 0 0
Electric Heater 6 l.V
Unit Heater 0 u
Kitchen Exhaust Hood j LA
Recommended Asset Management Protocol
Many agencies that have instituted facility condition assessment programs have set protocol to re-inspect facilities on
a cycle of every 3 to 5 years or longer depending on what industry they are in. Best practice is to have your facility
condition assessments updated every 5 years.
We suggest that you include in your contract the option to have EMG revisit your sites on an annual basis with the goal
of assessing 20% of your properties each year.This allows you strategically budget for updates without a large single
expenditure every 5 years and keep your facility condition assessment program updated continually.
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Additional Services Available
Many of our services can be combined with our Facility Condition Assessment field mobilization. By having our
assessors collect additional data while we are in the field, this can save you money on other planning and risk
management endeavors you may have scheduled for in the future. These services include:
• Energy Audit—ASHRAE Level II
• Space Utilization Planning
• Security Threat Assessment
• Environmental Assessments
• Roof Coring and Testing
• CAD Drawing Updates
• Seismic/Structural Studies
• CMMS Consultation
• Construction Monitoring(QA/QC)
• Project Management
Project Management—Additional Service
After a capital plan has been approved, EMG has the expertise to help you implement a program to get priority projects
planned and completed. EMG has a full-service project management division that can assist with:
• Pre-Construction Services
o Property Inspection
o Budgeting and Specs
o Bidding-Review and Analysis
• Construction Phase Services
o Scheduling
o Contractor Management
o QA/QC Monitoring
• Post Construction Services
o Warranty Review
o Punch Lists
o Close Out
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ADA Evaluation and Transition Plan
............
PROJECT UNDERSTANDING
EMG understands that we will provide consulting services to ensure that the City of EI Segundo("Client')complies
with all aspects of the Americans with Disabilities Act (ADA), the State of California, and local accessibility
regulations with regards to its public buildings. The work will ultimately culminate in the production of an ADA
Transition Plan,which will include a schedule of improvements necessary to meet the ADA, the State of California,
and local accessibility requirements, associated order of magnitude cost estimates for barrier removal, a prioritized
list of improvements, and a timeline for completion of needed improvements or modifications.
The scope of the work,as defined by the City of EI Segundo,includes:
• ADA Evaluation/Survey
o Physical Assessment of Access to Facilities and Sites
o Public Areas
• ADA Report/Transition Plan
o List of Prioritized Barrier Improvements
o Order of Magnitude Cost Estimates
The City of EI Segundo has requested services for:
• Thirty-One(31)public building facilities-15 Sites
EMG has based our pricing on the following scope level — Limited Assessment. If the City of EI Segundo is
interested in exploring other levels of ADA assessment, we can formulate a strategy and adjust fees. Below are
examples of scope types:
• Comprehensive Scope—assessment of elements which are subject to accessibility regulation within all
areas—including both public and employee areas.
• Limited Scope— assessment of limited facilities including exterior access (parking and entrances) and
interiors for public areas only, excluding employee only areas.
• Risk-based Scope—assessment of a short list of specific and/or high-risk barrier groups, such as parking
and exterior accessible routes.
EMG will complete the following:
• Accessibility assessment and inventory of facilities identified on the above Buildings/Facilities list.
• Compliance with applicable standards, regulations, and codes for accessibility
• Site visits to observe, document, and photograph specific conditions and modifications of facilities and
components subject to federal, state, and local access requirements.
• Criteria development and application to prioritize facilities and/or categories of work for a phased approach
to implementation.
• Order of magnitude (pre-planning level) estimated costs for each barrier removal necessary to make
facilities accessible.
Is Electronic database the Client can use to track barrier removals as each is completed, which serves as a
living Transition Plan.
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APPROACH
EMG will conduct a kick-off meeting with the Client to define communication channels, define the scope of work,
and to review the facility information available. Discussions will include recent and proposed capital improvements
at each of the facilities.
Prior to the kick-off meeting, EMG will provide a pre-assessment questionnaire for each site and other documentation.
Documents requested, if readily available,are:
• Prior Accessibility Transition Plans or Self Evaluations
• Identification of any/all Historic Structures
• Description of Purpose for each Facility
• Site Plans
• Floor Plans
• As-built Drawings (with dates of construction)
• Current Reasonable Accommodation Policy
• Intersection/Street/Curb Plans
The initial discussions with the Client staff will include the following elements:
• Roles and lines of communication between and within both the Client and the consultant.
• Protocols for interaction between all parties throughout the project: Contact information should include the
office and cell numbers for a minimum of two contacts with the appropriate Client and the consultant.
• Field assessment logistics: Normally, EMG does not require escorts to perform the field assessments,
except where escorts may be required within restricted areas. Outline areas of client's highest priority for
any assessment to be completed during any training phases, likely complexity of assessment data
processing, efficient workflow each day of the assessment, and client requests.
• Mapping for facilities.
Field schedules and facility management interviews will be conducted once the schedule is approved by the Client.
Once the field schedule is approved, EMG will deploy trained accessibility assessors with backgrounds in
Landscape Architecture, Architecture, Engineering, and Building Systems for facility assessments. All field
resources assigned have been professionally trained in accessibility assessments and have performed numerous
assessments.
FACILITY ADA ASSESSMENTS
An architect, engineer, or accessibility specialist will visit each property to observe the general condition of the
facility interior and exterior improvements, review available documents in order to familiarize themselves with each
facility's specific accessibility issues. The field observer will conduct a walk-through visit of each facility in order to
observe and identify physical accessibility deficiencies and formulate recommendations to eliminate the physical
barriers.
As a part of the walk-through visit,the field observer will meet with an on-site representative in order to gain a clear
understanding of the overall features and programs, property condition, and completion dates of additions and/or
renovations. The areas to be observed include all interior and exterior features of the property, including parking
lots, sidewalks, recreational assets, exterior access ramps, all interior areas accessible to the public, and employee
areas.
The field observer will develop recommendations based on the walk-through visit and interviews with Client
representatives. EMG's vast experience gained on similar properties previously evaluated. The field observer may
also question others who are knowledgeable of the subject property's physical condition and operation, or question
those knowledgeable of similar systems to gain comparative information to use in evaluation of the subject property.
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The field observer will review documents and information provided by Client that could aid EMG's knowledge of the
subject property's physical improvements, extent and type of use, and/or assist in identifying material discrepancies
between reported information and observed conditions.
During the walk-through, the observer will utilize a field checklist based on the 2010 ADA Standards for Accessible
Design, which are the current ADA accessibility guidelines (ADAAG), as well as any more stringent accessibility
standards defined by the State of California and local accessibility codes.
The field observer will utilize a digital level, measuring tape, door pressure gauge, light and sound meters, and
digital camera to evaluate existing elements to determine if barriers are present. The field observer will identify and
prioritize any existing improvements not in accordance with ADA, state, and local accessibility requirements, in the
order of preference advised by the Department of Justice in Title II requirements,or as modified through agreement
with the Client, such as:
• Physical access to the property and parking
• Access to interior public areas
• Access to common areas, including recreation facilities and other observable space
• Access to public restrooms
• Removal of remaining barriers
The field checklists will incorporate the applicable standards. An excerpt of the field checklist for public restrooms
follows:
.........................
WHEELCHAIR STALLS YES NO N/A NOTES Regulatory
Section
Is there 48"min.from the door side of
compartment to any wall or obstruction when
approach to compartment is parallel approach to CBC Chap 11 B-
the latch side of the door?Measurement must be 604.8.1.2
made perpendicular to compartment door when
fully closed from outside of door to obstruction
outside compartment.
.......................................................................................... ... _..... ._..........
Does door have door pulls on both sides of door CBC Chap 1113-
near the latch? 604.8.2.2
.......__. .. .. _........... .............
Is centerline of water closet 17"min. to 18" CBC Chap 1113-
maximum from side wall? 604.2
The EMG team will assess exterior areas and interior common areas that are defined as areas of public
accommodation. EMG will identify existing non-compliant conditions, including but not limited to, the elements
specified below (if applicable):
• Space allowance/ranges • Windows
• Accessible routes, vestibules, corridors • Doors
• Protruding object • Hardware
• Ground/floor surfaces 9 Work surfaces
• Loading zones • Entrances and exits
• Curb ramps • Drinking fountains and water coolers
• Ramps Water closets
• Stairs • Toilet stalls
• Elevators • Urinals
It Platform lifts • Lavatories and mirrors
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• Bathtubs • Signage (Braille, visual)
• Shower stalls • Telephones
• Toilet rooms • Switches and outlets
• Bathrooms • Seating and tables
• Dressing/fitting rooms • Assembly areas
• Sinks • Parking
• Storage • Sidewalks and walkways
• Handrails, grab bars, and tub/shower seats • Playgrounds and play areas
• Controls and operating mechanisms 0 Pools/aquatic facilities
• Alarms (visual, audible) 0 Recreational assets
• Detectable warnings
If proposed solutions to the identified barriers to accessibility would place an undue administrative or financial
burden on the Client, EMG will discuss these solutions in advance with Client staff. EMG will provide an order of
magnitude (pre-planning level) estimate for all items of work necessary to bring each facility into compliance. All
estimates will be based upon current year costs without escalation. Escalation factors can be included if preferred
by the Client.
TRANSITION PLAN
The field assessment data and costs will be brought together in one document to form the Transition Plan. Once
the assessments of the buildings, facilities, and sites are complete, the data can be analyzed and prioritized. The
Transition Plan document will include all identified barriers to accessibility,associated costs for barrier removal, and
tentative solutions.
The solutions will be discussed with Client staff and presented to stakeholders, as needed. Once all facility
assessments have been completed, a Draft Transition Plan will be prepared. The Transition Plan will provide a
framework for full compliance with the accessibility regulations. It is based on the self-evaluation of facilities and
programs. The Transition Plan process comprises the following components:
• Identification of physical and programmatic barriers in facilities under the Client's jurisdiction.
• Determination of the barrier removal remedy and an order of magnitude estimate of the cost of the barrier
removal required to eliminate the physical barrier or discriminatory practice.
• Assignment of priority level to the barrier removal.
Within the Transition Plan, EMG notes work that shall remove physical barriers in existing facilities, including
communication barriers structural in nature where such removal is readily achievable, for instance, easily
accomplishable and able to be carried out without much difficulty or expense. This document will outline in detail
the steps required for the Client to achieve accessibility compliance.Where the Transition Plan identifies work which
will take longer than one year to complete, a multi-year schedule with priorities will be provided.
The Transition Plan can establish phases of barrier removal, without a calendar timeframe. EMG will meet via
teleconference with the ADA Compliance Team to present a Draft Transition Plan and gain its input and commentary
on the Draft Transition Plan. EMG will again meet with the ADA Compliance Team to review all applicable
commentary and to make choices regarding the draft final plan to be presented to the Client. Regular maintenance
or rehabilitation projects and that accessibility projects are blended into other scheduled work, when possible.
EMG will submit the Final Transition Plan in printed and electronic copies to the designated parties and
stakeholders. The Final Transition Plan will include an executive summary, and a description of how the entire self-
evaluation and transition planning process was conducted. EMG will present the Final Transition Plan to the Client
at a scheduled meeting.
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DATA MANAGEMENT SOLUTION -ADA ASSETCALCTM SOFTWARE
EMG is providing access, at no additional charge, to ADA AssetCALCTM. The Client is not required to utilize this
software as we will provide hardcopy reports and we can export the data to Excel and Word formats. We have
included ADA AssetCALCTM licenses for one (1) year with unlimited users. If the Client wishes to use the software
after the initial year, the annual license fee will be$3,000.
ADA AssetCALCTM is a web-based SQL database platform that enables users to query, edit, and analyze their
facility condition data to plan immediate and short-term repairs, and budget capital expenditures throughout the
lifecycle of a building or an entire portfolio. The system unites EMG's experienced field data collection methods with
advanced planning and reporting tools, construction cost library, location mapping features, digital photo
management, and document storage.
ADA AssetCALCTM will provide the Client with the ability to list, prioritize, query, and track deficiencies recorded
through the Self-Assessment Process. ADA AssetCALCTM is Windows-based, easy to use, and populated with
accessibility requirements pertinent to the Client. EMG recognizes that budgets change and the Transition Plan
must be able to account for unplanned occurrences. ADA AssetCALCTM provides a process to complete work on
those barriers that have been corrected over time. Reports can be queried instantaneously to reflect the barriers
corrected. ADA AssetCALCTM provides the ability to track progress over time.
Prior to populating the database, EMG will work with the Client to establish required attributes and data points
associated with each asset. This will include a discussion of the relative priority of the asset requiring barrier
removal. This will include all Client physical assets and will be grouped in a hierarchy based on site location, asset
group, and function.
EMG will utilize ADA AssetCALCTM to track physical accessibility needs associated with the
Implementation/Transition Plan. The AssetCALCTm database contains a capital planning and transition planning
module, in which accessibility construction projects may be established, including barrier removal priorities. It will
provide the Client with a consolidated database of capital projects related to barrier removal. Capabilities of ADA
AssetCALCTM include, but are not limited to:
Microsoft.net web-enabled software
• Customizable fields, groupings, and reporting
• Reports, charts and graphs to forecast capital needs for individual buildings and construction projects
* Progress reports and tracking of the corrective measure progress
• Capital budget planning tools to assign and track progress over fiscal years
• Corrective action work completed/progress complete
• Access to the observed site conditions of barriers with photographs and GPS positions of exterior barriers
• Updateable cost library makes budgets more accurate over time
• Customizable priority framework and search tools to help decision makers
• Export tools to take data to other applications, including Microsoft Excel
• Repository for storing and searching documents related to buildings and component
• ADA compliance library to plan and track accessibility improvements
• Administrative tools for managing user access
Software demo and sample screen shots of ADA AssetCALCTm are available upon request.:
EMG HEADQUARTERS 110461 MILL RUN CIRCLE,SUITE 1100 1 OWINGS MILLS,MARYLAND 211171800 733 06601 FAX 410 785 6220
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ADA COST ESTIMATING
The ADA AssetCALCTM cost estimating database is based on both Whitestone Research and RS Means data, and
further customized with proprietary cost tables developed by EMG, based on historical and localized actual costs.
EMG maintains and updates the cost estimating system with information received from the field. Through ADA
project management and construction monitoring work, EMG has current cost data from hundreds of in-progress
construction and rehabilitation projects. This data allows EMG to calculate costs based on local conditions to
maintain a cost database that is typically more current than Whitestone Research and RS Means' models.
Typically, barrier removal planning level cost estimates are based upon the removal of the specific element, for
example, a parking stall or curb ramp. In some site-specific instances, barrier removal may affect an area beyond
the specific location of the barrier. Grading plans based on field surveys using land surveyor instrumentation, or
architectural plans requiring wall relocation could result in significantly different material quantities and subsequent
higher project costs. The database contains standardized order of magnitude cost estimates for barrier removal for
use in prioritizing the work in the Transition Plan. At the implementation stage, it is anticipated a detailed
specification will be prepared and bids will be generated. The scope of work and details on adjacent impacted
spaces have an impact on overall project costs.
DELIVERABLES
The deliverables are:
• ADA Evaluation/Survey
o Physical Assessment of Access to Facilities, Sites, and Parking
o Public Areas
• ADA Report/Transition Plan
o List of Prioritized Barrier Improvements
o Order of Magnitude Cost Estimates
The facility assessment reports are provided in electronic format and are typically represented in three formats:
• Word® document converted to an Adobe PDF, with photographic images of barriers and GPS positioning of
exterior barriers.
• Excel@ spreadsheet containing code references, existing conditions, resolution of the barrier, and cost data
for each barrier.
• Cloud-based database ADA AssetCALCTM
EMG will provide a narrative ADA report for each facility assessment with a description of each barrier observed
and recorded, and will define the location, recorded measurements, barrier description, applicable
ADAAG/state/local code reference, viable corrective action, priority, and pre-planning level cost estimate of repair.
Color photographs of each barrier are included with the barrier record. Barriers will be identified and presented by
individual facility. Each report will include an executive summary, including an order of magnitude (pre-planning
level) summary cost table identifying the estimated cost to correct each facility.
EMG will use our web-based database,ADA AssetCALCTM,for the facility assessments, and for components of the
Transition Plan.ADA AssetCALCTM will provide the Client with the ability to generate cost tables for all facilities, or
for each individual facility. Similar types of barriers can be queried within the ADA AssetCALCTm database across
all facilities. This provides the Client with the ability to improve purchasing and contracting power. Barriers can be
ranked by priority for removal. Photos will be uploaded to ADA AssetCALCTM to be viewed as a photo log or
individually, when reviewing a specific barrier.
EMG will provide electronic draft reports (per individual facility/site) for review. The reports include texts, tables,
digital photos, field notes, and supporting documentation. Final reports will be provided after all Client comments
have been addressed.
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EMG will provide a Transition Plan in a Word document converted to an Adobe PDF,with the data exportable to an
Excel format.
EMG provides ADA AssetCALCTm access, at no additional charge, for a period of one (1)year. It is a cloud-based
system that allows users to query information regarding specific items or across the entire asset portfolio. This
streamlines the Capital Planning and ADA Transition Planning process by compiling funding requirements for
barriers and creating budget models based on project priority, life cycle maintenance, and repair requirements. Seat
licenses and on-going hosting agreements are not required with AssetCALCTM for a period of one (1) year.
Agreements for additional years are available.
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Agreement No. 5547
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TERMS&CONDITIONS
EMG will be adhering to the City of EI Segundo's"Professional Services Agreement."
EMG HEADQUARTERS 110461 MILL RUN CIRCLE,SUITE 1100 1 OWINGS MILLS,MARYLAND 21117 1 800 733 0660 1 FAX 410 785 6220
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Agreement No. 5547
131118.18P
6/11/2018
(gig Page 27 of 27
PROJECT AUTHORIZATION
To contract with EMG for this project,please review and edit the information below, sign,and return the entire agreement to EMG,
Client Contact& Report Addressee: Report& Invoice Reci ip Dit:
Address: Mr. Ken Berkman Mr. Ken Berkman
Public Works Director Public Works Director
City of EI Segundo City of EI Segundo
350 Main Street 350 Main Street
EI Segundo, CA 90245 EI Segundo, CA 90245
Phone: 310-524-2300
Email: kberkman@elsegundo.com
Proiect Information,
Property Name: Various Properties Address: See Property List
City/County: EI Segundo/Los Angeles County State/Zip; California 90245
Buildinq Information:
Type of Project: Municipal Buildings: 31 Buildings (15 Sites)
Stories: Various Square Feet: 255,084
Lump Sum Fee Initial
Facility Condition Assessments $55,137.50
Asset/E..9.u.!P.rn nt....I..nyentO.�Y........................... wwww. $........5 1..0.2x00 �
Preventive Maintenance Plans $ 5,102.00
.... ....................................................
..._w.rrr
Barcoding _ $ 3,827.00..........
DA Survey and Transition Plan (Entrances and Public Areas) $27,235.00 G
Report Delivery Date: 90 business days from receipt of signed"Project Authorization"to proceed and mobilization
fee, if required.
#of Reports Report Type Delivery Method
15 Draft ort PDF _ ......................._.
15 �� Final Email F.u.LL...Re.P...............t.......__F)
Report(PDF)
Site Point of Contact: ('tire POC shall be deemed an agentof the client for1,y2viadina access and conveying site c'data�.
POC E
POC Phone:mail: POC Cell: e
POC .. ... .....w_.
Invoicing Requirements: (Select ONE of the following to assure invoices appear as required by your Accounts Payable Department)
Consolidated Invoicing by: ❑ One(1)Consolidated Invoice (e.g. 1 invoice per signed Engagement)
Individual Invoicing by: ❑ Property(ies) ❑ Service Type(s) ❑ Property and Service Type
I have read and verified the accuracy of the information set forth above, and in Proposal No. 131118.18P, including the
legal name of the Client. I hereby certify that I am an employee authorized to sign this contract on behalf of the Client,
and by my signature below I hereby accept the Proposal, as addressed to my company, including the attached Terms
and Conditions, and authorize EMG to proceed with the Services as described. Should any project information change, I
understand that additional fees may accrue and the due date may be extended.
Authorized Signature (Printed Name) Phone#
Company Name Title Date
EMG HEADQUARTERS 110461 MILL RUN CIRCLE,SUITE 1100 1 OWINGS MILLS,MARYLAND 211171800 733 06601 FAX 410 785 6220
www.EMGcorD.COM