CONTRACT 5541 Professional Services Agreement CLOSED Agreement No. 5541
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
LOIS STARR for Affordable Housing Consultant Services
This AGREEMENT is entered into this 4th day of May 2018, by and between the CITY
OF EL SEGUNDO, a municipal corporation and general law city ("CITY") and Lois Starr, an
Individual ("CONSULTANT").
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed in the
SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the
terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to
exceed Twenty-two thousand dollars ($22,000.) for CONSULTANT's services.
CITY may modify this amount as set forth below. Unless otherwise specified by
written amendment to this Agreement, CITY will pay this sum as specified in the
attached Exhibit"A," which is incorporated by reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit "A,"which is
incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor, technical,
administrative, professional and other personnel, all supplies and materials,
equipment, printing, vehicles, transportation, office space and facilities, and all
tests, testing and analyses, calculation, and all other means whatsoever, except as
herein otherwise expressly specified to be furnished by CITY, necessary or proper
to perform and complete the work and provide the professional services required
of CONSULTANT by this Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at the time
of performance utilized by persons engaged in providing similar services. CITY will
continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any
deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any
shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be borne
by CONSULTANT.
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4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit"A")
the tasks performed, the percentage of the task completed during the billing period, the
cumulative percentage completed for each task, the total cost of that work during the preceding
billing month and a cumulative cash flow curve showing projected and actual expenditures
versus time to date.
5. NON-APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for
current services are within the current budget and within an available, unexhausted and
unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient
funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement
will cover only those costs incurred up to the conclusion of the current fiscal year.
6. ADDITIONAL WORK.
A, CITY's city manager ("Manager") may determine, at the Manager's sole
discretion, that CONSULTANT must perform additional work ("Additional
Work") to complete the Scope of Work. If Additional Work is needed, the
Manager will give written authorization to CONSULTANT to perform such
Additional Work.
B. If CONSULTANT believes Additional Work is needed to complete the Scope of
Work, CONSULTANT will provide the Manager with written notification that
contains a specific description of the proposed Additional Work, reasons for such
Additional Work, and a detailed proposal regarding cost.
C. Payments over$22,000. for Additional Work must be approved by CITY's city
council. All Additional Work will be subject to all other terms and provisions of
this Agreement.
7. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
i. Carefully investigated and considered the scope of services to be
performed;
ii. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully acquainted
with the conditions there existing, before commencing the services hereunder.
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Should CONSULTANT discover any latent or unknown conditions that may
materially affect the performance of the services, CONSULTANT will
immediately inform CITY of such fact and will not proceed except at
CONSULTANT's own risk until written instructions are received from CITY.
8. TERM. The term of this Agreement will be from May 4, 2018 to May 4, 2019. Unless
otherwise determined by written amendment between the parties, this Agreement will terminate
in the following instances:
A. Completion of the work specified in Exhibit"A";
B. Termination as stated in Section 16.
9. TIME FOR PERFORMANCE,
A. CONSULTANT will not perform any work under this Agreement until:
i, CONSULTANT furnishes proof of insurance as required under Section 23
of this Agreement; and
ii. CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving written
authorization to proceed, any such professional services are at CONSULTANT's
own risk.
10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the contracted
services. If delay occurs, CONSULTANT must notify the Manager within forty-eight hours (48
hours), in writing, of the cause and the extent of the delay and how such delay interferes with the
Agreement's schedule. The Manager will extend the completion time, when appropriate, for the
completion of the contracted services.
11. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main
body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes
any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order
in which the Exhibits appear below:
A. Exhibit A: Proposal; Detailed Work Plan
12. CHANGES. CITY may order changes in the services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the
contract time will be adjusted accordingly. All such changes must be authorized in writing,
executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in
the services will be determined in accordance with written agreement between the parties.
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13. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
14. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and certificates that
may be required in connection with the performance of services under this Agreement.
15. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights
CITY may have under this Agreement or of any cause of action arising from CONSULTANT's
performance. A waiver by CITY of any breach of any term, covenant, or condition contained in
this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant, or condition contained in this Agreement, whether of the same or different
character.
16. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time
with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's mutual
consent. Notice will be in writing at least thirty (30) days before the effective
termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately cease
performance under this Agreement unless otherwise provided in the termination
notice. Except as otherwise provided in the termination notice, any additional
work performed by CONSULTANT after receiving a termination notice will be
performed at CONSULTANT" own cost; CITY will not be obligated to
compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data, studies,
surveys, drawings, maps, reports and other materials prepared by CONSULTANT
will, at CITY's option, become CITY's property, and CONSULTANT will
receive just and equitable compensation for any work satisfactorily completed up
to the effective date of notice of termination, not to exceed the total costs under
Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may procure
on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this Section.
17. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models,
photographs and reports prepared by CONSULTANT under this Agreement are CITY's
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property. CONSULTANT may retain copies of said documents and materials as desired, but
will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of
CONSULTANT's completed work product, for purposes other than identified in this Agreement,
or use of incomplete work product, is at CITY's own risk.
18. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art work,
prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or
public CITY without CITY's prior written approval. All press releases, including graphic
display information to be published in newspapers or magazines, will be approved and
distributed solely by CITY, unless otherwise provided by written agreement between the parties.
19. INDEMNIFICATION.
A. CONSULTANT agrees to the following:
i. Indemnification for Professional Services. CONSULTANT will save
harmless and indemnify and at CITY's request reimburse defense
costs for CITY and all its officers, volunteers, employees and
representatives from and against any and all suits, actions, or claims,
of any character whatever, brought for, or on account of, any injuries
or damages sustained by any person or property resulting or arising
from any negligent or wrongful act, error or omission by
CONSULTANT or any of CONSULTANT's officers, agents,
employees, or representatives, in the performance of this Agreement,
except for such loss or damage arising from CITY's sole negligence or
willful misconduct.
ii.. Indemnification for other Damages. CONSULTANT indemnifies and
holds CITY harmless from and against any claim, action, damages,
costs (including, without limitation, attorney's fees), injuries, or
liability, arising out of this Agreement, or its performance, except for
such loss or damage arising from CITY's sole negligence or willful
misconduct. Should CITY be named in any suit, or should any claim
be brought against it by suit or otherwise, whether the same be
groundless or not, arising out of this Agreement, or its performance,
CONSULTANT will defend CITY (at CITY's request and with
counsel satisfactory to CITY) and will indemnify CITY for any
judgment rendered against it or any sums paid out in settlement or
otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will survive
termination of this Agreement.
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D, The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 23, and any approval of
said insurance by CITY, are not intended to and will not in any manner limit or
qualify the liabilities and obligations otherwise assumed by CONSULTANT
pursuant to this Agreement, including, without limitation, to the provisions
concerning indemnification.
20. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's
written approval are prohibited and will be null and void.
21. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work and the
manner in which is it performed. CONSULTANT will be free to contract for similar service to
be performed for other employers while under contract with CITY. CONSULTANT is not an
agent or employee of CITY and is not entitled to participate in any pension plan, insurance,
bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that
may appear to give CITY the right to direct CONSULTANT as to the details of doing the work
or to exercise a measure of control over the work means that CONSULTANT will follow the
direction of the CITY as to end results of the work only.
22. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free access at
all reasonable times to such records, and the right to examine and audit the same and to make
transcript therefrom, and to inspect all program data, documents, proceedings and activities.
CONSULTANT will retain such financial and program service records for at least three (3) years-
after termination or final payment under this Agreement.
23. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONSULTANT will procure and maintain the following
types of insurance with coverage limits complying, at a minimum, with the limits
set forth below:
Tvpe of Insurance Limits
Commercial general liability: $1,000,000
Professional Liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement
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B. Commercial general liability insurance will meet or exceed the requirements of
the most recent ISO-CGL Form. The amount of insurance set forth above will be
a combined single limit per occurrence for bodily injury, personal injury, and
property damage for the policy coverage. Liability policies will be endorsed to
name CITY, its officials, and employees as "additional insureds" under said
insurance coverage and to state that such insurance will be deemed"primary"
such that any other insurance that may be carried by CITY will be excess thereto.
Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or
equivalent. Such insurance will be on an"occurrence,"not a"claims made,"basis
and will not be cancelable or subject to reduction except upon thirty(30) days
prior written notice to CITY.
C, Professional liability coverage will be on an "occurrence basis" if such coverage
is available, or on a"claims made"basis if not available. When coverage is
provided on a"claims made basis," CONSULTANT will continue to renew the
insurance for a period of three (3) years after this Agreement expires or is
terminated. Such insurance will have the same coverage and limits as the policy
that was in effect during the term of this Agreement, and will cover
CONSULTANT for all claims made by CITY arising out of any errors or
omissions of CONSULTANT, or its officers, employees or agents during the time
this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form CA
00 0106 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement and such
other evidence of insurance or copies of policies as may be reasonably required
by CITY from time to time. Insurance must be placed with insurers with a current
A.M. Best Company Rating equivalent to at least a Rating of"A:VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance
required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from payments
due to CONSULTANT under this Agreement or terminate pursuant to Section 16.
24. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such approval
must approve of the proposed consultant and the terms of compensation.
25. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative description of
progress during the past month for each major task, a description of the work remaining and a
description of the work to be done before the next schedule update.
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26. NOTICES. All communications to either party by the other party will be deemed made
when received by such party at its respective name and address as follows:
If to CONSULTANT: If to CITY:
Lois Starr City of El Segundo
308 Standard Street, Unit A 348 Main St.
El Segundo, CA 90245 El Segundo, CA
310-488-4095 310-524-2267
Attention: Lois Starr Attention: Lieutenant Dan Kim
Any such written communications by mail will be conclusively deemed to have been received by
the addressee upon deposit thereof in the United States Mail, postage prepaid and properly
addressed as noted above. In all other instances, notices will be deemed given at the time of
actual delivery. Changes may be made in the names or addresses of persons to whom notices are
to be given by giving notice in the manner prescribed in this paragraph.
27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
28. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor
retained any company or person, other than CONSULTANT's bona fide employee, to solicit or
secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed
to pay any company or person, other than CONSULTANT's bona fide employee, any fee,
commission,percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. Should CONSULTANT breach or violate this
warranty, CITY may rescind this Agreement without liability.
29. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any
other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or
CITY's obligations under this Agreement.
30. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance
with the laws of the State of California, and exclusive venue for any action involving this
agreement will be in Los Angeles County.
31. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
32. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire
understanding of the parties. There are no other understandings, terms or other agreements
expressed or implied, oral or written. There is one (1) Attachment to this Agreement. This
Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent
successors and assigns.
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33. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this
Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole,
and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
34. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the
extent necessary in the opinion of the court to render such portion enforceable and, as so
modified, such portion and the balance of this Agreement will continue in full force and effect.
35. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this Agreement and to
engage in the actions described herein. This Agreement may be modified by written amendment.
CITY's executive manager, or designee,may execute any such amendment on behalf of CITY.
36. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection
with this Agreement will be considered signed when the signature of a party is delivered by
facsimile transmission. Such facsimile signature will be treated in all respects as having the
same effect as an original signature.
37. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
38. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
39. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood,
explosion, acts of terrorism, war, embargo, government action, civil or military authority, the
natural elements, or other similar causes beyond the Parties' reasonable control, then the
Agreement will immediately terminate without obligation of either party to the other.
40. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity
to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its
financial resources, surety and insurance experience, service experience, completion ability,
personnel, current workload, experience in dealing with private consultants, and experience in
dealing with public agencies all suggest that CONSULTANT is capable of performing the
proposed contract and has a demonstrated capacity to deal fairly and effectively with and to
satisfy a public CITY.
[Signatures on next page]
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Agreement No. 5541
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year
first hereinabove written.
ar El 'UNDO
GrerPe er, i.oilsstarr, Consultant
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Cid anager
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.............. Taxpayer ID No. 55 q
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Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
MARK D. HENS EY, City Attorney
By: H ",1Z
Karl ' ."Berger,
Assistant City Attorh
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Agreement No. 5541
Proposal to the
City of El Segundo for
Homeless Plan Consulting
Lois Starr, in collaboration with Abby Arnold, is pleased to submit this
proposal to the City of El Segundo for homeless services planning
consultation. The consulting team will produce a plan to address
homelessness in the City.
Ms. Starr is a housing development consultant who specializes in building
long-term solutions to homelessness who has expertise in development,
financing, and service provision in permanent supportive housing. She was
the Director of the Housing Development and Preservation Division of the
Community Development Commission of the County of Los Angeles from
2008 to 2012, where she built strong relationships with members of the
Board of Supervisors. She is currently a consultant to Supervisor Janice
Hahn, and consulted with Supervisor Mark Ridley-Thomas from 2013 to
2016.
Ms. Arnold is a consultant to the City of West Hollywood, where she advises
the City on homelessness and social services. She has recently completed a
year-long needs assessment of the City's unhoused individuals, and is
working with stakeholders, City staff, law enforcement, and elected officials
to develop a comprehensive plan for ending homelessness in West Hollywood.
Ms. Arnold has served as the Executive Director of the Santa Monica
Neighborhood Support Center, and also led a project with the Hub Cities
Career Center.
1.Qualifications, Relevant Experience and References
(a.) Consulting team profile
Lois Starr is a sole proprietorship consultant specializing in the
development of permanent supportive housing and other solutions for
homelessness in communities. She previously served as the Director of the
Housing Development and Preservation Division for the Community
Development Commission of the County of Los Angeles, managing a budget
of over $100 million, and administering the County's housing development
programs. She had the lead role in many of the County's collaborative efforts
to end homelessness through innovative housing and service programs,
working with federal, state, and local government, and with non-profit
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partners.
Abby Arnold is a sole proprietorship consultant who has worked with non-
profit organizations, local governments, and small businesses since 1996,
providing project management, grant writing, needs assessments, planning,
and service design. Over the past ten years, her work has brought over $200
million in funding to her clients. Ms. Arnold is based in Santa Monica,
California, and her work in primarily focused in Southern California, with
clients in Northern California, Nevada, and other western states. She began
her career with the California Senate Local Government Committee and the
County Supervisors Association of California, and has expertise in
homelessness, health care, and other services provided directly or through
contract by cities, counties, and special districts. She has designed and
implemented significant community outreach projects, including a network of
neighborhood organizations with funding by the City of Santa Monica, and a
countywide outreach and information project engaging low-income working
families and small businesses during the roll-out of Covered California.
Ms. Arnold partners regularly with Jennifer Swan, who is based in Venice,
California. Ms. Swan designs services for families, youth, and seniors,
focusing primarily on homelessness in geographic communities. With
experience at the federal, state, and local levels, Ms.. Swan can offer insight
and advice on the alignment of community needs to a wide variety of funding
opportunities. In community outreach projects, Ms. Swan develops creative
engagement strategies to ensure broad community participation in needs
assessments and planning.
(b.) Relevant Experience
Lois Starr and members of her team are deeply knowledgeable about
homelessness in Los Angeles County, and have been involved in planning,
policy analysis, and resource development related to homelessness in Los
Angeles County for over 25 years.
Lois Starr's recent consulting work has focused on helping governments
develop long-term solutions to homelessness in their jurisdictions through
direction of resources and partnerships with non-profit organizations. With
Ms. Starr's assistance, staff members, elected officials, and commissioners
have become acquainted with a range of possible actions and interventions
that they may be able to take, and the sources of funding that are available to
support their interventions. Ms. Starr is particularly effective at forging
relationships among governmental entities, nonprofits, and other
stakeholders, so that they can work together and share resources to create
permanent solutions to homelessness. She currently advises County
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Supervisor Janice Hahn on issues relating to housing and homelessness in
her district.
Among Ms. Starr's recent accomplishments was the introduction of county
board offices and county agencies to Imagine LA, which provides homeless
and formerly homeless families with mentors via volunteers from business,
education and faith based entities. At the time of introduction. both the
County Community Development Commission and the Department of Health
Services' Housing for Health Program were disinclined to change the way
they identify and provide funding to supportive service organizations. Ms.
Starr leveraged her relationships with county departments to convince the
funders that the Imagine LA model improved outcomes beyond housing
stability, resulting in thriving families through the volunteer mentorship
model of supportive services. This allowed Imagine LA to become a lead
service provider in permanent supportive housing projects, and an eligible
contractor for the DHS Housing for Health program.
As a consultant to the county's Commission on HIV, Ms. Starr helped the
commission identify a new source of funding, the federal Ryan White CARE
Act, to fund rental subsidies and intensive case management services for
homeless people living with HIV, through the Housing for Health program.
Most recently, Ms. Arnold served as a consultant to the City of West
Hollywood's Social Services Division, where she designed and coordinated a
needs assessment of individuals who are homeless in West Hollywood, and
produced a report and recommendations presented to the West Hollywood
City Council on October 16, 2017. The report was also presented to a number
of other stakeholder groups, including the Social Services Commission and
the Homeless Services Roundtable, whose membership includes social service
agencies serving West Hollywood, along with City staff(libraries, parks,
public safety), and law enforcement. In previous years, Ms. Arnold has
worked with the City to improve its Request for Proposals for Social Services,
identify new service providers to fill service gaps, obtain rental assistance
subsidies for individuals who are unhoused in the City, and advocate with the
Los Angeles Homeless Services Authority (LAHSA) to ensure that the needs
of individuals who are unhoused in West Hollywood are accurately reflected
in LAHSA's annual Demographic Survey.
In 2017, Ms. Arnold negotiated an agreement between the City of West
Hollywood and LAHSA that permitted the City to use LAHSA's Demographic
Survey instrument to survey individuals who are homeless in West
Hollywood. Outreach workers who regularly engage homeless people in West
Hollywood were able to complete surveys with nearly half of all homeless
individuals in the City. Responses were analyzed and compared with
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LAHSA's results, which included a sample from throughout the Los Angeles
Continuum of Care. Through this effort, we were able to identify significant
differences between people who are homeless in West Hollywood and those
who are homeless in the greater Los Angeles Continuum of Care region. The
results reveal unique needs for services to move people in West Hollywood
from homelessness to stability in permanent housing, and point to potential
funding sources for some of those services that were not previously
considered.
Jennifer Swan built a community-based nonprofit organization in San
Francisco, and worked for a Washington, DC advocacy organization led by
former Surgeon General Edward Koop, before moving back to Los Angeles
and becoming a teacher in a low-income neighborhood, which she left two
years ago. Her recent consulting work includes the development of
community-led mental health initiatives for the Los Angeles Unified School
District in South Los Angeles, and for St. Joseph Center in Venice.
Under the organization and direction of Ms. Starr, the three team members
will implement and complete the project workplan and deliverables as
outlined.
(c.) Community groups, elected officials, and meeting facilitation
All three team members have extensive experience working with community
groups, elected officials, and diverse stakeholders, and with facilitating
community meetings.
In addition to her work in West Hollywood, Abby Arnold was the Executive
Director of the Santa Monica Neighborhood Support Center, where she
coordinated a staff of six community organizers who worked with
neighborhood organizations to foster communication between residents and
the Santa Monica City Council and Planning Commission. More recently, she
organized and facilitated community meetings and outreach efforts that
succeeded in the designation of two important community sites as City
landmarks. In both cases, it was important to facilitate community
involvement as a positive effort toward mutual goals, rather than a
confrontational battle.
In 2013, Ms. Arnold led a community-business-labor collaborative that
introduced Covered California to families and businesses in the Los Angeles
area. As a volunteer, she is a trainer and facilitator for a non-violence
curriculum based on the work of Martin Luther King, which influences her
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communication and facilitation practice. She is also the treasurer of the
Santa Monica Pier Corporation, a commission appointed by the Santa Monica
City Council, and is active in a number of nonprofit organizations.
During 2015 and 2016, Jennifer Swan led the development of the
Venice/Marina del Rey Health Neighborhood as a consultant to St. Joseph
Center, which worked with the regional leadership of the Los Angeles County
Department of Mental Health to bring together a group of diverse
stakeholders, including service providers, schools, law enforcement, resident
organizations, businesses, and faith-based organizations to identify ways in
which they could work together to address community issues, including
homelessness. St. Joseph Center is the lead agency for the SPA 5
Coordinated Entry Systems for both individuals and families, and has
extensive outreach to people experiencing homelessness, including those
living in vehicles. Through stakeholder meetings, focus groups, and
community education, the Venice/Marina del Rey Health Neighborhood has
become a mechanism for increasing attention and resources on homelessness.
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2. Detailed Work Plan
(1.) Description of the project
The commitment of the Los Angeles County Board of Supervisors, and the
voters of Los Angeles County, to combatting a crisis of homeless provides an
opportunity for cities to develop locally-focused, creative strategies to address
homelessness in their communities.
The City of El Segundo has participated in the annual Homeless Count over
past years, and now seeks to increase and strengthen its response to
homelessness by developing and implementing a Homelessness Plan that
will:
• Reduce the incidence of homelessness by providing diversion or
homeless prevention strategies and/or direct financial assistance to
families and single persons at risk of becoming homeless;
* Reduce the period of time that families and single persons are
homeless;
• Assist homeless families and single persons to return quickly to self-
sufficiency;
• Improve access to services and housing for families and single persons
experiencing homelessness or at risk of homelessness;
• End homelessness for persons living in the City of El Segundo by
achieving and retaining functional zero;
• Improve alignment with the coordinated entry systems within Los
Angeles County by ensuring that the linkages between Los Angeles
County and the City of El Segundo's system are working in tandem;
+ Enhance coordinated solutions through regional planning and
expanded funding capacity; and
• Expand the inventory of affordable housing available for homeless
populations.
The consulting team believes that the strategies and solutions unique to El
Segundo can only be established when quantitative and qualitative data is
available from static sources (homeless count, law enforcement and
paramedic response data, complaints, etc.) and from stakeholder and key
informant input (city staff, elected officials, service providers, faith
communities, county departments, community organizations, news outlets,
public hearing, etc.) Based on this information, the consulting team will
develop a menu of actions for consideration by the City. These will include:
Agreement No. 5541
• Strategies for outreach and engagement of persons who are homeless
in El Segundo, with possible partners and contractors in the effort;
• Service modalities that will support engagement, placement, and
housing retention;
• Involvement of local stakeholders in designing and implementing
solutions;
• Identification of resources available from a variety of sources to move
individuals and families into stability in permanent housing and
prevent relapses into homelessness;
• Alignment with the County's 47 strategies, and with County funding
available through Measure H;
• Establish or strengthen collaborative relationships leading to
successful strategies and actions; and
• Establish a timetable and measurable outcomes and milestones for
implementation of the plan.
(2.) Proposed approach and work plan
The consulting team will work within the County's project schedule. We will
start with a thorough review of all currently available data specific to El
Segundo from the LAHSA 2017 Homeless Count, the LAHSA 2017
Demographic Survey, the El Segundo Police Department, El Segundo Fire
Department, the El Segundo Recreation and Parks Department, City Code
Enforcement, and other City services. We will add information from the 2018
Homeless Count when it is available, and will assist in coordinating with
LAHSA as necessary to obtain official count data.
The attached Proposed Work Plan and Schedule reflects our anticipated start
and end dates, timeline for Council reports and consideration, and County
deadlines.
Pre-development meeting: This meeting will include the City's staff team,
along with the three members of the consulting team. During this meeting,
we will do a full download of information from City staff, discuss interface
with the County, LAHSA, and other cities, discuss research needs and public
information strategies, and identify stakeholders for interviews. We will
review the County's strategies and potential funding sources, including
Measure H and other sources, to align with strategies that might be included
in the City of El Segundo plan.
Data collection: We will be adding to the data and information throughout
the project period so that the plan reflects all available information. In
addition to traditional data sources (US Census, LAHSA, crime and law
Agreement No. 5541
enforcement response, etc.) we will look for public testimony, media reports,
and other places where information about the extent of homelessness in El
Segundo, and available resources, are available.
Stakeholder meetings: We will rely on City staff to identify stakeholders
who should be invited to participate in community outreach meetings to
inform the plan, and will make recommendations to staff of any individuals
or groups who we believe should be included. We will schedule the meetings,
issue the invitations, develop a presentation, create a list of group questions,
conduct the meetings, and document the input received at these meetings.
Meetings with City Council members, staff leadership, and
commissioners: As needed, we will meet individually with Council members
and City staff members to obtain interests and perspective on what should be
included in the plan. We will facilitate discussions with other cities and
County officials as appropriate.
City commissions: We will make formal presentations to city commissions
as identified by staff, and will collect information from commissioner
comments and public testimony to inform the plan.
Written plan: Throughout the project period, we will be developing the plan
in accordance with the funder's template. The first draft of the plan will be
submitted to City staff on March 30, and the revised plan will be submitted to
the staff on April 16. We will provide a draft staff report according to staff
schedule. Based on our recent work with other municipalities, we are familiar
with the process for developing staff reports and Council items in accordance
with City procedures and requirements for public notice under the Ralph M.
Brown Act.
City Council presentation: Working with staff, we will make a formal
presentation to the Council, and will collect information from Council
member comments and public testimony. Following the presentation, we will
work with City staff to incorporate any changes to the plan that are indicated
based on the comments at the study session.
Final plan for adoption: We will submit the final plan to City staff on May
25, for adoption by the Council at a meeting before the County's June 30
deadline. We will work with the Staff on the accompanying staff report and
any additional documents they wish to include in the plan.
Wrap-up and submission: Following adoption of the plan, we will work the
City staff to prepare any public information or materials related to the plan
for distribution. We will discuss plan implementation and next steps.
Agreement No. 5541
3. Fee proposal
Lois Starr proposes an all-inclusive fee of$22,000 for completion of this
project.
EXHIWI A
Agreement No. 5541
Lois Starr
PROPOSAL
P. 308 Standard Street,Unit A
El Segundo,CA 90245
loisslarr(Wmexom
(310)488-4095
CLIENT:
City of El Segundo INVOICE NUMBER PROPOSAL
START DATE 1/1/18
DUE DATE 6/30/18
JOB:
Los Angeles County Homelessness Plan NOT TO EXCEED $22,000.00'
Note:Hours are estimates;adjustable as needed
of hours DESCRIPTION U UNIT PRICE AMOUNT
4.00 Initial meetings with City staff,written schedule 125.00 500.00
10.00 Stakeholder outreach,schedule meetings 125.00 1,250.00
20.00 Draft initial info item for Council 125.00 2,500.00
10.00 Prepare,hold meeting,summarize City staff team mtg 125.00 1,250.00
10.00 Prepare,hold meeting,summarize business comm.mt!' 125.00 1,250.00
10.00 Prepare,hold meeting,summarize community mtg 125.00 1,250.00
10.00 Individual mtgs with those not included In above mtgs 125.00 1,250.00
20.00 Weekly updates to City staff 125.00 2,500.00
40.00 Prepare draft plan 125.00 5,000.00
10.00 Revisions to draft per staff comments 125.00 1,250.00
20.00 Preparation and presentation of draft plan to Council 125.00 2,500.00
12.00 Final revisions,formatting for delivery to County 125.00 1 1,500.00
125.00 0.00
125.00 0.00
125.00 0.00
125.00 0.00
125.00
0.00
SUBTOTAL 22,000.00
Y:
FREIGHT
$22,000.00
N6T to Lxd�6
AM 0 U N T
Hermosa Estimate.aal.xisx
Agreement No. 5541
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