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2018 Jun 05 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City -related business that is
within the jurisdiction of the City Council and/or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JUNE 5, 2018 — 4:00 PM
4:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
1. Consideration and possible action to interview candidates of the Planning
Commission, Recreation and Parks Commission, Environmental
Committee and Arts and Culture Advisory Committee.
IFiscal Impact: None)
Recommendation — 1) Interview candidates; 2) Announce appointment (s) at the
7:00 p.m., June 16, 2018 City Council meeting, if any; 3) Alternatively, discuss
and take other possible action related to this item.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -1- matters
1. AWTR Liquidation, Inc., f/k/a Rhythm and Hues, Inc. (U.S. Bank. Court, Cent.
Dist. of Cal., L.A. Div.,: case no. 2-13-bk-13775-NB) (Chapter 11).
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -2-
matters.
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -0- matters.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -1- matters
1. Public Employee Review
Position: City Manager
E
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0-
matters
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
3
EL SEGUNDO CITY COUNCIL MEETING DATE: June 5, 2018
AGENDA STATEMENT AGENDA HEADING: Committees, Commissions and Boards
AGENDA DESCRIPTION:
Consideration and possible action to interview candidates of the Planning Commission, Recreation
and Parks Commission, Environmental Committee and Arts and Culture Advisory Committee.
(Fiscal Impact: $None)
RECOMMENDED COUNCIL ACTION:
1. Interview candidates;
2. Announce appointment (s) at the 7:00 p.m., June 16, 2018 City Council meeting, if any;
3. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT: None
Amount Budgeted: $None
Additional Appropriation: N/A
Account Number(s):
STRATEGIC PLAN:
Goal: 1 Enhance Customer Service Engagement
Objective: 1(b) The City engages in regular, intentional information gathering
ORIGINATED BY: Mishia Jennings, Executive Assistant W —
REVIEWED BY:
APPROVED BY: Greg Carpenter, City Manager to'/,0
�*+ C
BACKGROUND AND DISCUSSION:
Candidate
Applying to: CCBs
1. Tesse Rasmussen 4:00 m
Recreation and Parks Commission
2. Thomas Stolnack (4:12 m)
Recreation and Parks Commission
3. Eva Sweeney 4:24 m
Arts and Culture Advisory Committee – Incumbent
4. Natalie Stro 4:36 m)
Arts and Culture Advisory Committee
5. Brian Mitchell 4:48 m
Arts and Culture Advisory Committee – Incumbent
6. Julie Rochefort (5:00 m)
Environmental Committee
7. Kevin Maggay (5:12 pm)
Environmental Committee – Incumbent – 2nd choice, Planning Commission
– 1St choice
8. Tyler Leisher (5:24 pm)
Planning Comm – 1St choice, Tech Comm – 2nd choice, Arts & Culture – 3 r
choice, Recreation and Parks Comm – 4th choice
9. Mary Wa onblast (5:36 m)
Planning Commission
10. Michelle Keldorf 5:48 m
Planning Commission
11. Vincent Marcais 6:00 m
Planning Commission
12. Paul Lan i 6:12 m
Planning Commission (Phone Interview 310-686-0077)
13. James McCaulle 6:24 m
Planning Commission (Phone Interview 303-921-7465
M
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City -related business that is
within the jurisdiction of the City Council and/or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JUNE 5, 2018 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Pastor Wes Harding, The Bridge Church
PLEDGE OF ALLEGIANCE — Council Member Brann
6i
PRESENTATIONS
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City BusinessOnl — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the
Benda by title only.
Recommendation — Approval.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
Consideration and possible action to open the Public Hearing and receive
testimony concerning adopting a Resolution approving new fees for
aquatics programs and facility rentals at the EI Segundo Aquatics Center
(300 Duley Road) and the Urho Sari Swim Stadium (219 W. Mariposa Ave.).
(Fiscal Impact: Estimated Annual Revenue of $541,500+)
Recommendation — 1) Open the public hearing and hear testimony regarding the
proposed fees for the EI Segundo Aquatics Center and the Urho Saari Swim
Stadium; 2) Close the public hearing and adopt the proposed Resolution
approving the new fee schedule; 3) Alternatively, discuss and take other possible
action related to this item.
C. UNFINISHED BUSINESS
C:
2. Consideration and possible action related to Special Event Permit
Application from Huck Street Productions, for utilizing The Lakes at EI
Segundo Golf Course and Driving Ranges for the purposes of hosting a
Craft Beer & Music Festival.
(Fiscal Impact: Not less than $12,500 in Revenue to the Golf Course Fund)
Recommendation — 1) Review Department conditions and approve the Special
Event Permit Application; 2) Alternatively, discuss and take other possible action
related to this item.
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
3. Warrant Numbers 3021188 through 3021433 and 9000411 through 9000451
on Register No. 16 in the total amount of $2,069,595.74 and Wire Transfers
from 5/7/18 through 5/27/18 in the total amount of $3,205,173.36.
Recommendation — Approve Warrant Demand Register and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due
to contracts or agreement; emergency disbursements and/or adjustments; and
wire transfers.
4. Special City Council Meeting Minutes May 15, 2018 and Regular City
Council Meeting Minutes of May 15, 2018 and Regular Joint EDAC Meeting
Minutes of May 16, 2018.
Recommendation — 1) Approval
5. Consideration and possible action regarding approval of an amendment to
the Robert Half International, Inc. (dba Accountemps) agreement number
4810 for temporary staffing in the Departments of Information Systems,
Human Resources, and Finance.
Fiscal Impact_$200,000.00)
Recommendation — 1) Authorize City Manager to execute an agreement
amendment, in a form approved by the City Attorney, with Accountemps, for
additional temporary staffing; 2) Alternatively, discuss and take other possible
action related to this item.
7
6. Consideration and possible action regarding adoption of a Resolution
appointing City Council Mayor, Drew Boyles, City Council Member Chris
Pimentel, and Director of Finance, Joseph Lillio, to serve as board member,
alternate board member, and substitute alternate board member,
respectively, on the Independent Cities Risk Management Association
(ICRMA) governing board.
Fiscal Impact: None)
Recommendation — 1) Adopt attached resolution appointing City Council Mayor,
Drew Boyles, City Council Member Chris Pimentel, and Director of Finance,
Joseph Lillio, to serve as board member, alternate board member, and substitute
alternate board member, respectively; 2) Alternatively, discuss and take other
possible action related to this item.
7. Consideration and possible action regarding the acceptance of grant
funding from the United States Department of Homeland Security, Federal
Emergency Management Agency, Grants Program Directorate (DHS) under
Fiscal Year 2016 Urban Area Security Initiative Grant Program (UASI) to
pursue an extension to the contract for the Regional Training Group
Intelligence Chief and professional services contract with Counter Risk.
Fiscal Impact: $139,125)
Recommendation — 1) Authorize the acceptance of $139,125 in grant funds from
the UASI 2016 grant program and allow for Amendments as outlined in
subsection 3.12 of the Sub -recipient agreement; 2) Authorize the City Manager to
sign the Amendment to the Professional Services Agreement, in a form approved
by the City Attorney, with Michael T. Little dba Counter Risk, Inc.; 3) Authorize an
increase of the blanket purchase order by $139,125 to enable the Fire
Department to receive the services provided by Michael T. Little dba Counter
Risk, Inc.; 4) Authorize and approve additional appropriation to expense account
124-400-3785-6214; 5) Alternatively, discuss and take other possible action
related to this item.
F. NEW BUSINESS
8. Consideration and possible action to approve new part-time classifications
of Lifeguard and Senior Lifeguard, for the purposes of clearly defining the
roles, responsibilities and minimum qualifications for these positions and
designating an hourly pay rate commensurate with the responsibilities of
the positions.
Fiscal Im act: Estimated $48,800 Annually _
Recommendation — 1) Approve the part-time classifications and job descriptions
of Lifeguard and Senior Lifeguard; 2) Approve the proposed hourly pay rate
schedule for Lifeguard and Senior Lifeguard; 3) Alternatively, discuss and take
other possible action related to this item.
9. Consideration and possible action on two proposed ordinances which
would prohibit loud and unruly gatherings and gatherings where underage
drinking or illegal drug use occurs and provide a means for the City to hold
responsible persons liable by imposing civil penalties and, for repeat
offenders, holding them accountable for enforcement response costs
associated with responding to recurring nuisances.
Fiscal Impact: Unknown at this time
Recommendation — 1) Introduce Ordinance No. XXX regarding prohibiting
hosting, permitting or allowing gatherings at which minors are consuming
alcoholic beverages or using drugs illegally, and Ordinance No. YYY regarding
prohibiting loud and unruly gatherings and permitting the City to recover
enforcement costs associated with responding to recurring nuisances; 2) Provide
direction to staff regarding desired fine amounts, as described below; 3)
Schedule second reading and adoption of both Ordinances for June 19, 2018; 4)
Alternatively, discuss and take other possible action related to this item.
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
10. Consideration and possible action regarding Council consensus to cancel
the July 3, 2018 City Council Meeting.
(Fiscal Impact: None)
Recommendation — 1) Approve cancellation of the July 3, 2018 City Council
Meeting; 2) Alternatively, discuss and take other possible action related to this
item.
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Pimentel —
Council Member Nicol —
Council Member Brann —
Mayor Pro Tem Pirsztuk —
Mayor Boyles —
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seg.) for the purposes of conferring with the City's Real Property
Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or
discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE: x.30 .19
TIME: 2- W
NAME: ` qa- u `'
M
EL SEGUNDO CITY COUNCIL MEETING DATE: June 5, 2018
AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business
AGENDA DESCRIPTION:
Consideration and possible action to open the Public Hearing and receive testimony concerning adopting
a Resolution approving new fees for aquatics programs and facility rentals at the El Segundo Aquatics
Center (300 Duley Road) and the Urho Sari Swim Stadium (219 W. Mariposa Ave.). (Fiscal Impact:
Estimated Annual Revenue of $541,500+)
RECOMMENDED COUNCIL ACTION:
(1) Open the public hearing and hear testimony regarding the proposed fees for the El Segundo
Aquatics Center and the Urho Saari Swim Stadium;
(2) Close the public hearing and adopt the proposed Resolution approving the new fee schedule;
and/or
(3) Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
(1) Proposed Fees
(2) Benchmarking Data
(3) Five -Year Projected Profit & Loss Summary for El Segundo Aquatics Center (October 2, 2017)
(4) Resolution including Exhibit A, Schedule of Proposed Fees
STRATEGIC PLAN:
Goal: 5b El Segundo approaches its work in a financially strategic and responsible
way.
Objective: 2 The City will maintain a stable, efficient, and transparent financial
environment.
FISCAL IMPACT: Estimated Annual Revenue of $541,500+
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Meredith Petit, Director of Recreation and Parks
REVIEWED BY: Meredith Petit, Director of Recreation and Parks
APPROVED BY: Greg Carpenter, City Manager /1 L� 6C
BACKGROUND & DISCUSSION:
As the Recreation and Parks Department prepares to open the new El Segundo Aquatics Center, it is
important to adopt a fee schedule for Drop -In Programs and Pool Rentals. Staff and Isaac Sports Group
has collaborated to analyze the projected usage, collect data from other similar facilities, and make
reasonable projections on market rates and projected revenues. The proposed rates have been vetted by
the Aquatics Subcommittee and the Recreation and Parks Commission. The final rates are included in
the attachment, and include daily drop-in rates, multi -use options and memberships for drop-in
programs, as well as hourly rental rates for lanes at the Aquatics Center and the Plunge.
The attached documents include the (1) Proposed Program and Facility Rental Rates, (2) Benchmarking
Data from similar facilities, (3) the five-year financial projections (as of October 2, 2017) for the El
Segundo Aquatics Center (updated financials will be presented during this discussion item), and the (4)
11
draft resolution to be adopted memorializing the approved fees. The proposed program and facility rental
rates were arrived at using a benchmarking methodology, comparing fees with similar or nearby
facilities, considering similarity in facility size, primary purpose and proximity. From the data, an
estimated market value for drop-in programs and lane rental rates was established. The revenue
projections were calculated by taking the proposed market rates multiplied by the estimated usage of
various user groups, including swim teams, water polo clubs, commercial rentals, therapy rentals, and
individual attendance. It is anticipated that the aquatics programs and rentals will reach full
maximization around the third full year in operation.
Per the Settlement Agreement with Wiseburn Unified School District, those individuals who reside
within the Wiseburn Unified School District boundaries will be eligible to receive the same discounted
rates set for El Segundo Residents who possess a valid Recreation ID Card. WUSD residents will be
required to obtain an annual Wiseburn ID Card, a process that will ensure that residency is verified, and
will be priced the same as the annual El Segundo Resident Recreation ID Card.
The proposed Daily Drop -In Rates include bulk visit options in the form of 30 -day, 90 -day, and 12 -
month unlimited use passes, as well as 10, 20, and 30 -use passes. These options provide for a variety of
user types and encourage payment up -front for an incremental discounted price. Additionally, the
recommendation includes implementing Daily Drop -In Fees for El Segundo Residents at The Plunge, a
practice that does not currently take place. Currently, El Segundo Residents with a valid Recreation ID
Card can participate in Aquatics Drop -In Programs (Lap Swim, Recreation Swim, Swimnastics, and
Open Water Polo) for no additional fee. In FYI 6/17, the Plunge recorded 12,417 total Resident visits. By
implementing the proposed fee it is estimated to collect additional revenue of approximately $30,000-
$40,000 to the Aquatics budget from programs at The Plunge, considering the amount of drop-in
program opportunities will increase as a result of many of the current, and more competitive programs,
relocating to the new facility.
Rental Rates are critical to set early to initiate the process of engaging and selecting user groups with
which to enter into long term rental agreements. Many local swim clubs and businesses have expressed
interest in renting space at the new Aquatics Center and upon fee approval, staff will begin the process of
taking applications and scheduling rental groups. With the anticipation of a fair amount of interest, staff
will be implementing a policy similar to the existing Field Allocation Policy that provides guidelines for
how to allocate sports field space according to criteria such as place of business, percentage of El
Segundo Residents served, and type of organization (i.e. non-profit or commercial, club or recreational).
An Aquatics -specific policy will be drafted and approved by the Recreation and Parks Commission and
Aquatics Subcommittee.
Illustrated in the financial projections prepared by the consultant as of October 2, 2017, the estimated
total revenue potential from these types of facility rentals and drop-in programs/memberships was
$541,500 per year collectively. More specifically, the chart below illustrates the revenue projections by
type and facility:
Revenue Source
Aquatics Center
Urho Saari Total
Facility Rental
$ 355,000
$ 39,000 $ 394,000
Drop -In Programs
$ 117,500
$ 30,000 $ 147,500
Total
j $ 472,500
1 $ 69,000 $ 541,500
With the recent review and adjustments to the proposed rates and estimated usage, the revenue
projections are expected to increase. An updated five-year financial projection analysis will be presented
by staff and consultant during this discussion item.
12
EI Segundo Aquatics Center and Plunge - Proposed Fees - June 5, 2018
EI Segundo Resident - prices apply to Plunge and Aquatics Center (Requires valid Recreation ID Card Membership)
*Wiseburn Unified Residents - classified as Residents at EI Segundo Aquatics Center (Requires valid Aquatics Center Membership).
Wiseburn Unified Residents - classified as Non -Residents at The Plunge and other City parks and recreation facilities.
**Family pass is 4 people, maximum 2 adults, all living within the same household.
Notes:
The 30 -day (monthly) membership is a'cost savings' after your 10`h visit within the 30 day period.
The 90 -day (3 month) membership is a 10% discount off3 individual monthly passes.
The annual (12 month) membership is two 'free' months.
Wiseburn ID Membership
Daily/Drop In (One Visit►
Visits)
30 -Day Membership (Umlimited Visits)
Annual Membership (Unlimited
Visits)
RESIDENT*
NON-RESIDENT
RESIDENT*
NON-RESIDENT
Infant (< 3 - w/ paid adult) N/A
RESIDENT*
Current
Proposed
Current
Proposed
Current
Proposed
Current
Proposed
Adult 18 - 61 yrs)
No additional
fee at the Plunge
with valid E.S.
Resident
Recreation ID
card
$ 4
$ 5
$ 6
N/A
$ 40
N/A
5
60
Military
$ 2 N/A $ 4 N/A $ 20 N/A $
40
:Senior (62+)
$ 2 $ 5 $ 4 N/A $ 20 N/A $
40
(Family**
$ _ N/A $ N/A $ 80 N/A $
120
'Youth 3 - 17 yrs)
$ 2 $ 5 $ 4 N/A $ 20 N/A $
40
Infant < 3 - w/ aid adult
$ N/A S - N/A $ N/A $
-
:Spectator Pass
N/A
I $ 1
$
$ 1
N/A
$
N/A
$
5 215
**Family pass is 4 people, maximum 2 adults, all living within the same household.
Notes:
The 30 -day (monthly) membership is a'cost savings' after your 10`h visit within the 30 day period.
The 90 -day (3 month) membership is a 10% discount off3 individual monthly passes.
The annual (12 month) membership is two 'free' months.
Wiseburn ID Membership
90 -Day Membership (Unlimited
Visits)
Proposed
Annual Membership (Unlimited
Visits)
:Senior (62+) N/A
$ 5
RESIDENT*
NON-RESIDENT
Infant (< 3 - w/ paid adult) N/A
RESIDENT*
NON-RESIDENT
Short Course Lane
20 Uses
Current
Proposed
Current
Proposed
Current Proposed
Current
Proposed
.Adult (18 - 61 yrs)
N/A
$ 105
N/A
$
160
N/A $ 400
N/A
$
600
Military
N/A
$ 55
N/A
$
120
N/A $ 200
N/A
$
400
Senior (62+)
N/A
$ 55
N/A
$
120
N/A $ 200
N/A
$
400
Family**
N/A
5 215
N/A
5
325
N/A $ 800
N/A
$
1,200
Youth (3 - 17 yrs)
N/A
$ 55
N/A
$
120
N/A $ 200
N/A
5
400
Infant (< 3 - w/ paid adult)
N/A
$ -
N/A
$
I
N/A $
N/A
15
Spectator Pass
N/A
$ -
N/A
$
I
N/A 1 $ 60
N/A
1 $
60
**Family pass is 4 people, maximum 2 adults, all living within the same household.
Notes:
The 30 -day (monthly) membership is a'cost savings' after your 10`h visit within the 30 day period.
The 90 -day (3 month) membership is a 10% discount off3 individual monthly passes.
The annual (12 month) membership is two 'free' months.
Wiseburn ID Membership
Current
Proposed
.Adult (18 - 61 yrs) N/A
$ 15
:Senior (62+) N/A
$ 5
'Youth (3 - 17 yrs) N/A
S 10
Infant (< 3 - w/ paid adult) N/A
$ 5
Note: Annual Membership fees are consistent with E.S. Resident Recreation ID Membership
13
Rental Rates
Multiple Use Pass
Per Hour
aquatics
Center
Plunge
Event Pricing
30 Uses
Short Course Lane
20 Uses
20 $
30 Uses
20. Lighting Fee (if applicable)
$
20
Resident
Non -Resident
Resident I Non -Resident
Resident
Non -Resident
Adult (18 - 61 rs)
$
35
$
52
$ 65 $
100
$ 90
$
135
Senior (62+)
$
18
$
35
$ 33 $
65
$ 45
$
90
Military
$
18
$
35
$ 33 $
65
$ 45
$
90
Youth (3 - 17yrs)
$
18
$
35
$ 33 $
65
$ 45
$
90
13
Rental Rates
Per Hour
aquatics
Center
Plunge
Event Pricing
Aquatim
center
Short Course Lane
$
20 $
20. Lighting Fee (if applicable)
$
20
ILong Course Lane
$
35
N/A
Timing System
$
55
IH2O Polo Course - 25 -yard
$
150
N/A
(Full Day Main Pool (over 6 hours)
$
3,000
IH2O Polo Course - 25 -meter
$
175
N/A
(Half Day Main Pool (up to 6 hours)
$
1,600
H2O Polo Course -full-pool
1 $
325
N/A
lFull Day Warm -Up Pool (over 6 hours)
$
600
Extra Staff if a licable
$
25 $
25 (Half Day Warm -Up Pool (up to 6 hrs)
$
350
13
Attachment 2 - Benchmarking Aquatics Fee Data
City
Lap
Swim
Rec
Swim
Pass
.
........ ... ._
Resident
Non -Resident
% difference
....... ..... ....
City of Manhattan Beach
x
$
4.00
$
4.00
0%
x
$
3.00
$
3.00
0%
x
$
20.00
$
20.00
0%
City of Culver City
x
$
4.00
$
4.00
0%
x
$
35.00
$
50.00
30%
City of Hawthorne
x
$
4.00
$
4.00
0%
x
$
2.00
$
2.00
0%
x
$
33.00
$
33.00
0%
Westchester Pool
x
$
3.50
$
3.50
0%
City of Torrance
x
x
$
3.00
$
3.00
0%
x
$
30.00
$
30.00
0%
City of Malibu
x
$
3.00
$
3.00
0%
x
$
55.00
$
55.00
0%
City of Long Beach
x
$
4.00
$
4.00
0%
x
$
3.00
$
3.00
00
x
$
87.00
$
87.00
0%
La Mirada
x
$
4.00
$
4.00
0%
x
$
52.00
$
52.00
000
Irvine
x
$
4.00
$
4.00
0%
x
$
45.00
$
45.00
0%
City of Carlsbad
x
$
5.00
$
5.00
0%
$
36.00
$
40.00
10%
City of Santa Monica
x
x
$
3.50
$
7.00
50%
x
$
55.00
$
110.00
50%
City of Coronado
x
$
4.00
$
10.00
60%
x
$
60.00
$
120.00
50%
14
Lane Rental Rate Fee Study
City of Carlsbad - Alga Norte Aquatic Center
Non -Resident
Non -Profit Individual Commercial
25 yard lane $20 $24 $24
50 meter lane $36 $40 $40
Resident
Non -Profit
Individual
Commercial
25 yard lane $18
$21
$21
50 meter lane $32
$36
$36
City of Culver City
. ._._ ........
Resident
Resident —
Resident —
Non -Resident,
Non- Resident
Non-
Non- Profit
Private
Commercial
Non- Profit
Private
Resident
Water polo course (30m)
150.00 per hour
99.00 per hour per course
100 per hour per course
Instructional Pool
Commercial
25 yard lane $6.33
$8.44
$10.61
$7.05
$9.39
$11.78
50 meter $14.25
$19.00
$23.87
$15.85
$21.12
$26.50
lane
$155 per hour
City of Santa Monica
Resident Non- Profit Non -Resident Non-
Profit
Resident "other"
Non -Resident
"other"
25 yard lane $5 $10
$20
$40
50 meter lane $10 $20
$40
$80
City of San Bruno
Resident Non -Resident
25 yard lane $20 $25
BBMAC (Coronado High School)
15
Short Term
Standard Rate
Long Term
50 meter lane
35 per hour
29 per hour per lane
18.00 per hour
25 yard lane
17.50 per hour
14.50 per hour per lane
10 per hour
Water polo course (30m)
150.00 per hour
99.00 per hour per course
100 per hour per course
Instructional Pool
80.00 per hour
75.00 per hour
70.00 per hour
Extra Lifeguard
24.00 per hour
20.00 per hour per guard
17.00 per hour
CHS Teams
$20 per hour per guard
8 Hour Rate
$225.00 per hour
$175 per hour
$155 per hour
15
Wiseburn High School -EI Segundo Aquatic Center
Profit & Loss Summary
Fiscal Years 2017-18 to 2021-2022
Final Design
October 2, 2017
$
80,975
$ 536,255
$ 626,083
$ 654,749
$ 678,460
Targeted Opening: July 1, 2018
S
5,000
$ 17,900
Fiscal Years
$ 19,82-5
$ 20,216
EXPENSES
$
017-18
2018-19
2019-20
2020-21
2021-22
OPERATIONAL EXPENSES
$
280,616
$ 856,510
$ 889,285
$ 923,648
$ 977,246
Utilities
$
28,381
$ 113,525
$ 116,931
$ 120,439
$ 124,052
Pool Chemicals and Supplies
$
12,300
$ 44,350
$ 45,681
$ 47,051
$ 48,462
Maintenance
$
10,650
$ 42,600
$ 45,106
$ 48,039
$ 69,000
Equipment and Supplies
$
2,625
$ 10,500
$ 10,920
$ 11,357
$ 11,811
Staff
$
207,485
$ 599,385
$ 623,360
$ 648,295
$ 674,227
General Office
$
15,175
$ 40,150
$ 41,287
$ 42,468
$ 43,694
Miscellaneous
$
4,000
$ 6,000
$ 6,000
$ 6,000
$ 6,000
PROGRAM EXPENSES
$
20,424
$ 121,254
$ 138,515
$ 151,300
$ 163,730
Community and Educational Programs
$
3,811
$ 6,910
$ 7,462
$ 7,835
$ 8,227
Fitness and Therapy
$
4,427
$ 18,649
$ 20,141
$ 21,148
$ 22,205
Learn to Swim
$
7,785
$ 56,839
$ 69,038
$ 78,294
$ 86,999
Camps and Clinics
$
939
$ 22,085
$ 23,851
$ 25,044
$ 26,296
Team Programs
$
3,464
$ 16,772
$ 18,022
$ 18,978
$ 20,002
Miscellaneous
$
-
$ -
$ -.
$ -
$
DEBT SERVICE
CAPITAL REPLACEMENT FUND CASH RESERVE $ 10,000 $ 40,000 $ 40,000 $ 40,000 $ 40,000
TOTAL EXPENSES $ 311,041 $ 1,017,764 $ 1,067,800 $ 1,114,948 $ 1,180,976
REVENUE
FACILITY REVENUE
$
80,975
$ 536,255
$ 626,083
$ 654,749
$ 678,460
Camps and Cil nlcs
S
5,000
$ 17,900
$ 19,452
$ 19,82-5
$ 20,216
Club and Training Rental
$
31,800
$ 227,200
$ 271A21
$ 286,443
$ 297,255
Events
5
9,000
$ 149,705
$ 183,306
5 189,291
S 195,480
Therapy, Rehab, Health
$
750
$ 3,750
$ 3,938
5 4,134
$ 4,341
Sales
$
1,300
$ 5,200
$ 5,616
$ 5,897
$ 0,192
Daily Use and Memberships
$
29,375
$ 117,500
S 126,900
$ 133,245
$ 238,575
Facility 5 ponsorsh i ps/Advertisi ng/Contributio ns
5
-
$ -
$ -
$ -
S -
5chool District or Park and Rec Wage l=ees
$
3,750
$ 15,000
$ 15,450
$ 15,914
$ 16,391
Miscellaneous
$
-
$ -
$ -
$ -
$ -
PROGRAM REVENUE
$
29,361
$
266,875
$ 308,586
$ 340,021
$ 369,856
Community and Educational Programs
$
4,113
$
11,750
$ 12,690
$ 13,325
$ 13,991
Fitness and Therapy
$
8,685
$
47,650
$ 51,462
$ 54,035
$ 56,737
Learn to Swim
$
12,138
$
130,475
$ 161,274
$ 185,343
$ 207,445
Camps and Clinics
$
1,500
$
45,500
$ 49,140
$ 51,597
$ 54,177
Club Team and Training Programs
$
2,925
$
31,500
$ 34,020
$ 35,721
$ 37,507
Program Sponsorships/Advertising/Contributions
$
-
$
-
$ -
$ -
$ -
Miscellaneous
$
$
-
$ -
$ -
$ -
CAPITAL REPLACEMENT FUND CONTRIBUTION
$
10,000
$
40,000
$ 40,000
$ 40,000
$ 40,000
TOTAL INCOME $ 120,336 $ 843,130 $ 974,669 $ 1,034,769
NET REVENUE (DEFICIT) $ (190,705) $ (174,634) $ (93,131) $ (80,179) $ (92,660)
16 20
RESOLUTION NO.
A RESOLUTION ADOPTING NEW FEES FOR THE
RECREATION AND PARKS DEPARTMENT.
BE IT RESOLVED by the Council of the City of EI Segundo as follows:
SECTION 1: The City Council finds as follows:
A. The City Council may establish fees for the use of park property and
facilities pursuant to state law (Gov. Code § 37112);
B. Fees and charges imposed for entrance to or use, rental or lease of
governmental property are excepted from the definition of "tax" under
Proposition 26 and may be adopted by the City Council (Cal. Const. art.
XI I IC, § 1(e)(4));
C. In addition, EI Segundo Municipal Code (ESMC) § 9-8-6 allows to fees for
the use of park property and facilities to be established by City Council
resolution;
D. Pursuant to Government Code § 66016, the City made data available
regarding the cost, or estimated cost, of providing services for various fees
10 days before the public hearing;
E. On June 5, 2018, the City Council heard public testimony and considered
evidence in a public hearing held and noticed in accordance with
Government Code § 66019;
F. At the recommendation of the City Manager and the Director of
Recreation and Parks, the City Council believes that it is in the public
interest to establish the recommended fees to recover the costs of public
services.
SECTION 2: The City Council approves and adopts the fees attached as Exhibit "A" and
incorporated into this Resolution as if fully set forth. Such fees constitute the "Basic Rate"
for use of park facilities for purposes of ESMC § 9-8-9.
SECTION 3: This Resolution is exempt from review under the California Environmental
Quality Act (Cal. Pub. Res. Code §§ 21000, et seq.; "CEQA") and CEQA regulations
(Cal. Code Regs. tit. 14, §§ 15000, et seq.) because it establishes, modifies, structures,
restructures, and approves rates and charges for meeting operating expenses;
purchasing supplies, equipment, and materials; meeting financial requirements; and
obtaining funds for capital projects needed to maintain service within existing service
areas. This Resolution, therefore, is categorically exempt from further CEQA review
under Cal. Code Regs. tit. 14, § 15273.
17
SECTION 4: This Resolution will become effective immediately upon adoption and will
remain effective unless repealed or superseded.
SECTION 5: The City Clerk will certify to the passage and adoption of this Resolution;
will enter the same in the book of original Resolutions of said City; and will make a minute
of the passage and adoption thereof in the record of proceedings of the City Council of
said City, in the minutes of the meeting at which the same is passed and adopted.
PASSED AND ADOPTED this 5th day of June, 2018.
Drew Boyles, Mayor
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO
I, Tracy Weaver, City Clerk of the City of EI Segundo, California, hereby certify that the
whole number of members of the City Council of the City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved
and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a
regular meeting of said Council held on the 5th day of June 2018, and the same was so
passed and adopted by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley,
City Attorney
irz
Exhibit A - Fees for EI Segundo Aquatics Center and Plunge - June 5, 2018
EI Segundo Resident - prices apply to Plunge and Aquatics Center (Requires valid Recreation ID Card Membership)
*Wiseburn Unified Residents - classified as Residents at EI Segundo Aquatics Center (Requires valid Aquatics Center Membership).
Wiseburn Unified Residents - classified as Non -Residents at The Plunge and other City parks and recreation facilities.
**Family pass is 4 people, maximum 2 adults, all living within the same household.
Notes:
The 30 -day (monthly) membership is a 'cost savings' after your 10th visit within the 30 day period,
The 90 -day (3 month) membership is a 10% discount off 3 individual monthly passes.
The annual (12 month) membership is two 'free' months.
Wiseburn ID Membership
Daily/Drop In (One Visit)
Membership (Unlimited
30•Doy Membership jUmlimited Visits)
Adult (18 - 61 yrs) N/A
Annual Membership (Unlimited
RESIDENT*
NON-RESIDENT
RESIDENT*
NON-RESIDENT
NON-RESIDENT
$
Current
Proposed
$ 4
Current
5 5
Proposed
5 6
Current Proposed
N/A $ 40
Current
N/A
Proposed
$
60
.Adult (18 - 61 yrs)
No additional
fee at the Plunge
with valid E.S.
Resident
Recreation ID
card
Military
_
$ 2
N/A
$ 4
N/A $ 20
N/A
$
40
Senior (62+)
S 2 $ 5 $ 4 N/A $ 20 N/A $
40
Family**
$ N/A $ N/A $ 80 N/A $
120
Youth (3 - 17 yrs)
$ 2 $ 5 $ 4 N/A $ 20 N/A $
40
Infant (< 3 - w/ paid adult)
$ N/A$ - N/A S N/A $
N/A
Spectator Pass
N/A
$ 1
$
$ 1
N/A $
N/A
$
$
**Family pass is 4 people, maximum 2 adults, all living within the same household.
Notes:
The 30 -day (monthly) membership is a 'cost savings' after your 10th visit within the 30 day period,
The 90 -day (3 month) membership is a 10% discount off 3 individual monthly passes.
The annual (12 month) membership is two 'free' months.
Wiseburn ID Membership
90 -Day
Membership (Unlimited
Visits)
Adult (18 - 61 yrs) N/A
Annual Membership (Unlimited
Visits)
$
Youth (3 - 17 yrs) N/A
RESIDENT*
NON-RESIDENT
$
RESIDENT*
NON-RESIDENT
$
30 Uses
Current
Proposed
Current
Proposed
Current
Proposed
Current
Proposed
Adult (18 - 61 yrs)
N/A
$ 105
N/A
$
160
N/A
$ 400
N/A
$
600
Military
N/A
$ 55
N/A
$
120
N/A
$ 200
N/A
$
400
Senior (62+)
N/A
$ 55
N/A
$
120
N/A
$ 200
N/A
$
400
Family**
N/A
$ 215
N/A
$
325
N/A
$ 800
N/A
$
1,200
'Youth 13 - 17yrs)
N/A
$ 55
N/A
$
120
N/A
$ 200
N/A
$
400
Infant (< 3 - wJ paid adult)
N/A
$ -
N/A
S
-
N/A
$
N/A
$
-
Spectator Pass
N/A
$ -
N/A
$
N/A
$ 60
N/A
$
60
**Family pass is 4 people, maximum 2 adults, all living within the same household.
Notes:
The 30 -day (monthly) membership is a 'cost savings' after your 10th visit within the 30 day period,
The 90 -day (3 month) membership is a 10% discount off 3 individual monthly passes.
The annual (12 month) membership is two 'free' months.
Wiseburn ID Membership
Current
Propose10,
Adult (18 - 61 yrs) N/A
$
Senior(62+) N/A
$
Youth (3 - 17 yrs) N/A
$
Infant (< 3 - w/ paid adult) N/A
$
Note: Annual Membership fees are consistent with E.S. Resident Recreation ID Membership
19
Rental Rates
Multiple Use Pass
Per Hour
Aquatics
Center
Plunge
Event Pricing
10 Uses
Aquatics
Center
20 Uses
$
30 Uses
20 (Lighting Fee (if applicable)
$
Resident
Non -Resident
Resident Non -Resident
Resident
Non -Resident
Adult (18 - 61 yrs)
$
35
$
52
$ 65 $
100
$ 90
$
135
Senior (62+)
18
$
35
$ 33 $
65
$ 45
$
90
Military
$
18
$
35
$ 33 $
65
$ 45
$
90
Youth (3 - 17yrs)
$
18
$
35
$ 33 $
65
$ 45
1 $
90
19
Rental Rates
Per Hour
Aquatics
Center
Plunge
Event Pricing
Aquatics
Center
Short Course Lane
$
20 $
20 (Lighting Fee (if applicable)
$
20
Long Course Lane
$
35
N/A
Timing System
$
55
H2O Polo Course - 25 -yard
S
150
N/A
(Full Day Main Pool (over 6 hours)
$
3,000
H2O Polo Course - 25 -meter
$
175
N/A
(Half Day Main Pool (up to 6 hours)
$
1,600
H2O Polo Course - full -pool
$
325
N/A
(Full Day Warm -Up Pool (over 6 hours)
$
600
Extra Staff if app licable
$
25 $
25 (Half Day Warm -Up Pool (up to 6 hrs)
$
350
19
EL SEGUNDO CITY COUNCIL MEETING DATE: June 5, 2018
AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Consideration and possible action related to Special Event Permit Application from Huck Street
Productions, for utilizing The Lakes at El Segundo Golf Course and Driving Ranges for the purposes of
hosting a Craft Beer & Music Festival. (Fiscal Impact: Not less than $12,500 in Revenue to the Golf
Course Fund)
RECOMMENDED COUNCIL ACTION:
1. Review Department conditions and approve the Special Event Permit Application; and/or,
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS: None
FISCAL IMPACT: Not less than $12,500 Revenue to Golf Course Fund
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s): Golf Course Enterprise Fund
STRATEGIC PLAN:
Goal: 5B El Segundo approaches its work in a financially strategic and responsible
way
Objective: 2 The City will maintain a stable, efficient, and transparent financial
environment
PREPARED BY: Meredith Petit, Director of Recreation and Parks
REVIEWED BY: Meredith Petit, Director of Recreation and Parks
APPROVED BY: Greg Carpenter, City Manager l i 0 ,rod (I C
BACKGROUND & DISCUSSION:
On May 15, 2018, the City Council conditionally approved the concept of a craft beer and music festival
requiring full closure of The Lakes Golf Course and Driving Range. City Council also voted to impose a
facility rental fee of no less than $12,500. The event organizer, Huck Street Productions, and city staff
provided preliminary details about the event; however, City Council wanted to ensure that some
additional logistics be worked out and detailed plans were put in place by various City Departments
prior to giving final approval.
Since May 15th, Huck Street Productions has met individually with the El Segundo Police and Fire
Departments. The City Attorney's Office and Risk Manager have assessed the event and provided the
required insurance amounts of $2,000,000 per occurrence and $4,000,000 general aggregate coverage,
as well as all of the endorsements and other standard requirements established by City policies.
Additionally, staff has facilitated discussions with Chevron regarding the use of their parking lots for
event attendees to park off-site and be transported to the event via shuttle service. Chevron is willing to
allow use of their parking lots in the Downtown area so long as the event organizers name them on the
insurance policy and the City Council ultimately supports the event.
WE
After review of the organizers' security and staffing plan, the Police Department is overall supportive of
the event. Initially, the organizers preferred to utilize the Chevron parking lot directly across The Lakes
off of Sepulveda Blvd near Hughes Way. However, ESPD shared some concern over event attendees
being tempted to jaywalk across the busy highway. Huck Street has modified the parking plan to utilize
the Chevron parking lots on El Segundo Blvd. near Main Street and Richmond Street. This change is
beneficial for a few reasons: (1) it eliminates the temptation of attendees to walk to the event and cross a
major highway, (2) it is not behind the refinery gates and therefore eliminates Chevron security
concerns, (3) it has the potential to draw people to the Downtown area after they leave the event. El
Segundo Police Department also takes comfort in the organizer's heavy encouragement to attendees to
use rideshare services such as Uber and Lyft, and there will be a large, clearly marked rideshare drop off
point that is in a safe location at the event site.
Additionally, the event organizers shared their comprehensive staffing and security plan with ESPD.
They will have multiple "yellow jacket" private security guards at multiple locations around the course
to make sure guests stay in designated areas. There will also be 4-5 undercover off-duty 6fficers (not
ESPD) working in a private security capacity hired by the promoter. ESPD is planning to staff the event
with one ESPD sergeant and five uniformed officers on site. These costs will be reimbursed by the
event producers. The organizers have indicated their ticket price for entry will be around $60 and the
majority of the crowd is generally in the mid -30's age group. ESPD's plan is to staff on the heavier side
in an effort to play it safe and assess the event. If successful and recurring, ESPD may decide to
decrease staffing at future events.
The Fire Chief and Fire Marshal met with the event producer to discuss ESPD requirements in
preparation for the event. ESPD provided them with the fire prevention and fire suppression
requirements to ensure fire and life safety elements are adhered to during the event. The actions required
are listed below:
1) Applicant will be required to obtain a special events permit which will encompass on-site
cooking, tents, use of extension cords, and other fire safety features.
2) Applicant will be required to pay the hourly fee for the Fire Marshal and Fire Inspector, based
on the 2017-2018 position detail, to monitor and oversee safety, crown control, access/egress
and activities requiring a fire watch - 2016 California Fire Code §403.12.1.
3) Applicant will be required to supply a fire safety plan which identifies location of exits,
evacuation routes, portable fire extinguishers, locations of stage and food vendors and fire
apparatus access points - 2016 California Fire Code §404.2.2.
4) Applicant will be required to supply a minimum of eight (8) contract personnel that are certified
as crowd managers - 2016 California Fire Code §403.12.3.1.
In regards to local non-profit organizations having a fiindraising opportunity, the -event organizers will
provide opportunity for groups to have a presence at the event and sell merchandise or other items as a
source of revenue. Additionally, parking fees at the Chevron parking lots will provide a source of
revenue, and Chevron's representative has indicated their desire to be involved in selecting the
participating non-profit organization(s) that may participate and benefit from the proceeds. Those
organizations assisting with the parking lot and shuttle operations will set the parking fee and keep
100% of the proceeds.
Staff has completed a walk-through of the driving range area to ensure the turf conditions are safe and
free of hazardous terrain. The General Manager at The Lakes has indicated support for the event and
will identify sprinkler heads so any large equipment can avoid those areas. He will designate a path of
21
travel and location for the stage set up, reduce irrigation leading up to the vent to dry it out, and
anticipates any normal turf wear to recuperate in a matter of 7-10 days. Should the event activities cause
significant damage, the event organizers will be responsible to reimburse the City for any and all repair
expenses.
Overall, the applicants have been responsive to City requests and requirements. Upon final City Council
approval, staff will continue to coordinate with the event organizers to ensure a safe and enjoyable
experience is provided to visitors of The Lakes.
22
3021188 - 3021433
9OW411 - SOOD451
104
GENERAL HIND
TRAFFr- SAFETY FUND
108
STATE GAS TAX FUND
108
ASSCCNTED RECREATION ACTPAT IES FUND
109
ASSET FORFHiURE FUN)
111
GOLBA DEVEL BLOCK GRANT
112
PRCP'A' TRA/SAORTATIoN
114
PROP'C TRANSPORTATION
115
OUR QUALITY NVESTMENT PROGRAM
118
HOME SOUND INSTALLATION FUND
117
HYPERION MITIGATION FUND
119
TVA ARTr-LE3-8B821BIKEWAY FUND
119
MRA GRANT
121
FEMA
720
C.O.P.S. FUND
122
LAWA FUND
123
PSAF PROPERTY TAA PURUC SAFETY
202
ASaeSSRY DISTROCT gn
301
CAPITAL MPROVEMIRI T FUND
302
INFRASTRUCTURE REPLACEMENT FUND
405
FACRTIES MAINTENANCE
SH
WATER UTILITY FUND
Sam
WASTEWATER FUND
500
GOLF COURSE FIRM
901
EOIAPNENT REPLACEMENT
802
LIABILITY INSURANCE
809
WORKERS COMP, RESERVEANSURANCE
701
RETIRED EYP. INSURANCE
702
EXPENDABLE TRUST FLIND- DEVELOPER FEES
703
EXPENDABLE TRUST FUND -OTHER
708
OUTSOE SERVICES TRUST
TOTALWARRANTS
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
DATE OF APPROVAL- AS OF JUNE 05,_2018
6&1,360.39
959.04
3.036:04
311.57
235.50
600.76
428.60
82,517.94
12,968.50
1,204,423.31
8,000.00
9,198.40
7,82974
6,510.77
5.846.81
10,804.98
14,022.20
1,970.88
S 2.0lE.595.74 .V/
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Irrfarrlletim on aGual expwdi'Ainn is available In the Dieclor of Firmice's offioa in the
City of B Segundo.
I CW* as OD the acaracy of ON Demands and true ava talxTity of hind for Payrnerd thm-W
For Approval: Regulardredm tWd for C4 cmncil oohm zako to release.
CODES:
R = CnmTxaer Qer"&,w Mocks for all psyrnems for maiedals, suipplks and
sormes in support of City Operations
For Raellicallom
A - Payrolland En"ayes Bendel checks
B - F = Computer genar m Early Release dsbUae nwft a t&* aquanrerws approved by Ira City
MRarlager. Such aK paY for rrA4 services. pfiy cash and wapioyes travel a parse
/t'�+//l rMrrrburxrnerks. YarioMn refunds. wrdrac! err+pbyoe services Coneisfent ru9h urrarl cardradual
apreamerks. tnaancas where 9rompt Darrrwrdsaoruns ria ee aerarted or late paymere p�sames
/�V/'
can be avoided or when a situab n arms Vm R IN City Manager approves.
H = Flast4vFY[ten Early �'u arldlar M appr-W M to City Manager.
FINANCE DIRECT 7R QTY MANAGER
fV DATES — A-6 GATE
W
w
VOID CHECKS DUE TO ALIGNMENT -
NIA
VOID CHECKS DUE TO INCORRECT CHECK DATE:
NOTES
6,61
i
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
5/7/18 THROUGH 5/27/18
Date
Paves
Description
5/7/2018
_
IRS
235,738.98
Federal 941 Deposit
6/7/2018
Employment Development
53,167.69
State PIT Withholding
6/7/2018
Employment Development
3,882.09
State SDI payment
5/10/2018
West Basin
1,693,425.18
H2O payment
5/10/2018
Cal Pers
4,306.91
EFT Retirement Safety-Fire-PEPRA New 25020
5/10/2018
Cal Pers
5,627.46
EFT Retlrement Safety-Police-PEPRA New 25021
5/10/2018
Cal Pers
25,392.03
EFT Retirement Misc - PEPRA New 26013
5/10/2018
Cal Pers
49,172.42
EFT Retirement Mise - Classic 27
5/10/2018
Cal Pers
62,031.31
EFT Retirement Safety Police Classic -1 st Tier 28
5/10/2018
Cal Pens
40,258.18
EFT Retirement Safety Fire- Classic 30168
5/10/2018
Cal Pers
3,942.60
EFT Retirement Sfty Police Classic -2nd Tier 30169
5/11/2018
Health Comp
478.50
Weekly claims
5/16/2018
Cal Pere
496,400.81
EFT Health Insurance Payment
5/18/2018
Health Comp
670.00
Weekly claims
5/18/2018
Manufacturers & Traders
23,612.98
457 payment Vantagepolnt
5/18/2018
Manufacturers & Traders
500.00
IRA payment Vantagepoint
5/18/2018
Nationwide NRS EFT
53,060.48
EFT 457 payment
5/18/2018
State of CA EFT
1,865.10
EFT Child support payment
5/21/2018
IRS
281,315.18
Federal 941 Deposit
5/21/2018
Employment Development
68,156.74
State PIT Withholding
5/21/2018
Employment Development
3,998.47
State SDI payment
5/25/2018
Health Comp
1,977.26
Weekly claims
5/25/2018
California EDD
11,250.00
Quarterly Unemployment payment Q1-18
5/26/2018
Managed Health Network
10,664.75
MHN Payments
5/10/2018
Lane Donovan Golf Ptr
21,500.00
Payroll Transfer
5/24/2018
Lane Donovan Golf Ptr
24,488.03
Payroll Transfer
4/30/18-5/6/18
Workers Comp Activity
3,803.38
SCRMA, checks issued
5/7/18-5/13/18
Workers Comp Activity
0.00
SCRMA checks Issued
5/14/18-5/20/18
Workers Comp Activity
0.00
SCRMA checks issued
4/30/18-5/6/18
Liability Trust - Claims
0.00
Claim checks issued
517/18-5/13/18
Liability Trust - Claims
1,958.31
Claim checks issued
5/14/18-5/20/18
Liability Trust - Claims
5,199.72
Claim checks Issued
4/30/18-5/6118
Retiree Health Insurance
17,428.80
Health Reimbursment checks issued
5/7/18-5/13/18
Retiree Health Insurance
0.00
Health Relmbursment checks issued
5114/18-5/20/18
Retiree Health Insurance
0.00
Health Reimbursment checks Issued
3,205,173.36
DATE OF RATIFICATION: 5/24118
TOTAL PAYMENTS BY WIRE: 3,206,173.36
Certified as to the accuracy of the wire transfers by:
Deputy City Treasur r 11 Date
Dir 11116 Wi Iance Date
9e
City ana %Date
Information on actual expenditures is available In the City Treasurer's Office of the City of EI Segundo.
P:%City TreasurerlWire Transfws%Wlre Transfers 10-01-17 to 9-30-18 5/24/2018 111
24
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MAY 15 — 3:45 P.M.
CALL TO ORDER — Mayor Boyles at 3:45 PM
ROLL CALL
Mayor Boyles -
Present
Mayor Pro Tem Pirsztuk -
Present
Council Member Bran -
Present
Council Member Pimentel -
Present
Council Member Nicol -
Present
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total). None
SPECIAL MATTERS: -1 - matter
1. Consideration and possible action to interview candidates of the Capital Improvement
Program Advisory Committee, Technology Committee, Recreation and Parks Commission,
Investment Advisory Committee and Senior Citizen Housing Corporation Board.
(Fiscal Impact: None)
Council interviewed candidates for the open positions on the various committees. No final
decisions/selections were made at this time. The interviews will continue to June 5, 2018.
ADJOURNMENT — 6:54 PM
Tracy Weaver, City Clerk
25
W
MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MAY 15, 2018 — 5:00 PM
5:00 P.M. SESSION —
CALL TO ORDER — Mayor Boyles at 5:02 PM (Meeting ran congruently with Special
Meeting — Committee's, Commission's and Board's Interviews)
ROLL CALL
Mayor Boyles -
Present
Mayor Pro Tem Pirsztuk -
Present
Council Member Brann -
Present
Council Member Pimentel -
Present
Council Member Nicol -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) None
SPECIAL ORDER OF BUSINESS:
1. Interviews for Committees, Commissions and Boards and possible consideration
and action by the City Council to make appointments to these Committees,
Commissions and Boards.
Interviews began at 3:45 PM during a Special Meeting. Closed session was opened at
5:02 PM and ran congruently with the Special Meeting.
Mayor Boyles announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -0- matters
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
MINUTES OF THE REGULAR COUNCIL MEETING
MAY 15, 2018
PAGE NO. 1
WT
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -2-
matters.
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -0- matters.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -1- matters
1. Public Employee Review
Position: City Manager
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0-
matters
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
Recessed at 6:57 PM
Adjourned at 10:57 PM
MINUTES OF THE REGULAR COUNCIL MEETING
MAY 15, 2018
PAGE NO. 2
27
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MAY 15, 2018 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Boyles at 7:01 PM
INVOCATION — Rev. Dina Ferguson, St. Michael's Episcopal Church
PLEDGE OF ALLEGIANCE — Presentation of Colors and Pledge of Allegiance,
presented by Boy Scout Troop 267.
PRESENTATIONS
a) Presentation by Lieutenant Raymond Garcia of the ES Police Department
regarding Candy Cane Lane Community Meeting to be held on Thursday, May
31, 2018 from 7:00 — 8:00 PM in the Council Chamber.
b) Proclamation read by Mayor Boyles, proclaiming National Public Works Week,
May 20-26, 2018. Ken Berkman, Public Works Director, accepted the
Proclamation.
ROLL CALL
Mayor Boyles -
Present
Mayor Pro Tem Pirsztuk -
Present
Council Member Brann -
Present
Council Member Pimentel -
Present
Council Member Nicol -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total)
Aidan Johnson, resident and with Troop 267, thanked the Council for the opportunity to
present the Colors and lead the Pledge of Allegiance this evening.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
MOTION by Council Member Brann, SECONDED by Mayor Pro Tem Pirsztuk to read
all ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
MINUTES OF THE REGULAR COUNCIL MEETING
MAY 15, 2018
PAGE NO. 3
P
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
Approve Warrant Numbers 3021008 through 3021187 and 9000371 through
9000410 on Register No. 15 in the total amount of $591,058.26 and Wire
Transfers from 4/23/18 through 5/6/18 in the total amount of $1,507,960.72.
Ratified Payroll and Employee Benefit checks; checks released early due to
contracts or agreement; emergency disbursements and/or adjustments; and
wire transfers.
2. Approve Special City Council Meeting Minutes of April 30, 2018 and
Regular City Council Meeting Minutes of May 1, 2018.
3. Approve removing the current written test and replace with a performance
examination for the position of Park Maintenance Worker 1/II.
(Fiscal Impact: None. Included in the current budget)
4. Authorize the City Manager to amend no. 5208A a Professional Service
Agreement with AKM Consulting Engineers, in a form approved by the City
Attorney, for additional construction inspection and Engineering Support
services for an additional amount of $174,820 for the Wastewater Pump Station
#1 & #7 Modification, Project No. PW16-07.
(Fiscal Impact: None. Included in the current budget)
5. Receive and file a report without objecting to the request for the allowance of a
new restaurant to serve beer and wine, operate a beer -tasting room, and sell
bottled beer for off-site consumption. The restaurant is located within the
Downtown Specific Plan at 124-130 W. Grand Ave. EA 1217, AUP 18-01.
Applicant: Rob Croxall.
(Fiscal Impact: None)
6. Authorize the City Manager to execute an amendment no. 4438D to the
Professional Services Agreement with NCM Engineering Corp., in a form
approved by the City Attorney, for preliminary roadway and railroad design work
for the Park Place Extension Project.
(Fiscal Impact: $0 to General Fund; $63,866 to Measure R)
MINUTES OF THE REGULAR COUNCIL MEETING
MAY 15, 2018
PAGE NO. 4
W
7. PULLED BY MAYOR BOYLES
8, PULLED BY MAYOR BOYLES
9. PULLED BY MAYOR BOYLES
MOTION by Council Member Brann, SECONDED by Council Member Nicol approving
Consent Agenda items 1, 2, 3, 4, 5, and 6. MOTION PASSED BY A UNANIMOUS
VOICE VOTE. 5/0
PULLED ITEMS:
7. Consideration and possible action to accept as complete the Lifeguard Waste
Water Forcemain Bathroom Project, No. PW 15-14.
(Fiscal Impact: $814,000.00)
Ken Berkman, Public Works Director, answered Council questions.
Council Discussion
MOTION by Mayor Pro Tem Pirsztuk, SECONDED by Council Member Brann to accept
as complete the Lifeguard Waste Water Forcemain Bathroom Project, No. PW 15-14.
MOTION PASSED BY A UNANIMOUS VOICE VOTE. 5/0
8. Consideration and possible action to award a standard Public Works Contract
No. 5531 to Palp, Inc. dba Excel Paving Company, in a form approved by the
City Attorney, for construction of the Main Street Bollards, Project No. PW 18-08.
(Fiscal Impact: $152,000.00)
Raymond Garcia, ESPD Lieutenant and Ken Berkman, Public Works Director answered
Council questions.
MOTION by Council Member Brann, SECONDED by Mayor Pro Tem Pirsztuk
approving the Public Works Contract with Palp, Inc. dba Excel Paving Company.
MOTION PASSED BY A UNANIMOUS VOICE VOTE. 5/0
9. Consideration and possible action regarding a resolution authorizing application
to the Director of Industrial Relations, State of California, for a Certificate of
Consent to Self -Insure Workers' Compensation Liabilities.
(Fiscal Impact: None)
Joe Lillio, Finance Director, answered Council questions.
MOTION by Council Member Brann, SECONDED by Council Member Nicol approving
Resolution No. 5084. MOTION PASSED BY A UNANIMOUS VOICE VOTE. 5/0
MINUTES OF THE REGULAR COUNCIL MEETING
MAY 15, 2018
PAGE NO. 5
30
F. NEW BUSINESS
10. Consideration and possible action related to Special Event Permit Applications
for two separate non -golf events (Craft Beer & Music Festival and ESHS Cross
Country Invitational Meet) to be held at The Lakes at EI Segundo, including
establishment of facility rental fees, permission to serve alcohol, and authorize
closure of the golf course and driving range for a period of time.
(Fiscal Impact: To Be Determined)
Mayor Pro Tem Pirsztuk left the dais due to possible conflict of interest.
Meredith Petit, Recreation and Parks Director reported on the Craft Beer & Music
Festival event.
Council Discussion
Kristian Krieger, Mike Bouchard and David Tardif with Huck Street Productions, the
Craft Beer & Music Festival applicants answered Council questions.
MOTION by Mayor Boyles, SECONDED by Council Member Nicol approving the event
at a fee of $12,500.00 and requiring the applicant to submit a detailed event agenda to
the June 5, 2018 City Council meeting for final approval. MOTION PASSED BY A
UNANIMOUS VOICE VOTE. 4/0
Mayor Pro Tem Pirsztuk returned to the dais.
Meredith Petit, Recreation and Parks Director reported on the ESHS Cross Country
Invitational Meet.
Marcos Bolanos, ESHS Cross Country Coach, answered Council questions.
MOTION by Mayor Boyles, SECONDED by Council Member Nicol approving the ESHS
Cross Country Invitational Meet at a fee of $1750.00. MOTION PASSED BY A
UNANIMOUS VOICE VOTE. 5/0
Recessed at 8:30 PM
Reconvened at 8:41 PM
11. Consideration and possible action to waive all City fees supporting the 2018 Main
Street Car Show as requested by EI Segundo Police Officers' Association and
the EI Segundo Chamber of Commerce and allow the operation of a beer garden
on public property during the event.
(Fiscal Impact: approximately $6,150)
Meredith Petit, Recreation and Parks Director, reported on the item.
MINUTES OF THE REGULAR COUNCIL MEETING
MAY 15, 2018
PAGE NO. 6
31
Council Discussion
MOTION by Mayor Boyles, SECONDED by Council Member Nicol approving the 75%
fee waiver according to the City's established Fee Waiver scorecard and approved the
request to operate a beer/wine garden. MOTION PASSED BY A UNANIMOUS VOICE
VOTE. 5/0
Council Member Nicol left the dais due to possible conflict of interest.
12. Consideration and possible action to allow use of city property as a central venue
for the EI Segundo Art Walk and allow the event to operate a beer/wine garden
on public property during the three dates of the 2018 EI Segundo Art Walk.
Agreement No. 5532 with EI Segundo Art Walk ESAW, George Renfro
(Fiscal Impact: None)
Meredith Petit, Recreation and Parks Director, introduced and reported on the item.
George Renfro, EI Segundo Art Walk Chair, spoke regarding the Art Walk and
answered Council questions.
MOTION by Mayor Boyles, SECONDED by Council Member Brann approving the EI
Segundo Art Walk organization the use; of the Fire Department Parking Lot. MOTION
PASSED BY A UNANIMOUS VOICE VOTE. 4/0
MOTION by Mayor Boyles, SECONDED by Council Member Pimentel approving the
request to operate a beer/wine garden on this location for the first Art Walk of the
season. MOTION PASSED BY A UNANIMOUS VOICE VOTE. 4/0
Council requested the Committee/Staff evaluate the location after the first Art
Walk and convey the results to the Council, before approving the site and
beer/garden for the final two dates in July and August. If no Special Meeting is
requested, staff may approve the two the final dates.
Council Member Nicol returned to the dais.
G. REPORTS — CITY MANAGER — Announced Fire Station One's remodel is
complete and will be hosting an Open House on Saturday, May 19 from 10:00
am - 2:00 pm, open to the public and announced -the new Librarian, Melissa -
McCollum will begin work on June 4, 2018.
H. REPORTS — CITY ATTORNEY
13. Consideration and possible action regarding Senate Bill 831 and AB 2939, two
bills currently pending in the Legislature that, if approved, would significantly
amend the scope of the current state law requirements regarding accessory
MINUTES OF THE REGULAR COUNCIL MEETING
MAY 15, 20 ] 8
PAGE NO. 7
32
dwelling units and the Single Family Residential zones, including allowing current
garages to be converted to dwelling units without replacing the existing parking
requirements, deleting lot coverage restrictions regarding structures, allowing
unpermitted and substandard structures to be used as dwelling units, and
deleting the requirements that one of the two units on the property be occupied
by the owner of the property.
(Fiscal Impact: None)
Mark Hensley, City Attorney, introduced and reported on the item.
Council Discussion
Council consensus to receive and the file report regarding Bill 831 and Assembly Bill
2939.
MOTION by Mayor Boyles, SECONDED by Council Member Brann authorizing the
Mayor to send letters to Senator Bob Wieckowski and Assembly Member Phil Ting,
respectively in opposition to the new legislation, Bill 831 and Assembly Bill 2939.
MOTION PASSED BY A UNANIMOUS VOICE VOTE. 5/0
REPORTS — CITY CLERK - None
J. REPORTS — CITY TREASURER — Not Present
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Pimentel — Thanked all for voting and thanked his family for their
patience and support. Thanked all fellow candidates for a well run campaign.
Council Member Nicol — Thanked his family and -friends for their support during the
campaign, thanked all fellow candidates for a well run campaign and invited the
community to the Kiwanis and NRG Beach Clean -Up Event on June 2, 2018 from 9:00
am — 12:00 pm.
Council Member Brann — Congratulated the new Council Members, thanked the
community for voting, thanked all for voting in favor of Measure C and mentioned the
"wrapping" of the DWP tank on Grand Ave.
- Mayor Pro Tem Pirsztuk — Thanked all who interviewed today for the Committee's, --
Commission's and Boards within the City.
Mayor Boyles — Thanked the interviewees and mentioned the interviews will continue to
June 5, 2018 and encouraged all to apply, spoke at the Board of Airport Commissioners,
has a scheduled meeting with Deborah Flint, CEO of Los Angeles World Airports,
mentioned a parking study is underway in conjunction with LAX, attended the South Bay
Promise event at EI Camino College, attended an event prepared by Chevron, planning
MINUTES OF THE REGULAR COUNCIL MEETING
MAY 15, 2018
PAGE NO. 8
33
for a worst case scenario, attended the Founder's Day Tea, attended a Dad's on the
Rise event, attended the Hometown Fair, attended the ED! Gala, attended a
Desalination public meeting and attended Elderfest at the Joceylyn Center.
14. Consideration and possible action regarding the assignments of Council
Members to various intergovernmental agencies, local agencies and
subcommittees.
(Fiscal Impact: None)
MOTION by Council Member Nicol, SECONDED by Mayor Pro Tem Pirsztuk approving
and implementing Council assignments. MOTION PASSED BY A UNANIMOUS VOICE
VOTE. 5/0
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total)
Jack Axelrod, resident, commented on various items of concern.
MEMORIALS — None
CLOSED SESSION — Council returned to Close Session.
ADJOURNMENT of Regular session 10:05 at PM
Tracy Weaver, City Clerk
MINUTES OF THE REGULAR COUNCIL MEETING
MAY 15, 2018
PAGE NO. 9
34
JOINT MEETING OF THE EL SEGUNDO CITY COUNCIL
AND ECONOMIC DEVELOPMENT ADVISORY COUNCIL
May 16th, 2018 Meeting Minutes
CALL TO ORDER
Chair Al Keahi called to order the Joint Meeting of the EI Segundo City Council and
Economic Development Advisory Council at 4:30PM on Wednesday May 16th, 2018 at
CBRE, 2221 Rosecrans Ave, EI Segundo, CA 90245.
ROLL CALL
The following EI Segundo City Council members were present:
• Mayor Drew Boyles
• Mayor Pro Tem Carol Pirsztuk
• Chris Pimentel
• Scot Nicol
The following EI Segundo City Council members were not present:
• Dr. Don Brann
The following EI Segundo City Staff were present:
0 Greg Carpenter, City Manager
Barbara Voss, Economic
Development Manager
■ Tracy Weaver, City Clerk
Joseph Lillio, Director of Finance
Chris Donovan, Chief of Fire
Arecia Yee, Recreation & Parks
• Charles Mallory, Director of IT
• Mark Herbert, Interim Library Director
Sam Lee, Director of Planning &
Building Safety
Bill Whalen, Chief of Police
m Ken Berkman, Director of Public Works
• Juliana Demers, Finance Department
-The following- EI -Segundo -City Staff were -not -present: -
e Meredith Petit, Director of Recreation & Parks
The following Economic Development Advisory Council members were present:
Al• Keahi (Chair)
• Lily Craig
• Robert Gray
• Bob Healey
35
Rob Croxall
• Van Espahbodi
Shar Franklin
• Gary Horwitz
• Richard Lundquist
• Michael Mothner
The following Economic Development Advisory Council members were absent:
• Sandy Jacobs (Vice Chair)
• Alex Abad
® Spencer Bauer
• Lance Ralls
APPROVAL OF MINUTES
Lily Craig motioned to approve the minutes of the April 18th, 2018 meeting. Shar Franklin
seconded, unanimous approval.
Public Communication
• Dr. Antonio Mendez announced the Banner Stationers store at 415 Main St. is closing.
Updates
■ A. Keahi announced the Sepulveda -PCH name change event is scheduled for June 12th.
• A. Keahi stated the Champions of Business event is scheduled for September 12th at
the Lakers Training Facility with Honoree Jeanie Buss.
Presentations
• S. Lee presented on residential and commercial building projects in EI Segundo.
• L. Craig questioned how The Edge shopping center would be rebranded.
• D. Boyles questioned the change in average daily room (ADR) rates with the
additional hotel capacity.
• S. Franklin responded that the ADR has been flat, and offered to work with B.
Voss to gather more information from the STR Report.
• A. Keahi presented on EDAC Activity from 2013 - Present. (received and filed)
• S. Nicol commented on how frequently both the EI Segundo Business website
and the -Hospitality -and Tourism -website -would be updated,
• D. Boyles stated EDAC is the only revenue generating committee in the city.
• Phelps presented a communications plan update.
Unfinished Business
• Discussion of a proposed amendment to EDAC bylaws to include a term of
service moved to the June 20th meeting. — Deferred to June meeting.
36
New Business
• L. Craig presented on staff assistance for economic development.
• L. Craig motioned to approve the recommendation to City Council to consider
hiring a full time staff position for economic development. B. Healey seconded,
unanimous approval.
• G. Carpenter recommended the B. Voss present the recommendation to hire a
full time staff position for economic development to City Council at the June 13th
strategic planning session.
• M. Mothner commented both the EI Segundo Business website and Hospitality &
Tourism website will require constant updates and will be a significant amount of
work.
• A. Keahi reviewed the success criteria for the Art Walk event.
o Suggested the Art Walk work towards becoming self-sustaining in future
years, marketing initiative of the Art Walk event to be handled by Phelps
for consistent branding and messaging, and the finance department to
review budget and pay vendors directly whenever possible.
ADJOURNMENT
The meeting adjourned at 6:43 PM.
Megan Covarrubias
Economic Development Intern
37
EL SEGUNDO CITY COUNCIL MEETING DATE: June 5, 2018
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding approval of an amendment to the Robert Half
International, Inc. (dba Accountemps) agreement number 4810 for temporary staffing in the
Departments of Information Systems, Human Resources, and Finance. (Fiscal Impact
$200,000.00)
RECOMMENDED COUNCIL ACTION:
1. Authorize City Manager to execute an agreement amendment, in a form approved by
the City Attorney, with Accountemps, for additional temporary staffing.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Seventh Amendment to Agreement No. 4810
FISCAL IMPACT: None
Amount Budgeted: $200,000.00
Additional Appropriation: $0
Account Number(s): N/A
STRATEGIC PLAN:
Goal: 5(b) Champion Economic Development and Fiscal Sustainability:
El Segundo approaches its work in a financially disciplined and
responsible way
Objective: 2 The City will maintain a stable, efficient, and transparent financial
environment
ORIGINATED BY: Joseph Lillio, Director of Finance ffl--
APPROVED BY: Greg Carpenter, City Manager /1/Y Ito 6 C
BACKGROUND AND_DISCUSSION:
In February 2015, the City Manager approved a five year on-call agreement for staffing services
with Robert Half/Accountemps to provide staffing services for the City in order to address City-
wide vacancies. It is anticipated an additional amount of $200,000 will be necessary to meet the
operational needs of various departments that have vacancies. Currently, there are a total of
Thirty-one non -sworn vacant positions within various departments that will result in salary and
benefit savings which can be used towards the contract increase. This amendment, if approved,
will bring the contract total to an amount not to exceed $680,000. Because this amendment to the
agreement exceeds $50,000, City Council approval is required.
Is
01
City-wide, Department Heads are currently reassessing departmental operational needs to best
accommodate the changing business needs of the City. The amendment to the Robert Half
contract will allow the City to continue to deliver excellent customer service, continue to fully
service the needs of the residential and business community, while reevaluating the business
model of each department that has vacancies. Some of the operational areas the Robert Half
contract is providing staff services to are Human Resources, Information Services, Finance, and
the Police Department: Human Resources Manager, part-time Human Resources Analyst,
Information Systems Business Analyst, Accounting Technician, a part-time Risk Manager who
is focusing on the worker's comp program, and a part-time Human Resources Analyst for the
Police Department to assist with Police recruitments. The salary savings of the current City-wide
vacant positions are sufficient to cover the seventh amendment. Robert Half/Accountemps has
provided customer service consistent with their agreement terms and conditions.
At this time, staff is requesting City Council approve a seventh amendment to the agreement for
an additional amount of $200,000, in a form approved by the City Attorney, for Robert Half
International, Inc. to provide temporary staffing services to various City departments.
2
39
Agreement No. 4810G
SEVENTH AMENDMENT TO
AGREEMENT NO. 4810 BETWEEN
THE CITY OF EL SEGUNDO AND
ROBERT HALF INTERNATIONAL INC., DOING BUSINESS THROUGH ITS
DIVISIONS OFFICETEAM AND ACCOUNTEMPS
THIS SEVENTH AMENDMENT ("Amendment") is made and entered into this 5th day of June
2018, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation
existing under the laws of California ("CITY"), and ROBERT HALF INTERNATIONAL INC., a
Delaware Corporation, doing business through its divisions OFFICETEAM and ACCOUNTEMPS
("STAFFING FIRM").
1. Pursuant to Section 31 of Agreement No. 4810 ("Agreement"), Section 1 of the Agreement
is amended to read as follows:
"1. CONSIDERATION.
A. As partial consideration, STAFFING FIRM agrees to perform the work
listed in the SCOPE OF SERVICES, below;
B. As additional consideration, STAFFING FIRM and CITY agree to abide by
the terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONTRACTOR an
additional Two -Hundred Thousand Dollars ($200,000.00) for a
CONTRACTOR's services not to exceed a total of Six Hundred -Eighty -
Thousand Dollars ($680,000.00)."
2. The parties also desire to amend the Agreement to delete references to Task Orders. Task
Orders are no longer required to be completed as part of the Agreement.
3. This Amendment may be executed in any number or counterparts, each of which will be an
original, but all of which together constitutes one instrument executed on the same date.
3. Except as modified by this Amendment, all other terms and conditions of Agreement No.
4810 remain the same.
[SIGNATURES ON FOLLOWING PAGE]
.t
Agreement No. 4810G
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year
first hereinabove written.
CITY OF EL SEGUNDO
Greg Carpenter,
City Manager
ATTEST:
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
0a
ACCOUNTEMPS, a division of ROBERT
HALF INTERNATIONAL, INC.
Brandi Britton
District President
Taxpayer ID No. 94-1648752
41
EL SEGUNDO CITY COUNCIL MEETING DATE: June 5, 2018
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding adoption of a Resolution appointing City Council
Mayor, Drew Boyles, City Council Member Chris Pimentel, and Director of Finance, Joseph
Lillio, to serve as board member, alternate board member, and substitute alternate board
member, respectively, on the Independent Cities Risk Management Association (ICRMA)
governing board. (Fiscal Impact: none)
RECOMMENDED COUNCIL ACTION:
1) Adopt attached resolution appointing City Council Mayor, Drew Boyles, City
Council Member Chris Pimentel, and Director of Finance, Joseph Lillio, to serve
as board member, alternate board member, and substitute alternate board member,
respectively; and
2) Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1) Resolution to appoint specific representatives to ICRMA.
FISCAL IMPACT: N/A
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: 5(b) Champion Economic Development and Fiscal Sustainability:
El Segundo approaches its work in a financially disciplined and
responsible way
Objective: 2 The City will maintain a stable, efficient, and transparent financial
environment
ORIGINATED BY: Joseph Lillio, Director of Finance and Human Resources
APPROVED BY: Greg Carpenter, City Manager ed �-'r 6 C _
BACKGROUND AND DISCUSSION:
ICRMA is a not-for-profit Joint Powers Authority directed by a Governing Board consisting of
one representative from each Member City. There are currently eighteen active member
municipalities. The Governing Board directs the activities of the pools, programs and outside
Ono
W
administrators to the advantage of its membership. The Governing Board meets as required to
take action and/or approve recommendations from the Administrative and Claims Committees.
Members are encouraged to participate on the Governing Board, Executive Committee, Claims
Committee, and other committees. All meetings are open to members and the public, as are
public sessions of the Administrative and Claims Committee meetings.
On a day-to-day basis, ICRMA is managed by a professional administrative staff to provide
immediate assistance with risk management, risk transfer, claims, litigation, return -to -work
issues, and education.
In addition, ICRMA contracts with several key providers for its various risk programs and
consulting services. These providers are reviewed by the Governing Board.
The City of El Segundo ("City") is a member city of ICRMA. The City participates in the
following insurance/risk pool programs: general liability, property program, worker's
compensation program, and cyber program.
The bylaws of ICRMA require that the Governing Board shall be comprised of one
representative from each member. In addition to the delegate representative, who may be a
legislative member, an alternate and substitute alternate may be appointed, either of whom may
vote in absence of the delegate representative. If the member chooses to designate an alternate or
substitute alternate, other than a legislative member, the person(s) designated shall hold one of
the following positions, or their equivalent: City Administrator/Manager, Assistant or Deputy
City Administrator/Manager, Assistant to City Manager, City Attorney, Assistant City Attorney,
Financial Officer (Director of Finance), Human Resources Director, or Administrative Services
Director. Also, the resolution should appoint by name, rather than by title, per ICRMA general
counsel.
43
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO APPOINTING A DELEGATE, ALTERNATE, AND
SUBSTITUTE ALTERNATE TO THE GOVERNING BOARD OF THE
INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY
(ICRMA).
WHEREAS, the City of El Segundo ("City") is a member of the Independent
Cities Risk Management Authority ("ICRMA"), a joint powers authority created pursuant
to the provisions of the California Government Code; and
WHEREAS, ICRMA provides a Liability Program, Workers' Compensation
Program, Property Program, and other coverage programs for its members; and
WHEREAS, the Joint Powers Agreement provides that the Governing Board of
the Authority shall be comprised of one representative from each member; and
WHEREAS, the city council of each member may select and change any of its
representatives by filing a resolution with ICRMA; and
WHEREAS, the city council may appoint legislative member(s) or staff
member(s) to serve on the Governing Board; and
WHEREAS staff members shall have one of the following positions, or
equivalent: City Attorney, Assistant City Attorney, Financial Officer, City
Administrator/Manager, Assistant/Deputy City Administrator/Manager, Assistant to City
Manager, Risk Manager, Human Resources Director/Manager, or Administrative
Services Director; and
WHEREAS, City desires to designate its representative(s) to the ICRMA
Governing Board;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of El
Segundo does hereby find, determine and declare as follows:
SECTION 1. That City Council Member and Mayor, Drew Boyles, is hereby
appointed to serve as a delegate on the ICRMA Governing Beard.
SECTION 2. That City Council Member, Chris Pimentel, is hereby appointed as
the alternate, to serve on the ICRMA Governing Board in the absence of the primary
member noted in Section 1 above.
SECTION 3. That Director of Finance, Joseph Lillio, is hereby appointed as the
substitute alternate, to serve on the ICRMA Governing Board in the absence of the
primary member noted in Section 1 above and in the absence of the alternate member
noted in Section 2 above.
SECTION 4. That the individuals designated by this City Council as the City's
delegate, alternate, and substitute alternate to the ICRMA Governing Board are hereby
confirmed and designated as the City's delegates for all purposes of representing the
City's interests and exercising the authority of the City with respect to all matters
delegated to the Governing Board and signing all amendments as are contemplated to be
approved by the Governing Board.
RESOLVED, that a certified copy of this Resolution shall be provided to the
Executive Director of ICRMA.
PASSED, APPROVED, AND ADOPTED this 5th day of June, 2018.
Mayor Drew Boyles, City of El Segundo
ATTEST:
Tracy Weaver, City Clerk, City of El Segundo
45
EL SEGUNDO CITY COUNCIL
MEETING DATE: June 05, 2018
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the acceptance of grant funding from the United States
Department of Homeland Security, Federal Emergency Management Agency, Grants Program
Directorate (DHS) under Fiscal Year 2016 Urban Area Security Initiative Grant Program (UASI)
to pursue an extension to the contract for the Regional Training Group Intelligence Chief and
professional services contract with Counter Risk. (Fiscal Impact: $139,125)
RECOMMENDED COUNCIL ACTION:
1. Authorize the acceptance of $139,125 in grant funds from the UASI 2016 grant program and
allow for Amendments as outlined in subsection 3.12 of the Sub -recipient agreement.
2. Authorize the City Manager to sign the Amendment to the Professional Services Agreement,
in a form approved by the City Attorney, with Michael T. Little dba Counter Risk, Inc.;
3. Authorize an increase of the blanket purchase order by $139,125 to enable the Fire Department
to receive the services provided by Michael T. Little dba Counter Risk, Inc.
4. Authorize and approve additional appropriation to expense account 124-400-3785-6214
5. Alternately, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. UASI 2016 Sub -recipient Agreement.
2. Amendment to the Agreement 5348
FISCAL IMPACT: $139,165
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s): 124-300-3202-3785 (UASI)
124-400-3785-6214 (UASI Professional/Technical)
STRATEGIC PLAN:
Goal: 2 El Segundo is a safe and prepared city
Objective: 1 The City has a proactive approach to risk and crime that is outcome
focused
ORIG-INATED BY: Carol Lynn Anderson, Senior_ Management Analyst C
qA
REVIEWED BY: Christopher Donovan, Fire Chief
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The Urban Areas Security Initiative (UASI) Grant Program of 2016 provides federal grant funds
through the United States Department of Homeland Security, Federal Emergency Management
VA
Agency, Grants Program Directorate (DHS). The State of California, through the Governor's
Office of Emergency Services acts as the "pass-through entity" for sub -award to the City of Los
Angeles for the benefit of the Los Angeles/Long Beach Urban Area cities. Eligible fire
department projects are applied for through the Los Angeles Area Fire Chiefs (LAAFCA) group,
with the goal of funding programs that benefit the region.
On June 6, 2017 the City Council approved awarding a homeland security grant to Michael T.
Little following and RFP which was released on March 1, 2017. This grant was supported by the
Los Angeles Area Fire Chiefs Association (LAAFCA) related to homeland security intelligence.
At this time the City of Los Angeles is allocating additional funds from the 2016 UASI grant cycle
for the continued support for Michael T. Little dba Counter Risk, Inc. to provide consulting
services to integrate with the Regional Training Group and assist with, support, and further develop
the training and response readiness of Los Angeles area fire agencies for incidents of national
significance including, but not limited to: acts of terrorism, natural disasters, public health threats,
cyber -attacks, major crime, and other large-scale incidents that pose a threat to public or first -
responder safety.
The Fire Department recommends the City Council approve the acceptance of grant funding from
the UASI 2016 grant program and allow for Amendments as outlined in subsection 3.12 of the
Sub -recipient agreement. Also, approve the extension to the term of the agreement with Counter
Risk, Inc., beginning January 01, 2018 through September 30, 2019 and approve the increase to
the total amount of the agreement not to exceed $370,125. Staff request that the City Council
authorize the City Manager to sign the Amendment, in a form approved by the City Attorney.
Likewise, the El Segundo Fire Department requests the City Council authorize an increase in the
blanket purchase order to Michael T. Little dba Counter Risk, Inc. not exceed $370,125 for the life
of the agreement.
In accordance with the City Council Policy regarding grant submissions:
1. The grant award is made by the United States Department of Homeland Security, Federal
Emergency Management Agency, Grants Program Directorate (DHS). The grant is
administered by the City of Los Angeles.
2. The total amount being requested is: � 139,125
3. Matching Funds Cost -Share: $139,125
4. Source of Matching Funds Cost Share: UASI 2016 Grant Funds (LA City Council File
No. 16-0777)
5. The grant does not provide up -front funding. Municipalities submit reimbursement
requests to the grant administrator after expenditures are made and processed for payment.
Approved requests are reimbursed by the City of. Los Angeles. Once the contract is
complete, the grant supported Intelligence Officer Consultant position will have no impact
on the El Segundo general fund.
47
SUBAWARD AGREEMENT
Subrecipient: The City of EI Segundo
Title: FY 2016 Urban Area Security Initiative (UASI) Grant Program
City Contract Number
TABLE OF CONTENTS
Section Section Title Pia e
Number Number
I. GENERAL INFORMATION
§1.1 Federal Award Information..................................................................................1
§1.2 Subaward Information and Period of Performance..............................................1
§1.3 Parties and Notice................................................................ ..........................2
§1.4 Authorities............................................................................................................2
II. SUBAWARD TERMS AND CONDITIONS
§2.1 Summary of Requirements.............................................:....................................4
§2.2 City Adminstrative Requirements ................................................ .....................4
§2.3 DHS and CalOES Requirements.........................................................................7
§2.4 Uniform Requirements for Federal Awards........................................................12
III. STANDARD PROVISIONS
§3.1
Independent Party...................................................................:.........................17
§3.2
Construction of Provisions and Title Herein.......................................................17
§3.3
Applicable Law, Interpretation and Enforcement
............:...........,...........:..:::.:...17
§3.4
Integrated Agreement........................................................................................17
§3.5
Excusable Delays..............................................................................................18
§3.6
Breach..............................................................................................
............. 18
§3.7
Prohibition Against Assignment and Delegation
................................................18
§3.8
Indemnification........................................................:......:..:::..........:...................18
§3.9
Subcontractor Assurances.................................................................................19
§3.10
Remedies for Noncompliance............................................................................19
§3.11
Termination............................................................................. .. ..................19
§3.12
Amendments......................................................................................................20
§3.13
Complete Agreement .................. .......:...:..:................................... :..:................. 20
SignaturePage..............................................................................................21
UASI 16 Subaward Agreement i
49
EXHIBITS
Exhibit A DHS Standard Conditions and CalOES Assurances
Exhibit B Financial Management Forms Workbook
Exhibit C Modification Request and Reimbursement Request Forms
Exhibit D CalOES Forms
Exhibit E Technology Standards
UASI 16 Subaward Agreement
50
AGREEMENT NUMBER OF CITY CONTRACTS
BETWEEN
THE CITY OF LOS ANGELES
AND THE CITY OF EL SEGUNDO
THIS SUBAWARD AGREEMENT ("Agreement" or "Contract") is made and
entered into by and between the City of Los Angeles, a municipal corporation (the
"City"), and the City of EI Segundo, a municipal corporation (the "Subrecipient"). In
consideration of the mutual covenants set forth herein and the mutual benefits to be
derived therefrom, the City and Subrecipient (each a "Party" and collectively, the
"Parties") agree as follows:
GENERAL INFORMATION
§1.1 Federal Award Information
The "Federal award" (as such term is defined in the Code of Federal Regulations
("CFR"), 2 CFR §200.38, and used in this Agreement) is the Fiscal Year (FY)
2016 Urban Area Security Initiative Grant Program, FAIN #2016 -DJ -BX -0246,
CFDA #16.738, Federal Award Date August 10, 2016.
The "Federal awarding agency" (as such term is defined in 2 CFR §200.36 and
used in this Agreement) is the United States Department of Homeland Security,
Federal Emergency Management Agency, Grants Program Directorate ("DHS").
The State of California, through its Governor's Office of Emergency Services
("CalOES"), acts as the "pass-through entity" (as such term is defined in 2 CFR
§200.74 and used in this Agreement) for the subaward of the Federal award to
the City for the benefit of the Los Angeles/Long Beach Urban Area ("LA/LBUK)
in the amount of $54,888,000.00.
The City, acting through its Mayor's Office of Public Safety ("Mayor's Office"),
acts as the pass-through entity for this subaward of the Federal award to
Subrecipient.
§1.2 Subaward Information and Period of Performa
Subrecipient hereby accepts the following subaward ("Subaward") of the Federal
award upon the terms and conditions set forth in this Agreement:
Subaward amount:
Subaward Period of Performance ("Term")
Match Requirement:
UASI 16 Subaward Agreement
$139,125.00
September 1, 2016
to May 31, 2019
None
51
§1.3
§1.4
The term of this Agreement shall be the "Term" as set forth in this Section 1.2.
Parties and Notice
The Parties to this Agreement, and their respective representatives who are
authorized to administer this Agreement and to whom formal notices, demands
and communications shall be given are as follows:
Party:
Authorized Representative:
Authorized Department:
Address, Phone, Fax, E-mail
Party:
Authorized Representative:
Authorized Department:
Address, Phone, Fax, E-mail
City of Los Angeles
Jeff Gorell, Deputy Mayor
Mayor's Office of Public Safety
200 N. Spring Street, Room 303
Los Angeles, CA 90012
Phone: (213)978-0687
Email: jeff.gorell@lacity.org
City of EI Segundo
Carol Lynn Anderson, Sr. Management Analyst
El Segundo Fire Department
314 Main Street
EI Segundo, CA 90245
Phone: (310) 524-2278
Email:canderson@elsegundo.org
Formal notices, demands and communications to be given hereunder by either
Party shall be made in writing and may be effected by personal delivery or by
registered or certified mail, postage prepaid, return receipt requested and shall
be deemed communicated as of the date of mailing. If the name of the person
designated to receive the notices, demands or communications or the address of
such person is changed, written notice shall be given, in accordance with this
section, within five (5) business days of said change.
Authorities
The Los Angeles City Council and the City's Mayor have accepted the Federal
award and have authorized the City to execute this Agreement (C.F. #16-0777
Subrecipient warrants that it -has obtained written -authorization from -its city
council, governing board, or authorized body to execute this Agreement and
accept and use the Subaward. Subrecipient further warrants that such written
authorization specifies that Subrecipient and the city council, governing board or
authorized body agree:
a. To provide all matching funds required under the Subaward and that any
cash match will be appropriated as required.
UASI 16 Subaward Agreement 2
52
b. That any liability arising out of the performance of this Agreement shall be
the responsibility of Subrecipient and the city council, governing board or
authorized body.
C. That Subaward funds shall not be used to supplant expenditures
controlled by the city council, governing board or authorized body.
d. That the official executing this Agreement is, in fact, authorized to do so.
Subrecipient shall maintain this proof of authority on file and make it readily
available upon demand.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
UASI 16 Subaward Agreement 3
53
II. SUBAWARD TERMS AND CONDITIONS
§2.1 Summary of Requirements
By executing this Agreement, Subrecipient hereby agrees that it shall comply
with all terms and conditions set forth in this Agreement, which includes all
guidance, regulations and requirements (collectively, "Requirements") of the
Federal awarding agency and CalOES that are applicable to a recipient and/or
subrecipient of a Federal award or grant. Such Requirements are set forth in the
following documents and incorporated herein by this reference: (1) Department
of Homeland Security FY 2016 Homeland Security Grant Program Notice of
Funding Opportunity ("DHS NOFO"), (2) FY 2016 DHS Standard Terms and
Conditions ("DHS Standard Conditions"), (3) FEMA Information Bulletins ("IB"),
(4) CalOES 2016 Homeland Security Grant Program California Supplement to
the Federal Notice of Funding Opportunity ("CalOES Supplement"), (5) CalOES
2016 Standard Assurances for All CalOES Federal Grant Programs ("CalOES
Assurances"), (6) CalOES Grant Management Memos ("GMM"), and (6) the cost
principles, uniform administrative requirements and audit requirements for federal
grant programs as housed in Title 2, Part 200 of the Code of Federal Regulations
("CFR") and in updates issued by the Office of Management and Budget ("OMB")
on http:///www.whitehouse.goy/ombl.
Subrecipient hereby certifies that it has the legal authority to execute this
Agreement, accept the Subaward given through this Agreement, and has the
institutional, managerial and financial capability to ensure proper planning,
management and completion of its projects being funded by the Subaward.
Subrecipient hereby acknowledges that it is responsible for reviewing and
adhering to all Requirements referenced above. For reference and without
limitations, certain of the Requirements are set forth in more detail in the sections
below.
§2.2 City Administrative Requirements
A. Subrecipient acknowledges and agrees that the City is acting as a "pass-
through entity" (as such term is defined in 2 CFR §200.74 and used in this
Agreement) for this Subaward and that the City shall have the rights and
obligations relating to this Subaward and its administration as set forth in
this Agreement and in 2 CFR Part 200.
B. Subrecipient and the City have previously completed a mutually approved
Financial Management Forms Workbook which was approved by CalOES
prior to the execution of this Agreement (the "Workbook") and which is
attached hereto as Exhibit B. The Workbook contains detailed listings of
items and projects and the amount of Subaward funds allocated for such
items and projects. Subrecipient shall use the Subaward funds strictly in
accordance with the Workbook, and any expenditures not so made shall
be deemed disallowed under this Subaward.
UASI 16 Subaward Agreement 4
54
The City shall provide Subrecipient with an electronic Workbook of
Subrecipient's projects. Any request by Subrecipient to modify the
Workbook must be made in writing and accompanied by a completed
Modification Request Form, attached hereto as Exhibit C, and a revised
Workbook showing such modification and containing all supporting
documentation as required. Workbook modification requests must be
submitted to the City no often than once a month and prior to deadlines
set by the City. Requests submitted after any such deadline will be
returned to Subrecipient and will not be accepted until the following
submission period. The City will notify Subrecipient in writing if Workbook
modification requests are inaccurate and/or incomplete. Inaccurate and/or
incomplete requests shall be returned to the Subrecipient for revision and
shall be accepted by the City when such requests are accurate and
complete. Subrecipient shall not expend any funds on modified Workbook
items until such modification is approved by the City and CalOES.
C. Subrecipient previously submitted to the City a Project Application in
connection with the Subaward, which included a Project Timeline ("Project
Timeline") setting forth details regarding the milestone and completion
dates for Subrecipient projects funded under the Subaward. Subrecipient
shall manage its Subaward funded projects in accordance with the Project
Timeline and provide, in a timely manner, any plans and reports requested
by the City regarding the status of such projects. In the event a Workbook
modification request requires a modification to the Project Timeline,
Subrecipient shall update the Project Timeline accordingly and submit it
along with its Workbook modification request for approval. Failure to meet
any milestones or deadlines as set forth in Subrecipient's Project Timeline
may result in the City reducing Subaward funds allocated to the
Subrecipient.
D. Subrecipient shall complete and deliver to the City all forms required by
CalOES in connection with the implementation of Subrecipient's projects
under the Subaward. Such forms, which are collectively attached hereto
as Exhibit D, include: (1) an aviation equipment request form, (2) a
watercraft equipment request form, (3) an Emergency Operations Center
request form, (4) an Environmental and Historical Preservation ("EHP")
request form, and (5) a sole source procurement request form.
Subrecipient acknowledges -that all such -forms -must be completed,
delivered and approved by the City and CalOES prior to the purchase of
said equipment, implementation of the project, or the completion of a sole
source procurement, as the case may be. Approval of such requests and
forms shall be made by the City and CalOES in their respective sole
discretion. Failure to gain approval of such completed requests and forms
by the City and CalOES may disallow any costs incurred by Subrecipient
under this Subaward in connection with such equipment, project or
procurement.
UASI 16 Subaward Agreement 5
55
E. Subrecipient agrees that any equipment, product, service or activity
funded with this Subaward shall comply with any and all technological
and/or interoperability specifications and standards as may be approved
by the LA/LBUA region, and any such equipment, product, service or
activity not so compliant shall be not eligible for funding by this Subaward.
A list of technological standards currently approved by the LA/LBUA
region is attached as Exhibit E. Subrecipient shall further ensure that it
retains from its contractors, subcontractors, and vendors all rights related
to inventions, copyrightable materials, and data for which the Federal
awarding agency and CalOES has rights to, as more fully set forth in 2
CFR §315 Agreement and Section 2.3.P. of this Agreement.
F. Any "equipment" (as such term is defined in 2 CFR §200.33 and used in
this Agreement) acquired or obtained with Subaward funds: (1) Shall be
made available pursuant to applicable terms of the California Disaster and
Civil Defense Master Mutual Aid Agreement in consultation with
representatives of the various fire, emergency medical, hazardous
materials response services, and law enforcement agencies within the
jurisdiction of the LA/LBUA, and deployed with personnel trained in the
use of such equipment in a manner consistent with the California Law
Enforcement Mutual Aid Plan or the California Fire Services and Rescue
Mutual Aid Plan; (2) Shall be consistent with needs as identified in the
State Homeland Security Strategy and will be deployed in conformance
with that Strategy; and (3) Shall have an LA/LBUA identification decal
affixed to it, and, when practical, shall be affixed where it is readily visible
and prominently marked as follows: "Purchased with funds provided by
the U.S. Department of Homeland Security."
Subrecipient shall take a physical inventory of all equipment acquired or
obtained with Subaward funds and reconcile the results with equipment
records at least once every year.
G. This Subaward is not a "fixed amount award" as such term is defined in 2
CFR §200.45. Subrecipient agrees that disbursment of this Subaward to
Subrecipient shall be made on a reimbursement method. In the event
Subrecipient requests advance payment of Subaward funds, Subrecipient
shall comply with, and provide evidence to the City of compliance with, the
criteria and -obligations related to -the use of advance payments as set- -
forth in 2 CFR §200.305 as well as satisfying any other City and CalOES
requirements for advance payments.
In requesting reimbursement from Subaward funds, Subrecipient shall
prepare, maintain and provide to the City a completed Reimbursement
Request Form (attached hereto as Exhibit C) along with invoices,
purchase orders, proof of delivery, proof of payment and payroll records,
timesheets, receipts and any other supporting documentation necessary
UASI 16 Subaward Agreement 6
56
to fully and accurately describe the expenditure of funds for which
reimbursement from the Subaward is requested (collectively, the
"Reimbursement Request"). All such supporting documentation for the
Reimbursement Request shall satisfy applicable Federal, State and City
audit and review standards and requirements. Such documentation shall
be prepared at the sole expense and responsibility of Subrecipient, and
the City and the Subaward will not reimburse the Subrecipient for any
costs incurred for such preparation. The City may request, in writing,
changes to the content and format of such documentation at any time, and
the City reserves the right to request additional supporting documentation
to substantiate costs incurred at any time. The City will notify Subrecipient
in writing if a Reimbursement Request is inaccurate and/or incomplete.
Inaccurate and/or incomplete Reimbursement Requests shall be returned
to Subrecipient for revision and shall be accepted by the City when
Reimbursement Requests are accurate and complete.
Reimbursment Requests must be submitted to the City on a monthly
basis. The City shall forward a Reimbursement Request to CalOES for
payment within thirty (30) days of receipt of such Reimbursement
Request, provided such request is deemed accurate and complete. The
City shall forward reimbursement payment on a Reimbursement Request
to Subrecipient within thirty (30) days of receipt of such reimbursement
payment from CalOES to the City.
Final Reimbursement Requests for this Subaward must be received by the
City no later than one hundred twenty (120) days prior to the end of the
Term to allow the City sufficient time to complete close-out activities for
this Subaward (the "Reimbursement Deadline"). Any Reimbursement
Request submitted after the Reimbursement Deadline shall be rejected
unless, prior to the the submission of such request, the Mayor's Office, in
its sole discretion, has approved in writing the submission of such request
after the Reimbursement Deadline. After the Reimbursement Deadline,
any unexpended Subaward funds may be re -directed to other needs
across the LA/LBUA region. The City will notify Subrecipient, in writing,
when unexpended Subaward funds may be re -directed.
H. Subrecipient acknowledges that the City makes no commitment to
disburse Subaward funds beyond the terms set forth herein and that
funding for all periods during the Subaward Term is subject to the
continuing availability to the City of federal funds for this Subaward from
CalOES and the Federal awarding agency. This Agreement may be
terminated immediately upon written notice to Subrecipient of such loss or
reduction of Subaward funds.
UASI 16 Subaward Agreement 7
57
§2.3 DHS and CalOES Requirements
Subrecipient shall comply with all Requirements promulgated by DHS (which is
the Federal awarding agency for this Subaward) and CalOES which are
applicable to this particular Subaward. These include, without limitation, (1) the
Requirements for recipients and subrecipients set forth in the DHS NOFO and
the DHS Standard Conditions, and (2) the Requirements for "Applicant" and
subrecipients set forth in the CalOES Supplement and the CalOES Assurances.
For reference, the DHS Standard Conditions and the CalOES Assurances are
both attached hereto as Exhibit A and incorporated herein. Some of these DHS
and CalOES Requirements are set forth below in this Section 2.3.
A. Subrecipient will not use Subaward funds to supplant (replace) funds that
have been budgeted for the same purpose through non-federal sources.
Upon request by the City, CalOES and/or the Federal awarding agency,
Subrecipient shall be required to demonstrate and document that a
reduction in non -Federal resources occurred for reasons other than the
receipt or expected receipt of Subaward funds. Subrecipient shall not
charge any costs allocable under this Subaward to any other Federal
award to overcome fund deficiencies, to avoid restrictions imposed by
Federal statutues, regulations, or terms and conditions of Federal awards,
or for other reasons. Subrecipient shall not be delinquent in the
repayment of any Federal debt. Subrecipient must request instruction
from the City and CalOES for proper disposition of any original or
replacement equipment acquired with Subaward funds.
B. Subrecipient shall comply with the requirement of 31 U.S.C. Section 3729-
3733, which sets forth that no subgrantee, recipient or subrecipient of
federal funds or payments shall submit a false claim for payment,
reimbursement or advance. Subrecipient agrees to be subject to the
administrative remedies as found in 38 U.S.C. Section 3801-3812 for
violations of this requirement.
C. Subrecipient shall comply with the provisions of DHS Specific
Acknowledgements and Assurances section set forth in the DHS Standard
Conditions and the Reporting Accusations and Findings of Discrimination
section of the CalOES Assurances.
D. Subrecipient shall comply with the provisions of the Lobbying and Political
Activities section set forth in the CalOES Assurances. In connection
thereto, Subrecipient hereby certifies that:
a. No Federal appropriated funds have been paid or will be paid, by or on
behalf of Subrecipient, to any person for influencing or attempting to
influence an officer or employee of an agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of
UASI 16 Subaward Agreement 8
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Congress in connection with the awarding of any Federal contract, the
making of any Federal grant, the making of any Federal loan, the
entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal
contract, grant, loan or cooperative agreement.
b. If any funds other than Federal appropriated funds have been paid or
will be paid to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, an officer
or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative
agreement, Subrecipient shall complete and submit Standard
Form -LLL "Disclosure Form to Report Lobbying" in accordance with its
instructions.
c. Subrecipient shall require that the language of this certification be
included in the award documents for all subawards at all tiers
(including subcontracts, subgrants, and contracts under grants, loans,
and cooperative agreements) and that all subrecipients shall certify
and disclose accordingly.
E. As required by Executive Orders (EO) 12549 and 12689, and 2 CFR
§200.212 and codified in 2 CFR Part 180, Subrecipient shall provide
protection against waste, fraud and abuse by debarring or suspending
those persons deemed irresponsible in their dealings with the Federal
government. Subrecipient hereby certifies that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from covered transactions
by any Federal department or agency;
b. Have not within a three-year period preceding this Agreement been
convicted of or had a civil judgment rendered against them for
commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State, or local)
transaction or contract under a public transaction; violation of Federal
or State antitrust statutes or commission of embezzlement, theft,
forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged
by_a_gomernmental entity (Fe_deraI,_State,_or__local) with_com_misslon of--
any
f_any of the offenses enumerated in paragraph 2.3.G.c. above; and
d. Have not within a three-year period preceding this Agreement had one
or more public transactions (Federal, State, or local) terminated for
cause or default.
F. Subrecipient shall comply with the Drug -Free Workplace Act of 1988 (41
U.S.C. §701 et seq.) which is adopted at 2 CFR Part 3001. In connection
thereto, Subrecipient hereby certifies that it will or will continue to provide
UASI 16 Subaward Agreement 9
59
a drug-free workplace and a drug-free awareness program as outlined in
such Act.
G. Subrecipient shall comply with all Federal statutes relating to non-
discrimination, including, without limitation, those statutes and provisions
set forth in the Non -Discrimination and Equal Employment Opportunity
section of the CalOES Assurances.
Subrecipient hereby certifies that it will comply with the Americans with
Disabilities Act, 42 USC §12101 et seq., and its implementing regulations
(ADA), the Americans with Disabilities Act Amendments Act of 2008
(ADAAA), Pub. L. 110-325 and all subsequent amendments, Section 504
of the Rehabilitation Act of 1973 (Rehab. Act), as amended, 29 USC 794
and 24 CFR Parts 8 and 9, the Uniform Federal Accessibility Standards
(UFAS), 24 CFR, Part 40, and the Fair Housing Act, 42 U.S.C. 3601, et
seq.; 24 CFR Parts 100, 103, and 104 (FHA) and all implementing
regulations. Subrecipient will provide reasonable accommodations to
allow qualified individuals with disabilities to have access to and to
participate in its programs, services and activities in accordance with the
provisions of the ADA, the ADAAA, the Rehab Act, the UFAS and the FHA
and all subsequent amendments. Subrecipient will not discriminate
against persons with disabilities or against persons due to their
relationship to or association with a person with a disability. Any contract
entered into by Subrecipient (or any subcontract thereof), relating to this
Agreement, to the extent allowed hereunder, shall be subject to the
provisions of this paragraph.
H. Subrecipient shall comply with the provisions set forth in the
Environmental Standards section of the CalOES Assurances.
Subrecipient shall comply with the provisions set forth in the Reporting -
Accountability section of the CalOES Assurances, which relate to
compliance with the Federal Funding Accountability and Transparency Act
and statutory requirements for whistleblower protections.
J. Subrecipient shall comply with the provisions set forth in the Human
Trafficking section of the CalOES Assurances, which relate to compliance
with the Trafficking Victims Protection Act (TVPA) of 2000.
K. Subrecipient shall comply with the provisions set forth in the Labor
Standards section and Worker's Compensation section of the CalOES
Assurances, which relate to compliance with various Federal statutes
regarding labor standards and State worker's compensation requirements.
L. Subrecipient shall comply with the provisions set forth in the Property -
Related section of the CalOES Assurances and the provisions applicable
UASI 16 Subaward Agreement 10
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to construction projects as set forth in the Certfications Applicable to
Federally -Funded Construction Projects section of the CaIOEs
Assurances.
M. Subrecipient acknowledges the applicability of the Freedom of Information
Act and the California Public Records Act to certain information as more
fully set forth in the Freedom of Information Act section of the CalOES
Assurances.
N. Subrecipient shall comply with the provisions set forth in the Best
Practices for Collection and Use of Personally Identifiable Information (Pll)
section of the CalOES Assurances.
O. Subrecipient shall comply with the provisions set forth in the
Acknowledgement of Federal Funding from DHS and Use of DHS Seal,
Logo and Flags section of the CalOES Assurances, which relate to
requirements for acknowledging the use of federal funds and obtaining
approval for use of various DHS seals and logos.
P. Subrecipient shall affix applicable copyright notices as required under the
Copyright section of the CalOES Assurances and shall comply with and
be subject to the provisions set forth in the Patents and Intellectual
Property Rights section of the DHS Standard Conditions and the CalOES
Assurances.
Q. If the total value of Subrecipient's currently active grants, cooperative
agreements, and procurement contracts from all Federal assistance office
exceeds $10,000,000 for any period of time during the period of
performance of this Subaward, Subrecipient shall comply with the
provisions set forth in the Reporting of Matters Related to Recipient
Integrity and Performance section of the DHS Standard Conditions and
the CalOES Assurances.
R. Subrecipient shall comply with the SAFECOM Guidance for Emergency
Communication Grants when using Subaward funds in connection with
emergency communication equipment, including provisions on technical
standards that ensure and enhance interoperable communications.
S. Subrecipient shall establish safeguards to prohibit employees from using
their positions for a purpose that constitutes, or presents the appearance
of personal or organizational conflict of interest or personal gain.
Subrecipient shall comply with all Federal and State conflict of interest
laws and regulations.
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T. Subrecipient shall comply with California Vehicle Code sections 23123
and 23123.5, and the provisions set forth in the Use of Cellular Device
While Driving is Prohibited section of the CalOES Assurances.
U. Subrecipient must ensure that any project activities carried on outside the
United States are coordinated as necessary with appropriate government
authorities and that appropriate licenses, permits, or approvals are
obtained.
V. Subrecipient shall comply with the provisions set forth in the following
sections of the DHS Standard Conditions and the CalOES Assurances; (1)
Energy Policy and Conservation Act, (2) Hotel and Motel Fire Safety Act of
1990, (3) Terrorist Financing, (4) USA Patriot Act of 2001, (5) Fly America
Act of 1974, and (6) Whistleblower Protections and Whistleblower
Protection Act.
§2.4 Uniform Requirements for Federal Awards
Subrecipient acknowledges that this Subaward is a "Federal award" as such term
is defined in 2 CFR §200.38 and that Subrecipient's use of this Subaward is
subject to the uniform administrative requirements, cost principles, and audit
requirements for Federal awards which are codified in 2 CFR Part 200 (the
"Uniform Requirements"). Subrecipient agrees that it is considered a "non -
Federal entity" and a "subrecipient" as such terms are defined in 2 CFR §§200.69
and 200.93, respectively. Thus, Subrecipient hereby agrees to comply with, and
be subject to, all provisions, regulations and requirements applicable to a
"sub recipient" and a "non -Federal entity" as set forth in the Uniform
Requirements. Further, Subrecipient agrees that the City and CalOES are each
a "pass-through entity" as such term is defined in 2 CFR §200.74 and that each
of them shall have the rights and remedies of a "pass-through entity" in relation to
this Subaward and Subrecipient as set forth in the Uniform Requirements.
Without limitation, some of these Uniform Requirements are set forth below in
this Section 2.4.
A. Subrecipient shall disclose to the City any potential conflict of interest in
connection to this Subaward and its use in accordance with 2 CFR
§200.112.
B. Subrecipient shall comply with the mandatory disclosure requirements for
violations of Federal criminal law involving fraud, bribery, or gratutity as
set forth in 2 CFR §200.113.
C. Subrecipient acknowledges that the City may impose additional specific
conditions to this Subaward in accordance with 2 CFR §200.207, and
Subrecipient shall comply with such conditions. Subrecipient shall also
submit any annual certifications and representations deemed required by
the City in accordance with 2 CFR §200.208.
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D. Financial Management and Internal Controls
Subrecipient shall comply with the requirements for a non -Federal entity
regarding financial management and the establishment of a financial
management system, all as more fully set forth in 2 CFR §200.302.
Further, Subrecipient shall comply with the requirements set forth in 2
CFR §200.303, which relate to certain obligations required of Subrecipient
to maintain internal controls over the use of this Subaward.
E. In the event this Subaward requires cost sharing or matching of funds
from Subrecipient, Subrecipient shall comply with the cost sharing and
matching requirements set forth in 2 CFR §200.306.
F. Subrecipient shall comply with the requirements relating to program
income as more fully set forth in 2 CFR §200.307.
G. Property Standards
When property (real, tangible or intangible) is, in whole or in part,
improved, developed, purchased or otherwise acquired with Subaward
funds, Subrecipient shall comply with the regulations set forth in 2 CFR
§§200.310 through 200.316 ("Property Regulations"). These Property
Regulations include, without limitation, provisions related to the following:
1. Requirements for insurance coverage for real property and
equipment.
2. Requirements for title, use, disposition and transfer of title of "real
property" (as defined in 2 CFR §200.85).
3. Regulations involving Federally -owned and exempt property.
4. Requirements for title, use, management (including recordkeeping,
inventory, control systems and maintenance procedures), and
disposition of "equipment" (as defined in 2 CFR §200.33).
5. Requirements for title, use and disposition of "supplies" (as defined
in 2 CFR §200.94).
6. Requirements for title, rights, use and disposition of "intangible
property" (as defined in 2 CFR §200.59). Such requirements
include, without limitation, (a) a reservation of rights by the Federal
awarding agency to a royalty -free, non-exclusive and irrevocable
-right to use certain copyrighted -work or -work -subject -to -copyright,
(b) the rights of the Federal government to data produced under the
Subaward, (c) the applicability of the Freedom of Information Act to
certain research data produced or acquired under the Subaward,
and (d) Subrecipient's compliance with applicable regulations
governing patents and inventions, including government wide
regulations codified at 37 CFR Part 401.
Subrecipient agrees that it shall hold in trust all real property, equipment
and intangible property acquired, developed or improved with Subaward
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funds in accordance with the provisions set forth in 2 CFR §200.316.
H. Procurement and Contracting Regulations
When procuring and/or contracting for property and/or services that are to
be paid or reimbursed by any amount of Subaward funds, Subrecipient
shall comply with all regulations applying to "non -Federal entities" as set
forth in 2 CFR §§200.318 through 200.326 (the "Procurement
Regulations"). These Procurement Regulations include, without limitation,
provisions requiring the following:
1. Documentation and use of procurement procedures in compliance
with Procurement Regulations.
2. Contracting oversight and maintenance of written standards of
conduct covering conflicts of interest.
3. Compliance with federal standards regarding procurement and
award of contracts, competition, and procurement methods.
4. Affirmative steps required to encourage contracting with small and
minority businesses, women's business enterprises, and labor
surplus area firms.
5. Compliance with Section 6002 of the Solid Waste Disposal Act in
the procurement of recovered materials.
6. Requirement to perform a cost or price analysis in connection with
procurements.
7. Bonding requirements.
8. Requirement to make procurement documentation available for
review by the City, CalOES and the Federal awarding agency.
In addition, Subrecipent must include in all of its contracts paid or
reimbursed in whole or in part with Subaward funds the provisions set
forth in Appendix II to 2 CFR Part 200 (Contract Provisions for non -
Federal Entity Contracts under Federal Awards) as required by 2 CFR
§200.326.
Financial and Performance Monitoring and Reporting
Subrecipient shall comply with the monitoring requirements for a non -
Federal entity as set forth in 2 CFR §200.328, which requires the
Subrecipient to oversee the operations of its activities supported by the
Grant and monitor such activities to assure compliance with applicable
Federal requirements and performance expectations are being achieved.
Further, Subrecipient shall comply with the financial and performance
reporting requirements for a non -Federal entity as set forth in 2 CFR
§§200.327 to 200.329 and any other reporting requirements that may be
promulgated by the Federal awarding agency, CalOES or the City in
accordance with such regulations. Such reporting requirements include,
UASI 16 Subaward Agreement 14
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without limitation, the provision of any information required for the
assessment or evaluation of any activities funded by the Subaward and
the reporting of information related to real property in which the Federal
government retains an interest.
Subrecipient acknowledges that the City, as a "pass-through entity," may
make various findings, determinations, evaluations and reports regarding
Subrecipient and its use of Subaward funds, as set forth in 2 CFR
§§200.330 to 200.332. In accordance with such regulations, Subrecipient
shall comply with, and timely grant to the City and its auditors, any
monitoring requests, requests for on-site access to facilities, equipment
and personnel, and requests for any other information as may be
authorized under such regulations. Subrecipient shall also timely grant to
the City and its auditors access to Subrecipient's records and financial
statements as required under 2 CFR §200.331(a)(5). In addition,
Subrecipient shall comply with any conditions that may be placed upon
Subrecipient as part of the City's risk evaluation of Subrecipient under 2
CFR §200.331(b).
S Record Retention and Access
Subrecipient shall comply with all records retention, maintenance, storage,
transmission, and collection requirements applicable to a non -Federal
entity as set forth in 2 CFR §§200.333 to 200.335. Such regulations
require, without limitation, that Subrecipient retain financial records,
supporting documents, statistical records, and all other records of
Subrecipient that are related and/or pertinent to Subrecipient's use of
Subaward funds in a manner and for a duration of time as prescribed in
such regulations and that Subrecipient collect, transmit and store
Subaward-related information in a manner as set forth in 2 CFR §200.335.
In accordance with the provisions set forth in 2 CFR §200.336,
Subrecipient hereby grants the Federal awarding agency, the Inspectors
General, the Comptroller General of the United States, CalOES, and the
City, or any of their authorized representatives, the right of access to any
documents, papers, or other records of Subrecipient which are pertinent to
the Subaward, in order to make audits, examinations, excerpts, and
transcripts. This right also includes timely and reasonable access to
Subrecipient's personnel for the purpose of interview and discussion
related -to such documents. These access rights -shall-not be -limited to ---
any required record retention period but last as long as the records are
retained, and access shall not otherwise be limited unless as specifically
permitted under 2 CFR §§200.336 to 200.337.
Subrecipient shall require any of its subrecipients, contractors,
successors, transferees and assignees to acknowledge and agree to
comply with the provisions of this Section.
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K. Cost Principles
Subrecipient shall comply with the cost principles for federal awards as set
forth in 2 CFR Part 200 Subpart E ("Cost Principles"). Subrecipient
acknowledges and agrees that any costs incurred by Subrecipient may
only be charged to or reimbursed by Subaward funds if it is incurred in
compliance with all Requirements for the Subaward and is also deemed
allowable and allocable under the Subaward in accordance with the
provisions set forth in the Cost Principles.
L. Audit Requirements
By virtue of using Subaward funds, Subrecipient acknowledges and
agrees that it is subject to the provisions set forth in 2 CFR Part 200
Subpart F ("Audit Requirements"). Subrecipient shall comply with all
provisions applicable to a non -Federal entity and an "auditee" (as defined
in 2 CFR §200.6) as set forth in such Audit Requirements, including the
requirement to conduct a single audit if applicable.
M. Closeout and Post Closeout
Subrecipient shall comply with the obligations applicable to a non -Federal
entity as it pertains to the closeout of this Subaward as set forth in 2 CFR
§200.343. Subrecipient acknowledges and agrees that it shall continue to
comply with the post closeout obligations set forth in 2 CFR §200.344 after
closeout of the Subaward and expiration of the Term of this Agreement.
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UASI 16 Subaward Agreement 16
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III. STANDARD PROVISIONS
§3.1 Independent Party
Subrecipient is acting hereunder as an independent party, and not as an agent or
employee of the City. No employee of Subrecipient is, or shall be, an employee
of the City by virtue of this Agreement, and Subrecipient shall so inform each
employee organization and each employee who is hired or retained under this
Agreement. Subrecipient shall not represent or otherwise hold out itself or any of
its directors, officers, partners, employees, or agents to be an agent or employee
of the City by virtue of this Agreement.
§3.2 Construction of Provisions and Titles Herein
All titles, subtitles, or headings in this Agreement have been inserted for
convenience and shall not be deemed to affect the meaning or construction of
any of the terms or provisions hereof. The language of this Agreement shall be
construed according to its fair meaning and not strictly for or against either party.
The word "Subrecipient" herein and in any amendments hereto includes the party
or parties identified in this Agreement. The singular shall include the plural. If
there is more than one Subrecipient as identified herein, unless expressly stated
otherwise, their obligations and liabilities hereunder shall be joint and several.
Use of the feminine, masculine, or neuter genders shall be deemed to include the
genders not used.
§3.3 Applicable Law. Interpretation and Enforcement
Each party's performance hereunder shall comply with all applicable laws of the
United States of America, the State of California, the County and City of Los
Angeles, including but not limited to, laws regarding health and safety, labor and
employment, wage and hours and licensing laws which affect employees. This
Agreement shall be enforced and interpreted under the laws of the State of
California without regard to conflict of law principles. Subrecipient shall comply
with new, amended, or revised laws, regulations, and/or procedures that apply to
the performance of this Agreement.
In any action arising out of this Agreement, Subrecipient consents to personal
jurisdiction, and agrees to bring all such actions, exclusively in state and federal
courts located in Los Angeles County, California.
If any part, termor provision of this Agreement shall be held void, illegal,
unenforceable, or in conflict with any law of a federal, state or local government
having jurisdiction over this Agreement, the validity of the remaining parts, terms
or provisions of this Agreement shall not be affected thereby.
§3.4 Integrated Agreement
This Agreement sets forth all of the rights and duties of the parties with respect to
the subject matter hereof, and replaces any and all previous agreements or
understandings, whether written or oral, relating thereto. This Agreement may be
amended only as provided for herein.
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§3.5 Excusable Dela
In the event that performance on the part of any party hereto shall be delayed or
suspended as a result of circumstances beyond the reasonable control and
without the fault and negligence of said party, none of the parties shall incur any
liability to the other parties as a result of such delay or suspension.
Circumstances deemed to be beyond the control of the parties hereunder shall
include, but not be limited to, acts of God or of the public enemy; insurrection;
acts of the Federal Government or any unit of State or Local Government in
either sovereign or contractual capacity; fires; floods; epidemics; quarantine
restrictions; strikes, freight embargoes or delays in transportation; to the extent
that they are not caused by the party's willful or negligent acts or omissions and
to the extent that they are beyond the party's reasonable control.
§3.6 Breach
Except for excusable delays as described in §3.5 herein, if any party fails to
perform, in whole or in part, any promise, covenant, or agreement set forth
herein, or should any representation made by it be untrue, any aggrieved party
may avail itself of all rights and remedies, at law or equity, in the courts of law.
Said rights and remedies are cumulative of those provided for herein except that
in no event shall any party recover more than once, suffer a penalty or forfeiture,
or be unjustly compensated.
§3.7 Prohibition Against Assignment or Delegation
Subrecipient may not, unless it has first obtained the written permission of the
City:
A. Assign or otherwise alienate any of its rights hereunder, including the right
to payment, or
B. Delegate, subcontract, or otherwise transfer any of its duties hereunder.
§3.8 Indemnification
Each of the parties to this Agreement is a public entity. In contemplation of the
provisions of Section 895.2 of the Government Code of the State of California
imposing certain tort liability jointly upon public entities, solely by reason of such
entities being parties to an Agreement as defined by Section 895 of said Code,
the parties hereto, as between themselves, pursuant to the authorization
contained in Sections 895.4 and 895.6 of said Code, will each assume the full
liability imposed upon_it or upon any of its officers, agents, or employees by law,
for injury caused by a negligent or wrongful act or omission occurring in the
performance of this Agreement, to the same extent that such liability would be
imposed in the absence of Section 895.2 of said Code. To achieve the above -
stated purpose, each party indemnifies and holds harmless the other party solely
by virtue of said Section 895.2. The provision of Section 2778 of the California
Civil Code is made a part hereto as if fully set forth herein. Subrecipient certifies
that it has adequate self insured retention of funds to meet any obligation arising
from this Agreement.
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§3.9
A. Pursuant to Government Code Sections 895.4 and 895.6, the parties shall
each assume the full liability imposed upon it, or any of its officers, agents
or employees, by law for injury caused by any negligent or wrongful act or
omission occurring in the performance of this Agreement.
B. Each party indemnifies and holds harmless the other party for any loss,
costs, or expenses that may be imposed upon such other party by virtue
of Government Code section 895.2, which imposes joint civil liability upon
public entities solely by reason of such entities being parties to an
agreement, as defined by Government Code section 895.
C. In the event of third -party loss caused by negligence, wrongful act or
omission by both Parties, each party shall bear financial responsibility in
proportion to its percentage of fault as may be mutually agreed or judicially
determined. The provisions of Civil Code Section 2778 regarding
interpretation of indemnity agreements are hereby incorporated
Subcontractor Assurances
Subrecipient shall contractually obligate all of its contractors, subcontractors and
vendors funded by Subaward funds as may be required to ensure that
Subrecipient can comply with all of the Requirements and other provisions of this
Agreement.
§3.10 Remedies for Noncompliance
Subrecipient acknowledges and agrees that, in the event Subrecipient fails to
comply with the terms and conditions of this Agreement or with any
Requirements referenced in Section 2.1 above, the Federal awarding agency,
CalOES or the City shall have the right to take one or more of the actions set
forth in 2 CFR §200.338. Such actions may include, without limitation, the
withholding of cash payments, suspension and/or termination of the Subaward,
and the disallowing of certain costs incurred under the Subaward. Any costs
incurred by Subrecipient during a suspension or after termination of the
Subaward shall not be considered allowable under the Subaward unless allowed
under 2 CFR §200.342. Subrecipient shall be liable to the Federal awarding
agency, CalOES and the City for any Subaward funds the Federal awarding
agency or CalOES determines that Subrecipient used in violation of any
Requirements reference in Section 2.1 above, and Subrecipient shall indemnify
and hold harmless the City for any sums the Federal awarding agency or
CalOES determines Subrecipient used in violation of such Requirements.
Subrecipient shall be granted the opportunity to object to and challenge the
taking of any remedial action by the Federal awarding agency, CalOES or the
City in accordance with the provisions set forth in 2 CFR §200.341.
§3.11 Termination
Subrecipient acknowledges and agrees that the Subaward, and any obligation to
disburse to or reimburse Subrecipient in connection thereto, may be terminated
UASI 16 Subaward Agreement 19
69
in whole or in part by the Federal awarding agency, CaIOES or the City as set
forth in 2 CFR §200.339. Subrecipient shall have the right to terminate the
Subaward only as set forth in 2 CFR §200.339. In the event the Subaward is
terminated, all obligations and requirements of this Agreement and the Grant
shall survive and continue in full force and effect in connection with any portion of
the Subaward remaining prior to such termination, including, without limitation,
the closeout and post closeout requirements set forth in this Agreement.
§3.12 Amendments
Any change in the terms of this Agreement, including the performance period of
the Subaward and any increase or decrease in the amount of the Subaward,
which are agreed to by the City and Subrecipient shall be incorporated into this
Agreement by a written amendment properly executed and signed by the person
authorized to bind the parties thereto.
§3.13 Cam lete Agreement
This Agreement sets forth all of the rights and duties of the parties with respect to
the subject matter hereof, and replaces any and all previous agreements or
understandings, whether written or oral, relating thereto. This Agreement may be
amended only as provided for herein and neither verbal agreement nor
conversation with any officer or employee of either party shall affect or modify
any of the terms and conditions of this Agreement. This Agreement is executed
in two (2) duplicate originals, each of which is deemed to be an original. This
Agreement includes twenty-one (21) pages and five (5) Exhibits which constitute
the entire understanding and agreement of the parties.
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IN WITNESS WHEREOF, the City and Subrecipient have caused this Subaward
Agreement to be executed by their duly authorized representatives.
APPROVED AS TO FORM: For: THE CITY OF LOS ANGELES
MICHAEL N. FEUER, City Attorney ERIC GARCETTI, Mayor
By
RZ
Deputy City Attorney
Date
ATTEST:
HOLLY L. WOLCOTT, City Clerk
RE
Deputy City Clerk
Date
APPROVED AS TO FORM:
By
City Attorney
Date
ATTEST:
Eric Garcetti, Mayor
Mayor's Office of Public Safety
Date
Date
By[SEAL]
-- - - -City-Clerk
Date
City Business License Number:
Internal Revenue Service ID Number:
Council File/OARS File Number: C.F. #16-0777 Date of Approval
City Contract Number:
UASI 16 Subaward Agreement 21
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EXHIBIT A
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The FY 2016 DHS Standard Terms and Conditions apply to all new Federal financial assistance awards funded in FY 2016. The terms
and conditions of DHS financial assistance awards flow down to subrecipients, unless a particular award term or condition specifically
indicates otherwise.
Assurances Administrative Requirements, Cost Principles, and Audit Requirements
DHS financial assistance recipients must complete either the OMB Standard Form 424B Assurances — Non -Construction
Proorams. or OMB Standard Form 424D Assurances — Construction Programs as aoolicable. Certain assurances in these
documents may not be applicable to your program, and the DHS financial assistance office may require applicants to certify
additional assurances. Applicants are required to fill out the assurances applicable to their program as instructed by the
awarding agency. Please contact the financial assistance office if you have any questions.
DHS financial assistance recipients are required to follow the applicable provisions of the Uniform Administrative Requirements,
Cost Principles, and Audit Requirements for Federal Awards located at 2 C.F.R. Part 200, and adopted by DHS at 2 C.F.R. Part
3002.
DHS Specific Acknowledgements and Assurances
All recipients, sub -recipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable
provisions governing DHS access to records, accounts, documents, information, facilities, and staff.
1. Recipients must cooperate with any compliance reviews or compliance investigations conducted by DHS.
2. Recipients must give DHS access to, and the right to examine and copy, records, accounts, and other documents and sources
of information related to the award and permit access to facilities, personnel, and other individuals and information as may be
necessary, as required by DHS regulations and other applicable laws or program guidance.
3. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate
backup documentation to support the reports.
4. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law or
detailed in program guidance.
5. If, during the past three years, the recipient has been accused of discrimination on the grounds of race, color, national origin
(including limited English proficiency), sex, age, disability, religion, or familial status, the recipient must provide a list of all such
proceedings, pending or completed, including outcome and copies of settlement agreements to the DHS financial assistance
office and the DHS Office of Civil Rights and Civil Liberties (CRCL) by e-mail at crcl(o)hg.dhs.gov or by mail at U.S. Department
of Homeland Security Office for Civil Rights and Civil Liberties Building 410, Mail Stop #0190 Washington, D.C. 20528.
6. In the event any court or administrative agency makes a finding of discrimination on grounds of race, color, national origin
(including limited English proficiency), sex, age, disability, religion, or familial status against the recipient, or the recipient settles
a case or matter alleging such discrimination, recipients must forward a copy of the complaint and findings to the DHS financial
assistance office and the CRCL office by e-mail or mail at the addresses listed above.
The United States has the right to seek judicial enforcement of these obligations.
Acknowledgment of Federal Funding from DHS All recipients must acknowledge their use of federal funding when issuing
statements, press releases, requests for proposals, bid invitations, and other
documents describing projects or programs funded in whole or in part with
Federal funds.
Activities Conducted Abroad All recipients must ensure that project activities carried on outside the United
States are coordinated as necessary with appropriate government authorities
and that appropriate licenses, permits, or approvals are obtained.
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Age Discrimination Act of 1975 All recipients must comply with the requirements of the Age Discrimination Act
of 1975 (Title 42 U.S. Code. § 6101 et seg.], which prohibits discrimination on
the basis of age in any program or activity receiving Federal financial
assistance.
Americans with Disabilities Act of 1990
All recipients must comply with the requirements of Titles I, II, and III of
the Americans with Disabilities Act, which prohibits recipients from
discriminating on the basis of disability in the operation of public entities,
public and private transportation systems, places of public
accommodation, and certain testing entities. (42 U.S.C. S 12101-
12213).
Best Practices for Collection and Use of
DHS defines personally identifiable information (PII) as any information that
Personally Identifiable Information (PII)
permits the identity of an individual to be directly or indirectly inferred,
including any information that is linked or linkable to that individual. All
recipients who collect PII are required to have a publically-available privacy
policy that describes standards on the usage and maintenance of PII they
collect. Award recipients may also find as a useful resource the DHS Privacy
Impact Assessments: Privacy Guidance and Privacy template respectively.
Civil Rights Act of 1964 – Title VI
All recipients must comply with the requirements of Title VI of the Civil Rights
Act of 1964 (42 U.S.C. _� 2000d et sect.), which provides that no person in the
United States will, on the grounds of race, color, or national origin, be
excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any program or activity receiving Federal financial
assistance. DHS implementing regulations for the Act are found at 6 C.F_ R_.
Part 21 and 44 C.F.R. Part 7.
Civil Rights Act of 1968
All recipients must comply with Title VIII of the Civil Rights Act of 1966, which
prohibits recipients from discriminating in the sale, rental, financing, and
advertising of dwellings, or in the provision of services in connection therewith,
on the basis of race, color, national origin, religion, disability, familial status,
and sex(42 U.S.C. 3601 et se .), as implemented by the Department of
Housing and Urban Development at 24 C.F.R. Part 100. The prohibition on
disability discrimination includes the requirement that new multifamily housing
with four or more dwelling units—i.e., the public and common use areas and
individual apartment units (all units in buildings with elevators and ground -floor
units in buildings without elevators)—be designed and constructed with certain
accessible features (See 24 C.F.R. § 100.201).
Copyright
All recipients must affix the applicable copyright notices of 17 U.S.C. "_ 401 or
402 and an acknowledgement of Government sponsorship (including award
number) to any work first produced under Federal financial assistance awards.
Debarment and Suspension
All recipients are subject to the non -procurement debarment and suspension
regulations implementing Executive Orders 12549 and 12689, and 2 C.F.R.
Part 180. These regulations restrict awards, subawards, and contracts with
certain parties thataredebarred; suspended, or otherwise excluded from or
ineligible for participation in federal assistance programs or activities.
Drug -Free Workplace Regulations
All recipients must comply with the Drug -Free Workplace Act of 1988 (41
U.S.C. 6 701 et seg.), which requires all organizations receiving grants from
any Federal agency agree to maintain a drug-free workplace. DHS has
adopted the Act's implementing regulations at 2 C.F.R Part 3001.
Duplication of Benefits
Any cost allocable to a particular Federal award provided for in 2 C.F.R. Part
200, Subpa t E may not be charged to other Federal awards to overcome fund
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deficiencies, to avoid restrictions imposed by Federal statutes, regulations, or
terms and conditions of the Federal awards, or for other reasons. However,
this prohibition would not preclude a recipient form shifting costs that are
allowable under two or more Federal awards in accordance with existing
Federal statutes, regulations, or the terms and conditions of the Federal
award.
Education Amendments of 1972 (Equal All recipients must comply with the requirements of Title IX of the Education
Opportunity in Education Act) — Title IX Amendments of 1972 (20 U.S C & 1681 et sea.), which provide that no
person in the United States will, on the basis of sex, be excluded from
participation in, be denied the benefits of, or be subjected to discrimination
under any educational program or activity receiving Federal financial
assistance. DHS implementing regulations are codified at 6 C.F.R. Part 17
and 44 C.F.R. Part 19
Energy Policy and Conservation Act All recipients must comply with the requirements of 42 U.S.C. § 6201 which
contain policies relating to energy efficiency that are defined in the state
energy conservation plan issued in compliance with this Act.
False Claims Act and Program Fraud Civil
All recipients must comply with the requirements of 31 U.S.C. § 3729- 3733
Remedies
which prohibits the submission of false or fraudulent claims for payment to the
Federal Government. See 31 U.S.C. § 3801-3812 which details the
administrative remedies for false claims and statements made.
Federal Debt Status
All recipients are required to be non -delinquent in their repayment of any
Federal debt. Examples of relevant debt include delinquent payroll and other
taxes, audit disallowances, and benefit overpayments. See OMB Circular A-
129.
Federal Leadership on Reducing Text Messaging
All recipients are encouraged to adopt and enforce policies that ban text
while Driving
messaging while driving as described in E.O. 13513, including conducting
initiatives described in Section 3(a) of the Order when on official Government
business or when performing any work for or on behalf of the federal
government.
Fly America Act of 1974
All recipients must comply with Preference for U.S. Flag Air Carriers: (air
carriers holding certificates under 49 U.S.C. � 41102) for international air
transportation of people and property to the extent that such service is
available, in accordance with the International Air Transportation Fair
Competitive Practices Act of 1974 (49 U.S.C. § 40118] and the interpretative
guidelines issued by the Comptroller General of the United States in the
March 31, 1981, amendment to Comptroller General Decision B-138942.
Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990,
15 U.S.C. § 2225a, all recipients must ensure that all conference, meeting,
convention, or training space funded in whole or in part with Federal funds
complies with the fire prevention and control guidelines of the Federal Fire
Prevention and Control Act of 1974, as amended, 15 U.S.C. � 2225.
Limited English Proficiency (Civil Rights Act of
All recipients must comply with the Title VI of the Civil Rights Act of 1964 (Title
1964, Title_V.I)._,-
VI) prohibition against discrimination on the basis of national origin, which
requires that recipients of federal financial assistance take reasonable steps to
provide meaningful access to persons with limited English proficiency (LEP) to
their programs and services. For additional assistance and information
regarding language access obligations, please refer to the DHS Recipient
Guidance https:llwww.dhs.aovlauidance-published-help-department-
supaorted-organizations-provide-meaningful-access-peor)le-limited and
additional resources on http://www.lep.gov.
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Lobbying Prohibitions
All recipients must comply with 31 U.S.C. § 1352, which provides that none of
the funds provided under an award may be expended by the recipient to pay
any person to influence, or attempt to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with any Federal action
concerning the award or renewal.
Non -supplanting Requirement
All recipients who receive awards made under programs that prohibit
supplanting by law must ensure that Federal funds do not replace (supplant)
funds that have been budgeted for the same purpose through non -Federal
sources.
Notice of Funding Opportunity Requirements
All of the instructions, guidance, limitations, and other conditions set forth in
the Notice of Funding Opportunity (NOFO) for this program are incorporated
here by reference in the terms and conditions of your award. All recipients
must comply with any such requirements set forth in the program NOFO.
Patents and Intellectual Property Rights
Unless otherwise provided by law, recipients are subject to the Bavh-Dole Act,
Pub. L. No. 96-517, as amended, and codified in 35 U.S.C. � 200 et seq. All
recipients are subject to the specific requirements governing the
development, reporting, and disposition of rights to inventions and patents
resulting from financial assistance awards located at 37 C.F.R. Part 401 and
the standard patent rights clause located at 37 C.F.R. § 401.14.
Procurement of Recovered Materials
All recipients must comply with Section 6002 of the Solid Waste Disposal Act,
as amended by the Resource Conservation and Recovery Act. The
requirements of Section 6002 include procuring only items designated in
guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. Part
247 that contain the highest percentage of recovered materials practicable,
consistent with maintaining a satisfactory level of competition.
Reporting Subawards and Executive
All recipients are required to comply with the requirements set forth in the
Compensation
government -wide Award Term on Reporting Subawards and Executive
Compensation located at 2 C.F.R. Part 170, Appendix A, the full text of which
is incorporated here by reference in the terms and conditions of your award.
SAFECOM
All recipients who receive awards made under programs that provide
emergency communication equipment and its related activities must comply
with the SAFECOM Guidance for Emergency Communication Grants,
including provisions on technical standards that ensure and enhance
interoperable communications.
Terrorist Financing
All recipients must comply with E.O. 13224 and U.S. law that prohibit
transactions with, and the provisions of resources and support to, individuals
and organizations associated with terrorism. It is the legal responsibility of
recipients to ensure compliance with the Order and laws.
Trafficking Victims Protection Act of 2000
All recipients must comply with the requirements of the government -wide
award term which implements Section 106(g) of the Trafficking Victims
Protection Act of 2000, (TVPA) as amended (22 U.S.C. � 7104). The award
term is located at 2 CFR � 175.15, the full text of which is incorporated here
by reference in the'terms and condition" your award.
Rehabilitation Act of 1973
All recipients must comply with the requirements of Section 504 of the
Rehabilitation Act of 1973, 29 U.S.C. § 794, as amended, which provides that
no otherwise qualified handicapped individual in the United States will, solely
by reason of the handicap, be excluded from participation in, be denied the
benefits of, or be subjected to discrimination under any program or activity
receiving Federal financial assistance.
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Reporting of Matters Related to Recipient Integrity If the total value of your currently active grants, cooperative agreements, and
and Performance
procurement contracts from all Federal assistance office exceeds $10,000,000
for any period of time during the period of performance of this Federal award,
you must comply with the requirements set forth in the government -wide
Award Term and Condition for Recipient Integrity and Performance Matters
located at 2 C.F.R. Part 200, Appendix X11, the full text of which is
incorporated here by reference in the terms and conditions of your award.
Universal Identifier and System of Award
All recipients are required to comply with the requirements set forth in the
Management (SAM)
government -wide Award Term regarding the System for Award Management
and Universal Identifier Requirements located at 2 C.F.R. Part 25 Appendix
A, the full text of which is incorporated here by reference in the terms and
conditions of your award.
USA Patriot Act of 2001
All recipients must comply with requirements of the Uniting and Strenothenino
America by Providing Appropriate Tools Repaired to Interceot and Obstruct
Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. &§ 175-175c.
Use of DHS Seal, Logo and Flags
All recipients must obtain permission from their financial assistance office,
prior to using the DHS seal(s), logos, crests or reproductions of flags or
likenesses of DHS agency officials, including use of the United States Coast
Guard seal, logo, crests or reproductions of flags or likenesses of Coast
Guard officials.
Whistleblower Protection Act
All recipients must comply with the statutory requirements for whistleblower
protections (if applicable) at 10 U.S.0 § 2409.41 U.S.C. 4712. and 10 U.S.C.
2324, 41 U.S.C. §§ 4304 and 4310.
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Cal OES
OOVFRNOR'S OFFICE
OC FMFROENCY SFRVICFS
Standard Assurances
For All Cal OES Federal Grant Programs
As the duly authorized representative of the Applicant, I hereby certify that the Applicant has the
legal authority to apply for federal assistance and the institutional, managerial and financial capability
(including funds sufficient to pay any non-federal share of project cost) to ensure proper planning,
management and completion of the project described in this application, within prescribed timelines.
I further acknowledge that the Applicant is responsible for reviewing and adhering to all
requirements within the:
(a) Applicable Federal Regulations (see below);
(b) Federal Program Notice of Funding Opportunity (NOFO);
(c) California Supplement to the NOFO; and
(d) Federal and State Grant Program Guidelines.
Federal Regulations
Government cost principles, uniform administrative requirements and audit requirements for federal
grant programs are set forth in Title 2, Part 200 of the Code of Federal Regulations (CFR) and updates
are issued by the Office of Management and Budget (OMB) and can be found at
http://www.whitehouse.gov/omb/.
Significant state and federal grant award requirements (some of which appear in the documents
listed above) are set forth below. The Applicant hereby agrees to comply with the following:
1. Proof of Authority
The Applicant will obtain written authorization from the city council, governing board or authorized
body in support of this project. This written authorization must specify that the Applicant and the city
council, governing board, or authorized body agree:
(a) To provide all matching funds required for the grant project and that any cash match will be
appropriated as required.
(b) Any liability arising out of the performance of this agreement shall be the responsibility of the
Applicant and the city council, governing board or authorized body.
(c) Grant funds shall not be used to supplant expenditures controlled by the city council,
governing board or authorized body.
(d) The official executing this agreement is, in fact, authorized to do so.
This Proof of Authority must be maintained on file and readily available upon request.
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2. Period of Performance
The Applicant will initiate work after approval of the award and complete all work within the period of
performance specified in the grant.
3. Lobbying and Political Activities
As required by Section 1352, Title 31 of the U.S. Code (U.S.C.), for persons entering into a
contract, grant, loan or cooperative agreement from an agency or requests or receives from an
agency a commitment providing for the United States to insure or guarantee a loan, the Applicant
certifies that:
(a) No federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee
of an agency, a Member of Congress, an officer or employee of Congress, or an employee
of a Member of Congress in connection with the awarding of any Federal contract, the
making of any federal grant, the making of any federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any federal contract, grant, loan, or cooperative agreement.
(b) If any funds other than federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report
Lobbying", in accordance with its instructions.
(c) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts
under grants, loans, and cooperative agreements) and that all subrecipients shall certify and
disclose accordingly.
The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and §§7324-
7328) which limit the political activities of employees whose principal employment activities are
funded in whole or in part with federal funds.
Finally, the Applicant agrees that federal funds will not be used, directly or indirectly, to support the
enactment, repeal, modification or adoption of any law, regulation or policy without the express
written approval from the California Governor's Office of Emergency Services (Cal OES) or the
federal awarding agency.
4. Debarment and Suspension
As required by Executive Orders 12549 and 12689, and 2 CFR §200.212 and codified in 2 CFR
Part 180, Debarment and Suspension, the Applicant will provide protection against waste, fraud,
and abuse by debarring or suspending those persons deemed irresponsible in their dealings with
the federal government. The Applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily exclu,ied from covered transactions by any federal department or agency;
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(b) Have not within a three-year period preceding this application been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (federal, state, or
local) transaction or contract under a public transaction; violation of federal or state antitrust
statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (federal, state, or local) with commission of any of the offenses enumerated in
paragraph (2)(b) of this certification; and
(d) Have not within a three-year period preceding this application had one or more public
transaction (federal, state, or local) terminated for cause or default.
Where the Applicant is unable to certify to any of the statements in this certification, he or she shall
attach an explanation to this application..
5. Non -Discrimination and Equal Employment Opportunity
The Applicant will comply with all federal statutes relating to non-discrimination. These include, but
are not limited to, the following:
(a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C. §2000d et.
seq.) which prohibits discrimination on the basis of race, color, or national origin and
requires that recipients of federal financial assistance take reasonable steps to provide
meaningful access to persons with limited English proficiency (LEP) to their programs and
services;
(b) Title IK of the Education Amendments of 1972, (20 U.S.C. §§1681-1683, and 1685-1686),
which prohibits discrimination on the basis of sex in any federally funded educational
program or activity;
(c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. §794), which prohibits
discrimination against those with disabilities or access and functional needs;
(d) Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of
disability and requires buildings and structures be accessible to those with disabilities and
access and functional needs;(42 U.S.C. §§ 12101-12213.);
(e) Age Discrimination Act of 1975, (42 U.S.C. §§ 6101-6107), which prohibits discrimination on
the basis of age;
(f) Public Health Service Act of 1912 (42 U.S.C. §§ 290), relating to confidentiality of patient
records regarding substance abuse treatment;
(g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §3601 et seq.), relating to
nondiscrimination in the sale, rental or Financing of housing;
(h) Executive Order 11246, which prohibits federal contractors and federally assisted
construction contractors and subcontractors, who do over $10,000 in Government business
in one year from discriminating in employment decisions on the basis of race, color, religion,
sex, sexual orientation, gender identification, or national origin;
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(i) Executive Order 11375, which bans discrimination on the basis of race, color, religion, sex,
sexual orientation, gender identification, or national origin in hiring and employment in both
the United States federal workforce and on the part of government contractors;
Q) California Public Contract Code §10295.3, which prohibits discrimination based on domestic
partnerships and those in same sex marriages;
(k) Any other nondiscrimination provisions in the specific statute(s) under which application for
federal assistance is being made; and
(1) The requirements of any other nondiscrimination statute(s) which may apply to the
application.
In addition to the items listed in (a) through (n), the Applicant will comply with California's Fair
Employment and Housing Act (FEHA). FEHA prohibits harassment and discrimination in
employment because of ancestry, race, color, religious creed (including religious dress and
grooming practices), sex (which includes pregnancy, childbirth, breastfeeding and medical
conditions related to pregnancy, childbirth, or breastfeeding), gender, gender identity, gender
expression, sexual orientation, marital status, national origin, ancestry, mental and physical
disability, genetic information, medical condition, age, pregnancy, denial of medical and family care
leave, or pregnancy disability leave (California Government Code §§ 12940, 12945, 12945.2),
military and veteran status, and/or retaliation for protesting illegal discrimination related to one of
these categories, or for reporting patient abuse in tax supported institutions.
6. Drug -Free Workplace
As required by the Drug -Free Workplace Act of 1988 (41 U.S.C, §701 et seq.), the Applicant
certifies that it will maintain a drug-free workplace and a drug-free awareness program as outlined
in the Act.
7. Environmental Standards
The Applicant will comply with state and federal environmental standards, which may be prescribed
pursuant to the following, as applicable:
(a) California Environmental Quality Act (CEQA) (California Public Resources Code §§ 21000-
21177), to include coordination with the city or county planning agency;
(b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3, §§ 15000-
15387);
(c) Federal Clean Water Act (CWA) (33 U.S.C. § 1251 et seq.), which establishes the basic
structure for regulating discharges of pollutants into the waters of the United States and
regulating quality standards for surface waters;
(d) Federal Clean Air Act of 1955 (42 U.S.C. § 7401) which regulates air emissions from
stationary and mobile sources;
(e) Institution of environmental quality control measures under the National Environmental
Policy Act of 1969 (P.L. 91-190) and Executive Order 12898 on the Environmental Justice
Act, and Executive Order 11514 on Environmental Quality;
(f) Notification of Environmental Protection Agency (EPA) violating facilities pursuant to
Executive Order 11738;
(g) Protection of wetlands pursuant to Executive Order 11990;
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(h) Evaluation of flood hazards in floodplains in accordance with Executive Order 11988;
(i) Assurance of project consistency with the approved State management program developed
under the Coastal Zone Management Act of 1972 (16 U.S.C. §1451 et seq.);
(j) Conformity of Federal actions to State (Clean Air) Implementation Plans under Section
176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §7401 et seq.);
(k) Executive Order 11738 instituted to assure that each federal agency empowered to enter
into contracts for the procurement of goods, materials, or services and each federal agency
empowered to extend federal assistance by way of grant, loan, or contract shall undertake
such procurement and assistance activities in a manner that will result in effective
enforcement of the Clean Air Act and the Federal Water Pollution Control Act Executive
Order Executive Order 11990 which requires preservation of wetlands;
(1) The Safe Drinking Water Act of 1974, (P.L. 93-523);
(m) The Endangered Species Act of 1973, (P. L. 93-205);
(n) Wild and Scenic Rivers Act of 1968 (16 U.S.C. §1271 et seq.) related to protecting
components or potential components of the national wild and scenic rivers system.
The Applicant shall not be: 1) in violation of any order or resolution promulgated by the State Air
Resources Board or an air pollution district; 2) subject to a cease and desist order pursuant to §
13301 of the California Water Code for violation of waste discharge requirements or discharge
prohibitions; or 3) determined to be in violation of federal law relating to air or water pollution.
8. Audits
For subrecipients expending $750,000 or more in federal grant funds annually, the Applicant will
cause to be performed the required financial and compliance audits in accordance with the Single
Audit Act Amendments of 1996 and Title 2 of the Code of Federal Regulations, Part 200, Subpart F
Audit Requirements.
9. Access to Records
In accordance with 2 CFR §200.336, the Applicant will give the awarding agency, the Comptroller
General of the United States and, if appropriate, the state, through any authorized representative,
access to and the right to examine all records, books, papers, or documents related to the award.
The Applicant will require any subrecipients, contractors, successors, transferees and assignees to
acknowledge and agree to comply with this provision.
10. Conflict of Interest
The Applicant will establish safeguards to prohibit employees from using their positions for a
purpose that constitutes or presents the appearance of personal or organizational conflict of
interest, or personal gain.
11. Financial Management
False Claims for Payment The Applicant will comply with 31 U.S.0 §3729 which sets forth that no
subgrantee, recipient or subrecipient shall submit a false claim for payment, reimbursement or
advance.
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12. Reporting - Accountability
The Applicant agrees to comply with applicable provisions of the Federal Funding Accountability
and Transparency Act (FFATA) (P.L. 109-282), specifically (a) the reporting of subawards obligating
$25,000 or more in federal funds and (b) executive compensation data for first-tier subawards. This
includes the provisions of FFATA, which includes requirements for executive compensation, and
also requirements implementing the Act for the non-federal entity at 2 CFR part 25 Financial
Assistance Use of Universal Identifier and Central Contractor Registration and 2 CFR part 170
Reporting Subaward and Executive Compensation Information.
13. Whistleblower Protections
The Applicant also must comply with statutory requirements for whistleblower protections at 10
U.S.C. §2409, 41 U.S.C. §4712, and 10 U.S.C. §2324, 41 U.S.C. §4304 and §4310.
14. Human Trafficking
The Applicant will comply with the requirements of Section 106(8) of the Trafficking Victims
Protection Act of 2000, as amended (22 U.S.C. § 7104) which prohibits grant award recipients or a
subrecipient from: (1) engaging in trafficking in persons during the period of time that the award is in
effect: (2) procuring a commercial sex act during the period of time that the award is in effect: or (3)
using forced labor in the performance of the award or subawards under the award,
15. Labor Standards
The Applicant will comply with the following federal labor standards:
(a) Comply with the provisions of the Davis -Bacon Act (40 U.S.C. §§ 276a to 276a-7), as
applicable, and the Copeland Act (40 U.S.C. § 3145 and 18 U.S.C. § 874) and the Contract
Work Hours and Safety Standards Act (40 U.S.C. §§ 327-333), regarding labor standards
for federally -assisted construction contracts or subcontracts.
(b) Comply with the Federal Fair Labor Standards Act (29 U.S.C. § 201 et al.) as they apply to
employees of institutes of higher learning (IHE), hospitals and other non-profit organizations.
16. Worker's Compensation
The Applicant must comply with provisions which require every employer to be insured to protect
workers who may be injured on the job before commencing performance of the work of this
Agreement, as per the workers compensation laws set forth in California Labor Code §§ 3700 et
seq.
17. Property -Related
If applicable to the type of project funded by this federal award, the Applicant will.
(a) Comply with the requirements of Titles II and III of the Uniform Relocation Assistance and
Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and
equitable treatment of persons displaced or whose property is acquired as a result of
Federal or federally -assisted programs. These requirements apply to all interests in real
property acquired for project purposes regardless of Federal participation in purchase.
Homeland Security Grant Program — 2016 Grant Assurances
Page
IniYlaiS •%
51
(b) Comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (P.L. 93-234) which requires subrecipients in a special flood hazard
area to participate in the program and to purchase flood insurance if the total cost of
insurable construction and acquisition is $10,000 or more.
(c) Assist the awarding agency in assuring compliance with Section 106 of the National Historic
Preservation Act of 1966, as amended (16 U.S.C. § 470), Executive Order 11593
(identification and protection of historic properties), and the Archaeological and Historic
Preservation Act of 1974 (16 U.S.C. § 469a-1 et seq.).
(d) Comply with the Lead. -Based Paint Poisoning Prevention Act (42 U.S.C. § 4831 and 24 CFR
Part 35) which prohibits the use of lead-based paint in construction or rehabilitation of
residence structures.
18. Certifications Applicable Only to Federally -Funded Construction Projects
For all construction projects, the Applicant will:
(a) Not dispose of, modify the use of, or change the terms of the real property title or other
interest in the site and facilities without permission and instructions from the awarding
agency. Will record the federal awarding agency directives and will include a covenant in the
title of real property acquired in whole or in part with federal assistance funds to assure
nondiscrimination during the useful life of the project.
(b) Comply with the requirements of the awarding agency with regard to the drafting, review and
approval of construction plans and specifications.
(c) Provide and maintain competent and adequate engineering supervision at the construction
site to ensure that the complete work conforms with the approved plans and specifications
and will furnish progressive reports and such other information as may be required by the
assistance awarding agency or State.
19. Use of Cellular Device While Driving is Prohibited
Applicants are required to comply with California Vehicle Code sections 23123 and 23123.5. These
laws prohibit driving a motor vehicle while using an electronic wireless communications device to
write, send, or read a text -based communication. Drivers are also prohibited from the use of a
wireless telephone without hands-free listening and talking, unless to make an emergency call to
911, law enforcement, or similar services.
20. Freedom of Information Act
The Applicant acknowledges that all information submitted in the course of applying for funding
under this program, or provided in the course of an entity's grant management activities that are
under Federal control, is subject to the Freedom of Information Act (FOIA), 5 U.S.C. § 552., and the
California Public Records Rights Act, California Government Code section 6250 et seq. The
Applicant should consider these laws and consult its own State and local laws and regulations
regarding the release of information when reporting sensitive matters in the grant application, needs
assessment, and strategic planning process.
Homeland Security Grant Program — 2016 Grant Assurances
Page 7 of 11
initials
HOMELAND SECURITY GRANT PROGRAM - PROGRAM SPECIFIC ASSURANCES !
CERTIFICATIONS
21. Reporting Accusations and Findings of Discrimination
If during the past three years the recipient has been accused of discrimination on any basis the
recipient must provide a list of all such proceedings, pending or completed, including outcome and
copies of settlement agreements to the DHS financial assistance office and the DHS Office of Civil
Rights and Civil Liberties (CRCL) by e-mail at crcl0_hg.dhs.Qov or by mail at U.S. Department of
Homeland Security Office for Civil Rights and Civil Liberties Building 410, Mail Stop #0190
Washington, D.C. 20528.
In the event any court or administrative agency makes a finding of discrimination against the
recipient, or the recipient settles a case or matter alleging such discrimination, recipients must
forward a copy of the complaint and findings to the DHS Component financial assistance office and
the CRCL office by e-mail or mail at the addresses listed above.
The United States has the right to seek judicial enforcement of these obligations.
22. Acknowledgment of Federal Funding from DHS
All recipients must acknowledge their use of federal funding when issuing statements, press
releases, requests for proposals, bid invitations, and other documents describing projects or
programs funded in whole or in part with federal funds.
23. Activities Conducted Abroad
All recipients must ensure that project activities carried on outside the United States are
coordinated as necessary with appropriate government authorities and that appropriate licenses,
permits, or approvals are obtained.
24. Best Practices for Collection and Use of Personally Identifiable Information (PII)
DHS defines personally identifiable information (PII) as any information that permits the identity of
an individual to be directly or indirectly inferred, including any information that is linked or linkable to
that individual. All recipients who collect PII are required to have a publically-available privacy policy
that describes standards on the usage and maintenance of PII they collect. Award recipients may
also find as a useful resource the DHS Privacy Impact Assessments: Privacy Guidance and Privacy
template respectively.
25. Copyright
All recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 and an
acknowledgement of Government sponsorship (including award number) to any work first produced
under federal financial assistance awards.
Homeland Security Grant Program — 2016 Grant Assurances
Page 8 of 11
INt€815 /j_
26. Energy Policy and Conservation Act
All recipients must comply with the requirements of 42 U.S.C. § 6201 which contain policies relating
to energy efficiency that are defined in the state energy conservation plan issued in compliance with
this Act.
27. Federal Debt Status
All recipients are required to be non -delinquent in their repayment of any federal debt. Examples of
relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit
overpayments. See OMB Circular A-129.
.28. Fly America Act of 1974
All recipients must comply with Preference for U.S. Flag Air Carriers: (air carriers holding certificates
under 49 U.S.C. § 41102) for international air transportation of people and property to the extent
that such service is available, in accordance with the International Air Transportation Fair
Competitive Practices Act of 1974 (49 U.S.C. § 40118) and the interpretative guidelines issued by
the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller
General Decision B-138942
29. Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, all recipients must
ensure that all conference, meeting, convention, or training space funded in whole or in part with
federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention
and Control Act of 1974, as amended, 15 U.S.C. § 2225a.
30. Non -supplanting Requirements
All Applicants who receive awards made under programs that prohibit supplanting by law must
ensure that federal funds do not replace (supplant) funds that have been budgeted for the same
purpose through non-federal sources.
32. Patents and Intellectual Property Rights
Unless otherwise provided by law, recipients are subject to the Bayh-Dole Act, Pub. L. No. 96-517,
as amended, and codified in 35 U.S.C. § 200 et seq. All recipients are subject to the specific
requirements governing the development, reporting, and disposition of rights to inventions and
patents resulting from financial assistance awards located at 37 C.F.R. Part 401 and the standard
patent rights clause located at 37 C.F.R. § 401.14.
33. SAFECOM
All Applicants who receive awards made under programs that provide emergency communication
equipment and its related activities must comply with the SAFECOM Guidance for Emergency
Communication Grants, including provisions on technical standards that ensure and enhance
interoperable communications.
Homeland Security Grant Program —2016 Grant Assurances
page 9 of 11
Initials
34. Terrorist Financing
All Applicants must comply with Executive Order 13224 and U.S. law that prohibit transactions with,
and the provisions of resources and support to, individuals and organizations associated with
terrorism. It is the legal responsibility of recipients to ensure compliance with the Order and laws.
35. Reporting of Matters Related to Recipient Integrity and Performance
If the total value of the Applicant's currently active grants, cooperative agreements, and
procurement contracts from all federal assistance office exceeds $10,000,000 for any period of time
during the period of performance of this federal award, the Applicant must comply with the
requirements set forth in the government -wide Award Term and Condition for Recipient Integrity
and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is
incorporated here by reference in the terms and conditions of your award.
36. USA Patriot Act of 2001
All recipients must comply with requirements of the Uniting and Strengthening America by Providing
Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which
amends 18 U.S.C. §§ 175-175c.
IMPORTANT
The purpose of the assurance is to obtain federal and state financial assistance, including any and all
federal and state grants, loans, reimbursement, contracts, etc. The Applicant recognizes and agrees
that state financial assistance will be extended based on the representations made in this assurance.
This assurance is binding on the Applicant, its successors, transferees, assignees, etc. Failure to
comply with any of the above assurances may result in suspension, termination, or reduction of grant
funds.
All appropriate documentation, as outlined above, must be maintained on file by the Applicant and
available for Cal OES or public scrutiny upon request. Failure to comply with these requirements may
result in suspension of payments under the grant or termination of the grant or both and the
subrecipient may be ineligible for award of any future grants if the Cal OES determines that any of the
following has occurred: (1) the recipient has made false certification, or (2) violates the certification by
failing to carry out the requirements as noted above.
All of the language contained within this document must be included in the award documents for all
subawards at all tiers, including contracts under grants and cooperative agreements and subcontracts.
All recipients are bound by the Department of Homeland Security Standard Terms and Conditions
2016, Version 6.0, hereby incorporated by reference, which can be found at:
https://www.dhs.gov/sites/default/fi les/publications/Fiscal%20Year%202016%20DHS%2OGeneral%20T
erms%20and%20Conditions.pdf
Homeland Security Grant Program — 2016 Grant Assurances
Page 10 of 11
Initials
The undersigned represents that he/she is authorized to enter into this agreement for and on behalf of
the said Applicant,
Applicant: ;os _ lka _ l (� &11n>; UAS 1
Signature of Authorized Agent: 94,4"'
Printed Name of Authorized Agent:. r a i kf+ ►� ]s /
Title: DJ ICG a Date: T 1013, I �G
Homeland Security Grant Program — 2016 Grant Assurances
Page 11 of 11
Initials _�
-M
EXHIBIT C
LA/LB UASI Modification_ Request Form
PteaSe fill out the Modification Request Form, and associated Project Timeline, and submit it to your Grant Specialist Include the project details for each
line # afleCted by the modification request. For new line #'s being created, leave the Project Letter, Item #, and Sub -Line # columns in the 'Modified To'
Section blank- your Grant Specialist will assign them You MUST include the reason for the modification request. Your Grant Specialist will advise if your
moallicallon request requires additional information. Additionally, you MUST attach a completed ledger(s) with the proposed changes. Formulas are
ti
11
embedded in the Forth to automatically calculate the $ Change, and the Form is balanced when the Totals (highlighted yellow) in the'Modified From' and
q
the 'Modified To' sections are equal Modification requests are submitted to CaIOES on a monthly basis To be considered for that month's modification
^
i
requeal, plos$6 submit by the f 5th of each month.
REQUIREMENTS•SUBMISSION:
Jurisdiction ae artmem Name of Representative JErmill Address
Phone Number
Today's Data
Grant Year
cram S WMV ro aro !Summary and reason for modification request: Am the modified ledgers attached eloclronlcalV
Will the re ect re Vire a royals?
Contract Aunt S F f8 eAf LtV&t
FHP
Reread Amount S Tmimap L r
Sole Source
Amendment YM? 9T.2ruzation Lodtwr
EOC
25%Increase S Plopoing Led r
Wafenraft
Cou—V14 9 Y/N? E%wmf5e Ledger
.Modified
Aircraft
IProject•lltem Sub
1Letter I# Line # (Pro ect Name Irweatmeal Juatlficatton Id {Disc Solution Sub -Solution $ Before
S After
S Chane
Action APPR #
From
$
From
$
From
S
From I k I P
$
S
Modified To:
(Project Item Sub
(Letter # ILlne # I Pro ect Name Investment Justification IJ Disc Solution Sub -Solution S Before
S After
S Chane
,Action I,APPR #
To $
$
$
To $
$
$
To $
$
$
To $
$
$
io $
$
$
MOPS Use Only:
Grant $ oelaftat 1DAte Received IlDate Approved by MOPS I Modllication p lNotes
IFMU Verification-- Name IDate Reviewed I Modification # No1es
LA -LB UASI Modification Form 2017.xlsx
• 1C
loft
lirrrEnm
Does your Modification Request require a change to your Project Timeline? I J
If Yes, please complete the Project Timeline below. All modification requests MUST allow for project completion within the grant performance period.
Milestone Timeline Comments
omou �i c yc� ni � up w wii ice, nic Y, v�c��
Addttlonal notes an project timeline:
Start Finish
91
CITY OF LOS ANGELES
URBAN AREAS SECURITY INITIATIVE GRANT
Reimbursement Request Form
Return Reimbursement Requests to,
Grant Specialist
Mayor's Office of Public Safety
200 N. Spring Street, Room 303
Los Angeles, CA 90012
UASI FY 14 ❑
UASI FY 15 ❑
UASI FY 16 ❑
Project Letter:
Master Item #:
Sub -Line #:
Jurisdiction:
Agency/Department:
Expenditure Period:
Prepared By:
E -Mail Address:
Phone:
REIMBURSEMENT SUMMARY
DIRECTIONS: Please submit one Reimbursement Request Form for each UASI grant year, fiscal year, and type of
expenditure. Follow the Reimbursement Request Checklist to compile supporting documentation, and then complete the Typed
Resource Report and the associated Roster(s). Please remember that if the reimbursement includes personnel or
consultant fees, those rosters will also need to be completed.
Authorized
Previously
Current Cumulative
Type of Expenditure
Balance
Total Amount
Requested
Request Request
Total $
$ -
$ - $
$ -
Please mark this box to indicate final request for reimbursement LJ
This reimbursement claim is in all respects true, correct, and all expenditures were made in accordance with applicable laws,
rules, regulations, and grant conditions and assurances. In addition, this claim is for costs incurred within the Grant
Performance Period. Also, all supporting documentation related to the.;e expenditures will be retained in accordance with
grant guidelines.
Authorized Department Approval:
Print Name
Title
Signature Date
E -Mail Phone
Invoice Tracking
Fiscal Year:
Cash Request:
Invoice #:
Document ID:
Please Remit Payment To:
Agency
Address (Line 1)
Address (Line 2 - Optional)
City State Zip
Mavor's Office Use Only
UASI Reimbursement Request Form -oil 2015
LA/LB UASI
REQUIRED SUPPORTING DOCUMENTATION FOR
EQUIPMENT CLAIM REIMBURSEMENT
IMPORTANT*" In addition to the completed, signed and dated Reimbursement Request f=orm, you must submit this Checklist with the
supporting documents. Reimbursement requests must be submitted as soon as expenses are incurred and paid, and the required
supporting documents are available. Do NOT accumulate all claims and invoices to submit on the final due date. Failure to submit your
claim with the required supporting documents could result in expenses not reimbursed and/or funds reallocated.
Please contact your Grant 5 pecialist with anquestions about required supporting documentation
PROCUREMENT
iJ CompetitivelFormal Procurement: Submit copies of procurement documents, as applicable, including Council approval, RFP, bids
or bid recap/summary, and contract.
j Informal Procurement: Provide copies of informal procurement documents, as applicable. Informal procurements must comply with
your Jurisdiction's policies.
❑ Sole Source Purchase:
❑ State Sole Source (over $150,000): Provide a copy of the State approval. There are NO retroactive approvals.
❑ Jurisdiction Sole Source (under $150,000): Provide a copy of your Jurisdiction's Sole Source documentation and approval.
EQUIPMENT CLAIMS MUST INCLUDE THE FOLLOWING:
❑ Purchase Order
❑ Invoice: Must be stamped "PAID," signed with authorized signature for payment, and dated.
❑ Proof of Delivers+: Packing slips should be included. If packing slips were not part of the equipment delivery (e.g. licenses), the P.O.
needs to be stamped "RECEIVED" with the date received, and signature.
❑ Proof of Payment: Include proof of payment and proof the payment has CLEARED. Proof of payment must have reference to the
invoice, and amount paid must match the invoice amount. If multiple invoices are being paid with one check, the invoices must be
listed with corresponding amounts.
❑ Print Screen of Federal Debarment Listing: Review the Federal Debarment Listing and provide a screen shot showing that the
listing was queried PRIOR to purchase. Federal Debarment Listings can be found at https://www.sam.gov/portal/public/SAM/
❑ Grant -Funded Typed Resource Report 'Typed Resource Report' needs to be completed, typically by the project's SME.
❑ Equipment Roster: Complete the attached 'Equipment Roster.' Submit electronically to your Grant Specialist and to
HSPS-Compliance@lacity.org
❑ State Approvals: EHP Approval, Watercraft Approval, Aircraft Approval, EOC Approval, as applicable All requests must obtain
State approval PRIOR to purchase. There are NO exceptions or retroactive approvals.
❑ Performance Bond: All equipment items over $250,000 or any vehicle, aircraft or watercraft MUST obtain a performance bond. A
copy of the performance bond must be submitted to your Grant Specialist as soon as it is obtained, with an additional copy provided
with the Reimbursement Request Form.
Completed By:
Date:
UA51 Reimbursement Request Form-,AR.[il. 2015
Pro)ec[
Sub-Li
Master ne
Item # Equipmen[Descnption (Qu9rility)
Invoice
AELp AEL Title Number Va'Idor
Internal ID Tag
Condition &
ID Tag Number Number (if gspv tion Deployed Laadon
applicablee)
.Acquired Date,
Acquired Cos[
EgW=m
Qatodiari
UASI Reimbursement Request Form - Feb. 2015
M,
LA/LB UASI
REQUIRED SUPPORTING DOCUMENTATION FOR
TRAINING CLAIM REIMBURSEMENT
IMPORTANT" In addition to the completed, signed and dated Reimbursement Request Form, you must submit this Checklist with the
supporting documents. Reimbursement requests must be submitted as soon as expenses are incurred and paid, and the required
supporting documents are available. Do NOT accumulate all claims and invoices to submit on the final due date. Failure to submit your
claim with the required supporting documents could result in expenses not reimbursed and/or funds reallocated.
Plea.ste
.Prots' ns about regui red s upporting documentation.
PROCUREMENT
❑ CompetitivelFormal Procurement:_ Submit copies of procurement documents, as applicable, including Council approval, RFP, bids
or bid recap/summary, and contract.
❑ informal Procurement: Provide copies of informal procurement documents, as applicable. Informal procurements must comply
with your Jurisdiction's policies.
❑ Sole Source Purchase:
❑ State Sole Source (over $150,000): Provide a copy of the State approval. There are NO retroactive approvals.
❑ Jurisdiction Sole Source (under $150,000): Provide a copy of your Jurisdiction's Sole Source documentation and approval.
TRAINING PROJECTS INVOLVING A VENDOR MUST INCLUDE THE FOLLOWING:
❑ Purchase Order Or Service Contract
❑ Invoice: Must be stamped "PAID," signed with authorized signature for payment, and dated.
❑ Proof of Delivery: Submit copies of the Agenda AND submit Class Roster/Sign-in Sheets or Certificate of Completion with training
date.
❑ Proof of Payment: Include proof of payment and proof the payment has CLEARED. Proof of payment must have reference to the
invoice, and amount paid must match the invoice amount. If multiple invoices are being paid with one check, the invoices must be
listed with corresponding amounts.
❑ Print Screen of Federal Debarment Listing: Review the Federal Debarment Listing and provide a screen shot showing that the
listing was queried PRIOR to purchase. Federal Debarment Listings can be found at https://www.sam.gov/portal/public/SAM)
❑ Grant -Funded Typed Resource Report: 'Typed Resource Report' needs to be completed, typically by the project's SME.
❑ Consultant Roster: Complete the attached 'Consultant Roster.'
❑ State Approvals: Copy of ODP Approved Tracking Number is required. Copy of EHP Approval, as applicable. All requests must
obtain State approval PRIOR to commencement of training. There are NO exceptions or retroactive approvals.
❑ Total No. of Grant -Funded Trainees: Total No. of Grant -Funded Instructors:
TRAINING PROJECTS FOR PERSONNEL TIME MUST INCLUDE THE FOLLOWING:
❑ Summary Sheet: Indicate employee(s), amount per employee(s), and total being claimed. This amount should tie the official
payroll register to the total amount being claimed on the Reimbursement Request Form.
❑ Official Payroll Register: Indicate employee name you are seeking reimbursement for, salary, hourly rate, employee benefits, and
overtime rate if applicable. If seeking reimbursement for Employee Benefits, include documentation verifying EB rates
❑ Timecards: Indicate the # of hours charged per day, and include employee signature & supervisor signature If claiming for Backfill,
timecard needs to include the name of the person the employee was backfilling for/person who attended the training.
❑ Class RasterlSign-in Sheets or Certificate of Completion with Training Date_ If claiming for Backfill the Class Roster/Sign-in
Sheet or Certificate of Completion should be for the person who attended the training.
❑ Grant -Funded Typed Resource R_epo_rt;_ 'Typed Resource Report' needs to be completed, typically by the project's SME.
❑ State Approvals: Copy of ODP Approved Tracking Number is required. Copy of EHP Approval, as applicable. International
trainings require State approval. All requests must obtain State approval PRIOR to commencement of training. There are NO
exceptions or retroactive approvals.
❑ Travel (if il);Aicablel: Itemized receipts and proof of payment are required for airfare, lodging, meals and/or training/conference
fees. Jurisdictions must follow their own travel policies and submit a copy of that travel policy. If no local policy exists, please see
www.gsa.gov for approved per diem rates.
❑ Total No. of Grant -Funded Trainees: Total No. of Grant -Funded Instructors.
Completed By: Signature:
Date:
UA51 Reimbursement Request Form - Qp�l. 2015
LA/LB UASI
REQUIRED SUPPORTING DOCUMENTATION FOR
EXERCISE CLAIM REIMBURSEMENT
IMPORTANT" In addition to the completed, signed and dated Reimbursement Request Form, you must submit this Checklist with the
supporting documents. Reimbursement requests must be submitted as soon as expenses are incurred and paid, and the required
supporting documents are available. Do NOT accumulate all claims and invoices to submit on the final due date. Failure to submit your
claim with the required supporting documents could result in expenses not reimbursed and/or funds reallocated.
F'ICase contact your Grant Specialist with arry nuestivns al�nut re fired su;�nar inc; docirrnerzkation. __
PROCUREMENT
❑ CompetitivelFormal Procurement: Submit copies of procurement documents, as applicable, including Council approval, RFP, bids
or bid recap/summary, and contract.
❑ Informal Procurement: Provide copies of informal procurement documents, as applicable. Informal procurements must comply
with your Jurisdiction's policies.
❑ Sole Source Purchase:
❑ State Sole Source (over $150,000): Provide a copy of the State approval. There are NO retroactive approvals.
❑ Jurisdiction Sole Source (under $150,000): Provide a copy of your Jurisdiction's Sole Source documentation and approval.
EXERCISE PROJECTS INVOLVING A VENDOR MUST INCLUDE THE FOLLOWING:
❑ Purchase Order or Service Contract
❑ Invoice: Must be stamped "PAID," signed with authorized signature for payment, and dated.
❑ Proof of Delivery: Submit copies of Sign -in Sheets AND submit After Action Report into HSEEP portal within 60 days of event.
Submit proof that the report was submitted, including date of submission.
❑ Proof_ of Payment: Include proof of payment and proof the payment has CLEARED. Proof of payment must have reference to the
invoice, and amount paid must match the invoice amount. If multiple invoices are being paid with one check, the invoices must be
listed with corresponding amounts.
❑ Print Screen of Federal Debarment Listing: Review the Federal Debarment Listing and provide a screen shot showing that the
listing was queried PRIOR to purchase. Federal Debarment Listings can be found at https://www.sam.gov/portal/public/SAM
❑ Consultant Roster: Complete the attached 'Consultant Roster.'
❑ State Approvals-, Copy of EHP Approval, as applicable. Please note that ANY exercise with an outside component, MUST get
EHP approval. All requests must obtain State approval PRIOR to date of exercise. There are NO exceptions or retroactive
❑ Exercise Date: Number of Exercise Participants:
EXERCISE PROJECTS FOR PERSONNEL TIME MUST INCLUDE THE FOLLOWING:
❑ Summary Sheet: Indicate employee(s), amount per employee(s), and total being claimed. This amount should tie the official
payroll register to the total amount being claimed on the Reimbursement Request Form.
❑ Official Payroll Register: Indicate employee name you are seeking reimbursement for, salary, hourly rate, employee benefits, and
overtime rate if applicable. If seeking reimbursement for Employee Benefits, include documentation verifying EB rates.
❑ Timecards: Indicate the # of hours charged per day, and include employee signature & supervisor signature. If claiming for Backfill,
timecard needs to include the name of the person the employee was backfilling for/person who attended the exercise.
❑ Sian -In Sheets or Certificate of Completion with Exercise Date: If claiming for Backfill, the Sign -in Sheet or Certificate of
Completion should be for the person who attended the exercise.
❑ State Approvals: Copy of EHP Approval, as applicable. Please note that ANY exercise with an outside component, MUST get
EHP approval. All requests must obtain State approval PRIOR to date of exercise. NO exceptions or retroactive approvals.
❑ Travel (if applicable): Itemized receipts and proof of payment are required for airfare, lodging, meals and/or exercise fees.
Jurisdictions must follow their own travel policies and submit a copy of that travel policy. If no local policy exists, please see
www.gsa.gov for approved per diem rates.
❑ After Action Report: Submit After Action Report into HSEEP portal within 60 days of event. Submit proof that the report was
submitted, including date of submission.
❑ Exercise Date:
Number of Exercise Pa rtici pants;
Completed By: _ Signature: Date:
UASI Reimbursement Request Form - QpF.. 2015
LA/LB UASI
REQUIRED SUPPORTING DOCUMENTATION FOR
PLANNING CLAIM REIMBURSEMENT
IMPORTANT" In addition to the completed, signed and dated Reimbursement Request Form, you must submit this Checklist with the
supporting documents. Reimbursement requests must be submitted as soon as expenses are incurred and paid, and the required
supporting documents are available. Do NOT accumulate all claims and invoices to submit on the final due date. Failure to submit your
claim with the required supporting documents could result in expenses not reimbursed and/or funds reallocated.
Please contact Your Grant Specialist with any questions about required supporting documentation
PROCUREMENT
[] Competitive/Formal Procurement: Submit copies of procurement documents, as applicable, including Council approval, RFP, bids
or bid recap/summary, and contract.
❑ Informal Procurement: Provide copies of informal procurement documents, as applicable. Informal procurements must comply with
your Jurisdiction's policies.
❑ Sole Source Purchase:
❑ State Sole Source (over $150,000): Provide a copy of the State approval. There are NO retroactive approvals.
❑ Jurisdiction Sole Source (under $150,000): Provide a copy of your Jurisdiction's Sole Source documentation and approval.
PLANNING PROJECTS INVOLVING A VENDOR MUST INCLUDE THE FOLLOWING:
C -I Purchase Order or Service Contract
❑ Invoice: Must be stamped "PAID," signed with authorized signature for payment, and dated.
❑ Proof of Delivery: Submit a copy/copies of the deliverables as outlined in the Purchase Order or Service Contract.
1 Proof of Payment: Include proof of payment and proof the payment has CLEARED Proof of payment must have reference to the
invoice, and amount paid must match the invoice amount. If multiple invoices are being paid with one check, the invoices must be
listed with corresponding amounts.
❑ Print Screen of Federal Debarment Listinct: Review the Federal Debarment Listing and provide a screen shot showing that the
listing was queried PRIOR to purchase. Federal Debarment Listings can be found at https://www.sam.gov/portal/public/SAM/
❑ Consultant Roster: Complete the attached 'Consultant Roster.'
PLANNING PROJECTS FOR PERSONNEL TIME MUST INCLUDE THE FOLLOWING:
U Summary Sheet: Indicate employee(s), amount per employee(s), and total being claimed. This amount should tie the official payroll
register to the total amount being claimed on the Reimbursement Request Form.
Official Payroll Register: Indicate employee name you are seeking reimbursement for, salary, hourly rate, employee benefits, and
overtime rate if applicable. If seeking reimbursement for Employee Benefits, include documentation verifying EB rates.
J Timecards: Indicate the # of hours charged per day, and include employee signature & supervisor signature. If claiming for Backfill,
timecard needs to include the name of the person the employee was backfilling for.
❑ Personnel Roster: Complete the attached 'Personnel Roster.'
❑ Final Product: Submit a copy/copies of the Final Product as outlined in the workbook OR submit intermittent deliverables as
discussed with your Grant Specialist.
Completed By: Signature: Date:
UASI Reimbursement Request Form -61il. 2015
LA/LB UASI
REQUIRED SUPPORTING DOCUMENTATION FOR
ORGANIZATION CLAIM REIMBURSEMENT
IMPORTANT"* In addition to the completed, signed and dated Reimbursement Request Form, you must submit this Checklist with the
supporting documents. Reimbursement requests must be submitted as soon as expenses are incurred and paid, and the required
supporting documents are available. Do NOT accumulate all claims and invoices to submit on the final due date. Failure to submit your
claim with the required supporting documents could result in expenses not reimbursed and/or funds reallocated.
Please contact your Grant Specialist with any _questions about required supporting documentation
PROCUREMENT
❑ Competitive/Formal Procurement: Submit copies of procurement documents, as applicable, including Council approval, RFP, bids
or bid recap/summary, and contract.
❑ Informal Procurement: Provide copies of informal procurement documents, as applicable. Informal procurements must comply with
your Jurisdiction's policies.
❑ Sole Source Purchase:
❑ State Sole Source (over $150,000): Provide a copy of the State approval. There are NO retroactive approvals.
❑ Jurisdiction Sole Source (under $150,000): Provide a copy of your Jurisdiction's Sole Source documentation and approval
ORGANIZATION PROJECTS INVOLVING A VENDOR MUST INCLUDE THE FOLLOWING:
❑ Purchase Order or Service Contract
❑ Invoice: Must be stamped "PAID," signed with authorized signature for payment, and dated.
❑ Proof of Delivery: Submit a copy/copies of the deliverables as outlined in the Purchase Order or Service Contract.
❑ Proof of Payment: Include proof of payment and proof the payment has CLEARED. Proof of payment must have reference to the
invoice, and amount paid must match the invoice amount. If multiple invoices are being paid with one check, the invoices must be
listed with corresponding amounts.
❑ Print Screen of Federal Debarment Listinq: Review the Federal Debarment Listing and provide a screen shot showing that the
listing was queried PRIOR to purchase. Federal Debarment Listings can be found at https://www sam.gov/portal/public/SAM/
❑ Consultant Roster: Complete the attached 'Consultant Roster.'
ORGANIZATION PROJECTS FOR PERSONNEL TIME MUST INCLUDE THE FOLLOWING:
❑ Summary Sheet: Indicate employee(s), amount per employee(s), and total being claimed. This amount should tie the official payroll
❑ Official Payroll Register: Indicate employee name you are seeking reimbursement for, salary, hourly rate, employee benefits, and
❑ Timecards: Indicate the # of hours charged per day, and include employee signature & supervisor signature. If claiming for Backfill,
❑ Personnel Roster: Complete the attached 'Personnel Roster.'
❑ Federal Request: If requesting reimbursement for Overtime, include a copy of the Federal Request for Overtime. This applies
Completed By:
Date:
UASI Reimbursement Request Form - ApLil. 2015
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UASI Reimbursement Request Form • Feb. 2015
101
EXHIBIT D
102
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
AVIATION F 11IPMENT REQUEST FORM
Homeland Security Grant Program FY: Grant Number: Cal OES ID#:
Urban Area Security Initiative (UASI) FY: Grant Number: Cal OES ID#:
Project Amount: UASI: $ SHSGP: $�
City/County/Agency Name:
Indicate the type of equipment for this request
Aviation Equipment Aviation Related Equipment
2. Provide a description of the area that will be served by the requested equipment.
3. Please justify the need for the aviation equipment and how the requested platform best meets
that need as compared to other options. Include the cost, discipline, and funding source.
4. Please certify on signed letterhead that an existing aviation unit is operating and will continue
to operate independent of the requested funding. Describe the active, operating aviation unit
and certify that no expenses will be charged against the grant award for the general
operational costs of such aviation unit.
5. Identify the applicable goals and objectives in the State/Urban Area Homeland Security
Strategy that the requested aviation equipment addresses.
Explain how the requested aviation equipment fits into the State/Urban Area's integrated
operational plans.
7. Explain how this aviation equipment will support activities specifically related to terrorism
incident prevention and response efforts.
Cal OES Form AVI Rev 08-01-13
103
Cal OES Aviation Request Form
Page Two
8. Please describe how this aviation equipment will be used operationally and which response
assets will be deployed using the requested aircraft.
9. Please describe how this aviation equipment will be utilized on a regular, non -emergency
basis.
10. Please certify licensing, registration fees, insurance, and all ongoing operational expenses are
(a) the responsibility of the grantee or the local units of government and (b) are not allowable
under this grant.
Cal OES Form AVI
Rev 08-01-13
104
r i r i t f � �� • r
A i -t: i al
Subgrantee Name:
Homeland Security Grant Program FY
Urban Area Security Initiative (UASI) FY,
Other Program FY
Project Amount:
UASI $
Grant Number Cal OES ID#
Grant Number Cal OES ID#
Grant Number Cal OES ID#
SHSP $
Indicate the type of equipment for this request (choose only one of the following).
Watercraft Watercraft- Related Equipment
2. Please provide a description of the area that will be served by the requested equipment.
Equipment & Description
Cost I AEL number
3. Please justify the need for the watercraft and how the requested platform best meets
that need as compared to other options. Include the cost, discipline, and funding source.
4. Please describe the active, operating waterway patrol unit and certify on signed
letterhead that no expenses will be charged against the grant award for the operation of
such unit.
5. Please identify the applicable goals and objectives in your State/Urban Area Homeland
Security Strategy that the requested watercraft addresses, and the waterway identified
as critical asset requiring state and/or local prevention and response capabilities.
Please explain how the requested watercraft fits into the State/Urban Area's integrated
operational plans and vulnerability assessment.
Cal CES WRF Revised 07/11/13
105
ktA'►rINgtyMAW.0MDO DR -1y
7. Please describe how this watercraft will be used operationally and which response
assets will be deployed using the requested watercraft.
Please describe how this watercraft will be utilized on a regular, non -emergency basis.
9. Please describe what types of terrorism incident response and prevention equipment
with which the requested watercraft will be outfitted. Include any specialized
navigational, communications, safety, and operational equipment necessary to enable
such watercraft to support the homeland security mission. Please certify on signed
letterhead that licensing, registration fees, insurance, and all ongoing operational
expenses are the responsibility of the grantee or the local units of government and are
not allowable under this grant.
10. Attach letters of endorsement, if applicable.
Submitted by: Date:
(Name) (Signature)
Cal OES WRF Revised 07/11/13
106
Californma Governor's Office of Emergency Services
Subgrantee Name:
Homeland Security Grant Program FY�
Urban Area Security Initiative (UASI) FY
Other Program FY
Grant Number
Cal OES ID#.
_Grant Number
Cal OES ID#,
Grant Number
Cal OES ID#,
1. What type of EOC does your organization plan to establish/enhance? (Choose one of the
following)
Primary EOC Alternate/Back-up/Duplicate EOC
2. Physical address of facility:
3. Describe how the establishment/enhancement of an EOC improves your organization's
ability to prevent, plan for, respond to, and recover from a terrorism event (on a separate
attachment).
4.
a
791
Identify all other sources and uses of additional funds assisting the project in any way.
Identify anticipated homeland security grant costs to establish/enhance your
organization's EOC in the table below.
Supplies/Equipment AEL # Cost
Computers
Network Servers
Printers
Computer accessories i.e. sure protectors, battery backups, etc.)
Computer maintenance contracts
Computer connections and cables(including fiber optic cabling)
Fax machines
Lighting Systems
LCD projectors
i'io'eciivn/ lasma/flat screens/monitorsltelevisions
GIS plotter and software
Telephone sstems
Software development
Commercial off-the-shelf (COTS) software
Installation of EOC items
Miscellaneous connections for EOC items
Standardized rnappiing software
Cal OES EOCRF Revised 08/1/13
107
Standardized emergency management software
Installation of EOC items
Miscellaneous connections for EOC items
Leasing Costs' (Indicate starting and ending dates of lease and
explain the circumstances under which the moving or leasing costs
will be incurred.
Other must provide list/description of "other" items and costs)
TOTAL - EOC Supplies and Equipment
7. Explanation of "other" items:
8. Has your organization determined the costs are reasonable?
Submitted by:
(Name) (Signature)
Date:
Grant Programs Directorate
Homeland
Security
OMB Control#: 1660-0115
Expiration Date: 10/31/2013
FEMA Form: 024-0-1
DEPARTMENT OF HOMELAND SECURITY
FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA)
ENVIRONMENTAL AND HISTORIC PRESERVATION SCREENING FORM
Directions for completing this form: This form is designed to initiate and facilitate the environmental
and historic preservation (EHP) compliance review for your FEMA preparedness grant -funded project(s).
FEMA conducts its EHP compliance reviews in accordance with National Environmental Policy Act
(NEPA) and other EHP-related laws and executive orders. In order to initiate EHP review of your
project, you must complete all relevant sections of this form and submit it to the Grant Programs
Directorate (GPD) along with all other pertinent project information. Failure to provide requisite
information could result in delays in the release of grant funds. Be advised that completion of this form
does not complete the EHP review process. You will be notified by FEMA when your review is
complete and/or if FEMA needs additional information.
There is no need to complete and submit this form if the grant scope is limited to planning, management
and administration, classroom -based training, tabletop exercises and functional exercises, or purchase of
mobile and portable equipment where no installation is needed. Information Bulletin 345, Grant
Programs Directorate Programmatic Environmental Assessment, September 1, 2010, provides details
on these activities.
This form should be completed electronically. The document is available in both Word and Adobe
Acrobat (pdf) formats at this website:
(http://www.fema. ovllibrarv/viewRecoi-d.dQ?fj,otilSearcli=froinsearcli&id=4802. The following website
has additional guidance and instructions on the EHP review process and the information required for the
EHP review: http://www. felna.gov/plaii/elip/elipi-eview/index.shtm
Submit completed form through your grant administrator who will forward it to GPDEH Pinto Mils. Dov.
Please use the subject line: EHP Submission: Project Title, location, Grant Award Number (Example,
EHPSubmission: Courthouse Camera Installation, Any Town, State,12345, 2011-SS-Oxxxx).
Paperwork Burden Disclosure Notice
Public reporting burdenfor thisform is estimated to average 8 hoursper response. The burden estimate includes the timeforreviewing instructions,
searching existing data sources, gathering and maintaining the data needed, and completing and submitting the form. You are not required to
respond to this collection of information unless it displays a valid OMB control number. Send comments regarding the accuracy of the burden
estimate and any suggestions for reducing the burden to: Information Collections Management, Department of Homeland Security, Federal
Emergency Management Agency, 500 C Street, Washington, DC, 20472, Paperwork Reduction Project (1660-0115).
109
Environmental and Historic Preservation Screening Form — June 2012
SECTION A. PROJECT INFORMATION
DHS Grant Award Number:......
Grant Program: ..........................
Grantee... .....................................
Grantee POC: .................... -
Mailing address:..........:.......
E-mail: ..................................
Sub grantee: .................. __ .........
Subgrantee POC: .................
Mailing address: ..................
E-mail: .................. . ..............
Estimated cost of project:..........
Project title:
Project location (physical address or latitude -longitude):
Project Description. Provide a complete project description. The project description should contain a summary of
what specific action is proposed, where it is proposed, how it will be implemented. Include a brief description of
the objectives the project is designed to accomplish (the purpose), and the reason the project is needed. Use
additional pages if necessary. If multiple sites are involved, provide the summary for each site:
SECTION B. PROJECT TYPE
Based on the proposed project activities, determine which project type applies below and complete the
corresponding sections that follow. For multi-component projects or those that may fit into multiple project types,
complete the sections that best apply and fully describe all major components in the project description. If the
project involves multiple sites, information for each site (such as age of structure, location, ground disturbance, etc.)
must be provided. Attach additional pages to this submission, if needed.
1. ❑ Purchase of equipment. Projects in this category involve the purchase of equipment that will require
installation on or in a building or structure. Complete other portions of Section B as needed. Complete
—...... ...... .Seetion-C i.
2. ❑ Training and exercises. Projects in this category involve training exercises with any field-based
components, such as drills or full-scale exercises. Complete Section C.2.
3. ❑ Renovations/upgrades/modifications or physical security enhancements to existing structures.
Projects in this category involve renovations, upgrades, retrofits, and installation of equipment or systems
in or on a building or structure. Examples include, but are not limited to: interior building renovations;
electrical system upgrades; sprinkler systems; vehicle exhaust systems; closed circuit television (CCTV)
cameras; security fencing; access control for an area, building, or room; bollards; motion detection systems;
OMB Control#: 1660-0115
FEMA Form: 024-0-1
110
Environmental and Historic Preservation Screening Form — June 2012
alarm systems; security door installation or upgrades; lighting; and audio-visual equipment (projectors,
smart boards, whiteboards, monitors, displays, and projector screens). Complete Section C.3.
4. ❑ Generator installation. Projects in this category involve installation of new or replacement generators, to
include the concrete pads, underground fuel and electric lines, and if necessary, a fuel storage tank.
Complete Section C.4.
5. ❑ New construction/addition. Projects in this category involve new construction, addition to, or expansion
of a facility. These projects involve construction of a new building, or expansion of the footprint or profile
of a current structure. Complete Section C.5.
6. ❑ Communication towers, antennas, and related equipment. Projects in this category involve
construction of new or replacement communications towers, or installation of communications -related
equipment on a tower or building or in a communications shelter or building. Complete Section C.6.
7. ❑ Other. Projects that do not fit in any of the categories listed above. Complete Section C.7.
SECTION C. PROJECT TYPE DETAILS
Check the box that applies to the proposed project and complete the corresponding details.
1. ❑ Purchase of equipment. If the entire project is limited to purchase of
mobile/portable equipment and there is no installation needed, this form
does not need to be completed and submitted.
a. Specify the equipment, and the quantity of each:........ .................,..............
b. Provide the Authorized Equipment List (AEL) number(s) (if known):......
c. Complete Section D.
❑ Training and exercises. If the training is classroom and discussion -based
only, and is not field-based, this form does not need to be completed and
submitted.
a. Describe the scope of the proposed training or exercise (purpose,
materials, and type of a activities required): ...............................................
b. Provide the location of the training (physical address or latitude -
longitude): . ... .i . .......... ..............
atitude-
longitude):........................................................................ ..... .. .........
c. Would the training or exercise take place at an existing facility which has
established procedures for that particular proposed training or exercise,
and that conforms with existing land use designations? For further
information refer to Information Bulletin #345,
hti :Ilwww,fejiza. ovl tlffvvern�Tient�s ra�rilbulletiras,'irtfo345.pdf........ ........................... .... Yes ❑ No
■ If Yes, provide the name of the facility and the facility point of
contact (name, telephone number, and email address)..........................
If No, provide a narrative description of the area where the training
or exercise would occur (e.g., exercise area within four points
defined by latitude/longitude coordinates): ............................................
OMB Control#: 1660-0115
FEMA Form: 024-0-1
111
Environmental and Historic Preservation Screening Form — June 2012
Does the field-based training/exercise differ from previously
permitted training or exercises in any way, including, but not limited
to frequency, amount of facilities/land used, materials or equipment
used, number of participants, or type of activities? ............................................ ........ ..,.,...,. ❑ Yes ❑ No
■ If Yes, explain any differences between the proposed activity and
Those that were approved in the past, and the reason(s) for the change
inscope: ...................................................................................................
• If No, provide reference to previous exercise (e.g., FEMA grant
name, number, and date): ... . . ............................................................
d. Would any equipment or structures need to be installed to facilitate
training? ............. ..................................................... ............................... ::..:........................ :::.. ❑ Yes ❑ No
■ If Yes, complete Section D
3. ❑ Renovations/upgrades/modifications, or physical security
enhancements to existing structures.
a. Complete Section D.
4. ❑ Generator installation.
a. Provide capacity of the generator(kW):.......................................................
b. Identify the fuel to be used for the generator (diesel/propane/natural gas):..
c. Identify where the fuel for the generator would be stored (e.g. stand-alone
tank, above or below ground, or incorporated in generator): .......................
d. Complete Section D.
5. ❑ New construction/addition.
a. Provide detailed project description (site acreage, new facility square
footage/number of stories, utilities, parking, stormwater features, etc):........
b. Provide technical drawings or site plans of the proposed project: ........................................... ❑ Attached
c. Complete Section D.
6. ❑ Communication towers, antennas, and related equipment.
a. Provide the current net height (in feet above ground level) of the existing
tower or building (with current attached equipment):-, ........... m .... 1 ...
b. Provide the. height -(in feet above ground level) of the.existing.tower..or
building after adding/replacing equipment: ......... .............. ....... __ .......
Complete items 6.c through 6.q below ONLY if this project involves construction of a new or replacement
communications tower. Otherwise continue to Section D.
Information Bulletin 351, National Historic Preservation Act Section 106 Review Requirements for
Communications Facilities, January 4, 2011 has additional guidance and information on EHP requirements for
communications towers. Available at: http:/Av vw.femi.gov/i)df/government/°rant/bulletins/info351.pdf
OMB Control#: 1660-0115
FEMA Form: 024-0-1
4
112
Environmental and Historic Preservation Screening Form — June 2012
c. Provide the ground -level elevation (feet above mean sea level) of the site
of the proposed communications tower:. ......................................................
d. Provide the total height (in feet above ground level) of the proposed
communications tower or structure, including any antennas to be mounted:
• If greater than 199 feet above ground level, state why this is needed
to meet the requirements of the project: ................................................
e. Would the tower be free-standing or require guy wires? ............................. ❑ Free standing ❑ Guy wires
• If guy wires are required, state number of bands and the number of
wiresper band:.........................................................................................
• Explain why a guyed tower is needed to meet the requirements of
thisproject: ......................................................................... ....................
f. What kind of lighting would be installed, if any (e.g., white strobe, red
strobe, or steady burning)%........::......::..........................................I.............
g. Provide a general description of terrain (e.g., mountainous, rolling hills,
flatto undulating): .......... . .................... . ............................ ............................
h. Describe the frequency and seasonality of fog/low cloud cover: ..................
i. Provide a list of habitat types and land use at and adjacent to the tower
site (within '/z mile), by acreage and percentage of total (e.g., woodland
conifer forest, grassland, agriculture) water body, marsh: ............ ...............
j. Is there evidence of bird roosts or rookeries present within '/2 mile of the
proposedsite?........................................................................................................................... ❑ Yes ❑ No
• Describe how presence/absence of bird roosts or rookeries was
determined:..............................................................................................
k. Identify the distance to nearest wetland area (e.g., forested swamp,
marsh, riparian, marine) and coastline if applicable: ........................
1. Distance to nearest existing telecommunication tower:,., .............. ....... ......
m. Have measures been incorporated for minimizing impacts to migratory
birds?........................................................................................................................................ ❑ Yes ❑ No
• If Yes, describe: .....................................................................................
n. Has a Federal Communications Commission (FCC) registration been
obtained for this tower?............................................................................................................ ❑ Yes ❑ No
• If a pa' e. cgtst a
• If No, why? .....
o. Has the FCC E106 process been completed?........................................................................... ❑ Yes ❑ No
p. Has the FCC Tower Construction Notification System (TCNS) process
beencompleted?....................................................................................................................... ❑ Yes ❑ No
• If Yes, attach the environmental documentation submitted as part of
the registration process including use of the Tower Construction
OMB Control#: 1660-0115
FEMA Form: 024-0-1 5
113
Environmental and Historic Preservation Screening Form — June 2012
Notification System (TCNS), if applicable. FRN#: ...... "..I......
q. Would any related equipment or structures need to be installed (e.g., backup
generator and fuel source, communications shelter, fencing, or security
measures)?................................................................................................................................ ❑ Yes ❑ No
• If Yes, explain where and how each installation would be done. Provide
details about generator capacity (kW), fuel source, fuel location and
tank volume, amount of fencing, and size of communication shelter:......
r. Complete Section D.
7. ❑ Other. Complete this section if the proposed project does not fit any of
the categories above.
a. Provide a complete project description:. .........:..........................._..
b. Complete Section D.
SECTION D. PROJECT DETAILS
Complete all of the information requested below.
1. ❑ Project installation
a. Explain how and where renovations/upgrades/modifications would take
place, or where equipment/systems will be installed: .... I .............,...........:...
b. Would ground disturbance be required to complete the project or training? ..........::::............. ❑ Yes ❑ No
• If Yes, provide total extent (depth, length, and width) of each ground -
disturbing activity. Include both digging and trenching. For example,
light poles and fencing have unique ground -disturbing activities (e.g.,
six light poles, 24" dia. x 4' deep; trenching 12" x 500' x 18" deep;
22 fence posts, 12" diameter x 3' deep, and 2 gate posts, 18" diameter
x 3' deep):........... .......... ............... ......,.................................. .....:..... ..
• If Yes, describe the current disturbed condition of the area (e.g.,
parking lot, road right-of-way, commercial development):.........
c. Would the equipment use the existing infrastructure for electrical
distributionsystems?............................................................................................................... ''es No
• If No, describe power source and detail its installation at the site:..........
2. ❑ Age of structure/building at project site
a. Provide the year existing building(s) or structure(s) on/in/nearest to the
location involved in the proposed project was built: .....................................
■ If the building or structure involved is over 45 years old and
OMB Control#: 1660-0115
FEMA Form: 024-0-1
6
114
Environmental and Historic Preservation Screening Form — June 2012
significant renovation, rehabilitation, or modification has occurred,
provide the year(s) modified and briefly describe the nature of
themodification(s): ..................................................................................
b. Are there any structures or buildings that are 50 years old or older in or
adjacent to the project area?
• If yes, provide the location of the structure(s), ground -level color
photographs of the sructure(s), and identify their location(s) on an
aerial map : ... ............. .............. ............ .......,...................................
.
c. Is the project site listed in the National Register of Historic Places
(National Register), or in/near a designated local or National Register
Historic District? The internet address for the National Register
is: httn:darhV.focus.nVs. uov.....................................................................
■ If Yes, identify the name of the historic property, site and/or district
and the National Register document number:.. ......................................
3. ❑ Site photographs, maps and drawings
a. Attach site photographs. Site photographs are required for all projects.
Use the following as a checklist for photographs of your project. Attach
photographs to this document or as accompanying documents in your
submission.
........ ❑ Yes ❑ No
❑ Yes ❑ No
• Labeled, color, ground -level photographs of the project site: ............................................. ❑ Required
■ Labeled, color photograph of each location where equipment would be
attached to a building or structure: ...................................................................................... ❑ Required
■ Labeled, color aerial photograph of the project site: ........................................................... ❑ Required
• Labeled, color aerial photographs that show the extent of ground
disturbance (if applicable): ..... .......................... ........ I .............. on ................... . ...... o ............ ❑ Attached
• Labeled, color ground -level color photographs of the structure from
each exterior side of the building/structure (applicable only if
building/structure is more than 45 years old):.................................................................... ❑ Attached
b. Are there technical drawings or site plans available? ........:. ...... ❑ Yes ❑ No
• If yes, attach :................................ ................................ ...... . ................................................. F-1Attached
Appendix A has guidance on preparing photographs for EHP review
4. ❑ Environmental documentation
a.. .Is there.anypreviously completed environmental docunmentation.for.this
project at this proposed project site (e.g., Environmental Assessment, or
wetland delineation, or cultural/archaeological study)?........................................................... ❑ Yes ❑ No
• If Yes, attach documentation with this form:...........................:..........::...:......::................. ❑ Attached
b. Is there any previously completed agency coordination for this project
(e.g., correspondence with the U.S. Fish and Wildlife Service, State
Historic Preservation Office, Tribal Historic Preservation Office)? ......................................... ❑ Yes ❑ No
• If Yes, attach documentation with this form: ........ ............... ............................... ............. ❑ Attached
OMB Control#: 1660-0115
FEMA Form: 024-0-1 7
115
Environmental and Historic Preservation Screening Form — June 2012
c. Was a NEPA document was prepared for this project?............................................................. ❑ Yes ❑ No
• If Yes, what was the decision? (Check one, and please attach):
❑ Finding of No Significant Impact (FONSI) from an Environmental Assessment (EA) or
❑ Record of Decision (ROD) from an Environmental Impact Statement (EIS).
Name of preparing agency:
Date approved:....
OMB Control#: 1660-0115
FEMA Form: 024-0-1
116
Appendix A. Guidance for Supporting Photographs for EHP Grant Submissions
Photographs are a vital component of the EHP review process and add an additional level of
understanding about the nature and scope of the project. They also provide pre -project documentation of
site conditions. Please follow the guidance provided below when preparing photographs for your EHP
submission. The following pages provide examples of best practices used in earlier EHP submissions.
Minimum requirements for photographs.
1. Photographs should be in color.
2. Label all photographs with the name of facility, location (city/county, state) and physical location
(physical address or latitude -longitude).
3. Label the photographs to clearly illustrate relevant features of the project, such as location of installed
features (e.g., cameras, fences, sirens, antennas, generators) and ground disturbance. See examples
below.
4. Identify ground disturbance. Adding graphics to a digital photograph is a means to illustrate the size,
scope and location of ground disturbing activities.
Best Practices
1. Provide photographs in a separate file.
2. Place no more than 2 pictures per page.
3. Compressing pictures files (such as with Microsoft Picture Manager)' or saving the file in pdf format
will reduce the size of the file and facilitate e-mail submissions.
4. Identify the photograph file with the project name so that it can be matched to the corresponding
FEMA EHP screening form.
5. Maximum file size for enclosures should not exceed 12 MB. If the total size of files for an EHP
submission exceeds 12 MB, send the submission in multiple e-mails.
6. If necessary, send additional photographs or data in supplemental e-mails. Please use the same e-mail
subject line with the additional label: 1 of x, 2 of x, ... x of x.
Options for Creating Photographs
1. Obtain an aerial photo. There are multiple online sources for aerial photographs.
2. For the aerial photo, use the screen capture feature (Ctrl + Print Screen keys) and copy the image to
photo editing software, such as Paint, or PhotoShop.' Use that software to crop the image so the
photo has the content necessary.
3. Open PowerPoint, or other graphics -oriented software, and paste the aerial or ground -level
photograph on the canvas.
4. Use drawing tools, such as line drawing and shapes, to indicate the location of project features (for
example: fencing, lighting, sirens, antennas, cameras, generators).
_S,. Jawrt_.text_to 1AW the fQatul es ga4 to label the. pholoZL4ph._ .....
6. Use drawing tools to identify ground -disturbing activities (if applicable).
7. Save the file with the project name or grant number so that it can be appropriately matched to the
corresponding FEMA EHP screening form. Include this file with the EHP screening when submitting
the project.
OMB Control#: 1660-0115
FEMA Form: 024-0-1 A-1
117
Appendix A. Supporting Photographs for EHP Grant Submissions
Example Photographs
Aerial Photographs. The
example in Figure 1 provides
the name of the site, physical
address and proposed
location for installing new
equipment. This example of
a labeled aerial photograph
provides good context of the
surrounding area.
Ground -level photographs.
The ground -level photograph
in Figure 2 supplements the
aerial photograph in Figure 1,
above. Combined, they
provide a clear understanding
of the scope of the project.
This photograph has the name
and address of the project site,
and uses graphics to illustrate
where equipment will be
installed.
Figure 1. Example of labeled, color aerial photograph.
Figure 2. Example of ground -level photograph showing proposed
attachment of new equipment
OMB Control#: 1660-0115
FEMA Form: 024-0-1 A-2
118
Appendix A. Supporting Photographs for EHP Grant Submissions
Ground -level photograph
with equipment close-up.
Figure 3 includes a pasted
image of a CCTV camera that
would be placed at the project
site. Using desktop computer
software, such as PowerPoint,'
this can be accomplished by
inserting a graphic symbol
(square, triangle, circle, star,
etc.) where the equipment
would be installed. This
example includes the name and
location of the site. The site
coordinates are in the degree -
minute -second format.
Ground -level photograph
with excavation area close-
up. The example in Figure 4
shows the proposed location
for the concrete pad for a
generator and the ground
disturbance to connect the
generator to the building's
electrical service. This
information can be illustrated
with either an aerial or
ground -level photograph, or
both. This example has the
name and physical address of
the project site.
OMB Control#: 1660-0115
FEMA Form: 024-0-1
Figure 3. Ground -level photograph with graphic showing
proposed equipment installation.
Somelor.n Community Center. 123 Elm Streel. Somelo. n, Slate
Trench�ng from
generator to k
build,ng's
eiectncal serric6
22 ft .r 18 in ). o tr
in i
Generator Pad-
4ft110hnain
Figure 4. Ground -level photograph showingproposedground
disturbance area.
A-3
119
Appendix A. Supporting Photographs for EHP Grant Submissions
Communications equipment
photographs. The example in
Figure 5 supports a project
involving installation of
equipment on a tower. Key
elements are identifying where
equipment would be installed on
the tower, name of the site and its
location. This example provides
site coordinates in decimal
format.
Interior equipment
photographs. The example in
Figure 6 shows the use of graphic
symbols to represent security
features planned for a building.
The same symbols are used in the
other pictures where the same
equipment would be installed at
other locations in/on the building.
This example includes the name
of the facility and its physical
address.
locations of new communications equipment on an existing
tower.
Figure 6. Interior photograph showing proposed location of new
equipment.
Ground -level photographs of nearby historic structures and buildings. Consultation.with.the State
Historic Preservation Office (SHPO) may be required for projects involving structures that are more than
50 years old, or are on the National Register of Historic Places. In that event, it will be necessary to
provide a color, ground -level photograph of each side of the building/structure.
Use of brand name does not constitute product endorsement, but is intended only to provide an example of the type of product
capable of providing an element of the EHP documentation.
OMB Control#: 1660-0115
FEMA Form: 024-0-1
A-4
120
Some County Sheriff AepL 123 Elm Sheet.
A camera will be added
in the upper right
corner and a proximity
fi•
dooracccss reader will
be added for access
-�
control
es
Figure 6. Interior photograph showing proposed location of new
equipment.
Ground -level photographs of nearby historic structures and buildings. Consultation.with.the State
Historic Preservation Office (SHPO) may be required for projects involving structures that are more than
50 years old, or are on the National Register of Historic Places. In that event, it will be necessary to
provide a color, ground -level photograph of each side of the building/structure.
Use of brand name does not constitute product endorsement, but is intended only to provide an example of the type of product
capable of providing an element of the EHP documentation.
OMB Control#: 1660-0115
FEMA Form: 024-0-1
A-4
120
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
Homeland Security Grant Program FY: Grant Number: CalOES ID#
Subgrantee name: Project:
REQUEST FOR SOLE SOURCE PROCUREMENT
1. Project name: Project Budget: $
2. Describe the project and/or activity that will be provided by the proposed sole source
vendor/contractor.
3. Describe your organization's standard procedures when sole source contracting is considered,
including the conditions under which a sole source contract is allowed, and any other applicable
criteria (i.e. approval requirements, monetary thresholds, etc.).
4. Indicate which of the following circumstances resulted in your organization's need to enter into a
sole source contract.
a. Item/service is only available from one source (Describe the process used to make that
determination. Please provide details.)
b. A public urgency or emergency will not permit a delay resulting from competitive
solicitation. According to the US Department of Homeland Security/FEMA, "Time
constraints will not be considered a factor if the subgrantee has not sought competitive
bids in a timely manner." (Describe the urgency or emergency. Please provide details)
C. After solicitation of a number of sources, competition was determined inadequate.
(Describe the solicitation process that determined competition was inadequate. Please
provide details, and attach any relevant supporting material, Request for Proposal, etc.)
Did your organization confirm that the contractor/vendor is not debarred or suspended?
6. Will your organization be able to complete all activities associated with the sole source contract
by the end of the grant performance period?
7. Has your organization determined the costs are reasonable?
8. Please attach a copy of the cost benefit analysis prepared for this procurement.
Submitted by Date:
(Name) (Signature)
Cal CES SSRF rev 8/1/13
121
EXHIBIT E
122
Technology Proiect Standards
1) Web -based software: system on browser technology instead of proprietary system
2) API or STK software integration tools- application is typically provided by the
manufacturer
3) Exchange protocols: 128 bid encryption
4) Dual authentication
1. Ability to go non-encryptic for both receivers and transmitters
2. 6.5 GHz Range
3. High -gain antennas
4. Moving Pictures Expert Group (M -PEG) current standards for decoding: M -PEG 4
1. 2 Mbps minimum bandwidth
2. Code -X Specs- minimum of C40 (2 video outputs)
3. Camera Specs- 1080 dpi
4. Firewall settings:
5. IT personnel required for set-up/installation
Asset Manager—Tracks personnel and equipment to shift or operational period based on availability
either on duty or on overtime. Tracks all working hours and prints out overtime slips in compliance with
FMAG reimbursement procedures.
Logs- Ability to create multiple logs for different ICS sections, divisions, or agencies for multiple
operational periods.
Mapping —Ability to plot personnel, equipment, missions for a variety of incidents, draw perimeters, fire
lines, fire progression, plume modeling etc.
Video Streamer- Ability to stream multiple videos streams from ANTARES cameras in to several
locations, (EOC's mobile command post trailers).
Message Center— Ability to have private encrypted chat rooms for operators to discuss operations, FAX
service.to send and.receive FAXs', Email groups ability to send and receive emaiIs with attach ments..or
send attachments on email.
ICS Forms - Ability to create ICS forms and complete EAP's/IAP's
Downlink Receiver—Ability to receive both 4.9 and 6.5 GHz downlink video
Triage App—Ability to track patients at an MCI incident both by name and location.
123
Tri-Korder phones - Ability to have most of the above applications on a smart phone and also the ability
to use the Tri Korder phone as a GPS tracker to track personnel live on the mapping app
Re -Stat ability - to have situational awareness of all you deployed and waiting resources as well as
missions
Missions — creates and tracks missions both for a pre -planned and emerging events. Ability to insert
detailed instructions for personnel
Reports - Ability to print up multiple reports about personnel, missions, overtime costs.
All of these abilities are shared with all agencies participating in the LARCOPP program. There are
several servers throughout the region that give us the ability to share and view everyone's incidents and
information live. It also allows us to works together on a single incident allowing multiple agencies in a
unified command to have the same picture of the incident. All of this information is encrypted.
. License Plate Recognition (LPR)
Fixed and Mobile License Plate Recognition system should contain the following components: (a) Fixed
License Plate Recognition Cameras including all necessary mounting hardware, (b) Capability to accept a
network connection capable of backhauling data to city network, (c) Hardware capable of creating VPN
between network connection identified in (b) and City/Agency network.
■ System shall have the ability to capture license plates and compare them to a database detailed
by the purchasing agency;
■ System shall be able to perform this analysis in varied lighting and weather conditions at an
accuracy level deemed suitable by the purchasing agency;
• System shall have the ability to link or share data with other LPR systems;
• The LPR system shall have the ability to be deployed in both a mobile and fixed installation
based on standards set by the agency purchasing;
• The systems timekeeping shall automatically update when time changes occur (e.g., Daylight
savings time) and be consistent with correct calendar dates;
• Any system selected shall allow for the purchasing agency to be the sole owner of the data;
• Data shall be compatible with standard SQL format;
• System selected shall at a minimum have the ability for a unique user sign and audit/reporting
capability;
• Still imagery must be in a non-proprietary format;
• Each read shall retain the associated metadata the minimally includes:
o GPS location;
o Date;
o Time;
o source (vehicle ID/fixed identifier);
o Alert reason;
124
System must have the ability to retain all data captured for a period set by the purchasing
agencies requirements;
• The system must be industrial/commercial grade. No prototype models will be considered;
• Loss of power to any hardware shall not result in the unit requiring reprogramming;
• Sudden loss of power shall not cause the loss of data;
■ All wiring shall meet industry standards applicable to the wire applications and all systems must
be properly grounded using the same industry standards;
• The systems shall operate under extreme hot and cold weather conditions (20to 160 degrees
Fahrenheit);
• Camera system shall capture an image of the plate and overview of the vehicle;
• Mobile systems shall support a minimum of four cameras capable of capturing license plates;
• System shall comply with the purchasing agencies' lighting standards for fixed installations;
• Cameras must operate on a filtered, regulated and short -circuit -protected power source.
• The system will be protected from damage due to input of voltage, reverse polarity, and
electrical transients that may be encountered.
• Camera will need to possess sufficient internal memory such that during times of impaired
network connectivity data will not be lost.
■ Ruggedized exterior for camera and networking equipment
■ Vibration resistant
• Rugged mounts that provide stability to all equipment
• System Network connection should be capable of sustained 250kb/s speeds.
• Human intervention shall not be required to establish/maintain the connection
• Connection should be capable of automatic reconnection in the event of power -loss or
temporary issue with service provider.
• If a device is required at each network connection point, it shall be capable of encrypting data
being sent back to any Agency network.
• System selected shall include a comprehensive warranty and maintenance for the maximum
amount of time allowed by the grant guidelines;
• Any agency using UASI/SHSG Grant Funding shall agree to enter into a standard Memorandum
of Agreement to share data between LA -LB UASI law enforcement members (to be developed
and provided priorto final grant award);
125
Agreement No. 5348B
SECOND AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
MICHAEL T. LITTLE, dba
COUNTER RISK, INC.
This Second Amendment is entered into this 05th day of June, 2018, by and between the
CITY OF EL SEGUNDO, a municipal corporation and general law city ("CITY") and MICHAEL
T. LITTLE dba COUNTER RISK, INC ("CONSULTANT").
1. The term of the Agreement is extended from January 01, 2018 to September 30, 2019.
2. The parties also desire to amend the Agreement to increase the total amount of the
Agreement by $139,125, so that the total, not -to -exceed amount of the Agreement is
$370,125.
3. This Amendment may be executed in any number or counterparts, each of which will
be an original, but all of which together constitutes one instrument executed on the
same date.
4. Except as modified by this Amendment, all other terms and conditions of Agreement
No. 5348 remain the same.
[Signatures on next page]
126
Agreement No. 5348B
IN WITNESS WHEREOF the parties hereto have executed this Amendment the day and
year first hereinabove written.
CITY OF EL SEGUNDO
Greg Carpenter,
City Manager
ATTEST:
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley,
City Attorney
-2-
MICHAEL T. LITTLE
dba COUNTER RISK, INC.
Michael T. Little
Taxpayer ID No. 82-1454539
127
EL SEGUNDO CITY COUNCIL MEETING DATE: June 5, 2018
AGENDA STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action to approve new part-time classifications of Lifeguard and Senior
Lifeguard, for the purposes of clearing defining the roles, responsibilities and minimum qualifications
for these positions and designating an hourly pay rate commensurate with the responsibilities of the
positions. (Fiscal Impact: Estimated $48,800 Annually)
RECOMMENDED COUNCIL ACTION:
1. Approve the part-time classifications and job descriptions of Lifeguard and Senior Lifeguard; and,
2. Approve the proposed hourly pay rate schedule for Lifeguard and Senior Lifeguard; and/or,
3. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Financial Impact Analysis
2. Proposed Job Description and Classification - Lifeguard
3. Proposed Job Description and Classification – Senior Lifeguard
4. Compensation Comparison – Pay rates in comparable classifications in surrounding cities
5. Classification Comparison – Job descriptions of comparable classifications in surround cities
FISCAL IMPACT: $48,800 Annually
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: 3a El Segundo is a City employer of choice and consistently hires for
the future
Objective: 3 The City has a comprehensive, intentional approach to staff
development, training and succession
ORIGINATED BY: Meredith Petit, Director of Recreation and Parks
REVIEWED BY: Joe Lillio, Acting Director of Human Resources / Director of Finance et—
APPROVED BY: Greg Carpenter, City Mana
BACKGROUND AND DISCUSSION:
The Recreation and Parks Department historically offered a four -level part-time classification
progression: Recreation Leader I, Recreation Leader II, Recreation Leader III, and Recreation Leader
IV. Over the past several years, the State of California minimum wage has increased incrementally
and will continue to increase to $15.00 per hour in 2022. As the minimum wage has increased, the
part-time pay rates have not been adjusted and as a result, the progressive nature of the part-time
journey is no longer in place; the Recreation Leader I classification no longer exists, and pay steps A
and B have been eliminated from the Recreation Leader II classification. This results in the lowest
level entry into the field is Step C (there are five steps per classification) of what was intended to be
the second level of the journey. 8
128
Furthermore, the role of Lifeguard and Senior Lifeguard have been imbedded into the Recreation
Leader III and IV classifications, respectively. The pay range for Recreation Leader III is currently
$12.45-$15.14 per hour, and Recreation Leader IV is $15.93-$19.36 per hour. These two positions
require additional certifications, including American Red Cross Lifeguard Certification, CPR, First
Aid and AED, as well as job -specific experience. While the starting pay for these classifications
historically were paid over 50% more than the lowest entry level step into the Department, they are
now just 13% higher than minimum wage. Lifeguard positions are critically important to the safety
of the aquatics facilities and programs, and as such, it is imperative that qualified applicants be
recruited and retained. When acting in the Swim Instructor capacity, Lifeguards are required to have
a Water Safety Instructor certification, and receive a pay rate of two steps higher than their assigned
Lifeguard rate.
With the opening of the new El Segundo Aquatics Center just three months away, the City has a need
to increase the current Lifeguarding staff by 200%, from about 25 to 75 employees. The Department
is experiencing difficulty recruiting experienced Lifeguards with year-round and day -time
availability. High school students are typically available for night and weekend shifts, but the new
facility will require significant staffing during all hours of the day, and coverage of three times as
much pool area than the current facility. Additionally, the Department is limited to scheduling each
part-time employee no more than 999 hours per year, equivalent to an average of less than 20 hours
per week. To that end, the target market for Lifeguard positions is college students and young adults
who are more experienced and more available, and competitive wages are a major component of
employee attraction and retention.
Staff has compiled data from surrounding cities' comparable classifications and pay rates. The
average starting hourly pay rate for Lifeguard is $15.13 and Senior Lifeguard is $18.04. To become
more in line with the market, and to offer clearly defined roles and responsibilities for these critical
positions, staff recommends the creation of two new part-time classifications, Lifeguard and Senior
Lifeguard, with pay ranges starting at $14.50 and $18.00 respectively. Each classification would have
five steps with an incremental increase of 5% between each step.
In the current Aquatics operations consisting of the Plunge and Outdoor Pools, the fiscal impact of
this change is estimated as a slight increase of $10,089 annually,, or 4.41 %. The Aquatics Center
..... . .
budget for FY18/19 is anticipated to incorporate 5,900 hours for Senior Lifeguard, 18,500 hours for
Lifeguard, and 5,550 hours of Swim Instruction, and the variance between the current rates and
proposed rates would be approximately $38,709, or 9.41%.
If approved, staff recommends the rates to be effective as soon as feasibly possible, to meet the
recruitment needs. Current employees would be reclassified and assigned the hourly wage that is
closest to their current hourly wage, but not less. The anticipated fiscal impact for the remainder of
FY17/18 is less than $3,000, which can be absorbed into the existing budget. The anticipated fiscal
impact for FYI 8/19 is about $50,000, which will be included in the budget for next year if this item
is approved.
129
Lifeguard
Sr. Life uard
A
$
14.50
$
18.00
B
$
15.23
$
18.90
C
$
15.99
$
19.85
D
$
16.79
$
20.84
E
$
17.62
$
21.88
In the current Aquatics operations consisting of the Plunge and Outdoor Pools, the fiscal impact of
this change is estimated as a slight increase of $10,089 annually,, or 4.41 %. The Aquatics Center
..... . .
budget for FY18/19 is anticipated to incorporate 5,900 hours for Senior Lifeguard, 18,500 hours for
Lifeguard, and 5,550 hours of Swim Instruction, and the variance between the current rates and
proposed rates would be approximately $38,709, or 9.41%.
If approved, staff recommends the rates to be effective as soon as feasibly possible, to meet the
recruitment needs. Current employees would be reclassified and assigned the hourly wage that is
closest to their current hourly wage, but not less. The anticipated fiscal impact for the remainder of
FY17/18 is less than $3,000, which can be absorbed into the existing budget. The anticipated fiscal
impact for FYI 8/19 is about $50,000, which will be included in the budget for next year if this item
is approved.
129
Financial Impacts of Increasing Part -Time Rates in at Plunge + Outdoor Pools
Financial Impacts of Proposed Part -Time Rates at E.S. Aquatics Center
Current
Current
Estimated
Estimated # of
Estimated # of
Proposed
Annual
Proposed
Proposed
Proposed
Annual Budget
Job Classification
hours/yr
Budgeted
Budgeted
Annual
Budget
Budgted Rate
Annual Budget
Variance
Increase
Sr. Lifeguard
10,950
Rate
Rate
Bud et
g
5.27%
Lifeguard
26,650
$ 365,905
$ 399,930
$ 34,026
Sr. Lifeguard
5,050
$
17.56
$
88,678
$ 18.00
$
90,900
$ 2,222
2.51%
Lifeguard
8,150
$
13.73
1 $
111,9001
$ 14.50
$
118,175 1
$ 6,276 1
5.610.
Swim Instructor
1,850
$
15.13
$
27,991
$ 15.99
$
29,582
$ 1,591
5.68%
Totals
15,050
$
$
228,568
$
$
238,657
$ 10,089
4.41%
Financial Impacts of Proposed Part -Time Rates at E.S. Aquatics Center
Financial Impacts of Proposed Part -Time Rates at all Aquatics Facilities (Combined Totals)
Current
Estimated
Estimated
Estimated # of
Estimated # of
Proposed
proposed
hours/yr
Proposed
Annual
Annual Budget
Job Classification
hours/yr
Budgeted
Annual
Budgted Rate
Annual Budget
Variance
Increase
Sr. Lifeguard
10,950
Rate
$ 202,410
Bud et
g
5.27%
Lifeguard
26,650
$ 365,905
$ 399,930
$ 34,026
Sr. Lifeguard
5,900
$ 17.56
$
103,604
$ 18.90
$
111,510
$
7,906
7.63%
Lifeguard
18,500
$ 13.73
$
254,005
$ 15.23
$
281,755
$
27,750
10.92%
Swim Instructor
3,550
$ 15.13
$
53,712
$ 15.99
$
56,765
$
31053
5.68%
Totals
27,950
$
411,321
$
450,030
$
38,709
9.41%
Financial Impacts of Proposed Part -Time Rates at all Aquatics Facilities (Combined Totals)
130
Estimated
Estimated # of
Proposed
Job Classification
hours/yr
Annual
Annual Budget
Variance
Increase
Budget
Sr. Lifeguard
10,950
$ 192,282
$ 202,410
$ 10,128
5.27%
Lifeguard
26,650
$ 365,905
$ 399,930
$ 34,026
9.30%
Swim Instructor
5,400
$ 81,702
$ 86,346
$ 4,644
11
5.68%
Totals
43,000
$ 639,889
$ 688,686
$ 48,798
7.63%
130
City of EI Segundo
Department of Recreation and Parks
Part Time Job Description — Pool Lifeguard
SALARY: $14.50-$17.62 PER HOUR (The salary range is subject to change. You may confirm the starting salary with the
hiring department before accepting a job offer.)
DEFINITION: This is a seasonal, part-time, hourly position working under the direction of the Aquatics Recreation
Supervisor, Aquatics Recreation Coordinator and Senior Lifeguards.
DUTIES: Duties include, but are not limited to working and communicating effectively with children, the general public
and other staff members; promote a positive, friendly and energetic attitude; follow oral and written instructions; have
the ability to assist and protect the life and well-being of each and every patron by implementing the latest safety
procedures, policies, rules, regulations and ordinances set forth by both the American Red Cross and City of EI Segundo.
Surveys a public swimming pool; prevents patron accidents; rescues swimmers in distress; conducts beginning to advanced
swim level courses; enforces regulations and codes; and performs other related duties, as assigned.
The primary responsibility of the lifeguard is the safety and protection of pool patrons by preventing accidents, and when
required, making rescues. The lifeguard must be alert and take action in enforcing safety rules and ordinances. In an
emergency, the lifeguard must think quickly and clearly, in some cases taking personal risks and exerting considerable
physical effort. The lifeguard is required to work day and evening hours including weekends.
QUALIFICATIONS: Current American Red Cross certification in the following: First Aid, CPR & AED for the Professional
Rescuer, Lifeguard Training. Previous aquatic work experience, strong leadership skills and athletic background highly
desirable. As a condition of employment, a lifeguard must attend all in-service trainings.
WORKING CONDITIONS: The work is regularly performed indoors and outdoors in variable weather conditions. Must be
able to work in an outdoor public pool environment. May be required to work a varied schedule, which may include days,
evenings, weekends and holidays. Will be required to wear uniform while on duty.
AGE: 15 years of age.
MEDICAL: City medical exam required after successful completion of the swim test and interview.
DOCUMENTS: All new city employees must show satisfactory proof of identity and a legal right to work in the United
States.
TESTING PROCESS: Oral interview, swim test and rescue technique skills test. As a condition of employment; candidates
must pass a fingerprint check and provide proof of successfully passing a screening exam for tuberculosis.
131
City of EI Segundo
Department of Recreation and Parks
Job Description — Senior Lifeguard
SALARY: $18.00-$21.88 PER HOUR (The salary range is subject to change. You may confirm the starting salary with the
hiring department before accepting a job offer.)
DEFINITION: This is a seasonal, part-time, hourly position working under the direction of the Aquatics Recreation
Supervisor and Aquatics Recreation Coordinator. This position monitors and coordinates the work activities of Pool
Lifeguards and instructs swim lessons as assigned.
DUTIES: Duties include, but are not limited to, working and communicating effectively with children, the general public
and other staff members; promote a positive, friendly and energetic attitude; follow oral and written instructions; have
the ability to assist and protect the life and well-being of each and every patron by implementing the latest safety
procedures, policies, rules, regulations and ordinances set forth by both the American Red Cross and City of EI Segundo,
Surveys a public swimming pool; prevents patron accidents; rescues swimmers in distress; conducts beginningto advanced
swim level courses; enforces regulations and codes; and performs related work. Assists with coordinating various aquatic
activities. Perform pool maintenance and cleaning. Completes various forms and paperwork pertinent to the day-to-day
operation of an aquatic facility. Performs minor facility clean up and maintenance. Performs pool chemistry check every
two hours. Ensures that the pool, decks, and dressing rooms are safe, clean and orderly. Perform other related duties, ass
assigned.
KNOWLEDGE OF: Teaching principles and practices, swimming instruction techniques and methods. Water safety
practices, basic recordkeeping procedures and effective customer service techniques.
QUALIFICATIONS: Current American Red Cross certification in the following: First Aid, CPR & AED for the Professional
Rescuer, Lifeguard Training. Minimum one year of recent, paid lifeguard experience ortwo summer seasons of experience
as a lifeguard, which must include experience teaching organized swim lessons and experience working with the public.
Strong leadership skills and athletic background highly desirable.
American Red Cross Lifeguard Instructor and Water Safety Instructor certifications preferred but not required.
As a condition of employment, a lifeguard must attend all in-service trainings.
WORKING CONDITIONS: The work is regularly performed indoors and outdoors in variable weather conditions. Must be
able to work in an outdoor public pool environment. May be required to work a varied schedule, which may include days,
evenings, weekends and holidays. Will be required to wear uniform while on duty.
AGE: 1 years of age.
MEDICAL: City medical exam required after successful completion of the swim test and interview.
DOCUMENTS: All new city employees must show satisfactory proof of identity and a legal right to work in the United
Statr,s.
TESTING PROCESS: Oral interview, swim test and rescue technique skills test. As a condition of employment, candidates
must pass a fingerprint check and provide proof of successfully passing a screening exam for tuberculosis.
132
Part -Time Aquatics Job Classification - Compensation Comparison
Lifeguard
Senior Lifeguard
Starting
Ending
Starting
Ending
City of Redondo Beach*
$11.00
$12.77
City of EI Segundo
$12.45
$15.14
$15.93
$19.36
City of Hawthorne
$14.22
$16.00
City of Manhattan Beach
$14.36
$15.83
$15.17
$16.73
$18.57
$20.48
City of Torrance
$14.65
$16.14
$16.35
$18.00
City of Culver City
$16.32
$17.99
$17.53
$19.33
County of LA
$16.90
$17.83
City of Los Angeles
$17.38
$26.76
City of Santa Monica
$18.93
$3,858
(monthly)
$4,763
(monthly)
*Seaside Lagoon
CA)
CA)
HUMAN RESOURCES DEPARTMENT ■ 9770 CULVER BLVD. ■ CULVER CITY, CA 90232 ■ (310)253-5651
POOL MANAGER - PLUNGE (Job Code #1675)
$17.5298 to $19.3265 per hour
JOB DESCRIPTION
Under close supervision candidates selected for these positions will
perform a variety of duties. Organizes and conducts a well-
balanced aquatic program at the Culver City Municipal Pool. Will
perform lifeguard duties during public recreation swimming hours.
Supervises pool deck, enforces regulations, prevents accidents
and effects rescues; assists with pool maintenance and operation
and the testing of chemicals; maintains pool records; attends staff
meetings and service training programs; performs other related
duties. This position is frequently exposed to intense sunlight and
full sunlight.
MINIMUM REQUIREMENTS
Any combination equivalent to training and experience that could
likely provide the required knowledge, skills and abilities would be
qualifying. A typical way: possess one (1) year work experience
as a lifeguard or swimming instructor and must be at least 21 years
of age.
REQUIRED CERTIFICATE(S)
The following current certificates must be submitted at time of
application for full consideration: 1) Red -Cross Water Safety
Instructor, 2) CPR, and 3) First -Aid.
SCHEDULE
This position is part-time, will work approximately 4-40 hours per week.
Applicants must be available to work evenings and weekends.
APPLICATION METHOD
Applicants may download a City application at: www.culvercify.org/iobs or
obtain an application in person at the Human Resources Department, 9770
Culver Boulevard, Culver City, CA 90232. A complete application, including
copies of relevant certificates must be submitted to the Human Resources
Department, at the above address. Individuals that submit incomplete
application materials may not receive full consideration for the position.
TESTING PROCESS
Suitability for the position will be evaluated with a performance test and an
oral appraisal interview. The performance test will measure the ability to
perform life saving techniques. This test will be qualifying, i.e., it will
determine who will be invited to the oral appraisal interview. The interview
will evaluate training, experience and personal qualifications and will be
weighted at 100%.
SELECTION PROCESS
Selected candidates must provide the following: 1) Copy of a TB certificate
that is no older than two years from the date of application upon job offer
and 2) Proof of eligibility to work in the U.S. at time of appointment.
Selected candidates will be required to purchase and wear a department
swimsuit. Outer clothing (t -shirt, sweatshirt, etc.) will be provided.
RECREATION DIVISION
The Culver City Recreation Division is a professional, innovative organization
that provides fun, safe, quality recreational programs which inspire people
and enhance the vitality and well being of all who participate.
Equal Opportunity Employer
Note: Special assistance for persons vAth disabilities may be available to help with the application and examination process upon request. Contact the Human Resources Department, P.O. Box 507,
Culver City, CA 90232-0507. (310) 253-5640 V/TDD (310) 253-5647 (Hearing Impaired Only). — Women, Minorities & Disabled Encouraged to Apply.
The provisions of this bullerm do not constitute a contract express or implied, and any provisions in this bulletin may be modified or revoked without notice.
w
U1
HUMAN RESOURCES DEPARTMENT ■ 9770 CULVER BLVD. ■ CULVER CITY, CA 90232 ■ (310)253-5651
LIFEGUARD/SWIM INSTRUCTOR - PLUNGE (Job Code #1674)
$16.3170 to $17.9895 per hour
JOB DESCRIPTION
Under close supervision organizes and conducts a well-balanced
aquatic program at the Culver City Municipal Pool. Supervises pool
deck, enforces regulations, prevents accidents and effects rescues.
Teaches swimming, lifesaving and water safety classes. Assists with
pool maintenance and operation and the testing of chemicals.
Maintains pool records, attends staff meetings and service training
programs, and performs other related duties. This position is
frequently exposed to intense sunlight and full sunlight.
MINIMUM REQUIREMENTS
Any combination equivalent to training and experience that could
likely provide the required knowledge, skills and abilities would be
qualifying. A typical way: possess experience in supervising the use
and safety of swimming pools and must be at least 17 years of age.
REQUIRED CERTIFICATEW
The following current certificates must be submitted at time of
application for full consideration: 1) CPR 2) First -Aid 3) Red -Cross
Water Safety Instructor and 4) Lifeguard Training.
SCHEDULE
This is a part-time position, will work approximately 4-40 hours per
week. Applicants must be available to work evenings and
weekends. Vacation is not permitted during the entire summer.
APPLICATION METHOD
Applicants may download a City application at: www.culvercity.orcq/iobs or
obtain an application in person at the Human Resources Department. A
complete application, including copies of relevant certificates must be
submitted to the Human Resources Department, at the above address.
Individuals that submit incomplete application materials may not receive full
consideration for the position.
TESTING PROCESS
Suitability for the position will be evaluated with a performance test and an
oral appraisal interview. The performance test will measure the ability to
perform life saving techniques. This test will be qualifying, i.e., it will determine
who will be invited to the oral appraisal interview. The interview will evaluate
training, experience and personal qualifications and will be weighted at
100%.
SELECTION PROCESS
Selected candidates must provide the following: 1) Copy of a TB Certificate
that is no older than two years from the date of application upon job offer
and 2) Proof of eligibility to work in the U.S. at time of appointment. Selected
candidates will be required to purchase and wear a department swimsuit.
Outer clothing (t -shirt, sweatshirt, etc.) will be provided.
RECREATION DIVISION
The Culver City Recreation Division is a professional, innovative organization
that provides fun, safe, quality recreational programs which inspire people
and enhance the vitality and wellbeing of all who participate.
Equal Opportunity Employer
Note: Special assistance for persons wii h disabilities may be available to help with the application and examination process upon request. Contact the Human Resources Department, P.O. Box 507,
Culver City, CA 90232-0507. (310) 253-5640 V/TDD (310) 253-5647 (Hearing Impaired Only). — Women, Minorities & Disabled Encouraged to Apply.
The provisions of this bulletir r do not constitute a contract express or implied, and any provisions in this bulletin may be modified or revoked without notice.
EMPLOYMENT
OPPORTUNITY
LIFEGUARD- Water Safety Instructor
(Non Classified)
Hourly Seasonal Positions
SALARY: $14.22 per hour
OPEN: Monday, July 10, 2017
CLOSES: Open Until Sufficient Amount of Applications Received
(No faxes, postmarks, or emails accepted)
THE POSITION
This is a seasonal, hourly position working under the direction of the Assistant Recreation Supervisor and/or Aquatic
Director. Duties include, but are not limited to working and communicating effectively with children, the general public
and other staff members; promote a positive, friendly and energetic attitude; follow oral and written instructions; have the
ability to assist and protect the life and well-being of each and every patron by implementing the latest safety procedures,
policies, rules, regulations and ordinances set forth by both the American Red Cross and the City of Hawthorne. Must be
available to work mornings, evenings and/or weekends and holidays; and perform related work as necessary.
MINIMUM QUALIFICATIONS
Education, Training, & Experience: Current American Red Cross certifications in the following: First Aid, CPR for the
Professional Rescuer, Lifeguard Training, AED Module, and WSI (Title 22). Previous aquatic work experience, strong
leadership skills and athletic background highly desirable. Must be at least 16 years of age at the time of appointment.
APPLICANT INFORMATION
Application materials can be found online at www.cityofliawthorne.org or you can pick up in person at the City of
Hawthorne Human Resources Department, 4455 W. 126th Street on M -Th from 7:30 a.m. to 5:30 p.m. and on alternate
Fridays from 7:30 a.m. to 4:30 p.m. The completed application must be accompanied with proof of certifications and
other relevant documents and returned to the Human Resources Department. Please note that resumes will not be accepted
in lieu of the required City application. Applications that do not clearly demonstrate that the candidate meets the requirements of the
position may be rejected. Incomplete and/or illegible applications may be rejected.
All applications will be reviewed, but due to the large volume of applications typically received, only those candidates
determined to be the MOST QUALIFIED on the basis of experience and education, as submitted, will be invited to
participate in the selection process.
TESTING
Oral interview, swim test and rescue techniques skills test (100%). As a condition of employment, candidates
must pass a fingerprint check and provide proof of successfully passing a screening exam for tuberculosis.
THE PROVISIONS OF THIS JOB BULLETIN DO NOT CONSTITTUE AN EXPRESS OR IMPLIED CONTRACT OR GUARANTEE OF EMPLOYMENT.
ANY OF THE PROVISION CONTAINED HEREIN MAY BE MODIFIED OR REOVKED WITHOUT NOTICE.
136
CITY OF HAWTHORNE
Human Resources Department
.............. 4455 W. 126`h Street
..
Hawthorne, CA 90250
�m
' tt (310) 349.2950
JL- www.cityofliawthorne.gov
An Equal Opportunity Employer
EMPLOYMENT
OPPORTUNITY
LIFEGUARD- Water Safety Instructor
(Non Classified)
Hourly Seasonal Positions
SALARY: $14.22 per hour
OPEN: Monday, July 10, 2017
CLOSES: Open Until Sufficient Amount of Applications Received
(No faxes, postmarks, or emails accepted)
THE POSITION
This is a seasonal, hourly position working under the direction of the Assistant Recreation Supervisor and/or Aquatic
Director. Duties include, but are not limited to working and communicating effectively with children, the general public
and other staff members; promote a positive, friendly and energetic attitude; follow oral and written instructions; have the
ability to assist and protect the life and well-being of each and every patron by implementing the latest safety procedures,
policies, rules, regulations and ordinances set forth by both the American Red Cross and the City of Hawthorne. Must be
available to work mornings, evenings and/or weekends and holidays; and perform related work as necessary.
MINIMUM QUALIFICATIONS
Education, Training, & Experience: Current American Red Cross certifications in the following: First Aid, CPR for the
Professional Rescuer, Lifeguard Training, AED Module, and WSI (Title 22). Previous aquatic work experience, strong
leadership skills and athletic background highly desirable. Must be at least 16 years of age at the time of appointment.
APPLICANT INFORMATION
Application materials can be found online at www.cityofliawthorne.org or you can pick up in person at the City of
Hawthorne Human Resources Department, 4455 W. 126th Street on M -Th from 7:30 a.m. to 5:30 p.m. and on alternate
Fridays from 7:30 a.m. to 4:30 p.m. The completed application must be accompanied with proof of certifications and
other relevant documents and returned to the Human Resources Department. Please note that resumes will not be accepted
in lieu of the required City application. Applications that do not clearly demonstrate that the candidate meets the requirements of the
position may be rejected. Incomplete and/or illegible applications may be rejected.
All applications will be reviewed, but due to the large volume of applications typically received, only those candidates
determined to be the MOST QUALIFIED on the basis of experience and education, as submitted, will be invited to
participate in the selection process.
TESTING
Oral interview, swim test and rescue techniques skills test (100%). As a condition of employment, candidates
must pass a fingerprint check and provide proof of successfully passing a screening exam for tuberculosis.
THE PROVISIONS OF THIS JOB BULLETIN DO NOT CONSTITTUE AN EXPRESS OR IMPLIED CONTRACT OR GUARANTEE OF EMPLOYMENT.
ANY OF THE PROVISION CONTAINED HEREIN MAY BE MODIFIED OR REOVKED WITHOUT NOTICE.
136
RECRUITMENT PROCESS
Annlicatian_Pr(
cd neer : A City application and supplemental questionnaire is required for every position applied for and must be
filled out completely, showing clearly that the minimum qualifications are inet. All statements are subject to investigation and
verification. False statements will be cause for disqualification, removal from the eligibility list, or discharge from employment.
Applicants will be notified by mail of all actions taken with regard to their application.
EMPLOYMENT INFORMATION
All employment offers are conditional based upon the successful completion of a City paid pre-employment medical exam, drug
screening, thorough background check, and fingerprinting process.
Disabled applicants requiring special testing arrangements should contact the Human Resources Department prior to the final filing
date.
The Immigration Reform and Control Act of 1986 requires all new employees to show proof of their legal right to work in the United
States at the time of hire. Original documentation is required as proof.
Proof of a valid California Driver's License will be required if the operation of a motor vehicle is required in carrying out the duties of
the position.
To receive Veteran's Preference, proof of your honorable discharge must be submitted at the time of filing the City application (Copy of
DD214).
EQUAL EMPLOYMENT OPPORTUNITY POLICY
The City of Hawthorne is an Affirmative Action/Equal Employment Opportunity Employer. We are committed to providing all
individuals equal opportunity in employment regardless of age, sex, race, national origin, religion, color, ancestry, marital status, sexual
orientation, medical condition, physical or mental disability, or service as a military veteran. Women, minorities and disabled
individuals are encouraged to apply.
ABOUT THE CITY
Proudly Serving the Community for over 80 Years!
Incorporated in 1922, the City of Hawthorne currently has a population of nearly 87,000 within a six square mile area. Ideally located
near the Los Angeles International Airport, connected by rail to the Port of Los Angeles and downtown Los Angeles, and surrounded by
the San Diego (I-405), Harbor (I-110), and Glenn M. Anderson (I-105) Freeways, the City of Hawthorne could easily be termed the "Hub
of the South Bay." By virtue of its location, Hawthorne affords easy, quick access to all that Southern California offers; culture, sports,
entertainment, mountains, and beaches. Temperatures in the area are always among the most pleasant in the Los Angeles basin. The
City of Hawthorne possesses a shared vision towards the future to create a great city and build an economy, which supports the
community's desire for a high quality of life.
r
137
CITY OF LOS ANGELES
-e
llr Department of Recreation and Parks
7
,CITYWIDE AQUATICS DIVISION
Web Site: www.Ia2arks.g Email: citywide. aguatics(c lacity. org
SEASONAL PART-TIME JOB ANNOUNCEMENT
SEASONAL POOL LIFEGUARD
Revision 1/24/17 (Class Code: 2413)
THIS EXAMINATION IS GIVEN TO FILL SUMMER 2017 SWIMMING POOL POSITIONS ONLY
SALARY: $17.38/hour (The salary range is subject to change. You may confirm the starting salary with the hiring
department before accepting a job offer.)
DUTIES: Surveys a public swimming pool; prevents patron accidents; rescues swimmers in distress; conducts
swimming, lifesaving, and instructor level courses; enforces regulations and codes; coaches team and individual
aquatic sports and performs related work. The primary responsibility of the lifeguard is the safety and protection of pool
patrons by preventing accidents, and when required, making rescues. The lifeguard must be alert and take action in
enforcing safety rules and ordinances. In an emergency, the lifeguard must think quickly and clearly, in some cases
taking personal risks and exerting considerable physical effort. The lifeguard is required to work day and evening hours
including weekends. An employee of this class is usually employed only during the summer months and must qualify
each year in a performance test. As a condition of employment, a lifeguard must successfully complete the Lifeguard
Academy, attend all in-service trainings and be available the entire summer season, 6/64/17 — 9/04/17,
REQUIREMENTS:
1. EXPERIENCE: None
2. AGE: 17 years of age by May 28, 2017. A valid government issued photo ID is required to take the test and
must be presented at the time of test to be admitted. (See section #4 - Department of Homeland Security for
types of acceptable identification to bring on test date.)
3. MEDICAL: City medical exam required after successful completion of the swim test and interview.
4. DOCUMENTS: DEPARTMENT OF HOMELAND SECURITY: All new city employees must show satisfactory proof
of identity and a legal right to work in the United States.
If you have ONE document from CATEGORY A, you will need no further documentation.
A. Documents that show both identity and employment eligibility:
U.S. Passport, Alien Registration Receipt Card (Form 1-551, Permanent Resident Card, or Unexpired
Employment Arfthorization Document that contains a photograph (Form 1-766, 1-688, 1-688A, 1-688B).
If you DO NOT have documentation from CATEGORY A, you need one document EACH from Categories B
and C.
B. Documents that show identity only.
Valid Driver's License, D.M.V. ID Card, Current School ID with photograph, U.S. Military Card, Draft Record
or Military Dependent's ID Card.
C. Documents that show employment eligibility only:
Social Security Card, Original Copy of U.S. Birth Certificate by a government agency with a seal, U.S.
Citizen ID Card, or I.N.S Employment Authorization Document.
AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
(OVER) 138
All names and initials MUST match exactly when Presenting one document from CATEGORY B and CATEGORY C.
This includes, but is not limited to: spelling, titles, initials and surnames. Documents with missing information will NOT
be accepted. All documents must be on hand at the test location or submitted to the office immediately following the test.
5. TESTING CRITERIA: Module 1 of the Los Angeles City Pre -Academy Training (LAC -PAT) Course must be
completed prior to taking the Lifeguard Test.
CONTACT YOUR LOCAL CITY YEAR ROUND POOL FOR INFORMATION ON LAC -PAT
6. LIFEGUARD ACADEMY: New applicants selected for appointment will be required to successfully complete the
paid 50 hour Lifeguard Academy as well as additional paid in-service training.
A. SWIM TEST - 60 points
Candidate must successfully complete the 70 - foot Dummy Tow under 1 minute 18 seconds to continue to the
medley swim. The 200 Meter Medley Swim (breast, back, side, and crawl stroke) will need to be completed in
under 4 minutes 18 seconds to continue to the interview process.
B. ORAL INTERVIEW - 40 points
CANDIDATES MUST RECEIVE A MINIMUM OF 75 POINTS TO BE
CONSIDERED FOR THE LIFEGUARD ACADEMY
CONTACT YOUR LOCAL YEAR ROUND POOL TO PRACTICE THE LIFEGUARD TEST
LIFEGUARD TESTING SITES
Sunday, FebruarV 12 2017
Check In: 8:00 a.m.
Westwood Pool
1350 Sepulveda Boulevard
Los Angeles, CA 90025
(310) 478 - 7019
Please note: Testing process will take approximately
4 — 8 hours to complete. Please bring water and lunch.
Candidates will not be allowed to leave test site.
LIFEGUARD ACADEMY
All recruits must attend all dates and
successfully pass all required elements of the
50 hour Lifeguard Academy
DATES & TIMES
April 29, 30
May 6, 7, 13, 14, 20, 21
8:00 a.m. - 6:00 p.m.
All dates are Saturday and Sundays.
Training location to be announced
FOR MORE INFORMATION CALL OR EMAIL CITYWIDE AQUATICS
Call (323) 906-7953 or Email: citywide.acluatics01lacity.org
The City of Los Angeles does not discriminate on the basis of race, religion, national origin, sex, age, marital status, sexual
orientation, disability, creed, color, ancestry, medical condition (cancer), or Acquired Immune Deficiency Syndrome. Applicants
or employees who believe that they have been discriminated against are encouraged to contact the Office of Discrimination
Complaint Resolution at (213) 473-9123.
(Rev. 11/2016)
139
a !s CITY OF LOS ANGELES
•-: t Department of Recreation and Parks
CITYWIDE AQUATICS DIVISION
Web Site: www.laparks.org Email: citywide.aguatics@lacity.org
PARKPROUDLA
SEASONAL PART-TIME JOB ANNOUNCEMENT
SEASONAL POOL MANAGER II
(Code No. 2408)
THIS EXAMINATION IS GIVEN TO FILL SUMMER 2018 SWIMMING POOL POSITIONS ONLY
SALARY: $26.76/hour (The current salary range is subject to change. You may confirm the starting
salary with the hiring department before accepting a job offer.)
DUTIES:
Supervises the operation of a municipal pool; trains and supervises lifeguards, pool clerks, and locker
attendants; acts as a lifeguard; develops, promotes, directs and conducts pool programs in swimming,
lifesaving, swim team, springboard diving, synchronized swimming, and water polo; enforces rules,
policies and codes related to municipal swimming pool operations.
As a condition of employment, a pool manager must attend all in-service trainings, workshops and be
available for the entire summer season, 6/03/18 — 09/03/18.
REQUIREMENTS:
1. EXPERIENCE: One (1) full season paid experience as a Pool Manager I with the City of Los
Angeles.
2. AGE: 18 years of age by June 1, 2018
3. To be eligible for the Pool Manager II list a candidate must score a minimum combined 70 points
from the written exam and oral interview.
EXAMINATION:
ORAL INTERVIEW - Weighted 100%
Placement of a candidate is determined by the number of vacancies, oral interview, availability, and
previous work record.
AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
(OVER) 140
Due to the uncertainty regarding the City of Los Angeles operating budget, Citywide Aquatics has
scheduled dates for testing for promotional employees only. If the operation budget for open positions in
the Pool Manager II class is approved, those who are on the promotional list will be notified in a timely
manner.
SEASONAL POOL MANAGER II INTERVIEW
CITYWIDE AQUATICS OFFICE
3401 Riverside Dr.
Los Angeles, CA 90027
(323) 906 - 7953
on
SATURDAY, MARCH 3, 2018
by
APPOINTMENT ONLY
(Appointments begin at 9:00 a.m.)
Call Citywide Aquatics between February 20 and February 23, 2018 to
schedule an appointment for an interview. Office hours are Monday through
Friday, 10:00 a.m. to 5:00 p.m.
No appointments will be made after 5:00 p.m. February 23, 2018
The City of Los Angeles does not discriminate on the basis of race, religion, national origin, sex, age,
marital status, sexual orientation, disability, creed, color, ancestry, medical condition (cancer), or Acquired
Immune Deficiency Syndrome. Applicants or employees who believe that they have been discriminated
against are encouraged to contact the Office of Discrimination Complaint Resolution at (213) 473-9123.
AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
(Rev. 11/2016) 141
5/22/2018 Pool Lifeguard/instructor, Job No. 17-0101 Employrnent Opportunities I City of Manhattan Beach
Employment Opportunities
Pool Lifeguard/Instructor, Job No. 17-010
Type: Part Time
Salary/Pay Rate: $14.36
Posted Date: 08/07/2017
The City of Manhattan Beach is now accepting applications for the position of part-time Pool
Lifeguard/Instructor. The Pool Lifeguard/Instructor will supervise the activities of swimmers in and around
the pool; teach swim lessons to children and adults; teach special aquatics classes; perform rescues; administer
first aid; facilitate special events; perform light maintenance duties on the pool and grounds; and perform other
related duties as assigned.
HOURS: Part -Time positions will not work over 96o hours per fiscal year. Will be required to work shifts,
weekends, and/or holidays.
QUALIFICATIONS:
Training and Expericns:e: Lifeguard and/or prior aquatics experience is desirable, including training or
certification in the swimming strokes and courses being instructed.
Special Requirements: Must have current American Red Cross CPR/Lifeguard/First Aid/AED/Oxygen
administration certification. Title 22 Advance First Aid is desirable. Must be at least 16 years old at the time of
application. Minimum legal requirement for working minors including a work permit on the first day of
employment per the California Child Labor Laws.
Knowledge, Skills, and Abilities: Must have working knowledge of techniques and methods of swimming
instruction for all age groups; basic principles and methods of lifeguarding, CPR, first aid, and water/rescue;
methods for keeping water and surrounding areas safe for public use; applicable safety precautions and
procedures related to the aquatic facility; and customer service techniques.
Must be able to effectively instruct swimmers in the techniques of swimming and in water safety; handle swim
rescues and medical emergencies in a calm and effective manner; provide and administer basic first aid, CPR,
AED, and oxygen; prepare complete and accurate reports; appropriately use pool and related safety equipment;
maintain facilities and equipment in a clean and safe manner; and communicate effectively with pool patrons,
staff, contractors, general pint, and others en"ncountered hi the scope of work.
HOW TO APPLY: A completed City employment application and criminal conviction form is required and
will be accepted until the needs of the department have been met. Facsimiles, electronic email and final filing
date postmarks are not accepted. You can download a job announcement and City application below or by
contact the Human Resources Department at (310) 802-5258. Applications will be reviewed and those
candidates whose background and experience best meet the needs of the Department will be invited to
participate in the selection process.
http:/lwwwci".info/Home/Conponents/JobPosts/Job/2877/1017 142 1/2
5/22/2018 Pod Ufeguard/Instructor, Job No. 17-0101 Employment Opportunities I City of Manhattan Beach
City Employment Application (MS Word)
Criminal Conviction Form (PDF)
Job Announcement (PDF)
If you need special assistance in the recruitment process, please contact the Human Resources Department at
(31o) 802-5258.
The City of Manhattan Beach does not discriminate NOTE: A drug test may be administered as part of the
pre-employment medical exam. The provisions of this brochure do not constitute a contact, express, or
implied, and any provisions contained in this bulletin may be modified or revoked.
Return to full list > a
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5/22/2018
Cityof Santa Monica - Class Specification Bulletin
ID POOL LIFEGUARD
(AS -NEEDED) Class Code:
2500
City 01 Bargaining Unit: Temporary/As Needed (no
S:1 u 1 ari Rlonicit- bargaining unit)
CITY OF SANTA MONICA
SALARY RANGE
$18.93 Hourly
CLASS CONCEPT:
REPORTS TO: Principal Community Services Supervisor—Aquatics and/or designee
DEPARTMENT. Community and Cultural Services
DIVISION: Human Services
APPROVED: Personnel Board 12/03/15 (rev); 02/24/05 (rev); 10/28/04 (rev); 04/22/04; 9/22/99
JOB SUMMARY: Ensures the safety of the public and other users at various aquatic facilities in the City.
Performs emergency care as necessary. Performs pool maintenance duties. Assists the Chief Pool
Lifeguard in pool operation activities, as required.
MAJOR DUTIES:
Assists with coordinating various aquatic activities.
Enforces swimming pool rules and regulations. Maintains order in and around the pool.
Recognizes and performs aquatic emergency rescues, administers artificial respiration, CPR, and first aid,
when necessary.
Keeps pool, decks, and dressing rooms safe, clean and orderly.
Performs minor facility clean up and maintenance.
Completes various forms and paperwork pertinent to the day -today operation of an aquatic fkitity.
Completes chemical checks of the pool water.
Follows and enforces all applicable safety rules and regulations.
Performs other duties, as assigned.
MINIMUM QUALIFICATIONS:
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5/22/2018 City of Santa Monica - Class Specification Bulletin
it Knowledge of:
Water safety practices.
Effecti\,e customer service techniques.
Ability to:
Perform lifesaving techniques.
Respond and handle emergency incidents in an appropriate manner.
Establish and maintain effective and cooperative working relationships with City employees and the public.
Swim with proficiency and endurance.
Provide effective customer service.
Skill in:
Lifeguarding, first aid and CPR techniques.
Reading, writing and communicating in English at an appropriate level.
Basic computer operations with applicable software.
Education, Trainhig and Experience:
Currently enrolled in high school or the equivalent.
Licenses and Certificates:
Possession of a valid American Red Cross or state recognized certificate in the following:
a. CPR for the Professional Rescuer (or American Heart Association Healthcare Provider),
b. Lifeguard Training
c. First Aid for Public Safety Personnel (Title 22) within 6 months of hire.
Obtain a valid work permit, if applicable.
SUPPLEMENTAL INFORMATION:
SUPERVISION RECEIVED:
Works under the general supervision of the Principal Community Services Supervisor —Aquatics and/or
designee.
SUPERVISION EXERCISED
May provide general supervision over Junior Lifeguards and Student Workers.
WORKING CONDITIONS:
The work is regularly performed indoors and outdoors in variable weather conditions. Must be able to work
in an outdoor public pool environment. May he required to work a varied schedule which may include days,
evenings, weekends, and holidays. Will be required to wear a uniform while on duty. For more
comprehensive information, click HERE to access the Essential Functions Job Analysis for this job
classification.
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City of Santa Monica -Class Specification Bulletin
SENIOR LIFEGUARD
Class Code:
2495
Bargaining Unit: Municipal Employees Association
City of
Snnlss Rloniea"
CITY OF SANTA MONICA
SALARY RANGE
$22.26 - $27.48 Hourly
$1,780.62 - $2,198.31 Biweekly
$3,858.00 - $4,763.00 Monthly
$46,296.00 - $57,156.00 Annually
CLASS CONCEPT:
REPORTS TO: Principal Community Services Supervisor—Aquatics and/or designee
DEPARTMENT. Community and Cultural Services
DIVISION: Community Programs
APPROVED: Personnel Board 12/03/15 (rev); 08/21/07 (rev.); 06/24/04
JOB SUMMARY: Teaches swimming and/or specialized aquatic classes to the public. Evaluates
participant progress and performance. Ensures the safety of users at various aquatic facilities in the City,
Performs emergency care as necessary. Performs pool maintenance duties. Assists with pool operation
activities, as required.
MAJOR DUTIES:
Teaches swimming techniques to children and adults. Teaches special aquatic classes. Evaluates
participant progress and performance.
Assists with coordinating various aquatic activities.
Enforces swimming pool rules and regulations. Maintains order in and around the swimming pool.
Recognizes and performs aquatic emergency rescues, administers artificial respiration, Cardio Pulmonary
Resuscitation (CPR) and first aid, when necessary.
Ensures that the pool, decks, and dressing rooms are safe, clean and orderly.
Performs minor facility clean up and maintenance.
Completes various forms and paperwork pertinent to the day -today operation of an aquatic facility.
Performs pool maintenance and cleaning.
Follows and enforces applicable safety rules and regulations.
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5/22/2018
City of Santa Monica - Class Specification Bulletin
Performs other related duties, as assigned.
MINIMUM QUALIFICATIONS:
Knowledge, Abilities and Skills_
Knowledge of:
Teaching principles and practices.
Swimming instruction techniques and methods.
Water safety practices.
Basic recordkeeping procedures.
Effective customer service techniques.
Ability to:
Swim with proficiency and endurance.
Teach proper swimming techniques and water safety.
Conduct swim lessons.
Perform lifesaving techniques.
Respond and handle emergency incidents in an appropriate manner.
Enforce pool rules and regulations.
Perform routine pool maintenance and cleaning.
Maintain records.
Evaluate participant progress and overall performance.
Establish and maintain effective and cooperative working relationships with City employees and the public.
Present a professional appearance and attitude at all times.
Maintain a high level of customer service.
Skill in:
Appropriate swimming techniques.
Lifeguarding, first aid, AED and CPR techniques.
Working effectively with persons from diverse social, cultural and economic backgrounds.
Reading, writing and communicating in English at an appropriate level.
Basic computer software applications including Microsoft Word.
Education, Training and Experience:
High school graduation or equivalent.
One year of recent, paid lifeguard experience or two summer seasons of experience as a lifeguard, which
must include experience teaching organized swim lessons and experience working with the public. (One
season is equivalent to 300 working hours).
Must be at least 16 years of age.
Licenses and Certificates:
Possession of a valid American Red Cross or st6t6 "recognized certificate its the fotlowing
a. CPR for the Professional Rescuer (or American Heart Association Healthcare Provider)
b. Water Safety Instructor and Lifeguard Training
c. First Aid for Public Safety Personnel (Title 22) is required within six months of employment.
d. Possession of a Lifeguard Training Instructor certification may be required, dependent upon assignment.
SUPPLEMENTAL INFORMATION:
SUPERVISION RECEIVED:
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5/22/2018
City of Santa Monica - Class Specification Bulletin
Works under the supervision of the Principal Community Services Supervisor —Aquatics and/or designee
who outlines work, reviews work activities and assignments.
SUPERVISION EXERCISED:
Monitors and coordinates the work activities of Pool Lifeguards, Junior Pool Lifeguards and Student
Workers, as assigned.
WORKING CONDITIONS:
The work is regularly performed indoors and outdoors in variable weather conditions. Must be able to work in
an outdoor public pool environment. May be required to work a varied schedule, which may include days,
evenings, weekends, and holidays. Will be required to wear a uniform while on duty.
2495
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5/22/2018
Job Bulletin
1t Of �� A'H
oma,'.'' ,cF�� COUNTY OF LOS ANGELES
{ t invites applications for the position of:
,y-;:�• t
P'. POOL LIFEGUARD (RECURRENT)
oa z rFoxti�►'
SALARY: $16.90 - $17.83 Hourly
OPENING DATE: 01/19/16
CLOSING DATE: 02/18/16 05:00 PM
POSITION/ PROGRAM INFORMATION:
Department of Parks and Recreation
Filing Period: January 20, 2016 at 8:00 AM - February 18, 2016 at 5:00 PM
Exam Number: D2964A
Type of Recruitment: Open Competitive
Filing Type: Recurrent
DEFINITION:
Observes an assigned section of a swimming pool to preserve order, prevent accidents, and effect
rescues.
CLASSIFICATION STANDARDS:
Positions allocable to this class work under the administrative and technical supervision of a pool
manager and the technical direction of a senior pool lifeguard. Incumbents provide continuous
surveillance of an assigned section of a swimming pool and adjacent deck area to enforce pool
ordinances and regulations and to detect patrons who are, or may be in need of rescue. Incumbents
also teach beginner and advanced swim classes. Incumbents must exercise a knowledge of first aid,
swimming and life saving techniques, and pool ordinances and regulations in order to provide for the
safe use of a swimming pool. Incumbents must have the physical strength, stamina and swimming
skills to effect rescues in a swimming -pool setting.
ESSENTIAL JOB FUNCTIONS:
Conducts continuous surveillance of assigned pool area for signs of swimmers in trouble and for
violations of pool and safety regulations and performs water rescue of pool patrons as needed.
Administers first aid to victims of near -drownings, heart seizure, heat exhaustion, broken bones or
lacerations; releases seriously injured victims to senior lifeguard or pool manager.
Elicits compliance with and enforces pool ordinances and rules; refers persistent violators to the
senior lifeguard or pool manager.
Teaches beginner and advanced swim classes using standard departmental lesson plans and
demonstrations; coach individual or team aquatic sports and assist with aquatic special events as
needed.
Performs pool maintenance tasks such as backwashing the water filter, testing the water chlorine
and pH levels and adding chlorine and muriatic acid to bring the level up to standards; fills pool with
water to established level; cleans the deck, vacuums the pool and ensures that first aid equipment
complies with health and safety standards.
Maintains, repairs and takes inventory of first aid and lifesaving equipment.
Engages in the physical fitness program established by the department in order to maintain
capability to perform pool lifesaving duties.
Prepare and submit written reports of pool -related incidents to immediate supervisor as needed.
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Job Bulletin
REQUIREMENTS:
SELECTION REQUIREMENTS: No experience is required.
Special Requirement Information
Age: Applicants must be at least seventeen (17) years of age by July 15, 2016.*
*Applicants must be seventeen (17) years of age at time of appointment. Any applicant who is within
six (6) months of the age requirement may apply, but will be withheld from the eligible list until they
become eligible.
ABILITY AND CERTIFICATION: Candidates must have the ability to swim 500 yards in 9 minutes 30
seconds or less.
Certification resulting from the successful completion of the Department of Parks and Recreation's
Lifeguard Training Program consisting of First Aid to The Emergency Medical Response Level,
Automated External Defibrillator (CPR/AED) for the Professional Lifeguard, Resuscitation -Oxygen
Administration, American Red Cross Bloodborne Pathogens Certificate and Lifeguard Training for the
Professional Rescuer will be required before appointment to the position.
Vision: At least 20/30 in each eye with correction, and at least 20/200 with both eyes open without
correction.
LICENSE:
A valid California Class C Driver License or the ability to utilize an alternative method of
transportation when needed to carry out job-related essential functions.
PHYSICAL CLASS:
4 - Arduous: Involves frequent heavy lifting over 25 pounds, often combined with bending, twisting,
or working on irregular surfaces; and occasionally requires extraordinary physical activity.
ADDITIONAL INFORMATION:
Examination Content: This examination will consist of two (2) parts:
PART I - A 500 yard swimming performance test weighted 50%. Maximum time allowed is 9 minutes
30 seconds. Candidates completing the performance test within 9 minutes 30 seconds will proceed
to PART II of the examination.
PART II - An interview covering training, experience, personal fitness and general ability to perform
the duties of the position weighted 50%. Candidates must achieve a passing score within 9 minutes
30 seconds on Part I and a passing score of 70% or higher on Part II in order to be placed on the
eligible list.
*****IMPORTANT INFORMATION*****
APPLY ONLINE AND ATTEND ONLY ONE OF THE EXAM DATES LISTED BELOW:
Saturday, February I3, 2016 from 9:00 AM to 12:00 PM
San Fernando Regional Pool
208 Park Ave
San Fernando, CA 91340
No
Saturday, February 20, 2016 from 9:00 AM to 12:00 PM
Jesse Owens Community Regional Park
9651 S. Western Ave
Los Angeles, CA 90047
Candidates will not be allowed to participate in the examination without proper picture ID such
as a California Driver's License, California ID card, Passport, etc. Date of Birth verificatia►r is
required at the time of the swim test.
School ID will only be allowed with birth certificate to verify birth date.
Candidates must come prepared with bathing suits and towels to take the swim test. Candidates
who pass part I of the exam (swim test), will move on immediately to part II of the exam, a
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5/22/2018
Job Bulletin
structured oral interview.
ON SITE APPLICATION FILING WILL ONLY BE AVAILABLE AT THE SAN FERNANDO POOL
LOCATION ON FEBRUARY 13, 2016.
IT IS STRONGLY RECOMMENDED THAT APPLICATIONS ARE FILED PRIOR TO EXAM
FOLLOWING THE INSTRUCTIONS BELOW.
Special Information
FINGERPRINTING AND SECURITY CLEARANCE: Employment is subject to security clearance which
may include fingerprinting. Any false statement or omission of material fact may cause forfeiture of
employment rights. Information presented on employment applications, resumes and during the
examination process is subject to verification.
DRUG TESTING: Applicants for this position will be required to take and pass a urine drug screen as
part of the pre -placement medical examination.
Vacancy Information: The positions are for recurrent employment ONLY.
Those who work this season may be eligible to work the following season without re-examination.
Hiring will be for the 2016 swim season.
Those who pass the swim test must pass a County pre-employment medical exam and a 64 hours
training program. Training dates will be announced at a later date.
Lifeguard positions may be located at the following locations:
East County Pools
East Agency Aquatics Office (626) 369-1021
Norman S. Johnson Aquatics Complex, Arcadia
Atlantic, Los Angeles
Belvedere, Los Angeles
Salazar, Los Angeles
City Terrace, Los Angeles
Obregon, Los Angeles
Loma Alta, Altadena
South County Pools
South Agency Aquatics Office (310) 965-8638
Alondra, Lawndale
Krejci, Los Angeles
Campanella, West Compton
Bethune, Los Angeles
Enterprise, West Compton
Carver, Los Angeles
Lennox, Lennox
Victoria, Carson
Cerritos, Cerritos
Mona, Compton
Garrott, Los Angeles
Keller, Los Angeles
Owens, Los Angeles
California High School, Whittier (contract)
Roosevelt, Los Angeles
Ted Watkins, Los Angeles
North County Pools
North Agency Aquatics Office (661) 294-3532
EI Cariso, Sylmar
Knollwood, Granada Hills
Everett Martin, Littlerock
Val Verde, Saugus
Castaic Regional Pool, Castaic
George Lane, Quartz Hill
San Fernando Regional Pool, San Fernando
Eligibility Information
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Job Bulletin
The names of candidates receiving a passing grade in the examination will be placed on the eligible
list in the order of their score group for a period of twelve (12) months following the date of
promulgation.
Available Shift: The work week includes evenings, weekends and holidays.
Application and Filing Information
APPLICATIONS MUST BE FILED ON-LINE. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX OR
IN-PERSON WILL NOT BE ACCEPTED.
Application status will be sent via EMAIL ONLY.
Fill out your application completely. Provide any relevant education, training, and experience in the
spaces provided so we can evaluate your qualifications for the job.
All information is subject to verification.
We may reject your application at anytime during the selection process.
INSTRUCTIONS FOR FILING ONLINE:
Go to: http://governmentjobs.gov/careers/lacounty and search for "Pool Lifeguard"
Applicants must apply online by clicking on the tab that reads, Apply to Job, so you can apply online
and track the status of your application and get notified of your progress by email.
We must receive your application by 5:00 p.m., Pacific Time, on the last day of filing.
Note: If you are unable to attach required documents, you may fax them to (213) 386-6620 at time
of filing or during the examination process. Please include your Name, the Exam Number, and the
Exam Title on faxed documents.
The acceptance of your application depends on whether you have clearly shown that you meet the
SELECTION REQUIREMENTS. Please fill out the application completely and correctly to receive full
credit for any related education, training, and job experience. In the space provided for education,
include the names and addresses of schools attended, titles of course completed, dates completed,
and number of credits and/or certificates earned. For each job held, give the name and address of
your employer, your job title, beginning and ending dates, description of work performed, and salary
earned. All information supplied by applicants is subject to verification. Applicants may be rejected at
any stage of the selection process.
Department Contact Name: Exams Unit
Department Contact Number: (213)738-2995
Department Contact Email: mpetrosian@parks.lacounty.gov
ADA Coordinator Phone: (213) 738-2970
ADA Coordinator Email: psanders@parks.lacounty.gov
Teletype Phone: (213) 427-611
California Relay Services Phone: (800)735-2922
COUNTY OF LOS ANGELES
Employment Information
Any language contained in the job posting supersedes any language contained below
Your Responsibilities: For more information on Social Security and about each
1. Completing Your Application: provision, you may visit the website
a. Before submission of the application, it is your www.socialsecurity.gov, or call toll free 1-800-772-1213.
responsibility to ensure that all information provided is Persons who are deaf or hard of hearing may call the
correct and complete on the application. Incomplete TTY number 1-800-325-0778 or contact a local Social
applications cannot be accepted. Security office.
b. Please list separately the PAYROLL TITLE for each job.
Do not group your experience. Specify the beginning and Background Check: The County of Los Angeles is a Fair
ending dates for each job. If you are a County employee Chance employer. Except for a very limited number of
and have been promoted, do NOT list all of your time positions, you will not be asked to provide information
with the County under your present payroll title. about a conviction history unless you receive a
c. Please include your Social Security Number for record contingent offe.r of employment. The County will make
control purposes. Federal law requires that all employed an individualized assessment of whether your conviction
persons have a Social Security Number. history has a direct or adverse relationship with the
d. To receive APPROPRIATE CREDIT, include a copy of specific duties of the job, and consider potential
your diploma, transcript, certificate, or license as directed mitigating factors, including, but not limited to, evidence
on the job posting. and extent of rehabilitation, recency of the offense(s),
and age at the time of the offense(s). If asked to
2. Minimum or Selection Requirements are listed in the provide information about a conviction history, any
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Job Bulletin
COUNTY OF LOS ANGELES
Employment Information
Any language contained in the job posting supersedes any language contained below
job posting.. convictions or court records which are exempted by a
a. YOUR APPLICATION WILL BE ACCEPTED ONLY IF IT valid court order do not have to be disclosed.
CLEARLY SHOWS YOU MEET THESE REQUIREMENTS. The
information you give will determine your eligibility and is Americans with Disabilities Act of 1990: All positions are
subject to verification at any time. open to qualified men and women. Pursuant to the
b. You must be at least 16 years of age at the time of Americans with Disabilities Act of 1990, persons with
appointment unless other age limits are stated on the disabilities who believe they need reasonable
job posting. The Federal Age Discrimination in accommodation, or help in order to apply for a position,
Employment Act (ADEA) of 1967, as amended, prohibits may contact the ADA/Personnel Services for Disabled
discrimination on the basis of age for any individual over Persons Coordinator. Hearing impaired applicants with
age 40. telephone teletype equipment may leave messages by
c. Your experience may be paid or unpaid unless the job calling the teletype phone number on the job posting.
posting states otherwise. Experience is evaluated on the The County will attempt to meet reasonable
basis of a verifiable 40 -hour week. accommodation requests whenever possible.
3. Apialicatiort aeadllne: Veteran's Credit: In all open competitive examinations,
a. All job applications must be completed and submitted a veteran's credit of 10 percent of the total credits
by the last day of the filing period and closing time as specified for such examinations will be added to the final
indicated on the job posting unless other instructions are passing grade of an honorably discharged veteran who
provided. Job postings with an open continuous filing served in the Armed Forces of the United States under
period are subject to closure without prior notice. It is to any of the following conditions: During a declared war; -
your advantage to file your application early and not wait or- During the period April 28, 1952 through July 1,
until the last allowable date and time as you will not be 1955; -or- For more than 180 consecutive days, other
able to apply once the filing period has closed. than fortraining, any part of which occurred after January
b. Applications for positions designated "Apply in Person" 31, 1955, and before October 15, 1976; -or- During the
must be filed in person at the address provided on the Gulf War from August 2, 1990 through January 2, 1992;
job posting. -or- For more than 180 consecutive days, other than for
training, any part of which occurred during the period
4. Change of Name or Address: beginning September 11, 2001, and ending on August
To change personal information such as your name or 31, 2010 the last day of Operation Iraqi Freedom; -or-
address, log into your profile and make the necessary In a campaign or expedition for which a campaign medal
change. This can be done at any time. or expeditionary medal has been authorized and
awarded. Any Armed Forces Expeditionary medal or
5. Promotional Examinations: campaign badge, including EI Salvador, Lebanon,
a. Some of your experience may have been in a position Grenada, Panama, Southwest Asia, Somalia, and Haiti
in which such work is not typically performed. If such qualifies for credit.
experience is permitted as indicated on the job posting,
a signed Verification of Experience Letter (VOEL) signed A campaign medal holder or Gulf War veteran who
by your department's Human Resources Office must be originally enlisted after September 7, 1980 (or began
attached to your application unless otherwise stated on active duty on or after October 14, 1982, and has not
the job posting. previously completed 24 months of continuous active
b. If indicated on the job posting, permanent employees duty) must have served continuously for 24 months or
who have COMPLETED THEIR INITIAL PROBATIONARY the full period called or ordered to active duty.
PERIOD AND HOLD examination process for a physical or
mental disability, please CONTACT THE AMERICANS This also applies to the spouse of such person who,
WITH DISABILITIES ACT (ADA) COORDINATOR LISTED while engaged in such service was wounded, disabled or
ON THE JOB POSTING. The provision of reasonable crippled and thereby permanently prevented from
accommodation may be subject to verification of engaging in any remunerative occupation, and also to
disability as allowable with State and Federal law. All the widow or widower of any such person who died or was
disability -related information will remain confidential. killed while in such service. A DD214, Certificate of
Discharge or Separation from Active Duty, or other official
Disclaimer: The County of Los Angeles is not documents issued by the branch of service are required
responsible or in any way liable for any computer as verification of eligibility for Veterans preference.
hardware or software malfunction which may affect the Applicants must submit the documentation For each open
employment application or the application selection competitive exam to qualify for veteran's credit.
process.
Employment Eligibility Information: Final appointment
You assume all responsibility and risk for the use of this is contingent upon verification of U.S. citizenship or the
system and the Internet generally. This system and the right to work in the United States. Immigration law
infVrM'at€an" p'ravlded-on It-are"pra'vide d Asn- an "as is" and povides•that-ail-ptrsdrrs-h'Irim d 0fter-NoVember Cr;—t9S8;
"as available" basis without warranties of any kind, either are required to present original documents to the
express or implied. No advice or information given by County, within three (3) business days of hiring, which
the County of Los Angeles or its respective employees show satisfactory proof of: 1) identity and 2) U.S.
shall modify the foregoing or create any warranty. employment eligibility.
The County of Los Angeles expressly disclaims any Los Angeles County Child Support Compliance Program:
warranty that the information on this system or on the In an effort to improve compliance with court-ordered
Internet generally will be uninterruptible or error free or child, family and spousal support obligations, certain
that any information, software or other material employment and identification information (i.e., name,
accessible from the system is free of viruses or other address, Social Security number and date of hire) is
harmful components. You shall have no recourse against regularly reported to the State Directory of New Hires
the County of Los Angeles as the system provider for which may assist in locating persons who owe these
any alleged or actual infringement of any proprietary obligations. Family Code Section 17512 permits under
rights a user may have in anything posted or retrieved certain circumstances for additional employment and
on our system. identifying information to be requested. Applicants will
not be disqualified from employment based on this
The County of Los Angeles shall not be liable for any information.
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Job Bulletin
COUNTY OF LOS ANGELES
Employment Information
Any language contained in the job posting supersedes any language contained below
direct, indirect, punitive, incidental, special or
consequential damages arising out of or in any way The California Fair Employment and Housing Act (Part
connected Wth the use of this system or with the delay 2.8 commencing with Section 12900 of Division 3 of Title
or inability to use it (or any linked sites), or for any 2 of the Government Code) and the Regulations of the
information obtained through this system, or otherwise Fair Employment and Housing Commission (California
arising out of the use of this system, the Internet Code of Regulations, Title 2, Division 4, Sections 7285.0
generally or on any other basis. through 8504) prohibits employment discrimination
based on race or color; religion; national origin or
NOTE: Your application is submitted using Secure ancestry, physical disability; mental disability or medical
Encryption to ensure the privacy of all information you condition; marital status; sex or sexual orientation; age,
transmit over the Internet. Wth respect to persons over the age of 40; and
pregnancy, childbirth, or related medical conditions.
By accepting the Use Disclaimer set forth here, you
agree to all of the above terms and further agree to use Accreditation Information: Accredited institutions are
this Online Job Employment Application System only forthose listed in the publications of regional, national or
the submission of bona fide employment applications to international accrediting agencies which are accepted by
the County of Los Angeles. Any other use of this Online the Department of Human Resources. Publications such
Job Employment Application System, including without as American Universities and Colleges and International
limitation any copying, downloading, translation, Handbook of Universities are acceptable references. Also
decompiling, or reverse engineering of the system, data, acceptable, if appropriate, are degrees that have been
or related software, shall be a violation of the Use evaluated and deemed to be equivalent to degrees from
Disclaimer. United States accredited institutions by an academic
credential evaluation agency recognized by The National
Benefit Information: Depending on the position, the Association of Credential Evaluation Services or the
successful candidate will enroll in a contributory defined Association of International Credential Evaluators, Inc.
benefit pension plan if the candidate is a "new member" (AIC Q.
of the County's defined benefit plan (LACERA) on or
after January 1, 2013 (first employed by the County on Test Preparation: Study Guides and other test
or after December 1, 2012) — unless she or he preparation resources are available to help candidates
established reciprocity with another public retirement prepare for employment tests. An interactive, Online
system in which she or he was a member before January Test Preparation System for taking practice tests may be
1, 2013. It should be noted that County employees do accessed on the Department of Human Resources
not pay into Social Security, but do pay the Medical website at http:/lhr.lacounty_gov j - i t.
Hospital Insurance Tax portion of Social Security at a Scroll down to the "Employment Test Assistance" section
rate of 1.45%. The Los Angeles County Employees and click on the "VISIT ONLINE TEST PREP SYSTEM" link.
Retirement Association (LACERA) has reciprocal Additional test preparation resources may be listed on
agreements with several public retirement systems in the job posting.
California.
Equal Employment Opportunity: It is the policy of the
Social Security Act of 2004: Section 419 (c) of Public Law County of Los Angeles to provide equal employment
108-203, the Social Security Protection Act of 2004, opportunity for all qualified persons, regardless of race,
requires State and local government employers to religion, sex, national origin, age, sexual orientation, or
disclose the effect of the Windfall Elimination Provision disability or any other characteristic protected by State or
and the Government Pension Offset Provision to Federal law. All positions are open to qualified men and
employees hired on or after January 1, 2005, in jobs not women pursuant to the Americans with Disabilities Act of
covered by Social Security. The County of Los Angeles 1990 and the California Fair Employment and Housing
does not participate in the Social Security System. All Act. The County will comply Wth all of its obligations
newly hired County of Los Angeles employees must sign under State and Federal laws regarding the provision of
a statement (Form SSA -1945) prior to the start of reasonable accommodations to applicants.
employment indicating that they are aware of a possible
reduction in their future Social Security benefit
entitlement.
APPLICATIONS MAY BE FILED ONLINE AT:
http://hr.facounty_gov
******************
Los Angeles, CA 90010
Revised April 2018
Position #D2964A
POOL LIFEGUARD (RECURRENT)
MP
https://agency.go\ernmentjobs.corrvlacountyljob builetin.cfm?joblD=1319572&sharedWindow=0 154 6/6
JOB OPPORTUNITIES
LIFEGUARD/AQUATICS
INSTRUCTOR (AT -WILL)
Salary 0 See Position Description
Job Type Recurrent - Variable Hours
Job Number 18010011
Closing Continuous
DESCRIPTION
DESCRIPTION
In
(http://agency.govenunentjobs.com/toffanceca/jot
jobID=1965431 & sharedWindov--0:
V (9+ in V APPLY
Location (D Torrance, CA
Department Community Services
BENEFITS QUESTIONS
The City of Torrance is seeking Lifeguards and Aquatics Instructors to staff the Benstead Plunge!
LIFEGUARD ($14.65 - $16.14 per hour)
Lifeguard duties include but are not limited to:
Enforce pool safety rules and regulations;
Monitor swimming and other pool activities;
Rescue swimmers in danger of drowning;
Apply cardiopulmonary resuscitation (CPR) and first aid;
Inspect swimming pool for cleanliness and perform routine maintenance;
Keep a daily log of rescues and other emergencies and prepare written reports of these activities;
Assist in teaching swimming techniques.
AQUATICS INSTRUCTOR ($15.10 - $16.63 per hour)
Aquatics Instructor duties include but are not limited to:
Teach swimming techniques, diving, waterpolo, and competitive and synchronized swimming;
Participate in the organization of aquatics exhibitions;
Perform lifeguard duties;
May coach the swim team and officiate at swim meets.
Hours: This is a recurrent, part-time, non -civil service, as needed position. Hours may include early mornings,
evenings, weekends and/or holidays.
'-MIN MUM�QUALIFICATIONS 4] Sign In
155
Lifeguard: Possession of the following certificates: Red Cross First Aid (either multi -media, standard, or
advanced); Red Cross or American Head 0AoQRi6QR3'MI MRESCross Lifeguard Training at time of hire.
One or more seasons of experience as a lifequard or swim instructor is desirable.
Aquatics Instructor: Requires the certificates described above and a valid Red Cross Water Safety Instructor
(WSI) Certificate at time of hire.
HOW TO APPLY & EXAM PROCESS
Interested applicants must submit a completed City and Supplemental Application
at www.TorranceCA.Gov/Jobs (http://www.torranceca.gov/523.htm). Applications will be accepted on a
continuous basis until positions are filled. Applications received by May 20, 2018 will be invited to the
Performance Test which is scheduled for May 23 or 24, 2018. Panel Interviews are scheduled for May
30 or 31, 2018.
If you have questions regarding the position, please contact Kim Hubbard, Aquatics Program Coordinator, at
KHubbard@TorranceCA.Gov.
The examination will consist of a Performance Test (Pass/Fail) and a Panel Interview (weighted 100%).
The Performance Test will consist of a 200 meter medley swim and a simulated rescue. The medley will
require the breaststroke, the sidestroke or the butterfly, the backstroke, and free style. You must complete
the medley in four (4) minutes & thirty (30) seconds or less to qualify. The rescue involves a 70 -foot swim,
surface dive to retrieve an object, and return. Total time for both the medley and the rescue must be five
(5) minutes & thirty (30) seconds or less to qualify.
All testing will be conducted at the Benstead Plunge, 3331 Torrance Blvd. (corner of Madrona Ave. & Torrance
Blvd.), Torrance, CA 90503.
SPECIAL NOTES
As a condition of employment, candidates must pass a background check and a pre-employment medical
examination.
Applicants with disabilities who require special testing arrangements must contact Human Resources.
The provisions of this announcement do not constitute an expressed or implied contract and any provisions
contained in this announcement may be modified or revoked without notice.
Agency Address
City of Torrance 3231 Torrance Blvd.
Torrance, California, 90503
Phone Website
310-618-2915 http://wwwTorranceCA.Gov/Jobs
(http://www.TorranceCA.Gov/Jobs)
156
JOB OPPORTUNITIES
JOB OPPORTUNITIES ACCOUNT Copyright© 2018
(/CAREERS/TO RRANCECA) (/CAREERS/TORRANCECA/APPLICATIONS/SUB MITT ED)
https:/AmAwgo�ernmentjobs.corrVeareersitorrancecarjjobs/196543lAifeguard-aquatics-instructor-at-will 157 m
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
MEETING DATE: June 5, 2018
AGENDA HEADING: New Business
AGENDA DESCRIPTION: Consideration and possible action on two proposed ordinances which
would prohibit loud and unruly gatherings and gatherings where underage drinking or illegal
drug use occurs and provide a means for the City to hold responsible persons liable by imposing
civil penalties and, for repeat offenders, holding them accountable for enforcement response
costs associated with responding to recurring nuisances.
RECOMMENDED COUNCIL ACTION:
Introduce Ordinance No. XXX regarding prohibiting hosting, permitting or allowing
gatherings at which minors are consuming alcoholic beverages or using drugs illegally,
and Ordinance No. YYY regarding prohibiting loud and unruly gatherings and
permitting the City to recover enforcement costs associated with responding to
recurring nuisances;
2. Provide direction to staff regarding desired fine amounts, as described below;
3. Schedule second reading and adoption of both Ordinances for June 19, 2018;
4. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Proposed Ordinance No. XXX
2. Proposed Ordinance No. YYY
FISCAL IMPACT: None.
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal:
El Segundo is a safe and prepared city.
Objective:
The City has a proactive approach to risk and crime.
PREPARED BY:
?��O—
Bill Whalen, Chief of Polic
Natalie C. Karpeles, Deputy City Attorney
REVIEWED BY:
Sam Lee, Planning and Building Safety Directo
APPROVED BY:
Greg Carpenter, City Manager 19 4.1 (7 C
INTRODUCTION:
The proposed ordinances are intended to prohibit loud and unruly gatherings and gatherings where
underage drinking and/or drug use occurs and provide a means for the City to hold responsible
persons liable. As an added deterrence, the ordinances would impose civil penalties upon
responsible persons and, for repeat offenders, hold them accountable for enforcement response
costs.
a
158
BACKGROUND AND DISCUSSION:
Currently, loud parties in the City are either enforced via the City's existing noise ordinance or the
California Penal Code. In order to establish a violation under the City's Municipal Code, staff
must monitor the level of "noise" at a given location by utilizing decibel -measuring equipment.
Due to the fact that most loud parties occur on the weekends and/or after City Hall is closed,
enforcement under the current language of the Code is problematic. Additionally, while the
California Penal Code provides police officers with the ability to cite persons for loud parties that
disturb the peace, the Penal Code does not protect neighboring residents from recurring nuisance
activities, nor does it provide a means by which the City may recover enforcement costs when
repeatedly responding to such nuisances. As summarized in further detail below, the proposed
ordinances are intended to implement additional tools for enhanced code enforcement.
L Social Host Liability Ordinance (Ordinance No. XXX).
Councilmember Pirsztuk and parents from the El Segundo community have expressed concerns
about underage drinking and have asked the Police Department to prepare a Social Host Ordinance
in order to safeguard minors. A social host liability ordinance is a law that holds individuals
responsible for underage drinking and illegal drug use at parties on property they own, lease or
otherwise control. Purchase, possession or consumption of alcohol or use of marijuana by minors
in public or commercial settings is already prohibited under state law and the City's municipal
code. However, such laws do not prohibit minor consumption of alcohol and on private property.
Establishing a social host liability ordinance fills the gap in the law by providing law enforcement
a tool to help address the problem of underage drinking and illegal drug -use at parties.
The prohibitions proposed by this Ordinance are reasonable and expected to deter consumption of
alcoholic beverages and marijuana use by minors by holding persons responsible who encourage,
are aware of or should be aware of this illegal conduct by minors but fail to take reasonable steps
to prevent it. Specifically, the proposed Social Host Liability Ordinance defines a "gathering" as
a party or social event where three or more persons gather. (This number may be increased or
decreased by the City Council. For instance, other jurisdictions which have adopted such
ordinances define "gatherings" to include two or more personsl or are silent as to the number of
persons.2) The definition of "responsible person" includes the property owner, renter, party host
and/or person who is responsible for supervising the gathering. With that said, the proposed
Ordinance does not create strict liability for property owners/parents where reasonable efforts have
been made to control access to marijuana/alcohol by minors — and where these efforts have been
circumvented. Additional exemptions include premises which are, regulated by the California
Department of Alcoholic Beverage Control; family and cultural events where parents or guardians
give their permission far tTFeir childireii to take part in eventss W ich may involve the consumpiian
of alcohol; and where a responsible person calls 911 to report medical attention or to break up the
gathering.
Penalties for a violation of this Ordinance would subject the violator to an administrative citation,
which would obligate the citee to pay civil penalties; these penalties would be established by City
Council resolution. (Discussed in further detail in Section III, below.) Alternatively, the City
' For instance, see the Municipal Codes for Rolling Hills Estates and Manhattan Beach
z For instance, see the Municipal Codes for Gardena, Hawthorne, Rolling Hills, Palos Verdes Estates and Rancho
Palos Verdes
159
Council could, in its discretion, amend the language of the Ordinance to impose criminal penalties
(e.g., misdemeanor or infraction). Whether a violation is subject to civil or criminal penalties will
determine the maximum fine amounts which may be imposed.
II. Loud and Unruly Gatherings (Ordinance No. YYY).
Loud or unruly social gatherings frequently become public nuisances; persons who actively or
passively aid, abet, or allow loud and unruly gatherings to occur on their property should be held
liable for the nuisances created by such gatherings. To mitigate the negative impacts of loud or
unruly gatherings, the proposed Ordinance would hold residential property owners and persons
responsible for these gatherings accountable through the issuance of administrative citations and
other penalties.
Loud or unruly gatherings may include gatherings where minors are consuming alcohol, but also
include gatherings which result in obstruction of the public right-of-way, trespassing, vandalism,
destruction of property, littering, etc. As proposed, Ordinance No. YYY would define
"responsible party" as the property owner and/or the person(s) supervising or organizing the
gathering. Officers responding to these gatherings are required to serve and post the citation; a
copy of the citation must then be provided to the City's Code Enforcement Division — this allows
the City to adequately follow-up, process, investigate and implement the citation. It also provides
a means for the City to track "repeat offenders." "Repeat offenders" include a person repeatedly
organizes such gatherings throughout the City and/or persons who own properties in the City
which are repeatedly used as venues for such gatherings.
Penalties for a violation of this Ordinance would subject the violator to an administrative citation,
which would obligate the citee to pay civil penalties; these penalties would be established by City
Council resolution. Alternatively, the City Council could, in its discretion, amend the language of
the Ordinance to impose criminal penalties (e.g., misdemeanor or infraction). Whether a violation
is subject to civil or criminal penalties will determine the maximum fine amounts which may be
imposed.
III. Collection of Enforcement and Response Costs (Ordinance No. YYY).
Emergency responders are often required to make multiple responses to the location of loud or
unruly gatherings or gatherings where alcoholic beverages are consumed by minors. These owners
and/or locations create a nuisance by causing a drain on public safety resources, and in some cases,
leaving other areas of the City with delayed police/fire response.
For these reasons, the proposed Ordinance adds regulations to allow the City to recover
.......---enforceme costs from hath -prohibited- gatherings and ongoing public -nuisance -properties. The
idea behind this cost recovery is that scofflaws generate response calls from the City's law
enforcement personnel at a rate which is disproportionately greater than what is generally required
within the City's jurisdiction. The law-abiding citizens within the City should not be required to
subsidize the costs expended in responding to a very small group of people/properties.
In order to facilitate the collection of these costs, the Ordinance proposes repealing Section 7-2-
14, which is somewhat vague as to terms, procedures, and cost collection. The proposed ordinance
would establish fees to recover emergency response costs associated with service calls that result
from specified nuisance conditions that do not require an emergency response or that are due to
the property owner's continued neglect. Following an initial warning, the proposed ordinance
160
would allow law enforcement/fire/etc. to charge for full cost recovery for any second (and
subsequent) response to a property due to specified nuisance conditions thereon. Specifically, a
"second response" includes a call for service within 12 hours of the initial warning/response or
calls for service three or more times within six months of the initial warning/response. At the end
of the six-month period, the calls would reset to zero. These response costs may be collected in
the same manner that the city collects costs related to administrative citations, generally.
IV. Consideration of Fine Amounts.
Staff recommends that the fine for both Ordinances be set above the standard infraction fine
amounts ($100/$200/$500); rather, violations will be subject to civil penalties which will be set by
City Council resolution. (See Government Code § 53069.4.) As a means for comparison, several
cities in the South Bay incorporate the following fine amounts into their social host ordinances,
loud and unruly gathering ordinances, or both:
Hermosa Beach'
Manhattan Beach*
Palos Verdes Estates'
Rancho Palos Verdes*
Rolling Hills*
Rolling Hills Estates*
$1,000/$2,000/$5,000
$1,000/$2,000/$5,000
$2,500/$5,000/$7,500
$2,500/$5,000/$7,500
$2,500/$5,000/$7,500
$2,500/$5,000/$7,500
*These cities have synthesized the provisions for loud and unruly gatherings and social host liability into one
ordinance; accordingly, these fines represent violations for both.
'Penalties for violations of Social Host Ordinance, only.
Staff recommends that the fines for a violation of the attached Ordinances be set at $1,000 per
incident. The City Council may wish to decrease or increase this amount. Staff requests that the
City Council provide direction on the desire fine amounts so that staff can bring a resolution for
consideration at the second reading of the Ordinances.
ENVIRONMENTAL REVIEW:
Pursuant to 14 Cal. Code Regs. § 15060(c)(2) the proposed ordinances are exempt from the
California Environmental Quality Act ("CEQA") because the proposed Code amendments are not
considered to be "projects" under CEQA and will not result in direct or indirect physical changes
in the environment. The proposed ordinances consist only of amendments to regulate loud or
unruly gatherings and gatherings where alcohol is served to minors as nuisances under the El
Sguada-_Umacipal. Cdg,tliev aye .an ,fir anizationrr�nistrative.. Qvernmental ---- - ---
�- _ g _
activity which does not fall under the definition of "project" found in 14 Cal. Code Regs. §
15378(b)(5). Accordingly, these ordinances are exempt from further environmental review
pursuant to 14 Cal. Code Regs. § 15060.
RECOMMENDATION:
Staff recommends that the Council:
1. Introduce Ordinance No. XXX regarding prohibiting hosting, permitting or allowing
gatherings at which minors are consuming alcoholic beverages or using drugs illegally, and
161
Ordinance No. YYY regarding prohibiting loud and unruly gatherings and permitting the
City to recover enforcement costs associated with responding to recurring nuisances;
2. Provide direction to staff regarding desired fine amounts, as described below;
3. Schedule second reading and adoption of both Ordinances for June 19, 2018;
4. Alternatively, discuss and take other possible action related to this item.
162
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EL SEGUNDO ADDING
CHAPTER 13 TO TITLE 7 OF THE EL SEGUNDO
MUNICIPAL CODE PROHIBITING THE HOSTING,
PERMITTING OR ALLOWING OF GATHERINGS AT
WHICH PERSONS UNDER 21 YEARS OF AGE ARE
CONSUMING ALCOHOLIC BEVERAGES AND/OR USING
MARIJUANA ILLEGALLY
The City Council of the City of EI Segundo does ordain as follows:
SECTION 1: Findings.
A. Minors often obtain or possess marijuana and/or consume alcoholic
beverages at parties held on private property and under the control of a
person who knows or should know of this conduct but fails to prevent it.
B. Underage use of marijuana and/or consumption of alcoholic beverages
poses an immediate threat to the public health, safety and welfare in that it
increases alcohol abuse by minors, physical altercations, violent crimes
(including rape and other sexual offenses), accidental injury, neighborhood
vandalism and excessive noise disturbance, all of which may require
intervention by the Police and/or Fire Departments.
C. Emergency responses to disturbances involving underage use of marijuana
and/or consumption of alcoholic beverages at private parties frequently
require the use of extensive resources. Further, when Police and/or Fire
Department personnel respond to disturbances at private parties, it limits
their ability to respond to other service calls in the community, thereby
placing the community at increased risk. The City is not currently
reimbursed for its expenses when emergency response personnel are
called to a private party to enforce underage drinking or drug use.
D. The City's municipal code prohibits the consumption or possession of
alcohol in certain public places, including public streets, parking lots, City
parks and the beach, but does not have any rules to address underage
drinking on private property (ESMC §§ 7-6-8, 10-1-4, 10-3-11).
E. The prohibitions proposed by this ordinance are reasonable and intended
to deter use of marijuana and/or consumption of alcoholic beverages by
minors by holding responsible those persons who encourage, are aware of
or should be aware of this illegal conduct by minors but fail to take
reasonable steps to prevent it.
SECTION 2: Chapter 13 (Social Host Regulations) is added to Title 7 (Nuisances and
Offenses) of the EI Segundo Municipal Code to read, in its entirety, as follows:
"CHAPTER 13
SOCIAL HOST REGULATIONS
163
7-13-1: PURPOSE:
7-13-2: DEFINITIONS:
7-13-3: GATHERING AT WHICH MINORS USE MARIJUANA AND/OR CONSUME
ALCOHOLIC BEVERAGES PROHIBITED:
7-13-4: EXEMPTIONS:
7-13-5: VIOLATION; PENALTY:
7-13-6: RESPONSE COST REIMBURSEMENT:
7-13-1: PURPOSE:
A. The purpose and intent of this chapter is:
1. To facilitate the enforcement of laws prohibiting usage of marijuana
by minors and the service and consumption of alcoholic beverages
by minors as well as to deter the service and consumption of
alcoholic beverages by minors, and to promote the reduction of
underage drinking and drug use,
2. To protect public health, safety and welfare and quiet enjoyment of
property and properties neighboring the location of gatherings at
which minors use marijuana and/or are served and consume
alcoholic beverages; and
3. To establish a duty of persons twenty-one years of age or older
having control over any premises, who knowingly host, permit or
allow a gathering at the premises to take reasonable steps to prevent
the service and consumption of alcoholic beverages and/or use of
marijuana by minors.
B. This chapter should not be construed as adding any additional authority for
any law enforcement officer or government official to either enter private
property or subject any property or person to search or seizure that does
not otherwise exist independent of the provisions of this chapter.
C. It is not the intent of this chapter to impose strict liability against a parent or
legal guardian whose best intentions and reasonable efforts to prevent the
service and consumption of alcoholic beverages or Use of marijuana by
minors at a gathering are circumvented by the actions of any person to
obtain alcoholic beverages and/or marijuana at the premises or to bring
concealed alcoholic beverages or marijuana to the premises.
7-13-2: DEFINITIONS:
Unless the contrary is stated or clearly appears from the context, the following definitions
will govern the construction of words and phrases used in this chapter:
164
ALCOHOL: Means ethyl alcohol, hydrated oxide of ethyl, or spirits of wine, from whatever
source or by whatever process produced.
ALCOHOLIC BEVERAGE: Includes alcohol, spirits, liquor, wine, beer, and every other
liquid or solid containing alcohol, spirits, wine or beer, and which contains one-half of one
percent or more of alcohol by volume and which is fit or beverage purposes either alone
or when diluted, mixed, or combined with other substances.
GATHERING: Means a party, gathering, or event where three or more persons have
assembled or are assembling for a social occasion or social activity.
MARIJUANA: Means all parts of the plant Cannabis sativa L., whether growing or not;
the seeds thereof; the resin extracted from any part of the plant; and every compound,
manufacture, salt, derivative, mixture, or preparation of the plant, its seeds or resin.
MINOR: Means any person under twenty-one (21) years of age.
PREMISES: Means a home, yard, apartment, condominium, hotel or motel room, or other
dwelling unit, or any commercial, business or industrial site, hall or meeting room, whether
occupied on a temporary or permanent basis, and whether owned, leased, rented or used
with or without compensation.
RESPONSIBLE PERSON: Means and includes:
A. The person who owns, rents, leases, or otherwise has control of the
premises where the gathering occurs;
B. The person in charge of the premises where the gathering occurs;
C. The person who organized the gathering; and/or
D. The person who supervised the gathering.
7-13-3: GATHERING AT WHICH MINORS USE MARIJUANA AND/OR CONSUME
ALCOHOLIC BEVERAGES PROHIBITED:
A. It is unlawful and a public nuisance for a responsible person to cause or
allow a gathering to take place at the premises whenever the responsible
person either: (1) intentionally provides or causes the provision of marijuana
and/or an alcoholic beverage to a minor for consumption/use; or (2) knows
or reasonably should have known alcoholic beverages or marijuana are
being unlawfully consumed and/or used by minors.
B. It is the duty of a responsible person to take all reasonable steps to prevent
the consumption/use of marijuana and alcoholic beverages by any minor at
a gathering. Reasonable steps include, but are not limited to, controlling
the access to and provision of marijuana and alcoholic beverages to minors,
and monitoring the responsible, safe and lawful conduct of minors on the
premises.
C. Whenever a responsible person is present at the premises during the
gathering where minors are consuming alcoholic beverages or using
marijuana, it is prima facie evidence that such person had the knowledge or
should have had the knowledge specified in subsection (A), above.
165
7-13-4: EXEMPTIONS:
This chapter does not apply to:
A. Any California Department of Alcoholic Beverage Control licensee at any
premises licensed and regulated by the Department of Alcoholic Beverage
Control.
B. Conduct involving the use of alcoholic beverages which occurs exclusively
between a minor child and his or her parent or legal guardian, including the
possession or consumption of an alcoholic beverage in connection with a
cultural or religious activity. This exemption does not include any conduct
which would contribute to the delinquency of a minor (a violation of Penal
Code section 272).
C. Behavior which the city is expressly preempted from prohibiting under state
law, specifically, the Medicinal and Adult use Cannabis Regulation and
Safety Act.
D. A responsible person who called 911 and reported that a minor was in need
of medical attention due to alcohol consumption or marijuana use, was the
first person to make the 911 call, and when reporting that a minor was in
need of medical assistance, remained on the scene with the minor until that
medical assistance arrived and cooperated with medical assistance and law
enforcement personnel on the scene.
E. A responsible person who requests immediate assistance from the police
department to remove any person who refuses to abide by the requesting
person's performance of duties imposed by this chapter, or to terminate the
gathering because of the requesting person's ability to prevent minors from
consuming alcoholic beverages or using marijuana despite having taken
reasonable steps to do so, as long as such request is made before any
other person makes a complaint about the gathering.
7-13-5: VIOLATION; PENALTY:
A. The City Council may adopt a resolution establishing a schedule of
administrative fines for a violation of this chapter.
B. In addition to the administrative fines described in this chapter, the
responding law enforcement officer may issue an order requiring the
gathering to be disbanded and may cite and/or arrest any violators under
any other applicable ordinances and statutes.
C. For any responsible person who is a juvenile, each parent and/or legal
guardian of the juvenile will be considered a responsible person liable for
any fines, penalties and fees imposed pursuant to this chapter.
D. Nothing in this chapter is deemed to prevent the city from commencing a
civil or criminal proceeding to abate a public nuisance or from pursuing any
other means available under any other statute, ordinance or law (civil or
criminal), to correct conduct regulated by this chapter in addition to or as
alternatives to the procedures set forth herein. This chapter in no way limits
166
the authority of the police department to make arrests for any criminal
offense arising out of conduct regulated by this chapter.
7-13-6: RESPONSE COST REIMBURSEMENT:
A. In response to a gathering in which minors have obtained, consumed or
used alcoholic beverages and/or marijuana, the responsible person is liable
for the cost of providing law enforcement and/or code enforcement services,
pursuant to the provisions in Sections 1-2A-28 et seq. The law enforcement
and/or code enforcement dues include the cost of personnel and
equipment. Such fee is determined to be supplementary to all other
applicable fines and penalties.
B. The amount of such fee charged is deemed a debt to the city of the person
or persons receiving such services and if such person or persons be minors,
then the amount is deemed a debt of the minor's parents or guardians. Any
person owing money is liable in an action brought on behalf of the city for
recovery of the actual costs of enforcement. Actual costs include, in
addition to the law and/or code enforcement service fee, costs and
expenses in bringing such recovery action including, but not limited to,
reasonable attorney's fees, witness fees, and associated costs and
expenses. Such costs and expenses will be in addition to the applicable
fines and penalties referenced in section 7-13-5 and any other fines and
penalties provided by law."
SECTION 3: Environmental Analysis. Because of the facts set forth in Section 1, this
Ordinance is categorically exempt from further environmental review under the California
Environmental Quality Act (California Public Resources Code §§21000, et seq., "CEQA")
and CEQA Guidelines (14 California Code of Regulations §§15000, et seq.), because it
consists only of minor revisions and clarifications to existing regulations and procedures.
It does not have the effect of deleting or substantially changing any regulatory standards
or findings required thereof. The Ordinance is an action that does not have the potential
to cause significant effects on the environment. Accordingly, this ordinance is exempt
from further environmental review pursuant to 14 Cal. Code Regs. §15168(c)(2).
SECTION 4: CONSTRUCTION. This ordinance must be broadly construed in order to
achieve the purposes stated in this ordinance. It is the City Council's intent that the
provisions of this ordinance be interpreted or implemented by the City and others in a
manner that facilitates the purposes set forth in this ordinance.
SECTION 5: ENFORCEABILITY. Repeal of any provision of the EI Segundo Municipal
Code does not affect any penalty, forfeiture, or liability incurred before, or preclude
prosecution and imposition of penalties for any violation occurring before this ordinance's
effective date. Any such repealed part will remain in full force and effect for sustaining
action or prosecuting violations occurring before the effective date of this ordinance.
SECTION 6: VALIDITY OF PREVIOUS CODE SECTIONS. If this entire ordinance or its
application is deemed invalid by a court of competent jurisdiction, any repeal or
amendment of the ESMC or other city ordinance by this ordinance will be rendered void
167
and cause such previous ESMC provision or other ordinance to remain in full force and
effect for all purposes.
SECTION 7: SEVERABILITY. If any part of this ordinance or its application is deemed
invalid by a court of competent jurisdiction, the City Council intends that such invalidity
will not affect the effectiveness of the remaining provisions or applications and, to this
end, the provisions of this ordinance are severable.
SECTION 8: The City Clerk is directed to certify the passage and adoption of this
ordinance; cause it to be entered into the City of EI Segundo's book of original ordinances;
make a note of the passage and adoption in the records of this meeting; and, within 15
days after the passage and adoption of this ordinance, cause it to be published or posted
in accordance with California law.
SECTION 9: This Ordinance will become effective on the thirty-first day following its
passage and adoption.
PASSED AND ADOPTED this day of .,2018 -
Drew
2018.
Drew Boyles, Mayor
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES } SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of EI Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Ordinance No. was duly introduced by said City Council at a regular meeting held
on the day of 2018, and was duly passed and adopted by said City
Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a
regular meeting of said Council held on the day of... 2018, and the same
was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
.:
Mark D. Hensley, City Attorney
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ORDINANCE NO.
AN ORDINANCE AMENDING TITLE 7 OF THE EL
SEGUNDO MUNICIPAL CODE TO PROHIBIT LOUD AND
UNRULY GATHERINGS AND TO PERMIT THE CITY TO
RECOVER COSTS ASSOCIATED WITH LAW
ENFORCEMENT, FIRE AND OTHER PUBLIC SERVICES
WHEN RESPONDING TO RECURRING NUISANCES
The City Council of the City of EI Segundo does ordain as follows:
SECTION 1: Findings.
A. The City of EI Segundo, pursuant to the police powers delegated to it by the
California Constitution, has the authority to enact laws which promote the
public health, safety and general welfare of its residents. Furthermore,
Government Code § 38771 authorizes the City to declare what constitutes
a nuisance by ordinance;
B. The occurrence of loud or unruly gatherings on residential property is a
threat to the quiet enjoyment of property and to public health, safety, and
welfare due to excessive noise, traffic, obstruction of streets, public
drunkenness, fights, disturbances of the peace, vandalism and litter;
C. At times, the Police Department and other City personnel are called upon
to respond, sometimes on multiple occasions, to loud or unruly parties.
These gatherings are a burden on scarce City resources and can result in
delayed responses to emergency calls and thereby reduce the public safety
protection to the rest of the City;
D. Persons who actively or passively aid, abet, or allow loud and unruly
gatherings to occur on their property should be held liable for the nuisances
created by such gatherings. To mitigate the negative impacts of loud or
unruly gatherings, residential property owners and persons responsible for
these gatherings should be held accountable through the issuance of
administrative citations and other penalties;
E. The City may recover its nuisance abatement costs through local
regulations, including, without limitation, reasonable attorney's fees (see
City of Santa Paula v. Narula (2003) 114 Cal.AppAth 485, reh'g den. 2004);
F. The City Council finds it is in the public interest to adopt this ordinance to
deter loud or unruly gatherings; preserve public health, safety and welfare;
and ensure that the public can recover costs associated with abating loud
or unruly gatherings; and
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G. Therefore, the Council further finds that it is in the best interests of the public
safety, welfare, and convenience of the City, as well as in fairness to its
citizens, to require those persons whose conduct requires additional police
services, and those persons who permit such conduct to occur on premises
under their control, to partially defray the City's expense in providing the
same.
SECTION 2: Environmental Assessment. Pursuant to 14 Cal. Code Regs. § 15060(c)(2)
the proposed ordinance is exempt from the California Environmental Quality Act ("CEQA")
because the proposed Code amendment is not considered to be a "project" under CEQA
and will not result in direct or indirect physical changes in the environment. The proposed
ordinance consists of an amendment to regulate loud or unruly gatherings as a nuisance
under the EI Segundo Municipal Code, as such, it is an organizational or administrative
governmental activity which does not fall under the definition of "project" found in 14 Cal.
Code Regs. § 15378(b)(5). Accordingly, this ordinance is exempt from further
environmental review pursuant to 14 Cal. Code Regs. §15060.
SECTION 3: ESMC Title 7 (Nuisances and Offenses) is amended to add a new chapter,
Chapter 12 (Loud and Unruly Gatherings) to read as follows:
"CHAPTER 12
LOUD OR UNRULY GATHERINGS
7-12-1: FINDINGS; PURPOSE
7-12-2: DEFINITIONS
7-12-3: LOUD OR UNRULY GATHERINGS PROHIBITED
7-12-4: CITATION AND NOTICE — CONTENTS
7-12-5: CITATION AND NOTICE — PROCEDURE
7-12-6: VIOLATIONS, FINES AND PENALTIES
7-12-1: FINDINGS; PURPOSE
A. Loud or unruly social gatherings frequently become public nuisances
since they interfere with the comfortable enjoyment of life, property, and
threaten public safety. All such activities detrimentally affect the
neighbors that surround these nuisances.
B. Frequently, these loud or unruly gatherings create opportunities for
crimes against persons, public peace and property. The City has, both
now and in the past, responded to code violations multiple times for
enforcement actions. A disproportionately higher level of public services
is provided to enforcement actions as compared to the City's general
need for public services.
C. In addition, the public services required for responding to incidents that
occur as a consequence of unruly gatherings (for example, driving while
intoxicated, increased social violence, and incidents of sexual assault)
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are also disproportionately greater than what is required within the City's
jurisdiction.
D. Disturbances at both rental facilities and private homes within the City
may, on occasion, disturb the public peace, safety and welfare, thereby
requiring a disproportionately higher level of public services as
compared to the City's general need for public services.
E. It is in the public interest to establish procedures for recovering costs
incurred by the City when enforcing any provision of this code through
inspections, nuisance abatement, or other similar, administrative or
judicial means.
F. Nothing contained in this ordinance is intended to, nor will it, interfere
with any California law provision that regulates activities identified by this
ordinance; it is intended only to enact measures that are different from,
or supplement, California law to further restrict acts associated with loud
or unruly gatherings.
7-12-2: DEFINITIONS
Unless the contrary is stated or clearly appears from the context, the following
definitions will govern the construction of the words and phrases used in this
chapter:
CITATION means an Administrative Citation issued pursuant to Title 1, Chapter
2A of this Code.
CODE ENFORCEMENT OFFICER has the same meaning as in Section 1-2A-3 of
this Code.
LOUD OR UNRULY CONDUCT, as used in this chapter, includes any of the
following conduct if in violation of any provision of this Code or State law:
i. Loud noise;
ii. Obstruction of a street or public right-of-way, including a sidewalk or
driveway;
iii. Public intoxication or drinking in public;
iv. Assault, battery, fights, domestic violence or other disturbances of the
peace;
V. Vandalism or destruction of property;
vi. Litter;
vii. Urinating or defecating in public;
viii. Trespassing; or
ix. Illegal drug use.
Loud or Unruly Conduct does not include any activity that is protected by Article 1,
Section 4 of the California Constitution, or protected by the First or Fourteenth
Amendments to the United States Constitution.
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LOUD OR UNRULY GATHERING means a gathering of Persons at any
Residence where Loud or Unruly Conduct occurs at the Residence and which
threatens or interferes with the public health, safety or welfare, or the comfortable
enjoyment of life and property.
PERSON means an individual or any firm, association, organization, partnership,
trust, business, corporation, company or entity.
RESIDENCE means any lot in a residential zone, and includes any garage,
carport, walkway, yard, patio, deck, or other structure or area on said lot, whether
owned, leased, rented or used with or without compensation. The term
"Residence" also includes any sidewalk, street or alleyway which abuts the lot.
RESPONSIBLE PARTY means:
i. Any Person(s) with a right of possession or ownership interests in the
Residence where a Loud or Unruly Gathering occurs; or
ii. Any Person who organizes, supervises, officiates, conducts, or controls
the gathering or any other Person(s) accepting responsibility for such a
gathering at a Residence.
7-12-3: LOUD OR UNRULY GATHERINGS PROHIBITED
Loud or Unruly Gatherings are prohibited and constitute a public nuisance
subjecting the owner and/or Responsible Party to fines and/or penalties under this
section. The City may abate a Loud or Unruly Gathering by all available means,
including, but not limited to, an order of a peace officer requiring individuals at the
Loud or Unruly Gathering to leave the Residence, the issuance of a Citation, and/or
the arrest of anyone committing a criminal violation under this section or any other
applicable State or local law.
7-12-4: CITATION AND NOTICE - CONTENTS
A peace officer responding to a Loud or Unruly Gathering must post, on the front
entrance of the Residence at which the Loud or Unruly Gathering occurs, a notice
stating:
A. The name and agency of the officer who responded to the Loud or Unruly
Gathering;
B. The address of the Residence and the date of the Loud or Unruly Gathering,
along with a description of the Loud or Unruly Conduct observed;
C. If peace officers are required to respond to the Residence because of the
same condition specified in the Citation within 12 hours of the initial
response, or two or more times within 12 months of the initial response, the
Responsible Party will be charged for any response costs (pursuant to
Chapter 1-2A of this code); and
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D. That it is unlawful to alter, tamper with or deface this notice, or remove it
prior to 30 days from the date of the posting.
7-12-5: CITATION AND NOTICE - PROCEDURE
A. Referral to Code Enforcement Officer. A copy of any notice caused to be
issued by a peace officer during the enforcement of this section will be
referred to the Director of Planning and Building and Safety, or his/her
designee. Once referred, the Code Enforcement Division will be
responsible for processing, investigating and implementing the Citation.
However, the peace officer who issued the Citation may be required to
submit evidence and/or attend any administrative hearing pertaining to the
Citation, if necessary.
B. Notice. The Code Enforcement Officer must serve on all Responsible
Parties a copy of the notice posted pursuant to Subdivision A of this section.
The delivery of the notice must be by personal service or by depositing in
the mail for delivery by the United States Postal Service, in a sealed
envelope, postage prepaid. Notice to the property owner must be sent to
the address shown on the County's last equalized property tax assessment
roll.
C. Administrative Process Applicable to Citations. Unless otherwise specified
herein, all Citations issued for violations of this chapter will be subject to the
provisions set forth in Chapter 2A of this Code, including, but not limited to,
the administrative hearing and appeal process.
7-12-6: VIOLATIONS, FINES AND PENALTIES
A. Any Person who alters, tampers with or defaces a posted notice issued
pursuant to this Chapter, and/or who violates Section 7-12-3 of this chapter
may be subjected to administrative fines and penalties. Penalties will be
established by city council resolution. Any escalated penalty amounts in
this resolution will apply to the same Responsible Party, regardless of
whether different Residences throughout the city are utilized as venues for
Loud or Unruly Gatherings.
B. A violation occurring after a period of 12 consecutive months of no violations
will be considered a first violation.
C. Fine for Removal of Posted Notice. Any Person who alters, tampers with or
defaces a posted notice issued pursuant to this chapter will be subject to an
administrative fine of $500.
D. Nothing in this chapter shall be deemed to prevent the city from
commencing a civil or criminal proceeding to abate a public nuisance or
from pursuing any other means available under any other statute, ordinance
or law (civil or criminal), to correct conduct regulated by this chapter in
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addition to or as alternatives to the procedures set forth herein. This chapter
in no way limits the authority of law enforcement personnel to make arrests
for any criminal offense arising out of conduct regulated by this chapter."
SECTION 4: Section 7-2-14 (Use of police at parties; second response) of Chapter 2
(Noise and Vibration) of Title 7 (Nuisances and Offenses) of the ESMC is hereby
repealed. All provisions of the ESMC referring to Section 7-2-14 are changed to refer to
Chapter 1-2A.
SECTION 5: The definition for "CODE ENFORCEMENT OFFICER" in Section 1-2A-3
(Definitions) of Chapter 1-2A (Administrative Citations) of Title 1 (Administration and
Personnel) is hereby amended to read as follows:
CODE ENFORCEMENT OFFICER: City employees from the public works
department, planning and building safety department, police or fire department with the
authority to enforce this code.
SECTION 6: Subsection (B) of Section 1-2A-5 (Citation Procedures) of Chapter 1-2A
(Administrative Citations) of Title 1 (Administration and Personnel) is hereby amended to
read as follows:
B. Contents: Each administrative citation must contain the following information
1. The date of the violation;
2. The address or a definite description of the geographic location where the
violation occurred or is occurring;
3. The section of this code that was violated;
4. A description of the conditions causing the code violation;
5. The amount of the administrative fine for the code violation;
6. A description of the fine payment process, including a description of the time
within which, and the place where, the fine must be paid;
7. An order prohibiting the continued or repeated occurrence of the code violation
described in the administrative citation and explaining that if enforcement
officers are required to return to the same location within a designated period of
time, or for a total of three times or more within a six-month period, regarding
enforcement of the same code violation then the City may recover response
costs pursuant to Chapter 1-2A;
8. Notification that payment of a fine under this chapter does not excuse or
discharge any continued or repeated occurrence of the code violation that is the
subject of the administrative citation;
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9. A description of the administrative citation review process, including the time
within which the administrative citation may be contested and the manner in
which a request for review of the citation may be requested; and
10. The name of the citing code enforcement officer.
SECTION 7: Chapter 2A (Administrative Citations) of Title 1 (Administration and
Personnel) is hereby amended to add sections 1-2A-28 through 1-2A-33 under the
subheading "Enforcement and Response Cost Recovery," to read as follows:
Enforcement And Response Cost Recovery
1-2A-28:
Procedures Mandatory
1-2A-29:
Response Costs
1-2A-30:
Computation of Costs
1-2A-31:
Response Cost Invoice
1-2A-32:
Administrative Review and Hearings
1-2A-33:
Collection and Recovery of Response Costs
1-2A-28: PROCEDURES MANDATORY:
A code enforcement officer must comply with the citation procedures set forth in section
1-2A-5 and 1-2A-29 through 1-2A-33 in order to collect enforcement and response costs
from a citee. A citee need not have knowledge of prior code violations and not be present
in order to be liable for response costs. The recovery of response costs will be in addition
to any fines or penalties that may be imposed under this Code or by court order.
1-2A-29: RESPONSE COSTS:
A. Utilization of any public employee during any response to enforcement
actions after the first warning, where responding code enforcement officers
determine there is a violation of this code, is a public service over and above
the services generally provided within the city's jurisdiction and,
accordingly, constitutes a special public service authorizing the City to
recover its response costs. These costs include:
1. Salaries and benefits of personnel for the amount of time spent responding
to, remaining at, or otherwise addressing enforcement actions and the
administrative costs attributable to such response(s);
2. The cost of any medical treatment to or for any personnel injured
responding to, remaining at or leaving an enforcement action;
3. Actual cost of preparing notices, correspondence, specifications, and
contracts;
4. Personnel costs incurred for property inspections. Such costs will be
calculated at an hourly rate based on a schedule established by city council
resolution;
6. The cost of printing and mailing;
7. Costs related to inspection warrants;
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8. Costs related to office hearings and administrative adjudications;
9. Attorney's fees expended in enforcement actions including, without
limitation, any action to recover response costs pursuant to this chapter;
10.All costs or expenses for which the city may be liable under state law arising
from or related to an enforcement action;
11. The cost of repairing any City equipment or property damage, and the cost
of the use of any such equipment, in responding to, remaining at or leaving
enforcement actions; and
12.Any other costs recoverable in compliance with applicable law including,
without limitation, Civil Code § 1714.9.
B. Response costs will be charged in those instances where the citee fails to
correct the code violations by the reinspection date or, for repeat offenders,
will be charged from the date code enforcement officers determine that the
same specified condition exists within six months of the initial response.
However, if a court of competent jurisdiction dismisses an enforcement
action or subsequently finds the citee innocent of all alleged code violations,
no response costs will be charged to the citee.
1-2A-30: COMPUTATION OF COSTS:
A. The Code Enforcement Division of Planning and Building Safety will
account for and maintain records of all response costs associated with
enforcement actions. Computing response costs will be based upon records
kept for each separate enforcement action.
B. Computing response costs will commence from the date on or after which
an enforcement officer conducts an inspection to verify correction of a code
violation through the date that all code violations are corrected, except that
response costs for repeat offenders will be calculated from the time that a
code enforcement officer determines that a code violation continues to exist.
Should a repeat offender be responsible for both identical code violations
and new code violations, the City will calculate response costs from the time
that a code enforcement officer determines that a code violation exists. For
the purposes of this section, "repeat offender" means a person who,
following a written notice of violation pursuant to this chapter, repeatedly
violates the same code provision(s) identified in the notice.
1-2A-31: RESPONSE COST INVOICE:
A. Within 30 days of the enforcement action, the Code Enforcement Division
of Planning and Building Safety must provide a written response cost
invoice to the citee by certified mail. The response cost invoice must state
the following:
1. The identification of the citee(s);
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2. The address of the premises where the enforcement action occurred;
3. The factual circumstances constituting the enforcement action;
4. The date(s) and time(s) that special public services were provided; and
5. A copy of the warning notice(s) provided to the citee(s).
B. The response cost invoice must also state that the citee may request an
initial administrative review of the invoice within twenty (20) days of its
issuance and explain that an initial administrative review is a mandatory
prerequisite to request an administrative hearing.
1-2A-32: ADMINISTRATIVE REVIEW AND HEARINGS:
Persons served with a response cost invoice in accordance with this chapter may contest
the response cost invoice pursuant to sections 1-2A-12 through 1-2A-14. In the event a
citee requests an administrative hearing, this hearing will be conducted in manner
provided for in sections 1-2A-15 through 1-2A-22.
1-2A-33: COLLECTION AND RECOVERY OF RESPONSE COSTS:
Response costs will be collected in the same manner provided for administrative citation
fines and costs pursuant to sections 1-2A-23 through 1-2A-27.
SECTION 8: CONSTRUCTION. This ordinance must be broadly construed in order to
achieve the purposes stated in this ordinance. It is the City Council's intent that the
provisions of this ordinance be interpreted or implemented by the City and others in a
manner that facilitates the purposes set forth in this ordinance.
SECTION 9: ENFORCEABILITY. Repeal of any provision of the EI Segundo Municipal
Code does not affect any penalty, forfeiture, or liability incurred before, or preclude
prosecution and imposition of penalties for any violation occurring before this ordinance's
effective date. Any such repealed part will remain in full force and effect for sustaining
action or prosecuting violations occurring before the effective date of this ordinance.
SECTION 10: VALIDITY OF PREVIOUS CODE SECTIONS. If this entire ordinance or its
application is deemed invalid by a court of competent jurisdiction, any repeal or
amendment of the ESMC or other city ordinance by this ordinance will be rendered void
and cause such previous ESMC provision or other ordinance to remain in full force and
effect for all purposes.
SECTION 11: SEVERABILITY. If any part of this ordinance or its application is deemed
invalid by a court of competent jurisdiction, the City Council intends that such invalidity
will not affect the effectiveness of the remaining provisions or applications and, to this
end, the provisions of this ordinance are severable.
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SECTION 12: The City Clerk is directed to certify the passage and adoption of this
ordinance; cause it to be entered into the City of EI Segundo's book of original ordinances;
make a note of the passage and adoption in the records of this meeting; and, within 15
days after the passage and adoption of this ordinance, cause it to be published or posted
in accordance with California law.
SECTION 13: This Ordinance will become effective on the thirty-first day following its
passage and adoption.
PASSED AND ADOPTED this day of
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO
2018.
Drew Boyles, Mayor
I, Tracy Weaver, City Clerk of the City of EI Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Ordinance No. was duly introduced by said City Council at a regular meeting held
on the day of , 2018, and was duly passed and adopted by said City
Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a
regular meeting of said Council held on the day of 2018, and the same
was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
179
Mark D. Hensley, City Attorney
WE
EL SEGUNDO CITY COUNCIL MEETING DATE: June 5, 2018
AGENDA STATEMENT AGENDA HEADING: Reports: City Clerk
F.Twa►17:Vo] &1491 Wy 1130
Consideration and possible action regarding Council consensus to cancel the Tuesday, July 3, 2018
City Council Meeting.
(Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Approve cancellation of the July 3, 2018 City Council Meeting;
2. Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT: No
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: 1(a) El Segundo provides unparalleled service to internal and external
customers.
Objective: 2 City services are convenient, efficient and user-friendly for all
residents, businesses and visitors.
ORIGINATED BY: Tracy Weaver, City Clerk
REVIEWED BY: Tracy Weaver, City Clerk
APPROVED BY: Greg Carpenter, City Manager r�� CSL
BACKGROUND AND DISCUSSION:
In the past, the City Council has cancelled the first meeting in July due to conflicts in schedules.
It is therefore requested that Council approve the cancellation of the July 3, 2018 regularly
scheduled meeting.
10
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