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2018 Apr 17 - CC MIN MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, APRIL 17, 2018 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER— Mayor Fuentes at 5:45 PM (due to lack of quorum at 5:00 PM) ROLL CALL Mayor Fuentes - Present Mayor Pro Tem Boyles - Present Council Member Dugan - Present Council Member Brann - Present Council Member Pirsztuk - Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) None SPECIAL ORDER OF BUSINESS: Mayor Fuentes announced that Council would be meeting in closed session pursuant to the items listed on the Agenda. CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d)(1): -0- matters CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1- matters. Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -0- matters, DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matters APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter MINUTES OF THE REGULAR COUNCIL MEETING April 17,2018 PAGE NO. 1 PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0- matters CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters Adjourned at 5:50 PM MINUTES OF THE REGULAR COUNCIL MEETING April 17,2018 PAGE NO.2 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, APRIL 17, 2018 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Fuentes at 7:01 PM INVOCATION — Father Alexei Smith, St. Andrew Russian Greek Catholic Church PLEDGE OF ALLEGIANCE — Council Member Brann PRESENTATIONS a) Proclamation read by Mayor Fuentes, proclaiming May 2018 as Older American's Month and EI Segundo Older American of the Year, Betty Jacobson. b) Proclamation read by Council Member Pirsztuk, proclaiming National Arbor Day as April 27, 2018. Presented to Sebastian Hansen, Youth Manager, Tree Musketeers, The Next Generation. c) Presentation by Kimmy Raley, EI Segundo PTA Council Vice President, representing The Run for Education, invited the Community to the Run to be held on Saturday, April 21, 2018 beginning at 8:00 AM. ROLL CALL Mayor Fuentes - Present Mayor Pro Tem Boyles - Present Council Member Dugan - Present Council Member Brann - Present Council Member Pirsztuk - Present PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per person, 30 minute limit total) Tracey Miller-Zarneke, Chair of the Environmental Committee, wished everyone a Happy Earth Week and encouraged everyone to make one change in their lifestyle to become greener! Sara Whelan, Library Board Member of Trustees, is in favor of item #F9, concerning the Library Wi-fi and Reading Lounge Renovation. CITY COUNCIL COMMENTS — (Related to Public Communications) A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MINUTES OF THE REGULAR COUNCIL MEETING April 17,2018 PAGE NO.3 MOTION by Council Member Brann, SECONDED by Mayor Pro Tem Boyles to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) 1. Consideration and possible action to conduct a Public Hearing to consider adopting new fees or amending current fees and service charges and other amendments to the City of EI Segundo Fee Schedule; not including water rate fees, sewer rate fees, and development impact fees. (Fiscal impact: potential additional revenue for FY 2017-18 of$100,450 & $602,700 in FY 2018-19) Mayor Fuentes stated this was the time and place to open the Public Hearing and receive testimony concerning adopting new fees or amending current fees and service charges and other amendments to the City of EI Segundo Fee Schedule; not including water rate fees, sewer rate fees, and development impact fees. The staff and the City Attorney's office recommend the Public Hearing be continued to a Special Meeting on Monday, April 30, 2018 at 3:00 PM in Council Chamber. MOTION by Council Member Pirsztuk, SECONDED by Mayor Pro Tem Boyles to continue the Public Hearing to a Special Meeting on Monday, April 30, 2018 at 3:00 PM in Council Chamber. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS 2. Consideration and possible action to support the request from the Arts and Culture Advisory Committee to allocate $45,000 to fund the 2018 EI Segundo Art Walk, to be held on the third Thursday during the months of June, July and August of 2018. (Fiscal Impact: $45,000) Greg Carpenter, City Manager, introduced the item. George Renfro, with the Arts and Culture Advisory Committee, gave a presentation,. Council Discussion MOTION by Council Member Brann, SECONDED by Council Member Pirsztuk to allocate $33,000 to the Arts & Culture Advisory Committee, to fund the 2018 EI Segundo Art Walk, with the understanding the committee work with the Economic Development Advisory Committee (EDAC) and allow the City's Plaza to be the Event Headquarters. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MINUTES OF THE REGULAR COUNCIL MEETING April 17,2018 PAGE NO.4 E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 3, Approve Warrant Numbers 3020652 through 3020806 and 9000328 through 9000328 on Register No. 13 in the total amount of $1,091,562.01 and Wire Transfers from 3/26/18 through 4/8/18 in the total amount of $672,342.82. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and/or adjustments; and wire transfers. 4. Approve Regular City Council Meeting Minutes of March 20, 2018, Special City Council Meeting Minutes of March 22, 2018 and Regular City Council Meeting Minutes of April 3, 2018. 5. Accept as complete the Construction of Americans with Disabilities Act (ADA)- Compliant Curb Ramps by Rojas Construction for the Community Development Block Grant Project (CDBG) 601848-17/ City Project No. PW 17-21. Authorize the City Clerk to file a Notice of Completion in the County Recorder's Office (Fiscal Impact: $65,150 in CDBG Funds) 6, Accept as complete the Center St. Water Main Improvement from Pine Ave. to EI Segundo Blvd. and authorize the City Clerk to file a Notice of Completion in the County Recorder's office. Project No. PW 17-22. (Fiscal Impact: $674,955.50) 7. Authorize the City Manager to execute a Professional Services Agreement No. 5515 in a form approved by the City Attorney with Wiland Associates LLC for Incident Management Training and Consulting Services, (Fiscal Impact: $75,916.40) MOTION by Council Member Brann, SECONDED by Mayor Pro Tem Boyles approving Consent Agenda items 3, 4, 5, 6, and 7. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 F. NEW BUSINESS 8. Consideration and possible action to approve the Recreation and Parks Department Capital Improvement Project (CIP) recommendations for Fiscal Year 2017/2018 as prioritized by the Recreation and Parks Commission. (Fiscal Impact: $250,000) Greg Carpenter, City Manager, introduced the item. Meredith Petit, Recreation and Parks Director, gave a presentation, MINUTES OF THE REGULAR COUNCIL MEETING April 17,2018 PAGE NO.5 Council Discussion MOTION by Council Member Brann, SECONDED by Mayor Pro Tem Boyles to approve the Recreation and Parks Department Capital Improvement Project (CIP) recommendations. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 9. Consideration and possible action to receive and file a review of the proposed designs for the Library Wi-fi and Reading Lounge Renovation, taking place in the northeast corner of the main floor. (Fiscal Impact: $106,851.80) Greg Carpenter, City Manager, introduced the item. Mark Hebert, Acting Library Director, reported on the item. Carolyn Charles and Steven Finney with CWA AIA, Inc. gave a presentation. Council Discussion Council consensus to receive and file a review of the proposed designs for the Library Wi-fi and Reading Lounge Renovation. 10. Consideration and possible action to present the current staffing environment as well as the state of recruitment at the EI Segundo Police Department. Additionally, consideration and possible action regarding incentives to attract lateral and entry level of police officers to apply at the City of EI Segundo Police Department. (Fiscal Impact: To Be Determined) Greg Carpenter, City Manager, introduced the item. Bill Whalen, Police Chief, gave a report. Council Discussion Council consensus to receive and file the report. The item will be brought back to a future meeting with specifics and a Resolution for Council to consider and approve. Recess at 9:16 PM Reconvened at 9:25 PM MINUTES OF THE REGULAR COUNCIL MEETING April 17,2018 PAGE NO. 6 11. Consideration and possible action to receive an informational report on the quarterly update for the Strategic Work Plan and the Key Performance Indicators (KPIs) for the second quarter of Fiscal Year (FY) 2017-18. (Fiscal Impact: None) Greg Carpenter, City Manager, introduced the item. Joe Lillio, Finance Director, gave a presentation Council Discussion Council consensus to receive and file an informational status report on the Strategic Work Plan for FY 2017-18 and the report on KPIs January through March. 12. Consideration and possible action for the City Council to receive and file the Comprehensive Annual Financial Report for year ending September 30, 2017. (Fiscal Impact: $0) Greg Carpenter, City Manager, introduced the item. Dean Votava, Senior Manager, DavisFarr LLC, gave a presentation Council Discussion Council consensus to receive and file the Comprehensive Annual Financial Report (CAFR) for year ending September 30, 2017. 13. Consideration and possible action regarding Fiscal Year (FY) 2017-18 Midyear Financial Review. (Fiscal Impact: Increase of $2,465,113 to the General Fund Expenditures and an increase of $2,678,642 to the General Fund Revenues and an increase of $346,447 to Fund 405 {Facility Maintenance} expenditures). Recommendation - 1) Receive and File FY 2017-18 2nd Quarter Financial Review; 2) Approve the appropriation requests itemized in Attachment A; and/or 3)Alternatively discuss and take other action related to this item, Greg Carpenter, City Manager, introduced the item. Joe Lillio, Finance Director, gave a presentation. Council Discussion Council consensus to receive and File FY 2017-18 2nd Quarter Financial Review. MOTION by Mayor Pro Tem Boyles, SECONDED by Council Member Brann to approve the appropriation requests recommended by staff. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MINUTES OF THE REGULAR COUNCIL MEETING April 17,2018 PAGE NO.7 G. REPORTS — CITY MANAGER — Sam Lee, Planning and Building Safety Director, gave an update on the DR Horton project and an update on the Smokey Hollow meeting planned for Thursday, April 19, 2018 at Big Door Productions, 114 Sheldon Street, from 6:00 — 8:00 PM. H. REPORTS — CITY ATTORNEY - None I. REPORTS — CITY CLERK— Gave an update on the recent Election. J. REPORTS — CITY TREASURER — Not Present K, REPORTS — CITY COUNCIL MEMBERS Council Member Brann — Thanked everyone who came out and voted "yes" on Measure C and stated he is looking forward to the Run for Education Race on Saturday. Council Member Pirsztuk — Invited the community to come out to the Run for Education Race to be held on Saturday, April 21, 2018 at 8:00 AM. Council Member Dugan — None Mayor Pro Tem Boyles — None Mayor Fuentes — Congratulated the newly elected Council Members, thanked those who ran for office, thanked those who voted for Measure C, thanked Brian Simon for his idea concerning Measure C, welcomed the LA Times to EI egundo, commented on the Citizens Academy Graduation she happened by in the Halls of the City, attended the EVA Airlines ground breaking ceremony, attended the South Bay Councils' of Government Steering Committee meeting, attended the LAEDC Southern California Aerospace meeting, congratulated Greg Carpenter, City Manager, Barbara Voss, Economic Development Manager, Police Chief Whalen, and Melissa Moore, ESUSD Superintendent on becoming inducted Honorary Commander's at the LA Air Force Base, mentioned the unveiling of the DWP Water Tower Mural on Grand Ave will be on either April 28,or May 1, 2018. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) None MEMORIALS — None ADJOURNMENT at 10:25 PM Tracy Weal,, r, City Clerk MINUTES OF THE REGULAR COUNCIL MEETING April 17,2018 PAGE NO. 8