CONTRACT 4526 Maintenance and Repair Agreement CLOSED Agreement No. 4526
MAINTENANCE AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
PROFESSIONAL BUILDING MAINTENANCE
THIS MAINTENANCE AGREEMENT ("Agreement") is made and entered into this 28th day of
October, 2013, by and between the CITY OF EL SEGUNDO, a general law city and municipal
corporation ("CITY") and Professional Building Maintenance, a Limited Liability Corporation
("CONTRACTOR").
The Parties agree as follows:
1. CONSIDERATION.
A. As partial consideration, CONTRACTOR agrees to perform the work Iisted in the
SCOPE OF SERVICES, below;
B. As additional consideration, CONTRACTOR and CITY agree to abide by the
terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONTRACTOR on the amount
set forth in the attached Exhibit"A,"which is incorporated by reference, for
CONTRACTOR's services. CITY will pay such amount promptly,but not later
than thirty(30) days after receiving CONTRACTOR's invoice.
2. TERM. The term of this Agreement will be from October 1st, 2013, to September 30,2014.
The Agreement may be renewed upon mutual consent of the parties.
3. SCOPE OF SERVICES.
A. CONTRACTOR will perform services listed in the attached Exhibit A.
B. CONTRACTOR will, in a workmanlike planner,furnish all of the labor,
technical, administrative,professional and other personnel, all supplies and
materials, equipment, printing,vehicles,transportation,office space and facilities,
and all tests,testing and analyses, calculation, and all other means whatsoever,
except as herein otherwise expressly specified to be furnished by CITY,necessary
or proper to perform and complete the work and provide the professional services
required of CONTRACTOR by this Agreement.
4. PREVAILING WAGES. If required by applicable state law including,without limitation
Labor Code §§ 1720 (as amended by AB 975 (2001)), 1771, 1774, 1775, and 1776,
CONTRACTOR.must pay its workers prevailing wages. It is CONTRACTOR's responsibility
to interpret and implement any prevailing wage requirements and CONTRACTOR agrees to pay
any penalty or civil damages resulting from a violation of the prevailing wage laws. In
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Agreement No. 4526
accordance with Labor Code § 1773.2, copies of the prevailing rate of per diem wages are
available upon request from CITY's Engineering Division or the website for State of California
Prevailing wage determination at httn://www.dir.ca.aov/DLSWPWD. A copy of the prevailing
rate of per diem wages must be posted at the job site.
5. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONTRACTOR represents that CONTRACTOR
has
i. Thoroughly investigated and considered the scope of services to be
performed;
ii. Carefully considered how the services should be performed; and
ilia Understands the facilities, difficulties;and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONTRACTOR warrants that
CONTRACTOR has or will investigate the site and is or will be fully acquainted
with the conditions there existing, before commencing the services hereunder.
Should CONTRACTOR discover any latent or unknown conditions that may
materially affect the performance of the services, CONTRACTOR will
immediately inform CITY of such fact and will not proceed except at
CONTRACTOR's own risk until written instructions are received from CITY.
6. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONTRACTOR will procure and maintain the following
types of insurance with coverage limits complying, at a minimum, with the limits
set forth below:
Tvve of Insurance Limits (combined sinale)
Commercial general liability: $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement.
B. Commercial general liability insurance will meet or exceed the requirements of
ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth
above will be a combined single limit per occurrence for bodily injury, personal
injury, and property damage for the policy coverage. Liability policies will be
endorsed to name City, its officials, and employees as "additional insureds" under
said insurance coverage and to state that such insurance will be deemed"primary"
such that any other insurance that may be carried by City will be excess thereto.
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Agreement No. 4526
Such insurance will be on an "occurrence," not a "claims made," basis and will
not be cancelable or subject to reduction except upon thirty (30) days prior written
notice to City.
C. Automobile coverage will be written on ISO Business Auto Coverage Form CA
00 0106 92, including symbol I (Any Auto).
D. CONTRACTOR will furnish to City duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement,
endorsements as required herein, and such other evidence of insurance or copies
of policies as may be reasonably required by City from time to time. Insurance
must be placed with insurers with a current A.M. Best Company Rating
equivalent to at least a Rating of "A:VII." Certificate(s) must reflect that the
insurer will provide thirty (30) day notice of any cancellation of coverage.
CONTRACTOR will require its insurer to modify such certificates to delete any
exculpatory wording stating that failure of the insurer to mail written notice of
cancellation imposes no obligation, and to delete the word"endeavor"with regard
to any notice provisions.
E. Should CONTRACTOR, for any reason, fail to obtain and maintain the insurance
required by this Agreement, City may obtain such coverage at CONTRACTOR's
expense and deduct the cost of such insurance from payments due to
CONTRACTOR.under this Agreement or terminate.
7. TIME FOR PERFORMANCE. CONTRACTOR will not perform any work under this
Agreement until:
A. CONTRACTOR furnishes proof of insurance as required under Section 6 of this
Agreement; and
B. CITY gives CONTRACTOR a written Notice to Proceed.
C, Should CONTRACTOR begin work in advance of receivingwritten authorization
to proceed,any such professional services are at CONTRACTOR's own risk.
S. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time
with or without cause. Notice of termination will be in writing.
B. CONTRACTOR may terminate this Agreement upon providing written notice to
CITY at least thirty(30) days before the effective tennination date.
C. Should the Agreement be terminated pursuant to this Section, CITY may procure
on its own terms services similar to those terminated.
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Agreement No. 4526
D. By executing this document, CONTRACTOR waives any and all claims for
damages that might otherwise arise from CITY's tennination under this Section.
9. INDEMNIFICATION.
A. CONTRACTOR indemnifies and holds CITY harmless from and against any
claim, action, damages, costs (including, without limitation, attorney's fees),
injuries, or liability, arising out of this Agreement, or its performance, except
for such loss or damage arising from CITY's sole negligence or willful
misconduct. Should CITY be named in any suit, or should any claim be
brought against it by suit or otherwise, whether the same be groundless or
not, arising out of this Agreement, or its performance, CONTRACTOR will
defend CITY (at CITY's request and with counsel satisfactory to CITY) and
will indemnify CITY for any judgment rendered against it or any sures paid
out in settlement or otherwise.
B, For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives,and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will survive
termination of this Agreement.
10.INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that
CONTRACTOR will act as an independent contractor and will have control of all work and the
manner in which is it performed. CONTRACTOR will be free to contract for similar service to
be performed for other employers while under contract with CITY. CONTRACTOR is not an
agent or employee of CITY and is not entitled to participate in any pension plan, insurance,
bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that
may appear to give CITY the right to direct CONTRACTOR as to the details of doing the work
or to exercise a measure of control over the work means that CONTRACTOR will follow the
direction of the CITY as to end results of the work only.
11. NOTICES.
A. All notices given or required to be given pursuant to this Agreement will be in
writing and may be given by personal delivery or by mail. Notice sent by mail
will be addressed as follows:
To CITY: City of El Segundo
350 Main Street
Ll Segundo, CA
To CONTRACTOR: Professional Building Services
1299 E. Artesia Blvd, Ste#240
Carson, CA. 90746
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Agreement No. 4526
B. When addressed in accordance with this paragraph, notices will be deemed given
upon deposit in the United States mail, postage prepaid. In all other instances,
notices will be deemed given at the time of actual delivery.
C. Changes may be made in the names or addresses of persons to whom notices are
to be given by giving notice in the manner prescribed in this paragraph.
12. TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a
Taxpayer Identification Number.
13. WAIVER. A waiver by CITY of any breach of any term, covenant, or condition contained
in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any
other term,covenant, or condition contained in this Agreement, whether of the same or different
character.
14. CONSTRUCTION. The language of each part of this Agreement will be construed simply
and according to its fair meaning, and this Agreement will never be construed either for or
against either party.
15. SEVERABLE. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the
extent necessary in the opinion of the court to render such portion enforceable and, as so
modified, such portion and the balance of this Agreement will continue in full force and effect.
16. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
17. WAIVER. Waiver of any provision of this Agreement will not be deemed to constitute a
waiver of any other provision, nor will such waiver constitute a continuing waiver.
I 52 INTT.RPI2ETc4TION This A ares mt nt wnq grafted in_ and will he Pon0rued in nroordance
with the laws of the State of California, and exclusive venue for any action involving this
agreement will be in Los Angeles County.
19. AUTHORITYIMODIFICATION. This Agreement may be subject to and conditioned
upon approval and ratification by the El Segundo City Council. This Agreement is not binding
upon CITY until executed by the City Manager. The Parties represent and warrant that all
necessary action has been taken by the Parties to authorize the undersigned to execute this
Agreement and to engage in the actions described herein. This Agreement may be modified by
written agreement. CITY's city manager may execute any such amendment on behalf of CITY.
20. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection
with this Agreement will be considered signed when the signature of a parry is delivered by
facsimile transmission. Such facsimile signature will be treated in all respects as having the
same effect as an original signature.
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Agreement No. 4526
21. EFFECT OF CONFLICT. In the event of any conflict, inconsistency,or incongruity between
any provision of this Agreement,its attachments, the purchase order, or notice to proceed, the
provisions of this Agreement will govern and control.
22. CAPTIONS. The captions of the paragraphs of this agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
23. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood,
explosion, war,terrorist act, embargo, government action, civil or military authority, the natural
elements,or other sin-ular causes beyond the Parties' control, then the Agreement will
immediately terminate without obligation of either party to the other.
24. ENTIRE AGREEMENT. This Agreement and its one attachment constitutes the sole
agreennent bet,veen CONTRACTOR and CITY respecting Carpet Cleaning for Cite Facilities.
To the extent that there are additional terms and conditions contained in Exhibit"A" that are not
in conflict with this Agreement, those terms are incorporated as if fully set forth above. There
are no other understandings,terms or other agreements expressed or implied, oral or written.
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year
first hereinabove written.
CITY �'L SEQ 0
Greg Ca liter,, Signature of AutlaoriZd Agent
City ager Professional Building Maintenance
ATTEST: ,
Taxpayer ID No. C-2 f C,P-
Clerk
".r
'" erk
APPROVED AS" l
MARK D. HELI �b y t�0 1 ey
Karl H. Berger, s. start City Attorney
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Agreement No. 4526
1299 E.ARTESIA BLVD STE 240 CARSON. CA 90746
Phone(310)679-9467 9 Fax(310)608-1149
September 12, 2013
Mr. Martin Whitehead
QTY OF EL SEGUNDO
350 S. Main St.
El Segundo, CA
Re,CARPET CLEANING EL SEGUNDo FACILITIES
Dear Mr. Whitehead:
We hereby propose and agree to perform the following work at the below
referenced facilities for the price stated hereinafter.
Competent trained personnel, effectively
supervised, who take personal interest in their work, will perform their duties per
our specifications in an exemplary manner and to your complete satisfaction.
PBM uses high quality industrial portable equipment and performs cleaning with
"Hot Water Extraction" cleaning method to remove soils deep down. Nearly all
carpet manufacturers and fiber producers recommend hot water extraction for
removing heavy soil. Hot water extraction uses pressurized, hot water and non-
toxic chemicals to loosen soil for removal by suction.
Before cleaning carpets, PBM will apply a commercial pretreatment to
stains/spots and heavy traffic areas. These treatments are applied and then left
for several minutes before cleaning the area normally with machine.
-14.— ___%__4-_
Our crews are professionally traineud to move your smaller 11UM(LUIC, 011U 1--tWIF IL
to its rightful place when cleaning is completed. There are several items we do
not move, such as: desk, large bookshelves, large filing cabinets, etc. We do
suggest you remove personal items off of the floor like plants, boxes, heaters,
etc
All carpet cleaning services will be performed after normal business hours
unless otherwise specified. The duration of each area to be cleaned ranges from
1 to 6 hours depending on the size and any additional spot cleaning preparation
needed.
Agreement No. 4526
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We will perform carpet cleaning and **spot removal for all carpeted areas in
buildings listed below, efficiently and without disturbance to occupants, for a
total Cast of; 5
Facility Maintenance Building ..............»,....... ,».............,..... . 240.00
Fire Dept#'1..........................................................»...........$281.28
Police Department......................».,..................».."..........,,...$1,649.52
City Hall_. ». ,»..»......... .....».».......... ....$1,878.12
City Library,................. ...........o.,.... ..................................$8,672.36
Gordon Clubhouse. Teen Center, Joselyn Center ..,........ ......$240,00
Outreach Office.............................................».».....,.............$261.21
Checkout Building ............ ..........»..,. ................... ...$ 240.00
'Spot removal performed on day of service for each one time visit, any spots
that return within 72 hours will be retreated and removed. This is sometimes
required for heavy duty spots.
APPROVED AND ACCEPTED, by and between:
CITY OF EL SEGUNDO PBM FACILITY SERVICES
BUILDING MAINTENANCE SERVICES
By By_'�e' 'Z
Martin Whitehead l..orl Tatupu
City of El Segundo is ❑ A Corporation, Incorporated in the State of
El A Partnership, or 0 A Sole-Proprietor `
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