CONTRACT 4434 Maintenance and Repair Agreement CLOSED Agreement No. 4434
MAINTENANCE AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
PROFESSIONAL BUILDING MAINTENANCE
for
PW 13-13: TEMPORARY CUSTODIAL MAINTENANCE SERVICES
FOR VARIOUS CITY OF EL SEGUNDO FACILITIES
THIS MAINTENANCE AGREEMENT ("Agreement") is made and entered into this 16th day of
May, 2013, by and between the CITY OF EL SEGUNDO, a general law city and municipal
corporation ("CITY") and PROFESSIONAL BUILDING MAINTENANCE, a Limited Liability
Corporation("CONTRACTOR").
The Parties agree as follows:
1. CONSIDERATION.
A. As partial consideration, CONTRACTOR agrees to perform the work listed in the
SCOPE OF SERVICES, `Exhibit A", attached;
B. As additional consideration, CONTRACTOR and CITY agree to abide by the
terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONTRACTOR on a monthly
basis an amount set forth in the attached Exhibit"B,"which is incorporated by
reference, for CONTRACTOR's services. CITY will pay such amount promptly,
but not later than thirty(30) days after receiving CONTRACTOR's invoice.
2. TERM. The term of this Agreement will be from July 1, 2013, to September 1, 2013. The
Agreement may be renewed upon mutual consent of the parties.
3. SCOPE OF SERVICES.
A. CONTRACTOR will perform services listed in the attached Exhibit A.
B, CONTRACTOR will, in a workmanlike manner, furnish all of the labor,
technical, administrative,professional and other personnel, all supplies and
materials, equipment, printing, vehicles, transportation, office space and facilities,
and all tests, testing and analyses, calculation, and all other means whatsoever,
except as herein otherwise expressly specified to be furnished by CITY, necessary
or proper to perform and complete the work and provide the professional services
required of CONTRACTOR by this Agreement.
4. PREVAILING WAGES. If required by applicable state law including, without limitation
Labor Code §§ 1720 (as amended by AB 975 (2001)), 1771, 1774, 1775, and 1776,
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Agreement No. 4434
CONTRACTOR must pay its workers prevailing wages. It is CONTRACTOR's responsibility
to interpret and implement any prevailing wage requirements and CONTRACTOR agrees to pay
any penalty or civil damages resulting from a violation of the prevailing wage laws. In
accordance with Labor Code § 1773.2, copies of the prevailing rate of per diem wages are
available upon request from CITY's Engineering Division or the website for State of California
Prevailing wage determination at httD://www.dir.ca.aov/DLSR/PWD. A copy of the prevailing
rate of per diem wages must be posted at the job site.
5. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONTRACTOR represents that CONTRACTOR
has
i. Thoroughly investigated and considered the scope of services to be
performed;
ii. Carefully considered how the services should be performed; and
iiia Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONTRACTOR warrants that
CONTRACTOR has or will investigate the site and is or will be fully acquainted
with the conditions there existing, before commencing the services hereunder.
Should CONTRACTOR discover any latent or unknown conditions that may
materially affect the performance of the services, CONTRACTOR will
immediately inform CITY of such fact and will not proceed except at
CONTRACTOR's own risk until written instructions are received from CITY.
6. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONTRACTOR will procure and maintain the following
types of insurance with coverage limits complying, at a minimum, with the limits
set forth below:
Tvbe of Insurance Limits (combined single)
Commercial general liability: $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement.
B. Commercial general liability insurance will meet or exceed the requirements of
ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth
above will be a combined single limit per occurrence for bodily injury, personal
injury, and property damage for the policy coverage. Liability policies will be
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Agreement No. 4434
endorsed to name City, its officials, and employees as "additional insureds"under
said insurance coverage and to state that such insurance will be deemed"primary"
such that any other insurance that may be carried by City will be excess thereto.
Such insurance will be on an "occurrence," not a "claims made," basis and will
not be cancelable or subject to reduction except upon thirty (30) days prior written
notice to City.
C. Automobile coverage will be written on ISO Business Auto Coverage Form CA
00 0106 92, including symbol 1 (Any Auto).
D, CONTRACTOR will furnish to City duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement,
endorsements as required herein, and such other evidence of insurance or copies
of policies as may be reasonably required by City from time to time. Insurance
must be placed with insurers with a current A.M. Best Company Rating
equivalent to at least a Rating of "A:VII." Certificate(s) must reflect that the
insurer will provide thirty (30) day notice of any cancellation of coverage.
CONTRACTOR will require its insurer to modify such certificates to delete any
exculpatory wording stating that failure of the insurer to mail written notice of
cancellation imposes no obligation, and to delete the word "endeavor" with regard
to any notice provisions.
E. Should CONTRACTOR, for any reason, fail to obtain and maintain the insurance
required by this Agreement, City may obtain such coverage at CONTRACTOR's
expense and deduct the cost of such insurance from payments due to
CONTRACTOR under this Agreement or terminate.
7. TIME FOR PERFORMANCE. CONTRACTOR will not perform any work under this
Agreement until:
A. CONTRACTOR furnishes proof of insurance as required under Section 6 of this
Agreement; and
B. CITY gives CONTRACTOR a written Notice to Proceed.
C. Should CONTRACTOR begin work in advance of receiving written authorization
to proceed, any such professional services are at CONTRACTOR's own risk.
8. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time
with or without cause. Notice of termination will be in writing.
B. CONTRACTOR may terminate this Agreement upon providing written notice to
CITY at least thirty (30) days before the effective termination date.
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Agreement No. 4434
C. Should the Agreement be terminated pursuant to this Section, CITY may procure
on its own terms services similar to those terminated.
D. By executing this document, CONTRACTOR waives any and all claims for
damages that might otherwise arise from CITY's termination under this Section.
9. INDEMNIFICATION.
A. CONTRACTOR indemnifies and holds CITY harmless from and against any
claim, action, damages, costs (including, without limitation, attorney's fees),
injuries, or liability, arising out of this Agreement, or its performance, except
for such loss or damage arising from CITY's sole negligence or willful
misconduct. Should CITY be named in any suit, or should any claim be
brought against it by suit or otherwise, whether the same be groundless or
not, arising out of this Agreement, or its performance, CONTRACTOR will
defend CITY (at CITY's request and with counsel satisfactory to CITY) and
will indemnify CITY for any judgment rendered against it or any sums paid
out in settlement or otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will survive
termination of this Agreement.
10. INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that
CONTRACTOR will act as an independent contractor and will have control of all work and the
manner in which is it performed. CONTRACTOR will be free to contract for similar service to
be performed for other employers while under contract with CITY. CONTRACTOR is not an
agent or employee of CITY and is not entitled to participate in any pension plan, insurance,
bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that
may appear to give CITY the right to direct CONTRACTOR as to the details of doing the work
or to exercise a measure of control over the work means that CONTRACTOR will follow the
direction of the CITY as to end results of the work only.
11. NOTICES.
A. All notices given or required to be given pursuant to this Agreement will be in
writing and may be given by personal delivery or by mail. Notice sent by mail
will be addressed as follows:
To CITY: Stephanie Katsouleas, Public Works Director
City of El Segundo
350 Main Street
El Segundo, CA 90245
(310) 524-2356
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Agreement No. 4434
To CONTRACTOR: Fernando Real, President/CEO
Professional Building Maintenance
1299 E. Artesia Blvd., Suite 240
Carson, CA 90746
(818) 571-2393
B. When addressed in accordance with this paragraph, notices will be deemed given
upon deposit in the United States mail, postage prepaid. In all other instances,
notices will be deemed given at the time of actual delivery.
C. Changes may be made in the names or addresses of persons to whom notices are
to be given by giving notice in the manner prescribed in this paragraph.
12. TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a
Taxpayer Identification Number.
13. WAIVER. A waiver by CITY of any breach of any term, covenant, or condition contained
in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant, or condition contained in this Agreement, whether of the same or different
character.
14. CONSTRUCTION. The language of each part of this Agreement will be construed simply
and according to its fair meaning, and this Agreement will never be construed either for or
against either party.
15. SEVERABLE. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the
extent necessary in the opinion of the court to render such portion enforceable and, as so
modified, such portion and the balance of this Agreement will continue in full force and effect.
16. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
17. WAIVER. Waiver of any provision of this Agreement will not be deemed to constitute a
waiver of any other provision, nor will such waiver constitute a continuing waiver.
18. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance
with the laws of the State of California, and exclusive venue for any action involving this
agreement will be in Los Angeles County.
19. AUTHORITY/MODIFICATION. This Agreement may be subject to and conditioned
upon approval and ratification by the El Segundo City Council. This Agreement is not binding
upon CITY until executed by the City Manager. The Parties represent and warrant that all
necessary action has been taken by the Parties to authorize the undersigned to execute this
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Agreement No. 4434
Agreement and to engage in the actions described herein. This Agreement may be modified by
written agreement. CITY's city manager may execute any such amendment on behalf of CITY.
20. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection
with this Agreement will be considered signed when the signature of a parry is delivered by
facsimile transmission. Such facsimile signature will be treated in all respects as having the
same effect as an original signature.
21. EFFECT OF CONFLICT. In the event of any conflict,inconsistency, or incongruity between
any provision of this Agreement, its attachments,the purchase order, or notice to proceed,the
provisions of this Agreement will govern and control.
22. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
23. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood,
explosion, war, terrorist act, embargo, government action, civil or military authority, the natural
elements, or other similar causes beyond the Parties' control,then the Agreement will
immediately terminate without obligation of either party to the other.
24. ENTIRE AGREEMENT. This Agreement and its attachment(s) constitute the sole
agreement between CONTRACTOR and CITY respecting temporary custodial maintenance for
all City facilites. To the extent that there are additional terms and conditions contained in
Exhibit "A" and Exhibit `B" that are not in conflict with this Agreement, those terms are
incorporated as if fully set forth above. There are no other understandings, terms or other
agreements expressed or implied, oral or written.
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Agreement No. 4434
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year
first hereinabove written.
CIT OF EL 'S1~,4'UNDO
Greg �e
n , ,_,_,_,_ Fernando Real, President/CEO
City anager Professional Building Maintenance
.A. TT,, EST:
Tax aYer ID No. 7
n,try e °e .
Ciy Clerk
I l 7
Business License No.
State License No.
APPROVED1
MARK D. I-1 S Attorney
By:
Kai 11. Berger, istwit City Attorney
Page 7 of 6
EXHIBIT A Agreement No. 4434
TEMPORARY CUSTODIAL SERVICES
FOR VARIOUS CITY OF EL SEGUNDO FACILITIES
The City of El Segundo is proactively seeking cost proposals for temporary professional
custodial services in the event they are needed. The service duration would be a two-month
period after contract signing and security checks are completed, and a Notice to Proceed is
issued. The contract will include two two-month options to extend the contract. The custodial
company will provide routine interior cleaning and specified building maintenance services for
the facilities identified in this package.
The successful company will use "environmentally preferable"cleaning products when available
for the required cleaning. A list of products that the vendor will use shall be available for
approval by the City.
SUBMISSION REQUIREMENTS:
The submission requirements for this RFP are set forth below. A proposal shall constitute an
irrevocable offer for 90 business days following the deadline for its submission. To be
considered responsive, a proposal must contain the following, referenced by number and in the
order below:
1. Company contact person and information including email address
2. References with contact information from organizations that have used bidder's services
for similar projects/installations within the last 12-18 months.
3. Acceptance of the City's Maintenance contract with the conditions stated (see
Attachment 1).
4. A description of staff availability for the temporary services required for this request.
5. A completed cost proposal for the custodial services as identified in this request.
A mandatory Pre-bid Conference/Walk-Through will be held where each company will have
the opportunity to resolve questions regarding the scope of work requested. The Pre-bid
Conference/Walk-through will be held at 9:00 a.m., Tuesday, April 30,2012, starting at the
City Council Chambers, El Segundo City Hall, 350 Main Street, El Segundo, 90245. All
buildings included in this RFP will be inspected. Please allow a minimum of three (3) hours for
this Conference/Walk-Through. Please expect to be driving to different buildings within the City
and to be walking quite a bit.
PROJECT LOCATION:
The project consists of providing temporary custodial/janitorial services at sixteen(16) locations
throughout the City of El Segundo, which include the Library, City Hall, Police, Recreation Park
facilities and RSI as described in detail below.
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Agreement No. 4434
SCOPE OF SERVICES
It is the intent of these specifications to provide for the inclusion of all labor,materials,
equipment,protective measures, tools,transportation means and supervision necessary for the
custodial/janitorial services described in the Scope of Work.
T. SCOPE OF WORK
Contractor shall supply all labor,material, equipment and supervision of reliable crews
experienced to provide custodial/janitorial services described herein. The locations, areas
to be cleaned and hours of access for each location vary according to Table 1. The City
reserves the right to change the work hours and shift schedule. The contractor shall be
notified at least one (1)full week prior to such changes.
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Agreement No. 4434
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Agreement No. 4434
Regular Daily Service includes but is not limited to:
• Empty and clean all wastebaskets and other waste containers and insert new
appropriate plastic liners in all wastebaskets and containers on a daily basis.
• Clean by sweeping and/or dust mop all floors, including halls and interview rooms.
Vacuum all carpeted areas. Spot clean or damp mop all spots/stains as needed. Return
furniture, chairs, etc to their appropriate location.
• Clean all counters and display cases.
• Clean and disinfect the drinking fountain and all kitchen and bathroom sinks (dispose
of all items left in the sink).
• Clean all marks, and smudges from the reception windows, counters, chairs, and other
furniture in lobby areas.
• Thoroughly clean all urinals, toilets and lavatories with a solution containing a
commercial grade, approved disinfectant. Damp mop lavatory floor area with a
germicidal solution. Clean mirrors and bright metal. Spot clean walls around sinks,
urinals and toilet bowls. Refill all soap, towel, air freshener, and paper product
dispensers. Dust top of lavatory partitions.
• Wash entrance door glass and frames to remove hand marks and smudges.
• Remove and deposit trash in the designated containers daily. Empty recycle bins and
shredders at each work station daily. Place all trash from buildings into designated
areas outside of building for municipal collection.
• Remove all identified recyclable materials to the recycle bins.
• Leave written notice of any irregularities noted during servicing, i.e. defective
plumbing fixtures, electrical problems, burned-out lights, and breakage or damage to
bulbs for the City's Building Maintenance Supervisor.
• Turn off all lights except those required and designated to be left on. Set automated
alarm system upon completion of janitorial service where appropriate.
• Wash any used dishes,pots, pans, or kitchen utensils in the City Manager's office and
put away following City Council, Planning Commission and Recreation Park
Commission meetings.
• Any questionable items left near trash cans are not to be removed unless clearly
marked.
• Clean company logos and signs throughout all areas
• In the Young People's Library area, dust and polish with non-toxic cleaners (soapy
water on Plexiglas on Living Coral Reef) to ensure safety of fish and longevity of
Plexiglas
• Clean and remove building graffiti
• Polish all brass/stainless handrails, doors and trim surfaces with approved polish
• Empty exterior ash urns from all buildings where present; replace sand as needed
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Agreement No. 4434
• For Restrooms and Locker Rooms, additionally,
o Clean all mirrors
o Clean and refill dispensers
o Clean sinks, faucets and chrome fittings
o Empty Sanitary Napkin containers and replace Liners as needed.
o Spot wash walls and dispensers
o Spray odor control
o Sweep, wet mop and sanitize floors
o Ensure air fresheners are available in all restroom stalls
• For Lunch Rooms, additionally,
o Clean all tables and chairs and counter tops
o Clean appliances—stovetops, refrigerators, coffee machine and microwaves
• For elevators, additionally,
o Turn OFF Elevator
o Wet mop and sanitize floor
o Clean elevator walls and control panel
o Wipe down doors inside and out.
o Sweep and vacuum door tracks on both levels.
o Turn ON Elevator
• Secure facility upon completion of work
Weekly service includes but is not limited to:
• Remove (dispose) all items from refrigerators, excluding condiments and unopened
water and soft drinks
• Clean the inside of microwave ovens
• Clean and disinfect tables in employee lounge areas
• Clean windows/glass in conference rooms
• Dust all telephone receivers and office furniture window sills, low ledges, baseboards,
blinds, picture frames, moldings and counters office equipment and furniture
• Empty coffee filters /coffee grounds and dispose in trash receptacle
• Wash and rinse any coffee pots
• Thoroughly clean the entire bathroom; sanitize the floor and tile area on the walls;
remove any hard watermarks and soap scale from faucets
• Systematically clean and dust all library bookshelves on a continuous, rotational basis
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Agreement No. 4434
General Monthly Service includes but is not limited to:
All Monthly work shall be done during the week that includes the 1 st business day of the
month and shall be ready for inspection on the Monday of the following week.
• Perform complete "high" dusting—includes pictures, frames, sills, door jambs,
ceiling vents and grilles, fixtures and diffusing lenses, spotlights, baseboards, shades,
drapes, blinds and any area not included in daily cleaning
• Vacuum upholstered furniture—vacuum under cushions
• Clean soil spots from chairs
• Clean and high speed buff all tile floors, hallways and restroom floor tiles
• Carpet cleaning as needed or requested
• Pressure wash front entrance, stairs, sidewalk and entryways of the Library
• Steam clean or shampoo the library's Friends of the Library Room carpet using
approved cleaning methods and equipment
• Sanitize and scrub tile on the pool deck at Urho Saari Swim Stadium
Quarterly Service includes but is not limited to:
All quarterly work shall be done during the first two weeks of the quarter(January, April,
July and October) and shall be ready for inspection the third week.
• Dust/wax each desk top
• Dust/wax tops of all filing cabinets
• Wipe down/disinfect chairs in lobby areas
• Clean all trash containers with detergent
• Wipe/clean/remove any visible dust from heating/air conditioning vents
• Strip and wax (three coats) all tile/linoleum surfaces
• Machine scrub tile floors in restrooms, showers and locker rooms; sanitize all floor
and wall surfaces
Bi Annual Service (January and.Tune)
• Steam clean or shampoo all carpeted library areas using approved cleaning methods
and equipment
Annual Service (June)
• Strip and wax floors
• Steam clean or shampoo all carpeted areas using industry approved cleaning methods
and equipment
• Clean all windows in building
• Remove all cobwebs from corners, ceilings and window frames
II. OTHER CONDITIONS
The Contractor will use "environmentally preferable" cleaning products when available
for the required cleaning. A list of products that the vendor will use shall be available for
approval by the City. Additionally, the Contractor will be required to use non toxic
cleansers in the Children's areas of the Library and at the Teen Center. Additionally,
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Agreement No. 4434
only soapy water shall be used on the exterior of the fish tank to ensure the longevity of
the tank.
The Contractor will be responsible for supplying all the restroom and employee lounge
supplies such as paper towels, air freshener,toilet paper and liquid, anti-bacterial hand
soap. Additionally, the Contractor is responsible for all janitorial supplies and equipment
necessary to properly perform the work specified above. These supplies and equipment
consist of, but are not limited to, mops, dusting cloths,polishes, vacuum cleaners,
brushes, buckets, detergents, scouring powders, disinfectants, wax,wax machines,
shampoo or steam cleaning equipment, and commercial grade approved disinfectant.
Contractor shall use a fragrant air freshener in the employee rest room; unscented or
lightly scented products are to be used in all other areas of the office. Please note that
limited space is available for contractor to store basic equipment and supplies on site.
All individuals performing on the project must clear a criminal background check.
Employees must refrain from use of any City of El Segundo telephones, photocopy
machines, fax machines, computers or other equipment in the office.
SUPERVISION OF WORK
Contractor shall conduct regular systematic inspection of his/her/their work crew, and shall be
responsible for providing adequate supervision to assure competent and satisfactory performance
of the services required under this Contract. During the contract,the Contractor shall notify the
Building Maintenance Supervisor,Martin Whitehead, (310) 524-2713 and
mwhitehead@elsegundo.org or other designated person by phone, letter or email of any special
comments on janitorial needs.
TERM OF CONTRACT:
Should the City need to pursue a contract for temporary services,the term of this agreement shall
be for a temporary two-month with two two-month options to extend the agreement, beginning
on the date of the Notice to Proceed. The City reserves the right to terminate the agreement
unilaterally at any time upon 30 days written notice to the Contractor. If, in the sole judgment of
the Building Maintenance Supervisor, the Contractor has failed to comply with the terms set
forth in the contract and these specifications, the contract may be terminated upon five days
written notice to the Contractor.
SCHEDULE
April 30, 2013 Mandatory walk through, 9:00 a.m. in City Hall
May 8,2013 Deadline to submit a proposal at 3:00 pm to Public Works
Department Counter in City Hall
GENERAL CONDITIONS FOR PROPOSALS:
All contractors submitting a proposal shall identify a single contact person for receipt of
responses and information from the City. The preferred method of receipt and distribution of
information will be by email. Therefore,please include a contact name,phone number, mailing
Agreement No. 4434
address and e-mail address with your proposal.
General Expertise Required: The services envisioned within this Request for Proposal includes
all disciplines necessary for the proper execution of the services specified.
Contract Amendment: The City of El Segundo retains the right to amend both the Request for
Proposal and the contract with the successful firm to include other possible areas of concern
within the scope of these services.
PROPOSAL SUBMISSION:
Respondents must submit one copy of the proposal no later than Wednesday,May 8,2013,3:00
p.m. to the Public Works Department at 350 Main Street,El Segundo, CA 90245. A duly
authorized official of the proposer must sign proposals. Proposals must provide the information
specified above in Submission Requirements and the Proposal Bid Sheet included below.
Questions Regarding the RFP
Questions regarding this RFP and its contents, or on any other matter in connection with the
selection process, may be addressed in person at the meeting on April 30 at 9:00 a.m. or
addressed in writing to Martin Whitehead, mwhiteheadaelse2undo.ora. Questions and answers
regarding the RFP may be shared with all bidders known to be interested in submitting a
proposal.
EVALUATION CRITERIA, SELECTION AND AWARD PROCEDURES:
The award resulting from this request for services will be made to one firm submitting a response
that best serves the needs of the City. Proposals will be evaluated on criteria that include:
• Agreement with the City's contracting requirements
• Base package and itemized schedule for custodial/janitorial services
• Demonstrated competence to meet personnel requirements
• Proven experience of the contractor to provide similar services to similar clients
• Ability to meet the anticipated tasks within the proposed work schedule
• Cost of the services provided. Costs will be evaluated only if a proposal is determined to
be qualified.
The City reserves the right to waive irregularities in the proposals. The City reserves the right to
advertise for new proposals if, in its judgment, the best interest of the City will be served.Non-
disclosure cannot be guaranteed after the selection stage of this procurement due to public record
laws. During the evaluation process,the City may require a bidder's representative to answer
questions with regard to the proposal. The City may also have discussions with those bidders
falling within a competitive range, request revised pricing offers from such bidders and make an
award and/or conduct negotiations thereafter.
AWARD AND EXECUTION OF CONTRACT
Subject to the City's right to reject any or all proposals, the successful bidder will be awarded a
contract if the City determines it has a need for temporary services. If the successful bidder
9
Agreement No. 4434
cannot execute a contract when needed,then the City may, at its sole discretion, enter into
negotiations and sign a contract with any other bidder who submitted a timely,responsive and
responsible proposal to this request.
10
Agreement No. 4434
Custodial Maintenance-Related Questions and Answers
1. What is the square footage for the main buildings such as City hall,police station, library,
and the buildings at Joslyn Center?
Answer: See following pages for main building square footages.
2. We were also wondering if we need to include consumable products to our proposal for
those facilities?
Answer: The Contractor will be responsible for supplying all the restroom and employee
lounge consumable supplies such as paper towels, air freshener, toilet paper and liquid,
anti-bacterial hand soap. Additionally, the Contractor is responsible for all janitorial
supplies and equipment necessary to properly perform the work.
3. Consumables are to be provided for employee areas only? Can you verify how many
employees this is to cover?
Answer: We have around 250 employees who use restrooms here, while much fewer use
lunch areas. Nearly all our restrooms are shared with the public. Very few are for
employees only. Consumables are for all restrooms,regardless of public access. See
also answer to Question 3.
4. Will you be sending floors plans?
Answer: No floor plans will be sent.
5. Regarding the time for cleaning the Lifeguard Station, it states between 8am-5pm. Is it
mandatory that it be cleaned during the day?
Answer: Please note, the lifeguard station is not currently in use and may not be during
the term of the contract. The lifeguard station has to be done within the hours listed. The
parking lot is dark and the lighting is an issue after 5 pm in the winter months. There are
several places where they have to be here during the day anyway in the summer time, like
the parks. They can try to do it later in the day and make that their first stop before
beginning work elsewhere (e.g., PD after 4 pm.)
6. What is the floor maintenance requirement in the swimming pool areas?
Answer: Deck sanitizing is required for indoor pools. The outdoor pools do not require
deck sanitizing.
11
Agreement No. 4434
City of EI Segundo
Proposal Sheet for Temporary Custodial/Janitorial Services
Location No. of Staff Per Day Total Staff Hours per Weekly Rate Monthly Rate
Dedicated to this Day Spent to
Location .
at this Location (i.e.,
2 staff for 5 hours
10 total hours)
Urho Saari Swim $ $
Stadium
Recreation Park $ $
Restrooms
Outdoor Pool $ $
Restrooms
..............................................................................
Checkout Bldg $ $
Gordon Clubhouse $ $
Joslyn Center $ $
Outreach Building $ $ ITITITITm
..........
Joslyn Elevator $ $
Teen Center $ $
Camp Eucalyptus $ $
Campus ES $ $
Life Guard Station $ $
Library $ $
Police Dept $ $
City Hall $ $
Residential Sound $ $
Insulation (RSI)
Combined Total $ $
In order to fully evaluate service levels for each location against pricing quoted above, please
provide in writing staffing levels for each site and cumulative hours per day that you plan to
dedicate to the services needed at each location.
I, the undersigned, have read and understand the attached specifications for Custodial Services.
Further, I attended the Pre-bid Conference and Site Inspection, as required. If awarded the contract,
I agree to perform the work in accordance with the terms and conditions of the RFP.
Signature of Authorized Agent Date
Company Name and Telephone Number
12
Agreement No. 4434
• 0// C� Ye4
May 6, 2013
ADDENDUM NO. 1
for
REQUEST FOR
TEMPORARY CUSTODIAL MAINTENANCE
OF CITY OF EL SEGUNDO FACILITIES
PROJECT NO.: PW 13-13
ATTENTION BIDDERS:
The following additions, modifications, and clarifications to the specifications shall be
included in, and become a part of, any contract which may be executed for the above
project in the City of El Segundo:
1. The proposal submission date and time is still Wednesday, May 8, 2013, at 3:00
pm. Please submit the proposal to the Public Works Department in City Hall,
located at 350 Main Street, El Segundo, CA 90245.
2. Please see this project's attached Supplement to Addendum 1 for contractor
questions and the City's responses to them.
As evidence that the BIDDER has read this Addendum, the BIDDER must acknowledge
same in the space provided below and submit this Addendum with the Bid Proposal.
Failure to provide such acknowledgement shall render the bid as non-responsive and
subject to rejection.
Signature: Date:
Print Company Name:
Page 1 of 1
350 Main Street,El Segundo, CA 90245-3895 (310) 524-2300 Fax(310) 640-0489
Agreement No. 4434
# (Map) Description S.F.
1 a Lifeguard Station Bathroom 292
1 b Lifeguard Station Showers 96
2a Acacia Park Pool Restroom 128
2b Acacia Park Pool Shower 15
3a Urho Saari Swim Stadium deck 3807
3b Urho Saari Swim Stadium office and restrooms 120
3c Urho Saari Swim Stadium Ramp 400
4 City Library 15,643
5 Residential Sound Insulation (RSI) 1400
6 City Hall 20,287
7 City Police Station 12,900
8 Rec Park ** 12,997
9 Gordon Clubhouse 10,644
10a Checkout Bldg. Shower/Locker Room 528
10b Checkout Bldg. Restroom 312
10c Checkout Bldg. Offices 720
11a Joslyn Center Restrooms 240
11b Joslyn Center Office 308
12 Joslyn Elevator 45
13 Outreach Office 200
14 Teen Center 5,445
15 Hilltop Park Pool Restroom 760
16 Camp Eucalyptus 1,665
17a Campus EI Segundo Bathroom 576
17b Campus EI Segundo office 105
76,636
** Rec Park is Combination of buildings in Rec
Park Area
Agreement No. 4434
Agreement No. 4434
CITY OF EL SEGUNDO
TEMPORARY CUSTODIAL MAINTENANCE
OF CITY OF EL SEGUNDO FACILITIES
PROJECT NO.: PW 13-13
ADDENDUM NO. 1 SUPPLEMENT
DATE: May 6, 2013
TO: All Prospective Bidders
The following questions have been raised regarding this bid. The response to each question
is provided here and made available to all prospective bidders. The information and
clarification provided in this Addendum shall be considered as incorporated into the
specifications for the above-referenced project. All other portions of Contract Documents
and previous Addenda not specifically mentioned in this Addendum remain in force.
Question 1: The written text on Page 1 and the Proposal Sheet on Page 12 both say there
are 16 locations. However,the City-furnished map shows 17. Which is
correct?
Answer: There are 17 separate locations with Recreation Park location listing three
sub-locations within the park area for the ball field snack bar restrooms.
Page 1 should list 17 locations. On Page 12 please note that cleaning
activities for Acacia Park Pool (#2 on the map) and Hilltop Park Pool (#15 on
the map) are very similar and have therefore been combined as one entry on
the service description table—thus there are 16 entries on the table but 17
entries on the map.
Question 2: Camp Eucalyptus is shown as being serviced"3 days weekly, Monday-
Thursday." Which is correct?
Answer: Four days: Monday through Thursday evenings.
1
Agreement No. 4434
Question 3:
Page 4 shows that we clean the Council Chambers Monday through Thursday at night
(after 6;00 p.m.) It also shows that we are required to set out drinking water prior to
meetings of the City Council, Planning Commission, and Parks Commission. If the
meetings are held during the daytime (before 6.00 p.m.), our crews will not be on site to
perform this "pre-meeting" task.
Please clarify who will perform this service If it is expected at a time we are not
normally on the site.
Also, is the Contractor is expected to maks a special trip to the site for this purpose?
Last, if a special trip is required, will the Contractor be allowed to charge extra for
the task?
Answer: City staff will perform this service for meetings beginning before or at
6:00 p.m. The custodial staff shall perform this service for any meetings
beginning after 6:00 p.m. The custodial staff is not expected to need to make
a special trip under this arrangement. The City will not regard coming back to
City Hall (or any City facility) from a different City facility to perform this
service as a special trip requiring additional cost.
Question 4:
Page 4 shows that we clean City Hall Monday through Thursday at night(after 6:06 p.m.).
This includes the City Manager's office.
Page 6 requires us to clean and put away dishes, pots, pans, and kitchen utensils used in
the City Manager's office. This task is to be performed at the completion of meetings held
in the City Manager's office by the City Council, Planning Commission, and Parks
Commission. If these meetings are still in progress when our City ball cleaning is finished
for the night, our crews will not be on site to perform this task.
If our work is completed and a meeting is still in progress, are we allowed to leave
the dirty dishes until our next work shift on Monday through Thursday evening?
Please clarify who will perform this service if it is expected at a time we are not
normally on the site.
Also, is the Contractor is expected to make a special trip to the site for this purpose?
Last, if a special trip is required, will the Contractor be allowed to charge extra for
the task?
2
Agreement No. 4434
Answer: The custodial staff is expected to continue to still be in the City well after
these meetings have ended and to coordinate the cleaning schedule on those
nights so that this service is performed without any issue of a special trip or
charging an extra cost. The City will not regard coming back to City Hall (or
any City facility) from a different City facility to perform this service as a
special trip requiring additional cost.
Question 5:
Page 5 requires the Contractor to "clean and remove building graftftt".
Does this requirement pertain to graffiti in evely area inside the building, outside the
building, and on exterior walk paths?
Please clarify exactly which areas the Contract is expected to keep graffiti-free, and
explain who will purchase paint or special graffiti-removal products if required in
certain areas.
Also clarify the methods that can be used to remove the graffiti (sandblasting, paint-
overs, chemical paint remover, acid washing, or other specific methods)
Also, please inform all Bidders as to the historic or expected number of grafriti-
removal incidents that are typical in any given month, and the estimated amount of
time (in hours)that is currently expended per month to remove the graffiti.
Answer: This requirement pertains to graffiti in every area only inside the building.
The requirement will not apply to areas outside the building, nor will it apply
to the exterior walk paths. The custodial contractor shall keep all areas inside
the building graffiti-free, and shall purchase paint or special graffiti-removal
products if required in certain areas. The safest method for graffiti removal
that prevents damage to existing building surfaces shall be used. In most City
buildings graffiti has been minor or non-existent,with occasional graffiti in
the library or park buildings.
3
Agreement No. 4434
Question 6:
Page 6 requires the Contractor to"Ensure air fresheners are available In all restroom staffs".
Please clarify or confirm:floes each restroom stall in each building actually have its
own individual air freshener?
Also, please give us the quantity of stalls that DC have air fresheners, and the type
now being used or preferred by the City(manufacturer or brand name).
Page 8 says "Contractor shelf use a fragrant air freshener In the employee rest mom,unscented or
lightly scented products are to be used In all other areas of the office."
Please clarify or confirm: is only one air freshener required in one employee rest
room? if so, in which rest room, and in which building?
Please confirm if Contractor is required to furnish air fresheners in "all other areas of
the oftice", or just in the restroom(s).
Also, please give us the type of air freshener now being used or preferred by the
City(manufacturer or brand name).
Answer: The City will provide air freshener as needed. Custodial contractors shall
consider the task of providing air fresheners as removed from the contract
scope for temporary custodial services.
Question 7:
Fuge 6 requires the Contractor to empty coffee filters and grounds once per week, then
wash the coffee pots,
Please confirm that this is a WEEKLY task. If so, who performs the service an the
remaining 6 days each week?
Answer: Custodial contractors shall consider emptying coffee filters and grounds a
daily task instead of a weekly task in the contract scope. The task shall occur
nightly as needed.
4
Agreement No. 4434
Question 8:
Page 7 requiresmorn nthl steam cleaning or shampooing of carpet in the FRIENDS OF THE
LIBRARY ROOM.
Please inform all Contractors as to the quantity of carpet to be cleaned in this
15,643-square-foot building.
Please state who is responsible for removing and replacing the furniture in the room
prior to shampooing and after the carpet has dried, which might take several hours_
If the Contractor is responsible for replacing furniture, but the carpet is not dry at the
conclusion of the cleaning shift (9 pm to 2 am), are we allowed to leave the furniture
in some other area of the building until our next scheduled worse shift?
Please clarify who will replace the furniture in the room if the carpet is not dry when
our workers are not normally on the site.
Also, is the Contractor is expected to make a special trip to the site for this purpose?
Last, if a special trip is required, will the Contractor be allowed to charge extra for
the task?
Answer: Carpet cleaning shall be spot cleaning only as needed. Custodial contractors
shall consider major carpet steam cleaning or shampooing activities as
removed from the contract scope for temporary custodial services.
Question 9:
The Bid Package does not give a starting elate for the contract, which is for a 2-month
period plus two 2-month option periods, for a total of 6 months. Since a start date is not
given, it is unclear as to how many times the Contractor will be required to perform the
.periodic"tasks required by contract.
Page 7 shows that stripping and waxing is required In June as an Annual Service, then
again in July, October, January, and April as a Quarterly Service.
Please clarify the number of times stripping and waxing will be required during the
maximum 6-month term of the contract.
Also, approximately how many squama feet will be stripped and waxed under this
requirement?
Answer: Custodial contractors shall consider stripping and waxing floors as occurring
only in January, April, July, and October for the scope of these temporary
custodial services. Should the contract be in effect during any of those
months, stripping and waxing shall occur at the beginning of the month.
5
Agreement No. 4434
Question 10:
The Bid Package does not give a starting date for the contract, which is for a 2-month
period pigs two 2-month option periods, for a total of 6 months. Since a start date is not
givers, it is unclear as to how many times the Contractor will be required to perform the
"periodic"tasks required by contract.
Page 7 shows that all carpet will be steam cleaned or shampooed annually, in June of each
year. In addition, the Library will be steam cleaned or shampooed in January (twice per
year).
Please clarify the number of times steam cleaning or shampooing will be required
during the maximum 6-month term of the contract.
Also, approximately how many square feet will be steam cleaned or shampooed
under this requirement, both annually(June) and semi-annually (June and January)
Answer: Carpet cleaning shall be spot cleaning only as needed. Custodial contractors
shall consider major carpet steam cleaning or shampooing activities as
removed from the contract scope for temporary custodial services.
Question 11:
The Bid Package does not give a starting state for the contract, which is for a 2-month
period plus two 2-month option periods, for a total of 6 months. Since a start elate is not
given, it is unclear as to how many times the Contractor will be required to perform the
"periodic" tasks required by contract.
Page 7 shows that all windows will be cleaned annually, in June of each year.
Please clarify the number of times window cleaning will be required during the
maximum 6-month term of the contract.
Also, please inform all Bidders as to the quantity of square feet of windows to be
cleaned, and whether the square-footage figure is for the inside only, the outside
only, or if it includes both the inside and outside surfaces.
Answer: Custodial contractors shall consider window cleaning as removed from the
contract scope for temporary custodial services.
6
Agreement No. 4434
Question 12:
Paige 8 states that all workers `must cleara background check".
Who will perform the background check?
Who pmts the casts associated with the background check (fingerprinting,
processing, etc.)
What is the City's estimate of the cost to the Contractor for each background check?
Answer: The Department of Justice performs the background check using the
fingerprints taken from each potential custodial worker as well as information
provided by each worker. Police Department personnel will fingerprint each
individual. The costs for the first ten background checks are paid for by the
City. If more than ten background checks are needed to provide a complete
custodial staff,the Contractor will be asked to pay for those additional
background checks. The cost to the Contractor for background checks,
starting from the 11th background check on, will be $150 each.
Question 13:
Page 8 requires the Contractor to purchase the restroom supplies (paper, anti-bacterial
hand scrap, liners, air fresheners, and spray cruor control products.)
Please furnish a list of products currently used, and the typical monthly quantities of
each.
What is the exact number of restrooms at each location to be cleaned?
What is the exact number of restroom fixtures (sinks, toilets, & urinals) at each
location to be cleaned?
Answer: WasauPaper products or their equivalent shall be used—please see the
attached part number sheets at the end of this supplement—since the majority,
if not all, of the paper towel and toilet tissue dispensers are of that brand. No
other information is available for a list of the products currently used, nor the
typical monthly quantities of each, since that is information that only our
current vendor may have. Potential bidders are not to contact our current
vendor to inquire. Please note that one of the reasons for the job walk was in
part so that vendors could verify the number of restrooms and restroom
7
Agreement No. 4434
fixtures, etc. in each location if they needed to do so to provide a proposal—
the City does not have this information readily available for vendors.
Question 14: Please confirm the delivery address for the proposals.
Answer: Proposals shall be delivered to the Public Works Department in City Hall, 350
Main Street in El Segundo, CA 90245.
Question 15: Please clarify how many square feet are to be cleaned under the contract.
Answer: 89,633 s.f.
Question 16: Please clarify if Acacia Park Pool and Restrooms (Excel List) is the same as
Outdoor Pool Restrooms (Proposal Sheet).
Answer: Yes,partly so. Hilltop Park Pool and Acacia Park Pool restrooms are both
covered, for twelve weeks only from mid-June to mid-September,under the
Outdoor Pool Restrooms item on the Proposal Sheet. Please provide only a
weekly cost for this item
Question 17: Please clarify if Hilltop Park Restrooms (Excel List) is the same as Recreation
Park Restrooms (Proposal Sheet).
Answer: No. Recreation Park Restrooms on the Proposal Sheet refers to the second
item on the Excel Table 1 spreadsheet, Recreation Park Restrooms. There are
several ballfield snack bar restrooms listed for that item. Please see the
answer to Question 16 for clarification on Hilltop Park Restrooms.
Question 18: Please furnish the street addresses for Hilltop Park, Residential Sound
Insulation and Acacia Park.
Answer: Hilltop Park is located at the corner of Maryland Street and Grand Avenue, no
specific address. Residential Sound Insulation is located at 333 Main Street,
Unit A, across the street from the City Hall building. Acacia Park is located
on the 600 Block of W. Acacia Avenue, no specific address.
8
Agreement No. 4434
Question 19: What number of background checks is covered by the City?
Answer: The City will pay for the cost of ten background checks.
Question 20: What is the Police Department cleaning schedule, 5 or 7 days?
Answer: Five days: Monday, Tuesday, Wednesday, Thursday, and Friday evenings.
Question 21: Are the other rooms in Joslyn Center, aside from the offices and bathrooms,
included in the bid?
Answer: Only the rooms stated on the Excel table, and shown during the walkthrough,
shall be included. If there is a discrepancy between the table description and
the walkthrough,please let us know so that we can try to clarify the
information prior to the proposal deadline.
Question 22: What is the estimated usage on public bathrooms at the outreach office?
Answer: No public restrooms exist at the outreach office. The City has no available
information on the amount of restroom or bathroom usage at any City facility.
Question 23: Are the baseball field bathrooms included?
Answer: Yes, the baseball field restrooms are included in the contract scope. They are
listed under Recreation Park Restrooms item on the Excel table provided with
the City's request.
Question 24: What is included for Recreation Park facilities, #8 on the map?
Answer: See the second listing on the Excel table provided with the City's request and
the answer to Question 23 above.
Question 25: Regarding monthly carpet cleaning as needed, is this spot cleaning only? Or
for entire roomsibuildings?
Answer: Carpet cleaning shall be spot cleaning only as needed. Custodial contractors
shall consider major carpet steam cleaning or shampooing activities as
removed from the contract scope for temporary custodial services.
9
Agreement No. 4434
Question 26: Strip and Wax floors is listed under Quarterly and Annual Services, is this
correct?
Answer: Custodial contractors shall consider stripping and waxing floors as occurring
only in January, April, July, and October for the scope of these temporary
custodial services. Should the contract be in effect during any of those
months, stripping and waxing shall occur at the beginning of the month.
Question 27: Your request to include all consumable products for employees and the the
public creates a huge unknown variable into pricing for this proposal. We
would need to see a year's usage in order to see what the summer usage would
be. Need to see a report on what products are used. Need to see vendor
supplying, and their product names and codes to bid like products.
Answer: Please see the response to Question 13.
Question 28: How many waterless urinals are included for this project and what type of
cartridge do you use?
Answer: City staff will be responsible for the cartridge and chemical replacement when
informed by the custodial staff that replacement is needed. Custodial staff
will clean the urinals only. The contractor will assume at least one waterless
urinal for every men's restroom. Please note that one of the reasons for the
job walk was in part so that vendors could verify the number of restrooms and
restroom fixtures, etc. in each location if they needed to do so to provide a
proposal—the City does not have this information readily available for
vendors.
Question 29: How long has the current vendor been under contract and can we inquire who
is currently under contract?
Answer: Zest Enterprises, the current vendor, has been under contract for
approximately two months. Potential bidders are not to contact Zest directly.
10
Agreement No. 4434
Question 30: Is there a master key for offices in the City Hall?
Answer: Yes,there are several master keys for offices in City Hall. Custodial vendors
will be provided with all of the keys necessary to allow them to perform their
duties.
Question 31: Based on our walk through, we discovered inconsistencies in your Description
Sheet. I expect that this sheet will be redone to reflect all areas to be included
in the bid with correct square footage?
Answer: Please point out the inconsistencies you specifically noticed and if there is
time before the proposals are due, staff will try to clarify the information.
Please note that verification of square footage for every item will not be
possible prior to the proposal due date.
11
Agreement No. 4434
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Agreement No. 4434
May 8, 2013
City Council Chambers
H6 aN EI Segundo City Hall
350 Main Street
EI Segundo, CA 90245
Dear City Hall
We certainly appreciate this opportunity to offer our proposal for your janitorial
service needs. We at PBM feel that we are uniquely qualified to deliver
superior cleaning and related service quality to the facility and staff to The
City of EI Segundo City Hall, And here's whv...
➢ Adequately Staffed: A superior cleaning service experience starts
with a great cleaning service proposal. That's why we have taken
note of the unique service needs of your facility, and have used time-
tested work-loading methods to calculate the man-hours required,
in reality, to deliver everything that we are agreeing to in your Scope
of Services.
`p ➢ Properly Equipped: We will equip our workers to be successful in
their duties, ensuring that the have the proper cleaning arsenal to
9 Y
completely fulfill everything as agreed to in your Scope of Services.
- Furthermore, our Healthy Building Cleaning Program does a better
job of dust removal, detail cleaning, and overall building sanitation
than the outdated methods still used by the majority of cleaning
companies today.
r � ➢ Fully Supported: We are superbly staffed in the areas of
u supervision, management, and quality control, ensuring that our
M t cleaning staff is well trained, and never "abandoned" in their efforts.
Our proactive team members will be physically in your facility on a
regular basis, training, inspecting, and overseeing the work to ensure
the results meet your expectations.
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➢ Always Accountable: All of our management staff carry
Blackberries and, thus, are available and accountable to you at all
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times via both telephone and email.
Questions regarding this bid may be directed to:
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Lori Tatupu, District Manager
Phone 310-345-6542
Itatuou(cDssmngt.com
Respectfully,
Sherif Assal ,
President
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Agreement No. 4434
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Table of Contents
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'' Experience
Past and Current Service Experience
Additional Services
,
Resumes
Sherif Assal, President
Adolfo Avendano, Operations Manager
Lori Tatupu, Corporate Account Manager
Cesar Weber, Supervisor
References
Operations/Man power
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Methodology for Staffing
Levels
' " a Schedule Development
A;, Cleaning Specifications
"tile
Additional Services
" " "'' ► Required Forms
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Agreement No. 4434
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EXPERIENCE
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Professional Building Maintenance is a major provider of janitorial and building
services in Southern and Northern California, presently employing approximately
500 full time personnel with its head office centrally located in Carson, California.
Professional Building Maintenance inception dates back to 1989. Professional
Building Maintenance became a subsidiary of S&S Management Services as of
August 1, 2010. We currently provide cleaning services for more than 3,000,000
square feet to major commercial and industrial concerns.
Past and Current Service Experience
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We service Single and Multi-Tenant Office Buildings, High-rises, Medical
Facilities, Retail Stores, Restaurants, Manufacturing and Production Plants,
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Warehouses, Multi-Location Accounts, Municipalities, Churches, Schools, Day
Care Centers, Fitness Centers, Clean rooms, Construction Sites, Casinos,
Automotive Dealers, and Special Events. Additionally, we have a skilled
response crew to answer flood or carpet emergencies.
Services Offered
n, ✓ Complete Janitorial Services (Healthy Building Cleaning
„., Program)
✓ Day Porters, Matrons, & Standby(Special Event) Labor
✓ Specialty Hard Floor Care
✓ Specialty Carpet& Upholstery Cleaning
✓ Specialty Glass Care (Window Washing)
'^ ✓ Parking Lot Sweeping
°r I° ✓ Construction Clean-up
lli ✓ Consulting Services
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,I„ ✓ General Contracting &Tenant Improvements
"C'!I°,tl'+ ✓ Restroom & Kitchen Supply
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Strength
I° & h & Resources
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„ Agreement No. 4434
PBM is a financially sound company, always striving to run our operations as
efficiently as possible. We have an excellent banking relationship, allowing us to
manage our accounts effectively. We can easily provide any equipment and labor
needed as well as supporting any additional growth.
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Our employees and clients alike can feel secure with our financial stability and
management. Additionally, through effective management, training, and
supervision, we have kept our insurance premiums low and are able to turn those
savings back over to our clients in the form of very competitive pricing.
Insurance
PBM will maintain public liability and property damage insurance fully insuring our
company against liability imposed by the law or assumed under this agreement for
injury to or death of any person or loss of or damage to property arising directly out
of the work performed by our company here under with limits of $5,000,000.00.
Also contained is insurance against liability incurred by our company to all
employees of our company and their dependents, heirs and assigns for injury to or
death of any of our employees arising under workers' compensation laws,
employer's liability, industrial insurance or other law or similar general character
now or hereinafter applicable. Certificates of all insurance will be submitted to you
upon request.
Any claim against PROFESSIONAL BUILDING MAINTENANCE arising out of any
conduct or omission giving rise to the claim must be made immediately after
knowledge of the events leading to the claim is received, and in no case more than
one (1) week after the events should reasonably have come to the attention of the
client. Client waives and releases all claims against contractor which are not
” presented in a reasonably timely manner.
Hiring
PBM utilizes the applicant screening services of E Verify -Screening. Using the
name, address, date of birth, and Social Security Number supplied by your
applicant, the Applicant Verification Report helps verify the accuracy of the
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information and identify potential fraud.
Age dna
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Other reports are available upon request by the client/prospective client,
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Traininq
4, Although the work of cleaning is generally non-technical in nature,
d,p; the level of service quality is greatly enhanced when the people ;
performing the work are properly trained, thoroughly equipped, and '
are brought into the team-like vision of how success in their
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Agreement No. 4434
individual roles is defined and how it plays into the overall success of the
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Training at PBM is both initial and ongoing. Safety, security, ergonomics,
„ conduct, and communication are essential points. Next come procedures,
equipment, chemicals, supplies, and reporting. This information is passed
throughout, both in our office and in the field, in our client's facilities, by our
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Management Team.
Professional Building Maintenance has personnel available for day labor services
(moving furniture, packing boxes, or just general help) as well as emergency
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services (in the event of flood, fire, property damage, etc.) requiring clean-up or
other tasks. Personnel are available 24 hours a day, seven days a week, at your
direction, for a specified rate per man-hour. Please allow 24-hour notice to
schedule non-emergency services. Our experienced and trained team
approaches and resolves issues, sweeping, pressure washing, steam cleaning
and pest management before they become issues or concerns.
When requested we employ designers, artisans and horticulturist who work
together to capture all of the elements of a client's desired improvements and
blend them into a cohesive, living Janitorial Plan. Through each phase we
provide a seamless sequence of professional and technical services, an
integrated award-winning team who share our client's expectations for excellence
and work as their partner with them to achieve the desired results. Our design
r; and installation crews plan, design, build and maintain award-winning
Mu environments within our client's budgetary considerations.
Our image is as important to us as yours is to you. All assigned exterior Janitorial
staff and supervision are required to meet appropriate cleaning standards. All are
a fully uniformed and supported by a commercial uniform service with daily
changes. All wear picture identification. Professional Building Maintenance
y employs a professional medical organization to perform a pre-employment
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physical, a 10-panel drug test, and we employ an outside investigative company
to verify the applications of all new applicants. We employ approximately one out
of every thirty applicants. While this is an expensive undertaking we find it well
warranted to ensure personnel selected to work for our company are people
whom your management would be proud to have at your facility.
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` Agreement No. 4434
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RESUMES
SHERIF ASSAL — President
Overview:.
I have acquired over 18 years experience in the ownership, management, and
operations of janitorial and security services companies. I Oversee 6 offices
nationwide. I Manage all operations of the corporate office to include Sales,
Dispatch, Scheduling, Personnel, Human Resources, Finance, Training and
Administration. Oversee new client business to ensure strong growth. Oversees
existing client accounts to ensure contract requirements are met and suggests
enhancements and modifications that will better serve their needs. I oversee all
employees to ensure high level of training, consistency, and professionalism in
guard force.
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Employment History:
(1/2004—to present) S & S Management Services, LLC & Professional
Building Maintenance, President
Carson, California
(1/1997—to present) American Guard Services, Inc., Sr. Vice President
Carson, California
(3/1992 — 1/1997) International Services, Inc., Vice President, Marketing
Torrance, California
Licenses & Certificates:
Private Investigator, Patrol and Guard Operator
°ill'i � Professional Affiliations:
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Cruise Lines International Association
"�'rr4u9V1,!; Maritime Security Council
Florida Caribbean Cruise Association
International Cargo Security Council
American Society for Industrial Security
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Al', Education:
Graduated from Venice High School CA.
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I„ Completed various courses and seminars in Security, Supervision, Management
l" and Law Enforcement
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ADOLFO AVENDANO — Operations Manager
Overview:
Mr. Adolfo Avendano is American Guard Services Regional Manager for
California and Operations Manager for Professional Building Maintenance, CA.
As the Operations Manager, he is responsible for overseeing all phases of this
area's operations along with other PBM executive staff and ensures the delivery
of professional customer service, while making sure each account is managed in
a manner that meets our customer's standards.
Mr. Avendano has worked in the security industry for over 13 years. He joined
Professional Building Maintenance as well in February of 2011 after eight years
with Guard Systems, Inc, out of Monterey Park, CA. where he worked as the
Regional Manager. Prior to this he worked for American Protective Services out
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of Covina, California.
His operational background is extensive and transcends all industries and
includes:
" Field Supervisor— the day to day training and inspection of 900 security officers,
as well as responding to any and all incidents at the sites.
I'„I ,ir,p„L Proiect Manaqer- the implementation of safety and security programs as well as
the direct management and supervision of 25 officers.
Schedulinq Manaqer- the scheduling of 32,000 hours of work per week.
Operations Manaqer — The day to day operations and management of Field
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Supervision program as well as coordinating site visitation, training, post
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instruction compliance programs, and quality assurance programs.
” District Manaqer-
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Mr. Avendano is known in the Private Security Industry as a leader, and will
always deliver what he promises. Professional Building Maintenance is confident
that his management style will be an asset to them as well. Adolfo
and his team are always looking for new and better ways to ..a
maintain great customer relations and always takes the extra steps .,
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Agreement No. 4434
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to insure that his officers are provided with all their essentials to perform their
duties, resulting in satisfied employees
' LORI TATUPU- Corporate Account Manager
Overview:
I have over 7 years experience in the janitorial field Managing office staff of
Janitorial Supervisors, Quality Assurance Manager, Administrative Clerk and
Sales Person also manage nationwide accounts for Janitorial and miscellaneous
services. Billing and invoicing for subcontractors, hiring sub-contractors to
provide service for a variety of different types of accounts. Resolving issues with
current accounts, managing daily, weekly and monthly spreadsheets for each
account
Duties:
Monitor all job starts, stops and changes, oversee staff for all proposals,
contracts, insurance requests, resolve client/employee issues, oversee/bill all
sub-contracted accounts and employee payroll.
r Employment History:
n (05/2009 present) Professional Building Maintenance, Corporate Account
d Manager
Carson CA
(06/2008- 05/2009) International Services, Inc., Account Manager/ Executive
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Torrance, CA
(09/2005- 06/2008) Command Guard Services, Account Manager
Hawthorne, CA
08/2005- 01/2006) The Resource Collection, Administrative Clerk
11` Hawthorne, CA .'�
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Agreement No. 4434
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CESAR WEBER - Lead Janitorial Supervisor
I have over 23 years experience in janitorial and maintenance services.
Supervise and coordinate schedules and activities of workers, interface with
clients to ensure excellent service is provided. Frequent quality assurance
inspections on work performed to ensure conformance to specifications and
established standards. Respond to request for emergency services and ensure
employees follow safety guidelines and perform duties in a safe manner. Train
workers in janitorial methods, procedures and proper operation of equipment.
Establishes and adapts processes to address frequently changing client
requirements. Audits and maintains inventories of supplies and equipment.
Conduct and attend meetings to communicate efficiently on a real time basis with
the client and employees.
Employment History:
May 2009 Present Professional Building Maintenance, Sun Valley,
CA
i Lead Janitorial Supervisor
July 2001 - March 2008 The Resource Collection
Janitorial Supervisor/ Building Maintenance
Supervises and coordinates activities of workers, Inspect work performed to
^ll ° ensure conformance to specifications and established standards, Trains workers
in janitorial methods and procedures and proper operation of equipment, issues
janitorial supplies and equipment to workers to ensure quality and timely delivery
of services, oversee building repairs and maintenance for multiple locations.
August 1987 - June 2001 Skyline Building Services
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Building Maintenance/ Handyman Services
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Inspected and indentified maintenance problems, determines w :C
appropriate repair procedures and inspects upon completion for
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s Center KCET Television
C/O Avalon Investment Company
28245 Avenue Crocker 4401 Sunset Boulevard
aVa6encia / Santa Clarita, CA Los Angeles, CA 90027
Weston Cookler i Mr. Robert Kunstmann
(310) 270-3657 (323) 953-5210
28000 s.f., Since 1/1995 57,000 — 100,000 s.f. (based on
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requests for emergency repairs, oversaw the minor remodeling and renovation of
building structures, Supported and trained all maintenance workers on
troubleshooting and building repairs and maintenance.
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Agreement No. 4434
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q '790 KABC/95.5 KLOS Radio
aSpirent Communications
261t0 Agoura Rd. 3321 La Cienega Blvd.
CoAsbasas, CA 91302 Los Angeles, CA 90016
'Tim Ramos Ms. Nancy Calalang
c 310) 840-4952
(8f' )676-2617
84LB00 s.f. Since 9/2006 40,000 s.f. Since 11/2009
Cel tral Basin Municipal Water District 4 Cedars-Sinai Medical
622 Telegraph Rd. ;200-250 N. Robertson Blvd.
Commerce, CA
Mrlbert Plimpton Beverly Hills, CA 90211
(3740) 201-5575 Mr. Gary Young
2000 s.f. Since 7/2008 (310) 385-3245
100,000 s.f. (varies with occupancy)
R Since 6/1995
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. .., .. �Immanuel Presby..Semtech Corporation erian Church
200 Flynn Rd. 3300 Wilshire Blvd.
Camarillo, CA 93012 Los Angeles, CA 90010
Mike Uribe Mr. Rod Sprott
(805)498-2111 (213) 389-3191 (ext. 102)
56,000 s.f. Since 3/1999 '20,000 s.f. Since 3/2007
L..e..,.a_ Ba e,. Temple
Hi-Shear
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Hi-Sh Technology
yCorp..
24225 Gamier 1300 N Sepulveda BIvd.
Los Angeles, 90049 Torrance, CA 90505
Robin Rosenaur Brian Lockhart
310 476-2861 (310) 784-2100
25,000 s.f. Since 10/2005 57,000 s.f. Since 1/1998
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PCA Aerostructures
17800 Gothard St.
Huntington Beach, CA 92647
Patrick Vincent
(714) 841-1750
6,000 s.f. Since 4/2006
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Agreement No. 4434
"Manpower"
Our field staff consists of the President of the Company, The Vice President of
Operations, Quality Manager, four (4) Operations Managers, several Operations
Assistants / Utility (specialty) Techs, and a over 500 full and part-time custodians
working throughout our coverage area. We compensate our employees fairly and,
thereby, enjoy an extremely low turnover of personnel. All employees are
screened careful) and applications are available to you at all times. Our
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employees are appropriately instructed in the areas of safety, building security,
conduct communications and on-the-job ergonomics. Work on our remises will
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be performed by permanently assigned employees.
Regular day and night inspections of our clients facilities are performed by our
management and supervisors in order to ensure consistently high levels of
workmanship. Our service department is available 24 hours daily to handle any
emergencies or special requests.
Operations Managers
Responsible for the services performed within a specific District(s), our Operations
a Managers are generally our swing-shift liaisons between the client, the the service
staff, and PBM's upper management. They report directly to the President of PBM
i and /or Vice President of Janitorial Operations.
N Operations Assistants/ Utility(Specialty) Techs
Operations Assistants generally assist the Operations Managers in a territory within
rcl a District. They can act as the evening's direct link between the Operations
Managersr„�Nfn, and the cleaning staff,
perform various specialty services work (such as
hard floor care, carpet care, etc.), and may also, depending on the circumstances,
interact with the client representative.
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Working Foremen &On-site Project Managers
jai„pwV For facilities large enough to warrant and support on-site management, these
individuals are the day to day coordinators and liaisons for the rest of the custodial
staff. They communicate directly with our Operations Managers and / or
Operations Assistants and may also communicate regularly with the client
representative.
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Agreement No. 4434
i STAFFING PLAN FOR DAILY & PERIODIC WORK SCHEDULES
N Professional Building Maintenance shall provide a cleaning schedule for all
areas within the facility including both daily cleaning and periodic cleaning
schedules. The schedule shall include specific areas, day of the week and time
of day that the work will be provided. The schedule shall be submitted to Your,
ten (10) days prior to the contract start date and at the beginning of the
contract period thereafter. The schedule shall indicate the days and
approximate time that each building/building area/category of that building will
receive services, including floor maintenance. The schedule shall be adjusted
to conform to transitions in the client's requirements as they arise.
METHODOLOGY FOR STAFFING LEVELS
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Professional Building Maintenance follows a standard methodology for
determining adequate staffing levels. We understand that two of the most
critical tasks in developing schedules involve "work loading," (the allocation of
labor required to clean a specific building) and "frequency and execution" (the
cleaning activities in accordance with the schedules). In this section we identify
the methodology that will be used to develop the schedules for this
requirement.
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�I Work. Loadina. Labor expense is the major cost of any building service
operation. It is also the most difficult to forecast consistently. Most other
expenses involved in servicing a building can be arrived at fairly
accurately as a percentage of the total contract value but the number of
variables that can affect cleaning productivity is extensive.
°y,` • Frequency and Execution. Another key element in the labor cost required
in maintaining a building is cleaning frequency. This is closely tied to the
level of quality standards specified in the contract. The application of
production rates to all tasks to be performed multiplied by their frequency
i' gives an accurate picture of the labor hours required to maintain the
ill building.
Over the years Professional Building Maintenance has made significant
progress in developing accurate production rates. We apply production rates to
each specific requirement of this contract, taking into consideration the distinct
building characteristics of this project.
To determine our employee schedules and workloads, engineered measured
standard production rates are utilized to ensure that adequate time
p is allotted to perform each cleaning task. The engineered
measured production rates are published in the International '
Sanitary Supply Association publication.
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!� Agreement No. 4434
SCHEDULE DEVELOPMENT
Recognizing that each building at the Your is different with its own unique
special needs have carefully reviewed the statement of needs and have first and
foremost allocated and proposed adequate hours to service each building. Once
sufficient hours are determined the schedule development is simple.
To develop our daily, weekly, monthly, quarterly, semi-annual and annual
(periodic maintenance included) schedules, we utilize engineered measured
standard production rates to determine our employee workloads. The time
allocated to cleaning each building is generated on a excel computer program
that determines each service location and employee workload and are based on
the following methods:
• Square footage of area
• Cleaning task performed
"' • Frequency of cleaning
Once the workloads have been determined per service location, our
management team monitors the program and modifications are made to the
cleaning schedules as required. In addition, changes can be made to the
production rates due to space reduction and/or space increases, which allow us
to proactively identify the need to adjust the scheduling system. The program
also allows modifications based on flexible building occupancy and traffic levels.
Our scheduling and task frequency calculation enables our quality assurance
inspector to perform timely inspections after tasks have been completed.
.' ; Our schedules enable our management team to notify buildings the times their
daily cleaning tasks are performed. The method of utilizing engineered measured
production rates enables our management to provide equitable workloads to all
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t Employees performing daily assignments are not required to leave their
assignments to respond to service calls. Our two utility employees respond to all
service calls. The program enables our management team to assign exact time
values to each contract task.
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y' The production rate program enables the project manager to provide accurate
and consistent quotes for additional work requests, and special cleaning
requests. The schedules are customized per service location and are issued to
each employee assigned to service each location. The schedules outline job site,
position, employee name, schedule, shift, breaks, lunch, description of task,
building number, area or room, task, day, time and special instructions clearly
printed on a schedule. Samples of the "Team Cleaning" schedule
are enclosed.
Team cleaning duties, routes and schedules are specific and
tailored to each area within a building and tenant. Sub-specialists
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Agreement No. 4434
are trained for these tasks in order to achieve the same degree of productivity
w and quality associated with the team cleaning process. The team is thoroughly
trained in the assigned area of responsibility. This specialization allows for
increased productivity and improved levels of quality.
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Supplies and Eauipment
PBM, unless arranged otherwise, generally furnishes all cleaning equipment,
chemicals, and supplies necessary to perform the work listed in our proposal. All
supplies will be of recognized quality and all equipment will be regularly maintained
and upgraded as required. The client will generally provide all restroom and kitchen
supplies, trash liners, light bulbs, and other such items as used / consumed by the
client's staff and visitors. PBM can provide these items as well, and a price list for
these items is normally included with our proposal.
Health and Environmental Responsibility,
Through our recently implemented Healthy Building ("Green") Cleaning
Program, we take advantage of the latest in cleaning industry technology to
clean for the health of the occupants and workers in our clients' facilities, but in a
way that lessens the negative impact of that cleaning on the outdoor environment
that sustains us all. Additionally, we are aware of the Occupational Safety and
Health Act(OSHA) rules and will follow all applicable safety measures. We will
notify you, the client, of any discrepancies which may violate these rules.
Healthy Building ("Green") Cleaning Program (4)
G ➢ We use 4-level micro-filtration vacuums in both backpack & upright
vacuuming for enhanced fine particle removal and thorough detail
vacuuming capability... HEPA filtration and/ or Quiet-Pro
k vacuums are available for more sensitive areas.
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Agreement No. 4434
Our standard cleaning arsenal now includes micro-fiber cloths and
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mops to actually get the dust and dirt OUT of the facility—and not
just push it around...
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➢ Sanitary color-coding is our way of separating the restroom
cleaning supplies from those used other areas. Dual-compartment
mop buckets prevent potentially damaging splashes while further
isolating contaminants through separating the clean solution from
the dirty. Color-coded buckets are available for large facilities.
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PBM's cleaning chemical applications balance "green” chemicals,
where appropriate, with effective surface disinfection where needed.
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Agreement No. 4434
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Detailed Basic
Cleaninq Specifications
Restrooms
" Note: A special (normally red) color code will be used for all cloths and
mops in the restrooms. These items will NOT be used to clean other parts
of the facility.
Every Service
Empty, clean and disinfect waste receptacles and replace ace the liners.
Clean the outside of all paper and soap dispensers.
Restock paper, soap, and other consumable supplies from the client's stock.
Clean and polish water fixtures (toilets, urinals, and sinks), using a disinfecting
cleaner.
This service includes handles, inside the bowl, outside the bowl, & both sides of
the seat.
Clean counter tops and spot clean cabinetry.
Wash mirrors and polish chrome and stainless steel fixtures.
Spot clean doors, hard surface partitions, and walls around water fixtures.
Clean and disinfect door handles.
Sweep and damp mop floors using a disinfecting cleaner.
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At Least Once Per Week
Flush any floor drains with hot water or enzymes to help preventing sewer gases
from escaping.
Spot clean all walls.
At Least Once Per Month
Perform high, low, and detail dusting of all reasonably accessible surfaces (to 9
Vacuum air vents.
a Kitchens, Dining Areas, and Coffee Bars
° i Every Service
Empty, clean and disinfect waste receptacles and replace the liners.
Clean the outside of all paper and soap dispensers.
Restock paper, soap, and other consumable supplies from the client's stock.
Clean and polish sinks and counter tops using a disinfecting cleaner.
Clean and disinfect dining tables and chairs using a disinfecting cleaner.
Spot clean doors as well as walls around doors and water fixtures.
Spot clean cabinetry exteriors.
Clean the outside of all appliances.
Clean the inside of all microwave ovens.
Clean and disinfect door handles.
Sweep and damp mop floors using a disinfecting cleaner.
At Least Once Per Week
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Agreement No. 4434
Clean the inside of the refrigerator(per the client's specified protocol),
Spot clean walls.
At Least Once Per Month
Perform high, low, and detail dusting of all reasonably accessible surfaces (to 9
Vacuum air vents.
High Profile Areas: Lobby, Conference Rooms, and Executive Offices
Every Service
Empty all waste containers, clean and reline as required for proper sanitation.
Cloth dust, spot clean, and polish all furniture and clean any glass table
surfaces.
Thoroughly clean lobby glass as needed (to 7 ft.)
Spot clean doors, door frames, and walls around doors, light switches, and waste
receptacles.
Dust mop hard surface floors and damp mop as needed for cleanliness and
appearance.
Thoroughly vacuum all reasonably accessible carpeting; perform minor spot
cleaning as needed.
Arrange all furniture, magazines, and promotional literature in a neat and orderly
fashion.
At Least Once Per Week
Clean and disinfect all telephone handsets.
Wash all mirrors and other partition and furniture glass as needed.
Vacuum upholstered seating and cloth wipe hard, vinyl and leather furniture.
Cloth dust office equipment, ledges, frames, and other outlying surfaces.
p At Least Once Per Month
1yPr,u Perform high, low, and detail dusting of vents, blinds, baseboards, and chair /
table bases, etc.
Perform detail vacuuming along edges, in corners, behind doors, and between
furniture items.
General Offices, Cubicles, Copy/ Mail Rooms, & Other Work Spaces
Every Service
Empty all waste containers, clean and reline as required for proper sanitation.
Spot dust furniture as needed for obvious lint, debris and smudges.
Sweep / dust mop hard surface floors and damp spot mop for obvious stains &
spills.
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Vacuum high-traffic walk lanes and carpeted floor mats.
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At Least Once Per Week „' ..
Cloth dust and polish all furniture and clean any glass table
surfaces.
Clean and disinfect all telephone handsets.
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Agreement No. 4434
Spot clean doors, door frames, and walls around doors, light switches, and waste
m receptacles.
Damp mop all reasonably accessible hard surface floors.
Thoroughly vacuum all reasonably accessible carpeting; perform minor spot
cleaning as needed.
At Least Once Per Month
Wash all mirrors and other partition and furniture glass as needed.
Vacuum upholstered seating and cloth wipe hard, vinyl and leather furniture.
Cloth dust office equipment, ledges, frames, and other outlying surfaces.
Perform high, low, and detail dusting of vents, blinds, baseboards, and chair /
table bases, etc.
Perform detail vacuuming along edges, in corners, behind doors, and between
furniture items.
Common Areas
Every Service
Empty all waste containers, clean and reline as required for proper sanitation.
Participate in the client's recycling plan (as applicable).
Spot dust furniture as needed for obvious lint, debris and smudges.
Sweep / dust mop hard surface floors and damp spot mop for obvious stains &
,m spills.
p" Vacuum high-traffic/ corridor walk lanes, floor mats, and any carpeted stairs.
Spot clean and polish any elevator surfaces.
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At Least Once Per Week
hl Cloth dust and polish all furniture and clean any glass table surfaces.
Clean and disinfect all telephone handsets.
Spot clean doors, door frames, and walls around doors, light switches, and waste
m receptacles.
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Damp mop all reasonably accessible hard surface floors.
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Thoroughly vacuum all reasonably accessible carpeting; perform minor spot
P cleaning as needed.
Sweep / dust mop hard surface stairs and damp mop as needed for obvious
'0 stains & spills.
ppa, Vacuum elevator any door tracks.
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At Least Once Per Month
." Wash all mirrors and other partition and furniture glass as needed.
Vacuum upholstered seating and cloth wipe hard, vinyl and leather furniture.
Cloth dust office equipment, ledges, frames, signs, and other outlying surfaces.
V' Perform high, low, and detail dusting of vents, blinds, baseboards, and chair /
table bases, etc.
Perform detail vacuuming along edges, in corners, behind doors, and between
^ furniture items.
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Y{ Agreement No. 4434
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Janitorial Storage Area(s)
Each Service
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Maintain cleaning equipment, chemicals, and the client's supply stock in a clean
orderly fashion.
Clean all areas as needed, including any janitorial deep sink.
Weekly Inspections
Ensure an adequate supply of all supplies and materials are on hand & place
.i orders as required.
Q Ensure that all chemical bottles are properly labeled with coinciding
MSD Sheets available.
Monthly Inspections
Ensure that all equipment is in proper running order: safe and effective,
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Service Note: Service items listed under the "weekly" or "monthly" categories
will normally be provided on a rotation basis whereas certain areas of the facility
are serviced each day. Thus, by the end of the week or end of the month (as
specified), all that was promised is accomplished in a timely manner without
having to allocate a large amount of time at the end of the specified time period.
Also, through our innovative Healthy Building Cleaning Program, the
custodian(s) have ready access to the vacuuming equipment they need to
accomplish a variety of vacuuming and dusting detail tasks as they move through
your facility. This makes it easy and convenient to address cleaning issues as
noticed and before they become problematic.
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Agreement No. 4434
I ,
Additional Services
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Services Upon Request, for Additional Charges
Professional Building Maintenance is a true facility care partner with our clients.
With our depth of service offerings, we are capable of meeting many of your
facility care needs. Here are some janitorial related services that you will surely
need from time to time and that are available through us at competitive rates.
• Specialty hard floor care outside of any included hard floor care program
can performed upon request by the client for the following additional billing
rate(s):
Machine strip, clean, and refinish reasonably accessible composition
tile floors.
$.15 (fifteen cents) per square foot, with a minimum charge of$240 for small
areas only. Hard surface stairs can be stripped and refinished for $6.00 per
stair step.
• Specialty carpet care can performed upon request by the client as follows:
Clean, deodorize, and brighten reasonably accessible carpeting.
$.10 (ten cents) per square foot, with a minimum charge of $240 for small
areas only. Carpeted stairs can be cleaned for $2.00 per stair step.
"a • Specialty glass care can be performed upon request from the client as
follows:
Wash perimeter windows using a combination of direct access, ladder
access, and / or "Tucker Pole" D.I. water cleaning as necessitated by the job.
�I Requires a separate estimate by our glass care professionals. If the service is to include the
removal of hard water/mineral deposits, etc., please tell your service representative prior to
i
our site inspection so this can be factored in our pricing.
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Agreement No. 4434
City of EI Segundo
Proposal Sheet for Temporary Custodial/Janitorial Services
. Day Total Staff Hours per
Dedicated to this Day Spent to
Location .
totalat this Location(i.e.,
2 staff for 5 hours
10
urho Saari Swim 1 2.25 $ 200.00 $ 870.00
Stadiu .. ..w...................................
............
Recreation Park 1 1.60 $ 181.61 $ 790.00
Restrooms
Outdoor Pool 1 1.00 $ 126.44 $ 550.00
Restrooms_
Checkout Bldg 11.60 $ 181.61 $ 790.00�,
Gordon Clubhouse 1 __.................3.25 $ 287.35 $ 1,250.00
Joslyn Center 1 1.60 $ 181.61
Q $ 790.00
Outreach Building 1 1.00 $ 87.35 $ 380.00
Joslyn Elevator 1 .06 $ 63.22 $ 275.00
Teen Center 1 2.25 $ 200.00 $ 870.00
Camp Eucalyptus 1 3.25 $ 87.35 $ 380.00
Campus ES1 1.00 $ 126.44 $ 550.00
_....................._...._..........
Life Guard Station 1 1.00 $ 126.44 $ 550.00
Library 1 3.25 $ 241.38 $ 1,050.00
Police Dept 1 3.25 $ 241.38 $ 1,050.00
City Hall 1 .. . ........._..4.25 ......................._...._.........
5............._.............................._..........24.1.....38.,.......m_.._........
$ 1,050.00
.........�_... ...m__.1 1.35 66.67
Residential Sound $ $ 290.00
Insulation(RSI)
Combined Total $ 2,640.23 $ 11,485.001
In order to fully evaluate service levels for each location against pricing quoted above, please
provide in writing staffing levels for each site and cumulative hours per day that you plan to
dedicate to the services needed at each location.
I, the undersigned, have read and understand the attached specifications for Custodial Services.
Further, I attended the Pre-bid Conference and Site Inspection, as required. If awarded the contract,
1 agree to tt w in accordance with the teims and conditions of the RFP.
5-7-13
._.�.._. ..........................._ www ............................._.m..................... ......
Signature of Authorized Agent Date
PBM Facility Services 818.771.1100
Company Name and Telephone Number
12
Agreement No. 4434
May 6,2013
ADDENDUM NO. 1
for
REQUEST FOR
TEMPORARY CUSTODIAL MAINTENANCE
OF CITY OF EL SEGUNDO FACILITIES
PROJECT NO.: PW 13-13
ATTENTION BIDDERS:
The following additions, modifications, and clarifications to the specifications shall be
included in, and become a part of, any contract which may be executed for the above
project in the City of El Segundo:
1. The proposal submission date and time is still Wednesday,May 8,2013, at 3:00
pm. Please submit the proposal to the Public Works Department in City Hall,
located at 350 Main Street,El Segundo, CA 90245.
2. Please see this project's attached Supplement to Addendum 1 for contractor
questions and the City's responses to them.
As evidence that the BIDDER has read this Addendum, the BIDDER must acknowledge
same in the space provided below and submit this Addendum with the Bid Proposal.
Failure to provide such acknowledgement shall render the bid as non-responsive and
subject to rejection.
Signature-11, Date: 05/07/2013
Print Company Name: ofessionai building Maintenance
Page 1 of l
350 Main Street,EI Segundo, CA 90245-3895 (310)524-2300 Fax(310)640-0489
EXHIBIT B Agreement No. 4434
City of EI Segundo
Proposal Sheet for Temporary Custodial/Janitorial Services
ml i'n iiu,L'rt' 1. Iddu'
urho Saari Swim1 2.25 $ 200.00 $ 870.00
Stadium
Recreation Park 1 1.60 $ 181.61 $ 790.00
Restrooms
Outdoor Pool 1 1.00 $ 126.44 $ 550.00
Restrooms
_.... .............._,.._,..,._.......
. ,..
Checkout Bldg 1 1.60 $ 181.61 $ 790.00
-._.-..............................................
Gordon Clubhouse 1 3.25 $ 287.35 $ 1,250.00
Joslyn Center 1 1.60 $ 181.61 $ 790.00
Outreach Building 1 1.00 $ 87.35 $ 380.00
Joslyn Elevator1 A6 $ 63.22 $ 275.00
Teen Center _ 1 2.25 $ 200.00 $ 870.00
Camp Eucalyptus 1 3.25 $ 87.35 $ 380.00
Campus ES 1 1.00 $ 126.44 $ 550.00
.............
Life Guard Station 1 1 126.44 $ 550.00
..................................................................................... 1.00 $
Library 1 3.25 $ 241.38 $ 1,050.00
Police Dept 1 3.25 $ 241.38
$ 1,050.00
City Hall 1 4.25 $..... .... .
..............._ 241.38 $ 1,050.00
Residential sound 1 1.35 $ 66.67 $ 290.00
Insulation(RSI)
Combined Total -$ 2,640.231 $ 11,485.00
In order to fully evaluate service levels for each location against pricing quoted above,please
provide in writing staffing levels for each site and cumulative hours per day that you plan to
dedicate to the services needed at each location.
I, the undersigned, have read and understand the attached specifications for Custodial Services.
Further, I attended the Pre-bid Conference and Site Inspection, as required. If awarded the contract,
I agree to w in accordance with the teims and conditions-of the RFP.
5-7-13 .
Signature of Authorized Agent Date
PBM Facility Services 818.771.1100
Company Name and Telephone Number
12