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CONTRACT 5502 Vender Agreement CLOSED Agreement No. 5502 BIG DOOR 64011aw Me"Gay.V1400 . 1rr1604611v+a 114 Sheldon St. :: EI Segundo,CA 90245::310-546-6100 Studio Event Rental Agreement This is a binding agreement between Big Door,Inc.(Big Door)and the below-signed individual representing the named entity(Renter).Agreement is binding upon both.By signing,Renter understands,and agrees to abide by the conditions and terms described herein,unless explicitly noted in the Estimate: INSURANCE REQUIREMENTS and NOTIFICATIONS ABOUT ALCOHOL USAGE — Renter must furnish Big Door with certificate of insurance naming Big Door, Inc,as additional insured and loss payee under renter's comprehensive general liability policies. — Comprehensive general liability must be in an amount not less than:$1,000,000/$1,000,000 covering Bodily Injury and Property Damage Liability. — Policy must include Host Liquor liability if any alcohol is served. — Primary Wording/Waiver of Subrogation must be included — For Renters w/o existing event insurance,we recommend,"Event Helper"at https://www.theeventhelper.com — All licensed and Insured vendors must issue certs naming Big Door,Inc.as additional insured(see catering and alcohol section). TERMS — A check or credit card deposit for 50%of the estimate is required to reserve the studio. — The 50%deposit,noted above,is non-refundable. — The deposit will only include 50%of the base studio cost and will not include additional rentals — The remaining balance is due in full,21 days before the first Rental day and payable via check or credit card. — This payment date will be noted on your estimate. — Any Credit Card payments over$2,000,will incur a 3%service fee. — If Renter's Rental'date is within 21 days of the contractexecution,Renter must.pay a 100% Non Refundable deposit and the deposit must be received within 24 hours of contract execution. — A$750 security deposit is required for all Rentals and if by check,must be received at least 72 hours before the first Rental date.Otherwise,an additional$750 hold will be placed on the provided credit card to serve as the security deposit — The security deposit or it's balance will be released and/or mailed back within 48 hours of the next business day,following the last Rental date. — Any additional charges which are incurred during the Rental,are drawn from the deposit. Funds due over the deposit amount,are due net 15 from the last Rental date. — Renter is liable for any and all costs,including legal fees,incurred by Big Door in an effort to collect past due charges. LEGAL - Renter shall indemnify and hold harmless Big Door and/or parent company,and/or subsidiaries,and/or affiliated companies for any injuries sustained or incurred by ANY person whether or not said person or persons is employed by Renter or Big Door,due to the negligence of the Renter,Guests,Customers,Clients,Participants or its Affiliates and from any and all liabilities,claims,damages,costs,expenses,and lawsuits. Big Door shall indemnify and hold harmless Renter and/or parent company,and/or subsidiaries,and/or affiliated companies,from any and all liabilities,claims,damages,costs,expenses,and lawsuits,due to the negligence of Big Door. Renter assumes full responsibility for loss and/or damage to any property or equipment—whether belonging to Big Door,our Agents,Renter or others—due to Renters actions or negligence or the actions or negligence of the Renter's Guests,Clients or Participants during the Event.Big Door is not responsible for articles left behind by the Renter or the Renter's Guests,Clients or Participants. Big Door is not responsible for any lost,damaged or stolen items form the Renter,Guests,Customers,Clients, Participants or its Affiliates RESPONSIBILITY — Renter will be sent an Event Rider Document the week before their event confirming logistical details.This rider must be signed in agreement,no later than 48 hours prior to commencement of the first Rental date. — The studio,and all equipment and facilities must be returned in their same condition upon completion as received upon the start of the Rental. — All equipment and materials must be returned to their proper places,trash removed and the studio and facilities left clean. A charge of$350 may be assessed to clean the facility or return equipment if not handled by the Renter. All trash must be secured in plastic bags and not placed loosely in the dumpster. If Big Door provides www.bigdoor.ty 310.546.6100 Agreement No. 5502 —2— cleaning services within the estimate,Renter is not responsible for general cleaning, RESPONSIBILITY (continued) Big Door is a non-smoking facility.Any smoking must be done off studio property or in a designated outdoor area determined by event managers.All cigarette butts must be extinguished and disposed of. w® Candles:All wax candles must be in an enclosed glass container at least 3"wide by 5"tall.Any candle wax that is spilled must be cleaned up prior to departure.LED or oil cartridge candles do not require specific containers. OthervAse,no open flames allowed. - No illicit drugs,weapons,or underage drinking is allowed on our premises at anytime and it is the responsibility of the Renter to ensure these rules are strictly enforced, Renter is responsible for securing and protecting Big Door property,keeping fire exits clean and open and ensuring the safety of the Renters,Guests,Customers and Clients, -- As a Renter,I am only receiving a license for the agreed upon venue space which may be limited to the rental time that has been reserved and paid for.Big Door may restrict your access to the premises for any reason immediately before and after your rental time has started and expired. Renter must not act in a manner that,in the Big Door's sole discretion,does or is likely to adversely affect the peaceful operation of the premises. Renter will not use the premises for illegal purposes or in any manner that could tarnish the reputation of the Big Door or their premises. Renter will not tamper with,borrow,or remove any property kept on the premises. Renter will not cause or permit any hazardous substance to be used,stored,generated, released or disposed of on or in the premises. Renter understands that they must maintain the rental area and the common areas of the premises in a neat,clean and sanitary condition. Renter will be held solely responsible for the agreed upon rental area,including any common areas. Renter will be held accountable for any injury or damages sustained during the duration of the rental and occupancy on the premises. Renter will be held liable for any guest,invitee,or visitor actions on the premises. Any signs,symbols,or other objects displayed on the premises must be approved by Big Door and must be removed immediately following the duration of the reservation. - Renter will not have access to the equipment room,tech room,supply room or the 6 Private offices CATERING AND ALCOHOL — Only licensed catering companies are allowed to serve food at Big Door — All Catering companies need to provide proof of license and add Big Door as_additional insured on their policies. — Catering Companies must notify Big Door for approval if they are planning to use any device for cooking that is not already included in the Big Door facility(fryers,grills,external ovens,etc.) — We do not allow any Events where Guests directly pay for alcohol at the Event or pay indirectly thru an entrance fee,ticket charge or any other indirect means.Exceptions are made for certified non-profits on a case-by-case basis,and non-profits must obtain proper insurance and ABC event licensure. — If Alcohol is being served,Big Door may require at least one Host Security Person,at a flat rate of$250 for 4- 6hrs($50/hr after 6 hrs), — Big Door has the right to shut down the bar if any minors are being served alcohol All Bartenders must be hired and cannot be Guests — Bartenders have to shut off Guest who appear drunk and immediately notify the Big Door staff and/or Security — Big Door has the right to evict any Guest who is drunk or acting in an adverse manner. — Big Door has the right to stop the serving of alcohol at any time if the bartenders repeatedly fail to stop serving alcohol to drunk or unruly guests — If Alcohol is being served with minors in attendance,Big Door may require a Host Security Person to ID all Guests and provide wristbands for all legal drinkers. Big Door can provide wristbands at.20/band. RENTAL TIMESIIMPACT — Studio rental rates(including studio manager)are based on a 12-hour day,unless otherwise stated in estimate. — Rental day begins at first crew member's call and ends when Studio manager locks studio and facility has been fully cleaned and returned to it's pre-rental condition. — We always factor at least 90 minutes at the end of the event to clean and return the facility to it's pre-event condition — All Events must be wrapped by 12am on the weekdays,for a lam closure. — All Events must be wrapped by 12:30am on the weekends for a tam closure. — Rental Estimate is based on having up to 350 people. No additional people are allowed without additional charges. — Studio Overtime is charged at$350 per hour,rounded up to the nearest quarter hour. — If Big Door has more than two Staff on site,the OT rate increase$50/hour per additional Staff person Agreement No. 5502 -3- AGREEMENT — By signing below,Renter confirms and agrees to all terms above and acknowledges the receipt of the Big Door Studio Estimate in addition to this Agreement,and agrees to pay the rate listed in the estimate for all services rendered. Renter, Signature: Date: Renter, Print: Company: ► T� ON cfefkl'�"17 Cly of El SegUndot,. AFRROV,JD AS TO FORM: for CIN ATTORNW Agreement No. 5502 Venue Rules; (Please Initial) • Only licensed catering companies are allowed to sew food at Big Door.Catering Companies must notify Big Door for approval If they are planning to use any device for cooking that is not already included in the Big Door fN4VF,grills,external ovens,etc..) • If Alcohol is,being served,big Door Securily I lcsl muni be hired for$250. Exceptions include small footprint A designated bartender is required to serve alcohol.No t;eff-serving for alcohol. PP4 • We do not allow cash bars and or any entrance fees when.alcohol is being served,this includes any ticket sales 1,unless dienl is a I registered charily and Wtains an event license from the ABC' • A charge of up to$350 may be assessed to clean the facility or return equipment if not handled by the Renter. All mu,,,,l be secured in plastic bags and not placed loosely in the dumpster. • f oo,1,a non-smoking facility.Smoking is only allowed outside in designated areas. • N f streamers,bubble gum,bubbles or glitter are allowed at our facility. ?P�11 • Vendors are not allowed to consume alcohol 1�ev • No open flames are allowed at Big Door,except for wax candles in an enclosed glass container at least 3"wide by 5"tall.Any candle wax that is spilled must be cleaned up prior to departure.LED or oil cartridge candles do no .�rific containers. strips or painters tape allowed on the walls. Only painters tape is allowed or the floors. 3�F!I • Your day is 12 hours long.All Events must be wrapped by 12am on the weekdays,for a 1:30am closure. All Events must be wrapped by 12:30am on the weekends for a 2am closure.OT$350 per hour,rounded up to the 2u: r hour. • Guests must vacate the properly 90 minutes prior to closure time(I 2am on Weekdays and 12:30am on Agreement No. 5502 -5- Weekends)to allow 90 minutes for cleaning and returning items. There is a 15 minute window for Guests to exit,but arty delays in Guests exiting,may cause delays In cleaning and OT charges Only approved chalk can be used on the chalk board. Other chalks may be permanent and we will need to re- paint the chalkboard for a$100 fee. Agreement No. 5502 �1111111111111111 8 I G D 0 0.............R Q'I ,id,,•p-•dightel—oll,-studlo i1­gDoo­r C­0"i Di Hub;r .............. .......... ..... total P31054681 . so Version" V-1 Budget Date 412),a Client Contact Paul Samaras Client Phone P (310)524-2340 Client Email PSamaras@elsegEindo org I ........................Event ElSegund 0 Specific Plan Launch Location Big Door Studio Venue Rental:2pron-10pont Client City of Et Segundo Event Date ligqil!t. ..................... Notes :Complimentary event,Approved by Max Yoffe 'Evem insurance required Re�mmended .evenlinsuranenoww ........................... it Client does not have a Color sde:hllAwIn Ill.cic�onlopcof 1.0d solv d dovnkm of luldd,ovmf labor Client Sogualure indicating budget Apprenatl $2801 t g to help,add 0 he net u lifut too an additional person to j&tj%0 in cleaning Date of Approval ..................... 51.ullo 19.01 g Do or Studio RATE(5) ................................WEEKS TOTAL COO Sq.F1 Facility-12 Hour Rental I I She Manage, 1 Site Worker N��corkage fee,use any licensed vendor you choose 0 uA 100 mbs fiber)wi-fi S4.P,pr 1,750 sq-space with heavy black velvet surround curtains with LED splash lights kx Room:1,500 sq'room with large chalkboard Goofs Room:1,200 ,200 sq,space Lavqp,exterior g aledlor. 1,650 sq'exanof space with market lights 1,090 Green Room whh two make-up stations,steamer,wardrobe racks 1-w P.Modem Gas Kitchen I Kitchen Prep Room (i1)M"Jew RvAtmHm%1110 all sopimt, speakers in allthree larger interior areas,connected we central mixing console 8 0 0 Style lighting in studio Ampto Power with 500 amps 5 yard clumpser Ax rooms have AC/Healing liftioullod Auffill,I Vistuol :'111111iin,1080p PUa 0rlof W 9'wide screen/JBL studio speakers and Ojet,player Of N1419utl LUMICU WV1011 MlClt$ J'FW11000 Gwpli Room:(2)50'Programable LOD Monitors in Great Room for photo slideshow Included Furniture 50)folding criers Vol 6'Fol'ing Tables It metim*UmnWortafts Z6))Modem Circular High Top Tables Tan Director;Chaim 5)!_­V^�!v cR�uSlvl o0i!yl mjL,Ell mll!n, Total SECURITY It alcohol is sawed a security host is required for the Iasi 6 hours of the event. 0 $250 0 40 AUDIONISUAL 1,65"LCD Monitor w,polished metal stand $25D f] $0 ,)50'monitor in conference room w video player 0 $150 0 ^ $o (1)wireless microphone that can be used in great mom OrfiSx room or wirelessly on stage.(No charge for the hard wire mic in studio No PA 0 $150 it $D or mic capabilities in pallo.) LIGHTING 1 Branded Gobo Light Logo wl Leko Llghl Fixture(a rl provides douoi 0 $1001 0: $o Gobo design(3 cuslomiLmd designs,up to 3 rounds of notes) 0 $20D 11 $01 ADDITIONAL $o (2)4'x 6'black top stage with skirt and 12'or 18'16g 0 51501 0 $0 Addillon:�Psrly Stan Member to handle all cleaning for the even)at 0 $300 1) $0 the end lher,;pN 511"ie ............ ........... .............. .............................................................. ............. ......................_ 1 1-111111-11-1,.......... ... --—_--- ...... ...............