CONTRACT 5500 Professional Services Agreement CLOSED Agreement No. 5500
PROFESSIONAL SERVICES AGREEMENT
FOR DESIGN SERVICES
BETWEEN
THE CITY OF EL SEGUNDO AND
DENN ENGINEERING
PW 18-12: DESIGN OF
DRAINAGE IMPROVEMENTS ON THE
800 BLOCK OF McCARTHY COURT AND
THE 500 BLOCK OF EAST WALNUT AVENUE
This AGREEMENT is entered into this 28th day of March, 2018, by and between the
CITY OF EL SEGUNDO, a municipal corporation and general law city ("CITY") and DENN
ENGINEERING, a California CORPORATION ("CONSULTANT").
1. CONSIDERATION.
A, As partial consideration, CONSULTANT agrees to perform the work listed in the
SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the
terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to
exceed Eighteen Thousand dollars ($18,000) for CONSULTANT's services.
CITY may modify this amount as set forih below. Unless otherwise specified by
written amendment to this Agreement, CITY will pay this sum as specified in the
attached Exhibit"A,"which is incorporated by reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit"A," which is
incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor, technical,
administrative, professional and other personnel, all supplies and materials,
equipment, printing, vehicles, transportation, office space and facilities, and all
tests, testing and analyses, calculation, and all other means whatsoever, except as
herein otherwise expressly specified to be furnished by CITY, necessary or proper
to perform and complete the work and provide the professional services required
of CONSULTANT by this Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at the time
of performance utilized by persons engaged in providing similar services, CITY will
continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any
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Agreement No. 5500
deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any
shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be borne
by CONSULTANT.
4. PAYMENTS, For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs(all as set forth in Exhibit"A")
the tasks performed, the percentage of the task completed during the billing period, the
cumulative percentage completed for each task,the total cost of that work during the preceding
billing month and a cumulative cash flow curve showing projected and actual expenditures
versus time to date.
5. NON-APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for
current services are within the current budget and within an available, unexhausted and
unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient
fiends for payment of CONSULTANT services beyond the current fiscal year, this Agreement
will cover only those costs incurred up to the conclusion of the current fiscal year.
6. ADDITIONAL WORK,
A. CITY's city manager("Manager") may determine, at the Manager's sole
discretion,that CONSULTANT must perform additional work("Additional
Work")to complete the Scope of Work. If Additional Work is needed,the
Manager will give written authorization to CONSULTANT to perform such
Additional Work.
B. If CONSULTANT believes Additional Work is needed to complete the Scope of
Work, CONSULTANT will provide the Manager with written notification that
contains a specific description of the proposed Additional Work, reasons for such
Additional Work, and a detailed proposal regarding cost.
C. Payments over$25,000 for Additional Work must be approved by CITY's city
council. All Additional Work will be subject to all other terms and provisions of
this Agreement.
7. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
i. Carefully investigated and considered the scope of services to be
performed;
ii. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
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Agreement No. 5500
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully acquainted
with the conditions there existing, before commencing the services hereunder.
Should CONSULTANT discover any latent or unknown conditions that may
materially affect the performance of the services, CONSULTANT will
immediately inform CITY of such fact and will not proceed except at
CONSULTANT's own risk until written instructions are received from CITY.
8. TERM. The term of this Agreement will be from April 9, 2018 to July 30, 2018. Unless
otherwise determined by written amendment between the parties, this Agreement will terminate
in the following instances:
A. Completion of the work specified in Exhibit"A";
B. Termination as stated in Section 16.
9. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
i. CONSULTANT furnishes proof of insurance as required under Section 23
of this Agreement; and
ii. CITY gives CONSULTANT a written notice to proceed.
B, Should CONSULTANT begin work on any phase in advance of receiving written
authorization to proceed, any such professional services are at CONSULTANT's
own risk.
10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the contracted
services. If delay occurs, CONSULTANT must notify the Manager within forty-eight hours(48
hours), in writing, of the cause and the extent of the delay and how such delay interferes with the
Agreement's schedule. The Manager will extend the completion time, when appropriate, for the
completion of the contracted services.
11. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities,the main
body of this Agreement takes precedence over the attached Exhibits;this Agreement supersedes
any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order
in which the Exhibits appear below:
A. Exhibit A: Scope of Work and Budget
12. CHANGES. CITY may order changes in the services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the
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Agreement No. 5500
contract time will be adjusted accordingly. All such changes must be authorized in writing,
executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in
the services will be determined in accordance with written agreement between the parties.
13.TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
14. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and certificates that
may be required in connection with the performance of services under this Agreement.
15. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights
CITY may have under this Agreement or of any cause of action arising from CONSULTANT's
performance. A waiver by CITY of any breach of any term, covenant, or condition contained in
this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant, or condition contained in this Agreement, whether of the same or different
character.
16.TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time
with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's mutual
consent. Notice will be in writing at least thirty (30) days before the effective
termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately cease
performance under this Agreement unless otherwise provided in the termination
notice. Except as otherwise provided in the termination notice, any additional
work performed by CONSULTANT after receiving a termination notice will be
performed at CONSULTANT" own cost; CITY will not be obligated to
compensate CONSULTANT for such work.
D, Should termination occur, a[1 finished or unfinished documents, data, studies,
surveys, drawings, maps, reports and other materials prepared by CONSULTANT
will, at CITY's option, become CITY's property, and CONSULTANT will
receive just and equitable compensation for any work satisfactorily completed up
to the effective date of notice of termination, not to exceed the total costs under
Section I(C).
E. Shou[d the Agreement be terminated pursuant to this Section, CITY may procure
on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this Section.
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Agreement No. 5500
17. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models,
photographs and •reports prepared by CONSULTANT under this Agreement are CITY's
property. CONSULTANT may retain copies of said documents and materials as desired, but
will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of
CONSULTANT's completed work product, for purposes other than identified in this Agreement,
or use of incomplete work product, is at CITY's own risk.
18. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art work,
prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or
public CITY without CITY's prior written approval. All press releases, including graphic
display information to be published in newspapers or magazines, will be approved and
distributed solely by CITY, unless otherwise provided by written agreement between the parties.
19. INDEMNIFICATION.
A. CONSULTANT must save harmless,indemnify and defend CITY and all its
officers, employees and representatives from and against any and all suits,
actions, or claims, of any character whatever, brought for, or on account of,
any injuries or damages sustained by any person or property arising from,
pertaining to,or relating to the negligence, recklessness,or willful
misconduct of CONSULTANT or any of CONSULTANT's officers,agents,
employees,or representatives.
B. For purposes of this section"CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions are intended to
be as broad and inclusive as is permitted by the law of the State of California and
will survive termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 23, and any approval of
said insurance by CITY, are not intended to and will not in any manner limit or
qualify the liabilities and obligations otherwise assumed by CONSULTANT
pursuant to this Agreement, including,without limitation, to the provisions
concerning indemnification.
20. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
" CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's
written approval are prohibited and will be null and void.
21. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work and the
manner in which is it performed. CONSULTANT will be free to contract for similar service to
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Agreement No. 5500
be performed for other employers while under contract with CITY. CONSULTANT is not an
agent or employee of CITY and is not entitled to participate in any pension plan, insurance,
bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that
may appear to give CITY the right to direct CONSULTANT as to the details of doing the work
or to exercise a measure of control over the work means that CONSULTANT will follow the
direction of the CITY as to end results of the work only.
22.AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free access at
all reasonable times to such records, and the right to examine and audit the same and to make
transcript therefrom, and to inspect all program data, documents, proceedings and activities.
CONSULTANT will retain such financial and program service records for at least three (3) years
after termination or final payment under this Agreement.
23. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONSULTANT will procure and maintain the following
types of insurance with coverage limits complying, at a minimum, with the limits
set forth below:
" )e of Insurance Limits
Commercial general liability: $1,000,000
Professional Liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement
B. Commercial general liability insurance will meet or exceed the requirements of
ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth
above will be a combined single limit per'occurrence for bodily injury, personal
injury, and property damage for the policy coverage. Liability policies will be
endorsed to name CITY, its officials, and employees as"additional insureds"
under said insurance coverage and to state that such insurance will be deemed
"primary" such that any other insurance that may be carried by CITY will be
excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10
11 85 or 88, or equivalent. Such insurance will be on an"occurrence,"not a
"claims made," basis and will not be cancelable or subject to reduction except
upon thirty(30) days prior written notice to CITY.
C. Professional liability coverage will be on an"occurrence basis" if such coverage
is available, or on a"claims made" basis if not available. When coverage is
provided on a"claims made basis," CONSULTANT will continue to renew the
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Agreement No. 5500
insurance for a period of three(3)years after this Agreement expires or is
terminated. Such insurance will have the same coverage and limits as the policy
that was in effect during the term of this Agreement, and will cover
CONSULTANT for all claims made by CITY arising out of any errors or
omissions of CONSULTANT, or its officers, employees or agents during the time
this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form CA
00 0106 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement and such
other evidence of insurance or copies of policies as may be reasonably required
by CITY from time to time. Insurance must be placed with insurers with a current
A.M. Best Company Rating equivalent to at least a Rating of"A:V1I."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance
required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from payments
due to CONSULTANT under this Agreement or terminate pursuant to Section 16.
24. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such approval
must approve of the proposed consultant and the terms of compensation.
25. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative description of
progress during the past month for each major task, a description of the work remaining and a
description of the work to be done before the next schedule update.
26. NOTICES. All communications to either party by the other party will be deemed made
when received by such party at its respective name and address as follows:
If to CONSULTANT:
Denn Engineers
3914 Del Amo Blvd., Suite 921
Torrance, CA 90503
Attention: Gary Roehl
(310) 542-9433
If to CITY:
City of EI Segundo
350 Main Street
El Segundo, CA
Attention: Ken Berkman
310-524-2356
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Agreement No. 5500
Any such written communications by mail will be conclusively deemed to have been received by
the addressee upon deposit thereof in the United States Mail, postage prepaid and properly
addressed as noted above. In all other instances, notices will be deemed given at the time of
actual delivery. Changes may be made in the names or addresses of persons to whom notices are
to be given by giving notice in the manner prescribed in this paragraph.
27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
28. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor
retained any company or person, other than CONSULTANT's bona fide employee,to solicit or
secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed
to pay any company or person, other than CONSULTANT's bona fide employee, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. Should CONSULTANT breach or violate this
warranty, CITY may rescind this Agreement without liability.
29.THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any
other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or
CITY's obligations under this Agreement.
30. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance
with the laws of the State of California, and exclusive venue for any action involving this
agreement will be in Los Angeles County.
31. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
32. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire
understanding of the parties. There are no other understandings, terms or other agreements
expressed or implied, oral or written. There is one (1) Attachments to this Agreement. This
Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent
successors and assigns.
33. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this
Agreement with legal counsel. Accordingly,this Agreement will be construed simply, as a whole,
and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
34. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the
extent necessary in the opinion of the court to render such portion enforceable and, as so
modified, such portion and the balance of this Agreement will continue in full force and effect.
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Agreement No. 5500
35. AUTHORITYIMODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this Agreement and to
engage in the actions described herein. This Agreement may be modified by written amendment.
CITY's executive manager, or designee, may execute any such amendment on behalf of CITY.
36, ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection
with this Agreement will be considered signed when the signature of a party is delivered by
facsimile transmission. Such facsimile signature will be treated in all respects as having the
same effect as an original signature.
37. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
38. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
39. FORCE MAJE URE. Should performance of this Agreement be prevented due to fire, flood,
explosion, acts of terrorism, war, embargo, government action, civil or military authority, the
natural elements, or other similar causes beyond the Parties' reasonable control, then the
Agreement will immediately terminate without obligation of either party to the other.
40. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrat6d trustworthiness and possesses the quality, fitness and capacity
to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its
financial resources, surety and insurance experience, service experience, completion ability,
personnel, current workload, experience in dealing with private consultants, and experience in
dealing with public agencies all suggest that CONSULTANT is capable of performing the
proposed contract and has a demonstrated capacity to deal fairly and effectively with and to
satisfy a public CITY.
[Signatures on next page]
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Agreement No. 5500
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year
first hereinabove written.
CITY EL DENN ENGINEERS, INC.
...........
.'
Greg rpelltente* Gary Roehl, Pres' ent
City ariager Denn Engineers
ATTEST:
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APPROVED AS TO FORM: City Business License No.: 8144
Mark D. Hensley,
City Attorney
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EXHIBIT A Agreement No. 5500
COST ESTIMATE
800 BLOCK MCCARTHY AND 500 BLOCK EAST WALNUT
TOPOGRAPHIC SURVEY FOR DESIGN PURPOSES
Company Name: , ......-................
Please refer to the attachedproj ct scolic for the activities this base estimate sheet covers.
ITEM EST. PRI(�E
NO. OTY UNIT DESCRIPTION IN FIGURES AMOUNT
Topographic Surrey for Design of Walnut
I Lump Sum St between Sheldon and Penn, and the
Walnut/Sheldon intersection
2 1 Lump Sum Topographic Survey for Design of $Z'Sob
McCarthy Ct between Walnut and Lomita
.................................. ........
TOTAL BASE ESTIMATE: S
Alternate Cost Estimates: Please refer to the attached project scope for the activities covered,,
ITEM EST. I UNIT PRICE
NO. OTY UNIT DESCRIPTION IN FIGURES AMOUNT
Al I Lump sum Hydrology Study for Design for Walnut 1 SaO fo—
St between Sheldon and Penn
A2 I Lump Sum Design Services for Drainage Correction 5000
I on Walnut St between Sheldon and Penn
A3 I Lu mp Sum Hydrology Study for Design for
McCarthy Ct between Walnut and Lomita
Design Services for Drainage Correction
A3 I Lump Sum on McCarthy Ct between Walnut and 3,Q00
Lomita
Agreement No. 5500
Walnut Avenue
1. Topographic Design Survey—survey limits as outlined on the attached exhibit
map. Location and elevation data from back of sidewalk to-back of sidewalk both
sides of the street, including top of curb, flowline, driveway aprons, trees, existing
utilities, walls, and cross sections. FEE $2,500.00
2. OPTIONAL DESIGN —to be finalized after design survey
After initial investigation and site review we feel that the most effective solution to
the drainage issues require the addition of an additional one or two catch basins,
tying into the existing storm drain system AND street improvements to address
the existing no-conforming curb and,driveway aprons.
STORM DRAIN PLAN FEE $3,500.00
STREET IMPROVEMENT PLAN FEE $3,000.00
McCarthv Avenue
1. Topographic Design Survey—survey limits as outlined on the attached exhibit
map. Location and elevation data from back of sidewalk to back of sidewalk both
sides of the street, incWding top of curb, flowRne, driveway aprons, trees, existing
utilities, walls, and cross sections. FEE $2,500.00
2. OPTIONAL DESIGN —to be finalized after design survey
After initial investigation and site review we feel that the most effective solution to
the drainage issues require street improvements, including ne curb and gutter
and driveway aprons, to address the existing ponding and buckled sidewalks
caused mostly by tree root uplift in the parkways.
STREET IMPROVEMENT PLAN FEE $3,000.00
Agreement No. 5500
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Agreement No. 5500
e
ADDENDUM NO. 1
to
THE INFORMAL REQUEST FOR PROPOSAL
for
800 BLOCK MCCARTHY AND 500 BLOCK EAST WALNUT
TOPOGRAPHIC SURVEY FOR DESIGN PURPOSES
PROJECT NO. PW 18-12
ATTENTION BIDDERS:
The following additions, modifications, and clarifications to the specifications shall be
included in,and become a part of,any contract which may be executed for the above project
in the City of EI Segundo:
1. The bid due date and time was changed last week to Thursday,February 15,
at 3:00 pm.
2. Item C-6 on page 5 of the Request for Proposal is deleted.
3. Please use the attached proposal form when responding.
As evidence that the BIDDER has read this Addendum, the BIDDER must acknowledge
same in the space provided below and submit this Addendum with the Bid Proposal.Failure
to provide such acknowledgement shall render the bid as non-responsive and subject to
rejection.
Signature: Date: z r
Print Company Name:
Page 1 of 1
350 Main Street, EI Segundo,CA 90245-3895 (310)524-2300 Fax(310)640-0489
Agreement No. 5500
,.S. I
M'�,.
Af
14
REQUEST FOR PROPOSALS
CITY OF EL SEGUNDO
800 Block McCarthy
500 Block E Walnut
TOPOGRAPHIC SURVEY FOR DESIGN PURPOSES
Request for Proposals
Dear Sir/Madam:
The City of El Segundo invites qualified survey and possibly design consultants to submit a proposal
to provide professional surveying and engineering services. These services would be related to
street drainage improvements for the 800 block McCarthy Court and the 500 block of E Walnut
Avenue.
A walkthrough with City staff to discuss the project in the field would be able to occur on Monday,
February 5 at 10 am. Please let Floriza Rivera know if you are interested in attending or, if your
firm cannot make it, if other dates and times might suit you.
The proposals are due to the Public Works Department by:
3:00 p.m., Fridav, February 9, 2018
Your proposal should be emailed to frivera@elsegundo.org
Please include in the Subiect line til'"votai• enjail.
"PROPOSAL"
MCCARTHY AND WALNUT
TOPOGRAPHIC SURVEY FOR DESIGN PURPOSES
If you need additional information,please contact Floriza Rivera at 310-524-2361.
Page 1 of 6
Agreement No. 5500
REQUEST FOR PROPOSALS RFP for McCarthy and Walnut Survey
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SECTION 1: BACKGROUND AND PROJECT DESCRIPTION
...................................................................
The 800 block of McCarthy Court is a curved residential street that has had tree root
and drainage issues. Concrete work will be needed to repair sidewalks to current
standards and direct sprinkler and rainwater flow to the nearest catch basin if
feasible. The nearest catch basin is located at the southwest corner of McCarthy at
Walnut.The survey boundaries would be from the McCarthy Court/Walnut Avenue
intersection to the McCarthy Court/Lomita Street intersection.
The 500 block of East Walnut Avenue is also a residential street. Several owners of
properties on the east side of the street say that rainwater"jumps"the curb and water
then goes onto private property, many of which have a sump condition. No
complaints have been received from the west side of the street. The survey
boundaries would be from the Walnut Avenue/Sheldon Street intersection to the
Walnut Avenue/Penn Street intersection.
As a first step toward addressing the drainage and concrete repair issues brought up
by the residents, the City desires to retain a surveying and engineering consulting
firm to perform complete and separate topographical surveys of the two streets that
will ultimately be used for design purposes.
As alternate step toward addressing the drainage and concrete repair issues the City
desires to retain a design firm to perform complete and separate topographical
surveys of the two streets that will ultimately be used for design purposes.
Additionally, if a firm is capable of designing a solution for the drainage and uplift
issues, the City requests separate cost estimates for design work on each project
street.
The two project areas can be found on Thomas Guide page 702, F-7.
............................
SECTION 2: ANTICIPATED SCOPE OF WORK
The scope of required services shall include, but not be limited to, the following
items:
A. Project Initiation
1. Project Kickoff Meeting: Within one (1) week after the City's Notice to
Proceed, attend a project kickoff meeting with Public Works Staff to
establish clear lines of communication; gain a full understanding of the
various tasks called for in this project;discuss the proposed project schedules
and scopes,project parameters and constraints;and obtain background data.
2. Document Review and Site Visit: Compile and review existing documents
pertinent to this project, including but not limited to any existing as-built
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Agreement No. 5500
REQUEST FOR PROPOSALS RFP for McCarthy and Walnut Survey
plans, base and utility maps, etc., current striping configurations, potential
street augmentations,etc.from the City and applicable utility agencies. Visit
the site as necessary to gain a full understanding of the scope of the project.
B. Topographical Survey Development
I. Work Plan: Consultant shall coordinate survey field activities to take place
between the hours of 7:00 am to 3:00 pm Monday through Friday, and with
appropriate and adequate traffic control for survey crews to work safely.
The consultant will provide a detailed plan for management coordination and
quality control to ensure successful and timely completion of the project.
The consultant and City staff will meet at regular intervals to review the cost
schedule status and progress of the work,as well as anticipated problems and
potential solutions.
The Consultant shall identify any unique street, curb, gutter and sidewalk
reconstruction,drainage,and/or rehabilitation needs for each block especially
if it may require further survey,and bring it to City staff attention prior to the
end of the field survey activities.
2. Present Final Topographical Survey Direction: The Consultant shall
prepare and present to City staff a summary of any comments for each of the
blocks in the project area for the final survey and questions which will help
confirm survey requirements and survey boundaries.
C. Survey Documents:
1. Prepare a Topographical Survey that can be used for future drainage
improvement design drawings of the two streets. Survey documents shall
ensure that elevations are shown for sidewalk top of curb;driveway approach
top of curb and bottom of"X"; crowning; street drainage;curbs and gutters;
and changes in pavement grades if applicable.
2. A drawing scale of"1 inch to 10 feet" shall be used. A scale bar shall be
placed on each drawing sheet in the event that the drawing is printed at a
scale other than 1 inch to 10 feet.
3. Stationing every 50 feet shall be shown.
4. Pavement elements shown should include but are not limited to:
i. Existing pavement design: Curbs, gutters, sidewalks, driveway
approaches,and medians shall be shown with top of curb,and gutter
flow line elevations. Existing Portland cement concrete (PCC) shall
be distinguished from existing asphalt concrete (AC) and their
boundaries clearly identified.
ii. Existing stormwater utilities: Show all drainage facilities including
gutters,cross gutters,spandrels,parkway drain locations,storm drain
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Agreement No. 5500
REQUEST FOR PROPOSALS RFP for McCarthy and Walnut Survey
manhole covers, catch basin locations, and local depressions, etc.
Show flowline elevations at regular intervals and where changes in
elevation deem it necessary.
iii. Existing water utilities: Show and call out fire hydrant locations on
the sidewalk, and water valve cover locations in PCC or AC
pavement.
iv. Existing sanitary sewer utilities: Show and call out all sanitary
sewer cover locations in PCC or AC pavement. Identify drop
manholes or force main manhole covers if applicable. Manhole
covers belonging to the County Sanitation District shall be identified
differently from City of El Segundo manhole covers.
V. Existing striping: On CADD drawing layers separate from the
existing pavement layers, show all existing lane striping and
pavement markings;width of striping;width of travel and turn lanes;
colored curb locations and their color designations; handicapped
parking markings on the street pavement; crosswalks; bicycle path
striping and symbols if existing; and existing pavement markers.
Separate drawing sheets shall be employed to show existing striping
overlaid on existing pavement elements.
vi. Other utility facilities: Show other agency utility covers(SCE,Gas
Co.,AT&T,telecommunications) in the PCC or AC pavement. The
different utility agencies associated with the covers shall be readily
identified,either with a legend and particular symbol,or through the
use of a callout.
vii. Other items: Show property line boundaries, government agency
boundaries, and tree locations. Identify any survey benchmarks or
monuments within the project area.
viii. Legends: Include legends to clarify items shown. On the separate
sheets showing striping, include legends as necessary for each type,
width, and color of striping and each type and color of pavement
marker.
5. Surveys shall be submitted to the City for review at the 60%, 90% and
final stages. Consultant shall attend review meetings to discuss any City
comments during these phases. 60% and 90%plans shall be submitted in a
24"x36" format on bond paper using a standard City title block. The final
survey shall be submitted to the City on mylar sheets. The survey shall also
be submitted in electronic format, both Auto-CAD 2013 and full-size .pdf
format on a DVD. All documents shall be sealed with the stamp of the
surveyor,registered in the State of California and directly responsible for the
survey.
6. Validate Survey: The Consultant shall use a third party consulting firm to
validate the existing elevations prior to submitting final topographic surveys
to the City for approval.
D. Construction Documents (Alternate Proposals):
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Agreement No. 5500
REQUEST FOR PROPOSALS RFP for McCarthy and Walnut Survey
1. Provide separate fee proposals to prepare Construction Plans for future
drainage improvement for the two streets, as well as sidewalk removal and
replacement plans for McCarthy Court as necessary.
2. Designs shall be 24" x 36", use standard City title blocks and general
notes, be scaled to 1" = 10' and will show a scale bar on each plan sheet.
Plans will also show any new elevations to be used for asphalt or concrete
installation. California registered civil engineers with valid licenses and
experience with street drainage issues shall design the construction plans.
3. Sidewalk cross-slope requirements. Designer shall consider the cross-
slope of existing sidewalks,measured perpendicularly from the back side of
the sidewalk, usually at the property line,to the back of the existing back of
curb.For existing sidewalk adjacent to sidewalk to be removed and replaced,
cross-slopes greater than 2%or slopes directed away from the street shall be
proposed to be replaced with new sidewalk.
4. Designs shall be submitted to the City for review at the 60%, 90% and
final stages. Consultant shall attend review meetings to discuss any City
comments during these phases. 60% and 90% plans shall be submitted in a
24"06" format on bond paper using a standard City title block. The final
design drawings shall be submitted to the City both on mylar sheets as well
as in electronic format. Electronic format shall include both Auto-CAD 2013
and full-size .pdf format on a DVD. All documents shall be sealed with the
stamp of the licensed civil engineer responsible for the design.
SECTION..................... ..............................................................._�..
3: PROPOSED SCHEDULE
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February 9,2018,3:00 p.m.—Proposals Due to Public Works Department
RFP Issued January 29, 2018
Questions on RFP, if any, due February 1, 2018
Proposals Due February 9, 2018
Possible Approval of Consultant February 19, 2018
Kick Off Meeting with City February 20, 2018
Final Survey Due Six weeks after Notice to
Proceed is issued
Time Schedule
The work shall commence on the date specified in the Notice to Proceed,anticipated
to be on or about February 19,2018 and shall be completed no later than March 26,
2018. The Notice to Proceed date may change slightly depending on completion of
contract documents for the successful consultant. The end date assumes includes
survey validation by a third party and approval by the City's Public Works
Department.
SECTION 4: PROPOSAL
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Agreement No. 5500
REQUEST FOR PROPOSALS RFP for McCarthy and Walnut Survey
The proposals, at a minimum, should include the following information:
1. Consultant's understanding of the project and a description of how the consultant
will approach the project with specific milestones and deliverables as outlined in
this RFP.
2. Consultant's qualifications and experience within the last five (5) years as the
prime consultant of record completing a minimum of three (3) projects of a
similar nature and scope with names and current telephone numbers of references
that can be contacted.
3. Consultant's project team, including name of project manager, key staff
members, and sub-consultants to be retained by the consultant.
4. Scope of services to be provided with a breakdown of different tasks.
5. Consultant's estimated fee for the project,broken down separately for each task.
The project fee shall be based on consultant's employee rate schedule with a not-
to-exceed amount, including the estimated costs for mileage, reimbursable and
reproduction costs. Please also submit an employee rate schedule with the
proposal. The Consultant project fee will not be used as the sole basis for the
selection; however, it will be a factor for consideration.
6. A proposed time schedule to provide the consultant services starting from the
date of receipt of a Notice to Proceed from the City.
7. A statement that consultant is agreeable to execute the enclosed City-Consultant
agreement,to provide proof of insurance as noted in the agreement and to obtain
and maintain a City Business License for the duration of the consultant services.
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SECTION 5: SELECTION PROCESS
City staff will review all received proposals. If necessary,the top rated consultants
may be requested to come to an interview with several members of City staff, who
will make the final selection for recommendation to the City Council as necessary.
Oral interviews, if held, will be coordinated by City staff.
Reservation of Rights
This Request for Proposals is a solicitation and not an offer to contract. The City
reserves the right to reject any and all proposals. The City further reserves the right
to issue clarifications and other directives concerning this RFP, to require
clarification or further information with respect to any proposal received, and to
determine the final terms of any contract.
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