CONTRACT 5467 Professional Services Agreement CLOSED Agreement No. 5467
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
1413 CONSULTING
This AGREEMENT is entered into this 1P day of February, 2018, by and between the
CITY OF EL SEGUNDO, a municipal corporation and general law city ("CITY") and Joseph
Moralli, DBA 1413 Consulting, a Property/Evidence Auditing Service.
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed in the
SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree. to abide by the
terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to
exceed Nine Thousand Nine Hundred Seventy Five dollars ($9,975.00) for
CONSULTANT's services. CITY may modify this amount as set forth below.
Unless otherwise specified by written amendment to this Agreement, CITY will
pay this sum as specified in the attached Exhibit "A," which is incorporated by
reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit"A," which is
incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the.labor, technical,
administrative, professional and other personnel, all supplies and materials,
equipment, printing, vehicles, transportation, office space and. facilities, and all
tests, testing and analyses, calculation, and all other means whatsoever, except as
herein otherwise expressly specified to be furnished by CITY,necessary or proper
to perform and complete the work and provide the professional services required
of CONSULTANT by this Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at the time
of performance utilized by persons engaged in providing similar services. CITY will
continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any
deficiencies and CONSULTANT will have tltleen (15)days after such notification to cure miy
shortcomings to CITY's satisfaction. Costs associated with caring the deficiencies will be borne
by CONSULTANT.
Agreement No. 5467
4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit"A")
the tasks performed, the percentage of the task completed during the billing period,the
cumulative perce,ntage completed for each task,the total cost of that work during the preceding
billing month and a cumulative cash flow curve showing projected and actual expenditures
versus time to date.
5. NON-APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for
current services are within the current budget and within an available, unexhausted and
unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient
funds for payment of CONSULTANT services beyond the current fiscal year,this Agreement
will cover only those costs incurred up to the conclusion of the current fiscal year.
6. ADDITIONAL WORK.
A. CITY's city manager("Manager")may determine, at the Manager's sole
discretion, that CONSULTANT must perform additional work("Additional
Work")to complete the Scope of Work. If Additional Work is needed,the
Manager will give written authorization to CONSULTANT to perform such
Additional Work.
B, If CONSULTANT believes Additional Work is needed to complete the Scope of
Work, CONSULTANT will provide the Manager with written notification that
contains a specific description of the proposed Additional Work, reasons for such
Additional Work, and a detailed proposal regarding cost.
C. Payments over$100.00 for Additional Work must be approved by CITY's city
council. All Additional Work will be subject to all other terms and provisions of
this Agreement.
7. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
i, Carefully investigated and considered the scope of services to be
performed;
ii, Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully acquainted
with the conditions there existing, before commencing the services hereunder.
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Agreement No. 5467
Should CONSULTANT discover any latent or unknown conditions that may
materially affect the performance of the services, CONSULTANT will
immediately inform CITY of such fact and will not proceed except at
CONSULTANT's own risk until written instructions are received from CITY.
8. TERM. The term of this Agreement will be from March 1, 2018, to June 30, 2018. Unless
otherwise determined by written amendment between the parties, this Agreement will terminate
in the following instances:
A. Completion of the work specified in Exhibit"A";
B. Termination as stated in Section 16.
9. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreemefit until:
i. CONSULTANT furnishes proof of insurance as required under Section 23
of this Agreement; and
ii. CITY gives CONSULTANT a written notice to proceed.'.-
B.
roceed:.B. Should CONSULTANT begin work on any phase in advance of.receiving written
authorization to proceed, any such professional services are at CONSULTANT's
own risk.
10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the contracted
services. If delay occurs, CONSULTANT must notify the Manager within forty-eight hours(48
hours), in writing, of the cause and the extent of the delay and how such delay interferes with the
Agreement's schedule. The Manager will extend the completion time,when ap ropriate,for the
completion of the contracted services.
11. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities,the main
body of this Agreement takes precedence over the attached Exhibits;this Agreement supersedes
any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order
in which the Exhibits appear below:
A. Exhibit A: Scope of Work;
12. CHANGES. CITY may order changes in the services within the gen 61 scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the
contract time will be adjusted accordingly. All such changes must be authorized in writing,
executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in
the services will be determined in accordance with written agreement between the parties.
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Agreement No. 5467
13. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
14. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during•.the term of this Agreement, all necessary permits, licenses, and certificates that
may be required.in connection with the performance of services under this Agreement.
15. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights
CITY may have under this Agreement or of any cause of action arising from CONSULTANT's
performance. A waiver by CITY of any breach of any term, covenant, or condition contained in
this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant, or condition contained in this Agreement, whether of the same or different
character.
16. TERMINATION.
A. Ocept as otherwise provided, CITY may terminate this Agreement at any time
with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's mutual
consent. Notice will be in writing at least thirty (30) days before the effective
termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately cease
performance under this Agreement unless otherwise provided in the termination
notice. Except as otherwise provided in the termination notice, any additional
work performed by CONSULTANT after receiving a termination notice will be
performed at CONSULTANT" own cost; CITY will not be obligated to
compensate CONSULTANT for such work.
D, Should termination occur, all finished or unfinished documents, data, studies,
surveys, drawings,maps,reports and other materials prepared by CONSULTANT
will, at CITY's option, become CITY's property, and CONSULTANT will
receive just and equitable compensation for any work satisfactorily completed up
to,the effective date of notice of termination, not to exceed the total costs under
Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may procure
on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this Section.
17, OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models,
photographs and reports prepared by CONSULTANT under this Agreement are CITY's
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Agreement No. 5467
property. CONSULTANT may retain copies of said documents and material's as desired, but
will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of
CONSULTANT's completed work product, for purposes other than identified in this Agreement,
or use of incomplete work product, is at CITY's own risk.
18. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art work,
prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or
public CITY without CITY's prior written approval. All press releases,..including graphic
display information to be published in newspapers or magazines, will ],* approved and
distributed solely by CITY, unless otherwise provided by written agreement between the parties.
19. INDEMNIFICATION.
A. CONSULTANT agrees to the following:
i. Indemnification for Professional Services. CONSULTANT will save
harmless and indemnify and at CITY's request reimburse defense
costs for CITY and all its officers, volunteers, ,employees and
representatives from and against any and all suits, actions, or claims,
of any character whatever, brought for, or on account of, any, injuries
or damages sustained by any person or property re3ulting or arising
from any negligent or wrongful act, error or omission by
CONSULTANT or any of CONSULTANT's officers, agents,
employees, or representatives, in the performance of this Agreement,
except for such loss or damage arising from CITY's sole negligence or
willful misconduct.
ii. Indemnification for other Damages. CONSULTANT indemnifies and
holds CITY harmless from and against any claim,.-Action, damages,
costs (including, without limitation, attorney's foes), injuries, or
liability, arising out of this Agreement, or its performance, except for
such loss or damage arising from CITY's sole negligence or willful
misconduct. Should CITY be named in any suit, or should any claim
be brought against it by suit or otherwise, whethor the same be
groundless or not, arising out of this Agreement, or its performance,
CONSULTANT will defend CITY (at CITY's request and with
counsel satisfactory to CITY) and will indemnify CITY for any
judgment rendered against it or any sums paid out in settlement or
otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents,representatives,and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will survive
termination of this Agreement.
b ,
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Agreement No. 5467
D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 23, and any approval of
said insurance by CITY, are not intended to and will not in any manner limit or
qualify the liabilities and obligations otherwise assumed by CONSULTANT
pursuant to this Agreement, including, without limitation, to the provisions
concerning indemnification.
20. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's
written approval,are prohibited and will be null and void.
21. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work and the
manner in which is it performed. CONSULTANT will be free to contract for similar service to
be performed for other employers while under contract with CITY. CONSULTANT is not an
agent or employee of CITY and is not entitled to participate in any pension plan, insurance,
bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that
may appear to give CITY the right to direct CONSULTANT as to the details of doing the work
or to exercise a measure of control over the work means that CONSULTANT will follow the
direction of the CITY as to end results of the work only.
22. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free access at
all reasonable times to such records, and the right to examine and audit the same and to make
transcript therefrom, and to inspect all program data, documents, proceedings and activities.
CONSULTANT will retain such financial and program service records for at least three (3) years
after termination or final payment under this Agreement.
23. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONSULTANT will procure and maintain the following
types of insurance with coverage limits complying, at a minimum,with the limits
set forth below:
kL)p�.�f I 11surance Limits
Commercial general liability: $1,000,000
Professional Liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement
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Agreement No. 5467
B. Commercial general liability insurance will meet or exceed the requirements of
the most recent ISO-CGL Form. The amount of insurance set forth above will be
a combined single limit per occurrence for bodily injury,personal injury, and
property damage for the policy coverage. Liability policies will be endorsed to
name CITY, its officials, and employees as"additional insureds"under said
insurance coverage and to state that such insurance will be deemed"primary"
such that any other insurance that may be carried by CITY will be excess thereto.
Such endorsement must be reflected on ISO Form No. CG 20 10 1185 or.88,or
equivalent. Such insurance will be on an"occurrence,"not a"claims made,"basis
and will not be cancelable or subject to reduction except upon thirty(30)days
prior written notice to CITY.
C. Professional liability coverage will be on an"occurrence basis" if such coverage
is available, or on a"claims made"basis if not available. When coverage is
provided on a"claims made basis," CONSULTANT will continue to renew the
insurance for a period of three (3)years after this Agreement expires or is
terminated. Such insurance will have the same coverage and limits as the policy
that was in effect during the term of this Agreement,and will coyj'p'r
CONSULTANT for all claims made by CITY arising out of any errors or
omissions of CONSULTANT, or its officers, employees or agents during the time
this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form CA
00 0106 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certifl'cates of Insurance
evidencing maintenance of the insurance required under this Agreement and such
other evidence of insurance or copies of policies as may be reasonably required
by CITY from time to time. Insurance must be placed with insurers with a current
A.M.Best Company Rating equivalent to at least a Rating of"A:.VII."
F, Should CONSULTANT, for any reason, fail to obtain and maintain the insurance
required by this Agreement, CITY may obtain such coverage at,,".
CONSULTANT's expense and deduct the cost of such insurance:from payments
due to CONSULTANT under this Agreement or terminate pursuant to Section 16.
24. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such approval
must approve of the proposed consultant and the terms of compensation.
25. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative description of
progress during the past month for each major task, a description of the work-,remaining and a
description of the work to be done before the next schedule update.
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Agreement No. 5467
26.NOTICES. All communications to either parry by the other party will be deemed made
when received by such party at its respective name and address as follows:
If to CONSULTANT: If to CITY:
1413 Consulting City of El Segundo
476 East Sacramento Ave. 350 Main St.
Chico, CA 95973 El Segundo, CA
Attention: Joseph Moralli Attention: Sergeant Vincent Martinez
joo(d 141 tm4.su.l'.l. ng.et refit 310-524-2261
530-624-0385
Any such written communications by mail will be conclusively deemed to have been received by
the addressee upon deposit thereof in the United States Mail, postage prepaid and properly
addressed as noted above. In all other instances, notices will be deemed given at the time of
actual delivery. Changes may be made in the names or addresses of persons to whom notices are
to be given by giving notice in the manner prescribed in this paragraph.
27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including,without limitation, CITY's conflict of interest regulations.
28. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor
retained any company or person, other than CONSULTANT's bona fide employee,to solicit or
secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed
to pay any company or person, other than CONSULTANT's bona fide employee, any fee,
commission,percentage,brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. Should CONSULTANT breach or violate this
warranty, CITY may rescind this Agreement without liability.
29. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any
other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or
CITY's obligations under this Agreement.
30. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance
with the laws of the State of California, and exclusive venue for any action involving this
agreement will be in Los Angeles County.
31. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
32, ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire
understanding of the parties. There are no other understandings, terms or other agreements
expressed or implied, oral or written. There is one (1) Attachment to this Agreement. This
Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent
successors and assigns.
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Agreement No. 5467
33. RULES OF CONSTRUCTION. Each Parry had the opportunity to independently review this
Agreement with legal counsel. Accordingly,this Agreement will be construed simply, as a whole,
and in accordance with its fair meaning;it will not be interpreted strictly for or against either Party.
34. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the
extent necessary in the opinion of the court to render such portion enforceable and, as so
modified, such portion and the balance of this Agreement will continue in full farce and effect.
35. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this Agreement and to
engage in the actions described herein. This Agreement may be modified by written amendment.
CITY's executive manager,or designee,may execute any such amendment on behalf of CITY.
36. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection
with this Agreement will be considered signed when the signature of a party is delivered by
facsimile transmission. Such facsimile signature will be treated in all respects as having the
same effect as an original signature.
37. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
38. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
39. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire,flood,
explosion,acts of terrorism,war, embargo, government action,civil or military authority,the
natural elements, or other similar causes beyond the Parties' reasonable control,then the
Agreement will immediately terminate without obligation of either party to the other.
40. S"T'A'T"EMENT OF EXPERIENCE. By executing this Agreement, ::CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fit ,ess and capacity
to perform the Agreement in a manner satisfactory to CITY. CONSULTANT presents that its
financial resources, surety and insurance experience, service experience, completion ability,
personnel, current workload, experience in dealing with private consultants, and experience in
dealing with public agencies all suggest that CONSULTANT is capable of performing the
proposed contract and has a demonstrated capacity to deal fairly and effectively with and to
satisfy a public CITY.
[Signatures on next page]
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Agreement No. 5467
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year
first hereinabove written.
CITY OF EL SEGUNDO
iii�11W-halen, J0 eph ralli,
.10 c' '11
Police Chief resident, 1441i3 Consulting
ATTEST:
Taxpayer ID No.
Tj;hye�ver,
Q'ity C terik
APPROVED AS TO FORM:
MX KD, 1JENS1,16ity Attorney
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Agreement No. 5467
January 16,2018
Sergeant Vincent Martinez
El Segundo Police Department
348 Main St.
El Segundo,CA 90245
Dear Mr.Martinez,
Thank you for the invitation to submit this audit proposal for the property/evidence function of
the El Segundo Police Department. On behalf of 1413 Consulting,I would like to say that we
would be honored to be able to assist with your property/evidence room audit. All audits
performed by 1413 Consulting are performed in accordance with POST (Peace Officer Standards
and Training),CAPE (California Association for Property and Evidence),and IAPE (International
Association for Property and Evidence)best practices and standards.
At 1413 Consulting,we deliver thie highest level of professional servic,�e for law enforcement
property/evidence rooms. Our exiierience and experl°ise include:
0 17+ ears'experience in alyw enforcement proper y/ 'idence function
0 13+years'experience as a PropertySection Maa,nager
• 17ofservi
ears in ACF: Vali,ce CAPE ( fornia Association for Prol''t rty and Evidence)
y
O Former President of CAPE
• President of lAI''E'„(„l�ia � a°raaat�i�caia�aiJ''Asscac,ia,tic'rra foi-Property and Evidence)
« POST (Pc.�aactt”bffc�rs ; al�itlai°d:s�a,iaclrl�ietin6ialtatiryti .t,oiµ
P POST Subject Matte"I".
As you can see,we have many yeaars'eacperiei ce„irk the field of properLy/6vidence. In addition,
we have performed audit work for the Napa Police Dicpartment,California State University,
Chico Police,Chula Vista Police Department aaaad Califo'i'nia State Parks,Clear Lake Sector. This
work resulted in a comprehensive written eva Watioii of the property/evidence function. If you
would like to discuss our work with these agencies,contact information can be provided upon
request.
We estimate the on-site audit to take no longer than 30 hours. Our fee for the auditing services
will be$9,975.00.
We look forward to the opportunity to support you.
Sincerely,
Joe Moralli
President, 1413 Consulting
Agreement No. 5467
Detailed Cost Proposal- Comprehensive Audit Services
I. Consultant shall perform the following Services at the following rates:
Rate Time Total
A. Audit $135.00/hour 30 hours $4,050.00
B. Report writing $90.00/hour 65 hours $5,850.00
C. Service Fee $75.00
D. Overall Cost $9,975.00
The audit process consists of an evaluation of the systems in place to locate, track, and
account for all items of property and evidence in the custody of the agency. This
includes a review of selected stored items and their corresponding detailed
transactions, ensuring all seals are intact and items are protected from damage and
deterioration, and ensuring all standards and policies are routinely followed. This
evaluation will result in a comprehensive report of all finding to the department head
with suggested improvements and areas of concern.
The Comprehensive Audit would consist of a comprehensive checklist and
comprehensive report detailing all aspects of the property and evidence function. The
checklist would include the agencies compliance to law enforcement standards
established by the following professional organizations: P.O.S.T. (Peace Officers
Standards and Training), I.A.P.E. (International Association for Property and Evidence)
and C.A.P.E. (California Association for Property and Evidence). The comprehensive
report would consist of detailed improvements and suggested changes that would bring
the agency into compliance with the standards set by these various professional
organizations.
Agreement No. 5467
SCOPE OF WORK- EL SEGUNDO POLICE DEPARTMENT
Many law enforcement agencies have policies that state they will conduct an annual
audit of their property/evidence function (Lexipol Policy 804.8 (c)). In addition,
Peace Officers Standards and Training (P.O.S.T.) has recently published their new
Evidence Management Guide, which states in Chapter 5, "In order to maintain a high
degree of evidentiary integrity, ensure the safekeeping of all items, and preserve the
chain of custody of evidence/property, regular audits, inventories, and inspections
of the evidence/property facility are required and need to be conducted by qualified
personnel and documented appropriately".
The International Association for Property and I.vidence (I.A.P.E.) has a set of
standards, which includes a section on Internal Contr o'I . Section 15 states,
"Comprehensive of the ('r°c per'ty and 1 vid ince tuncdon of an agency are as
very important internal control tbaat'sboaald lie coi1ilUct;ed at least anraaaally...".
As Principal of 1413 Consulting,jot! Moraalli has nearly 18 y airs' experience working
in the property/evidence enviroparaa,ent, doe is, not only<a l''.OwS,'I". Subject Matter
Expert" who helped write the Evidence Management 6uido, but also one of their
Ir
instructors for the [widence Management Course. ,Jiro is also'the President of LA.P.E.
" , • California A socl Prober f y aaracl Evidence
oral Icer°raarar President nt tel'tlir Ca atror `fear
(C.A.P.E.).
ply with agency policy and meet the ards'of t
In order to comply o stand he various
professional organ rlaatiotas, '1443 Con:s'lun'g would conduct a`'comprehensive audit
of your property/evid'ence function. l"'leis would include' orl<ing with your staff to
complete a detailed checklist of the following categories: Policies and Procedures
(General Orders, Standard Operating Procedures, Property Manual, and Evidence
Packaging Manual), Staffing, Hours of Operation, Facilities, Training, Internal
Controls, Intake, Documentation, Storage, Safety, Storage Lockers, Long Term
Storage, Security, Narcotics/Controlled Substances, Currency, Firearms, Found
Property, Safekeeping and Dispositions.
During the entire process,your staff will be provided with suggestions of
improvements in these various areas. After completing the onsite audit, 1413
Consulting will begin work on a comprehensive report detailing the areas of
immediate concern,the areas of intermediate concern, and the areas of
improvement. All of this will be discussed with you and your staff at the time of the
onsite audit, as well. However, the detailed report will allow your agency to have a
historical record of the audit and a reference guide moving forward.
As with any work completed by 1413 Consulting,we are available for any future
questions and willing to work with your agency on a plan of improvement.
Agreement NO. 5467
i,i I W14
I All
Mr
Audit
-An evaluation of the systems in place to locate, track, and account for all items of
property and evidence inthe custody ofthe agency. This includes areview ofselected
stored items and their corresponding detailed transactions, ensuring all seals are intact
and items are protected from damage and deterioration, and ensuring all standards and
policies are routinely followed. This evaluation will result in a comprehensive report of
all findings to the department head with suggested improvements and areas of concern.
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-The accounting ofall property and evidence inthe custody ofthe agency. All items will
be compared to the records of the property section to ensure the integrity of all storage
locations. Special emphasis will be placed on firearms, narcotics and currency/high
value items. |tissuggested aninventory isconducted with any change ofpersonnel
within the property/evidence function or with a change in the department head. This
evaluation will result in a comprehensive report of all findings to the department head
with suggested improvements and areas ofconcern
Training ra.n.ng
- Providing assistance in all aspects ofthe property and evidence function. This could
include, but isnot limited to: processes used for the intake, storage, and disposal of
property/evidence, how to conduct case research, how to utilize electronic tracking
systems, how to conduct an internal audit and how to conduct an internal inventory.
Consulting onsUt^ng
- Prmvidingagendesvvithpurgingassistance, o»nstructionsugges1ions, pnocess
improvements, security improvements, employee assistance, policy and procedure
assistance and manual assistance.
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]OeK4Or3lli
Principal
(530)624-0385
'O8@1413oonsu|ting.corn