CONTRACT 5486 Professional Services Agreement CLOSED Agreement No. 5486
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
CPS HR CONSULTING
This AGREEMENT is entered into this 28h February 2018 by and between the CITY OF
EL SEGUNDO, a municipal corporation and general law city ("CITY") and CPS HR
CONSULTING, a (STATE) CA joint powers authority ("CONSULTANT").
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed in the
SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the
terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to
exceed Forty-Four Thousand, Five Hundred dollars ($44,500.00) for
CONSULTANT's services. CITY may modify this amount as set forth below.
Unless otherwise specified by written amendment to this Agreement, CITY will
pay this sum as specified in the attached Exhibit "A" which is incorporated by
reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services as listed in attachment Exhibits "A", City
and "B", Police which are incorporated by reference.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at the time
of performance utilized by persons engaged in providing similar services. CITY will
continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any
deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any
shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be borne
by CONSULTANT.
4, PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a separate detailed invoice to CITY for each project which lists the
cost detail for each project and reimbursable costs, if any (all as set forth in Exhibits "A" and
"B") for the tasks performed.
5. NON-APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for
current services are within the current budget and within an available, unexhausted and
unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient
funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement
will cover only those costs incurred up to the conclusion of the current fiscal year.
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Agreement No. 5486
6. ADDITIONAL WORK.
A. CITY's city manager ("Manager") may determine, at the Manager's sole
discretion, that CONSULTANT must perform additional work ("Additional
Work") to complete the Scope of Work. If Additional Work is needed, the
Manager will give written authorization to CONSULTANT to perform such
Additional Work,
B. If CONSULTANT believes Additional Work is needed to complete the Scope of
Work, CONSULTANT will provide the Manager with written notification that
contains a specific description of the proposed Additional Work, reasons for such
Additional Work, and a detailed proposal regarding cost.
C, Any payments for Additional Work which would cause the total amount paid to
CONSULTANT pursuant to this Agreement to exceed $50,000 must be approved
by CITY's city council. All Additional Work will be subject to all other terms
and provisions of this Agreement.
7. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
i. Carefully investigated and considered the scope of services to be
performed;
ii. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B, If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully acquainted
with the conditions there existing, before commencing the services hereunder.
Should CONSULTANT discover any latent or unknown conditions that may
materially affect the performance of the services, CONSULTANT will
immediately inform CITY of such fact and will not proceed except at
CONSULTANT's own risk until written instructions are received from CITY.
8. TERM. The term of this Agreement will be from 1'a�l�rLa ry 28, 2018 to December 31, 2018_
Unless otherwise determined by written amendment between the parties, this Agreement will
terminate in the following instances:
A. Completion of the work specified in Exhibits "A" and `B":
B. Termination as stated in Section 16.
9. TIME FOR PERFORMANCE.
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Agreement No. 5486
A. CONSULTANT will not perform any work under this Agreement until:
i. CONSULTANT furnishes proof of insurance as required under Section 23
of this Agreement; and
ii. CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving written
authorization to proceed, any such professional services are at CONSULTANT's
own risk.
10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the contracted
services. If delay occurs, CONSULTANT must notify the Manager within forty-eight hours (48
hours), in writing, of the cause and the extent of the delay and how such delay interferes with the
Agreement's schedule. The Manager will extend the completion time, when appropriate, for the
completion of the contracted services.
11. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main
body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes
any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order
in which the Exhibits appear below:
A. Exhibits A & B: Scope of Work and Project Tasks Detail
12. CHANGES. CITY may order changes in the services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the
contract time will be adjusted accordingly. All such changes must be authorized in writing,
executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in
the services will be determined in accordance with written agreement between the parties.
13. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
14. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and certificates that
may be required in connection with the performance of services under this Agreement.
15. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights
CITY may have under this Agreement or of any cause of action arising from CONSULTANT's
performance. A waiver by CITY of any breach of any term, covenant, or condition contained in
this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant, or condition contained in this Agreement, whether of the same or different
character.
16. TERMINATION.
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Agreement No. 5486
A. Except as otherwise provided, CITY may terminate this Agreement at any time
with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's mutual
consent. Notice will be in writing at least thirty (30) days before the effective
termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately cease
performance under this Agreement unless otherwise provided in the termination
notice. Except as otherwise provided in the termination notice, any additional
work performed by CONSULTANT after receiving a termination notice will be
performed at CONSULTANT's own cost; CITY will not be obligated to
compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data, studies,
surveys, drawings, maps, reports and other materials prepared by CONSULTANT
will, at CITY's option, become CITY's property, and CONSULTANT will
receive just and equitable compensation for any work satisfactorily completed up
to the effective date of notice of termination, not to exceed the total costs under
Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may procure
on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this Section.
17. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models,
photographs and reports prepared by CONSULTANT under this Agreement are CITY's
property. CONSULTANT may retain copies of said documents and materials as desired, but
will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of
CONSULTANT's completed work product, for purposes other than identified in this Agreement,
or use of incomplete work product, is at CITY's own risk.
18. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art work,
prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or
public CITY without CITY's prior written approval. All press releases, including graphic
display information to be published in newspapers or magazines, will be approved and
distributed solely by CITY, unless otherwise provided by written agreement between the parties.
19. INDEMNIFICATION.
A. CONSULTANT agrees to the following:
i. Indemnification for Professional Services. CONSULTANT will save
harmless and indemnify and at CITY's request reimburse defense
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Agreement No. 5486
costs for CITY and all its officers, volunteers, employees and
representatives from and against any and all suits, actions, or claims,
of any character whatever, brought for, or on account of, any injuries
or damages sustained by any person or property resulting or arising
from any negligent or wrongful act, error or omission by
CONSULTANT or any of CONSULTANT's officers, agents,
employees, or representatives, in the performance of this Agreement,
except for such loss or damage arising from CITY's sole negligence or
willful misconduct.
ii. Indemnification for other Damages. CONSULTANT indemnifies and
holds CITY harmless from and against any claim, action, damages,
costs (including, without limitation, attorney's fees), injuries, or
liability, arising out of this Agreement, or its performance, except for
such loss or damage arising from CITY's sole negligence or willful
misconduct. Should CITY be named in any suit, or should any claim
be brought against it by suit or otherwise, whether the same be
groundless or not, arising out of this Agreement, or its performance,
CONSULTANT will defend CITY (at CITY's request and with
counsel satisfactory to CITY) and will indemnify CITY for any
judgment rendered against it or any sums paid out in settlement or
otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will survive
termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 23, and any approval of
said insurance by CITY, are not intended to and will not in any manner limit or
qualify the liabilities and obligations otherwise assumed by CONSULTANT
pursuant to this Agreement, including, without limitation, to the provisions
concerning indemnification.
20. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's
written approval are prohibited and will be null and void.
21. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work and the
manner in which is it performed. CONSULTANT will be free to contract for similar service to
be performed for other employers while under contract with CITY. CONSULTANT is not an
agent or employee of CITY and is not entitled to participate in any pension plan, insurance,
bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that
may appear to give CITY the right to direct CONSULTANT as to the details of doing the work
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Agreement No. 5486
or to exercise a measure of control over the work means that CONSULTANT will follow the
direction of the CITY as to end results of the work only.
22. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free access at
all reasonable times to such records, and the right to examine and audit the same and to make
transcript therefrom, and to inspect all program data, documents, proceedings and activities.
CONSULTANT will retain such financial and program service records for at least three (3) years
after termination or final payment under this Agreement.
23. INSURANCE,
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONSULTANT will procure and maintain the following
types of insurance with coverage limits complying, at a minimum, with the limits
set forth below:
TVT)e of Insurance Limits
Commercial general liability: $2,000,000
Professional Liability $1,000,000
Workers compensation $1,000,000
B. Commercial general liability insurance will meet or exceed the requirements of
the most recent ISO-CGL Form. The amount of insurance set forth above will be
a combined single limit per occurrence for bodily injury, personal injury, and
property damage for the policy coverage. Liability policies will be endorsed to
name CITY, its officials, and employees as "additional insureds" under said
insurance coverage and to state that such insurance will be deemed "primary"
such that any other insurance that may be carried by CITY will be excess thereto.
Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or
equivalent. Such insurance will be on an "occurrence," not a"claims made," basis
and will not be cancelable or subject to reduction except upon thirty (30) days
prior written notice to CITY.
C. Professional liability coverage will be on an "occurrence basis" if such coverage
is available, or on a "claims made" basis if not available. When coverage is
provided on a "claims made basis," CONSULTANT will continue to renew the
insurance for a period of three (3) years after this Agreement expires or is
terminated. Such insurance will have the same coverage and limits as the policy
that was in effect during the term of this Agreement, and will cover
CONSULTANT for all claims made by CITY arising out of any errors or
omissions of CONSULTANT, or its officers, employees or agents during the time
this Agreement was in effect
D. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement and such
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Agreement No. 5486
other evidence of insurance or copies of policies as may be reasonably required
by CITY from time to time. Insurance must be placed with insurers with a current
A.M. Best Company Rating equivalent to at least a Rating of"A:VII."
E. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance
required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from payments
due to CONSULTANT under this Agreement or terminate pursuant to Section 16.
24. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such approval
must approve of the proposed consultant and the terms of compensation.
25. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative description of
progress during the past month for each major task, a description of the work remaining and a
description of the work to be done before the next schedule update.
26. NOTICES. All communications to either party by the other party will be deemed made
when received by such party at its respective name and address as follows:
If to CITY:
Ilio CONSULTANT:
CPS HR Consulting City of El Segundo
2450 Del Paso Rd., Ste 220 Human Resources
Sacramento, CA 95834 350 Main St.
EI Segundo, CA 90245
Attention: Bruce Davis Attention: Lynn Lindberg
Any such written communications by mail will be conclusively deemed to have been received by
the addressee upon deposit thereof in the United States Mail, postage prepaid and properly
addressed as noted above. In all other instances, notices will be deemed given at the time of
actual delivery. Changes may be made in the names or addresses of persons to whom notices are
to be given by giving notice in the manner prescribed in this paragraph.
27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
28. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor
retained any company or person, other than CONSULTANT's bona fide employee, to solicit or
secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed
to pay any company or person, other than CONSULTANT's bona fide employee, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. Should CONSULTANT breach or violate this
warranty, CITY may rescind this Agreement without liability.
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Agreement No. 5486
29. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any
other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or
CITY's obligations under this Agreement.
30, INTERPRETATION. This Agreement was drafted in, and will be construed in accordance
with the laws of the State of California, and exclusive venue for any action involving this
agreement will be in Los Angeles County.
31. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
32. ENTIRE AGREEMENT. This Agreement, and its Exhibit, sets forth the entire
understanding of the parties. There are no other understandings, terms or other agreements
expressed or implied, oral or written. There is one (1) Exhibit to this Agreement. This
Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent
successors and assigns.
33. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review
this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a
whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against
either Party.
34. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the
extent necessary in the opinion of the court to render such portion enforceable and, as so
modified, such portion and the balance of this Agreement will continue in full force and effect.
35. AUTHORITY/MODIFICATION. The Parries represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this Agreement and to
engage in the actions described herein. This Agreement may be modified by written amendment.
CITY's executive manager, or designee,may execute any such amendment on behalf of CITY.
36. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection
with this Agreement will be considered signed when the signature of a party is delivered by
facsimile transmission. Such facsimile signature will be treated in all respects as having the
same effect as an original signature.
37. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
38. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
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Agreement No. 5486
39. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood,
explosion, acts of terrorism, war, embargo, government action, civil or military authority, the
natural elements, or other similar causes beyond the Parties' reasonable control, then the
Agreement will immediately terminate without obligation of either party to the other.
40. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity
to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its
financial resources, surety and insurance experience, service experience, completion ability,
personnel, current workload, experience in dealing with private consultants, and experience in
dealing with public agencies all suggest that CONSULTANT is capable of performing the
proposed contract and has a demonstrated capacity to deal fairly and effectively with and to
satisfy a public CITY.
[Signatures on next page]
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Agreement No. 5486
IN WITNESS WHEREOF the parties hereto have executed this Agreement the day and
year first hereinabove written.
CITY CPS HR CONSULTING
Greg Sandy Macj5onald-Hopp
Cit nager Chief Financial Officer
ATTEST:
4
Taxpayer ID No. 68-0067209
ork
'j"ty Cl
p-J J P2,'°`
APMOVQ)AS TO FORM: T-
Mark
City Attorney
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Agreement No. 5486
EXHIBIT A
Proposal to the City of EI Segundo
City Classification Compensation Survey
Revised 2/19/18
11City of EI Segundo has requested CPS HR to conduct a comprehensive compensation survey.
The study will examine total compensation for the following forty-two (42) classifications:
INE11110
CITY EMPLOYEES ASSOCIATION
Accounting Technician
Administrative Specialist
Assistant Planner
Building Inspector II
Civil Engineering Assistant
Equipment Mechanic II
Library Clerk II
Park Maintenance Worker II
Recreation Coordinator
Street Maintenance Leadworker
Street Maintenance Worker II
POLICE SUPPORT SERVICES EMPLOYEES ASSOCIATION
Police Assistant II
Police Service Officer II
SUPERVISORY AND PROFESSIONAL EMPLOYEES'
ASSOCIATION
Administrative Analyst
Associate Engineer
Information Systems Specialist
Librarian I
Plan Check Engineer
Police Records Supervisor
Recreation Supervisor
Senior Building Inspector
Street Maintenance Supervisor
EXECUTIVE
Chief of Police
Director of Finance
Director of Human Resources
Director of Library Services
Director of Planning and Building Safety
Director of Public Works
Director of Recreation and Parks
Fire Chief
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Agreement No. 5486
EXHI81 T A
Proposal to the City of EI Segundo
City Classification Compensation Survey
Revised 2/19/18
MANAGEMENT/CONFIDENTIAL
Accounting Manager
Battalion Chief
Building Safety Manager
Deputy City Clerk II
Human Resources Analyst
Information Systems Manager
Management Analyst
Planning Manager
Principal Civil Engineer
Recreation Superintendent
Senior Executive Assistant (City Manager's Secretary)
Senior Librarian
The labor market has already been identified to include eleven (11) agencies: City of Culver
City, City of Gardena, City of Hawthorne, City of Hermosa Beach, City of Inglewood, City of Los
Angeles, City of Manhattan Beach, City of Redondo Beach, City of Santa Monica, City of
Torrance, and County of Los Angeles.
Project Tasks
Task#1— Review the City's Background Materials. Upon contract execution, CPS HR will
request background information from the City to review and understand the City's current
compensation structure, practices, policies and procedures. Typical material requests for
compensation studies include current salary schedules, benefits summaries and cost
information, compensation policies and procedures,job descriptions, Memorandum of
Understandings and any relevant resolutions and any other documents relevant to the study.
Task#2— Design, Develop, and Distribute the Survey Instrument. The CPS HR project team
will develop a comprehensive survey instrument to ensure the effective collection of salary and
benefits information from each of the survey agencies. The survey instrument will include a
brief description of each of the survey classifications and required certifications. Detailed
compensation and benefits data that will be requested in the survey:
Cash add-ons and premium pay practices such as:
Agency contribution to medical, dental, and vision programs
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Agreement No. 5486
EXHI81 T A
Proposal to the City of El Segundo
City Classification Compensation Survey
Revised 2/19/18
Agency contributions to defined-benefit retirement programs and Social Security
practices
Paid time off practices such as:
• Holiday leave
• Vacation and sick leave
• Administrative leave
Task#3— Gather, Review, Analyze and Validate Labor Market Survey Data. CPS HR Project
Consultants collect, review, analyze and validate the data gathered from each of the labor
market agencies. In conjunction with the data in the survey instrument agency background
materials such as copies of classification specifications, organization charts, memorandums of
understanding, staffing information and other useful materials are used to substantiate the
accuracy and comparability of matches, salaries and other data. The data analysis will include
examining compensation practices of other agencies that are not currently pay practices
adopted by the City of EI Segundo. For example, a City may offer a stipend or benefit that is
unique.
Task#4— Design and Develop Data Spreadsheets. CPS HR will develop individual data sheets
for each survey classification that presents the comparable classification used in each agency
with the relevant data associated with that classification.
Task#5—Conduct Benefits Analysis. The benefits data gathered for each labor market agency
and the City will be incorporated into the base salary data sheets to provide a total
compensation analysis providing the City with an understanding of how the study classes
compare against the market when the costs of benefits programs are taken into consideration.
Again, benefits that are offered by other agencies that are not currently adopted by the City of
EI Segundo.
Task#6— Prepare Draft Total Compensation Report. CPS HR will develop a Draft Total
Compensation Report detailing the results of the comprehensive compensation survey. The
Draft Report will be reviewed with the City.
Task#7— Finalize the Total Compensation Report. CPS HR will work with the City to follow-up
and resolve any outstanding compensation issues or questions related to the survey results. A
Final Total Compensation Report will be created and presented to the City.
The timeline to complete this project is 12-14 weeks. If we are able to obtain cooperation from
each of the market agencies, this can dramatically shorten the timeline. Any assistance from
the City to obtain this information would be appreciated.
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Agreement No. 5486
EXHI81 T A
Proposal to the City of EI Segundo
City Classification Compensation Survey
Revised 2/19/18
The total fixed fee to complete this work is $35,775.00. We have local consultants in the area
so any travel for meetings will be billed separately. We anticipate travel costs to not exceed
$750. An itemized cost breakdown is presented below.
City of EI Segundo, CA
Activity _ I Estimated Hours N Cost
Initial Set-up
Review client documents 1 $ 135.00
Develop Survey
Forty-two classifications 15 $ 2,025.00
Collect Data
Gather total compensation
230 $ 29,865.00
data
Data entry/creating tables 30 $ 2,400.00
Salary Study write-up 10 $ 1,350.00
327 $ 35,775.00
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Agreement No. 5486
EXHIBIT B
Proposal to the City of El Segundo
Comprehensive Police Compensation Survey
Revised 2/19/18
City of EI Segundo has requested CPS HR to conduct a comprehensive compensation survey for
two police classifications. The study will examine total compensation for Police Sergeant and
Police Officer. The labor market has already been identified to include eleven (11) agencies:
City of Culver City, City of Gardena, City of Hawthorne, City of Hermosa Beach, City of
Inglewood, City of Los Angeles, City of Manhattan Beach, City of Redondo Beach, City of Santa
Monica, City of Torrance, and County of Los Angeles.
Project Tasks
Task#1— Review the City's Background Materials. Upon contract execution, CPS HR will
request background information from the City to review and understand the City's current
compensation structure, practices, policies and procedures. Typical material requests for
compensation studies include current salary schedules, benefits summaries and cost
information, compensation policies and procedures,job descriptions, Memorandum of
Understandings and any relevant resolutions and any other documents relevant to the study.
Task#2— Design, Develop, and Distribute the Survey Instrument. The CPS HR project team
will develop a comprehensive survey instrument to ensure the effective collection of salary and
benefits information from each of the survey agencies. The survey instrument will include a
brief description of each of the survey classifications and required certifications. Detailed
compensation and benefits data that will be requested in the survey:
Cash add-ons and premium pay practices such as:
• Longevity pay
• Differentials
• On-call
• Allowances
• Bonuses
• Deferred compensation
• Agency contribution to medical, dental, and vision programs
• Agency contributions to defined-benefit retirement programs and Social Security
practices
• Education/Certification Reimbursement
• Pay Incentives
• Shift Differentials
• Special Assignment Pay
• Allowance Pay
Agreement No. 5486
EXHIBIT 8
Proposal to the City of El Segundo
Comprehensive Police Compensation Survey
Revised 2/19/18
Paid time off practices such as
• Holiday leave
• Vacation and sick leave
• Administrative leave
The survey will also request total compensation information from the eleven agencies that
might not be practices of the City of EI Segundo. One of the primary goals of this study is to
examine unique compensation practices from other agencies.
Task#3—Gather, Review, Analyze and Validate Labor Market Survey Data. CPS HR Project
Consultants collect, review, analyze and validate the data gathered from each of the labor
market agencies. In conjunction with the data in the survey instrument agency background
materials such as copies of classification specifications, organization charts, memorandums of
understanding, staffing information and other useful materials are used to substantiate the
accuracy and comparability of matches, salaries and other data. The data analysis will include
examining compensation practices of other agencies that are not currently pay practices
adopted by the City of El Segundo. For example, a City may offer a stipend or benefit that is
unique.
Task#4— Design and Develop Data Spreadsheets. CPS HR will develop individual data sheets
for each survey classification that presents the comparable classification used in each agency
with the relevant data associated with that classification.
Task#5—Conduct Benefits Analysis. The benefits data gathered for each labor market agency
and the City will be incorporated into the base salary data sheets to provide a total
compensation analysis providing the City with an understanding of how the study classes
compare against the market when the costs of benefits programs are taken into consideration.
Again, benefits that are offered by other agencies that are not currently adopted by the City of
EI Segundo.
Task#6— Prepare Draft Total Compensation Report. CPS HR will develop a Draft Total
Compensation Report detailing the results of the comprehensive compensation survey. The
Draft Report will be reviewed with the City.
Task#7— Finalize the Total Compensation Report. CPS HR will work with the City to follow-up
and resolve any outstanding compensation issues or questions related to the survey results. A
Final Total Compensation Report will be created and presented to the City.
Agreement No. 5486
EXHIBIT 8
Proposal to the City of El Segundo
Comprehensive Police Compensation Survey
Revised 2/19/18
The timeline to complete this project is 8 to 12 weeks. If we are able to obtain cooperation
from each of the market agencies, this can dramatically shorten the timeline. Any assistance
from the City to obtain this information would be appreciated.
The total fixed fee to complete this work is $8,370. We have local consultants in the area so
any travel for meetings will be billed separately. We anticipate travel costs to not exceed $750.
An itemized cost breakdown is presented below.
City of EI Segundo, CA
Activity Estimated Hours Cost
Initial Set-up
Review client documents 2 $ 270.00
Develop Survey
Two police classifications 10 $ 1,350.00
Collect Data
Gather total compensation
30 $ 4,050.00
data
Data entry/creating tables 10 $ 1,350.00
Salary Study write-up 10 $ 1,350.00
62 $ 8,370.00
W