CONTRACT 4568 Professional Services Agreement CLOSED Agreement No. 4568
Agreement No.
AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
BETWEEN
THE CITY OF EL SEGUNDO
AND
WESTCON ENGINEERING,INC.
ENGINEERING PLAN CHECK SERVICES FOR THE CITY OF EL SEGUNDO
This AGREEMENT is entered into this 12th day of February by and between the CITY
OF EL SEGUNDO, a municipal corporation ("CITY") and WESTCON ENGINEERING, INC.,
A CALIFORNIA CORPORATION, ("CONSULTANT").
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed in the
SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the
terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT for
CONSULTANT's services not to exceed Twenty Five Thousand Dollars
($25,000). CITY will pay on the basis of completed work at the hourly rates and
cost reimbursement rates as specified in the attached Exhibit "A," which is
incorporated herein.
2. SCOPE OF SERVICES,
A. CONSULTANT will perform engineering plan check services listed in the
attached Exhibit `B," which is incorporated by reference. The provisions
contained in this Agreement will supersede any conflicting provisions in Exhibit
B.
B. The specific services required of CONSULTANT under this Agreement will
consist of the tasks and obligations defined by the CITY in Exhibit B and as
applicable to each individual plan check.
C. Consulting services required by CITY will be provided on an as-needed basis
with CITY determining and advising CONSULTANT as to when specific
services are required to be performed or completed by CONSULTANT.
D.. CONSULTANT will, in a professional manner, furnish all of the labor, technical,
administrative, professional and other personnel, all supplies and materials,
equipment, printing, vehicles, transportation, office space and facilities, and all
tests, testing and analyses, calculation, and all other means whatsoever, except as
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herein otherwise expressly specified to be furnished by CITY, necessary or proper
to perform and complete the work and provide the professional services required
of CONSULTANT by this Agreement.
3. PAYMENTS,
A. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours
worked and hourly rates for each personnel category and reimbursable costs (all
as set forth in Exhibit "A"), the tasks performed, the percentage of the task
completed during the billing period, and the cumulative percentage completed for
each task.
B. For services involving the preparation of plans and specifications, payment to
CONSULTANT, as provided herein, will not exceed ninety percent (90%) of the
total amount for the specific projectbefore completing the plans and
specifications. The final 10% will be paid within 45 days after CITY accepts the
plans and specifications, as determined by the City Engineer.
C. The maximum not-to-exceed amount for plan check services will be limited to
$25,000.
4. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that CONSULTANT has
i. Carefully investigated and considered the scope of services to be
performed;
ii. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully acquainted
with the conditions there existing, before commencing the services hereunder.
Should CONSULTANT discover any latent or unknown conditions that may
materially affect the performance of the services, CONSULTANT will
immediately inform CITY of such fact and will not proceed except at
CONSULTANT's own risk until written instructions are received from CITY.
5. TERM,
A. The term of this Agreement will be for a period of six (6) months beginning on
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the date of this Agreement, except that the term will be extended to the
completion date of any plan check service in effect at the end of the term of this
Agreement.
B. The term of this Agreement may be extended as determined by the City Engineer
or by written amendment to the Agreement.
C. The time allowed for CONSULTANT's completion of the services will be within
one and one-half weeks of the date the City requests plan check services.
D. When services are requested by CITY, CONSULTANT will understand that the
City's expectation for plan check services will be a turn-around time within two
weeks for any given plan check assignment during the term of this Agreement.
CITY may terminate this Agreement as stated in Section 13.
6. COMMENCEMENT OF WORK. CONSULTANT will not perform any work for specific
project scopes of work and services under this Agreement until:
A. CONSULTANT furnishes annual proof of insurance as required under Section 21
of this Agreement; and
B. CITY gives CONSULTANT a written notice to proceed.
C. Should CONSULTANT begin work on any plan checks or plans in advance of
receiving written authorization to proceed, any such professional services are at
CONSULTANT's own risk.
7. TIME EXTENSIONS DUE TO DELAY. Should CONSULTANT be delayed by causes
beyond CONSULTANT's control, CITY may grant a time extension for the completion of the
contracted services. If delay occurs, CONSULTANT must notify the City Engineer within forty-
eight hours (48 hours), in writing, of the cause and the extent of the delay and how such delay
interferes with the Agreement's schedule. The City Engineer will extend the completion date,
when appropriate, for the completion of the contracted services.
8. CHANGES. CITY may order changes in the services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the
contract time will be adjusted accordingly. All such changes must be authorized in writing,
executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in
the services will be determined in accordance with written agreement between the parties.
9. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
10. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and certificates that
may be required in connection with the performance of services under this Agreement.
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11. PROJECT COORDINATION AND SUPERVISION.
A. CONSULTANT's professional services will be actually performed by the
CONSULTANT, and immediately supervised by Public Works' Engineering
Division staff.
& A specific individual employed by CONSULTANT, and approved by the City
Engineer, will be assigned as Project Manager for each specific project. The
assigned Project Manager will be responsible for job performance, fee
negotiations, and contractual matters, and is personally in charge of and
personally supervise or perform the technical execution of the Project on a day-to-
day basis on behalf of CONSULTANT, and will maintain direct communication
with CITY's Project Manager.
C. Should the Project Manager be unable to complete his/her respective
responsibilities on any specific project assignment as set forth, for any reason,
he/she will be replaced by another qualified person approved by the City
Engineer.
12. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights
CITY may have under this Agreement or of any cause of action arising from CONSULTANT's
performance. A waiver by CITY of any breach of any term, covenant, or condition contained in
this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant, or condition contained in this Agreement, whether of the same or different
character.
13. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time
with or without cause. Notice will be in writing at least thirty (30) days before the
effective termination date.
& CONSULTANT may terminate this Agreement at any time with CITY's mutual
consent. Notice will be in writing at least thirty (30) days before the effective
termination date.
C, Should termination occur, all finished or unfinished documents, data, studies,
surveys, drawings, maps, reports and other materials prepared by CONSULTANT
will, at CITY's option, become CITY's property, and CONSULTANT will
receive just and equitable compensation for any work satisfactorily completed up
to the effective date of notice of termination, not to exceed the total costs under
Section 1(C).
D. Should the Agreement be terminated pursuant to this Section, CITY may procure
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on its own terms services similar to those terminated.
E, By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this Section.
14. NOTICE OF BREACH AND OPPORTUNITY TO CURE. Neither party will be deemed
to be in breach of this Agreement based on a breach that is capable of being cured until it has
received written notice of the breach from the other party. The party charged with breach will
have fifteen (15) days from the date of receiving such notice in which to cure the breach or
otherwise respond. If the circumstances leading to the charge that the Agreement was breached
have not been cured or explained to the satisfaction of the other party within fifteen (15) days
from the date on which the party received notice of breach, the non-breaching party may
terminate this Agreement.
15. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models,
photographs and reports prepared by CONSULTANT under this Agreement are CITY's
property. CONSULTANT may retain copies of said documents and materials as desired, but
will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of
CONSULTANT's completed work product, for purposes other than identified in this Agreement,
or use of incomplete work product, is at CITY's own risk.
16. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art work,
prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or
City without CITY's prior written approval. All press releases, including graphic display
information to be published in newspapers or magazines, will be approved and distributed solely
by CITY, unless otherwise provided by written agreement between the parties.
17. INDEMNIFICATION.
A. CONSULTANT agrees to the following:
i. Indemnification for Professional Services. CONSULTANT will save
harmless and indemnify, including, without limitation, CITY's
defense costs (including reasonable attorney's fees), from and against
any and all suits, actions, or claims, of any character whatever,
brought for, or on account of, any injuries or damages sustained by
any person or property resulting or arising from any negligent or
wrongful act, error or omission by CONSULTANT or any of
CONSULTANT's officers, agents, employees, or representatives, in
the performance of this Agreement, except for such loss or damage
arising from CITY's sole negligence or willful misconduct.
ii. Indemnification for other Damages. CONSULTANT indemnifies and
holds CITY harmless from and against any claim, action, damages,
costs (including, without limitation, attorney's fees), injuries, or
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liability, arising out of this Agreement, or its performance, except for
such loss or damage arising from CITY's sole negligence or willful
misconduct. Should CITY be named in any suit, or should any claim
be brought against it by suit or otherwise, whether the same be
groundless or not, arising out of this Agreement, or its performance,
CONSULTANT will defend CITY (at CITY's request and with
counsel satisfactory to CITY) and will indemnify CITY for any
judgment rendered against it or any sums paid out in settlement or
otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will survive
termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 21, and any approval of
said insurance by CITY, are not intended to and will not in any manner limit or
qualify the liabilities and obligations otherwise assumed by CONSULTANT
pursuant to this Agreement, including, without limitation, to the provisions
concerning indemnification.
18. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's
written approval are prohibited and will be null and void.
19. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work and the
manner in which is it performed. CONSULTANT will be free to contract for similar service to
be performed for other employers while under contract with CITY. CONSULTANT is not an
agent or employee of CITY and is not entitled to participate in any pension plan, insurance,
bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that
may appear to give CITY the right to direct CONSULTANT as to the details of doing the work
or to exercise a measure of control over the work means that CONSULTANT will follow the
direction of the CITY as to end results of the work only.
20. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free access at
all reasonable times to such records, and the right to examine and audit the same and to make
transcript therefrom, and to inspect all program data, documents, proceedings and activities.
CONSULTANT will retain such financial and program service records for at least four (4) years
after termination or final payment under this Agreement.
21. INSURANCE.
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A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONSULTANT must procure and maintain the following
types of insurance with coverage limits complying, at a minimum, with the limits
set forth below:
Tvne of Insurance Limits (combined single)
Commercial general liability: $1,000,000
Professional Liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement.
& Commercial general liability insurance will meet or exceed the requirements of
ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth
above will be a combined single limit per occurrence for bodily injury, personal
injury, and property damage for the policy coverage. Liability policies will be
endorsed to name City, its officials, and employees as "additional insureds" under
said insurance coverage and to state that such insurance will be deemed "primary"
such that any other insurance that may be carried by City will be excess thereto.
Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88.
Such insurance will be on an "occurrence," not a "claims made," basis and will
not be cancelable or subject to reduction except upon thirty (30) days prior written
notice to City.
C, Automobile coverage will be written on ISO Business Auto Coverage Form CA
00 0106 92, including symbol 1 (Any Auto).
D, Professional liability coverage will be on an "occurrence basis" if such coverage
is available, or on a "claims made" basis if not available. When coverage is
provided on a "claims made basis," CONSULTANT will continue to maintain the
insurance in effect for a period of three (3) years after this Agreement expires or
is terminated ("extended insurance"). Such extended insurance will have the same
coverage and limits as the policy that was in effect during the term of this
Agreement, and will cover CONSULTANT for all claims made by City arising
out of any errors or omissions of CONSULTANT, or its officers, employees or
agents during the time this Agreement was in effect.
E. CONSULTANT will furnish to City duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement,
endorsements as required herein, and such other evidence of insurance or copies
of policies as may be reasonably required by City from time to time. Insurance
must be placed with insurers with a current A.M. Best Company Rating
equivalent to at least a Rating of"A:VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance
required by this Agreement, City may obtain such coverage at CONSULTANT's
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expense and deduct the cost of such insurance from payments due to
CONSULTANT under this Agreement or terminate.
22. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any subcontractor while performing any portion of this Agreement. Such
approval must be of the proposed subcontractor and the terms of compensation. The
subcontractor for any specific project scopes of work and services will be listed on invoices.
23. INCIDENTAL TASKS. When required, CONSULTANT will meet with CITY monthly to
provide the status on the project, which will include a schedule update and a short narrative
description of progress during the past month for each major task, a description of the work
remaining and a description of the work to be done before the next schedule update.
24. NOTICES. All communications to either party by the other party will be deemed made
when received by such party at its respective name and address as follows:
CITY CONSULTANT
Stephanie Katsouleas Jessica Nowakowski
City Engineer Westcon Engineering, Inc.
City of El Segundo 6355 Topanga Canyon Blvd., Suite 411
350 Main Street Woodland Hills, CA 91367
El Segundo, CA 90245-3813 (818) 226-0444
(310) 524-2356
Any such written communications by mail will be conclusively deemed to have been received by
the addressee upon deposit thereof in the United States Mail, postage prepaid and properly
addressed as noted above. In all other instances, notices will be deemed given at the time of
actual delivery. Changes may be made in the names or addresses of persons to whom notices are
to be given by giving notice in the manner prescribed in this paragraph.
25. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor
retained any company or person, other than CONSULTANT's bona fide employee, to solicit or
secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed
to pay any company or person, other than CONSULTANT's bona fide employee, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. Should CONSULTANT breach or violate this
warranty, CITY may rescind this Agreement without liability.
26. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any
other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or
CITY's obligations under this Agreement. Notwithstanding the foregoing provisions, the State
of California may exercise the rights reserved for it under this Agreement to ensure compliance
with applicable California laws and regulations.
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27. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance
with the laws of the State of California, and exclusive venue for any action involving this
agreement will be in Los Angeles County.
28. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire
understanding of the Parties. There are no other understandings, terms or other agreements
expressed or implied, oral or written. There are two (2) Exhibits to this Agreement. This
Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent
successors and assigns.
29. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main
body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes
any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order
in which the Exhibits appear below:
A. Exhibit A: Plan Check Services Rate Sheet
B. Exhibit B: Scope of Work
30. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review
this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a
whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against
either Party.
31. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the
extent necessary in the opinion of the court to render such portion enforceable and, as so
modified, such portion and the balance of this Agreement will continue in full force and effect.
32. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this Agreement and to
engage in the actions described herein. This Agreement may be modified by written amendment.
CITY's city manager, or designee, may execute any such amendment on behalf of CITY.
33. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection
with this Agreement will be considered signed when the signature of a party is delivered by
facsimile transmission. Such facsimile signature will be treated in all respects as having the
same effect as an original signature.
34. COVENANTS AND CONDITIONS. The parties agree that all of the provisions hereof
will be construed as both covenants and conditions, the same as if the words importing such
covenants and conditions had been used in each separate paragraph.
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35. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
36. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood,
explosion, war, embargo, government action, civil or military authority, the natural elements, or
other similar causes beyond the Parties' control, then the Agreement will immediately terminate
without obligation of either party to the other.
37. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
38. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity
to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its
financial resources, surety and insurance experience, service experience, completion ability,
personnel, current workload, experience in dealing with private consultants, and experience in
dealing with public agencies all suggest that CONSULTANT is capable of performing the
proposed contract and has a demonstrated capacity to deal fairly and effectively with and to
satisfy a public agency.
[Signatures on next page]
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Agreement No. 4568
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year
first hereinabove written.
Greg2nVager
nters/� Kar g M ,Closkey,President
City We, cote Engineerhig, Inc.
ATTEST:
„ Taxpayer ID NoTa,oj-.LT., 10
Tra(��W �v;
Cit Clerk
APPROVED ASTO, F�') M:
MARK D. 1 E7S l, •;q ty , tton°n ey
By:
Karl H. Berger,,'Assistant City Attorney+
Insurance reviewed by:
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Agreement No. 4568
EXHIBIT A
Agreement No. 4568
City of El Segundo On-Coll Civil Engineering Plan Clieck Services
Company Nance: Westcon Engineering, Inc.
Address: 6355 Topanga Canyon Blvd., Suite 411
..........
City/State/Zip: Woodland Hills, CA 91367 J
Designated Contact: Jessica Nowakowski
Email: infowestconeng.com NIP Wme
Phone#: 818-226-0444 Cell Phone 11:
Provide rates for all applicable staff levels of service. Item descriptions encompass the
scope of services described in the City solicitation letter dated December 26, 2013, and
any subsequent additional information issued by the City for this request.
Provide rates for weekday after-hours, weekend and holiday work.* Compensation at the
hourly rate will begin when work commences on a plan check. If an Item number does
not apply, please enter"Not Applicable" on the hourly rate line for that item. Please use
the following format. You may provide additional roxvs/lines as necessary.
OVERTIME
\V1;I;KCNDvEwr
REGULAR TIME OVERTII9E UVER'CIME
HOLIDAY
ITEM STAFF LEVEL,TITLE OR POSITION HOURLY HOURLY HOURLY HOURLY
NO. RATE RA,rE RATE RATE
(S) (S) (S) (S)
A.1 Processing & Expediting $70 $105 $140 $140
A.2 Project Manager $100 $150 $200 $200
A.3 Land Surveyor/ 2 Man Field Crew $150/200 $225/300 $300/400 $300/400
A.4 Senior Project Manager $160 $240 $320 $320
A.5 Director of Engineering I $180 $270 $360 $360
A.6 Principal $190 $285 $380 $380
This table may be expanded as necessary. You may provide an additional rate sheet so long as the
format is maintained.
Invoices for work performed will require a line-item breakdown of all the hours incurred for the
items listed above, as well as detailed breakdowns for meeting/discussion periods whether in-person or
on the telephone. Invoices shall be submitted at the beginning of the month and invoice payments are
subject to the processing schedule of the City of El Segundo Finance Department.
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REGULAR OVERTIME OVERTIME OVERTIME
ITEMIiOURLY WEEKDAY WEEKEND HOLIDAY
NO. STAFF LEVEL,TITLE OR POSITION RATE HOURLY iIOURLY HOURLY
RATE RATE RATE
�S)
M-
B.
Attending Meetings—if different from
B'1 the rates listed in Section A. n/a n/a n/a n/a
Equipment rates if not specified
j B'2 otherwise n/a
B.3 Travel related expenses, including per mile)
Mileage $0.
vehicles or other forms of travel _ p )
13'4 Other fees such as for materials, Reproduction/Plotting ($0.565 per sq ft plus $6.50 q
packages and expendables,etc. set up fee)
— Federal Express
You may also attach a separate pricing sheet to this Bid Page that itemizes items B.2 -B. 4.
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Agreement No. 4568
EXHIBIT B
Agreement No. 4568
� r
December 26,2013
Jessica Nowakowski VIA EMAIL TO: info@westconeng.com
Westcon Engineering, Inc.
6355 Topanga Canyon Blvd. Suite 411
Woodland Hills, CA 91367
Subject: City of El Segundo Request for Public Works Plan Check Services Rate Sheet
Dear Ms.Nowakowski:
The City of El Segundo, Department of Public Works is requesting rate sheets from qualified
professional civil engineering firms to provide the City with"on-call" civil engineering plan
check and associated services as they relate to the public right-of-way in the City of El
Segundo.
Scone of Work:
Engineering,Water and Sewer Division staff within El Segundo's Public Works Department
currently provide all plan check service for private property and public right-of-way
development projects and/or construction activities within the City of El Segundo. However,
increasing development in the City has triggered the need for additional staffing support to
Public Works for these plan check services, including but not limited to rough grading,street,
sewer,water, storm drain, on-site grading/paving,traffic signalization,traffic striping/signage,
traffic control and subdivision maps (final tract maps and parcel maps). Effectively,
consultant staff would function as an extension of City staff and would be tasked with
substantially similar plan check review activities to that currently provided by City staff.
The Rate Sheet submitted should consist of labor hourly rates for each level of service the
consultant can provide and shall represent fully burdened rates,with the following exceptions:
• Rates for attending meetings or discussions with City staff, architects,developers, etc.
• Equipment if not specified otherwise
• Travel related expenses, including vehicles or other forms of travel
• Other fees such as for materials,packages and expendables, etc.
Regular working hours shall be Monday to Friday, 8:00 am to 5:00 pm. Since City Hall is
closed on Fridays,meetings and discussions with City staff shall be limited to Monday
through Thursday City working hours.
350 Main Street, El Segundo, CA 90245-3813 (310)524-2300
Agreement No. 4568
Pre-ReListration with Citv Required:
Prior to submitting rate sheets,all interested consulting firms are required to register with
Rebecca Sumi,Administrative Specialist,by e-mail at rsumi@elsegundo.org, or by phone at
(310) 524-2357. Failure to register will result in your firm not being considered for plan
check services. Registration must be completed by 5:00 p.m.,Monday,January 13,2014,
Evaluation of Proposals:
Public Works staff shall determine which rates and services best meet the Department's plan
check needs and will likely select more than one consulting firm to provide on-call plan check
services for a short term evaluation period. The City may, at its discretion and based on its
needs at that time,negotiate terms and conditions of a long-term contract. All firms providing
plan check services for El Segundo will be required to comply with all insurance and license
requirements of the City regardless of contract duration.
Submittal Requirements,Deadline and Ouestions:
Place"Plan Check Services RFP"in the Subject Line of all correspondence regarding this
request in order for the emails to be routed correctly. All auestions should be emailed and
routed to Rebecca Sumi at rsuani(,,elseaundo.or no later than.lanuary 13. 2014. Questions
will be answered and responses sent to all registered firms by 6:00 pm on January 16,2014.
All rate sheets,in the format attached to this letter, must be received by 3:00 P.M.,
TUESDAY,JANUARY 21,2014,mailed or hand delivered to:
Rebecca Sumi
City of El Segundo
Public Works Department
350 Main Street
El Segundo, CA, 90245
The Proposer shall guarantee that all rates shown in their submittal shall be valid for a period
of 120 calendar days from the due date of proposals or while contract documents are being
processed.
Sincerely,
Floriza Rivera
Public Works Department
Cc: Stephanie Katsouleas,Public Works Director/City Engineer
350 Main Street, El Segundo, CA 90245-3813 (310)524-2300