2018 Apr 03 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City -related business that is
within the jurisdiction of the City Council and/or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, APRIL 3, 2018 — 6:15 PM
6:15 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et sem.) for the purposes of
conferring with the City's Real Property Negotiator, and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -1- matters
1. United States v. State of California, United States District Court of
California, Case No. CV 00490-JAM-KJN
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -0-
matters.
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -0- matters.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matters
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter
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CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0-
matters
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City -related business that is
within the jurisdiction of the City Council and/or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, APRIL 3, 2018 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Pastor George Lopez, The Bridge Church
PLEDGE OF ALLEGIANCE — Mayor Pro Tem Boyles
rd
n
PRESENTATIONS
a) Proclamation — April 2018 as "Sexual Assault Awareness Month".
Designating April 25, 2018 as Denim Day.
b) Proclamation — April 2018 as "DMV/Donate Life California Month."
c) Presentation — The Police and Firefighter Associations, along with the
Lakers Organization, would like to present a check for $3,500 to the EI
Segundo Ed! Foundation.
d) Presentation — West Basin Desalinization Plant
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on' the agenda. The Council will respond to comments after Public
Communications is closed.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion
Agenda by title only.
Recommendation — Approval.
to read all ordinances and resolutions on the
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
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1. Consideration and possible action to approve Request for Proposal #18-02
for The Lakes at EI Segundo Site (400 S. Sepulveda Blvd.).
(Fiscal Impact: None)
Recommendation — 1) Review and approve Request for Proposals #18-02 for
The Lakes at EI Segundo Site; 2) Alternatively, discuss and take other possible
action related to this item.
2. Consideration and possible action to approve the EI Segundo Senior
Housing Board Corporation (Park Vista) proposed reserve fund policy.
Fiscal Impact: None
Recommendation — 1) Approve the proposed Reserve Fund Policies; 2)
Alternatively, discuss and take other possible action related to this item.
3. Consideration and possible action to announce the appointments to the
Technology Committee.
Fiscal Impact: None _
Recommendation — 1) Announce the appointees to the Technology Committee;
2) Alternatively, discuss and take other possible action related to this item.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
4. Warrant Numbers 3020470 through 3020651 and 9000325 through 9000327
on Register No. 12 in the total amount of $1,072,028.67 and Wire Transfers
from 3/12/18 through 3/25/18 in the total amount of $2,496.097.77.
Recommendation — Approve Warrant Demand Register and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due
to contracts or agreement; emergency disbursements and/or adjustments; and
wire transfers.
5. Consideration and possible action to approve Final Vesting Parcel Map No.
73879 to subdivide the properties into 10 new residential condominium
units at 135-139 Virginia St. and 412 West Franklin Ave.
(Fiscal Impact: N/A)
Recommendation — 1) Adopt the proposed resolution, approving a Final Vesting
Map No. 73879, and authorizing the Director of Planning & Building Safety and
the City Clerk to sign and record said Map; 2) Alternatively, discuss and take
other possible action related to this item.
no
C:
6. Consideration and possible action to adopt a resolution awarding a public
works contract to Westnet, Inc. without the need for formal bidding and
authorizing the City Manager to execute such a contract with Westnet, Inc.
for the purchase and installation of a new Fire Station Alerting System for
Fire Station 1 and Fire Station 2.
Fiscal Impact: $220,000.00)
Recommendation — 1) Adopt a resolution awarding a public works contract with
Westnet, Inc. without the need for formal bidding; 2) Authorize the City Manager
to execute an agreement, in a form approved by the City Attorney, to purchase a
Westnet First -In Fire Station Alerting System (FSA) for Fire Station 1 and Fire
Station 2; 3) Alternatively, discuss and take other possible action related to this
item.
7. Consideration and possible action to adopt a Resolution approving the
Plans and Specifications for the Storm Drain Pipe Abandonment on
Eucalyptus Drive Project, Project No. PW18-11.
Fiscal Impact: To Be Determined) _
Recommendation — 1) Adopt the attached Resolution approving Plans and
Specifications for Storm Drain Pipe Abandonment on Eucalyptus Drive Project
(Project No. PW 18-11) and authorize advertising for bids; 2) Alternatively,
discuss and take other possible action related to this item.
8. Consideration and possible action to accept Fiber Optics Network
Expansion by Elecnor Belco Electric, Inc. as complete, Project No. PW 16-
33.
(Fiscal Impact: $536,104.23)
Recommendation — 1) Accept the work as complete; 2) Authorize the transfer of
$43,219.23 from Emergency Facilities Maintenance account #001-400-2601-
6281 to account 301-400-8201-8497 (1 Net Fiber Optic Connections) and
authorize the City Manager to amend a Public Works contract with Elecnor Belco
Electric, Inc. in a form approved by City Attorney to increase the contract amount
to $536,104.23; 3) Authorize the City Clerk to file a Notice of Completion in the
County Recorder's Office; 4) Alternatively, discuss and take other possible action
related to this item.
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9. Consideration and possible action regarding authorization to enter into an
agreement with CPS HR Consulting to provide a City-wide employee salary
survey services, except employees of the Fire Fighters' Association and
the Police Management Association, which are being completed under a
separate contract with CPS HR Consulting.
_ Fiscal Impact: $54,500.00)
Recommendation — 1) Authorize the City Manager to enter into an Agreement
with CPS HR Consulting, approved as to form by the City Attorney; 2)
Alternatively, discuss and take other possible action related to this item.
F. NEW BUSINESS
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Brann —
Council Member Pirsztuk —
Council Member Dugan —
Mayor Pro Tem Boyles —
Mayor Fuentes —
PUBLIC COMMUNICATIONS — (Related to City Business Onl — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et sem.) for the purposes of conferring with the City's Real Property
Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation; and/or
discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE: ('3•
TIME: & or, >PM
NAME: 0A"jV`�''eza "
so
QCitp of (el Oegunbo, Caiifomia
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WHEREAS, the United States Government has declared April as "Sexual Assault Awareness
Month" and Peace Over Violence has declared April 25, 2018 as "Denim Day" in
Los Angeles County; and
WHEREAS, both events are intended to draw attention to the fact that rape and sexual assault
remains a serious issue in our society; and
WHEREAS, harmful attitudes about rape and sexual assault allow these crimes to persist and
allow victim/survivors to be re -victimized; and
WHEREAS, "Sexual Assault Awareness Month" and "Denim Day" were also instituted to call
attention to misconceptions and misinformation about rape and sexual assault, and
the problem that many in society remain disturbingly uninformed with respect to
issues of assault and forcible rape; and
WHEREAS, every two minutes, someone in America is sexually assaulted, approximately 1 -in -6
women are raped during their lifetime and youths under 18 account for about 44% of
all reported; and
WHEREAS, with proper education on the matter, there is compelling evidence that we can be
successful in reducing incidents of this alarming and psychologically damaging
crime; and
WHEREAS, the members of the City Council strongly support the efforts of Peace Over Violence
to educate persons in our community about the true impact of rape and sexual assault
in Southern California.
NOW, THEREFORE, the Mayor and Members of the City Council of the City of El Segundo,
California, hereby proclaim the month of April as "SEXUAL ASSAULT AWARENESS
MONTH" and designates April 25, 2018 as "DENIM DAY" and urges everyone to wear jeans on
April 25, 2018 to help communicate the message that there is "no excuse and never an invitation to
czia rii
9VayorSuzanne Fuentes
Wayor Tro Tem Drew Boyles CouncifW ember Wichaef ugan
CounciCWemberCaro(Tirsztuk CouncdWem6er Dr. Don Brann
10
rortamatt"On
(UP of el begunbc, califamtet
WHEREAS, organ, tissue, marrow and blood donation are life-giving acts recognized worldwide as expressions of
compassion to those in need; and
WHEREAS, more than 114,000 individuals nationwide and more than 21,000 in California are currently on the
national organ transplant waiting list, and on average, 20 people die each day while waiting due to the
shortage of donated organs; and
WHEREAS, the need for donated organs is especially urgent in Hispanic and African American communities; and
WHEREAS, more than 600,000 units of blood per year are needed to meet the need in California; and
WHEREAS, at any given time, 6,000 patients are in need of volunteer marrow donors; and
WHEREAS, a single individual's donation of the heart, lungs, liver, kidneys, pancreas and small intestine can save
up to eight lives; donation of tissue can save and heal the lives of up to 75 others; and a single blood
donation can help three people in need; and
WHEREAS, millions of lives each year are saved and healed by donors of organs, tissues, marrow and blood; and
WHEREAS, the spirit of giving and decision to donate are not restricted by age or medical condition; and
WHEREAS, over fourteen million Californians have signed up with the state -authorized Donate Life California
Donor Registry to ensure their wishes to be organ, eye and tissue donors are honored; and
WHEREAS, California residents can sign up with the Donate Life California Donor Registry when applying for or
renewing their driver's license or ID cards at the California Department of Motor Vehicles.
NOW, THEREFORE, the Mayor and Members of the City Council of the City of El Segundo, California, in recognition
of National Donate Life Month, hereby proclaim the month of April 2018 as "DMV/Donate Life California Month' in
El Segundo and in doing so we encourage all Californians to check "YES!" when applying for or
renewing their driver's license or T.D. card, or by signing up at w_ ww_ pna_teLlFhca_ iif mi
a.org or
www. done V IDAcalifomia. org
9llayorSuzanne Fuentes
DONATE
LIFE
W ayor Pro Tem Drew Boyles Councl(9V ember W ichae(Dugan
Council9l4ember CarolPirsztuk CouncilWember 1Dr. Don Brann
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Presentation
The Police and Firefighter Associations, along with the Lakers
Organization, would like to present a check for $3,500 to the EI
Segundo Ed! Foundation.
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Presentation
West Basin Desalinization Plant
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EL SEGUNDO CITY COUNCIL MEETING DATE: April 3, 2018
AGENDA ITEM STATEMENT AGENDA HEADING: Reports of Committees,
Commissions and Boards
AGENDA DESCRIPTION:
Consideration and possible action to approve Request For Proposals #18-02 For The Lakes at El
Segundo Site (400 S. Sepulveda Blvd.). (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Review and approve Request For Proposals #18-02 For The Lakes at El Segundo Site; and/or,
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Request For Proposals #18-02 For The Lakes at El Segundo Site with Exhibits
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: lb El Segundo's engagement with the community ensures excellence
Objective: 1 The City engages in regular, intentional information gathering
PREPARED BY: Meredith Petit, Director of Recreation and Parks
REVIEWED BY: Meredith Petit, Director of Recreation and Parks
APPROVED BY: Greg Carpenter, City ManagerQA
BACKGROUND & DISCUSSION:
The Lakes RFP Task Force has finalized the Request for Proposals for future operations, management,
improvements and/or development at The Lakes at El Segundo Site, as a golf course and/or other
outdoor public recreation facility. Working as an extension of the City Council, the Task Force requests
the City Council to review and approve the attached RFP document and exhibits. If approved, the RFP
will be released on April 5, 2018. The deadline for proposals is June 14, 2018.
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REQUEST FOR PROPOSAL
THE LAKES AT EL SEGUNDO SITE
CITY OF EL SEGUNDO
REQUEST FOR PROPOSALS
FOR THE
THE LAKES AT EL SEGUNDO SITE
Meredith Petit, Director of Recreation and Parks
310-524-2880 / mpetit@elsegundo.org
REQUEST FOR PROPOSALS ISSUED: April 5, 2018
PROPOSALS DUE: June 14, 2018 at 2:00pm, PST
City of EI Segundo, c/o City Clerk's Office,
350 Main St., EI Segundo, CA 90245
RFP # 18-02
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REQUEST FOR PROPOSALS
THE LAKES AT EL SEGUNDO SITE
TABLE OF CONTENTS
Section Page
I.
Introduction .................... ......:................ ..............
1
II.
Community Overview ..............................
1
111.
Facility Description ............................... . .........................
2
IV.
City's Vision and Goals.. o .............. - . - . - . - ........................ , ..
2
V.
Submittal Requirements ........................................ , .........
3
A. Cover Letter..............................................................
3
B. Proposed Vision and Project Plan ..................................
4
C. Description of Business and Operating Plan,..............,...,.
5
D. Statement of Qualifications and Experience....
5
E. Staffing Plan and Organizational Chart ............................
5
F. Franchises/Sub-Lessees............................................
6
G. Deal Structure and Terms .............................................
6
H- Capital Improvement Plan .............................................
6
I. Access to Capital........................................................
6
J. References ................................................ ..............
6
K. Affidavit/Agreement.......,.. _ _ . ......................................
6
VI.
Mandatory Pre -Bid Meeting and Questions ...........................
6
VII.
Right to Reject...............................................................
7
VIII.
Evaluation and Selection Criteria .......................................
7
IX.
Proposal Schedule.........................................................
8
X.
Submittal Information......................................................
8
Exhibits
A. The Lakes at EI Segundo Site Plan and Aerial View
B. Last 3 Years' and Trailing Twelve Months Historical Financial Information
C. Grant Deed from Chevron
D. List of Equipment and FF&E owned/leased by City
E. The Lakes at El Segundo Clubhouse and Maintenance Building
Floor Plans
F. Capital Improvements — High Priority/Desirable
G. Affidavit/Agreement
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INTRODUCTION
The City of EI Segundo is currently seeking competitive proposals regarding The Lakes
at EI Segundo Site ("The Lakes") which could include the operation of the existing public
golf course and driving range, improvements to and operation of the course and range,
and/or the development and operation of other public outdoor recreational activities that
would be open to the public. The Lakes is a 30 -acre parcel located in the City of EI
Segundo ("City") in the County of Los Angeles. It is located approximately 2 miles from
Los Angeles International Airport on Sepulveda Blvd. just south of EI Segundo Blvd. and
across from the Chevron refinery. Chevron grant deeded The Lakes to the City as a
public recreation facility. The grant deed includes a restrictive land use covenant that
states the parcel can be used as a public golf course and/or other public outdoor
recreational use. This RFP provides specific instructions to the prospective Proposers
regarding the minimum information that must be included in any RFP response, including
formatting of responses, as well as pertinent data about the existing facility.
II. COMMUNITY OVERVIEW
The City of EI Segundo is located within Los Angeles County and is bounded by Los
Angeles International Airport to the north, Hawthorne to the east, Manhattan Beach to
the south, and the Pacific Ocean to the west. Occupying approximately 5.5 square miles,
EI Segundo's population is 16,654 (per 2010 Census). While enjoying its small town
feel, EI Segundo has one of the highest concentrations of Fortune 500s in the State of
California, and has a daytime population of over 75,000. The following companies are
either headquartered or have a major presence here: AT&T, Boeing, Chevron, Hewlett-
Packard, IBM, Mattel, Northrup Grumman, and Raytheon, to name just a few. The Los
Angeles Air Force Base is located in EI Segundo along with many businesses that
provide services and product related to the Base's operations. EI Segundo was honored
as The Most Business Friendly City in 2015 for cities under 57,000 population. EI
Segundo is also the home of both the Los Angeles Kings' and Lakers' practice facilities.
In a mere five -square -miles, businesses have access to two major freeways, a light rail
station and LAX. Regional access to the community is provided via Interstate 405 (San
Diego Freeway), Interstate 105 (Century Freeway), and State Highway #1
(Sepulveda/Pacific Coast Highway) which runs north -south through the middle of the
city. With its ideal location, diverse business base, affordable lease rates and available
space, EI Segundo has become the preferred alternative to the pricier and denser West
Los Angeles and Downtown LA area office space markets. Sepulveda, the Rosecrans
Corridor (with substantial office, retail and high-end restaurant developments), the new
Elevon at Campus EI Segundo development and the up -and coming Smokey Hollow
districts are among the prized sections in town attracting notable companies to EI
Segundo.
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III. FACILITY DESCRIPTION
The Lakes currently operates as a 9 -hole executive golf course that is owned by and
operated under the oversight of the City. Built in 1994, the facility also includes a two-
level driving range, practice area and clubhouse with a restaurant. A large patio
overlooks the course, lagoons and a waterfall. The source of the golf course irrigation
water is primarily reclaimed water (greens use potable) from the West Basin Water
District Reclamation Plant located immediately south of the golf course.
The Lakes facilities include the following:
9 hole, par 29, 1,327 yard golf executive golf course
Double -decked driving range with 58 stalls with lights for night use
a A short game practice area covered with natural grass, which includes a 10,000
square foot putting green and 800 square foot chipping and pitching green with a
practice bunker
p Clubhouse building (approx. 5,400 sf) including a restaurant/grill (approx.
884 sf), pro shop, banquet/meeting space (approx. 650 sf), administrative office,
and men's and women's restrooms. All square footages are approximate. Refer
to Exhibit E.
Concrete patio adjacent to the Clubhouse for outdoor food and beverage
service and special event support (approx. 2,500 sf). Note that the clubhouse
restaurant, banquet/meeting space and outdoor patio are adjacent and can be
combined to accommodate larger groups.
Maintenance facility for outdoor storage, a wash down area, and an indoor
maintenance/storage building (approx. 1,800 sf). Refer to Exhibit E.
■ Parking lot; landscaped and lighted
The day-to-day management and operations of the facility is currently provided by Lane
Donovan Golf Partners LLC, a golf course management company, under contract with
the City and under the general oversight of a Golf Course subcommittee comprised of
community members, appointed and elected City officials, and staff of the Recreation
and Parks Department.
IV. CITY'S VISION AND GOALS
The City is dedicated to providing the entire community - both residents, businesses and
potentially visitors - an exceptional outdoor recreational experience in a safe, friendly, and
inclusive environment for socializing and enjoying the outdoors. Currently, The Lakes is
a community resource that emphasizes the outdoor, recreational aspects of golf for
citizens of all age groups. The City's Vision and Goals will incorporate the following
components:
A. Recreation and Parks' Values — Community involvement that benefits EI
Segundo residents is an essential component to the operations at The Lakes.
Regardless of the proposed use, educational and other community programs
involving juniors, seniors, local schools, and charities (to name a few) will be
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critical and a key element of the evaluation process. Recreational programs,
sports leagues, special events and/or other activities that foster increased
participation from all residents and visitors will be important.
B. Financial Performance is "self-sustaining" — The Lakes operates as an
Enterprise Fund for the City with the expectation to generate adequate
revenues to cover operating expenses, long-term capital improvements
(without assistance from the City's General Fund), City overhead costs as
applicable and provide the operator an adequate return on its investment. In
doing so, it is anticipated that pricing will be established that is affordable to
City residents and represents excellent value for visitors and surrounding area
residents.
C. Capital Investment and Facility Improvements — Given the excellent
location of The Lakes, its strong demographics, and efficient facility layout, the
City believes the development and/or use and cash flow potential allows for a
proposed deal structure that will allow for an Operator to fund some level of
capital improvements as well as contribute to a capital reserve for future capital
improvements. The City's goal is to make nominal, if any, capital investment
and will consider a deal structure that allows for an Operator's adequate return
on investment.
D. Compliant with existing Grant Deed — If a proposed use is different from the
existing operation, the use will need to adhere to the Grant Deed from Chevron
(attached). The Grant Deed allows for a) a public golf course and supporting
amenities and/or b) other outdoor public recreation uses.
E. Risk Assessment and Track Record - The City is looking for a partnership
with an experienced and proven operator. Credentials to be reviewed will
include experience with similar facilities as proposed, financial capabilities,
references and other related aspects as addressed in the Submittal section
under Statement of Qualifications and Experience.
V. SUBMITTAL REQUIREMENTS
All proposals shall contain the following information/submittals:
A. Cover Letter
Each Proposer must submit a cover letter identifying the Proposer and the
scope of the proposed operation at the property. Proposers may include other
important general information that is deemed significant enough to be
highlighted. An authorized representative of the proposing entity must sign the
cover letter.
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B. Proposed Vision and Project Plan
a. If the proposal contemplates the operation as a golf facility and is similar
to the current operation, summarize the Proposed Vision for the
property including a description of the operation, potential
improvements, and the key goods and services to be provided at the
facility.
b. If the proposal includes an operation significantly different from the
current operation and requires major redevelopment and/or capital
improvements, identify the type of operation the Proposer would
propose for the site, including: needed construction which includes
understanding of the zoning and regulatory permitting required for
alterations to the site (note that to the extent a "private" operation is
proposed for the site, land use changes and environmental review may
be required as well as potential approval by Chevron of the proposed
use); type of programming and other details that demonstrate
compliance with the vision set forth within this proposal.
The proposal shall include a preliminary description of the proposed
project and should include the list of qualified consultants and
engineers and the project manager with details of their experience
working on successfully completed similar projects.
If modifications to the site are necessary for the proposed operation of
the site, the selected operator for the property will be responsible for
seeking and obtaining any and all required approvals from the City of
EI Segundo and any other agency with regulatory authority over the use
of the property prior to initiating any construction activities on the site
necessary for implementation of the selected use. Additionally, the
Operator shall be responsible for all design and capital improvements
(including securing any necessary financing) that are required to initiate
the proposed site use modifications. This includes, and is not limited
to, the responsibility for all costs associated with construction of new
facilities and modifications to existing facilities. Financial security
agreements and/or bonds sufficient to cover the construction costs of
any improvements and in a form acceptable to the City Attorney shall
be required to be submitted and approved prior to issuance of any City
construction permits.
Identify an approximate timeline to begin the operations of The Lakes
site from the time an agreement is executed with the City, including how
soon the company would expect to complete the planning process,
secure financing, begin and complete project construction, if needed,
and open the operations to the public. Also indicate if the company
would pursue a phased project. If the project is proposed to be phased,
identify the breakdown of each phase and how long the overall project
0
WE
would take to complete. The timeline should include the required
permitting, all approval requirements and the period of time (if any) that
all or a portion of the facility will be closed.
C. Description of Business and Operating Plan
a. Describe the business and marketing plan for the facility. At a minimum,
this must include a detailed description of the services to be provided,
proposed rate structure, operating hours, ongoing marketing and
business development practices, and the target market. Describe
community involvement programs to be implemented. If maintained as
a golf facility, describe the proposed structure for providing lessons and
other instructional and social programs and arrangements with teaching
professionals.
b. Provide a detailed description of the proposed revenues and
expenses, internal controls and reporting systems.
c. Provide a financial pro forma covering the term of the proposed
agreement including financial projections, cash flow, and potential
revenue participation projections for the City and Proposer.
d. Provide a rationale showing why the Proposer should be selected.
D. Statement of Qualifications and Experience
Provide information regarding the Proposer's professional experience, identifying
similar businesses that it operates. Describe how the company is organized and
how its resources will be utilized, including identifying the individuals who would
be involved in the operation of The Lakes, any partners or sub -consultants
providing a significant portion of the financing, construction work and/or with an
ongoing presence in the operation, and their experience with this type of operation.
Provide current financial statements and balance sheet for proposing entity.
Disclose any contracts that the proposer or its business partner(s) have, or have
had terminated prior to their expiration and cause for termination.
E. Staffing Plan and Organizational Chart
a. Describe how the proposed operations will be managed. Include an
organization chart for the proposed operations, including which
positions will be involved in the operation and the reporting structure
for such personnel.
b. Describe the organization's customer service philosophy/programs
and the Proposer's goals with regard to customer service. Include
training programs to be employed to achieve customer service goals.
Also, include 2 examples or case studies of customer survey results
showing feedback and direct results of the programs and training
having been effectively implemented.
5
21
F. Franchises/Sub-lessees
Proposers who are proposing to operate with franchises or sub -lessees from other
companies must submit letters of intent that confirm the franchising/sub-lessee
arrangements between the Proposer and the franchising/sub-lessee company.
Additionally provide the same information for any such entity as is required in
paragraph D above.
G. Deal Structure and Terms
Proposers are required to provide an outline of proposed terms, including but
not limited to, length of term plus any options, payments to the City, method for
capital contribution, and description of additional cash flow to the City and
Proposer.
H. Capital Improvement Plan
Outline the proposed capital improvement plan - both short-term and long-term —
with a detailed description and estimated costs and timeline for all improvements
to be completed. Refer to Exhibit F if the proposed plan will remain similar to the
existing operation.
Access to Capital
Identify sources of funds the company will use for proposed capital improvements
and its current access to financing, if needed.
J. References
Provide at least three (3) references from other cities or counties within which the
Proposer has operated similar facilities. Proposer may also provide any alternative
and/or additional references it believes would be helpful in providing the City with
a more complete understanding of its professional experience in this type of
operation.
K. Affidavit/Agreement
Execute the Form, with Proposer's specific information included, attached here to
as Exhibit G.
VI. MANDATORY PRE-BID MEETING AND QUESTIONS
A. Mandatory Pre -Bid Meeting will take place at The Lakes at EI Segundo on Tuesday,
April 24th at 10:00a.m.
B. Initial questions will be submitted in writing to Meredith Petit, Director of Recreation
and Parks at mpetit@elsegundo.org no later than Tuesday, April 16th at 2:00 p.m.
All responses will be posted to the City's website in an addendum no later than
Thursday, April 18th at 5:00 pm.
C. Final questions will be submitted in writing to Meredith Petit, Director of Recreation
6
22
and Parks at mpetit@elsegundo.org no later than Thursday, April 26th at 2:00 p.m.
All responses will be posted to the City's website in an addendum no later than
Tuesday, May 1 st at 5:00 p.m.
D. Any change to the RFP shall be made by addendum and posted to the City's
website. The City is not responsible or liable in any way for any ambiguity,
explanation, clarification, and/or interpretation with regard to this RFP or any
addendum hereto. Any addenda so posted are to be considered a part of this RFP
document. This RFP and any addendum hereto are being used to solicit proposals
only and the City's potential initial selection of a Proposer or rejection of a Proposer
shall not confer any rights upon any Proposer as all Proposers shall submit
proposals at their own risk without any legal or other expectation of being awarded
a contract. Only a contract approved by the City Council and entered into between
the City and a Proposer and executed by the Mayor shall confer any legal rights
upon any proposer and such rights shall be limited to those set forth in the contract.
Additionally, the selection of any Proposer or Proposers, including the process of
negotiating a contract, shall confer no legal rights upon the Proposer or Proposer
as the City, in its sole discretion, can decide at any time not to enter into a contract
with a Proposer or Proposers.
VII. RIGHT TO REJECT
The City Council of the City of EI Segundo reserves the right at any time, in its sole
discretion, to select or reject any or all proposals received and to enter into a contract with
any Proposer or any other person or entity or with no Proposer or with no other person or
entity in its sole discretion.
VIII. EVALUATION AND SELECTION CRITERIA
Following a subjective evaluation based on the quality and compatibility with the City's
objectives and competitiveness of the proposals received in response to this RFP, City staff
will contact the Proposers it deems in its sole discretion to be best suited to partner with
the City. The City will then conduct interviews with Proposers of its choosing. The City
Council, i n its sole discretion, m a y choose a Proposer or other entity that it determines
will provide the best service to the City and the community, balanced with financial
considerations, and may then begin negotiations to enter into a contract.
Criteria to be utilized by the City in its evaluation process will include:
Financial Impact
25%
Experience/Capability
25%
Comprehensive Resident/Community Involvement
20%
Business/Operating Plan
15%
Capital Improvement Plan
15%
7
23
IX. PROPOSAL SCHEDULE
The City reserves the right to make changes to the below schedule but plans to adhere
to the implementation of this bid process as follows:
RFP Released:
Deadline for Initial Questions:
Response to initial questions:
Mandatory Pre -Bid Site Visit:
Deadline for Final Questions:
Response for final questions:
Proposal Submittal Due:
Interviews with Qualified Proposer:
City Council Selection of Preferred Proposer:
April 5, 2018
April 16, 2018
2:OOpm
April 18, 2018
5:OOpm
April 24, 2018
10:00am
April 26, 2018
2:OOpm
May 1, 2018
5:OOpm
June 14, 2018
2:OOpm
July 12&13,2018
August, 2018
The negotiation by the City Council of a potential contract between the City and a
Proposer or Proposers may commence on or about September 2018. The duration of
the negotiations will be dependent on a number of factors including but not limited to, the
proposed use, proposed capital improvements, the proposed complexity of the financial
deal points, the potential land use entitlements necessary for the project, and the priority
of other issues the City Council is working on. Any potential contract will require: that
insurance commensurate with the activities that will take place on City property; the
Proposer defends, indemnifies and holds the City harmless with regards to all of the
Proposer's actions, and any other provision the City deems necessary in its sole
discretion.
X. SUBMITTAL INFORMATION
Please respond with 10 copies including one unbound copy of Proposer's submittal,
addressing the requirements identified above, formatted to standard letter -size paper.
Additional promotional materials providing an overview of the company or prior
operations may also be submitted.
All submittals must be mailed or otherwise delivered to:
City Clerk's Office
City of EI Segundo
350 Main Street
EI Segundo, California 90245
All submittals received after the scheduled submittal deadline will be returned unopened.
All questions regarding this Request for Proposals shall be directed to Meredith Petit,
Director of Recreation and Parks, via e-mail at m etit elsequndo.orq or by telephone
at (310) 524-2880.
8
24
EXHIBIT A
25
Q
THE LAKES
Total Land Area
30.07 Acres
158,378 Sq. Ft.
3.64 Ac.
1,118,776 Sq. Ft.
0
J
25.68 Ac.
m
W
J
d
W
(n
32,709 Sq. Ft.
0.75 Ac.
W PY
HvGNEs
Q
EXHIBIT B
WP
COST OF SALES:
FY ended Sept
2017
YTD
$553,631.75
492,870.29
14,700.43
12,875.70
48,604.91
38,631.21
65,700.00
0.00
111,341.00
0.00
0.00
259,787.90
6,114.52
104,941.28
$1,709,198.99
Hard Goods
FY ended Sept
FY ended Sept
Income Statement
2015
2016
Description
YTD
YTD
REVENUES:
33,486.16
27,243.41
Range
$670,675.13
$618,389.56
Greens Fees
605,440.58
536,865.83
Cart Rentals
15,162.00
13,695.00
Club Rentals
8,910.00
12,829.40
Hard Goods
83,185.30
84,335.34
Soft Goods
50,510.90
44,952.70
Lesson Rental Income
69,500.00
70,600.00
Clinics
0.00
72.00
Junior Camps
120,961.00
121,044.00
Individual Lessons
5,380.00
0.00
Club Repair
158.51
0.00
Food
301,443.53
319,370.69
Beverage Operation Lease
7,836.81
6,394.09
Miscellaneous Income
1,238.00
222.00
Total Revenue
$1,940,401.76
$1,828,770.61
COST OF SALES:
FY ended Sept
2017
YTD
$553,631.75
492,870.29
14,700.43
12,875.70
48,604.91
38,631.21
65,700.00
0.00
111,341.00
0.00
0.00
259,787.90
6,114.52
104,941.28
$1,709,198.99
Hard Goods
59,276.11
65,933.78
36,058.22
Purchase Discounts
(419.14)
(575.06)
(360.40)
Soft Goods
34,841.81
33,486.16
27,243.41
Purchase Discounts
(409.98)
(597.92)
(1,049.38)
Freight
6,307.36
4,374.98
2,350.91
Sales Commission
832.00
698.00
0.00
Junior Camp Expenses
13,239.49
12,573.92
12,851.62
Teaching Comm - 1099
81,189.00
88,470.00
73,828.00
Food
142,344.78
132,998.96
128,800.00
Total Cost of Sales
$337,201.43
$337,362.82
$279,722.38
Gross Profit
$1,603,200.33
$1,491,407.79
$1,429,476.61
EXPENSES
Payroll - Course
184,570.36
205,705.00
195,194.44
Payroll - F & B
148,701.14
141,198.86
143,054.86
Payroll - G & A
112,392.07
125,608.83
127,442.06
Payroll - Pro Shop
27,749.22
22,171.27
29,656.59
Payroll - Range
33,868.77
25,351.76
44,550.39
Payroll Taxes - Course
16,382.90
17,362.01
17,928.84
Payroll Taxes - F & B
15,099.84
13,387.35
13,665.41
Payroll Taxes - G & A
10,084.44
10,725.12
11,420.70
Payroll Taxes - Pro Shop
2,435.33
2,111.23
2,481.35
Payroll Taxes - Range
3,108.06
2,138.41
3,707.00
Health Insurance - Course
8,000.89
6,665.80
4,735.55
Health Insurance - F & B
10,413.19
12,537.71
13,965.22
Health Insurance - G & A
15,313.48
16,467.46
18,908.00
Health Insurance - Pro Shop
(669.53)
4,526.56
5,466.20
Health Insurance - Range
0.00
466.20
0.00
Uniform Allowance - Course
400.00
0.00
410.11
W
Uniform Allowance - F & B
1,361.45
1,057.54
1,214.44
Uniform Allowance - Pro Shop
400.00
0.00
335.52
Uniform Allowance - Range
300.00
0.00
0.00
Insurance, WC - Course
12,126.63
16,230.14
12,631.86
Insurance, WC - F & B
10,148.82
11,137.85
8,559.90
Insurance, WC - G & A
7,631.19
10,047.49
7,630.31
Insurance, WC - Pro Shop
1,765.49
1,960.40
1,256.46
Insurance, WC - Range
2,456.87
1,974.12
2,396.19
Advertising - Course
6,147.82
4,066.47
2,530.87
Advertising - F & B
4,201.35
4,097.61
3,265.69
Advertising - G & A
9,047.40
5,691.09
4,015.07
Advertising - Pro Shop
6,003.60
5,483.54
3,895.71
Advertising - Range
5,837.73
4,811.98
3,221.68
Advertising - Lessons
0.00
804.00
88.03
Range Balls
37,586.75
24,661.25
21,668.16
Range Mats
10,791.00
0.00
6,392.25
Maintenance Range
2,432.48
10,000.00
2,422.25
Maintenance Contract
13,678.94
12,633.70
14,498.72
Maintenance - F & B
6,573.17
5,774.86
3,797.08
Maintenance - G & A
21,708.52
13,157.94
8,739.93
Clubhouse Landscape -G&A
1,848.30
1,787.68
1,166.68
Maintenance - Pro Shop
230.00
300.00
300.00
Maintenance - Course
7,044.39
7,374.10
6,876.13
Employee Development
420.93
894.01
149.00
Maint Supplies - Course
54,582.54
45,369.38
33,925.71
Maint Supplies - F & B
297.47
446.41
634.83
Maint Supplies - G & A
16,876.80
15,914.52
16,302.18
Maint Supplies - Pro Shop
0.00
427.36
0.00
Maint Supplies - Range
3,735.18
1,625.47
8,851.98
Demo Clubs
0.00
865.12
0.00
Equipment Lease
964.32
883.96
964.64
Equipment Maintenance
11,117.62
7,458.03
8,920.73
Supplies - Course
27,868.26
30,369.37
18,501.10
Supplies - F & B
23,161.54
27,282.18
30,961.23
Supplies - G & A
3,446.46
4,205.37
797.81
Supplies - Pro Shop
6,843.55
3,633.57
2,698.15
Supplies - Range
14,629.90
8,151.29
6,064.94
Range Cards
5,792.48
0.00
0.00
Tax Fees and Licenses
1,250.00
0.00
0.00
Satellite Cable Service
3,131.64
3,192.64
3,257.13
Insurance, Other
23,381.00
22,916.00
25,708.21
Utilities, Water
133,083.58
136,317.59
131,311.29
Utilities, Electricity
31,875.70
38,576.87
29,046.69
Utilities, Gas
3,976.18
3,897.43
3,369.46
Cash Overs and Shorts
(3,526.71)
(2,528.42)
(5,791.92)
Credit Card Expense
36,026.91
35,247.03
34,061.98
Postage and Express Mail
231.82
677.49
485.44
Bank and Payroll Charges
9,955.20
12,327.36
7,544.16
Tax, Fees & Licenses
0.00
1,250.00
1,562.50
Security
6,656.74
7,155.35
7,685.85
Personal Property Damage Claims
3,838.16
7,261.63
3,952.91
Office Expense - G & A
11,502.34
12,533.46
8,947.36
Office Expense - Pro Shop
305.56
1,640.25
43.54
Paper Goods - F & B
3,958.44
4,978.41
3,220.76
Spoilage - F & B
1,200.00
1,200.00
1,200.00
Employee Meals
6,300.00
6,300.00
6,300.00
Telecommunications
18,296.91
15,680.01
15,442.33
WE
Dues & Subscriptions
669.00
0.00
485.00
NSF Checks
620.00
730.00
0.00
Misc Expense - F & B
0.00
20.00
77.15
Misc Expense - Range
415.00
0.00
66.15
Total Expenses
$1,220,056.58
$1,206,374.47
$1,156,237.94
Net Income (Loss)
$383,143.75
$285,033.32
$273,238.67
31
Income Statement March 2017 to February 2018
Description
REVENUES:
Range
543,888.29
Greens Fees
494,816 03
Cart Rentals
14,422.43
Club Rentals
11,976.70
Hard Goods
45,896.09
Soft Goods
35,602.77
Lesson Rental Income
59,700.00
Junior Camps
115,031.00
Food
264,330.51
Beverage Operation Lease
6,437.77
Miscellaneous Income
104,038.28
Total Revenue $1,696,139 87
COST OF SALES:
Hard Goods
33,488.26
Purchase Discounts
(320.51)
Soft Goods
24,202.14
Purchase Discounts
(948.23)
Freight
1,951.50
Sales Commission
0.00
Junior Camp Expenses
12,047.62
Teaching Comm - 1099
75,908.00
Supplies - Teaching Pro
0.00
Food
125,690.11
Total Cost of Sales $272,018.89
Gross Profit $1,424,120.98
EXPENSES:
Payroll - Course
161,789,77
Payroll - F & B
147,170,15
Payroll - G & A
128,354.06
Payroll - Pro Shop
55,324.82
Payroll - Range
38,248,46
Payroll Taxes - Course
14,367.78
Payroll Taxes - F & B
13,644.55
Payroll Taxes - G & A
11,670.70
Payroll Taxes - Pro Shop
4,906.26
Payroll Taxes - Range
3,596.81
Health Insurance - Course
2,517.92
Health Insurance - F & B
12,275.86
Health Insurance - G & A
18,753.64
Health Insurance - Pro Shop
6,340,78
Uniform Allowance - Course
23.98
Uniform Allowance - F & B
1,435.19
Uniform Allowance - Pro Shop
335.52
Uniform Allowance - Range
0.00
Insurance, WC - Course
10,167.36
Insurance, WC - F & B
9,414.63
Insurance, WC - G &A
8,419.95
Insurance, WC - Pro Shop
3,585.30
Insurance, WC - Range
2,487.53
Advertising - Course
3,719.63
Advertising - F & B
3,667.39
Advertising - G & A
4,633.51
Advertising - Pro Shop
4,190.94
32
Advertising - Range
3,884.69
Advertising - Lessons
0.00
Range Balls
15,569.53
Range Mats
3,060.25
Maintenance Range
8,949.10
Maintenance Contract
13,837.50
Maintenance - F & B
2,299.74
Maintenance - G & A
9,021.16
Clubhouse Landscape -G&A
1,165.32
Maintenance - Pro Shop
169.04
Maintenance - Course
5,835.80
Employee Development
0.00
Maint Supplies - Course
34,413.42
Maint Supplies - F & B
170.30
Maint Supplies - G & A
22,925.21
Maint Supplies - Pro Shop
0.00
Maint Supplies - Range
6,546.02
Equipment Lease
916.92
Equipment Maintenance
6,603.89
Supplies - Course
19,643.62
Supplies - F & B
25,105.81
Supplies - G & A
562.72
Supplies - Pro Shop
4,058.74
Supplies - Range
10,234.45
Satellite Cable Service
3,282.13
Insurance, Other
27,561.45
Utilities, Water
127,454.90
Utilities, Electricity
28,000.20
Utilities, Gas
3,460.81
Cash Overs and Shorts
(4,872.00)
Credit Card Expense
35,030.62
Postage and Express Mail
180.58
Bank and Payroll Charges
6,493.58
Tax, Fees & Licenses
1,562.50
Legal
0.00
Security
7,388.10
Personal Property Damage Claims
1,017.36
Office Expense - G & A
10,091.63
Office Expense - Pro Shop
0.00
Paper Goods - F & B
3,159.86
Spoilage - F & B
1,200.00
Employee Meals
6,300.00
Telecommunications
15,282.70
Dues & Subscriptions
485.00
Contributions
0.00
Travel
0.00
Misc Expense - Course
77.15
Misc Expense - F & B
66.15
Marketing & Promotion
904.38
Misc Expense - Pro Shop
0.00
Total Expenses $1,140,143.22
Net Income (Loss) $283,977.76
33
EXHIBIT C
34
RECORDING REQUESTED BY AND
WHEN RECORDED, MAIL TO:
THE CITY OF EL SEGUNDO
350 Main Street
EI Segundo, California 90245
Attention: City Clerk
`-RRCORDED IN OFFICIAL RECORDS
OF LOS ANGELES COUNTY, CA
DEC 2811 AT $ Ann.
Recorder's Office
MAIL TAX STATEMENTS TO: FREE :R
SAME AS ABOVE
NOTE: THIS IS A BONAFIDE GIFT AND THE GRANTOR RECEIVED NOTHING IN
RETURN, Revenue and Taxation Code, Section 11911. APN 4138-014-018 (ptn)
DEED
CHEVRON U.S.A. INC., a Pennsylvania corporation ("Grantor"), hereby remises, releases
and forever quitclaims to THE CITY OF EL SEGUNDO, a municipal corporation
("Grantee"), the following right relative to the real property in the City of EI Segundo,
County of Los Angeles, State of California, described as follows and hereinafter referred
to as the "Property":
Parcel 1 of Parcel Map 17749, recorded on May 23, 1988, in Book 207, Page 59
of Parcel Maps, in the Office of the Recorder, County of Los Angeles, California -
THAT CERTAIN RESERVATION TO GRANTOR set forth in the penultimate paragraph on
page 3 of that certain Corporation Grant Deed of the Property from Grantor to Grantee,
dated May 16, 1988, and recorded on May 24, 1988, under Recordation No. 88-826097
of the Official Records of Los Angeles County, California (the "Deed"). Said penultimate
paragraph provides as follows:
"Grantor hereby reserves to itself, its successors and assigns the exclusive
right and power to amend said restrictions from time to time so as to permit
all or any part of the Property to be used for purposes prohibited by said
restrictions; provided, however, that any such amendment by Grantor shall
C, ; beineffective to the extent that it permits the use of any part of the Property
0 6_, 10,0
use which Is prohibited by any covenant or restriction placed upon the
. �vperty by Grantee, its successors and assigns. Each such amendment
`r thall be binding upon anyone who acquires, whether before or after the
r'
trate of recordation of such amendment, any part of or interest in Grantor's
92 her Lands."
u . C>
�-2 C
- Page 1 of 3 -
0M4�93
Grantor and Grantee agree that the above paragraph shall be and hereby is deleted from
the Deed and henceforth shall be and hereby is void and of no force and effect. In all
other respects, the terms, conditions, covenants, restrictions, and all other provisions of
the Deed shall remain in full force and effect.
IN WITNESS WHEREOF, Grantor has executed the instrument this 26th day of
December, 1989.
GRANTOR:
CHEVRON U.S.A. INC., a Pennsylvania
corporation,
BY: (2. !ems-L.��
Its: Assistant Secretary
AQQEPTED AND AGREE
GRANTEE:
THE CI E SEG DO, a municipal corporation,
BY:
onadE. C o
Its: CITY MANAOtR
- Page 2 of 3 - 89 2083473
36
N
State of California )
ss:
Goty of San Francisco )
On December 26,1989, before me, �(� . �1;r c I., a Notary Public in and
for said County and State, duly commissioned and sw6rn, personally appeared
bZ personally known to me to be Assistant Secretary of
CHEVRON U.S.A. INC., the Corporation described in and that executed the within
instrument, and also known to me to be the person(s) who executed it on behalf of the
said Corporation therein named and acknowledged to me that such corporation executed
the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal,
in the County and State aforesaid the day and year in this certificate above written.
':. OMOAL SEAL
k M. BRrUL€"!GER
-€; NOTARY PUBIC-CA"'FORNIA
CITY AND COUNTY OF iZI FRANCISCO
My Comm. Expires March 23, 19$0 -
State of California )
) ss:
County of Los Angeles )
th---
Notary Public in and for the Cd@nty of
San Francisco, State of California
On December 27th ,1989, before me, the undersigned, a Notary Public in and for
said State, personally appeared before me Ronald E. Cano , personally known
to me (or proved to me on the basis of satisfactory evidence) to be the person who
executed the within Instrument as the City Manager on behalf of THE CITY OF
EL SEGUNDO, the municipal corporation therein named, and acknowledged to me that
such corporation executed the within instrument pursuant to its bylaws or a resolution of
its City Council or other governing body.
WITNESS my hand and official seal.
�J. 0.S
ASM
NOTAPYPUKX-w��A Not uMc in and for the County of
LOB Angus cawvv An eles, State of California
My c0l1tta" Lo. JJLr 19.1QU1
- Page 3 of 3 -
37
gg 2083474
RECORDING REQUESTED BY AND Rco�tnv ��+ OFFICI
AL
CA
WHEN RECORDED, MAIL TO: °r Los A�c�Es cDEC 281969THE CITY O
FEL SEGUNDO350 Main Street Record
EI Segundo, California 90245
Attention: City Clerk
MAIL TAX STATEMENTS TO:
ON -
SAME AS ABOVE FREE
NOTE: THIS IS A BONAFIDE GIFT AND THE GRANTOR RECEIVED NOTHING IN
RETURN, Revenue and Taxation Code, Section 11911. APN 4138-014-018 (ptn)
DEED
CHEVRON U.S.A. INC., a Pennsylvania corporation ("Grantor"), executed a Corporation
Grant Deed, dated May 16, 1988, and recorded on May 24, 1988, under Recordation No.
88-826097 (the "Deed") in favor of THE CITY OF EL SEGUNDO, a municipal corporation
("Grantee"), relative to the real property in the City of EI Segundo, County of Los Angeles,
State of California, described as follows and hereinafter referred to as the "Property":
Parcel 1 of Parcel Map 17749, recorded on May 23, 1988, in Book 207, Page 59
of Parcel Maps, in the Office of the Recorder, County of Los Angeles, California:
The terms and conditions of said Deed are hereby incorporated by reference herein as
if fully set forth. Terms as defined In said Deed and used herein shall have the meanings
ascribed to them therein.
- Page 1 of 3 -
6,5003
�1
f
~�1
w�
ti
6,5003
r
The restriction contained as item No. 1 on page 2 of said Deed is and shall be deleted in
its entirety and the following shall be substituted therefor:
1. The Property is restricted in use and may be used solely and exclusively as
(a) a public golf course and such other uses necessary, essential and related to
the operation of a public golf course, Including but not limited to specific support
facilities as follows: a "pro shop" (including related retail space), restaurant for golf
course patrons, and a golf cart storage facility; and/or (b) public outdoor
recreational uses, including parks and playing fields and other similar active or
passive recreational uses.
In all other respects, said Deed shall remain in full force and effect except as amended
and corrected hereby.
IN WITNESS WHEREOF, Grantor has executed the instrument this 26th day of
December, 1989.
GRANTOR:
CHEVRON U.S.A. INC., a Pennsylvania
corporation,
BY: (2, le,
Its: Assistant Secretary
ACCEPTED AND AGREED
GRANTEE:
THE CjPtlp;PE� SEGU N DO, a municipal corporation,
BY:
Rona3 E. Cano
Its: CITY MNAGER
- Page 2of3-
M
State of Calif rnia )
c,' -tic',
) ss:
County of San Francisco )
On December 26,1989, before me, a Notary Public in and
for said County and State, duly commissioned and orn, personally appeared
-C'. p-. I h'r 6z;y- , personally known to me to be Assistant Secretary of
CHEVRON U.S.A. INC., the Corporation described in and that executed the within
instrument, and also known to me to be the person(s) who executed it on behalf of the
said Corporation therein named and acknowledged to me that such corporation executed
the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal,
in the County and State aforesaid the day and year in this certificate above written.
„. OFFICA sGl
A. M. BRENOLMGER
NOTARY PUBUC-CALIFORNIA
CITY AND COUNTY OF SAN FRANCISCO
My Comm. Expires Much 23,1090
State of California )
) ss:
County of Los Angeles }
Notary Public in and for tl t ounty of
San Francisco, State of California
On December 27th ,1989, before me, the undersigned, a Notary Public in and for
said State, personally appeared before me RONALD E. cANa , personally known
to me (or proved to me on the basis of satisfactory evidence) to be the person who
executed the within instrument as the CITY MANAGER on behalf of THE CITY OF
EL SEGUNDO, the municipal corporation therein named, and acknowledged to me that
such corporation executed the within instrument pursuant to its bylaws or a resolution of
its City Council or other governing body.
WITNESS my hand and official seal.
V OAIfJAI KAL
J. 0. AGMW
NOTAW FALK— MWOGIMA
SNA �CMUN -Pulic In and for t e County of
enr MoP
r . JIA.r 19.1mi s Angeles, State of California
- Page 3 of 3 -
89 2083474
E
EXHIBIT D
41
Clubhouse FF&E — all owned
True Freezer and refrigerator x 2
Manitowoc ice machine
Hobart dish machine
Globe slicer
Prep tables x 2
3 compartment wash sink
2 compartment wash sink
Utility rack
Traulsen 6 door fridge
Vantco toaster
Continental prep fridge/counter
US Range, stove, salamander
Soup heater
Fryer
Bread Warmer
Microwave
All utensils, small ware, plates, etc.
Perlick beer cooler 3 door
Beer cooler x 2 2 taps
Beer cooler 3 door 3 taps (bar)
Flat screen TV's x 5
Patio tables x 20 (black)
Patio chairs x 80 (black)
Umbrellas x 3
Cafe indoor tables x 12
Cafe/banquet chairs x 47
Outdoor storage bin
Hallway tables x 4
Hallway lounge chairs x 2
Computers x 7
Server x 1
Merchandise tables golf shop x 6
Merchandise units x 3
File cabinets x 6
Copy machines x 2
Office desks x 4
Office chairs x 4
Security cameras x 9
Security console x 2
Safes x 3
Phones x 9
PA/Speaker system
W
Other/Miscellaneous — all owned
Club Repair trailer
Ball machine and washer
Range mats and balls
Pull carts (total 10)
Maintenance Equipment — all owned unless noted
JD 955 tractor 1998
JD 2500a 2005 Greens and Tee mower
JD 2653a fairway mower 2005
JD 1435 series 2 Rough Mower
JD 2653a fairway mower 1998
Echo Weeders
Club Car: XRT 1200
JD 2020 spray tank 2005
BP blower
Echo 255 trimmer
JD H2OD trimmer
2 - XT170 Weeders
JD Gator 2005
Echo Chainsaws: CS -370 CS 271t
Cart for ball picker— month to month rental @ $250/mo
Water Treatment unit for washing equipment — model B10-2511-11VI10
All other small tools, chemicals, etc. in Maintenance facility
43
EXHIBIT E
j_ MC bAVY RdA _---_I
'I*
EL SEGUNDO NINE HOLE GOLF COURSE 6 AS50CIA7ES
CITY OF EL SEGUNDO, CALIFORNIA Ie`er
.--1- 09
C j
0
m
r+�
B mei
O
b �
O
Z "J, bra �AILl!11
rwJm R�Cq,
(1
m
d
n
m
r
Ct
tEx
" - ' WIEik DAV' ,AIAMAINTENANCE BLDG. LEL SEGUNDO NINE HOLE GOLF -COURSE: 6�ASSOCIATES
FLOOR PLAN, Rr.9-CLG, ROOF 6 SECTION CITY OF EL SEGUNDO, CALIFORNIAL'•""
EXHIBIT F
47
CAPITAL IMPROVEMENTS
The Lakes remains in good playing and overall operational condition,
however, there are certain deficiencies that have been identified by the
City with assistance from third party consultants. Due to the financial
constraints of the City, these improvements will remain on our needs
inventory list, assuming the facility is proposed to continue as a public golf
course facility. Proposers are encouraged to prioritize and include as
many of these items as feasible in a short-term and long-term capital
improvement plan, including estimated cost and timeline.
Golf Course Improvements.
High Priority:
• Renovate Bunkers/Complexes (add sand or renovate)
Repair Course netting
Assessment of the 2 lake liners in possible need of repair
Desirable:
• Equipment upgrades (phased, new, used or leased)
• Possibility to shorten hole 9 to expand space for
development of additional program space
• Fence replacement along property boundary/Sepulveda
Blvd.
• Repair maintenance building restroom
• Tee box laser leveling
■ Irrigation upgrades
• Course amenity upgrades
• Bunker addition on hole 8 backside of green Public
restroom mid -course (suggested near hole 4, requires
sewer line work)
Driving Range/Practice Area Improvements
High Priority:
• Add covering above lower level to shield from rain
Desirable:
• Add heaters in lower level
• Add real turf hitting bays, instead of mats — lower level
• Improved/enhanced/expanded short game practice area;
Putting green is sufficient, but chipping/bunker area
needs improvement
• It should be additionally noted that the driving range
depth is approximately 230 yards which requires the use
of limited flight golf balls. There is an approximate 4 acre
easement leased from Southern California Edison which
runs along the back end of the driving range. The City is
MZ
open to inquiring with Edison as to the ability to extend
the range length via this easement and allow for
regulation flight golf balls. This may require heightening
the existing fencing on the back of the range.
Clubhouse Improvements:
High Priority:
• Restroom Remodel, including proper ADA compliance
• Air conditioning unit(s) replacement
• Starter counter and pro shop furnishings
• Carpet/flooring replacement throughout
• Termite damage assessment and remedy
Desirable:
• Interior painting
• Kitchen upgrades
• Replace furnishings throughout, including entryway and
restaurant
• Replace bar and restaurant counter
• Replace all entry doors
• Outdoor patio renovations, including concrete repairs,
furnishings, landscape lighting
Capital improvement projects, refurbishment work and any new proposed
activities will be subject to review and approval by the City of EI Segundo.
EXHIBIT G
50
AFFIDAVIT/AGREEMENT OF PROPOSER
The proposer, ("Proposer"), hereby represents and warrants that it and
none of its affiliated (parent, subsidiary or other) entities, as of the date of this Affidavit,
has/have no legal rights, title, interest, or legal or equitable claims of any type or nature
against the property which is the subject of the Request for Proposals For The Lakes At
EI Segundo Site issued by by the City of EI Segundo on or about April _, 2018
("RFP"), or against the City of EI Segundo ("City"), or its elected or appointed officials,
officers, employees, agents, contractors, or volunteers.
Proposer represents and warrants that it has fully read and understands the RFP and
has had the opportunity to consult with legal counsel of its own choosing to assist it with
reading and understanding the RFP. Proposer represents, warrants, and agrees that
the RFP, or any addendums thereto, confers no legal or equitable rights upon the
Proposer regardless of whatever actions the Proposer undertakes in reviewing and
responding to the RFP or and amendments thereto or potentially or actually entering
into negotiations or negotiating an agreement with the City.
Proposer represents, warrants, and agrees that no individual, including elected or
appointed officials, officers, employees, agents, contractors, or volunteers have the
authority to make legally or equitably binding agreements, representations, or
statements on behalf of the City.
Finally, Proposer represents, warrants and agrees that it shall only have any legal or
equitable rights, title or interest in the property that is the subject of the RFP if it enters
into an agreement legally approved by the City Council at a properly noticed public
meeting and which is executed by the Mayor of the City Council, and then its only rights
shall be those set forth in such agreement.
The undersigned represent and warrant that they are properly authorized by the
Proposer to execute this Affidavit/Agreement and hereby do so under penalty of perjury.
/Proposer
Name and Title:
Date:
in
Name and Title:
Date:
51
EL SEGUNDO CITY COUNCIL MEETING DATE: April 3, 2018
AGENDA STATEMENT AGENDA HEADING: Reports of Committees,
Commissions & Boards
AGENDA DESCRIPTION:
Consideration and possible action to approve the El Segundo Senior Citizens Housing Board
Corporation (Park Vista) proposed reserve fund policy. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Approve the proposed Reserve Fund Policies; and/or,
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Proposed Reserve Policies for the Park Vista Senior Housing Board
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: 5b El Segundo approaches its work in a financially disciplined and
responsible way.
Objective: 2 The City will maintain a stable, efficient, and transparent financial
environment.
ORIGINATED BY: Arecia Hester, Recreation Superintendent (�
REVIEWED BY: Meredith Petit, Director of Recreation and Parks /1A-1'�
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
At the City Council meeting held on October 3, 2017, the El Segundo Senior Housing Board
Corporation reported concerns about sustaining adequate funding to continue to maintain the Park
Vista apartment building. The board recommended three options to resolve the issue, including
converting studio floor plans to one bedroom units, constructing additional units on adjacent
property and charging market rental rates, and/or exploring opportunities for the sale or lease of
the property to a non-profit housing company to operate the building in a more cost-effective
manner (i.e. without Public Works Contract Code requirements).
An update to the item was presented at the City Council Meeting held on January 16, 2018. Finance
Director, Joseph Lillio gave a presentation and alternative options to address the Park Vista reserve
fund policy challenges. City Council instructed staff to consider options and return to report at a
future council meeting.
52
At the El Segundo Senior Housing Board Corporation meeting on February 28, 2018, Finance staff
presented the more feasible and immediate options which would allow the Park Vista budget to
have both an operating reserve and a capital reserve. The operating reserve would be equivalent
to fifteen percent (15%) of the operating budget and used specifically for emergencies or
unforeseen budget challenges, while the capital reserve would be used for capital projects. The
recommendations are to address the reserve challenges by building adequate funding to sustain the
maintenance of the Park Vista building.
For the current year (2018), the 15% operating reserve would be approximately $67,000. The 15%
operating reserve is in place for emergencies, unanticipated declines in revenues or unanticipated
increases in expenses. The use of the operating reserves is to be approved by the El Segundo City
Council. Having a formal operating reserve policy for a city and its component units is a best
practice as recommended by the Government Finance Officers Association (GFOA). The Park
Vista Senior Housing is a component unit of the City of El Segundo.
Staff is also recommending that City Council establish a capital reserve policy for Park Vista
Senior Housing that addresses applying annual excess income towards capital reserves, after
meeting the 15% operating reserve. The current budget for Park Vista is expected to produce a
net income of approximately $190,000. Future budgets are projected to produce an annual net
income of approximately $200,000. The annual net income will result in an increasing net position
for the Park Vista Senior Housing. The unrestricted net position at the end of 2017 was
approximately $1.6 million; inclusive of both the City's and the El Segundo Senior Citizens Housing
Board Corp. balances. The El Segundo Senior Citizens Housing Board Corp. will maintain capital
reserves for Park Vista Senior Housing to provide for future capital projects and unanticipated
capital related emergencies. Any use of the capital reserves is to be approved by the El Segundo City
Council.
The El Segundo Senior Housing Board Corporation voted and unanimously approved of the
proposed reserve fund policy. Members felt that this was a very practical plan and wanted to move
forward with implementing the policy. The Board is now requesting City Council approval.
53
EI Segundo City Council Reserve Policies for the
Senior Citizens Housing Board Corporation (Park Vista)
1. OPERATING BUDGET RESERVE: The EI Segundo Senior Citizens Housing Board Corp. will
develop and maintain a designated Park Vista Senior Housing general operating budget
reserve equivalent to 15% of the Park Vista Senior Housing's annual operating budget. The
15% operating reserve is in place for emergencies, unanticipated declines in revenues or
unanticipated increases in expenses. Any use of the operating reserves is to be approved by
the EI Segundo City Council.
2. CAPITAL RESERVE: The EI Segundo Senior Citizens Housing Board Corp. will maintain capital
reserves for Park Vista Senior Housing to provide for future capital projects and
unanticipated capital related emergencies. Each year, all unrestricted net position in the
Park Vista Senior Housing, less the 15% required for the operating reserve, is to be
transferred to the capital reserve account. Any use of the capital reserves isto be approved
by the EI Segundo City Council.
54
EL SEGUNDO CITY COUNCIL MEETING DATE: April 3, 2018
AGENDA STATEMENT AGENDA HEADING: Committee, Commissions and Boards
AGENDA DESCRIPTION:
Consideration and possible action to announce the appointments to the Technology
Committee. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Announce the appointees to the Technology Committee; and/or,
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT: None
Amount Budgeted: $None
Additional Appropriation: N/A
Account Number(s):
STRATEGIC PLAN:
Goal: 1 Enhance Customer Service Engagement
Objective: 1(b) The City engages in regular, intentional information gathering
ORIGINATED BY: Mishia Jennings, Executive Assistant oy r
REVIEWED BY: V
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Committee/Commission and Board
Number
of
Openings
Appointee(s)
Term Expiration
Technology Committee
Four
Timothy Dodd
Partial Term Expires
June 30, 2020
Matt Knox
Partial Term Expires
June 30, 2021
W]
55
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
3020470 - 3020651
DATE OF APPROVAL:
9000325 - 9000327
001
GENERALFUND
554,919.11
104
TRAFFIC SAFETY FUND
-
106
STATE GAS TAX FUND
-
108
ASSOCIATED RECREATION ACTIVITIES FUND
-
109
ASSET FORFEITURE FUND
-
ill
COMM. REVEL BLOCK GRANT
112
PROP'A"TRANSPORTATION
511.59
114
PROP ^C TRANSPORTATION
5,227.75
115
AIR QUALITY INVESTMENT PROGRAM
116
HOME SOUND INSTALLATION FUND
21.67
117
HYPERION MITIGATION FUND
55.75
1SB
TDA ARTICLE 3- SS 821 BIKEWAY FUND
119
MTA GRANT
121
FEMA
12D
C.O,P S FUND
122
L.A.W.A. FUND
-
123
PSAF PROPERTY TAXPUBLIC SAFETY
-
202
ASSESSMENT DISTRICT X73
-
3D1
CAPITAL IMPROVEMENT FUND
46,557.35
$02
INFRASTRUCTURE REPLACEMENT FUND
-
405
FACILMEBMAINTENANCE
-
501
WATER UTILITY FUND
31,266.14
502
WASTEWATER FUND
304,562.33
503
GOLF COURSE FUND
16,000 00
601
EQUIPMENT REPLACEMENT
-
W2
LIABILMY INSURANCE
11,337.0$
603
WORKERS COMP. RESERVEIINSURANCE
2,271.60
701
RE71REDEMP INSURANCE
-
702
EXPENDABLE TRUST FUND- DEVELOPER FEES
26,624.38
703
EXPENDABLE TRUST FUND -OTHER
48,97351
708
OUTSIDE SERVICES TRUST
TOTAL WARRANTS
g 1,072,028.67
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Information on actual expenditures is available in the Oiredor of Finance's office in the
City of EI Segundo.
t certify as to the accuracy of the Demands and the availability of fund for payment thereof,
For Approval: Regular checks held for City council authorization to release.
CODES:
R = Computer generated checks for all non-Bmergency/urgency payments for materials, supplies and
services in support of City Operations
For Ratification:
A = Payroll and Employee Benefit checks
AS OF APRIL 03.2018 REGISTER 012
VOID CHECKS DUE TO ALIGNMENT:
NIA
VOID CHECKS DUE TO INCORRECT CHECK DATE:
VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR:
8 - F = Computer generated Early Release disbursements andlor adjustments approved by [he City
Manager. Such as: payments for utility services, petty cash and employee travel expense NOTES
reimbursements, various refunds, contract employee services consistent with current contractual
agreements, instances Where prompt payment discounts can be obtained or late payment penalties
can be avoided or when a situation arises that the City Manager approves.
H = Har dcM it en t:arly Rete disbursements and/or adjustments approved by the City Managor
FINANCE DIRECTOR �'� �- CITY MANAGER
1 'r
DATE: r (Tf DATE: .
12
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
3112118 THROUGH 3125118
Date
PS ayes
_ Description
311212018
West Basin
1,852,638.09
_
H2O payment
3/12/2018
IRS
234,131,09
Federal 941 Deposit
3/12/2018
Employment Development
52,474.25
State PIT Withholding
3/12/2018
Employment Development
3,871.74
State SDI payment
3/14/2018
Cal Pers
4,181.12
EFT Retirement Safety-Fire-PEPRA New 25020
3/14/2018
Cal Pers
6,548,83
EFT Retirement Safety-Police-PEPRA New 25021
3/1412018
Cal Pers
23,899.26
EFT Retirement Misc - PEPRA New 26013
3/14/2018
Cal Pers
50,018.68
EFT Retirement Misc - Classic 27
3/14/2018
Cal Pers
67,638.29
EFT Retirement Safety Police Classic - 1 st Tier 28
3/14/2018
Cal Pers
53,927.04
EFT Retirement Safety Fire- Classic 30168
3/14/2018
Cal Pers
3,942,60
EFT Retirement Sfty Police Classic -2nd Tier 30169
3/16/2018
Health Comp
1,388.11
Weekly claims
3/19/2018
Joint Council of Teamsters
4,710.00
Vision Insurance payment
3/23/2018
Manufacturers & Traders
22,909.40
457 payment Vantagepoint
3/23/2018
Manufacturers & Traders
442.31
IRA payment Vantagepoint
3/23/2018
Nationwide NRS EFT
32,670.62
EFT 457 payment
3/23/2018
State of CA EFT
2,359.86
EFT Child support payment
3/23/2018
Health Comp
3,201.24
Weekly claims
3/15/2018
Lane Donovan Golf Ptr
19,609.39
Payroll Transfer
3/5/18-3111/18
Workers Comp Activity
22,458.87
SCRMA checks issued
3112118-13/18/18
Workers Comp Activity
33,076.98
SCRMA checks issued
3/5/18-3/11/18
Liability Trust - Claims
0.00
Claim checks issued
3112/18-13118/18
Liability Trust - Claims
0.00
Claim checks issued
3/5/18-3/11118
Retiree Health Insurance
0.00
Health Reimbursment checks issued
3/12/18-/3118/18
Retiree Health insurance
0.00
Health Reimbursment checks issued
2,496,097.77
DATE OF RATIFICATION: 3126118
TOTAL PAYMENTS BY WIRE: 2,496,097.77
Certified as to the accuracy of the wire transfers by:
Deputy City Tregs, rer 11 _ Date
Director of Ona Date r
City Manager Date
Information on actual expenditures is available in the City Treasurer's Office of the City of EI Segundo.
PACity TreasurerlWire TransferslWire Transfers 10-01-17 to 9-30-18 3126/2018 111
57
EL SEGUNDO CITY COUNCIL MEETING DATE: April 3rd, 2018
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to approve Final Vesting Parcel Map No. 73879 to subdivide
the properties into 10 new residential condominium units at 135-139 Virginia St. and 412 West
Franklin Ave. (Fiscal Impact: N/A)
RECOMMENDED COUNCIL ACTION:
1. Adopt the proposed resolution, approving a Final Vesting Map No. 73879, and
authorizing the Director of Planning & Building Safety and the City Clerk to sign and
record said Map; and/or
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Final Vesting Parcel Map No. 73879; and
2. Proposed Resolution.
FISCAL IMPACT: N/A
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Gregg McClain, Planning Manager
REVIEWED BY: Sam Lee, Director of Planning and Building Safety
APPROVED BY: Greg Carpenter, City Manager
Background and Discussion
On April 14, 2016, the Planning Commission held a public hearing on the proposed subdivision
located at 135-139 Virginia St. and 412 West Franklin Ave.
The project site (the "Property") is within the Multi -Family Resdential (R-3) zone. The proposed
project is to the reconfigure the lot lines between three parcels, resulting in two parcels, and to
subdivide the parcels into condominium air space rights. The proposed 10 -unit residential
condominium development is proposed on two lots, 8,136 square feet and 9,730 square feet,
with 5 units and 12 semi -subterranean parking spaces on each lot.
Based on the evidence presented at the hearing, the Planning Commission adopted Resolution
No. 2789 approving Environmental Assessment No. EA -1136 and Subdivision No. SUB 15-12
for Vesting Tentative Parcel Map No. 73879.
The Final Vesting Parcel Map conforms to the Tentative Map and has been reviewed and
approved by the Los Angeles County Department of Public Works. City staff has determined
S
that Final Vesting Parcel Map No. 73879 is in substantial conformance with the General Plan
and applicable zoning and building ordinances.
The Final Vesting Map is now ready for approval by the City Council. City staff have prepared
the attached, proposed resolution approving the map and recommend the City Council adopt the
resolution. If the City Council approves the Final Vesting Map, it will be recorded in the County
Recorder's Office.
59
2 LOTS _ VESTING SHEET 1 OF 3 SHEETS
17,862 SOST TRACT N0. 73879
IN THE CITY OF EL SEGUNDO
COUNTY OF LOS ANGELES
STATE OF CALIFORNIA
BEING A SUBDIVISION OF LOTS 20, 21 AND 22, BLOCK 14, EL
SEGUNDO TRACT, AS PER MAP RECORDED IN BOOK 18, PAGE 69 OF
MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY.
FOR CONDOMINIUM PURPOSES
".NT WE AM YHE OWNERS Of THE LANDS INCLUDED
WLT111N THE SuSOMSIDN SHOWN ON THIS MAP WITHIN THE DISTINCTIVE
90RGER LINES, AND AE CONSENT TO THE PREPARATION AND FILING OF
SAID MAP AND SUBDIVISION.
VIRGINIA ES10 LLC, A CALIFORNIA LIMITED LIABILITY COMPANY (OWNER)
PASCAN MANAGEMENT CORP. (MANAGING MEMBER)
LYLE R, &UL, (PRESIDENT/SECTY. OF PASCAN MANAGEMENT CORP.)
PACIFIC PREMIER BANK BENIFICIARY, OR COMMONWEALTN LAND TITLE
COMPANY AS TRUSTEE, UNDER A DEED OF TRUST RECORDED DECEMBER 5,
2016. AS INSTRUMENT NO. 201 61 52 77 46, OF OFFICIAL RECORDS.
BY. �.
DATE
c,r .QM1115SK,I[
THE SLGSIGNAT1IRF OFCADENTIAL PETROLEUM CORPORATION, A
CORPORATION, HOLDER OF OIL, GAS, OR MINERAL! RIGHTS BY LEASE
RECORDED JUNE 23. 1965 AS INSTRUMENT NO. 4284, IN BOOK M-1899
PAGE 122 OF OFFICIAL RECORDS, HAS BEEN OMITTED PURSUANT TO THE
PROVISIONS OF SECTION 66436 (A)(3)(C) OF THE SUBDIVISION MAP ACT.
THE SIGNATURE OF OCCIDENTAL PETROLEUM CORPORATION, A
CORPORATION, HOLDER OF OIL, GAS, OR MINERAL RIGHTS BY LEASE
RECORDED AUGUST 03,1965 AS INSTRUMENT NO. 3640, IN BOOK M-1936
PAGE 627 OF ,Fr,C'AL RECORDS, HAS BEEN OMITTED PURSUANT TO THE
PROVISIONS OF SECTION66436 (A)(3)(C) OF THE SUBDIVISION MAP ACT.
&�N1Ni!>9N111Li.1Tm.
T4HISST]RDVNSION IS APPROVED AS A CONDOMINIUM PROJECT FOR 10
7u7L0 AN UNDIVINO RINTERESTTHE VINERS OF THE UNITS THE COMMON AREASFAIR THAT �E IN ILL
TURN, PROVIDE THE NECESSARY ACCESS AND UTILITY EASEMENTS FOR
THE UNITS.
I HEREBY CERTIFY THAT ALL CERTIFICATES HAVE BEEN FILED AND
DEPOSITS HAVE BEEN MADE THAT ARE REQUIRED UNDER THE PROVISIONS
OF SECTIONS 66492 AND 66493 OF THE SUBDIVISION MAP ACT.
EXEC LUNE OFFICER, BOARD OF SUPERVISORS
OF THE COUNTY OF LOS ANGELES, STATE OF CALIFORNIA
DY
DEPUTY DA
ENGINEER'S SYAYEMENC_
THIS MAP WAS PREPARED BY ME OR UNDER MY DIRECTION AND IS BASED
LF6Vr
g
£
4
,7 =
UPON A TRUE AND COMPLETE FIELD SURVEY PERFORMED BY ME OR
UNDER MY DIRECTION IN NOV. 2015, IN CONFORMANCE WITH THE
REQUIREMENTS OF THE SUBDIVISION MAP ACT ANDLOCAL ORDINANCE AI
THE REQUEST OF VIRGINIA ES10. LLC., ON APRIL 14, 2017. I HEREDY
STATE THAT THIS TRACT MAP SUBSTANTIALLY CONFORMS TO THE APPROVED
OR CONDITIONALLY APPROVED TENTATIVE MAP, IF ANY; THAT ALL THE
MONUMENTS ARE OF THE CHARACTER AND OCCUPY THE POSITIONS
INDICATED; AND THAT THE MONUMENTS ARE SUFFICIENT TO ENABLE THE
�CKLL1l
SURVEY TO BE RETRACED.
GARY 4, RO HL, R.O.k NO. 30826 DAZE
BASIS OF BEA78NG^>_
THE BEARINGS SHOWN HEREON ARE BASED ON THE BEARING NORTH
(NOD'00'00"E) OF THE CENTERLINE OF WHITING STREET, AS SHOWN ON EL
SEGUNDO TRACT, M.B. 18, PAGE 69, OF MAPS, RECORDS OF SAID COUNTY.
GI
I HEREBY CERTIFY THAT I HAVE EXAMINED THIS MAP; THAT IT CUN�ORMS
SUBSTANTIALLY TO THE TENTATIVE MAP AND ALL APPROVED ALTERATIONS
THEREOF; THAT ALL PROVISIONS OF THE SUBDIVISION ORDINANCES OF THE
CITY OF EL SEGUNDO APPLICABLE AT THE TIME OF APPROVAL OF THE
TENTATIVE MAP HAVE BEEN COMPLIED WITH; THAT ALL PROVISIONS OF THE
SUBDIVISION MAP ACT SECTION 66442 (a)(1)(2) AND (3) HAVE BECN
COMPLIED WITH; AND THAT I AM SATISFIED THIS MAP IS TECHNICALLY
CORRECT WITH RESPECT TO CITY RECORDS.
r
STEPHANIE KATSOULEAS, R.C.E. NO. 61997 DATE
CITYCIN ENGINEER, CITY OF EL SEGUNDO
CITY t�,[(�,5 CERi1FIGlTE=
I HEREBY CERTIFY THAT THE CITY COUNCIL OF THE CITY OF EL SEGUNDO
BY MOTION ADOPTED AT ITS SESSION ON2014,
APPROVED THE ANNEXED MAP. THE CITY OF EL SEGUNDO CONSENTS 10
THE RECORDATION OF THE WITHIN OFFER TO DEDICATE, THE PRIVATE AND
FUTURE STREETS SHOWN ON SAID MAP AND HEREIN OFFERED FOR
DEDICATION TO THE CIN OF EL SEGUNDO BE AND THE SAME ARE HEREBY
REJECTED PURSUANT TO THE AUTHORITY OF TITLE 21 OF THE i_OS
ANGELES COUNTY CODE ADOPTED BY THE BOARD OF SUPERVISORS. THIS
CONSENT IS NOT AN ACCEPTANCE OF THE OFFER TO DEDICATE.
CRY CLERK, CRY OF EL SEGUNDO DATE
I HEREBY CERTIFY THAT ALL SPECIAL ASSESSMENTS LEVIED UNDER THE
JURISDICTION OF THE CITY OF EL SEGUNDO, TO WHICH THE LAND
INCLUDED WITHIN THIS SUBDIVISION OR ANY PART THEREOF IS SUBJECT,
AND WHICH MAY BE PAID IN FULL, HAVE BEEN PAID IN FULL.
/ i
CRISTA BINDER DATE
CIN TREASURER, CITY OF EL SEGUNDO
PEANNIMG ELI71u15510N CERTIFICATE
I HEREBY CERTIFY THAT THE PLANNING COMMISSION OF THE CIN OF EL
SEGUNDO BY RESOLUTION N0, 2709, ADOPTED AT ITS SESSION HELD ON
APRIL 14, 2016 APPROVED THE ANNEXED MAP AND SUBDIVISION.
SAM LEE
SECRETARY OF THE PLANNING COMMISSION
CITY OF EL SEGUNDO
i ■
DATE
R'SURVEYOR'S Chu
I HEREBY CERTIFY THAT I HAVE EXAMINED THIS MAP; THAT IT COMP; IES
WITH ALL PROVISIONS OF STATE LAW APPLICABLE AT THE TIME OF
APPROVAL OF THE TENTATIVE MAP; AND THAT I AM SATISFIED THAT THIS
MAP IS TECHNICALLY CORRECT IN ALL RESPECTS NOT CERTIFIED BY THE
CIN ENGINEER.
COUNTY SURVEYOR
BY. / 7
DEPUTY DATE
L S. NO.
I HEREBY CERTIFY THAT SECURITY IN THE AMOUNT OF S
HAS BEEN FILED WITH THE EXECUTIVE OFFICER, BOARD OF SUPERVISORS
OF THE COUNTY OF LOS ANGELES AS SECURITY FOR THE PAYMENT OF
TAXES AND SPECIAL ASSESSMENTS COLLECTED AS TAXES ON THE LAND
SHOWN ON MAP OF TRACT NO. 73879 AS REQUIRED BY LAW,
EXECUTIVE OFFICER, BOARD OF SUPERVISORS
OF THE COUNTY OF LOS ANGELES, STATE OF CALIFORNIA
DATE
• W
2 LOTS VESTING SHEET 2 OF 3 SHEETS
17,862 SQ. Fr. TRACT NO. 73879
IN THE CITY OF EL SEGUNDO
COUNTY OF LOS ANGELES
STATE OF CALIFORNIA
BEING A SUBDIVISION OF LOTS 20, 21 AND 22, BLOCK 14, EL
SEGUNDO TRACT, AS PER MAP RECORDED IN BOOK 18, PAGE 69 OF
MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY,
FOR CONDOMINIUM PURPOSES
A 1107ARY PUBLIC OR OTHER OFFICER COMPLETING THIS
CERTIFICATE VERIFIES ONLY THE IDENTITY OF THE INDIVIDUAL WHO
SIGNED TI iL DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED,
AND NOT THE TRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT
DDCUMEN'.
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES)
ON + 2017, BEFORE ME, /IiTq ietrr t,. Il rGAw^ _
A NOtARt PUBL4, PETKOHV.LY APPEAREtI _L r1�C17c>t 1_ _.
WHO PROVEl7 1T3 ME ON THE ft" OF SAMPACTOW EVNC6 TO BE THE
PERSON(A) *W,,S NAME IS/AN[ SUBSCRIBED TO 1HE WITHIN INSTRUMENT
AND ACKNOWIE0i,ED TO E THAT HE/GMG/Ii1C7 EXEC71TEl] THE SAME IN
Ft.%/KEAygHErR NRHORUM CAWITY(1IE% AND THAT BY HI,1AVfl BGL
50tAlI RE(4) 011 THE 14iST07ME1TT, TIC PERSCN(�) OR THE EKM Uf!Lkj
HEHALF aW *W,H rHE PERWWA AMM. D=IiF-0 THE WRLBADIT.
CER`UFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF
CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT.
WITNESS ANT T-tA 5
`W,,NAIOR�:.,
PRRTTED NAME- ,?9WA.1eo .. n
MY PRINCIPAL PLACE OF BUSINESS IS IN LOS ANGELES COUNTY
MY COMMISSION NO. -�ag%]ge
MY COMMISSION EXPIRE$: /A. ).?.
A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS
CERTIFICATE VERIFIES ONLY THE IDENTITY OF THE INDMDUAL WHO
SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE 15 ATTACHED,
AND NOT THE TRUTHFULNESS. ACCURACY, OR VALIDITY OF THAT
DOCUMENT. _
STATE OF CALIF F&M }
COUR LY of ><9F:.��]OOAVj6E
ON �2017. RFFOBE ME,
A NGTATR (NBUC, PERSONALLY APPEVEO E (,�LT741BLJ
WHO PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE
PERSON(b'I WHOSE NAMEM IS/ARt SUBSCRIBED TO THE WITHIN INSTRUMENT
AND ACK4001UIVE0 MATE TINT HE/$6E/TAr EXECUTED TME SAME IN
HIS RIR AU'ORI7.EO CAAACIIT(�$) AND THAT BY HIS/U&I EIR
SIGNA117RE JN THE BfSTRlH11EMT, THE FI RSOKfO OR THE ENTITY UPON
BEHALF OF WHICH THE PERSON4 ACTED, EXECUTED THE INSTRUMENT,
CERTIFY" UNDER. PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF
CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT,
WITNESS MY D OFTTCIAL SEAL
SIGNATURE.
PRINTED NAME: IL.1AD%C1L JYODIL[.
MY PRINCIPAL PLACE OF BUSINESS IS IN LOS ANGELES COUNTY
MY COMMISSION NO W
MY COMMISSION EXPIRES: MAV I111'D20
JNOTARY
PUBLIC OR OTHER OFFICER COMPLETING THIS
ERFICATE VERIFIES ONLY THE IDENTITY OF THE INDIVIDUAL WHO
IGNED THE DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED,
NDNOT THE TRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT
GCUR4wr
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES)
ON 2017, BEFORE ME,
A NOTARY PUBLIC, PERSONALLY APPEARED
WHO PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE
PERSON(S) WHOSE NAME(S) IS/ARE SUBSCRIBED TO THE WITHIN INSTRUMENT
AND ACKNOWLEDGED TO ME THAT HE/SHE/THEY EXECUTED THE SAME IN
HIS/HER/THEIR AUTHORIZED CAPACITY(IES) AND THAT BY HIS/HER/THEIR
SIGNATURE(S) ON THE INSTRUMENT, THE PERSON(S) OR THE ENTITY UPON
BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTED THE INSTRUMENT.
I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF
CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT,
WIFNESS ),IY RAND AND OFFICIAL SEAL.
SIGNATURE: _
PRINTED NAME: _
MY PRINCIPAL PLACE OF BUSINESS IS IN LOS ANGELES COUNTY
MY COMMISSION NO.
MY COMMISSION EXPIRES:
61
SCALE: 1 "=20'
VESTING
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IN THE CITY OF EL SEGUNDO
COUNTY OF LOS ANGELES
STATE OF CALIFORNIA
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RESOLUTION NO.
A RESOLUTION APPROVING ENVIRONMENTAL ASSESSMENT NO.
EA -1136 AND SUBDIVISION NO. SUB 15-12 FOR VESTING
TENTATIVE TRACT MAP NO. 73879 TO ALLOW CONSTRUCTION OF
FOUR BUILDINGS FOR A TEN -UNIT MULTI -FAMILY RESIDENTIAL
DEVELOPMENT ON TWO TRACTS AND TO SUBDIVIDE A PROPERTY
INTO CONDOMINIUM AIR SPACE UNITS WITHIN THE MULTI -FAMILY
RESIDENTIAL (R-3) ZONE LOCATED AT 135-139 VIRGINIA STREET
AND 412 WEST FRANKLIN AVENUE.
The City Council of the City of EI Segundo does resolve as follows:
SECTION I : The City Council finds and declares that:
A. On November 12, 2015, Virginia ES10, LLC, c/o Lyle Maul filed an
application for Environmental Assessment No. EA -1136 and Subdivision
No. SUB 15-12 for Vesting Tentative Map No. 73879 to allow construction
of four buildings for a ten -unit multi -family residential development on two
Tracts and to subdivide a property into condominium air space units within
the Multi -Family Residential (R-3) Zone located at 135-139 Virginia Street
and 412 West Franklin Avenue.
B. On April 14, 2016, the Planning Commission adopted Resolution No. 2789
approving Environmental Assessment No. EA -1136 and Subdivision No.
SUB 15-12 for Vesting Tentative Tract Map No. VTPM 73408; and
C. Pursuant to Government Code § 66458, the Final Vesting Tract Map
requires approval by the City Council.
SECTION 2: Final Map Findings. Based upon the entirety of the record including,
without limitation, the staff report, the City Council approves Final Map for the following
reasons:
A. The Final Vesting Tract Map substantially conforms to Vesting Tentative
Tract Map. No. 73879 approved by Planning Commission Resolution No.
2789; and
B. The Final Map conforms to the EI Segundo Municipal Code and
Subdivision Map Act (Government Code §§ 66410, et seq.).
SECTION 3: Authorization. The Director of Planning and Building Safety and the City
Clerk are hereby authorized to sign and record said Map and take any further actions
needed to effectuate this Resolution.
63
SECTION 4: This Resolution will become effective immediately upon adoption and
remain effective unless superseded by a subsequent resolution.
PASSED, APPROVED AND ADOPTED this 3rd day of April, 2018.
Suzanne Fuentes, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of EI Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed, approved and adopted by said City Council at a
regular meeting held on the 3rd day of April, 2018, approved and signed by the Mayor,
and attested to by the City Clerk, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
-2-
64
EL SEGUNDO CITY COUNCIL
MEETING DATE: April 3, 2018
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to adopt a resolution awarding a public works contract to
Westnet, Inc. without the need for formal bidding and authorizing the City Manager to execute
such a contract with Westnet, Inc. for the purchase and installation of a new Fire Station Alerting
System for Fire Station 1 and Fire Station 2. (Fiscal Impact: $220,000.00)
RECOMMENDED COUNCIL ACTION:
1. Adopt a resolution awarding a public works contract with Westnet, Inc. without the need
for formal bidding;
2. Authorize the City Manager to execute an agreement, in a form approved by the City
Attorney, to purchase a Westnet First -In Fire Station Alerting System (FSA) for Fire
Station 1 and Fire Station 2; and/or
3. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Invoice from Westnet First -In Alerting Smart Zone System Fire Station 41
2. Invoice from Westnet First -In Alerting Smart Zone System Fire Station #2
3. Letter from Westnet
4. Proposed Resolution
FISCAL IMPACT: ($220,000.00)
Amount Budgeted: $ 75,000.00
Additional Appropriation: $145,000.00
Account Number(s): 301-400-8208-8719 (Public Safety Impact Funds)
STRATEGIC PLAN:
Goal: 2 El Segundo is a safe and prepared City
Objective: 1 The City has a proactive approach to risk and crime that is outcome
focused and are prepared to respond appropriately and in a timely
manner when called upon with positive outcomes.
ORIGINATED BY: Shawn Bonfield, Battalion Chief
Ryan Allee, Fire Captain P.
REVIEWED BY: Chris Donovan, Fire Chief
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
65
n
The El Segundo Fire Department has an urgent need to replace the current Fire Station Alerting
(FSA) systems at Fire Station 1 and Fire Station 2. Following activation of the 911 system the
FSA allows for voice and data notifications from the dispatch center to the fire station, alerting
crews of an emergency call. The FSA systems used in both fire stations have become unreliable
and continually break down, causing impacts on the emergency dispatching of fire department
resources to emergency medical calls, structure fires and other incidents involving public safety.
Fire Station 1 uses a system that is 31 years old and antiquated, making repairs difficult and finding
replacement parts problematic. Fire Station 2 uses a system that is outdated by today's standards
and is no longer supported, as the company that installed and maintained the system is no longer
providing local service. It is common for repairs to either FSA system to take as long as a week
for a technician to respond and repair breakdowns which can cause minor delays in emergency
response.
New FSA technology is now available that is more reliable and coupled with a suitable service
maintenance agreement will allow for technical repairs within hours instead of days. More
importantly, because of the new FSA technology, many of the repairs can actually be addressed
remotely resulting in an even more responsive repair time and cost savings. Not only will technical
repair services be enhanced, but new technology in modern FSA systems will actually improve
response times.
Westnet FSA utilizes a special feature which pre -alerts the fire stations as the dispatcher continues
to gather critical information from the 911 caller. This pre -alert can save valuable seconds and
improve public safety. In addition to providing reduced response times, a new fire station alerting
system by Westnet will provide health and wellness benefits to the El Segundo Firefighters. The
current FSA provide a very loud audible alarm and bright lights at the time the alarm sounds.
Studies show that within 15 seconds after an alarm sounds, heart rates soar an additional 60 beats
per minute on average. With the softer audible announcements and an amber LED lighting system
offered by Westnet, less stress will be placed on firefighters upon receipt of a dispatch.
Public works projects valued at over $175,000 are generally subject to formal bidding
requirements per state law. Bidding for public works projects is not required, however, when it
would not be in the public interest. This is often referred to as the "no competitive advantage"
exemption to public bidding. (Graydon v. Pasadena Redev. Agency (1980) 104 Cal.App.3d 631.)
Staff are of the opinion that having this contract subject to formal bidding would result in no
competitive advantage to the City for the following reasons:
1. After researching several FSA vendors, as well as consulting with the dispatch center
(RCC) it has become clear that only one vendor can connect with the current Computer
Aided Dispatch (CAD) system (Tri Tech) and the future CAD system (Mark 43) that will
be installed within the next 18-24 months.
2. The Westnet First -In Fire Station Alerting system is already utilized by our dispatch and
integrates into the City's current CAD program seamlessly. Tens of thousands of dollars
will be saved because the Westnet First -In computer servers are already in place at the
dispatch center.
3. Westnet has advised that only Westnet certified installers can install the First -In Alerting
System, which is a proprietary system. Westnet is not willing to sell the system to the City,
which would allow the installation work to be bid separately (see attached letter).
WestNet First -in has provided a quote for installation at Fire Station 1 of $84,690.36 and
installation at Fire Station 2 of $124,952.79. The total cost of $209,643.15 includes, installation,
equipment, maintenance and on-call technical support which is an important feature to ensure
system reliability. Staff have also met with members from IS and the ability to connect Westnet
first -In system through the City firewall has been identified and approved. And although staff
does not anticipate issues with the system installation, it is recommended that a small contingency
fund be allowed to quickly respond to any problems identified during the installation of the FSA
system in both stations.
It is important to note that last year staff provided an estimated to upgrade the FSA at $75,000 (this
cost was based on pricing obtained in 2016 from the vendor that installed the FSA at fire station
#2). Staff was also advised that only minor changes would be required to upgrade the system at
fire station #2. That information was not accurate and the vendor that installed the system at fire
station #2 no longer provides service in Southern California. Staff had to re -think the project and
asked for quotes from vendors for complete upgrades to both fire stations. Our original bid of
$75,000 for fire station #1 came in higher than originally quoted in 2016 and the decision to
implement a new system at fire station #2, increasing the original 2016 price from $75,000 to
$210,000.
Staff recommends the City Council adopt the proposed resolution, which finds that there is no
competitive advantage to soliciting new bids for the balance of the project, and authorizes the City
Manager to enter into an agreement with Westnet, Inc. for a new Fire Station Alerting System for
Fire Station 1 and Fire Station 2 not to exceed $220,000, utilizing public safety impact fees. This
project will improve FSA reliability, will improve fire department response times and improve
working conditions for fire personnel.
67
WESTNET 15542 Chemical Lane
Huntington Beach, CA 92649
Phone: 714-548-3500 Fax: 714-901-5610
www.FirstInAlerting.com
Quote: El Segundo Fire Station #1 First -In Alerting Smart Station System
Revised 2
To: Shawn Bonfield From: Kelly McGeorge
, CA
(310)524-2228
Total Amount:
$84,690.36 Quote ID: Q-03314-K9S2
Shipping Method:
Ground Date: 3/21/2018
Payment Terms:
40% down, 50% upon delivery, 10% Effective To: 6/21/2018
Product
upon acceptance.
Description:
This is a quote for the First -In Alerting System including installation and one year of technical support. Customer is
FIN-Eth-T10
responsible for all network connectivity between dispatch and station, as well as the CAD interface if network
1.00
activation is desired. Customer is responsible to have the network equipment and power within 6 feet of the
$7,395.95
Master Control Unit and radio location. Quote does not include conduit of more than 20 feet, if required. Customer
Control Remote (each controls up to 8 functions)
to provide VPN access to Westnet for remote adjustments and support. Client agrees to pay additional wages if the
$1,175.95
rate is different. Client agrees to pay additional sales tax should the sales tax rate change.
SDRM38V-FM
Westnet will not service, repair or replace any Comtech equipment.
8.00
Pricing includes prevailing wages rate.
Clarifying Comments:
SDRMKIT-STD
Ship To: Bill To:
3/21/2018 7:36 AM Prepared by: Zulema Gonzalez Page 1 of 2
•:
Product ID
Product
QTY
Price
Sub Total
FIN-Eth-T10
Ethernet Data Activated First -In Type 10 MCU
1.00
$7,395.95
$7,395.95
SCR26-24VC5
Control Remote (each controls up to 8 functions)
1.00
$1,175.95
$1,175.95
SDRM38V-FM
Dorm Remote -Flush Mount Kit also required
8.00
$898.25
$7,186.00
SDRMKIT-STD
Dorm Remote Mounting Kit - Standard
8.00
$218.25
$1,746.00
SHPA150
High Power Paging Audio Module (includes one speaker)
1.00
$1,495.00
$1,495.00
SHPA150-D
High Power Paging Audio Module (includes two speakers)
2.00
$2,175.49
$4,350.98
SPC28-HS-1K2PS
Power Module w/ Hub & Spoke Controller, UPS & Dual Power Supplies
1.00
$3,194.38,
$3,194.38
SPC28-HSL-IK2PS
Power Module w/ Dual Mode, UPS & Dual Power Supplies
1.00
$3,194.38
$3,194.38
SS -AST -LF
Alerting Strobe Light Fixture
2.00
$225.00
$450.00
SSAT
Satellight (driven off Satellight Controller)
6.00
$295.00
$1,770.00
SSATKIT-TBD
Satellight Mounting Kit - TBD
16.00
$48.00
$768.00
SSAT-M
Satellight Controller
10.00
$599.98
$5,999.80
SS-CI5C-M
Company Indicator (Apparatus Bay)
1.00
$825.00
$825.00
SSETS
Emergency Button
1.00
$225.00
$225.00
SSPK-SW-M
Smart Station Speaker Switch -Main
1.00
$225.00
$225.00
3/21/2018 7:36 AM Prepared by: Zulema Gonzalez Page 1 of 2
•:
Product ID Product
QTY Price
Sub Total
SS -TIM -01 Telephone Interface Module
1.00 $1,199.95
$1,199.95
SS-TTMR-M Turnout Timer (Medium)
1.00 $825.00
$825.00
SVC -LIFT -FEE Lift Service Fee
1.00 $895.00
$895.00
NOTES:
1. In the event that taxes, other than sales tax apply to the
purchase of this equipment, said taxes will be paid by the
customer.
2. Quote is based on a properly working and installed CAD, radio
system(s), station radio(s) and does not include costs for repair
or modifications of the CAD, radio system(s), or station radio(s).
3. Any equipment drawings included with this quote are for quoting
purposes only and are not to be used as working drawings
unless such drawings are labeled "Installation Drawings". See
attached Limited Warranty.
Equipment Total
$42,921.39
Install Supplies
$1,710.00
Total Tax (9.0000000000 %)
$4,016.83
Shipping and Handling
$1,069.05
Station Equipment Install
$24,980.25
One Year Toll Free Technical Support
$3,852.84
On Site Warranty
$3,545.00
Project Coordination
$1,345.00
Special Engineering Services
$1,250.00
Total Amount
$84,690.36
Manufacturer's warranties apply on all parts. First -In warranty is provided by Westnet and consists of one-year parts
and labor. Warranty does not apply to damage resulting from outside agencies or extraneous circumstances.
Installation labor for any other items is ninety days. This quote is based on the reasonable assumption that the fire
station is prepared to accept the above listed parts and that any existing equipment involved with the fire station
alarm be in good working order or that it will be prior to commencement of the First -In installation. Westnet has
made reasonable attempts to verify that conditions are satisfactory such that installation may occur.However, should
an occurrence arise where further parts, labor and/or engineering are required, the customer may be billed at the
Purchase Order rate. Any additional parts, labor and/or engineering exceeding $250 will have prior approval, unless
otherwise specified by the customer prior to commencement.
If payment is not received by 30 (thirty) days from the date of invoice, a late charge of 1.5% per
month of the unpaid balance will be charged to that particular invoice.
3/21/2018 7:36 AM Prepared by: Zulema Gonzalez Page 2 of 2
NO
WESTNET 15542 Chemical Lane
Huntington Beach, CA 92649
Phone: 714-548-3500 Fax: 714-901-5610
www.FirstInAlerting.com
Quote: EI Segundo Fire Station #2 First -In Alerting Smart Station System
Revised 2
To: Shawn Bonfield
CA
(310)524-2228
From: Kelly McGeorge
Total Amount:
$124,952.79 Quote ID: Q -03949-K91-13
Shipping Method:
Ground Date: 3/21/2018
Payment Terms:
40% down, 50% upon delivery, 10% Effective To: 6/21/2018
upon acceptance.
Description:
This is a quote for the First -In Alerting System including installation and one year of technical support on the First -
Product ID
IN System. Customer is responsible for all network connectivity between dispatch and station, as well as the CAD
QTY
interface if network activation is desired. Customer is responsible to have the network equipment and power within
Sub Total
6 feet of the Master Control Unit and radio location. Quote does not include conduit of more than 20 feet, if
MCU Data Line Surge Protector
required. Customer to provide VPN access to Westnet for remote adjustments and support. Client agrees to pay
$95.00
additional wages if the rate is different. Client agrees to pay additional sales tax should the sales tax rate change.
FIN-Eth-T10
Westnet will not be responsible for removing existing Comtech equipment.
1.00
Quote includes prevailing wages rate.
$7,395.95
Westnet will not service, repair or replace any Comtech equipment.
Clarifying Comments:
1.00
Shipping
$1,175.95
Ship To:
Bill To:
3/21/2018 7:49 AM Prepared by: Zulema Gonzalez Page 1 of 2
I- .
Product ID
Product
QTY
Price
Sub Total
DLSP
MCU Data Line Surge Protector
1.00
$95.00
$95.00
FIN-Eth-T10
Ethernet Data Activated First -In Type 10 MCU
1.00
$7,395.95
$7,395.95
SCR26-24VC5
Control Remote (each controls up to 8 functions)
1.00
$1,175.95
$1,175.95
SDBS1
Doorbell Button
2.00
$225.00
$450.00
SDRM38V-FM
Dorm Remote -Flush Mount Kit also required
10.00
$898.25
$8,982.50
SDRMKIT-STD
Dorm Remote Mounting Kit - Standard
10.00
$218.25
$2,182.50
SHPA150
High Power Paging Audio Module (includes one speaker)
1.00
$1,495.00
$1,495.00
SHPA150-D
High Power Paging Audio Module (includes two speakers)
2.001
$2,175.49
$4,350.98
SPC28-HS-1K2PS
Power Module w/ Hub & Spoke Controller, UPS & Dual Power Supplies
2.00
$3,194.38
$6,388.76
SPC28-HSL-1K2PS
Power Module w/ Dual Mode, UPS & Dual Power Supplies
1.00
$3,194.38
$3,194.38
SS -AST -LF
Alerting Strobe Light Fixture
4.00
$225.00
$900.00
SSAT
Satellight (driven off Satellight Controller)
12.00
$295.00
$3,540.00
SSATKIT-TBD
Satellight Mounting Kit - TBD
31.001
$48.001
$1,488.00
SSAT-M
Satellight Controller
___1_19.001___$599.981
$11,399.62
3/21/2018 7:49 AM Prepared by: Zulema Gonzalez Page 1 of 2
Product ID Product
QTY
Price
Sub Total
SS-CI5C-M Company Indicator (Apparatus Bay)
2.00
$825.00
$1,650.00
SS-DVCS Digital Volume Controller
1.00
$225.00
$225.00
SSETS Emergency Button
1.00
$225.00
$225.00
SS-OSA-D Outside Speaker Audio Module (includes two speakers)
1.00
$698.98
$698.98
SS-SLA-4L Alerting Strobe Light Adaptor
1.00
$95.00
$95.00
SS-TTMR-M Turnout Timer (Medium)
2.00
$825.00
$1,650.00
SVC-LIFT-FEE Lift Service Fee
NOTES:
1. In the event that taxes, other than sales tax apply to the
purchase of this equipment, said taxes will be paid by the
customer.
2. Quote is based on a properly working and installed CAD, radio
system(s), station radio(s) and does not include costs for repair
or modifications of the CAD, radio system(s), or station radio(s).
3. Any equipment drawings included with this quote are for quoting
purposes only and are not to be used as working drawings
unless such drawings are labeled "Installation Drawings". See
attached Limited Warranty.
1.00 $895.00
$895.00
Equipment Total
$58,477.62
Install Supplies
$4,004.55
Total Tax (9.2500000000 %)
$5,779.60
Shipping and Handling
$3,775.56
Station Equipment Install
$38,145.14
One Year Toll Free Technical Support
$6,225.32
On Site Warranty
$5,950.00
Project Coordination
$1,345.00
Special Engineering Services
$1,250.00
Total Amount
$124,952.79
Manufacturer's warranties apply on all parts. First -In warranty is provided by Westnet and consists of one-year parts
and labor. Warranty does not apply to damage resulting from outside agencies or extraneous circumstances.
Installation labor for any other items is ninety days. This quote is based on the reasonable assumption that the fire
station is prepared to accept the above listed parts and that any existing equipment involved with the fire station
alarm be in good working order or that it will be prior to commencement of the First -In installation. Westnet has
made reasonable attempts to verify that conditions are satisfactory such that installation may occur.However, should
an occurrence arise where further parts, labor and/or engineering are required, the customer may be billed at the
Purchase Order rate. Any additional parts, labor and/or engineering exceeding $250 will have prior approval, unless
otherwise specified by the customer prior to commencement.
If payment is not received by 30 (thirty) days from the date of invoice, a late charge of 1.5% per
month of the unpaid balance will be charged to that particular invoice.
3/21/2018 7:49 AM Prepared by: Zulema Gonzalez Page 2 of 2
71
I y WESTNEi.
March 23, 2018
Chief Donovan
2261 E Mariposa Ave
El Segundo Ca 90245
El Segundo Fire Department
Re: First -In Fire Station Alerting System
Dear Chief Donovan:
Although you requested that we do so, Westnet is not willing to sell the First -In Alerting System
equipment to the City of El Segundo for the reasons set forth below.
Westnet is the inventor, manufacturer and sole provider of First -In Fire Station Alerting Systems,
and holds numerous patent and registered intellectual property rights for its First -In System.
Westnet's design for the First -In Alerting System is protected by the United States Patent and
Trademark Office (US PTO) under Patent Numbers 6,535,121 and 6,778,081. Westnet maintains
exclusive ownership of these patents and does not license any third parties to manufacture, alter
or make additions to the equipment design.
In addition to the patents listed above, Westnet holds numerous trademarks and service marks
issued by the United States Patent and Trademark Office (US PTO) for various components of
the First -In Alerting System. If necessary, a list of Westnet's trademarks on the First -In System
can be provided.
The First -In Alerting System is a proprietary system that can only be installed by Westnet
certified installers. Westnet certified installers go through specialized training courses in our
equipment, installation, programming and troubleshooting procedures. Westnet is the only
company capable and authorized to inaintain the First -In Fire Station.
If you have any questions, please feel free to contact me.
Sincerely,
Dawn Matheny
15542 Chemical Lane ■ Huntington Beach, CA 92649 . Phone (714) 548-3500 • Fax (714) 901-5610
www.FirstInAlerting.com
72
RESOLUTION NO.
A RESOLUTION AWARDING A CONTRACT FOR THE PURCHASE
AND INSTALLATION OF A FIRE STATION ALERTING SYSTEM AND
AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT
WITH WESTNET, INC. WITHOUT THE NEED FOR FORMAL BIDDING
The City Council of the City of EI Segundo does resolve as follows:
SECTION 1: Recitals:
A. The purpose of bidding requirements is to guard against favoritism,
improvidence, extravagance, fraud and corruption, to prevent waste of
public funds, and to obtain the best economic result for the public;
B. The City Council finds that soliciting bids for the purchase and installation
of a fire station alerting (FSA) system would be unavailing or would not
produce an advantage, and the advertisement for competitive bid would
thus be undesirable and impractical for the following reasons:
1. After researching several FSA vendors, as well as talking with
the dispatch center (RCC), it has become clear that only one
vendor can connect with the Fire Department's current
Computer Aided Dispatch (CAD) system (Tri Tech) and the
future CAD system (Mark 43) that will be installed within the
next 18-24 months.
2. The Westnet First -In FSA is already utilized by ESFD's dispatch
and integrates into the City's current CAD program seamlessly.
Tens of thousands of dollars will be saved because the Westnet
First -In computer servers are already in place at the dispatch
center.
3. Westnet, Inc. has advised that only Westnet certified installers
can install the First -In Alerting System, which is a proprietary
system. Westnet is not willing to sell the system to the City,
which would allow the installation work to be bid separately.
C. In foregoing formal bidding for the Project, the City Council takes note of
the analysis and decisions set forth in Graydon v. Pasadena
Redevelopment Agency (1980) Cal.App.3d 631; Hodgeman v. City of San
Diego (1942) 53 Cal. App.2nd 610; Orange County Water Dist. v. Bennett
(1958) 156 Cal. App.2nd 745; and Los Angeles G&E Corp. v. City of Los
Angeles (1922) 188 Cal. 307.
SECTION 2: Authorization. Based on the foregoing findings, the City Council
authorizes the City Manager to execute a contract with Westnet, Inc. for the purchase
-1-
73
and installation of a new Fire Station Alerting System for Fire Stations #1 and #2. The
City Manager is further authorized to take any administrative actions necessary to
implement this resolution.
SECTION 3: If any part of this Resolution or its application is deemed invalid by a court
of competent jurisdiction, the City Council intends that such invalidity will not affect the
effectiveness of the remaining provisions or applications and, to this end, the provisions
of this Resolution are severable.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution; record
this Resolution in the book of the City's original resolutions, and make a minute of the
adoption of the Resolution in the City Council's records and minutes of this meeting.
SECTION 5: This Resolution will become effective immediately upon adoption and
remain effective unless superseded by a subsequent resolution.
PASSED, APPROVED AND ADOPTED this day of April, 2018.
Suzanne Fuentes, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of EI Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed, approved and adopted by said City Council at a
regular meeting held on the day of April, 2018, approved and signed by the Mayor,
and attested to by the City Clerk, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
-2-
74
EL SEGUNDO CITY COUNCIL MEETING DATE: April 3, 2018
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to adopt a Resolution approving the Plans and
Specifications for the Storm Drain Pipe Abandonment on Eucalyptus Drive Project,
Project No. PW18-11. (Fiscal Impact: to be determined.)
RECOMMENDED COUNCIL ACTION:
1. Adopt the attached Resolution approving Plans and Specifications for Storm Drain
Pipe Abandonment on Eucalyptus Drive Project (Project No. PW 18-11) and
authorize advertising for bids; or,
2. Alternatively, discuss and take other possible actions related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution
Location Map
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $80,000.00
Additional Appropriation: N/A
Account Number(s): $80,000 from 301-400-8205-8313 (Eucalyptus Storm Drain
Abandonment)
STRATEGIC PLAN:
Goal: 4 Develop Quality Infrastructure and Technology
Objective: (a) El Segundo's physical infrastructure supports an appealing, safe,
and effective City
ORIGINATED BY: Floriza Rivera, Principal Enginee
REVIEWED BY: Ken Berkman, Public Works Director
APPROVED BY: Greg Carpenter, City Manager42
64
BACKGROUND AND DISCUSSION:
In the late 1950s, a 28 -inch corrugated metal pressurized storm drain pipeline (the Eucalyptus
force main) was constructed along Eucalyptus Dr. to convey stormwater from the southwest
section of the Smokey Hollow area around Eucalyptus Dr. and Franklin Ave. to Storm Drain
Pump Station 6 at 408 Eucalyptus Drive. In the mid-1990s, the Los Angeles County Department
of Public Works constructed the Arena Street Pump Station and reconfigured the storm drain
system to route the stormwater flow previously conveyed by the Eucalyptus line to the new
pump station to provide the required design capacity and safety. As a result of the County
Project, the Eucalyptus force main has been out of service for the last 20 years.
75
A sinkhole incident along Eucalyptus Drive occurred last year, and appeared to be situated along
the force main's alignment. Staff investigated the force main using closed circuit television
(CCTV) and found numerous breaks, offsets, intruding tree roots, debris, and water inside the
pipe. A project was subsequently created and approved for this fiscal year in the Capital
Improvement Program Budget.
To prevent further street subsidence, staff is recommending the 1,000 feet of existing force
main be filled with a cement -based material known as Controlled Low -Strength Material
(CLSM). A complete removal option is cost -prohibitive since it would involve excavation,
removal of a majority of the pipeline length, plugging of any remaining pipe ends, and restoring
the removed roadway section. The CLSM option will allow the desired result to be achieved with
minimal pipe and roadway section removals and thus at lower cost and reduced public
construction inconvenience.
Staff respectfully recommends that City Council adopt the attached resolution approving the
plans and specifications for the project and authorize advertising for bids.
Staff estimates the following timeline for the project:
Advertise for bids
April 2018
Award by City Council
May 2018
Construction Start
June 2018
Construction End
August 2018
u
RESOLUTION NO.
A RESOLUTION APPROVING THE DESIGN AND PLANS
FOR THE CONSTRUCTION OF STORM DRAIN PIPE
ABANDONMENT ON EUCALYPTUS DRIVE PROJECT
PURSUANT TO GOVERNMENT CODE SECTION 830.6 AND
ESTABLISHING A PROJECT PAYMENT ACCOUNT.
The City Council of the City of EI Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The City Engineer prepared specifications and plans requesting
Construction of the Storm Drain Pipe Abandonment on Eucalyptus Drive
Project (the "Project"). These plans are complete. Bidding for construction
of the Project may begin;
B. The City Council wishes to obtain the immunities set forth in Government
Code § 830.6 with regard to the plans and construction of the Project.
SECTION 2: Design Immunity; Authorization.
A. The design and plans for the Project are determined to be consistent with
the City's standards and are approved.
B. The design approval set forth in this Resolution occurred before actual
work on the Project construction commenced.
C. The approval granted by this Resolution conforms with the City's General
Plan.
D. The City Engineer, or designee, is authorized to act on the City's behalf in
approving any alterations or modifications of the design and plans
approved by this Resolution.
E. The approval and authorization granted by this Resolution is intended to
avail the City of the immunities set forth in Government Code § 830.6.
SECTION 3: Project Payment Account. For purposes of the Contract Documents
administering the Project, the City Council directs the City Manager, or designee, to
establish a fund containing sufficient monies from the current fiscal year budget to pay
for the Project ("Project Payment Account") following receipt of construction bids. The
Project Payment Account will be the sole source of funds available for the Contract
Sum, as defined in the Contract Document administering the Project.
Resolution No.
Page 1 of 2
77
SECTION 4. The City Clerk is directed to certify the adoption of this Resolution.
Sec. 6.150.020. This Resolution will become effective immediately upon adoption.
PASSED AND ADOPTED this day of 20
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
IN
Suzanne Fuentes, Mayor
David H. King, Assistant City Attorney
Resolution No.
Page 2of2
WP
Storm Drain Pipe Abandonment
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Abandon existing 28" storm drain pipe el„'Rh
St Anthory
Legend
Catch Basins
Storm Drain Lines
—•• City Boundary
World Street Map
i; It r
Z;
Notes
18-11: Storm Drain Pipe
DISCLAIMER: The information shown on this map was compiled from different
sources The land base and facility information on this map is for display purposes only
and should not be relied upon without independent verification as to its accuracy. The City
of EI Segundo will not be held responsible for any claims, losses or damages resulting
From the use of this map.
N � c a upr m
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GIS Abandonment on Eucalyptus Drive
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i
EL SEGUNDO CITY COUNCIL
MEETING DATE: April 3, 2018
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to accept Fiber Optics Network Expansion by Elecnor
Belco Electric, Inc. as complete, Project No. PW 16-33 (Fiscal Impact: $536,104.23)
RECOMMENDED COUNCIL ACTION:
1. Accept the work as complete;
2. Authorize the transfer of $43,219.23 from Emergency Facilities Maintenance account
#001-400-2601-6281 to account 301-400-8201-8497 (1 Net Fiber Optic Connections)
and authorize the City Manager to amend a Public Works contract with Elecnor Belco
Electric, Inc. in a form approved by City Attorney to increase the contract amount to
$536,104.23;
3. Authorize the City Clerk to file a Notice of Completion in the County Recorder's
Office; or,
4. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Notice of Completion
Location Map
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $492,885.00
Additional Appropriation: $43,219.23 from account 001-400-2601-6281 (Emergency
Facilities Maintenance)
Account Number(s): 301-400-8201-8497 (1 Net Fiber Optic Connections)
STRATEGIC PLAN:
Goal: 4 Develop Quality Infrastructure and Technology
Objective: (a) El Segundo's physical infrastructure supports an appealing, safe,
and effective City
ORIGINATED BY: John Gilmour, Senior Engineering Associate
REVIEWED BY: Ken Berkman, Public Works Director
Charles Mallory, Information Service Directo)
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
On December 6, 2016, City Council awarded a standard Public Works Contract to Elecnor Belco
Electric, Inc. (Belco) in the amount of $410,738.00 and authorized an additional $82,147.00 for
80
construction related contingencies to complete a major segment of the City's ongoing fiber optic
cable connection project. This phase of the project provided for the installation of 2,250 feet of
new conduit in El Segundo Blvd. from Illinois St. to Continental Blvd., and an additional 6,300
feet of new fiber optic cable through both the new and existing conduit pathways, and extension
of the City -owned fiber optic network into an Equinix data center on Douglas St.
Completion of the project provides the City access to ultra-high speed internet connectivity and
increases the reliability of the City network. This project also lays the foundation for a dark fiber
program, where the City can provide fiber optic connectivity and internet to businesses in the
Smokey Hollow area.
Construction began on March 28, 2017 and completed by the Contractor on October 20, 2017. A
final inspection of the work has been performed and it was determined that the project was
completed per the plans and specifications and to the satisfaction of the Public Works and
Information Systems Departments.
With staff transitions, a post -bid analysis was conducted by Public Works and Information
System staff, in cooperation with a fiber optic specialist firm, that resulted in a number of design
changes that will benefit the network's future operation, such as increasing the size of the
underground vaults and the number of pull boxes to improve maintenance and accessibility, the
addition of a second conduit for future expansion, and a connection to the network at the new
Aquatics Center was provided. These post-bid/pre-construction additions to the contract
required use of most of the allocated construction contingency. Additional change order costs
were incurred during construction due to discovery and excavation of unknown and unmarked
utilities that required alignment changes to eliminate the conflicts.
Staff respectfully recommends that City Council accept the work performed by Elecnor Belco
Electric, Inc. as complete and authorize the City Clerk to file a Notice of Completion with the
County Recorder's Office, authorize to transfer $43,219.23 from account 001-400-2601-6281
(Emergency Facilities Maintenance) to account 301-400-8201-8497 (1 Net Fiber Optic
Connections) and authorize the City Manager to amend a Public Works contract with Elecnor
Belco Electric, Inc. in a form approved by City Attorney to increase the contract amount to
$536,104.23.
Accounting Summary:
+$82,147.00 Approved Contingency
-$81,855.58 Executed Change Order
-43,510.65 Outstanding Change Order
($43,219.23) Shortfall
$410,738.00 Elecnor Belco Electric, Inc. Contract Amount
+$81,855.58 Executed Change Order
+43,510.65 Outstanding Change Order/shortfall
$536,104.23 Total Fiscal Impact
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
EI Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name: Fiber Optic Network Expansion
Project No.: PW 16-33 Contract No. 5234
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that:
1. The undersigned is an officer of the owner of the interest stated below in the property
hereinafter described.
2. The full name of the owner is: City of EI Segundo
3. The full address of the owner is: City Hall, 350 Main Street, EI Segundo, CA, 90245
4. The nature of the interest of the owner is: Public Facilities
5. A work of improvement on the property hereinafter described was field reviewed by the
City Engineer on October 20, 2017. The work done was: Fiber Optic Network
6. On April 3, 2018, City Council of the City of EI Segundo accepted the work of this
contract as being complete and directed the recording of this Notice of Completion in the
Office of the County Recorder.
7. The name of the Contractor for such work of improvement was: Elecnor Belco Electric, Inc.
8. The property on which said work of improvement was completed is in the City of EI
Segundo, County of Los Angeles, State of California, and is described as follows: EI
Segundo Blvd., Continental Blvd. in City of EI Segundo.
9. The street address of said property is: EI Segundo Blvd., Continental Blvd. in City of EI
Segundo.
Dated:
Ken Berkman
Public Works Director
VERIFI CA TION
I, the undersigned, say: I am the Director of Public Works of the City EI Segundo, the declarant of the
foregoing Notice of Completion; I have read said Notice of Completion and know the contents thereof; the
same is true of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on _, 2018 at EI Segundo, California.
Ken Berkman
Public Works Director
VA
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FIBER OPTIC NETWORK EXPANSION
PROJECT LOCATION
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EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: April 3, 2018
AGENDA HEADING: Consent Agenda
Consideration and possible action regarding authorization to enter into agreement with CPS
HR Consulting to provide additional City-wide non -safety and Police salary survey services.
(Fiscal Impact: $54,500.00)
RECOMMENDED COUNCIL ACTION:
Authorize the City Manager to enter into agreement with CPS HR Consulting,
approved as to form by the City Attorney
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT: $78,395.00
Amount Budgeted: $78,395.00
Additional Appropriation: $ 0
Account Number(s): 001-400-2506-6214
ORIGINATED BY: Lynn Lindberg, Director of Human Resources
REVIEWED BY: Lynn Lindberg, Director of Human Resources
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Per prior directive by Council the City entered into prior Agreements with CPS HR Consulting to
conduct an in-depth, total compensation salary survey for both Fire and Police Management
Services. Subsequently, in preparation of the 2018 City-wide negotiations, the City has prepared an
additional agreement with CPS HR for two additional salary surveys 1) City-wide (non -safety)
consisting of 42 survey classification benchmarks and 2) an in-depth total compensation survey for
Police both of which will be compiled against eleven (11) City designated comparison agencies.
Both the prior and new salary survey agreement are fully funded in the current budget. However
with the addition of the new agreement the fiscal year cumulative total exceeds the City Manager's
fiscal year threshold thereby requiring Council Approval.