CONTRACT 5494 One Page Service Agreement CLOSED Agreement No. 5494
Services Agreement
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CONTRACTOR: FILE KEEPERS.LLC DATE MAILED: 03/12/2018
Below you will find a checklist relating to Insurance and other requirements that are required for doing business with the City of EI
Segundo. Only those items checked-off are MANDATORY, however if your standard policies exceed the minimum requirements please
include. Commercial general liability insurance must meet or exceed the requirements of ISO-CGL Form No. CG 00 01 11 85 or
88. The amount of insurance set forth below will be a combined single limit per occurrence for bodily injury, personal injury, and property
damage for the policy coverage. Liability policies will be endorsed to name the City, its officials, and employees as "additional
insured's" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other
insurance that may be carried by the City will be excess thereto. Such insurance must be on an "occurrence," not a "claims
made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to the City.
Please find additional Terms and Conditions on the reverse side of this Services Agreement. This is not a purchase order or an
authorization to begin work.
® Comprehensive General Liability, including coverage for premises, products and completed operations, independent contractors,
personal injury and contractual obligations with combined single limits of coverage of at least$1,000,000 per occurrence.
® Auto Liability, including owned, non-owned and hired vehicles with at least:
® $1,000,000 per occurrence.
® $100,000-300,000 per occurrence.
® As required by State Statutes. A copy of your current policy must be submitted naming yourself and or your company.
® Porkers' Compensation Insurance: as required by State Statutes. (Not needed if Self-employed with no employees and
CONTRACTOR signs statement to this effect.)
Business License: The CONTRACTOR shall agree to have a current City of EI Segundo license on file at City Hall or purchase
said license(at no cost to the City).
N/A Permits: Plans must be approved and permit(s) issued (no fee) by the Community, Economic and Development Services
Department if appropriate. Call the Building Manager @(310)524-2345 if you have questions.
Copy of valid picture I.D. (Drivers license etc.)
PLEASE NOTE: ALL APPLICABLE INFORMATION LISTED ABOVE MUST BE OBTAINED AND ON FILE, PRIOR TO THE ISSUANCE OF A CITY
PURCHASE ORDER BEING SENT TO YOU (VIA FAX OR HARD COPY) BY THE RISK MANAGERIPURCHASING AGENT, THUS AUTHORIZING
COMMENCEMENT OF WORK FOR THE CITY.
Submitted by lcomplete all blanks): C0V...o1�t t O'l II NIE (.1"I)
Company Name: By(Print name&title):
FILE KEEPERS, LLC Juan Avila,EVP
Company Street Address: Ven "s Autho d'. n e required:
r
6277 E.Slauson Avenue
City,State,Zip: aed:
Los Angeles,CA 90040-3011 03/12/2018
Phone: F
323.728.3133 323.728.1349
Vendor's Email address:
OrderDesk 0filekeevers„com;Sales( flekeepers.corn;
Billino a@filekeepers.com
Mail original agreement and insurance to;City° f f Seg,pnda',-City Clerk 350 Main Street,Room 5,EI Segundo,CA 90245.3813
'' », Date initiated: I
Originator/Department Contact: M � „ °� ^�1
Department Head Approval: + Date Approved: 3
)Finance Approval: � r""'� li~r._ Date Approved:
cc:Business License;City Clerk;Purchasing pant;Requesting Dept.name-
INR 0 - TO FORM.
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CjT ATTORN - �;�
City of EI Segundo PD Services Agreement 201t,03,12.doc 3/12/18
tity of EI Segundo
Agreement No. 5494
1.GENERALLY. The materials, supplies, or services (collectively, 8.PAYMENT. City will pay Seller after receiving acceptable invoices for
"Purchase") covered by this services agreement and purchase order materials and supplies delivered and accepted or services rendered and
("order") must be furnished by Seller subject to all the terms and conditions accepted. City will not pay cartage,shipping,packaging or boxing expenses
contained in this order which Seller, in accepting this order, agrees to be unless specified in this order, Drafts will not be honored.
bound by and comply with in all particulars. No other terms or conditions are 9.INDEMNIFICATION. Seller agrees to indemnify and hold City harmless
binding upon the parties unless subsequently agreed to in writing. Written from and against any claim, action, damages, costs (including, without
acceptance or shipment of all or any portion of the Purchase covered by this limitation, attorney's fees), injuries, or liability, arising out of the Purchase or
order constitutes unqualified acceptance of all terms and conditions in this the order,or their performance. Should City be named in any suit,or should
order. The terms of any proposal referred to in this order are included and any claim be brought against it by suit or otherwise, whether the same be
made a part of the order only to the extent it specified the Purchase ordered, groundless or not,arising out of the Purchase or order,or their performance,
the price, and the delivery, and then only to the extent that such terms are Seller will defend City(at City's request and with counsel satisfactory to City)
consistent with the terms and conditions of this order. and indemnify City for any judgment rendered against it or any sums paid
2.INSPECTION. The Purchase furnished must be exactly as specified in out in settlement or otherwise. For purposes of this section "City" includes
this order, free from all defects in Seller's performance, design, City's officers, elected officials, and employees. It is expressly understood
workmanship, and materials, and, except as otherwise provided, is subject and agreed that the foregoing provisions will survive termination of this
to inspection and test by City at all times and places. If, before final order. The requirements as to the types and limits of insurance coverage to
acceptance, any any Purchase is found to be incomplete, or not as be maintained by Seller,and any approval of such insurance by City,are not
specified, City may reject it, require Seller to correct it without charge, or intended to and will not in any manner limit or qualify the liabilities and
require delivery of such Purchase at a reduction in price that is equitable obligations otherwise assumed by Seller pursuant to this order, including,
under the circumstances. If seller is unable or refuses to correct such items without limitation,to the provisions concerning indemnification.
within a time deemed reasonable by City, City may terminate the order in 10.WARRANTY. Seller agrees that the Purchase is covered by the most
whole or in part. Seller bears all risks as to rejected Purchases and, in favorable commercial warranties the Seller gives to any customer for the
addition to any costs for which Seller may become liable to City under other same or substantially similar supplies or services, or such other more
provisions of this order, must reimburse City for all transportation costs, favorable warranties as is specified in this order. Warranties will be effective
other related costs incurred, or payments to Seller in accordance with the notwithstanding any inspection or acceptance of the Purchase by City.
terms of this order for unaccepted Purchases. Notwithstanding City's 11.ASSIGNMENT. City may assign this order. Except as to any payment
acceptance of any Purchase,Seller is liable for latent defects,fraud,or such due under this order,Seller may not assign or subcontract the order without
gross mistakes as constitute fraud. City's written approval. Should City give consent, it will not relieve Seller
3.CHANGES. City may make changes within the general scope of this order from any obligations under this order and any transferee or subcontractor
in drawings and specifications for specially manufactured supplies, place of will be considered Seller's agent.
delivery, method of shipment or packing of the order by giving notice to 12.INSURANCE. Seller must provide the insurance indicated on the face
Seller and subsequently confirming such changes in writing. If such sheet of this Services Agreement.
changes affect the cost of or the time required for performance of this order, 13.PERMITS. Seller must procure all necessary permits and licenses, and
an equitable adjustment in the price or delivery or both must be made. No abide by all federal,state,and local laws,for performing this order.
change by Seller is allowed without City's written approval. Any claim by 14.INDEPENDENT CONTRACTOR. City and Seller agree that Seller will
Seller for an adjustment under this section must be made in writing within act as an independent contractor and will have control of all work and the
thirty (30) days from the date of receipt by Seller of notification of such manner in which is it performed. Seller will be free to contract for similar
change unless City waives this condition in writing. Nothing in this section service to be performed for other employers while under contract with City.
excuses Seller from proceeding with performance of the order as changed. Seller is not an agent or employee of City and is not entitled to participate in
4.TERMINATION. City may terminate this order at any time,either verbally any pension plan, insurance, bonus or similar benefits City provides for its
or in writing, with or without cause, Should termination occur, City will pay employees. Any provision in this order that may appear to give City the right
Seller as full performance until such termination the unit or pro rata order to direct Seller as to the details of doing the work or to exercise a measure
price for the performed and accepted portion of the Purchase. City may of control over the work means that Seller will follow the direction of the City
provide written notice of termination for Seller's default if Seller refuses or as to end results of the work only.
fails to comply with this order. If Seller does not cure such failure within a 15.WAIVER. City's review or acceptance of, or payment for, work product
reasonable time period, or fails to perform the Purchase within the time prepared by Seller under this order will not be construed to operate as a
specified(or allowed by extension),Seller will be liable to City for any excess waiver of any rights City may have under this Agreement or of any cause of
costs incurred by City. action arising from Seller's performance. A waiver by City of any breach of
5.TIME EXTENSION. City may extend the time for completion if, in City's any term, covenant, or condition contained in this order will not be deemed
sole determination, Seller was delayed because of causes beyond Seller's to be a waiver of any subsequent breach of the same or any other term,
control and without Seller's fault or negligence. In the event delay was covenant, or condition contained in this order, whether of the same or
caused by City, Seller's sole remedy is limited to recovering money actually different character.
and necessarily expended by Seller because of the delay;there is no right to %INTERPRETATION. This Agreement was drafted in, and will be
recover anticipated profit. construed in accordance with the laws of the State of California, and
6.REMEDIES CUMULATIVE.City's rights and remedies under this order are exclusive venue for any action involving this agreement will be in Los
not exclusive and are in addition to any rights and remedies provided by law. Angeles County.
7.TITLE. Title to materials and supplies purchased under this order pass
directly from Seller to City upon City's written acceptance following an actual
inspection and City's opportunity to reject. , r ... .., .. .,V .. m
City of EI Segundo PD Services Agreement 2018.03.12.doc 3/12/18
Agreement No. 5494
EXHIBIT A
City of EI Segundo
Police Department
348 Main Street
EI Segundo, CA 90245
EXHIBIT A—Annually Cost Cap
Contract with File Keepers for on-site shred services.
Estimated costs:
Two (2) Style 1 bins at$14.95 per pick-up and two (3) Style 2 bins at$19.30 per pick-up
Total per pick-up: $87.80
Estimated pick-up frequency is once every two weeks, or 52 per fiscal year
Annual cost: $4,565.60
Potential addition costs:
Additional boxes (bin overflow): $3.75 per box per pick-up
Cost NOT TO EXCEED$4,999.00 annually.
Agreement No. 5494
PRICE SCHEDULE
CITY OF EL SEGUNDO
March 12,2018
The rates quoted are firm for ninety days from the date of this Price Schedule.
—..................................__...www-----
CERTIFIED OFFSITE SHREDDING&CONTAINER ROTATION SERVICES: Company provides Customer with access to locked secure containers
where Business Records can be disposed of for purpose of shredding. Company performs regularly scheduled removal and replacement of the
containers. The contents of the removed containers and any additional boxes/cartons are delivered directly to an offsite shredding facility where the
Business Records are shredded. The Company tracks the chain of custody with respect to such containers and boxes/cartons. Scheduled pick ups
can be set up on a daily, weekly, biweekly, or monthly rotation. Company can provide unscheduled pick ups within 48 hours of request. After
Business Records are shredded, Company issues a Certificate of Destruction to Customer.
......................._.................................. ...
Pick Up/Transportation-Style 1 Container,per tip/rotation $14.95 each
Pick Up/Transportation-Style 2 Container,per tip/rotation $19.30 each
.-...................................__................................................
__�_-
Pick Up/Transportation-Style 3 Container,per tip/rotation $94.45 each
Additional Standard Size Cartons for Shredding,Picked Up At Time of Bin Rotation $3.75 each
.............__...__.....-...... _�....__. . ................ ....._........................... ................................................................................................................................._rr
Pick Up/Transportation, Not At Time of Bin Rotation $51.45/trip
.............................
Monthly_Minimum One Tip per Container Delivered
CERTIFIED ONSITE SHREDDING&CONTAINER ROTATION SERVICES: Company provides C
Customer with access to locked secure containers
where Business Records can be disposed of for purpose of shredding. Company performs regularly scheduled removal of the containers and
shredding of the contents and any additional boxes/cartons or loose documents at the Customer's location. Scheduled pick ups can be set up on a
daily, weekly, biweekly, or monthly rotation. Company can provide unscheduled pick ups within 48 hours of request. After Business Records are
shredded,Company issues a Certificate of Destruction to Customer.
Onsite Shredding-Style 1 Container,per tip/rotation $14.95 each
Onsite Shredding-Style 2 Container,per tip/rotation $19.30 each
Onsite Shredding-Standard Size Cartons $3.75 each
9- _ P $31.95.....................h
Onsite Shredding Loose Documents,per 96-Gallon Container each
Minimum Service Fee,per Stop $65.00
Monthly Minimum One Tip per Container Delivered
The File Keepers'Document Destruction Services Agreement("Services Agreement")is provided at wwww,filekeeoers.com/shredclirioaclr'eement. File
Keepers'document destruction services("Services")are provided pursuant to the Services Agreement and its schedules.
By signing below, you hereb t the terms and conditions of the Services Agreement and its schedules, including this price schedule. The
Services Agreement is a ve of the a you sign below("Effective Date"). In the event of any conflict between the Services Agreement at
filekeeoers.com/s eddin eeme d this price schedule,the terms of the Services Agreement shall govern.
FOR Ft EEP'ER LLC
c
Juan Avila EVP 03/12/2018
Signatu Printed Name Title Date
FOR OF EL SEGUNDO
............................................... -. ......w.
Signature Printed Name Title Date
This agreement is submitted with the understanding that the information contained herein will not be revealed,disclosed,or otherwise disseminated by CITY OF EL
SEGUNDO to any party,individual,company,agency or other entity other than employees of CITY OF EL SEGUNDO(CITY OF EL SEGUNDO representatives)with
a valid need to know or be informed without the express written consent of FILE KEEPERS and with the expectation that CITY OF EL SEGUNDO Representatives
will employ the same or greater measures to protect the confidentiality and proprietary nature of this information that it takes to safeguard its own proprietary or
confidential information.
Enclosure: Container Specifications
6277 East Slauson Avenue I Los Angeles, CA 90040-3011 1 Tel 323.728.3133 1 Fax 323.728.1349
www.filekeepers.com
Revised 2017.06.28
Agreement No. 5494
KEEPERS ' Mobile and Of
site Cern zed Sbreddin
I It ' s What We Do. g
.....................................................
................................. .... ............. .......... ......... ........................
We provide locked Secure Document Disposal Stations and rotate them as needed. The contents are destroyed,
completing the Chain-of-Custody cycle. A Certificate of Destruction is automatically issued.
........... ... ...........
Style 1
Secure, Efficient,and Convenient:
■ Self-(losing Lock—the door locks automatically
■ Tamper-Proof Lock Guard
■ Anti-Phishing Paper Deflector
Reinforced Lid & Sleek Design—The reinforced lid
supports everyday equipment, such as printers and
fax machines. Its sleek wall hugging design makes it
easier for the console to become part of an
office environment
■ Professional Image—fits into any office setting
Dimensions—36"H x 21.5"W x 16"D
■ Provides maximum security,
keeps documents safe
■ Colors available:
White, Espresso, Cherry, and Maple
.............. ...........
`Privacy', 'Security' and 'Confidentiality' are key issues everywhere. These concerns have always been vital to FILE
KEEPERS. Strict regulations brought forward through the Health Insurance Portability and Accountability Act of 1996
(HIPAA), the Gramm-Leach-Bliley Act of 1999, the Sarbanes-Oxley Act of 2002 (Enron Act), and the Federal Financial
Institutions Examination Council(FFIEC) require all of us to complete the Chain-of-Custody appropriately.
To find out how FILE KEEPERS can assist you with your Offsite Certified Shredding Services, call 1-800-332-FILE today!
Place orders via email,send requests to OrderDesk@filekeepers.com.
Contact Billing@filekeepers.com to activate electronic invoices.
File Keepers accepts the followinq major credit cards:
Revised 2016.05.20
Agreement No. 5494
KEEPERS Mobile and Offsite Certified Shreddin
It ' s What We Do.
We provide locked Secure Document Disposal Stations and rotate them as needed. The contents are destroyed,
completing the Chain-of-Custody cycle. A Certificate of Destruction is automatically issued.
iiiwmiwmm ...............................
Style 2
Secure, Efficient, and Convenient:
■ 64-gallon capacity holds up to 250 lbs
■ Tamper-Proof Lock Guard— internal locking system secure
the lid to the container
a
■ Anti-Phishing Paper Deflector— Lid with molded paper slot
" 9 Highly
Reinforced Lid & Sleek Design— Hi hl durable, resilient, and
aesthetically pleasing in appearance. Blends easily with office decor
■ Provides maximum security,
keeps documents safe
■ No bag or liner required
■ 8" rubber wheels and heavy duty steel axle for
easy mobility
■ Dimensions—23"W x 29"D x 42"H
'Privacy', Security and Confidentiality are key issues everywhere. These concerns have always b it
` een v al to FILE
KEEPERS. Strict regulations brought forward through the Health Insurance Portability and Accountability Act of 1996
(HIPAA), the Gramm-Leach-Bliley Act of 1999, the Sarbanes-Oxley Act of 2002 (Enron Act), and the Federal Financial
Institutions Examination Council(FFIEC) require all of us to complete the Chain-of-Custody appropriately.
To find out how FILE KEEPERS can assist you with your Offsite Certified Shredding Services, call 1-800-332-FILE today!
Place orders via email, send requests to OrderDesk@filekeepers.com.
Contact Billing@filekeepers.com to activate electronic invoices.
File Keepers accepts the followinq major credit cards: MUNPIN
f
Revised 2016.05.20