Loading...
CONTRACT 5265A Amendment Agreement No. 5265A Agreement No. 5265A FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF ELS AND HDL SOFTWARE, LLC This First Amendment is entered into this IST day of February, 2018, by and between the CITY OF EL SEGUNDO, a municipal corporation and general law city ("CITY") and HDL SOFTWARE, LLC. ("CONSULTANT"). 1. The term of the Agreement is extended from February 1, 2018 to January 31,2019. 2. The parties also desire to amend the Agreement to increase the total amount of the Agreement by $6,500, so that the total, not-to-exceed amount of the Agreement is $13,000. 3. This Amendment may be executed in any number or counterparts,each of which will be an original, but all of which together constitutes one instrument executed on the same date. 4. Except as modified by this Amendment, all other terms and conditions of Agreement No. 5265 remain the same, [Signatures on next page] .I- Agreement No. 5265A Agreement No. 5265A IN WITNESS WHEREOF the parties hereto have executed this Amendment the day and year first hereinabove written. CITY OF EkSV(.pl.,)Nl:() HDL SOFTWARE, LLC. jill 'r " „ Robert Gray City . .,,Mai President ATTEST: Taxpayer ID No. mm._._.. .._m.. ._._ _.. . T r4tey'-.c Aver, u t:glty ("'le:i°:k A l”l':W')V[l,D AS TO FORM: l Mark D. Hensley, , City Attorney Y1, -2- A reement No. 5265A Agreement No. 5265A Dear Juliana, Thank you for the opportunity to present this proposal for HdL's TOT Operations Management Services. Please be advised that we maintain a busy implementation schedule throughout the year. Your position in the implementation schedule will be determined when a signed agreement is received. This proposal is valid until December 15, 2016 Should you have any questions, please contact me at 888.861.0220 or by email at gbeannir�.�1,h.d.r.c:o Transient Occupancy Tax Management Service Service Compensation TOT Management Services 6,Oti�i.t➢0 per years _..__. _.. Travel Expenses At Co ax 1 CPI Adjustment - Fees for Operations Management Services will be adjusted at the beginning of each calendar year by the change in the Consumer Price Index - West Urban (CPI-WU) as reported by the Bureau of Labor Statistics. Each annual adjustment will not be less than two percent (2%) or greater than ten percent (10%). 2Travel Expenses - Travel and lodging expenses are billed at cost and apply to all meetings; including process, pre-installation, installation, training, and support. HdL is dedicated to conserving public funds, and ensures any travel costs are indeed required and reasonable. General Scope of Work The Transient Occupancy Tax Management Service provided by HdL takes a unique approach in ensuring compliance, educating hoteliers in transient occupancy tax regulations and filing procedures, and maximizing City revenues. HdUs business friendly approach reduces City administrative costs and provides the City with assurances of future compliance and reporting practices from the City's lodging industry. Tax Registration Database Management - HdL will transfer the City's existing databases as they relate to TOT into HdL's internal administration tools. HdL will maintain the data and provide reports to the City. Return Processing - HdL will process TOT filings within 5 days of submission. Accounts will receive all applicable forms necessary to complete the renewal process. New Account Processing - HdL will process any new TOT registrations for lodging establishments that change hand or newly offered properties. Agreement No. 5265A Payment Posting/Processing - HdL will process all payments made for new and existing lodging providers. Accounts will be updated with payment information and revenues will be remitted to the City net HdL's fees on no less than a monthly basis. Customer Support Center - HdL will provide lodging providers with multiple support options for registering, filing returns, making payments and for general inquiries. Lodging providers will be able to access one of our tax specialists Monday-Friday 8:00am to 5:00pm Pacific via phone, email, fax, and the online support center. On-Line Filing & Payment Processing - HdL will provide a website for lodging providers to make payments online. Compliance Monitoring - HdL will ensure accurate filings of TOT returns by consistently monitoring returns and providing compliance audits as mutually agreed to by the City and HdL. Annual Reporting - In addition to standard monthly reports, HdL will continue to provide the City with annual analysis reports designed to provide key insights in the lodging provider community and the details on reporting of each lodging provider.