CC RESOLUTION 5074 RESOLUTION NO. 5074
A RESOLUTION ADOPTING BY-LAWS OF THE ARTS AND
CULTURE ADVISORY COMMITTEE
The City Council of the ity of EI Segundo resolves as follows:
SECTION 1: The City Council finds and declares as follows:
A. On August 2, 2016, the City Council established the Arts and Culture Advisory
Committee, to serve as an advisory body to the City Council in matters relating to
arts and culture within the City of EI Segundo;
B. On January 23, 2018, the Arts and Culture Advisory Committee adopted proposed
by-laws for the committee and presents them to the City Council for its
consideration and adoption.
SECTION 2: Adoption. The City Council hereby adopts the by-laws attached hereto
as Exhibit "A".
SECTION 3: This Resolution will become effective immediately upon adoption and will
remain effective unless repealed or superseded.
PASSED, APPROVED, AND ADOPTED RESOLUTION NO. 5074 this 6th day of
February 2018.
Su ne Fuentes„ Mayor
ATTEST:
Tracy Wea r, City Clerk
APPROVED AS TO FORM:
Mark D. Hoenislet, ity Attorney
Arts and Culture Advisory Committee
City of El Segundo
Bylaws
ARTICLE I
Name
The name of this organization shall be the Arts and Culture Advisory Committee otherwise
known as ACC.
ARTICLE II
Purpose
The purpose of the ACC is to advise the City Council to include art and culture into the El
Segundo community as well as planning and installation of public art. The ACC shall serve as a
forum for effective collaboration leading to the growth of art and culture in the City of El
Segundo. The Committee is a standing advisory committee that serves at the behest of the City
Council.
ARTICLE III
Qualifications
Members of the ACC shall be representatives of the community including both residents and
non-residents who are actively engaged in the arts and interested in expanding knowledge about
the arts within the City of El Segundo.
ARTICLE W
Membership
The ACC shall be composed of a minimum of seven(7)voting members and a maximum of
eleven(11) voting members. Candidates for the membership are reviewed and recommended by
ACC and then approved and appointed by the City Council. ACC membership is not limited to
the residents of El Segundo however, members who are non-residents should be actively
involved in the Arts. The purpose of ACC is that its members represent a variety of backgrounds
representative of the Arts including but not limited to the following categories:
• Creative Art
• Technology
o Science
The City Council shall appoint two (2) members of the City Council to serve as liaison members
to the City Council and shall have no voting rights.
Section I-Selection of Members
The City of El Segundo shall advertise and solicit applications to fill any vacant positions that
may occur. After the application period has closed, the Chair, Vice-Chair and one (1) other
member of ACC shall review the applications with the sole purpose of selecting candidates for
interview. After interviews are completed, the Chair, Vice-Chair and selected ACC member will
recommend choices to the ACC for recommendation. The ACC with then recommend
candidates to the Mayor and City Council. The City Council will have the final approval and
appoint the candidates. A candidate may not serve on the Committee without City Council final
approval.
Section II- Term of Office
The term for ACC members is 3 years.
Section III- Compensation
ACC members are not compensated.
Section IV-Removal
Members are expected to attend all meetings. When a member has three or more absences in a
12-month period, the ACC shall forward this information to the City Council for review and
possible removal of the member.
ARTICLE V
Meetings
All meetings shall be open and public pursuant to the Government Code of the State of
California.
Section I-Regular Meetings
Regular Meetings of the committee shall be monthly on the 4th Tuesday of the month at 5:30pm.
Section II-Special Meetings
Special Meetings of the Board may be held at any time upon the call of the Chair or by the
majority of the voting members or the City Council following at least 48-hours' notice to each
member. The Chairman or a majority of the ACC shall determine the time and place of the
Special Meeting.
Section III-Study Sessions/Workshops/Seminars
The ACC may be convened as a whole or as a committee as a whole in the same manner as
prescribed for requesting a special meeting for the purpose of holding a workshop, study session
or attending a seminar. No official action can be taken and a quorum is not required.
Section IV- General Meeting
At it's regular meeting in January of each year, ACC members will elect chair and vice-chair as
well as discuss any other long term initiatives for the year.
Section V- Quorum
A majority of the ACC shall constitute a quorum. A quorum is necessary for action by the ACC.
Section VI- Voting
Each member shall have one vote.
Section VII-Meeting Procedures
Except as otherwise provided by these Bylaws or City Council Resolutions the ACC will follow
the latest edition of Robert's Rules of Order for the orderly conduct of meetings.
ARTICLE VI
Officers
Officers of the ACC shall be a-Chair and a Vice Chair. Term of Chair and Vice Chair shall be
for 1 year. Duties of the officers shall conform to the regular parliamentary duties as set for by
Robert's Rules of Order unless otherwise stated.
Section I- Chair
The chairperson shall preside over the meetings of the ACC.
Section II- Vice Chair
During the absence, disability or disqualification of the Chair, the Vice Chair shall perform all of
the duties and be subject to all of the responsibilities of the Chair. The Vice Chair shall succeed
the Chair if he/she vacates the office before the term expires. A new Vice Chair shall be elected
at the next regular meeting.
Section III-Duties of the Arts and Culture Advisory Committee
It is intended that the ACC shall be an advisory body to the City Council. Nothing herein
contained should be construed,as a limitation on the power of the City Council or the
administrative staff of the City in their supervision or authority over property or personnel under
their jurisdictions.
ARTICLE VII
Official Documents
Section I-Minutes
Minutes of all meetings should be prepared and maintained with the ACC records. Copies shall
be distributed to each ACC member, City Council Member and City Clerk.
Section II-Distribution of Documents
Preparation and distribution of ACC documents to the members, City Council and City Clerk
shall be the responsibility of the designated employee as identified by the City Manager.
ARTICLE VIII
Conduct of Members
Section I-Representing the ACC
ACC members shall make no personal commitment to speak on behalf of the ACC, nor make
any statements or take actions representing the ACC, without majority approval.
Section II- Conflict of Interest
Members of ACC shall abstain from participating in any matter to come before the ACC in
which he or she has any direct or indirect economic interest. Should conflict of interest exist, the
ACC member shall remove himself/herself from discussions and abstain from voting. A yearly
Conflict of Interest Statement shall be filed with the City Clerk.
ARTICLE IX
Assistance of Staff
The City Manager of the City of El Segundo shall provide the ACC with such information and
staff assistance as the ACC may from time to time have requests; subject to the limitations
imposed by City Council. The staff member designated by the City Manager shall attend
meetings of the ACC and submit reports as needed.
ARTICLE X
By-Law Amendments
These Bylaws as well as any operating procedures may be amended by simple majority of those
voting at any legal meeting of the Arts and Culture Advisory Committee. Such amendments
must be approved by the City Council.
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of EI Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. 5074 was duly passed, approved and adopted by said City Council at a
regular meeting held on the 6th day of February, 2018, approved and signed by the Mayor,
and attested to by the City Clerk, by the following vote:
AYES: Mayor Fuentes, Mayor Pro Tem Boyles, Council Member Brann, Council
Member Dugan and Council Member Pirsztuk
NOES: None
ABSENT: None
ABSTAIN: None
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day of February,
2018.
JA'du ldaaa)
Tr 1y Weaver, City Clerk
of the City of EI Segundo,
California