CONTRACT 5465 On Call Agreement CLOSED Agreement No. 5465
ON-CALL PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
Garland Associates,Inc.
PW 17-35 ON-CALL TRAFFIC ENGINEERING SERVICES
This AGREEMENT is entered into this 5`h day of December, 2017, by and between the
CITY OF EL SEGUNDO, a municipal corporation and general law city ("CITY") and Garland
Associates, Inc. ("CONSULTANT").
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed in the
SCOPE OF SERVICES,below;
B. As additional consideration,CONSULTANT and CITY agree to abide by the terms
and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to
exceed FIFTEEN-THOUSAND dollars ($15,000.00) for CONSULTANT's
services. CITY may modify this amount as set forth below. Unless otherwise
specified by written amendment to this Agreement, CITY will pay this sum as
specified in the attached Exhibit"A,"which is incorporated by reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit"A,"which is
incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor, technical,
administrative, professional and other personnel, all supplies and materials,
equipment, printing, vehicles, transportation, office space and facilities, and all
tests, testing and analyses, calculation, and all other means whatsoever, except as
herein otherwise expressly specified to be furnished by CITY, necessary or proper
to perform and complete the work and provide the professional services required of
CONSULTANT by this Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at the time
of performance utilized by persons engaged in providing similar services. CITY will
continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any
deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any
shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be bome
by CONSULTANT.
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4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit"A")
the tasks performed,the percentage of the task completed during the billing period, the
cumulative percentage completed for each task,the total cost of that work during the preceding
billing month and a cumulative cash flow curve showing projected and actual expenditures
versus time to date.
5. NON-APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for
current services are within the current budget and within an available,unexhausted and
unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient
funds for payment of CONSULTANT services beyond the current fiscal year,this Agreement
will cover only those costs incurred up to the conclusion of the current fiscal year.
6. ADDITIONAL WORK.
A. CITY's city manager("Manager")may determine, at the Manager's sole
discretion, that CONSULTANT must perform additional work("Additional
Work") to complete the Scope of Work. If Additional Work is needed,the
Manager will give written autliori ation to CONSULTANT to perform stich
Additional Work.
B. If CONSULTANT believes Additional Work is needed to complete the Scope of
Work, CONSULTANT will provide the Manager with written notification that
contains a specific description of the proposed Additional Work,reasons for such
Additional Work, and a detailed proposal regarding cost.
C. Payments over$10,000.00 for Additional Work must be approved by CITY's city
council. All Additional Work will be subject to all other terms and provisions of
this Agreement. In no event may this Contract exceed$25,000.00 per fiscal year
without City Council approval.
7. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
i. Carefully investigated and considered the scope of services to be performed;
ii. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully acquainted
with the conditions there existing, before commencing the services hereunder.
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Should CONSULTANT discover any latent or unknown conditions that may
materially affect the performance of the services, CONSULTANT will
immediately inform CITY of such fact and will not proceed except at
CONSULTANT's own risk until written instructions are received from CITY.
8. TERM. The term of this Agreement will be from December 1,2017,to September 30, 2018.
Unless otherwise determined by written amendment between the parties, this Agreement will
terminate in the following instances:
A. Completion of the work specified in Exhibit"A";
B. Termination as stated in Section 16.
9. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
i. CONSULTANT furnishes proof of insurance as required under Section 23
of this Agreement; and
ii. CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving written
authorization to proceed, any such professional services are at CONSULTANT's
own risk.
10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the contracted
services. If delay occurs, CONSULTANT must notify the Manager within forty-eight hours(48
hours), in writing, of the cause and the extent of the delay and how such delay interferes with the
Agreement's schedule. The Manager will extend the completion time,when appropriate, for the
completion of the contracted services.
11. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities,the main
body of this Agreement takes precedence over the attached Exhibits;this Agreement supersedes
any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order
in which the Exhibits appear below:
A. Exhibit A: Proposal for Services and Rate Sheet;
12. CHANGES. CITY may order changes in the services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the
contract time will be adjusted accordingly. All such changes must be authorized in writing,
executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the
services will be determined in accordance with written agreement between the parties.
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13. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number,
14. PERMITS AND LICENSES. CONSULTANT, at its sole expense,will obtain and maintain
during the term of this Agreement, all necessary permits, licenses, and certificates that may be
required in connection with the performance of services under this Agreement.
IS.WAIVER. CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights
CITY may have under this Agreement or of any'cause of action arising from CONSULTANT's
performance. A waiver by CITY of any breach of any term, covenant, or condition contained in
this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant, or condition contained in this Agreement, whether of the same or different
character.
16. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time
with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's mutual
consent. Notice will be in writing at least thirty (30) days before the effective
termination date. �
C. Upon re'ceiving a termination notice,CONSULTANT will immediately cease
perfort,nance under this Agreement unicss otherwise provided in the termination
notice. Except as otherwise provided in the termination notice,any additional
work performed by CONSULTANT after receiving a termination notice will be
performed at CONSULTANT" own cost; CITY will not be obligated to
compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data, studies,
surveys, drawings,maps, reports and other materials prepared by CONSULTANT
will,at CITY's option,become CITY's property,and CONSULTANT will receive
just and equitable compensation for any work satisfactorily completed up to the
effective date of notice of termination, not to exceed the total costs under Section
l(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may procure
on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this Section.
17. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models,
photographs and reports prepared by CONSULTANT under this Agreement are CITY's property.
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CONSULTANT may retain copies of said documents and materials as desired,but will deliver all
original materials to CITY upon CITY's written notice. CITY agrees that use of
CONSULTANT's completed work product, for purposes other than identified in this Agreement,
or use of incomplete work product, is at CITY's own risk.
18.PUBLICATION OF DOCUMENTS. Except as necessary for performance of service under
this Agreement, no copies, sketches, or graphs of materials, including graphic art work,prepared
pursuant to this Agreement, will be released by CONSULTANT to any other person or public
CITY without CITY's prior written approval. All press releases, including graphic display
information to be published in newspapers or magazines, will be approved and distributed solely
by CITY,unless otherwise provided by written agreement between the parties.
19.INDEMNIFICATION.
A. CONSULTANT agrees to the following:
i. Indemnification for Professional Services. CONSULTANT will save
harmless and indemnify and at CITY's request reimburse defense costs
for CITY and all its officers,volunteers,employees and representatives
from and against any and all suits, actions, or claims,of any character
whatever, brought for, or on account of, any injuries or damages
sustained by any person or property resulting or arising from any
negligent or wrongful act,error or omission by CONSULTANT or any
of CONSULTANT's officers, agents, employees, or representatives, in
the performance of this Agreement, except for such loss or damage
arising from CITY's sole negligence or willful misconduct.
ii. Indemnification for other Damages. CONSULTANT indemnifies and
holds CITY harmless from and against any claim, action, damages,
costs (including, without limitation, attorney's fees), injuries, or
liability, arising out of this Agreement, or its performance, except for
such loss or damage arising from CITY's sole negligence or willful
misconduct. Should CITY be named in any suit, or should any claim
be brought against it by suit or otherwise, whether the same be
groundless or not, arising out of this Agreement, or its performance,
CONSULTANT will defend CITY(at CITY's request and with counsel
satisfactory to CITY) and will indemnify CITY for any judgment
rendered against it or any sums paid out in settlement or otherwise.
B. For purposes of this section"CITY"includes CITY's officers,officials,employees,
agents,representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will survive
termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be maintained
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by CONSULTANT as required by Section 23, and any approval of said insurance
by CITY, are not intended to and will not in any manner limit or qualify the
liabilities and obligations otherwise assumed by CONSULTANT pursuant to this
Agreement, including, without limitation, to the provisions concerning
indemnification.
20.ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's
written approval are prohibited and will be null and void.
21. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT
will act as an independent contractor and will have control of all work and the manner in which is
it performed. CONSULTANT will be free to contract for similar service to be performed for other
employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY
and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY
provides for its employees. Any provision in this Agreement that may appear to give CITY the
right to direct CONSULTANT as to the details of doing the work or to exercise a measure of
control over the work means that CONSULTANT will follow the direction of the CITY as to end
results of the work only.
22. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with respect
to all services and matters covered under this Agreement. CITY will have free access at all
reasonable times to such records, and the right to examine and audit the same and to make
transcript therefrom, and to inspect all program data, documents, proceedings and activities.
CONSULTANT will retain such financial and program service records for at least three (3)years
after termination or final payment under this Agreement.
23. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONSULTANT will procure and maintain the following
types of insurance with coverage limits complying, at a minimum,with the limits
set forth below:
Tye of Insurance Limits
Commercial general liability: $1,000,000
Professional Liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement
B. Commercial general liability insurance will meet or exceed the requirements of
the most recent ISO-CGL Form. The amount of insurance set forth above will be
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a combined single limit per occurrence for bodily injury,personal injury, and
property damage for the policy coverage. Liability policies will be endorsed to
name CITY,its officials, and employees as"additional insureds"under said
insurance coverage and to state that such insurance will be deemed"primary"
such that any other insurance that may be carried by CITY will be excess thereto.
Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or
equivalent. Such insurance will be on an"occurrence,"not a"claims made,"basis
and will not be cancelable or subject to reduction except upon thirty(30) days
prior written notice to CITY.
C. Professional liability coverage will be on an"occurrence basis" if such coverage
is available, or on a"claims made"basis if not available. When coverage is
provided on a"claims made basis," CONSULTANT will continue to renew the
insurance for a period of three (3)years after this Agreement expires or is
terminated. Such insurance will have the same coverage and limits as the policy
that was in effect during the term of this Agreement, and will cover
CONSULTANT for all claims made by CITY arising out of any errors or
omissions of CONSULTANT, or its officers, employees or agents during the time
this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form CA
00 0106 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement and such
other evidence of insurance or copies of policies as may be reasonably required
by CITY from time to time. Insurance must be placed with insurers with a current
A.M. Best Company Rating equivalent to at least a Rating of"A:VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance
required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from payments
due to CONSULTANT under this Agreement or terminate pursuant to Section 16.
24. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such approval
must approve of the proposed consultant and the terms of compensation.
25.INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status
on the project, which will include a schedule update and a short narrative description of progress
during the past month for each major task, a description of the work remaining and a description
of the work to be done before the next schedule update.
26. NOTICES. All communications to either party by the other party will be deemed made when
received by such party at its respective name and address as follows:
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If to CONSULTANT: If to CITY:
Garland Associates, Inc. City of El Segundo
16787 Beach Blvd., Suite 234 350 Main Street
Huntington Beach,CA 92647 El Segundo, CA 90245
Attention:Richard Garland,Project Manager Attention:Orlando Rodriguez,
Senior Civil Engineer
Any such written communications by mail will be conclusively deemed to have been received by
the addressee upon deposit thereof in the United States MAil, postage prepaid and properly
addressed as noted above. In all other instances,notices will be deemed given at the time of actual
delivery. Changes may be made in the names or addresses of persons to whom notices are to be
given by giving notice in the manner prescribed in this paragraph.
27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including,without limitation, CITY's conflict of interest regulations.
28. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor
retained any company or person, other than CONSULTANT's bona fide employee, to solicit or
secure this Agreement. Further,CONSULTANT warrants that it has riot paid nor has it agreed
to pay any company or person, other than CONSULTANT's bona fide employee, any fee,
commission,percentage,brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. Should CONSULTANT breach or violate this
warranty, CITY may rescind this Agreement without liability.
29. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any
other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or
CITY's obligations under this Agreement.
30. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance
with the laws of the State of California, and exclusive venue for any action involving this
agreement will be in Los Angeles County.
31. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
32. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire
understanding of the parties. There are no other understandings, terms or other agreements
expressed or implied, oral or written. There are two (2) Attachments to this Agreement. This
Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent
successors and assigns.
33. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this
Agreement with legal counsel. Accordingly,this Agreement will be construed simply,as a whole,
and in accordance with its fair meaning;it will not be interpreted strictly for or against either Party.
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34. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable,then such portion will be deemed modified to the extent
necessary in the opinion of the court to render such portion enforceable and, as so modified, such
portion and the balance of this Agreement will continue in full force and effect.
35. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action
has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage
in the actions described herein. This Agreement may be modified by written amendment. CITY's
executive manager, or designee,may execute any such amendment on behalf of CITY.
36. ACCEPTANCE OF FACSEMnE SIGNATURES. The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection
with this Agreement will be considered signed when the signature of a party is delivered by
facsimile transmission. Such facsimile signature will be treated in all respects as having the same
effect as an original signature.
37. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
38. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
39. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire,flood,
explosion, acts of terrorism,war, embargo, government action, civil or military authority,the
natural elements,or other similar causes beyond the Parties' reasonable control,then the
Agreement will immediately terminate without obligation of either party to the other.
40. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity
to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its
financial resources, surety and insurance experience, service experience, completion ability,
personnel, current workload, experience in dealing with private consultants, and experience in
dealing with public agencies all suggest that CONSULTANT is capable of performing the
proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy
a public CITY.
[Signatures on next page]
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Agreement No. 5465
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year
first hereinabove written.
CITY L'L', l
" , l
160"w'd Garland,
Project Manager
ATITST�!
Taxpayer ID No,
129
APPROVED AS TO J�() I'M:'"
"� d ,CI -It' Attorney
N1 A RK '1). .111:`,N, I Y Y A
By:
L)a I'd H. King,
Assistant City Atwriiey
Agreement No. 5465
I A
PROPOSAL TO PROVIDE
ON-CALL TRAFFIC ENGINEERING SERVICES
FOR THE
CITY OF EL SEGUNDO
RFP 17-35: ON-CALL TRAFFIC ENGINEERING SERVICES RFP
Submitted to
CITY OF EL SEGUNDO
PUBLIC WORKS DEPARTMENT
Submitted by
GARLAND ASSOCIATES, INC.
16787 Beach Boulevard, Suite 234
Huntington Beach, CA 92647
714-330-8984
NOVEMBER 9, 2017
Agreement No. 5465
TABLE OF CONTENTS
Page
1. Understanding of the Scope of Work 1
2. Qualifications and Experience 2
I Project Team 6
4, Scope of Services 7
5. Estimated Fees 8
6. Statement of Agreement with City Conditions 9
ATTACHMENTS
Description of the Firm
Resume for Richard Garland, P.E.
Agreement No. 5465
1. UNDERSTANDING OF THE SCOPE OF WORK
Our understanding of the scope of work is that Garland Associates, and Richard Garland, P.E.
in particular, would serve as the on-call traffic engineer for the City of El Segundo. The firm
would essentially be an extension of City staff by performing the duties typically expected of a
city's traffic engineer. As the City of El Segundo does not require the services of a full-time
traffic engineer, this position would provide those services on an as-needed basis.
The approach for accomplishing the desired scope of work for each project would be to use a
series of individual work orders that would be directed to the consultant by the City's Public
Works Director and/or a member of the Public Works/Engineering staff. Each task or project
would be assigned to the traffic engineering consultant with a specific task order that will detail
the expected scope of work, deadlines, and final product. The consultant would then conduct a
technical analysis and prepare a report or memorandum to summarize the methodology, findings,
and recommendations regarding the assigned task.
The anticipated milestones would vary on a task-by-task basis and would depend on the type of
project being assigned, the deadlines that are needed, and the urgency of the particular
assignment. For example, some relatively minor tasks might have a one or two-day turnaround
while other projects might require several weeks or months to complete. The deadlines and
expectations would be established in the task order for each project.
It is anticipated that the typical deliverables would be in the form of a technical memorandum,
full report, draft staff report, diagram, CADD drawing, GIS map, etc. The deliverables would
vary depending on the type of project and the objective of the assignment and would be specified
in the task order for each project.
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2. QUALIFICATIONS AND EXPERIENCE
The traffic engineering assignments will be conducted by Richard Garland, P.E., a registered
traffic engineer with over 30 years of experience in the field of traffic engineering and
transportation planning. Mr. Garland is the president of Garland Associates. The information on
the following pages highlights the firm's qualifications and Mr. Garland's related experience.
First is a description of the related experience performing traffic engineering tasks and duties for
cities within the last five years, as requested in the RFP. The references for these projects are
provided, including their title, phone number, and email address. This is followed by a
description of other related experience, which has been included to represent the breadth of
Garland Associates' qualifications in traffic engineering and transportation planning.
TRAFFIC ENGINEERING FOR CITIES (Within the Last 5 Years)
Carson
Mr. Garland currently serves as the traffic engineer for the City of Carson, a position he has held
for 15 years. With this assignment, he is responsible for planning and designing the traffic
control features on the city streets, including traffic signals, regulatory and warning signs,
pavement markings, and curb painting. He has assisted the city in planning and reviewing major
development projects such as a 1.5 million square-foot retail center, several light industrial sites
greater than 100 acres in size, a mixed-use residential/commercial project, the 30,000-seat
StubHub Center, and residential tracts ranging in size from 80 to 650 units. In addition, he has
conducted safety analyses for problem locations, developed signing and parking plans for school
zones, and responded to citizen and City Council requests for traffic and parking modifications.
Mr. Garland regularly prepares staff reports and verbally presents the information at the Public
Works Commission meetings, City Council meetings, and public hearings.
Reference: Raymond Velasco, Senior Civil Engineer
310-952-1700 ext. 1812 email: rvelasco@carson.ca.us
West 11ollvwood
Garland Associates assisted the City of West Hollywood with various traffic calming programs
at locations throughout the city. The firm prepared the design plans for traffic circles at the
Cynthia Street/Larrabee Street, Westmount Drive/West Knoll Drive, Norton Avenue/Hayworth
Avenue, and Norton Avenue/Laurel Avenue intersections. It also prepared design drawings for
traffic calming medians on residential streets such as Kings Road, Ogden Drive, Harper Avenue,
Genesee Avenue, Laurel Avenue, Greenacre Avenue, Hayworth Avenue, Larrabee Street,
Havenhurst Drive, and Poinsettia Drive. Garland Associates prepared the design plans for
painted bulb-outs on Genesee Avenue and Havenhurst Street.
Reference: Walter Davis,Neighborhood Traffic Management Program Specialist
323-848-6328 email: WDavis@weho.org
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Agreement No. 5465
ElSeizundo
Garland Associates prepared the striping plan for the median turning lane on Douglas Street
along the frontage of Wiseburn High School, which is currently under construction, and prepared
the signage plan for restricting turns at the school's driveways.
Reference: Ken Berkman, Public Works Director
310-524-2356 mail: kberkman@elsegundo.org
Montclair
Garland Associates conducted a turning radius analysis and prepared the conceptual design
drawings for six turning movement locations where trucks generated by a proposed warehouse
development would be accessing the site via frontage roads on the east and west sides of Central
Avenue south of Holt Avenue.
Reference: Derek Wieske, Public Works Director
909-625-9441 email: dwieske@cityofmontclair.org
Victorville
Garland Associates prepared the traffic signal design drawings for a traffic signal modification at
the intersection of Bear Valley Road and Pacoima Road. An existing traffic signal is in place at
this "T" intersection. A proposed car wash and commercial development would add a fourth leg
to the intersection and would require that Bear Valley Road be widened. The traffic signal
design specified the signal components that would be needed to convert the signal to a four-
approach design and designated the size and locations of the new poles and mast arms.
Reference: Brian Gengler, City Engineer
760- 955-5158 Email: BGengler@victorvilleca.gov
OTHER RELATED EXPERIENCE
Manhattan Beach
Mr. Garland served as the contract traffic engineer for the City of Manhattan Beach for twelve
years. As the contract traffic engineer, he was essentially a part-time staff person with the
responsibility of responding to requests from citizens and/or city officials regarding traffic
issues, investigating and developing potential solutions for traffic and parking problems,
reviewing and maintaining traffic accident files, monitoring traffic signal operations, developing
signing and striping plans, reviewing development proposals, conducting speed surveys,
compiling traffic volume data, assisting the City Attorney with traffic-related litigation,
preparing staff reports, and providing verbal presentations at City Council, Planning
Commission, and Public Works Commission meetings. As the contract traffic engineer, Mr.
Garland worked closely with the City Engineer, the Community Development Director, the
Street Maintenance Supervisor, and the Police Department Traffic Sergeant.
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Agreement No. 5465
El Segundo
Mr. Garland served as a contract traffic engineer for the City of El Segundo, a position that he
held for five years. The duties and assignments at El Segundo were essentially the same as those
described above for Manhattan Beach.
Hermosa Beach
Mr. Garland served as the on-call contract traffic engineer for the City of Hermosa Beach for a
period of three years. The duties were essentially the same as those described above for
Manhattan Beach.
South ttav Mrrnicioal Courthouse - Torrance
Mr. Garland conducted a traffic impact and parking analysis for a municipal courthouse building
proposed by Los Angeles County at the Civic Center complex in the City of Torrance. The
proposed building was intended to relieve overcrowding at the existing courthouse and provide
additional capacity for court proceedings. The analysis focused on the increase in traffic
volumes associated with the new courthouse as well as the impacts on parking conditions in this
high intensity government center.
Smith's Food and Drug Center~- Gardena
Mr. Garland conducted a traffic and parking analysis for a proposed Smith's Food and Drug
Center located on Artesia Boulevard at Vermont Avenue in the City of Gardena. The study
recommended various roadway improvement measures that were needed to accommodate the
increased levels of traffic that would be generated by the facility, including a deceleration lane
and a new traffic signal.
Los Angeles Countv Harbor-UCLA Medical Center
Mr. Garland conducted a traffic and parking analysis for a 94,000 square-foot Ambulatory Care
Building and a 187,000 square-foot Surgery/Emergency Building proposed at the Harbor-UCLA
Medical Center. The facility is located on Carson Street west of the Harbor Freeway in an
unincorporated area of Los Angeles County between the cities of Torrance and Carson. The
analysis addressed the traffic impacts and increased parking demand associated with the medical
center's expanded patient load.
Kaiima Residential Development- Rancho Palos Verdes
Mr. Garland conducted a traffic analysis for a proposed 59-acre residential development located
south of Crest Road and west of Highridge Road in the City of Rancho Palos Verdes. The
undeveloped site, which is surrounded by existing residential neighborhoods, was proposed to
have 76 single family dwelling units.
Coronado 111cri nit Parking Program
Mr. Garland developed a permit parking program for the City of Coronado in response to a
concern for parking intrusion in several residential neighborhoods. The parking problems arise
because the residential areas are located adjacent to a Naval Air Station, the beach, and the
popular Hotel del Coronado. Based on the findings of extensive data collection efforts and a
series of public meetings, a model ordinance was drafted to set up the program.
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Agreement No. 5465
Malibu Colorry shol) rig Center
Mr. Garland conducted a study to determine the traffic impacts of a community shopping center
proposed near the Civic Center/ Malibu Colony area of Malibu. The effects of project-generated
traffic on the streets and intersections in this primarily residential and recreational area were
evaluated.
Aircraft Carrier Moine rar�g in the 1J.S. Mwv Pacific fleet
Mr. Garland prepared the ground transportation component of a study to evaluate the impacts of
homeporting three Nimitz-class nuclear-powered aircraft carriers at three west coast Navy bases.
The impacts of commuter automobile and truck traffic that would be generated by the aircraft
carrier(s) were evaluated for the North Island Naval Air Station in Coronado, CA (San Diego),
the Puget Sound Naval Shipyard in Bremerton, WA, and the Naval Station in Everett, WA
(Seattle area).
Seaport Village - San Diego
Mr. Garland conducted a traffic impact, access, and parking study for a proposed expansion of
Seaport Village in San Diego. This popular harbor-front attraction includes restaurants, retail
shops, recreational rides, boat rentals, and live entertainment. The study addressed a modified
access/circulation system as well as a proposed parking structure.
Speed Srrr°vevs
Mr. Garland has conducted speed surveys for the following agencies.
• City of El Segundo
City of Manhattan Beach
m City of Carson
Los Angeles Unified School District
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Agreement No. 5465
3. PROJECT TEAM
The project team proposed for the on-call traffic engineering services is as follows:
PROJECT MANAGER AND TRAFFIC ENGINEER
Richard Garland, P.E.
ENGINEERING ASSISTANUCADD TECHNICIAN
Julio Gonzalez, EIT
ENGINEERING ASSISTANT/TECHNICIAN
Reata Kulcsar
GIS SPECIALIST/GRAPHICS DESIGNER
Alex Rocco
ADMINISTRATIVE ASSISTANT
Kathryn Sellers
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Agreement No. 5465
4. SCOPE OF SERVICES
Garland Associates will provide consulting services on as needed, on-call basis for the City of El
Segundo for projects that will be determined by the Public Works Director and/or a member of
the Public Works/Engineering staff. The firm will be an extension of City staff by performing
the duties typically expected of a city's traffic engineer, but on a case-by-case basis as directed
by City staff via individual task orders that will detail the expected scope of work, deadlines, and
final products. The consultant would then conduct a technical analysis and prepare a report or
memorandum to summarize the methodology, findings, and recommendations regarding the
assigned task.
It is anticipated that the typical deliverables would be in the form of a technical memorandum, a
full report, a draft staff report, a diagram, a CADD drawing, and/or a GIS map. The deliverables
would vary depending on the type of project and the objective of the assignment and would be
specified in the task order for each project.
The types of services that would be provided by the consultant include, but are not limited to, the
following:
• Existing traffic data collection and review
• Traffic counts
• Traffic forecasting
• Traffic impact studies
• Capacity analysis
• Crash/collision analysis
• Traffic operations analysis
• Traffic signal analysis
• Traffic control device studies (signs, signals, pavement markings, and school zone
flashers)
• Reviewing traffic control plans
• Striping plans
• Speed studies
• Sight distance analysis
• Access management analysis and study
• Bicycle and pedestrian facility planning and design
• Traffic signal optimization
• Traffic signal design and plans
• Miscellaneous traffic engineering assistance.
Several of the tasks listed may not be included in the City's annual budget of$15,000 for on-call
services and would be considered as additional or separate contracts; e.g., taking extensive traffic
counts, conducting large detailed traffic impact studies, preparing major traffic control plans,
preparing traffic signal design plans, and conducting a city-wide speed study.
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Agreement No. 5465
5. ESTIMATED FEES
The hourly billing rates for labor/fee schedule for Garland Associates is provided below.
Garland Associates—2017/18 Standard Fee Schedule
Staff Level Hourly Billing Rate
Project Manager/Traffic Engineer $120
Engineering Assistant/Technician/CADD Technician $70
CADD Technician $70
GIS Specialist/Graphics Designer $60
Administrative Assistant $50
Mileage reimbursement rate is the standard IRS-approved rate.
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Agreement No. 5465
6. STATEMENT OF AGREEMENT WITH CITY CONDITIONS
This statement confirms that Garland Associates is agreeable to execute the City/Consultant
Professional Services Agreement,to provide proof of insurance as noted in the agreement, and to
obtain and maintain a City Business License for the duration of the Consultant services.
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Agreement No. 5465
Agreement No. 5465
GARLAND ASSOCIATES, INC,
DESCRIPTION OF THE FIRM
Garland Associates is a transportation planning and traffic engineering firm that provides a full
spectrum of specialized transportation consulting services. With an experienced multi-
disciplinary staff, Garland Associates serves clients in both the public and private sectors,
including state and federal agencies, local city and county governments, regional planning
agencies, school districts, transit companies, airports, marine ports, and private entities.
Garland Associates provides expertise in a broad range of transportation disciplines, including
the following:
0 Traffic Engineering
0 Transportation Planning
• Civil Engineering
0 Transit Planning and Operations
+ Multi-modal Facility Development
4 Traffic Impact Studies
• Roadway Design
0 Development Planning and Phasing Agreements
+ Parking Studies
0 Neighborhood Traffic Studies
• Traffic Calming Programs
0 Truck Terminals and Operations
0 Transportation Demand Management (TDM)
0 Highway Safety
0 Airport Access, Circulation and Parking
® Port Access and Circulation
W Access and Safety Studies for Schools
0 Pedestrian Circulation and Safety
O Environmental Impact Reports/Statements (EIR/EIS)
0 Expert Witness/Testimony
Garland Associates has an extensive background in managing complex projects and have
conducted numerous comprehensive studies throughout the United States. The firm prides itself
on being thorough, innovative, and efficient while developing products that are understandable,
realistic, and sensitive to both public and private sector considerations.
Traffic Engineering, Transportation Planning,and Parking Studies
16787 Beach Boulevard,9234,Huntington Beach, CA 92647
Telephone: 714-330-8984
Agreement No. 5465
RICHARD GARLAND, P.E.
EDUCATION
M.S., Civil Engineering University of California, Berkeley
B.S., Civil Engineering Vanderbilt University
PROFESSIONAL REGISTRATION
Professional Traffic Engineer, P.E. — State of California
SPECIALIZATION
Traffic Engineering Airport Access & Circulation
Transportation Planning Development Access/Circulation
Port Access & Circulation Traffic Impact Studies
Environmental (CEQA/NEPA) Documentation Parking Studies
EXPERIENCE RECORD
Mr. Garland has over 30 years of experience in traffic engineering and transportation planning,
having been involved in many aspects of the transportation field. He has conducted traffic
impact, transit, parking, circulation, safety, and traffic control studies for a variety of locations
and situations, ranging from individual development projects to regional planning efforts. His
experience includes the planning, design, and analysis of transportation facilities for airports,
central business districts, redevelopment areas, ports, neighborhoods, and institutions. He has
conducted transportation studies for numerous development projects, including the construction
or expansion of office buildings, hospitals, shopping centers, residential developments, industrial
sites, schools, hotels, and recreational facilities. Specific examples representative of Mr.
Garland's experience are cited below.
Municipal Traffic Engineering— Served as City Traffic Engineer for several cities in Southern
California where he has been involved with traffic signal design and operations, permit parking
programs, citizen requests on traffic and parking issues, analysis of stop sign requests, public
hearings, speed surveys, and neighborhood traffic control. In this capacity, he served as staff
liaison for the Public Works Commissions and prepared reports and gave presentations at
Planning Commissions and City Councils. The cities where Mr. Garland has been employed as
the Traffic Engineer include Carson, Manhattan Beach, Hermosa Beach, and El Segundo.
Environmental Studies - Prepared the traffic/transportation components of several hundred
Environmental Impact Reports (EIRs), Negative Declarations (ND/MNDs), and Environmental
Impact Statements (EIRs) in compliance with CEQA and NEPA standards. Developed mitigation
monitoring programs in response to the significant adverse traffic and circulation impacts that
were identified.
West Hollywood Traffic Calming — Prepared the design plans for traffic circles, including the
Cynthia Street/Larrabee Street, Westmount Drive/West Knoll Drive, Norton Avenue/Hayworth
Avenue, and Norton Avenue/Laurel Avenue intersections. Prepared design drawings for traffic
calming medians on residential streets, including Kings Road, Ogden Drive, Harper Avenue,
Genesee Avenue, Laurel Avenue, Greenacre Avenue, Hayworth Avenue, Larrabee Street,
Havenhurst Drive, and Poinsettia Drive. Prepared the design plans for painted bulb-outs on
Genesee Avenue and Havenhurst Street.
Agreement No. 5465
Richard Garland Page 2
Parking Studies - Conducted parking studies for the City of Orange, the Santa Ana Civic
Center, downtown Manhattan Beach, the Santa Monica Ocean Park Redevelopment Area,
Beverly Hills, and the Chinatown Redevelopment Area. These studies were prepared for
proposed commercial, office, and recreational development. Developed a permit parking
program for the City of Coronado and established permit parking zones in the City of Carson,
including the residential areas surrounding the 30,000-seat StubHub Center.
Recreational Facilities — Conducted an access and parking utilization study for the beach
parking lot in Santa Monica to assist the City of Santa Monica with an Ocean Park
redevelopment plan. Prepared an access, circulation, and parking study for the Laurel Canyon
dog park located adjacent to Mulholland Drive in Los Angeles. Conducted an access and parking
study for Sand Dune Park in Manhattan Beach. Conducted a traffic study for a sediment removal
project at Littlerock Reservoir near Palmdale. Prepared a parking and access study for a bike trail
project in Santa Ana. Prepared the conceptual design plans for a bike path along the Dominguez
Channel levee in Carson. Conducted traffic impact and parking studies for numerous high school
stadium construction projects throughout southern California.
Flood Control/Watershed Protection Projects — Prepared the traffic/transportation component
of the EIR for the Santa Clara River Levee Project (SCR-3) for the Ventura County Watershed
Protection District. The project is located adjacent to the City of Oxnard. Prepared the
traffic/transportation component of the Initial Study/MND/EA for the Sespe Creek Levee
Improvements Project for the Ventura County Watershed Protection District. This project is
located near the City of Fillmore. Conducted the traffic analysis for the EIR for the Metropolitan
Water District of Southern California's Lake Perris Pollution Prevention and Source Protection
Program in Riverside County near Moreno Valley. Conducted the traffic analysis as a component
of the EIR for the Sun Valley Watershed Management Plan in Los Angeles. The study included
an analysis of the impacts of pipeline construction along roadways in the San Fernando Valley
section of Los Angeles. Prepared the traffic component of the EIR for the San Gabriel River
Master Plan for the Los Angeles County Department of Public Works.
Pipelines/Linear Construction Projects - Conducted the transportation analysis for the Pacific
Pipeline EIR/EIS, a proposed oil pipe extending from Santa Barbara to the Los Angeles harbor
area including segment alignments within Ventura County. Conducted the transportation analysis
for an alignment of the Pacific Pipeline that extends from the Bakersfield area of Kern County to
the LA harbor. The analysis addressed construction impacts on highways and rail lines for the
proposed project as well as several alternatives. Conducted the traffic analysis for the
construction of the North Hollywood Interceptor Sewer in Los Angeles. Prepared the traffic
component of the negative declaration and mitigation monitoring program for the construction of
a 96-inch sewer pipe that was installed in the public right-of-way of Lomita Boulevard in the
cities of Los Angeles and Carson by the Los Angeles County Sanitation Districts.
Port/Harbor Planning - Conducted a multi-modal transportation study for the Ports of Long
Beach and Los Angeles to identify deficiencies in the transportation system into, out of, and
through the harbor area. The analysis focused on the movement of goods by highway, railroad,
and pipeline. Conducted traffic analyses for various development projects in the Ports of Los
Angeles and Long Beach, including the West Basin Improvement Plan, the Pier 300 container
terminal, the Hugo Neu-Proler scrap metal terminal, the GATX liquid bulk terminal, the Pier A
container terminal, the harbor lead track rail improvements, the Pier 300 dry bulk (coal) terminal,
the Berth 212-215 container terminal, and the Berth 100 container terminal.
Agreement No. 5465
Richard Garland Page 3
Power Lines/Power Plants - Conducted the transportation impact analysis for the Devers-Palo
Verde power transmission line project that extends from the Phoenix area of Arizona to the
Colton/Redlands area of California. The project alignment extends through Riverside and San
Bernardino Counties in California and Maricopa and La Paz Counties in Arizona. Conducted the
transportation impact analysis for the Alturas Transmission Line EIR/EIS, a power line that
extends from Alturas in northern California to Reno, Nevada. The analyses for these power line
projects addressed the project's impacts on highways, rail lines, and aviation activity. Developed
an evacuation plan for the Diablo Canyon Nuclear Power Plant in San Luis Obispo County. The
study identified evacuation routes in San Luis Obispo and Santa Barbara Counties and developed
procedures for maintaining traffic flow along the evacuation routes.
Airport Planning - Conducted access, circulation, and parking studies for Honolulu
International Airport, Phoenix Sky Harbor Airport, Burbank Airport, John Wayne-Orange
County Airport, San Diego Lindbergh Field, Seattle-Tacoma International Airport, and San
Francisco Airport.
Military Bases - Conducted a traffic analysis to evaluate the impacts of homeporting three
aircraft carriers at the Naval Air Station North Island in Coronado (San Diego), one aircraft
carrier at Puget Sound Naval Shipyard in Bremerton, WA, and one aircraft carrier at Everett
Naval Station near Seattle. These studies were a component of an EIS that was prepared for the
U.S. Navy. Conducted a traffic study for a proposed expansion of Fort Irwin National Training
Center in San Bernardino County. Conducted an alignment study for a proposed road at
Edwards Air Force Base. Conducted a traffic study for the Air National Guard base at the Van
Nuys Airport in the San Fernando Valley area of Los Angeles. Conducted a traffic analysis for a
proposed expansion of operations at the Point Mugu Naval Air Station in Ventura County.
School Access and Safety — Has conducted the planning, design, and analysis of traffic, access,
and parking facilities for schools throughout southern California. This experience includes
numerous elementary, middle, and high schools as well as early education centers, stadiums,
gymnasiums, and performing arts centers for Los Angeles Unified School District, San Marcos
Unified School District, Vista Unified School District, South Bay Union School District, Santa
Ana Unified School District, Irvine Unified School District, Poway Unified School District,
Solana Beach School District, Long Beach Unified School District, Montebello Unified School
District, Pomona Unified School District, Norwalk-La Mirada Unified School District, Palm
Springs Unified School District, San Diego County Office of Education, Claremont Unified
School District, and charter schools.
Commercial Development - Conducted traffic and parking studies for numerous commercial
developments such as Malibu Colony shopping center, Downey Landings, Carson Marketplace,
Palmdale factory outlet center, Rite Aid in Ridgecrest, Cerritos Jaguar dealership, Cabazon
factory outlet center, Antelope Valley Mall in Palmdale, Lakewood Center Mall expansion, Wal-
Mart/Toys-R-Us in Covina, Kalama River retail development in Fountain Valley, Smith's Food
and Drug center in Gardena, Continental Park retail and theater center in El Segundo, Target
shopping center in San Dimas, Manhattan Village Mall in Manhattan Beach, Galleria at Tyler in
Riverside, Mall of Victor Valley in Victorville, Lake Elsinore factory outlet center, Champion
Chevrolet dealership expansion in Manhattan Beach, and Lakewood Business Park.