2017 Dec 19 - CC MIN MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 19, 2017 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 5:00 PM
ROLL CALL
Mayor Fuentes - Present
Mayor Pro Tem Boyles - Present
Council Member Dugan - Present
Council Member Brann - Present
Council Member Pirsztuk - Present
PUBLIC COMMUNICATION — (Related to City Business Only— 5 minute limit per
person, 30 minute limit total) None
SPECIAL ORDER OF BUSINESS:
1. Consideration and possible action to increase the Technology Committee
membership from seven (7) to eleven (11) members.
(Fiscal Impact: None)
Council Discussion
Council consensus to remain at seven (7) until the newly hired IT Director has had time
to evaluate the committee and the City's needs. If the Director decides to increase to
eleven (11), the Council will then appoint the members.
2. Consideration and possible action to interview candidates of the Technology
Committee.
(Fiscal Impact: None)
Council interviewed candidates and will announce appointment(s) at the 7:00 PM,
January 16, 2018 City Council meeting.
Mayor Fuentes announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
MINUTES OF THE REGULAR COUNCIL MEETING
DECEMBER 19,2017
PACE NO. I
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -0- matters
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1-
matters.
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -2- matters
1. Public Employee Performance Evaluation
Title: City Manager
2, Public Employee Performance Evaluation
Title: City Attorney
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matters
PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matters
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -4-
matters
Employee Organizations:
1. Police Management Association; Supervisory and Professional
Employees Association; City Employees Association and Fire Fighters
Association.
Agency Designated Representative: Labor Negotiator, Irma Rodriquez
Moisa and City Manager, Greg Carpenter
2. Unrepresented Employee/Contractor: City Attorney
Agency Designated Representative(s): The Mayor and potentially another
Council Member as decided under the special order of business set forth
above:
MINUTES OF THE REGULAR COUNCIL MEETING
DECEMBER 19,2017
PAGE NO.2
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -1-
matters
Property: Public Right-of-Way on the following streets: Imperial Avenue from the
western terminus to California Street; California Street from Imperial Avenue to
Palm Avenue; Maple Avenue from California Street to 1920 E. Maple Avenue;
Palm Avenue to N. Sepulveda Blvd. / Pacific Coast Highway. Negotiating
parties: David Blau, MaryAnn Brereton, Michael Lindstedt, Representatives of
Tyco Electronics Subsea Communications LLC (TE SubCom);
Negotiator for the City: City Manager Greg Carpenter. Under Negotiation: Terms
and Price of Easement Agreement.
Adjourned at 6:50 PM
MINUTES OF THE REGULAR COUNCIL MEETING
DECEMBER 19,2017
PAGE NO.3
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 19, 2017 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 7:04PM
INVOCATION — Father Alexei Smith, St. Andrew Russian Greek Catholic Church
PLEDGE OF ALLEGIANCE — Mayor Pro Tem Boyles
PRESENTATIONS
a) Presentation by Joe Lillio, Finance Director, presenting the Finance
Department and their award by Government Finance Officers
Association's (GOFA).
b) Presentation by Ken Berkman, Publics Work Director, introducing Anthony
Esparza, Water Supervisor.
c) Presentation by Police Chief Whalen, introducing two (2) new EI Segundo
Police Officers; Officer Hammond and Officer Fix-Gonzalez.
d) Presentation by Greg Carpenter, City Manager, introducing
Christopher Hentzen, Park Maintenance Superintendent.
e) Commendation read by Council Member Dugan, commending all the
City's volunteers, sponsors and supporters of the 2017 Community
Christmas Dinner at the Joslyn Center. Darren Uhl, Recreation
Supervisor, accepted the Commendation on behalf of the volunteers.
f) Presentation by Scott Houston, Division IV representative, West Basin
Municipal Water District spoke regarding the Grant for Water Bottle Filling
Station. Mr. Houston also invited the Community to the Rain Barrel
Program Distribution Events,
ROLL CALL
Mayor Fuentes - Present
Mayor Pro Tem Boyles - Present
Council Member Dugan - Present
Council Member Brann - Present
Council Member Pirsztuk - Present
Clarification was made by Greg Carpenter, City Manager regarding item #4. Mr.
Carpenter stated the current and proposed attorney rates. Mr. Carpenter read into the
record the corrected proposed rates.
MINUTES OF THE REGULAR COUNCIL MEETING
DECEMBER 19,2017
PAGE NO.4
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total)
Melissa McCaverty, resident, commented on Ryan Baldino's presentation from the
December 5, 2017 City Council meeting.
Al Keahi, resident and EDAC Chairman, commented on item #E13. Mr. Keahi and
EDAC are in favor of Vision Technology.
CITY COUNCIL COMMENTS — (Related to Public Communications)
Mark Hensley, City Attorney, commented on Melissa's comment and stated his office is
preparing the letter to the FPPC regarding Council Member Brann and expects the letter
to go out next week.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
MOTION by Council Member Dugan, SECONDED by Council Member Brann to read all
ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
F. NEW BUSINESS
***MOVED TO ACCOMMODATE THE PRESENTER'S EAST HOURS,
17, Consideration and possible action to receive and file a presentation on the
City's customer satisfaction survey results that were conducted with residents
and businesses which were based on the Net Promoter Score methodology and
part of the City's strategic work plan.
(Fiscal Impact: $15,000.00)
Greg Carpenter, City Manager, introduced the item.
John Dickey, President at Quality Solutions, Inc., gave a webinar presentation.
Council discussion
Council consensus to receive and file a presentation on the City's customer satisfaction
survey.
Recessed at 8:26 PM
Reconvened at 8:35 PM
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
MINUTES OF THE REGULAR COUNCIL MEETING
DECEMBER 19,2017
PAGE NO. 5
1. Consideration and possible action to review and approve the three-year strategic
plan (FY 2018 through 2021).
(Fiscal Impact: None)
Greg Carpenter, City Manager, introduced the item.
Joe Lillio, Finance Director, gave a presentation
Council discussion
Council consensus to approve the three-year strategic plan (FY 2018 through 2021),
2. Consideration and possible action regarding placing a ballot measure on the April
10, 2018 election that would, if passed, impose a % cent sales tax on the sale of
taxable goods within the City and on residents purchasing vehicles, vessels or
aircraft inside or outside of the City. Council will be considering a measure that
would only become effective if the County placed a sales tax on the ballot and a
measure that would become effective upon the earlier of the County placing a
sales tax measure on the ballot or a date certain.
(Fiscal Impact: N/A)
Mark Hensley, City Attorney, introduced, reported and answered Council's questions on
the item.
Joe Lillio, Finance Manager, gave presentation
Council discussion
Mark Hensley, City Attorney, read by title only:
RESOLUTION NO. 5064
A RESOLUTION ADDING A PROPOSITION TO THE BALLOT FOR THE
PREVIOUSLY CALLED APRIL 10, 2018 ELECTION PURSUANT TO ELECTIONS
CODE § 9222 — PG. 40
MOTION by Mayor Pro Tem Boyles, SECONDED by Council Member Dugan to
approve Resolution No. 5064. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Mark Hensley, City Attorney, read by title only:
RESOLUTION NO. 5066
A RESOLUTION ESTABLISHING REQUIREMENTS FOR BALLOT ARGUMENTS
FILED WITH THE CITY CLERK TO BE INCLUDED WITH VOTER INFORMATION
FOR A REGULAR MUNICIPAL ELECTION ON APRIL 10, 2018.
MINUTES OF THE REGULAR COUNCIL MEETING
DECEMBER 19,2017
PAGE NO.6
MOTION by Mayor Pro Tem Boyles, SECONDED by Council Member Pirsztuk to
approve Resolution No. 5065. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
MOTION by Council Member Pirsztuk, SECONDED by Council Member Dugan
appointing Council Member Brann to write the ballot argument and all five (5) Council
members will sign in approval once written. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0
Mark Hensley, City Attorney, read by title only:
RESOLUTION NO. 5065
A RESOLUTION DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL
ANALYSIS OF THE PROPOSITION REGARDING Measure C.
MOTION by Council Member Brann, SECONDED by Council Member Dugan to
approve Resolution No. 5066. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
3. Consideration and possible action to (1) receive and file an update on the
progress of the Downtown Committee, and (2) to amend Maintenance
Agreement #4096 with LandCare USA for ongoing landscape maintenance of the
planters in the Downtown EI Segundo corridor.
(Fiscal Impact: estimated $43,155 in FY17/18; $57,540 annually thereafter)
Greg Carpenter, City Manager and Council Member Pirsztuk left the meeting due to
possible conflict of interest.
Barbara Voss, Economic Development Manager, gave a report.
Council discussion
Council consensus to receive and file the update.
MOTION by Mayor Pro Tem Boyles, SECONDED by Council Member Brann
authorizing the purchasing and installing of new plant material (upgrades) as selected
by the Downtown Committee, with the understanding a report will be brought back to
Council at the April 3, 2018 regular City Council meeting and at that time Council will
discuss/decide whether or not to execute an agreement with LandCare USA and/or how
to fund the landscape maintenance in 2017/2018. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 4/0
Greg Carpenter and Council Member Pirsztuk returned to the meeting
4. Consideration and possible action for the Council to potentially report out of
closed session its tentative decision regarding an amendment to the City
Attorney's (Hensley Law Group's) contract to increase billing rates and publicly
take action.
(Fiscal Impact: N/A)
MINUTES OF THE REGULAR COUNCIL MEETING
DECEMBER 19,2017
PAGE NO.7
Mark Hensley, City Attorney left the meeting.
Council discussion
MOTION by Mayor Pro Tem Boyles, SECONDED by Council Member Brann to approve
an amendment No. 4576 to the City Attorney's (Hensley Law Group's) contract to
increase billing rates. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
5. Consideration and possible action to open the recruitment process for the
positions on the Committees, Commissions and Boards ("CCBs") that expires in
the year 2018.
(Fiscal Impact: None)
Greg Carpenter, City Manager, introduced the item.
Council discussion
Council consensus directing staff to open the recruitment process for the positions on
the CCB's.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
6. Approve Warrant Numbers 3019156 through 3019294 and 9000168 through
9000169 on Register No. 5 in the total amount of $773,776.20 and Wire
Transfers from 11/27/17 through 12/10/17 in the total amount of$1,117,392.84.
Ratified Payroll and Employee Benefit checks; checks released early due to
contracts or agreement; emergency disbursements and/or adjustments; and
wire transfers.
7. PULLED BY THE CITY CLERK. WILL BE BROUGHT BACK TO THE JANUARY
16, 2018 REGULAR CITY COUNCIL MEETING.
8. Adopt Resolution No. 5071, approving Final Vesting Parcel Map No. 75019, a
two (2) lot residential subdivision located at 925 and 929 Sheldon Street and
authorize the Director of Planning and Building Safety and the City Clerk to sign
the Map for recordation. (Fiscal Impact: None)
9. Accept the work performed by Alfaro Communications Construction, Inc. for the
Lighted Crosswalk Repairs Project in the City of EI Segundo on Main Street
between EI Segundo Boulevard and Pine Avenue and authorize the City Clerk to
file a Notice of Completion with the County Recorder's Office. Project No. PW 17-
20.
MINUTES OF THE REGULAR COUNCIL MEETING
DECEMBER 19,2017
PAGE NO.8
(Fiscal Impact: $129,999.00)
10. Authorize acceptance of $95,000.00 in grant funding from the U.S. Department of
Homeland Security, through the Office of Grants and Training, under Fiscal Year
2015 State Homeland Security Grant Program (SHSGP), to fund the Regional
Training Group Intelligence Chief through the end of the grant cycle and
authorize the City Manager to sign an Agreement No. 5269A with the County of
Los Angeles who will serve as the grant administrator for the grant.
(Fiscal Impact: $95,000.00)
11, Approve continuing appropriations from FY 2016-2017 to FY 2017-2018, thereby
amending the Fiscal Year 2017-2018 Adopted Budget.
(Fiscal Impact: $0 — {Appropriations of $11,618,809 from FY 2016-17
requested to be continued into FY 2017-18))
12. Adopt Ordinance No. 1564 amending the City's purchasing policies and
procedures for executing contracts.
(Fiscal Impact: $0 — Potential savings in staff time and minimal operational costs)
13. PULLED BY MAYOR FUENTES
14. PULLED BY MAYOR PRO TEM BOYLES
15. Receive and file the Fiscal Year (FY) 2016-17 Unaudited Year-end Financial
Review of the General Fund.
(Fiscal Impact: None)
16. Approve a Memorandum of Understanding (Labor Agreement), agreement no.
5442 between the City of EI Segundo and the California Teamsters Public,
Professional and Medical Employees Union, Local 911, Supervisory and
Professional Employees' Association (SPEA) bargaining unit, adopt Resolution
No. 5067 approving the Memorandum of Understanding, adopt Resolution No.
5068 for CalPERS Employer Paid Member Contributions (EPMC) for the
Supervisory and Professional Employees' Association (SPEA) bargaining unit to
increase the employee PERS Member Share and adopt Resolution No. 5069
updating the employer's contribution under the Public Employees' Medical and
Hospital Care Act for the Supervisory and Professional Employees' Association
(SPEA) bargaining unit.
(Fiscal Impact: Estimated Cost FY 2017/2018 of $315,450.00 for the term of this
agreement ($420,600 annualized).
MOTION by Mayor Pro Tem Boyles, SECONDED by Council Member Pirsztuk
approving Consent Agenda items 6, 8, 9, 10, 11, 12, 15, and 16. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
PULLED ITEMS:
MINUTES OF THE REGULAR COUNCIL MEETING
DECEMBER 19,2017
PAGE NO.9
13, Consideration and possible action to authorize the City Manager to execute a
contract with Vision Technology, to rebuild and improve ElSegundoBusiness.com
and develop a new hospitality and tourism website.
(Fiscal Impact: FY 17-18 - $49,530, FY 18-19 5,000, FY 19-20 $5,250, FY 20-21
$5,513, and FY 21-22 $5,788 in Economic Development Division Advertising and
Publishing budget expenditures. Total over 5 years = $71,081).
Council discussion
MOTION by Mayor Fuentes, SECONDED by Mayor Pro Tem Boyles authorizing the
City Manager to execute Contract No. 5443 with Vision Technology to rebuild
and improve ElSegundoBusiness.com and develop a new hospitality and tourism
website. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
14. Consideration and possible action regarding authorizing the City Manager to
conduct a fresh start "refinance" of the City's unfunded pension liability (UAL)
with California Public Employees Retirement System (CaIPERS).
(Fiscal Impact: Negative budget impact of $61,805 in fiscal year (FY) 2017-18
and additional expenditures of$185,416 in FY 2018-19; and long term interest
savings of $1,861,860 through FY 2046-47)
Joe Lillio, Finance Manager, gave a presentation
Council discussion
MOTION by Mayor Pro Tem Boyles, SECONDED by Council Member Pirsztuk
authorizing the City Manager to execute a fresh start "refinance" of the Miscellaneous
Plan unfunded liabilities (UAL) with CalPERS from a 30-year amortization period to a
22-year amortization period resulting in a total savings of $1,811,004 in interest
payments, authorize City Manager to execute a fresh start "refinance" of the Public
Safety Police 2nd tier Plan unfunded liabilities (UAL) with CalPERS from a 30-year
amortization period to a 10-year amortization period resulting in a total savings of
$31,923 In interest payments, authorize City Manager to execute a fresh start
"refinance" of the Public Safety Police PEPRA Plan unfunded liabilities (UAL) with
CalPERS from a 30-year amortization period to a 10-year amortization period resulting
in a total savings of $18,933 in interest payments. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0
F. NEW BUSINESS
17. ***MOVED TO BEGINNING OF AGENDA
G, REPORTS — CITY MANAGER —Thanked all employees for a great year. Nathan
Cooke, gave a report on the wild fires and how the City of EI Segundo assisted
during the fires. Congratulated Debra Brighton, Library Director, on her
retirement from the EI Segundo Library.
MINUTES OF THE REGULAR COUNCIL MEETING
DECEMBER 19,2017
PAGE NO. 10
H. REPORTS — CITY ATTORNEY — Stated a preliminary report on Park Vista will
be brought to the January 16, 2018 City Council Meeting for Council discussion
and direction, will report to Council and the public on legislation that will take
effect on January 1, 2018 and clarified the recession remark made earlier in the
meeting.
I. REPORTS — CITY CLERK
18. Consideration and possible action regarding adoption of an ordinance to take
effect immediately establishing the date of the 2022 General Municipal
Election and adoption of a revised resolution calling the April 10, 2018
General Municipal Election.
(Fiscal Impact: N/A)
Tracy Weaver, City Clerk, presented the item.
Council discussion
Mark Hensley, City Attorney, read by title only;
ORDINANCE NO. 1563
AN ORDINANCE ESTABLISHING THE DATE OF THE CITY'S GENERAL MUNICIPAL
ELECTION TO THE FIRST TUESDAY AFTER THE FIRST MONDAY IN MARCH OF
EVEN-NUMBERED YEARS BEGINNING IN MARCH 2022; AMENDING TITLE 1 OF
THE EL SEGUNDO MUNICIPAL CODE; REQUESTING CONSOLIDATION WITH LOS
ANGELES COUNTY PURSUANT TO ELECTIONS CODE SECTION 10403; AND
REPEALING ORDINANCE NO. 1557.
MOTION by Council Member Brann, SECONDED by Mayor Pro Tem Boyles to approve
Ordinance No. XXX. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Mark Hensley, City Attorney, read by title only;
RESOLUTION NO. 5063
A RESOLUTION CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL
MUNICIPAL ELECTION TO BE HELD ON TUESDAY, APRIL 10, 2018, FOR THE
ELECTION OF TWO MEMBERS OF THE CITY COUNCIL, PURSUANT TO
ELECTIONS CODE § 1301, AND RESCINDING RESOLUTION NO, 5060.
MOTION by Council Member Brann, SECONDED by to approve Resolution No. 5063.
MOTION PASSED BY-UNANIMOUS VOICE VOTE. 5/0
J. REPORTS — CITY TREASURER — Not present
MINUTES OF THE REGULAR COUNCIL MEETING
DECEMBER 19,2017
PAGE NO. l I
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Brann —Wished a Merry Christmas to all!
Council Member Pirsztuk —Wished everyone Merry Christmas and Happy Hanukah!
Thanked the residents of Candy Cane Lane for another great year of hosting and
thanked both the Police Department and the Fire Department for adopting two families
that were in need of additional assistance at this time of year.
Council Member Dugan —Thanked Chief Whalen for the continued Candy Cane daily
updates.
Mayor Pro Tem Boyles —Thanked the all Firefighters for fighting the recent wild fires,
Happy Holidays to everyone and mentioned the joint meeting between the City and the
School District.
Mayor Fuentes — Attended the Bob Hope USO groundbreaking at LAX, spoke and
welcomed the Legislative Staff Cohorts at Boeing, attended the LAEDC Member Mixer,
attended a ribbon cutting for Coast Ortho, attended the Grand Opening of Da Vinci,
thanked all that participated and coordinated the Holiday parade, attended the Candy
Cane Lane opening, attended the South Bay City of Council Governments
Transportation & Steering Committee meeting, thanked all employees of EI Segundo for
all their hard work-concerning the survey results, congratulated Debra Brighton on her
retirement, attended the South Bay Aerospace Industry Alliance meeting, attended the
Menorah lighting at City Hall Plaza, attended an LA Laker Foundation event at
Recreation Park, attended a private meeting with the Secretary of the Air Force Base
and wished everyone a Merry Christmas!
19. Consideration and possible action regarding the annual request of Mr. S. Claus
for variances from the Municipal Code.
(Fiscal Impact: None)
Council Discussion
MOTION by Mayor Fuentes, SECONDED by Council Member Brann to approve the
request by Mr. S. Claus for a waiver of the permits required for doing business within
the City of EI Segundo as follows: 1) The use of air rights and waiver of the Santa
Monica Radial 160 R procedure; 2) Grant a free business license for a non-profit
organization; 3) Waiver of the Noise Ordinance to permit the sound of bells; 4) Waiver
of the Trespass Ordinance including dealing with trespassing animals; 5) Waiver of the
ordinance on Animal Regulations. MOTION PASSED BY UNANIMOUS VOICE VOTE.
5/0
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) None
MEMORIALS — None
Returned to Close Session at 10:23 PM
MINUTES OF THE REGULAR COUNCIL MEETING
DECEMBER 19,2017
PAGE NO. 12
ADJOURNMENT at 11:22 PM
Tracy Va4, `ity Clerk
MINUTES OF THE REGULAR COUNCIL MEETING
DECEMBER 19,2017
PAGE NO. 13