2017 Dec 05 - CC MIN MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 5, 2017 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 5:00 PM
ROLL CALL
Mayor Fuentes - Present
Mayor Pro Tem Boyles - Present
Council Member Dugan - Present
Council Member Brann - Present
Council Member Pirsztuk - Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) None
SPECIAL ORDER OF BUSINESS:
1 Consideration and possible action to appoint the Mayor and possibly one other
member of the City Council for purposes of representing the City with respect to
negotiations about the City Attorney's contract.
Council Discussion
MOTION by Council Member Pirsztuk, SECONDED by Council Member Dugan to
appoint Mayor Fuentes and Council Member Brann to represent the City with respect to
negotiations concerning the City Attorney's contract. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
Mayor Fuentes announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -0- matters
CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION
MINUTES OF THE REGULAR COUNCIL MEETING
DECEMBER 5,2617
PAGE NO. I
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1-
matter.
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -2- matters
1, Public Employee Performance Evaluation
Title: City Manager
2. Public Employee Performance Evaluation
Title: City Attorney
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matters
PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matters
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -4-
matters
1. Employee Organizations: Police Management Association; Supervisory and
Professional Employees Association; City Employees Association and Fire
Fighters Association.
Agency Designated Representative(s): Labor Negotiator, Irma Rodriquez Moisa
and City Manager, Greg Carpenter
Unrepresented Employee/Contractor: City Attorney
Agency Designated Representative(s): The Mayor and potentially another
Council Member as decided under the special order of business set forth above,
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
Adjourned at 6:50 PM
MINUTES OF THE REGULAR COUNCIL MEETING
DECEMBER 5,2017
PAGE NO.2
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 5, 2017 - 7:00 P.M.
7:03 P.M. SESSION
CALL TO ORDER
INVOCATION — Pastor Rob McKenna, the Bridge Church
PLEDGE OF ALLEGIANCE — Council Member Brann
PRESENTATIONS
a) Proclamation read by Mayor Pro Tem Boyles, proclaiming Candy Cane Lane,
December 9 - 23, 2017. Residents of the 1200 Block of E Acacia accepted the
Proclamation.
b) Proclamation read by Council Member Brann, proclaiming the 54th Annual
Holiday Parade, Sunday, December 10, 2017. Linda Johnson, Chamber of
Commerce representative accepted the Proclamation.
c) Commendation read by Mayor Fuentes and presented to Reserved Senior
Volunteer Program of the Year, Cheryl Bailey.
d) Commendation by Police Chief Whalen and presented to Police Officer
Armando Rodriguez, Officer Luke Muir and citizens, Jeremy Gomez and John
Flores who helped save a woman's life.
e) Presentation by Fire Chief Donovan, introducing newly appointed Fire
Paramedic Evan West and Fire Captain Ryan Allee.
ROLL CALL
Mayor Fuentes - Present
Mayor Pro Tem Boyles - Present
Council Member Dugan - Present
Council Member Brann - Present
Council Member Pirsztuk - Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total)
The following matter was placed on the agenda by Ryan Baldino as a member of the
public as part of public communications:
MINUTES OF THE REGULAR COUNCIL MEETING
DECEMBER 5,2017
PAGE NO.3
1. Consideration and possible action to request a formal written opinion from the
Fair Political Practices Commission regarding weather Don Brann has any
conflicts or issues serving on the EI Segundo City Council while simultaneously
serving as the Vice-President of the Da Vinci School located within the
jurisdiction of the City of EI Segundo.
(Fiscal Impact: N/A)
Ryan Baldino, resident, gave a presentation,
Al Keahi, resident and Acting EDAC chair, commented on items #6 (The Lakes at EI
Segundo Golf Course RFP) and #19 (possible ballot measure concerning residential
development east of Sepulveda Blvd.)
Scot Nicol, resident, commented on the presentation by Mr. Baldino and asked for
clarification on when to comment on item #5 (Candy Cane Lane)
Phil Gessler, resident, commented on item #5 (Candy Cane Lane)
Michael Paolillo, resident, commented on item #5 (Candy Cane Lane)
Carol Beck, non-resident, commented on item #6 (The Lakes at EI Segundo Golf
Course RFP)
Renee O'Brien, resident, commented on item #5 (Candy Cane Lane)
CITY COUNCIL COMMENTS — (Related to Public Communications)
Mark Hensley, City Attorney, answered Mayor Pro Tem Boyles questions concerning
Mr. Baldino's presentation.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
MOTION by Council Member Brann, SECONDED by Mayor Pro Tem Boyles to read all
ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
2. Consideration and possible action regarding (Public Hearing) the proposed
project and budget for the 2018-2019 Community Development Block Grant
(CDBG) Program Year. The estimated CDBG budget allocation for Program
Year 2018-2019 is approximately $53,500.
(Fiscal Impact: $53,500.00)
Mayor Fuentes stated this was the time and place to open the public hearing and
receive public testimony regarding approval of the proposed project and budget for the
2018-2019 Community Development Block Grant (CDBG) Program Year.
Clerk Weaver stated that proper notice had been given in a timely manner and that no
written communication had been received in the City Clerk's office.
MINUTES OF THE REGULAR COUNCIL MEETING
DECEMBER 5,2017
PAGE NO.4
Greg Carpenter, City Manager, introduced the item.
Tina Gall, CDBG Consultant for EI Segundo, reported and answered Council questions
on the item.
Public comment: None
MOTION by Council Member Dugan, SECONDED by Council Member Brann to close
the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Council Discussion
MOTION by Mayor Pro Tem Boyles, SECONDED by Council Member Brann to adopt
the 2018-2019 CDBG Project and Budget and authorize the City Manager to execute
contracts, No. 5437 with the Los Angeles County Development Commission (CDC).
MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
3. Consideration and possible action regarding adoption of resolutions, 1) calling for
election, 2) requesting Los Angeles County services, 3) adopting regulations for
candidates statements for the General Municipal Election and entering into an
agreement with Martin & Chapman Co for the April 10, 2018 General Municipal
Election.
(Fiscal Impact: $61,000.00 estimated)
City Clerk, Tracy Weaver, introduced the item.
Council Discussion
Mark Hensley, City Attorney, read by title only:
RESOLUTION NO. 5060
A RESOLUTION CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL
MUNICIPAL ELECTION TO BE HELD ON TUESDAY, APRIL 10, 2018, FOR THE
ELECTION OF TWO MEMBERS OF THE CITY COUNCIL, PURSUANT TO
ELECTIONS CODE § 1301
MOTION by Council Member Brann, SECONDED by Council Member Dugan to adopt
Resolution No. 5060. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
RESOLUTION NO. 5061
A RESOLUTION REQUESTING THAT THE LOS ANGELES COUNTY BOARD OF
SUPERVISORS PROVIDE ELECTION SERVICES TO THE CITY OF EL SEGUNDO
FOR THE GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, APRIL 10,
2018
MOTION by Council Member Brann, SECONDED by Mayor Pro Tem Boyles to adopt
Resolution No. 5061. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
MINUTES OF THE REGULAR COUNCIL MEETING
DECEMBER 5,2017
PAGE NO.5
RESOLUTION NO. 5062
A RESOLUTION ESTABLISHING REQUIREMENTS FOR CANDIDATE STATEMENTS
FILED WITH THE CITY CLERK TO BE INCLUDED WITH VOTER INFORMATION
FOR AN ELECTION ON TUESDAY, APRIL 10, 2018
MOTION by Council Member Brann, SECONDED by Mayor Pro Tem Boyles to adopt
Resolution No. 5062. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
MOTION by Mayor Pro Tem Boyles, SECONDED by Council Member Pirsztuk
authorizing the City Manager to enter into an agreement No. 5438 with Martin &
Chapman Co. in a form approved by the City Attorney. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
C. UNFINISHED BUSINESS
4. Consideration and possible action regarding placing a ballot measure on the April
10, 2018 election that would, if passed, impose a 3/4 cent sales tax on the sale of
taxable goods within the City and on residents purchasing vehicles, vessels or
aircraft inside or outside of the City. The tax is proposed to be implemented
based upon whether another County sales tax is put on the ballot and passes.
(Fiscal Impact: Estimated cost of placing on ballot included with Item #3 on this
agenda; and the measure is estimated to produce approximately $9 million in
annual revenue during the time periods that it is in effect.)
Greg Carpenter, City Manager, introduced the item
Mark Hensley, City Attorney, reported and answered Council questions on the item.
Joe Lillio, Finance Director, answered Council questions
Council Discussion
Council Consensus directing the City Attorney to bring back two (2) options for
discussion; Option 1 with concise ballot language for imposing the sales tax and Option
2 regarding a trigger or a time limit for imposing the sales tax. The item will be brought
back to the December 19, 2017 regular City Council Meeting.
Council consensus directing staff to begin the process of addressing the current
$400,000.00 deficit and high level recommendations as to how the City will combat the
deficit.
Recessed at 9:00 PM
Reconvened at 9:11 PM
MINUTES OF THE REGULAR COUNCIL MEETING,
DECEMBER 5,2017
PAGE NO.6
5. Consideration and possible action regarding traffic and pedestrian safety for the
1200 block of East Acacia and surrounding neighborhood during the annual
holiday lights event, commonly known as Candy Cane Lane. (Fiscal Impact:
$9,700.00)
Greg Carpenter, City Manager, introduced the item
Police Chief Whalen reported on the item
Council Discussion
Council agreed with Chief Whalen's recommendation to close the 1100 block of East
Acacia on Dec. 9, 22 & 23 to vehicular traffic. Council agreed to give the police
department discretion to close other nights if the need arises and authorized the Police
Department to provide a hard (vehicle - barricaded) closure of the 1200 block of East
Acacia, nightly from December 9, 2017 to December 23, 2017. The Police department
will evaluate the event in order to plan for future years traffic needs.
6. Consideration and possible action to (1) provide direction to The Lakes Task
Force related to acceptable future uses to be considered with the Request for
Proposals for the Lakes at EI Segundo Golf Course and potential evaluation
criteria for proposed uses, and (2) modify the composition of The Lakes Task
Force committee.
(Fiscal Impact: None)
Greg Carpenter, City Manager, introduced the item
Meredith Petit, Recreation Director, reported on the item.
Council consensus is not in favor of adding Council Members to The Lakes Task Force
committee. Council gave the following criteria to guide the task force in creating the
RFP; maintain the deed restrictions, should meet the needs of a majority of our
residents, minimal capital investment, sustainable and possibly able to repay the current
loan.
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
7. Consideration and possible action to receive and file a report from the
Environmental Committee
(Fiscal Impact: N/A)
Greg Carpenter, City Manager, introduced the item.
Tracey Miller-Zarneke, Environmental Committee Chair gave a presentation
Council consensus to receive and file a report from the Environmental Committee.
MINUTES OF THF;REGULAR COUNCIL MEETING
DECEMBER 5,2017
PAGE NO.7
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
8, Approve Warrant Numbers 3018965 through 3019155 on Register No. 4 in the
total amount of $1,108,858.14 and Wire Transfers from 11/13/17 through
11/26/17 in the total amount of $2,722,012.01. Ratified Payroll and Employee
Benefit checks; checks released early due to contracts or agreement;
emergency disbursements and/or adjustments; and wire transfers.
9. Approve Regular City Council Meeting Minutes of November 21, 2017.
10, Receive and file the Government Finance Officers Association's (GFOA) award
to the City of EI Segundo for the GFOA's Certificate of Achievement for
Excellence in Financial Reporting for the District's Fiscal Year (FY) 2015-16
Comprehensive Annual Financial Report (CAFR).
(Fiscal Impact: None)
11, Approve Final Vesting Tract Map No. 72745 and authorize the Director of
Planning and Building Safety and the City Clerk to sign the Map for recordation
regarding a subdivision for 20 office condominium office units on a parcel
located at 400 Duley Road. A Mitigated Negative Declaration was
prepared for the associated development at the project site. The Planning
Commission approved the Mitigated Negative Declaration on November 13,
2014. Subsequently, an Addendum to the Mitigated Negative Declaration was
approved by the Planning Commission on October 22, 2015 for a minor
modification to the development. Thus, no further environmental review is
necessary. Resolution No. 5070
(Fiscal Impact: None)
12. Accept as complete the EI Segundo Athletic Fields Turf Replacement Project
located at 2201 E. Mariposa Avenue, EI Segundo, CA 90245 and authorize the
City Clerk to file a Notice of Completion in the County Recorder's Office.
Project No. PW 17-10 located at 2201 E. Mariposa Avenue, EI Segundo, CA
90245.
(Fiscal Impact: $1,041,542.00)
11 Approve and authorize the City Manager to execute LS-1 Option E Agreement
No. 5457 with Southern California Edison (SCE) to replace High Pressure
Sodium Vapor Street Lights (HPSV) with Light-Emitting Diode (LED) Street
Lights city-wide.
(Fiscal Impact: SCE estimates that during the 20-year repayment period, EI
Segundo will save approximately $30,231.00 annually and $62,160.24 annually
after 20 years)
MINUTES OF THE REGULAR COUNCIL MEETING
DECEMBER 5,2017
PAGE NO.8
14. Consideration and possible action to authorize the City Manager to execute a
contract amendment No. 4716E with Michael Baker International, Inc. (Michael
Baker) for additional work related to the California Environmental Quality Act
(CEQA) and National Environmental Policy Act (NEPA) documentation for the
Park Place Extension project and authorize to transfer $15,700 from Measure R
(Fund 110) undesignated Fund Balance to the Park Place Extension project,
account #301-400-8203-6679. (Applicant: City of EI Segundo)
(Fiscal Impact: $15,700.00)
15, Authorize the Police Department, Fire Department and Emergency Management
Division to purchase public safety mobile and portable radios as well as
accessories for Interoperability Network of the South Bay (INSB) integration.
The project will also include the purchase of a bank of secure police lockers,
individually assigned and each equipped with electrical outlets necessary for
battery charging, Amendment No. 4065B.
(Fiscal Impact: $1,173,077.00)
16. Approve an amendment to Tyler Technologies Agreement No. 3516 between
Tyler Technologies and the City of EI Segundo to add the Tyler Cashiering
(Point of Sale) Module and authorize City Manager to execute said agreement
amendment No. 3516A, in a form approved by the City Attorney.
(Fiscal Impact: $54,515.00)
MOTION by Council Member Pirsztuk, SECONDED by Council Member Dugan
approving Consent Agenda items 8, 9, 10, 11, 12, 13, 14, 15, and 16. MOTION
PASSED BY UNANIMOUS VOICE VOTE. 5/0
F. NEW BUSINESS
17. Consideration and possible action for introduction of an ordinance amending the
City's purchasing policies and procedures for executing contracts.
(Fiscal Impact: Potential savings in staff time and minimal operational costs)
Greg Carpenter, City Manager, introduced the item and thanked the departments
involved for their contributions on the new policies and procedures.
Joe Lillio, Finance Director, gave a presentation and Council questions.
David King, Assistant City Attorney, answered Council questions
Council Discussion
Mark Hensley, City Attorney, read by title only:
MINUTES OF THE REGULAR COUNCIL MEETING
DECEMBER 5,2017
PAGE NO.9
ORDINANCE NO. 1564
AN ORDINANCE OF THE CITY OF EL SEGUNDO AMENDING CHAPTERS 7 AND 7A
OF TITLE 1 OF THE EL SEGUNDO MUNICIPAL CODE RELATING TO PURCHASING
AND EXECUTION OF CONTRACTS
Council Member Dugan introduced the Ordinance.
The second reading of the ordinance is scheduled for December, 19, 2017 regular City
Council Meeting.
G. REPORTS — CITY MANAGER — Thanked all the departments for their
participation in the new policy and procedures regarding the City's purchasing policies
and contract execution. Mentioned the corner of Rosecrans and Sepulveda will be
impacted by Edison construction in the upcoming weeks. Mentioned the Chick-Fil-A
item coming before the Planning Commission will be continued in order to address
issues the State presented. Thanked all employees who will be working over the
holiday.
H. REPORTS — CITY ATTORNEY - None
I. REPORTS — CITY CLERK
18. Consideration and possible action regarding Council consensus to cancel the
January 2, 2018 City Council Meeting.
(Fiscal Impact: None)
Tracy Weaver, City Clerk, introduced the item
Council discussion
MOTION by Council Member Brann, SECONDED by Council Member Dugan approving
the cancellation of the January 2, 2018 City Council Meeting. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
J. REPORTS — CITY TREASURER — Not Present
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Brann — Thanked Council for filling the Arts & Culture Advisory
Committee with members, thanked Recreation and Parks Department on a successful
Tree Lighting Event, mentioned Candy Cane Lane opens on Saturday, December 9,
2017, mentioned the Grand opening and Ribbon cutting ceremony for the Da Vinci
Academy on Saturday, December 9, 2017 at 10:00 AM and mentioned the Holiday
Parade will be held on Sunday, December 10, 2017.
Council Member Pirsztuk —
MINUTES OF THE REGULAR COUNCIL MEETING
DECEMBER 5,2017
PAGE NO. 10
19. Consideration and possible action regarding directing staff to prepare the
necessary documents to place a ballot measure on the April 10, 2018 election
that would, if passed, require that any proposed residential development located
east of Pacific Coast Highway/Sepulveda Boulevard require voter approval. The
documents would come back at the December 19, 2017 Council Meeting for a
final vote as to whether to place this item on the ballot.
(Fiscal Impact: Unknown)
Council Member Pirsztuk introduced the item.
Council discussion
MOTION by Council Member Dugan, SECONDED by Council Member Pirsztuk to
place a ballot measure on the April 10, 2018 election that would, if passed, require that
any proposed residential development located east of Pacific Coast Highway/Sepulveda
Boulevard would require voter approval. MOTION FAILED BY VOICE VOTE. 2/3 YES
Dugan Pirsztuk NO Boyles Brann Fuentes
Council Member Dugan — Revisited item #1 concerning Council Member Brann and
possible conflicts or issues with Council Member Brann serving on Council while
simultaneously serving as Vice President of the Da Vinci school.
Council consensus directing the City Attorney to contact the FPPC concerning Council
Member Brann and the possible conflict of serving on two boards simultaneously.
Mayor Pro Tem Boyles — None
Mayor Fuentes —Attended Chevron's Pep Rally at ESHS for the "Fuel Your School"
program, attended a Holiday dinner with the Church of Latter Day Saints at the Los
Angeles Temple, along with other elected officials, attended the Holiday Tree Lighting
and thanked all those involved on the success of the event and attended the RSVP
(Reserve Senior Volunteer Program) luncheon, honoring RSVP of the Year, Cheryl
Bailey.
PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per
person, 30 minute limit total)
Carl Jacobson, resident, commented on item #19 with a clarification concerning Military
Housing.
Lindsey Breeden, resident, commended staff on the live streaming of the meetings,
commented on item #1 and agrees there could be a possible conflict of interest and
therefore should be investigated and invited the community to attend the Winter Concert
to be held at the High School on Friday, December 8, 2017 at 6:00 PM
Lance Giroux, resident, commented on item #1 and would like the questions asked of
the FPPC for clarity purposes.
MEMORIALS — Nate Hobgood-Chittick
ADJOURNMENT at 11:12PM
MINUTES OF THE REGULAR COUNCIL MEETING
DECEMBER 5,2017
PAGE NO. I I
Tracy WeavCity Clerk
MINUTES OF THE REGULAR COUNCIL MEETING
DECEMBER 5,2017
PAGE NO. 12