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2018 Jan 16 - CC PACKET AGENDA JELSIGUNH EL SEGUNCO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street pan-xev The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City-related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length- In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JANUARY 16, 2018 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER ROLL CALL PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of$50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of$250. 1 1 SPECIAL ORDER OF BUSINESS: CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sem.) for the purposes of conferring with the City's Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d)(1): -3- matters 1. O'Connor v. City of EI Segundo, WCAB No. ADJ10356671 2. Early v. City of EI Segundo, WCAB No. ADJ10375054 3. Augusto v. City of EI Segundo, LASC BC683243 CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1- matters. Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -1- matters 1. Public Employee Performance Evaluation Title: City Manager APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter 2 2 CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -3- matters 1. Employee Organizations: Police Management Association; City Employees Association and Fire Fighters Association. Agency Designated Representative: Labor Negotiator, Irma Rodriquez Moisa and City Manager, Greg Carpenter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters 3 3 _ AGENDA E�SEG HDD EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street A A �ef,-, H S�il The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet, are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City-related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JANUARY 16, 2018 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Pastor Lee Carlile, United Methodist Church PLEDGE OF ALLEGIANCE — Council Member Dugan 4 4 PRESENTATIONS a) Presentation — Centennial Celebration Wrap Up and sponsor recognition. b) Presentation — EI Segundo Chamber of Commerce trophy presentation to Parade winners. ROLL CALL PUBLIC COMMUNICATIONS — (Related to Citv Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of$50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of$250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. CITY COUNCIL COMMENTS — (Related to Public Communications) A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. Recommendation —Approval. B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) C. UNFINISHED BUSINESS 5 5 1. Consideration and possible action to receive and file an update regarding Environmental Assessment No. EA-1180 and Zone Text Amendment No. ZTA 17-01 to allow short-term rentals through a Short-Term Rental Unit Permit process in the City's residential zoning districts. The proposed project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to 14 California Code Regulations § 15301 as a Class 1 (existing facilities), § 15303 as a Class 3 (new construction or conversion of small structures), § 15304 as a Class 4 (minor alteration to land) categorical exemptions, and as a Class 8 categorical exemption since the amendment will "assure the maintenance, restoration, enhancement, or protection of the environment where the regulatory process involves procedures for the protection of the environment." (Fiscal Impact: None with this action) Recommendation — 1) Receive and file report regarding status of staff's progress relating to short-term rental issue; 2) Direct staff to prepare an ordinance that would address any adverse impacts associated with so-called "party houses"(residential properties that create a nuisance by having loud parties in the evenings); 3) Continue the discussion and consideration of an ordinance relating to short-term rentals in general to a future, re-noticed public hearing, to allow staff additional time to evaluate the various options available to the City Council; 4) Alternatively, discuss and take other possible action related to this item. 2. Consideration and possible action regarding receiving an update on possible alternatives to fund and/or decrease the cost of long term capital improvements for Park Vista and provide direction to staff with regard to continuing to analyze the alternatives. (Fiscal Impact: To Be Determined) Recommendation — 1) Receive an update on possible alternatives to fund and/or decrease the cost of long term capital improvements for Park Vista; 2) Provide direction to staff with regard to continuing to analyze the alternatives; 3) Alternatively, discuss and take other possible action related to this item. D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS 3. Consideration and possible action to receive and file a status update of The Lakes Task Force. The Task Force is working on developing a request for proposals for potential uses of the Lake's golf course and driving range. (Fiscal Impact: None) Recommendation — 1) City Council to receive and file a status report of The Lakes Task Force; 2) Alternatively, discuss and take other possible action related to this item. 6 6 4. Consideration and possible action to announce the appointments to the Technology Committee. (Fiscal Impact: None) Recommendation — 1) Announce the appointee to the Technology Committee; 2) Alternatively, discuss and take other possible action related to this item. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 5. Warrant Numbers 3019295 through 3019512 and 9000170 through 9000207 on Register No. 6 in the total amount of $1,026,237.82 and Wire Transfers from 12/11/17 through 12/24/17 in the total amount of $ 2,776,121.80. Warrant Numbers 3019513 through 3019674 and 9000208 through 9000242 on Register No. 7 in the total amount of $1,389,679.63 and Wire Transfers from 12/25/17 through 117118 in the total amount of $701,740.00. Recommendation — Approve Warrant Demand Register and authorize staff to release. Ratify Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and/or adjustments; and wire transfers. 6. Regular City Council Meeting Minutes of December 5, 2017, Special Joint City Council Meeting Minutes of December 14, 2017 and Regular City Council Meeting Minutes of December 19, 2017. Recommendation —Approval 7. Consideration and possible action to waive the bidding process per EI Segundo City Code §1-7-10 and authorize the Fire Department to purchase one (1) EKG monitor/defibrillator manufactured by Zoll Medical Corporation and the preventative maintenance contract associated with this equipment. (Fiscal Impact: $33,531.85) Recommendation — 1) Pursuant to El Segundo City Code §1-7-10, waive the formal bidding process and authorize the Fire Department to purchase one (1) EKG monitor/defibrillator manufactured by Zoll Medical Corporation and the associated preventative maintenance agreement; 2) Alternatively, discuss and take other possible action related to this item. 7 7 8. Consideration and possible action to approve the EI Segundo Senior Housing Board Corporation (Park Vista) proposed annual budget for 2018. (Fiscal Impact: None to the General Fund) Recommendation — 1) Approve the 2018 Park Vista Annual Budget; 2) Alternatively, discuss and take other possible action related to this item. 9. Consideration and possible action to approve an amendment #2 to the original agreement with Steve Koester dba Environmental Compliance Services to provide temporary consultant services for the Fire Department and its Certified Unified Program Agency (CUPA) program. (Fiscal Impact: $50,000.00) Recommendation — 1) Authorize the City Manager to sign the Amendment to the Professional Services Agreement, in a form approved by the City Attorney, with Steve Koester dba Koester Environmental Compliance Services; 2) Authorize an increase of the blanket purchase order by $50,000.00 for Steve Koester dba Koester Environmental Compliance Services to enable the Fire Department to receive the services provided by Steve Koester dba Environmental Compliance Services; 3) Alternatively, discuss and take other possible action related to this item. 10.Consideration and possible action regarding a request to sell alcohol for on-site consumption at a restaurant (Type 41 License) — "Kafe Bougatsa by Petros." The restaurant is located in Elevon at 743 N. Douglas Street. EA No. 1212, AUP No. 17-03. Applicant: Petros Benekos (Fiscal Impact: None) Recommendation — 1) Receive and file this report without objecting to the issuance of an alcohol license for the on-site sale and consumption of beer and wine at a new restaurant at 743 N. Douglas; 2) Alternatively, discuss and take other possible action related to this item. 11.Consideration and possible action to authorize the City Manager to execute an amendment to License Agreement #5270 with Jaguar Tennis Academy for utilization of Recreation Park Tennis Courts. (Fiscal Impact: None) Recommendation — 1) Authorize the City Manager to execute an amendment to Agreement #5270 with Jaguar Tennis Academy; 2) Alternatively, discuss and take other possible action related to this item. 8 8 12.Consideration and possible action to (1) adopt a Resolution approving plans and specifications for Catch Basin Connector Pipe Screen (CPS) Improvement, Project No. PW 17-39; and (2) enter into an Agreement with LA County Flood Control District for installing the CPS in County catch basins. (Fiscal Impact: TBD) Recommendation — 1) Adopt the attached Resolution approving plans and specifications for Catch Basin Connector Pipe Screen (CPS) Improvement, Project No. PW 17-39; 2) Authorize staff to advertise the project for receipt of construction bids; 3) Authorize the City Manager to enter into an Agreement, approved in form by the City Attorney, between the City of EI Segundo and the Los Angeles County Flood Control District for installation and maintenance arrangements of the CPS in County catch basins; 4) Alternatively, discuss and take other possible action related to this item. 13.Consideration and possible action to authorize the City Manager to execute an amendment to License Agreement #4684 with the Southern California Aquatics for utilization of Urho Saari Swim Center to operate a Masters Swim Program. (Fiscal Impact: $9,240 reservation revenue) Recommendation — 1) Authorize the City Manager to execute an amendment to Agreement #4684 with Southern California Aquatics; 2) Alternatively, discuss and take other possible action related to this item. 14.Consideration and possible action authorizing the Police Department to contract with IXP Corporation to staff a temporary, part-time Crime Analyst at the Police Department. (Fiscal Impact: None) Recommendation — 1) Authorize the Police Department to contract with IXP Corporation for one temporary, part-time Crime Analyst position; 2) Alternatively, discuss and take other possible action related to this item. 15.Consideration and possible action for the Council to amend the City's agreement with Liebert, Cassidy and Whitmore ("LCW") to increase the hourly rate for legal services related to labor and personnel matters. (Fiscal Impact: estimated at $10,000.00 to $14,000.00 annually) Recommendation — 1) Consideration and possible action to amend the City's agreement with LCW; 2) Alternatively, discuss and take other possible action related to this item. F. NEW BUSINESS 9 9 G. REPORTS — CITY MANAGER H. REPORTS — CITY ATTORNEY I. REPORTS — CITY CLERK J. REPORTS — CITY TREASURER K. REPORTS — CITY COUNCIL MEMBERS Council Member Brann — Council Member Pirsztuk — Council Member Dugan — Mayor Pro Tem Boyles — Mayor Fuentes — PUBLIC COMMUNICATIONS — (Related to Citi Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of$50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of$250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. MEMORIALS — CLOSED SESSION 10 10 The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sem.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED: DATE: /,/P./e TIME: 2 '� // l NAME: G� (/IJ 11 11 Presentation Centennial Celebration Wrap Up and sponsor recognition. 12 Presentation EI Segundo Chamber of Commerce Trophy presentation to Parade winners 13 EL SEGUNDO CITY COUNCIL MEETING DATE: January 16, 2018 AGENDA STATEMENT AGENDA HEADING: Unfinished Business AGENDA DESCRIPTION: Receive and file update regarding Environmental Assessment No. EA-1180 and Zone Text Amendment No. ZTA 17-01 to allow short-term rentals through a Short-Term Rental Unit Permit process in the City's residential zoning districts. The proposed project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to 14 California Code Regulations § 15301 as a Class 1 (existing facilities), § 15303 as a Class 3 (new construction or conversion of small structures), § 15304 as a Class 4 (minor alteration to land) categorical exemptions, and as a Class 8 categorical exemption since the amendment will "assure the maintenance, restoration, enhancement, or protection of the environment where the regulatory process involves procedures for the protection of the environment." (Fiscal Impact: None with this action.) RECOMMENDED COUNCIL ACTION: 1. Receive and file report regarding status of staff's progress relating to short-term rental issue; 2. Direct staff to prepare an ordinance that would address any adverse impacts associated with so-called "party houses" (residential properties that create a nuisance by having loud parties in the evenings); 3. Continue the discussion and consideration of an ordinance relating to short-term rentals in general to a future, re-noticed public hearing, to allow staff additional time to evaluate the various options available to the City Council; and/or 4. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT:None. Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A STRATEGIC PLAN: Goal: Enhance customer service and engagement Objective: City services are convenient, efficient and user-friendly for all residents and businesses. PREPARED BY: Eduardo Schonborn, AICP,Principal Planner REVIEWED BY: Gregg McClain, Planning Manager Sam Lee, Planning and Building Safety Director Joe Lillio, Finance Director Bill Whalen, Police Chief APPROVED BY: Greg Carpenter, City Manage 1 14 INTRODUCTION: On November 7, 2017, the City Council considered a possible code amendment to allow short-term rentals in the City's R-1 Zone. During the meeting, certain residents expressed their concerns with a particular house located on Virginia Street. Police Chief Whalen also spoke in response to the experiences expressed by the public. The City Council continued the item to allow time for Staff to meet with the residents, obtain additional public opinion on the issue, and return with additional information. The following staff report outlines staff s efforts since the November 7 Council meeting to address the various issues raised at the meeting, and staff's proposed "next steps" and recommendation on the various issues. DISCUSSION: Staffs evaluation of short-term rentals and "party houses": Since the November 2017 City Council meeting, a working group of staff, composed of members of the Planning, Finance and Police Departments and the City Attorney's office, have met several times to formulate options for future City Council consideration. Over the course of the meetings, staff have discussed various different approaches and solutions to addressing the problems associated with short-term rentals. Due to the public comments made at the November 2017 Council meeting, and based on staff's further research in this matter, it has become apparent to staff that there are adverse impacts associated with residential properties that are completely and regularly rented out by non-resident property owners to third parties. The use of such residential property is sometimes referred to as a "party house." The issue of so-called "party houses" is a slightly different issue from the issue of short-term rentals in general. A short-term rental is the rental of a house, or the rental of a portion of a house by a property owner who lives at the property, on a short-term basis (fewer than 30 days). Although a"party house"may be a"short-term rental," a"short-term rental" is not necessarily a"party house." To address a possible party house, the Municipal Code has several existing regulations, such as: • Loud,unusual or unnecessary noise,including playing or permitting the playing of any television, sound amplifier,or similar device,between the hours of 10:00 p.m. and 7:00 a.m., which disturbs the peace, quiet and comfort of the neighborhood is prohibited and is punishable as an infraction(ESMC §§ 7-2-6, 7-2-8, 7-2-15); • If police have to respond to a party or gathering at a premises, and the property owner has been previously warned, the property owner and the person responsible for the event, may be jointly and severally liable for the cost of second and subsequent police response (ESMC § 7-2-14); • A property cannot be maintained as a public nuisance, that is offensive to the 2 15 senses and interferes with the comfortable enjoyment of life and property (ESMC §§ 7-1-3, 7-1-4(A), 7-4-2(0)). The City typically enforces these provisions with an administrative citation and fines, which start at $100 per violation and increase to $200 (for the second violation) and $500 (for third and subsequent violations) (Resolution No. 4312). Such code provisions are in addition to any relevant state laws, such as disturbing the peace (Penal Code § 415). Other cities, such as the City of Los Angeles, have adopted so-called "party house" ordinances which re-state the existing rules and then apply higher-than-normal fines for repeat offenders. For example, in Los Angeles, the fine for the first violation of the "party house" ordinance is $500; for the second violation, $1,000; for the third violation, $2,000; and for the fourth and subsequent violations, $4,000. To effectively address potential "party houses" in the City, staff can prepare an ordinance that would add to the City's existing code and would help deter the adverse impacts associated with such residential uses. If directed by the City Council, staff can prepare the ordinance and bring it back to the City Council at a later date for its further consideration. Meeting with Residents: On December 21, 2017, City Staff met with several residents for a discussion on short term rentals. Six people attended, all City of El Segundo residents. Among the attendees, some were short term rental operators, some have used short term rentals themselves and some were just neighbors and concerned residents. City staff provided the attendees with an update on the City's actions towards addressing the Virginia Street issue. The attendees who were directly impacted by the property update staff as follows: • There has not been any recent noise or loud parties • This time of the year is not typically known for loud parties since the main attraction of the property is the pool which is widely used during summer time parties. One attendee has been operating a short term rental in the City for several years and have never encountered an issue. They explained to staff that their neighbors are familiar with his operations and are supportive of the activity. Other topics raised during the meeting were the same raised during the November Council meeting which staff would like to continue to monitor and study with the community. Next Steps,Recommendation: As discussed above, if directed by the City Council, staff can prepare an ordinance which will add to the City's existing requirements specific to "party houses," and bring such an ordinance back to the City Council at a future public hearing. As to the short-term rental issue in general, staff needs additional time to gather more information and further develop and formulate options for the City Council. Staff 3 16 recommends continuing the public hearing without a date certain, and Staff will notice the hearing in the same manner to alert the public of the new hearing date. 4 17 EL SEGUNDO CITY COUNCIL MEETING DATE: January 16, 2018 AGENDA STATEMENT AGENDA HEADING: Unfinished Business AGENDA DESCRIPTION: Consideration and possible action regarding receiving an update on possible alternatives to fund and/or decrease the cost of long term capital improvements for Park Vista and provide direction to staff with regard to continuing to analyze the alternatives. (Fiscal Impact: To Be Determined) RECOMMENDED COUNCIL ACTION: 1. Receive an update on possible alternatives to fund and/or decrease the cost of long term capital improvements for Park Vista; 2. Provide direction to staff with regard to continuing to analyze the alternatives; and/or, 3. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: 1. Reserve Analysis Report for Park Vista FISCAL IMPACT: To Be Determined Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A Generated By: Mark Hensley, City Attorney Reviewed By: Meredith, Recreation and Parks Director Joe Lillio, Finance Director APPROVED BY: Greg Carpenter, City Manager_. BACKGROUND: On October 3, 2017, the Chairperson of the Senior Housing Board presented the Council with several options regarding the funding and/or reducing the cost of long term capital improvement projects to Park Vista. According to the most recent Reserve Analysis Report conducted for the Park Vista Apartments,the current reserve fund is 49.3% funded,with a balance of approximately $1,600,000 of the needed$3,247,485. A healthy funded level would be in the range of 70%-100% funded. A reasonable funded level could be set at 75%-80% (approximately $2,435,600). Also, the projected 2018 annual gross revenues exceed the annual gross expenditures by approximately $190,000 and are anticipated to continue this trend for the unforeseen future. This net income is currently not being accounted for in the Reserve Analysis Report. It is recommended that City Council have a policy discussion on whether to create a policy applying annual excess funds towards the capital replacement fund. It is also recommended that City Council discuss whether to create an operating reserve policy of 10%-15% of operating expenses: $45,000 to $67,000. Eliminating Public Works Contracting and Prevailing Wage Requirements One issue raised by the Chairperson was the significant costs and time associated with having to comply with public works contracting and prevailing wage requirements. The increased costs associated with these requirements can only be estimated but likely vary between 25% and 40% when all costs are included in the calculation, including staff costs. There are very few exceptions that exist with regard to the use of public agency funds and the public works contracting and prevailing wage requirements. There are none that are applicable to Park Vista capital projects. However,there is the option of selling Park Vista to a non-profit entity that has experience operating Senior and/or affordable housing. If the property is sold to a non-profit entity that pays fair market value for the property this should eliminate the public works contracting and prevailing wage issues. Staff has discussed this option with a consultant that is very experienced in dealing with public agencies and non-profit housing entities, and also with the sale of housing by a public agency to a non-profit entity. The consultant believes this is a viable option and that there a number of non-profits that would likely be interested in purchasing and operating Park Vista. The Council discussed this issue briefly and wanted to know whether this issue was viable while not compromising the way Park Vista is operated. The consultant opined that to the extent the City wanted a covenant in the agreement regarding rent increases and age requirements, that bidders would take this into account as part of their bids. However,to be clear,the property would no longer be under the City's or the Park Vista's Board's control upon completion of a sale of the property. It would be under the control of another entity. If the Council wants staff to pursue this option, it is recommended that staff seek professional assistance in putting together the structure of a request for proposals as well as analyze all issues attendant to turning over ownership of the property and its operations to a third party. The City Attorney's Office does have experience with this type of transaction but staff needs the assistance of a consultant for identifying bidders, considering the transfer of assets, financial issues, etc. Converting Studio Apartments to One Bedroom Apartments The Park Vista Chairperson stated that this option could generate approximately$9,000 per month in additional net revenue to Park Vista. Councilmember Brann expressed some concern over this option and thought it could possibly create accessibility problems for persons needing the assistance ambulatory devices. Any conversion of the units would need to comply ADA and other building and safety code requirements. Additionally, from a practical perspective, the units need to be desirable to live in. All of the studio apartments have only one source of natural light — the patio sliding doors. Bedrooms are required to have a source of direct exterior ingress and egress, which is usually a doorway and a window. Thus,there are physical challenges/limitations that have to be considered and some of the units do not appear to be practical for conversion due to the location of the sliding glass doors. Additionally, the studio's electrical, ventilation, and fire sprinkler improvements would need to be altered. If Council wants to pursue this option, staff recommends that an appropriate architect and contractor be hired to review and design all of the required alterations that would need to be made and the estimated per unit cost of the alterations. Staff estimates that it would need Council to budget approximately $5,000 for these consultants. Additionally, staff would recommend that when one of the studio units becomes unoccupied that the unit be mocked up to show how it would look with the new wall configurations. This would allow the Council, staff and Park Vista residents to actually see how the unit would look. Building Additional Units Above the Existing Adjacent Parking Lot The Chairperson's third option was to build 24 units above the existing adjacent parking lot and he estimated this would provide $10,000 in net revenues per month. This option provided that the units would be rented at market value for a time period to repay the construction costs and then the units would be maintained as affordable housing units. The parking lot is located on 2 lots, totaling 10,500 square feet. This option raises a number of issues: the parking lot is zoned for 9 units(if it is affordable housing and 6 if the units are market rate); and constructing a new parking lot with units on top of it would be very costly, and require the City to raise fund probably through a bond issuance; and,this would result in more units having to be operated and maintained. If the Council wants to review this option in depth then it is recommend that an architect be retained as well as a financial advisor. While the City can potentially rezone the property to allow for more units, an architect is needed to do some significant initial'design work to determine the feasibility of fitting 24 units on the site as well as the parking for those units and the parking needed for Park Vista. The financial advisor is needed to determine the City's ability to raise funds for the proposed project as well as provide financial projections after all of the estimated costs are determined. The staff believes it may cost $100,000 or more to determine the viability of this option. As an alternative to this option,the City could attempt to reduce parking demand at Park Vista and sell all both or I of the lots that make up the parking lot. This would raise funds while not requiring the City make a significant financial investment and not require maintaining and operating more units in the future. The City would need to hire an appraiser to determine the value of the property based upon an approximated number of units to be built on the property. An appraisal would probably cost around $5,000, and would assist the City in considering this alternative option. Reserve Analysis Report Park Vista Apartments 615 E Holly Ave EI Segundo, CA Level I Study with Site Inspection Fiscal Year End Date: 12/31/2017 ri i y f= M CCAF FE RY �- RESERVE CONSULTING Phone:858-764-1895 Fax:800-436-3816 b rlan e,m ccaffe ry re se rveco ns u l is n a.co m www.mccaffervreserveconsultinci.com Sections of This Report Section 1 Preface Written description of a reserve study and the figures in the report Includes glossary, preparer qualifications, and calculation description 2-7 Executive Summary Summarizes key findings of the report. Includes development description and lists the projected balance and percent funded. Summarizes the funding plans Includes category breakdown pie chart 2-8 Percent Funded Describes percent funded calculation and funding levels Includes current percent funded chart and 30 year percent funded projection chart 2-9 30 Year Projections Includes 30 year projection charts for annual expenses and reserve balance projections for each of the 3 funding plans 2-10 Category Significance Includes category percentage column charts for fully funded balance and annual depreciation 2-11 Theoretical 30 Year Funding Plan Lists details of each of the 3 funding plans(current, recommended,and threshold)over the next 30 years Charts of the figures in this table are located in the 30 year projections 2-12 Future Percent Funded Includes table and chart of percent funded for various levels of funding over the next 15 years 3 Component Summary &Component Significance Lists all components included in the study in table form Shows Depreciation and Fully Funded Balance Significance including quick glance graph These figures are the basis for all other calculations in the study 4 Annual Expenses by Component Lists all projected expenses for each component over the next 30 years in table form 5 Component Details Lists details of each individual component Includes notes and pictures of selected components if site inspection was conducted 6 Assessment and Reserve Funding Disclosure Summary Form that is required to be sent out with annual budget package by California Civil Code Preface A reserve study is a detailed report that assists common interest developments (CID) in planning for long-term common area repair and replacement expenses. These common areas differ for every development. They can include streets, roofs, recreational facilities and many other items. A reserve study estimates the costs of common area repairs and replacements over a 30 year period. Each component is given a useful life, remaining life, and estimated cost. A reserve study then calculates the funds necessary to cover these expenses by creating funding plans. The Big Picture - What are the significant figures to look at in the report? • The Component List—What are our reserve components and when will they need maintenance Every reserve study must start with a list of the components. The component summary contains the list of all the components,their useful and remaining lives, and their estimated costs. These numbers are the building blocks for most of the figures in the study. ■ Percent Funded -What is our current financial standing Probably the most important number in a reserve study is percent funded. It's almost like a credit score for an association. It tells them the current strength of their reserve fund. Over 70%= Well Funded Between 30-70%= Fairly Funded Below 30%= Poorly Funded The lower your percent funded the higher the risk of a special assessment. A low percent funded also increases the likelihood of deferred maintenance which can cause declining property values. m Funding Plans- How much do we need to save for the future The next important part of the study is the theoretical 30 year funding plans. The study contains 3 funding plans. It projects what the percent funded will be over the next 30 years if the CID follows each of these plans. Current Funding Plan—This plan is based on what the association is currently contributing to its reserve fund. This information is supplied by the board or management Recommended Funding Plan—This is McCaffery's recommendation, if a CID follows the recommended plan they should end up well funded and near the 100%funded level. 5%Threshold Funding Plan -The threshold funding plan is a 30 year cash flow plan that calculates the minimum amount a CID should contribute so their reserve balance won't fall below 5%funded and cause the need for a special assessment. The percent funded will at some point fall into poorly funded levels but will never drop below 5%. If a CID has a funding plan that is below this threshold plan they should also plan on a future special assessment and/or a deferred maintenance. (Following this plan does carry higher risk of a special assessment if a component fails early or costs more than expected) 1-1 Why Should a Reserve Study be performed? Certain states, such as California, require that reserve studies be completed and updated annually and that the board of directors inform owners of the reserve status with their annual budget. In addition, the board of directors of a common interest development (CID) has a legal and fiduciary duty to maintain the community in a good state of repair. Property Values are directly affected by the level of maintenance and upkeep of the common area components. Reserve studies create a maintenance plan, which keeps a development in good condition, therefore increasing property appreciation and value. The amount of funds in the reserve account also greatly affects property values. Reserve studies inform CID's how much they should have in their reserve account, which eliminates costly special assessments. Over time each member of a CID should contribute their fair share to the reserve account so when expenses arise the required funds are available. Reserve Studies help board members fulfill their fiduciary duty and also help avoid litigation against an association. Where do Component Repair/Replacement Cost Estimates Come From? The most accurate cost source is actual bids from contractors or to look at contracts from when the repair/replacement was last performed. In most cases bids or contracts are not available so unit costs for similar work done in the same local area are used. In addition, it is helpful to talk to local vendors who have knowledge of the work and can help with a cost estimate. A third source is to use construction cost estimators such as RS Means. Many times the entire quantity of a component will not need to be replaced or repaired all at once. An example of this is concrete sidewalks. All sidewalks should never have to be replaced, but some sections may experience cracking. In this case an allowance can be created for their partial replacement. The cost source number for each component is provided in the component summary and details. An explanation of each follows: 1. Local Historical Cost—Cost based on bids for similar work done in same area. 2. McCaffery Estimate—Estimate or Allowance made by McCaffery Staff Member. 3. Board/Manager Direction —Cost estimate provided by board member or property manager. 4. Bid/Contract— Bid came from actual bid or contract. S. Cost Manual —Cost came from estimating manual. 6. Previous Study—Cost came from previous reserve study. 1-2 Glossary of Terms: Contingency—An allowance for miscellaneous components, unpredictable expenses and/or costs that were higher than expected. (5% of total current cost unless directed otherwise) Current Budgeted Reserve Assessment—Amount currently being deposited into reserve account. Provided by Property Manager or Board Member. Depreciation This Year—Amount that should be saved for component during current year. Provided for each component and summed for all components. If the association is 100% funded this is the amount they should contribute to the reserve fund annually. =(Total Current Cost/ Normal Useful Life) Depreciation Percent—A components percentage of the total depreciation of all components. =(Component Depreciation/Total Depreciation of all components) Fully Funded Balance—The total depreciation over the life of the component. In other words, the amount that should have been saved during the life of the component. Provided for each component and summed for all components =((Useful Life— Remaining Life) * Depreciation This Year) Full Funded Balance Percent —A component's percentage of the total fully funded balance of all components. =(Component FFB/Total FFB of all Components) Monthly Contribution—The amount that should be allocated to each component using the recommended funding plan. =((Component Depreciation/Total Depreciation)*Recommended Monthly Funding) Life Remaining Percent—The percentage of life that a component has remaining=(Remaining Live/Useful Life) Normal Useful Life—Typical useable life for a component. Percent Funded—The percentage of the fully funded balance that the CID has in reserve fund. (Projected Balance/ Fully Funded Balance) Projected Balance— Projected balance at fiscal year end with current funding plan. Calculated using current reserve balance, remaining contributions to reserves before year-end, and planned expenses before year-end. Supplied by board or management. Recommended Reserve Contribution —Recommended amount that the CID should allocate into reserves to offset future expenses. 1-3 Remaining Life—Expected remaining useable life of component. (0 year remaining life means the component will be serviced in the upcoming fiscal year) Replacement Year—Year that component is projected to be replaced or repaired. Total Cost—Total cost to replace or repair component in today's dollars. =(Quantity x Unit Cost) Total Future Cost- Current cost adjusted to future cost taking into account inflation and replacement year. =(Current Cost * (1+ inflation rate)^(Replacement Year-Present Year)) Threshold Reserve Contribution— Reserve contribution that should be allocated into reserves to keep reserve balance above a minimum amount during the next 30 years. (Minimum amount is 5%funded unless otherwise noted) Under Funded—Amount association is short of fully funded balance; also known as a deficit. =(Fully Funded Balance—Projected Balance) Unit Cost—Cost per Unit. Unit of Measure—Unit used to measure component. (Explanations shown below) SF—Square Feet SY—Square Yard LF— Linear Feet Each — Per Single Unit Lump Sum -Total cost for component Allowance—Allowance for component repair or replacement Contract—Cost obtained from actual contract or bid Useful Life—Time in years component is expected to last. What Procedures were used for calculation and establishment of reserves? In this study the fully funded reserve balance for a component at a given time was computed using the component method. Using the component method the fully funded reserve balance equals the current cost of replacement or repair multiplied by the number of years the component has been in service divided by the useful life of the component. For example if the cost of a boiler is $10,000, the useful life is 10 years and the remaining life is 3 years. The recommended reserve balance would be: $10,000 x ((10-3)/10) = $7,000. 1-4 Preparer Qualifications Brian McCaffery, President and founder of McCaffery Reserve Consulting, earned his Bachelor of Science Degree in Architectural Engineering from the University of Colorado in Boulder. His degree program included coursework in Building Exterior, Lighting, Electrical Systems, Heating Ventilating and Air Conditioning, Concrete and Steel Design, Civil Engineering, Structural Engineering, and Estimating. He has worked in the Building Construction/Architectural Engineering industry for 11 years and has been performing reserve studies for the past 9 years. During his professional career, Brian has worked for multiple companies that perform reserve studies. He has performed over 3,000 reserve studies throughout the state of California and the United States. Brian is a certified Reserve Specialist, designated by the Community Associations Institute (CAI). The Reserve Specialist designation is awarded to experienced, qualified reserve specialists, who through years of specialized experience, can help ensure that your community association prepares its reserve budget as accurately as possible. Brian also has a permit to perform reserve studies in the state of Nevada (Reserve study permit#9). McCaffery understands that most homeowners, board members, and property managers can have a difficult time understanding all the numbers in a reserve study. That is why we make it a priority to make our report easy for anyone to understand. The layout of this report is set up with graphs, explanations and figures to make it easy to follow. If you read though the full report you should have a good understanding of the numbers and calculations. We strive to make sure our studies are second to none in the industry. The important figures are summarized in the executive summary and the supporting graphs and figures give a full explanation of how the findings were derived. Further descriptions are provided in the descriptions section. For more useful information on reserve studies please visit: www.mccaffervreserveconsultinR.com For a quick video that highlights the main sections please see: http://www.mccaffervreserveconsulting.com/samr)le-reserve-studv Or scan QR code below with a smart phone aall rp g� 1-5 One Page Description of how we come up with the Numbers in this Report The numbers in this report start with the components listed in the component summary. 1. Every component is given a useful life, remaining life, and an estimated cost We will use a boiler as an example. This boiler is expected to last 10 years and has been in use for 7 years. The estimated cost is $10,000. Component ! Useful Life Remaining Life Cost Boiler I 10 3 $10,000 2. The fully funded balance is calculated Fully Funded Balance = (Useful life-Remaining Life)/Useful Life * Cost (10-3)/10 * $10,000 = $7,000 The fully funded balance is then summed for all components and this is the total fully funded balance for the development. 3. FuIIv Funded Balance is then compared to the actual proiected vear-end balance that the development has saved for reserves This is called the percent funded. For our example let's say the development had $5,000 saved for their boiler. Their percent funded would be: Percent Funded = Projected Year End Reserve Balance/Fully Funded Balance $5,000/$7,000 = 71% 4. Next expenses are proiected for each component for the next 30 vears using the useful and remaining lives This information is shown in the annual expenses by component section. Inflation is included in these figures. 5. Using the projected expenses for the next 30 vears the funding plans are created Funding plans are created so that the development has enough money to offset their projected expenses for the next 30 years. We try to create funding plans that have a uniform contribution over a 30 year period with a slight increase over time for inflation. 1-6 Executive Summary Park Vista Apartments This is an apartment building with 97 Units. l The common area components include: garage, hallways, and building exterior. �A Full Study with an on-site inspection was performed on April 7th, 2017 0% Percent Funded 100% Number of Units 97 1 Year Built 49.3% Fiscal Year End December 31, 2017 1 Poor Fair Well Reserve Fund Balance December 31, 2017 'Fully Funded Reserve Balance $ 3,247.485" Projected Balance $ 1,600,000 Under Funded (Deficiency in Reserve Funding) $ 1,647,485 Deficiency in Reserve Funding Per Unit $ 16,984.38 Percent Funded 49.3'/gl Fundinq Plans Annually Monthly -Per Unit Monthly `Depreciation of Components in 2017 $ 244,527 $ 20,377 $ 210.07° Budgeted Reserve Contribution 2017 8 $ - $ - $ - 5%Threshold Reserve Contribution for 2018 j $ 271,200 $ 22,600 $ 232.99 ,Recommended Reserve Contribution for 2018 $ 324,000 $ 27,000 $ 278.35, Funding Plans $350,000 $300,000 I324 000 $zso,000 $271,200 1 $200,000 $244,527r $150,000 I II $100,000 $50,000 $_ Depreciation of Components Budgeted Reserve 5%Threshold Reserve Recommended Reserve in 2017 Contribution 2017 Contribution for 2018 Contribution for 2018 www.mccafferyreserveconsulting.com 2-7 Percent Funded Percent Funded is probably the most important number in a reserve study Your current percent funded is: Year End Balance $ 1,600,000 = 49% Fully Funded Balance $ 3,247,485 Above 70%=Well Funded Between 30%and 70%=Fairly Funded Below 30%= Poorly Funded The higher your percent funded, the lower the risk of special assessments and deferred maintenance. Current Percent Funded $3,500,000 — $3,000,000 eil Funded 70% $2,500,000 - $2,000,000 y Funded $1,500,000 -70% $1,000,000riy Funded i $500,000 '�• $- 7 100%Funded Actual If you follow one of the 3 funding plans in this reserve study this is what your percent funded may look like over the next 30 years. Anytime the Current line drops below 0%a special assessment is likely. Annually Monthly Per Unit Monthly Current Reserve Contribution 2016 $ $ $ 5%Threshold Reserve Contribution for 2018 $ 271,200 $ 22,600 $ 232.99 Recommended Reserve Contribution for 2018 $ 324,000 $ 27,000 $ 278.35 Percent Funded 30 Year Projection OBelow 30%Poor [ 130-70%Fair I Above 70%Well Current -*-Recommended -a-Threshold 150% 100% 50% . Q 3 a3h Q3`' a� a -50%'Y '1 L 1 ti ti ti ti 100% x- ` X, -150% — -200% www.mccafferyreserveconsulting.com 2-8 30 Year Projections Reserve expenses will vary from year to year. A reserve study predicts these expenses and offsets them by creating a uniform funding plan that increases slightly over time to keep up with inflation. N Projected Annual Expenses $2,500,000 $2,000,000 $1,500,000 $1,000,000 1 $500,000 An - n - _ - nnnn - iil , n tiotic tiotic'tioti°tiotiti tiotiti tiotic tioti°tiotic'tioti�O tiotic tiotic tiotic'ti05°tio�ti tio3�tiIn - On N or -P"P1 o5ti dtio oo lo°�O o°^ ti The green 100%funded shaded area shows the ideal balance over the next 30 years. It increases over time due to inflation and depreciation of your components. The 100%funded area will drop after years with large expenses. The recommend funding plan will keep you well funded. The threshold plan will approach$0 dollars,following this plan has a higher risk of special assessments or deferred maintenance. 30 Year Reserve Balance Projection $10,000,000 $8,000,000 x;100%Fully Funded -o-Current $6,000,000 -6-Recommended $4,000,000 -X eSh!'�rl XX_X—X.XXX- X.X $2,000,000 X 'w"r ► r ►X.'X' $ 1113 Op $(2,000,000)'ti $(4,000,000) ` $(6,000,000) - — $(8,000,000) - $(10,000,000) I-- www.mccafferyreserveconsulting.com 2-9 Category Significance This chart breaks down the total fully funded balance for each category Roofing/Decking Fully Funded Balance $ 179,210 = 6% Total Fully Funded Balance $ 3,247,485 Fully Funded Balance 60% 53% 50% 40% - ` 30% 2.7% 20% -� I 10% 6% 6% s% Sys Jaw A, 0—JM7 0% +i•c� '�`c� ra�� �5 �`°� ea5 �`c� °°y ��� all This chart breaks down the total annual depreciation for each category Roofing/Decking Annual Depreciation $ 32,762 = 13% Total Annual Depreciation $ 244,527 This chart may differ from the chart above because it does not account for remaining life Depreciation This Year -I'll, Q-1 45 � as% -� 40% - 35% J 30% •` 25% 24 ' 20% 1 15% 10% 7% 5% 0% • �w�� c``c� ray; 4-a�S �``°c teas L`c4, �°�5 �c°A www.mccafferyreserveconsulting.com 2-10 Theoretical 30 Year Funding Plans Before Tai Park Vista Apartments Annual Infl Above 70% =Well Funded Between 30%and 70%=Fairly Funded Below 30% =Poorly Funded Annual Fur (Low Risk of Special Assessment) (Higher Risk of Special Assessment) Year Annual Fully Funded Cu rent Funding Plan Recommended Funding Plan 6% End Expenses Balance Contribution Balance % Funded Contribution Balance /o Funded Contribut 2017 $ - $ 3,247,485 $ $ 1,600,000 49% $ - $ 1,600,000 49% $ - 2018 $ 51,090 $ 3,541,518 $ $ 1,572,910 44% $ 324,000 $ 1,896,910 54% $ 271,2 2019 $ 405,305 $ 3,468,844 $ $ 1,191,199 34% $ 333,720 $ 1,853,779 53% $ 279,3 2020 $ 311,586 $ 3,503,130 $ $ 897,480 26% $ 343,732 $ 1,913,731 55% $ 287,7 2021 $ 897,675 $2,912,605 $ - $ 13,267 0% $ 354,044 $ 1,398,805 48% $ 296,3 2022 $ 23,411 $ 3,258,138 $ $ (9,944) 0% $ 364,665 $ 1,761,041 54% $ 305,2 2023 $ 175,966 $ 3,457,552 $ $ (185,911) -5% $ 375,605 $ 1,987,095 57% $ 314,3 2024 $ 24,359 $ 3,835,671 $ $ (210,269) -5% $ 386,873 $ 2,379,416 62% $ 323,8 2025 $2,230,868 $ 1,847,816 $ - $ (2,441,137) -132% $ 398,479 $ 582,718 32% $ 333,5 2026 $ 11,528 $ 2,209,835 $ - $ (2,452,665) -111% $ 410,434 $ 990,365 45% $ 343,5 2027 $ 15,135 $ 2,588,385 $ $ (2,467,800) -95% $ 422,747 $ 1,412,832 55% $ 353,8 2028 $ 275,758 $ 2,706,286 $ $ (2,743,559) -101% $ 435,429 $ 1,593,695 59% $ 364,4 2029 $ 221,201 $ 2,896,882 $ $ (2,964,759) -102% $ 448,492 $ 1,844,891 64% $ 375,4 2030 $ 398,072 $ 2,912,369 $ $ (3,362,832) -115% $ 461,947 $ 1,936,439 66% $ 386,6 2031 $ 313,385 $ 3,030,682 $ - $ (3,676,217) -121% $ 475,805 $ 2,127,905 70% $ 398,2 2032 $ 330,501 $ 3,145,130 $ $ (4,006,718) -127% $ 490,079 $ 2,319,402 74% $ 410,2 2033 $ 706,678 $2,867,605 $ - $ (4,713,396) -164% $ 504,781 $ 2,152,296 75% $ 422,5 2034 $ 503,557 $2,813,201 $ $ (5,216,953) -185% $ 519,925 $ 2,200,949 78% $ 435,1 2035 $ 133,715 $ 3,169,274 $ - $ (5,350,668) -169% $ 535,523 $ 2,635,770 83% $ 448,2 2036 $ 30,644 $ 3,659,990 $ $ (5,381,312) -147% $ 551,588 $ 3,196,251 87% $ 461,7 2037 $ 29,108 $4,179,951 $ - $ (5,410,420) -129% $ 568,136 $ 3,783,223 91% $ 475,5 2038 $ 128,938 $4,620,794 $ $ (5,539,358) -120% $ 585,180 $ 4,296,213 93% $ 489,8 2039 $ 297,275 $4,906,453 $ - $ (5,836;634) -119% $ 602,735 $ 4,666,116 95% $ 504,5 2040 $ 128,762 $ 5,396,985 $ - $ (5,965,396) -111% $ 620,818 $ 5,228,163 97% $ 519,6 2041 $ - $ 6,055,966 $ $ (5,965;396) -99% $ 639,442 $ 5,946,028 98% $ 535,2 2042 $ 2,236 $ 6,747,211 $ $ (5,967,632) -88% $ 658,625 $ 6,691,607 99% $ 551,2 2043 $ 587,074 $ 6,842,050 $ $ (6,554,706) -96% $ 678,384 $ 6,883,291 101% $ 567,8 2044 $ 511,328 $ 7,037,475 $ $ (7,066,034) -100% $ 543,164 $ 7,018,377 100% $ 584,8 2045 $1.072,438 $ 6,648,216 $ $ (8,138,472) -122% $ 559,459 $ 6,610,673 99% $ 602,4 2046 $ 20,820 $ 7,401,388 $ $ (8,159,292) -110% $ 576,243 $ 7,265,256 98% $ 620,4 2047 $ 61,978 $ 8,149,931 $ $ (8,221,270) -101% $ 593,530 $ 7,905,787 97% $ 639,1 Note:All future projections are theoretical. The estimated lives and costs of components will likely change over time depending on factc levels of maintenance. Reserve analysis should be performed annually to account for these factors. www.mccafferyreserveconsulting.com Future Percent Funded This table and chart shows where your percent funded will be over the next 15 years starting with different levels of funding. Ke a 3%annual increase in funding to keep up with inflation. Above 70%=Well Funded Between 30%and 70%=Fairly Funded Below 30%=P( (Low Risk of Special Assessment) (Higher Risk of Reserve Funding Plan Contribution Percent =unded 2018 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2021 110%Recommended $ 356,400 49% 54% 55% 58% 53% 59% 64% 69% 48% 61% 70% 750/ Recommended $ 324,000 49% 54% 53% 55% 48% 54% 57% 62% 32% 45% 55% 590/ 90%Recommended $ 291,600 49% 53% 52% 52% 43% 49% 51% 55% 15% 29% 39% 420/ 80%Recommended $ 259,200 49% 52% 50% 49% 39% 43% 45% 49% -11% 13% 24% 26°/ 70%Recommended $ 226,800 49% 51% 48% 46% 34% 38% 39% 42% -18% -2% 9% 100/ 60%Recommended $ 194,400 49% 50% 46% 43% 29% 32% 32% 35% -34% -18% -6% -60% 100% 80% 60 tl 40% 20% 0% 2017 2016 2019 2020 2021 2022 2023 2024 025 626 -20% -40% -60% t$356,400 t$324,000 t$291,600 --X-$259,200 -SIE$226,800 t$194,400 Note:All future projections are theoretical. The estimated lives and costs of components will likely change overtime depending on factors such as inflal levels of maintenance, Reserve analysis should be performed annually to account for these factors. www,mccpfferyreserveconsulting.com 12/31/2017 Component Summary Park Vista Apartments Category Approx. Unit of Useful Remaining Unit Total Cost Component Quantity Measure Life Life Cost Cost Source Roofing/Decking Flat Roofing 18500 SF 15 12 $ 11.40 $ 210,900 1 Balcony/Decking Seal 13000 SF 5 0 $ 3.23 $ 41,990 1 Balcony/Decking Resurface 13000 SF 25 15 $ 15.20 $ 197,600 1 Awnings(1/3) 1 Allowance 10 8 $ 8,000 $ 8,000 1 Awnings(1/3) 1 Allowance 10 2 $ 8,000 $ 8,000 1 Awnings(1/3) 1 Allowance 10 0 $ 8,000 $ 8,000 1 $ 474,490 Painting Stucco 1 Allowance 12 2 $ 218,500 $ 218,500 1 $ 218,500 Asphalt Slurry Seal&Repair 5000 SF 4 0 $ 0.22 $ 1,100 1 Overlay&Replace 5000 SF 25 4 $ 2.00 $ 10,000 1 $ 11,100 Fencing/Rails Metal Fencing 200 LF 25 6 $ 42.00 $ 8,400 1 Vehicle Gate Operators 3 Each 15 1 $ 2,900 $ 8,700 1 $ 17,100 Unit Interior Kitchen Remodel 97 Each 25 7 $ 13,000 $ 1,261,000 1 Bathroom Remodel 97 Each 25 7 $ 5,000 $ 485,000 1 Appliances 97 Each 12 3 $ 2,000 $ 194,000 1 Repaint 97 Each 10 7 $ 700 $ 67,900 1 Carpet 97 Each 12 1 $ 2,200 $ 213,400 1 Windows/Patio Door 97 Each 35 10 $ 1,600 $ 155,200 1 $ 2,376,500 Common Areas Patio Furniture 1 Allowance 8 3 $ 10,000 $ 10,000 1 Common Area Carpet 9400 SF 10 1 $ 9.50 $ 89,300 1 Stair Carpet 1 Allowance 10 1 $ 57,000 S 57,000 1 FOB System 1 Allowance 8 1 $ 5,000 5 5,000 1 Boiler 1 Each 18 17 $ 8,000 S 8,000 1 Boiler 1 Each 18 2 $ 8,000 $ 8,000 1 Boiler Tanks 2 Each 10 9 S 3,300 S 6,600 1 Recreation Furnishings 1 Allowance 13 5 $ 10,000 S 10,000 1 Rec Kitchen Remodel 1 Allowance 20 1 $ 10,000 S 10,000 1 Kitchen Appliances 1 Allowance 10 1 $ 3,500 S 3,500 1 Hall/Stair Repaint 1 Allowance 10 2 $ 53,200 S 53,200 1 Elevator Modernization 2 Each 25 16 S 152,000 S 304,000 1 Plumbing Replacements 1 Allowance 30 3 S 617,500 5 617,500 1 $ 1,182,100 Lighting Repairs&Replacements 1 Allowance 10 5 $ 10,000 $ 10,000 1 Bollard Fixtures 11 Each 25 1 $ 600 $ 6,600 1 $ 16,600 Miscellaneous Mailboxes 97 Each 25 4 $ 100 5 9,700 1 Entry Intercom 1 Each 15 5 S 3,800 S 3,800 1 Surveillance 1 Allowance 10 2 $ 6,000 S 6,000 1 Fire Alarm Upgrade 1 Allowance 20 6 S 12,000 S 12,000 1 Generator Rebuild 1 Allowance 25 5 $ 76,000 S 76,000 1 Front Entry Door 1 Each 20 20 S 8,500 S 6,500 1 Common Doors&Windows 1 Allowance 10 5 $ 10,000 S 10,000 1 $ 126,000 Contingency 5% 1 TOTALS $4,422,390 Notes: Components highlighted in red calculated with prevailing wage costs. www.mccafferyreserveconsulting.com 3-14 12/31/2017 Component Significance This table makes it easy to see what components are the most significant Category J Fully Funded Balance Depreciation This Year Monthly Component J $Amount J % Quick Glance Graph $Amount J % J Quick Glance Graph Contributiori Roofing/Decking Flat Roofing $ 42,180 1.30% 1 $ $ 14,060 5.75% 0 $1,552.47 Balcony/Decking Seal $ 41,990 1.29% 1 $ $ 8,398 3.43% ■ $ 927.29 Balcony/Decking Resurface $ 79,040 2.43% e $ $ 7,904 3.23% s $ 872.74 Awnings(1/3) $ 1,600 0.05% $ $ 800 0.33% I $ 88.33 Awnings(1/3) $ 6,400 0.20% $ $ 800 0.33% 1 $ 88.33 Awnings(1/3) $ 8,000 0.25% 1 $ $ 800 0.33% $ 88.33 $ 179,210 5.52% $ 32,762 13.40% $3,617.50 Painting Stucco $ 182,083 5.61% $ S 18,208 7A5% M $2.010.52 $ 182,083 5.61% $ 18,208 7.45% $2,010.52 Asphalt Slurry Seal&Repair $ 1,100 0.03% $ $ 275 0.11% $ 30.36 Overlay&Replace $ 8,400 0.26% $ $ 400 0.16% $ 44.17 $ 9,500 0.29% $ 675 0.28% $ 74.53 Fencing/Rails Metal Fencing $ 6,384 0.20% $ $ 336 0.14% $ 37.10 Vehicle Gate Operators S 8,120 0.250/a $ $ 580 0.24% $ 64.04 $ 14,504 0.45% $ 916 0.37% $ 101.14 Unit Interior Kitchen Remodel $ 907,920 27.96% tttttttttttlR 5" $ 50,440 20.63% 1W $5,569.46 Bathroom Remodel $ 349,200 10.75% $ $ 19,400 7.93% N& $2,142.10 Appliances $ 145,500 4.48% 111 $ $ 16,167 6.61% $1,785.08 Repaint $ 20,370 0.63% 1 $ $ 6,790 2.78% $ 749.73 Carpet $ 195,617 6.02% 0 $ $ 17,783 7.27% tttti! $1,963.59 Windows/Patio Door $ 110,857 3.41% 2 $ $ 4,434 1.81% $ 489.62 $1,729,464 53.26% $ 115,014 47.04% Common Areas Patio Furniture $ 6,250 0.19% $ $ 1,250 0.51% I $ 138.02 Common Area Carpet $ 80,370 2.47% ■ $ $ 8,930 3.65% ; $ 986.03 Stair Carpet $ 51,300 1.58% 1 $ $ 5,700 2.33% $ 629.38 FOB System $ 4,375 0.13% $ $ 625 0.26% $ 69.01 Boiler $ 444 0.01% $ $ 444 0.18% $ 49.07 Boiler $ 7,111 0.22% $ $ 444 0.18% $ 49.07 Boiler Tanks $ 660 0.02% $ $ 660 0.27% $ 72.88 Recreation Furnishings $ 6,154 0.19% $ $ 769 0.31% $ 84.94 Rec Kitchen Remodel $ 9,500 0.29% I $ $ 500 0.20% $ 55.21 Kitchen Appliances $ 3,150 0.10% $ $ 350 0.14% $ 38.65 Hall/Stair Repaint $ 42,560 1.31% 1 $ $ 5,320 2.18% e $ 58742 Elevator Modernization $ 109,440 3.37% i $ $ 12,160 4.97% $1,342.68 Plumbing Replacements $ 555,750 17.11% $ $ 20,583 8.42% $2,272.76 $ 877,064 27.01% $ 57,736 23.61% $6,375.11 Lighting Repairs&Replacements $ 5,000 0.15% $ $ 1,000 0.41% 1 $ 110.42 Bollard Fixtures $ 6,336 0.20% $ $ 264 0.11% $ 29.15 $ 11,336 0.35% $ 1,264 0.52% $ 139.57 Miscellaneous Mailboxes $ 8,148 0.25% $ $ 388 0.16% $ 42.84 Entry Intercom $ 2,533 0.08% $ $ 253 0.10% $ 27.97 Surveillance $ 4,800 0.15% $ $ 600 0.25% $ 66.25 Fire Alarm Upgrade $ 8,400 0.26% $ $ 600 0.25% $ 66.25 Generator Rebuild $ 60,800 1,87% $ $ 3,040 1.24% t $ 335.67 Front Entry Door $ - 0.00% $ $ 425 0.17% $ 46.93 Common Doors&Windows $ 5,000 0.15% $ S 1,000 0.41% 1 $ 110.42 $ 89,681 2,76% $ 6,306 2.58% $ 696.33 Contingency 5% $ 154,642 4.76% $ $ 11,644 4.76% ilk $1,285.71 #� 100.00% 100% $244,527 100% 100% $27,000 www.mccafferyreserveconsulting.com 3-15 Annual Expenses by Component 2018 2019 2020 2021 2022 2023 2024 2025 Roofing/Decking Flat Roofing $ - $ - $ $ $ $ $ $ Balcony/Decking Seal $ 41,990 $ - $ $ $ $ 48,678 $ $ Balcony/Decking Resurface $ $ $ $ $ $ $ Awnings(1/3) $ $ $ $ $ $ $ $ Awnings(1/3) $ $ $ 8,487 $ $ $ $ $ Awnings(1/3) $ 8,000 $ $ - $ $ $ $ $ Painting Stucco $ $ - $ 231,807 $ $ - $ $ $ Asphalt Slurry Seal&Repair $ 1,100 $ - $ - $ - $ 1,238 $ $ $ Overlay&Replace $ - $ - $ $ - $ 11,255 $ $ $ Fencing/Rails Metal Fencing $ - $ - $ $ $ - $ $ 10,030 $ Vehicle Gate Operators $ $ 8,961 $ $ $ $ $ $ Unit Interior Kitchen Remodel $ - $ $ $ $ $ $ $ 1,550,£ Bathroom Remodel $ $ $ $ $ $ $ $ 596,, Appliances $ - $ - $ $ 211,989 $ $ $ $ Repaint $ $ - $ $ $ $ Carpet 3 $ 219,802 $ $ $ $ $ $ Windows/Patio Door $ - $ $ $ $ $ $ $ www.mccafferyreserveconsulting.com Annual Expenses by Component 2018 2019 2020 2021 2022 2023 2024 2025 Common Areas Patio Furniture $ $ $ $ 10,927 $ $ $ $ Common Area Carpet $ $ 91,979 $ $ $ $ $ $ Stair Carpet 5 $ 58,710 $ $ $ $ $ $ FOB System $ $ 5,150 $ $ $ S $ $ Boiler $ $ - $ $ $ S $ $ Boiler $ $ $ 8,467 $ $ 5 $ $ Boiler Tanks $ $ $ - $ $ S $ $ Recreation Furnishings $ $ $ $ $ S 11,593 $ $ Rec Kitchen Remodel $ $ 10,300 $ $ $ S $ $ Kitchen Appliances $ $ 3,605 $ $ $ $ $ $ Hall/Stair Repaint $ $ - $ 56,440 $ $ 5 $ $ Elevator Modernization $ $ $ - $ $ $ $ $ Plumbing Replacements $ $ $ $ 674,759 $ $ $ $ Lighting Repairs&Replacements $ $ $ $ - $ $ 11,593 $ $ Bollard Fixtures $ $ 6,798 $ $ $ $ - $ $ Miscellaneous Mailboxes $ $ - $ $ $ 10,917 $ - $ $ Entry Intercom $ $ $ $ $ - $ 4,405 $ $ Surveillance $ $ $ 6,365 $ $ $ - $ $ Fire Alarm Upgrade $ $ $ - $ $ $ - $ 14,329 $ Generator Rebuild $ $ $ - $ $ $ 88,105 $ - $ Front Entry Door $ $ $ - $ $ $ - $ $ Common Doors&Windows $ $ $ - $ - $ $ 11,593 $ $ Totals $ $ 51.090 $ 405,305 $ 311,586 $ 897,675 $ 23,411 $ 175,966 $ 24,359 $2,230,8 www.mccafferyreserveconsulting.com Annual Expenses by Component 2028 2029 2030 2031 2032 2033 2034 2035 2036 Roofing/Decking Flat Roofing $ - $ S 300,693 S $ 5 - $ $ $ Balcony/Decking Seal $ 56,431 $ S - S $ $ 65,419 $ $ $ Balcony/Decking Resurface$ - $ S - S $ $ 307,854 $ S $ Awnings(1/3) $ $ S - 5 $ $ S $ $ 13,E Awnings(1/3) $ $ S 11,406 S $ $ S S $ Awnings(1/3) $ 10,751 $ S $ $ 5 5 $ Painting Stucco $ - $ $ - $ $ 330,501 $ $ $ $ Asphalt Slurry Seal&Repair $ - $ $ 1,568 $ $ - $ $ 1.765 $ $ Overlay&Replace $ - $ $ $ $ $ $ $ $ Fencing/Rails Metal Fencing $ - $ $ $ $ $ $ $ $ Vehicle Gate Operators $ $ $ $ $ $ $ 13,961 $ $ Unit Interior Kitchen Remodel S S $ $ $ $ $ $ g Bathroom Remodel $ 5 $ $ $ $ $ $ $ Appliances $ 5 $ $ $ $ 302,246 $ $ 5 Repaint S S 3 $ $ $ $ $ 112,228 5 Carpet S - 5 S $ 313,385 $ $ $ $ $ Windows/Patio Door $ 208,576 $ $ $ - $ $ $ $ S www.mccafferyreserveconsulting.com Annual Expenses by Component 2028 2029 2030 2031 2032 2033 2034 2035 2036 Common Areas Patio Furniture $ $ 13,842 $ $ $ S $ $ Common Area Carpet $ $ 123,612 S $ $ 5 $ S Stair Carpet $ $ 78,901 S 5 $ $ $ $ S FOB System $ $ - S $ $ S $ 8,264 5 Boiler $ S - 3 5 $ $ 5 $ 13,223 S Boiler $ 5 $ 5 $ $ 5 $ - $ Boiler Tanks $ 5 $ 5 $ $ $ $ S Recreation Furnishings $ 5 $ $ $ $ $ 5 17,( Rec Kitchen Remodel $ S $ 5 $ $ $ $ $ Kitchen Appliances $ $ 4,845 $ W $ $ $ $ $ Hall/Stair Repaint $ S - $ 75,850 $ $ $ $ S Elevator Modernization $ 5 $ S $ $ 5 487,831 $ $ Plumbing Replacements $ $ $ 5 $ $ S $ $ Lighting Repairs&Replacements $ $ $ $ $ $ 15,580 $ $ $ Bollard Fixtures $ $ $ $ $ $ - $ $ $ Miscellaneous Mailboxes $ $ $ $ 5 - $ $ $ $ Entry Intercom $ $ $ $ S $ $ $ $ Surveillance $ $ $ 8,555 $ $ - $ $ $ $ Fire Alarm Upgrade $ $ $ - $ 5 - $ $ $ $ Generator Rebuild $ $ $ $ 5 3 $ $ $ Front Entry Door $ $ $ $ $ S - $ $ $ Common Doors&Windows $ $ $ $ S $ 15,580 $ $ $ Totals $ 275,758 $ 221,201 $ 398,072 $ 313,385 $ 330,501 $ 706,678 $ 503,557 $ 133,715 $ 30,6 www.mccafferyreserveconsulting.com Annual Expenses by Component 2039 2040 2041 2042 2043 2044 2045 2046 2047 Roofing/Decking Flat Roofing $ $ $ $ $ $ $ 466,470 $ $ Balcony/Decking Seal $ $ $ $ $ 87,918 $ $ - $ $ Balcony/Decking Resurface $ S $ $ $ - $ $ $ $ Awnings(1/3) $ $ $ $ $ $ $ $ 18,303 $ Awnings(1/3) $ $ 15,329 $ $ $ $ $ $ - $ Awnings(1/3) $ $ $ $ $ $ $ $ Painting Stucco S $ $ $ $ $ 471,215 $ $ $ Asphalt Slurry Seal&Repair $ $ $ $ 2,236 $ $ - $ $ 2,517 $ Overlay&Replace $ $ $ $ $ $ $ $ - $ 23,: Fencing/Rails Metal Fencing $ $ $ $ $ $ $ $ $ Vehicle Gate Operators $ $ $ $ $ 5 $ $ $ Unit Interior Kitchen Remodel $ $ $ $ $ $ $ $ Bathroom Remodel $ $ $ $ $ $ $ $ $ Appliances $ $ $ $ $ $ $ 430,930 $ $ Repaint $ $ $ $ $ $ $ 150,826 $ $ Carpet $ $ $ $ $ 446.812 $ $ - $ $ Windows/Patio Door $ $ $ $ $ - $ $ $ $ www.mccafferyreserveconsulting.com Annual Expenses by Component 2039 2040 2041 2042 2043 2044 2045 2046 2047 Common Areas Patio Furniture $ - $ $ $ $ $ $ 22.213 $ $ Common Area Carpet $ 166,124 $ $ $ $ $ $ - $ $ Stair Carpet $ 106,037 $ $ $ $ $ $ $ $ FOB System $ - 5 $ $ $ 10,469 $ $ $ $ Boiler $ 5 $ $ $ - $ $ $ $ Boiler $ 5 $ $ $ $ $ $ $ Boiler Tanks $ S $ $ $ $ $ $ $ 15,: Recreation Furnishings $ 5 $ $ $ $ $ $ $ Rec Kitchen Remodel $ 18,603 5 $ $ $ $ $ $ $ Kitchen Appliances $ 6,511 S $ $ $ $ $ $ $ Hall/Stair Repaint $ S 101,937 $ $ $ $ $ $ $ Elevator Modernization $ S - $ $ $ $ $ $ $ Plumbing Replacements $ 5 $ $ $ $ $ $ $ Lighting Repairs&Replacements $ $ $ $ $ 20,938 $ $ $ $ Bollard Fixtures $ $ $ $ $ - $ 14,234 $ $ $ Miscellaneous Mailboxes $ $ $ $ $ $ $ $ $ 22,E Entry Intercom $ $ $ $ $ $ $ $ $ Surveillance $ $ 11,497 $ $ $ $ $ $ $ Fire Alarm Upgrade $ $ - $ $ $ $ 25,879 $ $ $ Generator Rebuild $ $ $ $ $ $ - $ $ $ Front Entry Door $ $ $ $ $ $ $ $ $ Common Doors&Windows $ $ $ $ $ 20,938 $ $ $ $ Totals $ 297,275 $ 128,762 $ $ 2,236 $ 587,074 $ 511,328 $1,072,438 $ 20,820 $ 61,9 www.mccafferyreserveconsulting.com Component Details Roofing/Decking Flat Roofing Approximate Component Quantity 18500 Estimated Current Unit Cost $ 11.40 Unit of Measure SF Estimated Total Current Cost $ 210,900 Normal Useful Life(Years) 15 Estimated Total Future Cost $ 300,693 Estimated Remaining Useful Life(Years) 12 Fully Funded Balance $ 42,180 Estimated Replacement Year 2030 Depreciation This Year $ 14,060 Cost Source - 1 Monthly Contribution $ 1,552,47 Depreciation Percent - 5-75% Fully Funded Balance Percent 1.30% Life Remainging Percent _ J � 1 Roofing/Decking Balcony/Decking Seal Approximate Component Quantity 13000 Estimated Current Unit Cost $ 3.23 Unit of Measure - SF Estimated Total Current Cost $ 41,990 Normal Useful Life(Years) - 5 Estimated Total Future Cost 5 41,990 Estimated Remaining Useful Life(Years) - 0 Fully Funded Balance $ 41,990 Estimated Replacement Year - 2018 Depreciation This Year S 8,398 Cost Source - 1 Monthly Contribution $ 927,29 Depreciation Percent - 3.43% Fully Funded Balance Percent 1,29% Life Remainging Percent - 0% I �i1 I www.mccafferyreserveconsulting.com 5-22 Roofing/Decking Balcony/Decking Resurface Approximate Component Quantity - 13000 Estimated Current Unit Cost $ 15.20 Unit of Measure - SF Estimated Total Current Cost $ 197,600 Normal Useful Life(Years) - 25 Estimated Total Future Cost $ 307,854 Estimated Remaining Useful Life(Years) - 15 Fully Funded Balance $ 79,040 Estimated Replacement Year - 2033 Depreciation This Year $ 7,904 Cost Source - 1 Monthly Contribution $ 872.74 Depreciation Percent - 3,23% Fully Funded Balance Percent 243% Life Remainging Percent 60% Roofing/Decking Awnings(1/3) Approximate Component Quantity - 1 Estimated Current Unit Cost $ 8,000.00 Unit of Measure - Allowance Estimated Total Current Cost $ 8,000 Normal Useful Life(Years) - 10 Estimated Total Future Cost $ 10,134 Estimated Remaining Useful Life(Years) - 8 Fully Funded Balance $ 1,600 Estimated Replacement Year - 2026 Depreciation This Year $ 800 Cost Source - 1 Monthly Contribution $ 88.33 Depreciation Percent 0.33% Fully Funded Balance Percent 0.05% Life Remainging Percent ?/o Roofing/Decking Awnings(1/3) Approximate Component Quantity 1 Estimated Current Unit Cost $ 8,00000 Unit of Measure Allowance Estimated Total Current Cost S 8,000 Normal Useful Life(Years) 10 Estimated Total Future Cost S 8,487 Estimated Remaining Useful Life(Years) 2 Fully Funded Balance S 6,400 Estimated Replacement Year 2020 Depreciation This Year $ 800 Cost Source 1 Monthly Contribution S 86.33 Depreciation Percent 033% Fully Funded Balance Percent 0.20% Life Remainging Percent 20% Roofing/Decking Awnings(1/3) Approximate Component Quantity 1 Estimated Current Unit Cost S 8,000.00 Unit of Measure Allowance Estimated Total Current Cost S 8,000 Normal Useful Life(Years) 10 Estimated Total Future Cost 5 8,000 Estimated Remaining Useful Life(Years) 0 Fully Funded Balance S 8,000 Estimated Replacement Year 2018 Depreciation This Year S 800 Cost Source 1 Monthly Contribution S 88.33 Depreciation Percent 0.33% Fully Funded Balance Percent 0.25% Life Remainging Percent 0% www.mccafferyreserveconsulting.com 5-23 Painting Stucco Approximate Component Quantity 1 Estimated Current Unit Cost $ 218,500.00 Unit of Measure Allowance Estimated Total Current Cost $ 218,500 Normal Useful Life(Years) 12 Estimated Total Future Cost $ 231,807 Estimated Remaining Useful Life(Years) 2 Fully Funded Balance $ 182,083 Estimated Replacement Year - 2020 Depreciation This Year $ 18,208 Cost Source 1 Monthly Contribution $ 2,010,52 Depreciation Percent 7.45% Fully Funded Balance Percent 5.61% Life Remainging Percent ■ 17% Asphalt Slurry Seal&Repair Approximate Component Quantity 5000 Estimated Current Unit Cost $ 0.22 Unit of Measure SF Estimated Total Current Cost S 1,100 Normal Useful Life(Years) 4 Estimated Total Future Cost $ 1,100 Estimated Remaining Useful Life(Years) 0 Fully Funded Balance $ 1,100 Estimated Replacement Year 2018 Depreciation This Year $ 275 Cost Source 1 Monthly Contribution $ 30.36 Depreciation Percent 011% Fully Funded Balance Percent 0.03% Life Remainging Percent 0% Asphalt Overlay&Replace Approximate Component Quantity 5000 Estimated Current Unit Cost $ 2.00 Unit of Measure SF Estimated Total Current Cost $ 10,000 Normal Useful Life(Years) 25 Estimated Total Future Cost $ 11,255 Estimated Remaining Useful Life(Years) 4 Fully Funded Balance $ 8,400 Estimated Replacement Year 2022 Depreciation This Year $ 400 Cost Source 1 Monthly Contribution $ 44.17 Depreciation Percent 0.16% Fully Funded Balance Percent 0.26% Life Remainging Percent r 16% www.mccafferyreserveconsulting.com 5-24 FencinglRails Metal Fencing Approximate Component Quantity - 200 Estimated Current Unit Cost S. 4200 Unit of Measure - LF Estimated Total Current Cost $ 8,400 Normal Useful Life(Years) - 25 Estimated Total Future Cost $ 10,030 Estimated Remaining Useful Life(Years) - 6 Fully Funded Balance $ 6,384 Estimated Replacement Year - 2024 Depreciation This Year $ 336 Cost Source - 1 Monthly Contribution $ 37 10 Depreciation Percent - 0.14% Fully Funded Balance Percent 020% Life Remainging Percent - 24% r' r Fencing/Rails Vehicle Gate Operators Approximate Component Quantity 3 Estimated Current Unit Cost $ 2,900 00 Unit of Measure Each Estimated Total Current Cost $ 8,700 Normal Useful Life(Years) 15 Estimated Total Future Cost $ 8,961 Estimated Remaining Useful Life(Years) 1 Fully Funded Balance $ 8,120 Estimated Replacement Year 2019 Depreciation This Year $ 580 Cost Source 1 Monthly Contribution $ 64 04 Depreciation Percent 0.24% Fully Funded Balance Percent 025% Life Remainging Percent E 7% www.mccafferyreserveconsulting.com 5-25 Unit Interior Kitchen Remodel Approximate Component Quantity 97 Estimated Current Unit Cost $ 13,000.00 Unit of Measure Each Estimated Total Current Cost S 1,261,000 Normal Useful Life(Years) 25 Estimated Total Future Cost S 1,550,871 Estimated Remaining Useful Life(Years) 7 Fully Funded Balance S 907,920 Estimated Replacement Year 2025 Depreciation This Year $ 50,440 Cost Source 1 Monthly Contribution 'S 5,569.46 Depreciation Percent 2063% Fully Funded Balance Percent 27.96% Life Remainging Percent 28% F, Unit Interior Bathroom Remodel Approximate Component Quantity 97 Estimated Current Unit Cost $ 5,000.00 Unit of Measure Each Estimated Total Current Cost $ 485,000 Normal Useful Life(Years) 25 Estimated Total Future Cost $ 596,489 Estimated Remaining Useful Life(Years) 7 Fully Funded Balance $ 349,200 Estimated Replacement Year 2025 Depreciation This Year $ 19,400 Cost Source 1 Monthly Contribution $ 2,142.10 Depreciation Percent 7.93% Fully Funded Balance Percent 10.75% Life Remainging Percent E' 28% x ti www.mccafferyreserveconsulting.com 5-26 Unit Interior Appliances Approximate Component Quantity 97 Estimated Current Unit Cost $ 2,000.00 Unit of Measure Each Estimated Total Current Cost $ 194,000 Normal Useful Life(Years) 12 Estimated Total Future Cost $ 211,989 Estimated Remaining Useful Life(Years) 3 Fully Funded Balance $ 145,500 Estimated Replacement Year 2021 Depreciation This Year $ 16,167 Cost Source 1 Monthly Contribution $ 1,785.08 Depreciation Percent 6.61% Fully Funded Balance Percent 4.48% Life Remainging Percent r 25% Unit Interior Repaint Approximate Component Quantity 97 Estimated Current Unit Cost 5 700.00 Unit of Measure - Each Estimated Total Current Cost 5 67,900 Normal Useful Life(Years) 10 Estimated Total Future Cost S 83,508 Estimated Remaining Useful Life(Years) - 7 Fully Funded Balance 5 20,370 Estimated Replacement Year - 2025 Depreciation This Year S 6,790 Cost Source - 1 Monthly Contribution S 749.73 Depreciation Percent 2.78% Fully Funded Balance Percent 0.63% Life Remainging Percent 70%, Unit Interior Carpet Approximate Component Quantity 97 Estimated Current Unit Cost S 2,200.00 Unit of Measure Each Estimated Total Current Cost $ 213,400 Normal Useful Life(Years) 12 Estimated Total Future Cost $ 219,802 Estimated Remaining Useful Life(Years) 1 Fully Funded Balance $ 195,617 Estimated Replacement Year 2019 Depreciation This Year $ 17,783 Cost Source 1 Monthly Contribution $ 1,963.59 Depreciation Percent 7.27% Fully Funded Balance Percent 6.02% Life Remainging Percent ■ 8% Unit Interior Windows/Patio Door Approximate Component Quantity 97 Estimated Current Unit Cost $ 1,600.00 Unit of Measure Each Estimated Total Current Cost $ 155,200 Normal Useful Life(Years) 35 Estimated Total Future Cost $ 208,576 Estimated Remaining Useful Life(Years) 10 Fully Funded Balance $ 110,857 Estimated Replacement Year 2028 Depreciation This Year $ 4,434 Cost Source 1 Monthly Contribution $ 48962 Depreciation Percent 1.81% Fully Funded Balance Percent 3.41% Life Remainging Percent 29% Common Areas Patio Furniture Approximate Component Quantity 1 Estimated Current Unit Cost $ 10,000-00 Unit of Measure Allowance Estimated Total Current Cost $ 10,000 Normal Useful Life(Years) - 8 Estimated Total Future Cost $ 10,927 Estimated Remaining Useful Life(Years) 3 Fully Funded Balance $ 6,250 Estimated Replacement Year 2021 Depreciation This Year $ 1,250 Cost Source 1 Monthly Contribution $ 138.02 Depreciation Percent 0.51% Fully Funded Balance Percent 0.19% Life Remainging Percent 38% www.mccafferyreserveconsulting.com 5-27 Common Areas Common Area Carpet Approximate Component Quantity 9400 Estimated Current Unit Cost $ 9.50 Unit of Measure SF Estimated Total Current Cost $ 89,300 Normal Useful Life(Years) 10 Estimated Total Future Cost 5 91,979 Estimated Remaining Useful Life(Years) 1 Fully Funded Balance $. 80,370 Estimated Replacement Year 2019 Depreciation This Year $; 8,930 Cost Source 1 Monthly Contribution $ 986,03 Depreciation Percent 365% Fully Funded Balance Percent 247% Life Remainging Percent 6 10% Common Areas Stair Carpet Approximate Component Quantity - 1 Estimated Current Unit Cost $ 57,000.00 Unit of Measure Allowance Estimated Total Current Cost $ 57,000 Normal Useful Life(Years) - 10 Estimated Total Future Cost $ 58,710 Estimated Remaining Useful Life(Years) - 1 Fully Funded Balance $ 51,300 Estimated Replacement Year - 2019 Depreciation This Year $ 5,700 Cost Source - 1 Monthly Contribution $ 629.38 Depreciation Percent - 2.33% Fully Funded Balance Percent 1,58% Life Remainging Percent - 10% Common Areas FOB System Approximate Component Quantity - 1 Estimated Current Unit Cost $ 5,000.00 Unit of Measure - Allowance Estimated Total Current Cost $ 5,000 Normal Useful Life(Years) - 8 Estimated Total Future Cost $ 5,150 Estimated Remaining Useful Life(Years) - 1 Fully Funded Balance $ 4,375 Estimated Replacement Year - 2019 Depreciation This Year $ 625 Cost Source - 1 Monthly Contribution $ 69,01 Depreciation Percent - 0.26% Fully Funded Balance Percent 0.13% Life Remainging Percent - 13% www,mccafferyreserveconsulting.com 5-28 Common Areas Boiler Approximate Component Quantity - 1 Estimated Current Unit Cost $ 8,000.00 Unit of Measure - Each Estimated Total Current Cost $ 8,000 Normal Useful Life(Years) - 18 Estimated Total Future Cost $ 13,223 Estimated Remaining Useful Life(Years) - 17 Fully Funded Balance $ 444 Estimated Replacement Year - 2035 Depreciation This Year $ 444 Cost Source - 1 Monthly Contribution $ 49.07 Depreciation Percent - 0.18% Fully Funded Balance Percent 0.01% Life Remainging Percent X96 f i Common Areas Boiler Approximate Component Quantity 1 Estimated Current Unit Cost S 8,000.00 Unit of Measure Each Estimated Total Current Cost S 8,000 Normal Useful Life(Years) 18 Estimated Total Future Cost $ 8,487 Estimated Remaining Useful Life(Years) 2 Fully Funded Balance 5 7,111 Estimated Replacement Year 2020 Depreciation This Year $ 444 Cost Source 1 Monthly Contribution S 4907 Depreciation Percent 0,18% Fully Funded Balance Percent 022% Life Remainging Percent E 11% www.mccafferyreserveconsulting.com 5-29 Common Areas Boiler Tanks Approximate Component Quantity - 2 Estimated Current Unit Cost $ 3,300.00 Unit of Measure - Each Estimated Total Current Cost $ 6,600 Normal Useful Life(Years) - 10 Estimated Total Future Cost $ 8,612 Estimated Remaining Useful Life(Years) - 9 Fully Funded Balance $ 660 Estimated Replacement Year - 2027 Depreciation This Year $ 660 Cost Source - 1 Monthly Contribution $ 72-88 Depreciation Percent - 0,27% Fully Funded Balance Percent 0-02% Life Remainging Percent •iF.. Common Areas Recreation Furnishings Approximate Component Quantity - 1 Estimated Current Unit Cost $ 10,000 00 Unit of Measure Allowance Estimated Total Current Cost 8 10,000 Normal Useful Life(Years) - 13 Estimated Total:Future Cost 5 11,593 Estimated Remaining Useful Life(Years) 5 Fully Funded Balance $ 6,154 Estimated Replacement Year - 2023 Depreciation This Year $ 769 Cost Source - 1 Monthly Contribution $ 84.94 Depreciation Percent - 0.31% Fully Funded Balance Percent 0.19% Life Remainging Percent INSW 38% t« 1 •I www.mccafferyreserveconsulting.com 5-30 Common Areas Rec Kitchen Remodel Approximate Component Quantity 1 Estimated Current Unit Cost $ 10,000.00 Unit of Measure - Allowance Estimated Total Current Cost $ 10,000 Normal Useful Life(Years) 20 Estimated Total Future Cost S 10,300 Estimated Remaining Useful Life(Years) - 1 Fully Funded Balance $ 9,500 Estimated Replacement Year - 2019 Depreciation This Year $ 500 Cost Source 1 Monthly Contribution $ 55.21 Depreciation Percent 0.20% Fully Funded Balance Percent 0.29% Life Remainging Percent - 1 5% Common Areas Kitchen Appliances Approximate Component Quantity 1 Estimated Current Unit Cost $ 3,500.00 Unit of Measure Allowance Estimated Total Current Cost $ 3,500 Normal Useful Life(Years) 10 Estimated Total Future Cost $ 3,605 Estimated Remaining Useful Life(Years) 1 Fully Funded Balance $ 3,150 Estimated Replacement Year 2019 Depreciation This Year $ 350 Cost Source 1 Monthly Contribution $ 36.65 Depreciation Percent 0.14% Fully Funded Balance Percent 0.10% Life Remainging Percent E 10% Common Areas Hall/Stair Repaint Approximate Component Quantity 1 Estimated Current Unit Cost $ 53,200.00 Unit of Measure Allowance Estimated Total Current Cost $ 53,200 Normal Useful Life(Years) 10 Estimated Total Future Cost $ 56,440 Estimated Remaining Useful Life(Years) 2 Fully Funded Balance $ 42,560 Estimated Replacement Year 2020 Depreciation This Year $ 5,320 Cost Source 1 Monthly Contribution $ 587.42 Depreciation Percent - 2.18% Fully Funded Balance Percent 1.31% Life Remainging Percent aw 20% Common Areas Elevator Modernization Approximate Component Quantity - 2 Estimated Current Unit Cost $ 152,000.00 Unit of Measure Each Estimated Total Current Cost $ 304,000 Normal Useful Life(Years) 25 Estimated Total Future Cost $ 487,831 Estimated Remaining Useful Life(Years) 16 Fully Funded Balance $ 109,440 Estimated Replacement Year 2034 Depreciation This Year $ 12,160 Cost Source 1 Monthly Contribution $ 1,342.68 Depreciation Percent 4.97% Fully Funded Balance Percent 3,37% Life Remainging Percent �`64% Common Areas Plumbing Replacements Approximate Component Quantity 1 Estimated Current Unit Cost $ 617,500.00 Unit of Measure - Allowance Estimated Total Current Cost $ 617,500 Normal Useful Life(Years) 30 Estimated Total Future Cost $ 674,759 Estimated Remaining Useful Life(Years) 3 Fully Funded Balance $ 555,750 Estimated Replacement Year 2021 Depreciation This Year $ 20,563 Cost Source 1 Monthly Contribution $ 2,272.76 Depreciation Percent 8.42% Fully Funded Balance Percent 17.11% Life Remainging Percent - 10% www.mccafferyreserveconsulting corn 5-31 Lighting _ Repairs&Replacements Approximate Component Quantity 1 Estimated Current Unit Cost S 10,000.00 Unit of Measure Allowance Estimated Total Current Cost $ 10,000 Normal Useful Life(Years) 10 Estimated Total Future Cost $ 11,593 Estimated Remaining Useful Life(Years) 5 Fully Funded Balance $ 5,000 Estimated Replacement Year 2023 Depreciation This Year S 1,000 Cost Source 1 Monthly Contribution S 110.42 Depreciation Percent 0.41% Fully Funded Balance Percent 0.15% Life Remainging Percent 50% Lighting Bollard Fixtures Approximate Component Quantity 11 Estimated Current Unit Cost $ 600.00 Unit of Measure Each Estimated Total Current Cost $ 6,600 Normal Useful Life(Years) 25 Estimated Total Future Cost $ 6,798 Estimated Remaining Useful Life(Years) 1 Fully Funded Balance $ 6,336 Estimated Replacement Year - 2019 Depreciation This Year $ 264 Cost Source - 1 Monthly Contribution $ 29.15 Depreciation Percent - 0.11% Fully Funded Balance Percent 0.20% Life Remainging Percent - 1 4% www.mccafferyreserveconsulting.com 5-32 Miscellaneous Mailboxes Approximate Component Quantity 97 Estimated Current Unit Cost $ 100.00 Unit of Measure Each Estimated Total Current Cost $ 9,700 Normal Useful Life(Years) 25 Estimated Total Future Cost $ 10,917 Estimated Remaining Useful Life(Years) 4 Fully Funded Balance $ 8,148 Estimated Replacement Year - 2022 Depreciation This Year $ 388 Cost Source 1 Monthly Contribution $ 42.84 Depreciation Percent 0.16% Fully Funded Balance Percent 0.25% Life Remainging Percent f 16% c•!l�rl�pT! Miscellaneous Entry Intercom Approximate Component Quantity 1 Estimated Current Unit Cost $ 3,800.00 Unit of Measure Each Estimated Total Current Cost $ 3,800 Normal Useful Life(Years) 15 Estimated Total Future Cost $ 4,405 Estimated Remaining Useful Life(Years) 5 Fully Funded Balance $ 2,533 Estimated Replacement Year 2023 Depreciation This Year $ 253 Cost Source 1 Monthly Contribution $ 27.97 Depreciation Percent 0.10% Fully Funded Balance Percent 0,08% Life Remainging Percent 33% V www.mccafferyreserveconsulting.com 5-33 Miscellaneous Surveillance Approximate Component Quantity 1 Estimated Current Unit Cost 5 6,000 00 Unit of Measure Allowance Estimated Total Current Cost 5 6,000 Normal Useful Life(Years) 10 Estimated Total Future Cost S 6,365 Estimated Remaining Useful Life(Years) 2 Fully Funded Balance S 4,800 Estimated Replacement Year 2020 Depreciation This Year $ 600 Cost Source 1 Monthly Contribution $ 66.25 Depreciation Percent 0.25% Fully Funded Balance Percent 0.15% Life Remainging Percent 20% Miscellaneous Fire Alarm Upgrade Approximate Component Quantity 1 Estimated Current Unit Cost $ 12,000.00 Unit of Measure Allowance Estimated Total Current Cost $ 12,000 Normal Useful Life(Years) 20 Estimated Total Future Cost S 14,329 Estimated Remaining Useful Life(Years) 6 Fully Funded Balance $ 8,400 Estimated Replacement Year 2024 Depreciation This Year $ 600 Cost Source 1 Monthly Contribution $ 66.25 Depreciation Percent 0.25% Fully Funded Balance Percent 0.26% Life Remainging Percent 30% Miscellaneous Generator Rebuild Approximate Component Quantity 1 Estimated Current Unit Cost $ 76,000,00 Unit of Measure Allowance Estimated Total Current Cost $ 76,000 Normal Useful Life(Years) - 25 Estimated Total Future Cost $ 88,105 Estimated Remaining Useful Life(Years) 5 Fully Funded Balance $ 60,800 Estimated Replacement Year - 2023 Depreciation This Year $ 3,040 Cost Source 1 Monthly Contribution $ 335.67 Depreciation Percent - 1,24% Fully Funded Balance Percent 1.87% Life Remainging Percent - 20% Miscellaneous Front Entry Door Approximate Component Quantity 1 Estimated Current Unit Cost S 8,500.00 Unit of Measure Each Estimated Total Current Cost 5 8,500 Normal Useful Life(Years) - 20 Estimated Total Future Cost S 15,352 Estimated Remaining Useful Life(Years) 20 Fully Funded Balance 5 - Estimated Replacement Year - 2038 Depreciation This Year S 425 Cost Source - 1 Monthly Contribution $ 4693 Depreciation Percent - 0,17% Fully Funded Balance Percent 000% Life Remainging Percent www.mccafferyreserveconsulting corn 5-34 Miscellaneous Common Doors&Windows Approximate Component Quantity 1 Estimated Current Unit Cost 5 10,000.00 Unit of Measure Allowance Estimated Total Current Cost $ 10,000 Normal Useful Life(Years) 10 Estimated Total Future Cost $ 11,593 Estimated Remaining Useful Life(Years) 5 Fully Funded Balance $ 5,000 Estimated Replacement Year 2023 Depreciation This Year $ 1,000 Cost Source 1 Monthly Contribution $ 110.42 Depreciation Percent 0 41% Fully Funded Balance Percent 0.15% Life Remainging Percent IL 50% r www.mccafferyreserveconsulting.com 5-35 Disclaimer This report attempts to determine the estimated remaining useful life of the components that can be visually observed. This report is expressly for the use of the client and only for the purpose of establishing reserve funding requirements. The study is not a guarantee or warranty,or a recommendation to purchase. Estimated remaining useful lives are calculated with reasonable consideration for weather conditions. Natural disasters, including seismic activity will not be addressed in this report. Reserve Funding for earthquake damages and other disasters exceeds the scope of the study. We recommend the development consider additional insurance to cover unforeseen disasters. We assume the components of the association will receive proper maintenance. The report is expressly for the use of the client and only for the purpose of establishing reserve funding requirements. In providing the opinions of probable construction costs,the client understands that McCaffery Reserve Consulting(MRC)has no control over costs or the price of labor, equipment or materials,or over the contractor's method of pricing,and that the opinions of probable construction costs provided herein are to be made on the basis of MRC's qualifications and experience. MRC makes no warranty,expressed or implied,as to the accuracy of such opinions as compared to bid or actual costs. Because the reserve study is a projection,the estimated lives and costs of components will likely change over time depending on a variety of factors such as future inflation rates and levels of maintenance applied by future boards,unknown defects in materials that may lead to premature failures,etc.As a result, some components may experience longer lives while others will experience premature failures. Some components may cost less at the time of replacement due to changes in manufacturing methods while others may cost more due to material shortages or high demand. All future projections are therefore theoretical and reserve studies should be updated annually. MRC has made a reasonable effort to ensure that the report is accurate. This study does not preclude errors resulting from unforeseen conditions or circumstances. The scope of this report is expressly limited to the components described herein. MRC has obtained certain information, documentation and materials from the association agent and the reserve study is based upon the accuracy of such information. Material inaccuracies could adversely effect the reserve study. MRC is not responsible for such inaccuracies. This study is limited to a visual observation. There has been neither destructive testing nor inspection of the interior of private units; floors,wall or ceiling cavities,or structural elements. It is assumed that the components have been constructed per original construction documents and comply with applicable codes. This study in not designed to uncover latent or patent defects. Estimates represent replacement of a component with similar materials unless otherwise noted. Local building codes have not been researched to determine whether or not current ordinances will permit the replacement of any component with components of like material.The estimates do not take into account the abbreviated useful life of a component as a result of its original construction, installation,or design. MRC is not responsible for any claims,demands,or damages arising out of the discovery of asbestos,radon or any environmental claims, demands or damages. We do not assume any liability for damages which may result from this study. We are not responsible for conditions this report fails to disclose. The information contained in this study is deemed reliable as of the date of this study,but is not guaranteed. The Association,by accepting this study,agrees to release MRC from any claims,demands or damages. The Association, in consideration of MRC performing the reserve study,hereby agrees to indemnify, defend and hold harmless MRC from and against any and all liability,damages,losses,claims,demands,or lawsuits arising out of or relating to this reserve study. The information contained within the report is assembled in conjunction with the client and is intended to assist the client with its reserve planning. MRC does not guarantee,either explicitly or implied,that all repair and replacement items have been identified,the accuracy of the probable costs or the product lives associated with these items. EL SEGUNDO CITY COUNCIL MEETING DATE: January 16, 2018 AGENDA ITEM STATEMENT AGENDA HEADING: Reports of Committees, Commissions and Boards AGENDA DESCRIPTION: Consideration and possible action to receive and file a status update of The Lakes Task Force.The Task Force is working on developing a request for proposals for potential uses of the Lake's golf course and driving range. (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: 1. City Council to receive and file a status report of The Lakes Task Force; or, 2. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: None Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A STRATEGIC PLAN: Goal: lb El Segundo's engagement with the community ensures excellence Objective: I The City engages in regular, intentional information gathering PREPARED BY: Meredith Petit, Director of Recreation and Parks REVIEWED BY: Meredith Petit, Director of Recrea ion and Parks APPROVED BY: Greg Carpenter, City Manager BACKGROUND & DISCUSSION: The City Council established The Lakes Task Force on November 7, 2017. The Task Force members were identified by November 30,2017,and held the first meeting on December 11,2017.On December 11 th,the task force members were provided an introduction to the task of developing the RFP,and were provided sample RFP documents, 5-year and 10-year financial summaries of the golf course fund,the golf course manual, and previous community survey results. The task force was also provided the five success criteria as outlined by the City Council on December 5, 2017. The Task Force discussed the importance of identifying the objectives of the facility and believes that to be the foundation of the vision for the future operations. It was determined that a community survey should be conducted to identify what parks and recreation facilities are unmet needs as perceived by the El Segundo residents. A community survey has been drafted and is anticipated to be available to the public January 17th,following this City Council update.The survey will be available for approximately 2-3 weeks. 19 One other important factor that the task force has indicated as an important component of the ultimate RFP is the assessment of the current condition of the golf course, driving range, and Clubhouse building. The task force has recommended that a thorough evaluation be done so as to identify a minimum capital investment,and detailed capital improvements needs,to potential operators. To that end,staff has engaged a third party company,Golf Maintenance Solutions,who visited the property on January 3, 2018,to conduct a facilities assessment of the golf course and driving range components.A draft report is anticipated by January 11th. Additionally, a team of city staff from Public Works and Planning/Building Safety Departments has been assembled to assess the current condition and provide cost estimates to needed repairs at the Clubhouse building. This assessment is targeted to be completed by January 26th At their second meeting on January 2, 2018, the Task Force focused on learning more about the golf course financial history and the debt service requirements. The Finance Department shared a 20-year historical analysis and briefly described their recommendations for servicing the debt to the City's General Fund and Equipment Replacement Fund. The Task Force understands that one of the success criteria to be evaluated is the ability of the future operations of the property to produce enough revenue to the City to service the debt into the future, operate and maintain the facility, as well as fund future capital improvement needs. The Task Force has also discussed the possibility and benefits to utilizing a third-party consultant experienced in golf-related RFPs to assist with the RFP process,and recommends exploring proposals from three consulting firms to compare the available services. The Task Force will meet again on January 11,2018,and then regularly every other Monday at 5:30pm starting on January 29th. The Task Force has indicated that this process is complex and the members desire the appropriate time to complete the task thoroughly.With that said,drafting the components of the RFP is the next step as the facility assessment and community survey pieces are finalized.The Task Force continues to make progress and take a detailed approach to this task and staff anticipates a draft RFP to be presented to City Council on February 20, 2018. 20 EL SEGUNDO CITY COUNCIL MEETING DATE: January 16, 2018 AGENDA STATEMENT AGENDA HEADING: Committee, Commissions and Boards AGENDA DESCRIPTION: Consideration and possible action to announce the appointments to the Technology Committee. (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: 1. Announce the appointee to Technology Committee; and/or, 2. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: FISCAL IMPACT: None Amount Budgeted: $None Additional Appropriation: N/A Account Number(s): STRATEGIC PLAN: Goal: 1 Enhance Customer Service Engagement Objective: 1(b) The City engages in regular, intentional information gathering ORIGINATED BY: Mishia Jennings, Executive Assistant X'11�— REVIEWED BY: qA APPROVED BY: Greg Carpenter, City Manager■ BACKGROUND AND DISCUSSION: Committee/Commission and Board Number Appointee(s) Term Expiration of Openings Technology Committee One Chad Hahn Partial Term Expires June 30, 2019 4 21 W r m 0 W a N I0 V a Y a a W W Q W 2 O Q � Y U O = 0 y U N Q z r a W W W r z a 7 O U Q Q ? U LLL LU LU O Z O O J �j 7 7 7 U 0 0 0 IL Y U Y (� ¢ W W W W LL 2 x x OU U U w H D O z ¢o Oj > > z Z N o� ?mN U, Wa O U)r J O wr �� O a Z V m N 0) 00 O Q O W U(IfW Omi ' N (m0 O N 1 m O N ' (0- (h t0 O rl N M N 3 ��N O c V O N V j C ` F C F aNi T m n m U O a U c C C C a> 4) E C N a N v U p W O N d > U m z LL m O L_ r LL p p w w N o E a m 3 ° h n w cG O ~ LL a 9 w C N N .�..1 O N O N > Z > w z Kp >= c W E'�b a r O LL ¢ co w z D O w 0 E E m c ° m n ¢ z z z a z o w U z w o E m Q U z - U z > w p p r m O. D m m W K m ik o z O F z Fa-IOi F U w w Z» 7 fn U a m U m �vLpi V cmi m z O Q LL F J o ro Ja(U W w Q zQ p w w W LL w F z Z W wU0_' Kr¢ ¢K xZoz p UU rr a O OI C o 0 o m r m r r w w w O z z g z w »w R m c m m w U o m w w>z N w > z„LL IOL D_ a z w' U Q ,L,,, w o w z pLLw4a garz r z z w z a 0 m Fw W z U J J w 3 m O' -C°- N N a L v �UCO Ca7�0p¢U< 0) Ora'4a aiQwy ¢~F�w OU�r wo ¢o� O m N E aEi E a m w LL F O w a a p w w¢O ¢a 3 LL w � x w r LL a J x w Lou m r > 'm m c z ¢tn tn�00 � a¢ ¢� ¢ul o. 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C-"2 d 0 r v1¢ ¢U a a¢2 x r �iL U J a a U?�L 3 3 0 w x 3 x'u5'u5 O 'N m _ _ ° ° m � $ E c v 012 N 0 V W U N a w �� O O N m � _T- U O C T d N L m N °)O V l0 Qi r N V N t0 1� m N O N t7 N N N N O N N O GO a C () m m E O O O O O O ! 0 0 0 0 0 0 0 0 0 0 0 0 0 0 X �p L U m m T C m N t7 m C N N N N m m r r r r m r, M O .- .- V N O N a a L m T Ul i6 > C 3 o T no y c w a E c v c D w OI I� w ° N o o O�N a O]y E N C N J C y T m C C E C O m €w� W U mZZmr m -mm daE rnmn Emmd nm m � vm a0 O cp Z o E LLU, m u o mc V3c aO QO U U m a U m ° x U w o -o w0 a o W O m 90 v `o O ° o n LL fn U _ w U W w Qm /\x LL C! n CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 12/11/17 THROUGH 12/24/17 Date Emu Description 12/11/2017 West Basin 1,904,944.19 H2O payment 12/11/2017 IRS 146,134.76 Federal 941 Deposit-Holiday Payout 12/11/2017 Employment Development 31,942.67 State SDI payment- Holiday Payout 12/11/2017 Employment Development 1,312.95 State PIT Withholding-Holiday Payout 12/13/2017 Health Comp 2,291.49 Weekly claims 12/14/2017 State of CA EFT 2,515.69 EFT Child support payment 12/15/2017 Health Comp 2,442.98 Weekly claims 12/15/2017 Manufacturers &Traders 22,747.33 457 payment Vantagepoint 12/15/2017 Manufacturers &Traders 527.31 IRA payment Vantagepoint 12/15/2017 Nationwide NRS EFT 42,040.29 EFT 457 payment 12/18/2017 IRS 267,250.90 Federal 941 Deposit 12/18/2017 Employment Development 56,889.38 State PIT Withholding 12/18/2017 Employment Development 3,322.73 State SDI payment 12/21/2017 Cal Pers 5,039.98 EFT Retirement Safety-Fire-PEPRA New 25020 12/21/2017 Cal Pers 5,505.47 EFT Retirement Safety-Police-PEPRA New 25021 12/21/2017 Cal Pers 22,950.71 EFT Retirement Misc- PEPRA New 26013 12/21/2017 Cal Pers 51,445.86 EFT Retirement Misc-Classic 27 12/21/2017 Cal Pers 69,397.39 EFT Retirement Safety Police Classic- 1st Tier 28 12/21/2017 Cal Pers 53,362.34 EFT Retirement Safety Fire-Classic 30168 12/21/2017 Cal Pers 3,942.60 EFT Retirement Sfty Police Classic-2nd Tier 30169 12/22/2017 Health Comp 876.75 Weekly claims 12/21/2017 Lane Donovan Golf Ptr 19,990.87 Payroll Transfer 12/4/17-12/10/17 Workers Comp Activity 28,217.30 SCRMA checks issued 12/11/17-12/17/17 Workers Comp Activity 19,696.78 SCRMA checks issued 12/18/17-12/24/17 Workers Comp Activity 11,193.08 SCRMA checks issued 12/4/17-12/10/17 Liability Trust- Claims 0.00 Claim checks issued 12/11/17-12/17/17 Liability Trust- Claims 0.00 Claim checks issued 12/18/17-12/24/17 Liability Trust- Claims 140.00 Claim checks issued 12/4/17-12/10/17 Retiree Health Insurance 0.00 Health Reimbursment checks issued 12/11/17-12/17/17 Retiree Health Insurance 0.00 Health Reimbursment checks issued 12/18/17-12/24/17 Retiree Health Insurance 0.00 Health Reimbursment checks issued 2,776,121.80 DATE OF RATIFICATION: 12/26/17 TOTAL PAYMENTS BY WIRE: 2,776,121.80 Certified as to the accuracy of the wire transfers by: Deputy City Treasurer II Date Director of inance Date 4rDatetvo[I City Manager Information on actual expenditures is available in the City Treasurer's Office of the City of EI Segundo. PACity Treasurer\Wire Transfers\Wire Transfers 10-01-17 to 9-30-18 12/202017 1/1 n ae r C7 w m 0 N W 0 O Q W a Q 2 � 'y Y o w F W V O LU W �w le a 0 o � U Oz F- O O O OI O O a a ad Y Y LL W 1301 IUU O U U V v! M 6 D O Q O > > 7 2 z o� 4} Cl) �m � U VJ 0 LU �rn h CiLU p I D b • • O P S • • W r N • n v S UQ • • V • . 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D 24 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 12/25/17 THROUGH 117118 Date Payee Desc_r_i ption 12/29/2018 Health Comp 3,176.46 Weekly claims 12/29/2018 Manufacturers&Traders 20,045.09 457 payment Vantagepoint 12129/2018 Manufacturers&Traders 527.31 IRA payment Vantagepoint 12/29/2018 Nationwide NRS EFT 24,352.99 EFT 457 payment 12/29/2018 State of CA EFT 1,457.52 EFT Child support payment 1/212018 IRS 270,524.45 Federal 941 Deposit 1/2/2018 Employment Development 60,320.85 State PIT Withholding 1/2/2018 Employment Development 3,203.55 State SDI payment 1/3/2018 Cal Pers 5,003.92 EFT Retirement Safety-Fire-PEPRA New 25020 1/3/2018 Cal Pers 6,783.85 EFT Retirement Safety-Police-PEPRA New 25021 1/3/2018 Cal Pers 20,151.45 EFT Retirement Misc-PEPRA New 26013 1/3/2018 Cal Pers 51,297.30 EFT Retirement Misc-Classic 27 1/3/2018 Cal Pers 74,478.95 EFT Retirement Safety Police Classic- 1 st Tier 28 1/3/2018 Cal Pers 53,362.34 EFT Retirement Safety Fire-Classic 30168 1/3/2018 Cal Pers 4,078.31 EFT Retirement Sfty Police Classic-2nd Tier 30169 1/3/2018 Nationwide NRS EFT 14,692.31 EFT 457 payment 1/4/2018 IRS 432.34 Federal 941 Deposit 1/4/2018 Unum 193.50 Long Term Care Premium 1/5/2018 Health Comp 75.00 Weekly claims 1/4/2018 Lane Donovan Golf Ptr 19,695.12 Payroll Transfer 12125/17-12/31/17 Workers Comp Activity 14,306.84 SCRMA checks issued 01101/18-01107118 Workers Comp Activity 21,021.98 SCRMA checks issued 12125117-12/31/17 Liability Trust-Claims 0.00 Claim checks issued 01101118-01/07/18 Liability Trust-Claims 0.00 Claim checks issued 12125117-12131117 Retiree Health Insurance 0.00 Health Reimbursment checks issued 01/01118-01107/18 Retiree Health Insurance 32,556.57 Health Reimbursment checks issued 701,740,00 DATE OF RATIFICATION: 1/08118 TOTAL PAYMENTS BY WIRE: 701,740.00 Certified as to the accuracy of the wire transfers by: Deputy City Treasurer II Date Director g inanc / Date City Mana' r -�+ Date Information on actual expenditures is available in the City Treasurer's Office of the City of EI Segundo. PACityTreasureAftre TransferslWire Transfers 10-01-17 to 9-30-18 1/8/2018 1/1 25 MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, DECEMBER 5, 2017 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER — Mayor Fuentes at 5:00 PM ROLL CALL Mayor Fuentes - Present Mayor Pro Tem Boyles - Present Council Member Dugan - Present Council Member Brann - Present Council Member Pirsztuk - Present PUBLIC COMMUNICATION — (Related to City Business Only— 5 minute limit per person, 30 minute limit total) None SPECIAL ORDER OF BUSINESS: 1. Consideration and possible action to appoint the Mayor and possibly one other member of the City Council for purposes of representing the City with respect to negotiations about the City Attorney's contract. Council Discussion MOTION by Council Member Pirsztuk, SECONDED by Council Member Dugan to appoint Mayor Fuentes and Council Member Brann to represent the City with respect to negotiations concerning the City Attorney's contract. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Mayor Fuentes announced that Council would be meeting in closed session pursuant to the items listed on the Agenda. CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.)for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL -- EXISTING LITIGATION (Gov't Code §54956.9(d)(1): -0- matters CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION MINUTES OF THE REGULAR COUNCIL MEETING 6 DECEMBER 5,2017 PAGE NO, 1 26 Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1- matter. Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -2- matters 1. Public Employee Performance Evaluation Title: City Manager 2, Public Employee Performance Evaluation Title: City Attorney APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matters PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matters CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -4- matters 1. Employee Organizations: Police Management Association; Supervisory and Professional Employees Association; City Employees Association and Fire Fighters Association. Agency Designated Representative(s): Labor Negotiator, Irma Rodriquez Moisa and City Manager, Greg Carpenter Unrepresented Employee/Contractor: City Attorney Agency Designated Representative(s): The Mayor and potentially another Council Member as decided under the special order of business set forth above. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters Adjourned at 6:50 PM MINUTES OF THE REGULAR COUNCIL MEETING DECEMBER 5,2017 PAGE NO.2 27 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, DECEMBER 5, 2017 - 7:00 P.M. 7:03 P.M. SESSION CALL TO ORDER INVOCATION — Pastor Rob McKenna, the Bridge Church PLEDGE OF ALLEGIANCE — Council Member Brann PRESENTATIONS a) Proclamation read by Mayor Pro Tem Boyles, proclaiming Candy Cane Lane, December 9 - 23, 2017. Residents of the 1200 Block of E Acacia accepted the Proclamation. b) Proclamation read by Council Member Brann, proclaiming the 54th Annual Holiday Parade, Sunday, December 10, 2017. Linda Johnson, Chamber of Commerce representative accepted the Proclamation. c) Commendation read by Mayor Fuentes and presented to Reserved Senior Volunteer Program of the Year, Cheryl Bailey. d) Commendation by Police Chief Whalen and presented to Police Officer Armando Rodriguez, Officer Luke Muir and citizens, Jeremy Gomez and John Flores who helped save a woman's life. e) Presentation by Fire Chief Donovan, introducing newly appointed Fire Paramedic Evan West and Fire Captain Ryan Allee. ROLL CALL Mayor Fuentes - Present Mayor Pro Tem Boyles - Present Council Member Dugan - Present Council Member Brann - Present Council Member Pirsztuk - Present PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per person, 30 minute limit total) The following matter was placed on the agenda by Ryan Baldino as a member of the public as part of public communications: MINUTES OF THE REGULAR COUNCIL MEETING DECEMBER 5,2017 PAGE NO.3 28 1. Consideration and possible action to request a formal written opinion from the Fair Political Practices Commission regarding weather Don Brann has any conflicts or issues serving on the EI Segundo City Council while simultaneously serving as the Vice-President of the Da Vinci School located within the jurisdiction of the City of EI Segundo. (Fiscal Impact: N/A) Ryan Baldino, resident, gave a presentation. Al Keahi, resident and Acting EDAC chair, commented on items #6 (The Lakes at EI Segundo Golf Course RFP) and #19 (possible ballot measure concerning residential development east of Sepulveda Blvd.) Scot Nicol, resident, commented on the presentation by Mr. Baldino and asked for clarification on when to comment on item #5 (Candy Cane Lane) Phil Gessler, resident, commented on item #5 (Candy Cane Lane) Michael Paolillo, resident, commented on item #5 (Candy Cane Lane) Carol Beck, non-resident, commented on item #6 (The Lakes at EI Segundo Golf Course RFP) Renee O'Brien, resident, commented on item #5 (Candy Cane Lane) CITY COUNCIL COMMENTS — (Related to Public Communications) Mark Hensley, City Attorney, answered Mayor Pro Tem Boyles questions concerning Mr. Baldino's presentation. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Council Member Brann, SECONDED by Mayor Pro Tem Boyles to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) 2. Consideration and possible action regarding (Public Hearing) the proposed project and budget for the 2018-2019 Community Development Block Grant (CDBG) Program Year. The estimated CDBG budget allocation for Program Year 2018-2019 is approximately $53,500. (Fiscal Impact: $53,500.00) Mayor Fuentes stated this was the time and place to open the public hearing and receive public testimony regarding approval of the proposed project and budget for the 2018-2019 Community Development Block Grant (CDBG) Program Year. Clerk Weaver stated that proper notice had been given in a timely manner and that no written communication had been received in the City Clerk's office. MINUTES OF THE REGULAR COUNCIL MEETING DECEMBER 5,2017 PAGE NO.4 29 Greg Carpenter, City Manager, introduced the item. Tina Gall, CDBG Consultant for EI Segundo, reported and answered Council questions on the item. Public comment: None MOTION by Council Member Dugan, SECONDED by Council Member Brann to close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Council Discussion MOTION by Mayor Pro Tem Boyles, SECONDED by Council Member Brann to adopt the 2018-2019 CDBG Project and Budget and authorize the City Manager to execute contracts, No. 5437 with the Los Angeles County Development Commission (CDC). MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 3. Consideration and possible action regarding adoption of resolutions, 1) calling for election, 2) requesting Los Angeles County services, 3) adopting regulations for candidates statements for the General Municipal Election and entering into an agreement with Martin & Chapman Co for the April 10, 2018 General Municipal Election. (Fiscal Impact: $61,000.00 estimated) City Clerk, Tracy Weaver, introduced the item. Council Discussion Mark Hensley, City Attorney, read by title only: RESOLUTION NO. 5060 A RESOLUTION CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, APRIL 10, 2018, FOR THE ELECTION OF TWO MEMBERS OF THE CITY COUNCIL, PURSUANT TO ELECTIONS CODE § 1301 MOTION by Council Member Brann, SECONDED by Council Member Dugan to adopt Resolution No. 5060. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 RESOLUTION NO. 5061 A RESOLUTION REQUESTING THAT THE LOS ANGELES COUNTY BOARD OF SUPERVISORS PROVIDE ELECTION SERVICES TO THE CITY OF EL SEGUNDO FOR THE GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, APRIL 10, 2018 MOTION by Council Member Brann, SECONDED by Mayor Pro Tem Boyles to adopt Resolution No. 5061. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MINUTES OF THE REGULAR COUNCIL MEETING DECEMBER 5,2017 PAGE NO.5 30 RESOLUTION NO. 5062 A RESOLUTION ESTABLISHING REQUIREMENTS FOR CANDIDATE STATEMENTS FILED WITH THE CITY CLERK TO BE INCLUDED WITH VOTER INFORMATION FOR AN ELECTION ON TUESDAY, APRIL 10, 2018 MOTION by Council Member Brann, SECONDED by Mayor Pro Tem Boyles to adopt Resolution No. 5062. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MOTION by Mayor Pro Tem Boyles, SECONDED by Council Member Pirsztuk authorizing the City Manager to enter into an agreement No. 5438 with Martin & Chapman Co. in a form approved by the City Attorney. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 C. UNFINISHED BUSINESS 4. Consideration and possible action regarding placing a ballot measure on the April 10, 2018 election that would, if passed, impose a 3/ cent sales tax on the sale of taxable goods within the City and on residents purchasing vehicles, vessels or aircraft inside or outside of the City. The tax is proposed to be implemented based upon whether another County sales tax is put on the ballot and passes. (Fiscal Impact: Estimated cost of placing on ballot included with Item #3 on this agenda; and the measure is estimated to produce approximately $9 million in annual revenue during the time periods that it is in effect.) Greg Carpenter, City Manager, introduced the item Mark Hensley, City Attorney, reported and answered Council questions on the item. Joe Lillio, Finance Director, answered Council questions Council Discussion Council Consensus directing the City Attorney to bring back two (2) options for discussion; Option 1 with concise ballot language for imposing the sales tax and Option 2 regarding a trigger or a time limit for imposing the sales tax. The item will be brought back to the December 19, 2017 regular City Council Meeting. Council consensus directing staff to begin the process of addressing the current $400,000.00 deficit and high level recommendations as to how the City will combat the deficit. Recessed at 9:00 PM Reconvened at 9:11 PM MINUTES OF THE REGULAR COUNCIL MEETING DECEMBER 5,2017 PAGE NO.6 31 5. Consideration and possible action regarding traffic and pedestrian safety for the 1200 block of East Acacia and surrounding neighborhood during the annual holiday lights event, commonly known as Candy Cane Lane. (Fiscal Impact: $9,700.00) Greg Carpenter, City Manager, introduced the item Police Chief Whalen reported on the item Council Discussion Council agreed with Chief Whalen's recommendation to close the 1100 block of East Acacia on Dec. 9, 22 & 23 to vehicular traffic. Council agreed to give the police department discretion to close other nights if the need arises and authorized the Police Department to provide a hard (vehicle - barricaded) closure of the 1200 block of East Acacia, nightly from December 9, 2017 to December 23, 2017. The Police department will evaluate the event in order to plan for future years traffic needs. 6. Consideration and possible action to (1) provide direction to The Lakes Task Force related to acceptable future uses to be considered with the Request for Proposals for the Lakes at EI Segundo Golf Course and potential evaluation criteria for proposed uses, and (2) modify the composition of The Lakes Task Force committee. (Fiscal Impact: None) Greg Carpenter, City Manager, introduced the item Meredith Petit, Recreation Director, reported on the item. Council consensus is not in favor of adding Council Members to The Lakes Task Force committee. Council gave the following criteria to guide the task force in creating the RFP; maintain the deed restrictions, should meet the needs of a majority of our residents, minimal capital investment, sustainable and possibly able to repay the current loan. D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS 7. Consideration and possible action to receive and file a report from the Environmental Committee (Fiscal Impact: N/A) Greg Carpenter, City Manager, introduced the item. Tracey Miller-Zarneke, Environmental Committee Chair gave a presentation Council consensus to receive and file a report from the Environmental Committee. MINUTES OF THE REGULAR COUNCIL MEETING DECEMBER 5,2017 PAGE NO. 7 32 E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 8. Approve Warrant Numbers 3018965 through 3019155 on Register No. 4 in the total amount of$1,108,858.14 and Wire Transfers from 11/13/17 through 11/26/17 in the total amount of$2,722,012.01. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and/or adjustments; and wire transfers. 9. Approve Regular City Council Meeting Minutes of November 21, 2017. 10. Receive and file the Government Finance Officers Association's (GFOA) award to the City of EI Segundo for the GFOA's Certificate of Achievement for Excellence in Financial Reporting for the District's Fiscal Year (FY) 2015-16 Comprehensive Annual Financial Report (CAFR). (Fiscal Impact: None) 11, Approve Final Vesting Tract Map No. 72745 and authorize the Director of Planning and Building Safety and the City Clerk to sign the Map for recordation regarding a subdivision for 20 office condominium office units on a parcel located at 400 Duley Road. A Mitigated Negative Declaration was prepared for the associated development at the project site. The Planning Commission approved the Mitigated Negative Declaration on November 13, 2014. Subsequently, an Addendum to the Mitigated Negative Declaration was approved by the Planning Commission on October 22, 2015 for a minor modification to the development. Thus, no further environmental review is necessary. Resolution No. 5070 (Fiscal Impact: None) 12. Accept as complete the EI Segundo Athletic Fields Turf Replacement Project located at 2201 E. Mariposa Avenue, EI Segundo, CA 90245 and authorize the City Clerk to file a Notice of Completion in the County Recorder's Office. Project No. PW 17-10 located at 2201 E. Mariposa Avenue, EI Segundo, CA 90245. (Fiscal Impact: $1,041,542.00) 13. Approve and authorize the City Manager to execute LS-1 Option E Agreement No. 5457 with Southern California Edison (SCE) to replace High Pressure Sodium Vapor Street Lights (HPSV) with Light-Emitting Diode (LED) Street Lights city-wide. (Fiscal Impact: SCE estimates that during the 20-year repayment period, EI Segundo will save approximately $30,231.00 annually and $62,160.24 annually after 20 years) MINUTES OF THE REGULAR COUNCIL MEETING DECEMBER 5,2017 PAGE NO. 8 33 14. Consideration and possible action to authorize the City Manager to execute a contract amendment No. 4716E with Michael Baker International, Inc. (Michael Baker) for additional work related to the California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) documentation for the Park Place Extension project and authorize to transfer $15,700 from Measure R (Fund 110) undesignated Fund Balance to the Park Place Extension project, account #301-400-8203-6679. (Applicant: City of EI Segundo) (Fiscal Impact: $15,700.00) 15. Authorize the Police Department, Fire Department and Emergency Management Division to purchase public safety mobile and portable radios as well as accessories for Interoperability Network of the South Bay (INSB) integration. The project will also include the purchase of a bank of secure police lockers, individually assigned and each equipped with electrical outlets necessary for battery charging, Amendment No. 4065B. (Fiscal Impact: $1,173,077.00) 16. Approve an amendment to Tyler Technologies Agreement No. 3516 between Tyler Technologies and the City of EI Segundo to add the Tyler Cashiering (Point of Sale) Module and authorize City Manager to execute said agreement amendment No. 3516A, in a form approved by the City Attorney. (Fiscal Impact: $54,515.00) MOTION by Council Member Pirsztuk, SECONDED by Council Member Dugan approving Consent Agenda items 8, 9, 10, 11, 12, 13, 14, 15, and 16. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 F. NEW BUSINESS 17. Consideration and possible action for introduction of an ordinance amending the City's purchasing policies and procedures for executing contracts. (Fiscal Impact: Potential savings in staff time and minimal operational costs) Greg Carpenter, City Manager, introduced the item and thanked the departments involved for their contributions on the new policies and procedures. Joe Lillio, Finance Director, gave a presentation and Council questions. David King, Assistant City Attorney, answered Council questions Council Discussion Mark Hensley, City Attorney, read by title only: MINUTES OF THE REGULAR COUNCIL MEETING DECEMBER 5,2017 PAGE NO.9 34 ORDINANCE NO. 1564 AN ORDINANCE OF THE CITY OF EL SEGUNDO AMENDING CHAPTERS 7 AND 7A OF TITLE 1 OF THE EL SEGUNDO MUNICIPAL CODE RELATING TO PURCHASING AND EXECUTION OF CONTRACTS Council Member Dugan introduced the Ordinance. The second reading of the ordinance is scheduled for December, 19, 2017 regular City Council Meeting. G. REPORTS — CITY MANAGER — Thanked all the departments for their participation in the new policy and procedures regarding the City's purchasing policies and contract execution. Mentioned the corner of Rosecrans and Sepulveda will be impacted by Edison construction in the upcoming weeks. Mentioned the Chick-Fil-A item coming before the Planning Commission will be continued in order to address issues the State presented. Thanked all employees who will be working over the holiday. H. REPORTS — CITY ATTORNEY - None I. REPORTS — CITY CLERK 18. Consideration and possible action regarding Council consensus to cancel the January 2, 2018 City Council Meeting. (Fiscal Impact: None) Tracy Weaver, City Clerk, introduced the item Council discussion MOTION by Council Member Brann, SECONDED by Council Member Dugan approving the cancellation of the January 2, 2018 City Council Meeting. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 J. REPORTS — CITY TREASURER — Not Present K. REPORTS — CITY COUNCIL MEMBERS Council Member Brann —Thanked Council for filling the Arts & Culture Advisory Committee with members, thanked Recreation and Parks Department on a successful Tree Lighting Event, mentioned Candy Cane Lane opens on Saturday, December 9, 2017, mentioned the Grand opening and Ribbon cutting ceremony for the Da Vinci Academy on Saturday, December 9, 2017 at 10:00 AM and mentioned the Holiday Parade will be held on Sunday, December 10, 2017. Council Member Pirsztuk — MINUTES OF THE REGULAR COUNCIL MEETING DECEMBER 5,2017 PAGE NO. 10 35 19. Consideration and possible action regarding directing staff to prepare the necessary documents to place a ballot measure on the April 10, 2018 election that would, if passed, require that any proposed residential development located east of Pacific Coast Highway/Sepulveda Boulevard require voter approval. The documents would come back at the December 19, 2017 Council Meeting for a final vote as to whether to place this item on the ballot. (Fiscal Impact: Unknown) Council Member Pirsztuk introduced the item. Council discussion MOTION by Council Member Dugan, SECONDED by Council Member Pirsztuk to place a ballot measure on the April 10, 2018 election that would, if passed, require that any proposed residential development located east of Pacific Coast Highway/Sepulveda Boulevard would require voter approval. MOTION FAILED BY VOICE VOTE. 2/3 YES Dugan Pirsztuk NO Boyles Brann Fuentes Council Member Dugan — Revisited item #1 concerning Council Member Brann and possible conflicts or issues with Council Member Brann serving on Council while simultaneously serving as Vice President of the Da Vinci school. Council consensus directing the City Attorney to contact the FPPC concerning Council Member Brann and the possible conflict of serving on two boards simultaneously. Mayor Pro Tem Boyles — None Mayor Fuentes —Attended Chevron's Pep Rally at ESHS for the "Fuel Your School" program, attended a Holiday dinner with the Church of Latter Day Saints at the Los Angeles Temple, along with other elected officials, attended the Holiday Tree Lighting and thanked all those involved on the success of the event and attended the RSVP (Reserve Senior Volunteer Program) luncheon, honoring RSVP of the Year, Cheryl Bailey. PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per person, 30 minute limit total) Carl Jacobson, resident, commented on item #19 with a clarification concerning Military Housing. Lindsey Breeden, resident, commended staff on the live streaming of the meetings, commented on item #1 and agrees there could be a possible conflict of interest and therefore should be investigated and invited the community to attend the Winter Concert to be held at the High School on Friday, December 8, 2017 at 6:00 PM Lance Giroux, resident, commented on item #1 and would like the questions asked of the FPPC for clarity purposes. MEMORIALS — Nate Hobgood-Chittick ADJOURNMENT at 11:12PM MINUTES OF THE REGULAR COUNCIL MEETING DECEMBER 5,2017 PAGE NO. 11 36 Tracy Weaver, City Clerk MINUTES OF THE REGULAR COUNCIL MEETING DECEMBER 5,2017 PAGE NO. 12 37 SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL EL SEGUNDO UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION TUESDAY, DECEMBER 14, 2017 EL SEGUNDO POLICE DEPARTMENT EMERGENCY OPERATIONS CENTER (EOC) 348 Main St., EI Segundo, CA 90245 6:00 PM 6:00 P.M. SESSION CALL TO ORDER — Mayor Fuentes PLEDGE OF ALLIGIANCE — Emilee Layne, ESUSD Board President ROLL CALL Mayor Fuentes - Present Mayor Pro Tem Boyles - Present Council Member Dugan - Present Council Member Brann - Present Council Member Pirsztuk - Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Michelle Keldorf, resident, encourage council and school board to continue to work together for the benefits of the community as a whole. Barbara Briney, resident, expressed her concerns about the Plunge and thanked Richard Lundquist for his contribution. Melissa McCaverty, resident, expressed her concerns about the Plunge. SPECIAL ORDERS OF BUSINESS: Greg Carpenter, City Manager, introduced the facilitator, Karen Orlansky, Management Partners. Karen Orlansky, facilitator, stated she will be working from the agenda attached to the City's agenda. 1. Consideration and possible action regarding those items set forth on Exhibit 1 (Joint Meeting agenda from Management Partners, Attachment 2.A and Attachment 2.13) (some of which relate to City aquatic facilities and some of which relate to the relationship and financial issues that affect both the City and School District) Recommendation - 1) Take action on or provide direction regarding those matters identified on Exhibit 1. 38 Greg Carpenter, City Manager, explained and introduced the item and explained that he along with Facilitator, Karen Orlansky and Superintendent, Melissa Moore have been working together over the last couple of months to respond to the issues that were raised at the previous meeting. Karen Orlansky, Facilitator, discussed and clarified the answers to the questions from the previous meeting. Council and School Board discussion. Greg Carpenter, City Manager and Melissa Moore, ESUSD Superintendent, provided and overview and clarification of the issues and possible options regarding Attachment for Agenda Item 2.A. 2. Discussion, consideration and possible action to 1) Review options and terms of a potential agreement or revise the existing Joint Use Agreement (regarding the shared use of City and School District facilities) 2) Formalizing the terms between the City and EI Segundo Unified School District regarding the new EI Segundo Aquatics Center at Wiseburn High School at 201 N. Douglas Street and Urho Saari Swim Stadium (also known as the plunge located at 219 West Mariposa Ave ((Joint Meeting agenda from Management Partners, Attachment 2.A and Attachment 2.13) Recommendation — 1) Discuss the potential financial and use terms of the agreement(s) with the EI Segundo Unified School District Board; and,2) Provide direction to the City Manager on the terms and format of an agreement(s) between the City and ESUSD for future use of the new EI Segundo Aquatics Center. Greg Carpenter, City Manager and Melissa Moore, ESUSD Superintendent, spoke on the outline of issues and options of Attachment for Agenda Item 2.B. Council and School Board Discussion. PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Lee Davis, resident, expressed gratitude for Council and School Board for the tentative agreement. Chris Tichy, resident, commented on the issues of the plunge. ***Attached are meeting notes provided by Karen Orlansky, facilitator, Management Partners. ADJOURNMENT at 7:30PM Lili Sandoval, Deputy City Clerk 1 39 Management Partners City of El Segundo and El Segundo Unified School District Summary of Agreement Approved on December 14,2017 by the El Segundo City Council and ESUSD Board Revised December 18, 2017 The following outline summarizes the agreement reached by the El Segundo City Council and the El Segundo Unified School District (ESUSD) Board on the terms of ESUSD's financial contribution to the Plunge and use of the new El Segundo Aquatics Center. A. ESUSD's Financial Contribution 1. Methodology for calculating financial contribution: ESUSD's financial contribution will be calculated as the sum of two parts, as follow. a. An amount equal to the percent of ESUSD's current use of the Plunge facility (24%) applied to the actual cost of renovating the Plunge (with specifications and scope of work similar to the current design outlined in Isaac Sport quote dated 4/10/15), for a total not to exceed $1 million; and b. $400,000 toward the purchase of equipment for the new El Segundo Aquatics Center; the decisions about the details of purchase delegated to the City of El Segundo. 2. Timing of ESUSD's financial contribution: The City Manager and Superintendent of ESUSD will negotiate a mutually agreeable payment schedule based on the timing of two factors. a. The renovation of the Plunge; and b. The purchasing of equipment for the El Segundo Aquatics Center. B. Structure of Agreements to be Executed 1. Three separate two----way agreements: Pending final review by the legal counsels to the parties involved, there will be three separate two----way agreements prepared,all of which will be approved at the same time. The agreements will be as follow. a. A two----way agreement between ESUSD and the City for contribution towards and use of the Plunge; b. A two----way agreement between ESUSD and the City for contribution of equipment and use of the Aquatic Center; and c. A two----way agreement between ESUSD and Wiseburn that will acknowledge ESUSD's agreement with the City for ESUSD's use of the Aquatics Center. 1730 MADISON ROAD • CINCINNATI,OH 45206 • 513 8615400 • FAX 513 8613480 MANAGEMENTPARTNERS.COM 2107 NORTH FIRST STREET,SUITE 470 • SAN JOSE,CALIFORNIA 95131 • 408 437 5400 • FAX 408 453 6191 3152 RED HILL AVENUE,SUITE 210 • COSTA MESA,CALIFORNIA 92626 • 949 222 1082 • FAX 408 453 6191 40 Page 2 2. Length and renewal terms of ESUSD's agreement for use of the Aquatics Center: The two----way agreement between ESUSD and the City for use of the Aquatic Center will be structured as follows. a. The agreement will have an initial term of ten years that commences on the date that funds from ESUSD to the City are transferred either for the renovation of the Plunge or the purchase of new equipment for the Aquatic Center. b. The agreement will provide for four ten----year renewals,with the negotiations between the City and ESUSD about ESUSD's financial contribution (in the form of a contribution toward the purchase of equipment for the Aquatic Center) to commence in the eighth year of each ten----year agreement. c. The methodology used to calculate ESUSD's contribution toward the purchase of equipment for the Aquatic Center in any renewal agreements will mirror the methodology used in the initial ten----year agreement. d. Similar to other agreements between the City and ESUSD, the agreement will include a termination clause. The termination clause will require, at minimum, a one----year notice of any intent to terminate. Note: There was interest expressed in negotiating the same length and termination clauses across each of the use agreements. { Summary prepared by Karen Orlansky,Special Advisor,Management Partners in consultation with Greg Carpenter,El Segundo City Manager,and Melissa Moore,ES USD Superintendent Melissa Moore. korlansky@managementpartners.com ,400> 41 MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, DECEMBER 19, 2017 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER— Mayor Fuentes at 5:00 PM ROLL CALL Mayor Fuentes - Present Mayor Pro Tem Boyles - Present Council Member Dugan - Present Council Member Brann - Present Council Member Pirsztuk - Present PUBLIC COMMUNICATION — (Related to City Business Only— 5 minute limit per person, 30 minute limit total) None SPECIAL ORDER OF BUSINESS: 1. Consideration and possible action to increase the Technology Committee membership from seven (7) to eleven (11) members. (Fiscal Impact: None) Council Discussion Council consensus to remain at seven (7) until the newly hired IT Director has had time to evaluate the committee and the City's needs. If the Director decides to increase to eleven (11), the Council will then appoint the members. 2. Consideration and possible action to interview candidates of the Technology Committee. (Fiscal Impact: None) Council interviewed candidates and will announce appointment(s) at the 7:00 PM, January 16, 2018 City Council meeting. Mayor Fuentes announced that Council would be meeting in closed session pursuant to the items listed on the Agenda. CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators; as follows: 1 CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d)(1): -0- matters CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1- matters. Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -2- matters 1. Public Employee Performance Evaluation Title: City Manager 2, Public Employee Performance Evaluation Title: City Attorney APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matters PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matters CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -4- matters Employee Organizations: 1. Police Management Association; Supervisory and Professional Employees Association; City Employees Association and Fire Fighters Association. Agency Designated Representative: Labor Negotiator, Irma Rodriquez Moisa and City Manager, Greg Carpenter 2. Unrepresented Employee/Contractor: City Attorney Agency Designated Representative(s): The Mayor and potentially another Council Member as decided under the special order of business set forth above: 2 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -1- matters Property: Public Right-of-Way on the following streets: Imperial Avenue from the western terminus to California Street; California Street from Imperial Avenue to Palm Avenue; Maple Avenue from California Street to 1920 E. Maple Avenue; Palm Avenue to N. Sepulveda Blvd. / Pacific Coast Highway. Negotiating parties: David Blau, MaryAnn Brereton, Michael Lindstedt, Representatives of Tyco Electronics Subsea Communications LLC (TE SubCom); Negotiator for the City: City Manager Greg Carpenter. Under Negotiation: Terms and Price of Easement Agreement. Adjourned at 6:50 PM 3 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, DECEMBER 19, 2017 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Fuentes at 7:04PM INVOCATION — Father Alexei Smith, St. Andrew Russian Greek Catholic Church PLEDGE OF ALLEGIANCE — Mayor Pro Tem Boyles PRESENTATIONS a) Presentation by Joe Lillio, Finance Director, presenting the Finance Department and their award by Government Finance Officers Association's (GOFA). b) Presentation by Ken Berkman, Publics Work Director, introducing Anthony Esparza, Water Supervisor. c) Presentation by Police Chief Whalen, introducing two (2) new EI Segundo Police Officers; Officer Hammond and Officer Fix-Gonzalez. d) Presentation by Greg Carpenter, City Manager, introducing Christopher Hentzen, Park Maintenance Superintendent. e) Commendation read by Council Member Dugan, commending all the City's volunteers, sponsors and supporters of the 2017 Community Christmas Dinner at the Joslyn Center. Darren Uhl, Recreation Supervisor, accepted the Commendation on behalf of the volunteers. f) Presentation by Scott Houston, Division IV representative, West Basin Municipal Water District spoke regarding the Grant for Water Bottle Filling Station. Mr. Houston also invited the Community to the Rain Barrel Program Distribution Events. ROLL CALL Mayor Fuentes - Present Mayor Pro Tem Boyles - Present Council Member Dugan - Present Council Member Brann - Present Council Member Pirsztuk - Present Clarification was made by Greg Carpenter, City Manager regarding item #4. Mr. Carpenter stated the current and proposed attorney rates. Mr. Carpenter read into the record the corrected proposed rates. 4 PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Melissa McCaverty, resident, commented on Ryan Baldino's presentation from the Decemeber 5, 2017 City Council meeting. Al Keahi, resident and EDAC Chairman, commented on item #E13. Mr. Keahi and EDAC are in favor of Vision Technology. CITY COUNCIL COMMENTS — (Related to Public Communications) Mark Hensley, City Attorney, commented on Melissa's comment and stated his office is preparing the letter to the FPPC regarding Council Member Brann and expects the letter to go out next week. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Council Member Dugan, SECONDED by Council Member Brann to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 F. NEW BUSINESS ***MOVED TO ACCOMMODATE THE PRESENTER'S EAST HOURS. 17. Consideration and possible action to receive and file a presentation on the City's customer satisfaction survey results that were conducted with residents and businesses which were based on the Net Promoter Score methodology and part of the City's strategic work plan. (Fiscal Impact: $15,000.00) Greg Carpenter, City Manager, introduced the item. John Dickey, President at Quality Solutions, Inc., gave a webinar presentation. Council discussion Council consensus to receive and file a presentation on the City's customer satisfaction survey. Recessed at 8:26 PM Reconvened at 8:35 PM B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) C. UNFINISHED BUSINESS 5 1. Consideration and possible action to review and approve the three-year strategic plan (FY 2018 through 2021). (Fiscal Impact: None) Greg Carpenter, City Manager, introduced the item. Joe Lillio, Finance Director, gave a presentation Council discussion Council consensus to approve the three-year strategic plan (FY 2018 through 2021). 2. Consideration and possible action regarding placing a ballot measure on the April 10, 2018 election that would, if passed, impose a % cent sales tax on the sale of taxable goods within the City and on residents purchasing vehicles, vessels or aircraft inside or outside of the City. Council will be considering a measure that would only become effective if the County placed a sales tax on the ballot and a measure that would become effective upon the earlier of the County placing a sales tax measure on the ballot or a date certain. (Fiscal Impact: N/A) Mark Hensley, City Attorney, introduced, reported and answered Council's questions on the item. Joe Lillio, Finance Manager, gave presentation Council discussion Mark Hensley, City Attorney, read by title only: RESOLUTION NO. 5064 A RESOLUTION ADDING A PROPOSITION TO THE BALLOT FOR THE PREVIOUSLY CALLED APRIL 10, 2018 ELECTION PURSUANT TO ELECTIONS CODE § 9222 — PG. 40 MOTION by Mayor Pro Tem Boyles, SECONDED by Council Member Dugan to approve Resolution No. 5064. MOTION PASSED BY UNANIMOUS VOICE VOTE, 5/0 Mark Hensley, City Attorney, read by title only: RESOLUTION NO. 5066 A RESOLUTION ESTABLISHING REQUIREMENTS FOR BALLOT ARGUMENTS FILED WITH THE CITY CLERK TO BE INCLUDED WITH VOTER INFORMATION FOR A REGULAR MUNICIPAL ELECTION ON APRIL 10, 2018. MOTION by Mayor Pro Tem Boyles, SECONDED by Council Member Pirsztuk to approve Resolution No. 5065. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 6 MOTION by Council Member Pirsztuk, SECONDED by Council Member Dugan appointing Council Member Brann to write the ballot argument and all five (5) Council members will sign in approval once written. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Mark Hensley, City Attorney, read by title only: RESOLUTION NO. 5065 A RESOLUTION DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS OF THE PROPOSITION REGARDING Measure C. MOTION by Council Member Brann, SECONDED by Council Member Dugan to approve Resolution No. 5066. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 3. Consideration and possible action to (1) receive and file an update on the progress of the Downtown Committee, and (2) to amend Maintenance Agreement #4096 with LandCare USA for ongoing landscape maintenance of the planters in the Downtown EI Segundo corridor. (Fiscal Impact: estimated $43,155 in FY17/18; $57,540 annually thereafter) Greg Carpenter, City Manager and Council Member Pirsztuk left the meeting due to possible conflict of interest. Barbara Voss, Economic Development Manager, gave a report. Council discussion Council consensus to receive and file the update. MOTION by Mayor Pro Tem Boyles, SECONDED by Council Member Brann authorizing the purchasing and installing of new plant material (upgrades) as selected by the Downtown Committee, with the understanding a report will be brought back to Council at the April 3, 2018 regular City Council meeting and at that time Council will discuss/decide whether or not to execute an agreement with LandCare USA and/or how to fund the landscape maintenance in 2017/2018. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 Greg Carpenter and Council Member Pirsztuk returned to the meeting 4. Consideration and possible action for the Council to potentially report out of closed session its tentative decision regarding an amendment to the City Attorney's (Hensley Law Group's) contract to increase billing rates and publicly take action. (Fiscal Impact: N/A) Mark Hensley, City Attorney left the meeting. Council discussion 7 MOTION by Mayor Pro Tem Boyles, SECONDED by Council Member Brann to approve an amendment No. 4576 to the City Attorney's (Hensley Law Group's) contract to increase billing rates. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS 5. Consideration and possible action to open the recruitment process for the positions on the Committees, Commissions and Boards ("CCBs") that expires in the year 2018. (Fiscal Impact: None) Greg Carpenter, City Manager, introduced the item. Council discussion Council consensus directing staff to open the recruitment process for the positions on the CCBs. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 6. Approve Warrant Numbers 3019156 through 3019294 and 9000168 through 9000169 on Register No. 5 in the total amount of $773,776.20 and Wire Transfers from 11/27/17 through 12/10/17 in the total amount of $1,117,392.84. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and/or adjustments; and wire transfers. 7. PULLED BY THE CITY CLERK. WILL BE BROUGHT BACK TO THE JANUARY 16, 2018 REGULAR CITY COUNCIL MEETING. 8. Adopt Resolution No. 5071, approving Final Vesting Parcel Map No. 75019, a two (2) lot residential subdivision located at 925 and 929 Sheldon Street and authorize the Director of Planning and Building Safety and the City Clerk to sign the Map for recordation. (Fiscal Impact: None) 9. Accept the work performed by Alfaro Communications Construction, Inc. for the Lighted Crosswalk Repairs Project in the City of EI Segundo on Main Street between EI Segundo Boulevard and Pine Avenue and authorize the City Clerk to file a Notice of Completion with the County Recorder's Office. Project No. PW 17- 20. (Fiscal Impact: $129,999.00) 8 10. Authorize acceptance of $95,000.00 in grant funding from the U.S. Department of Homeland Security, through the Office of Grants and Training, under Fiscal Year 2015 State Homeland Security Grant Program (SHSGP), to fund the Regional Training Group Intelligence Chief through the end of the grant cycle and authorize the City Manager to sign an Agreement No. 5269A with the County of Los Angeles who will serve as the grant administrator for the grant. (Fiscal Impact: $95,000.00) 11. Approve continuing appropriations from FY 2016-2017 to FY 2017-2018, thereby amending the Fiscal Year 2017-2018 Adopted Budget. (Fiscal Impact: $0 — {Appropriations of $11,618,809 from FY 2016-17 requested to be continued into FY 2017-18}) 12. Adopt Ordinance No. 1564 amending the City's purchasing policies and procedures for executing contracts. (Fiscal Impact: $0 — Potential savings in staff time and minimal operational costs) 13. PULLED BY MAYOR FUENTES 14. PULLED BY MAYOR PRO TEM BOYLES 15. Receive and file the Fiscal Year (FY) 2016-17 Unaudited Year-end Financial Review of the General Fund. (Fiscal Impact: None) 16. Approve a Memorandum of Understanding (Labor Agreement), agreement no. 5442 between the City of EI Segundo and the California Teamsters Public, Professional and Medical Employees Union, Local 911, Supervisory and Professional Employees' Association (SPEA) bargaining unit, adopt Resolution No. 5067 approving the Memorandum of Understanding, adopt Resolution No. 5068 for CalPERS Employer Paid Member Contributions (EPMC) for the Supervisory and Professional Employees' Association (SPEA) bargaining unit to increase the employee PERS Member Share and adopt Resolution No. 5069 updating the employer's contribution under the Public Employees' Medical and Hospital Care Act for the Supervisory and Professional Employees' Association (SPEA) bargaining unit. (Fiscal Impact: Estimated Cost FY 2017/2018 of $315,450.00 for the term of this agreement ($420,600 annualized). MOTION by Mayor Pro Tem Boyles, SECONDED by Council Member Pirsztuk approving Consent Agenda items 6, 8, 9, 10, 11, 12, 15, and 16. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 PULLED ITEMS: 9 13. Consideration and possible action to authorize the City Manager to execute a contract with Vision Technology , to rebuild and improve ElSegundoBusiness.com and develop a new hospitality and tourism website. (Fiscal Impact: FY 17-18 - $49,530, FY 18-19 5,000, FY 19-20 $5,250, FY 20-21 $5,513, and FY 21-22 $5,788 in Economic Development Division Advertising and Publishing budget expenditures. Total over 5 years = $71,081). Council discussion MOTION by Mayor Fuentes, SECONDED by Mayor Pro Tem Boyles authorizing the City Manager to execute Contract No. 5443 with Vision Technology to rebuild and improve ElSegundoBusiness.com and develop a new hospitality and tourism website. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 14. Consideration and possible action regarding authorizing the City Manager to conduct a fresh start "refinance" of the City's unfunded pension liability (UAL) with California Public Employees Retirement System (CaIPERS). (Fiscal Impact: Negative budget impact of $61,805 in fiscal year (FY) 2017-18 and additional expenditures of$185,416 in FY 2018-19; and long term interest savings of $1,861,860 through FY 2046-47) Joe Lillio, Finance Manager, gave a presentation Council discussion MOTION by Mayor Pro Tem Boyles, SECONDED by Council Member Pirsztuk authorizing the City Manager to execute a fresh start "refinance" of the Miscellaneous Plan unfunded liabilities (UAL) with CalPERS from a 30-year amortization period to a 22-year amortization period resulting in a total savings of $1,811,004 in interest payments, authorize City Manager to execute a fresh start "refinance" of the Public Safety Police 2nd tier Plan unfunded liabilities (UAL) with CalPERS from a 30-year amortization period to a 10-year amortization period resulting in a total savings of $31,923 in interest payments, authorize City Manager to execute a fresh start "refinance" of the Public Safety Police PEPRA Plan unfunded liabilities (UAL) with CalPERS from a 30-year amortization period to a 10-year amortization period resulting in a total savings of $18,933 in interest payments. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 F. NEW BUSINESS 17. ***MOVED TO BEGINNING OF AGENDA G. REPORTS — CITY MANAGER —Thanked all employees for a great year. Nathan Cooke, gave a report on the wild fires and how the City of EI Segundo assisted during the fires. Congratulated Debra Brighton, Library Director, on her retirement from the EI Segundo Library. 10 H. REPORTS — CITY ATTORNEY— Stated a preliminary report on Park Vista will be brought to the January 16, 2018 City Council Meeting for Council discussion and direction, will report to Council and the public on legislation that will take effect on January 1, 2018 and clarified the recession remark made earlier in the meeting. I. REPORTS — CITY CLERK 18. Consideration and possible action regarding adoption of an ordinance to take effect immediately establishing the date of the 2022 General Municipal Election and adoption of a revised resolution calling the April 10, 2018 General Municipal Election. (Fiscal Impact: N/A) Tracy Weaver, City Clerk, presented the item. Council discussion Mark Hensley, City Attorney, read by title only; ORDINANCE NO. 1563 AN ORDINANCE ESTABLISHING THE DATE OF THE CITY'S GENERAL MUNICIPAL ELECTION TO THE FIRST TUESDAY AFTER THE FIRST MONDAY IN MARCH OF EVEN-NUMBERED YEARS BEGINNING IN MARCH 2022; AMENDING TITLE 1 OF THE EL SEGUNDO MUNICIPAL CODE; REQUESTING CONSOLIDATION WITH LOS ANGELES COUNTY PURSUANT TO ELECTIONS CODE SECTION 10403; AND REPEALING ORDINANCE NO. 1557. MOTION by Council Member Brann, SECONDED by Mayor Pro Tem Boyles to approve Ordinance No. XXX. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Mark Hensley, City Attorney, read by title only; RESOLUTION NO. 5063 A RESOLUTION CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, APRIL 10, 2018, FOR THE ELECTION OF TWO MEMBERS OF THE CITY COUNCIL, PURSUANT TO ELECTIONS CODE § 1301, AND RESCINDING RESOLUTION NO, 5060. MOTION by Council Member Brann, SECONDED by to approve Resolution No. 5063. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 J. REPORTS — CITY TREASURER — Not present K. REPORTS — CITY COUNCIL MEMBERS Council Member Brann —Wished a Merry Christmas to all! 11 Council Member Pirsztuk —Wished everyone Merry Christmas and Happy Hanukah! Thanked the residents of Candy Cane Lane for another great year of hosting and thanked both the Police Department and the Fire Department for adopting two families that were in need of additional assistance at this time of year. Council Member Dugan —Thanked Chief Whalen for the continued Candy Cane daily updates. Mayor Pro Tem Boyles —Thanked the all Firefighters for fighting the recent wild fires, Happy Holidays to everyone and mentioned the joint meeting between the City and the School District. Mayor Fuentes —Attended the Bob Hope USO groundbreaking at LAX, spoke and welcomed the Legislative Staff Cohorts at Boeing, attended the LAEDC Member Mixer, attended a ribbon cutting for Coast Ortho, attended the Grand Opening of Da Vinci, thanked all that participated and coordinated the Holiday parade, attended the Candy Cane Lane opening, attended the South Bay City of Council Governments Transportation & Steering Committee meeting, thanked all employees of EI Segundo for all their hard work concerning the survey results, congratulated Debra Brighton on her retirement, attended the South Bay Aerospace Industry Alliance meeting, attended the Menorah lighting at City Hall Plaza, attended an LA Laker Foundation event at Recreation Park, attended a private meeting with the Secretary of the Air Force Base and wished everyone a Merry Christmas! 19. Consideration and possible action regarding the annual request of Mr. S. Claus for variances from the Municipal Code. (Fiscal Impact: None) Council Discussion MOTION by Mayor Fuentes, SECONDED by Council Member Brann to approve the request by Mr. S. Claus for a waiver of the permits required for doing business within the City of EI Segundo as follows: 1) The use of air rights and waiver of the Santa Monica Radial 160 R procedure; 2) Grant a free business license for a non-profit organization; 3) Waiver of the Noise Ordinance to permit the sound of bells; 4) Waiver of the Trespass Ordinance including dealing with trespassing animals; 5) Waiver of the ordinance on Animal Regulations. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per person, 30 minute limit total) None MEMORIALS — None Returned to Close Session at 10:23 PM 12 ADJOURNMENT at 11:22 PM Tracy Weaver, City Clerk 13 EL SEGUNDO CITY COUNCIL MEETING DATE: January 16, 2018 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to waive the bidding process per El Segundo City Code §1-7- 10 and authorize the Fire Department to purchase one(1)EKG monitor/defibrillator manufactured by Zoll Medical Corporation and the preventative maintenance contract associated with this equipment(Fiscal Impact: $33,531.85). RECOMMENDED COUNCIL ACTION: 1) Pursuant to El Segundo City Code §1-7-10, waive the formal bidding process and authorize the Fire Department to purchase one (1) EKG monitor/defibrillator manufactured by Zoll Medical Corporation and the associated preventative maintenance agreement. 2) Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: 1. Non-Competitive (Sole Source) Procurement Request 2. Zoll Medical Corporation quote FISCAL IMPACT: None Amount Budgeted: $33,531.85 Additional Appropriation: N/A Account Number(s): 001-400-3203-5204 STRATEGIC PLAN: Goal: 1 El Segundo provides unparalleled service to internal and external customers Objective: 1 City services are convenient, efficient and user-friendly for all residents, Businesses, and visitors ORIGINATED BY: Carol Lynn Anderson, Senior Management Analyst C4112A, REVIEWED BY: Chris Donovan, Fire Chief � APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: The City of El Segundo has used Zoll Medical Corporation EKG monitors/defibrillators exclusively for over twenty years for neonatal, pediatric and adult patients. This is a critically important medical device which provides paramedic personnel the ability to deliver quality advanced medical life support. On July 7, 2015, the City Council awarded a contract to Zoll for the replacement of four (4) of its six (6) EKGmonitors/defibrillators used by the El Segundo Fire Department. Then on December 1, 2015 the Department replaced the remaining two monitors/defibrillators. 7 55 Since the last purchase from Zoll, the Department has placed a new front-line fire engine into service moving Engine 33 to the reserve status but maintaining paramedic assessment unit designation. A mandatory requirement of this important designation established by the Department of Health Services requires the City to have a monitor/defibrillator on this unit,thereby necessitating the purchase of another Zoll monitor/defibrillator. The Department has sufficient funds in the paramedic operating budget to purchase a new monitor and staff recommends continued use of Zoll Medical Corporation equipment because of their proven quality, as well as the benefit of user familiarity with the units being made by the same manufacturer. Zoll Medical Corporation is honoring the original contracted price from 2015 for this latest monitor and service agreement allowing the City to benefit from the original multi-unit discounts previously quoted by Zoll Medical Corporation. The City Council may waive typical bidding requirements if the equipment is available from only one vendor as supported by appropriate documentation (ESMC § 1-7-10). As demonstrated by the attached Non-competitive (Sole Source) Procurement Request, staff recommends continued use of Zoll Medical Corporation equipment because of their proven quality and the benefit of user familiarity with the units being made by the same manufacturer. This equipment will reduce training efforts and assure consistent operating knowledge of the EKG monitor/defibrillator medical equipment. Accordingly, staff request the City Council waive the purchasing procedures and award the contract to Zoll Medical Corporation. 56 NON-COMPETITIVE PROCUREMENT REQUEST Date: 12/21/2017 Vendor/Brand Name: Zoll Medical Corporation Requisition #: Estimated Dollar $33,531.85 Amount: When a request is made for a non-competitive purchase and the specifications limit the bidding to one source and/or one brand or trade name, the requesting department must complete the following. The form should be authorized by the next highest signature authority for the dollar value of the purchase. Also, please include a description of the good(s) or service(s) requested. I. Please check one of the following: 1. ❑ SOLE SOURCE: Goods or services are available from one source only. What are the unique performance features of the product/brand requested that are not available in any other product/brand? For services: What unique qualifications, rights, licenses, etc. does this vendor possess? 2. ❑ SOLE BRAND: Various sources can supply the specified model and brand and competitive bids will be solicited for the requested brand only. Why are the unique performance features REQUIRED (not merely preferred), and how would your requirement be inhibited without this particular good/service? 3. ❑ STANDARDIZATION REQUEST: The City requires the item(s) to standardize parts, design, quality, etc... If justification is based on matching with existing equipment, list the quantity, manufacturer, brand, and model of the existing equipment, and why the matching is required. 4. ® NON-COMPETITIVE RECOMMENDATION: Examples include time constraints, pre- qualified suppliers/contractors, and quality/reliable performance history. What are the special reasons, circumstances, or conditions that make a competitive purchase unfeasible and outside of the City's policies and procedures? The EI Segundo Fire Department would like to waive the bidding process per EI Segundo City Code 1-7-10 to procure the X series monitor/defibrillator from Zoll Medical Corporation as they are the sole manufacturer and source of this monitor series. The EI Segundo Fire Department has been utilizing Zoll equipment exclusively for over twenty years. The unique performance features of the Zoll X Series Monitors/Defibrillators include: a) Universal defibrillator for all modes: 1) neontal; 2) pediatric, and 3) adult patients; b) Only device with the latest technology measuring carbon monoxide levels through the Pulse Co-oximetry technology; C) Built-in Wi-Fi for uploading into electronic patient care reporting (ePCR) system; d) Current charging system will handle current and new 4-hour rechargeable batteries; e) Only device with high contrast and night vision goggle (NVG) display, to improve operational safety and use during evening hours. f) Only device to partner with Welch Allyn to provide sychronizing R-wave on an ECG; giving the most accurate blood pressure reading. 57 g) Artifact indicator diplaying when outside influences affect blood pressure readings including but not limited to electronic interference, noise, EKG or blood pressure abnormalities. h) Vendor provides free advanced level and 12-Lead training. i) History of past-performance for responsiveness. Depth/rate/integration features are consistent with existing equipment. There is no need to replace existing EKG, SP02 cables, CO2, or blood pressure cuffs as they are interchangeable. j) Functionality is consistent with current training protocols and is in alignment with existing equipment. am aware of City of EI Segundo's policy for competitive bidding and the established criteria for a new Competitive Purchase Request. Requestor: 1r1,hMh.. ` Director: Date Date Supervisor: Finance: Date Date Manager: City Mgr.: Date Date 58 269 Mill Rood Chelmsford,h.'kjs,ad sells 018244105 ZOLLO 978 42 1 9655 rrnnmJ 978.421.0425 (fox) www.zcll.com December 18, 2017 Carol Lynn Anderson, MPA El Segundo Fire Department 314 Main Street El Segundo, CA 90245 Dear Carol Lynn Anderson We appreciate your selection of ZOLLO products for El Segundo Fire Department. This letter serves as confirmation that ZOLLO Medical Corporation at 269 Mill Road in Chelmsford, Massachusetts, is the sole manufacturer and source of X SeriesO Defibrillators for the EMS Market. ZOLLO or Bryan Pank, Sr. EMS Account Executive, will not sell an X Series0 Defibrillator to El Segundo Fire Department through any vendor or dealer. Should you have any questions or require additional information please contact me at 800-348-9011 x 9657. Sincerely, Nancy Branco Contracts Specialist 59 ZOLL Medical Corporation Worldwide HeadQuarters OL L 269 Mill Rd Chelmsford,Massachusetts 01824-4105 TO: City of EI Segundo Fire Department (978)421-9655 Main (800)348-9011 314 Main Street (978)421-0015 Customer Support EI Segundo, CA 90245 FEDERAL ID#: 04-2711626 Attw Tony Del Castillo QUOTATION 257940 V:1 Fire Captain/Paramedic Coordinator DATE: October 27, 2017 email: adelcastillo0olseaundo.orn Tel: 310-524-1990 TERMS: Net 30 Days FOB: Shipping Point FREIGHT: Free Freight ITEM MODEL NUMBER DESCRIPTION QTY. UNIT PRICE DISC PRICE TOTAL PRICE 1 6 0 1- 2 2 3 1 0 1 1- 01 X Series®Manual Monitor/Defibrillator $14,995 1 $40,020.00 $28,014.00 $28,014.00 With 4 trace tri-mode display monitor/defibrillator/ printer,comes with Real CPR Help@,advisory algorithm,advanced communications package(Wi-Fi, Bluetooth,USB cellular modem capable)USB data transfer capable and large 6.5"(16.5cm)diagonal o screen,full 12 ECG lead view with both dynamic and static 12-lead mode display. Accessories Included: •Six(6)foot 3-Lead ECG cable • MFC cable • MFC CPR connector • A/C power adapter/battery charger • A/C power cord • One(1)roll printer paper • 6.6 Ah Li-ion battery • Carry case • Declaration of Conformity • Operator's Manual • Quick Reference Guide •One(1)-year EMS warranty Advanced Options: Real CPR Help Expansion Pack $995 CPR Dashboard quantitive depth and rate in real time,release indicator,interruption timer,perfusion performance indicator(PPI) •See-Thru CPR artifact filtering ZOLL Noninvasive Pacing Technology: $2,550 Masimo Pulse Oximetry This quote Is made subject to ZOLL's standard commercial terms and conditions(ZOLL T's+C's)which Pape 1 Subtotal $28,014.00 accompany this quote. Any purchase order(P.O.)Issued In response to this quotation will be deemed to Incorporate ZOLL T's+C's.Any modification of the ZOLL T's+C's must be set forth or referenced In the customer's P.O. No commercial terms or conditions shall apply to the sale of goods or services governed by this quote and the customer's P.O unless set forth in or referenced by either document. 1.DELIVERY WILL BE MADE 60-90 DAYS AFTER RECEIPT OF ACCEPTED PURCHASE ORDER. Bryan Pank 2. PRICES QUOTED ARE VALID FOR 60 DAYS Sr. EMS Account Executive 3.APPLICABLE TAX,SHIPPING&HANDLING WILL BE ADDED AT THE TIME OF INVOICING. 800-242-9150, x9218 4.ALL PURCHASE ORDERS ARE SUBJECT TO CREDIT APPROVAL BEFORE ACCEPTABLE BY ZOLL. 5.FAX PURCHASE ORDER AND QUOTATION TO ZOLL CUSTOMER SUPPORT AT 978-421-0015 OR EMAIL TO ESALES@ZOLL.COM. 6.ALL DISCOUNTS OFF LIST PRICE ARE CONTINGENT UPON PAYMENT WITHIN AGREED UPON TERMS. 7.PLACE YOUR ACCESSORY ORDERS ONLINE BY VISITING www.zollwebstore.com. 60 ZOLL Medical Corporation Worldwide HeadQuarters ZOLL@ 269 Mill Rd Chelmsford, Massachusetts 01824-4105 TO: City of EI Segundo Fire Department (978)421-9655 Main (800)348-9011 314 Main Street (978)421-0015 Customer Support EI Segundo, CA 90245 FEDERAL ID#: 04-2711626 Attn: Tony Del Castillo QUOTATION 257940 V:1 Fire Captain/Paramedic Coordinator DATE: October 27,2017 email: adelcastilio(Welseaundo.orcl Tel: 310-524-1990 TERMS: Net 30 Days FOB: Shipping Point FREIGHT: Free Freight ITEM MODEL NUMBER DESCRIPTION QTY, UNIT PRICE DISC PRICE TOTAL PRICE SP02&SpCO $4,540 •Signal Extraction Technology(SET) • Rainbow SET(for SpCO&SpMet) NIBP Welch Allyn Includes: $3495 • Smartcuff 10 foot Dual Lumen hose • SureBP Reusable Adult Medium Cuff j End Tidal Carron Dioxide monitoring(ETCO2) $4,995 Oridion Microstream Technology: Order required Microstream tubing sets separately Interpretative 12-Lead ECG: $8,450 • 12-Lead one step ECG cable-includes 4-Lead limb lead cable and removable precordial 6-Lead set 2 8 0 0 0- 0 3 4 1 Sp021SpCO/SpMet Rainbow Resuable Patient 1 $245.00 $157.50 $157.50 Cable:Connects to Single Use Sensors(4 ft) 3 8000- 000371 Sp02/SpCO/SpMet Rainbow DCI Adult Reusable 1 $845.00 $340.30 $34030 ** Sensor with connector(3 ft) 4 8 0 0 0- 0 0 2 0 0 5- 0 1 Cable Sleeve,Propaq/X Series,ZOLL Blue 1 $49.95 $34.97 $34.97 This quote Is made subject to ZOLL's standard commercial terms and conditions(ZOLL T's+C's)which Pacie 2 Subtotal accompany this quote. Any purchase order(P.O.)Issued In response to this quotation will be deemed to $28,546.77 Incorporate ZOLL T's+C's.Any modification of the ZOLL T's+C's must be set forth or referenced In the customer's P.O. No commercial terms or conditions shall apply to the sale of goods or services governed by this quote and the customer's P.O unless set forth In or referenced by either document. 1.DELIVERY WILL BE MADE 60-90 DAYS AFTER RECEIPT OF ACCEPTED PURCHASE ORDER. Bryan Pank 2.PRICES QUOTED ARE VALID FOR 60 DAYS Sr. EMS Account Executive 3.APPLICABLE TAX,SHIPPING&HANDLING WILL BE ADDED AT THE TIME OF INVOICING. 800-242-9150,x9218 4.ALL PURCHASE ORDERS ARE SUBJECT TO CREDIT APPROVAL BEFORE ACCEPTABLE BY ZOLL. 5.FAX PURCHASE ORDER AND QUOTATION TO ZOLL CUSTOMER SUPPORT AT 978-421-0015 OR EMAIL TO ESALES@ZOLL.COM. 6.ALL DISCOUNTS OFF LIST PRICE ARE CONTINGENT UPON PAYMENT WITHIN AGREED UPON TERMS. 7.PLACE YOUR ACCESSORY ORDERS ONLINE BY VISITING www.zollwebstore.com. 61 L. ZOLL Medical Corporation El � L y Worldwide HeadQuarters 269 Mill Rd Chelmsford, Massachusetts 01824-4105 TO: City of EI Segundo Fire Department (978)421-9655 Main (800)348-9011 314 Main Street (978)421-0015 Customer Support EI Segundo, CA 90245 FEDERAL ID#: 04-2711626 Attn: Tony Del Castillo QUOTATION 257940 V:1 Fire Captain/Paramedic Coordinator DATE: October 27,2017 email: adelcastillot@olsoairndo.orcl Tel: 310-524-1990 TERMS: Net 30 Days FOB: Shipping Point FREIGHT: Free Freight ITEM MODEL NUMBER DESCRIPTION QTY. UNIT PRICE DISC PRICE TOTAL PRICE 5 8000- 0895 Cuff Idt with Welch Allyn Small Adult,Large Adult and 1 $157.50 $110.25 $110.25 Thigh Cuffs 6 8 0 0 0- 0 5 8 0- 0 1 Slx hour rechargeable Smart battery 2 $495.00 $346.50 $693.00 7 8 3 0 0- 0 2 5 0- 0 1 SurePower Charger Adapter 2 $295.00 $67.90 $135.80 8 8 0 0 0- 0 0 0 9 01- 01 ECG plain white paper-80mm(pack of 6 rolls) 1 $24.00 $16.80 $16.80 9 8 0 0 0- 0 0 0 4 7 1- 01 Multi-Tech Cell Modem Idt,AT&T 1 $595.00 $416.50 $416.50 10 8 7 7 8- 0117 4 Year,1 Preventative Maintenace(at time of equipment 1 $920.00 $920.00 $920.00 sale) 11 Estimated Sales Tax at 9% $2,692.73 *Reflects LA County Contract Pricing. **Reflects National Purchasing Partners (NPP)Contract Pricing. This quote Is made subject to ZOLL's standard commercial terms and conditions(ZOLL T's+C's)which TOTAL $33,531.85 accompany this quote. Any purchase order(P.O.)Issued In response to this quotation will be deemed to Incorporate ZOLL T's+C's.Any modification of the ZOLL T's+C's must be set forth or referenced In the customer's P.O. No commercial terms or conditions shall apply to the sale of goods or services governed by this quote and the customer's P.O unless set forth In or referenced by either document. 1.DELIVERY WILL BE MADE 60-90 DAYS AFTER RECEIPT OF ACCEPTED PURCHASE ORDER. Bryan Pank 2.PRICES QUOTED ARE VALID FOR 60 DAYS Sr.EMS Account Executive 3.APPLICABLE TAX,SHIPPING&HANDLING WILL BE ADDED AT THE TIME OF INVOICING. 800-242-9150,x9218 4.ALL PURCHASE ORDERS ARE SUBJECT TO CREDIT APPROVAL BEFORE ACCEPTABLE BY ZOLL. 5.FAX PURCHASE ORDER AND QUOTATION TO ZOLL CUSTOMER SUPPORT AT 978-421-0015 OR EMAIL TO ESALES@ZOLL.COM. 6.ALL DISCOUNTS OFF LIST PRICE ARE CONTINGENT UPON PAYMENT WITHIN AGREED UPON TERMS. 7. PLACE YOUR ACCESSORY ORDERS ONLINE BY VISITING www.zollwebstore.com. 62 ZOLL QUOTATION GENERAL TERMS & CONDITIONS - 9.LIMITATIONS OF LIABILITY.IN NO EVENT SHALL ZOLL MEDICAL CORPORATION BE LIABLE 1. ACCEPTANCE. This Quotation constitutes an offer by ZOLL Medical Corporation to sell to the FOR INDIRECT SPECIAL OR CONSEQUENTIAL DAMAGES RESULTING FROM ZOLL MEDICAL Customer the equipment (including a license to use certain software) listed in this Quotation and CORPORATIONS PERFORMANCE OR FAILURE TO PERFORM PURSUANT TO THIS QUOTATION described in the specifications either attached to or referred to in this Quotation(hereinafter referred to OR THE CONTRACT OR THE FURNISHING,PERFORMANCE,OR USE OF ANY EQUIPMENT OR as Equipment).Any acceptance of such offer is expressly limited to the terms of this Quotation,including SOFTWARE SOLD HERETO, WHETHER DUE TO A BREACH OF CONTRACT, BREACH OF these General Terms and Conditions.Acceptance shall be so limited to[his Quotation notwithstanding(i) WARRANTY,THE NEGLIGENCE OF ZOLL MEDICAL CORPORATION OR OTHERWISE. any conflicting written or oral representations made by ZOLL Medical Corporation or any agent or employee of ZOLL Medical Corporation or(ii)receipt or acknowledgement by ZOLL Medical Corporation 10.PATENT INDEMNITY.ZOLL Medical Corporation shall at its own expense defend any suit that may of any purchase order,specification,or other document issued by the Customer,Any such document be instituted against the Customer for alleged infringement of any United States patents or copyrights shall be wholly inapplicable to any sale made pursuant to this Quotation,and shall not be binding in any related to the parts of the Equipment or the Software manufactured by ZOLL Medical Corporation, way on ZOLL Medical Corporation provided that(i)such alleged infringement consists only in the use of such Equipment or the Software by itself and not as a part of or in combination with any other devices or parts,(ii)the Customer gives ZOLL Acceptance of this Quotation by the Customer shall create an agreement between ZOLL Medical Medical Corporation immediate notice in writing of any such suit and permits ZOLL Medical Corporation Corporation and the Customer(hereinafter referred to as the"Contract" the terms and conditions of through counsel of its choice,to answer the charge of infringement and defend such suit,and(iii)the which are expressly limited to the provisions of this Quotation including these Terms and Conditions.No Customer gives ZOLL Medical Corporation all requested information,assistance and authority at ZOLL waiver change or modification of any of the provisions of this Quotation or the Contract shall be binding Medical Corporation's expense,to enable ZOLL Medical Corporation to defend such suit on ZOLL Medical Corporation unless such waiver, change or modification (i) is made in writing (ii) expressly stales that it is a waiver,change or modification of this Quotation or the Contract and(iii)is In the case of a final award of damages for infringement in any such suit,ZOLL Medical Corporation will signed by an authorized representative of ZOLL Medical Corporation pay such award,but it shall not be responsible for any settlement made without its written consent. 2. DELIVERY AND RISK OF LOSS. Unless otherwise stated, all deliveries shall be F.O.B. ZOLL Section 10 states ZOLL Medical Corporation's total responsibility and liability's,and the Customers sole Medical Corporation's facility.Risk of loss or damage to the Equipment shall pass to the Customer upon remedy for any actual or alleged infringement of any patent by the Equipment or the Software or any part delivery of the Equipment to the carrier. thereof provided hereunder. In no event shall ZOLL Medical Corporation be liable for any indirect, special,or consequential damages resulting from any such infringement 3.TERMS OF PAYMENT.Unless otherwise stated in its Quotation payment by Customer is due thirty (30)days after the ship date appearing on ZOLL Medical Corporation invoice. Any amounts payable 11. CLAIMS FOR SHORTAGE. Each shipment of Equipment shall be promptly examined by the hereunder which remain unpaid after the date shall be subject to a late charge equal to 1,5%per month Customer upon receipt thereof.The Customer shall inform ZOLL Medical Corporation of any shortage in from the due dale until such amount is paid, any shipment within ten(10)days of receipt of Equipment.If no such shortage is reported within ten(10) day period,the shipment shall be conclusively deemed to have been complete. 4.CREDIT APPROVAL.All shipments and deliveries shall at all times be subject to the approval of credit by ZOLL Medical Corporation,ZOLL Medical Corporation may at any time decline to make any 12.RETURNS AND CANCELLATION.(a)The Customer shall obtain authorization from ZOLL Medical shipment or delivery except upon receipt of payment or security or upon terms regarding credit or Corporation prior to returning any of the Equipment.(b)The Customer receives authorization from ZOLL security satisfactory to ZOLL Medical Corporation. Medical Corporation to return a product for credit,the Customer shall be subject to a restocking charge of twenty percent(20%)of the original list purchase price,but not less than$50.00 per product(c)Any 5.TAXES&FEES.The pricing quoted in its Quotation do not include sales use,excise,or other similar such change in delivery caused by the Customer that causes a delivery date greater than six(6)months taxes or any duties or customs charges, or any order processing fees. The Customer shall pay in from the Customer's original order date shall constitute a new order for the affected Equipment in addition for the prices quoted the amount of any present or future sales,excise or other similar tax or determining the appropriate list price. customs duty or charge applicable to the sale or use of the Equipment sold hereunder(except any tax based on the net income of ZOLL Medical Corporation),and any order processing fees that ZOLL may 13.APPLICABLE LAW.This Quotation and the Contract shall be governed by the substantive laws of apply from time to time.In lieu thereof the Customer may provide ZOLL Medical Corporation with a tax the Commonwealth of Massachusetts without regard to any choice of law provisions thereof. exemption certificate acceptable to the taxing authorities, 14.COMPLIANCE WITH LAWS.(a)ZOLL Medical Corporation represents that all goods and services 6.WARRANTY.(a)ZOLL Medical Corporation warrants to the Customer that from the earlier of the date delivered pursuant to the Contract will be produced and supplied in compliance with all applicable state of installation or thirty(30)days after the dale of shipment from ZOLL Medical Corporation's facility,the and federal laws and regulations,including the requirements of the Fair Labor Standards Act of 1938,as Equipment(other than accessories and electrodes)will be free from defects in material and workmanship amended,(b)The Customer shall be responsible for compliance with any federal,state and local laws under normal use and service for the period noted on the reverse side.Accessories and electrodes shall and regulations applicable to the installation or use of the Equipment furnished hereunder,and will obtain be warranted for ninety (90) days from the date of shipment. During such period ZOLL Medical any permits required for such installation and use. Corporation will at no charge to the Customer either repair or replace(at ZOLL Medical Corporation's sole option)any part of the Equipment found by ZOLL Medical Corporation to be defective in material or 15. NON-WAIVER OF DEFAULT. In the event of any default by the Customer, ZOLL Medical workmanship, If ZOLL Medical Corporation's inspection detects no defects in material or workmanship, Corporation may decline to make further shipments or render any further warranty or other services ZOLL Medical Corporation's regular service charges shall apply.(b)ZOLL Medical Corporation shall not without in any way affecting its right under such order.If despite any default by Customer,ZOLL Medical be responsible for any Equipment defect failure of the Equipment to perform any specified function,or Corporation elects to continue to make shipments its action shall not constitute a waiver of any default by any other nonconformance of the Equipment caused by or attributable to (i) any modification of the the Customer or in any way affect ZOLL Medical Corporation's legal remedies regarding any such Equipment by the Customer,unless such modification is made with the prior written approval of ZOLL default No claim or right arising out of a breach of the Agreement by the Customer can be discharged in Medical Corporation: (it)the use of the Equipment with any associated or complementary equipment whole or in part by waiver or renunciation of the claim or right unless the waiver or renunciation is accessory or software not specified by ZOLL Medical Corporation,or(iii)any misuse or abuse of the supported by consideration and is in writing signed by ZOLL Medical Corporation Equipment:(iv)exposure of the Equipment to conditions beyond the environmental,power or operating constraints specified by ZOLL Medical Corporation,or(v)installation or wiring of the Equipment other 16.ASSIGNMENT.This Quotation,and the Contract,may not be assigned by the Customer without the than in accordance with ZOLL Medical Corporation's instructions.(c)Warranty does not cover items prior written consent of ZOLL Medical Corporation,and any assignment without such consent shall be subject to normal wear and burnout during use,including but not limited to lamps,fuses,batteries,cables null and void and accessories. (d) The foregoing warranty does not apply to software included as part of the Equipment(including software embodied in read-only memory known as"firmware").(e)The foregoing 17.TITLE TO PRODUCTS.Title to right of possession of the products sold hereunder shall remain with warranty constitutes the exclusive remedy of the Customer and the exclusive liability of ZOLL Medical ZOLL Medical Corporation until ZOLL Medical Corporation delivers the Equipment to the carrier and Corporation for any breach of any warranty related to the Equipment supplied hereunder. THE agrees to do all acts necessary to perfect and maintain such right and title in ZOLL Medical Corporation. WARRANTY SET FORTH HEREIN IS EXCLUSIVE AND ZOLL MEDICAL CORPORATION Failure of the Customer to pay the purchase price for any product when due shall give ZOLL Medical EXPRESSLY DISCLAIMS ALL OTHER WARRANTIES WHETHER WRITTEN, ORAL, IMPLIED, OR Corporation the right,without liability to repossess the Equipment,with or without notice,and to avail STATUTORY, INCLUDING BUT NOT LIMITED TO ANY WARRANTIES OF MERCHANTABILITY OR itself of any remedy provided by law. FITNESS FOR A PARTICULAR PURPOSE 18.EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION. 7.SOFTWARE LICENSE.(a)All software(the"Software"which term shall include firmware)included as VETERAN'S EMPLOYMENT-If this order is subject to Executive Order 11710 and the part of the Equipment is licensed to Customer pursuant to a nonexclusive limited license on the terms rules,regulations,or orders of the Secretary of Labor issued thereunder the contract clause as set forth hereinafter set forth,(b)Customer may not copy,distribute,modify,translate or adapt the Software,and at 41 CFR 60-250.4 is hereby included as part of this order. may not disassemble or reverse compile the Software,or seek in any manner to discover,disclose or use any proprietary algorithms, techniques or other confidential information contained therein, (c)All EMPLOYMENT OF HANDICAPPED - if this order is subject to Section 503 of the rights in the Software remain the product of ZOLL Medical Corporation,and Customer shall have no right Rehabilitation Act of 1973,as amended and the rules,regulations or orders of the Secretary of Labor as or interest therein except as expressly provided herein(d)Customer's right to use the Software may be issued thereunder,the contract clause at 41 CFR 60-741.7 is hereby included as part of this order terminated by ZOLL Medical Corporation in the event of any failure to comply with terms of this quotation,(e)Customer may transfer the license conferred hereby only in connection with a transfer of EQUAL OPPORTUNITY EMPLOYMENT - if this order is subject to the provisions of the Equipment and may not retain any copies of the Software following such transfer,(f)ZOLL Medical Executive Order 11246,as amended, and the rules, regulations or orders of the Secretary of Labor Corporation warrants that the read-only memory or other media on which the Software is recorded will be issued thereunder,the contract clause set forth at 41 CFR 60-1.4(a)and 6044(b)are hereby included free from defects in materials and workmanship for the period and on terms set forth in section 6,(g) as a part of this order and Seller agrees to comply with the reporting requirements set forth at 41 CFR Customer understands that the Software is a complex and sophisticated software product and no 60-1.7 and the affirmative action compliance program requirements set forth as 41 CFR 60-1 40. assurance can be given that operation of the Software will be uninterrupted or error-free, or that the Software will meet Customer's requirements. Except as set forth in section 7(f), ZOLL MEDICAL 19. VALIDITY OF QUOTATION. This Quotation shall be valid and subject to acceptance by the CORPORATION MAKES NO REPRESENTATIONS OR WARRANTIES WITH RESPECT TO THE Customer,in accordance with the terms of Section 1 hereof for the period set forth on the face hereof SOFTWARE AND IN PARTICULAR DISCLAIMS ANY IMPLIED WARRANTIES OR After such period,the acceptance of this Quotation shall not be binding upon ZOLL Medical Corporation MERCHANTABILITY OR FITNESS OF A PARTICULAR PURPOSE WITH RESPECT THERETO. and shall not create a contract,unless such acceptance is acknowledged and accepted by ZOLL Medical Customers exclusive remedy for any breach of warranty or defect relating to the Software shall be the Corporation by a writing signed by an authorized representative of ZOLL Medical Corporation. repair or replacement of any defective read-only memory or other media so that it correctly reproduces the Software. This License applies only to ZOLL Medical Corporation Software, 20.GENERAL. Any Contract resulting from this Quotation shall be governed by and interpreted in accordance with the laws of the Commonwealth of Massachusetts This constitutes the entire 8.DELAYS IN DELIVERY.ZOLL Medical Corporation shall not be liable for any delay in the delivery of agreement between Buyer and Supplier with respect to the purchase and sale of the Products described any part of the Equipment if such delay is due to any cause beyond the control of the ZOLL Medical in the face hereof, and only representations or statements contained herein shall be binding upon Corporation including,but not limited to acts of God,fires,epidemics,floods,riots,wars,sabotage,labor Supplier as a warranty or otherwise. Acceptance or acquiescence in the course of performance disputes, governmental actions, inability to obtain materials, components, manufacturing facilities or rendered pursuant hereto shall not be relevant to determine the meaning of this writing even though the transportation or any other cause beyond the control of ZOLL Medical Corporation. In addition ZOLL accepting or acquiescing party has knowledge of the nature of the performance and opportunity for Medical Corporation shall not be liable for any delay in delivery caused by failure of the Customer to objection. No addition to or modification of any of the terms and conditions specified herein shall be provide any necessary information in a timely manner. In the event of any such delay, the date of binding upon Supplier unless made in writing and signed by a duly authorized representative of Supplier. shipment or performance hereunder shall be extended to the period equal to the time lost by reason of The terms and conditions specified shall prevail notwithstanding any variance from the terms and such delay. In the event of such delay ZOLL Medical Corporation may allocate available Equipment conditions of any order or other form submitted by Buyer for the Products set forth on the face of this among its Customers on any reasonable and equitable basis. The delivery dates set forth in this Agreement To the extent that this writing may be treated as an acceptance of Buyer's prior offer,such Quotation are approximate only and ZOLL Medical Corporation shall not be liable for or shall the acceptance is expressly made conditional on assent by Buyer to the terms hereof,and,without limitation, Contract be breached by,any delivery by ZOLL Medical Corporation within a reasonable time after such acceptance of the goods by Buyer to the terms hereof,and,without limitation,acceptance of the goods dates. by Buyer shall constitute such assent All cancellations and reschedules retia a minimum of thirty(30) days notice, n—R 7nl 1 MPrlinni Cnrnnlratinn ZOLL Medical Corporation Worldwide HeadQuarters • t "'- {.�� ,I,._ 269 Mill Rd Chelmsford,Massachusetts 01824-4105 TO: City of EI Segundo Fire Department (978)421-9655 Main (800)348-9011 314 Main Street (978)421-0015 Customer Support EI Segundo, CA 90245 FEDERAL ID#: 04-2711626 Attn: Tony Del Castillo QUOTATION 257940 V:1 Fire Captain/Paramedic Coordinator DATE: October 27,2017 email: adelcastillo(Mals9pundo.oru Tel: 310-524-1990 TERMS: Net 30 Days FOB: Shipping Point FREIGHT: Free Freight ITEM MODEL NUMBER DESCRIPTION QTY. UNIT PRICE DISC PRICE TOTAL PRICE 1 6 0 1- 2 2 3 1 0 1 1- 01 X Series®Manual Monitor/Defibrillator $14,995 1 $40,020.00 $28,014.00 $28,014.00 with 4 trace tri-mode display monitor/defibrillator/ printer,comes with Real CPR Help@,advisory algorithm,advanced communications package(Wi-Fi, Bluetooth,USB cellular modem capable)USB data transfer capable and large 6.5"(16.5cm)diagonal screen,full 12 ECG lead view with both dynamic and static 12-lead mode display. Accessories included: •Six(6)foot 3-Lead ECG cable • MFC cable • MFC CPR connector • A/C power adapter/battery charger • A/C power cord • One(1)roll printer paper • 6.6 Ah Li-ion battery • Carry case • Declaration of Conformity • Operator's Manual • Quick Reference Guide •One(1)-year EMS warranty Advanced Options: Real CPR Help Expansion Pack $995 CPR Dashboard quantitive depth and rate in real time,release indicator,interruption timer,perfusion performance indicator(PPI) •See-Thru CPR artifact filtering ZOLL Noninvasive Pacing Technology: $2,550 Masimo Pulse Oximetry This quote Is made subject to ZOLL's standard commercial terms and conditions(ZOLL T's+C's)which 1 Subtotala accompany this quote. Any purchase order(P.O.)Issued In response to this quotation will be deemed to Pe— t $28,014.00 Incorporate ZOLL T's+C's.Any modification of the ZOLL T's+C's must be set forth or referenced In the customer's P.O. No commercial terms or conditions shall apply to the sale of goods or services governed by this quote and the customer's P.O unless set forth In or referenced by either document. 1.DELIVERY WILL BE MADE 60-90 DAYS AFTER RECEIPT OF ACCEPTED PURCHASE ORDER. Bryan Pank 2.PRICES QUOTED ARE VALID FOR 60 DAYS Sr. EMS Account Executive 3.APPLICABLE TAX,SHIPPING&HANDLING WILL BE ADDED AT THE TIME OF INVOICING. 800-242-9150, x9218 4.ALL PURCHASE ORDERS ARE SUBJECT TO CREDITAPPROVAL BEFORE ACCEPTABLE BY ZOLL. 5.FAX PURCHASE ORDER AND QUOTATION TO ZOLL CUSTOMER SUPPORT AT 978-421-0015 OR EMAIL TO ESALES@ZOLL.COM. 6.ALL DISCOUNTS OFF LIST PRICE ARE CONTINGENT UPON PAYMENT WITHIN AGREED UPON TERMS. 7.PLACE YOUR ACCESSORY ORDERS ONLINE BY VISITING www.zollwebstore.com. 64 ZOLL Medical Corporation L L Worldwide HeadQuarters .. 269 Mill Rd Chelmsford,Massachusetts 01824-4105 TO: City of EI Segundo Fire Department (978)421-9655 Main (800)348-9011 314 Main Street (978)421-0015 Customer Support EI Segundo, CA 90245 FEDERAL ID#: 04-2711626 Attn: Tony Del Castillo QUOTATION 257940 V:1 Fire Captain/Paramedic Coordinator DATE: October 27,2017 email: ade1caShII0 o00I5oclundo.Dru Tel: 310-524-1990 TERMS: Net 30 Days FOS: Shipping Point FREIGHT: Free Freight ITEM MODEL NUMBER DESCRIPTION QTY UNIT PRICE DISC PRICE__ TOTAL PRICE SP02&SpCO $4,540 •Signal Extraction Technology(SET) • Rainbow SET(for SpCO&SpMet) NIBP Welch Allyn Includes: $3495 • Smartcuff 10 foot Dual Lumen hose • SureBP Reusable Adult Medium Cuff End Tidal Carbon Dioxide monitoring(ETCO2) $4,995 Oridion Microstream Technology: Order required Microstream tubing sets separately Interpretative 12-Lead ECG: $8,450 • 12-Lead one step ECG cable-includes 4-Lead limb lead cable and removable precordial 6-Lead set 2 8000- 0341 Sp021SpCO/SpMet Rainbow Resuable Patient 1 $245.00 $157.50 $157.50 Cable:Connects to Single Use Sensors(4 ft) 3 8000- 000371 Sp02/SpCO/SpMet Rainbow DCI Adult Reusable 1 $845.00 $340.30 $340.30 ** Sensor with connector(3 ft) 4 8 0 0 0- 0 0 2 0 0 5- 0 1 Cable Sleeve,Propaq/X Series,ZOLL Blue 1 $49.95 $34.97 $34.97 This quote Is made subject to ZOLL's standard commercial terms and conditions(ZOLL T's+C's)which page 2 Subtotal $28,546.77 accompany this quote. Any purchase order(P.O.)issued In response to this quotation will be deemed to Incorporate ZOLL T's+C's.Any modification of the ZOLL T's+C's must be set forth or referenced In the customer's P.O. No commercial terms or conditions shall apply to the sale of goods or services governed by this quote and the customer's P.O unless set forth In or referenced by either document. 1. DELIVERY WILL BE MADE 60-90 DAYS AFTER RECEIPT OF ACCEPTED PURCHASE ORDER. Bryan Pank 2.PRICES QUOTED ARE VALID FOR 60 DAYS Sr. EMS Account Executive 3.APPLICABLE TAX,SHIPPING&HANDLING WILL BE ADDED AT THE TIME OF INVOICING. 800-242-9150,x9218 4.ALL PURCHASE ORDERS ARE SUBJECT TO CREDIT APPROVAL BEFORE ACCEPTABLE BY ZOLL. 5.FAX PURCHASE ORDER AND QUOTATION TO ZOLL CUSTOMER SUPPORT AT 978-421-0015 OR EMAIL TO ESALES@ZOLL.COM. 6.ALL DISCOUNTS OFF LIST PRICE ARE CONTINGENT UPON PAYMENT WITHIN AGREED UPON TERMS. 7.PLACE YOUR ACCESSORY ORDERS ONLINE BY VISITING www.zollwebstore.com. 65 is 11 .� ZOLL Medical Corporation Worldwide HeadQuarters 269 Mill Rd Chelmsford, Massachusetts 01824-4105 TO: City of EI Segundo Fire Department (978)421-9655 Main (800)348-9011 314 Main Street (978)421-0015 Customer Support EI Segundo, CA 90245 FEDERAL ID#: 04-2711626 Attn- Tony Del Castillo QUOTATION 257940 VA Fire Captain/Paramedic Coordinator DATE: October 27,2017 email: adelcastilloaOelseclundo.ora Tel: 310-524-1990 TERMS: Net 30 Days FOB: Shipping Point FREIGHT: Free Freight ITEM MODEL NUMBER DESCRIPTION _ QTY UNIT PRICE DISC PRICE TOTAL PRICE 1 5 8000- 0895 Cuff Idt with Welch Allyn Small Adult,Large Adult and 1 $157.50 $110.25 $110.25 Thigh Cuffs 6 8 0 0 0- 0 5 8 0- 0 1 Six hour rechargeable Smart battery 2 $495.00 $346.50 $693.00 7 8300- 0250- 01 SurePower Charger Adapter 2 $295.00 $67.90 $135.80 8 8 0 0 0- 0 0 0 9 0 1- 01 ECG plain white paper-80mm(pack of 6 rolls) 1 $24.00 $16.80 $16.80 j 9 8 0 0 0- 0 0 0 4 7 1- 01 Multl-Tech Cell Modem 16t,AT&T 1 $595.00 $416.50 $416.50 i 10 8778- 0 1 1 7 4 Year,1 Preventative Maintenace(at time of equipment 1 $920.00 $920.00 $920.00 sale) 11 Estimated Sales Tax at 9% $2,692.73 *Reflects LA County Contract Pricing. **Reflects National Purchasing Partners (NPP)Contract Pricing. This quote is made subject to ZOLUs standard commercial terms and conditions(ZOLL T's+C's)which accompany this quote. Any purchase order(P.O.)Issued In response to this quotation will be deemed to TOTAL $33,531.85 Incorporate ZOLL T's+C's.Any modification of the ZOLL T's+C's must be set forth or referenced In the customer's P.O. No commercial terms or conditions shall apply to the sale of goods or services governed by this quote and the customer's P.O unless set forth In or referenced by either document. 1.DELIVERY WILL BE MADE 60-90 DAYS AFTER RECEIPT OF ACCEPTED PURCHASE ORDER. Bryan Pank 2.PRICES QUOTED ARE VALID FOR 60 DAYS Sr. EMS Account Executive 3.APPLICABLE TAX,SHIPPING&HANDLING WILL BE ADDED AT THE TIME OF INVOICING. 800-242-9150,x9218 4.ALL PURCHASE ORDERS ARE SUBJECT TO CREDIT APPROVAL BEFORE ACCEPTABLE BY ZOLL. 5.FAX PURCHASE ORDER AND QUOTATION TO ZOLL CUSTOMER SUPPORT AT 978-421-0015 OR EMAIL TO ESALES@ZOLL.COM. 6.ALL DISCOUNTS OFF LIST PRICE ARE CONTINGENT UPON PAYMENT WITHIN AGREED UPON TERMS. 7.PLACE YOUR ACCESSORY ORDERS ONLINE BY VISITING www.zollwebstore.com. 66 ZOLL QUOTATION GENERAL TERMS & CONDITIONS 9.LIMITATIONS OF LIABILITY.IN NO EVENT SHALL ZOLL MEDICAL CORPORATION BE LIABLE 1. ACCEPTANCE. This Quotation constitutes an offer by ZOLL Medical Corporation to sell to the FOR INDIRECT SPECIAL OR CONSEQUENTIAL DAMAGES RESULTING FROM ZOLL MEDICAL Customer the equipment (including a license to use certain software) listed in this Quotation and CORPORATIONS PERFORMANCE OR FAILURE TO PERFORM PURSUANT TO THIS QUOTATION described in the specifications either attached to or referred to in this Quotation(hereinafter referred to OR THE CONTRACT OR THE FURNISHING,PERFORMANCE,OR USE OF ANY EQUIPMENT OR as Equipment).Any acceptance of such offer is expressly limited to the terms of this Quotation,including SOFTWARE SOLD HERETO, WHETHER DUE TO A BREACH OF CONTRACT, BREACH OF these General Terms and Conditions.Acceptance shall be so limited to this Quotation notwithstanding(i) WARRANTY,THE NEGLIGENCE OF ZOLL MEDICAL CORPORATION OR OTHERWISE any conflicting written or oral representations made by ZOLL Medical Corporation or any agent or employee of ZOLL Medical Corporation or(ii)receipt or acknowledgement by ZOLL Medical Corporation 10.PATENT INDEMNITY.ZOLL Medical Corporation shall at its own expense defend any suit that may of any purchase order, specification,or other document issued by the Customer.Any such document be instituted against the Customer for alleged infringement of any United Slates patents or copyrights shall be wholly inapplicable to any sale made pursuant to this Quotation,and shall not be binding in any related to the parts of the Equipment or the Software manufactured by ZOLL Medical Corporation, way on ZOLL Medical Corporation. provided that(i)such alleged infringement consists only in the use of such Equipment or the Software by itself and not as a part of or in combination with any other devices or parts,(ii)the Customer gives ZOLL Acceptance of this Quotation by the Customer shall create an agreement between ZOLL Medical Medical Corporation immediate notice in writing of any such suit and permits ZOLL Medical Corporation Corporation and the Customer(hereinafter referred to as the"Contract"the terms and conditions of through counsel of its choice,to answer the charge of infringement and defend such suit,and(iii)the which are expressly limited to the provisions of this Quotation including these Terms and Conditions.No Customer gives ZOLL Medical Corporation all requested information,assistance and authority at ZOLL waiver change or modification of any of the provisions of this Quotation or the Contract shall be binding Medical Corporation's expense,to enable ZOLL Medical Corporation to defend such suit, on ZOLL Medical Corporation unless such waiver, change or modification (1) is made in writing (ii) expressly states that it is a waiver,change or modification of this Quotation or the Contract and(iii)is In the case of a final award of damages for infringement in any such suit,ZOLL Medical Corporation will signed by an authorized representative of ZOLL Medical Corporation. pay such award,but it shall not be responsible for any settlement made without its written consent 2. DELIVERY AND RISK OF LOSS. Unless otherwise stated, all deliveries shall be F.O.B. ZOLL Section 10 stales ZOLL Medical Corporation's total responsibility and liability's,and the Customer's sole Medical Corporation's facility.Risk of loss or damage to the Equipment shall pass to the Customer upon remedy for any actual or alleged infringement of any patent by the Equipment or the Software or any part delivery of the Equipment to the carrier. thereof provided hereunder. In no event shall ZOLL Medical Corporation be liable for any indirect, special,or consequential damages resulting from any such infringement. 3.TERMS OF PAYMENT.Unless otherwise stated in its Quotation payment by Customer is due thirty (30)days after the ship dale appearing on ZOLL Medical Corporation invoice.Any amounts payable 11. CLAIMS FOR SHORTAGE. Each shipment of Equipment shall be promptly examined by the hereunder which remain unpaid after the date shall be subject to a late charge equal to 1.5%per month Customer upon receipt thereof The Customer shall inform ZOLL Medical Corporation of any shortage in from the due date until such amount is paid. any shipment within len(10)days of receipt of Equipment If no such shortage is reported within len(10) day period,the shipment shall be conclusively deemed to have been complete. 4.CREDIT APPROVAL.All shipments and deliveries shall at all times be subject to the approval of credit by ZOLL Medical Corporation, ZOLL Medical Corporation may at any time decline to make any 12.RETURNS AND CANCELLATION.(a)The Customer shall obtain authorization from ZOLL Medical shipment or delivery except upon receipt of payment or security or upon terms regarding credit or Corporation prior to returning any of the Equipment.(b)The Customer receives authorization from ZOLL security satisfactory to ZOLL Medical Corporation, Medical Corporation to return a product for credit,the Customer shall be subject to a restocking charge of twenty percent(20%)of the original list purchase price,but not less than$50.00 per product(c)Any 5.TAXES&FEES.The pricing quoted in its Quotation do not include sales use,excise,or other similar such change in delivery caused by the Customer that causes a delivery date greater than six(6)months taxes or any duties or customs charges, or any order processing fees. The Customer shall pay in from the Customer's original order date shall constitute a new order for the affected Equipment in addition for the prices quoted the amount of any present or future sales,excise or other similar lax or determining the appropriate list price, customs duty or charge applicable to the sale or use of the Equipment sold hereunder(except any tax based on the net income of ZOLL Medical Corporation),and any order processing fees that ZOLL may 13.APPLICABLE LAW.This Quotation and the Contract shall be governed by the substantive laws of apply from time to time.In lieu thereof the Customer may provide ZOLL Medical Corporation with a tax the Commonwealth of Massachusetts without regard to any choice of law provisions thereof, exemption certificate acceptable to the taxing authorities, 14.COMPLIANCE WITH LAWS.(a)ZOLL Medical Corporation represents that all goods and services 6.WARRANTY.(a)ZOLL Medical Corporation warrants to the Customer that from the earlier of the date delivered pursuant to the Contract will be produced and supplied in compliance with all applicable state of installation or thirty(30)days after the dale of shipment from ZOLL Medical Corporation's facility,the and federal laws and regulations,including the requirements of the Fair Labor Standards Act of 1938,as Equipment(other than accessories and electrodes)will be free from defects in material and workmanship amended. (b)The Customer shall be responsible for compliance with any federal,state and local laws under normal use and service for the period noted on the reverse side.Accessories and electrodes shall and regulations applicable to the installation or use of the Equipment furnished hereunder,and will obtain be warranted for ninety (90) days from the date of shipment. During such period ZOLL Medical any permits required for such installation and use. Corporation will at no charge to the Customer either repair or replace(at ZOLL Medical Corporation's sole option)any part of the Equipment found by ZOLL Medical Corporation to be defective in material or 15. NON-WAIVER OF DEFAULT. In the event of any default by the Customer, ZOLL Medical workmanship.If ZOLL Medical Corporation's inspection detects no defects in material or workmanship. Corporation may decline to make further shipments or render any further warranty or other services ZOLL Medical Corporation's regular service charges shall apply,(b)ZOLL Medical Corporation shall not without in any way affecting its right under such order.If despite any default by Customer,ZOLL Medical be responsible for any Equipment defect failure of the Equipment to perform any specified function,or Corporation elects to continue to make shipments its action shall not constitute a waiver of any default by any other nonconformance of the Equipment caused by or attributable to (i) any modification of the the Customer or in any way affect ZOLL Medical Corporation's legal remedies regarding any such Equipment by the Customer,unless such modification is made with the prior written approval of ZOLL default.No claim or right arising out of a breach of the Agreement by the Customer can be discharged in Medical Corporation: (ii)the use of the Equipment with any associated or complementary equipment whole or in part by waiver or renunciation of the claim or right unless the waiver or renunciation is accessory or software not specified by ZOLL Medical Corporation, or(iii)any misuse or abuse of the supported by consideration and is in writing signed by ZOLL Medical Corporation Equipment:(iv)exposure of the Equipment to conditions beyond the environmental,power or operating constraints specified by ZOLL Medical Corporation,or(v)installation or wiring of the Equipment other 16.ASSIGNMENT.This Quotation,and the Contract,may not be assigned by the Customer without the than in accordance with ZOLL Medical Corporation's instructions, (c)Warranty does not cover items prior written consent of ZOLL Medical Corporation,and any assignment without such consent shall be subject to normal wear and burnout during use,including but not limited to lamps,fuses,batteries,cables null and void and accessories, (d) The foregoing warranty does not apply to software included as part of the Equipment(including software embodied in read-only memory known as"firmware").(e)The foregoing 17.TITLE TO PRODUCTS.Title to right of possession of the products sold hereunder shall remain with warranty constitutes the exclusive remedy of the Customer and the exclusive liability of ZOLL Medical ZOLL Medical Corporation until ZOLL Medical Corporation delivers the Equipment to the carrier and Corporation for any breach of any warranty related to the Equipment supplied hereunder. THE agrees to do all acts necessary to perfect and maintain such right and title in ZOLL Medical Corporation. WARRANTY SET FORTH HEREIN IS EXCLUSIVE AND ZOLL MEDICAL CORPORATION Failure of the Customer to pay the purchase price for any product when due shall give ZOLL Medical EXPRESSLY DISCLAIMS ALL OTHER WARRANTIES WHETHER WRITTEN, ORAL, IMPLIED, OR Corporation the right,without liability to repossess the Equipment,with or without notice,and to avail STATUTORY, INCLUDING BUT NOT LIMITED TO ANY WARRANTIES OF MERCHANTABILITY OR itself of any remedy provided by law. FITNESS FOR A PARTICULAR PURPOSE. 18.EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION. 7.SOFTWARE LICENSE.(a)All software(the"Software"which term shall include firmware)included as VETERAN'S EMPLOYMENT-If this order is subject to Executive Order 11710 and the part of the Equipment is licensed to Customer pursuant to a nonexclusive limited license on the terms rules,regulations,or orders of the Secretary of Labor issued thereunder the contract clause as set forth hereinafter set forth,(b)Customer may not copy,distribute,modify,translate or adapt the Software,and at 41 CFR 50-250.4 is hereby included as part of this order. may not disassemble or reverse compile the Software,or seek in any manner to discover,disclose or use any proprietary algorithms, techniques or other confidential information contained therein, (c)All EMPLOYMENT OF HANDICAPPED - if this order is subject to Section 503 of the rights in the Software remain the product of ZOLL Medical Corporation,and Customer shall have no right Rehabilitation Act of 1973,as amended and the rules,regulations or orders of the Secretary of Labor as or interest therein except as expressly provided herein,(d)Customer's right to use the Software may be issued thereunder,the contract clause at 41 CFR 60-741.7 is hereby included as part of this order terminated by ZOLL Medical Corporation in the event of any failure to comply with terms of this quotation,(e)Customer may transfer the license conferred hereby only in connection with a transfer of EQUAL OPPORTUNITY EMPLOYMENT-if this order is subject to the provisions of the Equipment and may not retain any copies of the Software following such transfer.(f)ZOLL Medical Executive Order 11246, as amended, and the rules, regulations or orders of the Secretary of Labor Corporation warrants that the read-only memory or other media on which the Software is recorded will be issued thereunder,the contract clause set forth at 41 CFR 60-1,4(a)and 60-1.4(b)are hereby included free from defects in materials and workmanship for the period and on terms set forth in section 6.(g) as a part of this order and Seller agrees to comply with the reporting requirements set forth at 41 CFR Customer understands that the Software is a complex and sophisticated software product and no 60-1.7 and the affirmative action compliance program requirements set forth as 41 CFR 60-1.4Q assurance can be given that operation of the Software will be uninterrupted or error-free, or that the Software will meet Customer's requirements. Except as set forth in section 7(f), ZOLL MEDICAL 19. VALIDITY OF QUOTATION. This Quotation shall be valid and subject to acceptance by the CORPORATION MAKES NO REPRESENTATIONS OR WARRANTIES WITH RESPECT TO THE Customer,in accordance with the terms of Section 1 hereof for the period set forth on the face hereof SOFTWARE AND IN PARTICULAR DISCLAIMS ANY IMPLIED WARRANTIES OR After such period,the acceptance of this Quotation shall not be binding upon ZOLL Medical Corporation MERCHANTABILITY OR FITNESS OF A PARTICULAR PURPOSE WITH RESPECT THERETO. and shall not create a contract,unless such acceptance is acknowledged and accepted by ZOLL Medical Customers exclusive remedy for any breach of warranty or defect relating to the Software shall be the Corporation by a writing signed by an authorized representative of ZOLL Medical Corporation, repair or replacement of any defective read-only memory or other media so that it correctly reproduces the Software. This License applies only to ZOLL Medical Corporation Software. 20. GENERAL. Any Contract resulting from this Quotation shall be governed by and interpreted in accordance with the laws of the Commonwealth of Massachusetts. This constitutes the entire 8.DELAYS IN DELIVERY.ZOLL Medical Corporation shall not be liable for any delay in the delivery of agreement between Buyer and Supplier with respect to the purchase and sale of the Products described any part of the Equipment if such delay is due to any cause beyond the control of the ZOLL Medical in the face hereof, and only representations or statements contained herein shall be binding upon Corporation including,but not limited to acts of God,fires,epidemics,floods,riots,wars,sabotage,labor Supplier as a warranty or otherwise. Acceptance or acquiescence in the course of performance disputes, governmental actions, inability to obtain materials, components, manufacturing facilities or rendered pursuant hereto shall not be relevant to determine the meaning of this writing even though the transportation or any other cause beyond the control of ZOLL Medical Corporation, In addition ZOLL accepting or acquiescing party has knowledge of the nature of the performance and opportunity for Medical Corporation shall not be liable for any delay in delivery caused by failure of the Customer to objection. No addition to or modification of any of the terms and conditions specified herein shall be provide any necessary information in a timely manner. In the event of any such delay, the dale of binding upon Supplier unless made in writing and signed by a duly authorized representative of Supplier. shipment or performance hereunder shall be extended to the period equal to the time lost by reason of The terns and conditions specified shall prevail notwithstanding any variance from the terns and such delay. In the event of such delay ZOLL Medical Corporation may allocate available Equipment conditions of any order or other form submitted by Buyer for the Products set forth on the face of this among its Customers on any reasonable and equitable basis. The delivery dates set forth in this Agreement To the extent that this writing may be treated as an acceptance of Buyers prior offer,such Quotation are approximate only and ZOLL Medical Corporation shall not be liable for or shall the acceptance is expressly made conditional an assent by Buyer to the terms hereof,and,without limitation, Contract be breached by,any delivery by ZOLL Medical Corporation within a reasonable time after such acceptance of the goods by Buyer to the terms hereof,and,wilhw limitation acceptance of the 006d6 dates. by Buyer shall constitute such assent. All cancellations and reschedules rec6rJa minimum of thirly(3p) days cooties. 701 1 MPrlinal Cnrnnra+inn i DATE(MM/DD/YY(Y) 1°'�'�'`� CERTIFICATE OF LIABILITY INSURANCE II 07107!2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT. If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsemellt(s). d PRODUCER CONTACT .0 NAME: Aon Risk services South, Inc. PHONE (866) 283-7122 FAX (800) 363-0105 d Atlanta GA office [A1C-No.Ext): 3565 Piedmont Rd NE,Blgl,#700 E-MAIL —O Atlanta GA 30305 USA ADDRESS: _ INSURER(S)AFFORDING COVERAGE NAIC# INSURED INSURERA: Federal Insprance Company 20281 ZOLL Medical corporation and Subsidiaries INSURER B: Trans PdClflC Ins CO 4123 269 Mill Road INSURER C: Travelers Casualty Ins Co of America 19046 Chelmsford MA 01824-4105 USA INSURER D: Mitsui Sumitomo Insurance USA Inc. 22551 INSURER E: INSURER F: ` COVERAGES CERTIFICATE •,"I'MBER: 57006.7489729 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested 1NSR 'ADDDI'xIUIIN' POLICY EFF PULiCYE)tY TYPE OF INSURANCE POLICY NUMBER LIMITS LTR 1N8D,.WVD ((MM/DD/YYYYI ((MM/DD/YYYY] B X COMMERCIAL GENERAL LIABILITY Ctt64U97b000 07/01/21717 e/01J1019 EACH OCCURRENCE $1,00moO CLAIMS-MADE OCCUR I DAWUL:IUFtt:NTEO $1,000,000 PREMISES fEa occurrence) MED EXP(Any one person) PERSONAL B ADV INJURY $1,000,000 N ---G EEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 m POLICY [:]�ECOT - ❑LOC + PRODUCTS-COMP/OP AGG EXCI uded OTHER: o ti B AUTOMOBILE LIABILITY CA6409761-00 07/01/2011 07/01/2018 COMBINED SINGLE LIMIT _(Ea accident) $1,000,00 a X ANY AUTO BODILY INJURY(Per person) Z OWNED SCHEDULED I BODILY INJURY(Per accident) d AUTOS ONLY AUTOS HIREDAUTOS NON-OWNED PROPERTY DAMAGE V — ONLY AUTOS ONLY fPer accidenq t: D X UMBRELLA LIAB X OCCUR EX55200217 07/01/201707101/2018�EACH OCCURRENCE $10,000,000 U EXCESS LIAB N CLAIMS-MADE I AGGREGATE $10,000,000 DEDGJJ1���,, IgETENTION C EMPL I ;E IIMP SATIONAND TY YIN UB53319473 07/01/2017 D7/01/2018 X I PER I IFRµ ANY PROPRIETOR I PARTNER/EXECUTIVE I E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? FN� N/A (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF IT below EL.DISEASE-POLICY LIMIT $1,000,000_ --- A Products L,ab 3601966 07/01/2017 07/01/'2018 Prod/Comp Ops/Agg $ _ 5,000,000 Retro Date 10/1/2004 Prod/Comp Ops/occ $5,000,000 Deductible $200,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space is required) ✓�-J Products Liability - claims made coverage. F� CERTIFICATE HOLDER CANCELLATION 4P- SHOULD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. El Segundo Fire Department AUTHORIZED REPRESENTATIVE Attn: Capt. Mark Lees 314 Main St. E1 Segundo CA 90245 USA q/'o�x c�4 � rtz�cc�r1 nca _ ©1988-2015 ACORD CORPORATION.All rights reserved, ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD 68 AGENCY CUSTOMER ID: 570000057723 LOC#: ADDITIONAL REMARKS SCHEDULE Page _ of AGENCY NAMED INSURED Aon Risk services south, Inc. ZOLL Medical corporation POLICY NUMBER see Certificate Number: 570067489729 CARRIER NAIC CODE See certificate Number: 570067489729 EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE: Certificate of i_Iability Insurance INSURER(S)AFFORDING COVERAGE NAIC # INSURER I INSURER I INSURER INSURER ADDITIONAL POLICIES If a policy below does not include limit information,refer to the corresponding policy on the ACORD certificate form for policy limits. INSR ADDL SUBR POLICYPOLICY LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER EFFDA EFFECTIVE EXPIRATION LIMITS IMM/DD/YYYYI (MMlllD/YYYY) EXCESS LIABILITY A 79882432 07/01/2017 07/01/2018 .Aggregate $5,000,000 Ex Products Liab Each $5,000,000 Occurrence f I . ACORD 101(2008/01) ©2008 ACORD CORPORATION.All rights reserved. 69 The ACORD name and logo are registered marks of ACORD V YY CERTIFICATE OF LIABILITY INSURANCE I DATE 0 710 7/22 01 Y) ��. 017 7 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on w this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER i NAME! m ,Aon Risk Services South, Inc. (PHONE (866) 283-7122 FAX 800) 363-0105 `) ,Atlanta GA office I(A/C.No.Ext): (Alt:.No,): 3565 Piedmont Rd NE,BIgl,#700 I E-MAIL o .Atlanta GA 30305 USA ADDRESS: _ INSURER(S)AFFORDING COVERAGE NAIC# INSURED INSURER A: Federal Insurance Company 20281 ZOLL Medical Corporation INSURER B: Trans Pacific Ins Co 41238 and Subsidiaries 269 Mill Road INSURER C: Travelers Casualty Ins Co of America 19046 Chelmsford MA 01824-4105 USA (INSURER D: Mitsui Sumitomo insurance USA Inc. 22551 I INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:5700674897 8 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested 1NbM AVUi SVlSH PULiI.i Lhf NULIUY tXF' TYPE OF INSURANCE POLICY NUMBER LIMITS LTR INSq WVD (MMJDD ) IMMIDDr;1Y ti X COMMERCIAL GENERAL LIABILITY CLLb409/WWI U//UI/LUl/U//Ul/LUlt� EACH OCCURRENCE $1,000,000 CLAIMS-MADE X I OCCUR UAMAUE IUKLNILu $1,000,000 XJ PREMISES IEa occurrence) MED EXP(Any one person) $10,000 PERSONAL&ADV INJURY $1,000,000 M GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE S2,000,000 0) X POLICY ❑PRO- JECT ❑•LOC PRODUCTS-COMP/OPAGG Excluded OTHER: 0 B CA6409761-00 07 AUTOMOBILE LIABILITY /01/2017 07/01/2018 COMBINED SINGLE LIMIT $1,000,000 (Ea accident) X ANY AUTO BODILY INJURY(Per person) Z OWNED SCHEDULED - BODILY INJURY(Per accident) 4) AUTOS ONLY AUTOS HIRED AUTOS NON-OWNED PROPERTY DAMAGE r0(Per accident) v ONLY AUTOS ONLY t.= f � D X UMBRELLA LIAB [I OCCUR EXS5200217 07/01/2017 07/01/2018 EACH OCCURRENCE $10,000,000 U EXCESS LIAB CLAIMS-MADE AGGREGATE $10,000,000 IDED II RETENTION C WO�HERS CbMPENSATION AND UBSJ319473 07/01/2017 07/01/201X I I PER OTH• EMPLOYERS'LIABILITY Y N STATUTE I ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L EACH ACCIDENT $1,000,000 OFFICCRRIME1BBER EXCLUDED? N N I A [Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 II yos,describe under DESCRIPTION OF OPERATIONS belowE.L.DISEASE-POLICY LIMIT $1,000,000_- A Products Liab 36019266 07/01/2017 07/01/2018 Prod/Comp Ops/Agg $5,000,000 Retro Date 10/1/2004 Prod/Comp ops/Occ $5,000,000 Deductible $200,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHIC-ES(ACORD 101,Additional Remarks Schedule,may be attached if more space Is required) Products Liability - claims made Coverage. RE: Premises/operations. City of El Segundo is included as Additional insured in accordance with the policy provisions of the General Liability policy. A waiver of Subrogation is granted in favor of City of P;e_-1 El Segundo in accordance with the policy provisions of the workers' Compensation policy. nrJ CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of El Segundo AUTHORIZED REPRESENTATIVE Ir Attn: Carol Lynn Anderson �^ 350 Main Street E1 Segundo CA 92045-3813 USAF ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD 70 AGENCY CUSTOMER ID: 570000057723 LOC#: ADDITIONAL REMARKS SCHEDULE Page _ of _ AGENCY NAMED INSURED Aon Risk Services South, Inc. ZOLL Medical Corporation POLICY NUMBER see Certificate Number: 570067489738 CARRIER NAIC CODE See Certificate Number: 570067489738 EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance INSURER(S)AFFORDING COVERAGE NAIC # INSURER INSURER INSURER INSURER ADDITIONAL POLICIES If a policy below does not include limit information,refer to the corresponding policy on the ACORD certificate form for policy limits. INSR ADDL SUBR POLICY POLICY EFFECTIVE EXPIRATION LTR TYPE OF INSURANCE INSD W VD POLICY NUMBER LIMITS DATE DATE (MM/DD/VYYY) (.MM/DD/YYYY) EXCESS LIABILITY A 79882432 07/01/2017 07/01/2018 ,aggregate $5,000,000 EX Products Liab Each $5,000,000 occurrence ACORD 101(2008101) ©2008 ACORD CORPORATION.All rights reserved. The ACORD name and logo are registered marks of ACORD 71 This endorsement changes policy CLL6409760-00 to which it is attached and is effective 0710112017 at 12:01 a.m. standard time at the Insured's mailing address. Issued to: ASAHI KASEI AMERICA, INC. Issued by: Trans Pacific Insurance Company Producer: AON RISK SERVICES SOUTH, INC. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. AMENDED -AUTOMATIC ADDITIONAL INSUREDS COVERAGE This endorsement modifies insurance provided under the following. COMMERCIAL GENERAL LIABILITY COVERAGE PART This endorsement applies to the following states: AL, AK, AZ, AR, CA, CO, CT, DE, DC, FL, GA, HI, ID, IL, IN, IA, KS, KY, LA, ME, MD, MA, MI, MN, MS, MO, MT, NE, NV, NH, NJ, NM, NY, NC, ND, OH, OK, OR, PA, PR, RI, SC, SD, TN, TX, UT, VT, VI, VA, WA WV, WI, WY Provision 11 (Automatic Additional Insureds Coverage) of Commercial General Liability Extended Coverage endorsement GL9 04 011 07 16 is replaced by the following: 11.AUTOMATIC ADDITIONAL INSUREDS COVERAGE SECTION II -WHO IS AN INSURED is amended to include as an insured any person or organization, if: 1) You are required to do so under a written contract, agreement or permit, or 2) Your insurance producer issued a certification of insurance on your behalf evidencing additional insured status to the certificate holder but only with respect to liability arising out of your operations, personal property leased by you, premises owned by or rented to you or premises temporarily occupied by you with permission of the owner. However, the insurance provided by this paragraph for Automatic Additional Insureds does not apply to: (1) Any written contract, agreement, or any certificate of insurance that was executed subsequent to the "bodily injury", "property damage", "personal injury" or"advertising injury"; (2) Any permit that was issued subsequent to the "bodily injury", "property damage", "personal injury" or "advertising injury"; or ©Tokio Marine Management, Inc. 2011 GL9 99 001 09 11 Page 1 72 POLICY NUMBER: CLL6409760-00 AMENDED -AUTOMATIC ADDITIONAL INSUREDS COVERAGE (CONTINUED) (3) Any written contract or agreement with a vendor for the distribution or sale of"your products". Additional insured coverage provided by this insurance will not be broader than coverage required by the written contract, agreement or permit. ©Tokio Marine Management, Inc. 2011 GI-9 99 001 09 11 Page 2 73 p a�, TRAVELERS J WORKERS COMPENSATION AND ONE TOWER SQUARE HARTFORD CT 06183 EMPLOYERS LIABILITY POLICY ENDORSEMENT WC 00 03 13 (00) - 001 POLICY NUMBER: UB-5J319473-17-I2-G WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit any one not named in the Schedule, SCHEDULE DESIGNATED PERSON: DESIGNATED ORGANIZATION: ANY PERSON OR ORGANIZATION FOR WHICH THE INSURED HAS AGREED BY WRITTEN CONTRACT EXECUTED PRIOR TO LOSS TO FURNISH THIS WAIVER. Any person or organization for which the employer has agreed by written contract, executed prior to loss, may execute a waiver of subrogation. However, for purposes of work performed by the employer in Missouri, this waiver of subrogation does not apply to any construction group of classifications as designated by the waiver of right to recover from others (subrogation) rule in our manual. DATE OF ISSUE: 07-20-17 ST ASSIGN: PAGE 1 OF1 74 EL SEGUNDO CITY COUNCIL MEETING DATE: January 16, 2018 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to approve the El Segundo Senior Housing Board Corporation (Park Vista)proposed annual budget for 2018. (Fiscal Impact: None to the General Fund) RECOMMENDED COUNCIL ACTION: 1. Approve the 2018 Park Vista Annual Budget; and/or, 2. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: 1. Park Vista 2018 Budget Worksheet FISCAL IMPACT: None Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A STRATEGIC PLAN: Goal: 5b El Segundo approaches its work in a financially disciplined and responsible way. Objective: 2 The City will maintain a stable, efficient, and transparent financial environment. ORIGINATED BY: Arecia Hester,Recreation Superintendent REVIEWED BY: Meredith Petit,Director of Recreation and Parks Xq APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: On November 29, 2017,the EI Segundo Senior Housing Board approved the 2018 Annual Budget for the Park Vista Senior Housing apartments located at 615 East Holly Avenue at a special meeting for the EI Segundo Senior Citizen Housing Board Corporation. The budget reflects some slight increases. The increase in Operating Expense is due to an anticipated increase in maintenance, utility fees and promotional needs. The increase Net Operating Income is due to the completion of the loan payment. 2017 2018 Variance Increase/Decrease Operating Income $633,084 $637,500 $4,416 .69% Operating Expense $447,200 $448,200 $ 1,000 .02 % Loan Payment $ 0 $ 0 $ 0 0% Net Operating Income $ 186,484 $189,900 $ 3,416 1.8% 75 Park Vista 2018 Budget Worksheet Proposed 2018 Budget 2017 Budget 2016 Budget Income RENT Rent Income 615,000.00 610,584.48 610.584.48 Parking Income 18,000.00 18,000.00 18,000.00 Total RENT 633,000.00 628,584.48 628,584.48 Laundry Income 4,500.00 4,500.00 4,500.00 Total Operating lneolme 637,500.00+ 633,084.4E 633,084.4$ Expense Fire Service 3,250.00 3,250.00 3,00000 Maintenance 100,000.00 100,000.00 70,000.00 Elevator service $,000.00 8,000.00 8,000.00 Gardening 15,000.00 15,000.00 15,000 00 Management Fees 156,000.00 156,000.00 156,000.00 Security Service 0.00 0.00 000 Pest Control 3,500.00 3,500.00 4,300.00 Insurance-Property 17,000.00 17,000.00 17,000.00 Licenses and Permits 700.00 700.00 700.00 Electricity I 20,000.00 20,000.00 22,000.00 Gas 12,000.00 12,000.00 12,000.00 Water 40,000.00 40,000.00 32,000.00 Telephone/Internet 16,000.00 16,000.00 9,300.00 Cable/Television 42,000.00 42,000.00 40,000.00 State Taxes 0.00 0.00 0.00 Stenographer 2,400.00 2,400.00 2,400.00 Office Supplies 1,750.00 1,754.00 1,750.00 Uniforms 1,200.00 1,200.00 1,200.00 Advertising&Promotion 1,500.00 540.00 500,00 Entertainment 2,200.00 2,200.00 2,200,00 Bank Service Fees 75.00 75.00 75.00 Postage 125.00 125.00 125.00 Professional Fees 5,500.00 5,500.00 5,500.00 Total Operating Expense 448,200.00 447,200.00 403,050.00 NOI-Net Operating Income 188,300.00 188,884.48 230,034.48 Daher lnCoMe&Expanse Other Income Interest on Bank Accounts 600.00 600.00- 600.00 Total Other Income 600.00 600.0C- 600.00 Other Expense Loan Principle Reduction 0.00_ O.00- 156,000.00 Total Other Expense 0.00 0.00 156,000.00 Net Other Income 600.00 600.00 -155,400.00 Total Income 638,100.00 633,684.48 633,684.48 Total Expense 448,200.00 447,200.00 559,050.00 76 EL SEGUNDO CITY COUNCIL MEETING DATE: January 16, 2018 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to approve an amendment #2 to the original agreement with Steve Koester dba Environmental Compliance Services to provide temporary consultant services for the Fire Department and its Certified Unified Program Agency (CUPA) program (Fiscal Impact: $50,000). RECOMMENDED COUNCIL ACTION: 1. Authorize the City Manager to sign the Amendment to the Professional Services Agreement, in a form approved by the City Attorney, with Steve Koester dba Koester Environmental Compliance Services; 2. Authorize an increase of the blanket purchase order by $50,000 for Steve Koester dba Koester Environmental Compliance Services to enable the Fire Department to receive the services provided by Steve Koester dba Environmental Compliance Services; 3. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: 1. Amendment#2 to Agreement 5169 FISCAL IMPACT: $50,000 Amount Budgeted: $50,000 Additional Appropriation: $0 Account Number(s): $50,000 (Fire: 126-400-3205-6214) STRATEGIC PLAN: Goal: 2 Support Community Safety & Preparedness Objective: 1 The City of El Segundo is a safe and prepared City. The City has a proactive approach to risk and crime that is outcome focused ORIGINATED BY: Carol Lynn Anderson, Senior Management Analyst REVIEWED BY: Christopher Donovan, Fire Chief _ APPROVED BY: Greg Carpenter, City Manager,( BACKGROUND AND DISCUSSION: On July 19, 2016 the Fire Department entered into an agreement with Koester Environmental Compliance to provide the specialized skill set required to run the Certified Unified Program Agencies (CUPA) program until such time the City could hire a new Environmental Safety Manager. At this time the Department has hired a new Environmental Safety Manager and Koester 77 Environmental Services has been working towards the completion of the outstanding Cal-EPA auditing findings. The CUPA program is now preparing for the new State CUPA Evaluation to be held in the spring of 2018. The Department is in need of Koester Environmental Compliance Services to prepare for this important evaluation. Given permit fees are collected to manage the CUPA program, all costs for this temporary service agreement will be paid through CUPA funds with no impact to the general fund. The fire department is recommending the City Council approve an extension to the term of the agreement for nine months beginning January 01, 2018 through September 30, 2018. Staff request that the City Council authorize the City Manager to sign the Amendment, in a form approved by the City Attorney. Likewise, the El Segundo Fire Department requests the City Council authorize an increase in the blanket purchase order to Koester Environmental Compliance Services not exceed $260,000 for the life of the agreement. 78 Agreement No. 5169B SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF EL SEGUNDO AND STEVE KOESTER dba KOESTER ENVIRONMENTAL COMPLIANCE SERVICES This Second Amendment is entered into this 12th day of December, 2017, by and between the CITY OF EL SEGUNDO,a municipal corporation and general law city ("CITY") and STEVE KOESTER dba KOESTER ENVIRONMENTAL COMPLIANCE SERVICES ("CONSULTANT"). 1. The term of the Agreement is extended from January 01, 2018 to September 30, 2018. 2. The parties also desire to amend the Agreement to increase the total amount of the Agreement by $50,000, so that the total, not-to-exceed amount of the Agreement is $260,000. 3. This Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together constitutes one instrument executed on the same date. 4. Except as modified by this Amendment, all other terms and conditions of Agreement No. 5169 remain the same. [Signatures on next page] -1- 79 Agreement No. 5169B IN WITNESS WHEREOF the parties hereto have executed this Amendment the day and year first hereinabove written. CITY OF EL SEGUNDO KOESTER ENVIRONMENTAL COMPLIANCE SERVICES Greg Carpenter, Steve Koester City Manager President &Principal Environmental Scientist ATTEST: Taxpayer ID No. Tracy Weaver, City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney -2- 80 City of EI Segundo Fire Department December 12, 2017 17KECS/ELSEGU N D O DCT-02 Page 1 of 4 KOESTER ENVIRONMENTAL COMPLIANCE SERVICES 7 Glenn Phone: 949-517-8036 Irvine, CA 92620 City of EI Segundo Fire Department 12 December, 2017 314 Main Street KECS/ELSEGUNDODCT-02 EI Segundo, CA 90245 Attention: Christopher Donovan, Fire Chief SUBJECT: PROPOSAL FOR THE TEMPORARY OVERSITE OF THE EL SEGUNDO CUPA PROGRAM Dear Chief Donovan: Thank you for extending my contract to assist the City of EI Segundo's Fire Department with maintaining the environmental program for the City of EI Segundo. This proposal outlines the contract extension scope of work and estimated budget/costs, and is based on my discussions with you and Victor Morales, regarding your CUPA program needs. GENERAL SCOPE OF WORK Project Understanding and Scope To provide managerial services to the EI Segundo Fire Department for the Certified Unified Program Agency (CUPA). The services would be temporary, until all positions can be filled by permanent appointments and conclusion of the State CUPA Evaluation. The purpose of this hiring is to ensure the City of EI Segundo is meeting all CUPA program and reporting requirements. These services would include the management of the program data being collected through CERS as well as the City's DHD software system. To maintain the inspection schedules for all program businesses in order to meet the State's inspection frequency requirements. To ensure all CUPA fees are billed and collected. Conduct any enforcement actions on businesses that have met the criteria for enforcement. Work with the current staff to ensure the inspections are being conducted on schedule and all reporting requirements are being met. To provide additional training to the inspector on the various elements of the CUPA program, and to improve the employee's knowledge. Conduct inspections of businesses in the City of EI Segundo that require a senior inspector, such as Tiered Permit facilities, Cal ARP facilities, and APSA facilities. Maintain the budget for the CUPA program, giving regular updates to the Fire Chief and Victor Morales. KECS to assist the department with any requirements for the CUPA program. 81 City of EI Segundo Fire Department December 12,2017 17KECS/ELSEG UNDODCT-02 Page 2 of 4 SCHEDULE The workweek would be flexible, with four days a week being the optimal schedule. Due to scheduled travel, most months would consist of three weeks of work, with one week off. The work schedule would not exceed 140 hours per month. BUDGET The work would be performed at an hourly rate of$115.00 per hour with a limit not to exceed $50,000 for the extension. The hourly rate does not include travel time and there will be no charges for mileage. EI Segundo Fire Department will supply the uniform for work, approved by the Chief. The terms of this agreement are good through the 2017/2018 fiscal year. Chief, I sincerely appreciate the opportunity to extend my services to you, and the City of EI Segundo. Please call me at 949-517-8036 should you have any questions regarding this proposal. On behalf of KECS, I look forward to my continued work with you and the City. Sincerely, Koester Environmental Compliance Services 9-c"'e 2;I* Steve Koester President & Principal Environmental Scientist 82 City of EI Segundo Fire Department December 12, 2017 17KECS/ELSEGUNDODCT-02 Page 3 of 4 PROJECT SPECIFIC CONDITIONS OF SERVICE KECS will perform the Services in accordance with the following Conditions of Service, which are incorporated into the contract documents by this reference. Note: KECS has and will continue to use all reasonable care to assure that assumptions used to prepare estimates of price and schedule are realistic,but schedule and cost will necessarily change if the assumptions prove to be inaccurate as a result of unforeseen or unpredictable events. KECS' Services are based strictly on the Scope of Work,which was established after negotiation between the parties, taking into consideration the time, budgetary and practical constraints inherent in consulting work. KECS advises that it is not reasonable to expect that the Scope of Work includes evaluation of every issue or condition which could be claimed or construed to be a violation of a requirement or a noncompliance issue in the event of, for example, a regulatory audit or inspection,and no such representation is made by KECS. KECS advises that regulatory requirements are often subject to interpretation,and that conditions and activities at a facility either after the time of a compliance review or during a regulatory inspection can affect regulatory agency conclusions regarding compliance issues. KECS shall not be alleged to negligent, nor will KECS be liable under this Agreement or otherwise for Services performed in accordance with standards of care and diligence utilized by those performing similar services at the time and in the vicinity in which the Services are perfurmed. 1. The scope of work is restricted to that which is outlined in this proposal 2. KECS warrants that it and/or its subcontractors will prepare and/or update the plans and programs referenced in this proposal in general accordance with applicable regulatory guidelines and "standard of practice" usually employed for these types of plans and programs. CLIENT understands and agrees that KECS has no operational or supervisory authority or oversight of Client's employees or contractors, and that, due to the variability in the type and condition of materials and equipment which may be present at CLIENT facilities, and the inherent variability in the performance of individuals, KECS and/or its subcontractors shall be held harmless by CLIENT from any and all losses or damage that may arise, including, but not limited to subsequent employee or equipment performance shortfalls, releases of regulated materials from covered processes and equipment, or facility actions in implementing the subject plans or programs. 3. KECS has assumed that no scheduling or other unforeseen difficulties in obtaining necessary data, diagrams, data or other information or meeting with key personnel will be encountered. If this assumption proves incorrect, this change in conditions may impact the budget and schedule. 4. CLIENT will provide access to the facility and will make arrangements, including internal scheduling, for access to all necessary buildings, departments, areas, etc. by personnel of KECS. KECS has assumed that there will be clear, immediate and ready access to all necessary areas at the facility. Any delays in accessing or entering facility areas could result in disruption of the Services, and may impact the schedule or budget. 5. CLIENT will provide a designated project manager who will be available to respond to information requests by KECS personnel during performance of the scope of work. 6. CLIENT will prepare, organize and provide copies, where requested, of all documentation relevant to this project. Any delays in obtaining copies of materials, or access to the facility or personnel, could result in substantial disruption of the work schedule and may necessitate additional time and an increase in schedule and project budget. 7. Where key management, staff and other CLIENT personnel's input would be pertinent to the Services, those persons will be identified and made available for onsite facility or telephone and program information collection activities, including field interviews. 8. CLIENT will be responsible for scheduling arrangements for all personnel who will participate in 83 City of EI Segundo Fire Department December 12,2017 17KECS/ELSEGUNDODCT-02 Page 4 of 4 any requested training course(s). 9. For any training provided under this proposal, CLIENT will either provide the classroom facilities for the training, or will notify KECS at least one month in advance of the course schedule if KECS is to arrange outside facilities for training course(s). CLIENT will provide direct payment to the selected facility for services rendered. 10. CLIENT will be responsible for approving the final course curriculum for any training provided. 11. For any training provided under this proposal, participants will be expected to complete training course assignments and/or projects where requested, as part of the requirements of course completion and prior to receipt of completion certificates, if applicable. If training course(s) are to be a 'certificated' or'qualification' course, CLIENT agrees that a post-training test or exam will be administered and that a minimum passing score is required for an attendee to be considered `certified' or'qualified'. It is the responsibility of CLIENT to determine the required minimum passing score to notify participants in advance of these requirements. 12. Unless stated and arranged otherwise for specific courses, for any training provided under this proposal, training course(s) are designed and will be presented in English. Students will be expected to be able read and understand English. As the information provided in training course(s) may have an impact on the health and safety of employees, as well as the regulatory compliance of CLIENT, CLIENT will be solely responsible for ensuring that all participants can understand the material presented. Should a translator be required, CLIENT shall make all arrangements for such services. KECS will provide Spanish language training and training materials as part of the Services upon request 13. Training course content for any training provided under this proposal will be based on the following: current applicable regulatory guidelines as set forth in applicable sections of the California Code of Regulations, Code of Federal Regulations, applicable internal CLIENT plans and programs and "standard of practice" for course content typically included in such training; and, the experience and judgment of KECS and/or any of its subcontractors in conducting this type of training. 14. For any training provided under this proposal, KECS warrants that it and/or its subcontractors will prepare and teach training course(s) in general accordance with applicable regulatory guidelines and "standard of practice" usually employed for this type of training. CLIENT understands and agrees that KECS has no operational or supervisory authority or oversight of Client's employees, and that, due to the variability in the type and condition of materials which may be present or generated as wastes at CLIENT facilities, and the inherent variability in the performance of individuals, KECS and/or its subcontractors shall be held harmless by CLIENT from any and all losses or damage that may arise, including, but not limited to subsequent employee performance shortfalls or activities exceeding the scope of training delivered. 84 EL SEGUNDO CITY COUNCIL MEETING DATE: January 16,2018 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding a request to sell alcohol for on-site consumption at a restaurant (Type 41 License) "Kafe Bougatsa by Petros." The restaurant is located in Elevon at 743 N.Douglas Street. EA No. 1212,AUP No. 17-03. Applicant:Petros Benekos. (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: 1. Receive and file this report without objecting to the issuance of an alcohol license for the on-site sale and consumption of beer and wine at a new restaurant at 743 N.Douglas;and/or 2. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: 1. Crime and Arrest Statistics by Reporting Districts (RD) for January- June 2017 2. Police Reporting Districts Map 3. Administrative Use Permit approval letter and conditions, dated December 7, 2017 4. Planning Commission Staff Report, dated December 14, 2017 FISCAL IMPACT: None Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A STRATEGIC PLAN: N/A ORIGINATED BY: Gregg McClain, Planning Manager REVIEWED BY: Sam Lee, Planning and Building Safety Director APPROVED BY: Greg Carpenter, City Manager On December 7, 2017, the Director of Planning and Building Safety approved an Administrative Use Permit application with conditions of approval which allows the sale of beer and wine at the new restaurant, Kafe Bougatsa by Petros, located at 747 N. Douglas Street. Planning Commission Received and Filed the Director's decision on December 14, 2017. Pursuant to City Council direction from 1995, this matter is brought to the Council's attention at this time. Analysis According to the most recent Crime and Arrest statistics report prepared by the Police Department, the proposed restaurant is located in Reporting District (RD) 307. Based on the January — June 2017 data reported by the Police Department,the district had a total of 10 Part I &II crimes and 0 felony/misdemeanor arrests. This rate is 41% lower than the City's average. The Police 1 � 85 Department and the Planning and Building Safety Department do not object to the issuance of the Type 41 ABC License for the new restaurant. If approved by the Department of Alcoholic Beverage Control (ABC), this application allows for the sale of beer and wine for consumption in a restaurant. The restaurant is 1,050 square feet with 950 square feet of interior dining. The applicant's requested hours of operation are 6:00 am to 6:00 pm, but Staff recommended authorizing alcohol sales until 10:00pm to be consistent with past similar approvals. The project site is located in northeastern portion of the city in the Corporate Campus Specific Plan zone (CCSP) within the Elevon Project. Restaurants are permitted uses in Elevon and in accordance with CCSP section V (A). On-site sale and consumption of beer and wine at a restaurant requires an Administrative Use Permit in accordance with the Municipal Code.As noted above, this permit was approved by the Director of Planning and Building Safety and confirmed by the Planning Commission. The ABC license review process is separate from the City's AUP process. ABC is responsible for running a complete background check on all alcohol license applicants, as well as conducting site inspections, before issuing any type of alcohol license. The City reviews compatibility issues. Environmental Review The project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to 14 California Code of Regulations §15301 as a Class 1 categorical exemption (Existing Facilities) and will not involve the expansion of the existing use. Conclusion Staff recommends that the Council receive and file this report without objecting to the issuance of a new Type 41 license, or alternatively discuss and take another action related to this item. 86 EL SEGUNDO POLICE DIEFIRART19, ENT REPORTED PERIOD: JANUARY - JUNE, 2017 PART I &II CRIMES AND ARRESTS BY REPORTING DISTRICTIRD) REPORTING PART I&II FELONY/MISD TOTAL VERAGE BY RD DISTRICT CRIMES ARRESTS PERCENTAGE+/- 101 45 14 59 +247% 102 22 13 35 +106% 103 9 3 12 -29% 104 26 9 35 _ +106% 105 8 2 10 -41% 106 11 2 13 -24% 107 39 13 52 +206% 108 11 6 17 _0% 109 7 0 7 -59% 110 9 1 10 _ -41% 111 28 7 35 +106% 112 _ 31 10 41 +141% 113 22 6 28 +65% 114 0 0 _ 0 0% 115 14 4 _ 18 +6% 116 5 0 5 71% 201 19 7 - - 26 +53% 202 147 5 19 +12% 203 = 11 1 12 -29% 204 2 _ 0 2 -88% 205 15 0 15 -12% 206 18 1 _ 19 +12% 207 21 8 29 +71% 208 26 _ _ 8 34 +100% 209 20 3 23 +35% 210 13 2 15 -12% 211 8 1 9 -47% 212 14 5 19 +12% 213 10 5 15 .12% 301 15 7 _ _ 22 +29% 302 7 0 7 _ -59% 303 5 _ 4 9 -47% 304 5 4 9 -47% 305 4 3 7 -59% 306 7 3 10 -41% 307 10 0 10 -41% _ 308 I 31 _ 12 I 43 - - - +153% 309 6 1 7 -59% 310 10 2 12 -29% 311 6 2 8 -53% 312 12 5 17 0% 313 1 0 1 -94% 314 3 1 _ - 4 -76% 315 5 0 5 -71% 316 1 1 2 _ -88% 317 1 0 1 -94% 318 43 12 I 55 +224% 319 30 10 40 +135% 320 11 3 14 -18% 321 1 0 1 -94% 322 4 2 6 -65% 323 3 _ 2 5 -71% TOTALS 699 210 909 Number of Reporting Districts=52 Average#of Part I&II Crimes per Reporting District=13 Average#of Felony/Misdemeanor Part I&II Crime Arrests per Reporting District=4 Average#of Crimes and Arrests per Reporting District=17 (Results from 01/01/2017 throu h 06/30/20172 Hiqh Crime Area per B&P Code Section 23958.4=X20% RECORDS/EJ PAGE 1 7/17/2017 87 EL SEGUNDO POLICE DEPARTMENT HIGH CRIME AREA MAP w+N EL SEGUNDO POLICE E DEPARTMENT 5 r-in6 IMPEFilAL :]:MPERfAL:NWY.r IMPERIAL YMPERIAL Hwy I-305 _ EO$. w 203 w 10i AGAGrA 702 103 201 ACAC 202 204 WALNUT A.,wvm ;urWALNUT AVE— Zvi+ --- 7'ti'Ai.li IJT WALNU7 AVE 302 - m.x s SYCAJ,(ORC x a w SYCAMORE 30t 7 r rrr MAPLE 104 a MAPLE AVE 105 g r 71:iIi OAK OAK x IRSHE WU OAK MAPLE-AVE--•-x x E PALM N 7O6 PALmi -a06 ., Ni 208E�PAW 304 308 307 303 8 m - 1 MARIPUSA x ,: 2 306 i c i Z. 198 1..a r 7 MARIPOSA AVE C� PAGE a a PINE OF y Q =e i a 107 7D8 q r7 O 210 4 4 HOLLY 110 HOLLY 208 V 209 3+OLLY. 906 11 309 31❑ 1:F H 3 111 GRAND AVE a 3:.4-p ='G RANO nVE _. a ¢V x I % 314 ANV IN £R 112 173 H. w 217 E�NKLrrr 212 311 312 313 0 315 SIT x EL SEGUNDO BLVD ' EL SEGUNDO BLVD C Wv 213 213 p= 7 316 322 S2g 0 a fs� D V p w 317 0 7S� 115 a UtJpt. 0g 114 S au9' S 9A 0 321 ALA8KA it -- w $20 asR f Rk 318 "AWA i 319 SS`7 116 �� .t 5 L w Rz09E6RMf5 RQSECRANS'AVE ,` 5 }Q CITY OF EL SEGUNDO RECORDS/EJ PAGE I 7/17/2017 88 LILL Planning & Building Safety Department �•oratirFKil0i.y r Elected officials: December 7, 2017 Suzanne n mayorfes, Mayor Mr. Petros Benekos Drew Boyles, Petros Restaurant Mayor Pro Tem 359 Hillcrest Street Michael Dugan CoounciluncilMMember EI Segundo, CA 90245 Carol Plrsvuk, CouncllMember RE: Environmental Assessment No. EA-1212 and Administrative Use Dr.Don CDu cfMember Permit AUP No. AUP 17-02 Tracy Weaver, City Clark Address: 743 North Douglas Street, EI Segundo, CA 90245 Crisis Binder, Cfty Treasurer Dear Mr. Benekos: Appointed officials: Your request for an Administrative Use Permit (AUP 17-02) for on-site Greg Carpenter, sale and consumption of beer and wine at 743 North Douglas Street was City Manager Mark D.Hensfay, APPROVED in accordance with the Corporate Campus Specific Plan and CityAttoroey subject to the conditions of approval in the attached Exhibit A. The associated environmental determination and findings supporting the Department Directors: decision are described in Exhibit B. Joseph Financea This determination is scheduled to be received and filed by the Planning Finan Chris Mnovan, Commission at the December 14, 2017, meeting. Fire Chief LynnShould you have any questions, please contact Brenna Callero, Planning Huumanman Resources DebraBrfghlon, Technician at (310) 524-2342. Library Services Sam Lee, Planning and Sincerely, Building Safety Bill Whafen, {� Pollee Chief Hen Berkman, Interim Public Works Meredith Peuf, f Recreation&Parks Savartment , Director De of Planning and Building Safety www.elsegundo.org www.elsegundabusiness.corn 89 Exhibit A CONDITIONS OF APPROVAL 1. The hours of operation to sell alcohol for on-site consumption is limited to between 6:OOam and 10:00 pm Monday throUgh Friday and closed on Saturday and Sunday. Any change to the hours of operation or the hours that alcohol may be served is subject to review and approval by the Director of Planning and Building Safety. 2. Any subsequent modification to the project as approved must be referred to the Director of Planning and Building Safety for approval and a determination regarding the need for Planning Commission review of the proposed modification. 3. Serving of alcohol will be permitted only in the 950 square foot indoor dining area. Any subsequent changes to the floor plan and areas where alcohol will be served and consumed must be reviewed and approved to the satisfaction of the Director of Planning and Building Safety Department. 4. The applicant must obtain and maintain all licenses required by the Alcoholic Beverage Control Act (Business & Professions Code Section 23300). 5. The restaurant operations must comply with SSMC Chapter 7-2 regulating noise and vibration. 6. The Planning and Building Safety Department and the Police Department must be notified of any change of ownership of the approved use in writing within 10 days of the completion of the change of ownership. A change in project ownership may be cause to schedule a hearing before the Planning Commission regarding the status of the administrative use permit. 7. The applicant must comply with all regulations of the Alcoholic Beverage Control Act and the regulations promulgated by the Alcoholic Beverage Control Board including the regulations set forth in 4 Cal. Code of Regs. §§55, at seq. 8. There must be no exterior advertising of any kind or type indicating the availability of specific alcoholic beverage products. 9. All employees serving alcoholic beverages to patrons must enroll in and complete a certified training program approved by the State Department of Alcoholic Beverages Control (ABC) for the reasonable sales of alcohol. The training must be offered to new employees on not less than a quarterly basis. 10. Any and all employees hired to sell alcoholic beverages must provide evidence that they have either: a. Obtained an ABC-issued certificate for completion of the LEAD (Leadership and Education in Alcohol and Drugs) program; or, 90 b. Completed an accepted equivalent training offered by the ABC, district office to ensure proper distribution of beer, wine, and distilled spirits to adults of legal age. c. If a prospective employee designated to sell alcoholic beverages does not have LEAD or equivalent training, then, the applicant must, within 15 days of this decision, confirm with the Planning and Building Safety Department that a date is scheduled with the local ABC district office to complete the LEAD course. d. Within 30 days of taking LEAD or equivalent course, employees or their employer must deliver each required certificate showing completion to the Police Department. 11. The licensee must have readily identifiable personnel to monitor and control the behavior of customers inside the building premises. Staff must monitor activity outside in the parking lot and any adjacent property under the establishment's control to ensure the areas are generally free of nuisances. 12. If complaints are received regarding excessive noise, or other nuisances associated with the sale of beer and wine, the City may, in its discretion, take action to review the Administrative Use Permit and add conditions or revoke the permit. 13. The building must not be occupied by more persons than allowed by the California Building Code, as adopted by the ESMC. 14. The building and any outdoor seating must comply with the California Building and Fire Code requirements, as adopted by the ESMC. 15. The Applicant agrees to indemnify and hold the City harmless from and against any claim, action, damages, costs (including, without limitation, attorney fees), injuries, or liability, arising from the City's approval of Environmental Assessment No. 1212 or Administrative Use Permit 17-02. Should the City be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of the City approval of Environmental Assessment No. 1212 or Administrative Use Permit 17-02, the Applicant agrees to defend the City tat the City's request and with counsel satisfactory to the City) and will indemnify the City for any judgment rendered against it or any sums paid out in settlement or otherwise. For purposes of this section, "the City" includes the City of EI Segundo's elected officials, appointed officials, officers, and employees. 16. Petros Benekos must acknowledge receipt and acceptance of the project conditions by executing the acknowledgement below. 3 91 By signi this doc jent, etrosBenekos certifies that they have read, understood, and agree to the P je .t ions listed in this document. Petros Benekos, Applicant 4 92 Exhibit B Environmental Determination and Required Findings Environmental Assessment No. LA- '1212: After considering the above facts and findings, the Director finds this project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to 14 California Code of Regulations §15301 as a Class 1 categorical exemption (Existing Facilities). The subject property is developed as a commercial building that was approved as part of the Elevon Project. Elevon is part of the larger Corporate Campus Specific Plan (CCSP) that allowed the construction of a commercial office complex, including several commercial offices, retail uses, and restaurants. The project involves no expansion of use, because the restaurant use was previously approved as part of Elevon and is a permitted use under the CCSP. Administrative Use Permit Findincis: The following are the facts in support of each finding for this decision: Finding 1: There is compatibility of the particular use on the particular site in relationship to other existing and potential uses within the general area in which the use is proposed to be located. 1. The project is a commercial use situated in a commercial office complex that includes offices, retail uses, and ether restaurants. 2. On-site sale and consumption of alcohol is permitted in the Zone with the approval of an Administrative Use Permit. Finding 2: The proposed use is consistent and compatible with the purpose of the Zone in which the site is located. 1. The zoning for the site is CCSP.The proposed use of on-site sale and consumption of alcohol requires and Administrative Use Permit. 2. The proposed use is consistent with General Plan Land Use Element Goal LU4 in that it provides a stable tax base for the city through development of new commercial uses, primarily within a n-iixed environment. 3. The proposed use is consistent with Land Use Element Objective LU4-4 in that it adds to the mixture of use, which has the potential to maximize economic benefit, reduce traffic impacts, and encourage a pedestrian environment. 5 93 Finding 3: The proposed location and use and the conditions under which the use would be operated or maintained will not be detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity. 1. -rhe on-site consumption of alcohol will be located inside the proposed restaurant and will be constructed in accordance with all applicable codes and regulations. 2. The surrounding land uses include commercial retail, restaurant, and office uses. The proposed sale of alcohol and the restaurant is a permitted use within the CCSP. 3. The proposed hours of operation to serve alcohol is between 6:00am and 6:00pm Monday through Friday. The restaurant is closed on the weekends. 4. Because the location of the proposed restaurant is wholly surrounded by commercial uses (and no sensitive receptors) and the proposed on-site sale and consumption of alcohol will be contained at the restaurant, the proposed location and use, as conditioned, will not be detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity. Finding 4: Potential impacts that could be generated by the proposed use, such as noise, smoke, dust, fumes, vibration, odors, traffic, and hazards have been recognized and mitigated. 1. The on-site sale and consumption of alcohol will not create any new impacts that would not be normally associated with the operation of a restaurant. 2. Condition 5 of this letter mandates that operations comply with SSMC Section 7- 2-1 regulating noise and vibration. No live music, entertainment, or dancing has been proposed. 3. In addition to complying with the requirements of the City of EI Segundo and the State of California Department of Alcoholic Beverage Control, the restaurant is subject to County Health Department regulations that address and monitor impacts relating to fumes and odors. Finding 5: The State Department of Alcoholic Beverage Control has issued or will issue a license to sell beer and wine to the Applicant. 1. The Applicant must obtain a license from the State of California Department of Alcoholic Beverage Control for on-site sale and consumption of beer and wine for restaurants (Type 41). 6 94 r i EL SEGUNDO PLANNING COMMISSION MEETING DATE: December 14, 2017 AGENDA STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action regarding approval of Environmental Assessment No.EA-1212, Administrative Use Permit. 17-02 for approval of a Type 41 alcohol license(on-site beer and wine at a restaurant). The project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to 14 California Code of Regulations §15301 as a Class 1 categorical exemption(Existing Facilities). Address: 743 North Douglas Street Applicant: Petros Benekos RECOMMENDED PLANNING COMMISSION ACTION: Receive and file ATTACHED SUPPORTING DOCUMENTS: Approval letter dated December 7, 2017 ORIGINATED BY: Brenna Callero, Principal Technicianb�2/ REVIEWED BY: Gregg McClain, Planning Manager"/ APPROVED BY: Sam Lee, Director of Planning and Building Safet On December 7, 2017, the Director granted approval for a Type 41 ABC alcohol license for the Kafe Bougatsa restaurant at Elevon. Type 41 is for beer and wine sales within a restaurant. The approval includes conditions that protect the City and surrounding users from potentially negative impacts associated with alcohol consumption. The conditions, findings of approval, and environmental assessment are provided in the attached approval letter. As such, staff believes that the project is appropriate for the location and will not operate in a way that will create unwanted impacts, and so recommends that the Commission receive and file this report. 1 95 EL SEGUNDO CITY COUNCIL MEETING DATE: January 16, 2018 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to authorize the City Manager to execute an amendment to License Agreement#5270 with Jaguar Tennis Academy for utilization of Recreation Park Tennis Courts. (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: 1. Authorize the City Manager to execute an amendment to Agreement#5270 with Jaguar Tennis Academy. 2. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: 1. License Agreement#5270 FISCAL IMPACT: None Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A STRATEGIC PLAN: Goal: 5b Enhance customer service engagement Objective: 2 The City will maintain a stable, efficient, and transparent financial environment PREPARED BY: Arecia Hester, Recreation Superintendent REVIEWED BY: Meredith Petit, Director of Recreation and Parks APPROVED BY: Greg Carpenter, City Manager . BACKGROUND & DISCUSSION: The City Council approved a one-year License Agreement with Jaguar Tennis Academy in January 2017 to utilize tennis courts at Recreation Park for the purposes of offering a variety of tennis classes, clinics,leagues,tournaments,and other developmental programming opportunities for all ages.Over the past year,the programs have continued to benefit hundreds of participants and offer consistent training at all levels. The Recreation and Parks Department and Jaguar Tennis Academy Owner Sergiu Boerica have met and mutually agree to extend the License Agreement for a one-year period.The majority of the terms of the original agreement will remain the same: • Jaguar Tennis will pay$5 per hour per court(El Segundo Resident/Non-Profit Rate)for a total of$950 per month based on 190 hours of usage. 1 1 96 • Jaguar Tennis will handle all registration, fees and participant issues. • Jaguar Tennis will have the ability to reserve a third court, if available, by paying the El Segundo Business Rate of$10 per hour. Coach Boerica has requested a modified rental fee for the month of December,due to holiday schedules and limited use of the courts. For that reason,the modified rate for December 2018 shall be half of the regular monthly rate, or $475. This change will be reflected in the amendment. The amendment will also reflect guidelines for hosting tournaments.Jaguar Tennis will be authorized to host up to four tournaments during the year,with at least two months scheduling notice and subject to staff approval. Payment for courts will be a revenue split of the tournament registration fees,in which the City will be paid 20% and Jaguar Tennis will retain 80% of the total revenue. The amendment will be effective upon City Council approval through December 31, 2018. 97 Agreement No. 5270 LICENSE AGREEMENT BETWEEN THE CITY OF EL SEGUNDO AND JAGUAR TENNIS ACADEMY,LLC. THIS LICENSE is made and executed this 5th day of April,2017,between the CITY OF EL SEGUNDO,a municipal corporation("CITY"),and Jaguar Tennis Academy,LLC. ("CONTRACTOR"). 1. LICENSE; DESCRIPTION OF PROPERTY. CITY licenses LICENSEE to use,on the terms and conditions in this License,real property located at Recreation Park,401 Sheldon Street,El Segundo,CA("Property"). CITY's action is not,and should not be construed to be, a conveyance of a property interest or a lease;it is a license to use property only. 2. USE OF PROPERTY. A. LICENSEE may temporarily use the Property for the purposes of providing Tennis lessons and tournaments. B. CITY may change, amend,or terminate LICENSEE's use of Property at any time, and in its sole discretion,verbally or in writing. 3. TERM. Except as provided in Section 4,the term of this license will begin on February 1, 2017 and end on December 31,2017. Upon mutual written agreement between the parties,this License may be renewed for additional time. 4. TERMINATION. A. As stated above,CITY may terminate this License at any time with or without cause,upon written or verbal notification. Termination will be effective upon notification,unless CITY specifies otherwise. B. LICENSEE may terminate this License at any time in writing at least five(5)days before the effective termination date. C. By executing this document,LICENSEE waives any and all claims for damages that might otherwise arise from CITY's termination under this Section. D. Upon termination,LICENSEE will remove all personal property and improvements from Property within two (2)days. Property will be left in a clean and orderly fashion. 5. COMPENSATION. In exchange for the use of the facilities at Property,LICENSEE agrees to pay CITY a sum of$950.00 per month for use of up to two courts for a total of up to 190 hours of use per month from February 1,2017 through December 31,2017 based on the formula Page 1 of 6 98 Agreement No. 5270 set forth in Exhibit A, for the term of this License. Exhibit A is incorporated as if fully set forth herein. For any additional hours beyond those included in the formula in Exhibit A,LICENSEE agrees to pay CITY a sum of$10 per hour for additional use of a third court(if available) for the term of this License. 6. CONDEMNATION. If all or part of Property is acquired by eminent domain or purchase in lieu thereof, LICENSEE acknowledges that it will have no claim to any compensation awarded for th ❑ ❑ improvements. 7. RELOCATION BENEFITS. LICENSEE acknowledges that it has been informed that CITY is a public entity and that Property was previously acquired by CITY for a public purpose. LICENSEE further acknowledges that any rights acquired under this License arose after the date of acquisition of Property and that said rights are subject to termination when Property is needed by CITY. LICENSEE hereby acknowledges that at the time of said termination of this License benefits offered to displaced persons under State or Federal law. 8. ALTERATIONS. LICENSEE will not make, or cause to be made, any alterations to 9. HAZARDOUS/TOXIC WASTE ❑ party used, generated, stored or disposed of, or permitted the use, generation, storage or disposal of, any Hazardous Material (as defined below)on, under,about or within Property in violation of any law or regulation. LICENSEE agrees that it will not use, generate, store or dispose of any Hazardous Material (as defined below)on,under, about or within Property in violation of any law or regulation. LICENSEE agrees to defend and indemnify CITY,to the extent stated in Section 12, against any and all losses, liabilities, claims or costs arising from any breach of any means any substance, chemical or waste that is identified as hazardous, toxic or dangerous in any applicable federal, state or local law or regulation(including petroleum and asbestos). 10. SIGNS ❑ consent. LICENSEE will pay for all costs of any approved signage and comply with all applicable sign codes and ordinances. 11.ASSIGNMENT. LICENSEE will not be permitted to assign this License or any interest therein. 12.INDEMNIFICATION. A. LICENSEE will hold CITY harmless and free from any and all liability arising out of this License,or its performance,except for such loss or damage arising from CITY's sole negligence or willful misconduct. Should CITY be named in any suit,or should any claim be against it, by suit or otherwise, Page 2 of 6 99 Agreement No. 5270 whether the same be groundless or not,arising out of this License,or its performance, pursuant to this License,LICENSEE will defend CITY(at CITY's request and with counsel satisfactory to CITY) and will indemnify it for any judgment rendered against it or any sums paid out in settlement or otherwise. B. fficers, officials, employees,agents,representatives, and certified volunteers. C. LICENSEE expressly agrees that this release,waiver, and indemnity agreement is intended to be as broad and inclusive as is permitted by the law of the State of California and that if any portion is held invalid, it is agreed that the balance will, notwithstanding, continue in full legal force and effect. D. It is expressly understood and agreed that the foregoing provisions will survive termination of this License. E. The requirements as to the types and limits of insurance coverage to be maintained by LICENSEE as required by Section 13 below, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by LICENSEE pursuant to this License, including but not limited to the provisions concerning indemnification. 13.INSURANCE. A. Before commencing performance under this License, and at all other times this License is effective, LICENSEE will procure and maintain the following types of insurance with coverage limits complying, at a minimum,with the limits set forth below: Tvne of Insurance Limits(combined sinele) Commercial general liability: $2,000,000 Business automobile liability: $1,000,000 Workers compensation Statutory limits B. Commercial general liability insurance will meet or exceed the requirements of the most current ISO Forms. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury,personal injury,and property damage for the policy coverage. Liability policies must be endorsed to insurance coverage and to stat such that any other insurance that may be carried by CITY will be excess thereto. Page 3 of 6 100 Agreement No. 5270 not be cancelable except upon thirty(30) days prior written notice to CITY except for nonpayment of premiums which may be cancelable upon ten (10)day notice. C. LICENSEE will furnish to CITY duly authenticated Certificates of Insurance and Endorsements evidencing maintenance of the insurance required under this License and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating notice of any cancellation of coverage. CONTRACTOR will require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to D. Should LICENSEE,for any reason,fail to obtain and maintain the insurance required by this License, CITY may obtain such cov ❑ expense and charge the cost of such insurance to LICENSEE under this License or terminate pursuant to Section 4. 14. COMPLIANCE WITH LAW. LICENSEE will, at its sole cost and expense,comply with all of the requirements of all federal, state, and local authorities now in force,or which may hereafter be in force, pertaining to Property and will faithfully observe in the use of Property all applicable laws. The judgment of any court of competent jurisdiction, or the admission of LICENSEE in any action or proceeding against LICENSEE,whether CITY be a party thereto or not,that LICENSEE has violated any such ordinance or statute in the use of Property will be conclusive of that fact as between CITY and LICENSEE. 15.BREACH OF AGREEMENT. The violation of any of the provisions of this License will constitute a breach of this License by LICENSEE, and in such event said License will automatically cease and terminate. 16.WAIVER OF BREACH. Any express or implied waiver of a breach of any term of this License will not constitute a waiver of any further breach of the same or other term of this License. 17.ENTRY BY CITY AND PUBLIC. This License does not convey any property interest to LICENSEE. Except for areas restricted because of safety concerns, CITY and the general public will have unrestricted access upon Property for all lawful acts. 18.INSOLVENCY; RECEIVER. Either the appointment of a receiver to take possession of all or substantially all of the assets of LICENSEE,or a general assignment by the LICENSEE for the benefit of creditors, or any action taken or offered by LICENSEE under any insolvency or bankruptcy action,will constitute a breach of this License by LICENSEE, and in such event said License will automatically cease and terminate. Page 4 of 6 101 Agreement No. 5270 19.NOTICES. Except as otherwise expressly provided by law, all notices or other communications required or permitted by this License or by law to be served on or given to either party to this License by the other party will be in writing and will be deemed served when personally delivered to the party to whom they are directed,or in lieu of the personal service, upon deposit in the United States Mail, certified or registered mail, return receipt requested, postage prepaid,addressed to LICENSEE at: Jaguar Tennis Academy LLC. 900 East Imperial Avenue#1 El Segundo, CA 90245 or to CITY at: Department of Recreation&Parks 350 Main Street El Segundo, CA 90245 Either party may change its address for the purpose of this Section by giving written notice of the change to the other party. 20.ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that agreements ancillary to this License and related documents to be entered into in connection with this License will be considered signed when the signature of a party is delivered by facsimile transmission. Such facsimile signature will be treated in all respects as having the same effect as an original signature. 21. GOVERNING LAW. This License has been made in and will be construed in accordance with the laws of the State of California and exclusive venue for any action involving this License will be in Los Angeles County. 22. PARTIAL INVALIDITY. Should any provision of this License be held by a court of competent jurisdiction to be either invalid or unenforceable,the remaining provisions of this License will remain in effect,unimpaired by the holding. 23.ENTIRE AGREEMENT. This instrument and its Attachments constitute the sole agreement between CITY and LICENSEE respecting Property,the use of Property by LICENSEE, and the specified License term, and correctly sets forth the obligations of CITY and LICENSEE. Any agreement or representations respecting Property or its licensing by CITY to LICENSEE not expressly set forth in this instrument are void. 24. CONSTRUCTION. The language of each part of this License will be construed simply and according to its fair meaning, and this License will never be construed either for or against either party. Page 5 of 6 102 Agreement No. 5270 25.AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this License and to engage in the actions described herein. This License may be modified by written agreement. ❑ ❑ execute any such amendment on behalf of CITY. 26. COUNTERPARTS. This License may be executed in any number or counterparts,each of which will be an original, but all of which together will constitute one instrument executed on the same date. M WITNESS WFIFREOF the parties hereto have executed this contract the day and year first hereinabove written. Cjt �a E S GUNDO JAGUARTENNIS ACADEMY LLC. Gent Sergiu Boerica CgeAkOwner ATTEST: ¢-,� �`1��/�• c�°5 Taxpayer ID No. Y� �{z 3 ?�73 9 T y W ver, Crty C eric APPROVED AS TO FORM: - MARK D.HENSLEY, City Attorney By: � � David King,As sta t City Attorney Page 6 of 6 103 Agreement No. 5270 EXHIBIT A - Beginning April 1, 2017 for the period of one year,Jaguar Tennis Academy pays $950.00 at the beginning of each month based on 190 total hours per month at$5 per hour(ES Resident/Non-Profit Rate). These hours may be used for tennis instruction only and hours cannot be utilized by other instructors or businesses other than Jaguar Tennis employees. - Any hours used over 190 per month will be billed to you at the end of each month at the E.S. Business rate of$10 per hour.These hours can be used for up to 2 courts at any one time with reservations made more than 7 days in advance. - A 3rd court may be rented at the regular ES Business rate of$10 per hour utilizing regular reservation policy (7 days or less in advance). - Jaguar Tennis Academy will have the ability to host up to four(4)tournaments per year on weekend dates.At least two month notice must be given when scheduling tournaments. - Jaguar Tennis Academy to handle all registration, fees and participant issues. - In the event of inclement weather,the City will allow Jaguar Tennis Academy to utilize those missed hours within 3 months of that date without incurring an additional fee.These hours can be made up during a time when there are not 2 courts already reserved (i.e. makeup hours cannot be used as an additional Yd court when you already have 2 reserved). - Starting in Spring 2017 brochure session, Jaguar Tennis Academy will receive a color ad of ❑ session. - Jaguar Tennis understands that this agreement means that they would no longer be an official City of El Segundo Contractor. The City may offer contracting opportunities to other individuals and/or Department taught classes on tennis courts. Page 7of6 104 EL SEGUNDO CITY COUNCIL MEETING DATE: January 16, 2018 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to (1) adopt a Resolution approving plans and specifications for Catch Basin Connector Pipe Screen(CPS)Improvement, Project No. PW 17-39; and(2)enter into an Agreement with LA County Flood Control District for installing the CPS in County catch basins. (Fiscal Impact: TBD) RECOMMENDED COUNCIL ACTION: 1. Adopt the attached Resolution approving plans and specifications for Catch Basin Connector Pipe Screen (CPS) Improvement, Project No. PW 17-39; and, 2. Authorize staff to advertise the project for receipt of construction bids; and, 3. Authorize the City Manager to enter into an Agreement,approved in form by the City Attorney, between the City of El Segundo and the Los Angeles County Flood Control District for installation and maintenance arrangements of the CPS in County catch basins; or, 4. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: 1. Resolution 2. Map of Catch Basin Locations FISCAL IMPACT: Included in Adopted Budget Amount Budgeted: $100,000 Additional Appropriation: N/A Account Number(s): 001-400-4302-6206 (Storm Drain Contractual Services) & 001- 400-4302-6215 (Storm Drain Repairs & Maintenance) STRATEGIC PLAN: Goal: 4 Develop Quality Infrastructure and Technology Objective: (a) El Segundo's physical infrastructure supports an appealing, safe, and effective City ORIGINATED BY: John Gilmour, Senior Engineering Associate.. REVIEWED BY: Ken Berkman, Public Works Director APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: On November 8, 2012, the Los Angeles Regional Water Quality Control Board (Regional Board) adopted a revised Stormwater National Pollution Discharge Elimination System (NPDES) Permit that regulates stormwater discharge in the 87 Los Angeles County cities, with an effective date of December 28, 2012. This NPDES Permit contains a variety of new provisions, including the incorporation of many new Total Maximum Daily Load (TMDL) limits for the Los 12 105 Angeles Region's waterbodies. A TMDL is essentially the maximum amount of a particular pollutant that can be discharged to a water body without impairing its designated beneficial uses (e.g.,swimming,fishing,agriculture,habitat,drinking water supply,navigation). One such TMDL is the Santa Monica Bay Nearshore and Offshore Debris Maximum Daily Limit. Known as the "Trash" TMDL, it requires cities that discharge directly to Santa Monica Bay to completely eliminate trash/debris reaching the Bay by the end of 2020 (20%reduction each year over the five years, starting in 2016). To achieve full compliance, staff created a 5-year plan of installing certified full capture devices on catch basins throughout the City, which will prevent significant trash/debris from entering the storm drain system. The City successfully installed its first cycles over the last two years,and they have been working as designed. This will be year three of the plan, which continues the process towards El Segundo achieving the required 100% trash loading reduction. During this year's cycle, 77 Connector Pipe Screens (CPS) will be installed at high priority catch basins that drain to the Santa Monica Bay watershed area. High priority catch basins typically receive the most trash, as documented during our annual cleanout efforts. 65 of the screens are proposed to be installed in catch basins that are owned and maintained by the LA County Flood Control District (LA County Department of Public Works — "County"). The State Water Resources Control Board has made a determination that it is the local city's responsibility to install screens in County-owned catch basins in order to achieve compliance for the city. Staff has been coordinating this effort with the County, and a standard agreement will be prepared in cooperation with the City Attorney to allow the City to install the CPS inside the County owned catch basins as required to achieve compliance. The plans and specifications are complete and ready for adoption by City Council. Staff respectfully recommends City Council adopt the attached resolution approving plans and specifications and authorize staff to advertise the project for bids. 106 RESOLUTION NO. A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS FOR THE CONSTRUCTION OF CATCH BASIN CONNECTOR PIPE SCREEN (CPS) IMPROVEMENT, PROJECT NO. PW 17-39 PURSUANT TO GOVERNMENT CODE § 830.6 AND ESTABLISHING A PROJECT PAYMENT ACCOUNT. The City Council of the City of EI Segundo does resolve as follows: SECTION 1: The City Council finds and declares as follows- A. The City Engineer prepared plans and specifications for Catch Basin Connector Pipe Screen (CPS) Improvement, Project No. PW 17-39 ("Project"). These plans and specifications are complete. Construction of the Project may begin; B. The City Council wishes to obtain the immunities set forth in Government Code § 830.6 with regard to the plans and construction of the Project. SECTION 2: Design Immunity, Authorization. A. The design and plans for the Project are determined to be consistent with the City's standards and are approved. B. The design approval set forth in this Resolution occurred before actual work on the Project construction commenced. C. The approval granted by this Resolution conforms with the City's General Plan. D. The City Engineer, or designee, is authorized to act on the City's behalf in approving any alterations or modifications of the design and plans approved by this Resolution. E. The approval and authorization granted by this Resolution is intended to avail the City of the immunities set forth in Government Code § 830.6. SECTION 3: Project Payment Account. For purposes of the Contract Documents administering the Project, the City Council directs the City Manager, or designee, to establish a fund containing sufficient monies from the current fiscal year budget to pay for the Project ("Project Payment Account"). The Project Payment Account is the sole source of funds available for the Contract Sum, as defined in the Contract Document administering the Project. SECTION 4: The City Clerk is directed to certify the adoption of this Resolution. SECTION 5: This Resolution will become effective immediately upon adoption. Page 1 of 2 107 PASSED AND ADOPTED this day of , 2018. Suzanne Fuentes, Mayor ATTEST: Tracy Weaver, City Clerk APPROVED AS TO FORM: for Mark D. Hensley City Attorney Page 2 of 2 108 a 0 42 GO C UU W 1.1 W 31� U dl la_ .fl m --5� �. .. !!/1..1•.y.A.1 1t n.a-f as ert ----� R$� .� 17.4.1PW s ■ ■ S tit • T s � 1i J l i �.nd Ar. IC•Wg1.13 W y `• EM 0 am mom. 3 3'i � • ■ � � c S 9j y � ■ i�l I}rF� ■ �'�� � ���E •49-Kau.@ 1 w w.r9-rn NE W19 P-1A, 1 ■j ■ _ ,S P.•414r� ■ O € yN G 10.•' load aft—d N 11-PINS _ an kY_--.■0 ID 'L LL Of • I � W W • i 3 1s�■ � i� Ni� � • 1 i sell.093 y s F-) i. E• � i L 7 A ■■ 49nA ■■ 1.. n•.■ _ M f n. its 3 ■ i ■ Is•.uoAry � ■ ■ ■ f4 tri4M1�l ■ � ■ � � I f F ■ a _ , a m - 1� EL SEGUNDO CITY COUNCIL MEETING DATE: January 16, 2018 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to authorize the City Manager to execute an amendment to License Agreement 44684 with the Southern California Aquatics for utilization of Urho Saari Swim Center to operate a Masters Swim Program.. (Fiscal Impact: $9,240 reservation revenue) RECOMMENDED COUNCIL ACTION: 1. Authorize the City Manager to execute an amendment to Agreement#4684 with Southern California Aquatics. 2. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: None Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A STRATEGIC PLAN: Goal: 5b Enhance customer service engagement Objective: 2 The City will maintain a stable, efficient, and transparent financial environment PREPARED BY: Arecia Hester, Recreation Superintendent REVIEWED BY: Meredith Petit, Director of Recreation and Parks APPROVED BY: Greg Carpenter, City Manage BACKGROUND & DISCUSSION: The Southern California Aquatics also known as SCAQ, was established in 1979 and remains to be one of the largest Masters Swim programs in the United States. The training is designed to service adult swimmers from beginning to expert levels. SCAQ offers over 50 weekly workouts including stroke clinics and ocean workouts at various facilities throughout the region. There are approximately 50 regular participants in El Segundo and they currently train Monday through Friday from 5:30am-7:OOam. SCAQ has provided a stable and consistent Masters Program for the El Segundo community as well as developed a cohesive working relationship with the staff. SCAQ's original license agreement with the City of El Segundo was approved in September 2014, establishing a monthly rental rate of$550 per month, resulting in $6,600 of reservation revenue per year. The Recreation and Parks Department and SCAQ have mutually agreed to extend the License Agreement for a one-year period for a proposed rate of$770 per month which would result in$9,240 of reservation revenue. The rate still allows the SCAQ organization to keep registration fees low and 11013 1013 affordable for the participants. Additional hours will be remain at the rate of$50 per hour. The amendment will be effective upon City Council approval,January through December 31,2018.It is anticipated,however,that SCAQ may relocate its program to the new Aquatics Center upon its opening in 2018, in which a separate agreement will be entered into at not-yet-determined rental rates. 111 EL SEGUNDO CITY COUNCIL MEETING DATE: January 16, 2018 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action authorizing the Police Department to contract with IXP Corporation to staff a temporary, part-time Crime Analyst at the Police Department with a fiscal impact of$65,520. RECOMMENDED COUNCIL ACTION: 1) Authorize the Police Department to contract with IXP Corporation for one temporary, part-time Crime Analyst position. 2) Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: Proposal- IXP Corporation FISCAL IMPACT: Amount Budgeted: $65,520 Additional Appropriation: N/A Account Number: 001-400-3101-6206 (Contractual Services) STRATEGIC PLAN: Goal: (2) Support Community Safety &Preparedness Objective: (1) El Segundo has a proactive approach to risk and crime ORIGINATED BY: Jaime Bermudez, Police Lieutenant REVIEWED BY: Bill Whalen, Chief of Polic APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: The El Segundo Police Department, recognizing the need for enhanced crime data gathering and analysis, wishes to enhance public safety and crime prevention by contracting with IXP Corporation for staffing a temporary, part-time Crime Analyst. A Crime Analyst is a critical position in a modern police agency. They are highly trained individuals who develop statistical data resources to assist in proactive and targeted investigations. They have the knowledge and ability to extrapolate data from the Uniform Crime Reporting (UCR) system, Computer Aided Dispatch (CAD)/Records Management System (RMS), National Incident-Based System (NIBRS), crime reports, field interview reports, and crime bulletins. They are intimately familiar with statistical software in order to manipulate, analyze, and present data in a meaningful way, to include GIS mapping. 14 112 A key function of the Crime Analyst is to liaison with surrounding agencies to better understand regional crime impacts. Palos Verdes Estates and El Segundo are the only South Bay Cities that do not employ a dedicated Crime Analyst. The Police Department recently began utilizing the LexisNexis Accurint database which contains information related to state and local law enforcement investigations. LexisNexis is utilized by police agencies to gather extensive crime data including suspects' identifying information, criminal associates, linked residences, businesses and vehicles. LexisNexis has partnered exclusively with IXP Corporation to deploy Crime Analysts specifically trained and proficient with the operation and features of the LexisNexis Accurint system. IXP Corporation proposes to provide a trained Crime Analyst to work on-site and directly with the Police Department. The Crime Analyst will be hired and employed by IXP Corporation to meet the highest standards consistent with the Police Department's expectations. IXP Corporation will remain available throughout the employment period to provide needed support to the Police Department in working with the analyst. IXP Corporation will be responsible for any related health and retirement employee benefits, pension contributions, professional work development, and other employer financial liabilities. The analyst will work an initial schedule of 24-hours per week, pricing at $52.50 per hour with additional hours worked as approved by the Police Department. RECOMMENDATION: Staff recommends that City Council authorize the Police Department to contract with IXP Corporation to staff one temporary, part-time Crime Analyst. 113 IXP CORPORATION ■ Prinecton Forrestal Village X P 103 Main Street,Princeton.NJ 08540 609.759.5100 direct 1609.759.5099 fare WMIXFOORFAIN 12/01/2017 VIA E-MAIL El Segundo Police Department 348 Main Street El Segundo, CA 90245 IXP appreciates learning about your Crime Analysis needs and is pleased to present this proposal to assist you. Founded in 1999, IXP Corporation is a unique company that specializes in providing our clients with public safety solutions. IXP enjoys a long history of success with projects that range from current state assessments and business cases; design,building and implementation of communications centers; technology consulting; to staffing and managing of 9-1-1 Emergency Communications Centers and Crime Analysis Centers. Working collaboratively with our clients as their trusted advisor, IXP delivers solutions in all areas of public safety that are specifically tailored to the client's needs. Our company currently consists of approximately 150 employees, all with public safety expertise and experience. IXP has been offering managed services and staff augmentation in the areas of public safety communications, analysis and technology services for many years. Some of our staff augmentation and managed services customers include: * ChatComm, Sandy Springs, GA—Chattahoochee River 9-1-1 Authority,Emergency Communications Center and Technical Services Staff(managed services) ■ Danbury, CT—9-1-1 Emergency Communications Center, 3-1-1, and Technical Services Staff (managed services) *. East Windsor, NJ — 9-1-1 Emergency Communications Center (managed services) * Lawrence Township, NJ—9-1-1 Emergency Communications Center (managed services) * Massachusetts Bay Transportation Authority (MBTA),Boston, MA—Communications Center Staff Augmentation e Johns Creek, GA —Technical Staff Augmentation Recently IXP acquired certain assets of Vigilant Analytics which allowed us to expand our staff augmentation services to include crime analysis services. The CEO of Vigilant,Adam Safir, and their crime analyst staff were included in the acquisition. In so doing, IXP now provides the services of crime analysts who possess expert knowledge and years of experience in the techniques, tools, and skills required to capture and relate crime data, conduct analysis, and present the data effectively to support public safety initiatives. The projects listed below are indicative of the level of service we are currently providing in our Crime Analyst engagements: Page 11 submitted by: IXP CORPORATION 609.759.51001 phone oo 609.759.5099 fax WWW.IXPCORP.COM Snohomish County Sheriffs Office (SCSO),WA -- IXP provides two crime analysts to the SCSO. One is assigned to a Bureau Chief at Administrative Headquarters to assist with the establishment of CompStat,provide monthly reports, and advance analytical capabilities throughout the Sheriffs Office. The other crime analyst is assigned to a North County Property Crimes Task Force, reporting to a Sergeant and working in a team environment with municipal analysts to combat opioid-driven property crime on a regionalized basis. The Administrative Analyst helps the department grow its capabilities with a recently implemented CAD/RMS System and a specialized analytical tool used to mine, analyze and visually present data,information and intelligence for workload allocation and strategy. The Task Force Analyst utilizes forensic tools and techniques to help clear individual cases, identify crime patterns, and forecast locations of likely property crimes to inform the department's strategic allocation of patrol and investigative resources. • Rapid City Police Department, SD -- IXP provides a crime analyst to the Rapid City Police Department reporting to the Assistant Chief. The Analyst is providing data,information and intelligence to a recently re-engineered CompStat process, and produces a series of reports on repeat offenders, crime statistics for City Housing Units, low-cost motel hot-spots, and other crimes of interest to support crime control and resource allocation. • Irving Police Department,TX-- IXP's crime analyst is assigned to the Criminal Investigative Division reporting to a Sergeant. Services include the acquisition and provisioning of new data sources and reports for a re-engineered CompStat process;identifying crime patterns and trends to inform crime control strategies;identifying individual suspects and offenders utilizing advance analytical tools and techniques; and reviewing department reports and RMS system data to identify repeat offenders and relationships amongst perpetrators,locations and modus operandi. In this engagement, IXP is proposing to provide El Segundo, CA Police Department (ESPD) with a skilled and well-qualified crime analysis professional who will perform the tasks identified in the attached job description (Exhibit A). APPROACH AND SCOPE OF WORK IXP will recruit and hire a qualified Crime Analyst to work directly with a designee of ESPD supporting ESPD's patrol operations and detectives. The Analyst will work to advance strategic initiatives to build analytical capabilities at ESPD and implement best practices as a contributing team member.The Analyst will also work with regional crime analysts on individual cases, crime trends, crime patterns and regional crime reduction strategies under the direction of the ESPD. A kickoff meeting will take place at the commencement of services during which the IXP Project Manager (PM) will work with ESPD's designee and the assigned Crime Analyst to set goals, expectations and metrics. The PM will provide written reports and will meet with ESPD and the Analyst at agreed upon intervals to manage administrative considerations and ensure that the Analyst is directed and empowered to succeed in the role. The PM will anticipate needs and be available to ESPD throughout the engagement to provide support. Page 12 submitted by: IXP CORPORATION 609.759.5100 p1 o n e 609.759.5099 fax www.ixPcoRP.com 115 The ESPD must provide the Analyst with the same basic computer hardware and software provided to ESPD employees (e.g. Microsoft Word, PowerPoint, Excel, and Access),workspace to perform tasks, and appropriate logins for ESPD systems to which access is required. PRICE IXP is proposing a time and materials price format for the services included in this proposal. Initially, one Analyst will work 24 hours per week at the billing rate of$52.50 per hour. If ESPD requires additional hours of work, they will be charged at the rate of$52.50 per hour up to a maximum of 40 hours per week. Any hours of work required by ESPD beyond 40 hours in a given week will be billed at the rate of$75.00 per hour. Any expenses related to the Analyst's work, and paid for by IXP,will be included in our monthly invoice for reimbursement by the ESPD. All prices are exclusive of any State, County or City taxes, business fees, or licenses that may be required to conduct business in the City of El Segundo, County of Los Angeles, or State of California. IXP will issue invoices at the end of each month detailing the hours worked. Payment terms are Net 14 days from date of invoice. If any payment due to IXP is delayed beyond 14 days after the ESPD's receipt of IXP's invoice,then amounts due to IXP will be increased at the rate of two (2%) per month from said 14th day until paid. Payments will be credited first to interest and then to principal. IXP has a long history of success with similar public safety staff augmentation projects.We understand that every environment is unique and our approach allows us to provide maximum objectivity and provide best fit solutions that are tailored to your environment. Attached is Exhibit A which defines the required skills, experience, and knowledge for candidates for the position of Crime Analyst. We are excited about the possibility of assisting your City with improving its Crime Analysis capabilities. Please contact me directly if you have any questions or need more information. I can be reached at 917.536.0370 (cell) or asafir@ixpcorp.com. We look forward to working together. Best regards, Adam Safir, Senior Vice President IXP Corporation 609.759.5100 Direct 917.536.0370 Mobile Page 13 submitted by: IXP CORPORATION 609.759.51001 Gon e 09.759.5099 fax www.ixpcoRp.com WHO WE ARE IXP is a public safety solutions company. Our domain experts deliver consulting, ' NP technology integration and managed services. The hallmark of our success is solving complex emergency communications problems for local government and college, university and medical campuses. Headquartered in Princeton,NJ, IXP serves clients throughout the country. Our talented team consists of former agency executives and command officers in emergency communications,law enforcement, IM APCO firefighting and emergency medical services, and are some of the most experienced International public safety professionals in the country. IXP leadership enjoys decades of experience in the industry and continues to serve as trusted advisors to our clients. N We provide innovative and flexible solutions to solve public safety challenges—even the unexpected ones. T�Ile –0.f Our approach is to build close relationships with our clients and fully appreciate their day-to-day responsibilities and challenges. We have found that this ability to 14, %T,AED relate to our clients, and our clients' ability to connect to our team,is mutually beneficial. We have built and are continuously improving our processes to deliver i better results and a better experience for our clients and their communities. IXP delivers projects before deadline and within budget. STAGES OF THE L THE 91.1 ASSOCIATION CONCEPT TO 3IXP SAIFPROCESS � ap� TioNs _� 00S Assessment Business Case Implementation IXP listens and 2 IXP's fully developed 3 IXP's experts work in tandem 1VF1: understands our business case with client organizations to clients'unique produces framework implement solutions,from environment and and solutions to technical consulting to t—::-- challenges.We assess achieve your transformational change f the contributing organization's integral initiatives.We also offer staff factors and possible public safety goals. skilled in operations and solutions against the Cases detail service management,training and backdrop of your level enhancements quality assurance, budget and and operational cost technology support and organizational analyses to deliver system administration as constraints. long-term savings. Managed Services. AICPA SOC Page 14 submittedby: IXP CORPORATION 609.759.5100 ho e 609.759.5099 fax WWW.IXPCORP.COm Using one, or any combination of, our focused areas of expertise in Consulting, Technology Integration and Managed Services, IXP can assess our clients' needs and present several options to achieve their objectives. C O N S U L T I N G. Our first step is to thoroughly review the challenges a client is facing. We assess all the contributing factors and possible solutions,while considering the available resources and the optimal functioning of the mission critical environment. We then develop a business case that outlines the best possible solution and what is required to implement the solution. TECHNOLOGY. To perform at its peak, a public safety workforce needs real-time access to accurate information. We use our broad experience in public safety and security technologies to assess legacy environments and create functional and technical architectures.We implement all aspects of the solutions we design,including writing specifications, selecting vendors and creating custom solutions. We design and build facilities, develop custom software and interfaces,integrate disparate systems, hire and train personnel, set up management systems and establish ongoing analytics. MANAGED SERVICES. For municipalities that are interested in achieving long- term financial predictability and improved operational services,we offer customized solutions that include: • Communications Center Management • Telecommunicator Staffing _ r ■ Crime Analysis Support • Security Operator Staffing • Training ' • Technology Support • System Administration Support y ■ Graphical Information System Management • Information Technology Management • Other Services as Needed OUR APPROACH TO SERVING YOU IXP has found that virtually every public safety communications initiative requires the careful analysis of, and planning for, four distinct elements: Governance, Operations,Technology and Facilities. These elements all influence the ability to develop a comprehensive implementation strategy and business model that allows the initiative to achieve long term success. Whether planning for an upgrade or replacement of a single technology system or exploring a complex restructuring such as consolidation of dispatching operations, these four domains need to be well researched,well Page 15 submitted by: IXP CORPORATION 609.759.5100f18n e 09.759.5099 fax www.ixPcoRP.coin understood, and carefully planned for. The following graphic illustrates each of the four building blocks comprising IXP's approach to public safety communications initiatives. 4 CRITICAL BUILDING BLOCKS Financial Predictability �,, / Workload-Based Staffing Public-Private Partnership Policy& Procedures Reporting to Stakeholders Performance Metrics National Perspective Industry Standards Emergency - Communicatlon Services CAD/RMS/Radio ,' Site Selection 9-1-1 Systems Architecture & Engineering Recording& Logging Space Planning Network Architecture Project Management Page 16 submitted by: I X P CORPORATION 609.759.5100 one 609.759.5099 fax WWW.IXPCORP.com 119 EXHIBIT A—JOB DESCRIPTION lob Title: Crime Analyst Department: Professional Standards Reports To: Division Commander SUMMARY Provides a wide range of analytical services and products to members of the Department and the community. ESSENTIAL DUTIES AND RESPONSIBILITIES Under direction, to perform systematic and analytical processes directed at providing pertinent information relative to crime patterns and trend correlations to assist operational and administrative personnel in planning the deployment of resources for preventing and suppressing criminal activities, aiding the investigative process, increasing apprehensions, and clearing cases including analyzing information to identify similarities, patterns, and trends among different offenses, identify suspects, and predict criminal activity. May exercise technical and functional supervision over lower level staff and volunteers. Management reserves the right to add, modify, change or rescind work assignments as needed. Research, analyze, and compile data from a variety of sources to determine similar offense patterns, series, trends and offenders. Use crime analysis techniques to view, evaluate,and forecast future crime occurrences by comparing unique descriptors and/or variables as well as developing and comparing target/suspect profiles, suspect/crime correlations and offender characteristics. Organize, maintain and enhance manual and automated systems for storage and retrieval of crime and offender information. Initiate and disseminate crime analysis reports and bulletins to individuals and groups within the department and law enforcement community that articulates specific crime problems and offenders, and enhances directed patrol and investigative activity. Prepare and include maps, charts, graphs and written reports as they apply to specific crimes by area. Assist with the development of agency tactics, strategies, and planning in response to crime trends; create or modify existing programs aimed at targeting specific problem areas and addressing specific series, patterns, and trends. Examine existing laws, codes, and regulations to determine those most advantageous for enforcement in addressing current crime trends. Assist department personnel in monitoring and tracking criminal activity and developing methods and procedures for the dissemination of information to the public; develop and provide special crime analysis reports. Produce training videos and/or written procedures relating to crime analysis functions. Prepare a full range of records and reports;provide statistical information for filing required crime reports with local, Page 17 submittedby: 1XP CORPORATION 609.759.5100 hone 609.759.5099 fax www.IXPCORP.con state and federal agencies. Attend and present at department meetings and briefings (e.g. Patrol, Investigations,Traffic, etc.). Participate in monthly Crime Analysis meetings. Perform related duties as required. Assist with the development of new ESPD analytical capabilities, systems and processes. Education.Training. and/or Experience: Equivalent to a Bachelor's degree from an accredited college or university with major course Vork in criminology, public administration, or a related field and two years of administrative experience, including experience in a law enforcement agency. Up to two years of additional work experience directly related to this position may substitute for up to two years of the required education on a year- for-year basis. Memberships in the International Association of Crime Analysts (IACA) are desirable. Essential Subiect Matter Knowledge. Skill&Abilities: • Knowledge of the basic organization and functions of a municipal law enforcement agency. • Knowledge of the principles of mathematics and statistics. • Knowledge of methods and techniques of data collection, research, and report preparation. • Knowledge of pertinent Federal, State, and local laws, codes, and regulations. ■ Knowledge of and proficiency in the use of GIS and MS Office programs (Word, PowerPoint& Excel). • Knowledge of CAD/RMS systems is desirable. • Knowledge of modern office practices, methods, and computer equipment; principles and procedures of record keeping. + Knowledge of English usage, spelling,vocabulary, grammar, and punctuation. • Knowledge of word processing methods, techniques, and programs including graphics, spreadsheets, and various database applications. • Skill in operating modern office equipment, including computer equipment; and typing and entering data at a speed necessary for successful job performance. Essential Professional Skills To perforin this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Communication Skills: Ability to establish, maintain and foster positive and harmonious working relationships with those contacted in the course of work.Ability to read,analyze,and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to orally communicate and write reports, business correspondence, and procedure manuals clearly and concisely.Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Ability to prepare clear and concise reports. Ability to maintain confidentiality of sensitive information and data. Page 18 submitted by: I X P CORPORATION 609.759.5100�2hone 609.759.5099 fax www.lxpcoRp.com Mathematical,Skills: Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to collect, extrapolate, analyze,interpret, and document complex statistical data; properly develop and interpret tables, charts, and graphs. ReasoningAbility.Ability to define problems,collect data,establish facts,and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Ability to learn the principles, practices, methods, and techniques used in crime analysis. Ability to recognize, identify, and document crime series and patterns.Ability to interpret and apply the policies,procedures,laws, codes, and regulations pertaining to assigned programs and functions. Ability to prepare and maintain accurate and complete records. Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit;use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand;walk and stoop,kneel, crouch, or crawl. The employee must regularly lift and /or move up to 10 pounds. Specific vision abilities required by this job include color vision. LawEnforccment Knowledge 4revious knowledke,preferred but not required): crime control analytical processes (DDACTS, Risk Terrain Modeling); crime theories (Broken Windows Theory, Crime Pattern Theory, Rational Choice Theory). Other Skills&Abilities: Ability to work independently in the absence of supervision. Must be able to take initiative and be creative to accomplish objectives. Function effectively with minimal supervision. Must be a team player and be able to prioritize work assignments. Page 19 submitted by: I X P CORPORATION 609.759.5100 f2oo n e 609.759.5099 fax www.lxpcoRp.com EL SEGUNDO CITY COUNCIL MEETING DATE: January 16, 2018 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action for the Council to amend the City's agreement with Liebert, Cassidy and Whitmore ("LCW") to increase the hourly rate for legal services related to labor and personnel matters. (Fiscal Impact—estimated at $10,000 to $14,000 annually) RECOMMENDED COUNCIL ACTION: 1. Consideration and possible action to amend the City's agreement with LCW; and/or 2. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: FISCAL IMPACT: $10,000 to $14,000 annually. Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A STRATEGIC PLAN: Goal: N/A Objective: N/A PREPARED BY: Mark Hensley, City Attorney REVIEWED BY: Mark Hensley, City Attorney APPROVED BY: Greg Carpenter, City Manager BACKGROUND: LCW has been providing special legal services relating to labor and personnel matters to the City for approximately 15 years. LCW charges the City a blended hourly rate of$260 per hour which has not been increased since 2008. LCW is requesting an increase to $280 per hour commencing on February 1,2018. This represents an overall increase of 7.5%which equates to a.75%increase per year. Based upon a three-year average,this is estimated to increase the cost of LCW's services by approximately $14,000 per year. In this three-year average there was one year that was well beyond the normal annual cost of LCW services. Based upon a typical year of service, the estimated increase in cost would be approximately $10,000. LCW is a valuable resource to the City. The attorneys from LCW providing services to the City, including LCW's managing partner Scott Tiedemann,have an excellent working knowledge of the City's personnel codes, regulations and labor agreements. Given the ever increasing complexities of personnel and labor laws and LCW's history with the City, LCW is able to provide timely and efficient guidance to staff. LCW was also instrumental in resolving a number of complex Public 1S 123 Employees Retirement System ("PERS") issues over the past several years. It is also currently assisting the City with dealing Public Employee Relations Board("PERB") issues as well as other more complex personnel matters. As part of the City's search for a labor negotiator last year,the City Attorney's Office contacted a number of law firms that provide labor and personnel services to cities. The firms contacted are providing labor and personnel services at a rate of approximately$350 an hour. The City's current labor negotiator is charging the City$280 for her services. Accordingly,the rate of$280 an hour is very competitive. 124