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CONTRACT 4438C Amendment CLOSED Agreement No. 4438C Agreement No. 4438C THIRD AMENDMENT TO AGREEMENT NO. 4438 BETWEEN THE CITY OF EL SEGUNDO AND NCM ENGINEERING CORPORATION THIS THIRD AMENDMENT ("Amendment") is made and entered into this 1 I 1 day of January 2017, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation existing under the laws of California ("CITY"), and NCM ENGINEERING CORPORATION, a California corporation ("CONSULTANT"). The parties agree as follows: I. Pursuant to Section 35 of Agreement No. 4438 ("Agreement"), Section 1.0 of the Agreement is amended to read as follows: "CONSIDERATION. As additional consideration, CITY agrees to pay CONSULTANT for CONSULTANT's services a sum not to exceed forty-nine thousand one hundred forty-six dollars ($49,146.00). CITY will pay this sum on the basis of the hourly rates and cost reimbursement rates as specified in the attached Exhibit"A",which is incorporated herein." 2. The Agreement is amended to extend the term to February 28, 2018. The Agreement may be renewed upon mutual consent of the parties. CITY and CONSULTANT intend for this Amendment to be retroactively effective beginning October 1, 2015. 3. The Agreement is amended to add the services set forth in Exhibit `B," which is attached to this Amendment and incorporated by reference. In accordance with the Agreement, CITY agrees to pay the total costs for all services listed in the attached Exhibit in exchange for CONSULTANT's services. 4. This Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together constitutes one instrument executed on the same date. 5. Except as modified by this Amendment, all other terms and conditions of the Agreement, as amended, remain the same. [SIGNATURES ON NEXT PAGE] Agreement No. 4438C Agreement No. 4438C IN WITNESS WHEREOF the parties hereto have executed this Amendment the day and year first hereinabove written. (I I I EL i I J N D NC,'Y1,,(�N�61NI e- Olt N inienlo. CFO City arlage.l' ,4 � ATTEST: z�,k �k Taxpayer ID No. 46-1487149 C el, APPROVED AS TO FORM: ........... MIfor—tv ChN Auurney 2 Agreement No. 4438C Exhibit A Page 1 COST PROPOSAL Project: Park Place Extension Projecta a e e t Support Client: City of EI Segundo Consultant: NCM Engineering Corp 350 Main Street 22362 Gilberto Suite 125 EI Segundo, CA 90245 Rancho Santa Margarita, CA 92688 ATTN: Lifan Xu, PE ATTN: William Nascimento, PE, SE City Engineer Project No. OHL_1301 Element: Project Management Support Prepared by: WN Date: January 3, 2017 Proposed Services: Provide On Call Project Management Support to City Engineer to coordinate with the railroads,Chevron, utility companies,and analyze right of way acquistion to assist in advancing the project. William Nascimento and Mark Gonzalez(the PSR PM and PE)of NCM shall primarily lead coodination on behalf of the City with support by other NCM staff and subconsultants as appropriate. OH Multiplier for Design Build Proposal: 273% Manhour Estimate: Man Direct Billing Labor Hours Rate Rate Cost 1 Project Manager 36 95.00 259.16 9,330 2 Senior Project/Bridge Engineer100 75.00 204.60 20,460 3 Project/Bridge Engineer 65.00 177.32 4 Design Engineer 53.00 144.58 5 Assistant Engineer 42.00 114.58 6 QC 85.00 231.88 7 Senior CAD Operator 48.00 130.94 8 CAD Operator 41.00 111.85 9 Clerical/Administrative 30.00 81.84 Total Cost+Fee 136 $29,790 (A) Other Direct Costs: Other Direct Costs (Billed at actual cost with receipts) 1 Reproduction 2 Copying $480 3 Plotting 4 Transportation/Travel $1,327 5 Special Deliveries $50 6 Computer 7 Subconsultants $17,500 Subtotal- ODC $19,357 (B) Total Proposed Fee A Total Amount $49,145 (C)=(A+B) Agreement No. 4438C Exhibit A Page 2 NCM Engineering Corp. COST PROPOSAL Project: Park Place Extension Project Management Support Client: City of EI Segundo Date:January 3,2017 Element: Project Management Support Proj:OHL_1301 Labor Hoirs by Classification 1 2 3 4 5 6 7 8 9 Total Subtotal PM Sr.PE PE DE Asst QC Sr.CAD CAD Or Subs Hours e0 O N w M M M U�o 0 eq M w Cq I- v v o m M ao N N N TASKS/SUBTASKS Engineering Services �� .. .... 1 Coordination 36 100 136 $29,790 3 0 4 5 Q 6 7 8 Total 36 100 V 136 $29,789.76 Agreement No. 4438C Exhibit A Page 4 NCM Engineering Corp. COST PROPOSAL Project: Park Place Extension Project Management Support Client: City of El Segundo Date: January 3,201 Element: Project Management Support Proj: OHL_1301 Ref# Description Unit AnIourtt Cost/Unit Total 1 Reproduction/Plotting Number of Drawings(Half Size) Ea Size of Drawings(Half Size) 1.5 Sq Ft Size of Drawlns(Full Size) 6 Sq Ft Sluel'ines(Full Size) Sets Sq Ft 0.15 /Sq Ft Xerox(Full Size) Sets Sq Ft 0,50 /Sq Ft Sepia transparency(Full Size) Sets Sq Ft 080 /Sq Ft Contact Mylars(Full Size) Sets Sq Ft 1.90 /Sq Ft Velnrunra(Full Size) Sets Sq Ft 0.95 /Sq Ft Subtotal(l) V 2 Copying/Binding Reports20 Ea 200 Sheets 0.12 /Sheet 480 Calculations Ea Sheets 0.12 /Sheet Specifications Ea Sheets 0.12 /Sheet Half Size Drawings Sets Sheets 0.45 /Sheet Binding(reports) Ea Tot 2.5 Ea L Subtotal(2) $480.00 3 Plotting Plotting (Half Size) Sets Sheets 5.75 /Sheet PI ttin ( ull Size) Sets Sheets 6.50 /Sheet Subtotal 4 Transportation/Travel Flight Persons Trips EA 418 EA/Round Ti Rental Car 1 Day(s) EA Trip 5 Trips Total 45 EA Day 225 Hotel/Per Diem Days 150 EA Day Personal Car(Milea,gle) 120 Miles Round Trip 17 Trip 0.540 $/mile 1,102 Subtotal (4) $1,326.60 5 Special Deliveries Express Mail 2 Deliveries 1 Ea 25 $/EA 50 Special Delivery Ea Ea 55 V Subtotal (5) $50.00 j 6 Computer Costs Engineering Design Hr 8 CAD Hr 24 Subtotal(6) 7Subconsul'tants Wilson&Co LS 7,500 Overland Pacific LS 5,000 00 Utility Coordin tthrounh 6 LS $l9 600 u)btotal Subs $17,� ( g ) 6.60 Agreement No. 4438C EXHIBIT B Park Place Extension Project . Engineering & Design Services SCOIT OF i S" ✓ Protection or potential relocation of utilities 1,0)4 1 within railroad right of way under railroad ".,� '�Vl ,ttlG 'dlllld'. 1 : .1. �I.1�lt 1iG' VII1 "1` j11, °ml 1, license agreements ✓ Fundamental construction sequencing i.0 ✓ Maintenance Access The NCM team will review any additional documents, ✓ Obtaining pertinent information from the reports,and studies prepared during the environmental phase. railroad to develop design documents ✓ Project schedule Environmental reports prepared by Michael Baker Task LI Deliverables: Task 1.0 Deliverables: ✓ Meeting Attendance and Minutes as applicable V Existing Document Review Summary ✓ Draft MOUs(3) Memorandum ✓ Draft C&M Agreement 1.1 Railroad Coordination L2 Utility Relocation C'oauu9d6uIlettioQu Coordinate with the Union Pacific Railroad(UPRR), Coordinate with Plains All American, West Basin BNSF Railway Company(BNSF)and Chevron through Municipal Water District and ExxonMobil through the the environmental phase with the goal of obtaining environmental phase with the goal of obtaining consensus on the plan of action for each of the consensus on the plan of action for each of the alternatives under consideration. Begin the coordination alternatives under consideration for environmental process of the C&M Agreement with the UPRR and clearance. Prepare MOU for the each agency with the BNSF. For UPRR,BNSF and Chevron prepare City as a road map for final design once a preferred Memorandum of Understanding(MOU)for the City as a alternative is selected. The team will utilize the support road map for final design once a preferred alternative is of William Johns of Utility Coordinating Inc. for our selected. Coordination with the CPUC will not begin utility coordination efforts. The key items to coordinate until the project is in the final design stage.The CPUC with the utility companies include: Application for an Order to Construct cannot be submitted until after an environmental document has ✓ Existing Utility Operations and impacts to been certified and the project design is at a stage where Utility Companies during construction the project is well defined—typically 65%design Task 1.2 Deliverables: complete. ✓ Meeting Minutes Attendance and as applicable The team will utilize the support of Larry Long of ✓ Draft MOUS(3) Wilson and Company for our railroad coordination efforts. The key items to coordinate with the railroads include: 1.3 Right (of Way ("oordination Based on the alternatives being evaluated for the ✓ Existing Rail Operations and impacts to Rail environmental phase,develop a comparative strategy for Operations during construction R/W acquisition for alternatives under consideration ✓ Potential impacts to Rail served customers under the environmental phase. ✓ Temporary and permanent horizontal and Task 1.3 Deliverables: vertical clearances proposed from the existing ✓ Preliminary Project Right of Way Strategy tracks ✓ Bridge overhead clearance ✓ Changes in drainage