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2017 Dec 05 - CC PACKET AGENDA
S1 ON a �
_� EL SECUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
•Cf H7���111 L•
illi• P i
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City-related business that is
within the jurisdiction of the City Council and/or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 5, 2017 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of$50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of$250.
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SPECIAL ORDER OF BUSINESS:
1. Consideration and possible action to appoint the Mayor and possibly one
other member of the City Council for purposes of representing the City with
respect to negotiations about the City Attorney's contract.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et sec.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -0- matters
CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1-
matter.
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -2- matters
1. Public Employee Performance Evaluation
Title: City Manager
2. Public Employee Performance Evaluation
Title: City Attorney
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matters
PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matters
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CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -4-
matters
1. Employee Organizations: Police Management Association; Supervisory and
Professional Employees Association; City Employees Association and Fire
Fighters Association.
Agency Designated Representative(s): Labor Negotiator, Irma Rodriquez Moisa
and City Manager, Greg Carpenter
2. Unrepresented Employee/Contractor: City Attorney
Agency Designated Representative(s): The Mayor and potentially another
Council Member as decided under the special order of business set forth above.
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
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R AGENDA
FLSIOUNUUh EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
CEN 7Eli HIAS•+
iei -ac
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City-related business that is
within the jurisdiction of the City Council and/or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 5, 2017 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Pastor Rob McKenna, the Bridge Church
PLEDGE OF ALLEGIANCE — Council Member Brann
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PRESENTATIONS
a) Proclamation — Candy Cane Lane, December 9 - 23, 2017
b) Proclamation — 54th Annual Holiday Parade, Sunday, December 10, 2017.
c) Commendation — Reserved Senior Volunteer Program of the Year, Cheryl Bailey
d) Commendation — Two Police Officers and a citizen who helped save a woman's
life. Officer Armando Rodriguez, Officer Luke Muir and citizen, Jeremy Gomez.
e) Presentation — Fire Chief Donovan will introduce newly appointed Fire Captain
Ryan Allee and Fire Paramedic Evan West.
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to Citv Business Only. — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of$50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of$250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
1. The following matter was placed on the agenda by Ryan Baldino as a
member of the public as part of public communications:
Consideration and possible action to request a formal written opinion from
the Fair Political Practices Commission regarding weather Don Brann has
any conflicts or issues serving on the EI Segundo City Council while
simultaneously serving as the Vice-President of the Da Vinci School
located within the jurisdiction of the City of EI Segundo.
(Fiscal Impact: N/A)
Recommendation — 1) Open the public hearing; 2) Receive testimony and other
evidence as presented; 3) Direct the City Attorney to request a formal written
opinion regarding if there are any issues or conflicts with Don Brann serving on
City Council while simultaneously serving as Vice-President of Da Vinci school
located within EI Segundo; 4) Alternatively, discuss and take other possible
action related to this item.
[Members of the public write these requests without staff's assistance. This item
is not a public hearing item but the Council has the authority to allow for a
separate comment period related to this item. if the Council does not provide for
a separate comment period, then members of the public that want to address this
item should provide their comments during the Public Communications portion
of the agenda. The Council may or may not discuss or take action on this item.]
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CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the
Agenda by title only.
Recommendation —Approval.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
2. Consideration and possible action regarding (Public Hearing) the proposed
project and budget for the 2018-2019 Community Development Block Grant
(CDBG) Program Year. The estimated CDBG budget allocation for Program
Year 2018-2019 is approximately $53,500.
(Fiscal Impact: $53,500.00)
Recommendation — 1) Open the public hearing and take testimony; 2) Close
public hearing and discuss item; 3) Adopt the new 2018-2019 CDBG project and
budget; 4) Authorize the City Manager to execute the contracts, in a form
approved by the City Attorney, with the Los Angeles County Community
Development Commission (CDC); 5) Alternatively, discuss and take other
possible action related to this item.
3. Consideration and possible action regarding adoption of resolutions, 1)
calling for election, 2) requesting Los Angeles County services, 3) adopting
regulations for candidates statements for the General Municipal Election
and entering into an agreement with Martin & Chapman Co for the April 10,
2018 General Municipal Election.
(Fiscal Impact: $61,000.00 estimatecl)
Recommendation — 1)Adopt the attached three Resolutions related to calling the
Election; 2) Authorize the City Manager to enter into an agreement with Martin &
Chapman Co in form approved by City Attorney; 3) Alternatively, discuss and
take other action related to this item.
C. UNFINISHED BUSINESS
4. Consideration and possible action regarding placing a ballot measure on
the April 10, 2018 election that would, if passed, impose a % cent sales tax
on the sale of taxable goods within the City and on residents purchasing
vehicles, vessels or aircraft inside or outside of the City. The tax is
proposed to be implemented based upon whether another County sales tax
is put on the ballot and passes.
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(Fiscal Impact: Estimated cost of placing on ballot included with Item #3 on
this agenda; and the measure is estimated to produce approximately $9
million in annual revenue during the time periods that it is in effect.)
Recommendation — 1) Adopt the resolutions necessary to place the sales tax
ballot measure on the April 10, 2018 election; 2) Adopt a resolution setting forth
the requirements for ballot arguments relating to ballot measures placed on the
April 10, 2018 election; 3) Authorize the Council or Council Members to be the
authors of a ballot argument in favor of the ballot measure (optional); 4) Adopt a
resolution directing the City Attorney to draft an impartial analysis of the sales tax
ballot measure (optional); 5) Alternatively, discuss and take other possible action
related to this item.
5. Consideration and possible action regarding traffic and pedestrian safety
for the 1200 block of East Acacia and surrounding neighborhood during
the annual holiday lights event, commonly known as Candy Cane Lane.
(Fiscal Impact: $9,700.00)
Recommendation — 1) Authorize the Police Department to provide a hard
(vehicle - barricaded) closure of the 1200 block of East Acacia, nightly from
December 9, 2017 to December 23, 2017 and deny the request of the residents
of 1100 East Acacia to close their block to vehicular traffic; 2) Alternatively,
discuss and take other possible action related to this item including but not
limited to implementing traffic and parking control measures on streets in the
surrounding areas.
6. Consideration and possible action to (1) provide direction to The Lakes
Task Force related to acceptable future uses to be considered with the
Request for Proposals for the Lakes at EI Segundo Golf Course and
potential evaluation criteria for proposed uses, and (2) modify the
composition of The Lakes Task Force committee.
(Fiscal Impact: None)
Recommendation — 1) Define criteria for acceptable future uses and evaluation
criteria to develop the scope of the RFP; 2) Modify the composition of the Task
Force to include City Councilmembers if desired; 3) Alternatively, discuss and
take other possible action related to this item.
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
7. Consideration and possible action to receive and file a report from the
Environmental Committee
(Fiscal Impact: N/A)
Recommendation — 1) City Council to receive and file a report from the
Environmental Committee; 2) Alternatively, discuss and take other possible
action related to this item.
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E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
8. Warrant Numbers 3018965 through 3019155 on Register No. 4 in the total
amount of $1,108,858.14 and Wire Transfers from 11/13/17 through 11/26/17
in the total amount of$2,722,012.01.
Recommendation — Approve Warrant Demand Register and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due
to contracts or agreement; emergency disbursements and/or adjustments; and
wire transfers.
9. Regular City Council Meeting Minutes of November 21, 2017.
Recommendation —Approval
10.Consideration and possible action to receive and file the Government
Finance Officers Association's (GFOA) award to the City of EI Segundo for
the GFOA's Certificate of Achievement for Excellence in Financial
Reporting for the District's Fiscal Year (FY) 2015-16 Comprehensive Annual
Financial Report (CAFR).
(Fiscal Impact: None)
Recommendation — 1) Approve the attached resolution; 2) Alternatively, discuss
and take other possible action related to this item.
11.Consideration and possible action to approve Final Vesting Tract Map No.
72745, a subdivision for 20 office condominium office units on a parcel
located at 400 Duley Road. A Mitigated Negative Declaration was prepared
for the associated development at the project site. The Planning
Commission approved the Mitigated Negative Declaration on November 13,
2014. Subsequently, an Addendum to the Mitigated Negative Declaration
was approved by the Planning Commission on October 22, 2015 for a minor
modification to the development. Thus, no further environmental review is
necessary.
(Fiscal Impact: None)
Recommendation — 1) Adopt the proposed resolution, approving Final Vesting
Tract Map No. 72745, and authorizing the Director of Planning and Building
Safety and the City Clerk to sign the Map for recordation; 2) Alternatively, discuss
and take other possible action related to this item.
12.Consideration and possible action to accept as complete the EI Segundo
Athletic Fields Turf Replacement Project, Project No. PW 17-10 located at
2201 E. Mariposa Avenue, EI Segundo, CA 90245.
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(Fiscal Impact: $1,041,542.00)
Recommendation — 1) Accept the work as complete; 2) Authorize the City Clerk
to file a Notice of Completion in the County Recorder's Office; 3) Alternatively,
discuss and take other possible action related to this item.
13.Consideration and possible action to approve a LS-1 Option E Agreement
with Southern California Edison (SCE) to replace High Pressure Sodium
Vapor Street Lights (HPSV) with Light-Emitting Diode (LED) Street Lights
city-wide.
(Fiscal Impact: SCE estimates that during the 20-year repayment period, EI
Segundo will save approximately $30,231.00 annually and $62,160.24
annually after 20 years)
Recommendation — 1) Authorize the City Manager to execute a LS-1 Option E
Agreement with SCE; 2) Alternatively, discuss and take other possible action
related to this item.
14.Consideration and possible action to authorize the City Manager to execute
a contract amendment with Michael Baker International, Inc. (Michael
Baker) for additional work related to the California Environmental Quality
Act (CEQA) and National Environmental Policy Act (NEPA) documentation
for the Park Place Extension project. (Applicant: City of EI Segundo)
(Fiscal Impact: $15,700.00)
Recommendation — 1) Authorize the City Manager to execute a contract
amendment with Michael Baker for additional work related to the CEQA and
NEPA documentation for the Park Place Extension Project; 2) Authorize to
transfer $15,700 from Measure R (Fund 110) undesignated Fund Balance to the
Park Place Extension project, account #301-400-8203-6679; 3) Alternatively,
discuss and take other possible action related to this item.
15.Consideration and possible action authorizing the Police Department, Fire
Department and Emergency Management Division to purchase public
safety mobile and portable radios as well as accessories for
Interoperability Network of the South Bay (INSB) integration. The project
will also include the purchase of a bank of secure police lockers,
individually assigned and each equipped with electrical outlets necessary
for battery charging.
(Fiscal Impact: $1,173,077.00)
Recommendation — 1) Authorize the Police Department, Fire Department and
Emergency Management Division to purchase new public safety mobile and
portable radios as well as accessories to replace existing radios that will become
obsolete upon transition to the INSB which is estimated to occur beginning May
2018; 2) Alternatively, discuss and take other possible action related to this item.
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16.Consideration and possible action regarding approval of an amendment to
Tyler Technologies Agreement No. 3516 between Tyler Technologies and
the City of EI Segundo to add the Tyler Cashiering (Point of Sale) Module.
(Fiscal Impact: $54,515.00)
Recommendation — 1) Authorize City Manager to execute an agreement
amendment, in a form approved by the City Attorney, with Tyler Technologies,
adding the Tyler Cashiering Module as the City's Point of Sale (POS) system for
various departments; 2) Alternatively, discuss and take other possible action
related to this item.
F. NEW BUSINESS
17.Consideration and possible action for introduction of an ordinance
amending the City's purchasing policies and procedures for executing
contracts.
(Fiscal Impact: Potential savings in staff time and minimal operational
costs)
Recommendation — 1) Receive and file information regarding the GFOA award to
the City for excellence in financial reporting; 2) Alternatively, discuss and take
other possible action related to this item.
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
18.Consideration and possible action regarding Council consensus to cancel
the January 2, 2018 City Council Meeting.
(Fiscal Impact: None)
Recommendation — 1) Approve cancellation of the January 2, 2018 City Council
Meeting; 2) Alternatively, discuss and take other possible action related to this
item.
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Brann —
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Council Member Pirsztuk —
19.Consideration and possible action regarding directing staff to prepare the
necessary documents to place a ballot measure on the April 10, 2018
election that would, if passed, require that any proposed residential
development located east of Pacific Coast Highway/Sepulveda Boulevard
require voter approval. The documents would come back at the December
19, 2017 Council Meeting for a final vote as to whether to place this item on
the ballot.
(Fiscal Impact: Unknown)
Recommendation — 1) Direct staff to prepare the necessary documents to place a
ballot measure on the April 10, 2018 election that would, if passed, require that
any proposed residential development located east of Pacific Coast
Highway/Sepulveda Boulevard would require voter approval; 2) Alternatively,
discuss and take other possible action related to this item.
Council Member Dugan —
Mayor Pro Tem Boyles —
Mayor Fuentes —
PUBLIC COMMUNICATIONS — (Related to Citv Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of$50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of$250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property
Negotiator,• and/or conferring with the City Attorney on potential and/or existing litigation; and/or
discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with
the City's Labor Negotiators.
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REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE: //, 17
TIME:
NAME:oh'
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rortamatt" On
Citp of (EC *egunbo, California
WHEREAS, Great and wonderful events are many times the inspiration of one person,like Ken Bailey,
whose simple idea, that a decorated tree be placed at the end of the cul-de-sac on the 1200
Block of East Acacia in celebration of a neighborhood Christmas in 1949,is over 68 years
later an annual holiday tradition in El Segundo, worthy of national media coverage, and
known as Candy Cane Lane, and
WHEREAS, Candy Cane Lane features Santa Claus arriving on top of a horn-blowing El Segundo fire
engine to light the beautifully decorated homes on Candy Cane Lane as he makes his way
into his sleigh in a Christmas Village situated at the end of the cul-de-sac, from which he
sends good cheer each year for 11 nights this year to thousands of boys and girls,residents
and tourists; and
WHEREAS, Homes,yards and magnolia trees are brightly decorated.The El Segundo Community Band
plays and property owners dress up their homes for all the oohs and aahs and the tradition of
Candy Cane Lane. A few good merry men of Candy Cane Lane,have given their merry
Ho,Ho,Ho's,year after year,in the Santa suit donated by Chevron. A big thanks to Spring
Cleaners for generously making sure Santa's suit is sparkling for the season and to Vital Signs
for the banners displayed on the barricades.The El Segundo Police Department RSVP's and
El Segundo High School ASB volunteers make sure the crowds maneuver down the Lane in
a safe and orderly fashion; and
WHEREAS, Least we forget,we herein list the names of the folks that are synonymous with Candy
Cane Lane. Eyres,Hoods, Esdins, McEwans,Warwicks, Moores,Turnbulls,Rady,de
Lambertyes, Guidone & Stretch,Walkers,Mitchells,Francis, Hudspeths,Harts,
Doukakises,Brunnenkants,Phillipses, Stosser&Szeto,Leachs,Kehls,Wongs,
Schlenderings,Moys, Stroes &Lobjois
NOW,THEREFORE,on this 5th day of December,2017,the Mayor and Members of the City Council of
the City of El Segundo, California, proclaim the 1200 Block of East Acacia Avenue as CAADYCANE
LANEfrom December 9,2017 at 7:00 p.m.,through December 23,2017,and invite the young and young
at heart to experience the wonders of this El Segundo holiday tradition.
13
rorlamatt' 011
Citp of (ft *egunbo, California
WHEREAS, The El Segundo Chamber of Commerce has given El Segundo
the Annual Holiday Parade for the past 54 years, a tradition
which both celebrates El Segundo and calls forth the Holiday
Season; and
WHEREAS, The parade, to be held Sunday, December 10, 2017 from 1:00
p.m. to 3:00 p.m., with a theme of The Centennial Holiday
Paraci e, will assemble on the corner of Imperial Avenue and
Main, and continue down Main Street, disbanding at El Segundo
Boulevard; and
WHEREAS, The parade will start with the Grand Marshall, end with the
traditional Grand Finale - the Chevron Fire Truck, bringing
Santa Claus through downtown El Segundo, and in between,the
crowds will be treated to a few surprises.
NOW, THEREFORE, the Mayor and Members of the City Council of the
City of El Segundo, California, do hereby proclaim Sunday, December 10,
2017, as the 541 Annual El Segundo Holiday Parade, and invite the
community to all the traditional El Segundo holiday events and wish the
Chamber of Commerce many more years of marching down Main Street.
co O =�
911 ayor Suzanne Fuentes
911 ayor(Pro Tem (Drew Boyles Council W ember JKichael Dugan
Council96m6er Carol Tirsztuk Council W ember Dr. Don Brann
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(I: Ommenbatton
QCitp of OIL bEgunbo, California
WHEREAS, the goal of the El Segundo Police Department's Retired Senior Volunteer Program
("RSVP")is to assist the Police Department in their efforts to better serve the citizens of
the City of El Segundo; and
WHEREAS, RSVP members are the "eyes and the ears" of the Police Department and, as
representatives of the City and the Police Department,must maintain an image at all
times that parallels the professionalism of the El Segundo Police Department; and
WHEREAS, Cheryl Bailey has been an El Segundo Police Department RSVP since November 3,
2014, providing routine patrol but contributing additional hours working the
Centennial Fireworks Celebration,Halloween Frolic,El Segundo High School Football
games,Neighborhood Watch in the Park,Downtown Neighborhood Watch,Plaza El
Segundo's Holiday Open House, Candy Cane Lane, the Little League Parade, the
Police and Fire Memorial Golf Tournament,4th of July in the Park,performing a street
light survey and distributing community meeting flyers for Crime Prevention to the
community.Cheryl has also assisted the Crime Prevention Unit with additional duties;
and
WHEREAS, Cheryl Bailey always comes to work with a smile and an eagerness to help with any
request, and makes invaluable contributions to the RSVP program and to our
community with enthusiasm and support; and
WHEREAS, Cheryl Bailey has been selected by the City of El Segundo as the recipient of the El
Segundo Police Department's RSVP of the Year award in recognition of the 198 plus
hours she has volunteered to the El Segundo Police Department's Retired Senior
Volunteer Program.
NOW,THEREFORE,the Mayor and Members of the City Council of the City of El Segundo,California,
on this 5th day of December,2017,hereby commend Cheryl Bailey for her invaluable contributions to
the Retired Senior Volunteer Program, and invite all citizens in recognizing Cheryl Bailey as the El
Segundo Police Department's 2017 RSVP of the Year,
Sim&
ELIEGIN
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r 6
W ayor Suzanne Fuentes
W ayor Pro ?em Drew Boyfes Counci(W ember W ichaeC 1Dugan
CounciC911em6er CarofTirsztuk Counci[Wem6er Dr. Don Branny 5
Commendation
Two Police Officers and a citizen who helped save a woman's life.
Officer Armando Rodriguez, Officer Luke Muir and citizen, Jeremy Gomez.
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Presentation
Fire Chief Donovan will introduce newly appointed
Fire Captain Ryan Allee and Fire Paramedic Evan West.
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Weaver, Tracy (City Clerk)
From: Ryan Baldino <ryan.baldino@gmail.com>
Sent: Tuesday, November 28, 2017 12:10 PM
To: Weaver, Tracy (City Clerk)
Subject: Re:Agenda Item for City Council
Hello,
Here is the proposed agenda description:
- Consideration and possible action to request a formal written opinion from the Fair Political Practices
Commission regarding weather Don Brann has any conflicts or issues serving on the El Segundo City Council
while simultaneously serving as the Vice-President of the Da Vinci School located within the jurisdiction of the
City of El Segundo.
Recommendation- 1) Open the public hearing; 2)receive testimony and other evidence as presented; and 3)
direct the City Attorney to request a formal written opinion regarding if there are any issues or conflicts with
Don Brann serving on City Council while simultaneously serving as Vice-President of Da Vinci school located
within El Segundo.
Thank you.
Ryan Baldino
On Mon, Nov 27, 2017 at 10:08 AM, Ryan Baldino<rvan.baldino aQ=ail.com>wrote:
Hello Mrs. Weaver,
I would like to add the following item to the next City Council meeting:
I request the council vote to request a formal written decision from the California Fair Political Practices
Commission regarding whether or not there are any conflicts with Don Brann serving as an El Segundo City
Council Member simultaneously while serving as the Vice-President of the Board of the Da Vinci Schools.
Don Brann current serves on the El Segundo City Council. Dr. Brann is also serving as the Vice-President on
the Board of the Da Vinci Schools. The Da Vinci Schools are charter schools operated within the Wiseburn
School District. The Da Vinci Board of Trustees are confirmed or denied by the Wiseburn Unified Board of
Trustees. The Da Vinci high school is located within the jurisdiction of the City of El Segundo. A new
aquatics facility is currently being constructed with City funds on property owned by the Da Vinci
School. The City Council and the Da Vinvi School are currently negotiating a joint use agreement for use,
operation and maintenance of the new aquatics facility.
Attached are pdfs from the Da Vinci Schools and Wiseburn School District regarding the partnership between
Da Vinci Schools and the Wiseburn School District, as well as Don Brann's role as Vice-President of the
Board. Also attached is an Attorney General Opinion holding that "office of school board trustee and city
council members are incompatible where the city and the district have territory in common."
Please let me know when this item will be placed on the agenda for the El Segundo City Council.
i
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-Ryan Baldino
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11/27/2017 Board of Trustees-Da Vinci Schools
rps
DA YINCI
SCHOOLS
Home/PEOPLE /Board of Trustees
Board of Trustees
We provide each student with rigorous and relevant academic and
workplace skills in order to prepare graduates for rewarding lives in an
increasingly diverse and information-rich society.
Our mission is to offer a rigorous college preparatory curriculum
integrated with real-world, active learning, in a highly supportive
collaborative community. Do Vinci Schools build mentoring partnerships
for students and teachers with local industries and also with colleges. We
create a culture of high expectations where students form safe and
strong relationships with teachers, peers, parents, mentors, and the
community. We provide each student with rigorous and relevant
academic and workplace skills in order to prepare graduates for
rewarding lives in an increasingly diverse and information-rich society. We
help students explore and develop career skill sets, learn in group settings,
and discover career options. -- Chet Pipkin, Da Vinci Schools Board
President
Chet Pipkin, Board President
Chet Pipkin, the Founder, Chairman, President and CEO of Belkin International, built Belkin
from the humble beginnings of his family's Hawthorne garage, manufacturing and selling
printer cables. One of the fastest growing computer and consumer electronics companies in
the world, Belkin now has 1,200 employees and nearly $1 billion in revenue producing
everything from wireless routers to iPod accessories. In his role as Board President, Chet
brings exceptional experience and business acumen at the highest levels on strategic and
financial planning, building effective organizations, tactical management and executive
http:/twww.davincischools.org/people/board-of-trustees/ 20 1/4
11/27/2017 Board of Trustees-Da Vinci Schools
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who attended Dana Middle School (the very facility that currently houses Da Vinci Science),
Chet has a long history of community involvement and working with children. He has been
actively involved in the YMCA's Youth & Government program for over 30 years and serves on
its Governing Board, as well as the boards of the YMCA of Metropolitan Los Angeles and
Children's Hospital Los Angeles. He has coached at least one, and often two AYSO soccer
teams everyyear for 15 years. Chet and Belkin have made enormous contributions to Da
Vinci Schools in the form of technology infrastructure, in-kind support, and strategic
business advice.
Don Brann, Board Vice-President
Dr. Don Brann is a founder of Da Vinci Schools and serves as Vice President of Da Vinci
Schools' Board of Trustees. He served the Wiseburn School District as Superintendent for 15
years and is credited with bringing the District into the 21st century. Don retired from
Wiseburn in June 2008, leaving a legacy of safe, academically successful schools, three new
school buildings, a growing enrollment, supportive community, and substantial funding
reserve. He was recently elected to serve on the El Segundo City Council for a second time,
following two stints as state trustee of the Inglewood Unified School District and interim
superintendent of San Gabriel Unified School District. He is co-founder of the Small School
Districts Association. Don brings business acumen, an entrepreneurial spirit, and proven
management skills to Da Vinci Schools.
Art Lofton, Trustee
Art Lofton is Sector Vice President Global Mission Excellence at Northrop Grumman
Aerospace Systems. He joined Northrop Grumman as a flight test engineer on the B-2
program in 1990, and has held management positions of increasing responsibility. Art
secured the funding and led the creation of the Northrop Grumman Innovation Lab at Da
Vinci Schools, a state-of-the-art media center, where students have access to the latest
technology to research, design and bring their real-world projects to life in a creative, audio
visual environment. Under Art's leadership, Northrop has made significant contributions to
Da Vinci Schools in the form of targeted volunteering, in-kind giving, direct financial
contributions, and academic support. Art has encouraged greater collaboration between
Northrop and Da Vinci Schools by working closely with us to shape the types of real-world
projects students will complete in order to develop the critical thinking and specific skill sets
Northrop needs in their future employees.
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11/27/2017 Board of Trustees-Da Vinci Schools
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2010, including serving as its President three times. He is a Principal with Nigro Karlin Segal
& Feldstein, LLP, specializing in payroll compliance audits for large multi-employer trust
funds, working primarily with advertising agencies, and television and theatrical production
companies. Brian graduated in 1984 with highest honors from UC Santa Barbara and
received his MBA at UC Berkeley. He also serves on the Board of Directors of the Los Angeles
Education Partnership. Brian brings substantial business and financial services experience
to the Da Vinci Board.
Jennifer Morgan, Board Secretary
Jennifer Morgan has more than 10 years of experience in the hotel industry, including
extensive work preparing The Ritz Carlton, Marina Del Rey Hotel for the successful
attainment of the prestigious Malcolm Baldridge National Quality Award for exceptional
quality and organizational performance excellence. Jennifer currently serves as Vice
President of a South Bay insurance brokerage company and is owner of a home fitness and
health business. A resident of Hollyglen, Jennifer has served as PTA President for several
Wiseburn schools and is the mother of two children who currently attend Da Vinci Schools.
Jennifer's outreach to the Wiseburn community was instrumental in the start up of Da
Vinci's high schools.
Israel Mora, Trustee
Israel Mora serves on the Board of Trustees of both Da Vinci Schools and the Wiseburn
School District. He joined the Da Vinci Board in 2013 and was instrumental in the launch of
Da Vinci's charters. Israel has served on the Wiseburn Board of Trustees since 2001,
overseeing with his colleagues the on-time and under-budget completion of the District's
construction projects fulfilling Wiseburn's promise to rebuild its schools. Israel brings a
wealth of experience and valuable insight in the areas of business, facilities, finance and
project management. Born in Costa Rica, Israel came to the U.S. at the age of eight
speaking no English. He studied Economics and Business at UCLA, and spent nine years
running the UCLA student union and concessions before moving into the food and
beverage industry and now the hotel business. Israel currently serves as the general
manager of the Courtyard Marriott LAX.
Roger Barluelos, Trustee
Roger Banuelos serves on the Board of Trustees for both Da Vinci Schools and Wiseburn
Unified School District. He has lived in the Wiseburn community for more than 15 years and
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11/27/2017 Board of Trustees-Da Vinci Schools
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coach. As President of Element Consulting, Inc., Roger has over 20 years of experience in
providing program, project and construction management services to clients in the public,
institutional, governmental and education sectors. Roger brings a wealth of experience in
prioritizing student success and preserving a financially sound district and charter
organization. Roger and his wife have four sons currently attending Wiseburn and Da Vinci
schools.
Da Vinci Schools
201 N. Douglas
Street
EI Segundo, CA
90245
(310) 725-5800
http://www.davincischools.org/peoplwtoord-of-trusteest 23 4/4
11/27/2017 Wiseburn-Da Vinci Partnership—Wiseburn Unified&Da Vinci Schools
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Wiseburn Unified & Da Vinci Schools
Home The Project Wiseburn-Da Vinci Partnership 21st Century Learning
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LOCATION
s
201 N. Douglas St., El
li. Segundo, CA 90245
Reima Being 21st Century Education Fun Facts
The main building on
Wiseburn Unified School District and Da Vinci Schools are campus once was used to
engaged in an unprecedented district-charter relationship design fighter aircraft.
built on mutual trust and solidified by innovative MOU and During the 1950s,
legal agreements. This partnership leverages the benefits Douglas Street was a
of both a traditional school district and an independent private road that the
charter school organization. This project sets new
Douglas Aircraft El
standards for collaboration,articulation,and community
http://douglasat201.orgtwisebum-da-vinci-partnership/ 24 113
11/27/2017 Wiseburn-Da Vinci Partnership—Wiseburn Unified&Da Vinci Schools
and industry engagement,"says Chet Pipkin, the president Segundo Division used to
of the Da Vinci Schools Board of Trustees and the founder, move Navy aircraft to
chairman,president and CEO of Belkin International. LAX,
A jewel among California's public schools,Wiseburn Unified School The main building's
District provides an unparalleled level of instruction in a small, nurturing overall square footage is
environment that results in academic achievement and better prepared being reduced from
students. A K-8 entity since its 1896 inception,the Wiseburn School 300,000 square feet to210,000 square feet!
District embraced the bold vision to create Da Vinci charter schools to
provide Wiseburn students and families with local, quality high school
options. In this unique and powerful partnership,the three independent
charter high schools, Da Vinci Communications, Da Vinci Design,and Da
Vinci Science, serve as the"home" high schools for Wiseburn Unified INSTAGRAM
School District. By adding programs available to most high school
students such as OF sports, dances/prom, music, and visual and
performing arts, students also receive many of the more traditional high
school experiences found at much larger high schools.
In just eight years, Da Vinci Schools has solidified its position as a
national model for 21st century learning,teaching, and partnerships with
industry and higher education leaders that lead to college readiness,
college completion, and career preparation. Da Vinci graduates have been
accepted to every UC and Cal State campus, and Harvard, Stanford,
Columbia,Yale, Dartmouth, MIT, Carnegie Mellon, Purdue, USC, and many
other prestigious universities across the nation.As a Next Generation
Learning Challenges grant awardee, Da Vinci has been acknowledged by
the Bill and Melinda Gates and Flora Hewlett Foundations for innovative
practices that accelerate 21st century learning aligned to workforce
needs. Dr. David Brown,the former executive director of the WASC
accrediting agency, said "Da Vinci Schools are among the very finest I've
seen."
The new campus will house three separate high schools, administrative
offices for Wiseburn and Da Vinci, a theater, multipurpose room, soccer
field, gymnasium and pool.
Together,Wiseburn and Da Vinci are making history with a
groundbreaking partnership model that can serve as a model for district
and charter school cooperation for the benefit of all students.
This unprecedented partnership between a school district and a charter
has enabled this project to move forward to completion.This project has
succeeded through a creative alliance of local Wiseburn bond funds
($87M); a charter facilities grant match ($52.7M); generous corporate and
foundation giving;and strong local support from the Wiseburn
community and the City of El Segundo. In a joint-use agreement with the
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11/27/2017 VUisebum-Da Vinci Partnership—Wiseburn Unified&Da Vinci Schools
City of El Segundo,the Department of Parks and Recreation will maintain
the pool and run the aquatics programs,which will be available to EL
Segundo and Wiseburn residents.
Da Vinci Schools will operate the three high schools.When students from
aLL three schools come together for joint activities, it will be co-branded
as Wiseburn-Da Vinci.
Copyright 2015 Wiseburn Unified School District I Da Vinci Schools I All Rights
Reserved I Website by UmeWorks 0
http://douglasat2Ol.orgANisebum-da-vVnci-partnership/ 26 3/3
11/27/2017 Wiseburn Unified School District:FAO
Community Information
_Community FAQ
Measure A
Measure AA When will the new campus open?
Measure CL
High School Construction According to the construction timeline,the main building will be available for use by students in
August 2017. Phase 2 (the gymnasium and pool) is expected to be completed by Spring 2018.
What kind of programs will go in the new high school facility?
The facility will house a total of three charter high schools: Da Vinci Design, Da Vinci
Communications, and Da Vinci Science. The campus also include Wiseburn and Da Vinci
administrative offices, a multi-purpose/theater space to support visual and performing arts, an
athletic field, gymnasium, aquatic facility, and professional development institute for adult
educators. By maintaining small learning communities,just like in Wiseburn's K-8 schools, where
students are known by name and valued for their unique contributions, our Da Vinci kids also
benefit from a culture where students cannot easily"fall through the cracks."
What is the cost of this project?
The budget for the project is approximately $140 million. The new campus is being built with a
combination of funding that includes $87 million in local bond Measure AA monies (passed by
voters in 2010) and state matching funds of$52.7 million from the Charter School Facilities
Program.
What Is the relationship between the Wiseburn Unified School District and the Da Vinci
Schools?
The Wiseburn Unified School District and the Da Vinci Schools have entered into a unique and
forward-thinking partnership to best serve students and create a continuum of learning from pre-
school through high school graduation. This partnership leverages the benefits of both a traditional
school district and an independent charter school organization.The partnership has been an
ongoing evolution guided by the firm belief that all decisions must be made in the best interest of
our students.
By design, the governance and coordination of the Wiseburn Unified School District and Da Vinci
Schools have been closely intertwined from the very beginning, starting with the initial planning in
2008. Da Vinci Schools was developed internally out of the Wiseburn School District as a way of
serving the high school needs of its residents in the Wiseburn community. The seven-member Da
Vinci Board has purposely included members who are closely intertwined with Wiseburn. The
current Da Vinci Board President, Chet Pipkin is a graduate of Dana Middle School and attended K-
8 in Wiseburn. The Da Vinci Board Vice-president is Dr. Don Brann who attended Wiseburn
schools as a K-8 student and came back to serve as Superintendent of Wiseburn School District
from 1993-2008. Other Board members include Wiseburn resident and Da Vinci parent,Jennifer
Morgan, past-Wiseburn Board member Brian Meath and Cheryl Cook, whose son attended Dana
Middle School before attending and graduating from Da Vinci. The Da Vinci Board is rounded out
by Northrop Grumman Vice-President Art Lofton and Wiseburn resident Israel Mora who serves on
both the Da Vinci and the Wiseburn boards. The Da Vinci Schools are an independent Charter
Management Organization that is set up as a non-profit 501 c (3) organization. Under the
Memorandum of Understanding for governance, the Da Vinci Board of Trustees selects new
members who are subsequently confirmed or denied by the Wiseburn Unified Board of Trustees.
With four district schools and four independent charter schools, Wiseburn and Da Vinci now serve
close to 4,000 students.
What is a charter school?
A charter school is a public school that provides instruction in any combination of grades,
kindergarten through grade twelve. Parents, teachers, or community members may initiate a
charter petition, which is typically presented to and approved by a local school district governing
board.The law also allows, under certain circumstances, for county boards of education and the
State Board of Education to be charter authorizing entities.
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11/27/2017 Wiseburn Unified School District:FAQ
Specific goals and operating procedures for a charter school are detailed in the agreement
between the charter authorizing entity and the charter developer. A charter school is exempted
from many of the statutes and regulations that apply to school districts. Students enroll in charter
schools on a voluntary basis and are under the jurisdiction of the Public School System, as
specified in California Education Code (EC) Section 47615.
What is the educational philosophy at Da Vinci Schools?
The main focus at the Da Vinci high schools is college and career readiness for all students. The
high schools'culture of small learning communities, personalization, engaging curriculum, and
outstanding college and career-ready results are a continuation of the exceptional work taking
place in Wiseburn's K-8 schools.
What is project based learning?
Project-based learning (PBL) is learn-by-doing curriculum that integrates core subjects with real-
life problems to be solved. Teachers work in teams with one another to identify key Common Core
content standards and skills that need to be addressed at the grade-level. Then, teachers work
backwards to plan their curriculum, striving to create engaging, interdisciplinary projects that
center on a big idea and a real-world connection that is rigorous, relevant and meaningful to
students'lives. Industry partners play a vital role by helping to define the knowledge and
workplace skills students need most to succeed in the 21st century global workforce. Da Vinci has
developed mutually beneficial partnerships with more than 125 businesses, corporations, colleges,
universities, and nonprofit organizations, including Northrop Grumman, Chevron, Belkin, Gensler,
SpaceX, Mattel, Boeing, Raytheon, DaVita, EI Camino College,Antioch University Los Angeles,
UCLA Extension, and many more.
Will the knowledge and skills learned by students at Da Vinci prepare students for
success In college?
Innovation in the 21st century has reshaped the world of work and society. At Da Vinci, students
receive direct instruction in the 21st century skills of problem-solving, collaboration, critical
thinking, communication, creativity, and more. Success in college, career and life can be found in
these competencies. More than 4 million jobs remain unfilled in the U.S. because workers do not
have the skills employers need. K-12 schools and colleges are responding by graduating students
with significantly more preparation in 21st century skills. Da Vinci graduates are finding success at
a wide variety of colleges and universities, including those that are thought to be more traditional.
Da Vinci students work on projects both independently and in teams. They also regularly take
traditional tests and quizzes, and teachers lecture in Da Vinci classrooms. Da Vinci students are
also required to make individual Presentations of Learning as a culminating activity for each
semester which deepens their content knowledge and builds public speaking and presentation
skills. Current research demonstrates that students engaged in project-based learning obtain a
deeper knowledge of subject matter, have increased motivation, improved problem solving skills,
teamwork and presentation skills. Project-based learning is occurring in all Wiseburn schools to
some degree, including such programs at Project Lead the Way. There are many prestigious
universities engaged in project-based learning, including Stanford, UC Berkeley, Cal Poly, MIT,
Boston University, and others. Beyond college, workplaces use project based approaches and
skills as a primary source of learning and executing on company objectives.
What is the joint-use agreement for the pool with the City of EI Segundo?
The pool is part of a joint-use agreement between Wiseburn and the City of EI Segundo. The EI
Segundo Department of Parks and Recreation will maintain the pool and run the aquatics
programs, which will be available to both EI Segundo and Wiseburn residents. The high school
program will receive top priority for use of the pool that is estimated to be 3 hours per day on
weekdays and occasional weekend use.
Please click here to view the full signed Agreement between Wiseburn and the City of EI Segundo.
If you have any questions, please contact Dr. Johnstone at(310) 725-2101, ext. 5105.
http:/lwww.wisebum.kl2.ca.us/emalpage_view?d=x&piid=&vpid=1445756669608 28 2/2
OFFICE OF THE ATTORNEY GENERAL
State of California
JOHN K. VAN DE KAMP
Attorney General
OPINION
No. 90-892
of
October 31, 1990
JOHN K. VAN DE KAMP
Attorney General
ANTHONY S. DA VIGO
Deputy Attorney General
HECTOR VARELA,PRESIDENT OF THE BOARD OF EDUCATION,BASSETT
UNIFIED SCHOOL DISTRICT, relator herein, has requested this office to grant leave to sue
EDWARD L. CHAVEZ in quo warranto pursuant to the terms of Code of Civil Procedure section
803. The proposed complaint alleges that Mr. Chavez is unlawfully serving as a board member of
the Bassett Unified School District.
CONCLUSION
It is concluded that leave to sue should be GRANTED.
CRITERIA FOR QUO WARRANTO
In deciding whether to grant leave to sue in the name of the People of the State of
California,we consider two fundamental principles,which provide the basis for this analysis. First,
leave will be granted where there is a substantial question of law or fact which requires judicial
resolution. It is not,however,the province of the Attorney General to determine which party should
or is likely to prevail. (72 Ops.Cal.Atty.Gen. 8, 9 (1989); 72 Ops.Cal.Atty.Gen. 15, 19 (1989).)
Second, leave will be granted where the action in quo warranto would serve the overall public
interest of the people of this state. (72 Ops.Cal.Atty.Gen.,supra, at 19.)
Both of the foregoing principles must be satisfied. (Id., at 20.) As a general rule,
however, we have viewed the existence of a substantial question of law or fact which calls for
judicial resolution as presenting a sufficient"public purpose" as to warrant the granting of leave to
sue;accordingly,leave would be denied only in the presence of other overriding considerations.(73
Ops.Cal.Atty.Gen. 183, 188 (1990).)
MATERIAL FACTS
On December 3, 1987, Edward L. Chavez was elected, qualified, and assumed the
office of trustee on the Board of Trustees of the Bassett Unified School District, County of Los
Angeles, and does now continue to claim said office.
1. 90-892
29
On April 17, 1990, Mr. Chavez was elected, qualified, and assumed the office of
member of the City Council of the City of La Puente, County of Los Angeles, and does now
continue to hold said office.
The Bassett Unified School District has territory in common with the City of La
Puente. Two of the district's schools, Bassett High School and Sunkist Elementary School, are
situated within the City of La Puente.
LEGAL ISSUE
The principal issue presented is whether the offices of school district trustee and city
council member are incompatible, so that upon his assumption of the latter office, the proposed
defendant in this action forfeited the former.
ANALYSIS
The application for leave to sue concerns the common law doctrine of incompatible
public offices as applied to dual membership on the governing boards of the respective public
agencies. The doctrine prevents a person from holding simultaneously two public offices if the
performance of the duties of either office could have an adverse effect on the other. (68
Ops.Cal.Atty.Gen. 337, 338-339 (1985).) In 71 Ops.Cal.Atty.Gen. 39, 39-40 (1988), we
summarized the following considerations:
"Offices are incompatible, in the absence of statutes suggesting a contrary
result,if there is any significant clash ofduties or loyalties between the offices,if the
dual office holding would be improper for reasons of public policy, or if either
officer exercises a supervisory, auditory, or removal power over the other. (38
Ops.Cal.Atty.Gen. 113 (1961); see generally, People ex rel Chapman v. Rapsey
(1940) 16 Cal.2d 636, 641-642; 65 Ops.Cal.Atty.Gen. 606 (1982); 64
Ops.Cal.Atty.Gen.288,289(1981); 64 Ops.Cal.Atty.Gen. 137, 138-139(1981);63
Ops.Cal.Atty.Gen. 623 (1980); 63 Ops.Cal.Atty.Gen. 607, 608 (1980).)
"The policy set forth in People ex rel Chapman v. Rapsey,supra, 16 Cal.2d
636 comprehends prospective as well as present clashes of duties and loyalties. (See
63 Ops.Cal.Atty.Gen. 623,supra.)
"Neither is it pertinent to say that the conflict in duties may never arise; it is
enough that it may, in the regular operation of the statutory plan. (3 McQuillin,
Municipal Corporations (3d Ed. 1973), 12.67, p. 297).
"Only one significant clash of duties and loyalties is required to make offices
incompatible. (37 Ops.Cal.Atty.Gen. 21,22 (1961).) Furthermore,the existence of
devices to avoid conflicts neither changes the nature of the potential conflicts nor
provides assurance that they would be employed. (38 Ops.Cal.Atty.Gen. 121, 125
(1961).) Accordingly,the ability to abstain when a conflict arises will not excuse the
incompatibility or obviate the effects of the doctrine. A public officer who enters
upon the duties of a second office automatically vacates the first office if the two are
incompatible. (People ex rel. Chapman v. Rapsey,supra, 16 Cal.2d 636, 644.)"
We have previously determined that a trustee of a school district governing board
holds a public office(73 Ops.Cal.Atty.Gen. 183, 185(1990),as does a member of a city council(37
2• 90-892
30
Ops.Cal.Atty.Gen. 21, 22 n. 1 (1961); see 65 Ops.Cal.Atty.Gen. 606 (1982)) for purposes of the
incompatibility of offices doctrine.
We have also specifically concluded that the offices of school board trustee and city
council member are incompatible where the city and the district have territory in common. (65
Ops.Cal.Atty.Gen.,supra, at pp. 607-608.) A number of potential conflicts were identified in our
prior opinion, including:
1. Under the Education Cade, contracts between the district and the city are
authorized for the following purposes: community recreation (Ed. Code, § 10905); health
supervision(Ed. Code, § 49402); library services (Ed. Code, §§ 18134-18136); the sale, lease, or
dedication of real property (Ed. Code, §§ 39363.5, 39394, 39470); and the installation of water,
sewerage, or other public utilities (former Ed. Code, § 39011; see 73 Ops.Cal.Atty.Gen. 183, 187
(1990)).
2. In eminent domain proceedings, either public body may condemn property
of the other where a superior use can be shown. (Code Civ. Proc., § 1240.610.)
3. School districts may dedicate real property to cities for certain public
purposes. (Ed. Code, § 39540.)
4. In the establishment of a city master plan,the city may chart the location of
future schools. (Gov. Code, § 65302, subd. (a); see 56 Ops.Cal.Atty.Gen. 488 (1973) [offices of
county planning commissioner and school trustee are incompatible due to, inter alia, necessity of
county to plan for school sites].)
5. City officials are charged with the enforcement of health and safety
regulations within the schools. (Health& Saf. Code, §§ 3703,3802.)
Accordingly,it is determined that the proposed challenge to the claim of Edward L.
Chavez to the office of trustee of the Bassett Unified School District is based on substantial grounds.
PUBLIC INTEREST
The public, the Bassett Unified School District, and the City of La Puente have an
interest in the undivided loyalty of their elected officers. We find no overriding countervailing
considerations in the facts or circumstances presented. The application for leave to sue Mr.Chavez
in quo warranto meets the public interest test, and it is therefore granted in accordance with the
provisions of Code of Civil Procedure sections 803-810.
3. 90-892
31
EL SEGUNDO CITY COUNCIL MEETING DATE: December 5,2017
AGENDA STATEMENT AGENDA HEADING: Special Order of Business - Public Hearing
AGENDA DESCRIPTION:
Consideration and possible action regarding (Public Hearing) the proposed project and
budget for the 2018-2019 Community Development Block Grant (CDBG) Program Year.
The estimated CDBG budget allocation for Program Year 2018-2019 is approximately
$53,500. (Fiscal Impact: $53,500).
RECOMMENDED COUNCIL ACTION:
1. Open public hearing and take testimony;
2. Close public hearing and discuss item;
3. Adopt the new 2018-2019 CDBG project and budget;
4. Authorize the City Manager to execute the contracts, in a form approved by the City
Attorney, with the Los Angeles County Community Development Commission
(CDC); and/or,
5. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
ADA—Compliant Curb Ramp Location Map
FISCAL IMPACT: $53,500
Amount Budgeted: Total CDBG $53,500
Account Number(s): CDBG Fund 111
ORIGINATED BY: Gregg McClain, Planning Manager
REVIEWED BY: Sam Lee, Director of Planning and Building Safety
APPROVED BY: Greg Carpenter, City Manager —�fL (14 r-
BACKGROUND AND DISCUSSION:
Each year, Community Development Block Grant (CDBG) funds are allocated to cities by the
Federal Housing and Urban Development Department (HUD) and administered through the Los
Angeles County Community Development Commission (CDC). Participating cities receive
funding based upon the total number of cities participating in the County's program, census
population counts, estimates of poverty, overcrowding and aged housing stock.
Since 1986, the City of El Segundo participated in the annual Los Angeles Urban County's
CDBG Program. In order to continue its participation in the upcoming 2018-2019 Program
Year, which begins on July 1, 2018, and ends on June 30, 2019, the City of El Segundo must
prepare and submit its proposed CDBG action plan and/or project descriptions to the Los
32
Angeles County Community Development Commission (CDC) by February 1, 2018, for review
and approval.
Pursuant to Federal requirements, notice of this public hearing was posted in public buildings
within the City. Federal requirements also mandate that as part of the hearing, the Council and
public be informed of the range of eligible housing and community development activities that
may be funded under the CDBG program. Interested persons may obtain a copy of the Federal
eligibility guidelines, available at the City of El Segundo's Department of Planning and Building
Safety, during regular business hours.
Proposed CDBG Proiects and Budgets
The proposed 2018-2019 CDBG allocation for the City of El Segundo is $53,500. This allocation
is consistent with the amount of funding the City has received over the last several years. This
proposed CDBG allocation is a nlannina estimate only; the Los Angeles County Community
Development Commission (CDC) will release final appropriations in spring 2018. The City's
final CDBG allocation is generally within five to ten percent(5%-10%) of the estimate provided.
Prior Year CDBG Action Plan (2017-2018)
In 2017-2018, the City's CDBG funds supported the removal and replacement of twenty (20)
existing, obsolete or deteriorated concrete curbs with American with Disabilities Act (ADA)
compliant accessible concrete ramps and truncated domes. Removal of architectural barriers to
improve mobility and accessibility of senior adults and severely handicapped persons that allow
unobstructed paths of travel is an example of an eligible project under the CDBG Program.
The CDBG-funded ADA Curb Ramp Improvement project is part of the City's continuing effort
to comply with the Americans with Disability Act (ADA) requirements that eliminate
architectural barriers that impede access to public facilities. Since 2006, more than 370
accessible sidewalk ramps have been installed and/or upgraded to current standards throughout
the City. For 2018-2019, the City will replace curb ramps installed ten or more years ago in order
to meet current ADA requirements and California building codes.
Environmental Assessment
This action is exempt from CEQA pursuant to CEQA Guidelines §15061(b)(3) which is the
general rule that CEQA applies only to projects which have the potential for causing a significant
effect on the environment and CEQA does not apply where it can be seen with certainty that
there is no possibility that the activity may have a significant effect on the environment.
Recommended 2018-2019 CDBG Action Plan
Staff recommends that the 2018-2019 CDBG Program Year allocation totaling approximately
$53,500 be used to continue the implementation of ADA accessible curb ramps at various
intersections throughout the City. It is anticipated that approximately ten to twelve accessible
concrete ramps will be installed.
2
33
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34
TEL SEGUNDO CITY COUNCIL MEETING DATE: December 05, 2017
AGENDA STATEMENT AGENDA HEADING: Special Order of Business
AGENDA DESCRIPTION:
Consideration and possible action regarding adoption of resolutions, 1) calling for
election, 2) requesting Los Angeles County services, 3) adopting regulations for
candidates statements for the General Municipal Election and entering into an agreement
with Martin & Chapman Co for the April 10, 2018 General Municipal Election.
(Fiscal Impact: $61,000 estimated
RECOMMENDED COUNCIL ACTION:
1)Adopt the attached three Resolutions related to calling the Election
2) Authorize the City Manager to enter into an agreement with Martin & Chapman Co in
form approved by City Attorney.
3) Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1) Three Draft Resolutions
FISCAL IMPACT: Included in adopted Fiscal Year 2017/2018 Budget
Amount Budgeted: $94,700
Additional Appropriation: No
Account Number(s): 001-400-1302-various
STRATEGIC PLAN:
Goal: El Segundo's engagement with the community ensures excellence
Objective: The City is transparent regarding services and performance
ORIGINATED BY: Mona Shilling, Deputy City Clerk I
APPROVED BY: Tracy Weaver, City Clerk
REVIEWED BY: City Attorney's Office
REVIEWED BY: Greg Carpenter, City Manager $L Gr 6C
BACKGROUND AND DISCUSSION:
The General Municipal Election for two (2) Council Members seats, is to be held April 10, 2018.
To proceed with the regulations set forth by the Government Code, the proposed resolutions should
be adopted before the opening of nomination filing period beginning December 18, 2017 and
ending January 12, 2018 (date extended to January 17, 2018 if an incumbent does not file)
35
Additionally, it is requested that the City enter into a professional services agreement, for an
amount not to exceed $61,000 with Martin & Chapman Co. They have provided election support
to the City of El Segundo for over three decades, are well known and trusted for their invaluable
election services, supplies, and guidance.
Their services will include, but not limited to, pre-election materials, official ballots, ballot
counting equipment, vote by mail ballot tracking system, mailing services, foreign language
assistance and translations, legislation updates, professional opinions and election night support.
Their Anaheim location allows for timely delivery of supplies, election materials, and on-site
support.
Their many years of experience with the City of El Segundo, individualized assistance, and
excellent customer service will help ensure a smooth election process for the April 10, 2018
General Municipal Election.
36
RESOLUTION NO.
A RESOLUTION CALLING AND GIVING NOTICE OF THE HOLDING OF
A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, APRIL
10, 2018, FOR THE ELECTION OF TWO MEMBERS OF THE CITY
COUNCIL, PURSUANT TO ELECTIONS CODE § 1301
The City Council of the city of EI Segundo resolves as follows:
SECTION 1: The City Council finds and declares as follows:
A. General municipal elections for the City of EI Segundo have historically been held the
second Tuesday of April in each even-numbered year;
B. In accordance with Government Code § 14052, in October 2017, the City Council
adopted Ordinance No. 1557, which changed its municipal election after the first
Monday in June in each even-numbered year, starting in June 2022;
C. Ordinance No. 1557 also adjusted the terms of office of those members of the City
Council elected in April 2018 accordingly.
SECTION 2: Pursuant to Elections Code § 1301, the City Council calls for a general
municipal election to be held in the City of EI Segundo on Tuesday, April 10, 2018, for the
purpose of electing two members of the City Council, whose terms will expire after the
June 2022 General Municipal Election and receipt of the results and administration of
oaths of office at a regularly scheduled City Council meeting. The exact form of the
question to be voted on at the election as it should appear on the ballot is as follows:
"FOR MEMBER OF THE CITY COUNCIL- Vote for no more than two"
SECTION 3: The polls will open at 7 a.m. on election day and remain open until 8 p.m.,
except as provided in the California Elections Code § 14401.
SECTION 4: The City Council Chamber, 350 Main Street, EI Segundo, is designated
the Central Counting Place where all ballots of the election will be tallied.
SECTION 5: The City Clerk is authorized to canvass the returns of the Municipal Election.
The election will be held in all respects as if there were only one election, and only one
form of ballot will be used.
SECTION 5: The City Clerk is authorized, instructed and directed to procure and furnish
any and all official ballots, notices, printed matter and all supplies, equipment and
paraphernalia that may be necessary in order to properly and lawfully conduct the election.
SECTION 7: This Resolution will become effective immediately upon adoption.
PASSED AND ADOPTED this 5th day of December, 2017.
Suzanne Fuentes, Mayor
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ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
38
RESOLUTION NO.
A RESOLUTION REQUESTING THAT THE LOS ANGELES COUNTY
BOARD OF SUPERVISORS PROVIDE ELECTION SERVICES TO THE
CITY OF EL SEGUNDO FOR THE GENERAL MUNICIPAL ELECTION
TO BE HELD ON TUESDAY, APRIL 10, 2018.
The City Council of the city of EI Segundo resolves as follows-
SECTION 1: Pursuant to Elections Code § 10002, the City Council requests that the
Los Angeles County Board of Supervisors assist the City with its local election
scheduled for April 10, 2018.
SECTION 2: The services requested by the City include the following:
A. Listing of County precincts with number of registered voters in each
so the City may consolidate election precincts into City voting
precincts, and maps of the voting precincts;
B. List of poll workers the County uses for their elections;
C. Computer records of the names and addresses of all eligible
registered voters in the City;
D. Voter signature verification services as needed;
E. Provide additional election equipment and assistance to the City in
accordance with California law.
SECTION 3: The City will reimburse Los Angeles County for services performed
pursuant to this request and upon the City's receipt of a County invoice.
SECTION 4: The City Clerk is directed to forward a certified copy of this Resolution
to the Los Angeles Board of Supervisors and the Los Angeles County Clerk's
office.
SECTION 5: The City Clerk is directed to certify the adoption of this Resolution;
record this Resolution in the book of the City's original resolutions, and make a
minute of this adoption of the Resolution in the City Council's records and the minutes
of this meeting.
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SECTION 6: This Resolution will become effective immediately upon adoption
and remain effective unless repealed or superseded.
PASSED AND ADOPTED this 5th day of December, 2017.
Suzanne Fuentes, Mayor
ATTEST:
Tracy Weaver, City
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
2
40
RESOLUTION NO.
A RESOLUTION ESTABLISHING REQUIREMENTS FOR CANDIDATE
STATEMENTS FILED WITH THE CITY CLERK TO BE INCLUDED WITH
VOTER INFORMATION FOR AN ELECTION ON TUESDAY, APRIL 10,
2018.
The City Council of the city of EI Segundo resolves as follows:
SECTION 1: Pursuant to Elections Code § 13307, candidates seeking election
to office on April 10, 2018 may prepare a candidate's statement on forms
provided by the City Clerk.
SECTION 2: Statements filed in accordance with this Resolution may include the
following:
A. The candidate's name, age, and occupation; and
B. A statement consisting not more than two hundred (200) words
outlining the candidate's education and qualifications for office.
SECTION 3: The candidate's statement must conform with the following:
A. It may not identify the candidate's membership in any political party
or activity in partisan political organization;
B. It must be uniform in type and size and must be presented with
block paragraphs;
C. It may not include bolding, underlining, italics, asterisks, or other,
similar, type of formatting;
D. It must be typewritten using a Helvetica, 10 point font;
E. It must be filed in the City Clerk's office with a candidate's
nomination papers;
F. Although it may be withdrawn during the time for filing nomination
papers and until 5:00 p.m. the next working day after the close of
the nomination period, the statement may not be changed.
SECTION 4: Pursuant to 52 U.S.C. § 10503, the City Clerk will:
A. Translate all candidate statements into Spanish;
1
41
B. Make translated copies of candidate statements publicly available.
SECTION 5: Candidates filing a statement must pay to the City the following:
A. A fee equal to a candidate's pro rata share of the total actual cost
for printing, handling, translating, and mailing candidate
statements.
B. At the time of filing a statement, the candidate will deposit $775
($475 if you do not want your statement printed in Spanish in the
voter's pamphlet) with the City Clerk which represents the following
estimated costs:
1. The cost of printing the statement in the voter's pamphlet in
English: $300;
2. The cost of translating the statement into Spanish: $175; and
3. The cost of printing the statement in the voter's pamphlet in
Spanish: $300.
C. Should a candidate's actual pro rated cost exceed the amount on
deposit with the City Clerk, the candidate will, within thirty (30) days
of receiving an invoice, pay the City Clerk any difference between
the deposit amount and the actual cost.
D. Should a candidate's actual pro rated cost be less than the amount
deposited with the City Clerk, then the City Clerk will refund any
overpayment to a candidate within thirty (30) days after the election.
SECTION 6: Candidates may not include any additional materials in the sample
ballot package.
SECTION 7: The City Clerk is directed to provide a copy of this Resolution to
each candidate, or a candidate's representative, at the time nominating petitions
are issued.
SECTION 3: The City Clerk is directed to certify the adoption of this Resolution;
record this Resolution in the book of the City's original resolutions, and make a
minute of this adoption of the Resolution in the City Council's records and the
minutes of this meeting.
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42
SECTION 9: This Resolution will become effective immediately upon
adoption and remain effective unless repealed or superseded.
PASSED AND ADOPTED this 5th day of December 2017.
Suzanne Fuentes, Mayor
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
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43
EL SEGUNDO CITY COUNCIL MEETING DATE: December 5, 2017
AGENDA STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Consideration and possible action regarding placing a ballot measure on the April 10,2018 election
that would, if passed, impose a3/4 cent sales tax on the sale of taxable goods within the City and
on residents purchasing vehicles, vessels or aircraft inside or outside of the City. The tax is
proposed to be implemented based upon whether another County sales tax is put on the ballot and
passes. (Fiscal Impact: $0 for FY 2017-18 & $9,000,000 annually once implemented)
RECOMMENDED COUNCIL ACTION:
1. Adopt the resolutions necessary to place the sales tax ballot measure on the April 10,
2018 election;
2. Adopt a resolution setting forth the requirements for ballot arguments relating to ballot
measures placed on the April 10, 2018 election;
3. Authorize the Council or Council Members to be the authors of a ballot argument in
favor of the ballot measure (optional);
4. Adopt a resolution directing the City Attorney to draft an impartial analysis of the sales
tax ballot measure (optional); and/or,
5. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
A. Draft Ordinance
B. Three Draft Resolutions.
FISCAL IMPACT: Approximately $9 million in annual revenue during the period that the sales
tax is implemented.
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): 001-300-0000-3201
STRATEGIC PLAN:
Goal: 5(b) Champion Economic Development and Fiscal Sustainability:
El Segundo approaches its work in a financially disciplined and
responsible way
Objective: 2 The City will maintain a stable, efficient, and transparent financial
environment
ORIGINATED BY: Mark Hensley, City Attorney
REVIEWED BY: Joseph Lillio, Director of Finance It
APPROVED BY: Greg Carpenter, City Manager 6k C
BACKGROUND: 4
44
Sales Tax Ballot Measure
During the Strategic Planning process and at recent Council Meetings,the Council inquired about
and directed staff to prepare the documents necessary for the Council to potentially take action to
place a 3/4 cent sales tax on the ballot. Under state law these are referred to as Transaction and Use
Taxes("sales tax"). Currently, state law caps sales tax within each County at 10.25%. The current
sales tax rate in El Segundo, in Los Angeles cities that have not imposed their own sales tax, and
in unincorporated portions of Los Angeles County is 9.5%. Thus,the City has the ability to impose
its own .75% sales tax and remain within the 10.25% cap.
Members of the Council have expressed their concerns and believe that the County will seek to
impose in the near future additional sales tax ballot measures which will curtail the City's ability
to impose its own sales tax, and divert money to the County rather than put the revenues into the
City's coffers. It is anticipated that the City will within approximately two years will not be able
to balance its budget unless it can significantly cut its expenses and/or increase its revenues. The
costs of the City employees' retirement plan is the cause of the projected budget shortfall.
Based upon direction from the Council, attached are the resolutions necessary to place the sales
tax measure on the April ballot. The measure is written such that the while the tax would be
approved and in place if it is approved by the voters, that it will be suspended until such time as
the County places a sales tax measure on the ballot. If the measure fails then the sales tax will be
once again suspended. If the measure passes,then the sales tax will remain in force. The sales tax
would generate approximately $9 million annually when it is in force.
The sales tax would be paid by everyone purchasing taxable goods within the City with some
limited exceptions set forth in state law which are included in the ballot measure. However with
regard to the sale of automobiles, vessels (boats), and aircraft, the sales tax would be paid by
residents of the City regardless of whether the purchase is made within or outside of the City's
boundaries.
City's Financial Forecast
During Fiscal Years (FY) 2016-17 and 2017-18, the City has adopted a balanced budget, while
also fully funding the General Fund reserve policy of 18%,fully funding the Economic Uncertainty
reserve policy of$2,000,000 and having remaining funds that City Council approved to be used
towards achieving policy objectives of serving the community, making infrastructure
improvements throughout the City,and strategically making additional payments on City liabilities
that result in long-term financial savings to the City.
It is anticipated that the City will begin to experience structural budget deficits beginning in FY
2018-19 and material structural deficits beginning in FY 2019-20 through the late-2030s. The
structural budget deficits beginning in FY 2018-19 through FY 2023-24 are anticipated to be:
• Approximately $400,000 in FY 2018-19
■ Approximately $1,500,000 in FY 2019-20;
■ Approximately $3,300,000 in FY 2020-21;
• Approximately $4,500,000 in FY 2021-22;
• Approximately $5,500,000 in FY 2022-23; and
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• Approximately$6,000,000 in FY 2023-24.
Without any changes to the revenue structure,the annual structural budget deficit is anticipated to
maintain a level amount around $6,000,000 through the early 2030s and then begin to taper down
through the late 2030s. These assumptions do not include much needed capital funding towards
aging City infrastructure and facilities improvements, which is currently estimated to be
$2,000,000 to $3,000,000 per year. Funding the infrastructure needs coupled with the structural
deficit, leaves the City with the requirement to address the long-term fiscal health of the City.
The main driver of the structural deficit is the fact that revenues are anticipated to grow by a modest
1.5% to 2% annually, while expenditures are growing at an annual pace of 2.5%-4%. The higher
growth in the expenditure assumption is primarily due to the change in the discount rate(assumed
long-term annual rate of return) used to determine the long-term rate of return on public
employees' pensions invested and managed by the California Public Employees' Retirement
System(Ca1PERS).
In December 2016, the Ca1PERS Board of Administration (the "Board) approved to lower the
CalPERS discount rate assumption. The discount rate was adjusted from 7.5% to 7.0%. This
adjustment will be phased in over a three year period. This Board action results in a direct increase
of public agency contribution costs beginning in FY 2018-19.
The phase-in of the discount rate change approved by the Board for the next three years is as
follows:
FY Required Contribution Discount Rate
2018-19 7.375%
C 2019-20 7.25%
2020-21 7.00%
Lowering the discount rate means the City's pension plan for City staff will see an increase in the
cost of pension benefits. These increases will result in higher required employer contributions
beginning in FY 2018-19 for the City and will steadily increase each year through 2023-24. If at
some point in the future the Ca1PERS Board chooses to lower the discount rate even further, this
would have additional negative budgetary impacts on the City that have not been factored into this
analysis.
The .75% sales tax will also address the funding of general municipal services currently provided
to residents and the local business community. The City residents and business community
rightfully have high expectations of the level of service provided by the City. The proposed
proposition authorizing a .75%local sales tax would be used to help maintain the exceptional level
of municipal services, including, police and fire services, rapid response to emergencies, services
to youth and senior citizens, recreation and park programs, recreation facilities, library facilities
and services to maintain and repair City streets and other infrastructure.
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Thus, the proposal for the City to impose its own .75% sales tax and generate about $9,000,000
annually,will help to address the structural budget deficits that are anticipated in the coming years
and enable the City to maintain its current level of excellent service to the community.
Other Actions
Before the Council are a few other issues. The Council needs to adopt rules with respect to ballot
arguments that are submitted as part of the election. Accordingly, a resolution has been prepared
in conformance with state law providing for such rules. The Council can also authorize the Council
as a whole or specific Council Members to write the ballot argument in favor of the ballot measure.
Finally, the Council can direct the City Attorney's Office to prepare an impartial analysis of the
ballot measure to be included with ballot materials sent to the voters.
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Exhibit "A"
ORDINANCE NO. xx
PROPOSITION AUTHORIZING IMPOSITION OF A THREE-QUARTER
CENT TRANSACTIONS AND USE TAX (SALES TAX) TO FUND
GENERAL MUNICIPAL SERVICES, INCLUDING, WITHOUT
LIMITATION, POLICE AND FIRE SERVICES, RAPID RESPONSE TO
EMERGENCIES, SERVICES TO SENIOR CITIZENS, RECREATION
FIELDS AND SERVICES AND MAINTENANCE AND REPAIR OF CITY
STREETS AND LANDSCAPING TO BE ADMINISTERED BY THE STATE
BOARD OF EQUALIZATION.
The people of the city of EI Segundo do ordain as follows:
SECTION 1: A new Chapter 3-7 is added to Title 3 of the EI Segundo Municipal Code
("ESMC") to read as follows:
"Chapter 7. Transactions and Use Tax
3-7-010: TITLE. This Chapter is entitled the "EI Segundo Transactions and Use
Tax." The term "City," as used within this Chapter, is the city of EI Segundo. This
Chapter is applicable in the incorporated territory of the City.
3-7-020: OPERATIVE DATE. "Operative Date" means the first day of the first
calendar quarter commencing more than 110 days after the adoption of this Chapter,
the date of such adoption being as set forth below.
3-7-030: PURPOSE. This Chapter is adopted to achieve the following, among
other purposes, and directs that its provisions be interpreted in order to accomplish
those purposes:
A. To impose a retail transactions and use tax in accordance with the
provisions of Part 1.6 (commencing with Section 7251) of Division 2 of the
Revenue and Taxation Code and Section 7285.9 of Part 1.7 of Division 2
of the Revenue and Taxation Code which authorizes the City to adopt this
Chapter which becomes operative if a majority of the electors voting on
the ballot measure approving the Chapter vote to approve the imposition
of the tax at an election called for that purpose.
B. To adopt retail transactions and use tax regulations that incorporates
provisions identical to those of the Sales and Use Tax Law of the State of
California insofar as those provisions are not inconsistent with the
requirements and limitations contained in Part 1.6 of Division 2 of the
Revenue and Taxation Code.
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C. To adopt retail transactions and use tax regulations that imposes a tax
and provides a measure therefore that can be administered and collected
by the State Board of Equalization in a manner that adapts itself as fully as
practicable to, and requires the least possible deviation from, the existing
statutory and administrative procedures followed by the State Board of
Equalization in administering and collecting the California State Sales and
Use Taxes.
D. To adopt a retail transactions and use tax ordinance that can be
administered in a manner that will be, to the greatest degree possible,
consistent with the provisions of Part 1.6 of Division 2 of the Revenue and
Taxation Code, minimize the cost of collecting the transactions and use
taxes, and at the same time, minimize the burden of record keeping upon
persons subject to taxation under the provisions of this ordinance.
3-7-040: CONTRACT WITH STATE. Before the operative date, the City must
contract with the State Board of Equalization to perform all functions incident to the
administration and operation of this Chapter; provided, that if the City has not contracted
with the State Board of Equalization before the operative date, it must nevertheless so
contract and in such a case the operative date is the first day of the first calendar
quarter following the execution of such a contract.
3-7-050: TRANSACTIONS TAX RATE. For the privilege of selling tangible
personal property at retail, a transaction tax is hereby imposed upon all retailers in the
incorporated territory of the City at the rate of 0.75% of the gross receipts of any retailer
from the sale of all tangible personal property sold at retail in said territory on and after
the operative date of this ordinance.
3-7-060: PLACE OF SALE. For the purposes of this Chapter, all retail sales are
consummated at the place of business of the retailer unless the tangible personal
property sold is delivered by the retailer or his agent to an out-of-state destination or to
a common carrier for delivery to an out-of-state destination. The gross receipts from
such sales include delivery charges, when such charges are subject to the state sales
and use tax, regardless of the place to which delivery is made. In the event a retailer
has no permanent place of business in the State or has more than one place of
business, the place or places at which the retail sales are consummated is determined
under rules and regulations to be prescribed and adopted by the State Board of
Equalization.
3-7-070: USE TAX RATE. A use tax is imposed on the storage, use or other
consumption in the City of tangible personal property purchased from any retailer on
and after the operative date of this ordinance for storage, use or other consumption in
said territory at the rate of 0.75% of the sales price of the property. The sales price
includes delivery charges when such charges are subject to state sales or use tax
regardless of the place to which delivery is made.
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3-7-080: ADOPTION OF PROVISIONS OF STATE LAW. Except as otherwise
provided in this ordinance and except insofar as they are inconsistent with the
provisions of Part 1.6 of Division 2 of the Revenue and Taxation Code, all of the
provisions of Part 1 (commencing with Section 6001) of Division 2 of the Revenue and
Taxation Code are adopted and made a part of this Chapter as though fully set forth.
3-7-090: LIMITATIONS ON ADOPTION OF STATE LAW AND COLLECTION OF
USE TAXES. In adopting the provisions of Part 1 of Division 2 of the Revenue and
Taxation Code:
A. Wherever the State of California is named or referred to as the taxing
agency, the name of this City will be substituted. However, the
substitution is not made when:
1. The word "State" is used as a part of the title of the State Controller,
State Treasurer, State Board of Control, State Board of
Equalization, State Treasury, or the Constitution of the State of
California;
2. The result of that substitution would require action to be taken by or
against this City or any agency, officer, or employee thereof rather
than by or against the State Board of Equalization, in performing
the functions incident to the administration or operation of this
Chapter.
3. In those sections, including, but not necessarily limited to sections
referring to the exterior boundaries of the State of California, where
the result of the substitution would be to:
a. Provide an exemption from this tax with respect to certain sales,
storage, use or other consumption of tangible personal property
which would not otherwise be exempt from this tax while such
sales, storage, use or other consumption remain subject to tax by
the State under the provisions of Part 1 of Division 2 of the
Revenue and Taxation Code, or
b. Impose this tax with respect to certain sales, storage, use or
other consumption of tangible personal property which would not be
subject to tax by the state under the said provision of that code.
4. In Sections 6701, 6702 (except in the last sentence thereof), 6711,
6715, 6737, 6797 or 6828 of the Revenue and Taxation Code.
B. The word "City" is substituted for the word "State" in the phrase "retailer
engaged in business in this State" in Section 6203 and in the definition of
that phrase in Section 6203 of the Revenue and Taxation Code.
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3-7-100: PERMIT NOT REQUIRED. If a seller's permit has been issued to a
retailer under Section 6067 of the Revenue and Taxation Code, an additional
transactor's permit is not required by this Chapter.
3-7-110: EXEMPTIONS AND EXCLUSIONS.
A. There is excluded from the measure of the transactions tax and the use
tax the amount of any sales tax or use tax imposed by the State of
California or by any city, city and county, or county pursuant to the
Bradley-Burns Uniform Local Sales and Use Tax Law or the amount of
any state-administered transactions or use tax.
B. There are exempted from the computation of the amount of transactions
tax the gross receipts from:
1. Sales of tangible personal property, other than fuel or petroleum
products, to operators of aircraft to be used or consumed principally
outside the county in which the sale is made and directly and
exclusively in the use of such aircraft as common carriers of
persons or property under the authority of the laws of this State, the
United States, or any foreign government.
2. Sales of property to be used outside the City which is shipped to a
point outside the City, pursuant to the contract of sale, by delivery
to such point by the retailer or his agent, or by delivery by the
retailer to a carrier for shipment to a consignee at such point. For
the purposes of this paragraph, delivery to a point outside the City
is satisfied:
a. With respect to vehicles (other than commercial vehicles)
subject to registration pursuant to Chapter 1 (commencing with
Section 4000) of Division 3 of the Vehicle Code, aircraft licensed in
compliance with Section 21411 of the Public Utilities Code, and
undocumented vessels registered under Division 3.5 (commencing
with Section 9840) of the Vehicle Code by registration to an out-of-
City address and by a declaration under penalty of perjury, signed
by the buyer, stating that such address is, in fact, his or her
principal place of residence; and
b. With respect to commercial vehicles, by registration to a
place of business out-of-City and declaration under penalty of
perjury, signed by the buyer, that the vehicle will be operated from
that address.
3. The sale of tangible personal property if the seller is obligated to
4
51
furnish the property for a fixed price pursuant to a contract entered
into before the operative date of this ordinance.
4. A lease of tangible personal property which is a continuing sale of
such property, for any period of time for which the lessor is
obligated to lease the property for an amount fixed by the lease
before the operative date of this ordinance.
5. For the purposes of subparagraphs (3) and (4) of this section, the
sale or lease of tangible personal property is deemed not to be
obligated pursuant to a contract or lease for any period of time for
which any party to the contract or lease has the unconditional right
to terminate the contract or lease upon notice, whether or not such
right is exercised.
C. There are exempted from the use tax imposed by this Chapter, the
storage, use or other consumption in this City of tangible personal
property:
1. The gross receipts from the sale of which have been subject to a
transactions tax under any state-administered transactions and use
tax ordinance.
2. Other than fuel or petroleum products purchased by operators of
aircraft and used or consumed by such operators directly and
exclusively in the use of such aircraft as common carriers of
persons or property for hire or compensation under a certificate of
public convenience and necessity issued pursuant to the laws of
this State, the United States, or any foreign government. This
exemption is in addition to the exemptions provided in Sections
6366 and 6366.1 of the Revenue and Taxation Code of the State of
California.
3. If the purchaser is obligated to purchase the property for a fixed
price pursuant to a contract entered into before the operative date
of this ordinance.
4. If the possession of, or the exercise of any right or power over, the
tangible personal property arises under a lease which is a
continuing purchase of such property for any period of time for
which the lessee is obligated to lease the property for an amount
fixed by a lease before the operative date of this ordinance.
5. For the purposes of subparagraphs (3) and (4) of this section,
storage, use, or other consumption, or possession of, or exercise of
any right or power over, tangible personal property is deemed not
5
52
to be obligated pursuant to a contract or lease for any period of
time for which any party to the contract or lease has the
unconditional right to terminate the contract or lease upon notice,
whether or not such right is exercised.
6. Except as provided in subparagraph (7), a retailer engaged in
business in the City is not required to collect use tax from the
purchaser of tangible personal property, unless the retailer ships or
delivers the property into the City or participates within the City in
making the sale of the property, including, without limitation,
soliciting or receiving the order, either directly or indirectly, at a
place of business of the retailer in the City or through any
representative, agent, canvasser, solicitor, subsidiary, or person in
the City under the authority of the retailer.
7. "A retailer engaged in business in the City" also includes any
retailer of any of the following: vehicles subject to registration
pursuant to Chapter 1 (commencing with Section 4000) of Division
3 of the Vehicle Code, aircraft licensed in compliance with Section
21411 of the Public Utilities Code, or undocumented vessels
registered under Division 3.5 (commencing with Section 9840) of
the Vehicle Code. That retailer is required to collect use tax from
any purchaser who registers or licenses the vehicle, vessel, or
aircraft at an address in the City.
D. Any person subject to use tax under this Chapter may credit against that
tax any transactions tax or reimbursement for transactions tax paid to a
district imposing, or retailer liable for a transactions tax pursuant to Part
1.6 of Division 2 of the Revenue and Taxation Code with respect to the
sale to the person of the property the storage, use or other consumption of
which is subject to the use tax.
3-7-120: AMENDMENTS. All amendments subsequent to the effective date of
this Chapter to Part 1 of Division 2 of the Revenue and Taxation Code relating to sales
and use taxes and which are not inconsistent with Part 1.6 and Part 1.7 of Division 2 of
the Revenue and Taxation Code, and all amendments to Part 1.6 and Part 1 .7 of
Division 2 of the Revenue and Taxation Code, automatically become a part of this
Chapter, provided however, that no such amendment operates so as to affect the rate
of tax imposed by this ordinance.
3-7-130: ENJOINING COLLECTION FORBIDDEN. No injunction or writ of
mandate or other legal or equitable process may issue in any suit, action or proceeding
in any court against the State or the City, or against any officer of the State or the City,
to prevent or enjoin the collection under this ordinance, or Part 1.6 of Division 2 of the
Revenue and Taxation Code, of any tax or any amount of tax required to be collected.
6
53
3-7-140: AUTOMATIC SUSPENSION, IMPLEMENTATION. The taxes authorized
by this chapter are subject to the following:
A. For purposes of this Section, the term "district" has the meaning set forth
in Revenue and Taxation Code § 7252 to the extent such a district may
have taxing powers within the City's jurisdiction under applicable law. For
example, and without limitation, the County of Los Angeles is a district for
purposes of this Section.
B. The City will suspend collection of the taxes authorized by this chapter so
long as a district does not place a measure on the ballot seeking voter
authorization for a new or increased retail transactions and use tax in
accordance with the provisions of Part 1.6 (commencing with Section
7251) of Division 2 of the Revenue and Taxation Code and Sections 7285
or 7285.5 of Part 1.7 of Division 2 of the Revenue and Taxation Code.
C. Should a district place a measure on the ballot as contemplated by
Subsection A, then the City will promptly commence collection of the taxes
authorized by this chapter.
D. Should a ballot measure contemplated by Subsection A fail to become
effective then, notwithstanding any other provision of this chapter, the City
will suspend collection of the taxes authorized by this chapter.
E. Nothing in this Section is intended to, nor will it, limit the number of times
the City may be required to suspend or implement tax collection
authorized by this chapter based upon the actions contemplated in
Subsections A through D.
F. Revenue from any taxes collected between the time period contemplated
by Subsections C and D may be retained by the City for general purposes
and need not be refunded.
3-7-150: SUSPENSION OR REDUCTION. Nothing in this Chapter requires the City
Council to collect a tax; the city council may suspend or reduce tax rates imposed by
this chapter by resolution after a public hearing.
3-7-160: CITY COUNCIL AUTHORITY TO AMEND. Except for amendments that
would increase the tax rate, impose the tax on transactions and uses not previously
subject to the tax, or be inconsistent with the purposes of this chapter, the City Council
may exercise all applicable powers set forth in the Government Code including, without
limitation, amending this chapter by ordinance upon three affirmative votes by its
members. It may, in additional, adopt by ordinance or resolution such additional
regulations that may be necessary to implement the purposes of this chapter."
7
54
SECTION 2: Environmental Analysis. This Proposition is exempt from review under the
California Environmental Quality Act (California Public Resources Code §§ 2100, et
seq., "CEQA") and CEQA regulations (14 California Code of Regulations §§ 15000, et
seq.) because it establishes rules and procedures to implement government funding
mechanisms; does not involve any commitment to a specific project which could result
in a potentially significant physical impact on the environment; and constitutes an
organizational or administrative activity that will not result in direct or indirect physical
changes in the environment. Accordingly, this Resolution does not constitute a "project"
that requires environmental review (see specifically 14 CCR § 15378(b)(4-5)).
SECTION 3: Continuity. Repeal of any provision of the EI Segundo Municipal Code
does not affect any penalty, forfeiture, or liability incurred before, or preclude
prosecution and imposition of penalties for any violation occurring before this
Ordinance's effective date. Any such repealed part will remain in full force and effect for
sustaining action or prosecuting violations occurring before the effective date of this
Ordinance.
SECTION 4: Severability. If any part of this Ordinance or its application is
deemed invalid by a court of competent jurisdiction, the city council intends that such
invalidity will not affect the effectiveness of the remaining provisions or applications and,
to this end, the provisions of this Ordinance are severable.
SECTION 5: Validity of Previous Code Sections. If this the entire Ordinance or its
application is deemed invalid by a court of competent jurisdiction, any repeal of the
ESMC or other regulation by this Ordinance will be rendered void and cause such
ESMC provision or other regulation to remain in full force and effect for all purposes.
SECTION 0: Voter Approval. This Proposition will enact and impose a general tax.
Accordingly, it will be submitted to a general election on April 10, 2018 for voter
approval. If a majority of voters vote in favor of this Proposition, it will become valid and
binding on the date that the City Council certifies the election results. Should the
provisions of Government Code §§ 53720 et seq. or California Constitution Article XIIIC
be repealed or amended, or interpreted by the courts so that voter approval is not
required for enacting this Ordinance, then this Ordinance will take effect as provided for
all other City ordinances and may be amended in the same manner as all other City
ordinances.
SECTION 7: Miscellaneous.
A. This Proposition must be interpreted so as to be consistent with all federal
and state laws, rules, and regulations. If any section, sub-section,
sentence, clause, phrase, part, or portion of this Proposition is held to be
invalid or unconstitutional by a final judgment of a court of competent
jurisdiction, such decision does not affect the validity of the remaining
portions of this Proposition. The voters declare that this Proposition, and
each section, sub-section, sentence, clause, phrase, part, or portion
8
55
thereof, would have been adopted or passed irrespective of the fact that
any one or more sections, sub-sections, sentences, clauses, phrases, part,
or portion is found to be invalid. If any provision of this Proposition is held
invalid as applied to any person or circumstance, such invalidity does not
affect any application of this Proposition that can be given effect without the
invalid application.
B. If any portion of this Proposition is held by a court of competent jurisdiction
to be invalid, we the People indicate our strong desire that: (i) the City
Council use its best efforts to sustain and reenact that portion, and (ii) the
City Council implement this Proposition by taking all steps possible to cure
any inadequacies or deficiencies identified by the court in a manner
consistent with the express and implied intent of this Proposition, and then
adopting or reenacting such portion as necessary or desirable to permit the
planning and development of the Project.
C. This Proposition must be broadly construed in order to achieve the
purposes stated in this Proposition. It is the intent of the voters that the
provisions of this Proposition be interpreted or implemented by the City
and others in a manner that facilitates the purposes set forth in this
Proposition.
SECTION 8: The Mayor will sign this Ordinance and the City Clerk will attest and certify
to the passage and adoption of this Ordinance if a majority of the voters voting in the
City's general election on April 10, 2018 approve the proposition asking whether the
voters approve this Ordinance.
SECTION 9: Pursuant to Revenue and Taxation Code § 7265, this Ordinance will
become operative on the first day of the first calendar quarter commencing more than
110 days after the adoption of this Ordinance.
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PASSED AND ADOPTED this day of . 2017.
Suzanne Fuentes, Mayor
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
10
57
RESOLUTION NO.
A RESOLUTION ADDING A PROPOSITION TO THE BALLOT FOR THE
PREVIOUSLY CALLED APRIL 10, 2018 ELECTION PURSUANT TO
ELECTIONS CODE § 9222.
The City Council of the city of EI Segundo resolves as follows:
SECTION 1: Pursuant to Elections Code § 9222, the City Council places an ordinance
on the ballot for the general municipal election scheduled for Tuesday, April 10, 2018 as
previously established and implemented by City Council Resolution Numbers
, and adopted on
SECTION 2: A copy of the ordinance to be considered by the voters is attached as
Exhibit 'A" and incorporated by reference, and is approved by the City Council through
adoption of this Resolution. The ballot measure will be designated as Measure A on the
ballots, unless it must be otherwise designated to accommodate the consolidation of the
City's election with other elections.
SECTION 3: Pursuant to Elections Code §§ 9222 and 13119 the exact form of the
question to be voted on at the election as it should appear on the ballot is as follows:
SHALL THE ORDINANCE (ORDINANCE NO. ) ENTITLED Yes ❑
"PROPOSITION AUTHORIZING IMPOSITION OF A THREE-QUARTER
CENT TRANSACTIONS AND USE TAX (SALES TAX) TO FUND GENERAL No ❑
MUNICIPAL SERVICES, INCLUDING, WITHOUT LIMITATION, POLICE
AND FIRE SERVICES, RAPID RESPONSE TO EMERGENCIES, SERVICES
TO SENIOR CITIZENS, RECREATION FIELDS AND SERVICES AND
MAINTENANCE AND REPAIR OF CITY STREETS AND LANDSCAPING
TO BE ADMINISTERED BY THE STATE BOARD OF EQUALIZATION" BE
ADOPTED?
SECTION 4: In accordance with Government Code § 53724 and Revenue and Tax
Code § 7285.9, this Resolution must be adopted upon a two-thirds (2/3) vote and will
become effective immediately upon adoption.
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November 29, 2017 58
PASSED AND ADOPTED this day of 2017.
Mayor
Approved as to form:
Mark D. Hensley, City Attorney
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November 29, 2017 59
RESOLUTION NO. xx
A RESOLUTION DIRECTING THE CITY ATTORNEY TO PREPARE AN
IMPARTIAL ANALYSIS OF THE PROPOSITION REGARDING XX.
THE CITY COUNCIL RESOLVES AS FOLLOWS:
SECTION 1. Pursuant to Elections Code § 9280, the City Clerk is directed to
transmit a copy of the ballot measure increasing the sales tax to the City Attorney for an
impartial analysis.
SECTION 2. Upon receiving the ballot measure, the City Attorney is directed to
prepare an impartial analysis of the proposed ballot measure showing its effect, if any, on
existing law and the operation of the measure. Such analysis must not be more than 500
words.
SECTION 3. The impartial analysis must include a statement indicating whether
the proposed measure was placed on the ballot by a petition signed by the requisite
number of voters or by the governing body of the City.
SECTION 4. In the event the entire text of the measure is not printed on the
ballot, nor in the voter information portion of the sample ballot, there must be printed
immediately below the impartial analysis, in not less than 10 point bold type, the City Clerk
should have the following language printed: "The above statement is an impartial analysis
of the proposed ballot measure (Resolution Nos. xx). If you desire a copy of the legislation
affected by this measure, please call the City Clerk's office at (310) xxx, and a copy will
be mailed at no cost to you."
SECTION 5. The impartial analysis of the proposed ballot measure must be filed
by the date set by the City Clerk for the filing of primary arguments.
SECTION 6. Pursuant to 52 U.S.C.A. § 10503, the City Clerk will:
A. Translate the City Attorney's analysis into Spanish; and
B. Make copies of the translations of the City Attorney's analysis publicly
available.
SECTION 4. This Resolution will remain effective until superseded by a
subsequent resolution.
SECTION 5. This Resolution will become effective immediately upon adoption.
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November 29, 2017 60
PASSED AND ADOPTED this day of 2017_
Suzanne Fuentes, Mayor
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
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November 29,2017 61
CERTIFICATION
STATE OF CALIFORNIA y
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of EI Segundo, California, DO HEREBY CERTIFY
that the whole number of members of the City Council of the said City is five; that the
foregoing resolution, being RESOLUTION NO. was duly passed and adopted by
the said City Council, approved and signed by the Mayor of said City, and attested by the
City Clerk of said City, all at a regular meeting of the said Council held on the day
of 2017, and the same was so passed and adopted by the following
vote:
AYES:
NOES:
ABSENT:
ABSTENTION:
NOT PARTICIPATING:
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day of
2017.
Tracy Weaver, City Clerk
Of the City of EI Segundo,
California
(SEAL)
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November 29, 2017 62
RESOLUTION NO. xx
A RESOLUTION ESTABLISHING REQUIREMENTS FOR BALLOT
ARGUMENTS FILED WITH THE CITY CLERK TO BE INCLUDED WITH
VOTER INFORMATION FOR A REGULAR MUNICIPAL ELECTION ON
APRIL 10, 2018.
THE CITY COUNCIL RESOLVES AS FOLLOWS:
SECTION 1. Pursuant to Elections Code § 9281, qualified voters may submit
arguments for and against the ballot measure, in addition to rebuttal arguments, for the
April 10, 2018, Regular Municipal Election on forms provided by the City Clerk.
SECTION 2. Arguments filed in accordance with this Resolution must comply
with the following requirements in accordance with Elections Code §§ 9282, 9283, 9285,
and 9286:
A. Arguments must be in writing and not exceed three hundred (300)words except
for rebuttal argument which may not exceed two hundred and fifty (250) words;
B. Arguments may be submitted by the City Council; any councilmember
authorized to submit an argument by the City Council; any individual voter
eligible to vote on the measures; any bona fide association of citizens; or any
combination of voters and associations;
C. Arguments must be typewritten in at least a 12 point font;
D. Arguments may not include underlining, italics, asterisks, or other, similar, type
of formatting;
E. Arguments must be accompanied by the printed name and signature or printed
names and signatures of the person or persons submitting it, or, if submitted
on behalf of an organization, the name of the organization and the printed name
and signature of at least one of its principal officers.
F. If more than five (5) signatures accompany an argument, only the first five (5)
will be printed.
G. Arguments for or against the ballot measure must be received in the City
Clerk's office not later than XXX [88 days before election]. Rebuttal arguments
must be received not later than XXX [10 days after initial arguments].
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November 29, 2017 63
City of EI Segundo
Resolution No. XX
Page 2 of 2
SECTION 3. Pursuant to 52 U.S.C.A. § 10503, the City Clerk will:
A. Translate the ballot arguments into Spanish; and
B. Make translated copies of ballot arguments publicly available.
SECTION 4. This Resolution will remain effective until superseded by a
subsequent resolution.
SECTION 5. This Resolution will become effective immediately upon adoption.
PASSED AND ADOPTED this —day of , 2017.
Suzanne Fuentes, Mayor
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
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November 29, 2017 64
CERTIFICATION
STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES SS
CITY OF EL SEGUNDO }
I, Tracy Weaver, City Clerk of the City of EI Segundo, California, DO HEREBY CERTIFY
that the whole number of members of the City Council of the said City is five; that the
foregoing resolution, being RESOLUTION NO. was duly passed and adopted by
the said City Council, approved and signed by the Mayor of said City, and attested by the
City Clerk of said City, all at a regular meeting of the said Council held on the day
of 2017, and the same was so passed and adopted by the following
vote:
AYES:
NOES:
ABSENT:
ABSTENTION:
NOT PARTICIPATING:
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day of
, 2017.
Tracy Weaver, City Clerk
Of the City of EI Segundo,
California
(SEAL)
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65
January 10,2017 Final w Updates
Cal iforviiaCit,gFivtavice.CoKli
Local Revenue Measure Results
November 2016
Local tax and bond measure activity in
California in the November 2016 Presidential Proposed Local Revenue Measures
Election was unprecedented both in the November 2016
number of measures placed on ballots by Schools
cities, counties, special districts and schools, Special Districts
and by the number approved by voters.
Counties
Cities
Voters in California considered over 650 School Bond"
local measures at the November 8, 2016 2/3 6
presidential election. Among these were 430 55%Yore
seeking approval for tax increases, '• _
expansions or extensions. K-12 schools Special District -— ^ r ~ — County
districts and community colleges sought a Parcel Tax 29 213 General
Al '1t1
total of$25.314 billion in 184 separate SpecialDistrict Vote Tax,15�
authorizations for bonds to construct facilities, G.O.Bond4 V°re
r
acquire equipment and make repairs and County Parcel or
upgrades. There were 22 measures to Special Tax 21
increase or extend (renew) school parcel CountyG.O.Bond 2 i f
taxes. City G.O.Bond 6
Among the 224 non-school local revenue 1 ©2016 Michael Coleman
measures were twelve measures asking for a
total of$7.266 billion in bonds including the
$3.5 billion Bay Area Rapid Transit (BART) Tvpes of Non-School Local Tax Measures
Measure RR covering three San Francisco Sales November 2016
Bay area counties, the $1.2 billion Los UtilityLlser
HotelOccupancy
Angeles homeless housing and services BusinessLicense LltllltyUsers
Measure HHH and Santa Clara County's Parcel,GO Bond _ Tax 8
$950 million affordable housing Measure A. other •
There were 88 measures to increase or
extend Transactions and Use Tax (Sales
Tax) rates. Thirty of these were special Majority
(earmarked) taxes requiring two-thirds voter '. Vote
approval. These include 13 countywide •- 2/3 ■ BusnLicTax
measures for transportation improvements. BusnLicTax Vote F Cannabis,�
There were 58 city and county majority vote Cannabis 38
general purpose tax proposals ranging from Special 1
'/4 percent to one percent. UtilityusersTax
Special 1 Paro_
lT There were 39 city, county and special � _BusnLicTax
Hotel Tax Other 11
district parcel taxes requiring two-thirds Special 6 ■ - PropTransf Tax 2
voter approval, including five street/road ■.L
improvement measures, eight for parks ■ GeneralTax Other 1
/recreation /open space, 14 for fire ®2016 Michael Coleman
2217 Isle Royale Lane • Davis, CA • 95616-6616
Phone: 530.758.3952 • Fax: 530.758.3952
Local Revenue Measure Results November 2016 —2— Final January 10, 2017
/emergency medical response, four for hospitals, and four for police.
Coinciding with the statewide Proposition 64 which legalizes marijuana in California, there were 63
local measures related to cannabis including 39 to impose local taxes on marijuana. There were also
three measures to tax sugary beverages (in Albany, Oakland and San Francisco).
Overall Passage Rates
After final tabulations, 355 of the 430 tax and bond measures passed. Post election night counts
of hundreds of thousands of mailed in and provisional ballots put a dozen measures into approval in the
weeks following election night.
Local Revenue Measures November 2016
Total Pass Passing'
City General Tax (Majority Vote) 120 102 85%
County General Tax (Majority Vote) 15 12 80%
City SpecialTax or G.O.bond (2/3 Vote) 33 19 58%
County Spec.Tax, G.O.bond (2/3 Vote) 23 10 43%
Special District 2/3 33 21 64%
School ParcelTax 2/3 22 17 77%
School Bond 2/3 6 2 33%
School Bond 55% 178 172 97%
Total 430 355 83%
The proportion of passing 55 percent school bond measures exceeded historic passage rates.
Just six of 178 fifty-five percent school bonds failed and five of the 22 school parcel taxes. However,
just two of the six two-thirds vote school bonds met the that threshold.
School Tax & Bond Measures November 2016
55% Vote Since 200181% I
Bond
97% (172/178)
2/3 Vote
Parcel Tax, 68% (19/28)
Bond
0% 20% 40% 60% 80% 100%
Percent Passing
The passage rate of local non-school majority vote tax measures also exceeded passage rates
in prior years. A record 114 of the 135 majority vote taxes passed. Among the two-thirds vote city,
county and special district special tax and bond measures, 50 of 89 passed.
Cal iforniaCityFinance.com
Local Revenue Measure Results November 2016 —3— Final January 10, 2017
Citv/ County / Special District Tax & Bond Measures November 2016
General Tax Since 2001 66%6
Majority Vote
Measures
84% (114/135)
Special Tax 2/3 Since00
Voter Measures 56% (50/89)
0% 20% 40% 60% 80% 100%
Percent Passing
Measure Outcome by Category
Among non-school local measures, the most common type of measure was a majority vote add-
on sales tax (transactions and use tax). Fifty-one of the 59 passed. By contrast,just half of the 30 special
sales tax measures met the two-thirds approval needed for passage.
Passing and Failing Citv / County / Special District Measures by Tvpe November 2016
Sales Tax 8
ParcelTax 16
BusnLicTax Cannabis 1
SalesTax Special 15 ■ Pass
Hotel Tax 5 Fail
G.O. Bond 2
BusnLicTax Other 2
UtilityUsersTax3
Hotel Tax Special 4
GeneralTax Other 1
PropTransf Tax 1
BusnLicTax Cannabis Spec 1
UtilityUsersTax Special 1
©2016 Michael Coleman
Cal iforniaCityFinamce.com
Local Revenue Measure Results November 2016 -4- Final January 10, 2017
Local Add-On Sales Taxes (Transaction and Use Taxes)
Voters in 56 cities (including San Francisco) and three counties considered general purpose
majority vote add-on sales tax rates ranging from '/4 percent to one percent. Fifty-one were approved
including all those that extended without increase an existing sun-setting tax.
Transactions and Use Tax(Add-on Sales Tax) - General Tax-Majority Apt
City Measure Rate incr/ext YES% NO% Pass/F
East Palo Alto Measure P 1/2 cent increase 84.4% 15.6% PASS
Rio Vista Measure O 3/4 cent extend 81.1% 18.9% PASS
Capitola Measure F 1/4 cent extend 80.3% 19.7% PASS
Madera Measure K 1/2 cent increase 80.1% 19.9% PASS
Hollister Measure W 1 cent extend 78.1% 21.9% PASS
Yucca Valley Measure Y 1/2 cent increase 77.4% 22.6% PASS
Fairfax Measure C byl/4to3/4cent increase 76.5% 23.5% PASS
Lynwood Measure PS 1 cent increase 74.1% 25.9% PASS
Sonoma Measure U 1/2 cent extend 72.7% 27.3% PASS
Santa Rosa Measure N 1/4 cent increase 71.9% 28.1% PASS
Orland Measure A 1/2 cent increase 71.8% 28.2% PASS
Indio Measure X 1 cent increase 71.2% 28.8% PASS
Saint Helena Measure D 1/2 cent increase 69.9% 30.1% PASS
County of San Mateo Measure K 1/2 cent extend 69.9% 30.1% PASS
Del Rey Oaks Measure B 1 cent extend 69.1% 30.9% PASS
Isleton Measure C 1/2 cent increase 69.0% 31.0% PASS
Suisun City Measure S 1 cent increase 68.4% 31.6% PASS
Fairfield Measure P 1 cent extend 68.0% 32.0% PASS
Chula Vista Proposition P 1/2 cent increase 67.5% 32.5% PASS
Del Mar Proposition Q 1 cent increase 67.3% 32.7% PASS
Menifee Measure DD 1 cent increase 67.1% 32.9% PASS
Pleasant Hill Measure K 1/2 cent increase 66.2% 33.9% PASS
West Sacramento Measure E 1/4 cent increase 65.7% 34.3% PASS
Wasco Measure X 1 cent increase 64.4% 35.6% PASS
Woodland Measure F 1/2 cent extend 64.0% 36.0% PASS
Visalia Measure N 1/2 cent increase 63.8% 36.2% PASS
Vallejo Measure V 1 cent extend 63.6% 36.5% PASS
Ridgecrest Measure V 1 cent increase 64.0% 36.0% PASS
Santa Monica Measure GSH 1 cent increase 63.0% 37.0% PASS
Tracy Measure V 1/2 cent increase 62.8% 37.2% PASS
Vacaville Measure M 3/4 cent extend 62.5% 37.5% PASS
Downey Measure S 1/2 cent increase 62.3% 37.7% PASS
Lakeport Measure Z 1 cent increase 61.8% 38.2% PASS
Newark Measure GG 1/2 cent increase 61.1% 38.9% PASS
La Palma Measure JJ 1 cent increase 60.7% 39.3% PASS
Westminster Measure SS 1 cent increase 60.7% 39.3% PASS
Fountain Valley Measure HH 1 cent increase 59.4% 40.6% PASS
Loomis Measure F 1/4 cent increase 59.4% 40.7% PASS
Trinidad Measure G 3/4 cent extend 59.3% 40.7% PASS
Hemet Measure U 1 cent increase 59.1% 40.9% PASS
Fortuna Measure E 3/4 cent increase 58.6% 41.4% PASS
San Buenaventura Measure O 1/2 cent increase 57.5% 42.5% PASS
Cal iforniaCityFinance.cowt
Local Revenue Measure Results November 2016 -5- Final January 10, 2017
Transactions and Use Tax(Add-on Sales Tax) - General Tax - Majority Apl
City Measure Rate incr/ext YES% NO% Pass/F
Riverside Measure Z 1 cent increase 57.3% 42.7% PASS
Santa Paula Measure T 1 cent increase 57.3% 42.7% PASS
Yreka Measure C 1/2 cent increase 57.1% 42.9% PASS
Belmont Measure I 1/2 cent increase 55.1% 44.9% PASS
La Quinta Measure G 1 cent increase 53.7% 46.3% PASS
El Centro Measure P 1/2 cent increase 53.2% 46.8% PASS
Ukiah M_easureY byl/2cent to I cent increase 52.4% 47.6% PASS
Temecula Measure S 1 cent increase 50.5% 49.5% PASS
Delano Measure U 1 cent extend 50.4% 49.6% PASS
County of Solano Measure A 1/4 cent increase 45.3% 54.7% FAIL
Oroville Measure R 1 cent increase 43.9% 56.1% FAIL
Lafayette Measure C 1 cent increase 42.7% 57.3% FAIL
South Lake Tahoe Measure U 1/2 cent increase 42.3% 57.7% FAIL
Colusa Measure A 3/4 cent increase 42.3% 57.7% FAIL
County of Siskiyou Measure G 1/4 cent increase 40.7% 59.3% FAIL
Redding Measure D 1/2 cent increase 37.3% 62.7% FAIL
San Francisco Measure K 3/4 cent increase 34.8% 65.2% FAIL
Six of these general purpose majority vote measures were accompanied by an advisory measure
specifying the use of the funds should the tax measure pass. The Solano County, South Lake Tahoe
and Redding measures failed regardless.
Advisory Measures as to Use of Proceeds - Transactions and Use Taxes
Companion
Aqencv Name Rate YES% NO% Tax Outcome
Santa Monica Measure GS 1/2 to education 70.0% 30.0% PASS
_Lynwood Measure RD 10%to rainydayfund 65.6% 34.4% PASS
Ukiah Measure Z roads/streets 65.4% 34.6% PASS
Redding Measure police/fire 65.2% 34.8% FAIL
Loomis Measure G Library 63.8% 36.2% PASS
County of Solano Measure B child health&safety 57.9% 42.1% FAI L
South Lake Tahoe Measure S facilities 25.6% 74.5% FAI L
South Lake Tahoe Measure Q housing 43.4% 56.6% FAIL
South Lake Tahoe Measure R roads/streets 67.6% 32.4% FAI L
Cal iforniaCityFinance.com
Local Revenue Measure Results November 2016 -6- Final January 10, 2017
The following chart shows the yes vote percentages of passing (green) and failing (red)
transactions and use tax measures compared with the tax rates of the measures. There appears to be
little connection between the tax rate and the percentage of success, but the proposed tax rate is
typically selected considering the voter's level of support at various rate levels.
General Purpose Transactions and Use Tax Measures (maioritv approval) November 2016
9MI.
W
N f EastPaloAlto
a�
* Rio Vista*
80°/a ■Capitola dprn
a
4D Fairfax
Yucca Valley 4W-Hollister*
X
Sonoma*
■-Lynwood
■ 5antaRosay -Orland &-Indio
70°16 3t nClClld aannnaemo- *
Suisun DeIReyOaks
West ChulaVista -� Isleton Menfieelt Fairfield*
♦PleasantHill DelMar
Sacramento �� Visalia Woodland* Vacaville* Vallejo* Wasco
Tracy Downey Ridgecrest SantaMonica
Lakeport
60% Navjark Westminster FniintainVly
■ Loomis Trinidad* Hemet La Palma
Yreka-•-4"San6uenaventura Fortuna Riverside
■—Belmont Stapaula
ElCentro ■�Ukiah LaQuinta
50% Temecula Delano*
5olano Co
South Lake Tahoe Oroville
S-Col usa Lafayette
Siskiyou Co
■ Pass ■ Fail Redding
`San Francisco
* extension -no increase
30%
0.00% 0.10% 0.20% 0.30% 0.40% 0.50% 0.60% 0.70% 0.80% 0.90% 1.00% 1.10%
Sales Tax Tax Rate Increase:percentage of taxable sale
©2016 Michael Coleman
Cal iforniaCityFinamce.com
Local Revenue Measure Results November 2016 —7— Final January 10, 2017
Transactions and Use Taxes
Maioritv Vote, General Purpose
November 2016
Woodland* Loomis
S , `
Saint Helena #)West Sacramento
ESL—moi\ �
I Santa Rosa County of Solano
'.Vacaville*
1` Sonoma* Fairfield*
uisun Ci Isleton
ejo* y- Rlv Vista*
�Fai Pleasant Hill
- _ Lafayette
San Francisco Tracy
Newark
. Belman
0--East Palo Alto
County of San Mateo*
•Pass
0 Fail
Am
• 1/4 cent
1/2 cent
•1 cent
f�
©2016 Michael Coleman
Cal iforniaCityFinamcexom
Local Revenue Measure Results November 2016 -8- Final January 10, 2017
There were 30 add-on sales tax measures earmarked for specific purposes. Half(15) made the
two-thirds vote threshold needed for passage. Thirteen of special sales tax measures were county-wide
for transportation. Six passed. This adds Stanislaus, Merced, Monterey and Santa Cruz to the "self-help
coalition" of counties that have adopted transportation sales taxes.
Among the 17 other special sales tax measures, 9 passed. Lodi's police/fire special tax failed by
just a few dozen votes.
Transactions and Use Tax(Add-on Sales Tax)- Special Tax-Two-Thirds Vote
Aciencv Name County Rate Purpose YES% NO%
County of Santa Clara Santa Clara Measure B 1/2 cent Transportation 70.9% 29.1% PASS
County of Stanislaus Stanislaus Measure L 1/2 cent TranTortation 70.6% 29.40/. PASS
Los Angeles Co Metro Los Angeles Measure M 1/2 cent e)dend Transportation 69.8% 30.2% PASS
County of Merced Merced Measure V 1/2 cent Transportation 69.2% 30.9% PASS
County of Monterey Monterey Measure X 3/8 cent Transportation 67.3% 32.7% PASS
County of Santa Cruz Santa Cruz Measure D 1/2 cent Transportation 67.1% 32.9% PASS
County of San Luis Obisp San Luis Obi Measure J 1/2 cent Transportation 66.3% 33.7% FAIL
County of Sacramento Sacramento Measure B 1/2 cent Transportation 65.7% 34.3% FAIL
County of Placer Placer Measure M 1/2 cent Transportation 63.7% 36.3% FAIL
County of Contra Costa Contra Costa Measure X 1/2 cent _Transportation 62.5% 37.5% FAIL
County of San Diego San Diego Proposition A 1/2 cent Transportation 57.0% 43.0% FAIL
County of Ventura Ventura Measure AA 1/2 cent Transportation 56.9% 43.1% FAIL
County of Humboldt Humboldt Measure U 1/2 cent Transportation_ 47.6% 52.4% FAIL
Nevada City Nevada Measure C 3/8 cent policeffire 83.7% 16.3% PASS
Yucca Valley San Bernardo Measure Z 1/2 cent sewer 81.4% 18.7% PASS
Placerville El Dorado Measure L 1/2 cent _roads/drainage 75.6% 24.40/. PASS
Sanger Fresno Measure S 3/4 cent e)dend police/fire/ems 75.0% 25.00/. PASS
Stockton _ San Joaquin Measure M 1/4 cent Library,Recreation 73.7% 26.3% PA$§
Martinez Contra Costa Measure D 1/2 cent roads 71.4% 28.7% PASS
County of Sonoma Sonoma Measure Y 1/8 cent library 71.3% 28.7% PASS_
County ofNevada Nevada Measure A byl/8cent library 69.0% 31.00/. PASS
to 1/4cent
Clearlake Lake Measure V 1 cent roads 67.3% 32.7% PA§S
Lodi San Joaquin Measure S 1/4 cent police/fire 66.6% 33.4% FAIL
County of Mendocino Mendocino Measure AG1/2 cent mental health 66.2% 33.8% FAIL
County of Kings Kings Measure K ® 1/4 cent policeffire 65.0% 35.0% FAIL
Senior Center,
o 36.1 FAIL
o
Kerman Fresno Measure M 3/4 cent Regional Fairgrounds,increase Police Station,Animal 63.9/0 /o
Shelter and other
County of Sonoma- FAIL
Uninc increase Sonoma Measure J 1/2 cent parks/open space 63.8% 36.2%
County of Marin Marin Measure A 1/4 cent _ children 63.0% 37.0% FAIL
County of Napa Napa Measure Z 1/4cent parks/open space 62.5% 37.5% FAIL
Lodi San Joaquin Measure R 1/8 cent recreation 62.0% 38.1% FAIL
Cal iforniaCityFinance.covvt
Local Revenue Measure Results November 2016 —9— Final January 10, 2017
Special Transactions and Use Tax Measures (Two Thirds Vote Approval) November 2016
85%
W
Nevada City
y Q7 Yucca Valley
5. 80%
d
as Sanger* Placerville
x
9 k1r Stockton
Santa Clara Co Martinez
7Qo/a Los Angeles Co Metra
Stanislaus Co kW Sonoma Co
Merced Co , or Clearlake Nevada Co
Santa Cruz CoMSonyerey Cb4
Lodi an uis ❑ ispo Co
65% KingsCo -N* Sacramento Co �° � Mendocino Co
KermanMarin Co Placer Co Sonoma-tlninc Co
Lodi PC Contra Costa Co Napa Co
60%
San Diego Co
°
Ventura Co ■ Pass ■ Fail
55% * extension -no increase
lFs Transportation
* Police/Fire
r11 Library
50% *, Parks/Rec
Se we r/waste water
Humboldt Co Mental Health
♦ other
45% 1 1 I 1 1 I 1 I i
0.00% 0.10% 0.20% 0.30% 0.40% 0.50% 0.60% 0.70% 0.80% 0.90% 1.00% 1.10%
Sales Tax Tax Rate Increase:percentage of taxable sale
©2016 Michael Coleman
Cal iforniaCityFinamce.com
Local Revenue Measure Results November 2016 _ 10— Final January 10, 2017
Transactions and Use Taxes
Two-thirds Vote, Special Purpose
November 2016
County of Humboldt-
Transportation
Courry of
County of Mendocino- Nevada City- Nevada-
mental'health Clearlake- police/fire library
_
`. roads �
County of �
County of Sonoma-Uninc Napa County of Placer-Transportation
-parks/open space parks/oper. Or Placerville-roads/drainage
space r County of Sacramento-
County of Sonoma-libraryTransporation
Mart+net
County of Marin-children -- � — Lodi-police/fire
roads Lodi-recreation County of Stanis€aus-
County of Contra Costa- /r � —
Transportation
Transportation/Transit Stockton- County of Merced- Kerman-Senior Center,Regional
County of Santa Clara- Library, Transportation Fairgrounds,Police Station,
Transportation Recreation J Animal Shelter and other similar
County of Santa Cruz- projects
projects
Transportation Sanger"-police/fire/ems
County of Monterey- County of Kings-police/fire
Transportation
County of San Luis
Obispo-Transportation
County of Ventura
r Transportation Yucca Valley-sewer
• 1/4 cent Pass
1/2 cent Fall lot-Los Angeles Co Metro*
•1 cent Transportation/Transit
County of San Diego-
Transportation/Environment
©2016 Michael Coleman
Cal iforniaCityFinamcexom
Local Revenue Measure Results November 2016 - 11 - Final January 10, 2017
Transient Occupancv (Hotel) Taxes
There were 16 measures to increase general purpose Transient Occupancy (Hotel) Taxes. Eleven
passed. The San Clemente measure failed by just eight votes out of over 30,000 cast. Fort Bragg and
Point Arena also passed advisory measures as to the use of the proceeds.
Transient Occupancy Tax Tax Measures: Majority Vote General Use
Aqency Name Rate YES% NO%
Los Gatos Measure T by2%to12% 81.8% 18.2% PASS
Laguna Beach Measure LL by2%to 12% 79.0% 21.0% PASS
WatsonvilleMeasure J byl%toll% 74.6% 25.5% PASS
................................................
Palm Desert Measure T by2%to11% 73.9% 26.1% PASS
..........
Moreno ValleyMeasure L by5%tol3% 71.4% 28.6% PASS
.............. ........................
County of Sonoma-unincorp Measure L by3%to 12% 68.3% 31.7% PASS
San Leandro __._. Measure PP by4%to 141/o 68.0% 32.1% PASS
Point Arena Measure AC by2%to12% 66.3% 33.7% PASS
Soledad Measure F _by4%to12% 62.3% 37.7% PASS
Fort Bragg Measure AA by2%to 12% _58.2% 41.8% PASS
County of Santa
13
County Measure by2%to 12% 51.9% 48.1% PASS Failed by
San Clemente Measure 00 by3%to 13% 50.0% 50.0% FAIL 8 votes.
San Jacinto Measure BB by4%to 12% 48.6% 51.4°//. FAIE
El Centro Measure by3%to 13% 41.5% 58.5% FAIL
Auburn Measure by2%to 101/o 41.1% 58.9% FAIL
California City Measure T by4%to101/o 39.1% 60.9% FAIL
Five other TOT measures in four other cities were earmarked measure for specific purpose,
making it a special tax, fairly unusual for a TOT, most of which are general purpose. Only Healdsburg
approved it's 2 percent increase for affordable housing. The others were defeated decisively including
the football stadium and tourism measures in San Diego.
Transient Occupancy Tax Tax Measures: Two-thirds Vote Special Purpose
City Measure Rate Use YES% NO%
Healdsburg Measure S by2%to 14% affordable housing 68.1% 31.9% PASS
Indian Wells Measure GG byl%to12.25% golf resort 59.6% 40.4% FAIL
Colton Measure T by 2.5%to12.5% recreation facilities 43.6% 56.4% FAIL
San Diego Proposition C by6%to16.5% football stadium 43.0% 57.0% FAIL
San Diego Proposition D by 5%to15.5% tourism/marketing 40.4% 59.6% FAIL
Cal iforniaCityFinamcexom
Local Revenue Measure Results November 2016 — 12— Final January 10, 2017
Transient Occupancy (Hotel) Tax Measures
General and Special
November 2016
Fort Bragg-
Point Arena- ` Auburn South Lake Tahoe-
recreation facilities
Healdsburg-affordable housing
L County of Sono rna-unincorp-
San Leandro-
• los Gatos-
�` Watsonville-
�-Soledad-
California City-
County of Santa Barbara
unincorp MorenoValley-
Colton-recreation facilities T Palm Desert-
P8S5
Laguna Beach- —San Jacinto-
� 11
'radian Wells-golf resort
F21I San Clemente
San Diego-tourism/marketing EI Centro-
San Diego-football stadium-� ©2016 Michael Coleman
Cal iforniaCityFinamcexom
Local Revenue Measure Results November 2016 — 13— Final January 10, 2017
Admissions Tax
Pacific Grove voters turned down a measure to add a 5% tax on entertainment venues.
Admissions Tax - General Tax, Majority Approval
Aqencv Name Coun Tax/Fee Rate YES% NO%
Pacific Grove Monterey Measure P Admissions Tax 5% 23.7% 76.3% FAIL
Utilitv User Taxes
Voters in eight cities considered measures to increase or expand utility user taxes. All were
majority vote general taxes. Five passed.
Utility User Taxes -General Tax,Majority Approval
Agencv Name Rate sunset YES% NO%
Sunnyvale Measure N 2%(no change) expand to wireless telecom none 76.9% 23.1% PASS expand
Alameda Measure KI transfer from power utility none 73.4% 26.6% PASS extend
Watsonville Measure K fr6.5%to5.5% expand to wireless telecom none 73.4% 26.6% PASS expand/reduce
Monterey Measure G no change expand to wireless telecom none 57.6% 42.4% PASS expand
Arcata Measure F 3% gas,electric,water,wastewater,telecom 7yrs 52.1% 47.9% PASS extend
Brentwood Measure Z 3%@2017 telecom,electric,gas,cableTV none 37.2% 62.8% FAIL increase
+3%(x72018
Oakley Measure E 3.5% electric,water,sewer,gas,cableTV none 32.4% 67.6% FAIL increase
Firebaugh Measure W 5% expand to wireless telecom none 18.4% 81.6% FAIL expand
Special District Formation and Utilitv Tax
Voters in the college enclave of Isla Vista, adjacent to UC Santa Barbara, voted on the question
of establishing a special district to provide better public services to the area. Special state legislation
was recently signed by the Governor allowing voters in the community, if they approve becoming a
special district, to adopt a utility user tax.A tax increase, extension or expansion by a special district
requires two-thirds voter approval. Consequently, the 62.5% "yes"for the tax was not enough, but the
district formation was approved.
Special District Formation
Aqencv Name YES% NO%
Proposed Isla Vista Community Facilities District Measure E 87.5% 12.5% PASS
Utility User Taxes - Special Tax, Two-Thirds Approval
Agencv Name Rate YES% NO%
Proposed Isla Vista Community Measure F 8% 62.5% 37.5%gas,water,electricity, FAIL
Facilities District sewage,garbage
Cal iforniaCityFinance.com
Local Revenue Measure Results November 2016 - 14- Final January 10, 2017
Property Transfer Tax
Voters in San Francisco and Richmond considered increasing their taxes on transfers of real
estate.
Property Transfer Taxes
Agencv Name Rate YES% NO%
Richmond Measure M by.3%tol%andl.5% 29.0% 71.0% FAIL
.......................
from2%to2.5%onProperties$5m+,from
San Francisco Proposition W 2.5%to2.75%onPropertie$l0m+, 61.9% 38.1% PASS
from2.5%to3%onproperties$25m+
Business License Taxes
There were 50 business license tax measures, all majority vote general purpose except the
measure in Colfax which earmarked revenue from a proposed new tax on marijuana activities for sewer
service rate relief. That measure failed with 63% yes votes.
Voters in San Francisco,Albany and Oakland joined Berkeley in adopting taxes on the gross
receipts of sales of sugared beverages.
Sugared Beverage Taxes - Majority Vote General Use
Aqencv Name County Rate YES% NO%
Albany Alameda Measure 01 lct/oz 70.7% 29.3% PASS
San Francisco San Francisco Proposition V lct/oz 61.9% 38.1% PASS
Oakland Alameda Measure HH lct/oz 60.8% 39.3% PASS
Measures concerning the taxation of home rental businesses passes in East Palo Alto and
Berkeley.
Residential Rental Businesses -Majority Vote General Use
Agencv Name County YES% NO%
East Palo Alto San Mateo Measure O 76.9% 23.1% PASS
Berkeley Alameda Measure U1 74.1% 25.9% PASS
Berkeley Alameda Measure DD 29.2% 70.8% FAIL
Five cities proposed measures to generally update and revise their business license taxes.
Adelanto voters turned down this general revision but approved a marijuana tax.
Business License Tax Measures
General Business License Tax Revisions -Majority Vote General Use
Agencv Name County YES% NO%
Marina Monterey Measure U 82.5% 17.5% PASS
Monterey Monterey Measure H 75.7% 24.3% PASS
San Leandro Alameda Measure 00 65.5% 34.5% PASS
San Jose Santa Clara Measure G 65.3% 34.7% PASS
Adelanto San Bernardino Measure S 34.7% 65.3% TAIL
Cal iforniaCityFinance.com
Local Revenue Measure Results November 2016 - 15- Final January 10, 2017
Mariivana - Local Excise Taxes
This election was unprecedented for the number of measures imposing excise taxes on marijuana
activities. This of course is a product of the previous legalization of medical marijuana, and state
Proposition 64 legalizing the use of non-medical marijuana, which passed. There were in fact 63
measures relating to marijuana, including 39 in 37 cities and county unincorporated areas to impose
higher taxes. All passed except the Colfax special tax and an initiative measure in Avalon that may have
had fatal drafting errors.
Cannabis Taxes -Majority Vote General Use
Agencv Name YES% NO%
Del Rey Oaks Measure A 83.1% 16.9% PASS
Coachella Measure II 81.6% 18.5% PASS
King City Measure J 80.5% 19.5% PASS
Cathedral City Measure P 76.2% 23.8% PASS
County of Monterey-unincom Measure Y 74.6% 25.4% PASS
o _o
San Leandro Measure NN 74.4% 25.6/o PASS
Watsonville Measure L 74.2% 25.8% PASS
Salinas Measure L 74.1% 25.9% PASS
Cloverdale Measure P 73.9% 26.1% PASS
Gonzales Measure W 73.9% 26.2% PASS
............
Grover Beach Measure L 71.4% 28.6% PASS
Santa Babara Measure D 69.6% 30.4% PASS
PerrisMeasure J 69.4% 30.6% PASS
San Diego _ Proposition N 68.4% 31.6% PASS.
Pittsburg Measure J 68.0% 32.0% PASS
Long Beach Measure MA 67.7% 32.3% PASS
County of Calaveras -unincorp Measure C 67.5% 32.5% PASS
Adelanto Measure R 67.0% 33.0% PASS
San Jacinto Measure AA 66.4% 33.6% PASS
Point Arena Measure AE 66.3% 33.7% PASS
County of Humboldt-unincorp Measure S 66.1% 34.0% PASS
Dixon _ Measure K 65.0% 35.0% PASS
County ofInyo -unincorp Measure I 64.7% 35.3% PASS
Fillmore Measure i 63.9% 36.2% PASS
Stockton Measure Q 63.8% 36.2% PASS
Greenfield Measure O 63.6% 36.4% PASS
County of Mendocino- Measure Al 63.6% 36.4% PASS
Carson Measure KK 63.5% 36.5% PASS
County of Solano-unincorp Measure C 62.7% 37.3% PASS
Marysville _ Measure F 62.5% 37.5% PASS
County of Lake -unincorp Measure C 62.2% 37.8% PASS
Hayward Measure EE 59.5% 40.5% PASS
Coalinga Measure E 59.5% 40.5% PASS
Fillmore Measure H 59.3% 40.7% PASS
San Bernardino INIT Measure O 54.1% 45.9% PASS
Costa Mesamm Measure X 53.6% 46.4% PASS
Coalinga Measure G 51.5% 48.6% PASS
Avalon IMT Measure X 36.0% 64.0% FAIL
Cannabis Taxes -Two-Thirds Vote Special Tax
Aqencv Name YES% NO%
Colfax Measure H 62.6% 37.4% FAIL
Cal iforniaCityFinance.com
Local Revenue Measure Results November 2016 — 16— Final January 10, 2017
Mariivana — Local Excise Tax Measures
November 2016
Humboldt Co f
Mendocino Co
Point Aren5j, Colf
tk:��.
.Cloverdale Sn❑CWDixon t
-
ttsbur Calaveras Co
'San 4Lea r Stockton
Hayward i Inyo Co
Watsonville
Salinas
Del Rey-Oa ~ Gonzales
Monterey Co Coalinga
Greenfield Coalinga
King City
0 Grover Beach
9 Pass
Fillmore 0 Adelanto
Santa Bab Fillmore
Fail San Bernardino INIT
Carson Cathedral City
Long Beach 46 'k Perris 41*.
San Jacinto
Avalon INIT- Costa Mesa Coachel€a
a� San Diego
©2016 Michael Coleman
Cal iforniaCityFinnmce.com
Local Revenue Measure Results November 2016 - 17- Final January 10, 2017
Parcel Taxes and Special Taxes (non-school)
There were 39 parcel taxes for a variety of public services. Twenty-three passed.
City,County and Special District Parcel Taxes(two-thirds vote)
Actencv Name County Amount Purpose YES% NO%
County Service Area#29 Marin Measure O by$300to$1500 increase waterway trite 87.2% 12.8% F'A55
Mountains Recreation and
Conservation Authority Los Angeles Measure GG $35/parcel increase parks/openspace 83.7% 16.3% PASS
Area#1
Boulder Creek Fire Santa Cruz Measure N $35/parcel increase fire/ems 82.9% 17.1% PASS
Protection District
Alameda ContraCosta Alameda/ Measure C1 $96/parcel extend transit 81.4% 18.6% PASS
Transit District ContraCosta
Zayante Fire Protection Santa Cruz Measure O by$33to$68+ increase fire/ems 79.0% 21.0% PASS
District
Ross Marin Measure K $970+/parcel extend police/fire/EMS 78.1% 21.9% PASS
Union City Alameda MeasureQQ $123/parcel extend police/fire/EMS 77.9% 22.2% PASS
Albany Alameda Measure P1 $38.65/parcel increase sidewalks 77.7% 22.3% PASS
Muir Beach Community Marin Measure L $213+/parcel increase fire/ems 77.5% 22.5% PASS
Services District
Mill Valley Marin Measure H $266+/parcel extend fire,roads 77.4% 22.7% PASS
Rodeo-Hercules Fire Contra Costa Measure O $216/parcel extend fire/ems 77.2% 22.8% PASS
Protection District
Apple Valley Fire San Bernardino Measure A $123/parcel extend/ fire/ems 76.9% 23.1% PASS
Protection District increase
Mountains Recreation and
Conservation Authority Los Angeles Measure FF $15/parcel increase parks/openspace 76.5% 23.5% PASS
Area#2
Culver City Los Angeles Measure CW $99/parcel increase stormwater 73.9% 26.1% PASS
LA Regional Park and Los Angeles Measure A 1.5cts/sf extend/ parks/recreation 73.5% 26.5% PASS
Open Space District increase
CSA#17-1 Kent Marin Measure N 72.0/0$100-yrl,$11- police- o 28.0/o o PASS
Woodlands yr after increase LicPlateReaders
Monterey Regional Park Monterey Measure E $25/parcel extend parks/open space 71.3% 28.7% PASS
District
Cordova Recreation and Sacramento Measure J $49/edu increase parks/recreation 70.0% 30.0% PASS
Park District
Marble Mountain CSD El Dorado Measure N $400/parcel increase roads 69.6% 30.4% PASS
CSA#17-1 Kent by o o PASS
Woodlands Marin Measure M $100to$360+/yr increase police 68.8/0 31.2/o
Lake Shastina Community Siskiyou Measure B by$45 to increase police 68.5% 31.5% PASS
Services District $110/parcel
Mountain Communities Trinity Measure $114/edu extend/ hospital 68.3% 31.7% PASS
Healthcare District reduce
Parlier Fresno Measure Q $120/parcel increase police 66.9% 33.1% PASS
Cal iforniaCityFinance.COwk
Local Revenue Measure Results November 2016 -18- Final January 10, 2017
City, County and Special District Parcel Taxes (two-thirds vote) (continued)
Agencv Name Amount Purpose sunset YES% NO%
Arden Manor Recreation Sacramento Measure Q $40/edu increase parks/recreation 65.4% 34.6%FAIL
and Park District
Southern InyoFire ° ° FAIL
Inyo Measure F $10/parcel increase fire/ems 59.5% 40.5/o
Protection District
Cameron Estates by$150to
Community Services El Dorado Measure K $400/parcel increase roads 59.0% 41.0%FAIL
District
Rincon Ranch Community
roads FAIL
Services District San Diego Proposition KK $150+/parcel increase 58.8% 41.2%
Idyllwild Fire Protection Riverside Measure W by$65to increase fire/ems 58.0% 42.0% FAIL
District $130/parcel
Newman Stanislaus Measure M $148/parcel increase parks/recreation 57.6% 42.4% FAIL
Middle River Community by$100to ° ° FAIL
Service District Calaveras Measure E $200/parcel increase roads 53.7/0 46.3/o
Gridley Butte Measure M3 $70/edu extend hospital 50.7% 49.3%FAIL
County of Butte- FAIL
Butte Measure Ml $70/edu extend hospital 48.5% 51.6%
unincorporated area
Monterey
Aromas Tri-County Fire /San Benito Measure S $230/parcel increase fire/ems 47.9% 52.1%FAIL
Protection District /Santa Cruz
Daly City San Mateo Measure V $162/parcel increase police/fire/ems 46.6% 53.4%FAIL
lockeford Recreation and FAIL
Park District San Joaquin Measure T $30/parcel increase parks/recreation 44.3% 55.7%
Calaveras Consolidated Calaveras Measure B $96+/edu increase fire/ems 44.0% 56.1%FAIL
Fire Protection District
Running Springs Water San Bernardir Measure B by$81to$146 increase fire/ems 43.6% 56.4%FAIL
District
Biggs Butte Measure M2 $70/edu extend hospital 40.3% 59.7%FAIL
Hickok Road CSD El Dorado Measure M by$100to increase roads 36.0% 64.0%FAIL
$300/parcel
Cal iforniaCityFinance.covVk
Local Revenue Measure Results November 2016 _ 19— Final January 10, 2017
General Obligation Bonds
There were twelve non-school general obligation bond measures including a $3.5 billion bond for
transit services in the San Francisco Bay Area and a $1.2 billion bond for homeless facilities in Los
Angeles. All passed except the library bonds in EI Cerrito and Pacifica. Taken together, voters approved
property tax increases to repay$7.2 billion in general obligation bonds.
City, County and Special District General Obligation Bond Measures (two-thirds vote)
Aaencv Name County Amount YES% NO%
Berkeley Alameda Measure T1 $100 million facilities 86.5% 13.5% PASS
Oakland Alameda Measure KK $600 million sidewalks 82.0% 18.0% PASS
Hayward Area Recreation Alameda Measure F1 $250 million parks/rec 77.9% 22.1% PASS
and Park District
Los Angeles Los Angeles Measure HHH$1200 million homeless facilities 76.1% 23.9% PASS
County of Alameda Alameda Measure Al $580 million homeless 72.3% 27.7% PASS
Alameda/
Bay Area Rapid Transit
District ContraCosta/ Measure RR $3500 million transit 70.1% 29.9% PASS
SanFrancisco
Coalinga-Huron Recreation Fresno Measure N $14.9 million parks/rec 68.8% 31.2% PASS
and Park District
County of Santa Clara Santa Clara Measure A $950 million homeless facilities 67.2% 32.8% PASS
Cottonwood Fire Shasta Measure C $4 million fire/ems 67.0% 33.0% PASS
Protection District
Selma Fresno Measure P $4 million police station 66.9% 33.1% PASS
El Cerrito Contra Costa Measure B $30 million library 62.7% 37.3% FAIL
Pacifica San Mateo Measure N $33.5 million library 53.6% 46.4% FAIL
Cal iforniaCityFinance.com
Local Revenue Measure Results November 2016 -20- Final January 10, 2017
School Bonds
There were 184 school bond measures on the ballot for a total of over$25.3 billion in school
construction bonds. It appears 167 of the 177 fifty-five percent vote measures were approved and
several more are close and may pass when late votes are counted.
Seven measures exceeded the tax rate limits required for a 55% threshold under Proposition 39 of
2000. Just two of these passed.
In all, voters appear to have approved over$23 billion in local school bonds.
School Bond Measures Amount
School District Coun Measure Rate YES% NO% PasstFa
Mountain View Los Angeles Measure SS $57 million 86.5% 13.5% PASS
Seeley Union Elementary Imperial Measure S $6 million 85.1% 14.9% PASS
Meadows Union Elementary Imperial Measure R $6 million 84.4% 15.6% PASS
Earlimart Tulare Measure M $6.7 million 84.3% 15.7% PASS
Paramount Unified Los Angeles Measure I $106 million 84.2% 15.8% PASS
Lennox Los Angeles Measure Q $25 million 83.6% 16.4% PASS
National San Diego Proposition H $30 million 83.1%_ 16.9% PASS
South Whittier Los Angeles Measure QS $29 million 82.7% 17.3% PASS
Firebaugh-Las Deltas Unified Fresno/Madera Measure H $15 million 82.1% 17.9% PASS
Bayshore Elementary San Mateo Measure S $7 million 81.7% 18.3% PASS
Reef Sunset Kings Measure S $12 million 81.5% 18.5% PASS
Los Angeles Unified Los Angeles Measure LP $110 million 80.6% 19.4% PASS
Guadalupe Union Santa Barbara Measure M $5.8 million 80.5% 19.5% PASS
Garvey Los Angeles Measure GA $40 million 80.0% 20.0% PASS
San Francisco Unified San Francisco Measure A $744.25 million 79.8% 20.2% PASS
Lynwood Unified Los Angeles Measure N $65 million 79.7% 20.3% PASS
Santa Cruz Elementary Santa Cruz Measure B $68 million 79.5% 20.5% PASS
Greenfield Union Kern Measure Q $19 million 79.5% 20.5% PASS
Guadalupe Union Santa Barbara Measure N $5.65 million 79.0% 21.0% PASS
Palmdale Los Angeles Measure PSD $80 million 78.8% 21.2% PASS
Muroc Joint Unified Kern/San Bemar Measure M $21 million 78.6% 21.4% PASS
Fowler Unified Fresno Measure J $42 million 78.2% 21.8% PASS
Ontario-Montclair San Bernardino Measure K $150 million 78.2% 21.8% PASS
Pomona Unified Los Angeles Measure P $300 million 77.9% 22.1% PASS
Mattole Unified Humboldt Measure M $2 million 77.2% 22.8% PASS
Alhambra Unified Los Angeles Measure HS $149 million 77.1% 22.9% PASS
Hacienda La Puente Unified Los Angeles Measure BB $148 million 77.0% 23.0% PASS
Kerman Unified Fresno Measure K $27 million 76.9% 23.1% PASS
Alhambra Unified Los Angeles Measure AE $110 million 76.8% 23.2% PASS
Anaheim Elementary Orange Measure J $318 million 76.5% 23.5% PASS
Cal iforniaCityFinance.Covvt
Local Revenue Measure Results November 2016 -21 - Final January 10, 2017
School Bond Measures (Continued) Amount
Aaencv Name Coun (millions) YES% NO%
Garden Grove Unified Orange Measure P $311 million 76.3% 23.7% PASS
Los Angeles Community Los Angeles Measure CC $3.3 billion 75.9% 24.1% PASS
Santa Cruz High Santa Cruz Measure A $140 million 75.8% 24.2% PASS
South Pasadena Unified Los Angeles Measure SP $98 million 75.7% 24.3% PASS
Palm Springs Unified Riverside Measure i $216.46 million 75.5% 24.5% PASS
West Covina Unified Los Angeles Measure ES $143 million 75.0% 25.0% PASS
Long Beach Unified Los Angeles Measure E $1.5 billion 74.9% 25.1% PASS
Shandon Joint Unified Monterey/SanLu Measure K $3.15 million 74.9% 25.1% PASS
Arcata Humboldt Measure I $3.4 million 74.8% 25.2% PASS
San Leandro Unified Alameda Measure J1 $104 million 74.8% 25.2% PASS
El Centro Elementary Imperial Measure L $22.1 million 74.8% 25.2% PASS
Burlingame San Mateo Measure M $56 million 74.4% 25.6% PASS
Delhi Unified Merced Measure W $12 million 74.2% 25.8% PASS
East Whittier City Los Angeles Measure Z $24 million 73.8% 26.2% PASS
Glendale Community College Los Angeles Measure GC $325 million 73.7% 26.3% PASS
Sanger Unified Fresno Measure A $60 million 73.6% 26.4% PASS
Lawndale Elementary Los Angeles Measure L $27 million 73.5% 26.5% PASS
East Whittier City Los Angeles Measure R $70 million 73.4% 26.6% PASS
Calexico Unified Imperial Measure V $45 million 73.3% 26.7% PASS
Piedmont Unified Alameda Measure H1 $66 million 73.2% 26.8% PASS
Winters Joint Unified Yolo/Solano Measure D $17 million 73.1% 26.9% PASS
Fillmore Unified Ventura Measure V $35 million 72.9% 27.1% PASS
San Jacinto Unified Riverside Measure Y $44.9 million 72.9% 27.1% PASS
Moraga Elementary Contra Costa Measure V $33 million 72.7% 27.3% PASS
Desert Community College Imperial/Rivers id Measure CC $577.86 million 72.7% 27.3% PASS
East Side Union High Santa Clara Measure Z $510 million 72.4% 27.6% PASS
Bakersfield City Kern Measure N $110 million 72.4% 27.6% PASS
San Pasqual Valley Unified Imperial Measure T $8 million 72.3% 27.7% PASS
Williams Unified Colusa/Yolo Measure C $11 million 72.2% 27.8% PASS
Brawley Elementary Imperial Measure M $14 million 72.0% 28.0% PASS
Imperial Unified Imperial Measure O $40 million 71.7% 28.3% PASS
Centralia Elementary Orange Measure N $49 million 71.7% 28.3% PASS
Soquel Santa Cruz Measure C $42 million 71.6% 28.4% PASS
Guerneville Sonoma Measure G $7 million 71.6% 28.4% PASS
Armona Elementary Kings Measure V $6.5 million 71.5% 28.5% PASS
Manhattan Beach Unified Los Angeles Measure C $39 million 71.4% 28.6% PASS
Central Unified Fresno Measure C $87.3 million 71.3% 28.7% PASS
Santa Barbara Unified Santa Barbara Measure I $135 million 71.3% 28.7% PASS
Lucerne Elementary Lake Measure A $4 million 71.2% 28.8% PASS
Chico Unified Butte Measure K $152 million 71.0% 29.0% PASS
Cal iforniaCityFinance.cowt
Local Revenue Measure Results November 2016 -22- Final January 10, 2017
School Bond Measures (Continued) Amount
Aciencv Name County (millions) YES% NO%
Mariposa County Unified Mariposa Measure L $24 million 70.6% 29.4% PASS
Southwestern_Community College San Diego Proposition Z $400 million 70.5% 29.5% PASS
Newman-Crows Landing Unified Stanislaus Measure P $11.09 million 70.5% 29.5% PASS
Sonoma Valley Unified Sonoma Measure E $120 million 70.4% 29.6% PASS
Riverside Unified Riverside Measure O $392 million 70.4% 29.6% PASS
Elk Grove Unified Sacramento Measure M $47_6 million 70.2% 29.8% PASS
Antelope Valley Community College Kern/Los Angel(Measure AV $350 million 70.2% 29.8% PASS
Westminster Orange Measure $76 million 70.1% 29.9% PASS
Caruthers Unified Fresno Measure V $6 million 70.0% 30.0% PASS
Sehna Unified Fresno Measure O $30.8 million 70.0% 30.0% PASS
Oxnard Ventura Measure D $142.5 million 69.9% 30.1% PASS
Chowchilla Elementary Madera Measure J $13 million 69.8% 30.2% PASS
San Juan Unified Sacramento Measure P $750 million 69.5% 30.6% PASS
Butte-Glenn Community College Butte/Glenn Measure J $190 million 69.4% 30.6% PASS
Santa Barbara Unified Santa Barbara Measure J $58 million 69.2% 30.8% PASS
Konocti Unified Lake Measure Y $29.6 million 69.2% 30.8% PASS
Pierce Joint Unified Colusa/Yolo Measure B $15 million 69.2% 30.8% PASS
Hanford Elementary Kings Measure U $24 million 69.2% 30.8% PASS
Pleasanton Unified Alameda Measure I1 $270 million 69.1% 30.9% PASS
El Rancho Unified _ Los Angeles_ Measure ER $200 million 69.1% 30.9% PASS
Hartnell Community College Monterey/SanBe Measure T $167 million 68.7% 31.3% PASS
Campbell Union High Santa Clara Measure AA $275 million 68.6% 31.4% PASS
Turlock Unified Merced/Stanislas Measure N $40.8 million 67.8% 32.2% PASS
Live Oak Unified Sutter Measure X $14 million 67.7% 32.3% PASS
Martinez Unified Contra Costa Measure $120 million 67.7% 32.3% PASS
Barstow Unified San Bernardino Measure F $39 million 67.5% 32.5% PASS
Manhattan Beach Unified Los Angeles Measure EE $114 million 67.4% 32.6% PASS
Claremont Unified Los Angeles Measure G $58 million 67.4% 32.6% PASS
Standard Kern Measure S $33 million 67.3% 32.7% PASS
Campbell Union Santa Clara Measure CC $72 million 67.1% 32.9% PASS
Fresno Unified Fresno Measure X $225 million 66.8% 33.2% PASS
Lake Elsinore Unified Riverside Measure V $105 million 66.7% 33.3% PASS
Waugh Sonoma Measure X $4 million 66.5% 33.5% PASS
Galt Joint Union Elementary Sacramento/San Measure K $19.7 million 66.4% 33.6% PASS
Kern High Kern Measure K $280 million 66.3% 33.7% PASS
Turlock Unified Merced/Stanislas Measure O $48 million 66.2% 33.8% PASS
Banning Unified Riverside Measure M $25.5 million 66.2% 33.8% PASS
Healdsburg Unified Sonoma Measure D $67 million 66.1% 33.9% PASS
Cal iforniaCityFinance.com
Local Revenue Measure Results November 2016 -23- Final January 10, 2017
School Bond Measures (Continued) Amount
Aaencv Name County (millions) YES% NO%
Cardiff Elementary _ San Diego PropositionO $22milion 65.9% 34.1% PASS
John Swett Unified Contra Costa Measure P $40.2 million 65.9% 34.1% PASS
Solana Beach San Diego Proposition JJ $105 million 65.7% 34.3% PASS
Lucia Mar Unified San Luis Obispo Measure I $170 million 65.6% 34.4% PASS
Lemoore Union High Kings Measure L $24 million 65.5% 34.5% PASS
Simi Valley Unified Ventura Measure X $239 million 65.4% 34.6% PASS
Etiwanda San Bernardino Measure I $137 million 65.2% 34.8% PASS
Lodi Unified San Joaquin Measure U $281 million 65.2% 34.8% PASS
Kern Community College Kern/San Bernar Measure J 5502.821 millior 65.2% 34.8% PASS
Coalinga-Huron Joint Unified Fresno/San Benit Measure R $39 million 65.0% 35.0% PASS
Fruitvale Kern Measure O $23 million 65.0% 35.0% PASS
Hollister San Benito Measure V $36 million 65.0% 35.0% PASS
Walnut Valley Unified Los Angeles Measure WV $152.88 million 64.9% 35.1% PASS
San Jose-Evergreen Community Coll Santa Clara Measure X $748 million 64.8% 35.2% PASS
Oakley Union Elementary Contra Costa Measure W $31 million 64.8% 35.2% PASS
Cascade Union High Shasta Measure G $8.9 million 64.7% 35.3% PASS
Fallbrook Union High San Diego Proposition A $45 million 64.7% 35.3% PASS
Willows Unified Glenn Measure B $8 million 64.6% 35.4% PASS
Waterford Unified Stanislaus Measure K $10.65 million 64.5% 35.5% PASS
Cotati-Rohnert Park Unified Sonoma Measure C $80 million 64.4% 35.6% PASS
Galt Joint Union High Sacramento/San Measure E $36 million 64.4% 35.6% PASS
Fountain Valley Orange Measure O $63 million 64.2% 35.8% PASS
Corning Union High Tehama Measure K $8.3 million 64.0% 36.0% PASS
Santa Monica Community College Los Angeles Measure V $345 million 63.9% 36.1% PASS
San Benito High San Benito/Sang Measure U $60 million 63.8% 36.2% PASS
Hanford Joint High Kings /Tulare Measure W $33 million 63.8% 36.2% PASS
Huntington Beach City Orange Measure Q $159.85 million 63.6% 36.4% PASS
Oak Park Unified Ventura Measure S $60 million 63.5% 36.5% PASS
Orange Unified Orange Measure S $288 million 62.5% 37.5% PASS
MiraCosta Community College San Diego Proposition M $455 million 62.4% 37.6% PASS
Lost Hills Union Kern Measure R $7 million 62.3% 37.7% PASS
San Miguel Joint Union Monterey/SanLu Measure D $5.9 million 62.2% 37.8% PASS
John Swett Unified Contra Costa Measure Q $22 million 62.1% 37.9% PASS
Windsor Unified Sonoma MeasureF $62 million 62.0% 38.0% PASS
Menifee Union Riverside Measure Q $135 million 61.6% 38.4% PASS
General Shafter Kern Measure P $7.5 million 61.3% 38.7% PASS
Roseville Joint Union High Placer/Sacrament Measure D $96 million 61.0% 39.0% PASS
Liberty Union High Contra Costa Measure U $122 million 61.0% 39.0% PASS
Hughson Unified Stanislaus Measure R $2.2 million 60.8% 39.2% PASS
Exeter Unified Tulare Measure K $18 million 60.6% 39.4% PASS
Dixon Unified Solano Measure Q $30.4 million 60.2% 39.8% PASS
Yuba Community College Butte/Glenn/Laky Measure Q $33.565 million 60.2% 39.8% PASS
Cal iforniaCityFinance.cowk
Local Revenue Measure Results November 2016 -24- Final January 10, 2017
School Bond Measures (Continued) Amount
Aciencv Name Coun (millions) YES% No%
Hughson Unified Stanislaus Measure Q $3.2 million 60.1% 39.9% PASS
Grossmont Union High San Diego Proposition BI $128 million 60.0% 40.0% PASS
Ocean View Orange Measure R $169 million 58.9% 41.1% PASS
Jacoby Creek Humboldt Measure K $2.7 million 58.1% 41.9% PASS
Novato Unified Marin Measure G $222 million 58.0% 42.0% PASS
Orcutt Union Santa Barbara Measure G $60 million 57.8% 42.2% PASS
Paso Robles Joint Unified San Luis Obispo Measure-M $95 million 57.6% 42.4% PASS
Santa Ynez Valley Union High Santa Barbara Measure K $14.7 million 57.3% 42.7% PASS
South Bay Union Humboldt Measure N $4 million 57.3% 42.7% PASS
Santa Maria Joint Union High Santa Barbara Measure H $114 million 57.3% 42.7% PASS
Burton Tulare Measure L $6.5 million 57.3% 42.8% PASS
Cajon Valley Union San Diego Proposition D $20 million 57.2% 42.8% PASS
Plumas Unified Plumas Measure B $50 million 57.1% 42.9% PASS
Evergreen Union Tehama Measure L $12 million 56.6% 43.4% PASS
Red Bluff Joint Union High Shasta/Tehama Measure J $26 million 56.5% 43.5% PASS
Shasta Union High Shasta Measure I $56.9 million 56.3% 43.7% PASS
Pioneer Union Elementary Kings Measure Y $7 million 56.2% 43.8% PASS
Western Placer Unified Placer Measure N $60 million 56.1% 43.9% PASS
Chino Valley Unified San Bernardino Measure G $750 million 56.0% 44.0% PASS
Nevada Joint Union High Nevada/Yuba Measure B $47 million 55.6% 44.4% PASS
Shasta-Tehama-Trinity Joint Commu Humboldt/Lasse Measure H(J) $139 million 55.4% 44.6% PASS
Alta Loma San Bernardino Measure H $58 million 55.0% 45.0% PASS
Gross mont-Cuyamaca Community C San Diego Proposition X $348 million 53.8% 46.2% FAI L
Placer Union High Placer Measure L $98 million 53.3% 46.7% FAI L
BonsallUnified San Diego Proposition D $58 million 50.8% 49.2% FAIL
Brea Olinda Unified Orange Measure K $148 million 49.4% 50.6% FAI L
Ferndale Unified Humboldt Measure L $4.8 million 46.2% 53.8% FAI L
Capistrano Unified Orange Measure M $889 million 45.5% 54.5% FAI L
School Bond Measures - Two-Thirds Vote Amount
Aqency Name Coun (millions) YES% NO%
San Ardo Union Elementary Monterey Measure N $6.8 million 74.0% 26.0%
Ahsal Union Monterey Measure M $70 million 73.2% 26.8% PA55
Plumas Lake Elementary Yuba Measure D $20 million 66.2% 33.8% FAI L
Beverly Hills Unified_ Los Angeles Measure Y $260 million 64.0% 36.0% FAI L
Lompoc Unified Santa Barbara Measure L $65 million 58.5% 41.5% FAI L
McFarland Unified Kern Measure L $110 million 52.6% 47.40/o FAIL
Cal iforniaCityFinance.cowt
Local Revenue Measure Results November 2016 —25— Final January 10, 2017
School Bond Measures Pierce Joint Unified Western Placer Unified Delhi Unified
November 2016 " Konocti Unified -
Healdsburg Antelope Valley Community College Roseville Joint
Unified v1p., Union High
Winters Joint Unified san Juan Unified
Windsor Unified
fit Cotati-Rohnert Park Unified ° Dixon Unified Elk Grove Unified
_ Sonoma Vailey Unified
Waugh Galt Joint Union Elementary 0 Lodi Unified
i Novato Unified
i Martinez Unified Oakley Union 40
• John Swett Unified a '� M Elementary
•
i San Francisco Unifie Moraga Elementary Liberty Union High
Bayshore • San Leandro Unified
Elementary Piedmont Unified Newman-
Burlingame Pleasanton Unified Crows
Landing
East Side Union High Unified
Campbell Union San Jose-Evergreen
Community College
so4uel
■ Pass • s •
Fail ti4
■
■
Glendale
Community CoWest Covina.
L Alta Loma ,!
Etiwanda
Beverly
South Pasadena... Claremont Unified
..
Hills Unified `Alhambra Unified Mountain View ti ♦ U 2016 Michael Coleman
Pomona.
Garvey 4rntario-Mantclair
�anta Monica *10
EI Rancho...r south Whittier
Cotnmunity0 0 Hacienda Le Puente...
college East Whittier City Chino Valley Unified
Lennoxynwood...
• Paramount...
Brea Olinda Unified
Manhattan Lawndale,*Zrh
Anaheim
Beach tralla.! Elementary
Unified S Unified , Garden Grove Unified
Westminster
Walnut valley ocean View #
Unified
Valley orange Unified
Fountain Val
Huntington Beach City
Capistrano...
CaliforvtiaCityFinOmCeXom
Local Revenue Measure Results November 2016 -26- Final January 10, 2017
School Parcel Taxes
School parcel taxes fared better than non-school parcel taxes. The ballot included twenty-two local
school parcel taxes. Seventeen appear to have passed.
School Parcel Taxes (2/3 voter approval)
Aqencv Name County Rate YES% NO%
Berkeley Unified Alameda Measure El 37cts/sf+ e)dend 88.3% 11.7% PASS
Oakland Unified Alameda Measure GI $120/parcel 81.3% 18.7% PASS
San Francisco Community C San Francisco Measure B $99/parcel a)dend 80.6% 19.5% PASS
Franklin-McKinley Santa Clara Measure HH $72/parcel e)dend 79.3% 20.7% PASS
Redwood City San Mateo Measure U $85/parcel e)dend 78.6% 21.4% PASS
Arcata Humboldt Measure H $59/parcel 78.6% 21.5% PASS
Jefferson Elementary San Mateo Measure T $68/parcel 74.9% 25.1% PASS
West Contra Costa Unified _Contra Costa Measure T 7.2cts/sf e)dend 74.9% 25.2% PASS
Ventura Unified Ventura Measure R $59/parcel ®e)dend 74.0% 26.0% PASS
Alameda Unified Alameda Measure Bl 32cts/sf e)dend 73.9% 26.1% PASS
Sunnyvale Santa Clara Measure BB $59/parcel e)dend 73.4% 26.6% PASS
Davis Joint Unified _Yolo/Solano Measure H $620/yr 71.0% 29.0% PASS
Los Altos Santa Clara Measure GG $223/parcel®e)dend 70.2% 29.8% PASS
Rincon Valley Union _Sonoma Measure H $96+/parcel e)dend 70.0% 30.0% PASS
San Jose Unified Santa Clara Measure Y $72/parcel ® 67.1% 33.0% PASS
Pittsburg Unified Contra Costa Measure S $91/parcel 66.9% 33.1% PASS
Mill Valley Marin Measure E $980/parcel a)dend 66.8% 33.2% PASS
El Rancho Unified Los Angeles Measure ER $99/parcel 65.3% 34.7% PAIL
Sacramento City Unified Sacramento Measure G $75/parcel 65.2% 34.9% PAIL
Oak Grove Santa Clara Measure EE $132/parcel 64.1% 35.9% rAl L
WilmarUnion Sonoma Measure $75/parcel 63.2% 36.8% PAIL
Kentfield Marin Measure $1600/parcel 57.7% 42.3% FAIL
Cal iforniaCityFinance.com
Local Revenue Measure Results November 2016 —27— Final January 10, 2017
School Parcel Taxes
November 2016 Davis Joint
Rineon Valley Union' Unified
Sacramento City
Wilmar Union f Unified
West Contra
�
Kentfield Costa�Jnified'`
Arcata �— Pittsburg Unified
Mill Valley — Berkeley Unified'
-- Oakland Unified
San Francisco Alameda Unified'
Community College'
Jefferson Elementary
Frank]in-McKinley•
Redwood Cityr San Jose Unified
Los Altos' Oak Grove
Sunnyvale"
• Pass
Fail
Ventura Unified*
A. EI Rancho Unified
Q
©2016 Michael Coleman
Cal iforniaCityFinOmCe.com
Local Revenue Measure Results November 2016 —28— Final January 10, 2017
Some Historical Context
There were by far more local tax and bond measures on ballots in California this November than
any of the five prior gubernatorial or presidential elections and more passed than ever before.
California Local Tax and Bond Measures
500 Gubernatorial & Presidential Elections
450
400
350 ■ Pass ■ Fail
300
250
200 •
150 •
100
50
0
Nov2006 Nov2008 Nov2010 Nov2012 Nov2014 Nov2016
©2016 Michael Coleman
Local Revenue Measures in California Passed/Proposed
Gubernatorial and Presidential Elections
Nov:2006 Nov:2008 Nov:2010 Nov:2012 Nov:2014 Nov2016
City General Tax (Majority Vote) 31/43 40/56 44/67 48/60 62/88 102/120
County General Tax (Majority Vote) 2/5 5/9 6/12 4/6 2/6 12/15—
......._ .........--- w___..... ...___.
City SpecialTax,GObond (2/3 Vote) 18/34 11/21 7/11 5/15 14/23 19/33
County SpecialTax, GObond (2/3 Vote; 5/13 7/12 0/3 7/12 4/9 10/23
Special District (2/3) 19/35 10/19 6/17 7/16 10/21 21/33
School ParcelTax2/3 2/7 17/21 2/18 16/25 8/8 17/22
School Bond 2/3 0/0 2/3 0/0 1/1 0/1 2/6
School Bond 55% 55/67 85/92 47/63 90/105 91/112 172/178
Total 132/204 177/233 112/191 178/240 191/268 355/430
©2016 Michael Coleman
CaVorviiaCityFivtance.com
Local Revenue Measure Results November 2016 —29— Final January 10, 2017
Other Measures of Note
There were a wide variety of other local measures on ballots concerning a wide variety of
community issues including government restructuring and land use development.
Citizen Initiatives to Repeal or Revise
Voters in Oxnard and Crescent City repealed recently adopted consumption based utility rates
via citizen referenda. Oxnard voters approved a repeal. In Crescent City the measure was structured as
an approval of the new rates —and it failed. Stanton voters again rejected a citizen effort to repeal that
city's add-on sales tax rate. Dunsmuir voters turned down a citizen effort to alter water and sewer
policies and rates.
Tax and Fee Referenda to Repeal or Revise
Aaencv Name Proposal YES% NO%
Oxnard Measure M Repeals consumption based wastewater rates.Shall an ordinance be adopted repealing the City's wastewater rates 72.1% 27.9% PASS
adopted in January 2016 and returning to the rates previously in effect?
Crescent Measure Q Retains new consumption based water rates.In order to financially support the operation,maintenance,capital
City improvements and debt service of the City's sewer utility,shall Ordinance No.792 be adopted to amend Chapter
13.30,Sewer Charges,of Tile 13 Public Services of the Crescent City Municipal Code to(1)implement FAIL
consumption-based rate structure and(2)to provide for a net revenue increase of 5%to the City each year for the 42.6% 57.4%
next four fiscal years(FYE 2017 through 2020)?(A`yes"vote approves the ordinance;a 13o"vote disapproves
the ordinance.)
Stanton Measure QQ Repeals TrUT.Shall City of Stanton Ordinance#1045,adopted by voters on November 4,2014,to generate
revenues for city services such as neighborhood police patrols,fire protection services/paramedics,business/job 32.1% 67.9% FAIL
creation,and senior programs,be repealed?
Dunsmuir Measure W Change water and sewer policies,including prohibiting turning off utility services for nonpayment of bills,making
property owners,not tenants,responsible for paying water and sewer bills,and establishing a flat rate for water 30.6% 69.4% FAIL
services.
Appointed Rather than Elected Citv Clerks, Treasurers
Cities in California may choose by citizen vote to make the city treasurer and city clerk positions
elected or appointed by the city council. Nine cities considered moving from elected clerk or treasurer to
appointed. Six cities approved a change. Citizens in Clearlake and Atascadero each split on two
measures, deciding to make the city clerk appointed but retaining election of the city treasurer.
Measures in Taft, Dixon and Pittsburg lost.
Appointed City Clerk/City Treasurer/etc. -Majority Approval
Aciencv Name Proposal YES% NO%
Dunsmuir Measure D Appoint Clerk 66.0% 34.0% PASS
San Bernardino Measure L Appoint clerk,treasurer,charter revision 60.2% 39.9% PASS
............................................
Rio Vista Measure N Appoint Treasurer 56.3% 43.7% PASS
Auburn Measure K Appoint Clerk 54.1% 45.9% PASS
Atascadero Measure F Appoint Clerk 50.4% 49.6% PASS
Clearlake Measure W Appoint Clerk 50.3% 49.7% PASS
Clearlake Measure X Appoint Treasurer 48.8% 51.2% FAIL
....................... .......................
Atascadero Measure G Appoint Treasurer 48.3% 51.8% FAIL
Taft Measure W Appoint Clerk 37.8% 62.2% FAIL
Dixon Measure L Appoint Treasurer 37.1% 62.9% FAIL—
Pittsburg Measure H Appoint Clerk 36.7% 63.3% FAIL
Cal iforniaCityFinance.com
Local Revenue Measure Results November 2016 -30- Final January 10, 2017
Term Limits
Term limits were enacted in six cities and two school districts. Voters in Albany turned down a
measure to repeal school district term limits there.
Term limits -Majority Approval
Aqency Name Proposal YES% NO%
Temple City Measure AA 4 terms,gift restrictions,etc 85.8% 14.2% PASS
Sweetwater Union High School L Proposition CC 2 terms of 4 years 85.3% 14.7% PASS
San Buenaventura Measure Q 3 consecutive 4yr terms 81.9% 18.1% PASS
Santa Clara Measure P 2 terms of 4 years 80.8% 19.2% PASS
Simi Valley Unified School Distri(Measure Y 2 consecutive 4yr terms 79.4% 20.6% PASS
Carson Measure TL 3 terms of 4 years 77.3% 22.8% PASS
Stanton Measure RR 2 terms of 4 years 75.9% 24.1% PASS
Coalinga Measure D 2 consecutive 4yr terms 75.0% 25.0% PASS
......................
Albany Measure S1 REPEAL term limits 35.5% 64.6% FAIL
District Elections
Voters in six cities decided to move from council members elected citywide at large to by district,
a change intended to increase diversity among city council members. Voters in Victorville turned down
an election-by-district proposal.
District Elections
Agency Name YES% NO%
Corona Measure N 68.1% 31.9% PASS
El Cajon Proposition S 68.0% 32.0% PASS
Rancho Cucamonga Measure Q 63.2% 36.9% PASS
Placentia Measure NN 58.5% 41.5% PASS
Fullerton Measure II 53.1% 46.9% PASS
Bellflower Measure D 51.2% 48.8% PASS
Victorville Measure X 44.4% 55.6% FAIL
Voters in the North Tahoe Public Utility District chose to go the other way: they approved a
measure to abandon district elections in favor of board members elected at large.
At-Large Elections
North Tahoe Public Utility District Measure E 78.1% 21.9% PASS
Charter Citv
Cathedral City became a charter city.
Charter City- Majority Approval
City YES% NO%
Cathedral City Measure HH 52.9% 47.1% PASS
Cal iforniaCityFinance.cowt
Local Revenue Measure Results November 2016 —31 — Final January 10, 2017
Pension Reform
Pension reform measures passed in San Jose and Los Angeles.
Aaencv Name Proaosal YES% NO%
Sari Jose Measure F Shall the Charter be amended to adopt an agreement between the City and police officers,firefighters and City employee bargaining 61.6% 38.4% PASS
groups that would,among other things,stop finding retiree healthcare for new employees,potentially reduce costs of supplemental
pension payments,reinstate disability retirement provisions for injured police officers,firefighters and other City employees,change
criteria for determinkg actuarial soundness,and continue to require voter approval for benefit increases?
IAS Angeles Measure SSS Shall the Charter be amended to:(1)enroll new Airportpeace officers into Tier 6 of the Fire and Police Pensions System;(2)allow 50.3% 49.7% PASS
current Airport peace officers to transfer into Tier(i from the City Employees'Retirement System(LACERS)at their own expense;
and(3)permit new Airport Police Chiefs to enroll in LACERS?
Rent Control
Aaencv Name Proaosal YES% NO%
Shall the 2010 Rent Stabilization and Just Cause for Eviction Ordinance be strengthened by simpfifying administrative processes and
East Palo Alto Measure J
procedures,defining maximum allowable rent revising the registration fee pass-through,eliminating annual registration requirements, PASS
streamlining annual general adjustment calculations,addressing nuisance-based tenancy termination,strengthening informational notice79. % 20.5%
provisions,and authorizing the City Council to revise the Ordinance when in conflict with federal or state law?
Shall an ordinance amending the Rent Stabilization Ordinance to:prohibit owner move-in evictions of families with children during the
academic year,increase the amount ofrelocation assistance required for owner move-in evictions to$15,000 with additional$5,000 77'3% 22'7% PASS
Berkeley Measure AA for certain tenants;clarify protections for elderly/disabled tenants;require filing of eviction notices;change the source of interest rates
for sec deposits;and clarify exemptions and penalties to conform with state law,be adopted?
Shall Oakland's Just Cause For Eviction and Rent Adjustment Ordinances be amended by:(1)extend ngjust-cause eviction
requirements from residential rental units offered for rent on or before October 14,1980 to those approved for occupancy before 73.9% 26.1 PASS
Oakland Measure JJ December 31,1995;and(2)requiring landlords to request approval from the City before increasing rents by more than the cost-of-
living adjustment allowed by City law?
Richmond Measure L
Shall the Ordinance to establish rent control,a rent board,and just cause for eviction requirements in the City ofRichmond be 64.3% 35.7% PASS
adopted?
Shall the voters adopt the City's March 31,2016 Rent Stabilization Ordinance,which(a)limits residential rent increases to once
Alameda Measure Ll
annually,(b)requires mediation for all residential rent increases above 5%,including binding decisions on rent increases for most 55.6% 44.4% PASS
rental units,(c)restricts reasons for evictions,(d)requires landlords to pay relocation fees when terminating certain tenancies,and(e)
permits the City Council to amend the ordinance to address changing concerns and conditions?
Sball anordinance be adopted to preserve mobile home parks in unincorporated areas of Humboldt County as important sources of
affordable housing by:regulating pass-through fees,regulating fee spikes when a home is sold,and regulating monthly lot rents,which 54.8% 45.2% PASS
County Of HUri1h0 Measure V would be funited to annual increases pegged to the consumer price index;and shall government administrative costs be offset by a$5
monthly fee charged to mobile home park residents?
Shall a Rent Stabilization CITY CHARTER AMENDMENT be adopted enacting rent regulation and prohibiting amendments
except by Citywide election,with annual rent increases firrited to the Consumer Price Index(minimum 2%,maximum 5%)for most
Mountain View Measure V multifunily rental units built before February 1,1995;prohibiting evictions without just cause for rental units built before this measure 53.4% 46.6% PASS
becomes effective;creating a Rental Housing Committee authorized to enact regulations,hire staff expend finds,and charge
landlords fees to implement this amendment?
Shall a RENT STABILIZATION ORDINANCE be adopted requiring a tenant-landlord dispute resohrtionprogram and binding
arbitration for rent increase disputes exceeding 5%of base rent per 12-monihperiod and service reductions for most multifamily
Mountain View Measure W rental units with a certificate ofoccupancy before February 1,1995;prohibiting eviction of tenants wlthoutjust cause or relocation 48.9% 51.2%FAIL
assistance;prohibiting substantive changes for two years,and requiring a super majority City Council vote for substantive changes
thereafter?
Shall the charter amendment adding Chapter XI to the San Mateo City Charter to enact rent regulations applicable to apartment
housing with an initial certificate of occupancy dated before February 1,1995;and just cause for eviction requirements applicable to 39.1% 60.9%FAIL
Sari Mateo Measure Q apartment housing with an initial certificate of occupancy dated before the date the measure becomes effective;and establishing a
Rental Housing Commission To administer and implement these regulations and requirements be adopted?
Shall the City Charter be amended to(a)limit annual residential rent increases for certain units to 65%of the percentage increase in
Alameda Measure Ml
the Consumer Price Index,(b)create an elected Rent Control Board separate from the City with authority to hire staff;impose33.6% 66.4%
fees FAIL
on landlords for program finding and assess penalties,(c)limit the reasons for terminating tenancies and(d)require rental property
owners to pay relocation fees to tenants when temninatmg certain tenancies?
Shall the ordinance(a)enacting rent stabilization with an annual maximum to increase of 4%for most multi-family rental residences
with certificates ofoccupancy before February 1,1995;(b)establishing Just cause for eviction restrictions on rmst rental residential
Burlingame Measure R units,including single family homes and multi-family residences built after 1995;(c)creating a Commission authorized to enact 32.6% 67.4%FAIL
regulations and set fees to implement the ordinance;and(d)13 superseding prior restrictions on the passage of rent control be
adopted?
Cal iforniaCityFinance.cowt
Local Revenue Measure Results November 2016 —32— Final January 10, 2017
Affordable Housinq
Aaencv Name Proposal YES% NO%
Shall any federal,state or local public entity be empowered to develop,construct or acquire an additional 500 units
Berkeley Measure Zl of low-rent housing in the City of Berkeley for persons of low income?Financial Implications:Uncertain,dependent 82.6% 17.4% PASS
on means of financing used.
AFFORDABLE HOUSING:INCREASING THE LIMIT ON THE NUMBER OF UNITS THE CITY AND
CERTAIN PUBLIC AGENCIES ARE ALLOWED TO HELP DEVELOP.Shall the voters increase by 38,680
San Diego Propositi on M the maximur nnumber ofhousing units the City and certain other public agencies are allowed to help develop, 65.7% 34.3% PASS
construct,or acquire for people with low incomes,without this ballot measure approving specific housing units,
providing fiords for development,removing requirements that otherwise apply,or taking any other action?
Shall an ordinance:1)requiring that certain residential development projects provide for affordable housing and
comply with prevar7rtng wage,local hiring and other labor standards;2)requiring the City to assess the impacts of 64.0% 36.1 PASS
Los Angeles Measure JJJ community plan changes on affordable housing and local jobs;3)creating an affordable housing incentive program
for developments near major transit stops;and 4)making other changes;be adopted?
Shall the 250 limit on dwelling units for living accommodations for low income persons and families and for the bland,
Eureka Measure
elderlyand disabled to be developed,constructed or acquired bypublic bodies within the CityofEureka be 57.7% 42.3% PASS
amended to provide that the number of low-income rental units authorized shallbe landed in any year to three
percent(3%)of the total number of housing units existing in the City of Eureka during that year?
May affordable rental housing be developed,constructed or acquired with public fiords within the unincorporated
County Of Tuolumne• area of the Co of in an amount that does not exceed 60 units annually,with a units not used PASS
Measure K � >ly � 52.4% 47.6%
unincorp carrying over to the next year's allotment,and only after satisfying the public review process?
Healdsburg Housing Measure.Shall Healdsburg voters amend the existing Growth Management Ordinance to
increase inclusionary housing requirements on new development to 30%,remove existing restrictions on the number
Healdsburg Measure R of new residential units allowed per year,adopt and periodically amend new growth management measures in 40.0% 60.0% FAIL
conjunction with the Housing Element update,and adopt and periodically update a Housing Actlon Plan to provide a
greater variety of housing?
Shall the City increase the income eligibility limit for on-site rental units for all new and existing affordable housing FAIL
San Francisco Measure U units to make them affordable for households earning up to 110%of the area median income? 35.2% 64.8%
Cal ifomiaCityFinance.com
Local Revenue Measure Results November 2016 —33— Final January 10, 2017
On the Success of Local Ballot Measures November 2016
The November 2016 election was unprecedented as to local tax and bond measures in several
ways:
• There were more city, county, special district and local school tax and bond measures placed on
ballots than ever before. Local voters in California considered over 650 individual measures
including 430 that would raise extend or expand taxes, including 196 bond measures.
• The overall success rate of these measures, as well as the number approved, exceeded any
previous election. Voters approved 355 tax and bond measures including authorized bond
financings totaling $30.4 billion.
• There were over 60 measures concerning marijuana, including 39 in 37 cities and county
unincorporated areas to impose higher taxes, most passing. This were spurred in part by the
prior legalization of medicinal marijuana and Proposition 64 on the November ballot to legalize
non-medical marijuana, which passed.
• The record 184 local school bond measures, with record 174 passing, was in part prompted by
Proposition 51 statewide school bond measure also on the November ballot which provided
matching funds for locally approved bonds. Voters approved $25.2 billion in local school bonds
in addition to the $9 billion state school bond.
Voter's Recoqnition of Needs, Desire to Act Locally: "We're Not Waitinq"
Public opinion research and strategy experts Fairbank, Maslin, Maulin, Metz and Associates (FM3)
ascribe the apparent sense of need among the electorate to "a combination of factors including:
1. A sense of worry and/or unease about events in national politics and on the world stage which
brought a renewed focus on safety, and
2. The sense of pessimism felt by many California voters regarding the ability of the state and
federal governments to adequately address the problems that impact their lives has resulted in
increased pressure for a proactive local government to fill the void created by inaction at the
state and federal levels— and a willingness to provide the funds necessary for doing so."
The strong supportive response for local government funding is rooted in a sense of need among
voters and their belief that local government is more in tune with these needs and more capable of
solving problems. California voters are exhibiting a sense of unease about events in national politics
and on the world stage and with it, heightened concern for public safety and other vital local services.
With conservative Republicans controlling Washington D.C., cuts in federal aid are likely to deepen,
furthering a long-term trend of reduced federal revenue sharing. Further, Donald Trump's threat to cut
federal aid to so-called "sanctuary cities" may increase the need for California voters to take action at
the local level to protect local programs and services.
Hiqh Turn-Out Election
Also contributing to the large number of measures is the fact that this was a presidential election.
FM3 explains:
"Many local agencies prefer to wait for presidential election years to place tax and bond measures
Cal iforniaCityFinance.com
Local Revenue Measure Results November 2016 —34— Final January 10, 2017
on the ballot in hopes that their measure will benefit from the historically greater turnout among
specific groups of voters— such as registered Democrats, millennials (ages 18-34), renters, and
voters of color— who have consistently been more supportive of local finance measures than the
demographics who predominate in lower-turnout mid-term (and odd-year) elections. In this respect,
2016 fits a pattern in which a greater proportion of local tax and bond measures are approved in
presidential election years than are successful in the preceding mid-term election."
Local Tax and Bond Measures: Percent Passinq
E Presidential Election
Mid-Term Election
90°/0 $396
80°/0 76% -719/r
/19b
70% 65%
59%
60%
50%
40%
30%
20%
10%
0%
Nov Nov Nov Nov Nov Nov
2006 2008 2010 2012 2014 2016
Latino Voters
Growing electoral participation by Latino voters may also have contributed to the success of local
measures this November. FM3 explains:
'In addition to the quadrennial tailwind of high voter turnout generated by a Presidential Election,
local tax and bond measures on the ballot in California in November 2016 had a secret weapon in
their corner—and his name was Donald J. Trump. Like their peers throughout the country,
California Latinos dramatically increased both their pace of voter registrations and voter turnout in
response to the President-elect, whose opposition to Mexican immigration helped to define his
candidacy. Critically, Latinos (like registered Democrats, with whom they significantly overlap) are
another category of voters who have demonstrated consistently higher support for local finance
measures than the electorate at large. In November 2016, the share of the California electorate
comprised of Latino voters was almost certainly the highest in modern history.
'In addition to likely casting more than one-in-four votes statewide in November 2016, Latino
Californians may have experienced a greater increase in their proportion of the overall statewide
electorate than at any point since November 2008. This profound change in the composition of the
California electorate almost certainly played a significant role in turning the usual Presidential
Election tailwind enjoyed by local tax and bond measures into a gale that propelled many otherwise
marginal measures across the finish line."
CaVorviiaCityFivtancexom
Local Revenue Measure Results November 2016 —35— Final January 10, 2017
Latino Proportion of the California Electorate by Election Year
General Latino Proportion of
Election California Electorate
November 2016 -25% to 27%111
November 2014 19.1%[211.+ 5% to 3.5%
November 2012 23.5%l210+72.2%
1%
November 2010 19.2%l21 .1%
November 2008 21.4%l21
November 2006 17.0%l21
Outlook for Local Measures in California 2018 and Bevond — FM3
While there are many forces at play in the success of local measures collectively and individually,
many of the factors that bolstered local finance measures in 2016 appear unlikely to shift dramatically
over the next 24 months, while new developments appear to have the potential to reinforce them.
The long-term trend of reduced federal revenue sharing with local governments that has helped to
create the current sense of urgency surrounding raising revenue locally appears likely to accelerate
with the GOP now in possession of unified government in Washington, and particularly given both
the known policy preferences and influence of House Speaker Paul Ryan and his fiscally
conservative allies in congress. The risk of reduced federal monies for California's local
governments is likely increased by the prospect that the President-elect may attempt to make good
on his campaign pledge to cut all federal aid to so-called "sanctuary cities."At the same time, any
efforts on the part of the new administration to increase deportations or other immigration
enforcement actions seen as targeting the Latino community seem likely to continue producing
participation from Latino voters at levels above historical norms.
Further, like 2016, 2018 appears likely to offer California voters the opportunity to elect a historic,
barrier-breaking candidate at the top of the ticket. Unlike the decidedly lackluster 2014 race, the
outcome of which was never in question, the 2018 gubernatorial election will be an open-seat race
that features viable Latino and Asian-American Democrats among the currently-declared
candidates-potentially laying the groundwork for a strong voter turnout. Finally, Californian's
desire for improvements to their local communities seems unlikely to simply fade away-a
presumption that continues to be reinforced by the most recent polling data.
In fact, it's entirely possible that once the 2018 elections are in the books, we will find that
Californians have used their votes to send another very familiar message: "We're still not waiting."
Faribank, Maslin, Maulin, Metz and Associates
************
For more information: Michael Coleman 530-758-3952. Coleman@muniwest.com
Ed
Thanks to Kevin Dayton and also FM3 for fact checking.
I Source; F-1-f3 internal estimate based on a range of inputs including raw vote totals in a range of majLat_nc
jurisdictions and electoral district~around the state,exit poll data,and ether sources(To be updated when der_rcgraphic
information for the final certified�;ov ember 20 15 election results are a.ailable).
' Source:-U.C-Davis C:enter for Regional Change—California Civic EngaRemeiit Project
Cal iforniaCityFinance.com
EL SEGUNDO CITY COUNCIL MEETING DATE: December 05,2017
AGENDA STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Consideration and possible action regarding traffic and pedestrian safety for the 1200 block of
East Acacia and surrounding neighborhood during the annual holiday lights event, commonly
known as Candy Cane Lane. (Fiscal Impact: $9,700)
RECOMMENDED COUNCIL ACTION:
1. Authorize the Police Department to provide a hard (vehicle - barricaded) closure of the 1200
block of East Acacia, nightly from December 9, 2017 to December 23, 2017 and deny the
request of the residents of 1100 East Acacia to close their block to vehicular traffic; or,
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS: None
FISCAL IMPACT: $9,700
Amount Budgeted: $0
Additional Appropriation: N/A—absorbed in current overtime budget
Account Number(s): N/A
STRATEGIC PLAN:
Goal: 4(a) El Segundo's infrastructure supports an appealing, safe, and
effective City
Objective: 1 The City optimizes its physical resources
ORIGINATED BY: Bill Whalen, Chief of Police_Q_
APPROVED BY: Greg Carpenter, City Manager 11, 4r- 6LC
BACKGROUND AND DISCUSSION:
Each year during the holiday season, the 1200 block of East Acacia Avenue engages in a
neighborhood event involving a large display of holiday lighting. This event reportedly dates back
to the late 1940's. The residents who live on this street collectively apply for a special events
permit, which allows for a temporary road closure during the impacted hours of 6:00 PM to 10:00
PM., nightly. During these hours, residents place wooden barricades in the street to prevent
vehicular travel. They are partially removed each evening to allow for residential vehicular travel
during non-impacted times. These barricades are provided by the City of El Segundo.
Additionally, on the opening evening of the event, there is an expanded closure of the entire 1100
block of East Acacia Avenue to facilitate the delivery of Santa Claus on an EI Segundo Fire
Department Truck, which initiates the event. Pursuant to previous City Council action, the costs
for this special event are waived.
66
Through the years this event has increased in popularity. It is a top-rated holiday lights event on
Yelp and is a noted landmark on Google Maps. This increase has resulted in a significant number
of visitors coming to view the display on a nightly basis. This increase has caused traffic
congestion within the surrounding neighborhoods. Additionally, due to the road closure of the
1200 block of East Acacia, visitors have congregated in the street while viewing the lighting
displays. Historically, wooden barricades have been used to prevent unauthorized vehicles from
entering the area.
During the City Council meeting on November 21, 2017, several members from the 1100 block of
East Acacia Avenue spoke during public comments requesting a closure of the 1100 block of East
Acacia in addition to closing the 1200 block. They indicated in their comments that there are a
significant number of pedestrians in the street on their block and they felt the best way to address
this from a safety standpoint was to close the roadway during the Candy Cane Lane event. The
City Council told the residents of the 1100 block they would need to obtain signatures from at least
55% of the impacted residences to consider a closure of their street. City Council directed staff to
evaluate any formal closure request made by the residents of 1100 East Acacia and to bring forward
recommendations.
The following are options for City Council consideration to address the collective concerns raised
about the Candy Cane Lane event [Note: On the opening night of the Candy Cane Lane event,the
Police Department facilitates a closure of the entire 1100 and 1200 block of East Acacia. This is
to allow Santa to arrive on the fire truck and to account for the exorbitant number of people who
come on the opening night. This will remain the same regardless of which option is chosen].
OPTION#1
A nightly hard (vehicle barricade) closure of the 1200 block of East Acacia Avenue. This will be
accomplished by using Police Department vehicles and staffed by non-sworn Police Department
personnel. Under this option there will be no other street closures or traffic flow modifications.
The closure will be in effect nightly from 6:00 — 10:00 PM from December 9th—December 23`d
Staff recommends this option be chosen. This option keeps the response the same as prior years
with the exception of providing for additional protection for those in the roadway of the 1200 block
of East Acacia Ave.
This option does not grant the request of the residents of the 1100 block of East Acacia Avenue to
facilitate a road closure of their street. Staff believes the Candy Cane Lane event has grown
significantly in scope and size and should be appropriately evaluated to arrive at the safest and
most efficient options for mitigation. A proper evaluation would include but not be limited to:
input from all community members in the surrounding area who would be impacted by this
decision,monitoring of crowd size and vehicle traffic during the current year,and ensuring a traffic
pattern that is properly engineered and signed for maximum safety and effectiveness. Closing the
street absent a thorough evaluation with appropriate data will expand the footprint of the event and
has the potential to displace and/or further exacerbate the safety and congestion concerns.
67
OPTION#2
A nightly soft (wooden barricade) closure of the 1200 block of East Acacia Avenue. This option
is the same as previous years for this event. This option is not recommended due to the inability
to protect the crowd from vehicles driven intentionally or unintentionally into the area.
OPTION#3
A nightly hard (vehicle barricade) closure of Walnut Avenue/California Street and Acacia
Avenue/Center Street. This closure would be for the same dates/times as Option#1 and would be
staffed by Police Department non-sworn personnel. This option would facilitate the complete
closure to vehicles of the 1100 and 1200 block of East Acacia Avenue. The residents of 1100 East
Acacia Avenue have provided a petition that demonstrates at least 55%of the properties in support
of the request to implement either this option or option#4. Part of the justification given by these
residents was the danger to pedestrians by vehicles driving on 1100 East Acacia Avenue. It's
important to note that neither the Police Department nor the Fire Department has a record of any
calls for service related to automobile/pedestrian incidents during the Candy Cane Lane event for
the last three years.
For reasons mentioned above, this option is not recommended for this year. This would, however,
be the recommended option if the City Council direction is to grant the request to close the 1100
block of East Acacia.
OPTION#4
A nightly soft (wooden barricade) closure of Walnut Avenue/California Street and Acacia
Avenue/Center Street with a hard (vehicle barricade) closure of the 1200 block of East Acacia
Avenue. The soft closure would not be staffed and the hard closure would be staffed by non-sworn
personnel in the same manner as above. This would accommodate the requests of the residents of
the 1100 block of East Acacia will still providing for crowd protection of the 1200 block of East
Acacia Avenue.
Staff does not recommend this option. If the 1100 block of East Acacia is closed by any means,
there is a strong potential for the crowds to congregate in the street outside the protection of the
vehicle barricade at 1200 East Acacia Avenue.
SUMMARY:
Staff recognizes the holiday lighting of 1200 East Acacia Avenue is a long standing tradition in
the El Segundo community. What started out as a small, local get-together has grown
exponentially over the years,largely due to the advent of social media. This has resulted in several
challenges related to traffic congestion, parking scarcity, and pedestrian safety. Staff believes the
best approach is to address the immediate concerns of crowd safety for the 1200 block of East
Acacia Avenue, while simultaneously gathering data which will assist staff in developing a
thoughtful, holistic and community-inclusive plan moving forward in subsequent years.
68
EL SEGUNDO CITY COUNCIL MEETING DATE: December 5, 2017
AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Consideration and possible action to(1)provide direction to The Lakes Task Force related to acceptable
future uses to be considered with the Request for Proposals for the Lakes at El Segundo Golf Course
and potential evaluation criteria, and (2) modify the composition of The Lakes Task Force. committee.
(Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Define criteria for acceptable future uses and evaluation criteria to develop the scope of the
RFP; and/or,
2. Modify the composition of the Task Force to include City Councilmembers if desired;
and/or,
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Golf Course Manual
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: 1 Champion Economic Development and Fiscal Sustainability
Objective: 1 El Segundo promotes community engagement and economic vitality.
PREPARED BY: Meredith Petit, Director of Recreation and Parks
REVIEWED BY: Meredith Petit, Director of Recreation and Parks
APPROVED BY: Greg Carpenter, City Manager Zi- �Qr C%Q,
BACKGROUND & DISCUSSION:
On November 7,2017,the City Council created The Lakes Task Force(Task Force)for the purpose of
exploring future opportunities at The Lakes as a golf course or other outdoor recreation facility. The
objective of the Task Force is to draft a Request for Proposals(RFP)to solicit feasible options for future
operations at the site. Discussion and direction that will assist the Task Force in completing the task
may entail:
• Identifying community values and guiding principles for decision-making related to
parks and community spaces
• Assessing the financial performance and expectations of the site, including operations,
deferred maintenance, capital improvements, City administration, and loan payments
• Determining whether to explore alternative management/lease options for existing
amenities as is (i.e. golf course, driving range, pro shop and restaurant), or to solicit a
more broad set of recreational facilities (i.e. sports complex, bowling alley, fitness
center, etc.)
• Considering the need for outside consultation and/or professional analysis
69
Current operations of The Lakes at El Segundo is guided by the Golf Course Manual(attached)and may
be useful in determining future direction.
The Task Force includes nine individuals comprised of City staff and representatives from the
Recreation and Parks Commission, Economic Development Advisory Committee, Planning
Commission, Golf Course Subcommittee and Chevron.
1 Meredith Petit Director of Recreation&Parks
2 Dave Davis Finance Manager
3 Sam Lee Director of Planning&Building Safety
4 Alex Farfan Recreation&Parks Commissioner
5 Lee Davis Recreation&Parks Commissioner
6 John Gutt Golf Course Subcommittee Representative
7 Al Keahi Economic Development Advisory Committee Representative
8 Lily Craig Chevron Representative
9 TBD on 11/30 Planning Commissioner
At the previous City Council meeting there was continued discussion on whether to appoint one or two
Councilmembers to also participate in the Task Force. This agenda item allows for the City Council to
modify the composition of the Task Force to include City Councilmembers if so desired.
The targeted milestones and timeline is as follows;
• December 1, 2017-January 31, 2018 — Task Force meetings to compose RFP and
establish evaluation criteria(approximately 4-5 meetings)
• February 6, 2018—Task Force recommendations to City Council for Draft RFP review
and approval
• February 12, 2018 —RFP released
• March 27, 2018 —RFP responses due
• March 28-April 6, 2018—Evaluation of RFP responses
• April 17, 2018 —Recommend selection to City Council
Staff is seeking direction from City Council in determining acceptable future uses of the property and
identifying evaluation criteria for assessing proposals that will assist the Task Force in developing the
content of the RFP.
70
CITY OF EL SEGUNDO
THE LAKES
AT
EL SEGUNDO
GOLF COURSE MANUAL
CITY OF EL SEGUNDO
GOLF COURSE MANUAL
Purpose
The purpose of the Golf Course Manual is to establish uniform rules, procedures and
operating policies for the operations of The Lakes at EI Segundo Golf Course.
The Lakes at EI Segundo Golf Course is constructed as an executive golf course to
provide a quality facility for its customers and to generate revenue for the City. It is the intent and
goal of the City of EI Segundo that The Lakes at EI Segundo Golf Course will be operated in a
professional, efficient, and productive manner that shall insure that the highest level of quality is
achieved and maintained.
The Golf Course Manual provides direction and valuable information for golf course
operations and maintenance. It is the City's desire that The Lakes at EI Segundo Golf Course be a
major community service program that enhances the quality of life of participants of all ages.
All matters pertaining to the operation of The Lakes at EI Segundo Golf Course, fee and
policy changes shall be directed, first, to the EI Segundo Recreation and Parks Director, then to the
Recreation Commission. Final approval is the responsibility of the El Segundo City Council.
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Table of Contents
DEFINITIONS.........................:................................:................................................... 4
I. GOLF SHOP OPERATIONS............................................................................. 5
II. FOOD & BEVERAGE OPERATIONS..................................:............................. 8
M, GOLF CART OPERATIONS....... ............ ..................................................... 10
IV. STARTING AND PLAYER ASSISTING ........................ .................................. 10
V. COURSE RULES, REGULATIONS, AND ETIQUETTE_............ 17
VI. TOURNAMENTS................................ ....................................... ... .... 20
VII. SCHOOL TEAM PLAY,..... ....... ................................................................ 24
VIII. JUNIOR GOLF PROGRAM... ...............................,....................................... 26
IX. RECOGNIZED CLUBS........................................................................................ 28
X. DRIVING RANGE OPERATIONS...—.................................................... ........... 29
XI. LESSON PROGRAMS..............................:...................:...............:.....,:....:.... 29
GOLF COURSE MAINTENANCE SPECIFICATIONS........................................................ 31
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DEFINITIONS
In order to facilitate the use of the City of EI Segundo's Golf Course Manual, the
following definitions will apply:
1. The City of EI Segundo will hereinafter be referred to as "City."
2. The Lane Donovan Inc. will hereinafter be referred to as "OPERATOR."
3. The Lakes at EI Segundo Golf Course and Driving Range will hereinafter be referred
to as the "Course".
4. EI Segundo Golf Club, Inc., EI Segundo Sr. Men's Club, EI Segundo Women's Golf
Club and EI Segundo Junior Golf Club will hereinafter be referred to as "Recognized
Clubs."
5. The daily diary of golf course activity will hereinafter be referred to as ""Tee Sheet."
6. The following professional organizations will hereinafter be referred to by their
abbreviated titles:
- The Professional Golfers'Association of America as the "PGA."
- The Ladies Professional Golfers' Association of America as the "LPGA."
The United States Golf Association as the "USGA."
7. The Course Manager will be an employee of, report directly to, and receive
instructions and guidance from the OPERATOR.
8. The Class "A" Superintendent in charge of maintenance will hereinafter be referred
to as "The Superintendent."
9. Golf Course maintenance staff will be referred to as "Crew or"Crews."
10. Junior rates shall apply to youths between the ages of 5 and 18. Junior rates apply
before 4:00 p.m., Monday through Thursday, exclusive of legal holidays.
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I. GOLF OPERATIONS
A. Operating Philosophy
1. Operating Goal
a. Provide quality service in all activities to insure the enjoyment of all
patrons and to generate revenue for the City.
2. Professional Staff Functions
a. Maintain the functions in a manner consistent with the desires and the
policies of the City and the OPERATOR to include:
1) Pro shop sales
2) Hand cart rental and maintenance
3) Golf Club Rentals
4) Lesson promotion and programs
5) Course marketing activities
6) Driving range operations
7) Starting, course Marshaling, tournament promotion
and booking activities
8) Cleanliness and maintenance of the facility
9) Customer relations
10) Revenue collection
3. Merchandising (Pro Shop)
a. Maintain a well-stocked and attractive pro shop offering
merchandise commensurate with wants and needs of the
patrons.
4. Accountability
a. Establish and maintain accurate records regarding the
following:
1) All revenue, as per management agreement
2) Tournament bookings
3) Lesson activity
4) Rounds of golf
5) Cart usage
6) Daily weather
7) Starting times
8) Driving range revenue
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5. Customer Relations
a. Professional image and courtesy
1) Maintain a well-dressed and well-groomed appearance
at all times.
2) Maintain a standard of integrity and philosophy
consistent with the policies and procedures outlined in
this manual.
3) Address all customers in a friendly and courteous
manner.
4) Make every attempt to greet customers by name.
B. Management Responsibilities
1. General Responsibilities of Course Manager
a. The direction and supervision of all golf course
administrative, operational, procedural and maintenance
activities, and the personnel assigned to those activities.
b. The appearance and playing condition of the Course is of
prime importance, and the Course Manager is responsible for
the general maintenance, grooming, and beautification of the
Course as necessary to maintain the quality and appearance
levels.
C. Perform other duties as assigned by the OPERATOR.
2. Specific Responsibilities of Course Manager
a. Conduct various golf tournaments, initiate and promote
golf activities for the golfing public.
b. Cooperate with the Recognized Clubs and their various
committees and render professional advice, opinions,
assistance and services as required.
C. Administer and train a staff of employees, as necessary, to
perform duties and meet requirements for sales, rentals and
services which are, in the opinion of the City and the
OPERATOR, necessary to carry out the provisions of the
management agreement.
d. Operate and maintain a golf shop for repairs, handling,
storage, sales, leasing, and services relating to golf,
equipment, and hand carts.
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e. Be available, as necessary, to attend regular and special
meetings of the Recognized Clubs and to discuss areas both
within the realm of his/her duties and those for the benefit of
the Course and the City.
f. Supervise the starting of play by golfers, and the proper
charging of green fees and other fees, as necessary, and
required.
g. Operate and supervise a Player Assistant Program at the Course.
h. Ensure that golf be taught only by qualified instructors.
i. Hire, discipline and discharge insubordinate personnel.
j. Plan and schedule the assignment of personnel to cover a
seven-day-per-week operation.
k. Ensure that hand carts are maintained and in operable and safe
condition.
!. Recommend public safety measures and maintain a continuous
safety program in compliance with the California Occupational
Safety and Health Act (CAL/OSHA).
M, Provide maximum security for all maintenance buildings and
equipment, service yards, materials, supplies, and, especially,
toxic chemicals.
n. Report any emergency, unusual condition or incident to the
City and/or OPERATOR immediately.
o. Inspect the Course daily to ensure proper maintenance and
operation, and, as required, make decisions concerning the
closing of the Course.
p. Ensure that the Course Manager and/or a designated
representative is on duty at the start and close of the scheduled
work day.
q. In conjunction with the OPERATOR, maintain a continuous
training program on golf course maintenance and related
subjects, and plan, schedule, and coordinate maintenance
programs with personnel in other divisions and departments.
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r. Sell, rent, store and/or repair golf equipment, clothing and
supplies, sell instructional services in golf play, rent pull
carts, and operate a driving range.
S. Represent the OPERATOR/City before civic and private
groups for discussion of Course operations.
t. Maintain the golf course Tee Sheet in accordance with
established rules and procedures.
U. The Course Manager will meet at least monthly with the
Director of Recreation and Parks.
3. Supervision of Personnel
a. Employ a Class "A" PGA member in a supervisory capacity.
II. FOOD & BEVERAGE OPERATIONS
A. Operating Philosophy
1. Operating Goal
a. Provide quality food service to ensure
the enjoyment of all patrons.
2. Professional Staff Functions
a. Maintain the functions in a manner consistent with the desires
and the policies of the City and the OPERATOR to include:
1) Restaurant marketing activities
2) Cleanliness and maintenance of the facility
3) Customer relations
4) Revenue collection
3. Merchandising (Restaurant)
a. Maintain a well-planned menu designed to maximize sales
volume as well as margins and offer dining commensurate
with wants and needs of the patrons.
4. Accountability
a. Establish and maintain accurate records regarding restaurant
revenue.
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5. Customer Relations
a. Professional image and courtesy
1) Maintain a well-dressed and well-groomed appearance
at all times.
2) Maintain a standard of integrity and philosophy
consistent with the policies and procedures outlined in
this manual.
3) Address all customers in a friendly and courteous
manner.
4) Make every attempt to greet customers by name.
B. Management Responsibilities
1. General Responsibilities of Restaurant Manager
a. The direction and supervision of all food service personnel.
b. The appearance and cleanliness of the dining and kitchen area
is of prime importance, and the Restaurant Manager is
responsible for the general maintenance and decor of the
restaurant as necessary to maintain the quality and appearance
levels.
2. Specific Responsibilities of Restaurant Manager
a. Host various club and group functions and parties and initiate
and promote dining opportunities to the general public as well
as users of the golf facilities.
b. Administer and train a staff of employees, as necessary, to
perform duties and meet standards for service which are, in
the opinion of the City and the OPERATOR, necessary to
carry out the provisions of the management agreement.
C. Ensure that alcoholic beverages be served by licensed food
servers of legal age.
d. Hire, discipline and discharge insubordinate personnel.
e. Plan and schedule the assignment of personnel to cover a
seven day per week operation.
f. Ensure that kitchen equipment is maintained and in sanitary,
operable, and safe condition.
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g. Recommend public safety measures and maintain a continuous
safety program in compliance with the California Occupational
Safety and Health Act (CAL/OSHA).
h. Report any emergency, unusual condition or incident to the
Course Manager immediately.
i. Inspect the Restaurant daily to ensure proper maintenance,
cleanliness and operation.
j. Ensure that the Restaurant Manager and/or a designated
representative is on duty at or before the start and at or after
the close of the scheduled Range and Course hours.
k. In conjunction with the OPERATOR, maintain a continuous
training program on golf course maintenance and related
subjects, and plan, schedule, and coordinate maintenance
programs with personnel in other divisions and departments.
I. Sell food and beverage services.
III. GOLF CART OPERATIONS
A. Vehicle Operation
1. No vehicle other than carts supplied by the OPERATOR shall be
permitted (except as required for maintenance purposes).
2. Hand carts must not be taken over aprons, greens, tees, sand traps, or
areas between the greens and traps surrounding the green.
3. When play has reached the green, hand carts must be left at least 30
feet away from the side of the green.
4. Carts of any kind should not be driven or pulled through wet or
muddy areas or over sprinkler heads.
IV. STARTING AND PLAYER ASSISTING
A. Starter Responsibilities
1, Get the golfing public on the Course for play by reservation, or off
the waiting list, with the least delay and discomfort and in the best
possible frame of mind.
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Z Use every expedient at his/her command to keep the golf operations
running efficiently and without undue delay or commotion.
3. Start golfers on time according to the reservations and in compliance
with the waiting list. Fivesomes will be allowed at the discretion of
the Starter.
4. Assign fivesomes or less for play, making certain there is a green fee
and recorded name on the Starter Sheet for every golf player on the
golf Course.
5. Inform each golfer to retain his/her cash register receipt throughout
His/her round of golf play as he may be asked to show the receipt to
authorized persons.
6. Keep score cards and pencils inside the Starter window and give them
to golfers who request them.
7. Be properly groomed and attired.
8. Know the types of grass in the tees, fairways and greens; be familiar
with maintenance operations and requirements of the Course, be
familiar with other public fee golf courses in the area and with all
types of tournaments and prominent golf organizations, such as
SCGA, USGA, PGA, LPGA, PUBLIC LINKS, etc.
9. Be fair and considerate of golf patrons at all times, treating everyone
equally, and at all times being courteous, friendly, helpful, tactful,
effective and impartial.
10. Patiently and courteously answer all questions of patrons and explain
to them golf rules and policies and etiquette, in compliance with local
rules and USGA rules.
11. Maintain a suggestion box and note in the Tee Sheet all complaints and
suggestions concerning the operation or maintenance of the Course, and
inform the complainant that his/her complaint will be referred to the Course
Manager.
12. Inform all golfers to maintain pace of play.
13. Inform all golfers to maintain pace of play.
14. Practice good housekeeping while on duty by keeping the Starter area
clean.
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B. Rules of Play
1. The speed of play can be increased by observing strictly the USGA
and local rules of golf, the etiquette of golf and the traditions of the
game. It is important to play as quickly as possible and avoid
unnecessary delays. The golden rule is applicable to play on the Golf
Course. Practice ready golf.
C. Player Assistant Responsibilities
1 OPERATOR shall provide the services of a Player Assistant to be on duty at
all appropriate times, with the exception of periods of inclement
weather. OPERATOR shall submit a proposed schedule of Player Assistant
services for the Director's approval, disapproval or conditional approval. The
services of the Player Assistant may be provided by volunteers. The primary
purpose of the Player Assistant's duties shall be to expedite play on the
Course at all times. A secondary duty will be to ensure compliance with all
Golf Course Rules and Regulations.
2. Player Assistant duties shall be scheduled on a quarterly basis and so
reported on the Quarterly Starter Schedule. Daily Player Assistant time
will be logged.
3. Under no circumstances will playing golf be considered as course
Player Assistant during the scheduled work week.
4. The Player Assistants will require players to maintain their position on the
Course to speed up play and verify that golfers have required
equipment.
5. Players will be required to observe golf course etiquette, replace
fairway divots, rake sand bunkers and repair ball marks on the
greens. The Player Assistants will assure safe practices by all golfers.
6. The Player Assistants will enforce regulations concerning the use of electric,
Hand, and pull carts.
7. Periodically during the day, inform golfers to please keep their
positions on the Course, replace their divots on the fairways, and
repair their ball marks on the greens as we are striving to maintain
excellent playing conditions.
D. Non-Reserved Players Policy
1. Golfers who do not have a reserved starting time must register with
the Starter on the daily waiting list(Call Sheet) prior to play.
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2. Golfers without reservations who are at the Course and ready to play
may register on the Call Sheet as a single or in groups of two, three,
four, or five (upon Starter's discretion).
3. Playing group vacancies, cancellations, and open or unreserved
starting times will be filled only from the Call Sheet on a first-come,
first-served basis with priority determined by the time of registration
with the Starter. Those who have registered as a group will be called
for play as openings become available for the number of players in
the group.
4. When sufficient players are available from the Starter Sheet and/or
the Call Sheet, the Starter will send groups of four to the starting tee.
If fewer than four players are available, the Starter may send out
groups of two or three. A single player may be sent out alone only if
no other golfers are available and if it appears they will not be
available within a reasonable time.
5. As players on the Call Sheet are sent to the first tee their names will
be scratched from the sheet.
6. The golf course Starter on duty is responsible for assigning
foursomes, and for scheduling and starting all players in accordance
with Reservation/Call Sheet rules and regulations. Golfers are not
permitted to buy, sell, or transfer starting times or Call Sheet
positions. Only those golfers who are properly registered and who are
called by the Starter will be allowed to start play.
7. The golf course Starter may switch or interchange starting times if in
His/her judgment such change would prevent delays, eliminate
confusion, correct a problem, or be of general benefit to the players
involved and to those following.
8. The Starter will call players to the tee. After calling the group due on the tee,
the following group will be given a five minute warning call by number and
name. The next group will then be given a ten minute warning call by number
and name.
E. Reservation Policy
1 Starting time reservation requests for daily play will be accepted at the
Course Starter's office up to one week in advance of playing date desired.
Requests may be made, in person or by phone, from 6:00 a.m. every day of
the week. EI Segundo residents can make a reservation eight days in
advance, and the reservation period will be reserved for persons having valid
EI Segundo Recreation and Parks I. D. Cards; hereafter referred to as "I.D.
Card." All persons in the playing group need not have I.D.
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Cards, but the person making the reservation must be a member of
the group and present the I.D. Card when making the reservation in
person and when paying for green fees.
2. When golfers are lined up at the Starter's window to make
reservations, two requests will be taken from the line and one from
the phone. This procedure will continue until the line is exhausted;
thereafter, reservations may be made in person or by phone on a
first-come, first-served basis until all reservations for the playing date
are issued.
3. Reservations will be made only for groups of two, three, four, or five
players, and openings in a group will be filled from the Call Sheet on
the day of play. Reservations will not be accepted for a single
player.
4. Only one reserved time per person is allowed and that person must
be a member of the group for which the reservation is made (unless
there are acceptable extenuating circumstances).
5. The name of the person making the reservation will be penciled in on
the Starter sheet opposite the time assigned. On the day of play, the
Starter will record all players names in ink as their green fees are
collected.
6. A reservation may be forfeited if the golfer making same does not
check in with the Starter at least ten minutes prior to the assigned
starting time. A reservation may also be forfeited when only one of a
group having a reserved time is present ten minutes prior to tee-off
time. If a reservation is forfeited, the players involved may be
registered on the Call Sheet in priority order if they so desire.
7. Reservations are not transferable to another player. If a reservation
is canceled, the Starter will offer the time to the next applicant, or if
the time is open on the day of play, it will be filled with names from
the Call Sheet in the order listed.
8. Permanent starting times will not be assigned at any time, however,
the OPERATOR may have one reserved time per hour on Saturday,
Sunday and holidays to allow M possible human error during the
reservation process.
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9. If, for any reason, the Course is closed the entire day, all golf play
reservations for that day will be canceled. The Starter will make every effort
to get all players on the golf course as soon as possible. Players unable to
begin at their assigned starting times due to inclement weather will be
reassigned starting times at the discretion of the Starter.
10. The City may schedule use of the golf course as a setting for official
business. Appropriate activities include promotion of economic
development or intergovernmental relations. Such use shall be
directly related to City business and shall not include purely personal
use of the golf course by City officials or their families. For official
business, the City may reserve a tee time more than one week in
advance. In such cases, the following procedure should be used:
a) The City Manager must approve the proposed use.
b) The use will not pre-empt any previously scheduled
tournament or event.
C) All requests will be routed through the City Manager's Office
to the Director of Recreation and Parks or his/her designee who will
request the tee time from the golf pro shop and confirm its availability
with the City Manager's Office.
d) The City Manager shall record occasions that the golf course
has been scheduled for official business and shall have such
records available for public inspection. The record shall
include date, time, purpose, and name of participants.
11. The Recreation and Parks Director has the ability to schedule two (2)
special golf outings per year(including one for City employees, if
desired)without the minimum, number of player requirements for
either weekend or weekdays.
12. Conflicts will be referred to the Recreation and Parks Commission
for resolution.
F. Hours of Operation
1. Course will open 1/2 hour prior to daylight and close at dark.
a. Approximately (Summer-Spring) 5:30 a.m. - 8:00 p.m.
b. Approximately (Winter-Fall) 6:00 a.m. - 5:00 p.m.
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G. Closing Course
1. OPERATOR is responsible for decisions concerning temporary or all
day closing of the Course. In making such decisions, due consideration
will be given to the welfare of the general public and golf course.
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V. COURSE RULES, REGULATIONS AND ETIQUETTE
A. General
1. The following activities are prohibited on grounds or facilities except
as authorized by OPERATOR or City.
a. Storage of private or personal property.
b. Solicitation of any kind.
C. Circulation or posting of handbills, petitions, advertising
matter, promotional material, and literature.
d. Selling of any goods, wares, or merchandise.
e. Carrying or discharging any firearm, air gun, sling shot, or
fireworks of any kind.
f. Use of the Course for any purpose other than to play golf in
the accepted manner.
2. All beverages taken on the Course must be purchased from the
OPERATOR. No coolers can be brought on premises.
3. Throwing trash (paper cups, candy wrappers, etc.) anywhere on the
Course is prohibited.
4. It shall be unlawful for any person to loiter on the premises, and
unauthorized persons are not permitted.
5. Dogs, cats, or any other animals shall not be brought on the Course
under any circumstances.
6. Picnicking or recreational play, other than golf, is prohibited.
7. Overnight or day camping is not allowed on any part of the Course.
8. Cars must be parked in designated parking areas only, and overnight
parking in the parking lot is not allowed.
9. Reserved parking may be provided for the Starter, Golf Professionals
and Course Manager within the clubhouse parking area.
10. If necessary, the EI Segundo Police Department may be called upon
for assistance in enforcing these regulations.
11. Holes must be played in sequence, and a golfer in the wrong fairway
must give way to players playing that hole.
12. No more than one golfer shall play out of one bag. Each player must
have his/her own set of club's.
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13. It is the responsibility of each player to replace divots, rake and
smooth traps, and repair ball marks or other damage on the greens.
14. Golfers are responsible for injuries or damages resulting from their
golf shots.
15. Starter shall have the right to allow spectators only for special events
with prior approval from the City and OPERATOR.
16. In the interest of all, players must play without delay, and all groups
must keep their place on the Course or allow following players to
play through.
17. OPERATOR reserves the right to cancel playing permits for
individuals or organizations using Course facilities if at any time
conditions justify such action.
18. Golfers may be refused playing privileges, or they may be removed
from the Course for:
a. Submitting false information for the purpose of securing
golfing privileges.
b. Playing golf without paying a green fee or registering with the
Starter.
C. Obvious inability to play golf and to maintain their position on
the Course.
d. Intoxication, disorderly conduct, use of abusive or profane
language, inappropriate dress or other behavior detrimental to
the normal and orderly operation of the Course.
e. Failure to comply with the existing rules and regulations
governing golf play, practice, operation of carts or pull carts,
personal conduct, and appropriate dress.
B. Dress Code
1. Appropriate golf attire must be worn at all times.
a. It is up to the discretion of the Starter to determine appropriate golf
attire.
b. Player Assistants will assure that these guidelines are adhered to on
the Golf Course and Driving Range.
C. Golf Play
1. USGA Rules of Golf and posted local rules will govern play at all
times.
2. No play is allowed on the Course when it has been closed for any
reason.
3. Golfers under the age of fourteen (14) years may play on the Course
only when they have demonstrated appropriate knowledge of golf
course etiquette and are accompanied by an adult responsible for
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child. At the discretion of the Operator, golfers under the age of
fourteen may be able to play without being accompanied, by an adult.
4. All players must be registered with the Starter before playing any part
of the golf Course.
5. All players must have a current cash register receipt or a valid daily
ticket in their possession during play.
6. Practicing anywhere on the Course at any time is prohibited. Players
must use the driving range, putting green, and other designated
practice facilities for practice.
7. When sufficient players are registered, four persons will be scheduled
in each playing group on tee# 1.
8. Fivesomes are allowed at the discretion of the Starter.
9. Unless prior permission is given, golfers will tee off only between the
appropriate tee markers.
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VI. TOURNAMENTS
A. General Information
1. Any golf club, company, golf association, or other organization may
request authorization to hold a golf tournament on a first come, first
served, basis.
2. All tournaments must have a Tournament Agreement requiring
multiple reserved starting times with a minimum of 16 players.
3. Tournament fees and charges will be set by the OPERATOR subject
to the approval of the Director of Recreation and Parks. Fees and
charges are subject to change without prior written notice. Tournament
fees will be based on fees and charges in effect on the date
of the tournament. All fees and charges in effect on date of
tournament must be paid and received 15 days prior to day of
tournament.
4. All pre-scheduled tournament events will be charged at the current
daily fee per player. Any discount rates will not apply with an
exception to the Recognized Clubs.
5. Individual starting time reservation requests will not be accepted for
starting times which fall within a scheduled tournament period,
however, the Course may fill any unfilled or late starting time with
players from the daily call sheet.
6. Unless otherwise authorized by the OPERATOR, tournament playoffs
to settle a tie will not be permitted.
7. Refunds on tournament green fees will not be made except when the
Course is officially closed due to inclement weather or other adverse
conditions.
8. If the Course is closed prior to, or during a tournament, green fees
for those participants who have not commenced play will be refunded
in accordance with established procedures.
9. Tournament participants must observe all prevailing rules and
regulations covering use of the Course, personal conduct, dress, and
golf play as prescribed by the City and the OPERATOR.
10. Tournament sponsors are liable for any personal injury, property
damages or repairs resulting from tournament play.
11. Tournament sponsoring organizations must agree that, during use of
the Course facilities, no person will be excluded from participation,
denied any benefit, or otherwise be subjected to discrimination
because of his/her race, creed, color, or national origin.
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12. The following information on each scheduled tournament will be
entered in the Tournament File by the OPERATOR or the designated
representative.
a. Name of the organization holding the tournament.
b. Date and time of play.
C. Number of players.
d. Name, address, and phone number of the tournament
chairperson.
13. All scheduled tournaments shall be encouraged to purchase prizes
from the golf shop per the fee schedule. Any discount rates will not
apply
B. Permit Procedures
1. Tournament requests will be taken one year in advance.
2. No tournament will be confirmed until the following:
a. A tournament contract is signed by the organization
representative booking the tournament and the OPERATOR.
b. A check for 10% of the total charges for the tournament is
received. These fees must be received along with the signed
contract.
C. The total remaining fees must be paid in full no later than 10
days prior to the scheduled tournament or the tournament may
be canceled.
3. The 10% deposit may be waived at the discretion of the OPERATOR.
4. The Recognized Clubs may schedule a one day weekend tournament
per quarter. The recognized club tournament event can start at
7:00 a.m.
5. The Recognized Clubs may have one (1) multiple-day event per year
for their club championships.
6. In order to receive a refund of the 10% deposit, OPERATOR must
receive written notification of cancellation at least 10 days prior to the
date of the scheduled tournament
7. All tournament fees are calculated on the current fees charged on the
day the tournament is held. These fees are subject to change
requiring no notification to the organization or individual responsible
for booking the tournaments.
8. On receipt of tournament fees within the time allocated, the
OPERATOR will immediately fill out and sign the approved two-part
receipt for the fees paid. The original copy will be sent to the
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applicant and one copy will be placed on file with the contract.
Receipt of payment will be noted in the Tee Sheet.
9. Starting times for which advance payment has been made and for
which a Tournament Contract has been executed will be blocked out
on the Starter Sheet for the day of the tournament.
C. Tournament Categories
1. Prepaid use
a. Permits use of golf course for those starting times reserved by
the tournament sponsoring organization. A 10 % deposit is
required at the time the tournament contract is signed and the
tournament is scheduled.
2. Shotgun Tournaments
a. Shotgun tournaments (tournaments where all golfers start at
the same time on a different hole) may be permitted under
certain conditions and restrictions and must be approved by
the OPERATOR and are subject to the following
requirements:
1) Generally must be held Monday through Thursday
only.
2) Pay for a minimum of 72 players (based on 36 players
per hour).
3) Shotgun tournaments are not generally exclusive-use
tournaments and the playing privilege cannot be
transferred to any other group. Starting times after the
tournament will be made available to the general
public, and the OPERATOR reserves the right to fill
incomplete foursomes within the tournament group
from the daily Call Sheet.
4) Course manager can book six (6)weekend Shotgun
tournaments per year.
3. Group League Play
a. Group play must be approved by the OPERATOR and is
subject to the following restrictions:
1) Permitted Monday through Thursday only, exclusive of
holidays.
2) Must pay prevailing tournament and green fees.
3) May tee off after 4:00 p.m.
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4. Junior Tournaments
a. The OPERATOR may schedule an annual City sponsored
Junior Tournament for boys and girls who are not yet 18 years
of age. Participating junior golfers will pay a special
discounted tournament entry fee to the OPERATOR.
b. Course Manager will coordinate appropriate varsity golf team
practices and league matches during their golf season. (High
School and College.)
D. Accounting
1. The Course Manager will receive payment for tournament fees by
mail or in person at the Course. In the absence of the Course
Manager, the Starter on duty may accept payment and issue
appropriate receipts.
2 On the date of the tournament, play will be recorded on that day's
Starter Sheet in the usual manner; A ticket will be rung for all paid
players in the tournament and the tournament representative will be
issued a cash register receipt.
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VII. SCHOOL TEAM PLAY
A. Purpose
1 To provide young people the opportunity to participate in organized
competition in a sport that is not always accessible to all social and
economic levels of our society.
2. To provide young people with the opportunity to develop an interest
in a lifetime sport through involvement with the schools.
B. Policy and Procedures
1. Letter applications for school team play, for the following year, must
be submitted to the OPERATOR between September 15 and
November 1. Applications will not be accepted prior to September
15, and those applications received during the specified period for
submission will be processed in the order received. EI Segundo School
District will have priority.
2. In processing an application for school team play, the OPERATOR
will:
a. Make every effort to comply with the school request.
b. Designate and assign the days and times for school play.
C. Issue a letter authorizing use of the Course, including dates
and times.
d. Prior to January 2 of each year, meet with the golf coach or
other designated faculty representatives of the requesting
schools to make necessary arrangements, discuss procedures,
rules, and regulations, and to schedule the school team play.
3. Each school authorized for team play must submit a team roster and
schedule for practice and league play to the OPERATOR at least two
weeks prior to the opening of the season. Team members must meet
standard eligibility requirements at the junior high, high school or
college level.
4. School golf teams will not be allowed on the Course unless
accompanied at all times by a golf coach or other designated faculty
representative. Teams will be classified as a group, and the assigned
coach or faculty member will represent them and be held responsible
for their conduct.
5. Each school may be permitted to play at junior rates during team season.
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6. Team members may play two 9-hole rounds on the assigned day or
days.
7. Team practice and/or league play will be permitted only on those
weekdays (excluding holidays) assigned by the OPERATOR. School
golf teams shall report to the Course between the hours of 2:00 p.m.
and 3:00 p.m. on the days scheduled for play. Any changes or
exceptions must be approved by the OPERATOR.
8. Each participating school is allowed four foursomes and a coach or
faculty member for practice matches and for scheduled league
matches.
9. For school team practice rounds and team league play, the golf coach
or designated faculty representative will pay the prevailing junior fee
for each participating team member. Payment may be in cash or by
first party check for the exact amount due.
10. The golf coach or designated faculty member will pay the prevailing
junior green fee when playing golf while supervising the school team
activity. Regular green fees will be paid for play at any other time.
11. School team players will be required to show their student
identification cards.
12. School golf team members, golf coaches, and faculty representatives
will be expected to observe and adhere to the rules of conduct, dress,
and golf play prescribed by the City. The OPERATOR reserves the
right at all times to cancel a playing permit if conditions justify such
action.
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VIII. JUNIOR GOLF PROGRAM
A. Purpose
1. Create a future interest in golf by providing opportunities for young people to
learn the game of golf.
2. Establish guidelines that will enable young golfers to integrate comfortably
with adult players on the golf course and driving range.
3. Ensure that an ongoing program of education for juniors interested in sports
(specifically golf) as a contribution to their own personal development.
B. Summer Junior Golf Camp Program
1. A summer junior golf program will take place during the months of June, July
and August.
2. Camps are offered for youth under 18 years old.
3. Safety for the juniors attending will be a primary focus throughout all camps.
4. Three-day and five-day camps will be offered at a price developed by the
management company.
5. Camps will also provide snacks and lunch
C. Junior Golf Program (Junior Tour School)
1. A one-hour junior clinic will be scheduled at a minimum of three Sundays per
month. Clinics are scheduled in the afternoon hours and are scheduled in
accordance with daylight savings.
2. Clinic topics will include grip, stance, posture, alignment, course/range
etiquette, short game, putting, and full swing.
3. Clinics are one (1) hour in length.
4. Junior Tour School membership includes: two free clinics, discounts on green
fees/driving range, golf shop merchandise, membership card, golf shirt, golf
cap.
D. Junior Golf Tournaments
1. Junior golf tournaments will be held at a minimum of four tournaments per
calendar year.
2. One Junior Golf Championship will be held once per year.
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3. Prices may vary due to tee-prizes, prizes and tournament format. (tee-times,
shotgun, two-person, parent/child).
E. General Policies
1. Junior events shall be posted on the facility calendar and the facility website.
2. EI Segundo junior residents of EI Segundo will receive the posted discount.
3. Non-residents will receive the posted discount.
4. Discounts will be provided on weekdays and weekends. Holidays will default
to the weekend rate.
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IX. RECOGNIZED CLUBS
A. Purpose
1. To offer a vehicle for organized competition, handicapping and
fellowship for the Course patrons.
2. To establish a nucleus of patrons for the Course.
B. Policy
1. The Course will recognize the following clubs:
a. One Men's Club
b. One Women's Club
C. One Junior Club
d. One EI Segundo Club
e. Clubs may be added at the discretion of the City.
2. The Recognized Clubs must be totally self supporting through their
own dues structure.
3. Each Recognized Club must establish a Board of Directors. This
Board must have at least five members as follows:
a. President
b. Treasurer
C. Tournament Chairman
d. OPERATOR representative
e. City representative
4. OPERATOR will aid in the establishment of the above clubs.
5. The Recognized Clubs' bylaws must be approved by the OPERATOR
and the City.
6. The Recognized Clubs must belong to the appropriate amateur golf
regulatory association, (i.e. Southern California Golf Association, as
applicable to the Course).
7. The Recognized Clubs use of the Course for organized playing
activities will be subject to the policy established in this manual.
8. Each Recognized Club is encouraged to purchase their tournament
prizes from the OPERATOR per the fee schedule.
9. No cash prizes for tournament winners will be permitted unless
approved by the OPERATOR.
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10. Reservation privileges for the Recognized Clubs' members will be
limited to the reservation policy established in this manual.
11. Organized tournament privileges for Recognized Clubs will be limited
to policies established in this manual.
X. DRIVING RANGE OPERATIONS
A. Hours of Operation
1. The driving range hours of operation will be at the discretion of the
OPERATOR, subject to City approval which will not be unreasonably
withheld.
B. General Policies
1. The OPERATOR shall provide a quality of range ball that will meet
the needs and desires of the golfers.
2. The OPERATOR will be required to maintain the following amenities
for the patrons' enjoyment:
a. Properly maintained standing mats and brushes.
b. Accurate and aesthetically pleasing yardage indicators.
C. Signs indicating safety procedures for all patrons.
d. Adequate quantities of range balls to allow for peak usage
periods.
3. The OPERATOR shall have clubs available for rental use on the
driving range.
XI. LESSON PROGRAMS
A. Purpose
1. To provide a service to all levels of golfers so that they may enjoy
golf by improving their individual skill levels.
2. To provide a means of introducing new golfers to the game of golf
therefore improving revenue potential and Course usage.
3. To provide different types of instruction to fit the needs and incomes
of all people desiring to play the game of golf.
B. Types of lessons available
1. The OPERATOR is required to provide the following types of
professional instruction:
a. Private instruction available by the half hour or in a series
structure.
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b. Junior golf"swing classes"for beginners at least once per
week on a perpetual basis.
C. Adult group lessons for beginning, intermediate, and advanced
players on a perpetual basis.
d. Periodic clinics for the Recognized Clubs demonstrating
various aspects of the golf game.
e. Six hours of gratis group swing instruction for the junior
golfers every year.
f. Playing lessons.
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Golf Course Maintenance Specifications
A. The OPERATOR, or the third party CONTRACTOR, shall supply in the amounts and
quantities necessary, (amounts and quantities necessary to perform the obligations shall
be determined by OPERATOR, as described elsewhere in this Agreement).
1. All necessary gasoline, oil and diesel fuel needed to operate equipment.
2. All necessary top dressing, seed, sod, fertilizer, fungicides, herbicides,
pesticides, iron sulfate, sulfur and calcium (gypsum).
3. Materials and parts necessary for repair and maintenance of all irrigation
systems.
4. Tee towels and soap for ball washers.
5. Rock dust or decomposed granite for paths and roads.
6. Sand for traps.
7. Soil tests for pH, P and K, as necessary.
B. The CONTRACTOR shall provide the appropriate supervision for course maintenance.
1. A qualified Class "An Golf Course Superintendent shall be responsible
for supervising the maintenance of the facility. Any change in
this schedule must be approved by the Director of Recreation and
Parks.
2. A crew of sufficient size to maintain the course in accordance with the
specifications herein shall be retained on a full time basis.
OPERATOR shall be provided names of crew members and the supervisor.
3. An emergency duty contact person shall be provided at all times.
C. The CONTRACTOR shall perform the following maintenance services at no less than
the frequencies indicated in these specifications; however, the OPERATOR shall have
the right to determine the extent and frequency of any additional "as needed" services.
Standards and frequencies may be modified from time to time as deemed necessary by
the OPERATOR for the proper maintenance of golf course facilities.
In those subsections below where horticultural tasks are specified to be
performed on a scheduled basis (as daily, every other day, etc.), the
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CONTRACTOR will not be expected to perform the task on the specified
schedule if the performance of the task is precluded by weather conditions.
The tasks shall be performed on the next available day on which the weather
conditions will not interfere with the reasonable performance of the task.
1. Greens: The golf course greens are to be maintained in a condition that
supports the level of play at the Course. The CONTRACTOR shall be
responsible for mowing, watering, aerating, vertical mowing, fertilizing,
top-dressing, pest control and repair as specified below.
a. Mowing:
(1) During the peak growing season (April through October),
mowing shall be done seven (7) times per week. During the
period of slow growth, (November through March) mowing
shall be done at least five (5) times per week. Height of cut and
frequencies may be modified from time to time as deemed
necessary by the golf course superintendent subject to approval
of Operator.
Greens shall be cut at a length of 5/32"to 4/16", depending on
the time of year and the amount of play.
(2) Basket devices for catching grass clippings shall be used on
mowers each time a green is cut, except for the first mowing
after the green has been top-dressed.
(3) The mowing pattern shall be alternated each time a green is
mowed.
(4) "Graining" in the greens shall be controlled as necessary by the
use of combs, brushes, or"verticut" attachments on green
mowers.
(5) Verticut all greens as needed to prevent thatch buildup, not less
than once a month, or as otherwise directed by
OPERATOR.
(6) Greens collars shall be mowed three times weekly at a length of
1�2»
b. Watering of Greets:
(1) The CONTRACTOR shall water the greens as necessary to keep the
grass in optimal growing condition.
(2) Irrigation of the greens should produce greens that are evenly wet
over the total green. Wet and dry spots are to be minimized by
controller setting and hand watering as necessary.
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(3) During periods of low humidity (below 30%) and high temperatures
(above 95 degrees) the CONTRACTOR shall check greens on an
hourly basis and syringe the greens lightly until all greens show no
signs of heat stress or wilt.
C. Too-Dressina of Greens: The CONTRACTOR shall top dress each green
as needed.
d. Aeratina of Greens: The CONTRACTOR shall aerate each green not less
than two (2) times each year, using a Ryan Greensaire 24 or equal.
e. Fertilizina Greens:
(1) The greens are to be fertilized in increments of not more than one
(1) pound of nitrogen per 1,000 square feet of cold water soluble
nitrogen per application.
(2) The greens are to be fertilized frequently enough to support
constant growth which is correspondent to the particular season
of the year.
(3) Based on soil tests, phosphorus and potash shall be added in
greens fertilization on a basis of 3-1-2. A balance of N-P2)5-K2
as in Best Turf Supreme 15-4-7 or equal shall be maintained.
f. Overseedina:
(1) Seeding of the greens with bent grass at the rate of two (2) pounds
per 1,000 square feet shall be as needed.
(2) Seeding of the greens surrounds with perennial rye grass at the
rate of fifteen pounds per 1000 square feet shall be done as needed.
(3) Renovating of putting surfaces and surrounds shall be done prior
to applying seed and followed by a light top dressing.
g. Insect and Disease Control:
(1) CONTRACTOR shall have the soil analyzed within thirty
(30) days after the start of the term of the Agreement as
needed for fairways. Fertilizer, pesticides and amendments
(sulphur, gypsum, etc.) will be applied in the quantity and
type recommended by the soil analysis in a manner to
provide uniform growth of turf. OPERATOR will be provided
with copies of all analytical tests conducted.
(2) Applications of pesticides for the control of insect and disease
organisms shall be carried out only after all other cultural
methods have been exhausted. Should it be necessary to use
chemical control techniques, the Superintendent shall notify the
OPERATOR prior to any applications.
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(3) All applicable regulations shall be strictly adhered to and all
required reporting and pest applicator certifications shall be the
responsibility of the CONTRACTOR.
(4) The greens shall be checked daily for fungus activity, insect
infestations, or any other pest problem which will adversely
affect the quality of the putting surface.
h. Weed Control on Greens: The CONTRACTOR is to maintain
a program to keep the greens free at all times of broad leaf weeds,
bermuda grass, quack grass, dallis grass, crabgrass, annual bluegrass,
and of all grasses, other than bentgrass.
i. Repair of Greens: Any damage done to the greens from any source
which affects the putting surface shall be repaired immediately by the
CONTRACTOR. In the case of voids or bare areas in the
grass cover of the green, all such areas shall be sodden with appropriate
sod.
j. Other Greens Reauirements:
(1) The CONTRACTOR shall repair ball marks on all
greens on mowing days.
(2) The CONTRACTOR shall change the pin placement
on the greens every day.
2. Tee Maintenance: Tops of tees shall be mowed separately from tee sides and
slopes.
a. Mowina: Maintain all tees according to accepted playability and industry
wide standards as determined by the OPERATOR, observing the
following minimum requirements:
(1) Tee tops shall be mowed three (3) times per week or more often
depending upon growth conditions. The practice of alternating
mowing patterns shall be followed.
(2) Tee and aprons shall be cut at a maximum height of 5/8 inches.
(3) Clippings shall be collected and disposed of by broadcasting into
the driving range.
(4) The CONTRACTOR shall not use a Triplex Reel Mower
intended for the mowing of tees.
b. Watering of Tees: Tees are to be watered as necessary to keep the grass
in optimal growing condition and to provide a relatively dry, firm stance
in making tee shots. Hand watering shall be used by the CONTRACTOR
where necessary to augment the automatic irrigation system.
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C. Aeration:
(1) Tees shall be aerated as needed using 5/8" or 1/2" tines. Penetrating
at least 3" and yielding 36 or more holes per sq. ft.
d. Verticuttino: Vertical mowing shall be done whenever levels exceed
1/2"thickness.
e. Too dressed in: They should be top dressed as needed to maintain quality
tees.
f. Reoairincl Divots: Large divot holes (3" or more long) on tees shall be
repaired at least three (3) times weekly by hand filling and leveling them
with a mix of seed, sand and humus.
g. Fertilization: Fertilizing materials and rates shall be determined by
growing conditions and the results of soil nutrient level testing. Rates of
application may vary depending upon the test results; however, under
normal conditions rates will provide one (1) pound of actual nitrogen per
1,000 sq. ft. per application per month. Ratio of potash, potassium and
trace elements added with nitrogen will depend upon soil test results.
h. Pest Control on Tees and Aprons: The tees and aprons shall be checked
daily for fungus activity and insect infestations, or any other pest
infestation which would interfere with the playing surface or the health
of the turf grasses. The appropriate controls for these pests shall be put
into force as soon as necessary after their discovery.
I. Weed Control on Tees and Aprons: The tees and aprons are to be kept
free of broadleaf weeds, crabgrass, dallis grass, coarse fescues, and quack
grass at all times.
j. Overseedinci. Seeding with VIP perennial rye grass at the rate of 15
pounds per 1000 square feet shall be done when climatic conditions are
favorable for germination and growth. Renovating shall be done prior to
applying seed and followed by a light top dressing.
3. Fairways. Ranqe and Shoulders of and Aprons of Greens and Tees
[hereinafter referred to as FAIRWAYS Maintenance
a. Mowing: Maintain all fairways according to accepted playability and
industry-wide standards as determined by the OPERATOR at all
times, observing the following minimum requirements:
(1) Fairways shall be mowed three (3) times per week during the
active growing season. Normal cutting height shall be between
1/2" and 3/4" depending upon season and rate of growth.
(2) The practice of alternating mowing patterns shall be followed
wherever possible.
(3) During periods of rainy weather which interfere with the normal
fairway mowing schedule, the CONTRACTOR shall be expected
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to use additional mowing resources to catch up on mowing
requirements so as to prevent overly long grass.
(4) Take precautions to prevent scalping, rutting, uneven mowing
and damage to trees and shrubs.
b. Waterina of Fairways/Driving Range: Fairways and the driving range
are to be watered as necessary to keep the grass in optimal playing
condition.
C. Aerating of Fairways/Drivine Range: The fairways shall be aerated as
necessary to keep the grass in optimal playing condition.
d. Vertical mowing: Vertical mowing of fairways is not required except in
extraordinary circumstances for disease control or to reduce thatch of
stoloniferous weed grasses.
e. Fertilization of Fairways/driving: Range:
(1) The fairways and driving range are to be fertilized in increments
of one (1) pound of cold water soluble nitrogen per 1000 sq. ft.
per application with phosphorous, potash and trace elements,
sulphur and calcium.
(2) Fairways and the driving range are to be fertilized as needed to
maintain optimum playing conditions.
f. Pest Control on Fairways:
(1) The fairways shall be checked daily for any pest infestation which
will affect the playing surface or the ongoing health of the turf
grass.
g. Litten Control: Fairways shall be policed on a regular basis for the removal
of all litter(i.e. paper, leaves, cans, bottles, tree branches, etc.).
4. Rouahs Maintenance:
a. Mowina: All rough areas shall be mowed two (2) times per week during
the growing season and during the period of slow growth mowing shall
be one (1) time per week or more frequently as dictated by the rate of
growth. Cutting height shall be between 3/4" and 1".
b. Aeratina: Roughs shall be aerated as needed to maintain optimum playing
conditions.
C, Fertilization: Fertilizer shall be applied as needed to maintain optimum
playing conditions.
d. Weed Control: If needed, broadleaf weeds shall be controlled with a
legally approved selective herbicide.
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e. Litter Control: Litter control in roughs shall be scheduled to be done at
the same time as the fairways.
f. Pest Control:
(1) Any pest problem recognized as such, including burrowing
animals shall be eliminated as soon as possible.
5. Driving Range Maintenance: SAME AS FAIRWAYS.
6. Drivinq Ranqe Target Greens:
The turf of the target greens in the driving range consists of Hybrid Bermuda
and will be differentiated by signage, flags, mowing patterns, and color.
7. Sand Trans:
a. Raking Sand bunkers shall be raked smooth daily either by hand or
mechanically by a "Sand Pro" or equal.
b. Edginq: Growth retardant may be used on the perimeter turf to inhibit
growth. Edging shall be as required and prior to application of a growth
retardant. Care shall be taken to maintain the design outline of the
bunkers to insure the integrity of the bunker shape.
c. Sand Replacement: Sand of the same quality as used in greens top
dressing shall be replaced as necessary on a semi-annual basis.
Maintaining at least a uniform depth of(4) inches.
8. Trees. Shrubs. and Other Landscaping:
a. The Lessee will be responsible for the maintenance of all the landscaping
at the complex.
b. All landscaped planter areas shall be kept weed free.
C. All trees and shrubs shall be pruned as necessary to provide ease of play
on the Course and accepted aesthetic values throughout., The
CONTRACTOR shall replace trees damaged by wind, etc. and
provide staking as necessary, at no cost to the OPERATOR.
d. The CONTRACTOR shall irrigate all tree shrubs and other landscape
plants as necessary to maintain them in the optimum conditions for
growth.
e. The CONTRACTOR is to keep grass adjacent to trees mowed at the
same frequency and to the same height as is applicable to the location of
each tree, (e.g., whether fairway or rough). Alternatively, the Lessee
may create grass free tree basins of a diameter not greater than four(4)
feet to facilitate mowing around the trees.
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f. The CONTRACTOR agrees to maintain any and all new landscape
plantings made on the golf course during the term of this agreement at
no additional cost to OPERATOR.
g. Pruning: Height limitation for tree pruning is 15 ft. for trees over 15 ft.,
pruning shall be limited to the removal of low hanging branches that
present a hazard to golf carts or to the golfer, and can be reached with
a pole pruner. Shrubs shall be shaped or pruned only as necessary
to maintain the natural form of the plant.
Stakes and ties are to be inspected monthly for correct installation and
placement. When trees are stable enough and have developed sufficient
caliper to stand alone, stakes and ties shall be removed.
h. Pest Control: Frequent inspections of all trees and shrubs shall be done.
When insect or disease organisms are detected, appropriate control
measures shall be taken.
9. Irrigation 5vstem Maintenance:
Maintain entire irrigation system, except those areas of the water delivery system
back flow/gate valve assemblies and main lines in good repair; functioning properly
and conforming to all related codes and regulations at all times. Irrigate, as required,
to maintain adequate moisture for growth rate and appearance and in accordance
with a schedule agreed to by the OPERATOR and the CONTRACTOR. Adequate
soil moisture shall be determined by visual observation, plant resiliency, turgidity,
examining cores removed by soil probe, moisture sensoring devices and
programming irrigation controllers accordingly.
a. Consideration must be given to soil texture structure, porosity, water
holding capacity, drainage, compaction, precipitation rate, run off,
infiltration rate, prevailing wind condition, time of day or night, type of
grass, plant and root structure. This may include syringing during the
day and hand watering during periods of windy weather.
b. In areas where wind creates problems of spraying onto private property
or road rights-of-way, the controllers shall be set to operate during the
period of lowest wind velocity which would normally occur at night.
C. The CONTRACTOR shall be responsible for monitoring all systems
within the described premises and correct for: coverage, adjustment,
clogging of lines, and removal of obstacles, including plant materials
which obstruct the spray.
d. Check systems daily and adjust and/or repair any sprinkler heads causing
excessive runoff, including slope areas or which throw directly onto a
roadway, paving or walkways.
e. All controllers shall be inspected on a daily basis and adjusted on a weekly
basis or more frequently as required, considering the water requirements
of each remote control valve (sprinkler station).
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f. A soil probe or tension-meter shall be used to determine the soil moisture
content in various areas.
g. CONTRACTOR shall observe and notice deficiencies occurring from the
original design and review these findings with the OPERATOR so
necessary improvements can be considered.
h. CONTRACTOR shall repair all leaking or defective valves within twenty-four
(24) hours following notification from the OPERATOR of such a deficiency.
i. In the event of a reduction of the volume or water supplied to the golf course
during peak demand periods, the priority of water distribution by
CONTRACTOR shall be as follows:
(1) Greens
(2) Tees
(3) Fairways
(4) Other turf and landscaped areas
10. Lake Maintenance:
a. Edging. Growth retardant may be used on the edges to inhibit growth.
Edging shall be scheduled on an as needed basis.
b. Litter Control: Lakes shall be inspected on a daily basis and trash and
debris shall be removed as needed.
11. Non-Horticultural Maintenance Related to Plav on the Course:
a. The CONTRACTOR shall be responsible for the maintenance of all
tee markers, cups, flags, ball washers, trap rakes, yardage signs,
benches on the Course, trash receptacles, perimeter fences (excluding
range) cleat brushes, rope/stakes, distance markers, and all signs.
Maintenance shall include repairing, painting, replacing, furnishing
towels; and otherwise keeping these amenities in a good condition that is
conducive to player enjoyment of and respect for the Course.
b. Cups: During the peak growing season, cups shall be changed as needed.
During this operation, inspection of the putting surface shall be made and
any ball marks or other damage will be repaired.
Cup placement shall conform to USGA rules and shall not be closer than
a flag pin length to the edge of the green.
On non-mowing days, dew shall be swept or irrigation dew cycle operated.
c. Teeinq Ground: All tee markers shall be moved as often as the cups are
set on the greens. Litter containers shall be emptied daily. Ball washers
shall be filled as necessary, and checked every Friday.
d. The ball washers located around the Course shall be serviced Monday,
Wednesday, Friday, Saturday, and Sunday. The towels for the ball
washers shall be changed on the same schedule, with clean towels
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furnished each time.
e. The CONTRACTOR shall have the responsibility to mark temporary hazards,
out-of-bounds areas, and other course conditions as they occur or are
required by tournament play. Definition of tournament requirements will be
furnished by the Starter staff in the Pro Shop at the clubhouse of the golf
course.
12. Maintenance of Improvements. Equipment, etc. Not Related to Plav on the Golf
Course:
a. The CONTRACTOR shall sweep all areas of areas of the parking lots
not swept by the sweeping CONTRACTOR and around the clubhouse
on a weekly basis.
b. The CONTRACTOR will be responsible for the cleanliness of the
maintenance service area. The need for cleaning these will be identified
during inspection tours of the Course.
C. The CONTRACTOR will maintain clean edges on all roadways,
parking lots and paths by periodic edging or spraying of plant growth, as
determined by inspection tours of the Course.
d. The CONTRACTOR will be responsible for the daily litter cleanup
on all paved surfaces of the Course.
e. The CONTRACTOR shall maintain a weed-free condition in an area
one (1) foot wide on each side of the base of all fence lines on and
around the Course.
f. The CONTRACTOR shall be responsible for keeping all surface drain
lines open and functioning.
13. Miscellaneous Items:
a. Drivinaq Rancie Police area daily and remove litter.
b. Clubhouse: Change cups on practice putting green five (5) times per week.
Maintain putting green in same manner as course green; Police area and
remove loose trash and debris from walks and landscaped areas. Remove
dead flowers from annual flower beds ad plant new ones as needed.
C. Trash: Remove all trash and debris resulting from golf course maintenance
as it occurs. Clean, repair and replace trash receptacles as necessary to
maintain clean, safe and sanitary conditions at all times.
14. Items Not Included: The following items will be funded out of the capital
improvement fund and authorized by the City of EI Segundo on an as needed
basis.
a. Acts of God Damage: Damage to the golf course as a result of acts of
God may include, but are not limited to: removing silt or debris deposited
by floods, earthquake, and damage from freezing. These items will be
Page 40 of 42
110
handled on an individual basis as an extra cost to be approved by Operator.
b. Sr)rinkler Valve and Controller Rer)laccrnent: Replacement of worn-out
or non-repairable valves, sprinklers or controllers shall be approved by
Operator.
C. Pump Stations: Repairs or replacements to all pumps or pump stations.
d. Drainage Svstenis. Installing drains to resolve drainage problems caused
by excessive runoff from roads or adjacent property shall be handled on
an individual basis to be approved by Operator.
e. Lialitina Svsterns. Range, Course, parking lot and all exterior lighting will
be the responsibility of Operator.
15. Other Required Duties:
a. Maintain shrub and ground cover plantings and lawn areas in a manner
to promote health, growth and aesthetically pleasing appearance at all
times.
b. Maintain all trees in safe, healthy and aesthetically pleasing condition at
all times, keeping adjacent turf mowed and trimmed to the trunks of trees
on the golf course. The use of herbicides or contact sprays of any kind to
keep grass maintained at the base of trees must be approved by the
OPERATOR. Pruning of trees by CONTRACTOR will be to maintain a
seven (7) foot clearance for golf carts and removal and corrective pruning
required by fallen or broken branches.
C, Control and eradicate rodents and other animal pests as necessary to
prevent hazards, holes and destruction of plantings on golf course property.
d. Construct and/or maintain and repair as necessary surface flow lines, swales,
catch-basins, grates and other drainage structures in clear, weed-free and
properly functioning condition at all times.
e. Observe all legal requirements and safety regulations, including special
licensing requirements in the use and storage of chemicals hazardous
materials, supplies and equipment at all times according to CAL-OSHA
and the Los Angeles County Agricultural Commissioner.
f. Maintain golf maintenance storage buildings and yard in a clean, orderly
and safe condition at all times, conforming to all applicable laws and
regulations.
g. Protect golfers from injury and the golf course from damage in periods
of frost, rainy weather, and other unusual conditions at all times.
CONTRACTOR shall not close the course to play without first consulting
with the resident golf course manager and coming to a mutual agreement.
If for whatever reason, a mutual agreement cannot be reached the final
decision will be made by the OPERATOR (Director of Recreation and
Parks or his authorized representative).
Page 41 of 42
111
h. Maintain walkways, steps, handrails, header-boards and paths in a clean,
edged, safe, week-free condition at all times.
i. Maintain all fencing, netting, protective screens and fence lines in a safe,
secure and aesthetically pleasing condition at all times.
j. Maintain interior unpaved service roads in a safe usable condition at all
times.
k. Supervise public parking lot sweeping CONTRACTOR which is paid by the
OPERATOR.
I. Inspect the following frequently and report deficiencies to OPERATOR as
necessary to ensure prompt repair or correction.
(1) All area lighting systems for safe and functioning conditions.
(2) All golf course buildings and accessory structures for structural
repairs and maintenance not required by CONTRACTOR as
described in this Agreement.
Page 42 of 42
112
EL SEGUNDO CITY COUNCIL MEETING DATE: December 5, 2017
AGENDA ITEM STATEMENT AGENDA HEADING: Reports of Committees,
Commissions and Boards
AGENDA DESCRIPTION:
Consideration and possible action to receive and file a report from the Environmental Committee.
(Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. City Council to receive and file a report from the Environmental Committee; or,
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: 1 Enhance Customer Service and Engagement
Objective: lb El Segundo's engagement with the community ensures excellence
PREPARED BY: Ken Berkman, Director of Public Works-`7.
REVIEWED BY: Ken Berkman, Director of Public Works .`
APPROVED BY: Greg Carpenter, City Manager d L SOV- GECI
BACKGROUND & DISCUSSION:
The Environmental Committee is comprised of seven members appointed by City Council:
Tracey Miller-Zarneke, Chair
Kevin Maggay
Rachel McPherson
Chris Lubs
Caroline Hawks
Corrie Zupo
Jay Ashworth
The Committee acts in an advisory capacity to the City Council in all matters pertaining to the City's
environmental programs and policies. The report is a summary of the Committee's recent activities and
is expected to be provided on a more regular basis in the future.
113
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114
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
11/13/17 THROUGH 11/26/17
Date Payee Description
11/13/2017 West Basin 2,004,831.98 H2O payment
11/14/2017 Joint Council of Teamsters 3,477.78 Vision Insurance payment - Liquidated Damages
11/17/2017 Manufacturers &Traders 21,163.00 457 payment Vantagepoint
11/17/2017 Manufacturers &Traders 527.31 IRA payment Vantagepoint
11/17/2017 Nationwide NRS EFT 30,483.20 EFT 457 payment
11/17/2017 State of CA EFT 2,083.19 EFT Child support payment
11/17/2017 Health Comp 5,865.38 Weekly claims
11/20/2017 IRS 261,953.07 Federal 941 Deposit
11/20/2017 Employment Development 56,594.23 State PIT Withholding
11/20/2017 Employment Development 3,286.54 State SDI payment
11/21/2017 Cal Pers 4,888.78 EFT Retirement Safety-Fire-PEPRA New 25020
11/21/2017 Cal Pers 6,728.48 EFT Retirement Safety-Police-PEPRA New 25021
11/21/2017 Cal Pers 21,808.81 EFT Retirement Misc- PEPRA New 26013
11/21/2017 Cal Pers 50,647.57 EFT Retirement Misc - Classic 27
11/21/2017 Cal Pers 69,336.61 EFT Retirement Safety Police Classic- 1st Tier 28
11/21/2017 Cal Pers 53,093.01 EFT Retirement Safety Fire- Classic 30168
11/21/2017 Cal Pers 3,942.60 EFT Retirement Sfty Police Classic-2nd Tier 30169
11/22/2017 Lane Donovan Golf Ptr 21,505.22 Payroll Transfer
11/13/17-11/19/17 Workers Comp Activity 46,789.03 SCRMA checks issued
11/20/17-11/26/17 Workers Comp Activity 18,630.21 SCRMA checks issued
11/13/17-11/19/17 Liability Trust- Claims 0.00 Claim checks issued
11/20/17-11/26/17 Liability Trust- Claims 0.00 Claim checks issued
11/13/17-11/19/17 Retiree Health Insurance 0.00 Health Reimbursment checks issued
11/20/17-11/26/17 Retiree Health Insurance 34,376.01 Health Reimbursment checks issued
2,722,012.01
DATE OF RATIFICATION: 11/27/17
TOTAL PAYMENTS BY WIRE: 2,722,012.01
Certified as to the accuracy of the wire transfers by:
Deputy Cit Tr asurfr-1-1-
Date
P Y Y
Director of Finance Date
4Mna6ier Date
Information on actual expenditures is available in the City Treasurer's Office of the City of EI Segundo.
PACity Treasurer\Wire Transfers\Wire Transfers 10-01-17 to 9-30-18 11/1§/2017 1/1
MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, NOVEMBER 21, 2017 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 5:00 PM
ROLL CALL
Mayor Fuentes - Present
Mayor Pro Tem Boyles - Present
Council Member Dugan - Present
Council Member Brann - Present
Council Member Pirsztuk - Absent
PUBLIC COMMUNICATION — (Related to City Business Only— 5 minute limit per
person, 30 minute limit total) None
SPECIAL ORDER OF BUSINESS:
1. Consideration and possible action to interview candidates of the Arts and Culture
Advisory Committee
(Fiscal Impact: None)
Council interviewed Arts and Culture Advisory Committee candidates. Appointments
will be announced at the 7:00 PM, November 21, 2017 City Council meeting.
After interviews, Mayor Fuentes announced that Council would be meeting in closed
session pursuant to the items listed on the Agenda.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -0- matters
CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -0-
matters.
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matter.
MINUTES OF THE REGULAR COUNCIL MEETING
NOVEMBER 21,2017
PAGE NO. 1
116
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -2- matters
1. Public Employee Performance Evaluation
Title: City Manager
2, Public Employee Performance Evaluation
Title: City Attorney
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matters
PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matters
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -4-
matters
1. Employee Organizations: Police Management Association; Supervisory and
Professional Employees Association; City Employees Association and Fire
Fighters Association.
Agency Designated Representative: Labor Negotiator, Irma Rodriquez Moisa
and City Manager, Greg Carpenter
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
Adjourned at 6:50 PM
MINUTES OF THE REGULAR COUNCIL MEETING
NOVEMBER 21,2017
PAGE NO.2
117
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, NOVEMBER 21, 2017 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 7:02 PM
INVOCATION — Pastor Lee Carlile, United Methodist Church
PLEDGE OF ALLEGIANCE — Council Member Brann
PRESENTATIONS
a) Presentation by Crista Binder, City Treasurer and Dino Marsocci, Deputy City
Treasurer II regarding the Treasury Department's Quarterly Investment Portfolio
report.
b) Presentation by Randal Collins, Emergency Management Coordinator, regarding
the City's Emergency Management Strategic Plan.
ROLL CALL
Mayor Fuentes - Present
Mayor Pro Tem Boyles - Present
Council Member Dugan - Present
Council Member Brann - Present
Council Member Pirsztuk - Absent
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total)
Connie Turner, Local Public Affairs for SCE, introduced her replacement, Vic Null. Mr.
Null mentioned the Edison International Scholarship is still open until Dec. 1, 2017. The
scholarship is open to all High Schools who are studying STEM. Check www.SCE.com
for more information.
John Heffernan, AT&T External Affairs Team, asked for continuation of item #9 and
requested outreach and an invitation to comment on possible exemptions to commercial
operators.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
MOTION by Council Member Dugan, SECONDED by Council Member Brann to read all
ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 4/0
MINUTES OF THE REGULAR COUNCIL MEETING
NOVEMBER 21,2017
PAGE NO.3
118
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
1. Consideration and possible action regarding approval of EI Segundo's Climate
Action Plan (CAP). The proposed Climate Action Plan is not subject to the
requirements of the California Environmental Quality Act (CEQA) in that it does
constitute a project pursuant to 14 California Code of Regulations §§ 15378.
Approval of the CAP does not legally bind the City and does not include
enactment or amendment of the EI Segundo Municipal Code, or the
adoption and amendment of the General Plan or elements thereof.
(Applicant: City of EI Segundo)
(Fiscal Impact: N/A)
Mayor Fuentes stated this was the time and place to re-open the public hearing and
receive public testimony regarding approval of EI Segundo's Climate Action Plan (CAP).
Clerk Weaver stated that proper notice had been given in a timely manner and that no
written communication had been received in the City Clerk's office.
Greg Carpenter, City Manager, introduced the item.
Paul Samaras, Principal Planner, gave a brief introduction on the item.
Kim Fuentes, South Bay Cities Council of Governments, gave a presentation.
Public comment:
Tracey Miller-Zarneke, Environmental Committee Chairperson, commented on and is in
favor of the plan.
MOTION by Council Member Brann, SECONDED by Mayor Pro Tem Boyles to close
the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0
Council Discussion
Mark Hensley, City Attorney, read by title only:
RESOLUTION NO. 5058
A RESOLUTION APPROVING THE CITY OF EL SEGUNDO CLIMATE ACTION PLAN
MOTION by Mayor Pro Tem Boyles, SECONDED by Council Member Brann to adopt
Resolution No. 5058. MOTION PASSED BY UNANIMOUS VOICE VOTE. 3/0/1 Yes:
Boyles, Brann, Fuentes Abstained: Dugan
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
MINUTES OF THE REGULAR COUNCIL MEETING
NOVEMBER 21,2017
PAGE NO.4
119
2. Consideration and possible action to announce the appointments to the Arts and
Culture Advisory Committee.
(Fiscal Impact: None)
Mayor Fuentes announced the following to the Arts and Culture Advisory Committee:
Michael Kreski to a partial term expiring June 30, 2019, George Renfro to a partial term
expiring June 30, 2020, Jeff Cason and Julie Todd to terms expiring June 30, 2019 and
Neal Von Flue and Kirsten Dorsey to full terms expiring June 30, 2020.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
3. Approve Warrant Numbers 3018661 through 3018964 and 9000132 through
9000167 on Register No. 3 in the total amount of$1,541,378.09 and Wire
Transfers from 10/23/17 through 11/12/17 in the total amount of $2,003,218.37.
Ratified Payroll and Employee Benefit checks; checks released early due to
contracts or agreement; emergency disbursements and/or adjustments; and wire
transfers.
4. Approve Special City Council Minutes of October 10, 2017 and Regular City
Council Meeting Minutes of November 7, 2017.
5. Approve Resolution No. 5059 establishing a revised hourly rate range for
certain part-time classifications in order to comply with the minimum wage
increase effective January 1, 2018.
(Fiscal Impact: Estimated $6,510 for upcoming year)
6. Using Equipment Replacement Funds approved in the 2017/2018 Council
budget authorize the Police Department to purchase and replace three
unmarked Detective/Administrative vehicles and one marked Special
Operations parking enforcement truck, pursuant to EI Segundo Municipal Code
1-7-10, allow staff to purchase said vehicles through Auto Fleet Group under
existing contract with NJPA (National Joint Powers Alliance), Contract
#120716-NAF, authorize the Police Department to purchase and install
emergency lighting equipment via the South Bay Regional Public
Communications Authority (RCC), and authorize staff to remove the three
current unmarked vehicles and the current parking enforcement vehicle from
the fleet entirely for the City to repurpose or auction.
(Fiscal Impact: $126,802.44)
7. Authorize the City Manager to execute an agreement no 5430, in a form
approved by the City Attorney, to purchase a new command box for the
MINUTES OF THE REGULAR COUNCIL MEETING
NOVEMBER 21,2017
PAGE NO. 5
120
previously approved Fire Department 2018 Chevy Suburban 1-ton four wheel
drive command vehicle.
(Fiscal Impact: $48,915.00)
8. Receive and file an informational report regarding the implementation of the 2018
business license online renewal and payment option.
(Fiscal Impact: Estimated General Fund savings of$20,000)
9. PULLED BY MAYOR PRO TEM BOYLES
MOTION by Mayor Pro Tem Boyles, SECONDED by Council Member Brann approving
Consent Agenda items 3, 4, 5, 6, 7, and 8. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 4/0
PULLED ITEMS:
9. Consideration and possible action to adopt an ordinance no. 1562 adding
Chapter 9 to Title 9 of the El Segundo Municipal Code and Amending Section
10-1-4 of the Municipal Code to regulate the operation of unmanned aircraft,
including drones, in public parks and on public property throughout the City of EI
Segundo.
(Fiscal Impact: N/A)
Council Discussion
Council consensus to move the item to the February 6, 2018 City Council Meeting in
order to further investigate the item.
F. NEW BUSINESS
10. Consideration and possible action regarding traffic and pedestrian safety for the
1200 block of E. Acacia and surrounding neighborhood during the annual holiday
lights event, commonly known as Candy Cane Lane.
(Fiscal Impact: None)
Greg Carpenter, City Manager, introduced the item.
Acting Captain Garcia, Ken Berkman, Public Works Director and Lieutenant Leyman
gave a presentation.
Council Discussion
Council consensus to authorize staff to make appropriate expenditures for safety related
reasons for the event.
G. REPORTS — CITY MANAGER —Thanked the City employees who will be
working on Thanksgiving. Ken Berkman, Public Works Director, gave a report on Vista
MINUTES OF THE REGULAR COUNCIL MEETING
NOVEMBER 21,2017
PAGE NO.6
121
Del Mar and the closures for road construction between Grand Ave and 45th Street
through December.
H. REPORTS — CITY ATTORNEY - None
i. REPORTS — CITY CLERK - None
J. REPORTS — CITY TREASURER — Gave a report under Presentations
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Brann —Wished everyone a Happy Thanksgiving and invited the
community to attend the Tree Lighting event at Library Park on December 2, 2017 from
1:00 PM to 6:00 PM. Brann would like staff to look into an alternative area for the
development of TopGolf.
Council Member Pirsztuk —Absent
Council Member Dugan — None
Mayor Pro Tem Boyles — None
Mayor Fuentes —Thanked Mayor Pro Tem Boyles and Joe Lillio, Finance Director for
attending a meeting concerning CaIPERS in Sacramento, attended the DaVinci High
School opening, attended the LA County Vector Control meeting, attended the COG
steering committee meeting, met with the new representative from Metro and expressed
transportation concerns for the City of EI Segundo, attended Mattel Mixer, attended
opening of USO at the MEPS facility (Military Entrance Processing Center), attended
the Pacific Swing Line event at the Library, attended Government Affairs meeting,
attended lunch at the AFB. Wished everyone a Happy Thanksgiving.
11. Consideration and possible action to provide direction to the Lakes Task Force
related to acceptable future uses to considered with the Request for Proposal for
the Lakes at EI Segundo Golf Course (Fiscal Impact: None)
Recommendation — 1) Discuss limiting the range of possible future land uses that
would be accepted through the Request for Proposal process; 2) Alternatively,
discuss and take other action related to this item.
Mayor Fuentes introduced the item
Council discussion
Council consensus to move the item to the next regular meeting of the City Council on
Tuesday, December 5, 2015.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total)
MINUTES OF THE REGULAR COUNCIL MEETING
NOVEMBER 21,2017
PAGE NO.7
122
Val Smith, resident, commented on Candy Cane Lane and the need for more Police
presence.
Scot Nicol, resident, asked several questions concerning Candy Cane Lane and the
effect on residents.
Teresa Lanphere Ames, resident, commented on Candy Cane Lane and safety
concerns.
Michael Battan, resident, commented on Candy Cane Lane and safety concerns.
Suzanne Leance, resident, would like the1100 block of Acacia included in the Candy
Cane Lane event and have the block closed.
Kimberly Nicol, resident, commented on Candy Cane Lane and the safety concerns of
those attending the event.
MOTION by Mayor Pro Tem, SECONDED by Council Member Brann to reopen the
discussion concerning item #F10, Candy Cane Lane event. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 4/0
Council Discussion
Council consensus to allow the residents of the 1100 Block of Acacia to obtain a Special
Events Permit according to the City's requirements, create a barricade plan for the
streets involves, staff will track expenditures for future years and staff will report back to
Council at the December 19, 2017 City Council Meeting with the plan for the event.
MEMORIALS — Samuel Whittaker Douglas
ADJOURNMENT at 10:10 PM
Tracy Weaver, City Clerk
MINUTES OF THE REGULAR COUNCIL MEETING
NOVEMBER 21,2017
PAGE NO.8
123
EL SEGUNDO CITY COUNCIL MEETING DATE: December 5,2017
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Receive and file the Government Finance Officers Association's(GFOA)award to the City of
El Segundo for the GFOA's Certificate of Achievement for Excellence in Financial Reporting
for the District's Fiscal Year(FY)2015-16 Comprehensive Annual Financial Report(CAFR).
(Fiscal Impact $0)
RECOMMENDED COUNCIL ACTION:
1. Receive and file information regarding the GFOA award to the City for excellence in
financial reporting
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
A. GFOA news release
B. GFOA's Certificate of Achievement for Excellence in Financial Reporting FY 2015-16
STRATEGIC PLAN:
Goal: 5(b) Champion Economic Development and Fiscal Sustainability:
El Segundo approaches its work in a financially disciplined and
responsible way
Objective: 1 The City will maintain a structurally balanced
2 The City will maintain a stable, efficient, and transparent financial
environment
FISCAL IMPACT: $ (0)
Amount Budgeted: $0
Additional Appropriation: N/A
PREPARED BY: Joseph Lillio, Finance Director
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
The Government Finance Officers Association of the United States and Canada(GFOA),has awarded
the City of El Segundo (the City)the GFOA's Certificate of Achievement for Excellence in Financial
Reporting for the District's FY 2015-16 Comprehensive Annual Financial Report(CAFR).The award
represents a significant and continuing achievement by the City.It demonstrates the commitment of the
City Council and staff to meet the highest principles of government financial reporting and reflects the
City's philosophy of transparency to its residents and other stakeholders. 10
124
The GFOA established the Certificate of Achievement for Excellence in Financial Reporting Program
(CAFR Program) in 1945 to encourage and assist state and local governments to go beyond the
minimum requirements of generally accepted accounting principles to prepare CAFRs that evidence the
spirit of transparency and full disclosure and then to recognize individual governments that succeed in
achieving that goal.
A Certificate of Achievement is valid for a period of one year only. Staff will continue to strive for
excellence in order to meet the Certificate of Achievement program requirements in future years.
125
( 00.)
GOVERNMENT FINANCE OFFICERS ASSOCIATION
N22
FOR IMMEDIATE RELEASE
10/06/2017 For more information contact:
Todd Buikema,Acting Director/TSC
Phone: (312)977-9700
Fax: (312) 977-4806
E-mail: tbuikema@gfoa.org
(Chicago, Illinois)--The Certificate of Achievement for Excellence in Financial Reporting has been awarded
to City of EI Segundo by Government Finance Officers Association of the United States and Canada
(GFOA) for its comprehensive annual financial report (CAFR). The Certificate of Achievement is the
highest form of recognition in the area of governmental accounting and financial reporting, and its
attainment represents a significant accomplishment by a government and its management
An Award of Financial Reporting Achievement has been awarded to the individual(s) or department
designated by the government as primarily responsible for preparing the award-winning CAFR.
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demonstrating a constructive "spirit of full disclosure" to clearly communicate its financial story and
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EL SEGUNDO CITY COUNCIL MEETING DATE: December 5, 2017
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to approve Final Vesting Tract Map No. 72745, a subdivision
for 20 office condominium office units on a parcel located at 400 Duley Road.
A Mitigated Negative Declaration was prepared for the associated development at the project site.
The Planning Commission approved the Mitigated Negative Declaration on November 13, 2014.
Subsequently, an Addendum to the Mitigated Negative Declaration was approved by the Planning
Commission on October 22, 2015 for a minor modification to the development. Thus, no further
environmental review is necessary. (Fiscal Impact: None.)
RECOMMENDED COUNCIL ACTION:
1. Adopt the proposed resolution, approving Final Vesting Tract Map No. 72745, and
authorizing the Director of Planning and Building Safety and the City Clerk to sign the
Map for recordation; and/or
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Final Vesting Tract Map No. 72745; and
2. Proposed Resolution.
FISCAL IMPACT: N/A
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: N/A
Objective: N/A
ORIGINATED BY: Maria Baldenegro, Assistant Planner M6
REVIEWED BY: Gregg McClain, Planning Manager 441
Sam Lee, Director of Planning and Building Safety
Lifan Xu, City Engineer I,�— r
APPROVED BY: Greg Carpenter, City Manager ALT CxC
On November 13, 2014, the Planning Commission approved Environmental Assessment No. EA-
1040 and Subdivision No. SUB 13-09,thereby allowing a 70,000 square-foot office condominium
project within five buildings consisting of four condominium units per building with a maximum
total of 20 units, and 202 parking spaces, on a vacant property located at 400 Duley Road (on the
1 1
128
southeast corner of Mariposa Avenue and Duley Road) in the Urban Mixed-Use North (MU-N)
zone.
On October 22, 2015, the Planning Commission approved Environmental Assessment No. EA-
1118 and adopted Resolution No. 2784 for an Addendum to the Mitigated Negative Declaration.
The development was increased by 3,153 square feet(allowing a total of 73,153 square feet at the
site) and a new underground parking garage was approved. No changes to the subdivision were
proposed at that time.
On October 13, 2016, the Planning Commission granted a one-year extension to the map, setting
a new expiration date of November 13, 2017. On October 26, 2017,the property owner submitted
a Final Vesting Tract Map application to the Planning and Building Safety Department for
approval. The approval of the Final Map is contingent upon the applicant demonstrating
compliance with all conditions of approval for the Tentative Map. The Final Vesting Tract Map
conforms to the Tentative Map and complies with the applicable conditions of approval. Further,
the Final Map was reviewed and approved by the County of Los Angeles Department of Public
Works. Thus, City staff determined that Final Vesting Tract Map No. 72745 is in substantial
conformance with the Tentative Map, the General Plan, and applicable zoning and building
ordinances.
Government Code §66458 states that a Final Map must be reviewed and approved by a
jurisdiction's legislative body. The Final Map is now ready for approval by the City Council. City
staff prepared the attached, proposed resolution approving the map and recommend the City
Council adopt the resolution. If the City Council approves the Final Vesting Tract Map, it will be
recorded in the County Recorder's Office.
129
1 LOT VESTING TRACT N 0. 72745
SHEET 1 OF 3 SHEETS
3,67 ACRES GROSS
IN THE CITY OF EL SEGUNDO, COUNTY OF LOS ANGELES,
STATE OF CALIFORNIA
BEING A SUBDIVISION OF THE SUR=ACE A14D SUBSURFACE TO A DEPTH OF 200 FEET, MEASURED
VERTICALLY DOWNWARD FROM THE SURFACE AS SAID SURFACE EXISTED ON SEPTET/BER 3, 1954 AND JULY
14, 1958 OF THAT PORTION OF PARCEL 1, PARCEL MAP NO 13730, AS PER M4P FILED IN PARCEL MAP
OK 133, PAGES 60 AND 61, IN THE OFFICE CF THE COUNTY RECORDER OF SAID COUNTY
FOR CONDOMINIUM PURPOSES
OWNER'S STATEMIgU
WE HEREBY STATE THAT WE ARE THE O'W'NERS OF OR ARE INTERESTED IN THE
LAIJDS INCLUDED WITHIN THE SUBDIVISION SIT VIN ON THIS MAP WITHIN THE
DISTINCTIVE BORDERLINES,AND CONSENT TO THE PREPARATION AIJD FILING
OF SAID MAP AND SUBDIVISION.
WE HEREBY DEDICATE TO THE PUBLIC USE ALL STREETS, HIGHWAYS,AND OTHER SURVEYOR'S STATEMENT:
WAYS SHOWN 014 SAID MAP.
THIS MAP WAS PREPARED BY ME OR UNDER MY DIRECTION AND IS BASED UP014 A TRUE
DULEY RWA-LLC,A CALIFORNIA LIMITED LIABILITY COMPANY, OWNER AND COMPLETE FIELD SURVEY PERFORMED BY ME OR UNDER MY DIRECTION RJ APRIL 2016,
IN CONFORMANCE WITH THE REQUIREMENTS OF THE SUBDIVISION MAP ACT AND LOCAL
ORDINANCE AT THE REQUEST OF 4CO DULEY ROAD PROPERTY, LLC ON APRIL 1,2016, 1
HEREBY STATE THAT THIS FINAL MAP SUBSTANTIALLY CONFORMS TO THE CONDITIONALLY
APPROVED TENTATIVE MAP;THAT ALL THE MONUMENTS ARE OF THE CHARACTER AND
BY gy OCCUPY IRE PUSIIIUNS INUICAIED; THAT THE MONUMENTS ARE SUFFICIENT 10 ENABLE THE
- -- SURVEY TO BE RETRACED,AND THAT TIE NOTES FOR ALL CENTERLINE MONUMENTS 140TED
R1b - Y`��I. M_r+�v_u_b�Ay PRINT AS "SET"ARE ON FILE IN THE OFFICE OF THE CITY ENGINEER
/
TITLE iL____ TITLE:
Dom'4�'^/•'JF _ p ggcc��,,'[
NOTARY ACKNOWLEDGEMENT, ROBERT D, HENNON, PLS 5573 LIG EXP. 9-30-19 "L.S Na
NpfARY PVOUIE OR OR<f,w�—--a Act.i HIS CER11FICA7E HENIJON SURVEYING & MAPPING, INC. 157jS
V+4ff3ES ONLY THE IDENTITY OF THE INDIVIDUAL WHO SIGNED THE
AEf:T TO WHICH THIS CERTIFICATE IS ATTACHED.AND NOT THE ASIS OF BEARINGS:.
f1MKFULNES$.'ACCURACY.OR VAIUBITY OF THAT OOCLIMF.T '@
STATE OF CALIFORNIA ) THE BEARINGS SHOWN HEREON ARE BASE ON THE BEARING N00'00'20'VJ ALONG THE
)SS CENTERLINE OF DULEY ROAD AS SHOWN ON RECORD OF SURVEY FILED IN BOOK
ANGELES COUNTY OF LOS ANG222 PAGE 97 OF RECORDS OF SURVEYS, RECORDS OF LOS ANGELES COUNTY
ON F]r�f .2%. 61,0/7 kd- _ CITY ENGINEER'S CERTIFICATE:.
BGT9RE Mrr_L__N._._
/ r .r I HEREBY CERTIFY THAT I HAVE EXAMINED THIS MAP;THAT R CONFORMS
A VOTARY PUBLIC, PERSONALLY APPEAkF'0' 'kq ,�\GE-r\Gf�" 4 SUBSTANTIALLY TO THE TENTATIVE MAP AND ALL APPROVED ALTERATIONS THEREOF,
WHO PROVED TO ME ON THE R�4 Or$ATI AG`v 47 ! FD BE THE RCR.oIf[S) THAT ALL PROVISIONS OF THE SUBDIVISION ORDINANCES OF THE CITY OF EL
'WHOSE NAME(S) IS/ARE SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED SEGUNDO APPLICABLE AT THE TIME OF APPROVAL OF THE TENTATIVE MAP HAVE BEEN
TO ME THAT HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIR AUTHORIZED COMPLIED WITH;THAT I ALA SATISFIED.HAT THIS MAP IS TECHNICALLY CORRECT WITH
CA FACITY(IES),AND THAT BY HIS/HFR/THEIR SIGNATURE(S) ON THE INSTRUMENT, THE RESPECT TO CITY RECORDS;AILD THAT ALL PROVISIONS OF THE SUBDIVISION MAP
PERSON(S), OR THE ENTITY UPON FERN F OF WHICH THE PERSON(S) ACTED, EXECUTED ACT SECTION 66442 (o)(1) (2)AND(3) HAVE BEEN COMPLIED WITH.
THE INSTRUMENT
ICER.IFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF^•= --ATF OF CA.EIFOGIYA
THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT. + If CITY ENGINEER, CITY OF D_SEGUN'OO
WITNESS MY HAND AND OFFICAL SEAL , N=44W RAGE NO _
!1y..rf Ky I
SIGNATURE 16,��� MY PRINC PAL PLAC=OF BUSINESS EXPIRES
15 IN ,a e 4e-S __COUNTY DATE"
PR.NTEO NAME LAAio LIZ
I.1Y coMJels=_ION EXPIRES:� COUNTY SURVEYOR'S CERTIFICATE,
LAY COMMISSION NUMBER 2 o9gg2oHEREBY STATE TEAT I HAVE EXAMINED THIS MAP; THAT IT COMPLIES WITH
NOTARY ACKNOVILEDG-M4ENT AIL PROVISIONS OF STATE LAW'APPLICABLE AT THE III OF APPROVAL OF THE
- TENTATNE MAP;AND THAT 1 AIV. SATISFIED THAT THIS MAP IS TECHNICALLY
110TAx1•P4:-a..r YM1�11�tn vf�Iv_M IrP=vrO 1,W�c,.I pl„.nc CORRECT IN AIL .RESPECTS NOT CERTIFIED BY THE CITY ENGINEER
d,'cY HE IDENTITY O�THE INDI'JIDUAL WIF.
•H'10 'W'HICH \HIS CEYTIFICATE IS ATTACHED, AND NOT THE COUNTY SURVEYOR
IRI.I)1,FTriN .AOUPACS,l7R VAJYr-F KF THAI IK ULtFkf DATE: BY:
STATE OF CAUTORNA
SS L.S. N0.
COUNTY OF LOS FN'GEI ES�
OV "" .BEFORE ME._
A.NOTARY PUCiC, PERSONALLY AP-EAR=L CITY TREASURER'S CERTIFICATE_:
WHOPROVED TO ME ON.HE BASIS OF SATISFACIORY EVIDENCE'C BE THE PERSON(S) HEREBY CERTIFY.HAT ALL SPECIAL ASSESSMENTS LEVIED UND=R
'.VHOSE NAME(5) IS/AEE SUBSCRIBED 10 TILEWITHIN INSTRUMENT AND ACKNOWLEDGED THE JURISDICTION OF THE CITY OF EL SEGUNDO,TO WHICH THE LAUD
TO ME-HAT HE/SHE/THEY EXECUTED THE SAME IN H'�S/HER/HEIR AUTHORIZED INCLUDED WITHIN THIS SUBDIVISION OR ANY PART \HEREOF IS
CAFACITY(IES),AND THAT BY HIS/FER/THEIR SIGNATURE(S) ON THE INSTRUMENT,THE SUBJECT, AND WHICH MAY BE PAID IN FULL, HAVE BEEN PAID IN FULL
PERSON(S), OR-HE ENTITY UPON BEHALF OF V/RICE THE PERSON(5)ACTED, `_-%FOOTED
THE INSTRUMENT
I CERT FY UNDER PENALTY OF PERJURY UNDER TF`_ LAWS OF THE STATE OF C4'_IFORNI4 O'Y IREASURER, CITY OF E'_5EGUNDO DATE
-HAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT
WITNESS JAY HAND AND OFFICIAL SEAL CITY PLANNING COMMISSION CERTIFICATE:
SIGNATJRE MY PRINCIPAL PLACE OF BUSINESS I HEREBY CERTIFY THAT THE PLANNING COMMISSION OF T.-IE CITY OF EL SEGUNDO
IS IN COUNTY BY RESOLUTION NO 2739 ADOPTED AT I'S SESSION HELD ON THE 17TH DAY OF
PRINTED N4VF CCTOBER, 2D13,APPROVED THE ANNEXED VAP AND SUBDIV;SIOIL
MY C0MVISSION EXPIRES:
VY COMMISSION NUMBER-
IHEREBY CERTIFY THAT A_L CERTIFICATESAA
. H 'E BEEN FILED SECRETARY OF]HE CII"OF EL SEGUNDO DATE
AND DEPOSITS HAVE BEEN MADE THAT ARE REQUIRED UNDER PLANNING COMMISSION
THE PRO V qnN' OF CFC TION F.6492 AIJD 6151493 OF THF
SLBDIVISION AWP ACT CITY CLERK'S STATEMENT:_.
E'ECUTIVE OFFICER, 30ARD OF S'JFERVISORS OF THE I HEREBY CERTIFY THAT THE CITY COUNCIL OF THE CITY OF EL SEGUI400 BY MOTION
COJNTY OF LOS AIJG--'_ES, S4ATE OF CA11FORNW ADOPTED AT ITS SESSION ON THE 19TH 7A.Y OF MAY,2015,APPROVED THE
ANNE%ED MAP AND SUBDIVISION AND ACCEPTED THE DEDICATION OF THE EASE•AENTS
FOR STREET PURPOSES,
BY DATF.
'DEPUTY
CIT"CLERK OF IHE CITY OF _L SEGU'JDO DANE
IHEP.EBY CERTIFY THAT SECURITY IN THE AMOUNT OF
HAS BEEN FILED WITH THE EXECUTIVE OFFICER, BOARD OF SIGNATURE OMMISSIONS:
SL FERVISORS OF THE COJNTY OF LOS ANGFLES AS SECURITY
FOR THE PAYMENT OF TAXES AND SPECIAL ASS_SSMENTS THE SIGNATURE(S)OF HHE-ARTY(IES) NAMED HEREINAFTER AS OWNERS)OF"HE HNEREST SET
CC LLECTED AS TAXES Olt THE -AND S-104K 0-4 MAP OF FORTH, MAY 9E OVITTED UNDER PROVISIONS OF SECTION 66436(A)3A(!-VIII)OF 7HE
TRACT NO. 72745.,S RLOUIRED BY LAW SUBDIVISION MAT ACT,AS THEIR IK'-REST IS SUCH THAT IT CANNOT RIPE14 INTO A FEE AND
EXECUTIVE OFFICER, 3D?RD CF SUPERVISORS OF THE =AID SIGNATURE(S) IS(ARE) HOT REQUIRED BY THE LOCAL AGENCY SOUTHERY.CALIFORNIA
COUNT OF LOS ANC-LES, S-ATE OF CA,IFORNIA EPSON COMPANY, HOLDER G=AN EASEMENT FOR PUBLIC UTILITIES RECORDED JUT- 7, 1955 AS
INSTRUMENT 140,3954, N 9COK 47998, PACE 76,OFFICIAL RECORDS,AIJD NODDED OF At,
EASEUENT FOR PUBLIC UIILITIES RECGRDED NOVEMBER 7, :958 AS INSTRUMENT NO 2879,
OFFICIAL RECORDS, AND HOLDER OF AN EASEMENT FOR POLE LINES AND PUBLIC UTIHIY
BY: Do
PURPOSES RECORDED APFIL 11, 2011 AS INSTRUMENT NO
r: 20110522506,OFFICIAL RECORDS,
DEPU1' THE SIGNATURE(S) OF THE PARTY(IES)NAMED HEREINAFTER AS O:RNER(S) OF THE INTEREST SET
CONDOMINIUM NOTE: FORTH, MAY BE O•ITTED UNDER PROVISIONS OF SECTION 56436(A) (3C)OF THE SUBDIVISION
MAP
ACT, THEJR INTEREST IS SUCH THAT IT OANNQT RIPEN INI A FEE AS SAID SIGNATURE(S)IS
THIS TRACT IS APPROVED AS A COMMERCAL CONDOIAINIU'V PROJECI FOR 2D UNITS, (ARE) NCT REQUIRED B"THE LOCAL AGENCY,iCMRE OF INTEREST: HOLDER OF AN INTEREST N.
WHEREBY THE OWNERS OF THE UNI�S OF AIR SPACE WILL IIO,D AN UNDIVIDED OR RIGHTS T0, MINERALS, WHICH MAY INCLUDE BUT WHICH MAY NOT BE LIMITED TO CIL.GAS,
INTEREST II,THE CO'V VICN AREAS THAT'MIL L, IN TURN, PROVIU=THE NECESSARY OR OTHER HYDROCARBON SUBSTANCES, HOLDER OF',NTEREST:STANDARD OIL COMPANY OF
ACCESS AND UTILITY EA.SEVENTS FCR]HE UNITS. CAI_IFORIJIA, A DELAWARE CORPORATION RECORDED: SEPTEMBER 10, 1958 AS INSTRUMENT V0.
1550 114 BOOK L1-;11, PAGE 51, OFFICIAL RECORDS
130
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132
RESOLUTION NO.
A RESOLUTION APPROVING FINAL VESTING TRACT MAP NO. 72745
FOR 20 CONDOMINIUM UNITS ON A PARCEL LOCATED AT 400
DULEY ROAD IN THE URBAN MIXED USE NORTH (MU-N) ZONE.
The City Council of the City of EI Segundo does resolve as follows:
SECTION 1: The City Council finds and declares that:
A. On November 13, 2014, the Planning Commission adopted Resolution No.
2761, approving Environmental Assessment No. EA-1040 and Subdivision
No. SUB 13-09, allowing a 70,000 square-foot office condominium project
within five buildings consisting of four condominium units per building with
a maximum total of 20 units, and 202 parking spaces, on a vacant property;
B. On October 22, 2015, the Planning Commission adopted Resolution No.
2784, approving Environmental Assessment No. EA-1118 for an Addendum
to the Initial Study and Mitigated Negative Declaration which increased the
development at the site to 73,153 square feet and allowed an underground
parking garage. No changes to the subdivision were proposed at that time;
C. On October 13, 2016, the Planning Commission adopted Resolution No.
2806, approving a one-year extension of Vesting Tentative Tract Map No.
72745, setting a new expiration date of November 13, 2017;
D. On October 26, 2017, Charles Kenworthy filed an application on behalf of
Duley-Road, LLC for Environmental Assessment No. EA-1167 and
Subdivision No. SUB 16-07 to request a final for Vesting Tract Map No.
72745, a subdivision for 20 office condominium units on a parcel located at
400 Duley Road;
E. The Final Vesting Parcel Map now requires approval by the City Council,
pursuant to Government Code § 66458 before it can be recorded in the
County Recorder's Office.
SECTION 2: Final Map Findings. Based upon the entirety of the record, the City Council
approves Final Map for the following reasons:
A. The Final Vesting Tract Map substantially conforms to Vesting Tentative
Tract Map. No. 72745 approved by the Planning Commission on November
13, 2014; and
B. The Final Map conforms to the EI Segundo Municipal Code and Subdivision
Map Act (Government Code §§66410, et seq.).
-1-
133
SECTION 3: Authorization. The Director of Planning and Building Safety, and the City
Clerk are hereby authorized to sign and record said Map and take any further actions
needed to effectuate this Resolution.
SECTION 4: This Resolution will become effective immediately upon adoption and remain
effective unless superseded by a subsequent resolution.
SECTION 5: The City Clerk is directed to mail a copy of this Resolution to Charles
Kenworthy and to any other person requesting a copy.
SECTION 6: This Resolution is the City Council's final decision and will become effective
immediately upon adoption.
PASSED, APPROVED AND ADOPTED this 5th day of December, 2017.
Suzanne Fuentes, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of EI Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed, approved and adopted by said City Council at a
regular meeting held on the 5th day of December, 2017, approved and signed by the
Mayor, and attested to by the City Clerk, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
PAPlanning&Building Safety\_Planning\Projects\1 151-1 175\EA-1 167 400 Duley Map Final\EA-1 167 CC Reso for Final Vesting Map.doc
-2-
134
EL SEGUNDO CITY COUNCIL MEETING DATE: December 5, 2017
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to accept as complete the El Segundo Athletic Fields
Turf Replacement Project, Project No. PW 17-10 located at 2201 E. Mariposa Avenue, El
Segundo, CA 90245. (Fiscal Impact: $1,041,542.00)
RECOMMENDED COUNCIL ACTION:
1. Accept the work as complete;
2. Authorize the City Clerk to file a Notice of Completion in the County Recorder's
Office; or,
3. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Notice of Completion
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $1,202,600.00
Additional Appropriation: $0
Account Number(s): $580,000 from 301-400-8201-8998 (Campus El Segundo
Athletic Fields)
$622,600 from 601-400-2901-8104 (Athletic Field Turf
Replacement)
STRATEGIC PLAN:
Goal: 4 Develop Quality Infrastructure and Technology
Objective: (a) El Segundo's physical infrastructure supports an appealing, safe,
and effective City
Goal: 1 Enhance Customer Service and Engagement
Objective: 2 City services are convenient, efficient and user-friendly for all
residents, businesses, and visitors
ORIGINATED BY: Cheryl Ebert, Senior Civil Engineer
REVIEWED BY: Ken Berkman, Public Works Director
Meredith Petit, Recreation and Parks Director"
APPROVED BY: Greg Carpenter, City Manager IL Cor G�Ci
BACKGROUND AND DISCUSSION:
On June 6, 2017, City Council awarded a Public Works contract to FieldTurf USA, Inc. for
replacement of the turf at the Campus El Segundo fields in the amount of $1,038,582.00 and
authorized an additional $103,858.20 for construction related contingencies.
135
Construction began on August 9, 2017 and was completed by the Contractor on October 6, 2017.
During construction of the fields, unexpected wet soil was encountered that would have impacted
the final field surface. The Contractor provided several options to the City to dry and solidify the
soil, which ranged greatly in schedule and budget impacts. City staff ultimately chose to cut the
existing membrane to allow the fields to dry out over time during an upcoming two-week-long
weather pattern that was hot and windy. This minimized the opening of the fields delay to only
two(2)weeks and the budget was not impacted, as the contractor's change order was for a minimal
amount for additional rolling operations.
A final inspection for FieldTurf USA, Inc. has been performed and it was determined that the
project was completed per the plans and specifications and to the satisfaction of the Public Works
Department and Recreation and Parks Department. The fields have been open for about eight
weeks as of the writing of this report and have been widely complemented by the public for their
look and playability. The remaining $161,058 of unspent budget will be disencumbered and
returned to the General Fund to be encumbered for the fields' future turf replacement project as
part of the FYI 8/19 Budget.
Staff respectfully recommends that City Council accept the work performed by FieldTurf, Inc. as
complete and authorize the City Clerk to file a Notice of Completion with the County Recorder's
Office.
Accounting Summary
$1,038,582.00 FieldTurf USA, Inc. Contract Amount
+ $ 960.00 Advertising for Bids in Newspaper
+ $ 0.00 Administrative Expense
+ $ 2,000.00 Chane Order
$1,041,542.00 Subtotal
$1,202,600.00 Budgeted Amount
—$1,041.542.00 Total Funds Spent
$161,058.00 Unspent Budgeted Amount Returned to the General Fund
See Before and After Pictures in the next page.
136
Before:
1S
f- - J 'Ls a .�� �ats����iir w 1--- --- _ -����i�.'. •`�14i'�� �t;rll�• l — i' i...� 1 i.
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
EI Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name: EI Segundo Athletic Fields Turf Replacement Project
Project No. : PW 17-10 Contract No. 5345
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that:
1. The undersigned is an officer of the owner of the interest stated below in the property
hereinafter described.
2. The full name of the owner is: City of EI Segundo
3. The full address of the owner is: City Hall, 350 Main Street, EI Segundo, CA, 90245
4. The nature of the interest of the owner is: Public Facilities
5. A work of improvement on the property hereinafter described was field reviewed by the
City Engineer on October 6, 2017. The work done was: Turf Replacement
6. On December 5, 2017, City Council of the City of EI Segundo accepted the work of this
contract as being complete and directed the recording of this Notice of Completion in the
Office of the County Recorder.
7. The name of the Contractor for such work of improvement was: FieldTurf USA, Inc.
8. The property on which said work of improvement was completed is in the City of EI
Segundo, County of Los Angeles, State of California, and is described as follows: Turf
replacement at Campus EI Segundo in the City of EI Segundo.
9. The street address of said property is: 2201 E. Mariposa Avenue, EI Segundo, CA 90245
Dated:
Ken Berkman
Public Works Director
VERIFI CA TION
I, the undersigned, say: I am the Director of Public Works/City Engineer of the City EI Segundo, the
declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the
contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on 2017 at EI Segundo, California.
Ken Berkman
Public Works Director
138
EL SEGUNDO CITY COUNCIL MEETING DATE: December 5, 2017
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to approve a LS-1 Option E Agreement with Southern
California Edison (SCE) to replace High Pressure Sodium Vapor Street Lights (HPSV) with
Light-Emitting Diode (LED) Street Lights city-wide. (Fiscal Impact: SCE estimates that during
the 20-year repayment period, El Segundo will save approximately $30,231.00 annually and
$62,160.24 annually after 20 years)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute a LS-1 Option E Agreement with SCE.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
LS-I Option E Agreement
LED Streetlights Conversion Map
FISCAL IMPACT: SCE estimates that during the 20-year repayment period, El Segundo will
save approximately $30,231.00 annually and $62,160.24 annually after 20 years)
Amount Budgeted: $0
Additional Appropriation: No
Account Number(s): N/A
STRATEGIC PLAN:
Goal: 4 Develop Quality Infrastructure and Technology
Objective: (a) El Segundo's physical infrastructure supports an appealing, safe,
and effective City
Goal: 1 Support Community Safety and Preparedness
Objective: 2 El Segundo is a safe and prepared city
ORIGINATED BY: Orlando Rodriguez, Senior Civil Engineer cr—
REVIEWED BY: Ken Berkman, Public Works Director
APPROVED BY: Greg Carpenter, City Manager L ( 6t Ci
BACKGROUND AND DISCUSSION:
On June 1, 2016, the LS-1 Option E Tariff became available to cities for street light retrofits.
This new tariff allows SCE to replace HPSV lamps with more efficient LED lamps with no up-
front capital cost to cities. Instead, capital costs will be amortized through energy cost savings
over a 20 year period.
There are approximately 1,702 street lights in El Segundo. A majority (approximately 1,637) are
owned and maintained by SCE. The City owns and maintains approximately 65 streetlights
139 1
through City staff or an agreement with Los Angeles County Department of Public Works. The
City currently pays a per pole fee ranging from $10.65-$22.28 (depends on lamp wattage) per
month to SCE. The City of El Segundo pays approximately $280,000 annually for streetlights
out of the General Fund.
SCE estimated the conversion of the 1,637 Edison-owned street lights in El Segundo to LED
would cost $636,585 at an approximate cost of$389 per light. SCE plans to recover this capital
cost over a 20-year period through (a) energy cost savings and (b) a nominal increase in per pole
fees (ranging from $1.32 - $2.79 per month). Although a nominal increase per pole fee will be
implemented by SCE, the energy savings per pole due to the LED lamp conversion is greater,
which will result in a net savings to the City ranging from $0.13-$3.88 per month. SCE
estimates that during the 20-year repayment period, El Segundo will save approximately
$30,321.00 annually and $62,160.24 annually thereafter. SCE representatives have informed
staff that these numbers may adjust slightly per the final counts and assessments.
Staff researched the LED lamps that have been installed by SCE throughout adjacent cities in
Southern California per the LS-1 Option E Agreement, and spoke with the Police Department to
obtain their input. Below are the two LED lamp color temperatures offered by SCE under the
LS-1 Option E Agreement:
7
4 }
3000K 4000K Current HPSV
Staff recommend installing the "warmer" 3,000 K lamps adjacent to residential properties, and
installing the "cooler" 4,000 K lamps adjacent to arterial roadway and non-residential areas. The
brightness is exactly the same between these two options as measured by total lumen output.
However, the "cooler" 4,000 K is usually perceived to be brighter by the general public and is
more desirable in commercial areas, while the residents usually prefer the "warmer" 3,000 K
lamps around their residences. The Police Department is in concurrence with the
recommendation. If approved, the project will likely begin in FY 2018-2019 (projects are
approved on a first-come/first-served basis).
Therefore, staff respectfully recommends that City Council authorize the City Manager to
execute the LS-1 Option E Agreement with SCE. Furthermore, staff recommends City Council
to authorize the installation of 3000K LED lamps in residential areas and 4000K LED lamps on
arterial roads and non-residential areas.
With Council's authorization, construction is anticipated to occur late in 2018 and last for 60
days.
140
uwunu+iuncxux
EDISON
Southern California Edison Original Cal. PUC Sheet No. 57074-E
Rosemead, California (U 338-E) Cancelling Cal. PUC Sheet No.
Sheet 1
SCHEDULE LS-1 OPTION E,
ENERGY EFFICIENCY-LIGHT EMITTING DIODE (LED) FIXTURE REPLACEMENT
RATE AGREEMENT
Form 14-965
(To be inserted by utility) Issued by (To be inserted by Cal. PUC)
Advice 3241-E R.O. Nichols Date Filed Jun 30, 2015
Decision 14-10-046 Senior Vice President Effective Jun 1, 2016
,Pa Resolution 141
SOUTHERN CALIFORNIA EDISON COMPANY
SCHEDULE LS-1 OPTION E, ENERGY EFFICIENCY-LIGHT EMITTING DIODE (LED)
FIXTURE REPLACEMENT RATE AGREEMENT
This Schedule LS-1 Option E, Energy Efficiency-Light Emitting Diode (LED) Fixture Replacement Rate
Agreement (Agreement), effective this day of
(Effective Date), is entered into between Southern California Edison Company (SCE)
and , an SCE customer taking service on Schedule
LS-1 (Applicant), referred to collectively as"Parties,"and individually as"Party." This Agreement provides
for SCE, at Applicant's request, to replace the existing street lighting fixtures serving Applicant's
premises with Light Emitting Diode (LED) street lighting fixtures to achieve energy efficiency benefits for
Applicant, as set forth in Special Condition 14, Option E, Energy Efficiency-Light Emitting Diode (LED)
Fixture Replacement, of Schedule LS-1.
The Parties agree as follows:
1. LED FIXTURES
SCE shall install, own, operate, and maintain LED Fixtures for Applicant as set forth in Exhibit "A"
attached hereto and incorporated herein by this reference. The LED Fixtures provided hereunder
shall at all times remain the property of SCE.
2. LED FIXTURE REPLACEMENT COSTS
2.1 The replacement costs of the LED Fixtures provided hereunder shall be borne by
Applicant.
2.2 Applicant shall pay the charge for the LED Fixtures Replacement rate, which includes an
Energy Efficiency Premium Charge (EEPC) and a Base LED Charge, under Option E of
Schedule LS-1. Applicant elects Option E in lieu of an upfront, one-time payment of the
replacement costs.
2.3 SCE does not guarantee that any energy or bill savings will accrue to Applicant as a result
of the LED Fixture replacements.
3. COMMENCEMENT OF SERVICE
The Parties agree that SCE has the right to charge Applicant, and Applicant has an obligation to
pay SCE, for the charges set forth in Schedule LS-1, Option E, commencing on the date SCE
begins serving the LED Fixtures installed pursuant to this Agreement.
4. TERM AND TERMINATION
4.1 This Agreement shall be effective as of the Effective Date and shall continue for a term of
twenty (20) years from the commencement of service as specified in Section 3 above
(Term).
4.2 Applicant may terminate this Agreement at any time during the Term upon a thirty (30) -
day advance written notice, provided that Applicant, prior to or within the 30-day advance
notice period, assigns the Agreement to any New Party In (NPI) that owns, rents or
leases the premises served by the street lighting fixtures replaced under this Agreement
and will take service under Option E of Schedule LS-1 effective as of the date of termination;
otherwise, Applicant shall pay a one-time termination charge equal to the present value of
the balance of the EEPC of Option E over the remaining Term. The present value is
determined based on SCE's authorized rate of return on rate base, or discounted rate of
7.90%.
Form 14-965 1
06/2016
142
SOUTHERN CALIFORNIA EDISON COMPANY
SCHEDULE LS-1 OPTION E, ENERGY EFFICIENCY-LIGHT EMITTING DIODE (LED)
FIXTURE REPLACEMENT RATE AGREEMENT
5. AMENDMENTS; ASSIGNMENTS
5.1 Any changes or amendments to this Agreement must be in writing and must be executed
by the Applicant and SCE and, if required, be approved by the California Public Utilities
Commission (Commission).
5.2 Applicant shall not assign this Agreement without the prior written consent of SCE;
provided, however, that Applicant may assign the Agreement pursuant to the terms and
conditions of Section 4.2 above, and the NPI must assume all rights and obligations
under this Agreement for the remaining Term. Any assignment and assumption shall be in
a form acceptable to SCE.
6. NOTICE
Any notice either Applicant or SCE may wish to provide the other regarding this Agreement must
be in writing. Such notice must be either hand-delivered or sent by U.S. certified or registered
mail, postage prepaid, to the person designated to receive notice for the other Party below, or to
such other address as either may designate by written notice. Notices delivered by hand shall be
deemed effective when delivered. Notices delivered by mail shall be deemed effective when
received, as acknowledged by the receipt of the certified or registered mailing.
Applicant: SCE:
(Name)
Business Customer Division
(Title) Southern California Edison Company
2244 Walnut Grove Avenue
(Address) Rosemead, CA 91770
(City, State, Zip)
7. NONWAIVER
The failure of either Party to enforce any of the terms and conditions or to exercise any right or
privilege in this Agreement shall not be construed as a waiver of any such term and conditions or
rights or privileges, and the same shall continue and remain enforce and effect as if no such
failure to enforce or exercise had occurred.
8. SEVERABILITY
In the event that any of the provisions, or portions thereof, of this Agreement are held to be
unenforceable or invalid by the Commission, or any court of competent jurisdiction, the validity
and enforceability of the remaining provisions or any portion thereof shall not be affected.
9. APPLICABLE LAWS, RULES, AND REGULATIONS
This Agreement shall be subject to, and interpreted under the laws, rules, decisions and regulations
of the State of California,without regard to its conflict of laws principles,the Commission, and SCE's
Commission-approved tariffs.
Form 14-965 2
06/2016
143
SOUTHERN CALIFORNIA EDISON COMPANY
SCHEDULE LS-1 OPTION E, ENERGY EFFICIENCY-LIGHT EMITTING DIODE (LED)
FIXTURE REPLACEMENT RATE AGREEMENT
10. CALIFORNIA PUBLIC UTILITIES COMMISSION JURISDICTION
10.1 This is a filed form tariff agreement authorized by the Commission for use by SCE. No
officer, inspector, solicitor, agent or employee of SCE has any authority to waive, alter, or
amend any part of this Agreement except as provided herein or authorized by the
Commission. This Agreement is to be used in conjunction with Schedule LS-1 and
supplements the terms and conditions of the Applicant's electric service under Schedule
LS-1.
10.2 This Agreement shall at all times be subject to such changes or modifications by the
Commission as said Commission may, from time to time, direct in the exercise of its
jurisdiction.
10.3 Notwithstanding any other provisions of this Agreement, SCE has the right to unilaterally
file with the Commission, pursuant to the Commission's rules and regulations, an
application for change in rates, charges, classification, service, or rule or any agreement
relating thereto.
11. ENTIRE AGREEMENT
This Agreement,including SCE's Commission-approved tariffs,constitutes the complete agreement
and understanding between the Applicant and SCE regarding the LED Fixtures replacement costs.
Prior agreements, representations, understandings, whether expressed or implied, and
communications, oral or written, between the Applicant and SCE shall not be construed to be a part
of this Agreement.
12. AUTHORIZATION SIGNATURE
In witness whereof, the Parties hereto have caused this Agreement to be signed by their duly
authorized representatives.
APPLICANT
BY:
NAME:
TITLE:
DATE SIGNED:
SOUTHERW&ALIFORNIA EDISON COMPANY
BY:
NAME:
TITLE:
DATE SIGNED:
Form 14-965 3
06/2016
144
SOUTHERN CALIFORNIA EDISON COMPANY
EXHIBIT "A"
SCHEDULE LS-1 OPTION E,
ENERGY EFFICIENCY-LIGHT EMITTING DIODE (LED) FIXTURE REPLACEMENT
APPLICANT
CUSTOMER ACCOUNT NO.
SERVICE ACCOUNT NO.
(Additional account numbers/addresses may be attached hereto.)
SERVICE ADDRESS
APPLICANT REQUESTED READY TO SERVE DATE
SCE READY TO SERVE DATE
DESCRIPTION OF LED FIXTURES/SCOPE OF WORK: SPECIFY HOW MANY STREET LIGHTING
FIXTURE REPLACEMENTS ARE BEING REQUESTED AND AGREED TO UNDER THIS
AGREEMENT AND OTHER RELEVANT DETAILS.
W.O. No(s):
Form 14-965 4
06/2016
145
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Not in Jurisdiction LED Streetlights Conversion
146
EL SEGUNDO CITY COUNCIL MEETING DATE: December 5, 2017
AGENDA STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action to authorize the City Manager to execute a contract amendment
with Michael Baker International, Inc. (Michael Baker) for additional work related to the
California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA)
documentation for the Park Place Extension project. (Fiscal Impact: $15,700) (Applicant: City
of El Segundo).
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute a contract amendment with Michael Baker for
additional work related to the CEQA and NEPA documentation for the Park Place
Extension project.
2. Authorize the transfer of $15,700 from Measure R (Fund 110) undesignated Fund
Balance to the Park Place Extension project, account#301-400-8203-6679.
3. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Scope of additional work
FISCAL IMPACT:
Amount Budgeted: $393,923
Additional Appropriation: Yes $15,700 increase to the Park Place Extension Project
(301-400-8203-6679) from available Measure R(Fund 110) Funds;
Account Number(s): $15,700 to (301-400-8203-6679); $15,700 from Measure R
Undesignated Fund Balance
STRATEGIC PLAN:
Goal: None
Objective: Not applicable
PREPARED BY: Paul Samaras, Principal Planner
REVIEWED BY: Gregg McClain, Planning Manager t X
Sam Lee, Planning and Building Safety Directo,4111
Ken Berkman, Public Works Director
APPROVED BY: Greg Carpenter, City Manager :SL
INTRODUCTION:
The proposed agreement amendment(Amendment No. 5) will increase the funds budgeted for the
Park Place extension project CEQA and NEPA documentation by $15,700.
BACKGROUND AND DISCUSSION:
On January 15, 2015, the City entered into an agreement with Michael Baker for the purpose of
preparing the CEQA and NEPA documentation for the Park Place extension project. The initial 14
147
agreement was for $271,424 and was subsequently amended twice to cover additional work on
required technical studies ($13,754) and development of additional design alternatives for the
project($108,475). The total amount budgeted today for the CEQA and NEPA documentation is
$393,923. The additional work currently proposed would bring the amount up to $409,623.
The additional work includes changes to the draft Environmental Impact Report (EIR) and
Environmental Assessment (EA) documents being prepared by Michael Baker. The changes are
necessary for the documents to conform to the California Department of Transportation(Caltrans)
new requirements for environmental documents, including format, template and other guidelines.
In addition, the work includes project management and coordination services for the expanded
scope of work. As mentioned above, if approved,this would be the fifth amendment to the original
agreement. The agreement was amended twice before to increase the cost and twice more to
extend its term. The current term of the agreement extends to September 30, 2018.
With regard to the status of the environmental document schedule, all technical studies are
currently slated to be completed and approved by Caltrans in early 2018 with the draft EIR/EA
released for public review in the Spring of 2018, and final Certification of the EIR/EA by the City
Council by September.
148
. - We Make o Difference
INTERNATIONAL
JN: 145070
Request No.: 4
Date: November 5, 2017
ADDITIONAL WORK REQUEST SUMMARY
Client: City of EI Segundo
Project: Park Place Extension and Railroad Grade Separation Project
Work Requested By: Mr. Paul Samaras, Principal Planner
Summary of Additional Work:
This Additional Work Request has been submitted to the City of EI Segundo for Michael Baker
International to provide assistance with preparation of CEQA/NEPA documentation that extends beyond
our existing scope of work.
TASK 1: REVISIONS TO DRAFT ENVIRONMENTAL IMPACT REPORT/ENVIRONMENTAL
ASSESSMENT BASED ON UPDATES TO CALTRANS ANNOTATED OUTLINE
Caltrans requires all of its environmental documents to follow a specific format,template, and guidelines
as part of what are called "Annotated Outlines" (AO), The AOs for all Caltrans environmental documents
can be found on the Caltrans Standard Environmental Reference (SER) at
Iitti)://www.dot.ca.gov/ser/forms.htnti. Specifically, the AOs provide for all required impact sections,
headings, subheadings, guidance for analysis within the Draft and Final environmental document,
required boilerplate text to be used in all documents, and text only applying to Local Assistance projects.
Caltrans recently updated all AOs, including the AO for the Environmental Impact Report/Environmental
Assessment (EIR/EA), which applies to the Park Place Project; a summary of primary updates to the AO is
attached to this Additional Work Request. The latest AO for the project is provided for the City's reference
under separate cover. This task accounts for the work effort to bring the existing EIR/EA into compliance
with the latest Caltrans AO. Amongst a range of other miscellaneous/minor updates required throughout
the document,the primary components of the work effort would consist of the following:
• A review of all completed EIR/EA sections to incorporate changes related to the template of the
environmental document (reorganized impact sections, headings, section numbering, etc.),
alterations to boilerplate text that must be incorporated throughout the document, and changes
to guidance for analysis;
• Update impact sections with a specific focus on avoidance, minimization, and mitigation
measures. One of the most substantial changes made to the AO relates to Caltrans' reliance on
existing standardized features (i.e., existing agency construction or design specifications that
149
AMichael We Make a Difference
INTERNATIONAL
apply to all projects) as opposed to the creation of project-specific measures that may overlap
with these existing agency requirements;
• Update the Traffic and Transportation section to reflect the updated guidance for short-term
construction related impacts under the Traffic Management Plan (TMP) Guidelines;
• Revise the Hydrology and Floodplain section to incorporate additional language and analysis
related to floodplain encroachment/impacts;
■ Incorporate update regulatory background and permit information in the Water Quality and
Stormwater Runoff section of the EIR/EA, specific to the Caltrans Statewide MS4 Permit and
Construction General Permit; and
■ Update the Threatened and Endangered Species impact section to address additional effect
findings under the Caltrans SER.
TASK 2: PROJECT MANAGEMENT AND CONFERENCE CALLS
Mr. Alan Ashimine will provide coordination and oversight of the work effort under this Additional Work
Request. This task will include consultation with City and Caltrans staff,coordination and management of
technical specialists and environmental staff, and QA/QC of the deliverables identified above.
In addition,this task also accounts for Michael Baker's participation in ongoing bi-weekly conference calls
that have been conducted for the project since March 2017. Michael Baker's existing scope of work
included up to 12 bi-weekly conference calls to discuss the proposed project. This task covers Michael
Baker's continued participation in an additional 12 bi-weekly conference calls.
TOTAL FEE: $15,700 (Budget Detail is attached)
A��_� -
Alan Ashimine, Senior Associate Accepted By/Date
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ILIMMI . - - We Make a Difference
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FEE ESTIMATE
PARK PLACE EXTENSION & RAILROAD GRADE SEPARATION PROJECT AWR4
PM ES EA Tota3
Task 5205 $155 $140J Hours Cost
'I. Revisions to Uratt EftLA i1 i btu 4)y,'14U.UIJ
2. Project Management and Conference Calls 32 32 $6,560.00
Total Labor Hours 44 16 30 90
%Labor Hours 49% 18% 33% 100%
Total Cost $9,020 $1,480 $4,200 $15,700
Notes: PM = Project Manager; ES = Environmental Specialist; EA= Environmental Analyst
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Michael We Moke a Difference
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SUMMARY OF 2017 CHANGES TO THE CALTRANS ANNOTATED OUTLINE
AND"GRANDFATHERING"GUIDELINES
Changes to the Annotated Outline:
• Small corrections and updates have been added throughout the document.
■ Additional coastal guidance has been added throughout the document.
• New information in the "Alternatives" section on the distinction between project features
(including design elements and standardized measures)versus mitigation. Additionally, the
consideration of project features has been added to the "Environmental Consequences"
discussion under each resource area.
• More guidance has been added on making significance determinations under CEQA.
New guidance on when reversible lanes must be considered has been added.
The permits, licenses, approvals, and agreements table has been expanded to provide more
examples.
• Additional guidance has been provided on "topics considered but determined not to be relevant
to the project."
"Regulatory Setting," "Affected Environment," "Environmental Consequences," and "Avoidance,
Minimization, and/or Mitigation" headers have been added to the "Wild and Scenic Rivers"
discussion.
The "Farmlands/Timberlands" section was moved above the "Growth" section.
• Changes were made to the "Relocations and Real Property Acquisitions"section to address
privacy concerns.
• The "Traffic and Transportation"section has been updated to reflect the latest Transportation
Management Plan Guidelines.
• The "Cultural Resources"section has been updated to reflect the 2014 Amended Programmatic
Agreement,to add information on Tribal Cultural Resources, and to clarify the Section 106
findings that must be included in the environmental document.
• The "Hydrology and Floodplain" section has been updated to clarify that the document must
state whether or not there is a significant floodplain encroachment;that FHWA must concur
with any"Only Practicable Alternative Finding; and that the concurrence must be included in the
"Comments and Coordination" chapter or as an appendix to the document.
• The "Water Quality and Storm Water Runoff"section has been updated to refer to the most
recent MS4 Permit and General Construction permit.
• The "Air Quality"section has been updated to include a new MSAT flowchart and to clarify that
FHWA's Conformity Determination must be included in the "Comments and Coordination"
chapter or as an appendix to the document.
• More guidance on noise abatement has been added to the "Noise" section.
• Additional guidance on effect findings has been added to the "Threatened and Endangered
Species"section.
• The CEQA Chapter has been completely re-written and re-organized.
• The "Climate Change" section has been extensively updated.
• The Section 4(f) appendix has been re-written and re-organized.
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Michael Ba"e
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• The Environmental Commitments Record, or equivalent, should be included in the document as
the "Avoidance, Minimization, and/or Mitigation Summary."
"Grandfathering" Guidelines:
The Division of Environmental Analysis normally does not allow "grandfathering"when new AOs are
released. Instead, all documents in progress must make any updates contained in the AOs. Due to the
significant changes to the CEQA Chapter on this update, and the way in which "project features" will be
addressed versus "mitigation," a limited period of"grandfathering" will be allowed. See the guidelines
below to determine if your document can be "grandfathered."
• New documents started after August 3, 2017 must use the new AO in its entirety.
• Draft documents in progress that will circulate after January 1, 2018 must use the new AO in its
entirety.
• Draft documents in progress that will circulate prior to 12/31/2017 and final documents for
which a draft has already circulated (regardless of when the final document will be completed)
may be "partially grandfathered." Districts are encouraged to incorporate as many changes as
possible, however the CEQA Chapter need not be changed and any discussions of project
features, avoidance, minimization, and/or mitigation measures may remain as they are(in fact,
for final documents,these changes should NOT be made unless they are very minor and do not
change the CEQA significance determinations). However,the following changes ARE required
for these documents (draft or final):
o The new NEPA Assignment language must be used on the Cover Sheet.
o The NEPA Assignment language at the beginning of the Summary or Chapter 1 (as
applicable) must be updated.
o The "Joint CEQA/NEPA Document Boilerplate" language must be updated to reflect the
new NEPA Assignment MOU.
o Projects that are "capacity-increasing or a major street or highway lane alignment" and
that were newly approved for programming after January 1, 2017 must discuss the
feasibility of reversible lanes as a project alternative.
o Please follow the new guidance in the "Topics Considered but Determined not to be
Relevant" section.
o If there will be relocations, please include a table showing an estimate of acquisitions by
alternative using APNs rather than property owner's names.
o In Cultural Resources, please update the PA reference, include a discussion of tribal
cultural resources (as applicable), and include the effects findings for each resource AND
the project as a whole.
o The document must state whether or not there is a significant floodplain encroachment,
and if there is an "Only Practicable Alternative Finding" is required in the final
document.
o Projects on the SHS must include the new language regarding ADL.
o The final document must contain FHWA's Conformity Determination as either an
appendix or in the "Comments and Coordination" chapter.
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Office:949.472.35051 Fax:849.472•$373
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Michael Bakei We Make a Difference
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o The draft document must include preliminary effect findings (anticipated effects)for
each listed/proposed species and/or critical habitat and the final document must
include an Effect Finding for each listed/proposed species and/or critical habitat.
o Climate Change: Construction GHG emissions must be calculated for all projects for
which an environmental document will be prepared.
o The CEQA checklist must include the updated language in the "Greenhouse Gas
Emissions" section.
o The "Summary of Relocation Benefits" must include the updated dollar amounts.
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MBAKERINTL.COM
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154
EL SEGUNDO CITY COUNCIL MEETING DATE: December 05,2017
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action authorizing the Police Department, Fire Department and
Emergency Management Division to purchase public safety mobile and portable radios as well as
accessories for Interoperability Network of the South Bay (INSB) integration. The project will
also include the purchase of a bank of secure police lockers, individually assigned and each
equipped with electrical outlets necessary for battery charging. (Fiscal Impact: $1,173,077)
RECOMMENDED COUNCIL ACTION:
1. Authorize the Police Department, Fire Department and Emergency Management Division to
purchase new public safety mobile and portable radios as well as accessories to replace existing
radios that will become obsolete upon transition to the INSB which is estimated to occur
beginning May 2018.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
• El Segundo City Council Agenda Statement, June 7, 2016
• Communications Equipment Purchase and Reimbursement Agreement
FISCAL IMPACT: None—Included in adopted budget
Amount Budgeted: $1,173,077 (Equipment Replacement Schedule Funds)
Additional Appropriation: N/A
Account Number(s): 601-400-3101-8105 Equipment Replacement Funds-Police
601-400-3202-8107 Equipment Replacement Funds-Fire
601-400-3255-8106 Equipment Replacement Funds-
Emergency Management Division
STRATEGIC PLAN:
Goal: 4. Develop Quality Infrastructure & Technology
Objective: 5. Improve Efficiency and Effectiveness
ORIGINATED BY: Jaime Bermudez, Police Lieutenant
REVIEWED BY: Bill Whalen, Chief of Police
Chris Donovan, Fire Chief
APPROVED BY: Greg Carpenter,City Manager 6'c'-
BACKGROUND
'GBACKGROUND AND DISCUSSION:
In June 2016,the El Segundo City Council authorized the City Manager to enter into a Joint
Exercise of Powers Agreement to establish a joint powers agency, the Interoperability Network
of the South Bay (INSB).
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The goal of the INSB is to establish and maintain a regional, interoperable public safety
communications system shared by the seven member municipalities: El Segundo, Torrance
Manhattan Beach, Redondo Beach, Gardena, Hawthorne, and Hermosa Beach. The updated
communication system will provide enhanced radio coverage and capabilities throughout the
region, including compliance with national mandates for public safety radio systems.
Funding to build the INSB infrastructure was coordinated through grants awarded to the South
Bay Regional Public Communications Authority, also referred as the Regional Communications
Center(RCC) and the City of Torrance. Homeland Security funds were secured to build six
strategically located repeaters that connect to the main system hub located in the city of Glendale
through a Prime Site. The Prime Site is located in the City of Torrance, with the repeater
additional sites located throughout the South Bay(including the Chevron Refinery property in El
Segundo)to ensure adequate radio coverage for all member cities. In addition to the repeater
installations, end user subscriber radio purchases are needed as the existing radio supply used by
police officers and firefighters are not compatible with the new INSB frequencies.
The infrastructure upgrade will add additional radio bands, allowing for user talk groups and
improved mutual-aid interoperability, while providing enhanced features such as out-of-area
roaming, encryption(a radio feature used by police agencies to allow for secure radio
communications). The proposed equipment purchase will replace existing police and fire
handheld(portable) and mobile (in car) radios and will add radio communication capabilities
within the City's Emergency Operations Center.
Failure to update the existing portable and mobile radios will result in the inability of first and
secondary responders to communicate on the new trunked, digital INSB radio system,which will
have a dramatic negative impact on public safety.
In order to maintain conformity amongst all seven member agencies,technical staff from
member agencies and the RCC researched available radio configurations, considering system
compatibility, cost and features. From the research, a recommendation was made to all agencies
to purchase specific radios that fit the work demands of the various first responders. For instance,
sworn police officers will be provided radios with enhanced features that aid in officer safety
while police support staff and secondary responders such as parking enforcement, Animal
Control Officers, Police Service Officers and volunteers will have limited radio features.
Conversely,the fire department will have essential radio capabilities to communicate with all
mutual aid partners on the same radio unit. Currently, fire department crew supervisors must
carry multiple radios to adequately communicate with neighboring jurisdictions.
RCC,on behalf of member agencies,negotiated discounted group pricing as well as other
incentives that include extended warranties and accessories with every unit. Given the large
quantity of portable and mobile radios that will be purchased by all seven member agencies, a
significant discount is being offered if the purchase is completed prior to December 15, 2017.
RCC has agreed to complete the purchase on behalf of all member agencies, asking that the City
agree to sign a Communications Equipment Purchase and Reimbursement Agreement which has
been reviewed by the City Attorney. The radios will be purchased December 2017, and payment
will not be required until December 2018, allowing for a more strategic use of Equipment
Replacement Funds which have been identified by staff.
As part of this arrangement, staff is researching the options to sell back the existing radio units to
off-set the cost of the upgrade, if possible.
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The following is the projected cost of the radio upgrades:
Police Department $ 862,777
Emergency Management Division $ 70,353
Fire Department $ 224,947
Sub-Total $1,158,077
Secure Lockers and Chargers $ 15,000
TOTAL $1,173,077
Staff recommends authorizing the purchase of the radios, accessories and the secure charging
lockers from the Equipment Replacement Schedule Funds. Radio equipment will be purchased
from Motorola through a purchase order facilitated by RCC.
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EL SEGUNDO CITY COUNCIL MEETING DATE: June 7,2016
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding approval of the City entering into a Joint
Exercise of Powers Agreement to establish the Interoperability Network of the South Bay
(INSB). (Fiscal Impact: $0.00).
RECOMMENDED COUNCIL ACTION:
1. Execute a Joint Exercise of Powers Agreement to establish a Joint Powers Agency
(JPA) to create the Interoperability Network of the South Bay (INSB) in a form
approved by the City Attorney authorize the City Manager to enter into an agreement
in a form approved by the City Attorney.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1)Proposed Joint Exercise of Powers Agreement.
FISCAL IMPACT: $
Amount Budgeted: $0
Additional Appropriation: $0.00
Account Number(s):
ORIGINATED BY: Brian Evanski, Police Captain
REVIEWED BY: Mitch Tavera, Chief of Police Chris Donovan, Fire Chief C�
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Since August 2000, the EI Segundo Police and Fire Departments have operated on a
"conventional" analog radio system for public safety radio communications. This system was
designed to provide superior coverage throughout the City and has certainly proven successful for
over a decade and a half.
Although this communication system has functioned well for sixteen years,the radio
infrastructure and equipment is aging beyond its useful service life. Additionally,the
manufacturer will be discontinuing factory-level maintenance and support by December 31,
2018, after which they will no longer be providing replacement parts and repairs. Further, due to
the technological limitations of this equipment, interoperable communications between
neighboring agencies remains limited.
Finally and maybe most important,this current system prohibits the ability to communicate in a
digital, encrypted mode and restricts "trunking" capabilities. The primary purpose of a digital
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trunked radio system is efficiency. A trunked system is a complex computer-controlled two-way
radio system that allows sharing of relatively few radio frequency channels among a large group
of users. Instead of assigning a radio channel to one particular organization at a time,users are
instead assigned to a "talkgroup." When any user in that group wishes to converse with another
user in the talkgroup, a vacant radio channel is found automatically by the system and the
conversation takes place on that channel. The control channel equipment coordinates all the
activity of the radios in the system.
Based on these reasons, Staff believes it is the appropriate time to migrate to a regionalized and
more advanced radio option.
In order to achieve interoperability, a JPA is being formed. The goal of this JPA is to establish
and maintain a regional, interoperable radio system to be shared by seven member cities including
El Segundo, Gardena, Hawthorne, Hermosa Beach, Manhattan Beach, Redondo Beach and
Torrance. This system will provide radio communications coverage throughout the South Bay
jurisdiction and operate as a regional subsystem interdependent with the established system based
in Glendale known as the Interagency Communications Interoperability system(ICI).
Funding to build the infrastructure will be through grants awarded to the South Bay Regional
Public Communications Authority (SBRPCA) and the City of Torrance. The Prime Site will be
located in the City of Torrance and additional sites will be located throughout the South Bay area
to ensure adequate coverage remains for El Segundo and all member agencies.
Although no funding is necessary to join the JPA,once the Wide-Area infrastructure is placed into
production, initial annual maintenance and service fees for the City of El Segundo are anticipated
to be $103,253. This cost will be partially offset by the annual maintenance costs of our current
system. Additionally, user equipment including mobile and portable radios will need to replaced
and/or upgraded depending on the model of equipment. The expected costs for these upgrades
should not exceed$1,320,000,most of which already exists and will be funded through the City's
Equipment Replacement fund. Current mobile and portable radios are either past due or nearing
end of service life and will be due for replacement in the upcoming year(s).
Formation of the JPA will establish a governance board of voting directors representing all
member cities and will be a body subject to the Brown Act. The JPA board will meet regularly,
adopt a budget, seek capitol grant funding, contract for goods and services, and allocate shared
system costs based on each member's 3-year average calls for police and fire service. Each City's
City Manager shall serve as the voting director for that City.
It should be noted that while joining the JPA at this time is non-binding, declining to participate
in this venture is not a viable long-term option as the City will need to develop and replace our
own stand-alone radio system. Maintaining our own system will not only be costly,but will reduce
the number of available radio channels as the City only owns two radio frequencies for public
safety use. Access to the SBRPCA frequencies, currently utilized for tactical operations and
communications, will no longer be available for El Segundo.
Therefore, it is Staff's recommendation the City Council authorize the City Manager to enter into
an agreement to establish a Joint Powers Agency(JPA) to create the Interoperability Network of
the South Bay(INSB).
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159
COMMUNICATION EQUIPMENT PURCHASE AND REIMBURSMENT AGREEMENT
This Agreement is entered into by and between the City of EI Segundo ("City"), a general law
city and California municipal corporation, and the South Bay Regional Public Communication
Authority ("RCC"), a California joint powers authority, with reference to the following:
RECITALS
A. City is a member of the Interoperability Network of the South Bay Joint Powers Authority
("INSB"), which is in the process of developing a regional interoperability
transmission/receiving system to serve its member cities.
B. South Bay Regional Public Communications Authority (RCC) operates a regional
communications system providing 911 emergency services to City.
C. City must acquire mobile and portable radios that will be compatible with the new INSB
communication system.
D. On July 18, 2017 the County of Los Angeles contracted with Motorola Solutions Inc.
("Motorola") for provision of mobile and portable radios that are compatible with the INSB
system. RCC and the member Cities wish to make a piggyback purchase on the more
favorable terms set forth in Motorola's proposal attached hereto as Exhibit A.
E. As stated in Exhibit A, the purchase must occur prior to December 12, 2017, for the
maximum discount to be applied to the member agencies' orders. RCC will be
purchasing the mobile and portable radios for the various agencies. The actual number
and cost for each radio ordered on behalf of City is itemized on the order form attached
hereto as Exhibit B. RCC will be entering into a finance agreement with Motorola that
allows for the first year's finance fee to be interest free.
F. Each agency is to provide its funds to RCC by November 1, 2018 in order to avoid any
interest payment.
NOW, THEREFORE, the parties agree as follows:
1. Equipment Purchase. RCC agrees to purchase on behalf of City and to deliver to the
City the equipment itemized on Exhibit B upon the terms indicated thereon.
2. Appropriation and Pavment. City agrees to appropriate and set aside sufficient funds to
purchase the equipment and to pay the funds over to RCC when payment becomes due
to Motorola. Payment must be made by November 1, 2018, to avoid any interest
payment.
3. Administration. RCC will be responsible for administration of the contract with Motorola
and will provide a written invoice to the City for payment when due.
4. Entire Agreement. This Agreement contains the full and entire agreement between and
among the parties with respect to the entire subject matter hereof and supersedes any
and all previous or contemporaneous agreements and discussions, whether written or
oral.
160
5. Amendments to Aareement. This Agreement may be amended only by a subsequent
agreement in writing signed by all parties to this Agreement.
6. Severabilitv. The invalidity in whole or in part of any provision of this Agreement shall not
void or affect the validity of any other of the provisions of this Agreement.
7. Counteroarts. This Agreement may be executed in any number of counterparts, each of
which shall be deemed an original; however, all such counterparts shall constitute but
one and the same instrument with the effective date hereof being the date set forth
below herein.
8. Authoritv to Execute. Each person signing this Agreement warrants and represents that,
to the extent he or she is executing this Agreement for and on behalf of an entity, he or
she has been fully empowered and properly authorized to execute this Agreement for
and behalf of said entity, and instructed by those having the requisite authority to cause
said entity to make and enter into this Agreement.
9. Notices. All notices required or permitted under this Agreement shall be delivered in
person or by receipted facsimile or email transmission, by overnight mail courier, or by
registered or certified mail, postage prepaid, return receipt requested, to each party at its
address shown below, or to any other notice address designated in writing by such
party:
As to RCC
Attention: Executive Director
South Bay Regional Public Communications Authority 4440 West
Broadway, Hawthorne, CA. 90250
Telephone:
Facsimile:
Email:
As to City of EI Segundo
Attention: David Davis, Finance Manager
Telephone: (310) 524-2320
Facsimile: (310) 640-2543
Email: ddavis2eelseaundo.ora
10. Indemnification.
a. City agrees to indemnify, hold harmless and defend RCC and all of its
successors and assignees, and its officers, directors, agents, and employees
from any and all claims, demands, loss, damages, actions, causes of action,
suits, expenses and/or liability whatsoever, including attorney's fees and costs of
suit, arising from or occasioned by any act, omission or negligence of the City of
EI Segundo or its agents officers, servants or employees in the performance of
this Agreement.
b. RCC agrees to indemnify, hold harmless and defend City and all of its
successors and assignees, and its officers, directors, agents, and employees
from any and all claims, demands, loss, damages, actions, causes of action,
suits, expenses and/or liability whatsoever, including attorney's fees and costs of
161
suit, arising from or occasioned by any act, omission or negligence of RCC or its
agents officers, servants or employees in the performance of this Agreement.
11. Governinq Law. The rights and obligations of the parties hereunder will be governed by,
construed and enforced in accordance with the laws of the State of California. Venue for
any action arising from this Agreement will be the Los Angeles Superior Court or
appropriate federal district court for the Central District of California.
12. Effective Date,. This Agreement shall be effective upon the date it has been executed by
both parties.
[SIGNATURE BLOCKS ON FOLLOWING PAGE]
162
IN WITNESS WHEREOF, the undersigned have executed this Agreement on behalf of the
parties.
SOUTH BAY REGIONAL PUBLIC COMMUNICATIONS
AUTHORITY Dated: 2017
Ralph Mailloux,
Executive Director
CITY OF EL SEGUNDO
Dated. 2017
Greg Carpenter,
City Manager
ATTEST:
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley,
City Attorney
163
Exhibit A
MarOMOLA SOLUTIONS
October 6,2017
Mr. Ralph Mailloux
Chairman—INSB Technical Committee
Interoperability Network of the South Bay-INSB
4440 West Broadway
Hawthorne, CA 90250
Dear Mr. Mailloux:
The following terms were discussed and have been agreed upon by Motorola Solutions.
Regarding the UASI P25 Trunked Project,the scope of work will remain the same as it is defined in the Proposal
dated July 18, 2017. The South Bay Regional Public Communications Authority agrees to issue a Purchase Order on
or before September 15,2017 for the full value stated in the Proposal based on the incentive offerings outlined below.
Motorola will agree to offer Los Angeles County Contract Discount(MA-IS-1740313)plus an additional 10% discount
on your combined Subscriber/Radio and Accessory purchases between September 16, 2017 and December 15,
2018.Warranty service will be provided, beginning at the time of receipt of the Subscriber/Radio and Accessories.
Furthermore,the manufacturer's warranty period of 1 year plus 4 years, Service From the Start(SFS) on these new
INSB Subscriber/Radio and Accessory purchases will begin upon the final acceptance of the INSB P25 infrastructure.
An additional$1,500,000 purchase, in the aggregate, of the INSB Subscriber/Radio and Accessory equipment must
be purchased by June 15 and December 1, 2018.
Furthermore, Motorola will approve an additional 3% Discount on Radio Subscriber purchases before December 12,
2017. Orders will be shipped before December 31,2017.The total discount for APX Subscribers(Portable and
Mobile)is 40%off List price following the terms identified below:
INSB Promotion:
-40% Discount off list on APX Radio purchases(Portable and Mobile)
-The additional 3% Discount towards Radios is applied to APX Portable Radio Accessory purchases
-Minimum$2M Radio purchase before December 12,2017
-Free Spare Battery for every APX6000 or APX8000 purchase.
-An additional combined$100,000 discount will be applied to RCC/South Bay Agencies,City of Torrance and City of
Redondo Beach APX Subscriber and Accessories purchases by December 12,2017
-One year finance with No Payment/No Interest for one year on Subscriber and Accessories Purchases made by
December 12,2017
Motorola appreciates your continued partnership and we look forward to implementing this Project with the INSB JPA.
Si c rely,
LA SOLU7 INC.
J.Michael Bravo
Sr.Account Executive
Territory 8—Southern California
cc:Jerry P. Burch
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Motorola Solutions,Inc.
Dale: October 12.20W
Financing proposal for: South Bay Regional PCA
Communications System Financing Proposal
Motorola Solutions Credit Company LLC is pleased to submit the following proposal for the Financing of your
Motorola Communications equipment in accordance with the terms and conditions outlined below:
Transaction Type: Municipal Lease-Purchase Agreement
Lessor: Motorola Solutions,Inc(or its Assignee)
Lessee: South Bay Regional PCA
Amount: $6,000,000.00
Down Payment: $0.00
Balance to Finance: $6,000,000.00
Equipment: As per the Motorola equipment proposal
Title: Title to the equipment will vest with the Lessee
Insurance: Lessee will be responsible to insure[he equipment as outlined in the lease
contract.
Taxes: Personal property,sales,leasing,use,stamp,or other taxes are for the
account of the Lessee
Forst year interest free
Option One Option Two Option Three
Lease Term: Three Years Five Years Seven Years
Payment Frequency: Annual Annual Annual
Payment Structure: Arrears Arrears Arrears
Lease Rate First year: 1 11°bl 0%1 0%
Lease Rate remaining term: 330% 332% 340%
Lease Factor: 0344212 0213273 0157577
Lease Payment: $2,065,27426 $1,279,637.25 $945,46248
Payment Commencement:
contract
execution
Expiration: This interest rale methodology is valid for all leases commenced by
12/12/2017
Indexing arrangement—Non-bank qualified structure 3,5 and 7 year terms
The Lease Payments shall be calculated using a rate of interest("Lease Rate")that is initially
indexed to the three(3),five(5)or seven year 11)average life Interest Rate Swap(the'Index Rete")
as reported on thepederaI Reserve Suliatical Raises@ H.15 Report. The average life Interest Rate
Swap corresponds o The respec %lease term,The HAS Report can be accessed at the Federal
Reserve Bank web site:www.fodoralra5v rve.gevlre lease sfh 151. On the Commitment Date,the final
Lease Rate will be calculated by taking the Index Rate for that date from the HAS Report,plus a
spread of 3.48%and multiplying the sum of those two numbers by.64 to catculata Cho Lease Rate
for the 3 year term,The roto for the 5 year term will be eafculeted by taking the Index Rate for that
date from the HAS Report,plus a spread of 3.43%and multiplying the sum of those two numbers
by.64.The rate for the 7 year term will be calculated by taking the Index Rate for that date from
the HAS Report,plus a spread of 3.46%and multiplying the sum of those two numbers by.64.The
rates are then fixed for the full term of the Lease.
The following HAS average life Index Rates were in place at the approximate time this quote was
issued:
3 year:1.67
5 year:1.76%
7 year. 1.82%
Qualifications: Receipt of a properly executed documentation package.
Lessee qualifies as a political subdivision or agency of the State as
defined in the Internal Revenue Code of 1986.The interest portion
of[he Lease Payments shall be excludable from the Lessors
gross income pursuant to Section 103 of the Internal Revenue Code,
Receipt of a copy of the last years audited financial statements
and current years budget from the Lessee.
This proposal should not be construed as a commitment to finance.
It is subject to final Motorola credit committee approval.This quote
is based on the general level of interest rales,primarily U.S,Treasury
Bills of like term maturity.Any movement in[hose rales In excess
of 10 basis points will result in the revision of this quote.
Documentation: Municipal Equipment Lease Purchase Agreement
Opinion of Counsel
Schedule A I Equipment List
Schedule B I Amortization Schedule
803BG
UCC-1
Certificate of Incumbency
Statement of Essential Use/Source of Funds
Evidence of Insurance or Statement of Self Insurance
Resolution from governing body authorizing the execution of the Lease
165
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EL SEGUNDO CITY COUNCIL MEETING DATE: December 5, 2017
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding approval of an amendment to Tyler Technologies
Agreement No. 3516 between Tyler Technologies and the City of El Segundo to add the Tyler
Cashiering (Point of Sale) Module. (Fiscal Impact: $54,515)
RECOMMENDED COUNCIL ACTION:
1. Authorize City Manager to execute an agreement amendment, in a form approved by the
City Attorney, with Tyler Technologies, adding the Tyler Cashiering Module as the City's
Point of Sale (POS) system for various departments.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Exhibit A: Second Amendment (351613)to Agreement No. 3516
Exhibit 1: Tyler Cashiering
STRATEGIC PLAN:
Goal: 1(a)El Segundo provides unparalleled service to internal and external customers
Objective: 2 City Services are convenient, efficient and user friendly for all residents,
businesses and visitors
Goal: 4(b) El Segundo's technology supports effective, efficient and proactive
operations
Objective: 3 The City invests in systems as necessary in order to add citizen value,provide
access to information that is easily available, engage residents and in
civic participation and provide mass notification
FISCAL IMPACT: $(54,515) -the difference of the total project cost of$54,515 and the approved
budget of$51,000 will be absorbed into the FY 17-18 adopted budget through salary savings in a
budgeted vacant position within the Finance Department ($3,515 of vacancy savings to be applied
towards the Tyler Cashiering implementation).
Amount Budgeted: $51,000
Additional Appropriation: N/A
PREPARED BY: Juliana Demers, Revenue Manager
REVIEWED BY: Joseph Lillio, Finance Director -9'L
APPROVED BY: Greg Carpenter, City Manager - Gcc-
16
167
BACKGROUND AND DISCUSSION:
The City of El Segundo currently utilizes a Point of Sale (POS) System to receive and process all
payments received by the City, whether originating from onsite payments or received via mail. The
current system is independent from the Eden system General Ledger(GL) and does not interface with
Eden, which is the City's Financial System.
The current POS System from Active Networks, also referred to as CLASS,has a life-end support set
for December 31,2017 and needs to be replaced. Although the software will be functional,there will be
no technical support for its functionalities.
During FY 16-17,the Finance and Information System Departments led an effort to determine the best
option to replace the POS System. The process encompassed meetings with several City Departments,
discussion with the Technology Committee and demonstration from various vendors. All of the
involved staff and Technology Committee found Tyler Cashiering to be the best product for the City's
current needs and system requirements.
The recommendation to amend the Tyler Technologies contract and to incorporate Tyler Cashiering as
the City's new POS system was based on the following efficiencies and improvements:
• Tyler Cashiering seamlessly interfaces with Eden (City's Financial System) and also:
o Reduces the manual input of data, saving—580 labor hours per year($27,000/year);
o Minimizes manual data entry errors;
o Expedites general ledger postings; and
o Provides more accurate and current reconciliation.
• Easy training of staff since the system operates very similar to Eden
• Compatibility with current hardware (printers, scanners, and cash drawers)
■ Implementation and yearly maintenance cost is discounted due to other systems from Tyler
Technologies; saving about $2,000 per year
The total gross costs for the Tyler Cashiering implementation is$54,515. This includes the following:
• Tyler Cashiering License fee of$25,600
• Implementation&training costs of$7,650
■ One year maintenance cost of$5,760
• One-time equipment costs of$15,505 (includes 7 of each: cash drawer,hand held scanner,and
printers)
The yearly maintenance and support fee added to the Tyler Technologies Contract will be $5,760.
However, there will be a reduction of approximately $2,000 in annual maintenance costs from the
contract for modules which will become obsolete once the cashiering is implemented.
On May 16, 2017, as part of the FY 16-17 Mid-Year Financial Review, City Council approved a
$51,000 appropriation request for the replacement of the POS system. Staff will include this$51,000 as
part of the continued appropriations request to City Council scheduled for the December 19,2017 City
Council meeting.
Once the contract amendment is executed the timeline for the conversion will be planned and scheduled.
It is estimated that the go live date will be during the third quarter of FY 17-18.
168
Agreement No. 35166
AMENDMENT TO
AGREEMENT NO. 3516 BETWEEN
THE CITY OF EL SEGUNDO AND
TYLER TECHNOLOGIES, INC.
THIS AMENDMENT ("Amendment") is made and entered into this 5th day of December,2017
by and between Tyler Technologies, Inc. with offices at One Tyler Drive, Yarmouth, Maine
04096 ("Tyler") and the City of El Segundo, CA, with offices at 350 Main Street,El Segundo,
CA 90245 ("Client").
WHEREAS, Tyler and the Client are parties to a Software License and Use Agreement dated
October 7, 1997, as amended on July 14, 2008 and July 2, 2009 (collectively, the "License
Agreement"), as well as a Professional Services Agreement dated March 6, 2007, numbered by
the City as Agreement No. 3516 (the "Services Agreement); and
WHEREAS, Tyler and Client desire to amend the terms of the Services Agreement as provided
herein.
NOW THEREFORE, in consideration of the mutual promises hereinafter contained, Tyler and
the Client agree as follows:
1. All terms,provisions and agreements set forth in the License Agreement are hereby
incorporated into the Services Agreement by reference with the same force and effect as
though fully set forth in the Services Agreement. To the extent that the terms set forth in
the License Agreement conflict with the terms of the Services Agreement, the terms set
forth in the Services Agreement shall apply.
2. The parties hereby acknowledge that the following list summarizes the modules for
which the Client is paying annual maintenance and support fees:
a. Accounts Receivable Support(at a rate of$2,807.71 for the period of 10/1/17—
9/30/18)
b. Budget Preparation Support(at a rate of$3,509.67 for the period of 10/1/17—
9/30/18)
c. Forms Support(at a rate of$820.02 for the period of 10/1/17—9/30/18)
d. State Package Support(at a rate of$1,462.36 for the period of 10/1/17—9/30/18)
e. Utility Billing Support (at a rate of$4,510.06 for the period of 10/1/17—9/30/18)
f. Map Objects Support (at a rate of$409.76 for the period of 10/1/17—9/30/18)
g. Utility Billing Support Web (at a rate of$1,674.19 for the period of 10/1/17—
9/30/18)
h. Forms Support (at a rate of$1,930.29 for the period of 10/1/17—9/30/18)
i. GL/AP/PG Support(at a rate of$10,528.95 for the period of 10/1/17—9/30/18)
j. Human Resources Support (at a rate of$6,434.35 for the period of 10/1/17—
9/30/18)
k. Parcel Manager Support (at a rate of$710.66 for the period of 10/1/17—9/30/18)
1. Payroll Support (at a rate of$8,774.13 for the period of 10/1/17—9/30/18)
169
Agreement No. 35166
in. Requisitions Support (at a rate of$1,316.12 for the period of 10/1/17—9/30/18)
Tyler will not increase annual maintenance and support fees on the Tyler software by
more than 5% over the prior year's fees for the five (5) year period commencing on the
execution date of this Amendment.
3. The items set forth in the sales quotation attached as Exhibit 1 to this Amendment are
hereby added to the Agreement as of the execution date of this Amendment. Payment of
fees and costs for such items shall conform to the following terms:
a. License Fees. License fees will be invoiced when Tyler makes the software added
to the Agreement pursuant to this Amendment available for download.
b. Maintenance Fees. Year 1 annual maintenance and support fees,prorated for a
time period commencing on Initiation (first day of training) and ending at the
same time as the end of the then-current annual maintenance term for the Tyler
Software already licensed under the Agreement, are due on Initiation(first day of
training). Subsequent annual maintenance fees will be invoiced in accord with
the Agreement.
c. Services Fees &Expenses. Fees for services, plus expenses, will be invoiced as
provided and/or incurred.
d. Hardware Fees. Fees for Hardware are due on delivery of the respective
Hardware.
4. The following maintenance and support items are removed from the Agreement as of
September 30, 2017:
a. Cash Register Interface Support(at a rate of$1,462.36 for the period of 10/1/17—
9/30/18)
b. Custom Reports Support(at a rate of$205.01 for the period of 10/1/17—9/30/18)
c. Custom Reports Support(at a rate of$205.01 for the period of 10/1/17—9/30/18)
As of such date, Client's license for the above-listed software is terminated, as are Tyler's
obligations to maintain, support and update such software
5. This Amendment shall be governed by and construed in accordance with the terms and
conditions of the Services Agreement.
6. Unless otherwise amended, all other terms and conditions of the Services Agreement
shall remain in full force and effect.
IN WITNESS WHEREOF,the parties hereto have executed this Amendment as of the dates set forth
below.
Tyler Technologies,Inc. City of El Segundo, CA
By: By:
170
Agreement No. 35166
Name: Name:
Title: Title:
Date: Date:
ATTEST:
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley,
City Attorney
171
•0 Quoted By: Christina Hendrickson
• 00
•• •a• t
y ler Date: 8/16/2017
•
• technologies Quote Expiration: 8/20/2017
Quote Name: El Segundo-ERP-Tyler Cashiering
Quote Number: 2017-26644
Quote Description: Tyler Cashiering
Sales Quotation For
City of El Segundo
350 Main Street
El Segundo,California 90245
Phone(310)322-4670
Tyler Software and Related Services
:Description - Days Impl. Cost Data ••ule Total Year One Maintenancl
Additional:
Tyler Cashiering $32,000.00 6 $7,650.00 $0.00 $39,650.00 $5,760.00
Sub-Total: $32,000.00 $7,650.00 $0.00 $39,650.00 $5,760.00
Less Discount: $6,400.00 $6.400.00
TOTAL: $25,600.00 6 $7,650.00 $0.00 $33,250.00 $5,760.00
3rd Party Hardware, Software and Services
Description Quantity Unit Price Unit Discount Total - •
Discount
Cash Drawer 7 $230.00 $0.00 $1,610.00 $0.00 $0.00 $0.00
Hand Held Scanner-Model 1900GSR 7 $385.00 $0.00 $2,695.00 $0.00 $0.00 $0.00
Printer(TM-S9000) 7 $1,600.00 $0.00 $11,200.00 $0.00 $0.00 $0.00
3rd Party Hardware Sub-Total: $0.00 $15,505.00 $0.00
v TOTAL: $15,505.00 $0.00
N
2017-26644-Tyler Cashiering CONFIDENTIAL 1 of 3
Summary One Time Fees Recurring Fees
Total Tyler Software $25,600.00 $5,760.00
Total Tyler Services $7,650.00 $0.00
Total 3rd Party Hardware, Software and $15,505.00 $0.00
Services
Summary Total $48,755.00 $5,760.00
Contract Total $54,515.00
Unless otherwise indicated in the contract or Amendment thereto, pricing for optional items will be held
for Six (6) months from the Quote date or the Effective Date of the Contract,whichever is later.
Customer Approval: Date:
Print Name: P.O.#:
All primary values quoted in US Dollars
Tyler Discount Detail
DiscountDescription License License Discount License Net Maintenance Year One Maint Year One Mai
ABasis
Additional:
Tyler Cashiering $32,000.00 $6,400.00 $25,600.00 $5,760.00 $0.00 $5,760.00
TOTAL: $32,000.00 $6,400.00 $25,600.00 $5,760.00 $0.00 $5,760.00
CA)
2017-26644-Tyler Cashiering CONFIDENTIAL 2 of 3
Comments
Tyler's quote contains estimates of the amount of services needed,based on our preliminary understanding of the size and scope of your project.The actual amount of services
depends on such factors as your level of involvement in the project and the speed of knowledge transfer.
Unless otherwise noted,prices submitted in the quote do not include travel expenses incurred in accordance with Tyler's then-current Business Travel Policy.
Tyler's prices do not include applicable local,city or federal sales,use excise,personal property or other similar taxes or duties,which you are responsible for determining and
remitting.
In the event Client cancels services less than two(2)weeks in advance,Client is liable to Tyler for(i)all non-refundable expenses incurred by Tyler on Client's behalf;and(ii)
daily fees associated with the cancelled services if Tyler is unable to re-assign its personnel.
For existing EDEN Clients,the fees are billed as follows:
- 100%of Application Software License Fees upon delivery of the software products
- 100%of the Year 1 Application Software Maintenance Fees are billed upon Initiation(first day of training)
- 100%of the Third Party Product License Fees/Purchase Price upon delivery of the third party products
- 100%of the Year 1 Third Party Product Maintenance Fees upon delivery of the third party products
-Services and associated expenses as provided/incurred.
Payment is due within 30 days of invoice receipt. Quote is subject to existing Contract
1
2017-26644-Tyler Cashiering CONFIDENTIAL 3 of 3
EL SEGUNDO CITY COUNCIL MEETING DATE: December 5, 2017
AGENDA STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action for introduction of an ordinance amending the City's purchasing
policies and procedures for executing contracts.
(Fiscal Impact: Potential savings in staff time and minimal operational costs)
RECOMMENDED COUNCIL ACTION:
1. Introduce the proposed ordinance and schedule a second reading of the ordinance; or
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Proposed Ordinance.
2. Proposed Ordinance (Redline Version)
FISCAL IMPACT:None with the introduction of the proposed ordinance. The proposed ordinance
should expedite the processing of contracts internally at the City, which in turn will reduce staff
time.
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: IA El Segundo provides unparalleled service to internal and external
customers
Objective: 1 City Operations are unified and integrated; a) Streamline the purchasing
policy for business proces�improvements
e.
PREPARED BY: City Attorney's offic ,
REVIEWED BY: Finance Departmentl`City Clerk's office'k
APPROVED BY: Greg Carpenter, City Manager L � Cx�
INTRODUCTION:
The City's purchasing policies were last revised in 2008. As part of the City Council's
direction to staff to evaluate internal processes, staff have collectively reviewed the City's
purchasing policies and procedures for execution of contracts and are proposing certain
changes be made, which will increase staff s authority to enter into contracts and also
clarify language within the Code. If the City Council introduces the proposed ordinance,
the ordinance will be scheduled for second reading at a future meeting; if adopted by the
City Council at the future meeting, the ordinance would take effect 30 days later.
1 17
175
DISCUSSION:
Current Municipal Code
Currently, the City's Municipal Code has the following thresholds for general services,
supplies, and equipment purchases:
Current Process:
Limits Action Authority to Award
Up to $2,500 No bidding required Department Director
Over$2,500 up to
$10,000 No bidding required Department Director
Over$10,000 up to
$25,000 Informal Bid Process City Manager
Greater than $25,000 Formal Bid Process City Council
With regard to the professional services, the City Manager has signature authority for
contracts up to $25,000 per year. Any contracts for which the value exceeds $25,000 per
fiscal year must be formally approved by the City Council.
After carefully considering the need for both fiscal controls and internal efficiency, and in
light of inflation, staff is proposing to both increase the City Manager's signature authority
to$50,000,increasing the Department Director's signature authority to$25,000 and to also
allow Department Managers to sign contracts valued at no more than $5,000 per vendor,
per fiscal year. This proposed change should allow contracts to be processed more quickly,
since less contracts will require formal City Council approval and Department managers
will be authorized to sign certain, relatively low value contracts.
The California Society of Municipal Finance Officers (CSMFO) did a survey in 2017 and
the average authority limit for the City Manager of seventy California Cities was$44,000.
Also,most Cities permitted Department Directors a signature authority limit. For example,
the following chart is a sampling of the City Manager's signature authority for a few
surrounding cities:
City City Manager's signature
authority for contracts
City of Hawthorne $15,000
City of Palos Verdes Estates $15,000
City of Torrance $40,000
City of Manhattan Beach $50,000
City of Redondo Beach $50,000
It is important to note the budget for all fiscal activity related to the proposed increase in
City Staffs signature authority for contracts has been previously approved by City Council
during the annual budget adoption process or during the process to approve continuing
appropriations.
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176
As depicted in the proposed ordinance, if adopted, the proposed thresholds are as follows:
Proposed Process
Amount of Action Authority to Award
purchasel
$5,000 or less None required. May be ]Department Director or Department
purchased on open ]Manager pursuant to Section 1-7-5
market/direct
negotiated contract
$5,001 to $10,000 None required. May be ]Department Director or Department
purchased on open Manager pursuant to Section 1-7-5
market/direct negotiated
contract
$10,001 to $25,000 'Informal bidding City Manager or Department Director
pursuant to Section 1-7-7
$25,001 to $50,000 Informal bidding City Manager
pursuant to Section 1-7-7
: 50,001 and above Formal bidding City Council
pursuant to Section 1-7-8
1 For purchases of supplies,the dollar amounts listed above apply to the purchase of a single
item or bulk purchase of an item. For the procurement of services,the dollar amounts listed
above apply to the amount paid per contract, per fiscal year.
In addition to revising the thresholds and authority to execute contract, the ordinance
cleans-up language throughout the two chapters of the Code.
ENVIRONMENTAL COMMITTEE INPUT:
Earlier this year, the Environmental Committee contacted staff regarding a proposed
ordinance which would require the City to use recycled products, and to choose products
with greater recycled content if the price between products is not substantial (i.e., not
greater than 10%). Staff have incorporated the Environmental Committee's
recommendation into the proposed ordinance. The Environmental Committee also
presented staff with a proposed policy that will implement the ordinance; staff will work
with the Committee on the proposed policy and will present that to the City Council for its
consideration and possible adoption at a future meeting.
ENVIRONMENTAL REVIEW:
The proposed project,adoption and implementation of an ordinance pertaining to the City's
purchasing procedures and execution of contracts, is categorically exempt from the
requirements of the California Environmental Quality Act (CEQA) because it can be seen
with certainty that there is no possibility that the proposed ordinance will have a significant
3
177
impact on the environment.Therefore,adoption and implementation of this ordinance does
not constitute a "project" under CEQA and is exempt from further review under CEQA
pursuant to CEQA Guidelines section 15061(b)(3).
CONCLUSION:
Staff recommends the City Council introduce the proposed ordinance and schedule a
second reading at a future City Council meeting.
4
178
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EL SEGUNDO AMENDING
CHAPTERS 7 AND 7A OF TITLE 1 OF THE EL SEGUNDO MUNICIPAL
CODE RELATING TO PURCHASING AND EXECUTION OF CONTRACTS
The Council of the City of EI Segundo does ordain as follows:
SECTION 1: Chapter 7 to Title 1 of the EI Segundo Municipal Code ("ESMC") is amended
in its entirety to read as follows:
"Chapter 7
PURCHASING
1-7-1 PURPOSE AND APPLICABILITY:
A. This chapter is adopted to authorize city officers to procure supplies, services
and professional services with city funds and to establish the manner by which
such actions may occur. Supplies, services and professional services for city
departments must be purchased in accordance with this chapter, those
administrative regulations promulgated pursuant to this chapter, and any additional
regulations that the city council may adopt.
B. Nothing in this chapter is intended to, nor does it, apply to:
1. Public works projects as defined by state law, which are subject to Chapter 1-
7C of this Code.
2. The procurement of services, supplies and equipment with non-city funds.
3. The employment of any person by the city at a regular salary.
4. The acquisition, disposal or lease of real property.
1-7-2 DEFINITIONS:
Unless the contrary is stated or clearly appears from the context, the following
definitions will govern the construction of the words and phrases used in this
chapter:
CONTRACT: means a purchase order, contract, or professional services contract,
or any amendment thereto, as the context may dictate.
FORMAL BIDDING: means the process and requirements outlined in Section 1-7-8
of this Chapter.
INFORMAL BIDDING: means the process and requirements outlined in Section 1-
7-7 of this Chapter.
PROFESSIONAL SERVICES: means services typically performed by
1
179
professionals, such as financial, economic, accounting, architectural, engineering,
legal, personnel training or administrative services, including but not limited to
those described in Government Code §§ 4526 and 53060.
PURCHASING OFFICER: means the City Manager or designee.
SERVICES: means general services to be provided to the City, such as the rental,
repair and maintenance of equipment, machinery and other personal property, but
not including professional services or any services related to a public works
project.
SUPPLIES: means supplies and equipment.
1-7-3 PURCHASING OFFICER'S POWERS AND DUTIES:
In addition to those powers granted by applicable law, the purchasing officer has
the authority and duty to:
A. Purchase or contract for supplies, services and professional services;
B. Promulgate administrative rules and regulations to implement the purposes of
this chapter and as approved by the city manager;
C. Prescribe and maintain such forms as necessary for the proper operation of this
purchasing system;
D. Supervise the inspection of all supplies purchased under this chapter in order to
ensure conformance with city specifications;
E. Perform such other tasks as may be necessary for the proper conduct of
purchasing or procurement of supplies, services and professional services.
1-7-4 ENCUMBERING FUNDS:
Except in cases of emergency or as otherwise provided in this chapter, the
purchasing officer or department directors may not purchase supplies or procure
any services or professional services unless there is an unencumbered
appropriation in the fund account against which such purchase or procurement
would be charged.
1-7-5 REQUISITIONS:
All city departments must submit to the purchasing officer requisitions for supplies,
services or professional services in excess of$5,000 per fiscal year for a single
item or bulk purchase of an item.
2
180
1-7-6 PURCHASING SUMMARY:
The purchase of supplies or services are subject to the following requirements,
unless such purchase is otherwise exempt pursuant to Section 1-7-10 of this Code:
Amount of Bidding Purchase Contract Approval
purchasel process order required? Authority
required? required?
$5,000 None Yes, if City
Or required. No. procurem Manager,
Less May be ent of Department
purchased services; director or
on open otherwise, Department
market/ no. manager.
$5,001 None City
to required. Yes. Yes. Manager or
$10,000 May be Department
purchased director.
on open
market/
$10,001 Informal City
to bidding Yes. Yes. manager or
$25,000 department
director
$25,001 Informal
to bidding Yes. Yes. City
$50,000 Manager
$50,001 Formal
and above bidding Yes. Yes. City Council
1 For purchases of supplies, the dollar amounts listed above apply to the purchase of
a single item or bulk purchase of an item. For the procurement of services, the dollar
amounts listed above apply to the amount paid per contract, per fiscal year.
1-7-7 INFORMAL BIDDING REQUIREMENTS:
As used in this Title, the term "informal bidding" refers to the following process and
requirements:
A. Purchases must, whenever possible, be based upon at least three (3) informal
bids or quotes and be awarded to the lowest responsible bidder.
3
181
B. Bids must be written.
C. The purchasing officer or department directors may solicit such bids.
D. Bids may be evaluated based upon bid amount, compliance with bid
specifications, responsibility of the bidder, and any other reasonable matter
identified in the notice soliciting bids, this code, or any other rule or regulation
promulgated to implement this chapter.
E. If the city does not receive any bids or quotes, the purchasing officer may act as
follows, provided the requesting department concurs:
1. Abandon the purchase;
2. Rebid the purchase on an informal basis; or
3. Purchase the supplies or procure the services on a direct negotiated contract.
F. If the purchasing officer determines bids are unacceptably high, or
specifications were misleading, the purchasing officer may reject any bids
presented and the item may be rebid.
G. The purchasing officer may reject all bids or award the purchase contract to the
best qualified bidder whose bid or proposal fulfills the purpose intended according
to criteria designated in the solicitation, provided that the contract award amount is
within the unencumbered appropriation for that item. The purchasing officer may
waive any minor bid irregularities.
H. If a successful bidder refuses to comply with, or fails to execute, a contract
issued by the city within ten (10) calendar days after being awarded the contract,
the purchasing officer may cancel the award and retain any bid security.
Compliance with contract requirements includes, without limitation, submission of
adequate and complete insurance documentation. Should this occur, the
purchasing officer may award the contract to the next lowest responsible bidder.
1-7-8 FORMAL BIDDING (SEALED BIDS) REQUIREMENTS:
As used in this Title, the term "formal bidding" refers to the following process and
requirements:
A. A notice inviting formal bids must be posted at city hall and electronically mailed
or faxed at least ten (10) calendar days before the deadline for submitting bids to
all vendors on the city's list for the category of supplies or services being sought
and to such other vendors as the purchasing officer deems appropriate.
B. The notice inviting bids must describe the supplies or services needed in
general and generic terms, identify security required for the bid, how bid
specifications can be obtained, and designate the deadline and place for submitting
formal bids.
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182
C. The purchasing officer may require bidders to secure bids and performance in a
manner approved by the purchasing officer and in a form approved by the city
attorney. Unsuccessful bidders are entitled to the return of bid security within sixty
(60) calendar days after the date of the award.
D. Bids must be submitted to the city clerk's office in a sealed envelope and be
clearly marked as a bid along with the bidder's name and project or bid number
written on the outside of the envelope. The city clerk's office will open properly
submitted bids at the time and place stated in the notice inviting bids. A written
record must be made at the time all bids are received and then opened.
E. Bids may be evaluated based upon bid amount, compliance with bid
specifications, responsibility of the bidder, and any other reasonable matter
identified in the notice soliciting bids, this code, or any other rule or regulation
promulgated to implement this chapter.
F. The department seeking the supplies or services will make a recommendation
to the city council regarding the award of a contract based upon the department's
and purchasing officer's evaluation.
G. If the city does not receive any bids, the city council may:
1. Abandon the purchase;
2. Authorize rebidding the purchase on either a formal or an informal basis; or
3. Authorize purchasing the supplies or procurement of services on a direct
negotiated contract.
H. The successful bidder is selected by the city council acting within its sole
discretion. The city council is under no obligation to contract with any bidder. If the
city council determines bids are unacceptably high, or specifications were
misleading, it may direct the purchasing officer to reject all bids presented and the
item may be rebid.
I. The city council may waive any minor bid irregularities.
J. If a successful bidder refuses to comply with, or fails to execute, a contract
issued by the city within ten (10) calendar days after being awarded the contract,
the purchasing officer may cancel the award and retain any bid security.
Compliance with contract requirements includes, without limitation, submission of
adequate and complete insurance documentation. Should this occur, the city
council may award the contract to the next lowest responsible bidder and the
amount of the lowest bidder's security shall be applied by the City to the difference
between the lowest and second lowest bid, and the surplus, if any, shall be
returned to the lowest bidder.
1-7-9 EXCEPTIONS TO THE BIDDING REQUIREMENTS:
When purchasing supplies and services, the procedures outlined in Sections 1-7-7
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183
and 1-7-8 of this Code need not be followed in the following situations:
A. When the city council waives the purchasing procedures otherwise required by
this chapter when the city's best interests are served by a direct award of a
contract without a competitive selection process.
B. When the supplies or services are available from only one vendor as
supported by appropriate documentation.
C. When the purchasing officer identifies a cooperative competitive bidding
procedure, being prepared by and processed through another local, state, or
federal governmental agency. Under such circumstances, the purchasing officer
may join into an existing written purchase contract obtained within the last five (5)
years through a competitive bidding process prepared by and awarded by another
local, state or federal governmental agency. City council consent is required for
such purchases where the estimated value of the supplies is $50,000.00 or more
for a single item or bulk purchase of a single item.
D. When the city manager or acting city manager finds that there is an immediate
or imminent emergency or other exigent circumstance that threatens the city or the
city's interests, and such purchases are required for the immediate protection of
public health, safety, or welfare, or the city's interests. A declaration of emergency
as set forth in this code is conclusive evidence of such an event. In such an event,
the city manager or acting city manager may bind the city, with or without a written
contract, for the acquisition of equipment, materials, supplies, labor, services or
other items. The city manager or acting city manager must provide a report to the
city council as soon as practicable regarding such emergency purchases which
sets forth the circumstances requiring such action.
1-7-10 SEGMENTATION PROHIBITED:
It is unlawful to knowingly take action to separate purchases into smaller units or
segments solely for the purpose of evading the competitive formal or informal
bidding requirements set forth in this chapter.
1-7-11 INSPECTION:
The purchasing officer or department requesting the item shall inspect all deliveries
of supplies and equipment to assure conformance with the contract or order
specifications.
1-7-12 BUSINESS LICENSE REQUIRED:
All vendors who provide on-site services or professional services to the City must
hold a valid City of EI Segundo business license and must be otherwise in
compliance with all requirements of this Code.
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184
1-7-13 RECYCLED PRODUCTS:
Whenever practicable, the City will purchase and use recycled products and
recyclable goods. The City will place special emphasis on the purchase of products
manufactured with at least 20% post-consumer recycled materials. When faced
with a choice of two or more recycled content products, and the price between the
products is within 10% and the products are of comparable quality and availability,
the City will purchase the product with the greatest recycled content.
1-7-14 COMPETITIVE PROPOSALS:
Professional services should, whenever possible, be procured through competitive
proposal procedures, whereby competitors' qualifications are evaluated and the
most qualified competitor is selected. If this method is used, the following
requirements apply:
A. Requests for proposals (RFP) must be publicized;
B. All evaluation factors, along with their relative importance, must be identified
and included in the RFP;
C. The evaluation process may include the review of written proposals, panel
interviews, and reference checking;
D. Awards must be made to the responsible firm whose proposal is most
advantageous to the City, with price and all factors identified in the RFP
considered."
SECTION 2: Chapter 7A to Title 1 of the ESMC is amended in its entirety to read as
follows:
"Chapter 7A
EXECUTION OF CONTRACTS
1-7A-1: PURPOSE AND APPLICABILITY:
A. This chapter is adopted pursuant to the city's general and specific contracting
powers and, without limitation, Government Code section 40602 for the purpose of
setting forth the requirements to bind the city by contract.
B. The provisions of this chapter do not apply to the employment of any person by
the city at a regular salary.
1-7A-2: DEFINITIONS:
Unless the contrary is stated or clearly appears from the context, the definitions set
forth in Chapter 1-7 govern the construction of the words and phrases used in this
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185
chapter.
1-7A-3: GENERALLY:
A. The city is not bound by any contract unless the contract is in writing, approved
as to form by the city attorney, and signed on behalf of the city by an officer or
officers as set forth in this chapter. Any such officer must sign a contract on the
city's behalf when directed to do so by the city council.
B. Unless otherwise provided in this code, a written contract is required to
purchase supplies or procure services on the city's behalf, regardless of the source
of the funds. The use of non-city funds, private funds, donated funds, or grant
monies does not alleviate the requirement of a written contract for the purchase of
supplies or procurement of services on the city's behalf.
1-7A-4: CITY COUNCIL AUTHORITY:
Unless otherwise provided in this code, a resolution, or ordinance, the city council
must approve all contracts and direct the mayor, or other officer, to sign a contract
on the city's behalf.
1-7A-5: SIGNATURE AUTHORITY:
In accordance with Government Code section 40602, the following officers are
authorized to sign contracts on the city's behalf:
A. The mayor;
B. The city manager when directed to do so by the city council, resolution,
ordinance, or any provision of this code;
C. The city manager, for contracts where the city is receiving or expending an
amount not in excess of $50,000.00 per fiscal year;
D. Department directors, for contracts where the city is receiving or expending an
amount not in excess of $25,000.00 per fiscal year;
E. Department managers, for contracts or amendments to contracts where the city
is receiving or expending an amount not in excess of $5,000.00 per fiscal year.
1-7A-6: SEGMENTATION PROHIBITED:
It is unlawful to knowingly separate purchases or procurements into smaller units or
segments solely for the purpose of evading the signature authority thresholds set
forth in this chapter."
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SECTION 3: Environmental Review. This ordinance is exempt from environmental review
under the California Environmental Quality Act (California Public Resources Code §§
21000, et seq., "CEQA") and CEQA regulations (14 California Code of Regulations §§
15000, et seq.) because it consists only of minor revisions and clarifications to existing
regulations. It does not portend any new development and does not relax existing
regulatory restrictions on future development. This ordinance, therefore, does not have the
potential to cause significant effects on the environment. Consequently, it is exempt from
CEQA review under 14 Cal. Code Regs. § 15061(b)(3).
SECTION 4: Severability. If any part of this Ordinance or its application is deemed invalid
by a court of competent jurisdiction, the City Council intends that such invalidity will not
affect the effectiveness of the remaining provisions or applications and, to this end, the
provisions of this Ordinance are severable.
SECTION 5: Construction. This Ordinance must be broadly construed in order to achieve
the purposes stated in this Ordinance. It is the City Council's intent that the provisions of
this Ordinance be interpreted or implemented by the City and others in a manner that
facilitates the purposes set forth in this Ordinance.
SECTION 6: Enforceability. Repeal of any provision of the EI Segundo Municipal Code
does not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution
and imposition of penalties for any violation occurring before, this Ordinance's effective
date. Any such repealed part will remain in full force and effect for sustaining action or
prosecuting violations occurring before the effective date of this Ordinance.
SECTION 7: The City Clerk is directed to certify the passage and adoption of this
Ordinance; cause it to be entered into the City of EI Segundo's book of original ordinances;
make a note of the passage and adoption in the records of this meeting; and, within fifteen
(15) days after the passage and adoption of this Ordinance, cause it to be published or
posted in accordance with California law.
SECTION 8: This Ordinance will become effective on the thirty-first (31st) day following its
passage and adoption.
PASSED AND ADOPTED this day of 2017.
Suzanne Fuentes, Mayor
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
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187
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of EI Segundo, California, do hereby certify that the
whole number of members of the City Council of said City is five; that the foregoing
Ordinance No. was duly introduced by said City Council at a regular meeting
held on the day of 2017, and was duly passed and adopted by said City
Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a
regular meeting of said Council held on the day of 2017, and the same
was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
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188
EXHIBIT B — REDLINE VERSION
Chapter 7 PURCHASING
1-7-1 PURPOSE AND APPLICABILITY:
A. This chapter is adopted to authorizefor tho purp000 of authorizing city officers
to procure seWiseG,supplies, services and professional services with city funds and
ega+pmand to establishmot&kliVhinS the manner by which such actions may occur.
Supplies, services and professional services for city departments must be purchased
in accordance with this chapter. those administrative regulations promulgated
pursuant to this chanter, and anv additional regulations that the city council rrnav
adopt.
B. Nothing in this chapter is intended to, nor does it, apply to-
1.
o_1. Public-his works projects as defined by state law, which are subiect to
Chanter 1-7C of this Code.
2. The procurement of services, suDDlies and equipment with non-city ftmds.
3. The emplovment of anv person by the city at a regular salary.
4. The acquisition. disposal or lease of real orooerty.
1-7-2 DEFINITIONS:
Unless the contrary is stated or clearly appears from the context, the following
definitions will govern the construction of the words and phrases used in this
chapter:
CONTRACT: meansMay inoluda a purchase order, contract, or professional services
contract or anv amendment thereto, as the context may dictate.
FORMAL BIDDING: means the process and requirements outlined in Section 1-7-8 of
this Chapter.
INFORMAL BIDDING: means the process and requirements outlined in Section 1-7-7
of this Chapter.
PROFESSIONAL SERVICES: means services tvpically performed by professionals,
such as financial, economic, accounting, architectural, engineerinq, legal, personnel
traininq or administrative services, including but not limited to those described in
Government Code �� 4526 and 53060.
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189
PURCHASING OFFICER- means the Citv Manager or designee.
SERVICES: meansSLJP LIES: Inolude-s general services to be orovided to the Citv.
such as the rental, ret)air and maintenance of, equipment, machinery and other
personal orooertv. but not includinct-offiac 3uppiio3. "Suppl�3o" d000 not ir\.3!ud❑
professional services or anv services related to a public works proiect.-
SUPPLIES: means supplies and equipment.
The oity mancgor io dcaignotod ao tho oity'o purchasing off ioor. Sy—rittan doaignation,
tho pity mon--\gor may dc-�cgptc purohw;ng off ioor rcpponsibil+tiea to anothor Gppe+Rted
off ioar. ✓uppliea fcr oity doprartmcntc mu&, bo pur3h&C'1 I in &',-\3ordrancc with th;o oado,
thoso sdminiotrativ�3 rogulntiana promulSood purouant to the ahsp+or, and auoh
Aditional �cgulationo ths; tho oity wunoil may adopt
1-7-3 PURCHASING OFFICER'S POWERS AND DUTIES:
In addition to those powers granted by applicable law, the purchasing officer has
the authority and duty to:
A. Purchase or contract for supplies. services and professional services;
B. Promulgate administrative rules and regulations to implement the purposes of
this chapter and as approved by the city manager;
C. Prescribe and maintain such forms as necessary for the proper operation of
this purchasing system;
D. Supervise the inspection of all supplies purchased under this chapter in order
to ensure conformance with city specifications;
A4AFnt;4iP r„rront b'ddm'o fiat. vc�ndar octa�/--gc, filoo aMd CM3.'. 3t!Pe�--MCOrdo as
ncodod to porform job dutioo:
E. -Perform such other tasks as may be necessary for the proper conduct of
purchasing or procurement of supplies. services and professional services.-
1-7-4 1 7 i ENCUMBERING FUNDS:
Except in cases of emergency or as otherwise provided in this chapter, the
purchasing officer or department directors may not purchase supplies or procure anv
190
services or professional services unless there is an unencumbered appropriation in
the fund account against which such purchase or orocurernent would be charged-
1-7-5 4-74 REQUISITIONS:
All city departments must submit feq�4mono for o" ..to the purchasing officer
requisitions for supplies, services or professional services in excess of $5.000 for a
sinaie item or bulk purchase of an item.-
1-7-6 4-7-7 PURCHASING SUMMARY-,L-UP TO TEP' THOUS
DOLLARS:
The purchase of P-rf.\')rAc,,zv w/j„-#er-supplies or services are subiectwkh Rn Vc-qtimcte4
value of up to the followinqten4ho-uaand dollcuo (t 1,0,000.W niay be pufGh scd sn the
©peR4n-af-ketwi#I�eut bidding requirements, unless such purchase is otherwise exempt
pursuant-
1 7 Q RUR'.=.'HASI— G-1 OVEP. TEN THOUSAND DOLLARS ARS 11ND UP-T-0
RIVENTY FIDE TH/-) �SANP PO J1�
€,,rohasea msc!e for--�p4es-with r&n c.3tirn,c!aV, val,= 3vor t-n thsmiznd-yrs
(010,000.00) cnd up to Section 1-7-10 of this Codetwefftj fivo thoaoand doUrs
x$25,999.00) roq�*eAhe fel+awiRg:
Amount of Biddinq process Purchase Contract Approval
purchasel required? order required? Authoritv,
required?
$5,000 None required. Yes, if Citv Manager,
Or May be procurement Department
Less purchased on NO of services; director or
open market / otherwise, no. Department
direct negotiated manaqer.
contract
$5,001 None required. City Manaqer or
to Mav be Yes. Department
$10,000 purchased on Yes. director.
open market/
direct neqotiated
contract
$10,001 Informal biddinq Citv manaqer or
to Yes. Yes. department
$25,000 director
191
Amount of Biddinq process Purchase Contract Aaproval
purchasel required? order reauired? Authoritv
required?
$25,001 Informal bidding
to Yes. Yes. Citv Manager
$50,000
$50,001 Formai bidding
and Yes. Yes. Citv Council
above
1 For purchases of supplies, the dollar amounts listed above apply to the
purchase of a sinale item or bulk purchase of an item. For the procurement of
services, the dollar amounts listed above apply to the amount ❑aid per vendor,
Der contract. Der fiscal vear.
1-7-7 INFORMAL BIDDING REQUIREMENTS:
As used in this Title, the term "informal bidding" refers to the following process and
requirements:
A. Purchases must, whenever possible, be based upon at least three (3) informal bids
or quotes and be awarded to the lowest responsible bidder.
B. Bids must be written.
C. The purchasing officer or department directors may solicit such bids.
Q--Alotiooc im g-informal bdo muot b4 mailed elootroniaaHy m:ilod, or fa)(CA s loasf
ton (10) do)\3 beforo tho doadlino for 3�&mitting tide to all vondorc co tho ;ity4-c lint for
tfie-category of oupplios--being c.,Sht and to c/joh o+hor vondors as#h purchaoipg
offimr doc mo appmpria�o.
€ Ta nati✓a ooliciting tido must d000riaa the cNppiies needed "onoral Gnd gonorio
tormo, jdaitify cxcxx�ri+y roquired for tho bid, hew bid operifio&\tiono oan be obtcin&, and
deoign&�o +ho dosdlina snd plc:ra for o,,hm:tting informal bido.
F. Tho purohaoing offiaor may to oeGure bids porformsnoo in aF
mSnr,or sppreved h+� purchaning of`ictr arm in a fuses, by tho oity attcrne�
U-po��o✓000ful cro entitled to the4eturn of bid c..r,�vrity within oixty (1f0) day/a Cf.r
t-he r1.+4c of the . W-Ard
C. Widc moot b&-s�4ed to tho oity olork'o offi:%o in a .roc�--d orn,0lcpc and kro 3,�30rly
mark d as o bid along w4h-4ho biddor'o ncmo and projoct numbar--�-on on +ho 3utside-
of the erwelepe. Tho pity ole*'o offi✓o �\4I-vp3n proporly oLbmittd aim at tho time snd
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192
jz!&�o ata4ed4n tho notioc inyit�Rg bids n ton C7oLYd cnd tobulatmeR must be Rude at
the time all bias.& reccaved and than opunad.
1;�_ 70km7, Iry rp'irwAai'/, 'Tf ,- "ire:', One
�tlli ROC' ir ac-y qt4w-44 W "9344AA
D. t---Bids may be evaluated based upon bid amount. compliance with bid
specifications, responsibility of the bidder, and any other_reasonable matter identified
in the notice sQlicitina bids. this code. or anv other rule or reaulation oromula_ated#o
implement this chapter,
E. If the city does not receive any bids or quotes, the purchasing officer may act as
follows, provided the requesting department concurs:
1 . Abandon the purchase;
2. Rebid the purchase on an informal basis; or
f 3. Purchase the supplies or crocure the services on a direct negotiated contract.
f F. J-. If the purchasing officer determines bids are unacceptably high, or specifications
were misleading, the purchasing officer may reject any bids presented and the item
may be rebid.
G. K The purchasing officer may reject all bids or award the purchase contract to the
best qualified bidder whose bid or proposal fulfills the purpose intended according to
criteria designated in the solicitation, provided that the contract award amount is
within the unencumbered appropriation for that item. The purchasing officer may
waive any minor bid irregularities.
H. �-If a successful bidder refuses to comply with, or fails to execute, a contract
issued by the city within ten (10) calendar days after being awarded the contract, the
purchasina officere4y may cancel the award and retain any bid security. Compliance
with contract requirements includes, without limitation, submission of adequate and
complete insurance documentation. Should this occur, the purchasing officer may
award the contract to the next lowest responsible bidder.
1-7-8 FORMAL BIDDING (SEALED BIDS) REQUIREMENTS:
As used in this Title, the term "formal bidding" refers to the following process
and requirements:
1 7 C' RURCkASINI-1 TWENTY FIVE THOUCAND DOLLARE AND ABOVE-
P-w-_0.Qcc,crna�c for cW-
� Iicc with sn zGt—2\c,: eft�evizlve- nty fi +e-thou6a� �
� llvrs
($3-E.000.00) or more require the foil �
C_-B, A notice.. N inviting formal+efeFFaal bids must be posted at city hall and
ma+led,-electronically mailed; or faxed at least ten (10) calendar days before the
deadline for submitting bids to all vendors on the city's list for the category of
supplies or services being sought and to such other vendors as the purchasing
officer deems appropriate.
0;C_ The notice invitinaeGhG" bids must describe the supplies or services needed
in general and generic terms, identify security required for the bid, how bid
specifications can be obtained, and designate the deadline and place for submitting
formal+efemaal bids.
D. The purchasing officer may require bidders to secure bids and performance in a
193
manner approved by the purchasing officer and in a form approved by the city
attorney. Unsuccessful bidders are entitled to the return of bid security within sixty
(60) calendar days after the date of the award.
FL.E. Bids must be submitted to the city clerk's office in a sealed envelope and be
clearly marked as a bid along with the bidder's name and project or bid number
written on the outside of the envelope. The city clerk's office will open properly
submitted bids at the time and place stated in the notice inviting bids. A written
record-and tskv!c�ian must be made at the time all bids are received and then
opened.
F. Bids rrlav be evaluated based anon bid amount. comnfiance with bid.
weQifications, �nsi&Wv of the bidder, and any other reasonable matter
-identified in the notice soliciting bids. this code. or any other rule or regulation
promulgated to implement this chanter.
1 of
y �f"�v .
+n *,7� rim`✓r ,' .-O to
4RP40 mr,7t fy` IRhap4of-
H-G. The department seeking the supplies or services;will make a recommendation
to the city council regarding the award of a contract based upon the department's
and purchasing officer's evaluation.
f:H. If the city does not receive any bids, the city council may:
1. Abandon the purchase;
2. Authorize rebidding the purchase on either a formal or an informal basis; or
3. Authorize purchasing the supplies or orocurement of services on a direct
negotiated contract.
J-1. The successful bidder is selected by the city council actina within its sole
discretion. The city council is under no obligation to contract with anv bidder-K, If the
city council determines bids are unacceptably high, or specifications were
misleading, it may direct the purchasing officer tones reject allay bids presented
and the item may be rebid.
K-J. The aty ceuncl r„2,, rajaGt all hic er owjirl +hv ;vr,_\hmo oontraot to tho boot
qua�kfiad bid LY I}Fopa_21 fulfills the inaon vJ rcccrding to
Grote &-c4rvxted in tho -_\]Ii0it3 i9R PFGyide that tho oortrcot
w4thin the i inenGUmbered nnnrnnriatim fu that items-The city council may waive any
minor bid irregularities.
L-K If a successful bidder refuses to comply with, or fails to execute, a contract
issued by the city within ten (10) calendar days after being awarded the contract, the
ourchasina off icercity may cancel the award and retain any bid security. Compliance
with contract requirements includes, without limitation, submission of adeauate and
complete insurance documentation. Should this occur, the city council may award the
contract to the next lowest responsible bidder and the amount of the lowest bidder's
security shall be aoolied by the City to the difference between the lowest and second
lowest bid, and the surolus. if anv, shall be returned to the lowest bidder.-
f 1-7-9 EXCEPTIONS TO THE BIDDING REQUIREMENTS:
When purchasing supplies and services, the procedures outlined in Sections 1-7-7 and
A
194
1-7-8 of this Code need not be followed in the followina situations:
A. Whenthe-T4e city council waivesmay-waive the purchasing procedures
otherwise required by this chapter when the citv's best interests are served
by a direct award of a contract without a competitive selection process.
B. When the sunnliesrequ+red or servicesdar-ircbic and in oonfcrmc-noe ►vr+t#
state4ayi. For pXPOcrua of oxcmplo, /s�jnd net limitation, tho oi�inoil may
waive
S odding .—1 ll -mentc fcr ""Vj l r\n,3 ^v�-..�a-t are available from only
one vendor as supported by appropriate documentation.
—WhenT-ho prvcicduroo-act forth above need nct 13,c followed-where the
purchasing officer identifies a cooperative competitive bidding procedure, being
prepared by and processed through another local, state, or federal
governmental agency. Under such circumstances, the purchasing officer may
join into an existing written purchase contract obtained within the last five (5)
J _yearstwe4vo (12) rnG� through a competitive bidding process prepared by
and awarded by another local, state or federal governmental agency. City
council consent is required for such nurchasesaFFaRgeMeRts where the
estimated value of the supplies is $50,000.00 or more for a sinale item or bulk
purchase of a sinale item. tw-cnty fist:. th-:-aand �lalla�.
C. Tha city managor or ao+ing oity manasgc; may auth.rizc :fancy Nrchr.:rcu
�without When the city manager or actina city manager finds that
there is an immediate or imminent emergencv or other exigent circumstance
that threatens the city or the citv's interests, andbidding prcooduroo oat fc"th in
thio ohsptor upon a finding-that such purchases are required for the immediate
protection of public health, safety, or welfare, or the citv's interests. and that
tho;o is an immediate-e�-i ,nincnt jrrcr;3noy. A declaration of emergency as
set forth in this code is conclusive evidence of such an event. In such an event,
the city manager or actina city manager may bind the city, with or without a
written contract, for the acquisition of equipment, materials, supplies, labor.
services or other items. The city manager or acting city manager must provide
a report to the city council as soon as vacticabieat 46 ReXt c^Ec%l cr rcS0zr
meeting regarding such emergency purchases which sets forth the
circumstances requiring such action.
1-7-10 1 7-13 SEGMENTATION PROHIBITED:
It is unlawful to knowingly take action to separate purchases into smaller units or
segments solely for the purpose of evading the competitive formal or informal bidding
requirements set forth in this chapter.
1-7-11 ''4: INSPECTION:
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195
The purchasing officer or department requesting the item shall inspect all deliveries of
supplies and equipment to assure conformance with the contract or order
specifications.
1-7-12 BUSINESS LICENSED REQUIRED:
All vendors who provide on-site services or
Thio pity msnagcx msy oontrr,ct for prcf"oicngl sorvi000 in an amount not to auoc/id
twenty i/o thousand dollsro [$' 5,990.90]. TY 3 mannor by Whioh ouofr professional
services to the Citv must hold a valid Citv of EI Segundo business licenseQ,r .r_itcWe
and musteentFarted Fnay be otherwise in compliance with all requirements of this Code.
1-7-13 RECYCLED PRODUCTS:
Whenever practicable, the Citv will ourchasopr_-,oc�-ibod by cdminiVrctivo policy and
use recvcled products and recvclable ❑odds. The Citv will place special emphasis on
the purchase of products manufactured with at least 20% past-consumer recvcled
materials. When faced with a choice of two or more recvcled content Droducts. and
the price between the products is within 10% and the Products are of comparable
quality and availability, the Citv will purchase the product with the greatest recvcled
content.
1-7-14 COMPETITIVE PROPOSALS:
Professional services should. whenever Possible, be procured through competitive
proposal procedures. wherebv competitors' qualifications are evaluated and the most
qualified competitor is selected. If this method is used. the following requirements
apply: prcmUlgs{od by+ho pity msn-_\gor.
A. Requests for proposals (RFP) must be publicized:
B. All evaluation factors, along with their relative importance, must be identified
and included in the RFP;
C. The evaluation process may include the review of written proposals,
Panel interviews, and reference checking;
D. Awards must be made to the responsible firm whose proposal is most
advantageous to the Citv, with price and all factors identified in the
RFP considered.
Chapter 7A EXECUTION OF CONTRACTS
j 1-7A-1_ PURPOSE AND APPLICABILITY:
A. This chapter is adopted pursuant to the city's general and specific contracting
powers and, without limitation, Government Code section 40602 for the purpose of
setting forth the requirements to bind the city by contract.
B. The provisions of this chapter do not apply to the emplovment of anv person by
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the city at a reaular salarv_
1-7A-2: DEFINITIONS:
Unless the contrary is stated or cleariv appears from the context, the definitions set
forth in Chanter 1-7 govern the construction of the words and phrases used in this
chapter.
1-7A-3: GENERALLY:
A. The city is not bound by any contract unless the contract is in writing, approved as
to form by the city attorney, and signed on behalf of the city by an officer or officers as
set forth in this chapter. Any such officer must sign a contract on the city's behalf
when directed to do so by the city council.
B. Unless otherwise provided in this code, a written contract is required to purchase
supplies or procure services on the citv's behalf, regardless of the source of the
funds. The use of non-citv funds, private funds, donated funds, or grant monies does
not alleviate the requirement of a written contract for the purchase of suoolies or
procurement of services on the citv's behalf.
1-7A-4:3 CITY COUNCIL AUTHORITY:
Unless otherwise provided in this, code, a resolution, or ordinance, the city council
must approve all contracts and direct the mayor, or other officer, to sign a contract on
the city's behalf.
1 7A E11'!€�EIIC`! CONTRACTIN
o ovant of s dCIC12rcd state of emergency, tho oity monagor mcy bind tho oity, Mt:4
ar-without 3 vx4tten oontrvot, for th-3 soquia;tion of cquipmont, matoriolo, auppl.,Dj, idh:r,
aorvioos or other i+�T
1-7A-5: SIGNATURE AUTHORITY:
In accordance with Government Code section 40602, the following officers
are authorized to sign contracts on the city's behalf:
A. The mayor;
B. The city manager when directed to do so by the city council, resolution, ordinance,
or any provision of this code;
C. The city manager,for contracts where the city is receiving or expending an
amount riot in excess of $50,000.00 per fiscal vear-.W to twonty fivo thoum-id dcllaro
D. Department directors,for contracts where the city is receiving or expendinq
an amount not in excess of $25,000.00 per fiscal near:up to two4rouoan� fivo
hundrod &lWo ($2,W9.90).
E. Department managers, for contracts or amendments to contracts where the city
is receiving or expendinq an amount not in excess of $5,000.00 per fiscal year.
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1-7A-6: SEGMENTATION PROHIBITED EMPLOYMENT GONTRACTS:
Thr pvvi I ':iC cf"is IOw4lJv Ii i!Aap f -;q RvFe@r h,1.1,e-
owl :,i M It is unlawful to knowingly separate purchases or procurements
into smaller units or segments solely for the vuroose of evading the signature
authority thresholds set forth in this chapter.
1n
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EL SEGUNDO CITY COUNCIL MEETING DATE: Dec 5, 2017
AGENDA STATEMENT AGENDA HEADING: City Clerk
AGENDA DESCRIPTION:
Consideration and possible action regarding Council consensus to cancel the January 2, 2018
City Council Meeting.
(Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Approve cancellation of the January 2, 2018 City Council Meeting;
2. Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS: None
STRATEGIC PLAN: None
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Tracy Weaver, City ClerkLk✓
REVIEWED BY:
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The first regular 2018 City Council meeting is scheduled for Tuesday, January 2, 2018. Due to
the fact that City Hall will be closed for certain established holidays and because of the
additional meeting workload and scheduled travel plans, it would be difficult to meet legal
noticing requirements and to properly prepare for the meeting.
Traditionally, the first City Council meeting of the new year has been cancelled and therefore
staff recommends that Council consider cancelling the January 2, 2018 meeting.
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199
EL SEGUNDO CITY COUNCIL MEETING DATE: December 5, 2017
AGENDA STATEMENT AGENDA HEADING: Council Member Pirsztuk
AGENDA DESCRIPTION:
Consideration and possible action regarding directing staff to prepare the necessary documents to
place a ballot measure on the April 10, 2018 election that would, if passed, require that any
proposed residential development located east of Pacific Coast Highway/Sepulveda Boulevard
require voter approval. The documents would come back at the December 19, 2017 Council
Meeting for a final vote as to whether to place this item on the ballot. (Fiscal Impact: Unknown)
RECOMMENDED COUNCIL ACTION:
1. Direct staff to prepare the necessary documents to place a ballot measure on the April
10, 2018 election that would, if passed, require that any proposed residential
development located east of Pacific Coast Highway/Sepulveda Boulevard would
require voter approval: and/or
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT: N/A
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
STRATEGIC PLAN:
Goal: N/A
Objective: N/A
ORIGINATED BY: Council Member Pirsztuk
REVIEWED BY: Council Member Pirsztuk
APPROVED BY: Greg Carpenter, City Manager ;5L 4t- ac,
BACKGROUND:
I have lived in El Segundo for 45 years. During this time period and even long before that, there
has never been residential development on the east side of Sepulveda. This practice has been
intentional as the residents have always wanted residential properties to be only on the west side
of Sepulveda for purposes of maintaining the small town feel of our residential community. I
don't believe that any City Council should have the ability to change this long standing practice
without voter approval.
Over the past couple of years there has started to be some discussion by the Economic
Development Advisory Council and the City Council about exploring and potentially allowing 19
200
residential uses east of Sepulveda. To date, no formal action has been taken by the City Council
to move in this direction. I believe many of the residents are unaware of these discussions. I am
concerned that as the membership of the Council changes over the coming years that a decision
to allow residential uses east of Sepulveda could be made relatively quickly and potentially
dramatically change our community.
I want any proposed residential development east of Sepulveda to be very closely analyzed with
respect to: how it would change the delivery and cost of public safety services; how it would
impact the City financially(the properties east of Sepulveda currently generate tremendous
revenues to pay for residential services and residential properties don't generate enough in taxes
to pay for the services they require); and, how the current character of the residential community
might be altered. This information should then be provided to the voters so they can determine
whether to approve of a particular residential development east of Sepulveda.
At this time I am asking for the Council to approve the staff preparing the necessary documents.
The documents would need to come back at the next Council Meeting for a final determination
as to whether to place this matter on the ballot.
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