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2008-09-02 CC Agenda Packet AGENDA f - EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet, are available for public inspection in the City Clerk's office during normal business hours. Such Do SPECIAL ORDER OF BUSINESS: None CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et s_ q.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); an AGENDA X. I EL SEGU-NDO-CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet, are available for public inspection in the City Clerk's office during normal business hours. Su PRESENTATIONS ROLL CALL PUBLIC COMMUNICATIONS — (Related to Citv Business Only— 5 minute limit per person, 30 minute limit total) Individuals who have received value of$50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine o 2. Warrant Numbers 2567342 to 2567583 on Register No. 22 in the total amount of $1,705,047.15 and Wire Transfers from 08/08/2008 through 08/21/2008 in the total amount of$1,833,701.83 Recommendation — Approve Warrant Demand Registers and authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and/or adjustments; and wire transfers. 3. Regular City C 7. Consideration and possible action to purchase sixteen (16) Sierra Wireless MP881 Airl-ink GSM modems from Manley Solutions for the Police Department's patrol fleet using funds from the Citizens' Option for Public Safety (COPS) grant. (Fiscal Impact: $22,000) Recommendation — (1) Approve the purchase of sixteen (16) Sierra Wireless MP881 Airl-ink GSM modems from Manley Solutions for the Police Department's patrol fleet using funds from the 12.Consideration and possible action to approve Vesting Tract Map No. 64579, a 14,298 square foot, 2-lots merged to 1-lot subdivision property located at 215 and 223 Penn Street. (Fiscal Impact: None) Recommendation — (1) Approve and Accept Final Vesting Tract Map No. 64579; (2) Authorize the City Engineer and City Clerk to sign and record said Map; (3) Alternatively, discuss and take other action related to this item. CALL ITEMS FROM CONSENT AGENDA Council Member Fisher— Council Member Jacobson — Mayor Pro Tem Busch — 14.Consideration of possible action to direct staff to prepare for City Council review an amendment to EI Segundo Municipal Code zoning regulations to permit the sale of automobiles as an accessory use permissible in the Medium Manufacturing (MM) and Small Business (SB) zones. (Fiscal Impact: None) Recommendation — (1) Direct City staff to prepare an amendment to the EI Segundo EL SEGUNDO CITY COUNCIL MEETING DATE: September 2, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business AGENDA DESCRIPTION: Consideration and possible action (Public Hearing) regarding the FY 2008-2009 Preliminary Budget and Five-Year Capital Improvements Plan including discussion and possible direction regarding all City revenues and expenditures. (Fiscal impact: None) RECOMMENDED COUNCIL ACTION: 1) Op BACKGROUND & DISCUSSION (CONTINUED) The final steps in the budget process are a public hearing on September 2, 2008, and final budget adoption on September 16, 2008. As part of the final budget adoption, staff will prepare a reconciliation of changes from the preliminary to the final adopted budget. The Preliminary FY 2008-2009 Operating and Five-Year Capital Improvement Budget were distributed to the City Council on August 6, N N x x w W N 2 W Q O O N !V O o cc W ¢ H W E Wa m Y 2 M U lCi LLw O U N z U Q W w w Q ~ 0o a U 0 6 ? U Q 03 O O W W W O O O IL N y m a. Y Y Y Q U U U LL = _ _ O U U U U7 cl W D O w F OLL O > > > Z O} M Zm Z O o W CO o W _n LLM OZ H Q ¢ CITY OF EL SEGUNDO .... . . ............. . .. .............. --- PAYMENTS BY WIRE TRANSFER 8/08/2008 THROUGH 8/21/2008 Date Payee Amount Description 8/8/2008 State of CA 1,153.24 Child support withholdings 8/11/2008 Federal Reserve 250.00 Employee I Bonds 8/11/2008 Nationwide Retirement 31,794.07 457 contributions 8/11/2008 West Basin 972,322.03 H2O payment 8/12/2008 Lane Donovan Golf 20,894.03 Payroll Tr REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, AUGUST 19, 2008 - 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER — Mayor McDowell at 5:00 p.m. ROLL CALL Mayor McDowell - Present Mayor Pro Tem Busch - Present Council Member Brann - Present Council Member Fisher - Present Council Member Jacobson - Present PUBLIC COMMUNICATION — (Related to City Business Only— 5 minute limit per person, 30 minute DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 0- matter CONFERENCE WITH CITY'S-LABOR NEGOTIATOR (Gov't Code §54957.6): - 4- matters City Negotiators: Interim City Manager Jack Wayt; Human Resources Director Bob Hyland; Finance Director Deborah Cullen; Richard Kreisler. Employee Organizations: (a) Unrepresented management/confidential employees (City employees who are not members of bargaining units); (b) El Segundo Police Officers REGULAR MEETING OF E. CONSENT AGENDA All items listed are to be adopted-by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 1. Approved Warrant Numbers 2567130 to 2567341 on Register No. 21 in the total amount of $3,711,133.75 and Wire Transfers from 7/25/2008 through 8/07/2008 in the total amount of $1,406,882.58. Author MOTION by Council Member Jacobson, SECONDED by Council Member Fisher to accept the FAA Grant Agreement No. 3847 for Project No. AIP 3-06-0139-52 and authorize the Mayor to execute the FAA Grand Agreement. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 8. Consideration and possible action to introduce and waive first reading of an ordinance amending the EI Segundo Municipal Code (ESMC) with regard to local campaign financing and signs. Mark He 9. Consideration and possible action to adopt a resolution opposing AB2427 (Eng); a bill limiting local governments' power to enforce regulations protecting the public health, safety and welfare. (Fiscal Impact: None) MOTION by Mayor McDowell, SECONDED by Council Member Brann to adopt Resolution No. 4564 opposing AB242 and authorize appropriate legislative advocacy to oppose passage of the bill. PUBLIC COMMUNICATIONS — (R SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL WEDNESDAY, AUGUST 6, 2008 EMERGENCY OPERATIONS CENTER (EOC) in Police Building 348 Main Street, EI Segundo, CA 90245 8:00 A.M. — 11:00 A.M 8:00 A.M. SESSION CALL TO ORDER — Mayor McDowell at 8:00 a.m. ROLL CALL Mayor McDowell - Present Mayor Pro Tem Busch - Present Council Member Brann - Present Council Member Fisher - Present Council Member Jacobson - Pre 4. Consideration and possible action regarding staff recommendations for all personnel reclassification changes and new hire requests included in the FY 2008-2009 Preliminary Budget as detailed in "Attachment B". 5. Consideration and possible action to provide $720,000 in the FY 2008-2009 Preliminary Budget to fund programs recommended by the Capital Improvement Program Advisory Committee (CIPAC) (See "Attachment C"). 6. Consideration Each Department to review study and develop a fee schedule for presentation to City Council. Request information from Manhattan Beach regarding their recent fee increases. 7. Consideration and possible action to provide continued financial assistance to the EI Segundo Unified School District in the amount of$250,000 annually. In addition, consider approval of an additional $277,000 requested by ESUSD (See "Attachment E"). Authorize staff to include l N N C O 7 ` Tm O l0 O C5 C CL �► N E t7 c o a a E o ; v N W N U F— Z N � C a O W a 0 L CL o Oin La 0-0 C IM a � � U y m (D -a 01 Cm LLI r cn m 0 ca 0 -0 C� c o ° Q �o N CL r r ami O •`- cva m aa) oa LL � C � �_ C - � L U ,v_ m � t c C A �ca 21 _ U n C v E' E m '0* N m n A N e0 O LL U O C7 m E o Q 8 m m E o t a o N D q a ,- 'w Y m v c m c � uv m0 U � apio , .5 o mo m 7 g � C � o a$ mo d m � .- m0 LL � � .N, I E m v = o m o o o LL L Y d C m o .= g m LL a'v is w Nj a o o y N o c c E N m d-0 ? w 0 LL o $ $ 0 m o m o y E 5S Cc 'o 3 roc m oo `T ow Ro v V 0 m mLL City of EI Segundo 2008-2009 Budget Attachment B New Positions Department Division Position Title Fisnal I_mnaet (I mnnts - Position is to support al system applications which have grown in size and complexity within the City.Requires extensive database administration, integration,design,troubleshooting Application knowledge and skills,General Fund 001- City Manager Info Y ( O U d C E o o ° U N 2 d 0 W o • 3 5 t a� N fC t�(�� 3 O O N c Cl t V 7 N d -0-m Oa i 01 O Y d C C C C p d Cl) V O V N C L LL N N U r O O cma V N l6 E `� �' U c cn o� ° o `m E •E � �o o � � o cm 0)) d � � z � � N � E aI E 0 0 0 v, r- m � 'oNS E •� c�i V o 'o� � :N m $ " E E d a� W o 3 a - a- c o �j o crcn 0 E' ti O ATTACHMENT C EL SEGUNDO CITY COUNCIL MEETING DATE: August 6, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business AGENDA DESCRIPTION: Consideration and possible action regarding a presentation of a summary of projects recommended by the Capital Improvement Program Advisory Committee(CIPAC)for inclusion in the Fiscal Year 2008-2009 Capital Improvement Program. (Fiscal Impact =$3,197,000 in rec 1 N ' i L}Lz to i o a y Z w C o0 O o U LU N K L) ,Y a. y U jLL W U pi Qi a wV W a � L CL r N M It N m 00 O r N l+7 Iq t0 P aD OI n � n C-427 ATTACHMENT D EL SEGUNDO CITY COUNCIL MEETING DATE: August 6, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business AGENDA DESCRIPTION: Consideration and possible action regarding a presentation of a summary of projects recommended by the Executive Technology Review Committee (ETRC) for inclusion in the Fiscal Year 2008-2009 Budget. (Fiscal Impact $287,965 General Fund) RECOMMENDED COUNCIL ACTION: ( CITY OF EL SEGUNDO PROPOSED TECHNOLOGY PROJECTS FY 2008-2009 Item ETRC Other Additional SQL Licenses $ 35,700 Portable Dispatch Computers 9,379 Phone System Expansion 9,270 PC Reservation System 5,000 13,821 Virtualization 26,650 Wiring of Planning Area 38,600 Wiring of Council Chambers 24,655 Questys Scanning for Business License 14,000 Questys Authoring Licenses 6,661 Aerial Photos 12,000 Wireless to ATTACHMENT E EL SEGUNDO CITY COUNCIL MEETING DATE: August 6, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business AGENDA DESCRIPTION: Consideration of possible action regarding an extension of the Funding Agreement extending financial assistance to the EI Segundo Unified School District(ESUSD) for the purpose of school facilities and programs. (Fiscal Impact: $527,000) RECOMMENDED COUNCIL ACTION: (1)Approve FUNDING AGREEMENT This Funding Agreement("Agreement") is made this 19 day of June 2001, between the City of El Segundo ("City") and the El Segundo Unified School District ("District"). RECITALS WHEREAS the City is desirous of providing funds to District for purposes of funding student services as well as maintenance of District facilities that are not being funded by other sources; WHEREAS such services benefit the youth of El Segundo by providing such y Section 3. Modifications This Agreement can only be modified in a writing approved by the City Council and the District Board. This Agreement is hereby approved as of the date first written above. DISTRICT: CITY: President, D;Atrict Board Mayor Mike Gordon ATTEST: Board Seer, ecr dy Mo seCiCi Approved as to Form: Bo rd 4; - Mark D. Hens e , City Attorney 5 FIRST AMENDMENT I TO AGREEMENT NO. 2893 BETWEEN EL SEGUNDO UNIFIED SCHOOL DISTRICT AND THE CITY OF EL SEGUNDO THIS FIRST AMENDMENT ("Amendment") to Agreement No. 2893 is made and entered into this 17th day of July 2007, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation existing under the laws of California ("CITY"), and EL SEGUNDO UNIFIED SCHOOL DISTRICT. 1. Pursuant to Section 3 of El Segundo Unified School District 641 SHELDON STREET • EL SEGUNDO,CALIFORNIA 90245 (310)615-2650 P FAX(310)640-8272 °JCNOO�� SUPERINTENDENT BOARD OF EDUCATION GEOFF YANTZ,Ed.D. ANN M.COLES ROBIN K.FUNK TAMMY R.TAGAMI•REEVES May 27,2008 WILLIAM J.WATKINS,Ed.D, LISA C.WILKIN Dear Mr.Wayt, Over the years, the El Segundo Unified School District has take • Appointed a 7/11 Surplus Property Committee to maximize real property assets(Spring 2008). • Increased a variety of fees/tuition for the 2008-2009 school year. • Implemented a variety of on-going efficiencies to optimize human and instructional resources to reduce on-going costs. The City of EI Segundo has historically been extremely supportive of the schools through its in-kind and monetary contributions. I bring this to your ATTACHMENT F EL SEGUNDO CITY COUNCIL MEETING DATE: August 6,2008 AGENDA ITEM STATEMENT AGENDA HEADING:Special Orders of Business AGENDA DESCRIPTION: Consideration and possible action regarding a resolution amending the City of EI Segundo flat rate Per Diem policy for travel expense related to City employees on business. The revised rate would be based on the meals and incidental expenses (M&IE) rates established for the L Publication 1542(3/2008), Per Diem Rates Page i or Publication 1542-Main Contents Table of Contents • How To Use Per Diem Rate Tables o The Two Substantiation Methods o Transition Rules • Per Diem Rate Tagles • How To Get Tax Help o Taxpayer Advocacy Panel(TAP). o Low Income Taxpayer Clinics(LITCs). How To Use Per Diem Rate Tables This section contains information about the per diem Publication 1542 (3/2008), Per Diem Rates Page 2 of � generally published in mid-to late-September.You can find the revenue procedure in the weekly Internal Revenue Bulletin(IRB)on the Internet at www.irs govlirb. Federal per diem rate method. New CONUS per diem rates become effective on October 1 of each year, and remain in effect through September 30 of the following year.Employees being reimbursed under the Publication 1542(3/2008), Per Diem Rates Page J of / cities of Alexandria,Fairfax, and Falls Church,and the DC counties of Arlington and All year Fairfax,in Virginia;and the counties of Montgomery and Prince George's in Maryland) FL Fort Lauderdale Broward 1/1-3/31 Fort Walton Beach, Okaloosa,Walton 6/1-7/31 DeFuniak Springs Key West Monroe All year Miami Miami-Dade 1/1 -3/31 Naples Colli Publication 1542(3/2008), Per Diem Rates Page 4 or i in Table 1 for an employee revenue procedure that supersedes d(ring the first 9 months of Revenue Procedure 2006-41,as long as calendar year 2007 those rates and localities are used must continue to use the high- consistently during this period for all low substantiation method for employees reimbursed under this the remainder method.See Transition Rules under Publication 1542(3/2008), Per Diem Rates Page 5 of 7 ` 1/1-2/29 Miami Miami-Dade 10/1 - 12/31 0/1 -12/31 Naples Collier 12/1 -3/31 Palm Beach(also the cities of Boca Raton, Delray Beach,Jupiter, Palm Beach Palm Beach Gardens, 1/1 -3131 Palm Beach Shores, Singer Island,and West Palm Beach) Stuart Martin 211 -3131 JIL Chicago Cook,Lake All year IMA Boston,Cambridge Suffolk;City of 1AII Publication 1542(3/2008), Per Diem Rates Page 6 of 7 employee.For travel on or after an example. October 1,2008,and before January 1,2009,the payor may 2 Revenue Procedure 2007.63 in continue to use the rates and Internal Revenue Bulletin No.2007-42. high-cost localities published in Table 2 or the updated rates and Table 3.Maximum Federal Per Diem Rates(Effective October 1,2006-Septem Publication 1542 (3/2008), Per Diem Rates Page 7 of 7 _ San Ramon,__ Walnut Creek Bakersfield, Delano(Naval Weapons Center and Kern All year 70 44 114 Ordnance Test Station, China Lake) Barstow, San Ontario, Bernardino All year 87 59 146 Victorville Benicia, Dixon, Fairfield, Solano All year 87 44 131 Vacaville, Vallejo Brawley, Calexico,EI Imperial All year 75 39 114 Centro, Im ATTACHMENT G EL SEGUNDO CITY COUNCIL MEETING DATE: August 6, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business AGENDA DESCRIPTION: Consideration and possible action to receive and file potential new fees (Planning, Building, Plan Check, and Public Works Fees) base on results of the Cost Allocation and Fee Study conducted by Revenue and Cost Specialist, LLC. (Fiscal Impact: TBD) RECOMMENDED COUNCIL ACTION ATTACHMENT H EL SEGUNDO CITY COUNCIL MEETING DATE: August 6,2008 AGENDA ITEM STATEMENT AGENDA HEADING:Special Orders of Business AGENDA DESCRIPTION: Consideration and possible action regarding the approval of funds to design a new or renovated Aquatics Facility based on the results of the upcoming feasibility study. (Fiscal Impact: $300,000.) RECOMMENDED COUNCIL ACTION: 1) Consider approval of funds to design a new ATTACHMENT I EL SEGUNDO CITY COUNCIL MEETING DATE: August 6, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business AGENDA DESCRIPTION: Consideration and possible action to receive and file the proposed increases to the City's"life line" income threshold for low income families who qualify for City water and sewer services (Fiscal Impact: $unknown) RECOMMENDED COUNCIL ACTION: (1) Receive and file. BACKG BACKGROUND & DISCUSSION: (continued) Currently, 27 residential households have applied for and now receive life line financial assistance. Based on usage patterns,the cost to the City to provide life line discounts is about $43 per household per year for water service and about$70 per household per year for sewer service,or approximately$3000 annually for all qualifying households combined. The largest life line discount ATTACHMENT J EL SEGUNDO CITY COUNCIL MEETING DATE: August 6, 2006 AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business AGENDA DESCRIPTION: Consideration and possible action regarding funding for capital improvement projects for City Hall. (Fiscal Impact: $700,000) RECOMMENDED COUNCIL ACTION: 1. Authorize funding from Economic Uncertainty Fund to perform improvements to City Hall facilities. 2. A m v c Cb d t' 0 v v z y Q m C C Z a n n � H ? > al Go D G) O x z z < m co p n n m s+° r cn z z r p � c O m m m 3 O m Cn a' z y m cn cn G) = D m m � c v o K 0 O Mz Z r F. z T _v z p m e O O ? z z u, S m 73 z z z (n m D D ui Gi -4 z Q D D D OC m m D ' vi Oz G7 � 0 0z z m cn cn T rn to cn 0p � k� EL SEGUNDO CITY COUNCIL MEETING DATE: September 2, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding acceptance of the project for the installation of new carpet at the Park Vista Senior Apartments (615 E. Holly Avenue) and the Lakes Golf Course (400 S. Sepulveda Boulevard) (Fiscal Impact: $93,508.68) RECOMMENDED COUNCIL ACTION: (1)Accept all w Recording Requested by and When Recorded Mail To: City Clerk, City Hall 350 Main Street EI Segundo, CA 90245 NOTICE OF COMPLETION OF CONSTRUCTION PROJECT Project Name: Installation of New Carpet at the Park Vista Senior Apartments and The lakes Golf Course Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that: 1. The undersigned is an officer of the owner of the interest stated below in the prop EL SEGUNDO CITY COUNCIL MEETING DATE: September 2, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding final acceptance of construction related to the City's Residential Sound Insulation Program Group 19 (29 Homes). Project No. RSI 07-01. (Final contract total = $1,134,444.78). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Accept the work as complete; (2) Au Residential Sound Insulation Program Group 19 RSI Project Number Address 19.01 770 W. Imperial Ave., #51 19.02 770 W. Imperial Ave., #65 19.03 770 W. Imperial Ave., #99 19.04 708 W. Acacia Ave. 19.05 901 Hillcrest 19.06 916 Dune St. 19.07 1 713 Redwood Ave. 19.08 19.09 19.10 19.11 444 W. Imperial 19.12 19.13 19.14 19.15 19.16 1950 Loma Vista 19.17 1654 EL SEGUNDO CITY COUNCIL MEETING DATE: September 2, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding an amendment to the Circulation Element of the General Plan and direction to authorize the City Manager to execute a Professional Services Agreement with Kimley-Horn and Associates, Inc.for the Circulation Element amendment and environmental review. (Fiscal Impact: EL SEGUNDO CITY COUNCIL MEETING DATE: September 2, 2008 BACKGROUND & DISCUSSION: (cont.) Paqe 2 The Circulation Element of the General Plan was last updated in September 2004. The Planning and Building Safety Department recommends that the Council direct the Planning Division staff to retain professional consulting services to amend the Circulation Element, including environmental review, to address potential reclassification of EL SEGUNDO CITY COUNCIL MEETING DATE: September 2, 2008 BACKGROUND &DISCUSSION: (cont.) Paces engineering firms and 10 environmental consultants. The City Council selected Kimley-Horn and Associates, Inc. and Chris Joseph and Associates as the traffic engineering firm and environmental consultant respectively. 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(Fiscal Impact: $22,000). RECOMMENDED COUNCIL ACTION: 1) Appr BACKGROUND& DISCUSSION (continued): Sierra Wireless MP881 Airl-ink GSM modems were selected by the City's Executive Technology Review Committee (ETRC) to meet the current and future needs of the police department, since it is the only modem currently on the market that enables a police unit itself to act as a wireless "hot spot." Staff requested quotes from AT&T, Sierra Wireless, CDCE, Wireless Mobiledata, Feeney Wireless, and Manley Soluti manleys©1uians Manley Solutions, Inc. Date: July 23,2008 Integration and Mobility Solutions Quote ID# ESPD Customer ID: ESPDO02 Vendor Sales and Marketing Quote for El Segundo Police Manley Solutions,Inc Jeff Leyman 27702 Crown Valley Parkway Sergeant-Administrative Services Division Suite D4 a262 348 Main Street Ladera Ranch,CA 92694 El Segundo,CA 90245 (877)2-MANLEY 310-524-2268 Date of Pu EL SEGUNDO CITY COUNCIL MEETING DATE: September 2, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action for approval of a Public Service Agreement between the City of EI Segundo and the South Bay Children's Health Center Association to serve as the administrative and fiscal agent for the South Bay Youth Project to provide counseling services to EI Segundo youth and families Septembe DISCUSSION AND BACKGROUND....continued Dan Smith, Executive Director of the South Bay Youth Project (SBYP) and the city of EI Segundo's contact for the SBYP has been working with Christina Harris, Executive Director of the South Bay Children's Health Center Association (SBCHC), to continue to ensure a smooth transition of the SBYP's operation. Attachment#1 is the proposed agreement between the South Bay Children's Health Center (SBCHC) and the City of EI ATTACHMENT 1 PUBLIC SERVICE AGREEMENT BETWEEN THE CITY OF EL SEGUNDO AND THE SOUTH BAY CHILDREN'S HEALTH CENTER ASSOCIATON/THE SOUTH BAY YOUTH PROJECT THIS AGREEMENT FOR COUNSELING SERVICES ("Agreement')is entered between the City of EI Segundo, a general law city and municipal corporation (EL SEGUNDO), and the South Bay Children's Health Center Association, a non-profit corporation, (SBCHC), acting as the sponsoring age SBCHC will cause therapists licensed pursuant to California law including, without limitation, marriage and family therapists (Bus. & Prof. Code § 1980), educational psychologists (Ed. Code § 49423), or clinical psychologists (Health & Safety Code § 1316.5) (collectively, "Counselors"), to assess persons seeking counseling services to determine their therapy needs, if any. Counselors may provide services that include, without limitation, in 5. COMPENSATION AND METHOD OF PAYMENT EL SEGUNDO shall reimburse SBCHC (10)times per year in an amount not to exceed $2,749.80 per payment, which shall constitute full and complete satisfaction of the obligations under this Agreement,totaling at$27,498 annually. Payments shall be made by EL SEGUNDO to SBCHC in installments pursuant to the following: After services have been rendered by SBCHC, a detailed invoice (exhibit A) on B. EL SEGUNDO shall not be liable for compensation for indemnity to any SBCHC employee or subcontractor for injury or sickness arising out of his/her employment, or for any negligent actions of SBCHC or its employees. C. All persons employed in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners, joint ventures, or associates of one another. Employees of SBCHC, and as such shall not, EL SEGUNDO shall assume no liability for said subcontract. SBCHC agrees to provide a list of all subcontractors to be used in connection with services to be rendered toward the completion of its portion of this Agreement to EL SEGUNDO within ten (10)working days of execution of this Agreement. 12. AMENDMENTS This Agreement may be amended so long as such amendment is in writing and agreed upon by both EL SEGUNDO and SBCHC. 13. DEFAULT In the event SBC ATTACHMENT#2 -- eadagdL. B E A C H Office of the City Manager 415 Diamond Street,P.O.Box 270 tel 310 372-1171 Redondo Beach,California 90277.0270 fax 310 379-9266 vAvw.redondo org June 23, 2008 Mr. Jack Wayt Interim City Manager City of EI Segundo 350 Main Street EI Segundo, CA 90245 Dear Mr. Wayt: The purpose of this letter is to give you formal written notificatio that of the SBYP. The SBCHC Board and staff are committed to maintaining the SBYP's integrity of services and multi-city b-Mnd and"hAve offered to open seats on their Board to allow for new members from the Friends of the SBYP and former SBYP administrators. City and SBCHC staff members have analyzed a variety of transition issues to ensure a smooth transfer of counseling clients and have gone through every grant contract and associated expen EL SEGUNDO CITY COUNCIL MEETING DATE: September 2, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding the presentation of fiscal year 2007-2008 Third Quarter Financial Budget Review. (Fiscal impact:None) RECOMMENDED COUNCIL ACTION: 1) Receive and file Fiscal Year 2007-2008 Third Quarter Financial presentation 2) Alternatively discuss and take other act BACKGROUND&DISCUSSION (CONTINUED) REVENUES General Fund Revenues The following is an analysis of General Fund revenues by the ten major categories: a. Propertv Taxes Currently staff is estimating this category to come in slightly below budget and will continue to monitor the potential impact of the County-wide delinquency pool. Delinquencies are allocated to all cities within the county on a pro rata basis. As of the end of the t BACKGROUND & DISCUSSION (CONTINUED) fiscal year and into Fiscal Year 2008-2009. Transient Occupancy Tax continues to reflect steady growth in tourism and travel and is estimated to come in ahead of target with budget. This revenue source is up approximately $160,000 or 4.5%for the first nine months of FY 2007-2008 compared to the same period last fiscal year mainly attributable to an increase in occupancy and rate increases. A BACKGROUND& DISCUSSION (CONTINUED) General Fund Expenditures The General Fund expenditures through June 30th, 2008 are trending 1% below FY 2007- 2008 budget. Expenditures are slightly above prior year third-quarter results by 5.42%. Continuing rising labor costs are evident again in this fiscal year. The following is an analysis of General Fund expenditures by major categories: A. Elected Officials and Administrative S BACKGROUND& DISCUSSION (CONTINUED) E. Public Works This department's General Fund divisions consist of Government Buildings, Engineering, Street Services, Street Maintenance, Traffic Safety, Solid Waste Recycling, Wastewater, Storm Drains, Equipment Maintenance and Administration. Other fund operations in this department include Gas Tax, Facilities Maintenance and the Water Fund. Public Works is currently under budget by 1.7%for FY 2007-200 BACKGROUND& DISCUSSION (CONTINUED) With the changes that Donovan, Lane, and Associates continue to make, together with the termination of the debt service requirement on the bonds in August 2012 and the increase in rates for the Golf Course and Driving Range, the Golf Course will be in a better position to meet the long-term objective of breaking even on an annual basis. Water and Sewer Funds Both the Water Fund and Sewer Fund are expected to end the year EL SEGUNDO CITY COUNCIL MEETING DATE: September 2, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to adopt and waive second reading of an ordinance amending the EI Segundo Municipal Code (ESMC) with regard to local campaign financing and signs. RECOMMENDED COUNCIL ACTION: (1) Waive second reading and adopt an ordinance amending ESMC §§ 1-9-2, 1-9-3, 1-9-5, and 15-18-10(G BACKGROUND& DISCUSSION (CONTINUED): Proposed Changes As summarized below, the draft Ordinance addresses the following issues: 1. Name and Phone numbers on campaign signs The ESMC already requires "campaign literature" to include the name, street address, and city of every person who contributes 25% or more of manufacturing costs associated with such campaign literature. Proposed changes to ESMC § 1-9-2 and 1-9- 5 would clarify that "campaign li Given that the City's ordinance does allow political signs on a year-round basis and only restricts the number of political signs that are posted when there is no pending election, the proposed ordinance is distinguishable from that in the Antioch and may therefore be legally defensible since it provides a year-round opportunity for property owners to place political signs on their property. C86 3 ORDINANCE NO. AN ORDINANCE AMENDING EL SEGUNDO MUNICIPAL CODE §§ 1-9- 2, 1-9-3, 1-9-5, AND 15-18-10(G) RELATING TO LOCAL ELECTION REGULATIONS. The city council of the city of EI Segundo does ordain as follows: SECTION 1: The city council finds and declares as follows: A. The ability to contribute time and money to local political campaigns is a legitimate and important means of participating in the political p distinguishing between accurate and deceptive information; deter defamatory statements; prevent corruption; and assist law enforcement. G. The City has a compelling interest to promote an informed electorate; deter corruption in local elections; and gather evidence to facilitate enforcement of local election regulations. Accordingly, it is in the public interest to adopt regulations imposing strict disclosure requirements upon, among other things, unsolicited granting discounts or rebates by television and radio stations and newspapers not extended on an equal basis to all candidates for the same office; and paying compensation by any person for the personal services or expenses of any other person if such services are rendered or expenses incurred on behalf of a candidate or committee without payment of full and adequate consideration. 2. "Contribution"also includes any transfer of anything of value received fifty dollars (V50)jn a calendar year." Dleld-500 Deleted:or more SECTION 4: ESMC§ 1-9-5 is amended to read as follows: 1-9-5: Anonymous Mailings Prohibited: A. It is unlawful for any person, candidate, or committee to send any unsolicited piece of mail supporting or opposing any candidate or ballot measure in a local election that does not comply with the requirements of Government Code section 84305 or, if a sla SECTION 7: The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City of EI Segundo's book of original ordinances; make a note of the passage and adoption in the records of this meeting; and,within fifteen (15)days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law. SECTION 8: This Ordinance will become effective thirty(30) Cindy Mortesen, City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney By: Karl H. Berger Assistant City Attorney Deleted:C:\Documents and Settings\KBerger\My Documents\Legal Files\EI Segundo\Campaign Regulations- Update 2008(Redline).doc Page 6 of 6 IC:\Documents and Settinas\MJenninas\Local Settinas\Temoorary Internet Files\OLKD2\Camoaian Reaulations - Uodate 2008( ORDINANCE NO. AN ORDINANCE AMENDING EL SEGUNDO MUNICIPAL CODE §§ 1-9- 2, 1-9-3, 1-9-5, AND 15-18-10(G) RELATING TO LOCAL ELECTION REGULATIONS. The city council of the city of EI Segundo does ordain as follows: SECTION 1: The city council finds and declares as follows: A. The ability to contribute time and money to local political campaigns is a legitimate and important means of participating in the political distinguishing between accurate and deceptive information; deter defamatory statements; prevent corruption; and assist law enforcement. G. The City has a compelling interest to promote an informed electorate; deter corruption in local elections; and gather evidence to facilitate enforcement of local election regulations. Accordingly, it is in the public interest to adopt regulations imposing strict disclosure requirements upon, among other things, unsolici granting discounts or rebates by television and radio stations and newspapers not extended on an equal basis to all candidates for the same office; and paying compensation by any person for the personal services or expenses of any other person if such services are rendered or expenses incurred on behalf of a candidate or committee without payment of full and adequate consideration. 2. "Contribution" also includes any transfer of anything of value received by a fifty dollars ($750) in a calendar year." SECTION 4: ESMC § 1-9-5 is amended to read as follows: 1-9-5: Anonymous Mailings Prohibited: A. It is unlawful for any person, candidate, or committee to send any unsolicited piece of mail supporting or opposing any candidate or ballot measure in a local election that does not comply with the requirements of Government Code section 84305 or, if a slate mailer, Government Code section 8430 SECTION 7: The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City of EI Segundo's book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law. SECTION 8: This Ordinance will become effective thirty (30 ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of EI Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Ordinance No. was duly introduced by said City Council at a regular meeting held on the day of , 2008, and was duly passed and adopted by said City Council, approved a EL SEGUNDO CITY COUNCIL MEETING DATE: September 2, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to approve termination of a contract with Republic Intelligent Transportation Services, Inc. for maintenance of the City's traffic signals and traffic control services. (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: (1) Authorize the City Manager to terminate the mainte EL SEGUNDO CITY COUNCIL MEETING DATE: September 2, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to approve Vesting Tract Map No. 64579, a 14,298 square foot, 2-lots merged to 1-lot subdivision property located at 215 and 223 Penn Street. (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: (1) Approve and Accept Final Vesting Tract Map No. 64579; (2)Authorize the City Engin EL SEGUNDO CITY COUNCIL MEETING DATE: September 2, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION: Consideration and possible action to introduce and waive first reading of ordinances amending the City's purchasing policies, adding regulations for executing contracts, and disposing surplus property. (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: 1. Introduce and waive first reading of Ordinance to am BACKGROUND & DISCUSSION continued: a. Revise Purchasinq and Bid Limits (Ordinance) — Presently, no bidding is required for purchases of goods and equipment up to $7,500. Staff recommends adjusting the bidding threshold to$10,000 with no multiple quotes required. Based on the Consumer Price Index (CPI), $7,500 in 1988 is equivalent to $ 13,670 today. This revision conservatively adjusts for CPI and affords staff the opportunity to expedite pu d. Declaration and Award of Surplus (Ordinance) — Authorize the Purchasing Officer to declare and select method of disposal for Surplus items up to $25,000 in value. Currently all surplus disposal must be declared by the City Council. e. Reporting, — Upon approval and adoption of newly approved ordinances, staff will provide City Council a quarterly accounting for contract purchase orders valued greater than $10,000 and ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 7 TO TITLE 1 OF THE EL SEGUNDO MUNICIPAL CODE ("ESMC") IN ITS ENTIRETY TO ESTABLISH PURCHASING PROCEDURES FOR CITY PURCHASES AND SERVICES. The City Council of the city of EI Segundo does ordain as follows: SECTION 1: Chapter 7 to Title 1 of the EI Segundo Municipal Code ("ESMC') is amended in its entirety to read as follows: "Chapter 7 PURCHASING Sec. 1-7 services contract as the context may dictate. B. "Supplies" includes general services; equipment, and other office supplies. "Supplies" does not include professional services. Sec. 1-7-3. Purchasing Officer Designated. The city manager is designated as the city's purchasing officer. By written designation, the city manager may delegate purchasing officer responsibilities to another appointed officer. Supplies for city departments must be purchased in accordance Sec. 1-7-7. Purchasing — Up to $10,000. Purchases made for supplies with an estimated value of up to $10,000 may be purchased on the open market without bidding requirements. Sec. 1-7-8. Purchasing — Over$10,000 and up to $25,000. Purchases made for supplies with an estimated value over$10,000 and up to $25,000 require the following: A. Purchases must, whenever possible, be based upon at least three (3) bids and be awarde reasonable matter identified in the notice soliciting bids, this code, or any other rule or regulation promulgated to implement this chapter. I. If the city does not receive any bids, the purchasing officer may act as follows, provided the requesting department concurs: 1. Abandon the purchase; 2. Re-bidding the purchase on an informal basis; or 3. Purchase the supplies on a direct negotiated contract. J. If the purchasing officer determines bids are unacce deadline and place for submitting informal bids. C. The purchasing officer may require bidders to secure bids and performance in a manner approved by the purchasing officer and in a form approved by the city attorney. Unsuccessful bidders are entitled to the return of bid security within sixty (60) days after the date of the award. D. Bids must be submitted to the city clerk's office in a sealed envelope and be clearly marked as a bid along with the bidder's J. If a successful bidder refuses to comply with, or fails to execute, a contract issued by the city within ten (10) days after being awarded the contract, the city may cancel the award and retain any bid security. Compliance with contract requirements includes, without limitation, submission of insurance documentation. Should this occur, the city council may award the contract to the next lowest responsible bidder. Sec. 1-7-10. Waiver. The city council The Purchasing Officer or department requesting the item shall inspect all deliveries of supplies and equipment to assure conformance with the contract or order specifications. Sec. 1-7-15. Professional Services. The city manager may contract for professional services in an amount not to exceed $25000. The manner by which such professional services are selected and contracted may be prescribed by administrative policy and procedures promulgated by the city APPROVED AS TO FORM: MARK D. HENSLEY, City Attorney By: Karl H. Berger, Assistant City Attorney Page 8 of 8 ORDINANCE NO. AN ORDINANCE ADDING A NEW CHAPTER 7A TO TITLE 1 OF THE EL SEGUNDO MUNICIPAL CODE ("ESMC") ESTABLISHING PROCEDURES FOR EXECUTING CONTRACTS ON THE CITY'S BEHALF. The Council of the City of EI Segundo does ordain as follows: SECTION 1: A new Chapter 7A entitled "Execution of Contracts," consisting of §§ 1-7A-1 to 1-7A-6, is added to Title 1 of the EI Segundo Municipal Code ("ESMC") to read as foll In the event of a declared state of emergency, the city manager may bind the city, with or without a written contract, for the acquisition of equipment, materials, supplies, labor, services or other items. Sec. 1-7A-5 SIGNATURE AUTHORITY. In accordance with Government Code § 40602, the following officers are authorized to sign contracts on the City's behalf: A. The Mayor; B. The city manager when directed to do so by the city council, resolution, PASSED AND ADOPTED-this day of , 2009.-- Kelly McDowell, Mayor ATTEST: Cindy Mortesen, City Clerk APPROVED AS TO FORM: MARK D. HENSLEY, City Attorney By: Karl H. Berger, Assistant City Attorney f Page 3 of 3 i ORDINANCE NO. AN ORDINANCE ADDING CHAPTER 7B TO TITLE 1 OF THE EL SEGUNDO MUNICIPAL CODE ENTITLED "DISPOSITION OF SURPLUS PROPERTY." The city council of the city of EI Segundo does ordain as follows: SECTION 1: A new Chapter 713, entitled "Disposition of Surplus Property," and consisting of§§ 1-713-1 to 1-713-6, is added to Title 1 of the EI Segundo Municipal Code ("ESMC") to read as follows: "CHAPTER 7B The City Council must direct disposition of surplus personal property with a value estimated at $25,000 or greater based upon a recommendation from the purchasing officer. Sec. 1-713-4. Records. The purchasing officer must keep regular logs showing surplus personal property disposed of, the method of disposal, and the amounts recovered from its disposal and maintain records for public inspection relative to the disposal of surplus personal pro PASSED AND ADOPTED this day of , 2008. Kelly McDowell, Mayor ATTEST: Cindy Mortesen, City Clerk APPROVED AS TO FORM: MARK D. HENSLEY, City Attorney By: Karl H. Berger, Assistant City Attorney Page 3 of 3 [C:\Documents and Settings\susiem\Local Settings\Temporary Internet Files\OLK75\Surplus property- 11-21-05.doc] August 22,2008 A. i � EL SEGUNDO CITY COUNCIL MEETING DATE: September 2, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: Mayor Pro Tem Busch AGENDA DESCRIPTION: Consideration of possible action to direct staff to prepare for City Council review an amendment to EI Segundo Municipal Code zoning regulations to permit the sale of automobiles as an accessory use permissible in the Medium Manufacturing (MM) and Small Business (SB) zones. (Fiscal Impact: None) R 15-6C-5: USES SUBJECT TO CONDITIONAL USE PERMIT: Page 1 of 1 15-6C-5: USES SUBJECT TO CONDITIONAL USE PERMIT: The following uses shall be allowed subject to obtaining a conditional use permit, as provided by chapter 23 of this title: A.Automobile service uses, if a three hundred foot (300') minimum distance from any residentially zoned property is provided. This distance criteria does not apply to properties east of Sepulveda B 15-6C-6: PROHIBITED USES: Page 1 of 1 15-6C-6: PROHIBITED USES: A.Automobile dismantling businesses. B.Automobile service uses located within three hundred feet (300') of any residentially zoned property. This distance criteria does not apply to properties east of Sepulveda Boulevard. C.Drive-through restaurants located west of Sepulveda Boulevard. (Ord. 1308, 9-21-1999) http://66.113.195.234/CA/El%20Segundo/1700600 15-6D-5: USES SUBJECT TO CONDITIONAL USE PERMIT: Page 1 of 1 15-613-5: USES SUBJECT TO CONDITIONAL USE PERMIT: The following uses shall be allowed subject-to obtaining a conditional use permit, as provided by chapter 23 of this title: A.Automobile service uses, if a three hundred foot (300') minimum distance from any residentially zoned property is provided. This distance criteria does not apply to properties east of Sepulved 15-6D-6: PROHIBITED USES: Page 1 of 1 15-6D-6: PROHIBITED USES: A.Automobile dismantling businesses. B.Automobile service uses located within three hundred feet (300') of any residentially zoned property. This distance criteria does not apply to properties east of Sepulveda Boulevard. C.Drive-through restaurants located west of Sepulveda Boulevard. (Ord. 1308, 9-21-1999) j22 http://66.113.195.234/CA/El%2OSegundo/l 70 15-1-6: DEFINITIONS: The following words and phrases, when used in this Title, shall have the meanings respectively ascribed to them in this Chapter: AUTOMOBILE DISMANTLING: The dismantling or wrecking of used motor vehicles or trailers, or the storage, sale or dumping of dismantled or wrecked vehicles or their parts. AUTOMOBILE SERVICES: Automobile repair and maintenance, which includes body and fender work, engine overhauling