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CONTRACT 5314C Amendment CLOSED Agreement No. 5314C THIRD AMENDMENT TO AGREEMENT NO. 5314 BETWEEN THE CITY OF EL SEGUNDO AND MANAGEMENT PARTNERS CORPORATION THIS THIRD AMENDMENT ("Amendment") is made and entered into this 1St day of October 2017, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation existing under the laws of California ("CITY"), and MANAGEMENT PARTNERS CORPORATION, an Ohio Corporation("CONSULTANT"). The parties agree as follows: 1. Pursuant to Section 35 of the Agreement between parties, Section 2 of the Agreement ("Scope of Services") is amended to add the services described in the attached Exhibit E "Facilitator of a Joint Meeting of the City Council and El Segundo Unified School District Board" and Exhibit F "Facilitator of Recreation and Parks Department and Library Collaboration Opportunity Discussion" which is incorporated herein by this reference. 2. The parties also desire to amend the Agreement by increasing the total amount of the Agreement by $12,000, so that the total, not-to-exceed amount of the Agreement is $41,300. 3. This Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together constitutes one instrument executed on the same date. 4. Except as modified by this Amendment, all other terms and conditions of the Agreement No. 5314 remain the same. [SIGNATURES ON NEXT PAGE] 1 Agreement No. 53140 fN WIINESS WHEREOF the partics hereto have ex,ecuteddais Amendment the day wrid year first hereinabove written, CITY OF EL SE(3LND0 MANAGEMENT PARTNUS Tr, Gerald Newf4im, (V arlap,0 r President/CEO ATTEST: Taxpayer ID No.3I-107585 K 0 ("Ierk APPROV1,U)AS TO FORM: Mar!,YD,Hensley, City Attorney 2 Agreement No. 5314C Management Partners September 25, 2017 Mr. Greg Carpenter City Manager City of El Segundo 350 Main Street El Segundo, CA 90245 Dear Mr. Carpenter: Thank you for the opportunity to submit a proposal to facilitate a joint meeting of the City Council and El Segundo Unified School District School Board. We have the experience and skills to facilitate this meeting, and would be pleased to do so.The El Segundo City Council and the School Board of the El Segundo Unified School District have scheduled a joint public meeting to be held on October 10, 2017.The focus of the meeting is a discussion of the new aquatic center and funding sharing options between the agencies. Karen Orlansky, Special Advisor, will serve as facilitator. Management Partners is a professional management consulting firm specializing in helping local government leaders. The firm is staffed with 80 professionals who are experienced public service managers as well as qualified management consultants. Our consultants carry out a full range of projects for local government leaders including teambuilding, strategic planning, organization reviews, executive coaching,performance management, and development process reviews. Each assignment we undertake receives careful,professional attention and we take pride in the quality of our work. Approach To make the best use of the City Council's and School Board's time during the meeting, careful advance planning will be done. The following describes the plan of work anticipated for the engagement. Activity 1 —Prepare for Joint Meeting Karen will start by reviewing background materials provided by you about the aquatics center project that will be helpful in framing the issues involved in the discussions. She will then carry out the following tasks. 1730 MADISON ROAD • CINCINNATI,OH 45206 • 513 8615400 • FAx 513 8613480 MANAGEMENTPARTNERS.COM 2107 NORTH FIRST STREET,SUITE 470 • SAN JOSE,CALIFORNIA 95131 • 408 437 5400 • FAx 408 453 6191 3152 RED HILL AVENUE,SUITE 210 • COSTA MESA,CALIFORNIA 92626 • 949 2221082 • FAx 408 453 6191 Agreement No. 5314C Mr.Greg Carpenter Page 2 Conduct individual interviews with you and Dr. Melissa Moore,School Superintendent. The purpose of these interviews will be to learn about the City's and the District's interests and potential funding sharing options, as well as goals for the joint Council/Board meeting. Summarize the results of the interviews. Meet with you and Dr.Moore together to discuss the results of the interviews and to decide about information to be presented to the School Board and City Council on October 10. Prepare an agenda for the joint Council/School Board meeting,including the agreed upon information. >> Finalize the agenda and information based on feedback from you and Dr. Moore. Activity 2—Facilitate Joint Session Karen will facilitate the joint session in a way that is engaging and interactive, using processes to encourage Council members, School Board members and staff to have an open dialogue about the issues and options presented, so that a consensus can be achieved. After the joint session,Karen will provide a summary of the agreements and/or next steps identified. Facilitator Karen Orlansky's qualifications are provided below. KAREN ORLANSKY Karen Orlansky,Special Advisor,has more than 30 years of diverse local government service working on management, evaluation, fiscal, legislative, and policy issues. She has a special interest and expertise in conflict resolution, executive coaching, and team building using collaborative problem solving strategies such as mediation and facilitation. Since joining Management Partners in 2014, Karen has helped government leaders assess organizational performance, resolve conflicts, coach staff and executives, manage more effectively, and conduct strategic planning. California clients include the cities of Arcadia, Barstow, Cypress, Encinitas, Fullerton, Garden Grove, Huntington Beach,Manhattan Beach, and Santa Maria, as well as the Sacramento Area Council of Governments. In addition to her work with local governments, Karen has provided management consulting, facilitation, and mediation services to school districts. As one of her ongoing projects, the Santa Monica-Malibu School District(SMMUSD)retained Karen to facilitate/mediate the negotiations on the financial implications of reorganizing SMMUSD into two separate unified school districts: a Santa Monica Unified-School District and a Malibu Unified School District. Karen began her public-sector career as an analyst with the U.S. Office of Management and Budget,followed by 25 years working directly in local government. For 18 years, she served as Mr. Greg Carpenter Agreement No. 53Pag 3 the Council-appointed director of the Office of Legislative Oversight (OLO)for Montgomery County,Maryland (2017 operating budget of$5.3 billion). As OLO director, Karen managed a team of ten professionals to design, conduct, and publicly present independent studies on complex and often controversial management, policy, and personnel issues. Her portfolio extended across the entire range of local government operations, including public safety services, land use planning, economic development, parks and recreation, social services, and public education, as well as employee compensation, management practices, and internal service functions including budgeting and finance,human resources, and procurement. In addition to extensive experience with performance evaluation, operations and budget analysis, and organizational review, Karen is a skilled facilitator and is practiced in situation assessment, conflict coaching, and conflict resolution. Even with contentious issues,Karen has maintained a reputation for working collaboratively with elected and appointed officials, department staff, and community stakeholders to improve the effectiveness and efficiency of local government management, programs, and services. Directly before joining Management Partners, Karen was a Fellow at the Straus Institute for Dispute Resolution (at the Pepperdine University School of Law), where she was engaged full- time in the study and practice of alternative dispute resolution (ADR) strategies, including negotiation,mediation, and arbitration. As a Straus Fellow, Karen taught modules in a graduate-level mediation theory and practice class, consulted on a series of public sector facilitation and dispute resolution projects, and mediated small claims, civil harassment, and landlord/tenant cases in Los Angeles Superior Court. Karen has a bachelor's degree from Oberlin College, with a double major in economics and government. She earned a master's degree from Princeton University's Woodrow Wilson School of Public and International affairs, and a master's degree in dispute resolution from the Pepperdine University School of Law. She also is a panelist with the California Academy of Mediation Professionals and an active member of the International Ombudsman Association. Project Hours and Cost Management Partners estimates 23 hours will be required for the workshop. We will complete the plan of work described above for a fixed fee of$4,500,which includes our expenses. We would enjoy working with you on this important undertaking. Please feel free to contact either Jan Perkins at 949-202-8870 or me if you have any questions. Sincerely, Andrew S. Belknap Regional Vice President Agreement No. 5314C Mr.Greg Carpenter Page 4 Accepted for�h Cityc ElSegundoby (I�, '�' r .... Name: ........ ........... Title: VVI(IO 61 e),WL, Date., Agreement No. 5314C Management Partners September 27, 2017 Mr. Greg Carpenter City Manager City of El Segundo 350 Main Street El Segundo, CA 90245 Dear Mr. Carpenter: Thank you for the opportunity to submit a proposal to facilitate a collaborative discussion regarding recreation programs that could potentially be moved into the Library, as a new Library director is hired.Management Partners has the expertise to provide this facilitation and we would be pleased to do so. Understanding of the Engagement The Library director is retiring at the end of 2017 and the City is recruiting to fill the position. As the recruitment is underway, City managers are interested in discussing whether there are new opportunities for collaboration between the Recreation and Parks Department and the Library. Specifically, the question is whether any existing programs or activities in the Recreation and Parks Department would be well-served by being placed in the Library.If there are, such opportunities may change the skills and experience sought in the new library director. Approach The City is interested in a relatively short turnaround for this project because of the recruitment process underway for the library director.A collaborative discussion process is outlined below. This is amenable to refinement based on discussions with you. Activity 1—Facilitate First Meeting Jan will start by preparing for a meeting to be held with you, the Library director and the Recreation and Parks director. She will facilitate a discussion to include the following items: Objective of this discussion, Current collaborations, Opportunities for expanding the scope of responsibility of the Library to include some current recreation activities, Trends in libraries and recreations in other communities, and Information needed for the second meeting. 1730 MADISON ROAD • CINCINNATI,OH 45206 • 513 8615400 • FAx 513 8613480 MANAGEMENTPARTNERS.COM 2107 NORTH FIRST STREET,SUITE 470 • SAN JOSE,CALIFORNIA 95131 • 408 437 5400 • FAx 408 453 6191 3152 RED HILL AVENUE,SUITE 210 • COSTA MESA,CALIFORNIA 92626 • 949 2221082 9 FAx 408 453 6191 Agreement No. 5314C Mr.Greg Carpenter Page 2 Potential information that could be prepared by City staff following this first meeting includes; A list of programs and activities from both departments that serve the same customers (e.g.,by age group, other categories); List of major projects on the horizon requiring significant time allocation that will need to take workload for the Library director or Recreation and Parks director into consideration;and Potential criteria for determining in which department a program or activity is placed. Activity.2—Prepare for and Facilitate Second Aleeting Jan will prepare for and facilitate a second meeting with you and the two directors. The intended outcome of this meeting will be agreement on a path forward regarding whether recreation programs or activities should be transferred to the Library, or any other new types of collaboration between the departments. Preparation for the meeting will include having our library and recreation experts review the information from the City that will have been gathered after the first meeting. Our experts will provide perspective on best practices and potential opportunities for collaboration they may see from examining the materials. We will summarize their comments to share during the second meeting. Jan will then facilitate a meeting of approximately three hours with you and the two directors. Following the meeting, she will prepare a summary of the results, agreements, and next steps. Project Team Management Partners has a project team that is highly qualified to complete this work for the City of El Segundo.This project will be a top priority for Management Partners and our team members will be available in whatever capacity will contribute to the success of the project.Jan Perkins will serve as lead consultant and will be responsible for execution of the project. She will be supported by Craig Bronzan and Brett Lear. Their qualifications are briefly summarized below. Jan Perkins, Senior Partner �mIY^ MMMiWIV�NVXXillli���vlll9!IhVk�hvu11N9d��owIIOY'R,i�V6� IY'rl'�rlllllif l Jan has 30 years of management experience in local government.Before joining Management Partners in 2005 she served in several California and Michigan jurisdictions,including as city manager in Fremont and Morgan Hill, California. She also served the cities of Santa Ana, California;Grand Rapids, Michigan; and Adrian, Michigan. She provides assistance to government leaders in organizational analysis, leadership development, facilitation, strategic planning,teambuilding, executive performance evaluation, and policy board/staff effectiveness. A sampling of clients she has served includes the Counties of Monterey,Santa Barbara and Ventura; and the Cities of Garden Grove, Santa Ana, Laguna Beach, Newport Beach,Tustin, Orange,San Juan Capistrano, Seal Beach, Huntington Beach, Santa Maria,Martinez,Benicia, Agreement No. 5314C Mr.Greg Carpenter Page 3 Pleasanton,Vallejo, Concord, Hayward, and San Jose.Jan is a frequent speaker at conferences and has authored a number of articles on leadership, executive performance evaluation, ethics and successful hiring strategies.Jan holds an undergraduate degree in sociology and a master's of public administration from the University of Kansas. She completed the Program for Senior Executives in State and Local Government from Harvard University and is an ICMA Credentialed Manager. Craig Bronzan, Special Advisor muuNimwlllllh�'Nlllllll�im "n^"""MIm'�WMP�rA Yn�VIM1Y Ya IIN'i�ryIIIIrYdatlllY X911 ''iirMlllp „.,, Craig has more than 36 years of full time experience in parks, recreation, and community services. He started his career in the City of Escalon where he served as the first recreation director. He was then hired by the City of Turlock and spent over 14 years being responsible for traditional park and recreation services and programs, including the Parks and Recreation and Arts Commissions. When the parks and recreation function was merged into the Police Services Department, Craig became responsible for prevention services, neighborhood associations, animal control, grants, code enforcement, the Police Activities League, and the records division as Custodian of Records. Craig then became parks and recreation director for the City of Brentwood,with an annual budget of over$17 million and 26 full-time staff and over 200 part-time/seasonal employees. During that time,he was responsible for the construction of 58 parks, a full aquatic complex, a 38-acre sport facility, two community centers, a dog park, a skate/BMX park, five joint use gymnasiums with the two local school districts, and a joint use Olympic size aquatic facility at Heritage High School. Brentwood was also one of the first communities in California to require residential development to contribute to the City's public art program. The City of Brentwood Parks and Recreation Department received numerous design and programs awards, and was recognized as one the 100 Best Communities for Youth in the nation, a six-time winner of the Playful City award, a bicycle friendly community, and was recognized as a HEAL (Healthy Eating an Active Lifestyle) City. Brett Lear, Special Advisor ' �mnnNl�uiiii �II6�1@�I�'lll Vilium"tl111N�u"WvuiV✓',YN6m'f�WiN�YII{',p!�'d� U �Inuuu,Yn ",' "' ' ' Brett has over 30 years of experience in public service, most of it managing organizations providing library services.Most recently,Brett served as the director of the Sonoma County Library in Sonoma, California, and of the Martin County Library in Martin County,Florida. Prior to those leadership roles,Brett was involved in library management in Oregon, Colorado, and New York.He has the unique perspective of leading public service organizations in multiple states,with different laws and contexts.He has led the development of both strategic and business plans for his agencies, as well as public engagement activities,including the successful passage of a$12 million per year sales tax measure for libraries. He has specific expertise in staff and organizational development as well as intergovernmental shared services. He is an active member of American Library Association and the California Library Association and is the author of ALA Edition's Adult Programs in the Library. Agreement No. 5314C Mr.Greg Carpenter Page 4 Project Hours and Cost Management Partners estimates 43 hours will be required for this assignment.We will complete the plan of work described above for a fixed fee of$7,500,which includes our expenses. We would enjoy working with you on this important undertaking_Please feel free to contact Jan Perkins at 949-202-8870 if you have any questions. Sincerely, Andrew S.Belknap Regional Vice President p 'City g �o by: Accepted for.j, , � c t E' It O ]; „..� l4 Name: Title: Date: